CONTRACTUAL AGREEMENT FOR DISPATCH SERVICE - LARGO
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.CONTHJ'\c'rUAL AGREEMENT I;'()R RADIO DISPATCH SERVICE
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AI"1\) TI-n~ CTTY nF L.^ RC,O. FLORTDA
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County, Florida, specifically, the City of Clearwater, a Intwicipal corporation,
and the City or Largo, a municipal corporation, pursuant to the Florida Interlocal
Cooperation Act of 196<), Section 163.01, et. seq., Florida Statutes:
WITNESSETH:
WHEREAS, the parties hereto desire to implement Section 287.29 Florida
Statutes (Laws 72-296), relating to regional law enforcement comnlunications, and
V{HEREAS, the parties hereto desire to interface J_aw enforcement cOl1lmuni-
cation between themselves and other governnlental entities \vhicb operate within
the County of Pinellas, and
VrI-IEREAS, the City of Largo desires to enter into a contractual agreement
for cOIDITJunications dispatch service from the City of Clearwater Police Dep1Jrt-
rnent Cornrnunications Center;
NOW, THEREFORE, it is hereby agreed by and between the partiee. he:o:-eto
that:
1. The Clearwater Police Communications Cen :er shall provide law en-
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forcenlent cornnlUnications service to the parties heret(l, as designated in the
Florida County and Municipal Law Enforcement Corrnnunications Plan, a copy of
which is attached hereto and made a part hereof as if fonnally rewritten herein.
2. The Clearwater Police Comnlunicati ons Center shall pr ovide law en-
forcenlent communications services and appropriate auxiliary services to the
parties hereto on a continuous basis, 1n accord with generally accepted standards
of law enforcement operations and subject to provisions contained herein as the
siand~I.1'd~i and provisions arc spccificc..lly detailed in 1hc Sta:-Idard Operating
Procedures Ivlanual to be jointly dcvelot~ed.
3. F. C. C. licenses, excluding ITlOLile. ~.hal1 he in the narnc of the City
of Clearw"J.I(;l" Pulice Depa l'tnlcnt in ;lccord,U1ce with F. C. C. R111e fi and Regub ti on s"
II. Tbn Clearwater Poli<>, nr.:p;,>rtnH:J1t hhall llolcl the title, ilnd ret:Jcin care,
cl\Btody and control uf all sy:-,{,enlb, cnrl1pOnlcnt~~ :\Ld facilities, except [,>1' nlobile,
pOl'table and r(~r"(lic coniro]llllil') iilJHigncd tr> oll','r parlics. 1'hl' Clearwater
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Police Department shall further b~ responsible for planning, acqui.ring, installing
and n.ailltaining the c.01l1mOn cOll,n'l.mi.ca1ions equiprnent of the Clearwater Police
ComlDunications Center.
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5. Each party shall be responsible for the custody and maintenance of all
Inobile, portable and remote control equipment used by its officers, subject to
minimum stand~rds and compatibility of eq uipment as determined by the Clear-
water Police Department and the State of Florida, Division of Communications.
6. The manner of elnploying, engaging, compensating, transferring, or
discharging necessary personnel shall be subject to the Civil Servic::e Rules of
the City of Clearwater. All employees of the center shall be employees of the
City of Clearwater.
7. In the event of an emergency situation, as defined in the Standard
Operating Procedures, arising in one or both of the individual communities, the
affected Community shall be able to utilize its local take-over position for dis-
patch and coordination of emergency operations.
8. All costs of operating and maintaining the Communications Center,
including R T Circuits necessary for operation of the radio system, initially shall
be paid by the City of Clearwater Police Department, subject to receiving .compen-
sation fronl appropriate federal, state, county or municipal funding sources, and
all purchases, contracts and grants for the purpose of operating the Clearwater
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Police Cornmunications Center shall be in the name of the City of Clearwater
Police Deparhnent, provided
(a) That such costs shall consist of the following items: personnel
salaries and benefits; depreciation of systelns componeni.s; expenses,
both operating and capital, which are necessary for the ITJainter..ance and
improvernent of the Communications System and are not funded through
federal state and county programs provided that the 11nprovements are in
compliance with the State Plan; all costs of collecting overdue, pro-rata
service payments of the parties herein, including but not lirrlited to court
costs and reasonable attorney's fccs; and such other costs as dct.ernllncd
by the City of Clc'arwater.
(b) The costs as defined herein above shall be pro-rated monthly between
participating partics baBed on th(~ percentage uf the proportion of the fol-
lowing c (nl1pilations of each participating party cUi it bear:> to the sunl
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(a) The City of Largo shall make available all radio equipment for inspection
and nJaintenance a 3 required by the Clearwater Police DepartnJent..
(b) Each party he'eto shall bear all legal expenses and shall be responsible
for the payment of any fines due to any F. C. C.\ violation committed by
personnel under tteir employ, particularly violations of Section 510, F. C. C.
(e) No party to this Agreement shall operate unauthorized equipment upon
the System. Any party wishing to operate equipment upon the System shall
submit such equipment for approval by the Clearwater Police Department
and the State of Florida, Division of Communications, prior to operating
the equipment on the System.
12. The parties hereto will be responsible for the maintenanc:e of their
mobile, portable and remote control units, but the units must be available for in-
spection by the service contract holder of the Clearwater Police Communications
Center.
13. The City of Largo shall pay the City of Clearwater its pro-rata. senrice
payment for C:ommunicatiolls Center costs thirty (30) days after billing. Pl'o-rata
IH~r'Vi(;e paynlenta rnade by the aforClnentioned City shall be placed in a special
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account to be held by the City of Clearwatcl'. Disbursals from said special aCCfJ.lnt
shall be uGed Gnly to pay. the costs (If the CUHillJUULcat,iontl Center as pruvided by
the Agrccn1ent herein. Any interest received from such special account shall rc-
.... nlain in said account and be used only for operational costs of the Conm.1unications
Center as provided by the Agreement herein. If the aforementioned City docs not
pay its pro-rata service payment on or before the due date, it agrees to be assessed
a penalty equal to ten percent (10%) monthly of the amount of any outstanding monthly
pro-rata service payment. This ten percent (I 0%) monthly penalty will continue
for each month the City's n10nthly pro-rata service payment remains unpaid. The
City of Clearwater may terminate all service to the City of Largo in the event the
City of Largo does not pay its pro-rata service payment and penalty for a period of
sixty (60) days afte'r receiving written notice of non-paynlcnt.
14. The established pro-rata share of operating expenses of the COl'nmlini-
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cations Center win be billed to the City of Largo e1'\-th-e-fi:'r-si:~Y'-of each month
. '" in thj.rty (30) days.
and WIll become dehnquent If not paId e)'-4:e-e-tbi.~i~e-aay-o-f-th.&-B'6file-Hl-OfI.-ta...
Notice of delinquency will be mailed on the first day of the following n10nth by
certified mail.
15. The period of this Agreement shall be sixty (60) months commencing
on April 1, 1976 , with such exception as stated in preceding paragraphs,
or until such tirI1e as both parties mutually agree to tennination prior to th.e said
sixty (60) month period. In the event of withdrawal by the City of Largo, and with
approval by the State of Florida, Division of Communicc:.tions, the City of Clearwater
will support the City of Largo in acquiring an F. C. C. license for operation of a
radio system.
16. All gifts or grants in furtherance of the purposes of the Clearwater
Police Communications Center issued by the County, State or Federal goverm11ent
or branches thereof, shall be used for the purpose uf reducing the overall costs
of the, Communications Center, acquisition of new or replacenlent eq uipnlcnt and
for the hnplcmentation of subsequent phases of the Clearwater Police Con1munica-
tions Cente::-. M071ies frum said gift(s) or grant(s) shall be deposited in a special
account in the name of the City of Clearwater. Said special account shall be used
for no other purpose than pilynwnt of cn"t~ of tb.. r:ornmuniraticnf1 Cenlel'.
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17. All requests, claims, proposals and a.pplications for federal, state
01' county fundillg for J:he operation of the Ch~ar\Vatcr Police Cornn1unications Center
shall be made by the City of Clearwater.
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18. At ninety (90) day intervals upon implementation of said Agreement,
the Chief of Police of Largo, or his designate, shall conier with the Chief of Police
of Clearwater, qr his designate, to air grievances, evaluate current policy and
advise or reCOD1D1end any change or modification in procedure which migbt affect
the quality and/ or level of service provided to the City of Largo.
19. Prior to submis sian of the Communications' Center operating budget
by the Chief of Police of the City of Clearwater to the City Manager of the City
of Clearwater, the aforementioned budget shall be sGbject to review by the City
Manager of Lar go.
20. Any dispute arising between the parties hereto, including but not
limited to, questions relating to costs assessed to the parties, shall be arbitrated
by the Director, State of Florida, Divis ion of C omnmnications, whose decision
shall be binding to all parties.
21. All funds, paYluents to and disbur sernents on behalf of the Clearwater
Corl1n1unicatlons Center shall be stl'ictly accountable by the Finance Depar~Dlent,
City of Clearwater, which department shall cause the completion of an annual
audit of the Clearwater Police Corlln1unicatlons Center, the cost of wh ich audit
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shall be considered a cost of operation of the Clearwater Police Conlnmnications
Center. A copy of the audit shall be provided to the City Manager of each respec-
tive' City.
22. Each of the parties will be responsible for the darnage to any s ysterrl
equipment caused by the party's negligence or lack of proper care and maintenance.
23. The City of Largo shall, at no charge, provide adequate site locations
necessary for iDlplernentation of the radio systelll, for the City of Clearwater.
( 24. All Police Communications Radio Dispatchers employed by the City
of Largo at the time of the ratification of this Agreement, shall be hired by the
City of Clearwater, subject to the approval of the City of Cleanv;ttcr C;:ivil Service
noard. These cmploy(~es will be grandfathercd into the staff of the ComrrlUnications
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Center at the salary and benefits received hy said cl:nployecs at the time of their
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hiring.
25. This Agrecm9nt shall be self-executing and shall become operational
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wi tll respect to any named party upon execution of the Agreement by the official
representative of that party. Notwithstanding any failure to execute this AgreC1TIent
oa the part of ar~y party, the Agreement sha:l be in full force and effect between
signatories.,
IN WITNESS V[HEREOF, the p~rties hereto have caused this Agreement
to be duly executed by the proper officials on the dates 'stated below.
Countersigned:
CITY OF CLEAR WATER, Gl. municipal
corporatio of the State .of Florida
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lv1ayor-Corrurus S10 ..
Title
BY
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ATTEST:
rectnes s:
Date:
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CITY OF LARGO, a mun..~cJ.pal .
Corporation of the Stat:e- ()f~Fioriaa
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