COST REIMBURSEMENT AGREEMENTCOST REIMBURSEMENT AGREEMENT
BETWEEN
THE FEDERAL BUREAU OF INVESTIGATION
AND
CLEARWATER POLICE DEPARTMENT
Task Force File No.: 415-TP-C4682' -MOU
Pursuant to Congressional appropriations, the Federal Bureau of Investigation (FBI) receives
authority to pay overtime for law enforcement officers assigned to the formalized Joint
Terrorism Task Force (JTTF), as set forth below, for expenses necessary for detection,
investigation, and prosecution of crimes against the United States. It is hereby agreed between
the FBI and the Clearwater Police Department (CPD), located at 645 Pierce Street
Clearwater„ FL 33756-5495, Taxpayer Identification Number: 59-6666289, and Telephone
Number. 727-562-4343 that:
1. Commencing upon execution of this Agreement, the FBI will, subject to
availability of required funding, reimburse the CPD for overtime payments made to officers
assigned full-time to the JTTF.
2. Requests for reimbursement will be made on a monthly basis and should be
forwarded to the FBI Tampa Field Office as soon as practical after the first of the month which
follows the month for which reimbursement is requested.. Such requests should' be forwarded
by a Supervisor of the CPD to FBI Tampa's JTTF Squad Supervisor and FBI Tampa°s Special
Agent in Charge for their review, approval, and processing for payment.
3. Overtime reimbursements will be made directly to the CPD by the FBI. All
overtime reimbursement payments are made by electronic funds transfer (EFT). An ACH
Vendor Miscellaneous Payment Enrollment Form (ACH Form) must be on file with the FBI to
facilitate EFT.
4. Overtime reimbursements will be calculated at the usual rate for which the
individual officer's time would be compensated in the absence of this Agreement. However,
said reimbursement, per officer, shall not exceed monthly and/or annual lim is established
annually by the FBI. The limits, calculated using Federal pay tables, will b in effect for the
Federal fiscal year running from October 1st of one year through September 36th of the
following year, unless changed during the period. The FBI reserves the right to change the
reimbursement limits, upward or downward, for subsequent periods based on fiscal priorities
and appropriations limits. The FBI will notify the CPD of the applicable annual limits prior to
October 1st of each year.
5. The number of CPD officers assigned full-time to the JTTF and entitled to
overtime reimbursement by the FBI shall be approved by the FBI in advance of each fiscal
year. Based on the needs of the JTTF, this number may change pcrodc dally, upward or
downward, as approved in advance by the FBI..
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, Prior to submission of any overtime reimbursement requests, the CPD must
prepare an official document setting forth the identity of each officer assigned full-time to the
JTTF, along with the regr.rlar and overtime hourly rates for each officer. Should any officers
change during the year, a similar statement must be prepared regarding the new officers prior
to submitting any overtime reimbursement requests for the officers. The document should be
sent to the Tampa Field Office for FBI review and approval.
7. Each request for reimbursement will include the name, rank, identification
number, overtime compensation rate, number of reimbursable hours claimed, and the dates of
those hours for each officer for whom reimbursement is sought. The request must be
accompanied by a certification and signed b an appropriate Supervisor of the CPD that the
request has been personally reviewed, the information described in this paragraph is accurate,
and the personnel for whom reimbursement is claimed were assigned full-time to the JTTF.
8. Each request for reimbursement will include an invoice number, invoice date,
taxpayer identification number (TIN), and the correct banking information to complete the EFT.
The necessary banking information is the Depositor Account. Title, Bank Account Number,
Routing Number, and Type of Account (either checking, savings, or lockbox). If the banking
information changes, a new ACH Form must be submitted to the FBI.
. Requests for reimbursement must be received by the FBI no later than
December 31st of the next fiscal year for which the reimbursement applies. For example,
reimbursements for the fiscal year ending September 30, 2011, must be received by the FBI by
December 31, 2011. The FBI is not obligated to reimburse any requests received after that
time..
10l This Agreement is effective upon signatures of the parties and will remain in
effect for the duration of the CPD's participation in the JTTF, contingent upon approval of
necessary funding, and unless terminated in accordance with the provisions herein. The
Agreement may be modified at any time by written consent of the parties. It may be terminated
at any time upon mutual consent of the parties, or unilaterally upon written notice from the
terminating party to the other party at least 30 days prior to the termination date.
Antl any Hollow ay Date Steven E. Ibison ate
Chief of Police Special Agent in Charge'
Clearwater Police Department Federal Bureau of Investigation
ContracIng Offi er Date
Office f the Chi f Contracting Officer
Federa° Bure'au_ f Investigation
Washington, ?Gl I9•i.sljCi+;
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