PROVIDE EDUCATIONAL AND OTHER DEVELOPMENTAL SERVICES
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Pinellas County Head Start hereinafter referred to as the Agency,
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
educational and other developmental services to those who would not otherwise have a means to
fill this need; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1 st day of
October, 1998 and continuing through the 30th day of September, 1999 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSmILITIES OF THE AGENCY
1, Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which is
incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program,
4, Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
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5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts,
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7, Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
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employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE m. RESPONSffiILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of$ 9,377,00 to fund the
program in accordance with this agreement.
2, Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both parties,
No representations or warranties by either party shall be binding unless expressed herein or in a
duly executed Amendment hereof
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination, This agreement may by terminated with 30
days notice,
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City,
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1, If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box
4748, Clearwater, FL 33758
2, If to Agency, addressed to Pinellas County Head Start, Ed Dickey, Training Coordinator,
6698 - 68th Avenue North, Suite D, Pinellas Park, FL 33781.
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ARTICLE VIT. EFFECTIVE DATE
The effective date of this agreement shall be as ofthe first day of October, 1998.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
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7 day of 0cto~ ,1998.
City of Clearwater, Florida
Countersigned:
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By:
Michael Roberto, City Manager
Attest:
Approved as to form and legal sufficiency:
~J hnCA.' C.A
o arassas, SSlStant Ity ttorney
C~<JL~ Z ~=
Cyn .aE. G~z_~~tY'Cler~___-'--,~
Wi esses as to Agency:
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Attest:
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CITY OF CLEARWATER, FLORIDA
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLlCA1'ION FORM
Phone:
(813) 562-4060 for assistance
Due: May 4, 1998
A. Application Information
Applicant:
(Sponsor/Developer)
Pinellas County Head Start
Organization Name:
(If different)
Same
Address:
6698 68th Avenue North. Suite D
City; state; Zip
Pinellas Park, Florida 33781
Telephone Number:
(813) 547-5952
Contact Person:
Ed Dickey
'I'i tIe:
Training Coordinator
Telephone Number:
(813) 547-5952
Period [or which funds
are being requested:
10/1/98-9/30/99
Signature~
~~ Connie L. Marmaro
- Board of Directors
Chairperson
Date~q8
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B. Activity (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Development
Other
(Describe Below)
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Head Start Child Development and Family Services, Inc.
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C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$10,000
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Salary for a floatiin~ substitute teacher:
Salary
Workers ComD. @ .0260
Unemployment Comp, @ .054
Health Insurance @ 167.00
Life Insurance @ 2.50
TOTAL
$11,128
289
601
2.004
30
$14,052
Head Start will provide matching funds of 4.052
Federal funds from Department of Health and Human Services.
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
The funds will be used to pay the salary of a floating substitute
teacher to fill 'in when teachers are absent from centers in clearwater.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Pinellas County Head Start is a federally funded child and family
services program. Head Start provides education, health services.
nutrition, social services, mental health, parent involvement and
other services to 3 and 4 year old children and their families.
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G.
G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
320 in the City of Clearwater
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
100'7..
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
7,721,061
i.e.:
J. IF THIS IS START UP OR MATCHING MONEY, SPE~IFY THE DETAILS
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
the local match is 20'7..
or $1,383,258. This match. is required by the Federal Department
of Health and Human Service (HHS)
K. IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR ~N
THE PROCESS OF BECOMING ONE.
Yes - Documentation enclosed
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION. '
All of Head Start's Centers are licensed by the Pinellas County License
Board.
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M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER_CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY OF
CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 1997 THROUGH.
SEPTEMBER 30, 1998?
YES
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NO
IF YES, PLEASE EXPLAIN:
Clearwater leases a facility to Head Start for one thousand
ear. The value of the in-kind contribution is $20,810.
701 North Missouri Avenue in Clearwater.
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BUDGET INFORMATION - N - -....-Construction Programs
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Gu,nt ~09ra",
f IIl'1(tioft
0/1 Activity
(a)
~t,1og of fed.,,1
Dontutic Assinance
N 11m ber
(b)
SfmoN A - BUDGET SUJoIa.uIlY
fn...ateod UnoGr.,.tM FUI'ds
--- 01 ....,.;w.d. ~
,..,..
(e)
NOft F~a'
(d)
'..,&1
(e)
S6~294~l:ll4
57~323
"_-I~,,, Tobl
(f) (9)
Sl~573~704 S 7~86b~518
14~331 71,654
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PA 22
PA 20
s
s
s s ~b,352,137 s s 7,940,172
T~ 1,5Cl8,035
UCTlON I - IUDGET CATf GO~ES
QIIWifT "OGIU.M. FlJ<TlOIl OIl ACTMT"t' Tot.,
Ob;oKt 0111 ~tegOl;'s (1) PA 22 _ (2) PA 20 (3) (4) S
....non~1 S3~779~772 S S S S
a, 3~779,772
b. f,inge a.nefit-s 1~340,045 1~340,045
" Tr.vt' 33,371 33,37l
d. (qllipmettt
.. Suppl;'1 154~175 2,000 156,175
f, Contr,~' 67~286 9~020 76,306 ';
9' ~iof1
h, Ot~r 920 l65 46~303 966,468
i. Toul Olr.n O\arg.1 (slim of N. 6h) 6~294~814 57,323 6,352,l37
J. Indirect O\"9<<S
It. TOTALS (slim of 6..nd 6,) S s 57,323 s s s 6,352~137
"'OIlJ,.am In(ome I 5
r' Sl~""d.'ll 1'0"" 4244 14.18)
Authorized for Local Reproduction p,~"o.d c,., oua c.,clJiar 4. '02
SECTION C . NON-fEDERAL RESOURCES
lal C'anl P'OD,am Ibl ADD/lean I lei SIA~ 'd I 011>.. Sou,c~. fel TOTALS
PA22 S s s 1,5H8,035 s 1,5H8,035
PA20 0 0
Tor AlS (sum 01 I,nes 8 and 11) S S s l,588,035 s 1,588,035
SECTION D. fORECASTED CASH NEEDS
; ""'.., 10'.' tor I.. ..ar hI 0..."., Jt'l.d 0",."., )Id Qua"., ., '" o",.an.,
S 6 ~'12_l~7 s 1'188.0~4 s 1.588.014 s 1_l)88.0~4 s 1 '18~ O~t)
., onf ede, a' l,588,035 397.009 3'H.009 197.00Q ~q7_008
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o aT Al (sum 01 l,nt'S 13 and lol11 S 7,940,172 s l,985,043 s 1.985.043 s 1.985.04~ s 1.q8l).04~
SECTION E . BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
lUlU.' 'UIIOlolIC; ".'OOS .''''''
(I) Grlnl Program Ibl fi,1! lei St'cond IdlThi,d leI Founh
PA22 S 6,609,5,4 s' 6,940,03l s 7.287.033 s 7.6l)1.~8l)
PA20 60,189 63,198 66.358 69.676
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OTAlS hum 01 lines 16.191 S 6,669.743 s 7.00~ 220 s 7 ~1;~ ~01 S 7,721,061
SECTION F. OTHER BUDGET INfORMA liON
IAnaeh addltlona' Sheets,1 Neceua'tl
JlI eel (har ges: '22. Indirt'ct Cha'ges:
rmarks -
. Sf 424/\ 14 u, pd,..:1
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P,,,,,,,..bL-\.I 1I. DuB C"LuLaI A 102
Authorized for Local R. ,;.ductlon