LEASE FOR CLEARWATER COMMUNITY CHORUS (2)
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RUTH ECKERD HALL
LEASE AGREEMENT
This Agreement is made this
6
day of FEBRUARY
19
97
between Pact, Inc.
lessor, hereinafter referred to as .Center" and
CLEARWATER PARKS AND RECREATION DEPT.
performing as
CLEARWATER COMMUNITY CHORUS
herein referred to as "Lessee" (LE~ssee certifiE!.s that the above is the true legal title.) It is mutually ~reedl:>etwElen the parties as follows: ..'
1. FACILITY USE: The Center agrees to the use of the PACT, Inc. facilities at 1111 McMullen Booth Road, Clearwater, Florida 34619, specified
below, by the Lessee for the purposes of:
REHEARSALS AND PERFORMANCES
FACIUTY
USAGE
RENT
DATES
INCLUSIVE TIMES
AUDITORIUM
REHEARSAL
PERFORMANCE
REHEARSAL
PERFORMANCE
$700.00
$1,425,00 VS. 10%
$840.00
$1,225.00 VS. 10%
MONDAY, 2/24/97
SUNDAY,3/2/97
TUESDAY,4/22/97
SUNDAY, 4/27/97
6PM - 11 PM; REHEARSAL @ 8PM
8AM - 6PM; PERFORMANCE @ 3PM
5PM -11PM
8AM - 5PM; PERFORMANCE @ 2:30PM
AUDITORIUM
AUDITORIUM
AUDITORIUM
For spaces, dates and times specified above, the rent is $ 4,190.00 (PERFORMANCES ARE
VS.10%)
plus additional expenses.
2. ADVANCE PAYMENTS: The Lessee agrees to pay the Center a N/A deposit with the return of this signed agreement no later than
Lessee agrees to make advanced payment to Center for reimbursables of such sums as are necessary to cover those costs which Censer
anticipates it would encounter on behalf of lessee in preparation for and planning of Lessee's event (including all dollar amounts reflecIed
or developed as identified on schedule A).
3. FINAL PAYMENTS: Final payments must be made to the Center no later than 15 days after the performance date. If payments are not made
by this time a 1.5% interest rate per month will automatically be added to the Lessee's bill. Additionally, no future dates will be held until finaf
payment is made. Any unused portion of the reimbursable costs will be returned to Lessee with final settlement statements as soon thereafter as
possible..
4. STATE SATES TAX: The current State Sales Tax rate is applicable to all rentals and certain services (e.g. Parking Expense, MOS, Ticket
Printing) or other things of value. If Lessee has a Tax Number which exempts Lessee from the State Sales Tax, Lessee will provide the Center
with a copy of the State Tax Exemption Certificate at signing of contract.
5. NON-TAXABLE SERVICES: Lessor separately agrees to perform or cause to be performed services required for the Lessee's event as listed
on Schedule A. These services are not subject to FL sales tax (e.g. Parking Guards, Security Guards, Police, Box Office Services, etc).
6. CANCELLATION BY LESSEE: Should Lessee desire to cancel this Agreement, notification must be given in writing to the Center at least 90
days prior to the date of scheduled event. In the case of ca",,~I\afio'1.~y...the Lessee, the Center may require one half of the contract rent as
liquidated damages, plus any additional expenses incurred aFiCl'H1& Ll:lL and the Center shall be relieved of any further obligations under this
Agrep3f1ler~cMullen Booth Road · Clearwater, Florida 34619 · Telephone (813) 791-7060 · Fax (813) 791-6020
7. CANCELLATION BY CENTER: Should the Center desire to cancel this Agreement or be unable to perform under this Agreement, notification
will be given to the Lessee at least 60 days prior to the date of scheduled use, the Center shall return any rent payments and the Lessee and the
Center shall be relieved of any further obligations under this Agreement..
8. PERFORMANCE BOND: The Center reserves the right to require the Lessee to post a Performance bond of $ N/A
before
either by Cashier's Check to PACT, Inc., or by a duly accredited bonding company. The terms of such bond will be:
9. UNION AGREEMENTS: Lessee agrees to abide by any agreements or contracts currently in force between the Center and any labor unions.
10. REASONS FOR TERMINATION OF LEASE: The Center may terminate this Lease if Lessee fails to perform any of its obligations, herein set
forth or appears to the Center to be financially insecure, in violation of the law, or about to default under the terms of the Lease Agreement or the
Usage Policy. Upon termination of the Lease Agreement for whatever reason, Lessee agrees to promptly remove, at Lessee's expense, all its
property from the Center premises within 24 hours and to forfeit all advance payment made to the Center,
11. ASSIGNATION OF RIGHTS: The Lessee shall not assign this Agreement or any rights hereunder nor sublet said premises without the written
consent of Center.
12. USAGE POUCY: LESSEE AGREES TO OBSERVE AND ABIDE BY THE USAGE POLICY, WHICH INCLUDES THE RULES AND REGULATIONS
GOVERNING THE USE OFTHE PERFORMING ARTS CENTER AND THEATER. A COpy OF SAID USAGE POLICY, PLUS RELATED ATTACHMENTS,
WILL BE APPENDED HERETO AND MADE A PART THEREOF, LESSEE ACKNOWLEDGES RECEIPT AND REVIEW OF THE USAGE POLICY.
FOR: Lessee
(Organization)
CLEARWATER PARKS & RECREATION
DEPARTMENT
FOR: Center
PACT. Inc.
BY:
40 :l.~
BY:
/7
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~
ADDRESS:
CLEARWATER, FL 34618
1el.#:
1111 McMullen Booth Road
Clearwater, Aorida 34619
462-6531
DATE:
~
-Vz-~'#7
DATE:
:lA-Is?
USAGE POLICY AGREEMENT
Lessee has read the Usage Policy and agrees to perform under
the terms stated herein.
Lessee acknowledges' itS- responsibility mcompletely iriforiiiii1g '--
the proper agents, employees of Lessee, contractors, and
subcontractors hired by Lessee, concerning these rules and
regulations. Further, Lessee accepts complete responsibility
for the failure of said agents, contractors, subcontractors or
employees of Lessee to abide by the provisions therein.
Lessee understands that should Lessee be found in violation of
any of the provisions of this Policy, the Center will consider
the Lease Agreement null and void and Lessee may be
required to forfeit all advance payments and deposits, and may
be liable for all rental fees and other expenses incurred, or
committed, including attorney's fees, whether or not the
performance actually occurs.
ORGANIZATION: Clearwater Parks & Rec. Department
EVENT DATE: Feb. 24, _Mar. 2((JJ 22, Apr. 27, 1997
Agreed to::/' ~ . K y...../h
(Lessee) (Date)
PACT, INC.
1111 McMullen Booth Road · Clearwater, Florida 34619 · Telephone (813) 791-7060 . Fax (813) 791-6020
<.
RUTH ECKERD HALL
Managed by PACT, Inc,
ESTIMATED EXPENSES
LEASE AGREEMENT - SCHEDULE A
TAXABLE ESTIMATED EXPENSES
Rental fee - performances $2,650.00 VS. 10"10
Rental fee - rehearsals $1,540.00
M.D.S. .50 PER PATRON, OR 2% GROSS TICKET SALES
Parking NI A
Ticket Printing $200.00 ($100 PER PERFORMANCE)
TOTAL TAXABLE EXPENSES $4,390.00
SALES TAX 7%
BOX OFFICE EXPENSES
Base charges
Advance sales
Day of show only
Credit card service
Ticketmaster service
Other
TOTAL BOX OFFICE CHARGES
$300.00 ($150 per performance)
5% OF CHARGES SOLD
$300.00
TECHNICAL EXPENSES
Stagehands
$19 per hour, per stagehand,
4 hOur minimum. UnIon stage.
Audio recording
Video recording
Other
TOTAL TECHNICAL EXPENSES
T.B.D.
ADDITIONAL EXPENSES
Parking guards
$400.00 ($200 per performance)
Traffic officer
Advertising
Custodial Charge
TOTAL ADDITIONAL EXPENSES
$160.00 ($80 per performance)
$500.00 ($250 per performance)
AGREED TO:Y
DATE: )(
~~
$1,060.00
$5,750.00 plus ~
MDS, stagehand,S. ' , "
and insurance
, \
\.
TOTAL ESTIMATED EXPENSES
PACT, INC.
1111 McMullen Booth Road · Clearwater, Florida 34619 · Telephone (813) 791-7060 · Fax (813) 791-6020
Invoice Date 03-Apr-96
PACT, INC.
FINAL REVENUE/EXPENSE REPORT
LESSEE:
EVENT:
DATE(S):
TIME:
CLEARWATER PARKS & RECREATION DEPT.
CLEARWATER COMMUNITY CHORUS
3/6/96-3/9/96 REHEARSALS & PERFORMANCE
2:00 PM 3/9 PERFORMANCE
REVENUES
# tickets
a.#: 1202 TOTAL TICKET REVENUE: $
LESS SALES TAX: $
NET TICKET REVENUE: $
b.#: 972 TICKETS CONSIGNED: $
LESS SALES TAX: $
CONSIGNED NET: $
c.# 224 PACT TICKET SALES: $
LESS SALES TAX: $
PACT NET: $
d.# TICKETMASTER SALES: $
-LESs..sALES T A )('. _ ,$, _0',
TICKETMASTER NET: $
e,# 6 COMPLEMENTARY TICKETS
7,757.00
7,757.00
6,318.00
6,318.00
1,439.00
0.00
1,439.00
0.00
TOTAL REVENUE:
EXPENSES
BOX OFFICE SERVICES
Box Office charges
Ticket printing
PACT credit card svc.
Tktmaster outlet svc.
Tktmaster credit card svc.
TOTAL BOX OFFICE SERVICES
HOUSE CHARGES
Rental fee
MDS
Parking Expense
1100 @ .50 each
Florida sales tax
Stagehands
Traffic police
Parking guards
Marketing
Recording/Video
Miscellaneous
SJA~EHANDFOQD
$
$
$
$
$
$
150.00
100.00
29.80
279.80
$
$
1,600.00
80.00
$ 550.00
$ TAX EXEMPT
$ 1,188.00
$ 80.00
$ 240.00
$
$ 0.00
$
$
$
$
$
20.35
.~- -..-- ----:-".------ -----.-=~
TOTAL HOUSE CHARGES
3,758.35
TOTAL EXPENSES:
LESS DEPOSIT:
NET EXPENSES:
LESS BOX OFFICE RECEIPTS:
NET DUE:
~~1~
K
$1,439.00
$4,038.15
$3,155,75
$882.40
$1,439.00
($556.60)
Invoice Date 16-Jan-97
PACT, INC.
FINAL REVENUE/EXPENSE REPORT
LESSEE:
EVENT:
DATE(S):
TIME:
CLEARWATER PARKS AND RECREATION DEPT.
CLEARWATER COMMUNITY CHORUS
DEC 04 & 07,1996
4:00 PM
REVENUES
# tickets
a.#: 1033 TOTAL TICKET REVENUE: $ 6,627.50
LESS SALES TAX: $ 433.57
NET TICKET REVENUE: $ 6,193.93
b.#: 780 TICKETS CONSIGNED: $ 5,070.00
LESS SALES TAX: $ 331.68
CONSIGNED NET: $ 4,738.32
c.# 241 PACT TICKET SALES: $ 1 ,557.50
LESS SALES TAX: $ 101 .89
PACT NET: $ 1 ,455.61
d.# TICKET MASTER SALES: $
LESS SALES TAX: $
TICKET MASTER NET: $ 0.00
e.# 12 COMPLEMENTARY TICKETS
TOTAL REVENUE: $1,455.61
EXPENSES
BOX OFFICE SERVICES
Box Office charges $ 150.00
Ticket printing $ 100.00
PACT credit card svc. $ 33.88
Tktmaster outlet svc. $
Tktmaster credit card svc. $
TOTAL BOX OFFICE SERVICES $ 283.88
HOUSE CHARGES
Rental fee $
MDS-2% OF GROSS TICKET SALES OR
913 @ .50 each $
Florida sales tax $
Stagehands $
Traffic police $
Parking guards $
Marketing $
Custodial Charge $
Miscellaneous
2,350.00
456.50
203.46
1,561.00
80.00
180.00
250.00
TOTAL HOUSE CHARGES
$
$
$
$
$
5,080.96
TOTAL EXPENSES:
LESS PAID CONSIGNED TICKETS:
NET EXPENSES:
LESS BOX OFFICE RECEIPTS:
$5,364.84
$5,070.00
$294.83
$1 ,455.61
NET DUE:
($1,160.78)