INTERLOCAL RE DR. LANCE DE HAVEN-SMITH RE AMERICAN ASSEMBLY PROCESS
INTERLOCAL AGREEMENT
THIS AGREEMENT made and entered into this Jfd. day of'lccl /.lULl i{ , 2002, by and between
the BOARD OF COUNTY COMMISSIONERS OF PINELLAS COUNTY, Vmunicipal(torporation, (hereinafter
referred to as "Pinellas County"), the CITY OF CLEARWATER, a municipal corporation, (hereinafter referred
to as "Clearwater"), the CITY OF ST. PETERSBURG, a municipal corporation, (hereinafter referred to as "St.
Petersburg"), the CITY OF LARGO, a municipal corporation, (hereinafter referred to as "Largo"), the CITY OF
SEMINOLE, a municipal corporation, (hereinafter referred to as "Seminole"), and the cities of Tarpon Sprinss,
Indian Rocks Beach, Gulfport, Oldsmar, St. Pete Beach, Madeira Beach, Treasure Island, Dunedin, Safety
Harbor and the town of Bellair (hereinafter referred to as "additional municipalities").
WITNESSETH:
WHEREAS, Pinellas County, Clearwater, St. Petersburg, Largo, Seminole and the Additional
Municipalities wish to utilize the American Assembly process to discuss a full range of issues affecting Pinellas
County and all of the municipalities located in Pinellas County, with the ultimate desire of leading to a
consensus county-wide on these issues; and
WHEREAS, the parties wish to employ the services of Dr. Lance deHaven-Smith of Florida State
University and Dr. James Murley of Florida Atlantic University to facilitate the American Assembly process;
and
WHEREAS, the primary task of Dr. deHaven-Smith and Dr. Murley will be to assist with the
identification and articulation of the issues to be discussed, to facilitate open dialogue and prepare a report.
Following such a report, the participants will attempt to develop a unified policy statement to be approved
at the Assembly. This policy statement will be given legislative consideration by the individual participants
for adoption county-wide within the legislative discretion of each of the participants; and
WHEREAS, it is believed by the parties that the American Assembly process will assist the parties to
develop a clear understanding of the roles of Pinellas County and the various cities within Pinellas County
with regard to governing Pinellas County and the municipalities within Pinellas County, including the
provision of governmental services throughout Pinellas County, which will encourage development and the
economic well-being of the entire County; and
WHEREAS, the parties believe that the American Assembly process will assist and lead the parties to
the development of a county-wide mission and cooperation amongst the various municipalities within Pinellas
County concerning the provision of government services; and
WHEREAS, the parties have agreed that Pinellas County will enter into an agreement with Florida
Atlantic University to have Dr. Lance deHaven-Smith and Dr. James Murley conduct the American Assembly
process at the cost of $56,000; and
WHEREAS, the parties wish to enter into an agreement to memorialize their understanding of the
parties involvement with the American Assembly process, including their agreement to share the costs for the
involvement of Florida State University and Florida Atlantic University in the American Assembly process.
NOW, THEREFORE, the parties, in consideration of the mutual understandings and obligations
contained herein, agree as follows:
1. The above recitals are true and correct and are incorporated herein as if set forth in full.
JanuaJY 15, 2002
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2. The parties agree to share the compensation to be paid to Florida Atlantic University in the
amount of $56,000, pursuant to the agreement between Pinellas County and Florida Atlantic
University, as follows:
a. Pinellas County will pay $26,000.
b. The City of Largo will pay $5,250 and the Cities of Clearwater, St. Petersburg, and Seminole
will each pay $5,000 ~ Pinellas County towards the compensation to be paid to Florida
Atlantic University.
c. The Additional MuniCipalities shall each pay a pro rata share of the remaining $9,750 to
Pinellas County to be paid to Florida Atlantic University pursuant to the agreement between
Pinellas County and Florida Atlantic University. The payout for each municipality is as
follows: $1,000 each for the Town of Bellair and the Cities of Dunedin, Gulfport, Indian
Rocks Beach, Madeira Beach, Oldsmar, Safety Harbor, St. Pete Beach and Tarpon Springs.
Treasure Island will pay $750.
3. The above amounts that are to be paid to Pinellas County by Clearwater, St. Petersburg, Largo,
Seminole and the Additional Municipalities, shall be paid to PineUas County upon receipt of an
appropriate invoice from Florida Atlantic University to Pinellas County pursuant to the
agreement between Pinellas County and Florida Atlantic University.
4. Pinellas County shall enter into an agreement with Florida Atlantic University to provide the
scope of services set forth in Exhibit A to this agreement. That agreement shall also provide for
the compensation to be paid to Florida Atlantic University in accordance with the estimated
assembly budget attached as Exhibit B to this interlocal agreement. The agreement between
Pinellas County and Florida Atlantic University shall provide that the compensation to be paid
to Florida Atlantic University shall equal and not exceed $56,000. Florida Atlantic University
shall be responsible for compensating Dr. deHaven Smith for his services.
5. The parties agree that as part of the American Assembly process, they will establish a Steering
Committee to lead Dr. deHaven-Smith and Dr. Murley through the American Assembly process.
A complete listing of the Steering Committee Membership is attached as Exhibit C. One
representative from each of the organizations listed shall be appointed to the Steering
Committee. Each Steering Committee member will have one vote should a voting procedure be
necessary.
6. This agreement shall remain in effect for a period of one year beginning
February 1, 2002 and ending January 31, 2003, unless extended by mutual agreement of the
parties, or terminated under other provisions of this Interlocal Agreement.
7. Any party, upon thirty (30) days written notice, may terminate its participation in this
agreement, if conditions arise, such as lack of available funding, that dictates that it is in the
public interest to terminate this Interlocal Agreement. Should the Interlocal Agreement be
terminated, with unspent funds remaining, the remaining amount shall be rebated to the
participating jurisdictions in proportion to the respective amounts contributed.
8. This document embodies the whole agreement of the parties. There are no promises, terms,
conditions or allegations other than those contained herein and this document shall supersede
all previous communications, representations, and/or agreements, whether written or verbal
between the parties hereto. This Interlocal Agreement may be modified only in writing,
. executed by all parties. This Interlocal Agreement shall be binding upon the parties, their
successors, assigns and legal representatives. Any amendment to or modification of this
January 15, 2002 2
Interlocal Agreement or any alteration, extension or supplement shall be in writing and signed
by all parties.
9. If any word, clause, sentence or paragraph of this Interlocal Agreement is held invalid, the
remainder of this Interlocal Agreement shall remain in full force and effect.
10. This Interlocal Agreement shall be governed and construed in accordance with the laws of the
State of Florida.
11. This Interlocal Agreement may be executed in two or more counterparts, each of which shall be
deemed to be an original, but out of which together shall constitute one and the same
instrument.
12. Prior to its effectiveness, this Interlocal Agreement and subsequent amendments thereto must
be filed with the Clerk of the Circuit Court of Pinellas County.
IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed by
their duly authorized officers, and their official seals hereto affixed, the day and year first above written.
ATTEST:
KARLE EN F. DeBLAKER, CLERK
PINELLAS COUNTY, FLORIDA, by
and through its Board of
County Commissioners
By:
By:
Deputy Clerk
Chairman
(seal)
APPROVED AS TO FORM:
Office of the County Attorney
JanuaJ}' 15, 2002
3
CITY OF ST. PETERSBURG
By:
(2L {l~
Mayor
By:
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CITY OF TARPON SPRINGS
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By:J-,hS~
Mayor
By:
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CITY OF INDIAN ROCKS BEACH
BY:~'- 6.- ~ I-
City Manager
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By:
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anuouy IS, 2002
. CITY OF GULFPORT
Bi:/T1;U ~ JJ
Mayor
By:
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City Clerk
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CITY OF OLDSMAR
Attest:
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Exhibit A to Resolution 2002-04
Page 4 of 13
CITY OF ST. PETE BEACH
By: WAJ ~ By:~/.V, B .iYL(rYl~
Mayor " rd J. Friszolowski City Clerk Theresa B. McMaster
APPROVED Js TO FORM:
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City Attorn
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January 15,2002
12
Agreement be terminated with unspent funds remaining, the remaining amount shall
be rebated to the participating jurisdictions in proportion to the respective amounts
contributed.
- ,8. This document embodies the whole agreement of the parties. There are no promises,
terms, conditions or allegations other than those contained herein and this document
shall supersede all previous communications, representations, and/or agreements,
whether written or verbal between the parties hereto. This Interlocal Agreement may
be modified only in writing executed by all parties. This Interlocal Agreement shall
be binding upon the partIes, their successors, assigns and legal representatives. Any
amendment to or modification of this Interlocal Agreement or any alteration,
extension or supplement shall be in writing and signed by all parties.
9. If any word, clause, sentence or paragraph of this Interlocal Agreement is held
invalid, the remainder of this Interlocal Agreement shall remain in full force and
effect.
10. This Interlocal Agreement may be governed and construed in accordance with the
laws of the State of Florida.
11. This Interlocal Agreement may be executed in two or more counterparts, each of
which shall be deemed to be an original, but out of which together shall constitute
one and the same instrument.
12. Prior to its effectiveness, this Interlocal Agreement and subsequent amendments
thereto must be filed with the Clerk of the Circuit Court of Pine lias County.
IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to
be executed by their duly authorized officers, and their official seals hereto affixed, the
day and year first above written.
ATTEST:
DENISE M. SCHLEGEL
CITY OF MADEIRA BEACH, by
and through its Board of
City Commissioners
By:"
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City Clerk /' -
BY:~~
Elaine Trehy, Interi Ity l'Vlanager
(sea I)
APPROVED AS TO FORl\l:
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City Attorney (
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CITY OF TREASURE ISLAND
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By: , ...~ ~ ft'-.& ~y:
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Mayor
muary 15, 2002
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CITY OF DUNEDIN
BYLJ8rK @~BY:
Mayor
January 15, 2002
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BY:~~
' City Clerk
By:
TOWN OF BELLEAIR
B~~~ BY:~~&ttl^,
Mayor Town Clerk
January 29, 2002
17
Exhibit "A"
16
Professor Lance deHaven-Smith, Ph.D.
Reubin O'D. Askew School of Public Administration and Policy
Bellamy Building Room 337
Florida State University
Tallahasssee, FL 32303
(850) 349-2887
November 5,2001
City a.nd County Managers
Pine lIas County, Florida
Sent as e-mail attachment
Dear Colleagues:
Thank you for considering me, along with Jim Merle at FAU, as a possible facilitator for
an American Assembly on the roles of county and city government in Pinellas County. I am
excited about the possibility of working with you.
This letter covers a number of subjects, so I am inserting some headings to help you
follow the flow of ideas. The topics include: an overview of proposed contractual arrangements;
a description of the American Assembly process; and a proposed budget.
Contractual Arrangements
As we discussed, the Assembly would be planned, organized, and managed in a
cooperative arrangement between Florida State University and Florida Atlantic University under
a contract administered by the Pine lIas County Board of Commissioners. The contract would be
funded jointly by the County, PinelIas municipalities, and perhaps other stakeholders, such as
~ther governments, business organizations, non-profit agencies, etc. For purposes of initiating
the Assembly planning process, the County could engage FSU for an initial fee of, say, $20,000,
and then amend the contract as additional funding comes in. Mr. Merle's role could be handled
by a subcontract from FSU to FAU. Of course, the contractual details would have to be worked
out by the attorneys for the various units involved.
The American Assembly
The American Assembly program was established in 1950 by Dwight D. Eisenhower to
provide a setting and technique for bringing diverse people together to discuss important
questions of national policy. An affiliate of Columbia University, the Assembly is a national
educational institution incorporated in the state of New York. The original American Assembly
model was subsequently adapted by scholars and policy makers in Florida to address state and
local issues.
local issues.
An American Assembly in Florida is typically scheduled for either one and one-half day
period or a two and one-half day period. The attendees are divided into groups (depending on the
total number of participants), with each group representing a cross-section of interests in
attendance. All of the discussion groups follow the same agenda and discuss the questions
concurrently. The agenda questions are prepared by the facilitators in consultation with the
Assembly Steering Committee. The discussion in each group is led by a facilitator whose role is
to stimulate open communication on the issues and provide a sense of direction in bringing the
group toward consensus. Each group also has a recorder who is responsible for taking notes and
distilling the group's ideas. Following the completion of the discussion sessions, the facilitators
and recorders meet with the conference staff to draft a consensus statement on each of the agenda
issues. On the morning of the last day, the participants are provided with a draft policy statement
that is reviewed by the group as a whole at a final plenary session. Decisions to add, delete, or
amend are made by a majority vote of the participants. The rules of parliamentary procedure
apply during the plenary session. Despite the emphasis on identifying areas of agreement and
majority viewpoints, strong minority points are sometimes made and should be incorporated into
the policy statement.
The Steering Committee
Planning for the Assembly would be undertaken in consultation with a Steering
Committee selected by the facilitators in consultation with county and municipal officials. The
Steering Committee would include representation from the County Administrator's office, the
three largest cities, three additional cities, other local governments, and other important
stakeholders. The facilitators would be responsible for assuring balanced representation by
governmental sectors, geographic areas, population groups, and relevant community interests.
The steering committee would be advisory to the facilitators on the following matters:
· The location of the Assembly.
· The date of the Assembly.
· Topics to be covered, including specific questions and issues.
· The categories of individuals and the numbers of individuals in each category to be
.!nvited.
· The individuals to serve as facilitators and recorders.
Responsibilities of the Facilitators
The responsibilities of the facilitators would include:
· Coordinating all logistical arrangements for the Assembly, including investigating and
securing the site for the Assembly and arranging meeting facilities, and food services;
· Setting up a special program account at the University and following prescribed fiscal
procedures for receiving funds and tracking monies spent for mailing, duplicating, staff
travel, etc.;
· Monitoring revenues and expenses and providing the Steering Committee a detailed financial
accounting at the end of the Assembly, invoicing sponsors, and sending letters of
appreciation for support;
· Preparing the final agenda of issues and agenda questions (in consultation with the Steering
Committee) for the Assembly;
· Researching, producing, and mailing out of all background materials related to the Assembly;
· Assisting the Steering Committee in the selection of participants to assure that appropriate
sectors of the community are represented;
· Preparing and mailing invitation letters, acknowledgments, agendas, and driving directions
for the Assembly. Also, tracking acceptances and refusals and subsequent mailings to
alternates. Making follow-up phone calls to invitees who have not responded by the deadline
to confirm attendance;
· Selecting group leaders and recorders from the list of participants (in consultation with the
Steering Committee), and briefing them about the procedures to use in the small group
sessions;
· Preparing the final information packets to give to participants on the first day of the
Assembly; the packets will include final agendas, a list of participants, final agenda
questions, a list of sponsors, and other appropriate materials;
· Assembling the draft policy statement for review by participants at the Assembly's final
plenary session;
· Leading participants through the plenary session; and
· Distributing the final policy statement to Assembly participants.
Budget '- _LJ
$ 'PI 0 () rJ f(j'--
A proposed budget is attached. The total projected cost is ~O. I would suggest that
half of the cost be covered by the County Commission and the other half by the cities.
Concluding Comments
I look forward to hearing back from you after you have had a chance to consider my
suggestions. Thank you again for considering me as a possible facilitator.
Lance deHaven-Smith, Ph.D.
Biographical Sketch
Dr. Lance deHaven-Smith is a Professor in the Reubin O'D. Askew School of Public
Administration and Policy at Florida State University. He received his B.A. degree from the
University of Georgia in 1975, summa cum laude, and his M.A. and Ph.D. from the Ohio State
University in 1978 and 1980, respectively. In the Askew School of Public Administration and
Policy, Dr. deHaven-Smith teaches philosophy of science, political economy, policy analysis, and
public opinion. He is tenured and holds the rank of full professor.
The author of fourteen books, one of which won the Manning Dauer Prize for scholarship
. from the University of Florida, Dr. deHaven-Smith has written and conducted research on a wide
range of topics, including political philosophy, public opinion, public policy, religion, and
national, state and local government. A former President of the Florida Political Science
Association, his books on Florida include The Florida Voter; Environmental Concern in Florida
and the Nation; The Almanac of Florida Politics (with Tom Fiedler, Executive Editor of the
Miami Herald); The Atlas of Florida Voting and Public Opinion; and Government in the
Sunshine State (with David Colburn, a leading Florida historian and Provost of the University of
Florida). Some of his other books are The Hidden Teachings of Jesus; Foundations of
Representative Democracy; and Philosophical Critiques of Policy Analysis.
While at FSU, Dr. deHaven-Smith has held a number of positions overseeing research
and applying academic knowledge to problems of public policy. In 1995, he served as Director
of the Citizens Commission on Cabinet Reform, a blue-ribbon committee evaluating the basic
structure of Florida's state government. In 1997-98, he was Executive Director of the Local
Government Commission II, which was appointed by the Governor, President of the Senate, and
Speaker of the House, to study the authority, capacity, and needs of Florida's cities, counties, and
special districts. And in in 1999 Dr. deHaven-Smith served as the Executive Director of the
National Public Sector Gaming Study Commission, which evaluated state and federal policy
toward gambling and gaming.
Dr. deHaven-Smith's scholarship is nationally recognized. He has appeared on Good
Morning America, the Today Show, NBC Nightly News with Tom Brokaw, CBS Nightly News
with Dan Rather, the Jim Lehrer News Hour, CNN, NPR, and other national TV and radio
shows. He has been quoted in the New York Times, the Los Angeles Times, the Chicago Tribune,
the Washington Post, the Miami Herald, the Wall Street Journal, and many other major
newspapers.
Dr. deHaven-Smith was an infantry rifleman in the U.S. Army during the Vietnam era.
He began his teaching career in 1981 as an Assistant Professor of Political Science at Florida
Atlantic University. While there, he worked his way up the academic ladder to the rank of full
Professor. He also served as Provost for four years.
Exhibit "B'
17
ESTIMATED ASSEMBLY BUDGET
(revised on 1/28/02)
Fee for conducting Assembly
$39,000
ESTIMATED EXPENSES
Catering
2 catered lunches, ($20.00 per person)
6400
5 refreshment breaks ($6.00 each/per person)
4800
Meeting room charge
800
Staff Travel
Staff travel to Committee meetings
1300
DuplicatinglMailing Costs
Steering Committee correspondence/mailing
600
Duplication of draft policy statement on Friday evening
425
Duplication of final policy statement
425
Duplication of background paper for 150 people
1200
Supplies
150
Mailing of background paper and final policy statement
900
Total Estimated Cost of 2 ~ Day Assembly:
$56,000
*
Budget based on Assembly held locally with no overnight accommodations for participants.
**
Estimated expenses based on 150 participants and lOon-site staff. The actual budget will be
drawn up taking into account all pertinent costs such as actual catering/duplicating expenses.
Pinel/as County
City of St. Petersburg
City of Clearwater
City of largo
City of Seminole
City of Tarpon Springs
City of Oldsmar
City of Indian Rocks Beach
City of Madeira Beach
City of Gulfport
City of Dunedin
City of Treasure Island
City of St. Pete Beach
Pinel/as County Sheriff's Office
North Pinel/as County Community
Central Pinel/as County Community
South Pinel/as County Community
Gulf Beach Communities
Pinel/as Planning Council
Pinel/as County School Board
PSTA
PCClB
County-wide Chamber of Commerce (2)
CWA or other labor organization
NAACP
Regional Planning Council
Tampa Bay Estuary
Special Fire District Chiefs
Exhibit "e"
18
Countersigned:
CITY OF CLEARWATER, FLORIDA
By: ~~.~ @.w...-'1!.
L::/~ B. Horne II
City Manager
Approved as to form:
Attest:
JJu
Pamela K. Akin
City Attorney
~~ay.~
~ynt la '. GOudeatf-
D - ity Clerk . .-
~ . ~ ... .
nary IS, 2002
CITY Of LARGO
By:
Mayor
REVIEWED AND APPROVED:
City Attorney
By:
City Clerk
6
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January 15, 2002
CITY OF SEMINOLE
By:
Mayor
APPROVED AS TO FORM:
City Attorney
By:
City Clerk
8