FUNDS AGREEMENT-SOCIAL SERVICES GRANT
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Pinellas County Coalition for the Homeless hereinafter referred to as
the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
shelter and support programs to those who would not otherwise have a means to fill this need;
and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1st day of
October, 1998 and continuing through the 30th day of September, 1999 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE ll. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which is
incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
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5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
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ARTICLE VIT. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1998.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
7~ayof 0 C~~ ,1998.
City of Clearwater, Florida
By~
Michael Roberto, City Manager
Attest:
Approved as to form and legal sufficiency:
John Carassas, Assistant City Attorney
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (813) 562-4060 for assistance
Due: May 4, 1998
A. Application Information
Applicant:
(Sponsor/Developer)
Pinellas County Coalition for the
Homeless
Organization Name:
(If different)
Address:
P. O. Box 11195
City; State; Zip
St. Petersburg, FL
33733
Telephone Number:
(813)570-3420
Contact Person:
Gregg Rose
Title:
President
Telephone Number:
(813)446-4177
Period for which funds
are being requested:
10/98-9/99
Signature .~
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P~~!E:JDE i\lT'
Chairperson
Date sl'lq~
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$8,125.
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
1. General Office Support $3,125.
2. Community Relations $3,000.
3. Cold Night Shelter $2,000.
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
1. To assist in underwriting ongoing general operating expenses of Coalition office which
provides documentary, informational, administrative and referral support to member agencies
and the general public.
.2. To assist in underwriting expenses in connection with annual "Month of the Homeless Child"
which provides field trips, school clo~hes .and school supplies to all homeless children in the
county served by member emergency shelters and transitional living programs.
3. To assist in underwriting expenses to the "Cold Night Shelter Program" which provides
additional emergency shelter for the county's homeless when the temperature reaches .40
degrees or lower.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
The coalition provides its programs, services and advocacy initiatives to agencies, groups and
organizations that serve the estimated 3,216 homeless individuals currently within the
geographic boundaries of Pinellas County. In addition through its member agencies, the
Coalition addresses the needs of many more un-estimated families and individuals residing in
the county that are at serious risk of becoming homeless within the immediate future. The
Coalition coordinates the collaborative effort necessary for local agencies seeking HUD funds.
Grants totaling $2.3 million dollars were approved in FY '98 for use by local agencies.
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General Moo 111 , Service TOTAL
L"..: ITEM 'O~raling Advoc:a~ Comm. Rei. H. Ctikl .Jcation MeJnbers. Res. Dev. Pro\lkler~ BUDGET
EXPENSES:
GeneralOpefallng
Personnel $ 9.soo $ $ $ $ $ $ $ $ 9.500
Audit I Ac:counling SuppOll $ 1,751> $ $ $ $ $ $ $ $ 1.750
Banlling $ 151> $ $ $ $ $ S $ $ 150
Llabmy Insurance $ 7'2S $ $ $ S $ S S S 7'25
llcensl!$1 Fees $ 200 S $ $ $ $ S S $ 200
MembeBhlp $ 20CI $ $ $ $ $ $ S $ 200
Office Equipmenl $ :l,OOCI $ S $ $ $ $ s S 3,000
OrfioEl Rent $ 3,000 $ $ $ $ S $ S $ 3,000
0fIi09 Supplies $ 1,300 S $ 80 $ $ $ 200 S 30 $ $ 1,610
Prinllng $ (40) S $ 160 $ $ ~ $ $ 40 $ $ 480
P09l8.ge $ 1.025 $ $ ,eo S $ 75 $ 250 $ 75 S $ 1,585 -
T eklphone S 1.200 $ $ S $ $ $ $ 1,200
Travel $ 500 $ $ $ $ $ $ $ $ 500
PI't9M' MaJerla!s $ $ S $ $ $ $ 100 $ $ 100
Advertising I PR $ $ $ $ $ $ $ $ $
Su~ T ctall General: $ 22,5111 S $ 400 S $ 375 $ 450 $ 245 $ $ 23,980
MIs=, Speefll Ewents
and Expenses:
Biennial Banquel $ S S 2,601() $ $ $ $ S 2,600
",nlhl Homeless ChUd $ S $ $ 8,000 $ $ $ $ 8,000
Shoe Fund S $ S 500 $ $ $ $ S 500
Cold Nlghl Sh$lIer S S $ 2,000 $ $ S $ $ 2,000
Holiday Cards S $ $ S $ $ $ $
Educalion Workshop S S $ S $ 645 S $ $ 645
Mv(X;8C'f $ $ S $ $ S $ $
Memebership S $ $ $ S S S S -.
Resource Oevel()Jll1'l8l\l S $ $ $ $ $ S $
Sub- T clal , Special: S S S 5,100 $ 8,000 S 545 $ $ $ 13,745
TOTAL EXPENSES: $ 22,510 $ $ 5,500 $ 8,000 $ 1.020 $ 450 S 245 S 37,725
REVENUE I EXPENSES: $ (10,650) S 3,000 $ (2,916) $ $ (1,02(1) $ 4,050 $ 11,155 S 3,619
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M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY OF
CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 1997 THROUGH
SEPTEMBER 30, 1998?
YES
NO
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IF YES, PLEASE 'EXPLAIN:
The Haven Transitional Living Program received a $10,000 City of Clearwater, Social Services
Grant for the fiscal year beginning October 1, 1997 and ending September 30, 1998.
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