12/16/2010
- City Council Agenda
Location: Council Chambers - City Hall
Date: 12/16/2010- 6:00 PM
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your
name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless
otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a
spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the
audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being
presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of
dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more
than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly
supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours
prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are
available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the
meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Presentations
4.1 Service Awards
Attachments
4.2 Turkey Trot Presentation
Attachments
5. Approval of Minutes
5.1 Approve the minutes of the December 2, 2010 City Council Meeting as submitted in written summation
by the City Clerk.
B Attnchmentc
6. Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1 Approve the City of Clearwater's Fiscal Year 2009-2010 Consolidated Annual Performance and
Evaluation Report (CAPER).
AttnchmPntc
7.2 Approve the applicant's request to vacate the north - south alleyway lying within Block 1, E.P. Merritt's
Addition (aka 606 Seminole Street and 607 Nicholson Street) and approve Ordinance 8225-10 on first
reading. (VAC2010-06 Jimmie, First M Corporation and Jehudah LTD Partnership).
Attachments
7.3 Declare as surplus the 10-foot wide portion of Lots 103 through 107, inclusive, Lloyd-White-Skinner
Subdivision, as conveyed to the City by Special Warranty Deed recorded in O. R. Book 15057, Page
2479, Public Records of Pinellas County, Florida, in compliance with Section 2.01(d)(5) of the City
Charter; adopt Resolution 10-30 dedicating same as Coronado Drive public right-of-way, and authorize
the appropriate officials to execute same.
Attachments
7.4 Approve the Annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1605 Sherwood Street
(Lot 2, Block 13, Highland Pines 2nd addition in Section 11, Township 29 South, Range 15 East) and
pass Ordinances 8228-10, 8229-10 and 8230-10 on first reading. (ANX2010-09010)
Attachments
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 8231-10 on second reading, vacating the South 10 feet of the 20-foot utility easement
described as beginning at a point 10 feet West of the Southeast corner of Lot 8, Block B-2, Maryland
Subdivision, as recorded in Plat Book 15, Page 25 of the Public Records of Pinellas County, Florida,
thence West along the South property line of Lot 8 and Lot 7 in said Block B-2 a distance of 60 feet;
thence South for a distance of 20 feet; thence East along and parallel to the South boundary of Lots 7 and
8 of Block B-2 a distance of 60 feet; thence North 20 feet to the Point of Beginning.
Attachments
8.2 Adopt Ordinance 8232-10 on second reading, vacating the North 5 feet of the 15-foot drainage and utility
easement lying along the South property line of Lot 8, Block 46A, Mandalay Subdivision, as recorded in
Plat Book 14, Page 32 of the Public Records of Pinellas County, Florida, less the West 5 feet thereof,
subject to the applicant granting a private easement satisfactory to Progress Energy Corporation prior to
the issuance of a building permit, said easement to be granted within 6 months of the date of adoption of
this ordinance or the vacation will be rendered null and void.
Attachments
8.3 Adopt Ordinance 8233-10 on second reading, authorizing the City to permit and implement the use of
traffic infraction detectors for red light infractions pursuant to state law and providing for administration
and enforcement.
Attachments
City Manager Reports
9. Consent Agenda
9.1 Award a contract (purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed
$294,507.53 for the purchase of personal protective equipment (PPE), in accordance with Sec. 2.564(b),
Code of Ordinances - Sole source for City standardized equipment and authorize the appropriate officials
to execute same. (consent)
Attachments
9.2 Authorize the Fire Chief to sign the World Trade Center Steel Transfer Agreement and accept a piece of
steel from the Port Authority of New York and New Jersey, located at John F. Kennedy International
Airport, Hangar 17. (consent)
Attachments
9.3 Authorize acceptance of the Florida Energy and Climate Commission grant in the amount of $450,000.00
for the enlargement of the Gate Valve Site located on Hercules Avenue for the Compressed Natural Gas
Vehicle Fueling Station, Project Code 315-96387, and authorize the appropriate officials to execute same.
(consent)
Attachments
9.4 Award a contract to Wise Gas, Inc. in the amount of $1,645,763 to construct a compressed natural gas
refueling station; approve the transfer of funds in the amount of $1,450,000 from project 315-96386 to
315-96387; approve the associated transfer of land from the Airpark enterprise fund to the Gas System
enterprise fund for the estimated current market value of $104,548.80; and authorize the appropriate
officials to execute same. (consent)
B Attachments
9.5 Approve a contract (purchase order) with Extensys, Inc., Palm Harbor, Florida, in the amount of $219,800
for the acquisition of Storage Area Network (SAN), in accordance with Sec. 2.561 (10 (d), Code of
Ordinances - Florida State Contract; authorize lease purchase under the City's Master Lease Purchase
Agreement and authorize the appropriate officials to execute same. (consent)
Attachments
9.6 Ratify and confirm award of an emergency contract to R.E. Purcell Construction Co., Inc. of Largo,
Florida for emergency runway repairs at the Clearwater Airpark for the total price of $123,819. (consent)
Attachments
9.7 Approve a blanket purchase order to Earth Designs, of Clearwater, Florida, in the amount of $209,892 for
landscape maintenance throughout the City during the contract period January 1, 2011 through December
31, 2011, which is the lowest responsible bid in accordance with plans and specifications, and authorize
the appropriate officials to execute same. (consent)
Attachmentc
9.8 Approve the purchase of turf maintenance equipment and clubhouse equipment from Clearwater Country
Club Management, Inc. (CCCM) for $159,450; funded with a $50,000 credit from CCCM and $109,450
from unappropriated retained earnings of the General Fund. (consent)
Attachments
9.9 Approve the Third Amendment to License Agreement between the City of Clearwater, Florida and
Alexandra of Clearwater Beach, Inc. (Alexandra), adding five years to the term of the Agreement in
exchange for the maintenance of the public restrooms in Pier 60 Park and authorize the appropriate
officials to execute same. (consent)
Attachments
9.10 Approve an agreement with Religious Community Services, Inc. (RCS) for provision of contractual
victim advocacy services in the amount of $17,149, for period January 1, 2011 through December 31,
2011, and authorize the appropriate officials to execute same. (consent)
Attachments
9.11 Approve an agreement between the City of Clearwater and the United States Coast Guard Auxiliary,
Flotilla 11-1, to utilize space located at 645 Pierce Street on an intermittent basis for the period of January
1, 2011 through December 31, 2011 and authorize the appropriate officials execute same. (consent)
Attachments
9.12 Award a contract (purchase order) to DGG TASER and Tactical Supply of Jacksonville, Florida, for the
purchase of 128 Advanced TASER X26 electronic control devices, in the amount of $129,206.95; declare
128 Advanced TASER M26 tasers surplus to the needs of the City and authorize disposal through trade-
in, in accordance with Sec 2.564 (1)(d) - Florida State Contract; and authorize the appropriate officials to
execute same. (consent)
Attachments
9.13 Award a contract (purchase order) to Contender Boats Incorporated, located in Homestead, Florida, per
written quote, for a Contender 23 Open, equipped with a Yamaha F250 Outboard and Ameritrail trailer, in
the amount of $47,991.38, for the period of December 1, 2010 through December 31, 2011 and authorize
the appropriate officials to execute same. (consent)
Attachments
9.14 Award a contract (Purchase Order) for $179,977.00 to Duval Ford of Jacksonville, FL for 7 Ford Crown
Victoria Police Cruisers in accordance with Sec 2.564(1)(d), Code of Ordinances - Other governmental
bid and authorize the appropriate officials to execute same. (consent)
Attachments
9.15 Award a Contract (Purchase Order) for $225,264.00 to Container Systems and Equipment Co., Inc. of
Daytona Beach, FL for one 2011 Crane Carrier LET2 chassis with Loadmaster Excel-S 25 cu. yd. rear
loader, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid, authorize
lease purchase under the City's Master Lease Purchase Agreement and authorize the appropriate officials
to execute same. (consent)
Attachments
9.16 Accept a Sidewalk and Utilities Easement over, under, across and through portions of Lots 1, 2 and 3,
Clearwater Heights Subdivision, as more particularly described therein, conveyed by R. C. Lawler, Inc., a
Florida corporation, granted in consideration of receipt of $1.00 and the benefits to be derived therefrom.
(consent)
Attachments
9.17 Grant and convey to Florida Power Corporation, doing business as Progress Energy Florida, Inc., a
Florida corporation, a 10-foot wide Distribution Easement being situate within Glen Oaks Park, lying and
extending adjacent to the west right-of-way line of Evergreen Avenue between Druid Road and the
northerly right-of-way line of Turner Street, in consideration of the mutual benefits, covenants and
conditions contained therein, and authorize the appropriate officials to execute same. (consent)
Attachments
9.18 Award a contract (Purchase Order) to RTD Construction of Zephyrhills, Florida, in the amount of
$1,651,067.55, for construction of the Pump Station Replacement at Marshall Street (WRF Project 09-
0028-UT), which is the lowest responsible bid received in accordance with the plans and specifications
for this project; approve a Work Order in the amount of $109,075.00 to Jones Edmunds and Associates,
Inc., an Engineer-of-Record for the City of Clearwater, to provide Construction Engineering and
Inspection (CEI) Services; and authorize the appropriate officials to execute same. (consent)
Attachments
9.19 Approve First Amendment to the Cooperative Funding Agreement between Southwest Florida Water
Management District (SWFWMD) and the City of Clearwater for the Chautauqua/Coachman Ridge
Reclaimed Water Project (L810) and authorize the appropriate officials to execute same. (consent)
Attachments
9.20 Award a contract (Purchase Order) to Reynolds Inliner, LLC, Sanford, FL, in the amount of
$1,197,157.50 for the cleaning, video inspection and point repair or full reconstruction of storm sewer
lines by the installation of a Resin Impregnated Cured in Place Pipe (RICIPP) lining at various locations
throughout the City of Clearwater and authorize the appropriate officials to execute same. (consent)
Attachments
9.21 Appoint Terrence Gourdine as the Local Business representative and Councilmember George N. Cretekos
as the City Council representative to the Sister Cities Advisory Board with terms to expire December 31,
2014. (consent)
Attachments
10. Other Items on City Manager Reports
10.1 Approve Assignment and Assumption Agreement for external auditing services, with Kirkland, Russ,
Murphy and Tapp (assignor) to audit firm of Mayer Hoffman McCann P.C. (assignee), for fiscal years
ending September 30, 2010 thru 2014, and authorize the appropriate officials to execute same.
Attachments
10.2 Award a contract (purchase order) to Musco Sports Lighting, LLC of Clermont, FL for the installation
and service of sports field lighting equipment at various city athletic facilities, at a cost of $1,348,000,
based on Clay County Bid 08/09-3; establish Project 315-93620 (Sports Field Lighting); authorize
transfer of $1,348,000 from General Fund Reserves as a first quarter adjustment to the budget and
authorize the appropriate officials to execute same.
Attachments
10.3 Amend Section 22.59 of the City of Clearwater Code of Ordinances to allow for the sale, consumption or
possession of alcohol on park property when permitted by an alcoholic beverage special events permit;
Section 22.89 to allow for the sale and/or consumption of alcoholic beverages in the downtown Cleveland
Street area; and Section 22.90 to allow for the consumption or possession, but not the sale of alcoholic
beverages as defined in section 6.21 of the Clearwater Code of Ordinances, in certain areas depicted
within an event venue diagram as required in the permit application process and pass Ordinance 8226-11
on first reading.
Attachments
10.4 Approve 2011 State Legislative Package.
Attachments
10.5 Approve 2011 Federal Legislative Package.
Attachments
Miscellaneous Reports and Items
11. City Manager Verbal Reports
11.1 Frenchy's Restaurant Outdoor Seating Request
Attachments
11.2 Morningside Traffic Calming Temporary Speed Tables
Attachments
11.3 Crest Lake Park
Attachments
12. Other Council Action
12.1 Approve MPO Reapportionment Plan and Adopt Resolution 10-31
Attachments
12.2 Use of Scanner Cards to Pay for Tennis Court Lighting - Cretekos
2 Attachments
13. Closing Comments by Mayor
14. Adjourn
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
Five Years of Service
Mark Snurr Solid Waste/General Services
Travis Mouzon Solid Waste/General Services
Ten Years of Service
Beverly Ice Police
Sherry Watkins Planning and Development
Fifteen Years of Service
Darnell Malone Parks and Recreation
Lynne Priester Customer Service
Steven Cook Parks and Recreation
Elizabeth Pearce Parks and Recreation
Twenty Years of Service
Norma Matthews Parks and Recreation
Twentv-Five Years of Service
Veronica Hunt Police
Gerald Wells Public Utilities
Glenn Daniel Public Utilities
Linda Ratcliffe Library
Susan Stieben Police
John Llauget Parks and Recreation
Thirty Years of Service
James Stephens Public Services
Thirty-five Years of Service
Linda Myers Finance
Review Approval: 1) Clerk
Cover Memo
Item # 1
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Turkey Trot Presentation
SUMMARY:
Meeting Date: 12/16/20 10
Review Approval: 1) Clerk
Cover Memo
Item # 2
City Council Agenda
Council Chambers - City Hall
Meeting Date: 12/16/20 10
SUBJECT / RECOMMENDATION:
Approve the minutes of the December 2, 2010 City Council Meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 3
CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
December 2, 2010
Present: Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
Also William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
present: Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney,
Rosemarie Call - City Clerk, and Patricia O. Sullivan - Board Reporter.
Unapproved
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order - Mayor Frank Hibbard
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation - Councilniiartrfl, 5? r George N. Cry EreW ',cos
3. p .,f e'',W ,,iwnr Frank Hibbaxd,r?
4. Presentations - Given.
4.1 Deputy Chief Sandra Wilson Swearing-In
The City Clerk administered the Oath of Office to Deputy Police Chief Sandra Wilson.
4.2 Habitat for Humanity
Barbara Inman, Habitat for Humanity President, thanked the City for its support and
presented plaques commemorating recent home dedications to 3 Clearwater families.
4.3 Turkey Trot Presentation - Continued to December 16, 2010.
4.4 Human Rights Week Proclamation -December 5-10,2010.
4.5 Annual Utilities We Care Fund Contribution - Jim Geary, Customer Service
Director
City Council 2010-12-02 1
Residents were encouraged to donate to the fund, which is used to assist paying
utility bills for people experiencing temporary financial difficulties.
5. Approval of Minutes
5.1 Approve the minutes of the November 16, 2010 City Council Meeting as
submitted in written summation by the City Clerk.
It was recommended that the fifth to last paragraph of Item 11.2 be amended to read,
"The City Manager was directed to review the staffing levels within the board reporting
section against the need to provide minutes for advisory board public meetings."
Councilmember Bill Jonson moved to approve the minutes of the November 16, 2010
City Council Meeting as amended. The motion was duly seconded and carried
unanimously.
6. Citizens to be Heard re Items Not on i genda
Gregg Pound said his organization's signs were unjustly removed during the Turkey
Trot by a Clearwater Police Officer and requested they be returned.
Matthew Leffler opposed adding fluoride to Clearwater's drinking water.
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
7.1 Approve the recomr?iencled Penri d'c Pinellas project list, as revised, for fiscal
years 2010/2011 thMU_ -' tit 2019/2020.
On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance
established the requirement for a special public hearing prior to the adoption of
the capital improvement budget, and at any time in which there is any proposed
change to Penny for Pinellas funding of $500,000 or more.
Due to the slowing economy and anticipated loss of revenues, the City Council
has reviewed a proposed list of project changes, which reduce the planned
projects by approximately $19,406,160. These changes have been advertised for
a public hearing date of December 2, 2010 and are outlined in the public hearing
notice.
City Council 2010-12-02 2
One individual expressed concerns that there were no items on the projects list located
on Island Estates and asked Council to consider including undergrounding utilities on
Island Estates.
Discussion ensued regarding using Penny funds for undergrounding utilities. It was
stated Sad Key residents paid for undergrounding utilities as a special assessment
and would demand a refund if the City pays for a similar project. Staff was directed to
schedule discussion at a future meeting.
Comments were made that Penny for Pinellas funds are not focused on specific
neighborhoods but projects that provide regional benefits. It was recommended that all
new fire stations meet category five hurricane standards.
Councilmember George N. Cretekos moved to approve the recommended Penny for
Pinellas project list, as revised, for fiscal years 2010/2011 through 2019/2020. The
motion was duly seconded and carried unanimously.
7.2 Approve the applicant's renu.Y s[? to ?,rac,--n.te the 10 ??,--,,et of a 20-foot utility
easement lying along they ',CLAh boundary of LcAs 7 and 8, B ,o ;k B-2,Maryland
Subdivision, (a.k.a. 61_ i? 5cm-Ah Missouri Avenue" ,as more p ,,,Ar ?y described in
the ordinance, and L,?r,??u?wr,, ? Ordinance 82.31-10 on first F .ading, (VAC2010-07
The property owner, Peter G. Nichols, deeded an easement to the City of
Clearwater over property adjoining the utility easement subject of this request.
The City, as grantee of the easement, agreed to process a vacation request for
the easement portion described in the ordinance.
Progress Energy, Verizon, Knology and Bright House have no facilities in the
subject easement portion and have no objections to the vacation request.
The City of Clearwater has no utilities in the easement and no future need for the
easement portion is anticipated.
The Engineering Department has no objections to the vacation request.
Councilmember Paul Gibson moved to approve the applicant's request to vacate the
south 10-feet of a 20-foot utility easement lying along the south boundary of Lots 7 and
8, Block B-2,Maryland Subdivision, (a.k.a. 614 South Missouri Avenue),as more
particularly described in the ordinance. The motion was duly seconded and carried
unanimously.
City Council 2010-12-02 3
Ordinance 8231-10 was presented and read by title only. Councilmember Bill Jonson
moved to pass Ordinance 8231-10 on first reading. The motion was duly seconded and
upon roll call, the vote was,
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
"Nays": None.
7.3 Approve the applicants request to vacate the north 5-fe of the 15-foot and utility easement lying along the south property line ol `';_c) 4??z l?`landalay ???ock
46A, less the west 5-feet thereof, (a.k.a. 910 Lantana k,,? o Ue), and apGmvcll
Ordinance 8232-10 on first reading. (VAC2010-08 Lee) W
The applicant is seeking the vacation in order to increase on site area to build a
new swimming pool and deck.
Verizon, Knology and Bright House have no facilities in the easement portion
proposed to be vacated and have no objections to the request.
Progress Energy has a non-energized overhead support cable above the
easement portion being vacated. Progress Energy has no objections provided that
the applicant deeds a private easement to them allowing for future access and
maintenance of their facility. The ordinance, as drafted provides for the applicant
to deed an easement to Progress Energy prior to the issuance of a building permit
and nullifies the vacation if the easement is not obtained within six months of the
date of adoption of the ordinance.
The City of Clearwater has no utilities in the easement portion and contemplates
no future need for the easement portion.
The Engineering Department has no objections to the vacation request provided
that the ordinance requires the applicant to provide a private easement to
Progress Energy.
Vice Mayor John Doran moved to approve the applicant's request to vacate the north 5-
feet of the 15-foot drainage and utility easement lying along the south property line of
Lot 8, Mandalay Block 46A, less the west 5-feet thereof, (a.k.a. 910 Lantana Avenue).
The motion was duly seconded and carried unanimously.
Ordinance 8232-10 was presented and read by title only. Councilmember George N.
Cretekos moved to pass Ordinance 8232-10 on First reading. The motion was duly
City Council 2010-12-02 4
seconded and upon roll call, the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
"Nays": None.
7.4 Authorize the City to permit and implement the use of t« ffic infrac; ,3,rii ("Detectors
for red light infractions pursuant to state law; authorize appropriate is to
execute same and pass Ordinance 8233-10 on first reacl(
The Florida Legislature passed House Bill 325 during the 2010 Legislative
Session, authorizing the use of red light cameras as traffic infraction detectors to
enforce Sections 316.074(1) and 316.075(1)(c)l ., Florida Statutes (2010).
On May 13, 2010, Governor Charlie Crist signed House Bill 325 into law, resulting
in the Laws of Florida, 2010-80, taking effect on July 1, 2010, which, among other
things, expressly preempts to the State of Florida the use of cameras, referred to
in the State Act as part of a system of equipment comprising traffic infraction
detectors and defined therein, to enforce the provisions of Sections 316.074(1)
and 316.075(1)(c)l ., Florida Statutes (2010).
The running of red lights continues to be a safety hazard affecting all citizens
traveling by roads in the City of Clearwater.
The City Council of the City of Clearwater wants to further reduce the running of
red lights by implementing Laws of Florida 2010-80 and finds that implementation
of an enforcement program pursuant to the State Act as set forth herein will
promote, protect and improve the health, safety and welfare of its citizens.
Eight individuals spoke in opposition.
In response to questions, Traffic Operations Manager Paul Bertels said the Florida
Department of Transportation (FDOT) sets the minimum amber clearance times on
state roads. Extending amber and red light clearance times reduces capacity,
compounds delays and increases road rage. FDOT will issue installation and
operational specifications for red light cameras by the end of December. Mr. Bertels
said conclusions of the USF (University of South Florida) study were based solely on
other studies.
The City Attorney said violations are issued to the vehicle's registered owner. A
process allows owners to contest charges and identify the driver. Challenges based on
City Council 2010-12-02 5
constitutional issues are likely.
Assistant City Attorney Rob Surette said traffic detectors record the sequence of an
offense, including the license tag and red light. A Police Department civilian employee
will be trained to review evidence before notices of violation are issued. Violation
recipients will have an opportunity to view the evidence online before the fine is due.
Mr. Bertels said Florida law requires large signs regarding camera use be posted on the
approach to affected intersections. The State has set the $158 fine for the original
infraction; jurisdictions must pay vendor costs from their $75 share. Contract language
could allow cameras to be removed as violations decline.
It was recommended that the Request for Proposal require an exit clause.
Discussion ensued regarding use of photo enforcement across the nation with concerns
expressed that cameras will not solve problems related to drivers running red lights. It
was stated that drivers who do not run red lights would not receive tickets.
In response to questions, Police Chief Anthony Holloway said cameras would reduce
accidents and red light runners and be a more effective enforcement tool than
positioning officers at intersections when they could be patrolling other areas in the city.
It was stated poor behavior reappears once police surveillance ends. Police Chief
Holloway said safety is the issue, not money, the fine for police issued tickets is much
higher.
It was suggested to test cameras at one or two locations for six months, issuing only
warnings during the first month; Council will review data and determine whether to move
forward with additional locations or eliminate program.
Councilmember Bill Jonson moved to authorize the City to permit and
implement the use of traffic infraction detectors for red light infractions
pursuant to state law; authorize the appropriate officials to execute same. The
motion was duly seconded and upon the vote being taken-
"Ayes" : Mayor Frank Hibbard, Vice Mayor John Doran, and Councilmember
Bill Jonson.
"Nays": Councilmember George N. Cretekos and Councilmember Paul
Gibson.
City Council 2010-12-02 6
Ordinance 8233-10 was presented and read by title only.
Councilmember George N. Cretekos moved to amend Ordinance 8233-10, Section
30.020, to read, "The purpose of this Ordinance is to curtail red light traffic violations in
the City of Clearwater." The motion was duly seconded.
In response to a concern, the City Attorney said purpose for legislating is for health,
safety, and welfare.
Upon the voted being taken, Councilmembers George N. Cretekos and Paul Gibson
voted "Aye"; Councilmember Bill Jonson, Vice Mayor John Doran and Mayor Frank
Hibbard voted "Nay." Motion failed.
Vice Mayor John Doran moved to pass Ordinance 8233-10 on first reading. The motion
was duly seconded and upon roll call, the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran and Councilmember Bill Jonson.
"Nays": Councilmember George N. Cretekos and Councilmember Paul Gibson.
Motion carried.
The Council recessed from 7:50 p.m. to 8:01 p.m.
8. Consent Ager d-,L,,
8.1 Award a contract to MTM Contractors of Pinellas Park, Florida, for the Cleveland
Street Streetscape Phase 11 (08-0055-EN) construction in the amount of
$2,940,906.83, which is the lowest responsible bid received in accordance with
the plans and specifications, and authorize the appropriate officials to execute
same. (consent)
8.2 Approve the final plat for Country Club Townhomes, located on the south side of
Drew Street between North Betty Lane and Fredrica Drive. (consent)
8.3 Approve the supplemental engineering design services work order to Engineer of
Record, King Engineering Associates, Inc., in the amount of $38,406.00 for the
Water Reclamation Facilities Clarifier Evaluation and Rehabilitation Project (10-
0023-UT) and authorize the appropriate officials to execute same. (consent)
8.4 Approve extension of temporary lease between City of Clearwater and Bottlenose
Productions, Inc. for use of the Harborview Center in conjunction with the
production of the motion picture A Dolphins Tale, from December 15, 2010 until
January 15, 2011, and authorize the appropriate officials to execute same.
consent
City Council 2010-12-02 7
8.5 Authorize additional funding to Jeffrey Hinds of Bricklemyer, Smolker and Bolves
for legal representation in the cases of Divaco v. City, Szlechta v. City and
Rudman v. City (Beachwalk Cases), in the amount of $150,000. (consent)
Vice Mayor John Doran moved to approve the Consent Agenda as submitted and that
the appropriate officials be authorized to execute same. The motion was duly seconded
and carried unanimously.
City Manager Reports
9. Other Items on City Manager Reports
9.1 Approve the appropriation of $88,200 of unappropriated earnings
the recommended list of funds to the departmental ope,, a in 1A «gets to provide,
for the disbursement of a $100-remuneration, less withholding, 'b, each regular
full-time and part-time employee represented bti ??';;?mmunicati4 uu?W Workers of
America (CWA) Local 3179 who was emrwflo\ e,,cl ire status as ol'" October
26, 2010.
On September 23, 2010, an impasse hearing was conducted before City Council
to resolve the contractual wage reopener between the City and CWA Local 3179
for the period from October 1, 2009 through September 30, 2010. The City
presented the position that no wage increase should be provided for the subject
period. The Union presented the position that a one-time remuneration of $250
should be provided to all represented members for the subject period. City
Council, by a 3 to 2 vote, directed that each CWA represented employee be
provided a one-time remuneration of $100.00. The CWA conducted a ratification
vote and approved the Council decision by a vote of 100-65.
Funding for this item will be provided from the appropriation of retained earnings
of the related operating funds at first quarter as follows:
010
402
419
421
423
424
426
Gen Fund
Airpark
Stormwater
Water/Sewer
Gas
Solid Waste
ing
Marine 11,300
Boat Slip 1400
37,800
,200
3,400
13,500
(5,800
,900
1,900
435 Parking 2,700
555 Admin Svc 3,700
City Council 2010-12-02
565 Gen Services
1566 Garage
(Total:
4,000
3,600
(88,200
Councilmember George N. Cretekos moved to approve the appropriation of $88,200 of
unappropriated retained earnings from the recommended list of funds to the
departmental operating budgets to provide for the disbursement of a $100-
remuneration, less withholding, to each regular full-time and part-time employee
represented by Communications Workers of America (CWA) Local 3179 who was
employed in an active status as of October 26, 2010. The motion was duly seconded
and carried unanimously.
Miscellaneous Reports and Items
10. City Manager Verbal Reports -None.
11. Other Council Action
11.1 Code changes requested for nonconfr'n-,., ing uses, affix r.
As requested, the purpose of this agenda item is to provide Council a delineation
of specific changes to the Community Development Code (CDC) as requested by
Mr. Scott Bitman, owner of Cycle Masters, located at 3100 Gulf-to-Bay Boulevard.
At a meeting conducted by the City Manager, Mr. Bitman identified those items
that he felt precluded him from conducting the business activity as intended.
Council is already aware that in 2007, Mr. Bitman acquired the property and
commenced operations without benefit of requisite due diligence or by being
burdened with obtaining any authorization, approvals, or a business license. Mr.
Bitman did eventually submit an incomplete Flexible Development (FLD)
application on February 6, 2009; however the necessary information to make this
application complete was not submitted until October 7, 2009. After going before
the Development Review Committee (DRC) at its meeting of November 5, 2009,
the necessary revised plans were not resubmitted in order for the application to be
brought before the Community Development Board (CDB) until June 11, 2010.
Ultimately, on July 23, 2010, the CDB denied the development proposal. It is
noted that based upon the initial application date, this proposal would have been
able to be heard at the CDB meeting of April 21, 2009, had all materials been
submitted and revised by the applicant in a timely manner. As of October 28,
2010, the business has accrued fines of $118,250, which will ultimately constitute
a lien on the property. In addition, city staff has issued numerous notices to
appear before the Circuit Court for various infractions. Illegal storage and keeping
of inoperable vehicles has resulted in several being towed. At this point, the City
continues to issue notices to appear for various ongoing violations and intends to
City Council 2010-12-02 9
pursue further court action to the extent possible to have the illegal business
activity discontinued.
In response to questions, Mr. Delk said allowing outdoor display beyond the
Pinellas Trail would be difficult to regulate, especially with fewer inspectors.
Temporary permits allow outdoor display four times a year. Displays at the
subject property are limited to indoors. Mr. Delk said automobile dealership lots
that display vehicles are larger than the subject property. Dealerships abutting
residential neighborhoods are nonconforming uses, subject to a loss of that use.
In response to a concern that language requiring an earth tone color palette
constrains development, Mr. Delk said the criteria only affect businesses in
commercial districts that want outdoor display areas. The City Manager said
when the Code was adopted in 1998, the City was concerned that businesses
would paint their facilities with bright garish colors. The majority did not wish to
amend the color palette requirement.
Discussion ensued with concerns expressed that uses for the subject property are
extremely limited due to its unusual size and location. It was felt if the business
closes, the property would be derelict for a long time before it is purchased and
upgraded to meet Code. Mr. Delk said vehicle sales and service is a permitted
use if done inside. Redevelopment of the site will require a substantial
investment. As the property cannot meet minimum standards, a range of flexibility
is available. He said Mr. Bitman had not availed himself to make necessary
improvements, such as perimeter landscaping, pavement removal, reconfigured
driveways and access ways, removal of the canopy, facade improvements, and
interior renovations.
Mr. Bitman reviewed Code requirements that he felt are unfair. He said his due
diligence included obtaining a State license for the business before he purchased
the property. Mr. Bitman said he was willing to meet the City halfway.
In response to a question, Assistant Planning and Development Director Gina
Clayton said Mr. Bitman needs to present a plan that indicates how the property
will look; the City cannot plan the project.
It was recommended that Mr. Bitman hire an experienced architect or engineer
who has worked on projects in the City and is familiar with City Code.
Consensus was to make no changes to the Code.
City Council 2010-12-02 10
11.2 MPO Reapportionment Plan - Hibbard and Doran
It was stated that the City Council had acknowledged its support of the MPO
(Metropolitan Planning Organization) plan to unify the MPO and PPC (Pinellas
Planning Council). The MPO, established by the Florida Legislature, will be
independent from the County. The reapportionment plan would increase
membership from 11 to 13, diluting Clearwater's influence.
Discussion ensued with concerns expressed that votes by small jurisdictions will
carry the same weight as Clearwater's votes. It was reported that the main
argument supporting reapportionment is based on saving money by combining
PPC's land use oversight with the MPO's oversight of transportation. Concern
was expressed that the proposal has fundamental problems and is being adopted
too fast to make necessary alterations. The legislative delegation has requested
input.
Consensus was to request a resolution be prepared for December 16, 2010
meeting.
11.3 Discussion regardincy rp?.,?i-fl Lion of amplified ol-fi.door sound - Gre -.kos
Concern was expressed that efforts to limit noise when negotiating a development
agreement had failed; staff reported the City cannot adopt a resolution that
controls and limits outdoor music. It was recommended that staff review a
permitting process for outdoor music that allows the City to track violations and
place offenders on probation. It was stated that cities across the country use
permitting to limit noise.
Assistant City Attorney Rob Surette said a city ordinance prohibiting loud and
raucous noise carries the possibility of arrest. The City amended its ordinance to
limit noise violations in excess of specific decibel levels after a federal court
determined a noise ordinance had prohibited a business from engaging in future
speech. In response to a suggestion that the City consider more aggressive
enforcement of the ordinance, it was stated that businesses could determine that
violations are just a cost of doing business. The City Attorney said a permitting
process could not result in a permanent revocation if violations occur.
Discussion ensued with comments made that Clearwater beach is the only place
in the City where noise is an issue; atmospherics affect sound levels. Concern
was expressed that residents hesitate calling with noise complaints, as they are
required to identify themselves.
City Council 2010-12-02 11
It was felt this change would increase regulation when few problems exist. It was
stated if the City wants to limit noise in the future, restrictions must be included in
the development order.
The majority agreed that no action should be taken.
11.4 Transportation Strategy - Jonson
Discussion ensued regarding the need for City representatives on the PSTA
(Pinellas Suncoast Transit Authority) and MPO to discuss transportation
strategies.
Consensus was for the Mayor and Councilmember Jonson to discuss
transportation strategies at a special work session meeting, to be scheduled.
11.5 December 13, 2010 Work Session
Consensus was to schedule the December 13, 2011 Work Session and Pension
Trustees meetings to begin at 8:30 a.m.
Items not on the Agenda
It was requested the City Council discuss recreation fee changes for non-residents and
that staff review the cost of scanner cards to pay for tennis court lights. Staff was
directed to schedule discussion for December 13, 2010.
12. Closing Commeni,'_-L 1'hy Mayor
Mayor Frank Hibbard reviewed recent and upcoming events.
13. -Adjourn
The meeting was adjourned at 10:02 p.m.
Mayor
City of Clearwater
Attest
City Clerk
City Council 2010-12-02 12
sue""
(9
County Single-Family`
Sarasota County Property Tax Revenue Profile: 2008 Tax Yield per Acre
County Multi-Family` $7,807
City Single-Family' $8,211
Walmart
Supercenter
Westfield Sarasota $10,579
Square Mall
Sarasota Crossings $13,019
Burger King at 1-75 $15,458
Westfield $21,752
Southgate Mall
33 South Palm
Avenue
Orange Blossom
Tower
1350 Main Street
$0 $250,000 $500,000 $750,000
Residential :;',I Commercial Mixed-use
corporated county pay, on average, almost
$3,700 per acre a year in property taxes. Mul-
tifamily developments (such as apartments or
condominiums) are typically assessed at more
than double that amount, yielding about
$7,800 in property taxes on a per acre basis.
Within the city of Sarasota, single-family
home owners annually pay $8,211 per acre,
on average, in county taxes alone.
Looking at commercial development
(the red bars in the graphic), one sees that
the county's new 21-acre Walmart Su-
percenter annually pays only $163 more
in property taxes per year, on a per acre
basis, than the average single-family home
in the city of Sarasota. Walmart's tax bill of
$8,374 per acre seems low, especially given
the controversy that such big-box projects
generate when they come before review-
ing bodies.
Southgate, an established shopping
mall anchored by Macy's, Dillards, and
Saks Fifth Avenue, suggests a different
story. The 32-acre property, which is lo-
cated within the city of Sarasota, brings in
a -
*4
m
h' ?11
M1
$1,000,000 $1,250,000 $1.500.000
-Average values per Board of Realtors
more than two and one-half times the tax
revenue of the big box center, or $21,752
per acre. The difference can be attrib-
uted to a more central location, a better
standard of construction, and the higher
merchandise price point set by upscale
anchor merchants (the latter translating
into higher rents per square foot, and thus
higher property valuations).
A first-tier regional shopping center like
Southgate may be the best revenue genera-
tor that many counties can ever hope to at-
tain. That is why local governments try so
hard to woo prestigious national merchants
like Macy's or Nordstrom (the ultimate
prize). But it's an achievable goal only if the
locality has the demographic makeup to at-
tract such merchants.
Mixed use changing the game
Mixed use properties (shown in the green
bars at the bottom of the profile) perform
dramatically better raven than Southgate,
the strongest mall in the cotinty, when it
comes to generating property tax revenue.
Take these examples, all of them located at
or near one intersection in downtown Sara-
sota, just a few blocks in from the bay.
• 33 South Palm Avenue, a two-story
building dating from the 1920s, was origi-
nally part of a larger hotel complex. Its first
floor is a retail store; the second floor is
zoned for offices. The structure currently
generates more than $90,000 in county
property taxes per year, calculated on a per
acre basis.
• The 10-story Orange Blossom Tower
was built in 1926 as the American National
Bank Building. In the 1930s, it was converted
to a hotel and later became a retirement res-
idence. Today, the stricture houses condo-
miniums, second-floor offices, and ground
floor retail. It brings in nearly $800,000 in
county property taxes per acre.
• 1350 Main Street generates more
taxes than any other building in the profile.
Its areaded ground floor houses a bank and
other retail uses; condominiums occupy the
upper floors. Although some units have wa-
ter views, the building's principal attraction
American Planning Association j ?_
What the Numbers Show
Our firm has created a computer model that shows
that capital invested in high-density projects can
produce a higher rate of return than lower density
projects, including the big box stores that so many
communities may mistakenly covet. The key is to
look at municipal revenues generated per acre by a
variety of land uses, including single-family housing,
a typical suburban mall, and a more complex mixed
use property
Our 2008 study of Buncombe County, North
Carolina, broke down the county property tax yield
of Asheville-area properties on a per acre basis. We
found that the average acre of single-family housing
in the county contributed about $1,236 in property
tax while the average acre of housing within the
Asheville city limits contributed $1,716. The findings
for downtown Asheville were fir more dramatic: An
average six-story mixed use project yielded $250,125
per acre. That's about 31 times the property tax yield
of the Asheville Mall, which is also within the city
limits but produced just $7,995 in county taxes per
acre. Even after big box retail taxes were added to the
study, the combined big box property and retail tax
yields a total of about $51,000 per acre.
Results were similar in Sarasota, where we found
that 3.4 acres of mixed use downtown developrliQnt
yielded 8.3 times more annual county property taxes
than a suburban 30.6-acre, 357-unit garden-style
apartment project. Further, the multifamily resi-
dential public infrastructure costs downtown were
only 57 percent of the suburban project, while the
revenues were 830 percent greater. A difference of
$1.9 million a year versus $239,000 a year. And it
took the urban project just three years to pay for the
infrastructure versus the 42 years for the suburban
project.
In sum, the urban form consumed less land, cost
less to provide public infrastructure, and had a higher
tax return.
Joe Minico&, AICP
PV11Tk0ZZ1 is the New Projects C'ii- r, x al `"ujhlir n.eu a P!
in Asheville, North Carolina.
RT N
b
County residential - $1,236*
City residential - $1,716'
City commercial >2,406'
1-2 story offir- b+jildnrg; -- $7,059
Asheville Mail -- $7,995
'story apartments -- $18,109
4-story wixed-rase condos --- $44,887
6-story mixed use condos - $250,125
' Awf Age w)lues as per Board of Realtor
Houses in the city of
Sarasota generate, on
average, $8,211 per
acre per year in county
property taxes. The new
Walmart Supercenter
in the unincorporated
county (above, right)
generates just $163
more. This specific
house, in a close-in Sara-
sota neighborhood, pays
$35,067. That amount
is more than four times
what the Supercenter
pays annually per acre in
property taxes.
is the vibrant nearby street life that emerged
after streetscape improvements were made
in the early 1990s.
Although the building occupies just over
two-thirds of an acre, it generated nearly
$1.01 million in combined city and county
taxes in 2008. Extrapolating this earning
power to a full-acre site, the same kind of
building would generate $1.2 million in
county taxes alone. On a per acre basis,
1350 Main brings in 142 times more rev-
enue than the new Walmart Supercenter.
It would take both that development and
Southgate, together occupying 55 acres, to
match the property tax contribution of 1350
Main, which sits on just 0.68 of an acre.
ray
The most obvious lesson from Sarasota's
revenue profile is that compact mixed use
developments in urbanized areas generate
property tax revenue at a much higher rate
than do single-use developments in more
suburban locations.
Skeptics are sure to ask: What about
sales taxes? It's true that a large, high-vol-
ume retailer can make a significant financial
contribution to a town or city. That's why
so much effort is made to lure a produc-
tive retailer across municipal boundaries
and why local governments focus so much
on fiscal zoning. But at the regional scale,
this becomes a zero-stun game. Consider:
Sarasota County's total retail sales bring in
,. o?......:.... ?,?. ,.... tom.. -,rein
$60 million to $70 million a year in sales tax
revenue. Barring a huge influx of wealthy
residents who decide to make most or all of
their purchases locally, that number is un-
likely to change.
If enhancing revenue is the goal, munici-
palities are tar better off with compact de-
velopment that generates higher property
taxes. A grouping of 70 buildings like 1350
Main Street (a gridded cluster measuring
seven rows wide by 10 deep) would bring in
as much revenue as all of the sales tax cur-
rently collected in the entire county.
A quick calculation suggests that such a
cluster could easily fit in an area of about 100
acres, including the land needed for streets,
alleys, and a small public square or two. (By
comparison, Sarasota's existing downtown
is about 700 acres.) True, a large volume
of new construction in a confined area is
unlikely to happen in Sarasota County, or
even the city of Sarasota. Nor is it being
recommended here. But the notion pro-
vides a useful point of comparison between
two important revenue sources-sales tax
and property tax-that are available to local
government.
With a new generation of smart growth
development showing that greater density
can be packaged in a physical form that is
compelling to a wide range of citizens, and
the fiscal information that can be gleaned
from a community's revenue profile, long-
time opponents of infill development may
now be persuaded to consider a different, and
potentially more cost-effective, approach to
community building. With enough citizen
buy-in, compact, walkable "smart growth
districts" could be infinitely replicable, even
in a suburban county such as Sarasota. En-
abling them would be a far more viable strat-
egy for increasing the county's revenue base
than trying to squeeze more sales tax dollars
from existing local residents, many of whom
now live on fixed incomes.
Such compact development would also
mean a more rapid payback on public invest-
ment. Comparing the return from a two-
and three-story garden apartment complex
near Interstate 75 (357 housing units on
just over 30 acres) with 1350 Main Street
and two other adjacent downtown build-
ings (a total of 197 units on 1.9 acres), one
sees that residential units in the suburban
development will take 42 years to pay back
the county's infrastructure outlay, versus
just three years for units in the downtown
building. (Revenue from the commercial
portions of the downtown properties was
excluded to keep this an apples-to-apples
comparison.)
The rapid payback is due to the fact
that taller, more compact buildings require
less of the horizontal infrastructure (roads,
water, and sewer lines) that government
typically pays foie Vertical infrastructure
(elevators, stair towers, conduit, and struc-
tural steel), by contrast, are paid for by the
builder or developer. Thus, the more that
government can induce the private sector to
spend on a given parcel of land, the more it
stands to gain long-term, when the develop-
ment is complete and higher property taxes
begin to flow in.
Indeed, governments have always en-
couraged such private sector investment
with expenditures and actions of their own,
ranging from the subdivision of land into
salable parcels to the provision of public im-
provements such as streets, parks, and utili-
ties. Citing earlier development models that
may have been more economically viable,
County Administrator Jim Ley remarked:
"Observation points out just how far we've
traveled from. the basic understanding
about what it takes to build a financially
sustainable community-that denser urban
centers produce the community wealth that
sustains the less dense areas."
As municipalities become more proac-
tive in evaluating competing development
models and driving toward the models
that best meet their objectives in multiple
realms-quality of life, quality of place, and
economic sustainability-one can expect
that tools such as the revenue profile will
become an increasingly important part of
the community decision-making process.
Peter Katz is Sarasota County's director of Smart
Growth/Urban Planning. He is the author of
The New Urbanism: Toward an Architecture of
Community (McGraw-Hill, 1993).
Amwiran Planninn Astociatinn
Growth Dividend
i
SARASOTA COUNTY, like many other
Florida counties, saw a huge wave of sub-
urban development in the boom years from
1995 to 2007. During that time, more than
31,000 acres of land within the county and
its incorporated municipalities came under
development. Responding to state growth
management policies and seeking to dis-
courage future sprawl, county officials en-
acted an urban services boundary in 1997.
Its purpose was to channel future growth
into areas where the county was planning
to provide urban services and infrastructure.
A citizen-led initiative in 2008 strengthened
the growth limit, requiring a unanimous
vote of the county commission to enlarge
the land area within it.
While the boundary now constrains
the county's supply of developable land, the
three home-rule cities in the county-Ven-
ice, North Port, and Sarasota-can still an-
nex into unincorporated county lands inside
the urban services boundary. Given such
limits on its supply of developable land, and
possible losses due to annexation, Sarasota
Cotmty is concerned that future property tax
revenues could be squeezed. The county's
current revenue has already taken a major hit
in the post-boom economy.
The shortfall results mostly from lower
property assessments tied to falling real es-
tate prices, coupled with and exacervbated by
a slowdown of population growth. A further
impact on local revenue collections is the loss
of fee income due to a downturn in new con-
struction: Residential permitting activity in
Sarasota County has gone from more than
2,300 newly platted lots in 2005 to under
90 in 2009. Commercial development has
followed a similar pattern: There were 110
projects in 2005 and fewer than 30 in 2009.
With such threats to its future revenue
vase, county staffers have started to rethink
their approach to community building. "We
,
provea ,
compact iat
Axed use
0 %
_1i
taxes.
By Peter Katz
need a better understanding of where our
revenues are coining from," said Sarasota
County Administrator Jim Ley last year.
With regard to creating new sources of rev-
enue, he added, "we need to start thinking
more like a city."
Responding to Ley's directive, county
planners came up with an idea. When re-
searching new approaches for a compre-
hensive plan update, they found a unique
tax revenue analysis of the Asheville, North
Carolina, area. The analysis, prepared by Joe
Minicozzi of Public Interest Projects, in-
cluded a "revenue profile" that compared tax
revenues generated by a range of building
types in different locations around the city.
What made that analysis different from
more conventional studies was that the fig-
ures were calculated on ape- acre basis rather
than the more typical per lot, per unit, ar per
household basis. Although unusual, this ap-
proach clearly showed a much greater return
from some types of development mostly
close-in, mixed use properties, both old and
new---over more conventional, single-use
suburban offerings.
Seeing the dramatic results for Asheville,
Sarasota County staff asked Public Interest
Projects to compile a similar profile for the
Sarasota region. That work is the primary
focus of this article.
The data highlighted in the profile is
straightforward-it's the amount of county
property tax paid by the owners of each of
the profiled properties (information that is
readily obtainable from the local tax asses-
sor). The taxes are then divided into the land
area occupied by each property to obtain a
tax per mre figure. The complete revenue
profile thus provides an apples-to-apples
comparison of the property tax yield for
each development type.
While the revenue analysis may be
straightforward, the cost analysis is not. That
is because municipal services are provided,
charged for, and accessed in ways that differ
greatly from place to place.
Still, common sense suggests that some
of the biggest public costs will be lower in
downtown areas. Funding public schools
is generally cheaper there because, in most
U.S. regions, families with children tend to
live in more suburban areas. Among fanu-
lies who do live downtown, many will opt to
place their children in private schools. Water
use, too, is likely to be lower in more urban
areas because yards are relatively small if
they exist at all.
The county's revenue profile
Looking at the top bar of Sarasota's revenue
profile (in the graphic above), one sees that
owners of single-family homes in the unin-
Sarasota's
City Council Agenda
Council Chambers - City Hall
Meeting Date: 12/16/20 10
SUBJECT / RECOMMENDATION:
Approve the City of Clearwater's Fiscal Year 2009-2010 Consolidated Annual Performance and Evaluation Report (CAPER).
SUMMARY:
The Consolidated Annual Performance and Evaluation Report (CAPER) is the principal administrative report, documenting the
City's expenditures for Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) programs to
the U. S. Department of Housing and Urban Development (HUD). For Fiscal Year 2009-2010, the City's budget was as follows:
$932,808 in CDBG; $589,019 in HOME; and $190,416 in program income for a total budget of $1,712,243.
The CAPER document serves as the basis for program monitoring for compliance and for financial audits for all activities
conducted during the Fiscal Year 2009-10 as outlined in the Consolidated Plan for that program year. The report provides HUD
with necessary information for the Department to meet its requirement to assess each grantee's ability to carry out relevant
Community Planning and Development programs in compliance with all applicable rules and regulations. It also provides
information necessary for HUD's Annual Report to Congress and it provides grantees and opportunity to describe to citizens their
successes in revitalizing deteriorated neighborhoods and in meeting objectives stipulated in their Consolidated Planning document.
In addition to reporting on our activities with federal money, we also included a summary of activities conducted with the Florida
State Housing Initiatives Partnership (SHIP) Program in the narrative section; however, these numbers are not included in the
totals below.
Through the CDBG and HOME program activities, we expended a total of $2,245,905 in Fiscal Year 2009-10. This included prior
year funds as well as program income and recaptured funds. Those funds not expended from this year's budget will be
reprogrammed in future budgets.
The City of Clearwater's Fiscal Year 2009-10 CAPER contains information on the City's assessment of the following activities:
Assessment of Three to Five Year Goals and Objectives
Affordable Housing
Continuum of Care
Leveraging Resources
Affirmatively Furthering Fair Housing
Citizens Comments
Self-Evaluation
Through the programs covered under the CAPER over 12,728 persons were assisted through Public Services, Public Facilities,
Housing Rehabilitation and New Construction, Fair Housing, and Economic Development projects.
Also, during this past fiscal year the Housing Department:
Completed twenty-one rehabilitation loans totaling $776,076
Completed twenty-four down payment assistance loans totaling $321,050
Purchased two vacant lots and constructed two homes totaling $95,000
The City's Neighborhood and Affordable Housing Advisory Board is scheduled to approve the Fiscal Year 2009-10 CAPER at
their meeting on December 14, 2010. The CAPER is due to HUD no later than December 30, 2010.
Cover Memo
Item # 4
Type: Other
Current Year Budget?: None Budget Adjustment:
Budget Adjustment Comments:
Current Year Cost: Annual Operating Cost:
Not to Exceed: Total Cost:
For Fiscal Year: to
Review Approval: 1) Clerk 2) Assistant City Manager ED 3) City Manager
None
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
FY2009-2010
Consolidated Annual Performance & Evaluation Report (CAPER)
Community Development Block Grant
And
HOME Investment Partnership Programs
Budget and Expenditure Summary
Prior Year plus Number
Reprogrammed Remaining Person's
Activity Budget Funds Expenditures Balance- Assisted
Demolition $ 89,414 $ 5,485 $ 83,929
Relocation $ 49,157 $ 49,157 $ -
CDBG Program Administration* $ 186,562 $ (9,251) $ 177,311 $
CDBG-PD-ED $ 10,000 $ 1,643 $ 11,643 $ -
CDBG-PD-Rehab $ 140,000 $ 157,309 $ 111,388 $ 185,921
CDBG-PD-Infill $ 35,000 $ - $ 34,986 $ 14
HOME Program Administration* $ 58,901 $ 65,092 $ 62,282 $ 61,711
Public Services $ 149,632 $ (9,658) $ 123,171 $ 16,803 3,782
Public Facilities & Improvements $ 195,710 $ 440,804 $ 255,357 $ 381,157 8,739
CDBG Program Housing (Housing Pool) $ 185,921 $ 105,943 $ 43,296 $ 248,568
HOME Program Housing (Housing Pool) $ 441,765 $ 1,761,208 $ 848,911 $ 1,354,062
HOME Acquisition, Transitional Housing $ 310,931 $ 310,931 $ -
Community Housing Development Org. (CHDO) $ 88,353 180,467 $ 180,468 $ 88,352
Fair Housing - CDBG $ 29,984 $ 1,555 $ 31,539 $ -
207
TOTAL- $ 1,521,828 $ 3,144,614 $ 2,245,925 $ 2,420,517 12,728
* The Program Administration Equals 20% of the Total Budget. CDBG Allows 20% of Allocation for
Program Administration and 20% of Program Income. HOME Allows 10% of Allocation for Program
Administration and 10% on Program Income.
** The net difference between "Budget" and "Expenditures" is due to carry over projects from
previous years obligations that are in process but have not been completed.
*** The majority of these funds have been committed to projects that will be expended in future years.
Item # 4
12/9/2010 10:45 AM
Attachment number 2
Page 1 of 38
Fifth Program Year CAPER
The City of Clearwater, Florida FY 2009-10 CPMP Fifth Consolidated
Annual Performance and Evaluation Report includes Narrative
Responses to CAPER questions that CDBG, HOME, HOPWA, and ESG
grantees must respond to each year in order to be compliant with the Consolidated
Planning Regulations. The Executive Summary narratives are optional.
The grantee must submit an updated Financial Summary Report (PR26).
1. EXECUTIVE SUMMARY
The overall purpose of the community planning and development programs as stated
in Section 91 of the Housing and Community Development Act, as amended, with
programs funded through the Community Development Block Grant Program and the
HOME Investment Partnership Program is to develop viable urban communities by
providing decent housing, a suitable living environment and expanding economic
opportunities principally for low to moderate-income persons. The primary means
toward this end is to extend and strengthen partnerships among all levels of
government and the private sector, including for profit and non-profit organizations,
in the production and operation of affordable housing.
The main purpose of these programs is to provide decent housing. Decent housing
includes assisting homeless individuals and families, retaining the existing housing
stock by rehabilitating existing housing units and increasing the availability of
permanent affordable housing by building new affordable rental and owner-occupied
units and providing down payment assistance. The second purpose includes
increasing public services and public facilities to improve the safety and livability of
neighborhoods as a suitable living environment. The third purpose is to expand
economic opportunities to low to moderate-income individuals by creating or
retaining jobs or creating and/or expanding businesses in low to moderate-income
neighborhoods.
The Consolidated Annual Performance and Evaluation Report (CAPER) is the principal
administrative report to document how effective the City has been in expending
CDBG and HOME funds to meet the objectives listed above. It serves as the basis for
program monitoring for compliance and for financial audits. It provides HUD with
necessary information for the Department to meet its requirement to assess each
grantee's ability to carry out relevant Community Planning Development (CPD)
programs in compliance with all applicable rules and regulations. It provides
information necessary for HUD's Annual Report to the U. S. Congress and provides
grantees an opportunity to describe to citizens their successes in revitalization of
deteriorated neighborhoods and meeting objectives stipulated in our Consolidated
Plan.
The City's FY 2009-10 CAPER contains information on the City's assessment of
activities as they relate to the five-year goals and objectives, affirmatively furthering
fair housing, affordable housing, continuum of care, leveraging resources, citizen
participation, and self-evaluation.
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Attachment number 2
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2. ASSESSMENT OF THE ONE YEAR GOALS AND OBJECTIVES
In August 2005, the City of Clearwater approved the FY 2005-10 Consolidated Plan
for funding from the Community Development Block Grant Program (CDBG), HOME
Investment Partnership Program (HOME), and State Housing Initiatives Partnership
Program (SHIP). In September 2005, the City's Consolidated Plan was approved by
the United States Department of Housing and Urban Development (HUD). The Five-
Year Consolidated Plan includes two key activities; provide decent, safe, and
affordable housing and increase public services and facilities to improve the safety of
the neighborhoods.
The City's mission is to assist residents in achieving self-sufficiency through decent
housing, a suitable living environment and the expansion of economic opportunities.
The goals for community development include promoting community self investment
in low/moderate-income areas, providing facilities/services to address critical social
services needs, providing facilities/services for seniors, children and persons with
special needs, and expanding economic opportunities.
The goals for housing and the homeless include revitalizing older housing and
demolishing unsafe structures, producing high-quality affordable housing, providing
housing assistance, and providing services/housing for the homeless.
The City of Clearwater focuses on three basic areas for assisting in the provision of
decent, safe and affordable housing. The focus consists of:
1. Homeowner rehabilitation - which include emergency repairs and disabled
retrofitting
2. Down payment and closing cost assistance for homebuyers
3. Acquisition/rehabilitation/new construction
To preserve the existing housing stock, the five-year goal is to rehabilitate 100 units
owned by low-income households. The City will preserve the housing stock by
funding the acquisition and rehabilitation of 50 existing units for new low-income
owner households over the five-year period.
To encourage new homebuyers, the five-year goal is to provide direct down
payment/closing cost assistance to 100 low and moderate-income homebuyers. The
City has proposed to construct 20 new affordable, for sale, infill housing units to
support the City's ongoing revitalization/redevelopment efforts.
To encourage participation in the City's homebuyer's activities, the five-year goal is
to provide credit counseling and homeownership training assistance to 100
prospective low-income homebuyers.
During FY 2009-10 funding year, the City implemented its Housing Pool primarily
with SHIP and HOME monies and used the funds for down payment and closing cost
assistance, lot acquisition, rehabilitation and new construction. For larger
developments, a non-profit and/or for-profit organization may be allocated funds in a
line of credit format. This allows for the development of small infill projects, as well
as the acquisition of several single existing units for rehabilitation and resale.
Clearwater's Economic Development and Housing Department - Housing Division
oversees the activities of its subrecipient participants and administers the City's
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rehabilitation and emergency repair program using CDBG, HOME and SHIP funds.
The Housing Pool participants submit a client case for approval for down payment
and/or closing cost assistance. Once approved, the City encumbers those funds.
Upon home closing, the Housing Pool participant will request reimbursement of the
funds they expended and their loan processing fee(s). The loan processing fee(s)
are not funded until we review the client file and have determined that all necessary
documentation has been obtained to verify household income and assets and to
substantiate any rehabilitation that may have been done on the home that was
purchased. The Housing Pool continues to be one of the most effective ways for our
housing partners to access funding for income-eligible clients.
The City has identified five general strategies to provide affordable housing over the
Consolidated Plan period. They are to provide decent, adequate and affordable
housing in safe and desirable environments for: a) renters, b) homeowners, c)
homebuyers, d) homeless and e) non-homeless with special needs.
a. Rental Strategy
The strategy for rental activities includes maintaining the existing rental housing
stock through rehabilitation, new construction, conversion, and providing additional
funding for acquisition/rehabilitation to very-low income households to ensure that
housing costs, including utilities, does not exceed 30% of their gross monthly
income.
The priorities listed in the current five-year strategy calls for providing decent,
adequate and affordable housing in a safe and desirable community for renters. To
fulfill this strategy, the City facilitated meetings with developers and discussed
potential funding for renovations of existing rental properties and/or new
construction projects. Four projects were funded this year:
1) Covert Apartments
On June 8, 2009, Boley Centers, Inc., a private non-profit psychosocial rehabilitation
and housing agency established in 1970, presented an application of funding for
construction costs to rehabilitate a thirteen-unit apartment complex (Covert
Apartments). Boley Centers has developed and operates 15 apartment complexes that
provide 150 units of permanent, supportive housing for people with severe and
persistent mental illness in Pinellas County.
The total cost to renovate the Covert Apartments is $620,950 with the requested
amount from the City being $128,198. Other funding for this project includes $117,752
from the Veterans Administration and $375,000 from Boley Centers, Inc. Two
additional HUD 811 projects are currently under development.
Covert Apartments is located at 1447 and 1451 Gulf to Bay Boulevard in the East
Gateway Neighborhood Revitalization Strategy Area. This is a commercial sector that is
burdened with a declining business base, deteriorated infrastructure, various building
uses and vacant storefronts. The proposed rehabilitation of the Covert Apartments will
be consistent with the goals and objectives of the City's Consolidated Plan because it will
improve the appearance of the site and address homelessness in the area.
1
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Attachment number 2
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The apartment complex is comprised of eight two-bedroom units, four one-bedroom
units and one efficiency apartment. Currently, two two-bedroom and three one-bedroom
apartments are occupied by permanent tenants. All of the existing tenants' incomes are
at or below 50% of area median income. The proposed renovation will not result in any
permanent relocation for the tenants. However, they may have to move within the
complex while their units are being renovated.
The scope of the renovation includes a new roof on the north building, replacement of
windows, countertops and kitchen appliances, carpeting, interior and exterior painting,
and making one two-bedroom unit accessible for persons with physical disabilities.
The proposed rents for the units will be $750 for the two-bedroom units and $500 for
the one-bedroom units. However, the tenants will only pay 30% of their adjusted
income for rent and which is projected at approximately $202 after utility allowances.
The architect for the renovation is Wedding and Stephenson Architects, Inc. and the
proposed contractor is General Home Development, Inc. The project was presented and
approved by the Neighborhood and Housing Advisory Board in July 2009. The project is
proposed to began construction in August 2010 and be completed by early 2011.
2) Pine Berry Apartments
Pine Berry Senior Apartments, located at 1225 Highland Avenue, made an
application for funding to develop apartments for seniors. The amount requested is a
$345,000, three percent 30-year loan. The new apartment complex will provide 80
affordable multi-family units for the elderly. The project will comprise of 40 one-
bedroom/one-bathroom units and 40 two-bedroom/one-bathroom units. The one-
bedroom units are 625 square feet and the two-bedroom units are 780 square feet.
The rents will be set at 60% of the area median income or lower, based on the
requirements of the City. The project site is approximately 3.02 acres and is located
on a former bowling alley site.
The purchase price of the Pine Berry property is $1,800,000. The estimated cost for
the project is $13,651,797. Funding for Pine Berry includes $545,000 from the City
with $200,000 in funds utilized from the State Housing Initiative Partnership Program
and $345,000 in funds utilized from HOME, $10,190,165 is funded through the
Federal Low-Income Housing Tax Credit Program, $966,288 is funded from a
permanent loan secured by the general partner, $152,906 is funded from the Florida
Housing Finance Agency, and $1,280,445 is funded from a deferred Developer's Fee.
The Development will be equipped with an amenity package that includes emergency
call service in each unit, a community center, a picnic area, a computer lab, laundry
facilities with full size washers and dryers, and a library.
RLI Beneficial Development 7, LLC is the Developer of the apartments. RLI will
engage a management company once the project is completed.
The Partnership submitted a LIHTC Application to the Florida Housing Finance Agency
on April 10, 2008. The Partnership obtained their tax credits and architectural
drawings in July 2008. The project is scheduled to be completed by 2011.
3) HEP Veterans Housing
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Attachment number 2
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On May 3, 2010, the Homeless Emergency Project (HEP) submitted an application to
the City in the amount of $100,000 to acquire vacant real property located at 1250
Palmetto Street. The property was previously owned by the Pinellas County School
Board.
HEP is a 501(c) (3) non-profit organization that was founded in 1986 to meet the
needs of a growing number of homeless individuals and families. HEP provides
emergency shelter, transitional housing, and family rental units for the homeless
population. In addition to housing, the agency provides food, intensive case
management, clinical services, free dental care, child care and other supportive
services to the homeless.
The vacant land will be used to develop transitional housing for homeless veterans
and individuals. The sale price was undetermined at the time of the application;
however, a February 10, 2010 appraisal listed the value of the land at $558,000. The
subject property is 2.9 acres.
On August 3, 2010, HEP submitted an amended application for the acquisition and
construction costs in the amount of $365,000, the sales price the owner had agreed
to sell the property for and an application in the amount of $302,000 for a portion of
the development costs for the construction of six two-bedroom apartments for
homeless female veterans with or without children and a ten-unit male veterans
group home. This project will create 30 beds specifically for females and females
with children and 20 beds for male veterans.
The total development cost for the project is $2,303,930. The sources and uses of
funding includes $115,000 from HEP for architectural, engineering and inspection
fees, $302,000 from the City for acquisition and construction costs, and $1,886,930
from the US Department of Veterans Administration. The project was presented and
approved by the Neighborhood and Housing Advisory Board on July 14, 2010. If
approved, the design phase will begin in October 2010 and is proposed to be
completed by October 2011.
4) Abilities of Morningside II
On August 31, 2010, Abilities of Morningside II, Inc. applied for funding in the
amount of $200,000 for the acquisition and renovation of rental properties located at
2500 and 2501 Harn Boulevard. The Loan Approval Memo recommends allocating
$200,000 to Abilities of Morningside II, Inc. in funding through the Pinellas County
Housing Trust Fund and/or HOME Investment Partnership Program.
b. Homeowner Strategy
The strategies for homeownership activities are listed as follows:
1. Increase homeownership within the City of Clearwater;
2. Bring housing up to standard (and modernize when possible);
3. Remove architectural barriers;
4. Demolish units that prove economically unfeasible to rehabilitate and provide
relocation benefits;
5. Ensure housing costs are in the general range of 30% of household income,
and;
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Attachment number 2
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6. Promote energy efficiency and prevent loss of homes.
The five-year goal is to renovate a minimum of 100 housing units through the
Homeowner Rehabilitation Program, complete 25 emergency repairs through the
Emergency Repair Program, and retrofit 25 homes to make them more accessible for
physically-challenged individuals through the Disabled Retrofitting Program.
Sixty-seven percent of the housing units in Clearwater are over 20 years of age. To
assist homeowners who need rehabilitation, the City offers loans through the
Housing Division and through the approved housing non-profits participating in the
City's Housing Pool. The loans are available to owner-occupied households with
incomes that are very-low to moderate, with a priority on very-low and low-income
households.
During FY 2009-10, the City made a total of twenty-one rehabilitation loans with
HOME and/or SHIP and Pinellas Housing Trust Fund Program funds. Thirteen SHIP-
only loans were provided to low to moderate-income families with twelve loans being
provided for families with income of less than 50% of area median income. One loan
was provided to a family with income between 50% and 80% of area median
income.
An additional combination of HOME and SHIP loans were provided to six low to
moderate-income families. Of those loans, five were provided to families with income
less than 50% of area median income. One loan was provided to a family with
income between 50-80% of area median income.
HOMEOWNER REHABILITATION PROGRAM FY 09-10
Home Program 0 0 0 0
HOME/SHIP Program 5 1 0 6
SHIP Program 12 1 0 13
P. C. Hsg. Trust Fund Prg. 2 0 0 2
Tota 1 19 2 0 21
Note: HOME Program funds require a local match. SHIP Program funds do not require a local match.
Homeowner rehabilitation produced $164,668 in expenditures from the HOME
Program with an additional $54,889 in SHIP funds expenditures as the HOME Match.
The rehabilitation program produced $415,559 in direct expenditures from the
unmatched SHIP Program Funds. The total expenditures from all funds were
$635,116.
c. Homebuyer Strategy
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The strategies for homebuyers include housing counseling programs that address
pre-ownership issues, credit counseling, budgeting and foreclosure prevention to the
very-low, low and moderate-income households. The 2010 Median Income for a
family of four (4) in the Tampa/St. Petersburg/Clearwater Area is $59,400. The low-
income threshold is $47,500 for households at 80% of area median income and
$29,700 for households at 50% of area median income.
Other strategies include easy access to affordable homeownership opportunities by
providing larger subsidies to the very-low income credit-ready households and those
purchasing homes within the City's target areas. The homebuyer strategy also
provides a means to finance the cost of rehabilitation as part of acquisition, providing
additional affordable housing units to very-low and low-income households, upgrade
neighborhoods and encourage activities to promote safer neighborhoods.
The City offers several programs that assist in making housing more affordable to
very-low to moderate-income homebuyers. The City's Homeownership Program
lends funds to purchase land, provide down payment assistance, pay impact fees,
pay disposition costs, pay closing costs and build new homes for income eligible
homebuyers. Funds in this program are also available to approved non-profit
agencies financing their clients home ownership needs. Currently these agencies
include:
1. Clearwater Neighborhood Housing Services, Inc.
2. Community Service Foundation
3. Habitat for Humanity
4. Largo Area Housing Development Corporation
5. Tampa Bay Community Development Corporation
The funds will be leveraged against private sector financing to provide affordable
housing.
The five-year goal for homebuyers calls for assisting 100 homebuyers with down
payment and closing cost assistance and providing 100 homebuyers with educational
services in regards to purchasing a home.
The City provided an allocation of $25,000 to Tampa Bay Community Development
Corporation (TBCDC) to administer their Home Buyers Club and Homeownership
Counseling Program and $2,500 to Community Services Foundation (CSF) to
administer a Partnership to Homeownership Program and Homebuyer Education
Program. In addition, the City provided $2,500 in funding to Clearwater
Neighborhood Housing Services (CNHS) to implement a Housing
Education/Counseling Program. All of the education and counseling programs were
funded through the SHIP Program.
The $30,000 in funding set-aside for the Home Buyer Counseling Program resulted in
a total expenditure of $20,000. The total was comprised of $17,710 in expenditures
from TBCDC, $790 from CSF, and $1,500 from CNHS.
Over 135 individuals/families took part in the education/counseling services during
this reporting period. A total of 100 participated in both TBCDC Programs
(Homeownership Counseling and Homebuyer Education Programs), ten participated
in Community Service Foundation's Partnership to Ownership and Homebuyer
Education Programs, and twenty-five participated through Clearwater Neighborhood
1
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Attachment number 2
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Housing Services, Inc. Housing Education/Counseling Programs.
Other activities supported by the City includes providing funding for the acquisition of
vacant land and building new single family homes, providing funding to purchase
existing homes and rehabilitating them and providing down payment and closing cost
assistance to purchase new and existing homes.
During this reporting period, the City provided $486,850 in SHIP/HOME funds to
purchase five vacant lots. The purchase of the lots resulted in four new homes. This
investment of $486,850 contributed to private investments of $401,084 for the four
homes. Two homes were purchased by two families with an income of less than 50%
of area median income, two homes are vacant and one home is under construction.
In this reporting period, an additional $16,000 in HOME funds was expended on an
existing single-family housing unit that was acquired last year. The housing unit will
be rehabilitated and sold as an affordable housing unit to a low to moderate-income
family in the next reporting period.
The City's Down Payment and Closing Cost Program provided new homebuyer
opportunities to twenty-four families. Of the families assisted, two families income
was below 50% of area median income, twenty-two families had incomes between
50-80% of area median. The average purchase price of the homes was $78,148.
HOME BUYER PROGRAM FY 09-10
Home Program 0 0 0 0
HOME/SHIP Program 1 2 0 3
SHIP Program 1 20 0 20
Tota 1 2 22 0 24
Note: HOME Program funds require a local match, unless it is a CHDO Project. SHIP Program funds do not
require a local match.
A total of $326,850 in HOME funds and $65,000 in SHIP funds were provided to
make homeownership possible. This public investment of $391,850 resulted in
$390,000 in private capital being placed in the City's economy.
d. Homeless Strategy
Policy Direction
The Pinellas County Homeless Policy Group (HPG) was formed in the fall 2004. The
mission was to develop a countywide, 10-year plan to end homelessness. This plan
was a result of an 18-month research and planning process. Included in the
planning process were 40 members represented by elected officials, a school board
member, a public defender, community and business leaders from a variety of
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industries, including faith-based organizations, housing authorities, healthcare, law
enforcement, businesses, foundations, the homeless coalition, and formerly
homeless persons from the general community.
Several factors were at the forefront of our research and planning discussions. The
factors included: improving the quality of life for homeless individuals and families,
improving the quality of life for those at risk of becoming homeless, eliminating
barriers to housing and services, finding ethical and economical solutions, developing
unified and comprehensive efforts that demonstrate best practices in housing and
service delivery, and being able to demonstrate returns for our forthcoming efforts.
The HPG adopted the plan on January 13, 2006 and the City Council approved the
plan on March 16, 2006.
The HPG has transitioned into the Homeless Leadership Network (HLN). HLN
monitors and oversees implementation of the plan to ensure accountability and
results consistent with the plan. The make-up of the HLN is very similar to the HPG,
but now executive members of the Pinellas County Coalition for the Homeless
(PCCH) serve on the group. The PCCH serves as the Operations Network Group and
deals with the operating and actual implementation of the 10-Year Plan, while
getting direction from the HLN.
In creating this plan and demonstrating our commitment to work together to develop
and enact this plan, we hope this will provide motivation for others to get involved
and support the effort.
Operational Support
The City provided CDBG funding to three agencies assisting the homeless in FY
2009-2010 - Clearwater Homeless Intervention Project (CHIP), Religious Community
Services - Food Pantry/The Haven and Homeless Emergency Project.
The City funded the Clearwater Homeless Intervention Program (CHIP) in the
amount of $30,000 for operational support for a program that provides temporary
shelter, food and clothing. The agency assisted 1,612 individuals during this
reporting period. The program requires participants to seek and retain employment
and receive counseling in order to stay at the shelter. Upon stabilization, clients are
moved into transitional housing.
The City provided $150,000 to the Homeless Emergency Project, Inc. to build an
office complex facility that provides homeless services. The project is now completed
and the agency provided homeless services to 968 individuals and families. In
addition, the City provided $20,000 to the agency for operational support to
implement the homeless programs.
A total of $45,710 was provided to Religious Community Services - Food Pantry to
renovate their facility that provides food for low-income and homeless individuals
and families. The agency provided services to 8,739 families during this reporting
period.
The chart below illustrates the non-housing homeless allocations and expenditures
for FY 2009-10 and prior funds expended in this reporting year. These allocations
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resulted in many homeless individual/families being provided a place to live and
obtain other essential services.
FY 09/10 Budget FY 09/10 Expended
CHIP - Operational $ 30,000.00 $ 30,000.00
HEP - Operational $ 20,000.00 $ 0.00
HEP - Office Complex $ 150,000.00 $ 150,000.00
RCS - Food Pantry $ 45,710.00 $ 45,710.00
TOTAL $245,710.00 $225,710.00
Note: Homeless Emergency Project (HEP) has expended their agency's funds and is awaiting
reimbursement from the City. Agency requests for reimbursement were submitted late in the fiscal year
and as such were not processed in time for fiscal year end.
Homeless Housing Actions
1) Covert Apartments
On June 8, 2009, Boley Centers, Inc., a private non-profit psychosocial rehabilitation
and housing agency established in 1970, presented an application of funding for
construction costs to rehabilitate a thirteen-unit apartment complex. Boley Centers has
developed and operates 15 apartment complexes that provide 150 units of permanent,
supportive housing for people with severe and persistent mental illness.
The total cost to renovate the units is $620,950 with the requested amount from the
City being $128,198. Other funding for this project includes $117,752 from the
Veterans Administration and $375,000 from Boley Centers, Inc. Two additional HUD
811 projects are under currently under development.
Covert Apartments is located at 1447 and 1451 Gulf to Bay Boulevard in the East
Gateway Neighborhood Revitalization Strategy Area. This is a commercial sector that is
burdened with a declining business base, deteriorated infrastructure, various building
uses and vacant storefronts. The proposed rehabilitation of the Covert Apartments will
be consistent with the goals and objectives of the City's Consolidated Plan because it will
improve the appearance of the site and address homelessness in the area.
The apartment complex is comprised of eight two-bedroom units, four one-bedroom
units and one efficiency apartment. Currently, two two-bedroom and three one-bedroom
apartments are occupied by permanent tenants. All of the existing tenants' incomes are
at or below 50% of area median income. The proposed renovation will not result in any
permanent relocation for the tenants. However, they may have to move within the
complex while their units are being renovated.
The scope of the renovation includes a new roof on the north building, replacement of
windows, countertops and kitchen appliances, carpeting, interior and exterior painting,
and making one two-bedroom unit accessible for persons with physical disabilities.
The proposed rents for the units will be $750 for the two-bedroom units and $500 for
the one-bedroom units. However, the tenants will only pay 30% of their adjusted
income for rent and which is projected at approximately $202 after utility allowances.
Fifth Program l gar C. PER 10 Item # 4
Attachment number 2
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The architect for the renovation is Wedding and Stephenson Architects, Inc. and the
proposed contractor is General Home Development, Inc. The project was presented and
approved by the Neighborhood and Housing Advisory Board in July 2009. The project
began construction in August 2010 and will be completed by early 2011.
2) Pine Berry Senior Apartments
Pine Berry Senior Apartments, located at 1225 Highland Avenue, made an
application for funding to develop apartments for seniors. The amount requested is a
$345,000, three percent 30-year loan. The new apartment complex will provide 80
affordable multi-family units for the elderly. The project will comprise of 40 one-
bedroom/one-bathroom units and 40 two-bedroom/one-bathroom units. The one-
bedroom units are 625 square feet and the two-bedroom units are 780 square feet.
The rents will be set at 60% of the area median income or lower, based on the
requirements of the City. The project is approximately 3.02 acres and located on a
former bowling alley site.
The purchase price of the Pine Berry property is $1,800,000. The estimated cost for
the project is $13,651,797. Funding for Pine Berry includes $545,000 from the City
with $200,000 in funds utilized from the State Housing Initiative Partnership Program
and $345,000 in funds utilized from HOME, $10,190,165 is funded through the
Federal Low-Income Housing Tax Credit Program, $966,288 is funded from a
permanent loan secured by the general partner, $152,906 is funded from the Florida
Housing Finance Agency, and $1,280,445 is funded from a deferred Developer's Fee.
The Development will be equipped with an amenity package that includes emergency
call service in each unit, a community center, a picnic area, a computer lab, laundry
facilities with full size washers and dryers, and a library.
RLI Beneficial Development 7, LLC is the Developer of the apartments. RLI will
engage a management company once the project is completed.
The Partnership submitted a LIHTC Application to the Florida Housing Finance Agency
on April 10, 2008. The Partnership obtained their tax credits and architectural
drawings in July 2008. The project is scheduled to be completed by 2011.
3) HEP Veterans Housing
On May 3, 2010, the Homeless Emergency Project (HEP) submitted an application to
the City in the amount of $100,000 to acquire vacant real property located at 1250
Palmetto Street. The property was previously owned by the Pinellas County School
Board.
HEP is a 501(c) (3) non-profit organization that was founded in 1986 to meet the
needs of a growing number of homeless individuals and families. HEP provides
emergency shelter, transitional housing, and family rental units for the homeless
population. In addition to housing, the agency provides food, intensive case
management, clinical services, free dental care, child care and other supportive
services to the homeless.
The vacant land will be used to develop transitional housing for homeless veterans
and individuals. The sale price was undetermined at the time of the application;
Fifth Program l gar C. PER 11 Item # 4
Attachment number 2
Page 12 of 38
however, a February 10, 2010 appraisal listed the value of the land at $558,000. The
subject property is 2.9 acres.
On August 3, 2010, HEP submitted an amended application for the acquisition in the
amount of $365,000, the sales price the owner had agreed to sell the property for
and an application in the amount of $302,000 for a portion of the development costs
for the construction of six two-bedroom apartments for homeless female veterans
with or without children and a ten-unit male veterans group home. This project will
create 30 beds specifically for females and females with children and 20 beds for
male veterans.
The total development cost for the project is estimated at $2,303,930. The sources
and uses of funding includes $115,000 from HEP for architectural, engineering and
inspection fees, $302,000 from the City for construction costs, and $1,886,930 from
the US Department of Veterans Administration. The project was presented and
approved by the Neighborhood and Housing Advisory Board on July 14, 2010. If
approved, the design phase will begin in October 2010 and is proposed to be
completed by October 2011.
4) Abilities of Morningside II
On August 31, 2010, Abilities of Morningside II, Inc. applied for funding in the
amount not to exceed $200,000 for the acquisition and renovation of rental
properties located at 2500 and 2501 Harn Boulevard. The Loan Approval Memo
recommends allocating an amount not to exceed $200,000 to Abilities of Morningside
II, Inc. in funding through the Pinellas County Housing Trust Fund and/or HOME
Investment Partnership Program.
5) Pinellas Hope II
In the last reporting period, Catholic Charities requested, and was awarded,
$127,501.56 as the City's local match from the Pinellas County Housing Trust Fund
(HTF) as a local grant to build a fifty-unit, 80-bed efficiency apartment complex on
the net acre tract of land owned by the Diocese of St. Petersburg. The land is
located directly to the south of the Pinellas Hope facility located at 49th Street and
the 5500 Block of 126th Avenue. The facility serves persons who are homeless or
have special needs and is currently providing housing and supportive services to
homeless individuals.
e. Non-Homeless Special Needs Strategy
CDBG funds were provided in the amount of $30,000 to Pinellas Opportunity Council
to administer their Chore Services Program. Through this program, various chore
services were provided to sixty-eight elderly, frail elderly, developmentally-disabled
and physically-disabled individuals to assist them in remaining in their home.
During this reporting period, the City provided funding in the amount of $45,710 to
Religious Community Service to renovate their facilities. Religious Community
Services provides assistance to the elderly, persons with mental and physical
disabilities, and victims of spouse abuse. These services are classified as special
needs.
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3. AFFIRMATIVELY FURTHERING FAIR HOUSING
The City of Clearwater is no longer directly enforcing fair housing laws. The
responsibility has been assigned to the Pinellas County Human Relations Department
since their office investigates and makes recommendations on all Fair Housing issues
for other areas of Pinellas County with the exception of the City of St. Petersburg.
The City plays an active role in affirmatively furthering Fair Housing by adhering to
the Human Rights Ordinance that Pinellas County adopted in 1984. Pinellas County
maintains an Interlocal Agreement with the City of St. Petersburg for the
enforcement of the ordinance. The City of St. Petersburg handles enforcement south
of Ulmerton Road and Pinellas County enforces north of Ulmerton Road.
In 2002, the City of Clearwater, along with the cities of St. Petersburg and Largo,
and Pinellas County formed a Fair Housing Partnership to coordinate efforts
countywide to support and expand the availability of housing to all, regardless of
familial status, national origin, race, accessibility, and disability. The partnership's
tools for furthering this effort are educational programs, training, testing,
assessments, and enforcement through the appropriate channels. The partnership
meets periodically to review programs and to set and review goals.
The City remains active in the provision of affordable and accessible housing and
promotion of home ownership. The City provides information concerning home
ownership, home financing, and home repairs in printed matter and has worked with
our Public Communications Department to provide information in a variety of other
mediums
On April 15, 2010, the City partnered with the Bay Area Apartment Association, Bay
Area Legal Services, the cities of Largo, St. Petersburg and Tampa, Greater Tampa
Association of Board of Realtors, Gulf Coast Legal Services, Hillsborough County
Equal Opportunity Administration and Pinellas County Office of Human Rights
(Tampa Bay Fair Housing Consortium) to sponsor an Annual Fair Housing Certificate
Program. The City provided sponsorship for programs providing workshops on Fair
Housing, Accessible Home Design, Landlord-Tenant Rights and Responsibilities, and
Real Estate Sales and Rentals.
a. Sale or Rental of Housing
Fair Housing complaints received by the City's Equity Services Department and
Pinellas County Office on Human Rights/Human Relations indicate that discrimination
in the sale or rental of housing and provision of housing brokerage services does
occur. The City hopes to partner with other local government agencies and conduct a
study to determine the level of discrimination.
b. Public Policies
The high percentage of build-out in the City affects the availability of suitable land
for multi-family and affordable single-family development. The City's Community
Development Code, design standards, adequate public facility (concurrency)
ordinance and building code requirements influence the feasibility of affordable
housing projects. Development regulations can limit the potential use of small or
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irregular infill parcels for affordable housing or increase costs associated with site
development and construction.
c. Administrative Policies
Administrative policies generally support Fair Housing. These include:
1. Marketing housing programs in targeted areas.
2. Providing citywide homebuyers' assistance and education.
3. Placing educational material on the Housing Division's webpage.
4. Carefully reviewing where affordable housing developments will be located.
5. Avoiding a concentration of very-low to moderate-income households in
multi-family developments.
d. Actions Taken To Overcome Impediments
In 1995, the U.S. Department of Housing and Urban Development (HUD) announced
that entitlement communities, communities receiving direct federal funding from
Community Development Block Grant, HOME Investment Partnership and Emergency
Shelter Grant programs, must conduct a study of existing barriers to housing choice.
This required study is referred to as the Analysis of Impediments (AI) and is part of
entitlement communities consolidated planning process.
The purpose of the AI is to examine how state and local laws, private, public and
non-profit sector regulations, administrative policies, procedures, and practices are
impacting the location, availability, and accessibility of housing in a given area. The
AI is not a Fair Housing Plan rather it is an analysis of the current state of fair
housing choices in Clearwater and identifies specific barriers that need to be
addressed if future fair housing initiatives are to be successful.
Each jurisdiction receiving federal funds must certify that it is affirmatively furthering
fair housing. The certification specifically requires jurisdictions to conduct an analysis
of impediments to fair housing choice within the state or local jurisdiction, take
appropriate actions to overcome the effects of any impediments identified through
that analysis, and maintain records reflecting the analysis and actions in this regard.
Evaluating fair housing impediments is a complex process involving diverse and
wide-ranging considerations. The role of economics, housing patterns, and personal
choice are important to consider when examining fair housing choice. Clearwater
has relatively few impediments to fair housing. However, some issues were
identified.
On July 22, 2010, the cities of St. Petersburg, Largo and Clearwater and Pinellas
County procured the services of 3-Quad Planning Group, a fair housing consultant, to
conduct an analysis of impediment to fair housing choice for each entity. The result
of that analysis is listed below.
The analysis of fair housing choice in the City has resulted in the identification of
impediments, identified through a study methodology that included conducting focus
group sessions, the construction of a demographic analysis resulting in a community
profile and fair housing index, analysis of the Home Mortgage Disclosure Act (HMDA)
data for the City and Pinellas County and a fair housing law and public policy and
program review.
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The City's commitment to furthering affordable housing through planning and
CDBG/HOME program design and implementation is noteworthy. These efforts will
continue to help maintain stability and strengthen its older and lower-income areas.
The City and its nonprofit partners are encouraged to expand these efforts into other
neighborhoods as a primary means of expanding fair housing choice.
Banking, Finance, Insurance and Other Industry Related Impediments
Impediment: Impacts of the Sub-prime Mortgage Lending Crises and increased
Foreclosures.
Remedial Action: Continue to work with the State, National Non-Profit Housing
Intermediaries, Federal Home Loan Bank, other lenders and HUD to evaluate
programs and identify funding that can help reduces the mortgage default rate and
foreclosure rates among low and moderate-income home buyers and existing home
owners.
Impediment: Low number of loan applications from minorities and low origination
rates for minority applicants.
Remedial Action: Continue homebuyer outreach and education efforts. Expand
homeownership and credit counseling classes as part of a high school curriculum in
order to help prevent credit problems later in life.
Impediment: Predatory lending and other industry practices.
Remedial Action: Continue to encourage financial institutions to assist low to
moderate-income persons by establishing or reestablishing checking, saving, and
credit accounts for residents that commonly utilize check cashing services through
bank initiated "fresh start programs" for those with poor credit and previous non-
compliant bank account practices.
Socio-Economic Impediments
Impediment: Poverty and low-income among minority populations.
Remedial Action: Continue to work on expanding job opportunities through the
recruitment of corporations, the provision of incentives for local corporations seeking
expansion opportunities, and the assistance with the preparation of small business
loan applications. Support agencies that provide workforce development programs
and continuing education courses to increase the educational level and job skills of
residents.
Neighborhood Conditions Related Impediments
Impediment: Limited resources to assist lower income, elderly and indigent
homeowners maintain their homes and stability in neighborhoods.
Remedial Action: Continue to support and expand program of Self-Help Initiatives
based on volunteers providing housing assistance to designated elderly and indigent
property owners and assist them in complying with municipal housing codes.
Involve volunteers, community and religious organizations/institutions and
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businesses as a means of supplementing financial resources for housing repair and
neighborhood cleanups.
Public Policy Related Impediments
There were no Public Policy Related Impediments.
The City funds programs that offer free classes for persons desiring to become
homeowners. The Pinellas Realtor Organization subscribes to the Voluntary
Affirmative Marketing Agreement (VAMA) and works to educate its members about
Fair Housing. Training and marketing materials have been videotaped and translated
into American Sign Language and Spanish. The City promotes home ownership and
education at various homebuyer fairs and expositions. The City also provides
funding to Community Service Foundation to provide Fair Housing Education.
In addition to the Human Relations Department, the City is working with Pinellas
County Realtors through the VAMA Program to further fair housing opportunities in
real estate transactions. To further these efforts of the VAMA, the Pinellas County
Board of Realtors enlisted the services of the Community Housing Resource Board to
focus on the federal, state and local enforcement agencies, housing industry groups
and volunteer community groups working together to promote fair housing practices.
These efforts include:
• Providing public information on fair housing
• Assessing community fair housing needs and identifying local problems and
issues that impede equal housing opportunity
• Evaluating performance and effectiveness of the VAMA
• Expanding minority involvement in the real estate industry
• Expanding public awareness of housing opportunities in the community
• Developing cooperative solutions to problems associated with the
implementation of the VAMA
Other actions during the FY 09-10 include:
• Continued support of Pinellas County Human Relations Department, Pinellas
County Board of Realtors, and the Community Housing Resource Board
• Continued to work with the local committee of American with Disabilities to
view housing related issues for homeowners, renters, or homebuyers with
disabilities
• Provided SHIP funding in the amount of $2,500 to the Community Service
Foundation, $20,000 to Tampa Bay Community Development Corporation,
and $2,500 to Clearwater Neighborhood Housing Service to implement
homebuyers training programs, fair housing education and assistance, and
foreclosure prevention and counseling services
• Provided funding in the amount of $19,984 to Gulf Coast Legal Services to
implement a fair housing program that offers counseling services, initial
needs assessment, rental eviction intervention, and marketing of fair housing
programs. The agency assisted 89 individuals
• Provided funding in the amount of $10,000 to Community Service Foundation
to administer a fair housing program. The agency assisted 118 individuals
The Pinellas County anti-discrimination effort focuses on public information and
enforcement of fair housing regulations and the County's Human Rights Ordinance.
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The County publishes a Housing Resource Directory that includes an overview of fair
housing law, information about reasonable accommodation and accessibility, and a
list of state and local enforcement agencies. The County produces a brochure
entitled, Fair Housing in Pinellas County, and distributes approximately 5,000 copies
annually. Below market rate mortgages, down payment and closing cost assistance
are readily available through the County's Housing Finance Authority and through
other agencies. The County is also active in providing and promoting affordable
housing, providing low-cost funds for home purchase or repair, and modifications to
homes to make them accessible to persons with disabilities.
The City directs significant resources to expand the supply of affordable rental
housing and partners with a variety of for-profit and non-profit developers and the
Housing Finance Authority of Pinellas County. The City also assists developers with a
variety of incentives aimed at reducing development costs, impact fees, and
regulatory impediments.
The City encourages mixed-income, multi-family developments to develop affordable
housing in areas that are not predominantly low to moderate-income areas as part of
a continuing effort to deconcentrate poverty. Funding is denied to developers who
do not provide mixed-income housing where the effect could be to racially or
economically segregate low-income households.
4. LEVERAGING RESOURCES
The City's efforts to provide affordable housing and other services to very-low to
moderate-income families have resulted in leveraging a great amount of additional
resources.
Through the Infill Housing and Down Payment Assistance Programs, the City
continues to work closely with the lending and housing non-profits in the community
to leverage private investment in home ownership. (Please see Homebuyers Section
for accomplishments). In addition, the City works with Community Service
Foundation, Tampa Bay Community Development Corporation, and Clearwater
Neighborhood Housing Service, Inc. to provide homeownership counseling to support
our housing programs.
During this reporting period, the City provided $486,850 in SHIP/HOME funds to
purchase five vacant lots. The purchase of the lots has resulted in four new homes.
The City's investment contributed to private investments of $401,084 for the four
homes. The homes were purchased by two families with an income of less than 50%
of area median income, two of the homes are vacant and one is under construction.
In this reporting period, an additional $16,000 in HOME funds was expended on an
existing single-family housing unit that was acquired last year. The housing unit will
be rehabilitated and sold as an affordable housing unit to a low to moderate-income
family in the next reporting period.
The City's Down Payment and Closing Cost Program provided new homebuyer
opportunities to twenty-four families. Of the families assisted, one family's income
was below 50% of area median income and the remaining twenty-three families had
incomes between 50-80% of area median. The average purchase price of the homes
was $78,148.
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A total of $326,850 in HOME funds and $65,000 in SHIP funds were provided to
make homeownership possible. This public investment of $391,850 resulted in
$390,000 in private capital being placed in the City's economy.
5. CONTINUUM OF CARE NARRATIVE
The City works closely with the Pinellas County Coalition for the Homeless and
various other homeless services providers in addressing the needs of the City's
Homeless.
The City listed Continuum of Care issues as a high priority in the Consolidated Plan.
During this reporting period, the City provided $30,000 in CDBG funds to Clearwater
Homeless Intervention Project (CHIP) as operating capital for their Emergency
Shelter Facility as part of its Continuum of Care. The facility provided shelter, food,
counseling, and case management services to 1,612 individuals during this reporting
period.
The Homeless Emergency Project received $150,000 to build an office complex to
provide services for the homeless. The facility offers food to homeless individuals and
families. The agency's served 968 homeless individuals and families. In addition to
short and long-term housing for the homeless, HEP provides a variety of other
services including job placement, medical, dental and psychological counseling. The
City also provided an additional $20,000 in operational support to implement these
programs.
A total of $45,710 was provided to Religious Community Services - Food Pantry to
complete the renovation of their distribution facility that provides food for deserving
low-income and homeless individuals and families. The agency provided services to
8,739 families during this reporting period.
CDBG funds were provided in the amount of $30,000 to the Pinellas Opportunity
Council to administer their Chore Services Program. Through this program, various
chore services were provided to sixty-eight elderly, frail elderly, developmentally-
disabled and physically-disabled individuals to assist them in remaining in their
home.
6. CITIZENS PARTICIPATION
The City maintains a Neighborhood and Affordable Housing Advisory Board to
encourage public participation. The Board meets periodically to discuss and make
recommendations to City staff and the City Council on housing-related issues. The
City Clerk's Office maintains minutes from the meetings.
The City has not received any citizen comments on the Proposed FY 2009-10 CAPER.
7. OTHER ACTIONS
a. Fostering and Maintaining Affordable Housing
The City has been very proactive in fostering and maintaining affordable housing.
Although the City cannot control the cost of labor, goods or land costs, the City
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continues to look for new and creative ways to address the issue of affordability.
Some of the steps the City has taken in the past and/or is currently doing include:
• Design homes that are practical and efficient
• Subsidize impact fees
• Provide financing at below market rates, zero percent and/or deferred
payment loans
• Fund subrecipients to acquire vacant properties and build affordable houses
• Work with subrecipients to acquire homes foreclosed by HUD and resell them
as affordable housing units
• Pay for infrastructure improvements with general revenue funds
• Change the City's Development Code to address other development issues
• Work with the local housing authority to buy property and resell for affordable
housing
• Work with developers to put together applications for funding through the
Low-Income Housing Tax Credit Program, State of Florida Housing Bond
Program and other resources to build or rehabilitate rental units for affordable
housing
b. Barriers to Affordable Housing
In the early years (1992 - 1995) of the City's SHIP Program, the Clearwater's
Affordable Housing Advisory Committee (AHAC) reviewed the following areas to
identify potential barriers to affordable housing:
• Affordable Housing Definitions
• Permit Processing
• Impact Fee Requirements
• Infrastructure Capacity
• Residential Zoning Density
• Transfer of Development Rights
• On-Site Parking and Setback Requirements
• Zero-Lot Line Development
• Sidewalk and Street Requirements
• Regulatory Review Processes
• Inventory of Lands Suitable for Affordable Housing Development
The City began receiving SHIP Program funding in 1992 when the Florida Legislature
adopted the Sadowski Act. The SHIP Program is a dedicated source of affordable
housing funds that are provided annually to cities and counties within the State of
Florida.
One of the driving forces behind the passage of the Sadowski Act was the Florida
Homebuilders and Contractors Associations. As a result of their lobbying effort, SHIP
jurisdictions each year must expend 75% of their funds, entitlement and recaptured
funds, on activities that involve construction and/or rehabilitation of homes, and in
addition, 65% of the funds, entitlement and recaptured funds, must result in
homeownership.
A major requirement of the SHIP Program, as well as a condition of receiving
continued funding, was each jurisdiction had to adopt affordable housing incentives
that would assist in the implementation of their affordable housing activities. Each
SHIP entitlement community was required to adopt an Affordable Housing Incentive
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Plan (AHIP), which contained, at a minimum two statutory required incentives: 1.
Assurance that permits as defined in Chapter 163.3164(7) and (8) F.S. for affordable
housing projects are expedited to a greater degree than other projects; 2. An
ongoing process for review of local policies, ordinances, regulations, and plan
provisions that increase the cost of housing prior to their adoption (420.9071(16)
F. S.).
During the 2007 legislative session, the Florida legislature passed House Bill 1375.
Under this bill, approval was granted for the creation of Section 420.9076 of the
Florida Statute. This statute requires counties and cities receiving SHIP funds to
appoint an eleven member Affordable Housing Advisory Committee (AHAC). The
statute further provides that the committee be made up of members from a specific
industry or a specific group as identified in the statute. The requirement was largely
met through the use of the City's existing Neighborhood and Affordable Housing
Advisory Board (NAHAB). The City Council adopted Resolution No. 08-15 that created
and appointed the AHAC.
The duties of the AHAC included reviewing policies and procedures, ordinances, land
development regulations and the City's adopted comprehensive plan and
recommending specific actions or initiatives to encourage or facilitate affordable
housing.
Per state statute, at a minimum, the AHAC reviewed and made recommendations on
the following:
1. The processing of approvals of development orders or permits, as defined in
F.S.163.3164 (7) and (8), for affordable housing projects is expedited to a
greater degree than other projects.
2. The modification of impact-fee requirements, including reduction or waiver of
fees and alternative methods of fee payment for affordable housing.
3. The allowance of flexibility in densities for affordable housing.
4. The reservation of infrastructure capacity or housing for very-low income
persons, low-income persons, and moderate-income persons.
5. The allowance of affordable accessory residential units in residential zoning
districts.
6. The reduction of parking and setback requirements for affordable housing.
7. The allowance of flexible lot configurations, including zero-lot-line
configurations for affordable housing.
8. The modification of street requirements for affordable housing.
9. The establishment of a process by which a local government considers, before
adoption, policies, procedures, ordinances, regulations, or plan provisions that
increase the cost of housing.
10. The preparation of a printed inventory of locally owned public lands suitable
for affordable housing.
11. The support of development near transportation hubs and major employment
centers and mixed-use developments.
In July 2008, the Economic Development and Housing Department contracted with
Wade Trim, Inc. to help facilitate the process. Wade Trim coordinated the
preparation of the Local Housing Incentive Strategy in cooperation with City staff and
the AHAC. The Local Housing Incentive Strategy encompasses the definition, vision,
strategic focus areas and incentive recommendations in order to facilitate the
development of affordable housing in the City. The AHAC convened on four occasions
1
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in order to develop and identify the value of affordable housing, identify the
principles for Clearwater's affordable housing and develop a vision statement to be
included as part of the Local Hosing Incentives Strategy. A separate focus group
consisting of for-profit and non-profit affordable housing developers was organized in
order to gain additional insight and recommendations concerning the incentive
strategies.
The report highlights an affordable housing vision statement that was derived from
input by board members. Additionally, AHAC members focused on the values that
affordable housing brings to the City. The themes identified centered on the values
that affordable housing supports a dynamic and competitive economy, improves the
social well being that builds a sense of community, and ensures that the City's
workforce can live within the City limits. Furthermore, the AHAC also identified and
recommended provisions that would identify adaptive reuse practices, require
triennial updates to the City's Local Housing Incentives Strategy, support design
standards for affordable housing developers, improve communication and marketing
channels for affordable housing, diversify financing resources, and support
development of public and private partnerships for the provision of affordable
housing.
By statute, the initial report was submitted to the City Council by December 30,
2008. After the initial submission, the reports become due every three (3) years on
December 31s' of the year preceding the submission of the Local Housing Assistance
Plan (LHAP).
The City Council reviewed the Local Housing Incentives Strategy recommendations
that were approved by the AHAC on November 19, 2008. The City Council adopted
an amendment to the LHAP to incorporate the local housing incentive strategies it
will implement for the City. The amendment included, at a minimum, the state
required incentive strategies specified above. Upon approval, the City notified the
state of its adoption of an amendment to its LHAP to incorporate the incentive
strategies. The notice included a copy of the approved amended plan in order to
comply with the SHIP programs participation guidelines.
In future years, as part of the monitoring process conducted by the State of Florida,
the monitors will be evaluating how local jurisdictions are implementing their
affordable housing incentives in order to ensure they are meeting their statutory
obligations. These evaluations will analyze the process and policies that all affordable
housing projects go through from start to finish. This process is not totally exclusive
to affordable housing projects using SHIP dollars, but any affordable housing project
taking place in the City, regardless of the funding source.
c. Managing the Process
As part of the review process for proposed policies, regulations, plans and programs,
the sponsoring City department requests the Economic Development and Housing
Department to analyze the economic impact of the action proposed as it pertains to
the cost of housing. The analysis shows the estimated increase in cost to an average
home. The analyses are maintained on file in the Housing Division of the Economic
Development and Housing Department.
The City holds public hearings and meetings to obtain citizen input and to respond to
citizen proposals and inquiries about activities and program performances. Citizens
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and other City stakeholders have emphasized the need to consider the City's diverse
interests in the establishment of goals, objectives, policies and priorities; the
identification of new projects and programs; and in the application, monitoring and
evaluation of existing programs.
Typically, the Economic Development and Housing Department staff meets with
prospective affordable housing developers to determine the level of assistance and
project needs. If the developer proceeds with a project, staff facilitates the plan
review and permitting process through the Planning, Building and Engineering
Departments. This allows the Economic Development and Housing Department to
troubleshoot and streamline the process.
Below is a section from the City's Expedited Processing and Ongoing Review Policy.
d. Expedited Processing
L Building Department
All affordable housing projects, as defined in Chapter 163.3164(7) and (8) F.S., that
are located within the City limits are required to include with their application for a
building permit a request for Expedited Processing. A copy of this request must be
provided to the Building Official and to the Assistant Director of Housing. Expedited
Processing affords eligible projects priority over projects without this status. When
an affordable housing project receives approval, the Building Division notifies the
Assistant Director who, in turn, will document the timeframe for the application
process.
ii. Planning Department
The Planning Department will follow the City of Clearwater - Community
Development Code when processing all affordable housing applications for activities
that require rezoning, land-use amendments, variances, development orders, etc.
Under the Code, all projects are reviewed and may be scheduled for the next
meeting of the Development Review Committee (DRC - staff level review) and if
needed, the Community Development Board (CDB). Many applications can be
decided at the staff level and may not need to go DRC and/or CDB. When affordable
housing projects and/or applications are submitted that can be decided at the staff
level, they shall receive priority and be reviewed before any non-affordable housing
project and/or applications. Applicants must indicate that the project will be an
affordable housing development and/or project. The Planning Department has and
will continue to implement, where possible, the expedited plan amendment process
for large-scale amendments related to the provision of affordable housing.
e. Comprehensive Plan Analysis
The City's Comprehensive Plan includes a state mandated housing element that
analyzes the City's existing and projected housing need. The element contains goals,
objectives and policies that work in tandem with other housing policy documents.
Fostering and maintaining an affordable housing supply is one of the element's
primary goals. The goal is supported by policies that aim to reduce barriers to public
and private sector construction of affordable units.
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The Economic Development and Housing Department coordinated with the Planning
Department in 2005 for the preparation of the Evaluation and Appraisal Report (EAR)
for the Comprehensive Plan. A focus of the EAR was affordable housing. In this
regard, the EAR included an assessment of the successes and shortcomings of the
City's affordable housing policies and programs, along with recommendations for
improvement.
The EAR recommendations were addressed in a major update of the Comprehensive
Plan in 2007-2008. As part of the review process, the City formed a Citizen Advisory
Committee (CAC) to provide direction in the EAR. The CAC, along with a consultant
(Wade Trim, Inc.), established identification of data needs and methods of
compilation, meetings, methodology of comprehensive issues analysis, and
coordination with other city departments. The results were provided to the City's
Planning Department. The Planning Departments recommendations were approved
by the City Council.
f. Lead Based Paint
Lead based paint continues to be a serious problem throughout cities across
America. It is usually prevalent in homes built prior to 1978. Clearwater's housing
stock is relatively new with the average home being built after 1970. However, the
City still maintains that lead based paint is a serious issue and conducts housing
inspections to determine if there are defective paint surfaces. If lead conditions are
present, the lead paint is either removed or covered in a manner described by HUD.
The City will continue its effort to rid structures of lead based paint and will inspect
any homes built prior to 1978 for any presence of lead based paint. The City will
continue to test and remove all lead based paint surfaces in structures that are being
rehabilitated under our programs that are using federal funds. The City will use the
services of the Pinellas County Environmental Department to test all structures with
defective paint surfaces and the local Health Department to test children for elevated
blood levels. The Willa Carson Community Health Resource Center continues to
participate with the City by providing a meeting area for neighborhood based
education programs, disseminating information on the hazards of lead based paint,
and blood screenings.
The City places information about lead based paint and safety on the City's Housing
Division website.
Program activities include:
• Collaboration between public-private agencies involving housing, health, and
community-based organizations to facilitate a Healthy Home Team to go
door-to-door in the targeted Brownfields area to identify children and homes
at risk
• Assurance that children identified as at risk receive blood lead testing and the
child with elevated lead levels receives follow-up care
• Promotion of a public awareness campaign through education via physicians
and the community and disbursement of educational materials
• Routine placement of educational materials on the City's Housing Division
webpage
• Assessment of homes at risk to identify lead hazard control services to
eliminate hazards identified in homes
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• Initiation of supportive lead hazard control services to eliminate hazards
identified in homes
• Evaluation of prevention activities to measure the impact and outcome of
program services and intervention efforts in the community
g. Poverty Level Assessment
The City realized that the most effective way to reduce the number of persons below
the poverty level was to increase their income through providing employment
opportunities.
The City provides funding to support service organizations that reduce impediments
for families allowing them to rise above the poverty level. The City provides
economic development opportunities to non-profit and for-profit businesses that
agree to hire lower-income individuals. Through the coordination of programs,
including the Environmental Protection Agency, State Brownfields Redevelopment
initiatives, Juvenile Welfare Board, Clearwater Stars, United Way, the Eckerd
Foundation, Pinellas County WorkNet, and the University of South Florida, the City
will continue to expand its efforts to reduce impediments.
h. Institutional Structure
To overcome gaps in institutional structures and enhance coordination, the City
provided local lenders with information relative to the City's housing programs.
Together we are able to provide home ownership and homebuyer opportunities for
very-low to moderate-income families. The City and its subrecipients pre-qualify
clients to the lender's and City's specifications and provides financing in the form of
down payment assistance.
L Public Housing and Residential Initiatives
The City understands the benefits of improving public housing and resident
initiatives. To improve the lives of families residing in public housing the City
targeted the children to break the cycle. The City will continue to work and
strengthen our relationship with the Clearwater Housing Authority (CHA) to foster
innovative public housing developments, potential joint ventures and residential
initiatives.
8. HOUSING
a. Housing Needs
The City has been very proactive in fostering and maintaining affordable housing.
Although the City cannot control the cost of labor, goods or land costs, the City
continues to look for new and creative ways to address the issue of affordability.
Some of the steps the City has taken in the past and/or is currently doing include:
• Design homes that are practical and efficient
• Subsidize impact fees
• Provide financing at below market rates, zero percent and/or deferred
payment loans
• Fund subrecipients to acquire vacant properties and build affordable houses
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• Work with subrecipients to acquire homes foreclosed by HUD and resell them
as affordable housing units
• Pay for infrastructure improvements with general revenue funds
• Change the City's Development Code to address other development issues
• Work with the local housing authority to buy property and resell for affordable
housing
• Work with developers to put together applications for funding through the
Low-Income Housing Tax Credit Program, State of Florida Housing Bond
Program and other resources to build or rehabilitate rental units for affordable
housing
b. Specific Five-Year Housing Objectives
Housina Obiective One: Build 200 new mixed-income rental units in conjunction
with ongoing redevelopment/revitalization projects.
• Federal Funds: HOME/CBDG
• State/Other Funds: SHIP, FHFC programs
Housing Objective Two: Acquire and/or rehabilitate 50 units in small rental
complexes for mixed-income affordable rental housing.
• Federal Funds: HOME/CBDG
• State/Other Funds: SHIP, FHFC programs
Housing Objective Three: Preserve the existing housing stock by rehabilitating 100
units owned by low-income owner households.
• Federal Funds: HOME/CBDG
• State/Other Funds: SHIP
Housing Objective Four: Preserve the existing housing stock by funding the
acquisition and rehabilitation/expansion of 50 existing units for new low-income
owner households.
• Federal Funds: HOME
• State/Other Funds: SHIP
Housina Obiective Five: Provide direct down payment/closing cost assistance to 100
low and moderate-income homebuyers.
• Federal Funds: HOME
• State/Other Funds: SHIP, HFA Bonds
Housina Obiective Six: Construct 20 new affordable, for sale, in-fill units in support
of the City's ongoing revitalization/redevelopment activities.
• Federal Funds: HOME/CDBG
• State/Other Funds: SHIP
Housing Objective Seven: Provide credit counseling and homeownership training
assistance to 100 perspective low-income homebuyers.
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Goals Actual FY Actual Actual Actual Actual Total
2006 FY 2007 FY 2008 FY 2009 FY 2010
Build Mixed 200 4 4
Income Rentals
Acquire/Rehab 50 2 2
Mixed Income
Rentals
Rehab Low- 100 20 18 18 17 21 94
Income Owner
Housing
Acquire/Rehab 50 4 9 1 14
Low-Income
Housing
Down Payment 100 12 14 7 15 24 72
Assistance Low-
Income Housing
Build New 20 10 14 3 5 32
Affordable
Housing
Housing 100 312 132 204 286 135 1,069
Consulting
Total Housing 520 46 46 31 44 51 218
Units
c. Housing Accomplishments
During FY 2009-10, the City made a total of twenty-four rehabilitation loans with
HOME and/or SHIP and Pinellas Housing Trust Fund Program funds. Thirteen SHIP-
only loans were provided to low to moderate-income families with twelve loans being
provided for families with income of less than 50% of area median income. One loan
was provided to a family with income between 50% and 80% of area median
income. An additional combination of HOME and SHIP loans were provided to six low
to moderate-income families. Of those loans, five were provided to families with
income less than 50% of area median income and one loan was provided to a family
with income between 50-80% of area median income.
Homeowner rehabilitation produced $164,668 in expenditures from the HOME
Program with an additional $54,889 in SHIP funds expenditures as the HOME match.
The rehabilitation program also produced $415,559 in direct expenditures from the
unmatched SHIP Program Funds. The total expenditures from all funds were
$635,116.
The City offers several programs that help make housing more affordable to very-low
and moderate-income homebuyers. The City's Home Ownership Program will lend
funds to purchase land, provide down payment assistance, pay impact fees, pay
disposition and closing costs and build new homes for income eligible home buyers.
Funds in this program are also available to approved non-profit agencies financing
their clients home ownership needs. Currently these agencies include:
Fifth Program l gar C. PER 26 Item # 4
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• Clearwater Neighborhood Housing Services, Inc.
• Community Service Foundation
• Habitat for Humanity
• Largo Area Housing Development Corporation
• Tampa Bay Community Development Corporation
The City provided an allocation of $25,000 to Tampa Bay Community Development
Corporation (TBCDC) to administer their Home Buyers Club and Homeownership
Counseling Program and $2,500 to Community Services Foundation (CSF) to
administer a Partnership to Homeownership Program and Homebuyer Education
Program. In addition, the City provided $2,500 in funding to Clearwater
Neighborhood Housing Services (CNHS) to implement a Housing
Education/Counseling Program. All of the education and counseling programs were
funded through the SHIP Program.
The $30,000 in funding set-aside for the Home Buyer Counseling Program resulted in
a total expenditure of $20,000. The total was comprised of $17,710 in expenditures
from TBCDC, $790 from CSF, and $1,500 from CNHS.
Over 135 individuals/families took part in the education/counseling services during
this reporting period. A total of 100 participated in both TBCDC Programs
(Homeownership Counseling and Homebuyer Education Programs), ten participated
in Community Service Foundation's Partnership to Ownership and Homebuyer
Education Programs, and twenty-five participated through Clearwater Neighborhood
Housing Services, Inc. Housing Education/Counseling Programs.
9. HOME Program
a. Assessment of Relationship of HOME Funds
The City received an allocation of $589,019 in HOME Entitlement Funds for
FY 2009-10. The majority of the funds were set aside for housing development. The
table shows how funds for the entitlement allocation were budgeted this reporting
period:
Subreci lent Housing Pool $441,765
Community Housing Development
Organizations
$88,353
Program Administration $58,901
TOTAL $589,0191
Funds set aside in the Subrecipient Housing Pool may be used for homeownership
rehabilitation; new single-family housing construction, down payment and closing
cost assistance, acquisition of real property and other related housing costs. Funds
set aside for the Community Housing Development Organization are undetermined.
The table lists the activities by which the funds were expended during this reporting
period with the FY 2009-10 entitlement allocation, program income and
reprogrammed funds from prior years.
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Rehabilitation owner-Occupied $164,667.53
Administration/Pro ram Deliver Costs $62,281.97
Acquisition/New Construction - Single Family $836,786.36
Community Housing Development
Organizations
$180,467.71
Down Payment and Closing Costs Assistance $0
Total HOME Expenditures $1,244,203.57
The City has three certified Community Housing Development Organizations
(CHDOs); Clearwater Neighborhood Housing Services, Inc., Habitat for Humanity of
Pinellas Community Housing Development Organization, Inc. and Largo Area Housing
Development Corporation. The City is currently soliciting other organizations to
become eligible as a CHDO.
b. HOME Match Report
Please see Match Report in Appendix under "IDIS Reports".
c. HOME Inspections, Affirmative Marketing Actions, Outreach to Minority
and Women Owned Businesses
Three rental housing developments previously funded and subject to HOME
monitoring were inspected during this reporting period. The housing developments
were Wellington Apartments, Fulton Avenue Apartments and Lexington Apartments.
Wellington and Fulton Avenue Apartments provide housing for low to moderate-
income families and Lexington Apartments provide housing for the elderly.
The monitoring visits to Wellington, Fulton Avenue and Lexington Apartments did not
show any areas of non-compliance.
10. OTHER HOUSING PROGRAMS
a. State Housing Initiatives Partnership (SHIP) Program
During FY 2009-10, the City expended the following dollars in association with the
development and preservation of loans for housing units for low to moderate-income
families with acquisition, down payment and closing cost assistance for new and
existing units.
Challenge Fund Infill (Acquisition) Loan Program
SHIP Funds Expended $389,176
Private Funds Expended $396,084
Owner Equity $5,000
TOTAL $790,260
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Attachment number 2
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Funding from this program provided one family with property acquisition cost
assistance. The family had income at less than 80% of the area median income.
Down Payment and Closing Cost Assistance Loan Program
SHIP Funds Expended $330,060
Other Public Funds Expended $30,000
Private Funds Expended $1,921,521
Owner Equity $61,556
TOTAL $2,343,137
Funding from this program provided fifteen families with down payment and closing
cost assistance. All fifteen families had incomes less than 80% of the area median
income.
Rehabilitation Loan Program
SHIP Funds Expended $531,768
TOTAL $531768
Funding from this program provided rehabilitation funds to thirteen families. All the
families assisted had income less than 80% of the area median income.
A total of $205,230 in total revenues (allocation, program income and recaptured
funds) was deposited into the Local Affordable Housing Trust Fund during State FY
09-10. These funds were generated through the following:
State Annual Distribution $97,329
Program income $ 226,509
Recaptured Funds $0
TOTAL $323,8381
b. Emergency Shelter Grants Program
The City does not receive any Emergency Shelter Grant Funds.
c. Brownfields Program
The Brownfields Area is one of the oldest sections of the City with a low-income,
minority population in the most densely populated county in Florida. The City's
Brownfields area covers all three of the City's Neighborhood Revitalization Strategy
Areas.
Clearwater has the distinction of being the first state-designated Brownfields area in
the State of Florida. It was over ten years ago since the City was awarded its first
EPA Brownfields Assessment Grant. The Clearwater Brownfields Area (CBA), with
1
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Attachment number 2
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approximately 244 regulatory listed sites located in over 7,000 properties, is spread
across more than 1,842+ acres.
Clearwater defines Brownfields as "redevelopment opportunities that result in viable
economic and community development, residential, and open-space/greenspace
projects." The definition reflects a perception of Brownfields that is results-oriented,
viewing challenges as opportunities rather than insurmountable liabilities.
Over the last decade, the City has moved aggressively to attract funding for its
Brownfields program. The City has received a total of $2,900,000 in EPA grants and
over $1,800,000 in state and other Brownfields related funding. Clearwater has
conducted over ninety Phase I Environmental Assessments, over fifteen Phase II
Assessments, and fourteen sites have been cleaned up and readied for reuse.
To capture the benefits to public health, the City's Economic Development & Housing
Department Brownfields Program developed a Model Scoping Plan and Report for the
Tampa Bay Region Public Health Monitoring Project (PHM). The PHM was funded from
a US EPA Brownfields Assessment Grant. By integrating public health with
Brownfields redevelopment, the physical, mental, social and spiritual well being of
individuals, families and the community can be improved.
To gain insight about health challenges faced by Clearwater communities, an initial
meeting was held with local public healthcare providers. A summary report of the
meeting was considered an initial measurement to develop a collaborative effort to
improve community health, well-being and sustainability.
Tangible benefits of Brownfields redevelopment can include health clinics, community
gardens, parks and recreations area, and health related business (e.g. pharmacies,
diagnostic centers). Public health monitoring offers a variety of tools that can be
used to identify the public health needs that may be addressed through Brownfields
redevelopment. These include mapping of site characteristics, examination of vital
statistics and monitoring of health and environment (e.g. asthma surveillance, lead
abatement) among other measures.
During this reporting period, the CRA-owned former Clearwater Auto Salvage Yard
finalized environmental remediation and received a Site Rehabilitation Completion
Order from FDEP. Tax credits have been awarded from the FDEP Voluntary Tax
Clean-up Program in the amount of $516,943.70 for this project.
The CRA also acquired the Car Pro property (see East Gateway NSRA) for
environmental remediation.
The City made scholarships funds available for eligible Brownfields residents to enroll
in a healthcare and medical accreditation program offered at Ultimate Medical
Academy campuses located at 1218 Court Street and 1255 Cleveland Street.
Brochures were created and distributed to non-profits and libraries in the Brownfields
area. To date, twelve students were awarded various scholarships, depending on
their field of choice, at a cost of $23,387.50.
11. COMMUNITY DEVELOPMENT
The City utilized a strategy of diversification when selecting CDBG eligible activities.
Funds in the amount of $186,561 were allocated for administration, $185,920 for
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housing activities (rehabilitation, acquisition, disposition, etc.), $195,710 for public
facilities and improvements and $149,632 for public services.
a. Nature and Reasons for Any Changes to Objectives
There were no changes or amendments to program objectives.
b. Assessment of Grantee Efforts to Carryout Planned Actions
1. All resources (CDBG, HOME and SHIP) listed in the Consolidated Plan were
obtained.
2. The City supported the Homeless Emergency Project in an application for
federal funds.
3. In addition to CDBG, HOME and SHIP funds, the City was successful in
obtaining private sector leveraging for new housing construction and financing
home purchases.
c. Actions of Funds Used Outside the National Objectives
All CDBG funds were used for activities that meet the national objectives.
d. Acquisition, Rehabilitation and Demolition Narrative
Neither the City, nor its subrecipients, acquired or rehabilitated buildings that
resulted in the displacement of business, individuals or families as a result of
projects funded with CDBG or HOME dollars. All properties that were acquired with
CDBG funds were voluntary and mostly vacant parcels.
The City's subrecipients purchased all properties acquired during this reporting
period. They include Clearwater Neighborhood Housing Service, Inc. and Habitat for
Humanity.
When subrecipients become interested in a property they want to acquire, the
following steps are required:
1. The subrecipient informs the property owner they are interested in the
property.
2. The subrecipient sends out HUD Guide Notice-Disclosures to Sellers with
Voluntary, Arm's Length Purchase Offer.
3. The subrecipient informs the owner they do not have the power of Eminent
Domain and the purchase would strictly be a voluntary transaction.
4. If the owner is interested in selling the property, an appraisal is obtained.
5. The subrecipient determines just compensation for the property.
6. The subrecipient offers just compensation to the owner.
7. The owner agrees to the offer, the subrecipient may purchase the property.
8. If the offer is not acceptable to the owner, both parties walk away from the
deal.
Temporary relocation benefits were provided to eligible homeowners while their
homes were being rehabilitated. Temporary benefits include moving, storage,
temporary rents, and utilities.
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Attachment number 2
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e. Economic Development Narrative
For FY 2009-10, the City expended $11,643.26 for Economic Development Program
Delivery. The program delivery costs were associated with managing the economic
development loan portfolio. These costs include, but are not limited to, collecting on
unpaid loans, sending out late notices, maintaining data in the City's financial
system, and reevaluating loans. Currently, the City has suspended its Economic
Development Revolving Loan Program and is reviewing options on its status.
At the end of this reporting period, the balance in the City's Economic Development
Revolving Loan Program was $249,117.87. The City is in the process of establishing
a fagade improvement program in the upcoming reporting period. This program will
have an initial budget of $80,000 with funds established from the existing revolving
loan fund.
f. Limited Clientele Narrative
The City and its subrecipients maintain files that document all clients who qualify for
the limited clientele designation.
g. Loans and Other Receivables
The City maintains three revolving loan funds. They are the Rehabilitation Revolving
Loan Fund to rehabilitate owner-occupied housing, the Economic Development
Revolving Loan Fund to provide loans to for-profit businesses, and an Infill Housing
Revolving Loan Fund to acquire real property to build new owner-occupied housing.
During the reporting year, the Rehabilitation Revolving Loan Fund generated
$115,988.38 in program income. The cash balance at the end of the reporting period
was $186,897.48. The Infill Housing Revolving Loan Fund generated $54,705.97 in
program income. The cash balance at the end of the reporting period was
$278,620.14. The Economic Development Revolving Loan Fund generated
$19,721.42 in program income. The cash balance at the end of the reporting period
was $249,117.87.
Please see Financial Summary Report for other loans and receivable information.
h. Lump Sum Agreements
The City does not provide lump sum drawdowns.
12. NEIGHBORHOOD REVITALIZATION STRATEGY AREAS
The City of Clearwater's Neighborhood Revitalization Strategy (NRS) is a component
of the City's Five-Year Consolidated Plan. The strategy was established to promote a
flexible design in the City's allocation of funds provided by HUD and CDBG to
promote innovative programs in economically disadvantaged areas of the City. The
NRS provides for enhanced regulatory flexibility in the program requirements for
providing CDBG funds for economic development, housing and public service
activities.
In terms of economic development relief, the strategy allows job creation or
retention efforts by businesses not to be hampered by requiring them to track the
1
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Attachment number 2
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income of people hired or retained. Economic development activities carried out in
the approved neighborhood revitalization areas are also exempt from the aggregate
public benefit standards.
The relief for public service activities can be viewed in terms of the regulatory
requirements that no more than 15% of the total CDBG allocation may be used for
public services activities. Under this strategy, all public services offered within the
subject neighborhoods and carried out as part of qualified projects by a Community
Based Development Organization (CBDO) are exempt from the public service cap of
15%. Therefore, the City will be able to offer a more intensive level of service to
stimulate revitalization. This allows the City to address some of the urgent needs of
the disadvantaged community by offering job training and other related economic
development assistance.
In terms of housing relief, the revitalization strategy will allow the City to track
scattered site housing units as a single strategy. This will enable the City to provide
housing opportunities to not only very-low to low-income families, but to other
families who earn between 80-120% of area median income. This will increase the
level of affordable housing units and thereby raise the income level of the
neighborhood and in the process create a mixed-income community. There are
several non-housing factors that cause a blighting influence on communities. They
range from vacant boarded structures, to crime, to lack of commercial/retail
activities. To help stimulate economic development opportunities within the North
Greenwood Neighborhood, the City took several measures to ensure that the
neighborhood would be stable. The City built an 8,000 square foot library and a
state-of-the-art aquatic/recreational center. In addition, the City provided roadway
enhancements on Martin Luther King Avenue from Seminole to Palm Bluff Avenue.
These were provided from non-federal resources.
The NRS includes two different neighborhoods - the North Greenwood Community
and South Greenwood Community. They both have their own goals and objectives.
The North Greenwood NRSA has identified the following strategies to improve their
neighborhood:
• Eliminate poor conditions of structures
• Remediate low-level contaminated sites
• Reverse declining property values
• Expand business opportunities
• Create new investment opportunities in the neighborhood
• Increase new job training and placement opportunities
• Reduce the unemployment rate
• Empower neighborhood residents to eliminate crime
• Strengthen coordination of community organizations in the redevelopment
effort
The Lake Belleview (f.k.a. South Greenwood) NRSA has the same general strategies
of the North Greenwood Area and has identified the following items as needed in
their community:
• Additional educational opportunities for businesses
• A new neighborhood training facility
• A new childcare facility
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• Job training opportunities
• A community library
• Additional new homes
• Better social services
• Better collaboration of existing organizations
• More crime awareness programs
The City has taken several steps over the years to address the strategies in the NRS.
Steps include developing a flexible code enforcement program, purchasing and
demolishing dilapidated buildings, working with local law enforcement to reduce
crime, funding outreach programs and providing loans to small businesses.
a. North Greenwood
Listed are the projects the City has completed in the North Greenwood NRSA.
• North Greenwood Branch Library - (2003)
• North Greenwood Recreation/Aquatic Complex - (2003)
• North Greenwood Apartments Renovation - (2003)
• North Greenwood Corridor Enhancements - (2006)
• North Greenwood Reclaimed Water - (2010)
• Stevensons Creek Dredging Project - (Planning Stage)
In this reporting period, the City provided federal funding for several projects in the
North Greenwood NRSA. They include:
Public Service Willa Carson Community Health Center $25,000
Public Service Homeless Emergency Project - Operational $20,000
Public Facility Homeless Emergency Project - Office Development $150,000
TOTAL $195,000
The City is continuing their efforts to rehabilitate homes and develop infill housing in
the North Greenwood Area. For this reporting period the City provided funding for
one infill home and eight rehabilitation loans.
b. Lake Belleview/South Greenwood
The City is continuing their efforts to rehabilitate homes and develop infill housing in
the Lake Belleview Area. For this reporting period the City provided funding for two
infill housing loans, two down payment assistance loans, and one rehabilitation loan.
Ross Norton Recreation Complex - (2004) Utilizing $2.9 million in general funds, the
City built an aquatic/recreation complex, a skateboard park, a fishing pier on Lake
Belleview and new baseball fields.
In 2008, utilizing $200,000 raised from grants and corporate sponsors, the City
partnered with an international organization, Let Them Be Kids, to design and
construct a playground at the Ross Norton Recreation Complex.
Fifth Program l gar C. PER 3. Item # 4
Attachment number 2
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Lake Belleview Stormwater Improvement Project - (2010) Utilizing $1.8 million in
general funds, the City completed the Lake Belleview Stormwater Improvement
project that included major improvements to Lakeview Road.
In 2010, renovations were completed at the Ross Norton Baseball Fields to include
bullpens, sod, irrigation and the reworking of the pitching mounds.
In 2010, plans were being developed to install traffic calming devices throughout
South Greenwood per the request of the neighborhood to improve safety for
pedestrians.
c. East Gateway District
In 2002, the 260-acre Clearwater Community Redevelopment Area (CRA) was
expanded to encompass 201 acres that included the East Gateway District, a
distressed neighborhood that serves as the primary gateway to Clearwater's central
business district and beaches. The expansion was viewed as a strategic approach to
revitalize East Gateway, leverage public-private partnerships for economic
development and housing, achieve stability in residential and business areas and
increase redevelopment potential.
The 176-acre East Gateway neighborhood is characterized by a mixed-land use
pattern of residential housing interspersed with pockets of poorly maintained rental
properties and outdated strip commercial developments. The commercial sector is
burdened with a declining business base, deteriorating infrastructure, a mismatch of
uses and vacant storefronts. The neighborhood struggles with code issues,
homelessness, high rental rates and a negative image of crime due to problematic
land uses and businesses. Significant decreases in traffic volumes, due to the
rerouting of a state road in 2005, have affected business activity in the neighborhood
and further emphasized the need for a targeted business development and
investment strategy.
The East Gateway Task Force, comprised of City staff, was formed in 2005 to
develop strategies to bring about positive change in the neighborhood. The Task
Force conducted a series of focus group meetings and neighborhood events in 2006
to gain an understanding of neighborhood issues, values and preferences. Input
received through the public process was used in developing the East Gateway District
Five-Year Action Program, which was adopted by the CRA on May 13, 2008. The
goals of the Action Program are to:
• Engage residents, businesses and other neighborhood interests in the creation
and implementation of the action program;
• Achieve neighborhood stability by addressing the social, economic and
physical issues that plague the area;
• Establish a unique and positive identity that instills neighborhood pride and
sense of ownership; and
• Revitalize the neighborhood to attract reinvestment in private property.
The Action Program focuses on the following emphasis areas: 1) Safety and Security:
2) Business Environment; 3) Neighborhood Appearance; 4) Economic Growth and
Housing; and 5) Hispanic Community integration. Generally, the Action Program will
be implemented through:
Fifth Program l gar C. PER 3 Item # 4
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• Application of applicable objectives, policies and design guidelines to
redevelopment projects during the site plan review process;
• Use of the Public Amenities Incentive Pool;
• Public strategies (e.g., Code revisions or new program to address a
neighborhood issue); and
• Capital improvements projects (public and private).
Action Program activities have been assigned to one of two timeframes for
implementation over the five-year program period-Years 1 - 2: FY 07/08-FY 08/09
and Years 3 - 5: FY 09/10-FY 11/12. For action items that address particularly
challenging issues (chronically homeless) or are highly dependent on outside forces
(real estate market), the timeframe to achieve the desired outcome may extend
beyond the five-year program period. Such occurrences will be assessed and
reported during the monitoring and evaluation process. On an annual basis, in
conjunction with the City budgeting process, actions items in the outer years (Years
3-5) will be moved into Years 1-2, as appropriate and feasible.
While the City provides leadership, technical capabilities and funding for Action
Program implementation, a partnership with community stakeholders is crucial to
achieving neighborhood goals. A Public Outreach and Communications Plan guide the
Task Force in engaging the diverse neighborhood interests in the revitalization
efforts. In late 2008, two community groups were organized - the East Gateway
Stakeholders Advisory Group (SAG) and the East Gateway Business and Neighbors
Association (BNA). The City is currently coordinating with the Hispanic Outreach
Center (HOC), a local social services agency, to capture input from Hispanic-Latino
residents through focus groups discussions.
The following accomplishments were noted during this reporting period in the East
Gateway NRSA:
• Acquired Carpro, an automotive repair shop, for environmental remediation
and future redevelopment
• Acquired the Economy Inn Motel and adjacent parcels (The Royal Palm Motel,
Viva Mexico Restaurant, two duplexes, and one single-family house) for future
redevelopment
• Assisted a Developer with a loan to construct Country Club Townhomes, a 31-
unit townhome project
• Facilitated the bi-monthly SAG meetings
• Assisted and presented before the BNA
• Maintained the tracking report for the Five-Year Action Program and
coordinated with the East Gateway Task Force
• Identified sidewalk needs, completed a property owner petition drive and
completed installation of six sidewalk projects
o Franklin Street, Grove Street, Jefferson Avenue, Laura Street, Pierce
Street and San Juan Court
• Implemented the East Gateway District Fagade & Building Lot Improvement
Program
o Processed two applications, fulfilled four consultant contracts and
issued four loan commitments
• Attended Building Plan Review Committee (BPRC) meetings for development
proposals
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• Coordinated with Engineering for the Gulf to Bay - Highland Intersection
Improvements project and solicited design input from the City Council, SAG
and BNA
• Co-sponsored and organized Talento 2010, A Celebration of Pinellas County's
Hispanic Art & Culture - a program of the Pinellas Opportunity Council, Inc.
• Received authorization from the Community Redevelopment Agency (CRA) for
the development of a community-based vision for East Gateway's build-out
and community character
• Participated in meetings and assisted in the development of programs and
events sponsored by the Clearwater Regional Chamber Hispanic Business
Council
o Ten Strategies for Commercial Applications, Effective Communications,
and Hispanic Business Connection Networking Event
• Conducted briefings with front line Development Review staff in the Planning
Department, Building Division and Building Plans Review Committee
• Maintained the East Gateway District Web Page providing ready access to
revitalization efforts, documents, news, meeting agendas and meeting
summaries
• Contributed articles to three issues of Guia de Diversiones, a Spanish
language newspaper
• Conducted business visits and offered assistance for business expansions
and/or improvements
• Supported two police officers assigned to the Downtown Bike Team which has
led to an increased police presence and cooperation between the residents
and the City
• Coordinated and attended, along with BNA leaders and the Police
Department, the East Gateway Crime Walk that took place on January 28,
2010
13. Housing Opportunities for People with AIDS (HOPWA)
The City does not receive any HOPWA Funds.
14. MONITORING PLAN
All subrecipients will receive federal and local regulations relating to their specific
activity, along with an explanation as to how the regulations apply to their particular
project. Specific Performance Agreements will be executed with each subrecipient
giving measurable objectives for the eligible activity to be carried out. Each project is
monitored on an ongoing basis. Documentation submitted with reimbursement
requests are reviewed for compliance with applicable regulations and measurable
objectives prior to issuing funds.
On-site monitoring of selected subrecipients are scheduled and completed annually
by the Housing Manager. A checklist is completed and reviewed to insure all aspects
of the activities are carried out in accordance with applicable regulations.
In addition to the above documentation, any subrecipient needing and/or requesting
additional training on how to meet grantee and federal requirements will receive
technical assistance deemed most appropriate to the circumstances by the Assistant
Director of Economic Development or Housing Manager. Additional technical
assistance, if needed or requested, will be given at the time of the annual
monitoring.
1
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The City uses a three step approach to monitor subrecipients. The first step begins
during the application process. Subrecipients provide the City with their goals,
objectives, budget and an Implementation Schedule. If funded, the goals, objectives,
budget and Implementation Schedule are included in the Subrecipient Agreement
with the City.
The second step is to provide the subrecipient with the format needed for the
Monthly Activity Report. The reports are completed and returned to the City
monthly. The Housing Division analyzes the reports and if the subrecipient is not
meeting its goals, technical assistance is provided. Subrecipients who provide
housing assistance are monitored on a loan-by-loan basis and approved by the City
prior to any loan closing to ensure compliance.
Lastly, the City provides direct monitoring of all subrecipients annually with new
agencies receiving two monitoring visits. The first visit takes place in July and
provides technical assistance to ensure the agency understands the compliance
process. The second visit takes place in September and is a detailed-monitoring visit
that utilizes an approved checklist.
During this reporting period, the City provided detailed monitoring of all
subrecipients. As a result of our monitoring efforts, one agency subrecipient
agreement was temporarily suspended. The City is offering technical assistance from
its Housing Division and Audit Department. The agency will not be allowed to
participate in the program until it meets compliance.
Fifth Program l gar C. PER 3 Item # 4
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?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the applicant's request to vacate the north - south alleyway lying within Block 1, E.P. Merritt's Addition (aka 606
Seminole Street and 607 Nicholson Street) and approve Ordinance 8225-10 on first reading. (VAC2010-06 Jimmie, First M
Corporation and Jehudah LTD Partnership).
SUMMARY:
The applicant is seeking vacation of the subject alleyway to limit access into the properties adjacent to the alleyway. Police reports
describe petty theft, grand theft and criminal mischief taking place on the adjacent property. If the alleyway is vacated, the
applicant will fence off the alleyway to eliminate rear access to the involved properties.
Verizon, Bright House, Knology and Progress Energy have no objections to the vacation request.
The alleyway is unimproved and contains no City owned utilities.
The Engineering Department has no objections to the vacation request.
Review Approval: 1) City Manager 2) Clerk
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8225-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE ENTIRE ALLEY LYING WITHIN
BLOCK 1 OF E.P. MERRITT'S ADDITION, PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Howard R. Jimmy and First M Corporation Defined Pension Plan and
Yehudah Ltd. Partnership, owners of real property adjoining the alley described herein,
have requested that the City vacate the alley depicted in Exhibit A attached hereto; and
WHEREAS, the City Council finds that said alley is not necessary for municipal
use and it is deemed to be to the best interest of the City and the general public that the
same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
The entire alley lying within Block 1 of E.P. Merritt's Addition as recorded in
Plat Book 7, Page 6 of the Official Records of Hillsborough County of which
Pinellas County was formerly a part
is hereby vacated, closed and released, and the City of Clearwater releases all of its right,
title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
$
Ordinance No. 2 m 105
Attachment number 2
Page 1 of 1
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Clearwater Ord #: 8225-10 Vac #: 2010-06
Name: Jimmie - Minkoff Legend ROW to be Vacated
a I Bldg Footprint N
U Parcel Boundary W E
Vacate the alleyway lying in Block 1, E.P. Merritts Addition. Outside CLWTR City limits
Prepared by:
Engineering Department
Geogrephic Technology Division
~
rClearwater Service Area Ite
m # 5 s
100S . Myr[le Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)5264755
www. My C I ea rwater. co m
Map Gen By: CRM
Reviewed By: SD
Date: 9/28/2010
Grid #: 277B
S-T-R: 09-29S-15E
Scale: N.T.S.
Attachment number 3
Page 1 of 1
Ord #: 8225-10 Vac #: 2010-06 Legend ROW to be Vacated
a N
0 Clearwater Name: Jimmie - Minkoff Bldg Footprint
Parcel Boundary W E
U Vacate the alleyway lying in Block 1, E.P. Merritts Addition. Outside CLWTR City limits
Prepared by: Plat book Hills 7, Page 6
~
Engineering Department rCearwater Service Area Ite m # 5 S
Geographic Technology Division
100S . Myr[le Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)5264755 Map Gen By: CRM Reviewed By: SD Date: 9/28/2010 Grid #: 277B S-T-R: 09-29S-15E Scale: N.T.S.
www. My C I ea rwater. co m
SUBJECT / RECOMMENDATION:
City Council Agenda
Council Chambers - City Hall
Meeting Date: 12/16/20 10
Declare as surplus the 10-foot wide portion of Lots 103 through 107, inclusive, Lloyd-White-Skinner Subdivision, as conveyed to
the City by Special Warranty Deed recorded in O. R. Book 15057, Page 2479, Public Records of Pinellas County, Florida, in
compliance with Section 2.01(d)(5) of the City Charter; adopt Resolution 10-30 dedicating same as Coronado Drive public right-
of-way, and authorize the appropriate officials to execute same.
SUMMARY:
On March 13, 2001, the City and Beachwalk Resort, LLC entered into a Development Agreement (Agreement) governing
construction and development of the Hyatt Regency Clearwater Beach Resort and Spa, 301 South Gulfview Boulevard.
Among its provisions, the Agreement required the developer to dedicate ten feet along the entire eastern boundary of the project as
additional right-of-way for Coronado Drive.
On April 6, 2006, the developer conveyed the required strip of land to Crystal Beach Capital, LLC, which in turn, immediately
conveyed the parcel to the City by Special Warranty Deed as recorded in O. R. Book 15057, Page 2479, Public Records of Pinellas
County, Florida.
Upon declaring the subject parcel as surplus to City needs, and adopting Resolution 10-30, the 10-foot strip of land, already
improved as widened Coronado Drive during Beachwalk construction, now formally becomes additional public right-of-way.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
None Budget Adjustment:
Annual Operating Cost:
Total Cost:
to
None
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 6
Attachment number 1
Page 1 of 4
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Prepared by:
Engineering Department Parcel Boundar
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m # 6
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, Fl. 33756
Ph: (727562-4750, Fax: (727)526-4755 Map Gen By: CD Reviewed By: EB Date: 10/29/2010 Grid #: 276A S-T-R: 08-29-15 Scale: N.T.S.
www.MyClearwater.com
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation
of Low Medium Density Residential (LMDR) District for 1605 Sherwood Street (Lot 2, Block 13, Highland Pines 2nd addition in
Section 11, Township 29 South, Range 15 East) and pass Ordinances 8228-10, 8229-10 and 8230-10 on first reading. (ANX2010-
09010)
SUMMARY:
This voluntary annexation petition involves a 0.17-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located on the south side of Sherwood Street approximately 215 feet west of Ridge Avenue. The applicant is
requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The Planning and
Development Department is requesting that the 0.19-acres of abutting right-of-way of Lots 1 and 2, Block 13 not currently within
the city limits also be annexed. The property is contiguous to existing city boundaries to the west and south. It is proposed that
the property be assigned a Future Land Use Map designation of Residential Urban (RU) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is consistent with the provisions of
Clearwater Community Development Code Section 4-604.E as follows:
The property currently receives water service from Pinellas County. The closest sanitary sewer line is located between Sherwood
Street right-of-way and Gentry Street right-of-way. The applicant has paid the City's sewer impact and assessment fees and is
aware of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the
City. The property is located within Police District 11 and service will be administered through the district headquarters located at
645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 51 located at 1720 Overbrook
Avenue. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public facilities and their levels of service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area
shall be promoted through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the city's tax base through the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request.
The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation
of this property. This designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the district and the property exceeds the district's minimum dimensional requirements. The
proposed annexation is therefore consistent with the Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the west; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044. Cover Memo
l.trxa #7
Review Approval: 1) Legal 2) Clerk 3) Legal 4) Clerk 5) Assistant City Manager 6) City Manager 7) Clerk
Cover Memo
Item # 7
Attachment number 1
Page 1 of 7
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Owner: Raquel Williams Case: ANX2010-09010
Site: 1605 Sherwood Street Property Size (Acre- c 0.17
Size R-O-W (noes): 0.19
Land Use Zoning
PIN: 1 1-29-15-39096-013-0020
From : RU R-3
To: RU LMDR Atlas Page: 270B
S:APlanning Department\C D B\Annexations (ANX)AANX - 2010\ANX2010-09010 - 1605 Sherwood St. - Williams\Maps\ANX2010-
09010 Location Map doc Item # 7
Attachment number 1
Page 2 of 7
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AERIAL PHOTOGRAPH
Owner: Raquel Williams Case: ANX2010-09010
Property Size (Acre- I: 0
17
Site: 1605 Sherwood Street .
Size R-O-W (noes): 0.19
Land Use Zoning
PIN: 1 1-29-15-39096-013-0020
From : RU R-3
To: RU LMDR Atlas Page: 270B
S:APlanning DepartmentT D B\Annexations (ANX)AANX - 2010\ANX2010-09010 - 1605 Sherwood St. -
Williams\Maps\AerANX2010-0901 0.doc Item # 7
Attachment number 1
Page 3 of 7
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PROPOSED ANNEXATION MAP
Owner: Raquel Williams Case: ANX2010-09010
Property Size (Acre- c 0.17
Site: 1605 Sherwood Street
Size R-O-W (noes): 0.19
Land Use Zoning
PIN: 1 1-29-15-39096-013-0020
From : RU R-3
To: RU LMDR Atlas Page: 270B
S:APlanning DepartmentT D B\Annexations (ANX)AANX - 2010\ANX2010-09010 - 1605 Sherwood St. -
Wi11iams\Maps\ProANX2010-09010.doc Item # 7
Attachment number 1
Page 4 of 7
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Property Size (Acre- 1: 0
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Site: 1605 Sherwood Street .
Size R-O-W (noes): 0.19
Land Use Zoning
PIN: 1 1-29-15-39096-013-0020
From : RU R-3
To: RU LMDR Atlas Page: 270B
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S:APlanning DepartmentT D B\Annexations (ANX)AANX - 2010\ANX2010-09010 - 1605 Sherwood St. - Wi11iams\Maps\ANX2010-
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Attachment number 1
Page 5 of 7
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Owner: Raquel Williams Case: ANX2010-09010
Property Size (Acre c 0
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Site: 1605 Sherwood Street .
Size R-O-W (Acres): 0.19
Land Use Zoning
PIN: 1 1-29-15-39096-013-0020
From : RU R-3
To: RU LMDR Atlas Page: 270B
S:APlanning DepartmentT D B\Annexations (ANX)AANX - 2010\ANX2010-09010 - 1605 Sherwood St. -
Wi11iams\Maps\ZonANX2010-09010.doc Item # 7
Attachment number 1
Page 6 of 7
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size a-o-w (Acres): 0.19
Land Use Zoning
PIN: 1 1-29-15-39096-013-0020
From : RU R-3
To: RU LMDR Atlas Page: 270B
S:APlanning DepartmentT D B\Annexations (ANX)AANX - 2010\ANX2010-09010 - 1605 Sherwood St. - Wi11iams\Maps\ANX2010-
09010 Existing Surrounding Uses.doc Item # 7
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Williams, Raquel
1605 Sherwood Street
Attachment number 1
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Item # 7
Attachment number 2
Page 1 of 2
ORDINANCE NO. 8228-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF SHERWOOD
STREET APPROXIMATELY 215 FEET WEST OF RIDGE
AVENUE, CONSISTING OF HIGHLAND PINES SECOND
ADDITION, BLOCK 13, LOT 2 TOGETHER WITH
ABUTTING RIGHT OF WAY OF LOT 1 & 2, BLOCK 13,
WHOSE POST OFFICE ADDRESS IS 1605 SHERWOOD
STREET, INTO THE CORPORATE LIMITS OF THE CITY,
AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Highland Pines, Second Addition, Block 13, Lot 2 together with abutting Right of
Way of Lot 1 & 2, Block 13, according to the map or plat thereof as recorded in
Plat Book 33, Page 57, Public Records of Pinellas County, Florida (ANX2010-
09010)
The map or maps attached as Exhibit(s) are hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
Item # 7
Ordinance No. 8228-10
Attachment number 2
Page 2 of 2
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Frank V. Hibbard
Mayor
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 7
Ordinance No. 8228-10
Attachment number 3
Page 1 of 2
ORDINANCE NO. 8229-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE
LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF SHERWOOD STREET
APPROXIMATELY 215 FEET WEST OF RIDGE AVENUE,
CONSISTING OF HIGHLAND PINES SECOND ADDITION
BLOCK 13, LOT 2, TOGETHER WITH ABUTTING RIGHT OF
WAY OF LOT 1 & 2, BLOCK 13, WHOSE POST OFFICE
ADDRESS IS 1605 SHERWOOD STREET; UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL URBAN
(RU); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property as follows:
Property
Land Use Category
Highland Pines, Second Addition, Block 13, Residential Urban (RU)
Lot 2 together with abutting Right of Way of
Lot 1 & 2, Block 13, according to the map or
plat thereof as recorded in Plat Book 33,
Page 57, Public Records of Pinellas County,
Florida (ANX2010-09010)
The map or maps attached as Exhibit(s) are hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance Number 8228-10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Item # 7
Ordinance No. 8229-10
Attachment number 3
Page 2 of 2
Approved as to form:
Frank V. Hibbard
Mayor
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 7
Ordinance No. 8229-10
Attachment number 4
Page 1 of 2
ORDINANCE NO. 8230-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF SHERWOOD STREET
APPROXIMATELY 215 FEET WEST OF RIDGE AVENUE,
CONSISTING OF HIGHLAND PINES SECOND ADDITION
BLOCK 13 LOT 2, TOGETHER WITH ABUTTING RIGHT OF
WAY OF LOT 1 & 2, BLOCK 13, WHOSE POST OFFICE
ADDRESS IS 1605 SHERWOOD STREET, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Highland Pines, Second Addition,
Block 13, Lot 2 together with abutting
Right of Way of Lot 1 & 2, Block 13
(ANX2010-09010)
Zoning District
Low Medium Density
Residential (LMDR)
The map or maps attached as Exhibit(s) are hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8228-10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Item # 7
Ordinance No. 8230-10
Attachment number 4
Page 2 of 2
Approved as to form:
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 7
Ordinance No. 8230-10
Attachment number 5
Page 1 of 1
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Owner: Raquel Williams Case: ANX2010-09010
Property Size (Acres). 0.17
Site: 1605 Sherwood Street SimR-o-W(A« ). 0.19
Land Use Zoning
PIN: 1 1-29-1 5-39096-01 3-0020
From : RU R-3
To: RU LMDR Atlas Page: 2708
EXHIBIT "All
&: Planning DepartmentlC D MAnnexations (ANX)IANX - 20101ANX2010.09010 - 1605 Sherwood St. -
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Item # 7
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From
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EXHIBIT "A"
V:1G1S\P1anninglP1anningRegnestslAnnexationsVIsMO10-09010`ZonANX2010-09010.doc Item # 7
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8231-10 on second reading, vacating the South 10 feet of the 20-foot utility easement described as beginning at a
point 10 feet West of the Southeast corner of Lot 8, Block B-2, Maryland Subdivision, as recorded in Plat Book 15, Page 25 of the
Public Records of Pinellas County, Florida, thence West along the South property line of Lot 8 and Lot 7 in said Block B-2 a
distance of 60 feet; thence South for a distance of 20 feet; thence East along and parallel to the South boundary of Lots 7 and 8 of
Block B-2 a distance of 60 feet; thence North 20 feet to the Point of Beginning.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8231-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE SOUTH 10 FEET OF THE 20-
FOOT UTILITY EASEMENT DESCRIBED AS BEGINNING
AT A POINT 10 FEET WEST OF THE SOUTHEAST
CORNER OF LOT 8, BLOCK B-2, MARYLAND
SUBDIVISION, AS RECORDED IN PLAT BOOK 15, PAGE
25 OF THE PUBLIC RECORDS OF PINELLAS COUNTY,
FLORIDA, THENCE WEST ALONG THE SOUTH
PROPERTY LINE OF LOT 8 AND LOT 7 IN SAID BLOCK B-
2 A DISTANCE OF 60 FEET, THENCE SOUTH FOR A
DISTANCE OF 20 FEET; THENCE EAST ALONG AND
PARALLEL TO THE SOUTH BOUNDARY OF LOTS 7 AND
LOT 8 OF BLOCK B-2 A DISTANCE OF 60 FEET, THENCE
NORTH 20 FEET TO THE POINT OF BEGINNING;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Peter G. Nichols, owner of real property located in the City of
Clearwater, has requested that the City vacate the utility easement depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said easement is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
The south 10 feet of the 20-foot utility easement described as beginning at a point
10 feet west of the southeast corner of Lot 8, Block B-2, Maryland Subdivision, as
recorded in Plat Book 15, Page 25 of the Public Records of Pinellas County,
Florida, thence west along the south property line of Lot 8 and Lot 7 in said Block
B-2 a distance of 60 feet, thence south for a distance of 20 feet; thence East along
and parallel to the South Boundary of Lots 7 and Lot 8 of Block B-2 a distance of
60 feet, thence north 20 feet to the Point of Beginning,
is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as
described above to the owner of the servient estate thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
Item # 8
Ordinance No. 8231-10
Attachment number 1
Page 2 of 2
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
Item # 8
Ordinance No. 8231-10
Attachment number 2
Page 1 of 1
0
Scale NTS
THIS IS NOT A SURVEY!!
EXHIBIT "A"
i 606
LOT 9
20' (2759-106)
LOT 7 LOT 8---------- 614
B 2 I LOT 10
I
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O.R. 2759 PG.106
TO BE VACATED
S
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VACATION 2010-07:
LOT 7 I LOT 9
624
LOT 8 i
' LLJ
?? LOT 10
B z
700 >
Q
LOT 13 i LOT 11 _
------i- -------------
I 710 0
LOT 14, LOT 12 can
VACATE THE SOUTH 10-FEET OF THE 20-FOOT UTILITY EASEMENT
DESCRIBED AS FOLLOWS. BEGIN AT A POINT 10-FEET WEST OF THE
SOUTHEAST CORNER OF LOT 8, BLOCK B-2 MARYLAND SUB.; THENCE
WEST ALONG THE SOUTH PROPERTY LINE OF LOTS 8 AND LOT 7 IN
SAID BLOCK B-2 A DISTANCE OF 60-FEET; THENCE SOUTH FOR A
DISTANCE OF 20-FEET; THENCE EAST ALONG AND PARALLEL TO THE
SOUTH BOUNDARY OF LOTS 7 AND LOT 8 OF BLOCK B-2 A
DISTANCE OF 60-FEET; THENCE NORTH 20-FEET TO THE POINT OF
BEGINNING.
CITY OF CLEARWATER, FLORIDA
ENGINEERING DEPARTMENT
E.ADAMS
CHECKED BY
TLM
DALE
ii/10
EXISTING 10' EASEMENT
O.R. 1270, PG. 380
NICHOLS VACATION
....,. ? ?.. ? .. .. , sHEEr
ORD. # 8231-10 of t
ATLAS PAGE # 296A '?_;?
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8232-10 on second reading, vacating the North 5 feet of the 15-foot drainage and utility easement lying along the
South property line of Lot 8, Block 46A, Mandalay Subdivision, as recorded in Plat Book 14, Page 32 of the Public Records of
Pinellas County, Florida, less the West 5 feet thereof, subject to the applicant granting a private easement satisfactory to Progress
Energy Corporation prior to the issuance of a building permit, said easement to be granted within 6 months of the date of adoption
of this ordinance or the vacation will be rendered null and void.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 9
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8232-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE NORTH 5 FEET OF THE 15
FOOT DRAINAGE AND UTILITY EASEMENT LYING
ALONG THE SOUTH PROPERTY LINE OF LOT 8, BLOCK
46A, MANDALAY SUBDIVISION, AS RECORDED IN PLAT
BOOK 14, PAGE 32 OF THE PUBLIC RECORDS OF
PINELLAS COUNTY, FLORIDA, LESS THE WEST 5 FEET
THEREOF, SUBJECT TO THE APPLICANT GRANTING A
PRIVATE EASEMENT SATISFACTORY TO PROGRESS
ENERGY CORPORATION PRIOR TO THE ISSUANCE OF A
BUILDING PERMIT, SAID EASEMENT TO BE GRANTED
WITHIN 6 MONTHS OF THE DATE OF ADOPTION OF THIS
ORDINANCE OR THE VACATION WILL BE RENDERED
NULL AND VOID; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Tom Lee, owner of real property located in the City of Clearwater, has
requested that the City vacate the drainage and utility easement depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said easement is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
Vacate the north 5 feet of the 15-foot drainage and utility easement lying along the
south property line of Lot 8, Block 46A, Mandalay Subdivision, as recorded in Plat
Book 14, Page 32 of the public records of Pinellas County, Florida, less the west 5
feet thereof, subject to the applicant granting a private easement satisfactory to
Progress Energy Corporation prior to the issuance of a building permit, said
easement to be granted within 6 months of the date of adoption of this ordinance
or the vacation will be rendered null and void,
is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as
described above to the owner of the servient estate thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
Item # 9
Ordinance No. 8232-10
Attachment number 1
Page 2 of 2
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
Item # 9
Ordinance No. 8232-10
Attachment number 2
Page 1 of 1
Exhibit A Map - Lee
i
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VAC2010-08 Vacate the north 5-feet of the 15-foot Lee
Atlas 238A drainage and utility easement lying along the Ordinance 8232-10
south property line of Lot 8, Block 46A,
Mandalay Sub., less the West 12.5 feet
thereof.
Item # 9
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8233-10 on second reading, authorizing the City to permit and implement the use of traffic infraction detectors
for red light infractions pursuant to state law and providing for administration and enforcement.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 10
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8233-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA
AUTHORIZING THE CITY TO PERMIT AND IMPLEMENT THE USE OF
TRAFFIC INFRACTION DETECTORS FOR RED LIGHT INFRACTIONS
PURSUANT TO STATE LAW; PROVIDING FOR ADMINISTRATION
AND ENFORCEMENT; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Florida Legislature passed House Bill 325 during the 2010
Legislative Session, authorizing the use of red light cameras as traffic infraction
detectors to enforce Sections 316.074(1) and 316.075(1)(c)1., Florida Statutes (2010);
and
WHEREAS, on May 13, 2010 Governor Charlie Crist signed House Bill 325 into
law, resulting in the Laws of Florida, 2010-80, taking effect on July 1, 2010, which,
among other things, expressly preempts to the State of Florida the use of cameras,
referred to in the State Act as part of a system of equipment comprising traffic infraction
detectors and defined therein, to enforce the provisions of Sections 316.074(1) and
316.075(1)(c)1., Florida Statutes (2010); and
WHEREAS, the running of red lights continues to be a safety hazard affecting all
citizens traveling by roads in the City of Clearwater; and
WHEREAS, the City Council of the City of Clearwater wants to further reduce the
running of red lights by implementing Laws of Florida 2010-80; and
WHEREAS, the City Council of the City of Clearwater finds that implementation
of an enforcement program pursuant to the State Act as set forth herein will promote,
protect and improve the health, safety and welfare of its citizens;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Section 30.020, Clearwater Code of Ordinances, is hereby created
as follows:
Sec. 30.020. Red Light Camera Enforcement Ordinance.
1 Intent.
The purpose of this Ordinance is to protect the health, safety, and welfare of the
citizens of the City of Clearwater, by specifically authorizing and implementing the use
of traffic infraction detectors, as prescribed by Laws of Florida, Chapter 2010-80, within
the City's jurisdictional limits.
(2) Use of Traffic Infraction Detectors.
Ordinance No. ate-#010
Attachment number 1
Page 2 of 2
The City of Clearwater hereby exercises its option under Laws of Florida,
Chapter 2010-80 (Sections 316.008(7) and 316.0083, Florida Statutes (2010)) to use
traffic infraction detectors within its jurisdiction and to authorize a traffic infraction
enforcement officer under Section 316.640, Florida Statutes (2010) to issue a traffic
citation for a violation of Section 316.074(1) or Section 316.075(1)(c)1., Florida Statutes
2( 010).
(3) Implementation of General Law.
The City Manager is authorized to take all steps necessary to implement the
provisions and requirements of Laws of Florida, 2010-80, within this jurisdiction in
coordination with the Clearwater Police Department. The Clearwater Police Department
shall be enabled by this Ordinance to oversee the Red Light Camera Enforcement
Program on behalf of the City. This Ordinance shall further enable the City of
Clearwater to enter into agreements with vendors authorized to carry out services
consistent with implementation and enforcement of the provisions of Laws of Florida
2010-80.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Frank V. Hibbard
Mayor
Attest:
Robert J. Surette Rosemarie Call
Assistant City Attorney City Clerk
Ordinance No. ate-#010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Award a contract (purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $294,507.53 for the purchase
of personal protective equipment (PPE), in accordance with Sec. 2.564(b), Code of Ordinances - Sole source for City standardized
equipment and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The approved 2010 and 2011 CIP budgets included funding in a capital project for this purchase.
CIP project 91261, Personal Protective Equipment, provides funding for the purchase of replacement firefighting personal
protective equipment/gear (PPE). The department currently issues protective gear to those employees who are employed in a
firefighting capacity. This project is necessary to bring all fire/rescue personal gear up to the same level of protection per the
National Fire Protection Association 1852 compliance and incorporates the new gear into a revolving replacement schedule. The
recommended life expectancy of PPE is 4 to 5 years depending on use. This project will allow for a 4 to 5 year replacement plan
and reduce the current cost of maintenance and repair of our current PPE.
Funding will be partially reimbursed by Pinellas County, as the equipment will help serve any unincorporated resident of the
Clearwater Fire District.
Type: Purchase
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0-315-91261-547100-522-
000-0000
Amount
294,507.53
Budget Adjustment: No
Annual Operating Cost: 0
Total Cost: 294,507.53
Appropriation Comment
Bid Required?: No
Bid Number:
Other Bid / Contract: Bid Exceptions: Sole
Source
Review 1) Office of Management and Budget 2) Fire Department 3) Office of Management and
Approval: Budget 4) Legal 5) Purchasing 6) Legal 7) Clerk 8) Assistant City Manager 9) City Manager 10) Cq@yk, Memo
294,507.53
10/01/2010 to 09/30/2011
Item # 11
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Authorize the Fire Chief to sign the World Trade Center Steel Transfer Agreement and accept a piece of steel from the Port
Authority of New York and New Jersey, located at John F. Kennedy International Airport, Hangar 17. (consent)
SUMMARY:
The Port Authority of New York and New Jersey is permitted to transfer full and complete legal ownership of the attached list of
items currently located at John F. Kennedy International Airport, Hanger 17, known as the World Trade Center Artifacts.
The purpose of the letter (transfer agreement) is to confirm and memorialize the full and complete legal transfer by the Port
Authority of New York and New Jersey to Clearwater Fire and Rescue of that certain piece of steel of the former World Trade
Center, identified as G-0006 in the Port Authority's World Trade Center Archive: Artifact Inventory Report of January 31, 2007
(the Steel). The Steel is described as a steel tube, 36 in. L x 6 in. H and .75 in thick; steel tube with edge bent and torn; and with no
visible identification marks on the steel. The Steel can be cut into two pieces if requested and Clearwater Fire and Rescue agrees to
accept the Steel as is.
The transfer agreement includes an indemnification clause, which holds neither the Commissioners of the Port Authority, nor any
director, officer, or employee thereof harmless from any expenses or personal liability occurring from the transfer.
Clearwater Fire and Rescue is responsible for all costs of the transportation to Clearwater, Florida.
Due to the size of the Steel, it could be shipped. The Port Authority is currently working with UPS trying to set up an exclusive
contract to have them arrange pickup and delivery of artifacts under 1501bs. Estimated shipping cost is $200.00 or less. A second
option is to have someone pick it up and have it put on an airplane or in a vehicle for transportation to Clearwater, Florida. The
Port Authority would handle getting the artifact packed up for shipment.
Type: Other
Current Year Budget?: None Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: 0 Annual Operating Cost: 0
Not to Exceed: Total Cost: 0
For Fiscal Year: 10/01/1010 to 09/30/2011
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 12
Attachment number 1
Page 1 & 3
Nc 17. 101(
N r}. York 1i
TLC purllw?o "I'thiq let.., 1,z111,1 i_hi ? 111 ;it-d compl,-,L by
The Pon _!J.tWQ K,.V " ''fi t?t and .w ,f C ,c) Au u -1411 W?wrr,Q to C n "Uti.'l . l ' and
1:c.wue €a1 that c JAr pne o sn, or n am1i'_. "w a c'. 1 .,Ldc (:enter, tclswl'M t WiC rv 1r;
tlae Port N'V"orld Trade Center Arehire= Wtl iv i in,,L'n[orv Report.r1= .im!,'Iry 31. 007
(tile "Steel"). C'lax awr 1°h and Rescue has requeswd tat the Steel be ma& w a:LAW to them,
in its present condition.
Property ins rcn in the a r mc 1c A b' !ic c5"c,1n%C,)ed. and 11111 and
complete 1, \\nc1-shi cai the S:?2c1 i,,
?. e Poo .Tilt h) makes vo rCprnola$ataon or warramy i''+&Kk'w'v r as to tllo co:'rdiCon or
l tness of Q SWA eithar u\pwss or irr,l,lied_ ait?l no Commissioner" . aal ;t. or
employee of th, Ion PartEloNt is att0b iwl tea make .;uy representation 01' ?lrr ll,i.\ tt
the Sic,-,I. C learn ater l-" r? nLi l c° rl ha;; ; , io claim again t the Pori Authoi it i
aria i1 :C?l err' )thtr U,laltlt?I? ??,j the ?l?'?1 ?i11L1 ?]'?'?'? t(3acCC?1t lI',C ?:?'c1 rs, Fllcra are:
1'n .?ILr a et,Cs. C' pra;.; or lnaplae .
3. Cl=:" ter Fire aw Owe agrees tt? ;,1,x-1 bold t1;?' w)ort Attdlorit?-, its
oIIW:. re paresentativc- an ew,,??,- ! ,:C Il'1.'-1'1 11!!? i ,il-1 st all
1.Ia1.tries, tia.l.l is. .111,1
Part `ouihot,t .I:, l ,'i? i?
_., Ad enil", _ , ,., ,1l [I .11 1:1r1 I ll!!l li` I',,!ni .'I i1 1s
)
_ti to
t
W11"_. _.. t A and R1.'na-' . ... '-,: Ch Mv? '. 11 .? IL
iNe or o nvdon of the '`Avg h y iz xr~son under Q co`, trcrl and ,_llhoh p, uWaa ,ac'l
Fire an Kwun
=l. Clearwater Fire an(l 1<: ,, _1a H1 be responsible A A cta ; of the w A end
transl-actrtationof the '-;twul w iik Nilit'v`.
5. , agroonwnt may, not b m>I' wd 10 AW pwi, ,', Ill". v_t the app ,4_ll o IN (10 1
p'lrv,
Item it 12
Attachment number 1
Page 2 & 3
7? 11! d C,
X11 1?,,. l: c; "ear'
NY &, NJ
a'; d . von
-?X `orl
MY" .1, Fire anj R : tic: C lC ?rV,. s', , HC allU kCSC Ue
110. 1? 74
1- ? X758-4748
or to such ? Ac i° Adrone q1 ni :wc x,an" wreto nyq i i 'K0 iho :1 ter.
8. V :1uNA'] o, tijAl he wi n"1"wj by ari _L_7L1,'me° in C'-11. .. , o 11".
9. TV culnw C?il?' .oit$t? of L',"1'w l Q4 1s <:t`rtlS,w
,h 111 ? ? id or en ovaM mnlcss in %Wnp
11 r_ . `L
10. & MC Lha ? V ..n. 1
V"il . -,:-ILA im Mayas or modif,pAto,
..[1'4 AMU i Lill d",
. " ] 2111` to lit _ l]:1. ` `'i
taffy dliecI+ C. l .1al'l it ,n , ` ?
ic;11 With I-r.. c'Il .i -I ,.I.,?II
W;.
A.
A O -A n? t to x'111
? o I.. . --.I, .1`. ` ?L.. . ?' , . ,I, ??: of
?
?
1,I?; .?._. i
uldcnkEw n the Es?1? , m ,?,
d. d hA ?. a'w r2rn such anQ _ 'ia v ?,I'. to l'?
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M. 11 o the
Item it 12
Attachment number 1
Page 3 of 3
ver" 16
1 a i 'tit; LIC
Item # 12
Case 1:21-mc-00097-AKH-THK Document 1509 Filed 07.
UNITED STATES DISTRICT COURT
SOUTHERN DISTRICT OF NEW YORK
X
I114 RE: SEPTEMBER 11 LITIGATION
X
X
IN RE: SEPTEMBER 11 PROPERTY DAMAGE
AND BUSINESS LOSS LITIGATION
X
X
IN RE: WTC DISASTER SITE LITIGATION
X
ORDER
21 MC 97
21 MC 101
"
1
s 1
? ? Pad
F L.*.y
(k!
q
] i
t
j
21 MC 100
Upon consideration of the application of the Port Authority of New York and
New Jersey (the "Port Authority"), and an opportunity having been given to all parties in
the above-entitled action to object, it is hereby
ORDERED, that the Port Authority is permitted to transfer full and complete
legal ownership of the attached list of items (Exhibit A) currently located at John F.
Kennedy International Airport, Hangar 17, and it is further
ORDERED, that the transfer and the recipient organization's possession of
certain WTC Artifacts will be subject to the right of any party to the September 11
Item # 12
Case 1:21-mc-00097-AKH-THK Document 1509 Filed 07/22/2010 Page X 2 of XaP2711n umber
Litigations or their representatives to inspect and test any steel artifact upon ten days
notice to the recipient organization and the Port Authority.
Dated: New Yo /k, New York
L-;-Z010
ALVIN K. HELLERSTEIN
STATES DISTRICT JUDGE
Item # 12
umber2
Case 1:21-mc-00097-AKH-THK Docum lbit1A509 Filed 07/22/2010 Page X P3711
Inventory Archive Item Number Description
A-0001 Tower Exterior Wall Spandrel
A-0002 Tower Exterior Wall Spandrel
A-0003 Tower Core Column
A-0005 Steel Beam
A-0006 Steel Beam -
-
A-0008 Tower Core Column
A-0010 Tower Core Box Column
_
A-0011 _
Tower Core Column
A-0012 Tower Exterior Wall Column
_
A-0013 Tower Exterior Wall Column
A-0014 Tower Exterior Wall Column
A-0015 Tower Exterior Wall Column
A-0025 Steel Beam
A-0026 Tower Exterior Wall Column
A-0027 Tower Exterior Wall Column
____ _
A-0028 Steel Beam
A-0029 Steel Beam
A-0030 Steel Beam
A-0031 Steel Beam
A-0032 Steel Column _
A-0033 Steel Beam
A-0034 ?
teel Beam
A-0035 t
eel Beam
A-0036 Steel Beam
A-0037 Steel Beam
A-0038 Steel Beam
A-0040 Steel Beam
A-0042 Steel Plate
A-0045 Steel Column
A-0046 Steel Column
A-0047 Steel Beam
A-0048 Steel Beam
B-0029 Cladding- Aluminum Trim
B-0033 Cladding Stainless Steel Trim
B-0035 Cladding -- Aluminum Trim
B-0036 _ Cladding Aluminum Trim
B-0037 Cladding Aluminum Trim
B-0039 Cladding--Aluminum Panel
B-0040 Cladding Aluminum Tube
B-0042 Cladding - Aluminum Tube
B-0043 Cladding -- Aluminum Tube
B-0044 Cladding Aluminum Angle
B-0049 Cladding--Aluminum Panel
B-0051 Cladding--Aluminum Panel
B-0053 Cladding -- Aluminum Trim
B-0054 Cladding Aluminum Panel
B-0056 _ Cladding Aluminum Panel
B-0061 Bronze Anodized Aluminum Panel
B-0063 Bronze Anodized Aluminum Panel
B-0064 Bronze Anodized Aluminum Panel
B-0065 Cladding--Aluminum Panel
B-0068 Granite Coping Stone
C-0001 North Tower Antenna
C-0002 North Tower Antenna
C-0004
C-0005
C 0006
C-0008 - - -
!North Tower Antenna
'North Tower Antenna
North Tower Antenna
North Tower Antenna
C-0011
C-0012
C-0014 North Tower Antenna
North Tower Antenna
-
North Tower Antenna
Item # 12
Page 1
Case 1:21-mc-00097-AKH-THK DOCump?l itA509 Filed 07/22/2010 Page at 4r1of 11 umber2
Inventory Archive Item Number Description
C-0015 North Tower Antenna_
C-0016 North Tower Antenna
C-0017
C-0018 North Tower Antenna
North Tower Antenna
C-0020 Elevator Motor
C-0026 Elevator Motor
C-0027 Elevator Motor
C-0028 Elevator Motor _ __
C-0029 Elevator Motor
C-0030 Elevator Cab Floor Platform
C-0031 Flag Pole
C-0032 Flag Pole
C-0040 Path Signage
-- - - -
C-0041
-
C-0042 --- ----
Path Signage
---- -- ---
Path Signage
C-0043 Mall Signage
C-0044 - -
WTC Signage
C-0045 _ WTC Signage -
C-0046
C-0047 WTC Signage
PATH Sig nage
C-_0048 WTC Signage
C-0049 Street Signage
C-0050 WTC Signage
C-0051 Signage: the letter "D"
C-00_52 Signage: the letter "S"
C-0053 Pre-cast Concrete Planter
C-0056 Pre-cast Concrete Bench
C-0059 Signage from WTC Concourse Level
C-0060 Signage from WTC Concourse Level
C-0061 Replacement Connections
D-0001 PATH Train Car #745
D-0002 _
PATH Train Car #143
F-0001 Reinforced Concrete Column
F-0002 Reinforced Concrete Column
F-0011 Steel Reinforcing Bar
F-0013 Pipe--loin. Diameter
F-0015 Steel Figure
G-0001 Steel Beam
G-0002 _
i Steel Box Beam_ ((Part)
G-0003 _
Steel Beam
G-0004 Steel Box Beam (Part)
G-0005 Steel Train Rail
G-0006
G-0007 Steel Tube
Steel Train Rail
G-0008 Steel Plate
G-0009 Steel Plate
G-0010 Steel Column
G-0013 Steel Beam
G-0014 Steel Beam
G-0015 Steel Box Column
G-0017 Built-up Steel Beam
G-0018 Steel Beam---
G-0019 Steel Beam
G-0021 ;Steel Box Beam (Part)
G-0022 Steel Beam
G-0023 Stl eel Beam _
G-0024 Steel Beam
G-0025
Steel Tube & Connection
G-0026 Steel Beam
G-0027 Steel Beam
G-0028 'Steel Beam
Item # 12
Page 2
Case 1:21-mc-00097-AKH-THK Documebit1A509 Filed 07/22/2010 Page gat'SoT?? umber2
Inventory Archive Item Number Description
G-0029 Steel Beam
G-0030 -? -Steel Beam
G-0031 Steel Channel _
G-0032 Steel Beam (Part)
G-0035 Steel Column Base Plate
G-0036 Steel Beam
G-0037 Steel Beam
G-0038 Steel Beam
G-0040 Steel Strap With Stud _
G-0042 Steel Train Rail
G-0043 Steel Base Plate
G-0044 Steel Beam
G-0045 Steel Beam (Part)
G-0046 Built-Up Section
G-0049 Steel Beam
_
G-0053 Steel Beam
_
G-0054 Steel Beam
G-0056 Steel Beam (Part)
G-0067 Steel Beam
_
G-0068 Steel Beam
G-0069 Steel Beam
_
G-0070 Transfer Girder
G-0078 Steel Beam
G-0083 Steel Beam
G-0086 Steel Plate
G-0086 Steel Plate
G-0087 Steel Column
G-0096 Steel Train Rail
G-0103 Steel Column
G-0104 Steel Column
G-0106 Steel Beam
G-0107 Steel Beam
G-0108 Steel Tube
G-0109 _
Steel Train Rail
G-0110 Steel Beam
G-0111 Steel Beam
G-0112 Steel Beam
G-0115 Steel Train Rail
G-0116 _
Steel Beam
G-0117 _ Steel Beam
G-0118 Steel Beam
G 0119
i Steel Column
G-0120 Steel Box Beam (Part)
G-0121 Steel Tube Post
G-0122 Steel Plate
G-0123
G-0124 Steel Plate_
Steel Post -- Tube & Connection
G-0125 Steel Beam (Part)
G-0126 Steel Beam
G-0127 Steel Beam
--
G-0128 Steel Beam
G-0130 Steel Beam
G-0131 Steel Beam
G-0132 Steel Column
G-0135 Steel Beam
G-0137 Steel Beam
G-0138
G-0139
G-0140
G-0142 Steel Column
Steel Beam
Steel Plate
Steel Channel -Stair Carriage
G-0145 Steel Beam
Item # 12
Page 3
Case 1:21-mc-00097-AKH-THK Documgp?it1A509 Filed 07/22/2010 Page (Fats of 11 number 2
Inventory Archive Item Number Description
G-0148 teel Beam
?
G-0149 S
eel Beam
G-0150 Steel Column
G-0151 Steel Beam
G-0152 Steel Beam
G-0153 Steel Beam _
G-0154 Steel Column
G-0155 Steel Column
G-0156 Steel Beam
G-0157 Steel Beam
G-0159 Steel Beam
_
G-0160 Steel Strap
G-0161 Steel Beam
H-000
1 Steel Column
_
H-0002 Steel Beam
H-0003 Steel Beam _
H-0004 Steel Column
_
H-0005 Steel Beam
_
H-0006 Steel Beam
H-0007 Steel Column
H-0008 Steel Beam
H-0009 Steel Train Rail
H-0010 Steel Beam
H-0011 Steel Plate
H-0012 Steel Train Rail
H-0013 Steel Train Rail _
H-0014 Steel Column
H-0015 Steel Beam
H-0016 Steel Tube
H-0017 Steel Beam
H-0018 Steel Box Beam. (Part)
H-0019 Steel Beam
H-0020 Steel Beam
H-0021 Steel Beam
H-0022 Steel Train Rail
_
H-0023 Steel Beam
H-0
024 Steel Train Rail
_
_
H70025 Steel Beam
H-0026 Steel Beam
H-0027 Steel Train Rail
H-0028
H-0029 Steel Beam
Steel Beam
H-0030
H-0031 Steel Column
Steel Beam
H-0032
H-0033 Steel Beam
Steel Beam
H-0034 Steel Beam
H-0035 Steel Column
H-0036
H-0037 Steel Beam
Steel Beam
H-0038 Steel Beam
H-0039 Steel Beam
H-0041 Steel Beam
H-0042 Steel Beam
H-0043
H-0044 Steel Beam
Custom Steel Beam
H-0045
H-0046
H-0051 Steel Beam
Steel Bearn
Steel Beam
H-0064
H-0066 Steel Box Column
Steel Column
Item # 12
Page 4
Case 1:21-mc-00097-AKH-THK DOCurrg?a it1A509 Filed 07/22/2010 Page X 7 of 11 umber2
Inventory Archive Item Number Descriptio
H-0070 Steel Column
H-0071 Steel Column
H-0077 Steel Beam
H-0079 Steel Angle
H-0080 Steel Column
H-0086 Steel Beam
H-0088 Steel Column
H-0090 Steel Beam
H-0091 Steel Beam _
H-0099 Steel Plate
H-0100 Steel Plate
H-0101 Steel Plate
H-0105 Steel Column
H-0107 Steel Beam
H-0112 Steel Beam
H-0113 Steel Train Rail
H-0118 Steel Beam
H-0120 Steel Bent Plate
H-0123 Steel Beam
H-0128 Steel Beam
H-0134 Steel Beam
H-0135 _
Steel Beam
H-0136 Steel Beam
H-0137 Steel Beam
H-0140_ Steel Beam
H-0143 Steel Column
H-0144 Steel Beam
H-0145 Steel Beam
H-0146 Steel Column
H-0147 Steel Column
H-0148 Steel Beam
H-0149 Steel Beam
H-0150 Steel Beam
--
H-0151 -----------------
Steel Beam
H-0152 _ Steel Beam
H-0153 Steel Column
H-0154
---------- --------- Steel Beam
-----
H-0155 -
Steel Beam
H-0157 Steel Beam
H-0158 Steel Beam
H-0159 Custom Steel Beam
H-0160 Steel Beam
H-0161 _ Steel Box Column
1-0001 Steel Beam
1-0002 'Steel Diagonal Brace
1-0003 Steel Beam
1-0004
1-0005 Steel Beam
Steel Beam
1-0006 Steel Beam
1-0007 Steel Beam
1-0008 _ Steel Column
1-0009 Steel Column
1-0010 Steel Column
1-0011 Steel Train Rail
10012 peel Column
1-0013 Steel Column
1-0014 Steel Column
I-0015 Steel Column
-- ---- -------
1-0016 Steel Column
1-0017 _ Steel Column
1-0018 Steel Bent Plate
Item # 12
Page 5
Case 1:21-mc-00097-AKH-THK DocumeP it1A509 Filed 07/22/2010 Page ('',OP ,1 number 2
Inventory Archive Item Number Description
I-0019 Steel Beam
1-0020 Steel Column
1-0021 Steel Beam
1-0022 Steel Box Column
1-0023 Steel Box Column
1-0024 Steel Column
1-0025 ; Steel Column _
1-0026 Steel Beam
1-0027 Steel Column _
1-0028 Steel Beam
1-0029 _
Custom Steel Construction
1-0030 _
__
Steel Column
1-0031 __
Steel Beam
_
1-0032 Steel Beam
1-0033 Steel Train Rail
__
1-0034 Steel Train Rail -
1-0035 Steel Train Rail _
1-0036 Steel Beam
1-0037 ' _
Steel Beam
1-0039 _
Steel Beam
1-0040 Steel Column
1-0041 Steel Beam
1-0042 Steel Column
1-0043 Steel Column
1-0045 _
Steel Beam
1-0046 Steel Beam
1-0047 Steel Train Rail
1-0048 _ Steel Beam
1-0049 Steel Beam
1-0050 Steel Beam
1-0051 Steel Column
10052 Steel Beam
1-0053 Steel Beam
1-0054 Steel Beam
1-0055 _ Steel Beam (Part)
1-0056 _
Steel Train Rail
1-0057 Steel Train Rail
1-0058 Steel Train Rail
1-0059 Steel Beam
1-0060
1-0061 Steel Beam
Steel Beam
1-0062 Steel Beam
1-0063 Steel Beam
1-0064 Steel Beam
1-0065 Steel Bent Plate
1-0066
1-0068 Steel Beam
Steel Beam
170069 Steel "T"
1-0071 s teel Column
1-0079 ;Steel Reinforcing Bar
1-0086 Steel Beam
1-0097
1-0119 Steel Beam
Steel Beam
1-0120
_..__--
1-0122
10123
10124
1-0125 Steel Beam
--
Steel Beam
Steel Train Rail
Steel Column
:Steel Column
1-0127
1-0129
I-0130 ,Steel Bent Plate
Steel Column
Steel Beam
Item # 12
Page 6
Case 1:21-mC-00097-AKH-THK DOCUm p1t,1509 Filed 07/22/2010 Page t ' oe'1number 2
Inventory Archive Item Number Description
1-0131 Steel Column
[I-0134 Steel Beam
1-0135 Steel Train Rail
1-0136 Steel Train Rail
1-0141 Steel Bent Plate
1-0144 Steel Beam
1-0146 Steel Beam _
I-0156 Steel Beam
1-0157 Steel Column
_
1-0159 Steel Column
1-0161 _
Steel Post
1-0162 Steel Column
1-0163 Steel Column
1-0164 Steel Column _
1-0165 Steel Column
I-0167 Steel Column
_
1-0169 Steel Beam
_
I-0170 Steel Beam
1-0172 Steel Column
1-0173 Steel Box Column
1-0174 Steel Column
1-0177 Steel Stair Channel
1-0178 Steel Stair Channel
J-0001 Tower Exterior Wall Steel
J-0005 Tower Exterior Wall Steel
J-0006 _ __
Tower Exterior Wall Steel
J-0007 Tower Exterior Wall Steel
J-0012 Tower Exterior Wall Steel
J-0013 Tower Exterior Wall Steel
J-0014 Tower Exterior Wall Steel
J-0015 Tower Exterior Wall Steel
L-0002 Steel Beam (Part) with Symbol Cutouts
L-0003 Tower Exterior Wall with Symbol Cutouts
L-0004 Steel Beam with Symbol Cutouts
L-0007 Steel Beam (Part) with Symbol Cutouts
L-0008 Steel Beam (Part) with Symbol Cutouts
L-0009 Steel Beam (Part) with Symbol Cutouts
L-0010 Steel Beam (Part) with Symbol Cutouts
L-0011 _
Steel Beam (Part) with Symbol Cutouts
L-0012 _ Steel Beam (Part) With Symbol Cutouts
L-_0015 _ Steel Beam (Part) with Symbol Cutouts
L-0016 ___ Steel Beam (Part) with Symbol Cutouts
L-0017 Tower Exterior Wall Aluminum with Cutouts
L-0018 Steel Beam with Symbol Cutouts
L-0019 Steel Beam with Symbol Cutouts
L-0020 Steel Beam with Symbol Cutouts
L-0021 Steel Plate with Symbol Cutouts
L-0022
L-0023
L-0024 Steel Beam (Part) with Symbol Cutouts
Steel Beam with Symbol Cutouts
Steel Beam with Symbol Cutouts
L-0026
M-0001
M-0002 Steel Beam (Part) with Symbol Cutouts
Steel Beam
Steel Column
M-0003
---- --------- Steel Beam
M-0004
M-0005
M-0006
M-0007
M 0008
M 0009
M-0010 Steel Beam
Steel Beam
Steel Beam
Steel Beam
Steel Beam
Steel Beam
Steel Column
Item # 12
Page 7
got11 mber2
Case 1:21-mc-00097-AKH-THK Documexnt?iY509 Filed 07/22/2010 Page -MaP
Inventory Archive Item Number Description
N IST-007 Col um n
NIST-012 NIST Steel
N IST-013 N IST Steel
N IST-014 N IST Steel
NIST-015 NIST Steel
--
N IST-016 - -
N IST Steel
NIST-017 NIST Steel
NIST-018 Corner column
N IST-023 N IST Steel
NIST-031
NIST-035 Wide flange
Channel
N IST-036 N IST Steel
NIST-037 NIST Steel
NIST-039 _ NISTSteel
NIST-044 Channel
NIST-052 _
NIST Steel
NIST-054 Long beam
NIST-055 Narrow beam with rivets
_
NIST-056 Small beam
NIST-058 Steel Channel
NIST-063 Box column
NIST-065 Long beam
NIST-066 Very long beam
NIST-068 Two beams
NIST-069 Long beam
NIST-072 Gnarled beams
NIST-073 Metal decking
NIST-074 NIST Steel
NIST-075 _
NIST Steel
NIST-076 Three columns
NIST-078 Steel
NIST-079 Steel box _
NIST-080 Steel box
NIST-081 Three Columns
_
NIST-082 _
NIST Steel
NIST-083 NIST Steel
NIST-084 NIST Steel
NIST-085 Aluminum Sheathing
NIST-101 NIST Steel
NIST-106 Three columns
NIST-107 Two columns
NIST-109 Steel column
NIST-110 Three columns
NIST-111 Panel
NIST-112 Two columns
NIST-113 Two Columns
NIST-114 Column
NIST-115
NIST-116
NIST-117
NIST-118
NIST-119
NIST-120 Three full columns
Two Columns
Three full columns
Column
Washer and nut
Partial single column
NIST-121 Steel column
NIST-123 Three Column
NIST-124 Steel Column
NIST-125 One column
NIST-126 ,Two full columns
NIST-127 ITwo Columns
NIST-128 Bowtie Section
NIST-129 Bowtie Section
Item # 12
Page 8
Case 1:21-mc-00097-AKH-THK Documeexnb?ta5,09 Filed 07/22/2010 Page go11 mber2
Inventory Archive Item Number Description
NIST-130 Three Columns
NIST-131 Two full columns
NIST-132 Channel
NIST-133 Thin steel
NIST-134 Thin steel
NIST-135 Wide Flange -
NIST-136 Bent beam
NIST-138 Wide Flange
NIST-139 Straight beam
NIST-140 Wide Flange
_
NIST-141 Wide Flange _
NIST-142 Column
NIST-143 Partial column
NIST-144 Curved beam
NIST-145 Wide Flange
NIST-146 Corner column
NIST-147 Column
NIST-149 Long beam
NIST-150 Full panel
_
NIST-151 _
Wide flange
NIST-153 Two Columns
NIST-154 Column
NIST-156 Wide Flange
NIST-157 Single column
NIST-159 Two columns
NIST-161 _
Wide flange
NIST-162 _
Rectangular Column
NIST-163 One column
NIST-164 Column
NIST-165 Two columns
NIST-166 Full panel
NIST-167 Full column
NIST-168 Partial panel
NIST-169 One column
NIST-172 Small Steel
NIST-173 _ NIST Steel
NIST-174 NIST Steel
NIST-175 NIST Steel
NIST-176 NIST Steel
NIST-177 NIST Steel
NIST-178 NIST Steel
NIST-179 N IST Steel
NIST-180 NIST Steel
Item # 12
Page 9
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize acceptance of the Florida Energy and Climate Commission grant in the amount of $450,000.00 for the enlargement of
the Gate Valve Site located on Hercules Avenue for the Compressed Natural Gas Vehicle Fueling Station, Project Code 315-
96387, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Florida Energy and Climate Commission has issued Grant Agreement EE0000241 in the amount of $450,000.00 to the City of
Clearwater. The grant proceeds must be used for the construction of a Compressed Natural Gas fueling station. The grant
proceeds will be deposited into Project Code 315-96387.
The station will be on Hercules Avenue at the entrance to the Clearwater Airpark.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
No Budget Adjustment:
to
Annual Operating Cost:
Total Cost:
Review Approval: 1) Clerk 2) Assistant City Manager 3) City Manager 4) Clerk
None
Cover Memo
Item # 13
Attachment number 1
Page 1 of 51
FLORIDA ENERGY CLIMATE COMMISSION
GRANT AGREEMENT N 07
STATE FLORIDA
GRANT ASSISTANCE
PURSUANT T
AMERICAN RECOVERY REINVESTMENT AND T
IT STATES DEPARTMENT O ENERGY AWARDS
THIS AGREEMENT is entered into between the STATE FLORIDA, EXECUTIVE OFFICE OFT
GOVERNOR (EOG), FLORIDA ENERGY AND CLIMATE COMMISSION whose address is 600 South Calhoun
Street, Suite 251, Tallahassee, Florida 32399-0001 (hereinafter referred to as the "Commission") and the City of
Clearwater, whose address is 112 S. Osceola Avenue, Clearwater, , 33756-5106 (hereinafter referred to as
"Grantee" or "Recipient"), a local government, to provide financial assistance for the Enlarge Gate Valve site for
Compressed Natural Gas filling.
In consideration of the promises and mutual agreements contained herein, the Co ssion and the Grantee
acknowledge and agree as follows:
The United States Department of Energy ( O) awarded funding to the Commission pursuant to
USDOE through erica Recovery and Reinvestment Act ( ) Grant Agreement No. -
E000021. The Grantee shall be a sub-grantee o federal financial assistance from U O. The Grantee
is responsible for complying with the appropriate state and federal guidelines in the performance o its
activities pursuant to this Agreement.
2. The Grantee agrees to perform accordance i the ternis and conditions set forth i this Agreement, its
attachments and exhibits named incorporated by reference. For purposes of s Agreement the terms
"Grantee" and "Recipient" are used interchangeably.
This Agreement shall begin upon execution by both parties and end no later than April 1, 2012,
inclusive. If allowed by U O, this Agreement shall be effective February 2, 2010, for purposes of
meeting the cost share or match requirements as described in Attachment A, Grant Work Plan. Profit to the
Grantee, or any of its subg tees is prohibited by 10 Code of Federal Regulations (C) Part 600. This
Agreement may be ended to revise Attachment , Grant Work Plan, if additional funding is made
available by the US OE and/or the Florida Legislature.
Gant Agreement No. 6007 Page t of 10 Item # 13
Attachment number 1
Page 2 of 51
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT 7
37. Nothing ` this Section or Agreement is ° tended nor implies to guarantee approval of a
request to modify or adjust Attachment , Grant Work Plan, or the available project funding.
C. All reimbursement requests der this Agreement shall be submitted sin the Attachment ,
Payment Request Summary Form, format in detail sufficient for a proper pre-audit and post-audit
thereof The Grantee shall submit a properly completed Attachment , Payment Request Summary
Form, with supporting documentation of allowable costs, includ°g for the final reimbursement
request, as described below in paragraph 4.1). Ten percent of each approved reimbursement
request shall be retained by the Co ission pending Grantee's compliance with Section S.
F. In addition to the requirements contained in paragraphs .C above, the Con ssio may
periodically request additional roof of a transaction to evaluate the appropriateness of costs to
the Agreement pursuant to State of Florida guidelines, When requested, is information must be
provided within 3 calendar days o such request.
. The Commission's performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature of the State of Florida and the availability of federal funding for the
specific purpose offunding the Co ission°s obligations der this Agreement, In the event fa State
revenue shortfall, withdrawal of State budget authorization and/or rescission of federal finding, the total
d°!; may be reduced accord°ly. The Commission, in accordance direction from the Governor
and/or the Florida Legislature, shall be the final determiner of the availability of any funds.
7. The Grantee shall sub °t an Annual Report 15 calendar days after the end o the first year of the project, i
the to o the project exceeds one year. The Annual Report shall provide a narrative detailing and
evaluating the accomplishments and impact o the project in the prior twelve months. The Annual Report
shall follow the format described in Attachment Annual Report.
8. The Grantee shall also submit a Final Report 1 calendar days prior to the expiration date o the Agreement.
The Final Report will provide final narrative detailing and evaluating the accomplishments and impact o
the project. The Final Report will include evaluation o the energy savings directly attributable to the
project, projections o estimated energy savings expected to accrue o the project and policy
recommendations, which may be helpful in implementing other projects of a similar nature. Pursuant to
Grant Agreement No. ARS007 Page 2 of 10 Item # 13
Attachment number 1
Page 3 of 51
FLORIDA CLIMATE COMMISSION
GRANT AGREEMENT 7
paragraph 4.C, 10% of the total Agreement amount identified in paragraph . will be withheld until
receipt and approval of the Final Report.
Each party agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and
agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign
immunity or the provisions of Section 768.28, Florida Statutes.
1. If the Grantee materially fails to comply t the terms and conditions of this Agreement, including any
Federal or State statutes, rules or regulations, applicable to this Agreement, the Commission may take one
or more of the following actions, as appropriate for the circumstances.
A. Temporarily withhold cash payments pending correction of the deficiency by the Grantee.
Grant Agreement No. A 007 Page 3 of 10 Item # 13
Attachment number 1
Page 4 of 51
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS007
Upon execution of this Agreement by the Grantee, the Grantee all complete, sign and rreturn a
copy of Attachment G, Certification Regarding Debarments, Suspension, Ineligibility and
Voluntary Exclusion - Lower Tier Federally Funded Transactions.
C. required by paragraphs A and B above, the Grantee shall include the language of this Section
and Attachment , Certification Regarding Debarments, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Federally Funded Transactions, ' all subcontracts and sub-grants or lower
tier agreements executed to support the Grantee's work der is Agreement.
1. The Grantee shall maintain books, records and documents directly pertinent to performance der is
Agreement in accordance with generally accepted accounting principles. The Commission, the State of
Florida, USDOE or eir authorized representatives shall have access to such records for audit purposes
during the ten-n of is Agreement and for five years following Agreement completion. In the event any
work is subcontracted, the Grantee shall similarly require each subcontractor to maintain allow access
to such records for audit purposes.
IT A. The Grantee shall retain and maintain all records referenced i Section 16 and make such records
available for an audit as may be requested. Such records shall include independent auditor
working papers, books, documents an other evidence, including but not limited to, vouchers, bills,
invoices, requests for payment and other supporting documentation, which, according to generally
accepted accot°g principles, procedures and practices, sufficiently and properly reflect all
program costs expended i the performance o t °s Agreement.
The Grantee agrees to comply with the audit requirements of Section 215.97, Florida Statutes, and
those found ' Attachment , Special Audit Requirements as applicable.
C. The Grantee shall include the audit and record keeping requirements described above and
Attachment number 1
Page 5 of 51
FLORIDA ENERGY _ CLIMATE COMMISSION
AGREEMENT GRANT ARS007
The Grantee must provide copies o any audit referencing is Agreement, the audit transmittal
letter, and any response to such audit to the Commission within 34 calendar days of its receipt. The
Grantee should confer with its chief financial officer, audit director or contact the Commission for
assistance i questions pertaining to the applicability of these requirements.
B. The Grantee may subcontract work der is Agreement upon the condition that each Attachment
C, Monthly Progress Report, contains a current list of subcontractors, the of of each
subcontract and a short description of work to be erfo ed by at subcontractor. The Grantee
shall be solely responsible for all work performed all expenses incurred i connection with the
development and implementation of the services, programs and activities under this Agreement
whether directly performed or by subcontract.
Attachment number 1
Page 6 of 51
ENERGY FLORIDA AND CLIMATE COMMISSION
NO. ARS007
AGREEMENT GRANT
pursuant to approved revolving loan programs or to contracts awarded using proper procurement
procedures.
1. The Grantee shall comply i all applicable federal, state and local rules and regulations. The Grantee
acknowledges at this requirement includes compliance `t all applicable federal, state and local heal
and safety rules and regulations. The Grantee further agrees to include t °s provision in all subcontracts
issued as a result o this Agreement.
2. The Grantee agrees to comply with, include as appropriate in subcontracts, the applicable regulations
listed i Attachment , Federal Regulations, and the provisions contained i Attachment , Feder Funding
Grantee, Sub-grantee and Contractor Provisions.
3. The Commission's Grant anger for this Agreement is identified below.
24. The Grantee's Representative for is Agreement is identified below.
Rick
City of Clearwater
Enlarge Gate Valve Site for CG Fillir?
112 .Osceola Avenue
Clearwater, FL Pinellas Co 33756-5106
Telephone No.: 727-5624891
F o.: 727-5624895
-mail Address: Rick. camle trim clearwatencom
Grantee --- 78307303
Grantee CCR Registration 4/20/2011
Expiration Date:
Grant Agreement into.. 07 Page 6 of 1 Item # 13
Attachment number 1
Page 7 of 51
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS007
The Grantee warrants and represents at it is self-insured for liability insurance, appropriate and allowable
under Florida law, and at such self-insurance offers protection applicable to the Grantee's officers,
employees, servants and agents while acting within the scope of their employment with the Grantee.
27. The Grantee covenants that it presently has no ° terest and shall not acquire any interest which would
conflict ` any manner or degree t the performance of services required.
28. Upon satisfactory completion of this Agreement, i Commission approval, the Grantee may retain
ownership o the non-expendable personal property or equipment purchased under this Agreement.
However, the Grantee shall complete and sign Attachment J, Property Reporting Form, and submit it to the
Commission as an attachment to the Attachment , Payment Request Summary Form, in which these costs
are documented for reimbursement or match. The following ternts shall apply:
29. The employment of unauthorized aliens by any Grantee/vendor is considered a violation o Section 27 A(e)
o the Immigration and Nationality Act. I the Grantee/vendor knowingly employs unauthorized aliens,
such violation shall be cause for unilateral cancellation of this Agreement. The Grantee shall be responsible
for including this provision i all subcontracts with private organizations issued as a result oft this
Agreement.
30. A. No person o the grounds o race, creed, color, national origin, age, sex or disability shall be
excluded from participation in, be denied the proceeds or benefits of, or be otherwise subjected to
discrimination i performance of this Agreement.
The Grantee agrees to comply with 10 CF Part 1040 "Nondiscrimination i Federally Assisted
Programs."
C. The Grantee affirms that it is aware of the provisions of Section 287.134(2)(a), Florida Statutes,
and that at no time has the Grantee been placed on the Discriminatory Vendor List. The Grantee
further agrees that it shall not violate c law and acknowledges and agrees at placement o the
list during the to o is Agreement may result ' the termination of this Agreement.
D. The Grantee a s at it is aware o the provisions of Section 27.133(2)(a), Florida Statutes,
and that at no time has the Grantee been convicted of a Public Entity Crime. The Grantee agrees
at it shall not violate such law and further acknowledges and agrees that any conviction during
the to o is Agreement may result in the termination o is Agreement. The Grantee shall
insert a provision in accordance with is paragraph in all subcontracts for services ° relation to
this Agreement.
1. Land acquisition is not authorized der the terms of this Agreement.
32° A. If the Grantee brings to the performance of t °s Agreement pre-existing intellectual property, the
Grantee shall retain all rights and entitlements to that pre-exist°g intellectual property.
Grant Agreement No. ARS007 Page 7 of 10 Item # 13
Attachment number 1
Page 8 of 51
FLORIDA ENERGY AND CLIMATE COMMISSION
AGREEMENT NO. ARS007
GRANT
B. All patent rights, copyrights, and data rights must be i accordance with 1 CFR Part 600 as
referenced in Attachment H, Intellectual Property Provisions.
The terms and conditions specified ° Section 3 shall also apply to any subcontracts made der
is Agreement. The Grantee shall be responsible for informing the subcontractor of the
provisions o this Section and obtaining disclosure&
33. The Grantee is encouraged to publish or otherwise make publicly available the results of the work
conducted der this Agreement. U O requires an acknowledgement of Federal support. A disclaimer
must appear ° the publication of any material, copyrighted or not, which was based on or developed der
this Agreement, as follows:
Acknowledgement: "°C is material is based upon work supported by the U.S. Department o
Energy and the Florida Energy and Climate Commission under Award Number DE-EE000024 L"
34. The Grantee shall not develop any software or databases under the terms and conditions of this
Agreement.
Grant Agreement No. A 07 Page 8 of 1 Item # 13
Attachment number 1
Page 9 of 51
FLORIDA CLIMATE COMMISSION
AGREEMENT GRANT
NO. ARS007
35. The Parties agree they will seek to resolve any disputes between the regarding their responsibilities as
soon possible and at the lowest level reasonable, ` order to conserve the resources of the Parties. The
Parties further agree to use their best efforts to assure speedy and non-confrontational resolution of any and
all disputes between the
36. This Agreement is executed and entered into in the State o Florida and shall be construed, per-formed and
enforced ' all respects in accordance with the lags and rules of the State of Florida. Any litigation arising
der this Agreement shall be brought in the appropriate court in Leon, County, Florida, applying Florida
Law.
37. This Agreement represents the entire agreement o the parties. Any alterations, variations, changes,
modifications or waivers of provisions o this Agreement shall only be valid when they have been reduced
to writing, duly signed by each o the parties and attached to the original of is Agreement, unless
otherwise provided herein.
3. The following Attachments are incorporated into this Agreement:
Attachment A Grant Work Plan
Attachment B Payment Request Summary Form
Attachment C Monthly Progress Report
Attachment D Special Audit Requirements
Attachment E Federal Regulations
Attachment F Federal Fund` Grantee, Sub-grantee and Contractor Provisions
Attachment G Debarment and Suspension Form
Attachment Intellectual Property Provisions
Attachment I Disclosure of Lobbying Activities
Attachment i Property Reporting Form
Attachment Annual Report
IN WITNESS WHEREOF, the parties have caused is Agreement to be duly executed, the day and year last written
below.
CITE' C CLE ATR, FLORIDA
Countersigned:
By:
Frank J Hibbard
Mayor
ate:
STATE OF FLORIDA, EXECUTIVE ICE F
E GOVERNOR, Florida Energy Climate Commission
Y:
Alexander Mack
Program Administrator
Date:
Grant Agreement No. ARS007 Page 9 of 10 Item # 13
Attachment number 1
Page 10 of 51
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. 5007
By:
Ali B. Home Il
City Manager
Ito:
Approved as t o : Attest:
a it A. Soto Rosemarie Call
Assistant City Attorney City Clerk
Date:
Date:-
Grant Agreement No, A 5007 Page to or t0 Item # 13
Attachment number 1
Page 11 of 51
ATTACHMENT A
GRANT WORK PLAN
FLORIDA ENERGY A CLIMATE COMMISSION
GRANT AGREEMENT NO. A 5007
STATE F FLORIDA
GRANT ASSISTANCE
PURSUANT T
AMERICAN RECOVERY INVESTMENT ACT
UNITE STATES DEPARTMENT O ENERGY AWARDS
A. PROJECT TIT : Enlarge Gate Valve site for Compressed Natural Gas Filling
PROJECT LOCATION: Clearwater, FL; Pinellas County
PROJECT BACKGROUND. The Grantee proposes to retrofit the Gate station located o property currently
owned by the Grantee will upgrade the station from a slow fill system o refueling Compressed Natural Gas ( )
vehicles to a fast-fill and public access G station that will provide the equivalent of 730 gasoline gallons per day
(etay) to public and private fleets operating i this community,
PROJECT OBJECTIVES:
• Objective 1: Reduce overall cost of operation - The Grantee estimates a savings of $4,360 per heavy truck
per year and $2,147 per medium duty truck per year i the el budget for all City vehicles converted to
CG.
• Objective 2: Reduce dependency o foreign oil - The Grantee estimates annual average petroleum offset
of 568,480 gallons per year over the next ten years.
• Objective 3® Greenhouse gas reductions - The Grantee estimates annual average reductions in greenhouse
gas emissions of 2,241 T C02e over the next ten years.
Objective : Create Jobs, . this project will support three direct and 15 indirect jobs.
Objective 5: Education and Marketing - The City will implement aggressive campaign to advertise and
promote the benefits o C vehicles. City and contractor personnel will prepare and present the benefits
every media market available today. All the benefits will be explained ° detail. The City will implement
Green Certification" program at will become highly visible
PROJECT DESCRIPTION:
Task 1 - Away Contract
•
o Begin the bid document preparation to award a contract for construction.
Task - our Concrete Pads
o Concrete pads will be located and sized to allow for capacity expansion when the vehicle
population grows. These pads will be built to support o largest trucks in the fleet. Successful
vendor will perform t °s task.
Grant Agreement No. S007, Page I of 8 Item # 13
Attachment number 1
Page 12 of 51
ATTACHMENT A
GRANT WORK PLAN
Task - Install Equipment an Control Systems
o The Compressed Gas equipment and controls will be installed by factory trained technicians.
Equipment will be fully tested and certified prior to acceptance by City ofClear-water. Successful
vendor will perform is task.
® Task Obtain al Permits
Have all work inspected b proper agencies.
Obtain all applicable certifications and permits. Permits consist of all City of Clearwater permits
that apply (structural, concrete, electrical, plumbing) and other permits such as Florida Department
of Environmental Protection, County Health Department and Pinellas County right of way.
Task - Start-up
o Conduct start-up inspections verify proper operation of all components.
Task - duration
Develop and distribute training aids for all City personnel and begin the media "Green" media
presentations. Clearwater Gas will begin a large media advertisement to promote the availability
of CNG to potential customers.
Task 7 - Implement Vehicle Plan
Purchase and install retrofit kits for approximately 2 vehicles (2 medium trucks and four
garbage trucks).
® Task - Prepare for future CNG conversions
o Develop a plan for conversion of vehicles
o Identify additional vehicles for retrofit
o Retrofit the vehicles.
F. PROJECT L. V RSl UT :
No. Task/Activity a 'vera a is tart Month Deadline Month
Description
1 Award Contract Ready for Construct on on 5 Month 9
2 Pour Concrete ads ead for ui et Month on 7
3 Install Equipment E ent installed Mon 6 Month 7
Obtain Final Permits Final Permit on 8 Month 8
5 Start-up Inspections and Proper
eration of all coma anents
Education Media, ebsite Month 9 on 12
7 Implement Vehicle la Vehicle Operational Month 8 Month 12
8 Prepare for future G Fleet CMG Operational on 12 Month 1
Conversions
Grant Agreement No. AR 007, Page 2 of 8 Item # 13
Attachment number 1
Page 13 of 51
G. PROJECT BUDGET:
ATTACHMENT A
GRANT WORK PLAN
Cost Share: Matching Funds and
Funding Category Grant Funs Other In-Kind Contributions
Funding Source of Funds
1. Salaries $39,475.00 Cle ater e
2. Fringe Benefits
3. Travel (if authorized
. Supplies/Other Expenses
5. Equipment $450,000.00 $465,111.00 Clearwater Gas CI
6. Contractual Services $558,345.00 Clearwater Gas CI/To
e Determined
7. Indirect (if authorized)
Total Project ud et $450,000.00 $1,062,931.00
Total Pra°ect Cost $1,512,931.00 Grants Funds + Cost Share
Cost Share erce tae 70.3% Cost Share I Total Project Cost
TOTAL ET Y TAS :
Project s
rant Funds
Cost are. Matching Funds and
Other In-Kind Contributions
1 Design $150,000.00 To Be Determined
2 A royal to Proceed $0.00 Clearwater Gas
3 Award Contract $25,000.00 Clearwater Gas
Po Concrete ads $150,000.00 Clearwater
5 Install Equipment and $450,000.00 $543,072.00 Clearwater Gas
Control System
6 Obtain Final e its $2,970.00 Clearwater
7 Education $75,000.00 Clearwater
8 implement Vehicle plan $35,000.00 Clearwater General
services
9 Prepare for future C $81,889.00 Clearwater
Conversions
10 Provide Monthly e ort Clearwater
[T vide Final Technical
] Clearwater
R
eport
Totals: $450,000.00 $1,062,931.00
Total Project Costa $1,512,931.00 = G t. _ t Cost Share
Grant Agreement No. AS007, Page 3 of 8 Item # 13
Attachment number 1
Page 14 of 51
ATTACHMENT A
GRANT WORK PLAN
1. Salaries - Identify the persons to be compensated for wort: on is project by name (if known), position, and
title. Show the hourly cost and total hours to be charged for each person or position. Divide annual salaries by
2080 hours and nine month academic salaries by 1560 hours, to rind the hourly rate.
2. Fringe Benefits - Multiply the rate by the total salaries to which fringe benefits apply. If the rate is variable,
explain and show calculations.
3. Travel - List trips their purpose and/or destination. Indicate thenumber of days for each tip. The
Commission will only reimburse for travel at the appropriate State o Florida rate (Section 112.061, Florida
Statutes), using the forms referenced in Attachment , Payment Request Summary Form. e prepared to
provide the Commission with details on costs utilized to calculate the "Amount Budgeted" for each trip.
. Supplies Other Expenses - List expendable supplies by category description, unit costs and quantity. List
other expenses not included i any of the above categories. Examples would be pr° ting, copying, postage,
communications, etc. Non-expendable equipment valued at less than $1,000 may be listed also. Include only
expenses directly related to the project, not expenses of a general nat e° For Match only, list costs related to
donated real property such as land (not to exceed the fair market value o the property).
5. Eauiyet - List non-expendable personal property/equip et valued at $1,000 or more by description, unit
cost, and quantity. Computers and data-processing equipment should be described i detail.
6. Contractual Services - Subcontractors should provide the same info tion required by this budget table, with
the following exceptions: (a) when professional services are provided at a pre-existing approved to or fee
shown on the budget; or (b) the subcontract is to be obtained competitively. For either (a) or (b), show
estimated maximum amount.
7. Indirect Costs/Rate - Indirect Costs are not authorized.
. Total Budget Cate ory - Show the total of all line-items within a Budget Category.
9. Total Budget - Show the total of all categories.
Grant Agreement No. 5007, Page 4 of 8 Item # 13
Attachment number 1
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ATTACHMENT
PAYMENT REQUEST SUMMARY FORM
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT N 007
Grant Agreement No.:
Date Request: _ Reimbursement
Period: to
Amount a uested: Percent Matching
1. Salaries $ 5 5 $
2. Fringe Benefits $ S S S
3. Travel if authorized $ $ S S
4. Supplies/Other Expenses S S $ S
5. Equipment $ S S S
6. Contractual Services $ S S $
7. Indirect Costs if authorized S $ S S
TOTAL AMOUNT EXPENDED $ $ S $
I ess Retainage*
$
$ 1,
. <
10% of TOTAL AMOUNT EXPENDED
TOTAL AMOUNT TO BE REIMBURSED S S
AGREEMENT AMOUNT S $
Less TOTAL AMOUNT EXPENDED: S ? ' S
TOTAL AVAILABLE BALANCE S $
* The cumulative Retainage amount shall be reimbursed on the Fin al Reimbursement Request, upon approval c
the Final Report by the Commission's Grant Manager.
GRANTEE CERTIFICATION
The undersigned certifies that the amount being requested for reimbursement above
is for items that were charged to and utilized only for the above cttea grant activities.
Grantee's Representative's Signature Grantee's Fiscal Agent
Print Name Print Name
Telephone Number Telephone Number
Grant Agreement No. ARS007, Page I of 8 Item # 13
Attachment number 1
Paqe 20 of 51
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ATTACHMENT B
PAYMENT REQUEST SUMMARY FORM
INSTRUCTIONS COMPLETING
SUMMARY PAYMENT REQUEST FORM
PROJECT EXPENDITURES SUMMARY -AMOUNT REQUEST" COLUMN: Enter the amount paid during the reimbursement period. Provide
accurate costs and o not round fi res to the nearest whole dollar value. All costs included in the reimbursement request
must agree with the approved Project Budget in the current Attachment A, Grant or l of your Grant Agreement. Do
not request reimbursement for costs that o not have an associated, approved, fimded budget category or approved, funded
budget line-item in the current Project Budget. Do not claim items at are not specifically identified in the current Budget
Detail as reflected in Section I of the current Attachment A, Grant Work Plan.
"TOTAL CUMULATIVE PAYMENTS" COLUMN: Enter the cumulative amounts previously submitted for
reimbursement to date for each approved, funded budget category. Provide accurate costs and o not round figures to the
nearest whole dollar value.
Grant Agreement No. AS007, Page 6 of Item # 13
Attachment number 1
Page 25 of 51
SUMMARY ATTACHMENT B
PAYMENT REQUEST "MATCHING FUNDS" COLUMN: Enter the amount documented as Match for the reimbursement period. Provide
accurate costs and do not round figures to the nearest whole dollar value.- This needs to be shown under specific budget
categories according to the currently approved Attachment A, Grant Work Plan.
"TOTAL CUMULATIVE MATCHING FUNDS" LU : Enter the cumulative amount documented to date for
Match by budget category. Enter the total of all budget categories on the line titled "TOTA MOU EXPENDED." The
Final Reimbursement Request must reflect the total of all documented Match, beginning with the first Match
documentation through the final Match documentation, etc.
The proportion of cumulative Matching funds as of the final Match documentation must equate to the Cost Share
Percentage as reflected o the current, approved Attachment A, Grant Work Plan of the Grant Agreement. If insufficient
"TOTAL CUU TIME MATCHING FUNDS" are submitted, the Final Reimbursement Request of grant funds shall be
reduced toensure that the Cost Share Percentage
CERTIFICATION: GRANTEE The Payment Request Summary Form must be signed by both the Grantee's
Representative as identified in the Grant Agreement and the Grantee's Fiscal Agent to be approved for reimbursement.
NOTE: If requesting reimbursement for travels you must include copies of all travel receipts and a copy oft the
Commission's properly completed travel reimbursement for (in the format approved by the Department o
Financial Services, Chief Financial ricer) that as been signed by both the traveler and the traveler's supervisor.
Grant Agreement No. ARS0 7, Page 7 of 8 Item # 13
Attachment number 1
Page 26 of 51
ATTACHMENT B
PAYMENT REQUEST SUMMARY FORM
INSTRUCTIONS
DETAIL and
REIMBURSEMENT GRANT DOCUMENTATION
MATCH DETAIL
(1 } Salaries: A payroll register or similar documentation should be maintained. The payroll register should show
gross salary charges, ' e benefits, other deductions and net pay. I a individual for who reimbursement is
being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable.
(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the
employee, e.g,, insurance premiums paid. If the Grant Agreement specifically states that fringe benefits will be
based on a specified percentage rather than the actual cost of ° e benefits, e the calculation for the fringe
benefits amount must be sho °
Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe
benefits.
(3) Travel: Reimbursement fortravel must be i accordance i Section 112.061, Florida Statutes, including
submission of the claim on the approved slate travel form that has been signed and dated by the traveler and the
traveler's supervisor and copies of all travel receipts must also be attached. For additional information on
documentation of travel costs, contact the assigned Commission Grant Manager.
(4) Supplies - ter Expenses: Reimbursement will be made based o paid invoices/receipts.
(5) Equipment: Reimbursement 71 be made based o paid invoices/receipts. Attachment J, Property Reporting
Form, must be properly completed, signed and attached to the Attachment , Payment Request Summary o for
each item of equipment requested for reimbursement or match documentation.
(6) Contractual Services: Reimbursement will be de based o paid invoices/receipts. Subcontractors must be
listed o Attachment C, Monthly Progress Report, for the corresponding reimbursement period.
Attachment number 1
Page 27 of 51
ATTACHMENT C
MONTHLY PROGRESS REPORT
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. 007
STATE FLORIDA
GRANT ASSISTANCE
PURSUANT
AMERICAN RECOVERY A REINVESTMENT ACT
UNITED STATES DEPARTMENT ENERGY AWARD
Provide summary o project accomplishments to ate. (Include comparison o actual
accomplishments tote objectives established forte period. goals were not et,
provide reasons why.)
Provide a date o the number o jobs create or retained, quantify the reduction of
9-ree ose ,asses and the eerily save ink or BTU.
C. Provide a date o the estimated time for completion o the project and an
explanation for any anticipated delays.
Grant Agreement No. ARS007, Page 1 of 5 Item # 13
Attachment number 1
Page 28 of 51
ATTACHMENT MONTHLY Provide any additional pertinent information including, when appropriate, analysis
explanation o cost overruns o high unit costs.
E. Identify below, a attach copies of, a relevant work products being submitted fort the
project fort this reporting period (e. g., report to sets, links toon-line photographs, etc.)
Provide project Grant Budget ate, comparing the rat Project Budget t actual
costs to ate.
Grant Grant
Grant Budget Total Grant Expenditures Expenditures Grant Project
Category Project Prior tothis this Reporting Funding
Budget Reporting Period Balance
Period
1. Salaries
2. Fringe Benefits
3. Travel (if authorized)
. Supplies/Other
Expenses
. Equipment
, Contractual Services
7. Indirect Costs
i authorized
. Total of all Grant
Budget Categories
Grant Agreement No. R. 0 7, Page 2 of 5 Item # 13
Attachment number 1
Page 29 of 51
ATTACHMENT C
MONTHLY PROGRESS REPORT
Provide project Match et update, comparing the Match Project Budget to actual
costs t date.
Match Match
Match et Total Expenditures Expenditures Match Project
Category Match Prior t this this Reporting Funding
Project Reporting Period Balance
BHftet Period
1. Salaries
. Fringe Benefits
. Travel (if authorized)
. Supplies/ ter
Expenses
5. Equipment
, Contractual Services
7. Indirect Costs
authorized
al of all match
t
et Cate ories
H. REPORTING
Activities:
Number of New
Alternative Fueling
Stations
TranMourla?dnn
Number of
Direct Jobs
Created
Number of
Indirect Jobs
Created
Actual Worker
Head Count
Grant Agreement No. ARS007, Page 3 of 5 Item # 13
Attachment number 1
Page 30 of 51
ATTACHMENT C
MONTHLY PROGRESS REPORT
Tons Carbon
Emission
eduction (C02
Tons of Sulfur
Dioxide
Emission
eduction (C02
Tons of Nitrogen
Oxide Emission
eduction (C02
Tons of Carbon
Monoxide
Emission
Reduction (2
Ecpuivalent)
1m
SUBCONTRACTOR T
The Grantee a subcontract word under this rant Agreement without the prior approval of the
rant Manager, upon the condition that each Monthly Progress port must contain a current list of
subcontractors, as required in Section 18.A of the Grant Agreement.
if r°nrrte does not have sta ?'orttr'°?crtor°e, r'tetrse state . Wone'
* ...m ___ below
N11mv ?.rf Corr(°pp Total Arnoluutt
3M1f}Co110-;RCt1'p E'
I)e.w riptiotb o! "% oT I
Grant Agreement No, ARS007, Page 4 of 5 Item # 13
Attachment number 1
Page 31 of 51
ATTACHMENT C
MONTHLY PROGRESS REPORT
J. MINORITY[WOMAN/SERVICE-DISABLED VETERAN-OWNED BUSINESS LIST
The Grantee is encouraged to uses all businesses, including minority, woman service-disabled
veteran-owned businesses as subcontractors under this Grant Agreement. As required i Section
1 . o t ant Agreement, the Grantee is required to report information concerning their use
such businesses in each Monthly Progress Report.
If r ntee does not have any .s bconirracts with mi orityfiiro anlservice-disabled veteran- owned businesses, please
state 'tine' elow
Fypi? of
Paid Tea L$usklvss Dusurl[MI?roi of d"?9t?iFwri?:.,
dill-'in rrh?s t ,witV.rr', F.?..ite ? 6 ??l?Faam,
iNnr t, of 'I',e'?rrFrIinp. 'ltq)ut-Ong prt73 1&d a9)'?iu-tiei4
L.,i'6+1
This report is submitted i accordance with the reporting requirements o Grant Agreement No.
A 7 and accurately reflects t activities and costs associated with the subject project.
Signature o Grantee's Representative
ate
rani Agreement No. S007, Page 5 of 5 Item # 13
Attachment number 1
Page 32 of 51
ATTACHMENT
SPECIAL AUDIT REQUIREMENTS
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. S007
STATE O FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT F ENERGY AWARDS
The administration of resources awarded by the Florida Energy and Climate Commission (hereinafter referred to as the
"Commission'") to the recipient (hereinafter referred to as the "grantee" or "recipient"), may be subject t audits and/or
monitoring by the Commission, as described in this attachment.
MONITORING
AUDITS
PART I. FEDERALLY FUNDED
This part is applicable if the recipient is State or local government or a non-profit organization as defined in OMB Circular
-133, as revised.
I . In the event that the recipient expends $500,000 or more ' Federal awards in its fiscal year, the recipient must have a
single or program-specific audit conducted ° accordance with the provisions of C Circular A-133, as revised. In
determining the Federal awards expended i its fiscal year, the recipient shall consider all sources of Federal awards.
The determination o amounts of Federal awards expended should be in accordance t the guidelines established by
O Circular A-133, as revised. audit o the recipient conducted by the Auditor General in accordance with the
provisions of OMB Circular A-133, as revised, will meet the requirements o is part.
. In connection with the audit requirements addressed i fart I, paragraph 1 ° the recipient shall fulfill the requirements
relative to auditee responsibilities as provided in Subpart C of O Circular A.-133, as revised.
3. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted ° accordance with
the provisions of O Circular A-133, as revised, is not required. In the event at the recipient expends less an
$5009000 in Federal awards in its fiscal year and elects to have an audit conducted i accordance with the provisions
of OMB Circular A-133, as revised, the cost of the audit must be paid from non-Feder resources (i.e., the cost of
such audit must be paid from recipient resources obtained from other than Federal entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CF A) via the inte et
at ://12.46.245.173/ef° e da.ht .
Grant Agreement No. ARS007, Page I of
Item # 13
Attachment number 1
Page 33 of 51
ATTACHMENT D
SPECIAL AUDIT REQUIREMENTS
PART 11: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(), Florida Statutes.
2. In connection with the audit requirements addressed i graph 1, the recipient shall ensure at the audit complies
with the requirements of Section 215.97, Florida Statutes. This includes submission of a financial reporting package as
defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit
and for-profit organizations), Rules of the Auditor General.
If the recipient expends less than $500,000 i state financial assistance in its fiscal year, au °t conducted in
accordance with the provisions of Section 215.97, Florida Statutes, is not required. I the event that the recipient
expends less than $500,000 in state financial assistance in its fiscal year, and elects to have an audit conducted i
accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non-
state entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other
than State entities).
5. For information regarding the Florida Catalog of State Financial Assistance (SA), a recipient should access the
Florida Single Audit Act website located at t s://a s.fl fs.co f a for assistance. In addition to the above
websites, the following websites may be accessed for information: The Florid Legislature's ebsite at
://www .states elco elfin ex.c , the State of Florida's website at http://www.mvflorida.com/1 the
htt
Department of Financial Services' ebsite at httD://www.fldfs.com/ and the Auditor General's ebsite at
htto://www.state.fl.us/audgen.
PART III: REPORT SUBMISSION
Copies of reporting packages for audits conducted i accordance with O Circular A-133, as revised, and required
by Part I of s Attachment shall be submitted, when required by Section.320 (d), OMB Circular A-133, as revised,
by or on behalf of the recipient dire ctl to each of the following:
A. The Florida Energy and Climate Commission at the following address:
Audit Director or Grant Manager
Florida Energy and Climate Commission
Executive Office of the Governor
600 Sou Calhoun Street, Suite 251
Tallahassee, L 32399-0001
Grant Agreement No. AS007, Page 2 of
Item # 13
Attachment number 1
Page 34 of 51
ATTACHMENT D
SPECIAL AUDIT REQUIREMENTS
The Federal Audit Clearinghouse designated i O Circular -133, as revised (the number of copies
required by Sections .320 ()(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal
Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, 47132
C. Other Federal agencies and pass-through entities i accordance with Sections .320 (e) and (f), OMB Circular
A-133, as revised.
Pursuant to Section .320(f), O Circular A-133, as revised, the recipient shall submit a copy o the reporting
package described i Section .20(c), O Circular A-133, as revised, and any management letters issued by the
auditor, to the Commission at the following address:
Audit Director or Grant Manager
Florida Energy and Climate Commission
Executive Office of the Governor
600 South Calhoun Street, Suite 251
Tallahassee, F 32399-0001
Copies of financial reporting packages required by PART 11 of this Attachment shall be submitted by or o behalf of
the recipient irectl to each of the following:
A. The .Florida Energy and Climate Commission at the following address:
Audit Director or Grant Manager
Florida Energy and Climate Commission
Executive Office of the Governor
600 Sou Calhoun Street, Suite 251
Tallahassee, FL 32399-0001
The Auditor General's Office at the following address:
State of Florida Auditor General
00 401, Claude Pepper Building
11 t West Madison Street
Tallahassee, Florida 32399-1450
RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of is Agreement for a period of five
years from the date the audit report is issued and shall allow access to c records upon request by the Commission or its
designee, Chief Financial Officer or Auditor General. The recipient shall ensure at audit working papers are made available
to the Commission or its designee, Chief Financial Officer or Auditor General upon request for a period of three years from the
date the audit report is issued, less extended i writing by the Commission.
Grant Agreement No. A 5007, Page 3 of4
Item # 13
Attachment number 1
Page 35 of 51
I
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Item # 13
Attachment number 1
Page 36 of 51
ATTACHMENT E
FEDERAL REGULATIONS
Formal regulations concerning administrative procedures for USDOE grants appear in Title 10 of the
Code of Federal Regulations. Grant program administrative regulations appear in Part 600. Other
USDOE regulations also impact grant programs. The following list contains regulations and Office of
Management and Budget Circulars which may apply to the work performed under this Agreement.
2 CFR, 176 Award Terms for Assistance Agreements that include funds under the American
ecove and Reinvestment Act of 2009, Public Law 111-5
2 CFR 901 Non procurement. Debarment and Suspension
10 CF 600 Financial Assistance Rules
10 C 601 New Restrictions on Lobb
10 CFR 607 Government wide requirements for drug-free work place (financial assistance)
10 CFR 1039 Uniform relocation assistance and real property acquisition for federal and federally
assisted programs
10 C 1040 Nondiscrimination in Federall silted Programs or Activities
10 CFR 1041 Enforcement of Nondiscrimination o the basis of handicap in programs or
activities conducted b USOE
10 CFR 1042 Nondiscrimination on the basis of sex in education programs or activities receiving
federal financial assistance
Grant Agreement No. 5007, Paget of 1 Item # 13
Attachment number 1
Page 37 of 51
ATTACHMENT FUNDING FEDERAL GRANTEE, S
PROVISIONS
FLORIDA ENERGY CLIMATE COMMISSION
GRANT AGREEMENT O. A 5007
STATE F FLORIDA
GRANT ASSISTANCE
PURSUANT AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT F ENERGY AWARDS
Attachment number 1
Page 38 of 51
ATTACHMENT FEDERAL FUNDING GRANTEE, SUBGRANTEE AND CONTRACTOR
PROVISIONS
ARPLAUStimulus Grant Agreement No. 5007
Attachment , 12-1-09
Page 2 of
Item # 13
Attachment number 1
Page 39 of 51
ATTACHMENT F
FEDERAL FUNDING GRANTEE, SU TE A CONTRACTOR
PROVISIONS
federally assisted programs. These requirements apply to all interests in real property acquired for
project purposes regardless of Federal participation in purchases.
A Stimulus Grant Agreement No. 5007
Attachment F, 12-14-09
Page 3 of 4
Item # 13
Attachment number 1
Page 40 of 51
ATTACHMENT FEDERAL FUNDING GRANTEE, SUBGRANTEE AND CONTRACTOR
PROVISIONS
4. Preservation of open and competition and government neutrality towards contractors' labor
relations o federally funded construction projects
ARRA/Stimulus Grant Agreement No. S007
Attachment F, 12-14-09
Page 4 of 4
Item # 13
Attachment number 1
Page 41 of 51
DEBARMENTS, ATTACHMENT G
CERTIFICATION REGARDING SUSPENSION, INELIGIBILITY VOLUNTARY EXCLUSION-LOWER TIER FEDERALLY FUNDED TRANSACTIONS
FLORIDA CLIMATE ENERGY AND COMMISSION
GRANT AGREEMENT NO. Ai l
STATE GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY REINVESTMENT T
UNITED STATES DEPARTMENT OF ENERGY AWARDS
1. The undersigned hereby certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.
2, The undersigned also certifies that it and its principals:
(a) Have not within a three-year period preceding this certification been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public transaction„ violation of Federal or
State anti-trust statutes or commission of embe7.7lement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
(b) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph 2.(a) of this Certification; and
(c) Have not within a three-year period preceding this certification had one or more public transactions (Federal, State or
local) terminated for cause or default.
3. ere the undersigned is unable to certify to any of the statements in this certification, an explanation shall be attached to this
certification.
Dated this day of 2Q
By
?4__.... •a....s?ient
"Cyped Name?Tide
s l'ic Q
Grant Agreement No. S Q7, Page 1 of Item # 13
Attachment number 1
Page 42 of 51
ATTACHMENT G
CERTIFICATION REGARDING DEBARMENTS, SUSPENSION, INELIGIBILITY AND
VOLUNTARY gg
EXCLUSION-LOWER INSTRUCTIONS FOR CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, TRANSACTIONS
Attachment number 1
Page 43 of 51
ATTACHMENT H
Intellectual Property Provisions (N -1403)
Nonresearch n Development
CLIMATE FLORIDA ENERGY AND COMMISSION
GRANT AGREEMENT NO, 7
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT REINVESTMENT AMERICAN RECOVERY AND A
UNITED STATES DEPARTMENT ENERGY AWARDS
Nonprofit organizations are subject to the intellectual property requirements at 10 CFR 600.136(a), (c) and
(). All other organizations are subject to the intellectual property requirements at 1 C 60.13(x) and
(c)-
600.136 Intangible property.
(a) Recipients may copyright any work that is subject to copyright and was developed, or for
which ownership wasp chased, under award. USDOE reserves a royalty-free, nonexclusive and
irrevocable right to reproduce, publish or otherwise use the work for Federal purposes, and to authorize
others to do so.
(c) USDOE has the right to:
award; and
Federal purposes.
(1) Obtain, reproduce, publish or otherwise use the data first produced der an
(2) Authorize others to receive, reproduce, publish, or otherwise use such data for
Grant Agreement No. ARS007, Page 1 o 1 Item # 13
Attachment number 1
Page 44 of 51
ATTACHMENT I
DISCLOSURE LOBBYING ACTIVITIES
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS007
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
Approved by Os
0348-0646
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure.)
2. Status of Federal Action:
a. bid/offer/application
b. initial award
c, post-award
3. Report Type:
a. initial filing
b. material change
For Material Change Only:
year quarter
date of last report
4. Name and Address of Reporting Entity:
prime Subawardee
Tier ........ .............. if known,
Congressional District, ifknown:
6. Federal
8. Federal Action Number, if known:
10. a. Name and Address of Lobbying Entity
(if individual. last name, first name. MI):
5. If Reporting Entity in No. 4 is Subawardee, Enter Name
and Address of Prime:
Congressional District, if known:
7. Federal Program Name/Description:
CFDA Number, ifopplieable:
4. Award Amount, iftnoti7n:
S
b. Individuals Performing Services (including address if
di&rent from No. 10a)
(last name, first name, Itf1):
Signature:
Print Name:
Title:
Telephone No.: Date:
Authorized for Local Reproduction
Standard Fonn - LLL (Rev 7 - 97)
Grant Agreement No. 5007, Page 1 of 2 Item # 13
Attachment number 1
Page 45 of 51
ATTACHMENT I
DISCLOSURE OF LOBBYING ACTIVITIES
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at
the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31
U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any
lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a
covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer
to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to
influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a followup report caused by a material
change to the information previously reported, enter the year and quarter in which the change occurred.
Enter the date of the last previously submitted report by the reporting entity for this covered Federal
action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional
District, if known. Check the appropriate classification of the reporting entity that designates if it is or
expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first
subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts,
subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee", then enter the full name, address,
city, state and zip code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one
organizational level below agency name, if known. For example, Department of Transportation, United
States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter
the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements,
loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in
item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement
number; the contract, grant, or loan award number; the application/proposal control number assigned
by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency,
enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting
entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different
from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).
11. The certifying official shall sign and date the form, print his/her name, title and telephone number.
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it
displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public
reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the office of Mona ement and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.
Grant Agreement No. ARS007, Page 2 of 2 Item # 13
Attachment number 1
Page 46 of 51
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Item # 13
Attachment number 1
Page 47 of 51
ATTACHMENT
REPORT
ANNUAL FLORIDA ENERGY ATE COMMISSION
GRANT AGREEMENT NO. S 7
STATE FLORIDA
ASSISTANCE
GRANT PURSUANT AMERICAN RECOVERY AND REINVESTMENT C
UNITED STATES DEPARTMENT ENERGY AWARD
A. Provide summary o project accomplishments ate, (Include comparison actual
accomplishments tot the objectives established or the period. If goals were of et,
provide reasons why.)
Provide ate on the number o jobs created or retie quantify the reduction of
sree se sasses and the enerv save in kWh or .
Provide ate the estimated time for completion of the project and a
explanation fora anticipated delays.
Grant Agreement No. AS007, Page i of 5 Item # 13
Attachment number 1
Page 48 of 51
ATTACHMENT K
ANNUAL REPORT
Provide additional any pertinent including, when appropriate, analysis explanation o cost very or high unit costs.
Identify below, attach and s, a relevant o products being submitted for the
project for this reporting period (e. g., report to sets, links t on-line photographs, etc.)
Provide project Grant a update, comparing the rat Project et to actual
costs t date.
Grant Grant
Grant e Grant Expenditures Expenditures Grant Project
Category Project Prior to this this Reporting Funding
Budget Reporting Period Balance
Period
. Salaries
2. Fringe Benefits
. Travel (if authorized)
4. Supplies/Other
Expenses
5. Equipment
Contractual Services
7.Indirect Costs
if authorize
Total of all rant
et Cate ories
Grant Agreement No. ARS007, Page 2 cats Item # 13
Attachment number 1
Page 49 of 51
ATTACHMENT K
ANNUAL REPORT
Provide a project Match et update, comparing the Match Project Budget to actual
costs t ate.
Match Match
Match et Total Expenditures Expenditures Match Project
Category Match Prior to this this Reporting Funding
Project Reporting Period Balance
Budget Period
. Salaries
. Fringe Benefits
3. Travel (if authorized)
. Supplies) ter
E erases
. Equipment
, Contractual Services
7. Indirect Costs
if authorized
. Total of all match
Budget Categories
REPORTING
ffiriiiisinorl'a i1CJrt
Number of New
Alternative Fueling
Stations
Grant Agreement No, AtES007, Page 3 ot5 Item # 13
Attachment number 1
Page 50 of 51
ATTACHMENT
ANNUAL
Reduction in Fuel
Coil Consumption
Reduction in
Gasoline and Tons Carbon
Diesel Emission
Consumption eduction (C02
To o Sulfur
Dioxide
Emission
Reduction (C02
To o Nitrogen
Oxide Emission
eduction (
To of Carbon
Monoxide
Emission
eduction (C02
Equivalent)
1. SUBCONTRACTOR LIST
The Grantee a subcontract or under this rant Agreement without the prior approval oft the
Grant Manager, o the condition that each Annual Report must contain a current list of
subcontractors, as required i Section 1 of the rant Agreement.
Grant. Agreement No, ARS007, Page 4 of 5 Item # 13
rse state one' below
yes€ir [7C t.:`?mr? ?rEi 't'M31 A,mmint IlescrsP'tion. F}t 1 'aYr'1'
41 ubt (1111Ya?Ltil?r`1a5@7?LtBf9[ra?Lt ? Perfols1ak?d
,
Attachment number 1
Page 51 of 51
ATTACHMENT K
ANNUAL REPORT
J. MINORITY[WOMAN/SERVICE-DISABLED VETERAN-OWNED BUSINESS LIST
The ranee is encourage to uses all businesses, including minority, woman and service-disabled
veteran-owned businesses as subcontractors under is Grant Agreement. As required in Section
18.C o the Grant Agreement, the Grantee is require to report information concerning their use of
such businesses 1 each Annual Report.
*If grantee does not have arty subcontracts with rni ority!ivornan/service-disabled i,eteran-owned businesses, please state
` ore' elo
?'? ?4?irotFr?! ,.
11niri CAF 1t,inr M Dv crypiifjn of
of n,
!3n?t rif f: ??r?rta g crFerorAln pro idit9 Ex 9 ??r ecK tl?ti??is?W
?A?t_ilnl ?5 Address
This report is submitted in accordance with the reporting requirements of (want Agreement No.
A 7 and accurately reflects the activities and costs associated with the subject project.
Signature o Grantee's Representative
ate
Grant Agreement No. AR 007, Page oF5 Item # 13
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Award a contract to Wise Gas, Inc. in the amount of $1,645,763 to construct a compressed natural gas refueling station; approve
the transfer of funds in the amount of $1,450,000 from project 315-96386 to 315-96387; approve the associated transfer of land
from the Airpark enterprise fund to the Gas System enterprise fund for the estimated current market value of $104,548.80; and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
Clearwater Gas System (CGS) has partnered with the General Services/Solid Waste department to transition a portion of the City
fleet from gasoline/diesel to compressed natural gas (CNG). In order to accomplish this, the City must first construct a CNG
fueling station that has adequate capacity to refuel our vehicles in the same timeframe as gasoline/diesel fueling. The first classes
of vehicles proposed to utilize CNG are the Solid Waste refuse trucks. Initially 2-3 refuse trucks will be converted to CNG, then
all new replacement trucks will be purchased as dedicated CNG vehicles. Each refuse truck will save approximately $12,000 per
year, based on an average diesel price of $3 per gallon and natural gas at $1.36 per therm ($1.88 per diesel gallon equivalent); a
savings of over $1 per diesel gallon. The payback on each truck is approximately four (4) years on converted engines and less than
one year on new dedicated CNG trucks. Additional utility vehicles will be considered by General Services for
conversion/purchase, based on payback.
The CNG fueling station will be located on Hercules Avenue, next to our existing natural gas gate station and in front of the
Clearwater Airpark facility. The CNG station will have two islands with two dispensers per island. Each dispenser will come with
two refueling hoses; therefore, a total of eight vehicles can refuel at the same time.
Wise Gas, Inc. was selected to construct the station based on their Request for Proposal (RFP 27-10) submittal.
Estimated costs are:
CNG equipment: $933,111
Construction: $563,037
Subtotal: $1,496,148
10% contingency: $149,615
Total Wise Gas: $1,645,763
Cardno TBE: $99,900 (environmental/site design)
Clearwater Airpark: $104,549 (land transfer)
Total $1,850,212
CGS has been awarded a State 50% matching grant fund, up to $450,000, for the purchase of CNG equipment. The State will
issue these funds to the City after the equipment is purchased. The first quarter budget amendments will recognize this grant
funding in project 315-96387.
CGS estimates the payback of the station at seven years, which is based on the eventual fueling of 45 refuse trucks and 30 utility
trucks/sedans. Payback will be enhanced if additional fleets outside the City of Clearwater decide to convert and start using our
station, which is anticipated.
Project code 315-96387 currently is funded at $200,000. After the first quarter transfer of $1.45 million from project code 315-
96386 and after the grant reimbursement of up to $450,000, there will be approximately $250,000 remaining in th8jro?ct for a
security system, signage and other contingency items outside the agreement with Wise Gas as well as for future er emo
conversions/purchases of Gas System vehicles to operate on natural gas fuel. Project code 315-96386 will have J8K#n,Jt4ly
$728,000 remaining, which is sufficient funding for the remaining marketing programs.
Type: Capital expenditure
Current Year Budget?: Yes Budget Adjustment: No
Budget Adjustment Comments:
Transfer $1,450,000 from project code 315-96386 to 315-96387
Current Year Cost: 1,900,000 Annual Operating Cost: 1,900,000
Not to Exceed: 1,900,000 Total Cost: 1,900,000
For Fiscal Year: 10/1/2010 to 9/30/2011
Appropriation Code
315-96387
Amount Appropriation Comment
1,900,000
Bid Required?: Yes Bid Number:
Other Bid / Contract: RFP 27-10 Bid Exceptions: None
Review 1) Office of Management and Budget 2) Legal 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Approval: Manager 7) City Manager 8) Clerk
Cover Memo
Item # 14
Attachment number 1
Page 1 of 6
BOND NUMBER:
CONTRACT BOND
STATE OF FLORIDA
COUNTY OF PINELLAS
KNOW ALL MEN BY THESE PRESENTS: That we WISE GAS, INC. Contractor and
TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA (Surety) whose home
address is ONE TOWER SQUARE, HARTFORD, CONNECTICUT 06183-9079
HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater,
Florida (hereinafter called the "Owner") in the penal sum of. ONE MILLION SIX HUNDRED
FOURTY-FIVE THOUSAND SEVEN HUNDRED SIXTY-THREE DOLLARS AND NO
CENTS ($1,645,763.00) for the payment of which we bind ourselves, our heirs, executors,
administrators, successors, and assigns for the faithful performance of a certain written contract,
dated the , day of 20 entered into between the Contractor
and the City of Clearwater for:
DESIGN & CONSTRUCTION OF A COMPRESSED NATURAL GAS
FILLING STATION (RFP 27-10)
a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully
copied herein.
NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the
Contractor shall in all respects comply with the terms and conditions of said contract, including the
one-year guarantee of material and labor, and his obligations thereunder, including the contract
documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of
Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the
Plans and Specifications therein referred to and made a part thereof, and such alterations as may be
made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless
the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or
skill, negligence or default, including patent infringements on the part of the said Contractor agents
or employees, in the execution or performance of said contract, including errors in the plans
furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make
payments to all persons supplying him, them or it, labor, material, and supplies used directly or
indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of
the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and
Surety jointly and severally agree to pay to the Owner any difference between the sum to which the
said Contractor would be entitled on the completion of the Contract, and that which the Owner may
be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or
indirect, or consequential, which said Owner may sustain on account of such work, or on account of
the failure of the said Contractor to properly and in all things, keep and execute all the provisions of
said contract.
Page I Item # 14
Attachment number 1
Page 2 of 6
CONTRACT BOND
(2)
And the said Contractor and Surety hereby further bind themselves, their successors, executors,
administrators, and assigns, jointly and severally, that they will amply and fully protect the said
Owner against, and will pay any and all amounts, damages, costs and judgments which may be
recovered against or which the Owner may be called upon to pay to any person or corporation by
reason of any damages arising from the performance of said work, or of the repair or maintenance
thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or
servants or the improper performance of the said work by the Contractor or his agents or servants, or
the infringements of any patent rights by reason of the use of any material furnished or work done; as
aforesaid, or otherwise.
And the said Contractor and Surety hereby further bind themselves, their successors, heirs,
executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the
Owner may be compelled to pay because of any lien for labor material furnished for the work,
embraced by said Contract.
And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the contract or to the work to be performed thereunder or
the specifications accompanying the same shall in any way affect its obligations on this bond, and it
does hereby waive notice of any such change, extension of time, alteration or addition to the terms of
the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this
day of 20
WISE GAS, INC.
CONTRACTOR
By:
ATTEST:
WITNESS:
COUNTERSIGNED:
SURETY
ATTORNEY-IN-FACT
By:
Page 2 Item # 14
Attachment number 1
Page 3 of 6
CONTRACT
This CONTRACT made and entered into this day of , 20 by and between the
City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and WISE
GAS INC. of the City of WESTON, County of BROWARD and State of FLORIDA hereinafter
designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements
on the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perform all labor, furnish all materials, tools and equipment for the
following:
DESIGN & CONSTRUCTION OF A COMPRESSED NATURAL GAS FILLING STATION
(RFP 27-10) FOR THE SUM OF: ONE MILLION SIX HUNDRED FOURTY-FIVE
THOUSAND SEVEN HUNDRED SIXTY-THREE DOLLARS AND NO CENTS
($1,645,763.00)
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any
advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto
attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the
Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf
and shall have the right to proceed to complete such work as Contractor is obligated to perform in
accordance with the provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE
BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES
ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF
THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES
TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR
DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY
CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE
CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS
OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED
CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES.
Page 3 Item # 14
Attachment number 1
Page 4 of 6
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees
or applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated
herein, it is then further agreed that the City may deduct from such sums or compensation as may be
due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the
Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per
day shall only and solely represent damages which the City has sustained by reason of the failure of
the Contractor to complete the work within the time stipulated, it being further agreed that this sum is
not to be construed as a penalty but is only to be construed as liquidated damages for failure of the
Contractor to complete and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the surety bond which is attached hereto for the faithful performance of the terms and
conditions as contained herein by the Contractor, that the City shall at any time deem the surety or
sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to
be adequate in amount to cover the performance of the work the Contractor shall, at his or its own
expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional
bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the
City. If such an event occurs, no further payment shall be made to the Contractor under the terms and
provisions of this contract until such new or additional security bond guaranteeing the faithful
performance of the work under the terms hereof shall be completed and furnished to the City in a form
satisfactory to it.
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Attachment number 1
Page 5 of 6
CONTRACT
(3)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By:
William B. Horne, H
City Manager Attest:
Countersigned
Seal)
Rosemarie Call
City Clerk
By: Approved as to form
Frank Hibbard,
Mayor-Councilmember
Camilo Soto
Assistant City Attorney
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
(Contractor)
By: (SEAL)
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation).
Page 5 Item # 14
Attachment number 1
Page 6 of 6
CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT
(CORPORATION FORM)
STATE OF
COUNTY OF
On this day personally appeared before me, the undersigned authority, duly authorized to
administer oaths and take acknowledgments, who after being duly sworn,
deposes and says:
That he is the (TITLE) of WISE GAS, INC. a
Florida Corporation, with its principal place of business located at 1473 SUNSET WAY, WESTON,
FLORIDA (herein, the "Contractor").
That the Contractor was the general contractor under a contract executed on the day of
20, with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as
Owner, and that the Contractor was to perform the construction of
DESIGN & CONSTRUCTION OF A COMPRESSED NATURAL GAS
FILLING STATION (RFP 27-10)
That said work has now been completed and the Contractor has paid and discharged all sub-contractors,
laborers and material men in connection with said work and there are no liens outstanding of any nature
nor any debts or obligations that might become a lien or encumbrance in connection with said work
against the described property.
That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes,
and upon consideration of the payment of (Final Full Amount of Contract) in
full satisfaction and discharge of said contract.
That the Owner is hereby released from any claim which might arise out of said Contract.
The word "liens" as used in this affidavit shall mean any and all arising under the operation of
the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes.
Sworn and subscribed to before me
WISE GAS, INC.
AFFIANT
This day of , 20
NOTARY PUBLIC
My Commission Expires:
BY:
PRESIDENT
Page 6 Item # 14
Attachment number 2
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SECTION III
GENERAL CONDITIONS
Table of Contents:
SECTION III .................................................................................................................................. i
GENERAL CONDITIONS ....................................................................................................... .. i
Table of Contents: .......................................................................................................................... i
1 DEFINITIONS .................................................................................................................. 1
2 PRELIMINARY MATTERS ........................................................................................... 5
2.1 DELIVERY OF BONDS AND CERTIFICATES OF INSURANCE ........................... . 5
2.2 COPIES OF DOCUMENTS ........................................................................................... . 5
2.3 COMMENCEMENT OF CONTRACT TIME/NOTICE TO PROCEED; STARTING
THE PROJECT ............................................................................................................... . 5
2.4 BEFORE STARTING CONSTRUCTION .................................................................... . 5
2.5 PRECONSTRUCTION CONFERENCE ....................................................................... . 6
2.6 PROGRESS MEETINGS ............................................................................................... . 6
3 CONTRACT DOCUMENTS, INTENT ......................................................................... 7
3.1 INTENT .......................................................................................................................... . 7
3.2 REPORTING AND RESOLVING DISCREPANCIES ................................................. . 7
4 AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS;
REFERENCE POINTS .................................................................................................... 8
4.1 AVAILABILITY OF LANDS ........................................................................................ . 8
4.2 INVESTIGATIONS AND REPORTS ........................................................................... . 8
4.3 PHYSICAL CONDITIONS, UNDERGROUND FACILITIES .................................... . 8
4.4 REFERENCE POINTS ................................................................................................... . 9
5 BONDS AND INSURANCE ............................................................................................ 9
5.1 PERFORMANCE AND PAYMENT BOND/CONTRACT BOND .............................. . 9
5.2 INSURANCE .................................................................................................................. . 9
5. 2.1 WORKER'S COMPENSATION INSURANCE ......................................................... 10
5. 2.2 PUBLIC LIABILITY AND PROPERTY DAMAGE C(AVERAGE ............................ 10
5. 2.3 COMPREHENSIVE A UTOMOBILE LIABILITY .................................................... 11
5. 2.4 INLAND MARINE BUILDERS RISK ...................................................................... 12
5. 2.5 PROFESSIONAL LIABILITY/MALPRACTICE/ERRORS OR OMISSIONS
INSURANCE ............................................................................................................ 12
5.3 WAIVER OF RIGHTS .................................................................................................. 12
6 CONTRACTORS RESPONSIBILITIES ..................................................................... 13
6.1 SUPERVISION AND SUPERINTENDENCE ............................................................. 13
6.2 LABOR, MATERIALS AND EQUIPMENT ............................................................... 14
6.3 SUBSTITUTES AND "OR EQUAL" ITEMS .............................................................. 14
6.4 RESPONSIBILITY FOR SUBCONTRACTORS, SUPPLIERS AND OTHERS........ 15
6.5 USE OF PREMISES ...................................................................................................... 15
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65.1 STAGING AREAS .................................................................................................... 16
6. 5.2 RESTORATION TIME LIMITS ................................................................................ 16
6.6 LICENSE AND PATENT FEES, ROYALTIES AND TAXES ................................... 16
6.7 LAWS AND REGULATIONS ...................................................................................... 17
6.8 PERMITS ....................................................................................................................... 17
6.9 SAFETY AND PROTECTION ..................................................................................... 17
6.10 EMERGENCIES ............................................................................................................ 18
6.11 DRAWINGS .................................................................................................................. 19
6 11.1 SHOP DRAWINGS, SAMPLES, RFIs, and SUBMITTAL REVIEW ........................ 19
6 11.2 AS-BUILT DRAWINGS ............................................................................................ 20
6 11.3 CAD STANDARDS ................................................................................................... 22
6 11.4 DELIVERABLES :.................................................................................................... 23
6.12 CONTRACTOR'S GENERAL WARRANTY AND GUARANTEE ........................... 24
6.13 CONTINUING THE WORK ........................................................................................ 24
6.14 INDEMNIFICATION .................................................................................................... 24
7 OTHER WORK .............................................................................................................. 25
7.1 RELATED WORK AT SITE ........................................................................................ 25
7.2 COORDINATION ......................................................................................................... 25
8 OWNERS RESPONSIBILITY ...................................................................................... 25
9 OWNER REPRESENTATIVE'S STATUS DURING CONSTRUCTION .............. 26
9.1 OWNERS REPRESENTATIVE ................................................................................... 26
9.2 CLARIFICATIONS AND INTERPRETATIONS ........................................................ 26
9.3 REJECTING OF DEFECTIVE WORK ........................................................................ 26
9.4 SHOP DRAWINGS, CHANGE ORDERS, AND PAYMENTS .................................. 27
9.5 DECISIONS ON DISPUTES ........................................................................................ 27
9.6 LIMITATIONS ON OWNER REPRESENTATIVE'S RESPONSIBILITIES ............. 28
10 CHANGES IN THE WORK .......................................................................................... 28
11 CHANGES IN THE CONTRACT PRICE ................................................................... 29
11.1 CHANGES IN THE CONTRACT PRICE .................................................................... 29
11.2 ALLOWANCES AND FINAL CONTRACT PRICE ADJUSTMENT ....................... 30
11.3 PERCENTAGE WORK ................................................................................................ 31
12 CHANGES IN THE CONTRACT TIME .................................................................... 31
13 TESTS AND INSPECTIONS, CORRECTION, REMOVAL OR ACCEPTANCE
OF DEFECTIVE WORK ............................................................................................... 32
13.1 TESTS AND INSPECTION .......................................................................................... 32
13.2 UNCOVERING THE WORK ....................................................................................... 32
13.3 OWNER'S REPRESENTATIVE MAY STOP THE WORK ....................................... 33
13.4 CORRECTION OR REMOVAL OF DEFECTIVE WORK ........................................ 33
13.5 WARRANTY/CORRECTION PERIOD ...................................................................... 33
13.6 ACCEPTANCE OF DEFECTIVE WORK ................................................................... 34
13.7 OWNER MAY CORRECT DEFECTIVE WORK ....................................................... 34
14 PAYMENTS TO CONTRACTOR AND COMPLETION ......................................... 35
14.1 APPLICATION FOR PROGRESS PAYMENT ........................................................... 35
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14.2 CONTRACTOR'S WARRANTY OF TITLE ............................................................... 36
14.3 REVIEW OF APPLICATIONS FOR PROGRESS PAYMENTS ................................ 36
14.4 PARTIAL UTILIZATION ............................................................................................ 37
14.5 FINAL INSPECTION ................................................................................................... 37
14.6 FINAL APPLICATION FOR PAYMENT ................................................................... 38
14.7 FINAL PAYMENT AND ACCEPTANCE ................................................................... 38
14.8 WAIVER OF CLAIMS ................................................................................................. 39
15 SUSPENSION OF WORK AND TERMINATION .................................................... 39
15.1 OWNER MAY SUSPEND THE WORK ...................................................................... 39
15.2 OWNER MAY TERMINATE ...................................................................................... 39
15.3 CONTRACTOR MAY STOP WORK OR TERMINATE ........................................... 40
16 DISPUTE RESOLUTION .............................................................................................. 41
17 MISCELLANEOUS ....................................................................................................... 41
17.1 SUBMITTAL AND DOCUMENT FORMS ................................................................. 41
17.2 GIVING NOTICE .......................................................................................................... 41
17.3 NOTICE OF CLAIM ..................................................................................................... 41
17.4 PROFESSIONAL FEES AND COURT COSTS INCLUDED ..................................... 41
17.5 ASSIGNMENT OF CONTRACT ................................................................................. 42
17.6 RENEWAL OPTION .................................................................................................... 42
18 ORDER AND LOCATION OF THE WORK .............................................................. 42
19 MATERIAL USED ......................................................................................................... 42
20 CONFLICT BETWEEN PLANS AND SPECIFICATIONS ..................................... 42
21 OWNER DIRECT PURCHASE (ODP) OPTION ....................................................... 42
22 RESIDENT NOTIFICATION OF START OF CONSTRUCTION .......................... 43
22.1 GENERAL ..................................................................................................................... 43
22.2 EXAMPLE ..................................................................................................................... 43
23 PROJECT INFORMATION SIGNS ............................................................................ 44
23.1 SCOPE AND PURPOSE ............................................................................................... 44
23.2 TYPE OF PROJECT SIGN, FIXED OR PORTABLE ................................................. 44
23.3 FIXED SIGN ................................................................................................................. 44
23.4 PORTABLE SIGNS ...................................................................................................... 44
23.5 SIGN COLORING ......................................................................................................... 45
23.6 SIGN PLACEMENT ..................................................................................................... 45
23.7 SIGN MAINTENANCE ................................................................................................ 45
23.8 TYPICAL PROJECT SIGN .......................................................................................... 45
24 AWARD OF CONTRACT, WORK SCHEDULE AND GUARANTEE .................. 46
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Section III - General Conditions
1 DEFINITIONS
Addenda
Written or graphic instruments issued prior to the opening of Bids which clarify, correct
or change the Bidding Requirements or the contract documents.
Agent
Architect, engineer or other outside agency, consultant or person acting on behalf of the
City.
Agreement
The written contract between Owner and Contractor covering the Work to be performed;
other Contract Documents are attached to the Agreement and made a part thereof as
provided therein.
Application for Payment
The form accepted by Engineer which is to be used by Contractor in requesting progress
or final payments and which is to be accompanied by such supporting documentation as
is required by the Contract Documents.
Approve
The word approve is defined to mean satisfactory review of the material, equipment or
methods for general compliance with the design concepts and with the information given
in the Contract Documents. It does not imply a responsibility on the part of the Engineer
to verify in every detail conformance with the Drawings and Specifications.
Bid
The offer or proposal of the bidder submitted on the prescribed form setting forth the
prices for the work to be performed.
Bidding Documents
The advertisement or invitation to Bid, instructions to bidders, the Bid form, and the
proposed Contact Documents (including all Addenda issued prior to receipt of Bids).
Bonds
Performance and payment bonds and other instruments of security.
Change Order
A written order to Contractor signed by Owner and Contractor authorizing an addition,
deletion or revision in the Work, or an adjustment in the Contract Price or the Contract
Time issued on or after the effective date of the Agreement.
City
The City of Clearwater, Pinellas County, Florida.
Construction Inspector
A person who is the authorized representative of the Construction Manager and inspects
City construction projects in order to insure the Contractor's work complies with the
intent of the Contract Documents.
Construction Manager
The person who is typically in responsible charge of City construction projects. The
Construction Manager assumes responsibility for the management of construction
contracts at the Preconstruction Conference. The Construction Manager chairs the
Preconstruction Conference and is the authority on any disputes or decisions regarding
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Section III - General Conditions
contract administration and performance. The Construction Manager typically acts as the
Owner's Representative during construction.
Contract Documents
The Agreement, Addenda (which pertain to the Contract Documents), Contractor's Bid
(including documentation accompanying the bid and any post-Bid documentation
submitted prior to the execution of the Agreement) when attached as an exhibit to the
Agreement, the Bonds, Instructions to Bidders, these General Conditions, any
Supplementary Conditions, the Specifications and the Drawings, any other exhibits
identified in the Agreement, together with all Modifications issued after the execution of
the Agreement.
Contract Price
The Contract price constitutes the total compensation (subject to authorized adjustments)
payable by Owner to Contractor for performing the Work.
Contract Time
The number of days or the date stated in the Agreement for the completion of the Work.
Contractor
The Person with whom the Owner has entered into the Agreement. For the purposes of
this contract, the person, firm or corporation with whom this contract or agreement has
been made by the City of Clearwater or its duly authorized representative.
Critical Path Method Construction Schedule CPM
A graphic format construction schedule that displays construction activities as they relate
to one another for the purpose of identifying the most efficient way to perform the work
in a timely manner. The critical path identifies which activity is critical to the execution
of the schedule.
Day
A calendar day of twenty-four (24) hours measured from midnight to the next midnight.
Defective
An adjective which when modifying the word Work refers to Work that is unsatisfactory,
faulty or deficient, or does not conform to the Contract Documents or does not meet the
requirements of any inspection, reference standard, test or approval referred to in the
Contract Documents, or has been damaged prior to Engineers recommendation of final
payment.
Drawings
The drawings, which will be identified in Technical Specifications or the Agreement,
which show the character and scope of the Work to be performed and which have been
prepared or approved by Engineer and are referred to in the contract documents. Shop
drawings are not Drawings as so defined.
Engineer
The duly appointed representative of the City Manager of the City of Clearwater. For the
purposes of this contract, the City Engineer of the City of Clearwater, Pinellas County,
Florida, or his authorized representative. For certain projects, the Engineer may serve as
the Owner's Representative during construction.
Engineer's Consultant
A Person having a contract with Engineer to furnish services as Engineer's independent
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Section III - General Conditions
professional associate or consultant with respect to the Project and who is identified as
such in the Supplementary Conditions.
ED. 0. T Specifications
The Standard Specifications for Road and Bridge Construction as issued by the Florida
Department of Transportation (latest English edition).
Furnish
The words "furnish", "furnish and install", "install", and "provide" or words of similar
meaning shall be interpreted, unless otherwise specifically stated, to mean "furnish and
install complete in place and ready for service".
Inspection
The term "inspection" and the act of inspecting means examination of construction to
ensure that it conforms to the design concept expressed in the Drawings and
Specifications. These terms shall not be construed to mean supervision, superintending or
overseeing.
Laws and Regulations
Any and all applicable laws, rules, regulations, ordinances, codes and orders of any kind
of governmental bodies, agencies, authorities and courts having jurisdiction.
Liens
Liens, charges, security interests or encumbrances upon real property or personal
property.
Milestone
A principal event specified in the contract Documents relating to an intermediate
completion date or time prior to the final completion date.
Notice to Proceed (NIP)
A written notice given by the Owner to the Contractor fixing the date on which the
Contract Time will commence to run and on which Contractor shall start to perform his
obligations under the Contract Documents.
Owner
The City of Clearwater, Florida. For the purposes of this contract, the person who is the
City's authorized representative from the City's Department with whom will be
responsible for the maintenance and operation of the Work once the Work is completed.
For certain projects, a designee of the Owner may serve as the Owner's Representative
during construction.
Owner's Representative
Designee of the Owner with authority to act on behalf of the Owner during construction.
Person
A natural person, or a corporation, partnership, firm, organization, or other artificial
entity.
Project
The total construction of which the Work to be provided under the Contract Documents
may be the whole or a part as indicated elsewhere in the Contract Documents.
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Partial Utilization
Use by Owner of a substantially completed part of the Work for the purpose for which is
intended (or a related purpose) prior to Final Completion of all the Work.
Representative of Contractor
The Contractor shall assign a responsible person or persons, one of whom shall be at the
construction site at all times that work is progressing. The names and positions of these
persons shall be submitted to the City Engineer at the time of the pre-construction
conference. This person or persons shall not be changed without written approval of City
Engineer.
Request for Information (RFI)
An official written request for clarification of the intent of the contract documents from
the Contractor to the Engineer.
Shop Drawing
All drawings, diagrams, illustrations, schedules and other data which are specifically
prepared by or for Contractor to illustrate some portion of the Work and all illustrations,
brochures, standard schedules, performance charts, instructions, diagrams and other
information prepared by a supplier and submitted by Contractor to illustrate material or
equipment for some portion of the Work.
Specifications
Those portions of the Contract Documents consisting of written technical descriptions of
materials, equipment, construction systems, standards and workmanship as applied to the
Work and certain administrative details applicable thereto.
Subcontractor
A person having a direct contract with Contractor or with any other Subcontractor for the
performance of a part of the Work at the site.
Substantial Completion
The Work (or a specified part thereof) which has progressed to the point where, in the
opinion of Engineer, as evidenced by Engineer's definitive certificate of Substantial
Completion, it is sufficiently complete, in accordance with the Contract documents, so
that the Work (or specified part) can be utilized for the purposes for which it is intended;
or if no such certificate is issued, when the Work is complete and ready for final payment
as evidenced by the Engineer's recommendation of final payment. The terms
"substantially complete" and "substantially completed" as applied to all or part of the
Work refer to Substantial Completion thereof.
Supplementary Conditions
The part of the Contract which amends or supplements these General Conditions.
Supplier
A manufacturer, fabricator, supplier, distributor, material man or vendor having a direct
contract with Contractor or with any Subcontractor to furnish materials or equipment to
be incorporated in the Work by the Contractor.
Surety
Any person, firm or corporation which is bound with Contractor and which engages to be
responsible for Contractor and his acceptable performance of the Work by a Bid,
Performance or Payment Bond.
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Underground Facilities
All pipelines, conduits, ducts, cables, wires manholes, vaults, tanks, tunnels or other such
facilities or attachments, and any encasements containing such facilities which have been
installed underground to furnish any of the following services or materials: electricity,
gases, steam, liquid petroleum products, telephone or other communications, cable
television, sewage and drainage removal or treatment, traffic or other control systems or
water.
Unit Price Work
Work to be paid for on the basis of unit prices.
Work
The entire completed construction or the various separately identifiable parts thereof
required to be furnished under the Contract Documents. Work includes and is the result
of performing or furnishing labor and incorporating materials and equipment into the
construction, and performing or furnishing services and furnishing documents, all as
required by the Contract Documents.
Work Change Directive
A written directive to Contractor, issued on or after the Effective Date of the Agreement
and signed by the Engineer, ordering an addition, deletion, or revision in the Work, or
responding to differing or unforeseen physical conditions under which the Work is to be
performed or emergencies. Work Change Directive will not change the Contract Price or
Contract Time, but is evidence that the parties expect that the change directed or
documented by a Work Change Directive will be incorporated in a subsequently issued
Change Order following negotiations by the parties as to its effect, if any, on the Contract
Price or Contract Times.
2 PRELIMINARY MATTERS
2.1 DELIVERY OF BONDS AND CERTIFICATES OF INSURANCE
When Contractor delivers the executed Agreements to the Owner, Contractor shall also deliver to
the Owner such Bonds and Certificates of Insurance as Contractor may be required to furnish by
this contract.
2.2 COPIES OF DOCUMENTS
Engineer shall furnish to Contractor two (2) copies of Contract Documents for execution.
Additional copies will be furnished, upon request, at the cost of reproduction.
2.3 COMMENCEMENT OF CONTRACT TIME/NOTICE TO PROCEED;
STARTING THE PROJECT
The Contract Time will commence on the day indicated in the Notice to Proceed. Contractor
shall start to perform the work on the date the Contract Time commences to run. No work shall
be done at the site prior to the date that the Contract Time commences to run.
2.4 BEFORE STARTING CONSTRUCTION
Before undertaking each part of the Work, Contractor shall carefully study and compare the
Contract Documents and check and verify pertinent figures shown thereon and all applicable
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field measurements. Contractor shall promptly report in writing to Engineer any conflict, error or
discrepancy which Contractor may discover; and shall obtain a written interpretation or
clarification from Engineer before proceeding with any work effected thereby; however,
Contractor shall not be liable to the Owner for failure to report any conflict, error or discrepancy
in the Drawings or Specifications, unless Contractor had actual knowledge thereof or should
reasonably have known thereof.
No verbal agreement or conversation with any officer, Agent or employee of the Owner or
Engineer's Consultant, either before or after the execution of this Contract, shall affect or modify
any of the terms or obligations herein contained. Contractor shall not commence any work at any
time without approved insurance required by these General Conditions. Failure to obtain this
insurance will be the sole responsibility of the Contractor.
2.5 PRECONSTRUCTION CONFERENCE
Within twenty (20) days of Award of Contract and before the start of the Work, the Owner's
Representative shall schedule a preconstruction conference to be attended by Contractor,
Engineer, Owner and others as appropriate to establish a working understanding among the
parties as to the Work and to discuss the schedule of the Work and general Contract procedures.
Typically, oversight of the project officially passes from the Engineering Department to the
Construction Department at the preconstruction conference. In these cases, the preconstruction
conference is run by the Construction Department and chaired by the City's Construction
Manager.
The Contractor shall deliver to the Owner's Representative at the Preconstruction Conference a
color Critical Path Method (CPM) Construction Schedule. This is to be a sequence of events
including submittal review and procurement. Notice to Proceed is usually established at this
conference and such date can be inserted into the schedule at that time. The Contractor shall also
bring a Submittal Schedule for review by the Engineer. This is to make sure that the list is
complete and this schedule shall be the basis of a Submittal Log.
The Contractor shall deliver to the Owner's Representative at the preconstruction conference a
completed Emergency Call List and a completed Authorized Signature List.
The Owner's Representative shall deliver to the Contractor at the preconstruction conference a
project disk that has all of the necessary data and survey control points for the purpose of
construction stakeout and as-built survey.
The Owner's Representative shall deliver to the Contractor at the preconstruction conference a
Contractor evaluation package. This is for the purpose of rating the Contractor's performance for
reference when considering future contracts and bid prequalification.
2.6 PROGRESS MEETINGS
The Contractor is required to attend Progress Meetings. These meetings will be scheduled on a
weekly, bi-weekly, or monthly basis depending on the needs of the project. The Contractor shall
bring to each meeting an updated submittal log, an updated request for information (RFI) log, a
look-ahead schedule to cover the project activity from the current meeting to the next meeting,
and all material test reports generated in the same time period.
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3 CONTRACT DOCUMENTS, INTENT
3.1 INTENT
The Contract Documents comprise the entire Agreement between Owner and the Contractor
concerning the Work. They may be altered only by written agreement. The Contract Documents
are complementary; what is called for by one is as binding as if called for by all. It is the intent of
the Contract Documents to describe a functionally complete project (or part thereof) to be
constructed in accordance with the Contract Documents. Any Work, materials or equipment
which may reasonably be inferred from the Contract Documents or from prevailing custom or
from trade usage as being required to produce the intended result will be furnished and
performed whether or not specifically called for. When words or phrases, which have a well-
known technical or construction industry or trade meaning, are used to describe Work, materials
or equipment, such words or phrases shall be interpreted in accordance with that meaning.
Clarifications and interpretations of the Contract Documents shall be issued by the Owner's
Representative. Reference to standards, specifications, manuals or codes of any technical society,
organization or association, or to the code, Laws or Regulation of any governmental authority,
whether such reference be specific or by implication, shall mean the latest standard specification,
manual or code, or Laws or Regulations in effect at the time of opening of Bids except as may be
otherwise specifically stated in the Contract Documents. However, no provision of any
referenced standard specification, manual or code, whether or not specially incorporated by
reference in the responsibilities of Owner or Contractor as set forth in the Contract Documents,
shall change the duties and responsibilities of Owner, Contractor, Engineer or Owner's
Representative, or any of their Agents or employees from those set forth in the Contract
Documents. Clarifications and interpretations of the Contract shall be issued by the Owner's
Representative. Each and every provision of law and clause required by law to be inserted in
these Contract documents shall be deemed to be inserted herein, and they shall be read and
enforced as through it were included herein, and if through mistake or otherwise, any such
provision is not inserted, or if not correctly inserted, then upon the application of either party, the
Contract Documents shall forthwith be physically amended to make such insertion.
3.2 REPORTING AND RESOLVING DISCREPANCIES
If, during the performance of the Work, Contractor discovers any conflict, error, ambiguity or
discrepancy within the Contract Documents or between the Contract Documents and any
provision of any such Law or Regulation applicable to the performance of the Work or of any
such standard, specification, manual or code or of any instruction of any Supplier, Contractor
shall report it to the Owner's Representative in writing at once, and Contractor shall not proceed
with the Work affected thereby (except in an emergency) until an amendment or supplement to
Contract Documents has been issued by one of the methods provided in these General
Specifications, provided however, that Contractor shall not be liable to Owner, or Owner's
Representative for failure to report any such conflict, error, ambiguity or discrepancy unless
Contractor knew or reasonably should have known thereof.
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4 AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL
CONDITIONS; REFERENCE POINTS
4.1 AVAILABILITY OF LANDS
The Owner shall furnish, as indicated in the Contract Documents, the lands upon which the
Work is to be Performed, rights-of-way, easements for access thereto, and such other lands
which are designated for the use of contractor. The Owner shall identify any encumbrances or
restrictions not of general application but specifically related to use of lands so furnished with
which contractor will have to comply in performing the Work. Easements for permanent
structures or permanent changes in existing facilities will be obtained and paid for by the Owner,
unless otherwise provided in the Contract Documents.
4.2 INVESTIGATIONS AND REPORTS
Reference is made to the Supplementary Conditions and Technical Specifications for
identification of those reports of investigations and tests of subsurface and latent physical
conditions at the site or otherwise affecting cost, progress or performance of the Work which
have been relied upon by Engineer in preparation of the Drawings and Specifications. Such
reports are not guaranteed as to accuracy or completeness and are not part of the Contract
Documents. Contractor shall promptly notify the Owner's Representative in writing of any
subsurface or latent physical conditions at the site, or in an existing structure, differing materially
from those indicated or referred to in the Contract Documents. Engineer will promptly review
those conditions and advise if further investigation or tests are necessary. Owner or Engineer
shall obtain the necessary additional investigations and tests and furnish copies to the Engineer
and Contractor. If Engineer finds that the results of such investigations or tests indicate that there
are subsurface or latent physical conditions, which differ materially from those, indicated in the
contract Documents, and which could not reasonably have been anticipated by Contractor, a
work change or Change Order will be issued incorporating the necessary revisions.
4.3 PHYSICAL CONDITIONS, UNDERGROUND FACILITIES
The information and data shown or indicated in the Contract Documents with respect to existing
Underground Facilities at or contiguous to the site is based on information and data furnished to
Owner or Engineer by the owners of such Underground Facilities or by others. Unless otherwise
expressly provided in the Contract Documents, Owner and Engineer shall not be responsible for
the accuracy or completeness of any such information or data; and the cost of all the following
will be included in the Contract Price and contractor shall have full responsibility for: (i)
reviewing and checking all such information and data, (ii) locating all Underground Facilities
shown or indicated in the Contract Documents, (iii) coordination of the Work with the owners of
such Underground Facilities during construction, and (iv) the safety and protection of all such
Underground Facilities and repairing any damage thereto resulting from the Work. The
Contractor is required to call the LOCAL PUBLIC UTILITY NOTIFICATION CENTER
prior to any excavation per State regulations and to notify any utility owners who are not a
member of the LOCAL PUBLIC UTILITY NOTIFICATION CENTER prior to any
excavation. The LOCAL PUBLIC UTILITY NOTIFICATION CENTER is an agency for the
protection and location of utilities prior to any excavation and contact number is available in
local telephone directory.
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4.4 REFERENCE POINTS
Engineer shall provide engineering surveys to establish reference points for construction, which
in Engineer's judgment are necessary to enable Contractor to proceed with the Work. Contractor
shall be responsible for laying out the Work, shall protect and preserve the established reference
points and shall make no changes or relocations without the prior written approval of the Owner
and Engineer. Contractor shall report to Engineer whenever any reference point is lost or
destroyed or requires relocation because of necessary changes in grades or locations, and shall be
responsible for the accurate replacement or relocation of such reference points by a surveyor
licensed in the State of Florida. The Contractor is referred to the Technical Specifications for
more specific information regarding the provision of construction surveys. If a City survey crew
is assigned to the project and there is excessive stake replacement caused by negligence of
Contractor's forces after initial line and grade have been set, as determined by the Engineer, the
Contractor will be charged at the rate of $100.00 per hour. Time shall be computed for actual
time on the project. All time shall be computed in one-hour increments with a minimum charge
of one hour.
5 BONDS AND INSURANCE
5.1 PERFORMANCE AND PAYMENT BOND/CONTRACT BOND
Contractor shall furnish a Performance and Payment Bond in an amount at least equal to the
Contract Price as security for the faithful performance and payment of all Contractor's
obligations under the Contract Documents. This bond shall remain in effect at least one year after
the date when final payment becomes due, unless a longer period of time is prescribed by laws
and regulations or by the Contract Documents. Contractor shall also furnish such other Bonds as
are required by the Supplementary Conditions. All Bonds shall be in the form prescribed by the
Contract Documents and shall be executed by such sureties as are named in the current list of
"Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as
Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff,
Bureau of Government Financial Operations, U.S. Treasury Department. All bonds signed by an
agent must be accompanied by a certified copy of such agents' authority to act. All bonds shall
be deemed to contain all of the Conditions of Section 255.05, Florida Statutes, even if such
language is not directly contained within the bond and the Surety shall be licensed and qualified
to do business in the State of Florida. Owner reserves the right to reject any surety. If the Surety
on any Bond furnished by the Contractor is declared bankrupt or becomes insolvent or its right to
do business is terminated in any state where any part of the Project is located or it ceases to meet
the requirements of these Contract Documents, the Contractor shall within five days after notice
thereof substitute another Bond and surety, both of which must be acceptable to Owner.
5.2 INSURANCE
Contractor shall purchase and maintain such liability and other insurance as is appropriate for the
Work being performed and furnished and as will provide protection from claims set forth below
which may arise out of or result from Contractor's performance and furnishing of the Work and
Contractor's other obligations under the Contract Documents, whether it is to be performed or
furnished by Contractor, and Subcontractor or Supplier, or by anyone directly or indirectly
employed by any of them to perform or furnish any of the Work, or by anyone for whose acts
any of them may be liable for the following: (i) Claims under worker's compensation, disability
benefits and other similar employee benefit acts; (ii) Claims for damages because of bodily
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injury, occupational sickness or disease, or death of Contractor's employees; (iii) Claims for
damages because of bodily injury, sickness or disease, or death of any person other than
Contractor's employees; (iv) Claims for damages insured by customary personal injury liability
coverage which are sustained by any person as a result of an offense directly or indirectly related
to the employment of such person by Contractor, or by any other person for any other reason; (v)
Claims for damages, other than to the Work itself, because of injury to or destruction of tangible
property wherever located, including loss of use resulting therefrom; and (vi) Claims for
damages because of bodily injury or death of any person or property damage arising out of the
ownership, maintenance or use of any motor vehicle. The Contractor shall deliver to the Owner,
with copies to each additional insured identified in the Supplementary Conditions, certificates of
insurance (and other evidence of insurance requested by the Owner or any other additional
insured) which Contractor is required to purchase and maintain in accordance with this
paragraph. The policies of insurance so required by this paragraph to be purchased and
maintained shall: (i) include as additional insured (subject to any customary exclusion in respect
of professional liability) Owner of Clearwater and any other persons or entities identified in the
Supplementary Conditions, all of whom shall be listed as additional insured, and include
coverage for the respective officers and employees of all such additional insures; (ii) include
completed operations insurance; (iii) include contractual liability insurance covering Contractor's
indemnity obligations in Article for Contractor's Responsibilities; (iv) contain a provision or
endorsement that the coverage afforded will not be canceled, materially changed or renewal
refused until at least thirty days prior written notice has been given to the Owner, and Contractor
and to each other additional insured identified in the Supplemental Conditions to whom a
certificate of insurance has been issued (and the certificates of insurance furnished by the
Contractor as described in this paragraph); (v) remain in effect at least until final payment and at
all times thereafter when Contractor may be correcting, removing or replacing defective Work in
accordance with Article for Correction of Defective Work; (vi) with respect to completed
operations insurance, and any insurance coverage written on a claims-made basis, shall remain in
effect for at least two years after final payment. Contractor shall furnish the Owner and each
other additional insured identified in the Supplementary Conditions to whom a certificate of
insurance has been issued evidence satisfactory to the Owner and any such additional insured, of
continuation of such insurance at final payment and one year thereafter and (vii) Name and
telephone number of the authorized insurance agent for the Insurer.
The limits of liability for the insurance required shall provide coverage for not less than the
following amounts or greater where required by laws and regulations:
5.2.1 WORKER'S COMPENSATION INSURANCE
Contract Award Amount
Under $1,000,000. Contract Award Amount
$1,000,000. and Over
(1) Workers' Compensation Statutory Statutory
(2) Employer's Liability $500,000. $1,000,000.
5.2.2 PUBLIC LIABILITY AND PROPERTY DAMAGE COVERAGE
Comprehensive General Liability including Premise/Operations; Explosion, Collapse and
Underground Property Damage; Products/Completed Operations, Broad Form Contractual,
Independent Contractors; Broad Form Property Damage; and Personal Injury liabilities:
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Contract Award Amount Contract Award Amount
Under $1,000,000. $1,000,000. and Over
(1) Bodily Injury: $500,000. Each $1,000,000. Each
Occurrence Occurrence
$1,000,000. Annual $1,000,000. Annual
Aggregate Aggregate
(2) Property Damage: $500,000. Each $1,000,000. Each
Occurrence Occurrence
$1,000,000. Annual $1,000,000. Annual
Aggregate Aggregate
(3) Personal Injury, with $1,000,000. Annual $1,000,000. Annual
employment exclusion deleted Aggregate Aggregate
5.2.3 COMPREHENSIVE AUTOMOBILE LIABILITY
including all owned (private and others), hired and non-owned vehicles:
Contract Award Amount
Under $1,000,000. Contract Award Amount
$1,000,000. and Over
(1) Bodily Injury $500,000. Each Person $1,000,000. Each Person
$500,000. Each Accident $1,000,000. Each Accident
(2) Property Damage $500,000. Each $1,000,000. Each
Occurrence Occurrence
Receipt and acceptance by Owner of the Contractor's Certificate of Insurance, or other similar
document does not constitute acceptance or approval of amounts or types of coverages, which
may be less than required by these Contract Documents. The Owner shall not be responsible for
purchasing and maintaining any property insurance to protect the interests of Contractor,
Subcontractors or others in the Work. Owner may at its option require a copy of the Contractor's
Insurance Policy(s). All insurance policies required within this Contract Document shall provide
full coverage from the first dollar of exposure unless otherwise stipulated. No deductibles will be
accepted without prior approval from Owner.
Lon2shore and Harbor Worker's Compensation Act: Section 32 of the Act, 33 U.S.C. 932,
requires an employer, with employees in maritime employment, to secure the payment of
benefits under the Act either by insuring with an insurance carrier authorized by the U. S.
Department of Labor, or to be authorized by the U. S. Department of Labor as a self-insurer.
For General Contractors: Section 4(a) of the Act provides that every employer shall be liable
for and shall secure the payment to his employees of the compensation payable under Sections 7,
8, and 9 of the Act. In the case of an employer who is a subcontractor, only if such subcontractor
fails to secure the payment of compensation shall the contractor be liable for and be required to
secure the payment of compensation.
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5.2.4 INLAND MARINE BUILDERS RISK
The contractor, prior to notice to proceed or commencement of work, whichever occurs first,
agrees to maintain an Inland Marine Builder's Risk insurance coverage form with an amended
policy period of no less than 10 months, if available, providing coverage to protect the interests
of the City, Contractor, subcontractors, including property acquired under a sales tax incentive
program, property in transit, and property on or off premises, which shall become part of the
work.
Coverage shall be written on an All-Risk, Replacement Cost and Completed Value Form basis in
an amount at least equal to 100 percent of the projected completed value of the Work, as well as
subsequent modifications of that sum due to Change Orders. If available coverage for
underground property should be available as well.
This policy shall also include Delay Cost coverage for soft costs, which shall at a minimum
include additional expenses for interest, legal, consulting, insurance, architectural and
engineering, contractor's overhead and general Conditions, and equipment rental. The limit of
the delay cost coverage shall not be less than 10 percent of the projected completed value of the
work and shall be a scheduled limit on the policy in addition to a scheduled limit for the hard
cost coverage. Collectively the scheduled soft cost limit and hard cost limit may equal 100% of
the projected value of the work unless the builder's risk carrier requires the delay cost coverage
to be in addition to the 100% projected value of the work. Contractor agrees to be responsible
for reporting increases in the projected completed value of the work due to Change Orders to its
insurance carrier.
The contractor further agrees that any wind percentage deductible (when applicable) shall not
exceed 10 percent; and any flood sublimit shall not be less than 25 percent of the projected
completed value of the work for this policy.
5.2.5 PROFESSIONAL LIABILITY/MALPRACTICE/ERRORS OR
OMISSIONS INSURANCE
As appropriate for the type of business engaged in by the Contractor, shall be purchased and
maintained by the Vendor with minimum limits of $1,000,000. For policies written on a "Claims
Made" basis, Contractor agrees to maintain a Retroactive Date prior to or equal to the effective
date of the Contract. In the event the policy is cancelled, non-renewed, switched to an
Occurrence Form, retroactive date advanced, or any other event triggering the right to purchase a
supplemental extended Reporting Period (SERP), such coverage shall be extended for two years.
5.3 WAIVER OF RIGHTS
The Owner and Contractor intend that all policies purchased in accordance with Article on
Insurance will protect the Owner, Contractor, Subcontractors, Engineer, Engineer's Consultants
and all other persons or entities identified in the Supplementary Conditions to be listed as insured
or additional insured in such policies and will provide primary coverage for all losses and
damages caused by the perils covered thereby. All such policies shall contain provisions to the
effect that in the event of payment of any loss or damage the insurers will have no rights of
recovery against any of the insured or additional insured thereunder, the Owner and Contractor
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waive all rights against each other and their respective officers, directors, employees and agents
for all losses and damages caused by, arising out of or resulting from any of the perils covered by
such policies and any other property insurance applicable to the work; and, in addition, waive all
such rights against Sub-contractors, Engineer, Engineer's Consultants and all other persons or
entities identified in the Supplementary Conditions to be listed as insured or additional insured
under such policies for losses and damages so caused. None of the above waivers shall extend to
the rights that any party making such waiver may have to the proceeds of insurance otherwise
payable under any policy so issued. In addition, the Owner waives all rights against Contractor,
Subcontractors, Engineer, Engineer's Consultant and the officers, directors, employees and
agents of any of them for: (i) loss due to business interruption, loss of use or other consequential
loss extending beyond direct physical loss or damage to the Owner property or the Work caused
by, arising out of or resulting from fire or other peril, whether or not insured by the Owner and;
(ii) loss or damage to the completed Project or part thereof caused by, arising out of or resulting
from fire or other insured peril covered by any property insurance maintained on the completed
Project or part thereof by the Owner during partial utilization, after substantial completion or
after final payment.
6 CONTRACTORS RESPONSIBILITIES
6.1 SUPERVISION AND SUPERINTENDENCE
Contractor shall supervise, inspect and direct the Work competently and efficiently, devoting
such attention thereto and applying such skills and expertise as may be necessary to perform the
Work in accordance with the Contract Documents. Contractor shall be solely responsible for the
means, methods, techniques, sequences and procedures of construction. Contractor shall not be
responsible for the negligence of others in the design or specification of a specific means,
method, technique, sequence or procedure of construction which is shown or indicated in and
expressly required by the Contract Documents.
Contractor shall be responsible to see that the completed work complies accurately with the
Contract Documents. Contractor shall keep on the work at all times during its progress a
competent resident superintendent, who shall not be replaced without notice to the Owner's
Representative except under extraordinary circumstances. The superintendent will be
Contractor's representative at the site and shall have authority to act on behalf of Contractor. All
communications to the superintendent shall be as binding as if given to Contractor. The
Contractor's superintendent shall keep a mobile cell phone on his person so he can be contacted
whenever necessary.
Contractor shall employ only competent persons to do the work and whenever the Owner's
Representative shall notify Contractor, in writing, that any person on the work appears to be
incompetent, unfaithful, disorderly, or otherwise unsatisfactory, such person shall be removed
from the project and shall not again be employed on it except with the written consent of the
Owner's Representative.
Contractor shall reimburse Owner for additional engineering and inspection costs incurred as a
result of overtime work in excess of the regular working hours or on the Owner normally
approved holidays. At such times when Inspector overtime is required, the Contractor shall sign
an overtime slip documenting such hours and the Contractor shall be provided a copy for his
records. At the end of the project and prior to payment of withheld retainage funds, the
Contractor shall deliver to the Owner a check made out to the Owner of Clearwater for full
reimbursement of all Inspector overtime hours. Withheld retainage shall not be released until the
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Owner has received this check. Minimum number of chargeable hours for inspection costs on
weekends or holidays shall be four hours. The cost of overtime inspection per hour shall be
$60.00 per hour.
Contractor shall provide and maintain in a neat and sanitary condition, such sanitary
accommodations for the use of Contractor's employees as may be necessary to comply with the
requirements of Laws and Regulations and the Engineer.
6.2 LABOR, MATERIALS AND EQUIPMENT
Contractor shall provide competent, suitably qualified personnel to survey, lay out and construct
the work as required by the Contract Documents. Contractor shall at all times maintain good
discipline and order at the site. Except as otherwise required for the safety or protection of
persons or the work or property at the site or adjacent thereto, and except as otherwise indicated
in the Contract Documents, all work at the site shall be performed during regular working hours
and Contractor will not permit overtime work or the performance of work on Saturday, Sunday,
or any legal holiday without the Owner consent given after prior notice to Engineer.
Unless otherwise specified in the General Requirements, Contractor shall furnish and assume full
responsibility for all materials, equipment, labor, transportation, construction equipment and
machinery, tools, appliances, fuel, power, light, heat, telephone, water, sanitary facilities,
temporary facilities, and all other facilities and incidentals necessary for the furnishing,
performance, testing, start-up and completion of the Work.
All materials and equipment installed in the Work shall be of good quality and new, except as
otherwise provided in the Contract Documents. If required by Engineer, Contractors shall furnish
satisfactory evidence (including reports of required tests) as to the quality of materials and
equipment. The Contractor shall provide suitable and secure storage for all materials to be used
in the Work so that their quality shall not be impaired or injured. Materials that are improperly
stored, may be rejected by the Engineer without testing.
All materials and equipment shall be applied, installed, connected, erected, used, cleaned and
conditioned in accordance with the instructions of the applicable manufacturer, fabricator,
supplier, or distributor, except as otherwise provided in the Contract Documents.
The City of Clearwater, at its sole discretion, reserves the right to purchase major equipment to
be incorporated into the WORK under the Owner Direct Purchase (ODP) Option, if indicated in
the Contract Documents. In such event, the Contractor shall cooperate and assist the Owner of
Clearwater, at no additional cost, to implement the ODP documents and procedures.
6.3 SUBSTITUTES AND "OR EQUAL" ITEMS
Whenever an item of material or equipment is specified or described in the Contract Documents
by using the name of a proprietary item or the name of a particular Supplier, the specification or
description is intended to establish the type, function and quality required. Unless the
specification or description contains or is followed by words reading that no like, equivalent or
"or equal" item or no substitution is permitted, other items of material or equipment or material
or equipment of other Suppliers may be accepted by Engineer. If in Engineer's sole discretion an
item of material or equipment proposed by Contractor is functionally equal to that named and
sufficiently similar so that no change in related Work will be required, it may be considered by
Engineer for approval. If in the Engineer's sole discretion an item of material or equipment
proposed by Contractor does not qualify as an "or equal" item, it may be considered as a
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proposed substitute item. Contractor shall submit sufficient information as required by the
Engineer to allow the Engineer to determine that the item of material or equipment proposed is
essentially equivalent to that named and is an acceptable substitute therefore. Request for review
of proposed substitute and "or equal" will be not be accepted by Engineer from anyone other
than Contractor.
Request for substitute and "or equal" items by Contractor must be submitted in writing to
Owner's Representative and will contain all information as Engineer deems necessary to make a
determination. All data provided by Contractor in support of any proposed substitute or "or
equal" item will be at Contractor's expense. Engineer will be allowed a reasonable time to
evaluate each proposal or submittal made per this paragraph. Engineer will be sole judge of
acceptability.
6.4 RESPONSIBILITY FOR SUBCONTRACTORS, SUPPLIERS AND
OTHERS
Contractor shall be fully responsible to Owner and Engineer for all acts and omissions of the
Subcontractors, Suppliers and other persons performing or furnishing any of the work under a
direct or indirect contract with Contractor just as Contractor is responsible for Contractor's own
acts and omissions. Nothing in the Contract Documents shall create for the benefit of any such
Subcontractor, Supplier or other person any contractual relationship between Owner or Engineer
and any Subcontractor, Supplier or other person, nor shall it create any obligation on the part of
Owner or Engineer to pay or to see to the payment of any moneys due any such Subcontractor,
Supplier or other person. Contractor shall be solely responsible for scheduling and coordinating
the work of Subcontractors, Suppliers and other persons performing or furnishing any of the
work under a direct or indirect contract with Contractor. Contractor shall require all
Subcontractors, Suppliers and such other persons performing or furnishing any of the work to
communicate with the Engineer through Contractor.
The divisions and sections of the Specifications and the identifications of any Drawings shall not
control Contractor in dividing the work among Subcontractors or Suppliers or delineating the
work to be performed by any specific trade.
All work performed for Contractor by a Subcontractor or Supplier will be pursuant to an
appropriate agreement between Contractor and the Subcontractor or Supplier which specifically
binds the Subcontractor or Supplier to the applicable terms and conditions of the Contract
Documents for the benefit of Owner and Engineer.
Contractor shall not pay or employ any Subcontractor, Supplier or other person or organization
whether initially or as a substitute, against whom Owner or Engineer may have reasonable
objection. Contractor shall not be required to employ any Subcontractor, Supplier or other person
or organization to furnish or perform any of the work against whom Contractor has reasonable
objection.
Owner or Engineer will not undertake to settle any differences between Contractor and his
Subcontractors or between Subcontractors.
6.5 USE OF PREMISES
Contractor shall confine construction equipment, the storage of materials and equipment and the
operations of works to the site and land areas identified in and permitted by the Contract
Documents on other land areas permitted by Laws and Regulations, right-of-way, permits and
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easements, and shall not unreasonably encumber the premises with construction equipment or
other materials or equipment. Contractor shall assume full responsibility for any damage to any
such land or area, or to the owner or occupant thereof or of any adjacent land or areas, resulting
from the performance of the Work. Should any claim be made by any such owner or occupant
because of the performance of the Work, Contractor shall promptly settle with such other party
by negotiation or otherwise resolve the claim by arbitration or other dispute resolution proceed in
or at law. Contractor shall, to the fullest extent permitted by Laws and Regulations, indemnify
and hold harmless Owner, Engineer, Engineer's Consultant and their officials, directors,
employees and agents from and against all claims, costs, losses and damages arising out of or
resulting from any claim or action, legal or equitable, brought by any such owner or occupant
against Owner, Engineer or any other party indemnified hereunder to the extent caused by or
based upon Contractor's performance of the Work.
During the progress of the Work, Contractor shall keep the premises free from accumulations of
waste materials, rubbish and other debris resulting from the Work. At the completion of the
Work or at intervals established by the Engineer, Contractor shall remove all waste materials,
rubbish and debris from and about the premises as well as all tools, appliances, construction
equipment and machinery and surplus materials. Contractor shall restore to original condition all
property not designated for alteration by the Contract Documents.
6.5.1 STAGING AREAS
The Contactor shall obtain and deliver to the City written permission for the use of all staging
and storage areas outside of the Limits of Construction.
6.5.2 RESTORATION TIME LIMITS
The timely restoration of all impacted areas, especially right-of-ways, is very important to the
Citizens of Clearwater; therefore these time limits are imposed:
• Debris piles shall be removed within five (5) consecutive calendar days.
• Concrete driveways and sidewalks shall be replaced within ten (10) consecutive
calendar days of removal. Resident access shall be maintained at all times.
• All arterial and collector roadways shall be restored ASAP.
• Local streets and asphalt driveways shall be restored as soon as a sufficient quantity is
generated, however, this is never to exceed fifteen (15) consecutive calendar days.
Local and resident access shall be maintained at all times.
• Sod must be restored with ten (10) consecutive calendar days of a successful pipe
pressure test. It must be watered for a period of thirty (30) days after it is placed.
Erosion control and dust control of denuded areas must be maintained at all times.
If the project or a portion of it does not involve right-of ways, then a different schedule of sod
restoration may be considered.
6.6 LICENSE AND PATENT FEES, ROYALTIES AND TAXES
Contractor shall pay all license fees and royalties and assume all costs incident to the use in the
performance of the work or the incorporation in the Work of any invention, design, process,
product or device which is the subject of patent rights or copyrights held by others. If a particular
invention, design, process, product or device is specified in the Contract Documents for use in
the performance of the work and if to the actual knowledge of Owner or Engineer its use is
subject to patent rights or copyrights calling for the payment of any license fee or royalty to
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others, the existence of such rights shall be disclosed by Owner or Engineer in the Contract
Documents.
To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold
harmless Owner, Engineer, Engineer's Consultants and the officers, directors, employees, agents
and other consultants of each and any of them from and against all claims, costs, losses and
damages arising out of or resulting from any infringement of patent rights or copyrights incident
to the use in the performance of the Work or resulting from the incorporation in the Work of any
invention, design, process, product or device not specified in the Contract Documents, and shall
defend all such claims in connection with any alleged infringement of such rights.
Contractor shall pay all sales, consumer, use and other taxes required to be paid by Contractor in
accordance with the Laws and Regulations of the State of Florida and other governmental
agencies, which are applicable during the performance of the work.
6.7 LAWS AND REGULATIONS
Contractor shall give all notices and comply with all Laws and Regulations applicable to
furnishing and performance of the Work. Except where otherwise expressly required by
applicable Laws and Regulations, neither Owner nor Owner's Representative shall be
responsible for monitoring Contractor's compliance with any Laws or Regulations. If Contractor
performs any work knowing or having reason to know that it is contrary to Laws or Regulations,
Contractor shall bear all claims, costs, losses and damages caused by or arising out of such work:
however, it shall not be Contractor's primary responsibility to make certain that the
Specifications and Drawings are in accordance with Laws and Regulations, but this shall not
relieve Contractor of Contractor's obligations to the Owner to report and resolve discrepancies as
described above.
6.8 PERMITS
Unless otherwise provided in the Supplementary Conditions, Contractor shall obtain and pay for
all construction permits and licenses. The Owner shall assist Contractor, when necessary, in
obtaining such permits and licenses. Contractor shall pay all governmental charges and
inspection fees necessary for the prosecution of the Work, which are applicable at the time of
opening of Bids. Contractor shall pay all charges of utility owners for connections to the work,
and the Owner shall pay all charges of such utility owners for capital costs related thereto such as
plant investment fees.
Unless otherwise stated in the Contract Documents, Owner of Clearwater Building Permit Fees
will be waived.
6.9 SAFETY AND PROTECTION
Contractor shall be responsible for initiating, maintaining and supervising all safety precautions
and programs in connection with the Work. Contractor shall take all necessary precautions for
the safety of, and shall provide the necessary protection to prevent damage, injury or loss to: (i)
all persons on the work site or who may be affected by the work, (ii) all the Work and materials
and equipment to be incorporated therein, whether in storage on or off the site; and (iii) other
property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements,
roadways, structures, utilities and Underground Facilities not designated for removal, relocation
or replacement in the course of construction. In the event of temporary suspension of the work,
or during inclement weather, or whenever Owner's Representative may direct; Contractor shall,
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and shall cause Subcontractors, to protect carefully the Work and materials against damage or
injury from the weather. If, in the opinion of the Owner's Representative, any portion of Work or
materials shall have been damaged or injured by reason of failure on the part of the Contractor or
any Subcontractors to so protect the Work, such Work and materials shall be removed and
replaced at the expense of Contractor. The Contractor shall initiate and maintain an accident
prevention program which shall include, but shall not be limited to the establishment and
supervision of programs for the education and training of employees in the recognition,
avoidance and prevention of unsafe conditions and acts. Contractor shall provide first aid
services and medical care to his employees. The Contractor shall develop and maintain an
effective fire protection and prevention program and good housekeeping practices at the site of
contract performance throughout all phases of construction, repair, alteration or demolition.
Contractor shall require appropriate personal protective equipment in all operations where there
is exposure to hazardous conditions. The Engineer may order that the work stop if a condition of
immediate danger to the Owner's employees, equipment or if property damage exists. This
provision shall not shift responsibility or risk of loss for injuries of damage sustained from the
Contractor to Owner, and the Contractor shall remain solely responsible for compliance with all
safety requirements and for the safety of all persons and property at the site of Contract
performance. The Contractor shall instruct his employees required to handle or use toxic
materials or other harmful substances regarding their safe handling and use. The Contractor shall
take the necessary precautions to protect pedestrians and motorists from harm, and to prevent
disruptions of such traffic due to construction activity.
Contractor shall comply with all applicable Laws and Regulations of any public body having
jurisdiction for safety of persons or property and to protect them from damage, injury or loss;
and shall erect and maintain all necessary safeguards for such safety and protection. Contractor
shall notify owners of adjacent property and of Underground Facilities and utility owners when
prosecution of the work may affect them, and shall cooperate with them in the protection,
removal, relocation and replacement of their property. All damage, injury or loss to any property
caused, directly or indirectly, in whole or part, by Contractor, any Subcontractor, Supplier or any
other person or organization directly or indirectly employed by any of them to perform or furnish
any of the work or anyone for whose acts any of them may be liable, shall be remedied by
Contractor. Contractor's duties and responsibilities for safety and for protection of the Work shall
continue until such time as all the Work is completed and Engineer has issued a notice to Owner
and Contractor that the Work is acceptable.
6.10 EMERGENCIES
In emergencies affecting the safety or protection of persons or the Work or property at the site or
adjacent thereto, Contractor, with or without special instruction or authorization from Owner or
the Owner's Representative, is obligated to act to prevent damage, injury or loss. Contractor
shall give Engineer prompt written notice if Contractor believes that any significant changes in
the Work or variations from the Contract Documents have been caused thereby. If the Owner's
Representative determines that a change in the Contract Documents is required because of the
action taken by Contractor in response to such an emergency, a Work Change Directive or
Change Order will be issued to document the consequences of such action.
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6.11 DRAWINGS
6.11.1 SHOP DRAWINGS, SAMPLES, RFIs, and SUBMITTAL REVIEW
Contractor shall submit Shop Drawings to Engineer for review and approval as called for in the
Technical Specifications or required by the Engineer. The data shown on the Shop Drawings will
be complete with respect to quantities, dimensions, specified performance and design criteria,
materials and similar data to show Engineer the materials and equipment Contractor proposes to
provide and to enable Engineer to review the information. Contractor shall also submit Samples
to Engineer for review and approval. Before submitting each Shop Drawing or Sample,
Contractor shall have determined and verified: (i) all field measurements, quantities, dimensions,
specified performance criteria, installation requirements, materials, catalog numbers and similar
information with respect thereto, (ii) all materials with respect to intended use, fabrication,
shipping, handling, storage, assembly and installation pertaining to the performance of the Work,
and (iii) all information relative to Contractor's sole responsibilities in respect to means,
methods, techniques, sequences and procedures of construction and safety precautions and
programs incident thereto. Contractor shall also have reviewed and coordinated each Shop
Drawing or Sample with other Shop Drawings and Samples with the requirements of the Work
and the Contract Documents. Each submittal will bear a stamp or specific written indication that
Contractor has satisfied Contractor's obligations under the Contract Documents with respect to
Contractor's review and approval of that submittal. At the time of submission, Contractor shall
give Engineer specific written notice of such variations, if any, that the Shop Drawing or Sample
submitted may have from the requirements of the Contract Documents, such notice to be in a
written communication separate from the submittal; and, in addition, shall cause a specific
notation to be made on each Shop Drawing and Sample submitted to Engineer for review and
approval of each such variation.
The Contractor shall maintain a submittal log as mentioned in Article 2.5. The Engineer and
Construction Services Department shall receive updated copies at each progress meeting, and the
Engineer shall respond to each submittal within twenty-one (21) consecutive calendar days. The
Contractor shall maintain a request for information (RFI) log as mentioned in Article 2.5. The
Engineer and Construction Services Department shall receive updated copies at each progress
meeting, and the Engineer shall respond to each RFI within twenty-one (21) consecutive
calendar days. The untimely submission of Submittal or RFIs shall not be grounds for a delay
claim from the Contractor.
Engineer's review and approval of Shop Drawings and Samples will be only to determine if the
items covered by the submittals will, after installation or incorporation in the Work, conform to
the information given in the Contract Documents and be compatible with the design concept of
the completed Project as a functioning whole as indicated the Contract Documents. Engineer's
review and approval will not extend to means, methods, techniques, sequences or procedures of
construction (except where a particular means method, technique, sequence or procedure of
construction is specifically and expressly called for by the Contract Documents) or to safety
precautions or programs incident thereto. The review and approval of a separate item as such will
not indicate approval of the assembly in which the item functions. Contractor shall make
corrections required by Engineer, and shall return the required number of corrected copies of
Shop Drawings and submit as required new Samples for review and approval. Contractor shall
direct specific attention in writing to revisions other than the corrections called for by Engineer
on previous submittals.
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Engineer's review and approval of Shop Drawings or Samples shall not relieve Contractor from
responsibility for any variation from the requirements of the Contract Documents unless
Contractor has in writing called Engineer's attention to each such variation at the time of
submission and Engineer has given written approval of each such variation by specific written
notation thereof incorporated in or accompanying the Shop Drawing or Sample approval; nor
will any approval by the Engineer relieve the Contractor from responsibility for complying with
the requirements of paragraph above discussing field measurements by the Contractor.
Contractor shall furnish required submittals with complete information and accuracy in order to
achieve required approval of an item within two (2) submittals. Owner's Representative reserves
the right to backcharge Contractor, for Engineer's costs for resubmittals that account for a
number greater than twenty percent (20%) of the total number of first time submittals. Owner's
Representative reserves the right to backcharge Contractor for all third submittals. The number
of first time submittals shall be equal to the number of submittals agreed to by Engineer and
Contractor. All costs to Engineer involved with subsequent submittal of Shop Drawings,
Samples or other items requiring approval will be backcharged to Contractor at the rate of 3.0
times direct technical labor cost by deducting such costs from payments due Contractor for Work
completed. In the event that Contractor requests a substitution for a previously approved item, all
of Engineer's costs in the reviewing and approval of the substitution will be backcharged to
Contractor, unless the need for such substitution is beyond the control of Contractor.
6.11.2 AS-BUILT DRAWINGS
The Contractor shall keep and maintain one set of blueprints, As-Built Drawings, in good order
and legible condition to be continuously marked-up at the job site. The Contractor shall mark and
annotate neatly and clearly all project conditions, locations, configurations and any other changes
or deviations which may vary from the details represented on the original Contract Plans,
including revisions made necessary by Addenda, Shop Drawings, and Change Orders during the
construction process. The Contractor shall record the horizontal and vertical locations, in the
plan and profile, of all buried utilities that differ from the locations indicated or which were not
indicated on the Contract Plans and buried (or concealed), construction and utility features which
are revealed during the construction period.
The As-Built Drawings shall be available for inspection by the Engineer, Engineer's Consultant,
and the Owner's Representative at all times during the progress of the Project.
The As-Built Drawings shall be reviewed by the Owner's Representative, or his designee, for
accuracy and compliance with the requirements of "As-Built Drawings" prior to submittal of the
monthly pay requests. The pay requests shall be rejected if the marked-up blueline prints do not
conform to the "As-Built Drawings" requirements. As-Built Drawings shall be submitted to the
Owner Inspector for approval upon completion of the project and prior to acceptance of final pay
request. Final pay request shall not be processed until As-Built Drawings have been reviewed by
the Engineer or the Engineer's Consultant for accuracy and completeness.
Prior to placing new potable water mains in service, the Contractor shall provide the Engineer
intersection drawings, as specified for the water mains.
The Owner's acceptance of the "As-Built Drawings" does not relieve the Contractor of the sole
responsibility for the accuracy and completeness of the As-Built Drawings.
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6.11.2.1 General
The Contractor shall prepare an "AS-BUILT SURVEY" per chapter 61G17-6, Florida
Administrative Code (see definition below), signed and sealed by a Florida registered land
surveyor. The contractor will deliver to the Owner two hard copies of signed and sealed As-Built
Drawings and an AutoCAD file.
61617-6002 Definition: (10)(a) As Built Survey: a survey performed to obtain horizontal
and/or vertical dimensional data so that constructed improvements may be located and
delineated: also know as Record Survey.
This survey shall be clearly titled "As-Built Survey" and shall be signed and sealed by a Florida
registered land surveyor. The survey must be delivered to the Owner of Clearwater Construction
Division upon substantial completion of the project. If this condition is not met, the Owner will
procure the services of a Professional Surveyor and Mapper registered in the State of Florida and
will back charge the contractor a fee of $1,800 per day or any portion thereof to provide the
Owner with the required As-Built Survey.
6.11.2.2 Sanitary and Storm Sewer Piping Systems
1. Manholes and inlets shall be located by survey coordinates (northing, easting and elevation)
based on the approved horizontal and vertical datum or utilize the stationing supplied on the
construction plans. New sanitary service connections and replaced sanitary service
connections shall be dimensioned to the nearest downstream manhole. All manholes,
cleanouts and catch basin invert and rim elevations, manhole and catch basin dimensions,
pipe sizes, and pipe material shall also be noted on the plan view and also on the profile if
one exists.
2. Pipe materials and areas of special construction shall be noted
6.11.2.3 Pressure Pipe construction (Water, Reclaimed Water, Forcemain)
All pipes shall be located by survey coordinates (northing, easting and elevation) based on the
approved horizontal and vertical datum or utilize the stationing supplied on the construction
plans. Coordinates shall be at all pipe bends, tees, valves, reducers, and deflections. Also all new
and replaced service connections for potable and reclaimed water will be located as described
above. Additionally there must be survey coordinates no further than 100 feet apart on linear
type construction and shall denote top of pipe elevation at those points.
6.11.2.4 Electrical and Control Wiring
The as-built drawings shall include all changes to the original Contract Plans. The as-built
drawings shall also include the size, color, and number of wires and conduit. For projects where
this information is too voluminous to be contained on the blueline prints, the Contractor shall
prepare supplemental drawings, on same size sheets as the blueline prints, showing the additional
conduit runs, 1-line diagrams, ladder diagrams, and other information. The wiring schematic
diagrams shall show termination location and wiring identification at each point on the ladder
diagram.
6.11.2.5 Horizontal and Vertical Control
The As-Built survey shall be based on the original datum used for the construction design plans
or if required by the Owner the datum shall be referenced to the North American Datum of
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1983/90 (horizontal) and the North American Vertical Datum of 1988. The unit of measurement
shall be the United States Foot. Any deviation or use of any other datum, (horizontal and or
vertical), must be approved by the Owner of Clearwater Engineering Department.
6.11.2.6 Standards
The As-Built survey shall meet the Minimum Technical Standards per Chapter 61G17 and the
Clearwater CAD STANDARDS set forth below. In addition to locating all improvements that
pertain to the as-built survey it is the requirement of the Owner to have minimum location points
at every change in direction and no more than 100 feet apart on all pressure pipes.
6.11.2.7 Other
The As-Built drawings shall reflect any differences from the original Contract Plans, in the same
level of detail and units of dimensions as the Plans.
6.11.3 CAD STANDARDS
6.11.3.1 Layer Naming
6.11.3.1.1 Prefixes and Suffixes
DI prefix denotes digitized or scanned entities
EP prefix denotes existing points - field collected
EX prefix denotes existing entities - line work and symbols
PR prefix denotes proposed entities - line work and symbols
FU prefix denotes future entities (proposed but not part of this contract) - line
work and symbols
TX suffix denotes text - use for all text, no matter the prefix
6.11.3.1.2 Laver Namina Definitions:
GAS gas lines and appurtenances
ELEC power lines and appurtenances
PHONE telephone lines and appurtenances
CABLE cable TV lines and appurtenances
BOC curbs
WALK sidewalk
WATER water lines and appurtenances, sprinklers
STORM storm lines and appurtenances
TREES trees, bushes, planters
SANITARY sanitary lines and appurtenances
FENCE all fences
BLDG buildings, sheds, finished floor elevation
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DRIVE driveways
EOP edge of pavement without curbs
TRAFFIC signal poles, control boxes
TOPBANK top of bank
TOESLOPE toe of slope
TOPBERM top of berm
TOEBERM toe of berm
SEAWALL seawall
CONCSLAB concrete slabs
WALL walls, except seawall
SHORE shoreline, water elevation
CL centerline of road
CLD centerline of ditch
CLS centerline of swale
CORNER property corners, monumentation
BENCH benchmark, temporary benchmarks
Other layers may be created as required, using above format.
6.11.3.2 Layer Properties
All layers will use standard AutoCAD linetypes, bylayer.
All layers will use standard AutoCAD colors, bylayer.
All text will use standard AutoCAD fonts.
6.11.3.3 Text Styles
Text style for EX layers will use the simplex font, oblique angle of 0°, and a text height of .008
times the plot scale.
Text style for PR and FU layers will use the simplex font, oblique angle of 22.5°, and a text
height of. 0 10 times the plot scale.
6.11.4 DELIVERABLES:
The as-built survey shall be produced on vellum or bond material, 24" x 36" at a scale of 1"=20'
unless approved otherwise. The consultant shall deliver all drawing files in digital format.
Acceptable file formats include: DWG, DXF of a shape file.
Please address any questions regarding format to Mr. Tom Mahony, at (727) 562-4762 or e-mail
address Thomas. Mahon myclearwater.com.
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6.12 CONTRACTOR'S GENERAL WARRANTY AND GUARANTEE
Contractor warrants and guarantees to Owner, Engineer and Engineer's Consultants that all Work
will be in accordance with the Contract Documents and will not be defective. Contractor's
warranty and guarantee hereunder includes defects or damage caused by abuse, vandalism,
modification or operation by persons other than Contractor, Subcontractors or Suppliers. Until
the acceptance of the Work by the Owner, the Work shall be under the charge and care of the
Contractor, and he shall take every necessary precaution against injury or damage to any part
thereof by action of the elements, or from any other cause whatsoever, arising from the execution
or non-execution of the Work. The Contractor shall rebuild, repair and make good, at his own
expense, all injuries or damages to any portion of the Work occasioned by any cause before its
completion and final acceptance by the Owner. In addition, "the Contractor shall remedy any
defects in the work at his own expense and pay for any damage to other work resulting therefrom
which appear within a period of one year from the date of final acceptance".
Contractor's warranty and guarantee hereunder excludes improper maintenance and operation by
Owner's employees and normal wear and tear under normal usage for any portion of the Work,
which has been partially accepted by the Owner for operation prior to final acceptance by the
Owner. Contractor's obligation to perform and complete the Work in accordance with the
Contract Documents shall be absolute. None of the following will constitute an acceptance of
Work that is not in accordance with the Contract Documents or a release of Contractor's
obligation to perform the Work in accordance with the Contract Documents: (i) observations by
Owner's Representative, (ii) recommendation of any progress or final payment by Owner's
Representative, (iii) the issuance of a certificate of Substantial Completion or any payment by
the Owner to contractor under the Contract Documents, (iv) use or occupancy of the Work or
any part thereof by Owner, (v) any acceptance by Owner or any failure to do so, (vi) any review
and approval of a Shop Drawing or Sample submittal or the issuance of a notice of Acceptance
by the Engineer.
6.13 CONTINUING THE WORK
Contractor shall carry on the work and adhere to the progress schedule during all disputes or
disagreements with the Owner. No work shall be delayed or postponed pending resolution of any
disputes or disagreements, except as the Owner or Contractor may otherwise agree in writing.
6.14 INDEMNIFICATION
Contractor shall indemnify and hold harmless Owner, Engineer, Engineer's Consultants and the
officers, directors, employees, agents and other consultants of each and any of them from and
against all claims, costs, losses and damages (including but not limited to all fees and charges of
engineers, architects, attorneys and other professionals and all court or arbitration or other
dispute resolution costs) caused by, arising out of or resulting from the performance of the Work,
provided that any such claim, cost, loss or damage: (i) is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property (other than the work itself),
including the loss of use resulting therefrom, and (ii) is caused in whole or in part by any
negligent act or omission of Contractor, any Subcontractor, any Supplier, any person directly or
indirectly employed by any of them to perform or furnish any of the Work, or anyone for whose
acts any of them may be liable, regardless of whether or not caused in part by any negligence or
omission of a person or entity indemnified hereunder or whether liability is imposed upon such
indemnified party by Laws and Regulations regardless of the negligence of any such person.
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If, through acts of neglect on the part of Contractor, any other Contractor or any Subcontractor
shall suffer loss or damage on the work, Contractor shall settle with such other Contractor or
Subcontractor by agreement or arbitration if such other Contractor or Subcontractor will so
settle. If such other Contractor or Subcontractor shall assert any claim against the Owner on such
account of any damage alleged to have been sustained, the Owner shall notify Contractor, who
shall indemnify and save harmless the Owner against any such claim. In any and all claims
against Owner or Engineer or any of their respective consultants, agents, officers, directors, or
employees by any employee (or the survivor or personal representative of such employee) of
Contractor, any Subcontractor, any
Supplier, any person directly or indirectly employed by any of them to perform or furnish any of
the work, or anyone for whose acts any of them may be liable, the indemnification obligation
under this paragraph shall not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for Contractor or any such Sub-contractor,
Supplier or other person or organization under workers' compensation acts, disability benefit acts
or other employee benefit acts. The indemnification obligations of Contractor under this
paragraph shall not extend to the liability of Engineer and Engineer's Consultants, officers,
directors, employees, or agents caused by the professional negligence, errors or omissions of any
of them.
7 OTHER WORK
7.1 RELATED WORK AT SITE
The City reserves the right to have its own forces enter the construction site at any time and
perform work as necessary in order to perform infrastructure repair or maintenance, whether
related to the project or not. The Contractor will allow complete access to all utility owners for
these purposes.
The City may have its own forces perform new work related to the project, however, this work
will be identified in the Contract Scope of Work and coordination will be such that this activity
is denoted in the Contractor's CPM Schedule so as not to cause any delays or interference with
the Contractor's work or schedule.
7.2 COORDINATION
If the Owner contracts with others for the performance of other work on the Project at the site,
the following will be set forth in the Scope of Work: (i) the person who will have authority and
responsibility for coordination of the activities among the various prime contractors will be
identified; (ii) the specific matters to be covered by such authority and responsibility will be
itemized; and (iii) the extent of such authority and responsibilities will be provided. Unless
otherwise provided in the Supplementary Conditions, the Owner shall have sole authority and
responsibility in respect of such coordination.
8 OWNERS RESPONSIBILITY
Except as otherwise provided in these General Conditions, the Owner shall issue all
communications from the Owner to the Contractor through Owner's Representative.
The Owner shall furnish the data required of the Owner under the Contract Documents promptly
and shall make payments to Contractor promptly when they are due as provided in these General
Conditions.
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The Owner is obligated to execute Change Orders as indicated in the Article on Changes In The
Work.
The Owner's responsibility in respect of certain inspections, tests, and approvals is set forth in
the Article on Tests and Inspections.
In connection with the Owner's right to stop work or suspend work, see the Article on Engineer
may Stop the Work. The Article on Suspension of Work and Termination deals with the Owner's
right to terminate services of Contractor under certain circumstances.
Owner shall not supervise, direct or have control or authority over, nor be responsible for,
Contractor's means, methods, techniques, sequences or procedures of construction or the safety
precautions and programs incident thereto, or for any failure of Contractor to comply with Laws
and Regulations applicable to the furnishing or performance of the Work. The Owner will not be
responsible for Contractor's failure to perform or furnish the Work in accordance with the
Contract Documents.
9 OWNER REPRESENTATIVE'S STATUS DURING
CONSTRUCTION
9.1 OWNERS REPRESENTATIVE
Dependant of the project type, the Owner's Representative during the construction period will
either be the Construction Manager, the Engineer, or a designee of the Project's Owner. The
duties, responsibilities and the limitations of authority of Owner's Representative during
construction are set forth in the Contract Documents and shall not be extended without written
consent of Owner and Engineer.
9.2 CLARIFICATIONS AND INTERPRETATIONS
Engineer will issue with reasonable promptness such written clarifications or interpretations of
the requirements of the Contract Documents regarding design issues only, in the form of
Submittal responses, RFI responses, Drawings or otherwise, as Engineer may determine
necessary, which shall be consistent with the intent of and reasonably inferable from Contract
Documents. All other clarifications and interpretations of the Contract Documents shall be issued
form the Owner's Representative. Such written clarifications and interpretations will be binding
on the Owner and Contractor. If Contractor believes that a written clarification or interpretation
justifies an adjustment in the Contract Price or the Contract Time and the parties are unable to
agree to the amount or extent thereof, if any, Contractor may make a written claim therefore as
provided in the Articles for Change of Work and Change of Contract Time.
9.3 REJECTING OF DEFECTIVE WORK
The Owner's Representative or the Engineer will have authority to disapprove or reject Work
which Owner's Representative or the Engineer believes to be defective, or that Owner's
Representative or the Engineer believes will not produce a completed Project that conforms to
the Contract Documents or that will prejudice the integrity of the design concept of the
completed Project as a functioning whole as indicated by the Contract Documents. The Owner's
Representative or the Engineer will also have authority to require special inspection or testing of
the Work whether or not the Work is fabricated, installed or completed.
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9.4 SHOP DRAWINGS, CHANGE ORDERS, AND PAYMENTS
In connection with Engineer's authority as to Shop Drawings and Samples, see articles on Shop
Drawings and Samples. In connection with Owner's Representative authority as to Change
Orders, see the articles on Changes of Work, Contract Price and Contract Time. In connection
with Owner's Representative authority as to Applications for Payment, see the articles on
Payments to Contractor and Completion.
9.5 DECISIONS ON DISPUTES
The Owner's Representative will be the initial interpreter of the requirements of the Contract
Documents and judge of the acceptability of the work thereunder. Claims, disputes and other
matters relating to the acceptability of the work or the interpretation of the requirements of the
Contract Documents pertaining to the performance and furnishing of the work and Claims under
the Articles for Changes of Work, Changes of Contract Time and Changes of Contract Price will
be referred initially to Owner's Representative in writing with a request for a formal decision in
accordance with this paragraph. Written notice of each such claim, dispute or other matter will
be delivered by the claimant to Owner's Representative and the other party to the Agreement
promptly, but in no event later than thirty (30) days, after the start of the occurrence or event
giving rise thereto, and written supporting data will be submitted to Owner's Representative and
the other party within sixty (60) days after the start of such occurrence or event unless Owner's
Representative allows an additional period of time for the submission of additional or more
accurate data in support of such claim, dispute or other matter. The opposing party shall submit
any response to Owner's Representative and the claimant within thirty (30) days after receipt of
the claimant's last submittal, unless Owner's Representative allows additional time. Owner's
Representative will render a formal decision in writing within thirty (30) days after receipt of the
opposing party's submittal, if any, in accordance with this paragraph. Owner Representative's
written decision on such claim, dispute or other matter will be final and binding upon the Owner
and Contractor unless (i) an appeal from Owner Representative's decision is taken within thirty
(30) days of the Owner Representative's decision, or the appeal time which may be stated in a
Dispute Resolution Agreement between Owner and Contractor for the settlement of disputes or
(ii) if no such Dispute Resolution Agreement has been entered into, a written notice of intention
to appeal from Owner Representative's written decision is delivered by the Owner or Contractor
to the other and to Owner's Representative within thirty (30) days after the date of such decision
and a formal proceeding is instituted by the appealing party in a forum of competent jurisdiction
to exercise such rights or remedies as the appealing party may have with respect to such claim,
dispute or other matter in accordance with applicable Laws and Regulations within sixty (60)
days of the date of such decision, unless otherwise agreed in writing by the Owner and
Contractor.
When functioning as interpreter and judge, Owner's Representative will not show partiality to the
Owner or Contractor and will not be liable in connection with any interpretation or decision
rendered in good faith in such capacity. The rendering of a decision by Owner's Representative
with respect to any such claim, dispute or other matter will be a condition precedent to any
exercise by the Owner or Contractor of such rights or remedies as either may otherwise have
under the Contract Documents or by Laws or Regulations in respect of any such claim, dispute
or other matter pursuant the Article on Dispute Resolution.
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9.6 LIMITATIONS ON OWNER REPRESENTATIVE'S
RESPONSIBILITIES
Neither Owner Representative's authority or responsibility under this paragraph or under any
other provision of the Contract Documents nor any decision made by Owner's Representative in
good faith either to exercise or not exercise such authority or responsibility or the undertaking,
exercise or performance of any authority or responsibility by Owner's Representative shall
create, impose or give rise to any duty owed by Owner's Representative to Contractor, any
Subcontractor, any Supplier, any other person or organization or to any surety for or employee or
agent of any of them.
Owner's Representative will not supervise, direct, control or have authority over or be
responsible for Contractor's means, methods, techniques, sequences or procedures of
construction, or the safety precautions and programs incident thereto, or for any failure of
Contractor to comply with Laws and Regulations applicable to the furnishing or performance of
the work. Owner's Representative will not be responsible for Contractor's failure to perform or
furnish the work in accordance with the Contract Documents.
Owner's Representative will not be responsible for the acts or omissions of Contractor or of any
Subcontractor, any Supplier, or of any other person or organization performing or furnishing any
of the work.
Owner Representative's review of the final Application for Payment and accompanying
documentation and all maintenance and operating instructions, schedules, guarantees, bonds and
certificates of inspection, tests and approvals and other documentation required to be delivered
by the Contractor will only be to determine generally that their content complies with the
requirements of the Contract Documents and, in the case of certificates of inspections, tests and
approvals that the results certified indicate compliance with the Contract Documents.
The limitations upon authority and responsibility set forth in this paragraph shall also apply to
Owner Representative's CEI, the Engineer's Consultants, and assistants.
10 CHANGES IN THE WORK
Without invalidating the Agreement and without notice to any surety, the Owner may, at any
time or from time to time, order additions, deletions or revisions in the Work. Such additions,
deletions or revisions will be authorized by a Written Amendment, a Change Order, or a Work
Change Directive. Upon receipt of any such document, Contractor shall promptly proceed with
the Work involved which will be performed under the applicable conditions of the Contract
Documents (except as may otherwise be specifically provided).
If the Owner and Contractor are unable to agree as to the extent, if any, of an adjustment in the
Contract Price or an adjustment of the Contract Time that should be allowed as a result of a
Work Change Directive, a claim may be made therefore as provided in these General Conditions.
Contractor shall not be entitled to an increase in the Contract Price or an extension of the
Contract Time with respect to any Work performed that is not required by the Contract
Documents as amended, modified and supplemented as provided in these General Conditions
except in the case of an emergency as provided or in the case of uncovering work as provided in
article for Uncovering Work.
The Owner and Contractor shall execute appropriate Change Orders or Written Amendments
recommended by Owner's Representative covering:
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changes in the work which are (i) ordered by the Owner (ii) required because of acceptance
of defective work under the article for Acceptance of Defective Work or correcting defective
Work under the article for Owner May Correct Defective Work or (iii) agreed to by the
parties;
changes in the Contract Price or Contract Time which are agreed to by the parties; and
changes in the Contract Price or Contract Time which embody the substance of any written
decision rendered by Owner's Representative pursuant to the article for Decisions on
Disputes;
provided that, in lieu of executing any such Change Order, an appeal may be taken from any
such decision in accordance with the provisions of the Contract Documents and applicable
Laws and Regulations, but during any such appeal, Contractor shall carry on the Work and
adhere to the progress schedule as provided in the article for Continuing the Work.
If notice of any change affecting the general scope of the work or the provisions of the Contract
Documents (including, but not limited to, Contract Price or Contract Time) is required by the
provisions of any Bond to be given to a surety, the giving of any such notice will be Contractor's
responsibility, and the amount of each applicable Bond will be adjusted accordingly.
11 CHANGES IN THE CONTRACT PRICE
11.1 CHANGES IN THE CONTRACT PRICE
The Contract Price constitutes the total compensation (subject to authorized adjustments)
payable to Contractor for performing the Work. All duties, responsibilities and obligations
assigned to or undertaken by Contractor shall be at Contractor's expense without change in the
Contract Price. The Contract Price may only be adjusted by a Change Order or by a Written
Amendment. Any claim for an adjustment in the Contract Price shall be based on a written notice
of claim stating the general nature of the claim, to be delivered by the party making the claim to
the other party and to Owner's Representative or promptly (but in no event later than thirty days)
after the start of the occurrence or event giving rise to the claim. Notice of the amount of the
claim with supporting data shall be delivered within sixty (60) days after the start of such
occurrence or event, unless Owner's Representative allows additional time for claimant to
submit additional or more accurate data in support of the claim, and shall be accompanied by
claimant's written statement that the claimed adjustment covers all known amounts to which the
claimant is entitled as a result of said occurrence or event. No claim for an adjustment in the
Contract Price will be valid if not submitted in accordance with this paragraph. The value of any
Work covered by a Change Order or of any claim for an adjustment in the Contract Price will be
determined as follows: (i) where the Work involved is covered by unit prices contained in the
Contract Documents, by application of such unit prices to the quantities of the items involved (ii)
where the Work involved is not covered by unit prices contained in the Contract Documents, by
a mutually agreed lump sum (which may include an allowance for overhead and profit), (iii)
where the Work is not covered by unit prices contained in the Contract Documents and
agreement is reached to establish unit prices for the Work.
Where the work involved is not covered by unit prices contained in the Contract Documents and
where the Owner's Representative, the Owner, the Engineer, the Engineer's Consultant, and
Contractor cannot mutually agree on a lump sum price, the City of Clearwater shall pay for
directed changes in the WORK, on "COST REIMBURSEMENT" basis. The Contractor shall
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apply for compensation, detailing Contractors forces, materials, equipment, subcontractors, and
other items of direct costs required for the directed work.
The application for Cost Reimbursement shall be limited to the following items:
1. Labor, including foremen, for those hours associated with the direct work (actual
payroll cost, including wages, fringe benefits, labor insurance and labor taxes
established by law). Expressly excluded from this item are all costs associated with
negotiating the subject change.
2. Materials associated with the change, including sales tax. The costs of materials shall
be substantiated through vendors' invoices.
Rental or equivalent rental costs of equipment, including necessary transportation
costs if specifically used for the WORK. The rental rates shall not exceed the current
rental rates prevailing in the locality or as defined in the rental Rate Blue Book for
Construction Equipment (a.k.a. DataQuest Blue Book). The rental rate is defined as
the full-unadjusted base rental rate for the appropriate item of construction equipment
and shall cover the costs of all fuel, supplies, repairs, insurance, and other costs
associated with supplying the equipment for work ordered. Contractor-owned
equipment will be paid for the duration of time required to complete the work. Utilize
lowest cost combination of hourly, daily, weekly, or monthly rates. Do not exceed
estimated operating costs given in Blue Book. Operating costs will not be allowed for
equipment on stand-by.
4. Additional costs for Bonds, Insurance if required by the City of Clearwater.
The following fixed fees shall be added to the costs of the directed work performed
by the Contractor or Subcontractor.
A. A fixed fee of fifteen percent (15%) shall be added to the costs of Item 1 above. If
work is performed by a subcontractor, the Contractor's fee shall not exceed five
percent (5%), and the subcontractor's fee shall not exceed ten percent (10%).
B. A fixed fee of ten percent (10%) shall be added to the costs of Item 2 above.
C. No markup shall be added to the costs of Items 3 and 4.
The fixed fees shall be considered the full compensation for all cost of general
supervision, overhead, profit, and other general expense.
11.2 ALLOWANCES AND FINAL CONTRACT PRICE ADJUSTMENT
It is understood that Contractor has included in the Contract Price all allowances so named in the
Contract Documents and shall cause the Work so covered to be furnished and performed for such
sums as may be acceptable to Owner and Engineer. Contractor agrees that: (i) the allowances
include the cost to Contractor (less any applicable trade discounts) of materials and equipment
required by the allowances to be delivered at the Site, and all applicable taxes; and (ii)
Contractor's costs for unloading and handling on the site, labor, installation costs, overhead,
profit and other expenses contemplated for the allowances have been included in the Contract
Price and not in the allowances and no demand for additional payment on account of any of the
foregoing will be valid.
Prior to final payment, an appropriate Change Order will be issued as recommended by Owner's
Representative to reflect actual amounts due Contractor on account of Work covered by
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allowances and all the Work actually performed by the Contractor, and the Contract Price shall
be correspondingly adjusted.
11.3 PERCENTAGE WORK
Contractor has taken care to accurately calculate the Scheduled Value of each item that shall
constitute the Work as reflected in the Bid Tabulation, which is incorporated in Section IV 1.1
(Scope of Work). The Scheduled Value for each unit accounts for Contractor's anticipated
overhead costs and profit margins for that particular unit. Where the Contract Documents require
that all or part of the Work be done on a Percentage basis, the Scheduled Value will hold
precedent, not the units utilized (or not) in connection with the work. The Contract Price has
been calculated based upon the Scheduled Value for each unit pursuant to RFP 27-10, any
changes to the scope of the work outside of what was contemplated within the aforementioned
RFP, whether on a Percentage basis, must be effectuated via change order.
12 CHANGES IN THE CONTRACT TIME
The Contract Time (or Milestones) may only be changed by a Change Order or a Written
Amendment. Any claim for an adjustment of the Contract Time (or Milestones) shall be based on
written notice delivered by the party making the claim to the other party and to Owner's
Representative promptly, but in no event later than thirty (30) days, after the occurrence of the
event giving rise to the claim and stating the general nature of the claim. Notice of the extent of
the claim with supporting data shall be delivered within sixty (60) days after such occurrence,
unless Owner's Representative allows an additional period of time to ascertain more accurate
data in support of the claim, and shall be accompanied by the claimant's written statement that
the adjustment claimed is the entire adjustment to which the claimant has reason to believe it is
entitled as a result of the occurrence of said event. All claims for adjustment in the Contract
Time (or Milestones) shall be determined by Owner's Representative. No claim for an
adjustment in the Contract Time (or Milestones) will be valid if not submitted in accordance with
the requirements of this paragraph.
All time limits stated in the Contract Documents are of the essence of the Agreement.
Where Contractor is prevented from completing any part of the work within the Contract Time
(or Milestones) due to delay beyond the control of Contractor, the Contract Time (or Milestones)
may be extended in an amount equal to the time lost due to such delay if a claim is made
therefore as provided in the article for Changes in the
Work. Delays beyond the control of Contractor shall include, but not be limited to, acts by the
Owner, acts of utility owners or other contractors performing other work as contemplated by the
article for Other Work, fires, floods, epidemics, abnormal weather conditions or acts of God.
Delays attributable to and within the control of a Subcontractor or Supplier shall be deemed to be
delays within the control of Contractor.
Where Contractor is prevented from completing any part of the Work within the Contract Times
(or Milestones) due to delay beyond the control of both the Owner and Contractor, an extension
of the Contract Time (or Milestones) in an amount equal to the time lost due to such delay shall
be Contractor's sole and exclusive remedy for such delay. In no event shall the Owner be liable
to Contractor, any Subcontractor, any Supplier, any other person, or to any surety for or
employee or agent of any of them, for damages arising out of or resulting from (i) delays caused
by or within the control of Contractor, or (ii) delays beyond the control of both parties including
but not limited to fires, floods, epidemics, abnormal weather conditions, acts of God or acts by
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utility owners or other contractors performing other work as contemplated by paragraph for
Other Work.
13 TESTS AND INSPECTIONS, CORRECTION, REMOVAL OR
ACCEPTANCE OF DEFECTIVE WORK
13.1 TESTS AND INSPECTION
Contractor shall give Owner's Representative and Engineer timely notice of readiness of the
Work for all required inspections, tests or approvals, and shall cooperate with inspection and
testing personnel to facilitate required inspections or tests.
Contractor shall employ and pay for the services of an independent testing laboratory to perform
all inspections, tests, or approvals required by the Contract Documents. The costs for these
inspections, tests or approvals shall be borne by the Contractor except as otherwise provided in
the Contract Documents.
If Laws or Regulations of any public body having jurisdiction require any Work (or part thereof)
specifically to be inspected, tested or approved by an employee or other representative of such
public body including all Owner Building Departments and Owner Utility Departments,
Contractor shall assume full responsibility for arranging and obtaining such inspections, tests or
approvals, pay all costs in connection therewith, and furnish Owner's Representative the required
certificates of inspection or approval. Unless otherwise stated in the Contract Documents, Owner
permit and impact fees will be waived. Contractor shall also be responsible for arranging and
obtaining and shall pay all costs in connection with any inspections, tests or approvals required
for Owner's and Engineer's acceptance of materials or equipment to be incorporated in the Work,
or of materials, mix designs, or equipment submitted for approval prior to Contractor's purchase
thereof for incorporation of the Work.
If any Work (or the work of others) that is to be inspected tested or approved is covered by
Contractor without written concurrence of Owner's Representative, it must, if requested by
Owner's Representative, be uncovered for observation. Uncovering Work as provided in this
paragraph shall be at Contractor's expense unless Contractor has given Owner's Representative
and Engineer timely notice of Contractor's intention to cover the same and Owner's
Representative has not acted with reasonable promptness in response to such notice.
13.2 UNCOVERING THE WORK
If any Work is covered contrary to the written request of Owner's Representative, it must, if
requested by Owner's Representative, be uncovered for Owner Representative's observation and
replaced at Contractor's expense.
If Owner's Representative considers it necessary or advisable that covered Work be observed by
Owner's Representative or inspected or tested by others, Contractor, at Owner Representative's
request, shall uncover, expose or otherwise make available for observation, inspection or testing
as Engineer or Owner's Representative may require, that portion of the Work in question,
furnishing all necessary labor, material and equipment. If it is found that such Work is defective,
Contractor shall pay all claims, costs, losses and damages caused by, arising out of or resulting
from such uncovering, exposure, observation, inspection and testing and of satisfactory
replacement or reconstruction (including but not limited to all costs of repair or replacement of
work of others); and the Owner shall be entitled to an appropriate decrease in the Contract Price
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for the costs of the investigation, and, if the parties are unable to agree as to the amount thereof,
may make a claim therefore as provided in the article for Change in Contract Price. If, however,
such Work is not found to be defective, Contractor shall be allowed an increase in the Contract
Price or an extension of the Contract Time (or Milestones), or both, directly attributable to such
uncovering, exposure, observation, inspection, testing, replacement and reconstruction; and, if
the parties are unable to agree as to the amount or extent thereof, Contractor may make a claim
therefore as provided the article for Change in Contract Price and Change of Contract Time.
13.3 OWNER'S REPRESENTATIVE MAY STOP THE WORK
If the Work is defective, or Contractor fails to supply sufficient skilled workers or suitable
materials or equipment, or fails to furnish or perform the Work in such a way that the completed
Work will conform to the Contract Documents, Engineer or Owner's Representative may order
Contractor to stop the Work, or any portion thereof, until the cause for such order has been
eliminated; however, this right of Owner's Representative to stop the Work shall not give rise to
any duty on the part of Owner's Representative or Owner to exercise this right for the benefit of
Contractor or any surety or other party. If the Owner's Representative stops Work under this
paragraph, Contractor shall be entitled to no extension of Contract Time or increase in Contract
Pri ce.
13.4 CORRECTION OR REMOVAL OF DEFECTIVE WORK
If required by Engineer or Owner's Representative, Contractor shall promptly, as directed, either
correct all defective Work, whether or not fabricated, installed or completed, or, if the Work has
been rejected by Engineer or Owner's Representative, remove it from the site and replace it with
Work that is not defective. Contractor shall pay all claims, costs, losses and damages caused by
or resulting from such correction or removal (including but not limited to all costs of repair or
replacement of work of others).
13.5 WARRANTY/CORRECTION PERIOD
If within one year after the date of Substantial Completion or such longer period of time as may
be prescribed by Laws or Regulations or by the terms of any applicable special guarantee
required by the Contract Documents or by any specific provision of the Contract Documents, any
Work is found to be defective, Contractor shall promptly, without cost to the Owner and in
accordance with the Owner's written instructions; (i) correct such defective Work, or, if it has
been rejected by the Owner, remove it from the site and replace it with Work that is not defective
and (ii) satisfactorily correct or remove and replace any damage to other Work or the work of
others resulting therefrom. If Contractor does not promptly comply with the terms of such
instructions, or in an emergency where delay would cause serious risk of loss or damage, the
Owner may have the defective Work corrected or the rejected. Work removed and replaced, and
all claims, costs, losses and damages caused by or resulting from such removal and replacement
(including but not limited to all costs of repair or replacement of work of others) will be paid by
Contractor.
In special circumstances where a particular item of equipment is placed in continuous service
before Final Completion of all the Work, the correction period for that item may start to run from
an earlier date if specifically and expressly so provided in the Specifications or by Written
Amendment.
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Where defective Work (and damage to other Work resulting therefrom) has been corrected,
removed or replaced under this paragraph the correction period hereunder with respect to such
Work will be extended for an additional period of one year after such correction or removal and
replacement has been satisfactorily completed.
13.6 ACCEPTANCE OF DEFECTIVE WORK
If, instead of requiring correction or removal and replacement of defective Work, the Owner
prefers to accept it, the Owner may do so.
Contractor shall pay all claims, costs, losses and damages attributable to the Owner's evaluation
of and determination to accept such defective Work such costs to be approved by Owner's
Representative as to reasonableness. If any such acceptance occurs prior to Owner
Representative's recommendation of final payment, a Change Order will be issued incorporating
the necessary revisions in the Contract Documents with respect to the Work; and the Owner shall
be entitled to an appropriate decrease in the Contract Price, and, if the parties are unable to agree
as to the amount thereof, the Owner may make a claim therefore as provided in article for
Change of Contract Price. If the acceptance occurs after the Owner Representative's
recommendation for final payment an appropriate amount will be paid by Contractor to the
Owner.
13.7 OWNER MAY CORRECT DEFECTIVE WORK
If Contractor fails within a reasonable time after written notice from Owner's Representative to
correct defective Work or to remove and replace rejected Work as required by Owner's
Representative in accordance with the article for Correction and Removal of Defective Work or
if Contractor fails to perform the Work in accordance with the Contract Documents, or if
Contractor fails to comply with any other provision of the Contract Documents, the Owner may,
after seven days' written notice to Contractor, correct and remedy any such deficiency. In
exercising the rights and remedies under this paragraph the Owner shall proceed expeditiously.
In connection with such corrective and remedial action, the Owner may exclude Contractor from
all or part of the site, take possession of all or part of the Work, and suspend Contractor's
services related thereto, and incorporate in the Work all materials and equipment stored at the
site or for which the Owner has paid Contractor but which are stored elsewhere. Contractor shall
allow Owner, Owner's Representatives, Agents and employees, the Owner's other contractors,
and Owner's Representative, Engineer, and Engineer's Consultants access to the site to enable
the Owner to exercise the rights and remedies under this paragraph. All claims, costs, losses and
damages incurred or sustained by the Owner in exercising such rights and remedies will be
charged against Contractor and a Change Order will be issued incorporating the necessary
revisions in the Contract Documents with respect to the Work; and the Owner shall be entitled to
an appropriate decrease in the Contract Price, and, if the parties are unable to agree as to the
amount thereof, the Owner may make a claim therefore as provided in the article for Change of
Contract Price. Such claims, costs, losses and damages will include but not be limited to all costs
of repair or replacement of work of others destroyed or damaged by correction, removal or
replacement of Contractor's defective Work. Contractor shall not be allowed an extension of the
Contract Time (or Milestones) because of any delay in the performance of the Work attributable
to the exercise by the Owner of the Owner's rights and remedies hereunder.
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14 PAYMENTS TO CONTRACTOR AND COMPLETION
Requests for payment shall be processed in accordance with F.S. 218.735 and as described
herein. Progress payments on account of Unit Price Work will be based on the number of units
completed.
14.1 APPLICATION FOR PROGRESS PAYMENT
10% of the cost of the Work ($563,037 * 10% = $ 56,304.00) is due at execution of this contract
to complete the design/construction portion of the Work, and is necessary prior to the beginning
of construction. Thereafter, Contractor shall submit (not more often than once a month) to
Owner's Representative for review an Application for Payment filled out and signed by
Contractor covering the Work completed as of the 25th of each month and accompanied by such
supporting documentation as is required by the Owner's Representative and the Contract
Documents. Unless otherwise stated in the Contract Documents, payment will not be made for
materials and equipment not incorporated in the Work. Payment will only be made for that
portion of the Work, which is fully installed including all materials, labor and equipment. A
retainage of not less than five (5%) of the amount of each Application for Payment for the total
of all Work, including as-built survey and Inspector overtime reimbursement, completed to date
will be held until final completion and acceptance of the Work covered in the Contract
Documents. No progress payment shall be construed to be acceptance of any portion of the Work
under contract.
The Contractor shall review with the Engineer or the Construction Inspector all quantities and
work for which payment is being applied for and reach agreement prior to submittal of an
Official Pay Request. The Engineer or the Construction Inspector will verify that the on-site
marked up as-built drawings are up to date with the work and are in compliance with the
Contract Documents.
In addition to all other payment provisions set out in this contract, the Owner's Representative
may require the Contractor to produce for Owner, within fifteen (15) days of the approval of any
progress payment, evidence and/or payment affidavit that all subcontractors and suppliers have
been paid any sum or sums then due. A failure on the part of the contractor to provide the report
as required herein shall result in further progress or partial payments being withheld until the
report is provided.
Due to nature of the equipment manufacturing processes for CNG equipment, it is necessary to
facilitate and differentiate the payment schedule for the equipment design / fabrication from the
Work, as follows:
A. 40% of the cost of the Equipment Package is due at execution of this CONTRACT to
get the equipment ordered and built ($933,111 * 40% = $373,244.00);
B. 40% of the cost of the Equipment Package is due upon the complete assemblage of the
equipment prior to shipment;
($933,111 * 40% = $373,244.00);
C. 10% of the cost of the Equipment Package is due upon issuance of Certificate of Use;
($933,111 * 10% = $ 93,311.00);
D. 10% of the cost of the Equipment Package is due 90 days after issuance of Certificate
of Use and upon acceptance of all equipment
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(Balance - $ 93,312.00)
14.2 CONTRACTOR'S WARRANTY OF TITLE
Contractor warrants and guarantees that title to all Work, materials and equipment covered by
any Application for Payment, whether incorporated in the Project or not, will pass to the Owner
no later than the time of payment, free and clear of liens. No materials or supplies for the Work
shall be purchased by Contractor or Subcontractor subject to any chattel mortgage or under a
conditional sale contact or other agreement by which an interest is retained by the seller.
Contractor warrants that he has good title to all materials and supplies used by him in the Work,
free from all liens, claims or encumbrances. Contractor shall indemnify and save the Owner
harmless from all claims growing out of the lawful demands of Subcontractors, laborers,
workmen, mechanics, materialmen, and furnisher's of machinery and parts thereof, equipment,
power tools, and all supplies incurred in the furtherance of the performance of this Contract.
Contractor shall at the Owner's request, furnish satisfactory evidence that all obligations of the
nature hereinabove designated have been paid, discharged, or waived. If Contractor fails to do
so, then the Owner may, after having served written notice on said Contractor either pay unpaid
bills, of which the Owner has written notice, or withhold from the Contractor's unpaid
compensation a sum of money deemed reasonably sufficient to pay any and all such lawful
claims until satisfactory evidence is furnished that all liabilities have been fully discharged,
whereupon payment to Contractor shall be resumed in accordance with the terms of this
Contract, but in no event shall the provisions of this sentence be construed to impose any
obligations upon the Owner to the Contractor or the Surety. In paying any unpaid bills of the
Contractor, the Owner shall be deemed the agent of Contractor and any payment so made by the
Owner shall be considered as payment made under the Contract by the Owner to Contractor, and
the Owner shall not be liable to Contractor for any such payment made in good faith.
14.3 REVIEW OF APPLICATIONS FOR PROGRESS PAYMENTS
The Owner's Representative will within twenty (20) business days after receipt authorize and
process payment by the Owner a properly submitted and documented Application for payment,
unless the application requires review by an Agent. If the Application for payment requires
review and approval by an Agent, properly submitted and documented Applications for payment
will be paid by the Owner within twenty-five (25) business days. If an Application for payment
is rejected, notice shall be given within twenty (20) business days of receipt indicating the
reasons for refusing payment. The reasons for rejecting an Application will be submitted in
writing, specifying deficiencies and identifying actions that would make the Application proper.
In the latter case, Contractor may make the necessary corrections and resubmit the Application.
The Owner's Representative or Agent may refuse to recommend the whole or any part of any
payment to Owner. Owner's Representative or Agent may also refuse to recommend any such
payment, or, because of subsequently discovered evidence or the results of subsequent
inspections or test, nullify any such payment previously recommended, to such extent as may be
necessary in Owner Representative's or Agent's opinion to protect the Owner from loss because:
(i) the Work is defective, or completed Work has been damaged requiring correction or
replacement, (ii) the Contract Price has been reduced by amendment or Change Order, (iii) the
Owner has been required to correct defective Work or complete Work, or (iv) Owner's
Representative or Agent has actual knowledge of the occurrence of any of the events enumerated
in the article on Suspension of Work and Termination.
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The Owner may refuse to make payment of the full amount recommended by the Owner's
Representative or Agent because: (i) claims have been made against the Owner on account of
Contractor's performance or furnishing of the Work, (ii) Liens have been filed in connection with
the Work, except where Contractor has delivered a specific Bond satisfactory to the Owner to
secure the satisfaction and discharge of such Liens, (iii) there are other items entitling the Owner
to a set-off against the amount recommended, or (iv) the Owner has actual knowledge of any of
the events described in this paragraph. The Owner shall give Contractor notice of refusal to pay
in accordance with the time constraints of this section with a copy to the Owner's Representative
or Agent, stating the reasons for such actions, and Owner shall promptly pay Contractor the
amount so withheld, or any adjustment thereto agreed to by the Owner and Contractor, when
Contractor corrects to the Owner's satisfaction the reasons for such action.
14.4 PARTIAL UTILIZATION
Use by the Owner at the Owner's option of any substantially completed part of the Work which
(i) has specifically been identified in the Contract Documents, or (ii) Owner, Engineer, Owner's
Representative, and Contractor agree constitutes a separately functioning and usable part of the
Work that can be used by the Owner for its intended purpose without significant interference
with Contractor's performance of the remainder of the Work, may be accomplished prior to Final
Completion of all the Work subject to the following:
The Owner at any time may request Contractor in writing to permit the Owner to use any such
part of the Work which the Owner believes to be ready for its intended use and substantially
complete. If Contractor agrees that such part of the Work is substantially complete, Contractor
will certify to Owner, Owner's Representative, and Engineer that such part of the Work is
substantially complete and request Owner's Representative to issue a certificate of Substantial
Completion for that part of the Work. Contractor at any time may notify Owner, Owner's
Representative, and Engineer in writing that Contractor considers any such part of the Work
ready for its intended use and substantially complete and request Owner's Representative to
issue a certificate of Substantial Completion for that part of the Work. Within a reasonable time
after either such request, Owner, Contractor, Owner's Representative, and Engineer shall make
an inspection of that part of the Work to determine its status of completion. If Engineer does not
consider that part of the Work to be substantially complete, Engineer will notify Owner, Owner's
Representative, and Contractor in writing giving the reasons therefore. If Engineer considers that
part of the Work to be substantially complete, the provisions of the articles for Substantial
Completion and Partial Utilization will apply with respect to certification of Substantial
Completion of that part of the Work and the division of responsibility in respect thereof and
access thereto.
14.5 FINAL INSPECTION
Upon written notice from Contractor that the entire Work or an agreed portion thereof is
complete, Owner's Representative will make a final inspection with Engineer, Owner and
Contractor and will within thirty (30) days notify Contractor in writing of particulars in which
this inspection reveals that the Work is incomplete or defective. The Owner's Representative will
produce a final punch list, deliver it to the Contractor within five (5) days of completion and
assign a date for this work to be completed not less than thirty (30) days from delivery of the list.
Failure to include any corrective work or pending items does not alter the responsibility of the
contractor to complete all the construction services purchased pursuant to the contract.
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Contractor shall immediately take such measures as are necessary to complete such Work or
remedy such deficiencies.
14.6 FINAL APPLICATION FOR PAYMENT
After Contractor has completed all such corrections to the satisfaction of Owner's Representative
and has delivered in accordance with the Contract Documents all maintenance and operating
instructions, As-built/Record Drawings, schedules, guarantees, Bonds, certificates or other
evidence of insurance required by the paragraph for Bonds and Insurance, certificates of
inspection, Inspector overtime reimbursement as required in the Contract Documents and other
documents, Contractor may make application for final payment following the procedure for
progress payments. The final Application for Payment shall be accompanied (except as
previously delivered) by: (i) all documentation called for in the Contract Documents, including
but not limited to the evidence of insurance required by paragraph for Bonds and Insurance, (ii)
consent of the surety, if any or if necessary, to final payment, and (iii) complete and legally
effective releases or waivers (satisfactory to the Owner) of all Liens arising out of or filed in
connection with the Work. In lieu of such releases or waivers of Liens and as approved by the
Owner, Contractor may furnish receipts or releases in full and an affidavit of Contractor that: (i)
the releases and receipts include all labor, services, material and equipment for which a Lien
could be filed, and (ii) all payrolls, material and equipment bills and other indebtedness
connected with the Work for which the Owner or the Owner's property might in any way be
responsible have been paid or otherwise satisfied. If any Subcontractor or Supplier fails to
furnish such a release or receipt in full, Contractor may furnish a Bond or other collateral
satisfactory to the Owner to indemnify the Owner against any Lien.
Prior to application for final payment, Contractor shall clean and remove from the premises all
surplus and discarded materials, rubbish, and temporary structures, and shall restore in an
acceptable manner all property, both public and private, which has been damaged during the
prosecution of the Work, and shall leave the Work in a neat and presentable condition.
14.7 FINAL PAYMENT AND ACCEPTANCE
If through no fault of Contractor, final completion of the Work is significantly delayed and if
Owner's Representative so confirms, the Owner shall, upon receipt of Contractor's final
Application for payment and recommendation of Owner's Representative, and without
terminating the Agreement, make payment of the balance due for that portion of the Work fully
completed and accepted. If the remaining balance to be held by the Owner for Work not fully
completed or corrected is less than the retainage stipulated in the Agreement, and if Bonds have
been furnished as required in paragraph for Bonds and Insurance, the written consent of the
surety to the payment of the balance due for that portion of the Work fully completed and
accepted shall be submitted by Contractor to Owner's Representative with the Application for
such payment. Such payment shall be made under the terms and conditions governing final
payment, except that such payment shall not constitute a waiver of claims.
If on the basis of Owner Representative's observation of the Work during construction and final
inspection, and Owner Representative's review of the final Application for Payment and
accompanying documentation, all as required by the Contract Documents, Owner's
Representative is satisfied that the Work has been completed and Contractor's other obligations
under the Contract Documents have been fulfilled, Owner's Representative will indicate in
writing his recommendation of payment and present the Application to Owner for payment.
Thereupon, Owner's Representative will give written notice to Owner and Contractor that the
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Work is acceptable subject to the provisions of this article. Otherwise, Owner's Representative
will return the Application to Contractor, indicating in writing the reasons for refusing to
recommend final payment, in which case Contractor shall make the necessary corrections and
resubmit the Application. If the Application and accompanying documentation are appropriate as
to form and substance, the Owner shall, within twenty (20) days after receipt thereof pay
contractor the amount recommended by Owner's Representative.
14.8 WAIVER OF CLAIMS
The making and acceptance of final payment will constitute: a waiver of all claims by the Owner
against Contractor, except claims arising from unsettled Liens, from defective Work appearing
after final inspection, from failure to comply with the Contract Documents or the terms of any
special guarantees specified therein, or from Contractor's continuing obligations under the
Contract Documents; and a waiver of all claims by Contractor against the Owner other than
those previously made in writing and still unsettled.
15 SUSPENSION OF WORK AND TERMINATION
15.1 OWNER MAY SUSPEND THE WORK
At any time and without cause, Owner's Representative may suspend the Work or any portion
thereof for a period of not more than ninety (90) days by notice in writing to Contractor, which
will fix the date on which Work will be resumed. Contractor shall resume the Work on the date
so fixed. Contractor shall be allowed an adjustment in the Contract Price or an extension of the
Contract Times, or both, directly attributable to any such suspension if Contractor makes an
approved claim therefore as provided in the articles for Change of Contract Price and Change of
Contract Time.
15.2 OWNER MAY TERMINATE
Upon the occurrence of any one or more of the following events; if Contractor persistently fails
to perform the work in accordance with the Contract Documents (including, but not limited to,
failure to supply sufficient skilled workers or suitable materials or equipment or failure to adhere
to the progress schedule as adjusted from time to time);
if Contractor disregards Laws and Regulations of any public body having jurisdiction;
if Contractor disregards the authority of Owner's Representative;
if Contractor otherwise violates in any substantial way any provisions of the Contract
Documents; or if the Work to be done under this Contract is abandoned, or if this
Contract or any part thereof is sublet, without the previous written consent of the
Owner, or if the Contract or any claim thereunder is assigned by Contractor otherwise
than as herein specified, or at any time Owner's Representative certifies in writing to
the Owner that the rate of progress of the Work or any part thereof is unsatisfactory or
that the work or any part thereof is unnecessarily or unreasonably delayed.
The Owner may, after giving Contractor (and the surety, if any), seven days' written notice and,
to the extent permitted by Laws and Regulations, terminate the services of Contractor, exclude
Contractor from the site and take possession of the Work and of all Contractor's tools,
appliances, construction equipment and machinery at the site and use the same to the full extent
they could be used by Contractor (without liability to Contractor for trespass or conversion),
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incorporate in the Work all materials and equipment stored at the site or for which the Owner has
paid Contractor but which are stored elsewhere, and finish the Work as the Owner may deem
expedient. In such case Contractor shall not be entitled to receive any further payment until the
Work is finished. If the unpaid balance of the Contract Price exceeds all claims, costs, losses and
damages sustained by the Owner arising out of or resulting from completing the Work such
excess will be paid to Contractor.
If such claims, costs, losses and damages exceed such unpaid balance, Contractor shall pay the
difference to the Owner. Such claims, costs, losses and damages incurred by the Owner will be
reviewed by Owner's Representative as to their reasonableness and when so approved by
Owner's Representative incorporated in a Change Order, provided that when exercising any
rights or remedies under this paragraph the Owner shall not be required to obtain the lowest price
for the Work performed.
Where Contractor's services have been so terminated by the Owner, the termination will not
affect any rights or remedies of the Owner against Contractor then existing or which may
thereafter accrue. Any retention or payment of moneys due Contractor by the Owner will not
release Contractor from liability.
Upon seven (7) days' written notice to Contractor and Owner's Representative, the Owner may,
without cause and without prejudice to any other right or remedy of the Owner, elect to terminate
the Agreement. In such case, Contractor shall be paid (without duplication of any items):
for completed and acceptable Work executed in accordance with the Contract
Documents prior to the effective date of termination, including fair and reasonable
sums for overhead and profit on such Work;
for expenses sustained prior to the effective date of termination in performing services
and furnishing labor, materials or equipment as required by the Contract Documents in
connection with uncompleted Work, plus fair and reasonable sums for overhead and
profit on such expenses;
for all claims, costs, losses and damages incurred in settlement of terminated contracts
with Subcontractors, Suppliers and others; and for reasonable expenses directly
attributable to termination.
Contractor shall not be paid on account of loss of anticipated profits or revenue or other
economic loss arising out of or resulting from such termination.
15.3 CONTRACTOR MAY STOP WORK OR TERMINATE
If, through, no act or fault of Contractor, the Work is suspended for a period of more than ninety
(90) days by the Owner or under an order of court or other public authority, or the Owner's
Representative fails to act on any Application for Payment within thirty (30) days after it is
submitted or the Owner fails for thirty (30) days to pay Contractor any sum finally determined to
be due, then Contractor may, upon seven (7) days' written notice to the Owner and Owner's
Representative, and provided the Owner or Owner's Representative does not remedy such
suspension or failure within that time, terminate the Agreement and recover from the Owner
payment on the same terms as provided in the article for the Owner May Terminate. However, if
the Work is suspended under an order of court through no fault of Owner, the Contractor shall
not be entitled to payment except as the Court may direct. In lieu of terminating the Agreement
and without prejudice to any other right or remedy, if Owner's Representative has failed to act
on an Application for Payment within thirty (30) days after it is submitted, or the Owner has
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failed for thirty (30) days to pay Contractor any sum finally determined to be due, Contractor
may upon seven (7) day's written notice to the Owner and Owner's Representative stop the Work
until payment of all such amounts due Contractor. The provisions of this article are not intended
to preclude Contractor from making claim under paragraphs for Change of Contract Price or
Change of Contract Time or otherwise for expenses or damage directly attributable to
Contractor's stopping Work as permitted by this article.
16 DISPUTE RESOLUTION
If and to the extent that the Owner and Contractor have agreed on the method and procedure for
resolving disputes between them that may arise under this Agreement, such dispute resolution
method and procedure will proceed. If no such agreement on the method and procedure for
resolving such disputes has been reached, subject to the provisions of the article for Decisions on
Disputes, the Owner and Contractor may exercise such rights or remedies as either may
otherwise have under the Contract Documents or by Laws or Regulations in respect of any
dispute provided, however, that nothing herein shall require a dispute to be submitted to binding
arbitration.
17 MISCELLANEOUS
17.1 SUBMITTAL AND DOCUMENT FORMS
The form of all submittals, notices, change orders, pay applications, logs, schedules and other
documents permitted or required to be used or transmitted under the Contract Documents shall
be determined by the Owner's Representative subject to the approval of Owner.
17.2 GIVING NOTICE
Whenever any provision of the Contract Documents requires the giving of written notice, notice
will be deemed to have been validly given if delivered in person to the individual or to a member
of the firm or to an officer of the corporation for whom it is intended, or if delivered or sent by
registered or certified mail, postage prepaid, to the last business address known to the giver of
the notice.
17.3 NOTICE OF CLAIM
Should the Owner or Contractor suffer injury or damage to person or property because of any
error, omission or any act of the other party or of any of the other party's officers, employees or
agents or others for whose acts the other party is legally liable, claim will be made in writing to
the other party within a reasonable time of the first observance of such injury or damage. The
provisions of this paragraph shall not be construed as a substitute for or a waiver of the
provisions of any applicable statute of limitations or repose.
17.4 PROFESSIONAL FEES AND COURT COSTS INCLUDED
Whenever reference is made to "claims, costs, losses and damages," the phrase shall include in
each case, but not be limited to, all fees and charges of engineers, architects, attorneys and other
professionals and all court or other dispute resolution costs.
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17.5 ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any rights thereunder without
the approval of Owner, nor without the consent of surety unless the surety has waived its rights
to notice of assignment.
17.6 RENEWAL OPTION
Annual Contracts issued through the Engineering Department may be renewed for up to two (2)
years, upon mutual consent of both the Owner and the Contractor/Vendor. All terms, conditions
and unit prices shall remain constant unless otherwise specified in the contract specifications or
in the Invitation to bid. Renewals shall be made at the sole discretion of the Owner, and must be
agreed to in writing by both parties. All renewals are contingent upon the availability of funds,
and the satisfactory performance of the Contractor as determined by the Construction
Department.
18 ORDER AND LOCATION OF THE WORK
The City reserves the right to accept and use any portion of the work whenever it is considered to
the public interest to do so. The Engineer shall have the power to direct on what line or street the
Contractor shall work and order thereof.
19 MATERIAL USED
All material incorporated into the final work shall be new material unless otherwise approved by
the Engineer. If requested by the Engineer, the Contractor shall furnish purchase receipts of all
materials.
20 CONFLICT BETWEEN PLANS AND SPECIFICATIONS
The various Contract Documents shall be given precedence, in case of conflict, error or
discrepancy, as follows: Modifications, Contract Agreement, Addenda, Supplementary General
Conditions, General Conditions, Supplementary Technical Specifications, Technical
Specifications, Drawings. In a series of Modifications or Addenda the latest will govern.
21 OWNER DIRECT PURCHASE (ODP) OPTION
The Owner reserves the right, when identified during the bidding process as part of the project's
documents, to contract with the Contractor to purchase certain portions of materials identified in
the project as a sales tax savings option in compliance with Florida Law since the Owner is
exempt from payment of sales tax. The Contract price includes Florida sales and other applicable
taxes for materials, supplies, and equipment, which will be a part of the Contractor's work. The
Owner, being exempt from sales tax, reserves the right to make direct purchases of various
construction materials included in the Contractor's contract. The Owner purchasing of
construction materials, if selected, will be administered on a deductive Change Order basis.
Additionally, Purchase Orders will include Owner's Certificate of Exemption number. See
SECTION IV, ARTICLE 1.1 - SCOPE DESCRIPTION for ODP items included in the Contract
Documents and the APPENDIX for ODP Documents.
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22 RESIDENT NOTIFICATION OF START OF CONSTRUCTION
22.1 GENERAL
The Contractor shall notify all residents along the construction route or within a 500-foot radius,
unless stated otherwise in the Contract Documents, with a printed door hanger notice indicating
the following information about the proposed construction work and the Contractor performing
the work: City seal or logo; the scheduled date for the start of construction; the type of
construction; general sequence and scheduling of construction events; possibility of water
service disruption and/or colored water due to construction efforts; Contractor's name, the
Superintendent's name, Contractor address and telephone number; Contractor's company logo
(optional); requirement for residents to remove landscaping and/or other private appurtenances
which are in conflict with the proposed construction; and other language as appropriate to the
scope of Contract work. Sample door hanger including proposed language shall be approved by
the City prior to the start of construction. Notification shall be printed on brightly colored and
durable card stock and shall be a minimum of 4-1/4 by 11 inches in size. Notification (door
hanger) shall be posted to residences and businesses directly affected by the Contractor's
activities no later than seven (7) days prior to the start of construction activity. Directly affected
by the Contractor's activities shall mean all Contractor operations including staging areas,
equipment and material storage, principal access routes across private property, etc. Contractor
cannot start without proper seven (7) day notice period to residents. Contractor is required to
maintain sufficient staff to answer citizen inquiries during normal business hours and to maintain
appropriate message recording equipment to receive citizen inquires after business hours.
Resident notification by the Contractor is a non-specific pay item to be included in the bid items
provided in the contract proposal.
22.2 EXAMPLE
CITY SEAL
Of
CITY OF CLEARWATER
NOTICE OF CONSTRUCTION
TODAY'S DATE:
PLEASE EXCUSE US FOR ANY INCONVENIENCE
We are the construction contractor performing (state type of contract) for the City of Clearwater
in your area. The work will be performed in the public right-of-way adjacent to your property.
This notice is placed a minimum of seven (7) days in advance of construction to notify property
owners of the pending start of construction.
(Brief description of the construction process to be expected by the property owners)
The construction process may necessitate the removal of certain items from the right-of-way.
Typical items such as sprinklers, grass, and postal approved mailboxes will be replaced by the
contractor within a reasonably short period of time. The replacement of driveways and sidewalks
will be made using standard asphalt or concrete materials. The property owner is responsible for
the expense and coordination to replace driveways and sidewalks which have customized colors,
textures and/or materials. Small trees, shrubs, landscaping materials, unauthorized mailboxes or
structures within the right-of-way which must be removed due to the construction process will
not be replaced. The property owner is responsible to relocate any such items which the property
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owner wishes to save prior to the start of construction. Vehicles parked on the streets or within
the right-of-way may be required to be placed elsewhere.
We are available to answer any questions you may have regarding the construction process or
any particular item that must be relocated. Please contact our Construction Superintendent
at (727) . We will be more than happy to assist you.
Construction is anticipated to begin on:
Company Name
Company Address
Contractor Phone Number
23 PROJECT INFORMATION SIGNS
23.1 SCOPE AND PURPOSE
The Owner desires to inform the general public on the Owner's use and expenditure of public
funding for general capital improvement and maintenance projects. To help accomplish this
purpose, the Contractor is required to prepare and display public project information signs during
the full course of the contract period. These signs will be displayed at all location(s) of active
work. Payment to Contractor for the preparation, installation and management of project sign(s)
shall be included in the cost of the work. The number of and type of signs will be stated in
SECTION IV, ARTICLE 1.1 - SCOPE DESCRIPTION.
23.2 TYPE OF PROJECT SIGN, FIXED OR PORTABLE
Sign type shall be "fixed" on stationary projects and "portable" on projects which have extended
locations or various locations. The particular wording to be used on the signs will be determined
after contract award has been approved. Contractor will be provided the wording to be used on
sign at the preconstruction conference.
23.3 FIXED SIGN
Fixed sign shall be 4-foot by 6-foot (4'x6') in size and painted on a sheet of exterior grade
plywood of the same size and a minimum thickness of 1/2-inches. Sign shall be attached to a
minimum of two (2) 4-inch by 4-inch (4"x4") below grade pressure treated (P.T.) wooden posts
and braced as necessary for high winds. Posts shall be long enough to provide secure anchoring
in the ground. Bottom of sign must be a minimum of 24-inches above the ground. Alternate
mounting system or attachment to fencing or other fixed structure can be considered for
approval. Sign shall be painted white on both sides with exterior rated paint.
23.4 PORTABLE SIGNS
Portable sign shall be a minimum of 24-inches by 30-inches (24"00") in size and will be
attached to a standard sized portable traffic barricade. Sign material shall be aluminum, 0.080-
inches or thicker, background of white reflective sheeting, and shall be silkscreen or vinyl
lettering. Portable sign shall be two signs located and attached to each side of the traffic
barricade.
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23.5 SIGN COLORING
Background shall be white. Project Descriptive Name shall be in blue lettering. All other
lettering shall be black. Basic lettering on sign shall be in all capital letters, of size proportional
to the sign itself. Each sign shall depict the City's sun and waves logo. The color of the sun shall
be pantone yellow; the wave shall be process blue; and the text shall be black.
23.6 SIGN PLACEMENT
Signs shall be placed where they are readily visible by the general public which pass by the
project site. Signs are not to be placed where they may become a hazard or impediment to either
pedestrian or vehicular traffic. For construction projects outside of the Owner's right-of-way, the
signs will be placed on the project site. For projects constructed inside of the Owner's right-of-
way, the signs will be placed in the right-of-way. Portable signs are to be moved to the locations
of active work on the project. Multiple portable signs will be necessary where work is ongoing in
several locations at the same time. Fixed signs are to be placed at the start of construction and
will remain in place until the request for final payment.
23.7 SIGN MAINTENANCE
The Contractor is responsible for preparation, installation, movement, maintenance, replacement,
removal and disposal of all project signs during the full course of the contract period. The
Contractor will place and secure portable signs from dislocation by wind or other actions. Signs
are to be cleaned as necessary to maintain legibility and immediately replaced if defaced.
23.8 TYPICAL PROJECT SIGN
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6
PROJECT NAME
(CONTRACT NUMBER)
(DEPARTMENT NAME) PROJECT
r
NCONTRACTOR:
COMPLETION DATE:
FUNDING:
OWNER'S REPRESENTATIVE:
LL
Clearwater
U
2'-3"
4"x4" P.T. -
2 Post (TYPO
2
2
N
24 AWARD OF CONTRACT, WORK SCHEDULE AND
GUARANTEE
It will be required that the work will commence not later than five (5) calendar days after the
Engineer gives written notice to proceed (NTP), which notice shall be given as outlined in
Article 2 of these General Conditions.
It is further required that all work within this contract be completed within the indicated number
of consecutive calendar days as determined in SECTION IV, ARTICLE 1.1 - SCOPE
DESCRIPTION. Contract date to commence at issuance of notice to proceed. If the Contractor
fails to complete the work within the stipulated time, the City will retain the amount stated in the
Contract, per calendar day, for each day that the contract remains incomplete. The work shall be
discontinued on Saturdays, Sundays, and approved Holidays. If it becomes necessary for the
Contractor to perform work on Saturdays, Sundays, and approved City of Clearwater Employee
Holidays, that in the opinion of the Engineer, will require the presence of Inspectors, the
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Contractor shall pay the City of Clearwater, Florida, the amount of Four Hundred Eighty Dollars
($480.00) per each eight-hour (8) day for each Inspector given such assignment.
The Contractor shall remedy any defects in the work at his own expense and pay for any damage
to other work resulting therefrom which appear within a period of one (1) year from the date of
final acceptance.
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SECTION IV
TECHNICAL SPECIFICATIONS
Table of Contents:
1 SCOPE OF WORK ........................................................................................................... 1
1.1 SCOPE DESCRIPTION ................................................................................................ . 1
1.2 SCOPE OF WORK CHECKLIST ................................................................................. . 3
2 FIELD ENGINEERING .................................................................................................. 4
2.1 LINE AND GRADE SHALL BE PERFORMED BY THE CONTRACTOR .............. . 4
2. 1.1 GRADES, LINES AND LEVELS ............................................................................ . 4
2. 1.2 LAYOUT DATA ...................................................................................................... . 5
2.2 LINE AND GRADE SHALL BE PERFORMED BY THE CITY ................................ . 5
3 DEFINITION OF TERMS ............................................................................................... 5
3.1 REFERENCE STANDARDS ........................................................................................ . 5
3.2 ABBREVIATIONS AND SYMBOLS .......................................................................... . 5
4 ORDER AND LOCATION OF THE WORK ................................................................ 7
5 EXCAVATION FOR UNDERGROUND WORK .......................................................... 7
6 CONCRETE ......................................................................................................................8
7 EXCAVATION AND FORMS FOR CONCRETE WORK .......................................... 8
7.1 EXCAVATION ............................................................................................................... .8
7.2 FORMS .......................................................................................................................... . 8
8 REINFORCEMENT .........................................................................................................9
8.1 BASIS OF PAYMENT .................................................................................................. . 9
9 OBSTRUCTIONS .............................................................................................................9
10 RESTORATION OR REPLACEMENT OF DRIVEWAYS, CURBS, SIDEWALKS
AND STREET PAVEMENT ............................................................................................ 9
11 WORK IN EASEMENTS OR PARKWAYS ................................................................ 10
12 DEWATERING ............................................................................................................... 10
12.1 GENERAL .................................................................................................................... 10
12.2 PERMIT REQUIREMENTS ........................................................................................ 11
12.2.1 DEWATERING CONTROL .................................................................................... 11
12.2.2 GENERIC PERMIT FOR THE DISCHARGE OF PRODUCED GROUND
WATER FROMANYNON-CONTAMINATED SITE ACTIVITY ............................ 11
13 SANITARY MANHOLES .............................................................................................. 13
13.1 BUILT UP TYPE .......................................................................................................... 13
13.2 PRECAST TYPE .......................................................................................................... 14
13.2.1 MANHOLE ADJUSTMENT RINGS (GRADE RINGS) ........................................ 14
13.3 DROP MANHOLES ..................................................................................................... 14
13.4 FRAMES AND COVERS ............................................................................................ 14
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13.5 MANHOLE COATINGS .............................................................................................. 15
13.6 CONNECTIONS TO MANHOLES ............................................................................. 15
14 BACKFILL ...................................................................................................................... 15
15 STREET CROSSINGS, ETC ........................................................................................ 15
16 RAISING OR LOWERING OF SANITARY SEWER, STORM DRAINAGE
STRUCTURES ................................................................................................................ 15
16.1 BASIS OF PAYMENT ................................................................................................. 16
17 UNSUITABLE MATERIAL REMOVAL ..................................................................... 16
17.1 BASIS OF MEASUREMENT ...................................................................................... 16
17.2 BASIS OF PAYMENT ................................................................................................. 16
18 UNDERDRAINS ............................................................................................................. 16
18.1 BASIS OF MEASUREMENT ...................................................................................... 17
18.2 BASIS OF PAYMENT ................................................................................................. 17
19 STORM SEWERS .......................................................................................................... 17
19.1 AS BUILT INFORMATION ......................................................................................... 17
19.2 TESTING ...................................................................................................................... 17
19.3 BASIS OF PAYMENT ................................................................................................. 18
20 SANITARY SEWERS AND FORCE MAINS .............................................................. 18
20.1 MATERIALS ................................................................................................................ 18
20.1.1 GRAVITYSEWER PIPE ........................................................................................ 18
20.1.2 FORCE MAIN PIPE ............................................................................................. 18
20.2 INSTALLATION .......................................................................................................... 18
20.2.1 GRAVITYSEWER PIPE ........................................................................................ 18
20.2.2 FORCE MAIN PIPE ............................................................................................. 19
20.3 AS BUILT DRAWINGS ............................................................................................... 19
20.4 TESTING ...................................................................................................................... 19
20.4.1 TESTING OF GRAVITYSEWERS ........................................................................ 19
20.4.2 TESTING OF FORCE MAINS .............................................................................. 20
20.5 BASIS OF PAYMENT ................................................................................................. 20
20.5.1 GRAVITYSEWER PIPE ........................................................................................ 20
20.5.2 FORCE MAIN PIPE ............................................................................................. 20
21 DRAINAGE ..................................................................................................................... 20
22 ROADWAY BASE AND SUBGRADE .......................................................................... 20
22.1 BASE ............................................................................................................................ 20
22.1.1 BASIS OF MEASUREMENT FOR BASE AND REWORKED BASE ................... 22
22.1.2 BASIS OF PAYMENT FOR BASE AND REWORKED BASE ............................... 22
22.2 SUBGRADE ................................................................................................................. 22
22.2.1 BASIS OF MEASUREMENT ................................................................................ 23
22.2.2 BASIS OF PAYMENT ............................................................................................ 23
23 ASPHALTIC CONCRETE MATERIALS ................................................................... 23
23.1 ASPHALTIC CONCRETE ........................................................................................... 23
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23.1.1 AGGREGATE ........................................................................................................ 23
23.1.2 BITUMINOUS MATERIALS ................................................................................. 23
23.2 HOT BITUMINOUS MIXTURES - PLANT, METHODS, EQUIPMENT &
QUALITY ASSURANCE ............................................................................................ 23
23.3 ASPHALT MIX DESIGNS AND TYPES .................................................................... 24
23.4 ASPHALT PAVEMENT DESIGNS AND LAYER THICKNESS ............................... 24
23.5 GENERAL CONSTRUCTION REQUIREMENTS .................................................... 25
23.6 CRACKS AND POTHOLE PREPARATION .............................................................. 25
23.6.1 CRACKS ................................................................................................................ 25
23.6.2 POTHOLES ........................................................................................................... 25
23.7 ADJUSTMENT OF MANHOLES ............................................................................... 26
23.8 ADDITIONAL ASPHALT REQUIREMENTS ............................................................ 26
23.9 SUPERPAVE ASPHALTIC CONCRETE .................................................................... 27
23.10 BASIS OF MEASUREMENT ...................................................................................... 27
23.11 BASIS OF PAYMENT ................................................................................................. 27
24 ADJUSTMENT TO THE UNIT BID PRICE FOR ASPHALT .................................. 28
25 GENERAL PLANTING SPECIFICATIONS .............................................................. 28
25.1 IRRIGATION ................................................................................................................ 28
25.1.1 DESCRIPTION ..................................................................................................... 28
25.1.2 PRODUCTS .......................................................................................................... 30
25.1.3 EXECUTION ......................................................................................................... 34
25.2 LANDSCAPE ............................................................................................................... 37
25.2.1 GENERAL ............................................................................................................. 37
25.2.2 PRODUCTS .......................................................................................................... 42
25.2.3 EXECUTION ......................................................................................................... 45
26 HDPE DEFORMED - REFORMED PIPE LINING ................................................... 52
26.1 INTENT ........................................................................................................................ 52
26.2 PRODUCT AND CONTRACTOR/INSTALLER ACCEPTABILITY ........................ 52
26.3 MATERIALS ................................................................................................................ 52
26.4 CLEANING/SURFACE PREPARATION .................................................................... 53
26.5 TELEVISION INSPECTION ....................................................................................... 53
26.6 LINER INSTALLATION ............................................................................................. 54
26.7 LATERAL RECONNECTION ..................................................................................... 54
26.8 TIME OF CONSTRUCTION ....................................................................................... 54
26.9 PAYMENT .................................................................................................................... 54
27 PLANT MIX DRIVEWAYS ........................................................................................... 54
27.1 BASIS OF MEASUREMENT ...................................................................................... 55
27.2 BASIS OF PAYMENT ................................................................................................. 55
28 REPORTING OF TONNAGE OF RECYCLED MATERIALS ................................ 55
29 CONCRETE CURBS ..................................................................................................... 55
29.1 BASIS OF MEASUREMENT ...................................................................................... 55
29.2 BASIS OF PAYMENT ................................................................................................. 55
30 CONCRETE SIDEWALKS AND DRIVEWAYS ......................................................... 55
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30.1 CONCRETE SIDEWALKS .......................................................................................... 55
30.2 CONCRETE DRIVEWAYS ......................................................................................... 56
30.3 BASIS OF MEASUREMENT ...................................................................................... 56
30.4 BASIS OF PAYMENT ................................................................................................. 56
31 SODDING ........................................................................................................................56
32 SEEDING .........................................................................................................................57
33 STORM MANHOLES, INLETS, CATCH BASINS OR OTHER STORM
STRUCTURES ................................................................................................................ 57
33.1 BUILT UP TYPE STRUCTURES ................................................................................ 57
33.2 PRECAST TYPE .......................................................................................................... 58
33.3 BASIS OF PAYMENT ................................................................................................. 58
34 MATERIAL USED ......................................................................................................... 58
35 CONFLICT BETWEEN PLANS AND SPECIFICATIONS ...................................... 58
36 STREET SIGNS .............................................................................................................. 58
37 AUDIO/VIDEO RECORDING OF WORK AREAS .................................................. 58
37.1 CONTRACTOR TO PREPARE AUDIO/VIDEO RECORDING ................................ 58
37.2 SCHEDULING OF AUDIO/VIDEO RECORDING ................................................... 58
37.3 PROFESSIONAL VIDEOGRAPHERS ....................................................................... 59
37.4 EQUIPMENT ............................................................................................................... 59
37.5 RECORDED INFORMATION, AUDIO ...................................................................... 59
37.6 RECORDED INFORMATION VIDEO ....................................................................... 59
37.7 VIEWER ORIENTATION ............................................................................................ 59
37.8 LIGHTING ................................................................................................................... 60
37.9 SPEED OF TRAVEL .................................................................................................... 60
37.10 VIDEO LOG/INDEX ................................................................................................... 60
37.11 AREA OF COVERAGE ............................................................................................... 60
37.12 COSTS OF VIDEO SERVICES ................................................................................... 60
38 EROSION AND SILTATION CONTROL ................................................................... 60
38.1 STABILIZATION OF DENUDED AREAS ................................................................. 60
38.2 PROTECTION AND STABILIZATION OF SOIL STOCKPILES ............................. 61
38.3 PROTECTION OF EXISTING STORM SEWER SYSTEMS .................................... 61
38.4 SEDIMENT TRAPPING MEASURES ........................................................................ 61
38.5 SEDIMENTATION BASINS ....................................................................................... 61
38.6 WORKING IN OR CROSSING WATERWAYS OR WATERBODIES ...................... 61
38.7 SWALES, DITCHES AND CHANNELS .................................................................... 62
38.8 UNDERGROUND UTILITY CONSTRUCTION ....................................................... 62
38.9 MAINTENANCE ......................................................................................................... 62
38.10 COMPLIANCE ............................................................................................................. 62
39 UTILITY TIE IN LOCATION MARKING ................................................................. 65
40 AWARD OF CONTRACT, WORK SCHEDULE AND GUARANTEE .................... 65
41 POTABLE WATERMAINS, RECLAIMED WATERMAINS AND
APPURTENANCES ....................................................................................................... 65
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41 .1 SCOPE .......................................................................................................................... 65
41 .2 MATERIALS ................................................................................................................ 66
41.2.1 GENERAL ............................................................................................................. 66
41.2.2 PIPE MATERIALS AND FITTINGS ..................................................................... 66
41.2.3 GATE VALVES ...................................................................................................... 68
41.2.4 VALVE BOXES ...................................................................................................... 68
41.2.5 HYDRANTS ........................................................................................................... 69
41.2.6 SERVICE SADDLES ............................................................................................. 70
41.2.7 TESTS, INSPECTIONAND REPAIRS .................................................................. 70
41.2.8 BACKFLOW PREVENTERS ................................................................................ 70
41.2.9 TAPPING SLEEVES ............................................................................................. 71
41.2.10 BLOW OFF HYDRANTS ...................................................................................... 71
41 .3 CONSTRUCTION ........................................................................................................ 71
41.3.1 MATERIAL HANDLING ....................................................................................... 71
41.3.2 PIPE LAYING ....................................................................................................... 71
41.3.3 SETTING OF VALVES, HYDRANTS AND FITTINGS ......................................... 73
41.3.4 CONNECTIONS TO EXISTING LINES ............................................................... 73
41 .4 TESTS ........................................................................................................................... 74
41.4.1 HYDROSTATIC TESTS ......................................................................................... 74
41.4.2 NOTICE OF TEST ................................................................................................ 74
41 .5 STERILIZATION ......................................................................................................... 74
41.5.1 STERILIZING AGENT .......................................................................................... 74
41.5.2 FL USHING SYSTEM ............................................................................................ 74
41.5.3 STERILIZATION PROCEDURE .......................................................................... 74
41.5.4 RESIDUAL CHLORINE TESTS ............................................................................ 75
41.5.5 BACTERIAL TESTS .............................................................................................. 75
41 .6 ME ASUREMENT AND PAYMENT ........................................................................... 75
41.6.1 GENERAL ............................................................................................................. 75
41.6.2 FURNISHAND INSTALL WATER MAINS ........................................................... 76
41.6.3 FURNISH AND INSTALL FITTINGS ................................................................... 76
41.6.4 FURNISH AND INSTALL GATE VALVES COMPLETE WITH BOXES AND
CO VERS ................................................................................................................ 76
41.6.5 FURNISH AND INSTALL FIRE HYDRANTS ....................................................... 76
42 GAS SYSTEM SPECIFICATIONS .............................................................................. 77
43 TENNIS COURTS .......................................................................................................... 77
43.1 PAVED TENNIS COURTS .......................................................................................... 77
43.1.1 SOIL TREATMENTS ............................................................................................. 77
43.1.2 BASE COURSE ..................................................................................................... 77
43.1.3 PRIME COAT ....................................................................................................... 77
43.1.4 LEVELING COURSE ............................................................................................ 77
43.1.5 SURFACE COURSE ............................................................................................. 77
43.1.6 COLOR COAT ...................................................................................................... 78
43.2 CL AY TENNIS COURTS ............................................................................................ 79
43.2.1 GENERAL ............................................................................................................. 79
43.2.2 SITE PREPARATION ............................................................................................ 80
43.2.3 SLOPE ................................................................................................................... 80
43.2.4 BASE CONSTRUCTION ....................................................................................... 81
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43.2. 5 PERIMETER CURBING ....................................................................................... 81
43.2.6 SURFACE COURSE ............................................................................................. 81
43.2.7 ROOT BARRIER ................................................................................................... 81
43.2.8 FENCING ............................................................................................................. 82
43.2.9 WINDSCREENS .................................................................................................... 82
43.2.10 COURT EQUIPMENT .......................................................................................... 82
43.2.11 SHADE STRUCTURE ........................................................................................... 84
43.2.12 WATER SOURCE (Potable) .................................................................................. 84
43.2.13 CONCRETE .......................................................................................................... 84
43.2.14 EXISTING SPORT TENNIS COURT LIGHTING ................................................ 84
43.2.1 5 WATER COOLER ................................................................................................. 85
43.2.16 DEMONSTRATION .............................................................................................. 85
43.2.17 WARRANTY ........................................................................................................... 85
44 WORK ZONE TRAFFIC CONTROL ......................................................................... 86
44.1 CONTRACTOR RESPONSIBLE FOR WORK ZONE TRAFFIC CONTROL ......... 86
44.2 WORK ZONE TRAFFIC CONTROL PLAN .............................................................. 86
44.2.1 WORK ZONE SAFETY ......................................................................................... 86
44.3 ROADWAY CLOSURE GUIDELINES ....................................................................... 87
44.3.1 ALL ROADWAYS ................................................................................................... 87
44.3.2 MAJOR ARTERIALS, MINOR ARTERIALS, LOCAL COLLECTORS ................. 87
44.3.3 MAJOR ARTERIALS, MINOR ARTERIALS ......................................................... 87
44.3.4 MAJOR ARTERIALS ............................................................................................. 87
44.4 APPROVAL OF WORK ZONE TRAFFIC CONTROL PLAN ................................... 87
44.5 INSPECTION OF WORK ZONE TRAFFIC CONTROL OPERATION .................... 88
44.6 PAYMENT FOR WORK ZONE TRAFFIC CONTROL ............................................. 88
44.7 CERTIFICATION OF WORK ZONE TRAFFIC CONTROL SUPERVISOR............ 88
45 CURED-IN-PLACE PIPE LINING .............................................................................. 88
45.1 INTENT ........................................................................................................................ 88
45.2 PRODUCT AND CONTRACTOR/INSTALLER ACCEPTABILITY ........................ 89
45.3 MATERIALS ................................................................................................................ 89
45.4 CLEANING/SURFACE PREPARATION .................................................................... 89
45.5 TELEVISION INSPECTION ....................................................................................... 90
45.6 LINER INSTALLATION ............................................................................................. 90
45.7 LATERAL RECONNECTION ..................................................................................... 90
45.8 TIME OF CONSTRUCTION ....................................................................................... 90
45.9 PAYMENT .................................................................................................................... 90
46 SPECIFICATIONS FOR POLYETHYLENE SLIPLINING ..................................... 91
46.1 MATERIALS ................................................................................................................ 91
46.1.1 PIPE AND FITTINGS ........................................................................................... 91
46.1.2 QUALITYCONTROL ........................................................................................... 91
46.1.3 SAMPLES .............................................................................................................. 91
46.1.4 REJECTION .......................................................................................................... 91
46.2 PIPE DIMENSIONS ..................................................................................................... 91
46.3 CONSTRUCTION PRACTICES ................................................................................. 92
46.3.1 HANDLING OF PIPE ........................................................................................... 92
46.3.2 REPAIR OF DAMAGED SECTIONS .................................................................... 92
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46.3.3 PIPE JOINING ..................................................................................................... 92
46.3.4 HANDLING OF FUSED PIPE ............................................................................. 92
46.4 SL IPLINING PROCEDURE ........................................................................................ 92
46.4.1 PIPE REQUIREMENTS AND DIMENSIONS ...................................................... 92
46.4.2 CLEANING AND INSPECTION ........................................................................... 92
46.4.3 INSERTION SHAFT AND EXCAVATIONS .......................................................... 93
46.4.4 INSERTION OF THE LINER ................................................................................ 93
46.4.5 CONFIRMATION OF PIPE SIZES ...................................................................... 93
46.4.6 UNDERDRAIN CONNECTIONS IF REQUIRED ................................................ 93
46.4.7 BACKFILLING ..................................................................................................... 94
46.4.8 POINT REPAIR ..................................................................................................... 94
46.4.9 CLEAN UP OPERATIONS ................................................................................... 94
47 SPECIFICATIONS FOR POLYVINYL CHLORIDE RIBBED PIPE ...................... 94
47.1 SCOPE .......................................................................................................................... 94
47.2 MATERIALS ................................................................................................................ 94
47.3 PIPE .............................................................................................................................. 94
47.4 JOINING SYSTEM ...................................................................................................... 95
47.5 FITTINGS ..................................................................................................................... 95
48 GUNITE SPECIFICATIONS ........................................................................................ 95
48.1 PRESSURE INJECTED GROUT ................................................................................ 95
48.2 REHABILITATION OF CORRUGATED METAL PIPE WITH GUNITE ................. 95
48.3 COMPOSITION ........................................................................................................... 95
48.4 STRENGTH REQUIREMENTS .................................................................................. 96
48.5 MATERIALS ................................................................................................................ 96
48.6 WATER ......................................................................................................................... 96
48.7 REINFORCEMENT ..................................................................................................... 96
48.8 STORAGE OF MATERIALS ....................................................................................... 96
48.9 SURFACE PREPARATION ......................................................................................... 97
48.10 PROPORTIONING ....................................................................................................... 97
48.11 MIXING ........................................................................................................................ 97
48.12 APPLICATION ............................................................................................................. 97
48.13 CONSTRUCTION JOINTS ......................................................................................... 98
48.14 SURFACE FINISH ....................................................................................................... 98
48.15 CURING ....................................................................................................................... 98
48.16 ADJACENT SURFACE PROTECTION ..................................................................... 98
48.17 INSPECTION ............................................................................................................... 99
48.18 EQUIPMENT ............................................................................................................... 99
49 SANITARY AND STORM MANHOLE LINER RESTORATION ......................... 100
49.1 SCOPE AND INTENT ............................................................................................... 100
49.2 PAYMENT .................................................................................................................. 100
49.3 FIBERGLASS LINER PRODUCTS .......................................................................... 100
49.3.1 MATERIALS ........................................................................................................100
49.3.2 INSTALLATIONAND EXECUTION .................................................................. 101
49.4 STRONG SEAL MS-2 LINER PRODUCT SYSTEM .............................................. 101
49.4.1 MATERIALS ........................................................................................................102
49.5 INFILTRATION CONTROL ...................................................................................... 102
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49.6 GROUTING MIX ....................................................................................................... 102
49.7 LINER MIX ................................................................................................................ 102
49.8 WATER ....................................................................................................................... 103
49.9 OTHER MATERIALS ................................................................................................ 103
49.10 EQUIPMENT ............................................................................................................. 103
49.11 INSTALLATION AND EXECUTION ....................................................................... 103
49.11.1 PREPARATION ................................................................................................... 103
49.11.2 MIXING ............................................................................................................... 104
49.11.3 SPRAYING .......................................................................................................... 104
49.11.4 PRODUCT TESTING ......................................................................................... 104
49.11.5 CURING .............................................................................................................. 104
49.11.6 MANHOLE TESTING AND ACCEPTANCE ...................................................... 105
49.12 INNERLINE ENVIRONMENTAL SERVICES LINER PRODUCT SYSTEM ....... 105
49.12.1 SCOPE ................................................................................................................ 105
49.12.2 MATERIALS ........................................................................................................ 105
49.12.3 INSTALLATIONAND EXECUTION .................................................................. 107
50 PROJECT INFORMATION SIGNS .......................................................................... 109
51 IN-LINE SKATING SURFACING SYSTEM ............................................................ 109
51.1 SCOPE ........................................................................................................................ 109
51.2 SURFACE PREPARATIONS ..................................................................................... 110
51.2.1 ASPHALT ............................................................................................................. 110
51.2.2 CONCRETE ......................................................................................................... 110
51.2.3 COURT PATCH BINDER MIX ............................................................................ 110
51.3 APPLICATION OF ACRYLIC FILLER COAT ......................................................... 110
51.4 APPLICATION OF FORTIFIED PLEXIPAVE ........................................................... 111
51.5 PLEXIFLOR APPLICATION ..................................................................................... 111
51.6 PLAYING LINES ........................................................................................................ 111
51.7 GENERAL ................................................................................................................... 111
51.8 LIMITATIONS ............................................................................................................ 111
52 RESIDENT NOTIFICATION OF START OF CONSTRUCTION .......................... 112
53 GABIONS AND MATTRESSES .................................................................................. 112
53.1 MATERIAL ................................................................................................................ 112
53.1.1 GABIONAND RENO MATTRESS MATERIAL ................................................... 112
53.1.2 GABIONAND MATTRESS FILLER MATERIAL :............................................... 114
53.1.3 MATTRESS WIRE ................................................................................................ 115
53.1.4 GEOTEXTILE FABRIC ........................................................................................ 115
53.2 PERFORMANCE ....................................................................................................... 115
54 LAWN MAINTENANCE SPECIFICATIONS ........................................................... 116
54.1 SCOPE ........................................................................................................................ 116
54.2 SCHEDULING OF WORK ........................................................................................ 116
54.3 WORK METHODS .................................................................................................... 117
54.3.1 MAINTENANCE SCHEDULING ........................................................................ 117
54.3.2 DUTIES PER SERVICE VISIT ............................................................................ 117
54.4 LITTER ....................................................................................................................... 117
54.5 VISUAL CHECK ....................................................................................................... 117
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54.6 PLANT TRIMMING AND PALM PRUNING .......................................................... 117
54.7 PHOENIX SPECIES (CANARY DATE, INDIA DATE, PYGMY DATE, ETC.)..... 117
54.8 DEBRIS REMOVAL .................................................................................................. 117
54.9 TRAFFIC CONTROL ................................................................................................ 118
54.10 PEDESTRIAN SAFETY ............................................................................................ 118
54.11 PLANT FERTILIZATION .......................................................................................... 118
54.12 WEED REMOVAL IN LANDSCAPED AREA ......................................................... 118
54.13 MULCH CONDITION ............................................................................................... 118
54.14 IRRIGATION SERVICE AND REPAIR .................................................................... 118
54.15 LAWN AND ORNAMENTAL PEST CONTROL ..................................................... 118
54.16 PALM FERTILIZATION ............................................................................................ 118
54.17 FREEZE PROTECTION ............................................................................................ 119
54.18 LEVEL OF SERVICE ................................................................................................. 119
54.19 COMPLETION OF WORK ....................................................................................... 119
54.20 INSPECTION AND APPROVAL .............................................................................. 119
54.21 SPECIAL CONDITIONS ........................................................................................... 119
55 MILLING OPERATIONS ........................................................................................... 120
55.1 EQUIPMENT, CONSTRUCTION & MILLED SURFACE ...................................... 120
55.2 ADDITIONAL MILLING REQUIREMENTS .......................................................... 120
55.3 SALVAGEABLE MATERIALS ................................................................................. 121
55.4 DISPOSABLE MATERIALS ..................................................................................... 121
55.5 ADJUSTMENT AND LOCATION OF UNDERGROUND UTILITIES .................. 121
55.6 ADJUSTMENT OF UTILITY MANHOLES ............................................................ 121
55.7 TYPES OF MILLING ................................................................................................ 121
55.8 MILLING OF INTERSECTIONS .............................................................................. 122
55.9 BASIS OF MEASUREMENT .................................................................................... 122
55.10 BASIS OF PAYMENT ............................................................................................... 122
56 CLEARING AND GRUBBING ................................................................................... 122
56.1 BASIS OF MEASUREMENT .................................................................................... 122
56.2 BASIS OF PAYMENT ............................................................................................... 122
57 RIPRAP ......................................................................................................................... 122
57.1 BASIS OF MEASUREMENT .................................................................................... 122
57.2 BASIS OF PAYMENT ............................................................................................... 123
58 TREATMENT PLANT SAFETY ................................................................................ 123
58.1 HAZARD POTENTIAL ............................................................................................. 123
58.2 REQUIRED CONTRACTOR TRAINING ................................................................ 123
59 TRAFFIC SIGNAL EQUIPMENT AND MATERIALS ........................................... 123
59.1 BASIS OF MEASUREMENT AND PAYMENT ....................................................... 124
60 SIGNING AND MARKING ......................................................................................... 124
60.1 BASIS OF MEASUREMENT AND PAYMENT ....................................................... 124
61 ROADWAY LIGHTING .............................................................................................. 124
61.1 BASIS OF MEASUREMENT AND PAYMENT ....................................................... 124
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62 TREE PROTECTION .................................................................................................. 125
62.1 TREE BARRICADES ................................................................................................ 125
62.2 ROOT PRUNING ....................................................................................................... 125
62.3 PROPER TREE PRUNING ........................................................................................ 126
63 PROJECT WEB PAGES .............................................................................................. 127
63.1 WEB PAGES DESIGN ............................................................................................... 127
63.2 WEB ACCESSIBILITY GUIDELINES ..................................................................... 127
63.3 THE SUN AND WAVES LOGO AND ITS USE ....................................................... 127
63.4 MAPS AND GRAPHICS ........................................................................................... 128
63.5 INTERACTIVE FORMS ............................................................................................ 128
63.6 POSTING .................................................................................................................... 128
63.7 WEB PAGES UPDATES ............................................................................................ 128
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Section IV - Technical Specifications
1 SCOPE OF WORK
1.1 SCOPE DESCRIPTION
Project Name: DESIGN & CONSTRUCTION OF A COMPRESSED NATURAL GAS
FILLING STATION
Project Number: RPF 27-10
Scope of Work:
Construct Compressed Natural Gas (CNG) filling station on Hercules Ave, based on Cardno,
TBE 100% design plans sheets, as listed below (project # ST 106548).
C-1 Cover Sheet
C-2 Aerial Exhibit
C-3 General Notes
C-4 Stormwater Pollution Prevention Plan
C-5 Demolition Plan
C-6 Site/Horizontal Control Plan
C-7 Paving, Grading, Drainage Plan and Utility Plan
C-8 Erosion Control Details
C-9 Site Details
C-10 Paving, Grading, and Drainage Details
C-11 Utility Details
L-1 Landscape Plan
L-2 Landscape Notes
L-3 Landscape Details
SV-1 Survey
SV-2 Survey
Construction Activities:
1. Pre-Construction Meeting with Project Owner
2. Weekly On-Site Meeting with Project Owner's representative
3. Develop a 24-Week Schedule from NOC / Permit Approval
4. Erosion control (silt fence, BMP...) (sheet C-8)
5. Soil Boring Tests/Soil Compacting Tests/Concrete Cylinders Tests / Concrete slump
/strength tests by a 3rd party engineering/testing company;
6. Demolition plans (sheet C-5)
7. Site work, grading, and retention pond (sheet C-7)
8. Traffic Control / MOT
9. Dust Control
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Section IV - Technical Specifications
10. All underground/ above ground concrete works that are necessary to complete a CNG
fueling station as shown on the plans; e.g., footing that are sized to support the 54'x 68'
canopy with 20' clearance from drive slab
11. Asphalt paving as shown on the plans (sheet C-10)
12. Furnish and install one standard 54' by 68' canopy with six (6) steel columns with full
length PVC drains; 20-gauge x 16" wide embossed pre-finished white galvume decking
with 16 gauge galvanized brackets; up to 18 LSI Scottsdale 240 Watt fixtures
13. Hook up weather proof electrical panels and gears to wire/interconnect all equipments
(compressors, emergency generator, card reader(s), pumps
14. Painting/striping/marking of traffic directions
15. Fence as per plans or as required if concrete pad is bigger
16. All underground / above-ground gas piping (from the meter to the final connections;
street piping/gate valve to meter connection are by local gas company)
17. Coordinate with Cardno TBE Engineering to complete the final permit set of plans
18. GC will provide as-built plans at the end of project and Cardno TBE Engineering will
certify the as-built plans as completion of the project
19. GC will obtain all final approvals and inspection certifications as part of close out
documents;
The Contractor shall provide 1 fixed {Fixed/Portable} project signs as described in SECTION
III, ARTICLE 23 of the Contract Documents. The final number of project signs will be
determined at the beginning of the project based on the Contractor's schedule of work submitted
for approval. Additional project signs may be required above the indicated amount due to the
Contractor's schedule of work, which will be provide at no additional cost to the Owner.
List ODP Items to be included in the Contract Document.
CONTRACT PERIOD: 180 CONSECUTIVE CALENDAR DAYS
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Item: Price
1. Gazpack 70 Compression Module (5470) (Qty 1) $ 480,000.00
Arranged for Gas Engine Drive, Natural Gas Powered
1000 SCFM @ 251 psi inlet pressure
or 639 SCFM @ 100 psi inlet pressure
*** Option for Electric Units available upon request
Detailed Specifications Listed on Page 2
2. Refurbished TCM Backup Compressor (Qty 1) $ 100,000.00
250-350 SCFM @ 100psi
Detailed Specifications Listed on Page 7
3. Dual Hose Bus Fueling Dispenser (Qty 2 @ $45,487.00 each) $ 90,974.00
Twin High Hose Stand Alone Bus CNG Fueling Dispenser
Detailed Specifications Listed on Page 8
4. Dual Hose Car Dispenser (Qty 1) $ 44,137.00
Twin High Hose Stand Alone Bus CNG Fueling Dispenser
Detailed Specifications Listed on Page 9
5. High-Pressure Tubing $ 10,000.00
Stainless Steel Tubing meeting NFPA-52 Requirements
Detailed Specifications Listed on Page 10
6. FuelMaster 2500 Plus Card Reader System (Qty 2 @ $ 17,500.00 each) $ 35,000.00
Detailed Specifications Listed on Page 11
7. ASME CNG Storage Spheres (Qty 3 @ $36,000) $ 108,000.00
Detailed Specifications Listed on Page 12
8. QT025 Liquid Cooled Gas Engine Generator Set (Qty 1) $ 15,000.00
Detailed Specifications Listed on Page 13
9. Technical Labor for Equipment Installation $ 50,000.00
10. Construction/Site Work $ 563,037.00
Total: $ 1,496,148.00
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 14 of 153
11 lyl NO. DESCRIPTION
1 azac 7 Compression Module (5470)
Initial Design:
Based on initial information available at this time, Caterpillar engines would propose the G3412
gas engine for this particular application, as this will provide sufficient power at the required
direct coupled speed of 1500 rpm (max). There would need to be finalized design work to
establish engine and compressor compatibility and there would need to be a decision from a
user perspective as to whether a standard gas engine or Class 1, Div 2 Group D classified
engine is required for the project.
General Data:
Compressor Type:
Type of Cooling:
Compression Stages:
No. of Cylinders:
Cylinder Configuration:
Maximum Intake Temperature
Drive mode:
Comaressor Performance Data:
Pressure at Compressor Inlet:
Compressor Working Pressure:
Compressor Speed rpm:
Compressor Capacity:
Recommended Prime Mover Power:
Cvlinder Confiauration:
1 st Stage
2nd Stage
3rd Stage
Stroke
Oil Lubricated, Reciprocating Piston
Air cooled
3
6
"W" Configuration
+45°C
Direct Drive
261 psig (18 barg)
3625 psig (250 barg)
1475 rpm (nominal)
1029 scfm (measured 1.013 barAbs and 20°C)
355 HP
2 x 80 mm double acting
2 x 58 mm single acting
2 x 40 mm single acting
80 mm
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 15 of 153
Proposed Equipment Specification Breakdown
Item No. Proposed Equipment
1 Gazpack 70 Compressor unit to the specifications below.
Unit will be packaged into an open baseplate module
General Specification and description of Gazpack 70 Compression Module (5470):
The model 5470 is a multi-stage air cooled compressor designed and manufactured by CompAir UK
Ltd (Reavell) who are accredited with IS09001 approval by Lloyd's Register Quality Assurance Limited.
The design conforms to international standards and utilizes advanced concentric inlet and outlet valves
developed specifically for Natural Gas. Each compressor pressurized component is subject to a
hydraulic proving test and the final assembly is performance tested and certified.
State of the art technology is applied to the piston ring design to ensure reliability and oil control with
polymer rings fitted to the final stage. Low compression ratios are achieved with three, four or five
stage compressors, dependant on the gas supply pressure, to ensure lower stage gas temperatures
and therefore optimum efficiency resulting in reduced wear. "W" cylinder configuration offers low out of
balance forces and reduced transmitted vibration and reduces the need for special foundations.
General Features:
Gas tight crankcase at stated inlet pressure
Compressor flywheel half coupling
Inter-stage coolers for all stages
Final cooler
Oil pump, Oil filter & Oil Pressure Gauge
Oil cooler
Gas tight Oil filling system
Crankcase breather piped back to suction
Oil/moisture separators appropriate for selected cylinder configuration
Automatic condensate drain system for all separators to remove oil/moisture periodically and
ease starting
Compressor instrumentation/protection devices including:
¦ Inlet pressure gauge
¦ High inlet pressure protection switch
¦ Low inlet pressure protection switch
¦ Compressor stage pressure gauges
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 16 of 153
¦ Combined temperature indicators and cut-out switches for each compression
cylinder
¦ High pressure protection switches on each compression stage
¦ Low oil level protection switch in compressor sump
¦ Low oil pressure protection switch
Separator drain valves piped to collection drain block suitable for connection to the gas
recovery system
Safety relief valves on and each stage of compression, connected to common manifold
suitable to allow dispersion of gas via a vent stack
Interconnecting pipe-work between cylinders, coolers and separators
Item No. Proposed Equipment
2 Drive Arrangement, configured for the fitting of the gas engine drive
For this project the request is for the GP70 unit to be driven by a natural gas engine which will be
provided and installed.
Item No. Proposed Equipment
3 Gas Inlet Train
General Specification and description of gas inlet train:
Main gas inlet connection point: Flanged connection
Inlet low pressure piping: Carbon steel pipe and suitable fittings for natural gas duty
Inlet manual isolating valve: To allow manual isolation of the NGV system from supply mains.
Inlet filter: Inlet filter installed in suction line to with moisture and particles from
the gas supply line entering the compression system
Inlet relief valve: To protect the inlet side from too high a gas inlet pressure.
Pressure gauge: Gives indication of gas inlet pressure.
Non return valve: To prevent general return of gas back to main supply pipe may cause
damage to sensitive equipment such as the main supply meter
Inlet actuated valve: Actuated isolating valve signalled to open on compressor running to
allow gas into system. In event of system failure, valve automatically
closes to prevent loss of gas.
Flexible connections: Included where necessary to connect sections of gas inlet train.
PLEASE NOTE: The level of equipment proposed by Wise Gas does not include a gas inlet metering
or any associated equipment within its scope.
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 17 of 153
Item No. Proposed Equipment
4 Gas Delivery System
General Specification and description of gas delivery system:
High pressure piping: Stainless steel piping with stainless steel compression
fittings.
Non return valve: Fitted to prevent gas return from the delivery gas line
Back pressure maintaining valve: Fitted into the high pressure delivery line to maintain a
constant back pressure on the compressor and filtration
system.
Discharge isolating valve: Final isolating valve prior to termination point of high
pressure delivery line within the compression module.
Filter: Delivery Coalescer Filter
Final gas exit connection: Sized to suit compressor operating pressure and capacity
of system.
Item No. Proposed Equipment
5 Packaged Electrical Work
General specification and Description of Packaged Electrical Work:
Items of electrical equipment on the compressor unit will be pre-wired in order to assist with electrical
installation time at site.
System protection devices will be wired in accordance with standards for "intrinsically safe" systems.
This will be in blue flex cable with suitable glands into a polycarbonate terminal box on the set.
Cabling will supported in galvanized cable tray and fixed in position with nylon cable ties if appropriate
to the set configuration.
Item No. Proposed Equipment
6 Testing & Documentation
Standard factory "spin-up" test with air at CompAir works using a slave motor.
Pre-dispatch inspection
Test for gas tightness throughout compression path under running conditions.
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 18 of 153
Prime mover, a CNG powered engine, preferred supplier Caterpillar or Cummins including installation
onto the main equipment baseplate, including:
Direct drive clutch & flexible coupling arrangement
Compressor gas recovery system, comprising:
Recovery vessel
Automatic drain arrangement for liquids within the recovery vessel
CNG Dryer Condensate collection (as appropriate to customer's requirements)
Main Equipment Starting & Control System, including
Gas engine start & control features
Links to the compressor control system + unloading
Lead Time Period
The dispatch period for the equipment will be approximately 20-22 working weeks from receipt of
official order and confirmation of all technical and commercial matters.
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 19 of 153
ITEM NO. r -r" I TI
Refurbished TC Backup Compressor
Refurbished TCM Compressor Package (specs will be provided at contract)
Refurbished by Wise Gas, Inc. to operate as a backup compressor capable of providing a
minimum of 352 SCFM of production in the event that the primary compressor is down.
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 20 of 153
IT Iy DESCRIPTION
Twin High Hose tan lone us C Fueling Dispenser
TGT-T7203-6CNG50: All new electronics manufactured in US, Alpha Numeric display shows
status of fill or display. Changes to setup done through keypad or RS232 port via laptop. Sale
and Volume are 3/4 inch high visible backlit displays. Dispenser is three-line dispenser that
independently meters the gas and gives you a display on both sides of the dispenser. Micro
Motion ® CNG50 sensor used to achieve flow rate of 1500cfm in standard configuration.
Dispenser has 2, 4-20mA outputs that can send flow or gas temperature to remote controller.
Dispenser has dry contact and 120VAC hook switch for "in use" signal. Micro Motion@ meters
and transmitters located within dispenser body (factory calibrated). AGA 1-93 approved Parker
Parflex CNG fill hose. In-line type breakaway with unique vent breakaway attached to fill hose.
ASME pressure relief valve inside dispenser cabinet with vent stack up through body.
Secondary over pressure switch in the event of over pressure of vehicle. Cabinet is constructed
of 11-gauge cold roll steel with a powder-coated finish (stainless steel material is optional).
Dispenser doors, faces, and base are made from stainless steel then powder coated. The high
hose body style gives you the look of a contemporary gasoline dispenser. Dispenser
temperature compensates fill pressure of gas and electronically sequences gas from storage to
dispenser via proven algorithm. All sequencing valves mounted internally. Dispenser
communicates with card reader via pulse.
Each Includes:
• Qty 2 - Three-Bank Solenoid Sequencing Valves
• Qty 2 - Pressure Gauge
• Qty 2 - In-Line Hose Break-away
• Qty 2 - Manual Shutoff Valve (mounted on dispenser body)
• Qty 1 - Powder Coated Cold Roll Carbon Steel Body (Stainless Steel Optional)
• Qty 2 - Micro Motion CNG50 Mass Flow Meters
• Qty 2 - ASME Relief Valve
• Qty 1 - Concrete Island Box Pit Form
• Qty 2 - 12 (3.6m)' x 3/8"4500(mil) Hose Assembly (electrically conductive CNG twin
hose)
• Qty 1 - Backlit TGT Electronic Dual Hose Head
• Qty 1 -Two Drop Sequencing Solenoid Valve Panel Remote from Dispenser
• Qty 2- NGV1 Type 1 Refueling Nozzle Sherex CT1000
• Qty 2 - Parker Finite J2SD Filters in Dispenser w/ Block and Bleed Valves
• Stainless Steel Body with Powder Coat Paint
• Qty 1 - Pressure Regulator
• 1/2 " Hose Upgrade
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 21 of 153
Scope of Work
TGT-T7203-6CNG50: All new electronics manufactured in US, Alpha Numeric display shows
status of fill or display. Changes to setup done through keypad or RS232 port via laptop. Sale
and Volume are 3/4 inch high visible backlit displays. Dispenser is three-line dispenser that
independently meters the gas and gives you a display on both sides of the dispenser. Micro
Motion ® CNG50 sensor used to achieve flow rate of 1500cfm in standard configuration.
Dispenser has 2, 4-20mA outputs that can send flow or gas temperature to remote controller.
Dispenser has dry contact and 120VAC hook switch for "in use" signal. Micro Motion@ meters
and transmitters located within dispenser body (factory calibrated). AGA 1-93 approved Parker
Parflex CNG fill hose. In-line type breakaway with unique vent breakaway attached to fill hose.
ASME pressure relief valve inside dispenser cabinet with vent stack up through body.
Secondary over pressure switch in the event of over pressure of vehicle. Cabinet is constructed
of 11-gauge cold roll steel with a powder-coated finish (stainless steel material is optional).
Dispenser doors, faces, and base are made from stainless steel then powder coated. The high
hose body style gives you the look of a contemporary gasoline dispenser. Dispenser
temperature compensates fill pressure of gas and electronically sequences gas from storage to
dispenser via proven algorithm. All sequencing valves mounted internally. Dispenser
communicates with card reader via pulse.
Each Includes:
• Qty 2 - Three-Bank Solenoid Sequencing Valves
• Qty 2 - Pressure Gauge
• Qty 2 - In-Line Hose Break-away
• Qty 2 - Manual Shutoff Valve (mounted on dispenser body)
• Qty 1 - Powder Coated Cold Roll Carbon Steel Body (Stainless Steel Optional)
• Qty 2 - Micro Motion CNG50 Mass Flow Meters
• Qty 2 - ASME Relief Valve
• Qty 1 - Concrete Island Box Pit Form
• Qty 2 - 12 (3.6m)' x 3/8"4500(mil) Hose Assembly (electrically conductive CNG twin
hose)
• Qty 1 - Backlit TGT Electronic Dual Hose Head
• Qty 1 -Two Drop Sequencing Solenoid Valve Panel Remote from Dispenser
• Qty 2- NGV1 Type 2 Refueling Nozzle
• Qty 2 - Parker Finite J2SD Filters in Dispenser w/ Block and Bleed Valves
• Stainless Steel Body with Powder Coat Paint
• Qty 1 - Pressure Regulator
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 22 of 153
ITEM NO. DESCRIPTION
High-Pressure Tubing
High Pressure Stainless Steel Tubing meeting NFPA-52 Requirements
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 23 of 153
ITEM NO. DESCRIPTION
C Fuel aster 2500 Plus Fuel Card Reader System
FuelMaster 2500 Plus Fuel Card Reader System with Flash memory to allow updating the fuel
island operating system without changing chips. Supports network cards to allow internet
access, offers flexibility in customization of reports, communicated directly with electronic
dispensers to permit interfaces with blended MPDs and the capability of remotely changing the
dispenser prices.
2 hose controllers
Pedestal
Modem
Surge protection
Fuel Master PRP-2500 Pedestal Receipt Printer
Fuel Master 227838A WINDOWS software
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 24 of 153
ITEM NO. DESCRIPTION
Storage Spheres
48" Interior Diameter Storage Spheres, 5500 PSIG design pressure.
Manufactured and stamped per ASME Code, Section VIII, Division 2.
Each sphere includes one (1) 1" relief valve and one (1)'/2" drain valve.
Each sphere is mounted on a skirt with a base plate, sand-blasted, primed, top-coated white
and stenciled "For CNG Only"
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 25 of 153
ITEM NO. DESCRIPTION
Liquid Cooled Generator et
• All input conections in one single area
• High coolant temperature shutdown
• Low oil pressure shutdown
• Overspeed automatic shutdown
• Crank timer
• Exercise timer
• Oil drain extension
• Cool flow radiator
• Closed coolant recovery system
• UV/Ozone resitant hoses
• Watertight state of the art electrical
connectors
• Mainline circuit breaker
• Radiator drain extension
• Battery charge alternator
• 2 Amp static battery charger
• Battery cables
• Battery rack
• Fan and belt guards
• Isochronous governor
Features:
• Innovative design and fully prototype
tested
• UL2200 Listed
• Solid state frequency compensated
voltage regulator
• Dynamic and static battery charger
• Sound attenuated acoustically designed
enclosure
• Quiet test for low noise level exercise
• Acoustically designed engine cooling
system
• High flow low noise factory engineered
exhaust system
• State of the art digital control system
with R100 digital control panel
• Watertight electrical connectors
• Rodent proof construction
• High efficiency, low distortion Generac
designed alternator
• Vibration isolated from mounting base
• Matching Generac transfer switches
engineered and tested to work as a
system
• All components easily accessible for
maintenance
• Electrostatically applied powder paint
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 26 of 153
ITEM NO. DESCRIPTION
Technical Labor $120/hr 60/hr travel time
Estimated budget $50,000.00
Includes:
• Consulting on station design
• Consulting on construction process
• On-site installation of all equipment
• Testing of all equipment
• Start-up of all equipment
• Training on all equipment
Proposal for the Design & Construction of a Compressed Natural Gas Filling Station
City of Clearwater, Florida
RFP NO. 27-10 Item # 14
Attachment number 3
Page 27 of 153
CITY OF CLEARWATER RFP NO. 27-30, City Project NO. 30-0043GA
BID TABULATION
COMPRESSED NATURAL GAS FILLING STATION
1010 N. HERCULES AVE AT THE CLEARWATER AIRPARK
CLEARWATER, FLORIDA
Thursday, December 02, 2010
A
Item B
Description
Quantity
Unit
Scheduled Value
Construction/Site Work
1 Special Provisions (Mobalization,Construction Staking, Utility and Geotech Testing, Const. Signage, As-builts, etc.) 1 LS $ 61,917.00
2 Demolition (Chain Link Fence (CLF) and Gates, Asphalt / Concrete Drive, Curb, Sidewalk, etc.) 1 LS $ 64,557.00
3 Tree Barricades 275 LF $ 4,125.00
4 Staked Silt Fence 790, LF $ 2,290.00
5 Baled Hay or Straw - Inlet Protection 15 EA $ 750.00
6 Soil Tracking Prevention Device (gravel trap) 1 EA $ 3,500.00
7 Clearing and Grubbing 1 AC $ 14,250.00
8 Excavation, Unsuitable Material Removal and Disposal (Allowance) 83 CY $ 3,735.00
9 Earthwork - Net Fill Material w/ 25% allowance for compaction and waste 100 CY $ 7,580.00
10 Earthwork - Grading (Rough and final) 1 LS $ 15,000.00
11 Relocation /Adjustment of Ex. Structures (Existing Storm Inlet and OHE Wires / Poles) 1 LS $ 10,000.00
12 Ditch Bottom Inlet (FDOT Type 'C') - Prefab Concrete 1 EA $ 3,860.00
13 Ditch Block (Spillway) - Concrete 3 EA $ 5,400.00
14 Curb (per City Type I) - Concrete 660 LF $ 7,920.00
15 Traffic Separator (FDOT) - Concrete 1 EA $ 3,570.00
16 Valley Gutter (per Clearwater Detail) - Concrete 85 LF $ 1,275.00
17 Pipe (15-inch RCP) - Concrete 42 LF $ 4,200.00
18 Riprap - Concrete 3 EA $ 3,000.00
19 Asphaltic Concrete (On-site, 2" Type S-III) 1,086 SY $ 13,750.00
20 Roadway Base - Crushed Concrete (9" LBR 100 Compacted to 98%T-180) 1,127 SY $ 12,500.00
21 Subgrade Preparation (12' min Density 95% Modified Proctor) 1,170 SY $ 11,250.00
22 Asphaltic Concrete (ROW, 3" Type PC-I) 60 SY $ 3,000.00
23 Roadway Base - Crushed Concrete (10.5" LBR 100 Compacted to 98%T-180) 67 SY $ 4,092.00
24 Subgrade Preparation (12' min -BR 40 Compacted to 98%T-180) 75 SY $ 3,600.00
25 Pavement - Concrete Dispenser Area (Class 1, 7" thick, min 4,000 psi, joint reinforcement only) 470 SY $ 46,850.00
26 Subgrade Preparation (9" k value of 150 PCI compacted to 98% Modified Proctor) 520 SY $ 25,100.00
27 Slab - Concrete (6-inch reinforced for 2 compressors and 1 generator pad) 70 SY $ 13,650.00
28 Subgrade Preparation (12' min -BR 40 Compacted to 98%T-180) 77 SY $ 3,550.00
29 Sidewalk - Concrete (Class 1, 5' wide by 4" thick, min 3,000 psi, no reinforcement) 2 SY $ 900.00
30 Curb Ramp - Concrete 2 EA $ 4,800.00
31 Bollards - Concrete 8 EA $ 2,400.00
32 Pavement Markings-All Miscellaneous Striping 1 LS $ 1,500.00
33 Traffic Signage (Stop 131-1 w/ post) 2 LS $ 480.00
34 Fencing (City of Clearwater Technical Specification Ch 43.2.8, 6-ft w/ 3-strands barded wire) 440 LF $ 10,500.00
35 Fencing Gates (City of Clearwater Technical Specification Ch 43.2.8, 1-10 ft wide, 1-12 ft wide) 2 EA $ 3,200.00
36 Hose Bibbs 2 EA $ 680.00
37 Water lateral (1" Poly) 130 LF $ 5,080.00
38 Planting Trees, Shrubs and Plants -Trees: (Live Oak) 4 EA $ 1,440.00
39 Planting Trees, Shrubs and Plants -Trees: (Cabbage Palm) (3 new / 1 transplant) 4 EA $ 1,200.00
40 Planting Trees, Shrubs and Plants -Trees: (Crape Myrtle) 13 EA $ 2,465.00
41 Planting Trees, Shrubs and Plants - Shrubs: (Fountain Grass) 28 EA $ 700.00
42 Planting Trees, Shrubs and Plants - Shrubs: (Podocarpus) 78 EA $ 2,450.00
43 Planting Trees, Shrubs and Plants - Ground Cover: Variegated Flax Lilly 726 EA $ 6,100.00
44 Planting Trees, Shrubs and Plants - Ground Cover: Confederate Jasmine 31 EA $ 496.00
45 Sodding: Argentine Bahia including Watering and Fertilizer 16,717 SY $ 8,358.00
46 Mulch (min 3" Pine Bark, see detail) 30 SY $ 2,517.00
47 Canopy Lighting and Electrical Equipment Hook Up 1 LS $ 27,750.00
48 Canopy Structure and Concrete Dispenser Islands 1 LS $ 125,750.00
RFP CONTRUCTION TOTAL $ 563,037.00
CITY UTILITIES- WATER
49 Install Water Service 1 LS $6,000
50 Install Fire Hydrant Assembly 1 LS $3,000
EQUIPMENT PACKAGE
51 Compressed Natural Gas Distribution System (Compressors, dispensers, power, distribution, etc) 1 LS $ 933,111.00
52 Equipment Bonding at 5% 1 LS $ 46,655.55
Sub Total (Hard Cost) $ 1,551,803.55
Contingency (10%) $ 155,180.36
TOTAL COST $ 1,706,983.91
3m#14
Attachment number 3
Page 28 of 153
Section IV - Technical Specifications
1.2 SCOPE OF WORK CHECKLIST
Project Name: DESIGN & CONSTRUCTION OF A COMPRESSED NATURAL GAS
FILLING STATION
Project Number: RPF 27-10
The following Articles of the Technical Specifications will apply to this contract if marked "X"
as shown below:
1 ® Scope Of Work
2.1 ® Line and Grade Shall Be Performed B The Contractor
2.2 ? Line and Grade Shall Be Performed B The City
3 ® Definition Of Terms
4 ® Order And Location Of The Work
5 ® Excavation For Underground Work
6 ® Concrete
7 ® Excavation And Forms For Concrete Work
8 ® Reinforcement
9 ® Obstructions
10 ® Restoration Or Replacement Of Driveways, Curbs, Sidewalks And Street Pavement
11 ® Work In Easements Or Parkways
12 ® Dewaterin
13 ? Sanitary Manholes
14 ® Backfill
15 ? Street Crossings, Etc.
16 ? Raisin Or Lowering Of Sanitary Sewer, Storm Drainage Structures
17 ® Unsuitable Material Removal
18 ® Underdrains
19 ® Storm Sewers
20 ? Sanitary Sewers And Force Mains
21 ® Drainage
22 ® Roadway Base And Sub grade
23 ® Asphaltic Concrete Materials
24 ® Adjustment To The Unit Bid Price For Asphalt
25 ® General Planting Specifications
26 ? Hd e Deformed - Reformed Pipe Lining
27 ® Plant Mix Driveways
28 ? Reporting Of Tonnage Of Recycled Materials
29 ® Concrete Curbs
30 ® Concrete Sidewalks And Driveways
31 ® Sodding
32 ® Seeding
33 ® Storm Manholes, Inlets, Catch Basins Or Other Storm Structures
34 ® Material Used
35 ® Conflict Between Plans And Specifications
36 ® Street Signs
SectionlV.doc Page 3 of 127 JP61r?2Wf14
Attachment number 3
Page 29 of 153
Section IV - Technical Specifications
37 ? Audio/Video Recording Of Work Areas
38 ® Erosion And Siltation Control
39 ® Utility Tie In Location Markin
40 ® Award Of Contract, Work Schedule And Guarantee
41 ® Potable Water Mains, Reclaimed Water Mains and Appurtenances
42 ® Gas System Specifications
43 ? Tennis Courts
44 ® Work Zone Traffic Control
45 ? Cured-In-Place Pipe Lining
46 ? Specifications for Polyethylene Sliplining
47 ? Specifications for Polyvinyl Chloride Ribbed Pipe
48 ? Gunite Specifications
49 ? Sanitary and Storm Manhole Liner Restoration
50 ® Project Information Signs
51 ? In-Line Skating Surfacing System
52 ® Resident Notification of Start of Construction
53 ? Gabions and Mattresses
54 ? Lawn Maintenance Specifications
55 ? Milling Operations
56 M Clearing and Grubbing
57 ? Ri ra
58 ? Treatment Plant Safety
59 ? Traffic Signal Equipment and Materials
60 ? Signing And Markin
61 ? Roadway Lighting
62 ® Tree Protection
63 ? Project Web Pages
2 FIELD ENGINEERING
2.1 LINE AND GRADE SHALL BE PERFORMED BY THE
CONTRACTOR
The Contractor shall provide and pay for field engineering service required for the project. Such
work shall include survey work to establish lines and levels and to locate and lay out site
improvements, structures, and controlling lines and levels required for the construction of the
work. Also included are such Engineering services as are specified or required to execute the
Contractor's construction methods. Engineers and Surveyors shall be licensed professionals
under the laws of the state of Florida. The Contractor shall provide three (3) complete sets of As-
built Survey to the Engineer prior to final payment being made as outlined in Section III
(General Conditions), Article 6.11.2 of these Contract Documents.
2.1.1 GRADES, LINES AND LEVELS
Existing basic horizontal and vertical control points for the project are those designated on the
Drawings or provided by the City. Control points (for alignment only) shall be established by the
Engineer. The Contractor shall locate and protect control points prior to starting site work and
shall preserve all permanent reference points during construction. In working near any
SectionlV.doc Page 4 of 127 JP61r?2Wf14
Attachment number 3
Page 30 of 153
Section IV - Technical Specifications
permanent property corners or reference markers, the Contractor shall use care not to remove or
disturb any such markets. In the event that markers must be removed or are disturbed due to the
proximity of construction work, the Contractor shall have them referenced and reset by a Land
Surveyor qualified under the laws of the state of Florida.
2.1.2 LAYOUT DATA
The Contractor shall layout the work at the location and to the lines and grades shown on the
Drawings. Survey notes indicating the information and measurements used in establishing
locations and grades shall be kept in notebooks and furnished to the Engineer with the record
drawings for the project.
2.2 LINE AND GRADE SHALL BE PERFORMED BY THE CITY
At the completion of all work the contractor shall be responsible to have furnished to the project
inspector a replacement of the wooden lath and stakes used in the construction of this project.
Excessive stake replacement caused by negligence of Contractor's forces, after initial line and
grade have been set, as determined by the City Engineer, will be charged to the Contractor at the
rate of $100.00 per hour. Time shall be computed for actual time on the project. All time shall be
computed in one-hour increments. Minimum charge is $100.00. The City will generate the
project Record construction drawings.
3 DEFINITION OF TERMS
For the purpose of these Technical Specifications, the definition of terms from SECTION III,
ARTICLE I - DEFINITIONS of these Contract Documents shall apply.
For the purpose of the Estimated Quantities, the Contractor's attention is called to the fact that
the estimate of quantities as shown on the Proposal Sheet is approximate and is given only as a
basis of calculation upon which the award of the contract is to be made. The City does not
assume any responsibility that the final quantities will remain in strict accordance with estimated
quantities nor shall the contractor plead misunderstandings or deception because of such estimate
of quantities or of the character or location of the work or of other conditions or situations
pertaining thereto.
3.1 REFERENCE STANDARDS
Reference to the standards of any technical society, organization, or associate, or to codes of
local or state authorities, shall mean the latest standard, code, specification, or tentative standard
adopted and published at the date of receipt of bids, unless specifically stated otherwise.
3.2 ABBREVIATIONS AND SYMBOLS
Abbreviations used in the Contract Documents are defined as follows:
AA Aluminum Association, Inc.
AAMA Architectural Aluminum Manufacturers' Association
AASHTO American Association of State Highway and Transportation
Officials
ACI American Concrete Institute
AISI American Iron and Steel Institute
AMA Acoustical Materials Association
SectionlV.doc Page 5 of 127 JP61r?2Wfl4
Attachment number 3
Page 31 of 153
Section IV - Technical Specifications
AMCA Air Moving and Conditioning Association, Inc.
ANSI American National Standards Institute
APA American Plywood Association
ASAE American Society of Agricultural Engineers
ASCE American Society of Civil Engineers
ASHRAE American Society of Heating Refrigerating and Air
Conditioning
ASME American Society of Mechanical Engineers
ASSE American Society of Sanitary Engineering
ASTM American Society for Testing and Materials
AWG American Wire Gauge
AWMA Aluminum Window Manufacturer's Association
AWS American Welding Society
AWWA American Water Works Association
CFR Code of Federal Regulations
CISPI Cast Iron Soil Pipe Institute
CRSI Concrete Reinforcing Steel Institute
CS Commercial Standards and National Bureau of Standards
DEP Department of Environmental Protection (Florida)
DOT Department of Transportation (Florida)
EPA Environmental Protection Agency
FAC Florida Administrative Code
FBC Florida Building Code
FFPC Florida Fire Prevention Code
FGC Florida Gas Code
FMC Florida Mechanical Code
FPC Florida Plumbing Code
FedSpec Federal Specifications
HI Standards of Hydraulic Institute
IBBM Iron Body, Bronzed Mounted
IEEE Institute of Electrical and Electronics Engineers
IPS Iron Pipe Size
MIL Military Specification
NAAMM National Association of Architectural Metal Manufacturers
NBFU National Board of Fire Underwriters
NEC National Electrical Code
NEMA National Electrical Manufacturers Association
NFPA National Fire Protection Association
NPT National Pipe Thread
NWMA National Woodwork Manufacturers' Association
PCA Portland Cement Association
PCI Prestressed Concrete Institute
SBC Standard Building Code (SBCCI)
SBCCI Southern Building Code Congress International, Inc.
SDI Steel Door Institute
SFPC Standard Fire Prevention Code (SBCCI)
SGC Standard Gas Code (SBCCI)
SJI Steel Joist Institute
SectionlV.doc Page 6 of 127 JP61r?2Wf14
Attachment number 3
Page 32 of 153
Section IV - Technical Specifications
SMACCNA Sheet Metal and Air Conditioning Contractors' National
Association
SMC Standard Mechanical Code (SBCCI)
SPC Standard Plumbing Code (SBCCI)
SPIB Southern Pine Inspection Bureau
SSPC Steel Structures Painting Council
TCA Title Council of America
UL Underwriters' Laboratories
4 ORDER AND LOCATION OF THE WORK
This article deleted. See SECTION III, ARTICLE 18 - ORDER AND LOCATION OF THE
WORK.
5 EXCAVATION FOR UNDERGROUND WORK
The contractor is responsible to take all necessary steps to conduct all excavation in a manner
which provides for the successful completion of the proposed work while at all times
maintaining the safety of the workmen, the general public and both public and private property.
The contractor's methods of work will be consistent with the standard practices and requirements
of all appropriate Safety Regulatory Agencies, particularly the Occupational Safety and Health
Administration (OSHA) requirements for excavation. Unless otherwise specifically stated in
these plans and specifications, the methods of safety control and compliance with regulatory
agency safety requirements are the full and complete responsibility of the contractor.
For the purposes of the Contractor's safety planning in the bidding process, the contractor is to
consider all excavation to be done in the performance of this contract to be in soil classified as
OSHA "Type C". The Contractor's attention is called to specific requirements of OSHA for
excavation shoring, employee entry, location of excavated material adjacent to excavation, the
removal of water from the excavation, surface encumbrances and in particular the requirement of
a "Competent Person" to control safety operations. The Contractor will identify his Competent
Person to City staff at the start of construction.
City staff are required from time to time to perform inspections, tests, survey location work, or
other similar activity in an excavation prepared by the contractor. City staff in conformance with
the OSHA Excavation Safety Requirements are to only enter an excavation in compliance with
these OSHA standards. The City's staff reserve the option to refuse entry into the Contractor's
excavation if, in the opinion of the City's staff, the entry into the Contractor's excavation is
unsafe or does not conform OSHA requirements. If this circumstance occurs, the contractor must
either provide the necessary safety requirements or provide alternate means for the
accomplishment of the City's work at the Contractor's expense.
The restoration quantities, if any, contained in the bid proposal for this contract to not contain
sufficient quantities to allow the contractor to perform excavation work using strictly the "open
cut" method whereby no shoring systems are used and trench side slopes are cut to conform to
OSHA safety requirements without a shoring system. In addition to safety reasons, the
Contractor is required to use excavation and trench-shoring methods in compliance with all
safety requirements which allow the Contractor to control the amount of restoration work
necessary to complete the project.
Not more than one hundred (100) feet of trench shall be opened at one time in advance of the
completed work unless written permission is received from the Engineer for the distance
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specified. For pipe installation projects, the trench shall be six (6) inches wider on each side than
the greatest external horizontal width of the pipe or conduit, including hubs, intended to be laid
in them. The bottom of the trench under each pipe joint shall be slightly hollowed, to allow the
body of the pipe to rest throughout its length. In case a trench is excavated at any place,
excepting at joints, below the grade of its bottom as given, or directed by the Engineer, the filling
and compaction to grade shall be done in such manner as the Engineer shall direct, without
compensation.
6 CONCRETE
Unless otherwise directed, all concrete work shall be performed in accordance with the latest
editions of the Design and Control of Concrete Mixtures by the Portland Cement Association, the
American Concrete Institute, and FDOT's Standard Specifications. All appropriate testing shall
be performed according to the American Society of Testing Materials.
Unless otherwise specified, all concrete shall have fiber mesh reinforcing and have a minimum
compressive strength of 3000 p.s.i. at 28 days. The cement type shall be Type I and shall
conform to AASHTO M-85. The aggregate shall conform to ASTM C-33. All ready mix concrete
shall conform to ASTM C-94. The slump for all concrete shall be in the range of 3" to 5", except
when admixtures or special placement considerations are required.
The Contractor shall notify the Project Inspector a minimum of 24 hours in advance of all
concrete placement.
All concrete shall be tested in the following manner:
Placement of less than 5 cubic yards (cy) shall be tested at the Engineer's discretion. Otherwise,
for each class, for each day, for every 50 cy or part thereof exceeding 5 cy, one set of 3
compressive strength cylinders will be required (1 at 7 days and 2 at 28 days). At the discretion
of the Engineer, unacceptable test results may require the Contractor to provide further tests, as
determined by the Engineer, to determine product acceptability, or need for removal, and
compensation or denial thereof.
7 EXCAVATION AND FORMS FOR CONCRETE WORK
7.1 EXCAVATION
Excavating for concrete work shall be made to the required depth of the subgrade or base upon
which the concrete is to be placed. The base or subgrade shall be thoroughly compacted to a
point 6" outside said concrete work before the forms are placed. Concrete shall be poured "in the
dry"
7.2 FORMS
Forms for concrete work shall be either wood or metal (except curbs, metal only, unless by
written permission from Engineer). They shall be free from warps or bends, shall have a depth
equal to the dimensions required for the depth of the concrete deposited against them and shall
be of sufficient strength when staked to resist the pressure of concrete without moving or
springing.
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8 REINFORCEMENT
When required, reinforcement shall be placed in the concrete work. Bar reinforcement shall be
deformed: ASTMA-A 615, steel shall be billet Intermediate or Hard Grade: Rail Steel
A.A.S.H.T.O. M42. Twisted Bars shall not be used, Fabric Reinforcement shall conform to the
requirements of AASHTO M55 (ASTM A185). Welded deformed steel wire fabric for Concrete
reinforcement shall meet the requirements of AASHTO M 221 (ASTM A497). Epoxy coated
reinforcing Steel Bars shall meet ASTM 775/A77 M-86 requirements.
8.1 BASIS OF PAYMENT
Reinforcement shall not be paid for separately. The cost of such work shall be included in the
contract unit price for the item of work specified.
9 OBSTRUCTIONS
Any pipes, conduits, wires, mains, footings, driveways, or other structures encountered shall be
carefully protected from injury or displacement. Any damage thereto shall be fully, promptly, and
properly repaired by the Contractor to the satisfaction of the Engineer and the owner thereof.
Should it become necessary to change the position of water or gas or other pipes, sewer drains,
or poles, the Engineer shall be at once notified of the locality and circumstances, and no claims
for damages arising from the delay in adjusting the pipe, sewer drains or poles shall be made.
Failure of the plans to show the location, nature or extent of any existing structures or
obstructions shall not be the basis of a claim for extra work. Any survey monument or
benchmark which must be disturbed shall be carefully referenced before removal, and unless
otherwise provided for, shall be replaced upon completion of the work by a registered land
surveyor. Any concrete removed due to construction requirements shall be removed to the
nearest expansion joint or by saw cut. Contractor shall consult Inspector for the approved means.
10 RESTORATION OR REPLACEMENT OF DRIVEWAYS,
CURBS, SIDEWALKS AND STREET PAVEMENT
Driveways, sidewalks, and curbs destroyed or damaged during construction shall be replaced and
shall be the same type of material as destroyed or damaged, or to existing City Standards,
whichever provides the stronger repair. All street pavement destroyed or damaged shall be
replaced with the same type of material, to existing City Standards, unless the existing base is
unsuitable as determined by the Engineer, then the base shall be replaced with City approved
material. All replaced base shall be a minimum 8" compacted thickness, or same thickness as
base destroyed plus 2", if over 6", and compacted to 98% of maximum density per AASHTO T-
180.
Unless called for in the proposal as separate bid items, cost of the above work including labor,
materials and equipment required shall be included in the bid price per lineal foot of main or
square yard of base.
The bid price for street pavement, restoration or replacement when called for in the proposals,
shall include all materials, labor and equipment required to complete the work, and shall be paid
for on a square yard basis. When replacement is over a trench for utilities, the area of
replacement shall be limited to twice the depth of the cut plus twice the inside diameter of the
pipe. All over this will be at the Contractor's expense.
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The bid price for restoration or placement of driveways, curbs and sidewalks, when called for in
the proposals, shall include all materials, labor and equipment required to complete the work and
shall be paid for on the basis of the following units: Driveways, plant mix - per square yard:
concrete - per square foot; curbs - per lineal foot; sidewalk 4" or 6" thick - per square foot.
Concrete walks at drives shall be a minimum of 6" thick and be reinforced with 6/6 X 10/10
welded wire mesh (also see Articles 8 and 30).
The Contractor shall notify the Project Inspector a minimum of 24 hours in advance of all
driveway, curb, sidewalk and street restoration and replacement work.
11 WORK IN EASEMENTS OR PARKWAYS
Restoration is an important phase of construction, particularly to residents affected by the
construction progress.
The Contractor will be expected to complete restoration Activities within a reasonable time
following primary construction activity. Failure by the Contractor to accomplish restoration
within a reasonable time shall be justification for a temporary stop on primary construction
activity or a delay in approval of partial payment requests.
Reasonable care shall be taken for existing shrubbery. Contractor shall replace all shrubbery
removed or disturbed during construction. No separate payment shall be made for this work.
The contractor shall make provision and be responsible for the supply of all water, if needed, on
any and all phases of the contract work. The contractor shall not obtain water from local
residents or businesses except as the contractor shall obtain written permission.
Reuse water is available for the Contractor's use without charge from the City's wastewater
treatment plants, provided the water is used on City of Clearwater contractual work. Details for
Contractor to obtain and reuse water from the treatment plants will be coordinated at the pre-
construction conference. The Contractor's use of reuse water must conform to all regulatory
requirements.
12 DEWATERING
12.1 GENERAL
Unless specifically authorized by the Engineer, all pipe, except subdrains, shall be laid "in the
dry". The contractor shall dewater trench excavation as required for the proper execution of the
work, using one or more of the following approved methods: well point system, trenched gravity
underdrain system, or sumps with pumps.
Well point systems must be efficient enough to lower the water level in advance of the
excavation and maintain it continuously in order that the trench bottom and sides shall remain
firm and reasonably dry. The well points shall be designed especially for this type of service, and
the pumping unit used shall be capable of maintaining a high vacuum, and at the same time, of
handling large volumes of air as well as of water.
The Contractor shall be responsible for disposing of all water resulting from trench dewatering
operations, and shall dispose of the water without damage or undue inconvenience to the work,
the surrounding area, or the general public. He shall not dam, divert, or cause water to flow in
excess in existing gutters, pavements or other structures: and to do this he may be required to
conduct the water to a suitable place of discharge may be determined by the Engineer.
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The cost of dewatering shall be included in the unit price bid per lineal foot of pipe, or, in the
case of other underground structures, in the cost of such structures.
12.2 PERMIT REQUIREMENTS
12.2.1 DEWATERING CONTROL
The City of Clearwater will hold the Contractor responsible for obtaining a Generic Permit for
the Discharge of Produced Groundwater from Any Non-Contaminated Site Activity prior to
dewatering or discharging into the City's streets, storm sewers or waterways.
Prior to discharging produced groundwater from any construction site, the contractor must
collect samples and analyze the groundwater, which must meet acceptable discharge limits. The
following document has been incorporated into this section for reference...
12.2.2 GENERIC PERMIT FOR THE DISCHARGE OF PRODUCED
GROUND WATER FROM ANY NON-CONTAMINATED SITE
ACTIVITY
City Notification Procedure - Contractor must provide the City of Clearwater Environmental
Department with the following information prior to beginning dewatering activities:
1) A copy of all groundwater laboratory results
2) A copy of the FDEP Notification
It is recommended that the Contractor call or meet with the City Environmental staff if you have
any questions. You may contact the City at 562-4750 for direction or further assistance.
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
GENERIC PERMITOR THE DISCHARGE OF PRODUCED GROUND WATER
FROM ANY NON-CONTAMINATED SITE ACTIVITY
The facility is authorized to discharge produced ground water from any non-contaminated site
activity which discharges by a point source to surface waters of the State, as defined in Chapter 62-
620, F.A.C., only if the reported values for the parameters listed in Table 1 do not exceed any of the
listed screening values. Before discharge of produced ground water can occur from such sites,
analytical tests on samples of the proposed untreated discharge water shall be performed to
determine if contamination exists.
Minimum reporting requirements for all produced ground water dischargers. The effluent shall be
sampled before the commencement of discharge, again within thirty (30) days after commencement
of discharge, and then once every six (6) months for the life of the project to maintain continued
coverage under this generic permit. Samples taken in compliance with the provisions of this permit
shall be taken prior to actual discharge or mixing with the receiving waters. The effluent shall be
sampled for the parameters listed in Table 1.
TABLE 1
Screening Values for Discharges into:
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Parameter Fresh Waters Coastal Waters
Total Organic Carbon (TOC) 10.0 mg/l 10.0 mg/l
PH, standard units 6.0-8.5 6.5-8.5
Total Recoverable Mercury - by Method 1631E 0.012 µg/l 0.025 µg/l
Total Recoverable Cadmium 9.3 µg/l 9.3 µg/l
Total Recoverable Copper 2.9 µg/l 2.9 µg/l
Total Recoverable Lead 0.03 mg/l 5.6 µg/l
Total Recoverable Zinc 86.0 µg/l 86.0 µg/l
Total Recoverable Chromium (Hex.) 11.0 µg/l 50.0 µg/l
Benzene 1.0 µg/l 1.0 µg/l
Naphthalene 100.0 µg/l 100.0 µg/l
If any of the analytical test results exceed the screening values listed in Table 1, except TOC, the
discharge is not authorized by this permit or by the Citv of Clearwater.
(a) For initial TOC values that exceed the screening values listed in Table 1, which
may be caused by naturally occurring, high molecular weight organic
compounds, the permittee may request to be exempted from the TOC
requirement. To request this exemption, the permittee shall submit additional
information with a Notice of Intent (NOI), described below, which describes the
method used to determine that these compounds are naturally occurring. The
Department shall grant the exemption if the permittee affirmatively demonstrates
that the TOC values are caused by naturally occurring, high molecular weight
organic compounds.
(b) The NOI shall be submitted to the appropriate Department district office thirty
(30) days prior to discharge, and contain the following information:
I. the name and address of the person that the permit coverage will be issued
to;
2. the name and address of the facility, including county location;
3. any applicable individual wastewater permit number(s);
4. a map showing the facility and discharge location (including latitude and
longitude);
5. the name of the receiving water; and
6. the additional information required by paragraph (3)(a) of this permit.
(c) Discharge shall not commence until notification of coverage is received from the
Department.
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For fresh waters and coastal waters, the pH of the effluent shall not be lowered to less than 6.0
units for fresh waters, or less than 6.5 units for coastal waters, or raised above 8.5 units, unless
the permittee submits natural background data confirming a natural background pH outside of
this range. If natural background of the receiving water is determined to be less than 6.0 units
for fresh waters, or less than 6.5 units in coastal waters, the pH shall not vary below natural
background or vary more than one (1) unit above natural background for fresh and coastal
waters. If natural background of the receiving water is determined to be higher than 8.5 units,
the pH shall not vary above natural background or vary more than one (1) unit below natural
background of fresh and coastal waters. The permittee shall include the natural background pH
of the receiving waters with the results of the analyses required under paragraph (2) of this
permit. For purposes of this section only, fresh waters are those having a chloride concentration
of less than 1500 mg/l, and coastal waters are those having a chloride concentration equal to or
greater than 1500 mg/l.
In accordance with Rule 62-302.500(1)(a-c), F.A.C., the discharge shall at all times be free from
floating solids, visible foam, turbidity, or visible oil in such amounts as to form nuisances on
surface waters.
If contamination exists, as indicated by the results of the analytical tests required by paragraph
(2), the discharge cannot be covered by this Generic Permit. The facility shall apply for an
individual wastewater permit at least ninety (90) days prior to the date discharge to surface
waters of the State is expected, or, if applicable, the facility may seek coverage under any other
applicable Department generic permit. No discharge is permissible without an effective permit.
If the analytical tests required by paragraph (2) reveal that no contamination exists from any
source, the facility can begin discharge immediately and is covered by this permit without having
to submit an NOI request for coverage to the Department. A short summary of the proposed
activity and copy of the analytical tests shall be sent to the applicable Department district office
within one (1) week after discharge begins. These analytical tests shall be kept on site during
discharge and made available to the Department if requested. Additionally, no Discharge
Monitoring Report forms are required to be submitted to the Department.
All of the general conditions listed in Rule 62-621.250, F.A.C., are applicable to this Generic
Permit. There are no annual fees associated with the use of this Generic Permit.
13 SANITARY MANHOLES
13.1 BUILT UP TYPE
Manholes shall be constructed of brick with cast iron frames and covers as shown on the
drawings. Invert channels shall be constructed smooth and semicircular in shape conforming to
inside of adjacent sewer section. Changes in direction of flow shall be made in a smooth curve of
as large a radius as possible. Changes in size and grade of channels shall be made gradually and
evenly. Invert channels shall be formed by one of the following methods: form directly into
concrete manhole base, build up with brick and mortar, lay half the in concrete, or lay full
section of sewer pipe through manhole and break out top half of pipe.
The manhole floor outside of channels shall be made smooth and sloped toward channels.
Free drop in manholes from inlet pipe invert to top of floor outside the channels shall not exceed
twenty four inches.
Standard Drop Manholes shall be constructed wherever free drop exceeds twenty four inches.
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Manhole steps shall not be provided. Joints shall be completely filled and the mortar shall be
smoothed from inside of manholes.
The entire exterior of brick manholes shall be plastered with one half inch of mortar.
Brick used may be solid only. Brick shall be laid radially with every sixth course being a
stretcher course.
13.2 PRECAST TYPE
Precast Sanitary Manholes shall conform to this specification unless otherwise approved by the
City Engineer.
AASHTO M 85 Type II cement shall be used throughout with a minimum wall thickness of 5
inches. The precast sections shall conform to ASTM C 478 latest revision. Section joints shall be
a tongue and groove with "ram neck" gasket or "O" ring to provide a watertight joint. Minimum
concrete strength shall be 4000 psi at 28 days.
Three sets of shop drawings and location inventory shall be submitted to the City Engineer for
approval. Approval of shop drawings does not relieve contractor of responsibility for compliance
to these specifications unless letter from contractor requesting specific variance is approved by
the City Engineer.
Location inventory submitted with shop drawing shall detail parts of manhole per manhole as
numbered on the construction plans. All manhole parts shall be numbered or lettered before
being sent to the job site to permit proper construction placement. A plan or list of the numbering
system shall be present on the job site when manhole components are delivered.
Precast manhole dimensions, drop entry, grout flow of channel, etc., shall be as shown on City of
Clearwater Engineering Detail #302 Sheet 2 of 3.
Manhole sections shall be rejected if abused during shipping or placement and if pipe openings
are not properly aligned. The "break in" to precast manholes for pipe entry will not be allowed.
The manhole base shall be set on a pad of A I or A 2 Classification soil approximately five (5)
inches thick to secure proper seating and bearing.
13.2.1 MANHOLE ADJUSTMENT RINGS (GRADE RINGS)
Between the top of the manhole cone and the manhole cover frame, a manhole adjustment ring
shall be installed. The intent of the manhole adjustment ring is to accommodate future grade
changes without disturbing the manhole. See Section IV, Article 23.7 - Asphaltic Concrete -
Adjustment of Manholes.
13.3 DROP MANHOLES
Standard drop inlets to manholes shall be constructed of commercial pipe, fittings and specials as
detailed on the drawings.
13.4 FRAMES AND COVERS
Manhole frames and covers shall be set in a full bed of mortar with the top of the cover flush
with or higher than finished grade as directed. Refer to Detail 301.
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13.5 MANHOLE COATINGS
The exterior and interior of all built up manholes shall be coated with two (2) coats of Type II
Asphalt emulsion, moisture and damp proof (Specification ASTM D 1227 Type II Class I) as
manufactured by W.R. Meadows Sealtite or approved equal. Interior of built up manholes which
have sewers entering with a free drop or which receive discharge from a force main shall have
the inside plastered with 1/2-inch of grout and coated as precast manholes below.
The exterior and interior of all precast manholes shall be coated with at least 15 mils dry
thickness of Type II Asphalt emulsion, moisture and damp proof (Specification ASTM D 1227
Type II Class I) as manufactured by W.R. Meadows Sealtite.
13.6 CONNECTIONS TO MANHOLES
Connections to existing sanitary manholes using approved PVC sewer main shall be made with a
manhole adapter coupling by Flo Control, Inc., or approved water stop coupling.
14 BACKFILL
Material for backfill shall be carefully selected from the excavated material or from other sources
as may be required by the Engineer. Such material shall be granular, free from organic matter or
debris, contain no rocks or other hard fragments greater than 3" in the largest dimension and all
fill shall be similar material.
Backfill placed around pipes shall be carefully placed around the sides and top of pipe by hand
shovels and thoroughly compacted to 12" above the pipe by tamping or other suitable means.
Backfill under all types of paving shall be compacted in layers not to exceed 12" in thickness
unless alternate method is approved by the Engineer. Backfill shall be a minimum of 98%
compaction as determined by the modified Proctor Density Test to the bottom of pavement.
Backfill outside of pavement areas shall be compacted the full depth to the ground surface to a
minimum of 95% compaction ofAASHTO T 180 Standard Density Test.
The cost of backfill shall be included in the unit price bid per lineal foot of the pipe, or, in the
case of other underground structures, in the cost of such structure.
15 STREET CROSSINGS, ETC.
At such crossings, and other points as may be directed by the Engineer, the trenches shall be
bridged in an open and secure manner, so as to prevent any serious interruption of travel upon
the roadway or sidewalk, and also to afford necessary access to public or private premises. The
material used, and the mode of constructing said bridges, and the approaches, thereto, must be
satisfactory to the Engineer.
The cost of all such work must be included in the cost of the trench excavation.
16 RAISING OR LOWERING OF SANITARY SEWER, STORM
DRAINAGE STRUCTURES
Sanitary Sewer or Storm Drainage Structures shall be raised or lowered as indicated on the plans
or as indicated by the Engineer.
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16.1 BASIS OF PAYMENT
Payment, unless covered by a bid item, shall be included in the cost of the work.
17 UNSUITABLE MATERIAL REMOVAL
All unsuitable material, such as muck, clay, rock, etc., shall be excavated and removed from the
site. All material removed is property of the Contractor, who shall dispose of said material off-
site at his expense. The limits of the excavation shall be determined in the field by the Engineer.
17.1 BASIS OF MEASUREMENT
The basis of measurement shall be the amount of cubic yards of unsuitable material excavated
and replaced with suitable material as determined by either cross sections of the excavation,
truck measure, or lump sum as specified in the Scope of Work and Contract Proposal.
17.2 BASIS OF PAYMENT
The unit price for the removal of unsuitable material shall include: all materials, equipment,
tools, labor, disposal, hauling, excavating, dredging, placing, compaction, dressing surface and
incidentals necessary to complete the work. If no pay item is given, the removal of unsuitable
material shall be included in the most appropriate bid item.
18 UNDERDRAINS
The Contractor shall construct sub-surface drainage pipe as directed in the Contract Scope of
Work and detail drawings contained in the Project construction plans. In general, underdrain pipe
shall be embedded in a bed of #6 FDOT crushed aggregate, located behind the back of curb and
aggregate surface covered with a non-degradable fibrous type filter material. A #57 aggregate
may be used in lieu of #6 if it is washed and screened to remove fines. The aggregate may be
stone, slag or crushed gravel. Unless otherwise noted on the plans, underdrain pipe shall be 8"
diameter, polyvinyl chloride pipe, in conformance with ASTM F-758 "Standard Specification
For Smooth Wall PVC Underdrain Systems for Highways" latest revision, minimum stiffness of
46 in conformance with ASTM D2412, perforations in conformance with AASHTO M-189
described in FDOT Section 948-4.5 or latest revision and in conformance with ASTM D3034 -
SDR 35.
Alternate acceptable underdrain pipe material is Contech A-2000 which is a rigid PVC pipe
exceeds ASTM Specifications D1784, minimum cell classification of 12454B or 12454C,
manufactured per ASTM F949-93a, minimum pipe stiffness of 50 psi, with no evidence of
splitting, cracking or breaking when pipe is tested in accordance with ASTM D2412 at 60%
flatting and with a double gasket joint.
Underdrain pipe placed beneath existing driveways and roadways shall be non-perforated pipe
with compacted backfill. All poly-chloride pipe which has become deteriorated due to exposure
to ultra violet radiation shall be rejected. Where ductile iron pipe is specified, pipe material shall
be the same as specified for potable water pipe in these technical specifications. All underdrain
aggregate shall be fully encased in a polyester filter fabric "sock" (Mirafi 140-N or approved
equal) per the construction detail drawings.
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18.1 BASIS OF MEASUREMENT
Measurement shall be the number of lineal feet of 8" Sub-drain in place and accepted.
18.2 BASIS OF PAYMENT
Payment shall be based upon the unit price per lineal foot for underdrain as measured above,
which shall be full compensation for all work described in this section of the specifications and
shall include all materials, equipment, and labor necessary to construct the underdrain
(specifically underdrain pipe, aggregate and filter fabric). Underdrain clean-outs, sod, driveway,
road and sidewalk restoration shall be paid by a separate bid item.
19 STORM SEWERS
All storm drain pipe installed within the City of Clearwater shall be reinforced concrete unless
otherwise specified or approved by the City Engineer. Said pipe shall comply with Section 941
of the current FDOT Specifications.
All reinforced concrete pipe joints shall be wrapped with Mirafi 140N filter fabric or equivalent
(as approved by the City Engineer). The cost for all pipe joint wraps shall be included in the unit
price for the pipe.
All pipe, just before being lowered into a trench, is to be inspected and cleaned. If any difficulty
is found in the fitting the pieces together, this fitting is to be done on the surface of the street
before laying the pipe, and the tops plainly marked in the order in which they are to be laid. No
pipe is to be trimmed or chipped to fit. Each piece of pipe is to be solidly and evenly bedded, and
not simply wedged up. Before finishing each joint, some suitable device is to be used to find that
the inverts coincide and pipe is clear throughout.
19.1 AS BUILT INFORMATION
The Contractor shall submit to the Engineer the stations and left or right offsets of all manholes,
inlet structures and terminals ends of subdrains, as measured from the nearest downstream
manhole along the centerline of the sewer along with the elevations of the north edge of manhole
cover, inverts of all pipe in structures, and the flow line of inlets. (Gutter)
19.2 TESTING
The Contractor shall take all precautions to secure a perfectly watertight sewer under all
conditions. At the discretion of the City Engineer or his designee, the watertightness of a sewer
which has a crown lying below groundwater level may be tested by measuring the infiltration.
The watertightness of sewers having crowns lying above groundwater level may be tested by
filling the pipe with water so as to produce a hydrostatic head of two feet or more above the
crown of the sewer at the upper end of the test section of the water table outside of the sewer,
whichever is higher, and then measuring the exfiltration. In no case shall the infiltration or
exfiltration exceed 150 gallon per inch of diameter per mile per day. The Contractor shall furnish
all labor, materials and equipment to test the amount of infiltration or exfiltration under the
Engineer's direction. Where the infiltration or exfiltration is excessive the Contractor at his own
expense shall take the necessary steps to remedy such conditions by uncovering the sewer,
remaking the joints or by replacing the entire length of sewer as required by the Engineer. No
trench made joints may be backfilled until after they have been tested and found to be
acceptable. Care shall be taken to avoid flotation.
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The above tests shall be performed at the discretion of the Engineer on any or all sections of the
line.
19.3 BASIS OF PAYMENT
Payment shall be the unit price per lineal foot for storm sewer pipe in place and accepted,
measured along the centerline of the storm sewer pipe to the inside face of exterior walls of
storm manholes or drainage structures and to the outside face of endwalls. Said unit price
includes all work required to install the pipe (i.e. all materials, equipment, filter fabric wrap,
labor and incidentals, etc.).
20 SANITARY SEWERS AND FORCE MAINS
20.1 MATERIALS
20.1.1 GRAVITY SEWER PIPE
GRAVITY SEWER PIPE SHALL BE POLYVINYL CHLORIDE OR DUCTILE IRON.
Polyvinyl chloride pipe and fittings shall conform with ASTM specification D 3034 for S.D.R.
35. Sewer pipe with more than 10 feet of cover shall be SDR 26. The pipe shall be plainly
marked with the above ASTM designation. The bell end of joints and fittings shall have a rubber
sealing ring to provide a tight flexible seal in conformance with ASTM D 3212 76. The laying
length of pipe joints shall be a maximum of 20-feet.
Unless otherwise noted in these specifications or construction plans, Ductile Iron pipe and
fittings for gravity sewer shall conform to Section 41 of these Technical Specifications for DIP
water main except pipe shall be interior "polylined" in accordance with manufacturer's
recommendations. Where sanitary sewer main is to be placed between building lots in a sideline
easement, the sewer main shall, insofar as possible, be constructed without manholes or lateral
connections within the side easement. The pipe material in the side easement between streets
shall be C 900, SDR 18 polyvinyl chloride water main pipe as described in Technical Section 41.
A two-way cleanout shall be installed on each lateral at the property line.
20.1.2 FORCE MAIN PIPE
FORCE MAIN PIPE SHALL BE POLYVINYL CHLORIDE OR DUCTILE IRON. Unless
otherwise noted in the specifications or construction plans, both polyvinyl chloride and ductile
iron force main pipe and fittings shall conform to Section 41 of these Technical Specifications
for water main pipe except that DIP shall be "polylined" in accordance with manufactures
recommendations.
All polyvinyl chloride pipe which has become deteriorated due to exposure to ultra violet
radiation shall be rejected.
20.2 INSTALLATION
20.2.1 GRAVITY SEWER PIPE
Installation of gravity sewer pipe shall be in conformance with recommended practices contained
in ASTM D 2321 and Unibell UNI B 5.
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The bottom trench width in an unsupported trench shall be limited to the minimum practicable
width (typically pipe OD plus 8 to 12-inch on each side) allowing working space to place and
compact the haunching material. The use of trench boxes and movable sheeting shall be
performed in such a manner that removal, backfill and compaction will not disturb compacted
haunching material or pipe alignment.
Dewatering of the trench bottom shall be accomplished using adequate means to allow
preparation of bedding, placement of the haunching material and pipe in the trench without
standing water. Dewatering shall continue until sufficient backfill is placed above the pipe to
prevent flotation or misalignment.
Where pipe bedding is insufficient to adequately support pipe, the contractor will be required to
remove unsuitable material and bed pipe in Class I material (1/2" Dia. aggregate) to provide firm
support of pipe.
Connections to manholes with sanitary pipe shall use a joint 2 feet in length and shall use an
approved water stop around pipe joint entry.
The laterals shown on the plans do not necessarily reflect exact locations. The contractor is
required to locate all existing laterals for reconnection and to coordinate with the construction
inspector the location of all new laterals.
20.2.2 FORCE MAIN PIPE
Installation of force main pipe shall be in conformance with Section 41 of these Technical
Specifications for water main pipe.
20.3 AS BUILT DRAWINGS
The contractor shall submit to the Engineer a marked set of "As Built" construction drawings
describing both the stations and left or right offset of all lateral terminal ends as measured from
the nearest downstream manhole along the center line of the sewer main. The as built drawings
will also describe elevations of the north edge of the manhole cover rings and inverts of all main
pipes in manholes.
20.4 TESTING
20.4.1 TESTING OF GRAVITY SEWERS
The Contractor shall take all precautions to secure a perfectly water tight sewer under all
conditions. The water tightness of a sewer which has a crown lying below groundwater level
may be tested by measuring infiltration. The water tightness of sewers having crowns lying
above groundwater level may be tested by filling the pipe with water so as to produce a
hydrostatic head of two feet or more above the crown of the sewer at the upper end of the test
section or the water table outside of the sewer, whichever is higher, and then measuring the
exfiltra- tion. In no case shall the infiltration or exfiltration exceed 50 gallon per inch of diameter
per mile per day. The Contractor shall furnish all labor, materials and equipment to test the
amount of infiltration or exfiltration under the Engineer's direction. Where the infiltration or
exfiltration is excessive, the Contractor at his own expense shall take the necessary steps to
remedy such conditions by uncovering the sewer, remaking the joints or by replacing the entire
length of sewer as required by the Engineer. No such repaired joints may be backfilled until after
they have been tested and found to be acceptable. Care shall be taken to avoid flotation. The
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Contractor shall TV inspect all mains to verify the true and uniform grade and the absence of
bellies or dropped joints prior to acceptance. Any infiltration, dips or sags of more than 1/4-
inches shall be cause for rejection.
The above tests shall be performed at the discretion of the Engineer on any or all sections of the
line.
20.4.2 TESTING OF FORCE MAINS
Force mains shall be tested under a hydrostatic pressure of 150 P.S.I. for two (2) hours, as
described in Section 41.04 of these Technical Specifications for the testing of water mains.
20.5 BASIS OF PAYMENT
20.5.1 GRAVITY SEWER PIPE
Payment for in place sanitary sewer gravity main pipe shall be the unit price per lineal foot per
appropriate range of depth of cut as contained in the contract proposal. Measurement for
payment shall be along the centerline of the sewer main from center to center of manholes.
Payment for laterals shall be the unit price per lineal foot of pipe as measured from the centerline
of the sewer main pipe to the terminal end of the lateral pipe including a two-way cleanout at the
property line.
Payment for sewer pipe shall include all labor, equipment and materials necessary to complete
the installation. This shall include clearing and grubbing, excavation, shoring and dewatering,
backfill and grading.
20.5.2 FORCE MAIN PIPE
Payment and measurement of force main pipe shall be the same as described in Section 41 of
these Technical Specifications for water main pipe.
21 DRAINAGE
The Contractor shall provide proper outlet for all water courses and drains interrupted during the
progress of the work and replace them in as good condition as he found them.
22 ROADWAY BASE AND SUBGRADE
22.1 BASE
This specification describes the construction of roadway base and subgrade. The Contractor shall
refer to Section IV, Article 1 "Scope of Work" of the city's Contract Specifications for additional
roadway base and subgrade items.
Roadway base shall be 8" compacted minimum thickness unless otherwise noted on the plans or
directed by the Engineer. The subgrade shall be 12" compacted minimum thickness with a
minimum Limerock Bearing Ratio (LBR) of 40 unless otherwise noted on the plans or directed
by the Engineer. The Contractor shall obtain from an independent testing laboratory a Proctor
and an LBR for each type material. The Contractor shall also have an independent testing
laboratory perform all required density testing. Where unsuitable material is found within the
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limits of the base, Section IV, Article 17 (Unsuitable Material Removal) of the city's Contract
Specifications will apply.
Once the roadway base is completed, it shall be primed that same day (unless otherwise directed
by the Engineer) per Section 300 of FDOT's Standard Specifications (latest edition). Repairs
required to the base that result from a failure to place the prime in a timely manner shall be done
to the City's satisfaction, and at the Contractor's expense. No paving of the exposed base can
commence until the City approves the repaired base. The cost for placement of prime material
shall be included in the bid item for base.
The Contractor shall notify the Project Inspector a minimum of 24 hours in advance of all base
and subgrade placement or reworking.
The following base materials are acceptable:
1. SHELL BASE: Shell base shall be constructed in accordance with Sections 200 and 913
of FDOT's Standard Specifications (latest edition), and shall have a minimum compacted
thickness as shown on the plans. The shell shall be FDOT approved. The cost of the
prime coat shall be included in the bid item price for base.
2. LIMEROCK BASE: Limerock base shall be constructed in accordance with Sections
200 and 911 of FDOT's Standard Specifications (latest edition), and shall have a
minimum compacted thickness as shown on the plans. The Limerock shall be from a
FDOT approved certified pit. The cost of the prime coat shall be included in the bid item
price for base.
3. CRUSHED CONCRETE BASE: Crushed concrete base shall be constructed in
accordance with Sections 204 and 901 of FDOT's Standard Specifications (latest edition),
and shall have a minimum compacted thickness as shown on the plans. The crushed
concrete material shall be FDOT approved. The Contractor shall provide certified
laboratory tests on gradation to confirm that the crushed concrete base material conforms
to the above specifications. The LBR shall be a minimum of 185. LBR and gradation
tests shall be provided to the city by the Contractor once a week for continuous
operations, or every 1000 tons of material, unless requested more frequently by the City
Engineer or designee. The cost of the prime coat shall be included in the bid item price
for base.
4. SOIL CEMENT BASE: Unless otherwise noted, soil cement base shall be constructed
in accordance with Section 270 of FDOT's 2000 Standard Specifications, and shall have
a minimum compacted thickness as shown on the plans. An Asphalt Rubber Membrane
Interlayer (ARMI) shall be included in the pavement design per Section 341 of FDOT's
Standard Specifications (latest edition) to minimize reflective cracking unless otherwise
noted in the project plans and specifications. The ARMI layer shall be overlaid with
asphalt on the same day it is placed for the Contractor to receive full compensation for
the work.
The soil cement base design shall be by a certified lot under the direction of a Registered
Florida Professional Engineer, and must be approved by the City Engineer. Said design
shall provide for a minimum of 300 P.S.I. in seven days. All plant mixed soil cement shall
be certified by a registered laboratory that has been approved by the Engineer.
The only approved method for spreading the cement is the use of a spreader box. The use
of a spreader bar for spreading cement will not be allowed. The applying of the cement
shall not be allowed when the wind velocity is sufficient to jeopardize material interests
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(i.e. vehicles, etc.) from airborne cement particles. The density testing frequency shall be
at the discretion of the registered Florida Professional Engineer responsible for the soil
cement design.
5. ASPHALT BASE: Full depth asphalt base shall be constructed in accordance with
Section 280 of FDOT's 2000 Standard Specifications, and shall have a minimum
compacted thickness as shown on the plans. The cost for preparation, placement and
compaction shall be included in the per ton unit cost for asphalt unless otherwise noted in
the project scope and plans. The cost of the tack coat shall be included in the bid item
price for asphalt or base.
6. REWORKED BASE: When the plans call for the working of the existing base, the
finished reworked base shall have a minimum compacted thickness of 8" unless
otherwise shown on the plans or directed by the Engineer, and be constructed in
accordance with the applicable FDOT requirements for the type of material used. The
density requirements (except for asphalt and soil cement base) shall be per Section 200 6
of FDOT's Standard Specifications (latest edition). For asphalt, the density requirements
are per Section 330-11, and for soil cement per Section 270-5 of FDOT's 2000 Standard
Specifications.
22.1.1 BASIS OF MEASUREMENT FOR BASE AND REWORKED BASE
The basis of measurement shall be the number of square yards of base in place and accepted as
called for on the plans. The maximum allowable deficiency shall be a half-inch (1/2"). Areas
deficient in thickness shall either be fixed by the Contractor to within acceptable tolerance, or if
so approved in writing by the City Engineer, may be left in place. No payment, however, will be
made for such deficient areas that are left in place.
22.1.2 BASIS OF PAYMENT FOR BASE AND REWORKED BASE
The unit price for base shall include: all materials, roadbed preparation, placement, spreading,
compaction, finishing, prime, base, subgrade (unless the plans specify a separate pay item),
stabilization, mixing, testing, equipment, tools, hauling, labor, and all incidentals necessary to
complete the work. Payment for asphalt base shall be included in the per ton unit cost for asphalt
unless otherwise noted in the project scope and plans.
22.2 SUBGRADE
All subgrade shall be stabilized and constructed in accordance with Sections 160 and 914 of
FDOT's Standard Specifications (latest edition) unless otherwise noted herein. All subgrade shall
have a minimum compacted thickness of 12" unless otherwise shown on the plans or directed by
the Engineer. If limerock is used, it shall also meet the requirements of Section 911 of FDOT's
Standard Specifications (latest edition). Where unsuitable material is found within the limits of
the subgrade, Section IV, Article 17 (Unsuitable Material Removal) of the city's Contract
Specifications will apply. The extent of said removal shall be determined by the Engineer in
accordance with accepted construction practices. The Contractor is responsible for clearing,
grading, filling, and removing any trees or vegetation in the roadbed below the subgrade to
prepare it per the plans. The cost of this work shall be included in the unit price for base or
subgrade. The Contractor shall obtain from an independent testing laboratory the bearing value
after the mixing of materials for the stabilized subgrade.
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22.2.1 BASIS OF MEASUREMENT
The basis of measurement shall be the number of square yards of stabilized subgrade in place
and accepted as called for on the plans. The maximum allowable deficiency for mixing depth
shall be per Section 161-6.4 of FDOT's 2000 Standard Specifications. Acceptable bearing values
shall be per FDOT Section 160-7.2. Areas deficient in thickness or bearing values shall either be
corrected by the Contractor to within acceptable tolerance, or if so approved in writing by the
City Engineer, may be left in place. No payment, however, will be made for such deficient areas
that are left in place (latest edition).
22.2.2 BASIS OF PAYMENT
The unit price for subgrade shall include: roadbed preparation, placement, spreading,
compaction, finishing, testing, stabilizing, mixing, materials, hauling, labor, equipment and all
incidentals necessary to complete the work. If no pay item is given, subgrade shall be included in
the bid item for base.
23 ASPHALTIC CONCRETE MATERIALS
This specification is for the preparation and application of all S-Type Marshall Mix Design
asphaltic concrete materials on roadway surfaces unless otherwise noted.
23.1 ASPHALTIC CONCRETE
23.1.1 AGGREGATE
All aggregates shall be obtained from an approved FDOT source and shall conform to Sections
901 through 919 of FDOT's 2000 Standard Specifications.
23.1.2 BITUMINOUS MATERIALS
All bituminous materials shall conform to Section 916 of FDOT's 2000 Standard Specifications.
23.2 HOT BITUMINOUS MIXTURES - PLANT, METHODS,
EQUIPMENT & QUALITY ASSURANCE
The plant and methods of operation used to prepare all asphaltic concrete and bituminous
materials shall conform to the requirements of Section 320 of FDOT's Standard Specifications
(latest edition). Unless otherwise noted, all acceptance procedures and quality control/assurance
procedures shall conform to the requirements of Section 330 of FDOT's 2000 Standard
Specifications.
The Contractor shall note that the City shall have the right to have an independent testing
laboratory select, test, and analyze, at the expense of the City, test specimens of any or all
materials to be used. Tests to be performed by the independent testing laboratory every 1000 tons
include, but are not limited to, Marshall stability and flow, extraction/gradation and cores to
determine density and thickness. The results of such tests and analyses shall be considered, along
with the tests or analyses made by the Contractor, to determine compliance with the applicable
specifications for the materials so tested or analyzed. The Contractor hereby understands and
accepts that wherever any portion of the work is discovered, as a result of such independent
testing or investigation by the City, which fails to meet the requirements of the Contract
documents, all costs of such independent inspection and investigation as well as all costs of
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removal, correction, reconstruction, or repair of any such work shall be borne solely by the
Contractor.
Payment reductions for asphalt related items shall be determined by the following:
1. Density per Section 330-11 of FDOT's 2000 Standard Specifications.
2. Final surface or friction course tolerances per Section 330-13 of FDOT's 2000 Standard
Specifications.
3. Thickness will be determined from core borings. Deficiencies of 1/4" or greater shall be
corrected by the Contractor, without compensation, by either replacing the full thickness
for a length extending at least 25' from each end of the deficient area, or when the
Engineer allows for an overlay per Section 330-15.2.3 of FDOT's Standard
Specifications (2000 edition). In addition, for excesses of 1/4" or greater, the Engineer will
determine if the excess area shall be removed and replaced at no compensation, or if the
pavement in question can remain with payment to be made based on the thickness
specified in the contract.
The Contractor shall notify the Project t Inspector a minimum of 24 hours in advance of the
placement of all asphalt.
23.3 ASPHALT MIX DESIGNS AND TYPES
All asphalt mix designs shall conform to the requirements of Sections 331 and 337 of FDOT's
2000 Standard Specifications. All asphalt mix designs shall be approved by the Engineer PRIOR
to the commencement of the paving operation. Reclaimed asphalt pavement (RAP) material may
be substituted for aggregate in the asphaltic concrete mixes up to 25% by weight.
23.4 ASPHALT PAVEMENT DESIGNS AND LAYER THICKNESS
All asphalt pavement designs shall conform to the following requirements:
Table 1: Layer Thickness for Asphalt (Layers Are Listed in Sequence of Construction)
COURSE LAYER THICKNESS (Inches)
THICKNESS
(Inches)
Type S-I
Type S-I with
Type S-III
Top Layer
Type S-III
FC-3
Type S-III
with FC-3
Top Layer
Type S-I
with FC-3
Top Layer
I st 2nd I st 2nd I st 2nd I st 2nd I st 2nd I st 2nd
I I I
11/2 11/2
2 1 1/4 3/4 1 1
21/2 1 1/4 1 1/4 1 1/2 1 1 1/2 1
3 11/2 11/2 2 1 2 1
* At the Engineer's discretion, 2" of S-III is acceptable for use on residential streets
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Additional Notes:
I. Type S-III shall be limited to the final (top) structural layer (one layer only).
2. All asphalt pavement designs shall conform to the requirements of sections 331 and 337
of FDOT's 2000 Standard Specifications.
3. All pavement designs shall include a minimum of two inches of asphalt.
4. The Contractor shall be responsible to review the project plans for complete pavement
design detail.
5. Unless otherwise specified on the plans, Type S-III per Section 331 of FDOT's 2000
Standard Specifications shall be used as final riding surface on streets with the speed
limit of less than 35 mph, streets with an average daily traffic (ADT) of less than 3000,
and all residential streets.
6. An FC-3 friction course per section 337 of FDOT's 2000 Standard Specifications shall
be used on streets with a speed limit of 35 mph or greater, and streets with an ADT of
3000 or greater.
23.5 GENERAL CONSTRUCTION REQUIREMENTS
The general construction requirements for all hot bituminous pavements (including limitations of
operations, preparation of mixture, preparation of surface, placement and compaction of mixture,
surface requirements, correction of unacceptable pavement, etc.) shall be in accordance with
Section 330 of FDOT's 2000 Standard Specifications.
23.6 CRACKS AND POTHOLE PREPARATION
23.6.1 CRACKS
Cracks in roadway pavement shall be repaired prior to the application of asphaltic concrete by
the following steps:
I. All debris to be removed from cracks by compressed air or other suitable method.
2. Apply a multiple layered application of bituminous binder and fine aggregate, as
appropriate to the depth of the crack until the void of the crack is completely filled to the
level of the surrounding roadway surface.
3. If application of asphaltic concrete is not to begin immediately after crack repair, cracks
are to be sanded to prevent vehicular tracking.
4. Payment for crack filling shall be included in the unit price for asphaltic concrete.
23.6.2 POTHOLES
Potholes shall be repaired prior to the application of asphaltic concrete by the following steps:
1. All debris is to be removed from potholes by hand, sweeping, or other suitable method.
2. A tack coat is to be applied to the interior surface of the pothole.
3. The pothole is to be completely filled with asphaltic concrete, and thoroughly compacted.
4. Payment for pothole preparation shall be included in the unit price for asphaltic concrete.
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23.7 ADJUSTMENT OF MANHOLES
The necessary adjustments of sanitary sewer and storm drain manholes and appurtenances shall
be accomplished by the Contractor. The Contractor shall be paid on a per unit basis for each
item.
The use of manhole adjustment risers is acceptable under the following conditions:
The riser shall meet or exceed all FDOT material, weld, and construction requirements.
The riser shall consist of an A-36 hot rolled steel meeting or exceeding the minimum
requirements of A.S.T.M. A-36. The riser shall be a single piece with a stainless steel
adjustment stud and shall have a rust resistant finish. The use of cast iron, plastic, or
fiberglass risers is not permitted. In addition, the installation of each riser shall be per
manufacturer's specifications. Each manhole shall be individually measured, and each
riser shall be physically marked to ensure that the proper riser is used. Also, the ring
section shall be cleaned, and a bead of chemically resistant epoxy applied to the original
casting, prior to installation of the riser. It is the Contractors responsibility to ensure that
the manholes are measured, the risers are physically marked, the ring sections are
thoroughly cleaned, and that the epoxy is properly applied prior to installation of each
riser.
If risers are not used, the adjustment of manholes shall be accomplished by the removal of
pavement around manhole, grade adjustment of ring and cover, and acceptable replacement and
compaction of roadway materials prior to paving. A full depth backfill using asphalt is
acceptable. The use of Portland cement for backfill is not acceptable.
All manhole and valve adjustments shall be accomplished prior to the application of final
asphaltic concrete surface. Unless otherwise noted in the specs or on the plans, the paving
operation shall occur within seven (7) calendar days from the completion of the adjustment. On
arterial roadways, the rims manholes are to be ramped with asphalt during the time period
between initial adjustment and final resurfacing. Water and gas valves, sewer cleanouts, valve
boxes, tree aeration vents, etc. will be adjusted by the Contractor with the cost for this work to be
included in the unit cost of the asphalt. Care must be taken around said appurtenances to ensure
that they are not paved over. It is the Contractor's responsibility to inform the owners of all
utilities of impending work and coordinate their adjustments so they are completed prior to the
scheduled paving.
23.8 ADDITIONAL ASPHALT REQUIREMENTS
1. All impacted radius returns within project limits shall be paved unless otherwise directed
by the Engineer or Project Inspector, with payment to be included in the per ton bid item
for asphalt.
2. All pavement markings impacted by placement of asphalt shall be replaced prior to the
road being open to traffic unless otherwise noted in the contract scope and plans.
3. All project related debris shall be hauled off the job site by the Contractor in a timely
manner and at their own expense in conformance with all regulatory requirements.
4. The Contractor shall pay particular attention to sweeping when paving. The Broom
Tractor way of sweeping will not be permitted. Prior to paving, all construction areas
shall be swept with a Municipal type sweeper (either vacuum or mechanical type) that
picks up and hauls off, dust and dirt. The sweeper must be equipped with its own water
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supply for pre-wetting to minimize dust. Moreover, the Contractor shall sweep debris off
of sidewalks, driveways, curbs and roadways each day before leaving the job site.
5. The application of tack and prime coats (either required or placed at the Engineer's
discretion) shall be placed per Section 300 of FDOT's Standard Specifications (latest
edition). Tack shall also be applied to the face of all curbs and driveways. The cost
(including heating, hauling and applying) shall be included in the per ton bid item for
asphalt, unless otherwise noted in the project scope and plans.
6. Leveling course and spot patching shall be applied to sections of the road as noted on the
plans, or as directed by the Engineer, per Section 330 of FDOT's 2000 Standard
Specifications. The cost shall be included in the per ton unit cost for asphalt, unless
otherwise noted in the project scope and plans.
7. If an asphalt rubber binder is required, it shall conform to the requirements of Section 336
of FDOT's 2000 Standard Specifications.
8. On all streets with curb and gutter, the final compacted asphalt shall be 1/4" above the lip
or face of said curb per City Index 101.
23.9 SUPERPAVE ASPHALTIC CONCRETE
1. Unless otherwise noted in this section, all of the asphaltic concrete specifications in
Sections A through H above shall apply to superpave asphaltic concrete. All asphaltic
concrete pavement shall be designed and placed in accordance with the FDOT Standard
Specifications for Road and Bridge Construction (latest edition).
2. All aggregate shall be obtained from an approved FDOT source and shall conform to
Sections 901 and 902 of FDOT's Standard Specifications (latest edition).
3. All bituminous materials shall conform to Section 916 of FDOT's Standard
Specifications (latest edition). Asphaltic binder shall be Grade PG 67-22 unless otherwise
specified in the Scope of Work.
4. All superpave mix designs shall conform to Sections 320 and 334 of FDOT's Standard
Specifications (latest edition).
5. All general construction requirements shall conform to Section 330 of FDOT's Standard
Specifications (latest edition).
23.10 BASIS OF MEASUREMENT
Basis of measurement will be the number of tons of asphaltic concrete completed, in place and
accepted. Truck scale weights will be required for all asphaltic concrete used.
23.11 BASIS OF PAYMENT
Payment shall be made at the contract unit price for asphaltic concrete surface as specified and
measured above. This price shall include all materials, preparation, hauling, placement, tack
and/or prime coat either required or placed at Engineer's discretion, leveling, spot patching,
filling of cracks, pothole repair, sweeping, debris removal, labor, equipment, tools, and
incidentals necessary to complete the asphalt work in accordance with the plans and
specifications.
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24 ADJUSTMENT TO THE UNIT BID PRICE FOR ASPHALT
When this Article applies to the contract, the unit bid price for asphalt will be adjusted in
accordance with the following provisions:
1. Price adjustment for asphalt shall only be made when the current FDOT Asphalt Price
Index varies more than 10% from the bid price at the time of the bid opening.
2. The Bituminous Material Payment Adjustment Index published monthly by the FDOT
shall be used for the adjustment of unit prices. This report is available on FDOT's internet
site. The address is: http://wwwl l.myflorida.com. It is under the section "Doing Business
with FDOT" in the "Contracts Administration" section under "Asphalt Index". For
additional information, call FDOT @ 850-414-4000.
3. The FDOT Payment Adjustment Index in effect at the time of the bid opening will be
used for the initial determination of the asphalt price.
4. The FDOT Payment Adjustment Index in effect at the time of placement of the asphalt
will be used for payment calculation.
5. The monthly billing period for contract payment will be the same as the monthly period
for the FDOT Payment Adjustment Index.
6. No adjustment in bid prices will be made for either tack coat or prime coat.
7. No price adjustment reflecting any further increases in the cost of asphalt will be made
for any month after the expiration of the allowable contract time.
8. The City reserves the right to make adjustments for decreases in the cost of asphalt.
25 GENERAL PLANTING SPECIFICATIONS
25.1 IRRIGATION
25.1.1 DESCRIPTION
A. The work specified in this Section consists of the installation of an automatic
underground irrigation system as shown or noted in the plans. Provide all labor, materials,
equipment, services and facilities required to perform all work in connection with the
underground sprinkler irrigation system, complete, as indicated on the drawings and/or
specified. Work noted as " NIC", "existing", or "by others" is not included in this pay
item.
B. The irrigation plans are schematic in nature. Valves and pipes shall be located in the
turf/landscape areas except at road/paving crossings. All piping under paving shall be
sleeved. Changes in the irrigation system layout shall be modified with the approval of
the Engineer.
25.1.1.1 QUALITY ASSURANCE
A. The irrigation work shall be installed by qualified personnel or a qualified irrigation
subcontracting company that has experience in irrigation systems of similar size, scope,
mainline, system pressure, controls, etc.
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B. All applicable ANSI, ASTM, FED.SPEC. Standards and Specifications, and all
applicable building codes and other public agencies having jurisdiction upon the work
shall apply.
C. Workmanship: All work shall be installed in a neat, orderly and responsible manner with
the recognized standards of workmanship. The Engineer reserves the right to reject
material or work which does not conform to the contract documents. Rejected work shall
be removed or corrected at the earliest possible time at the contractor's expense.
D. Operation and Maintenance Manuals: The contractor shall prepare and deliver to the
Engineer within ten (10) calendar days prior to completion of construction a minimum of
three (3) hard cover binders with three rings containing the following information:
I. Index sheet stating the contractor's address and business telephone number, 24 hour
emergency phone number, person to contact, list of equipment with name(s) and
address(es) of local manufacturer's representative(s) and local supplier where
replacement equipment can be purchased.
2. Catalog and part sheet on every material and equipment installed under this contract.
3. Complete operating and maintenance instructions on all major equipment.
4. Provide the Engineer and the City of Clearwater maintenance staff with written and
"hands on" instructions for major equipment and show evidence in writing to the
Engineer at the conclusion of the project that this service has been rendered.
a. Four-hour instruction (minimum) for the Drip Emitter equipment operation and
maintenance.
b. Two-hour instruction (minimum) for automatic control valve operation and
maintenance.
25.1.1.2 PROJECT CONDITIONS
A. The Irrigation Contractor shall coordinate the work with all other trades, all underground
improvements, the location and planting of trees and all other planting. Verify planting
requiring excavation 24 in. diameter and larger with the Engineer prior to installation of
main lines.
B. Provide temporary irrigation at all times to maintain plant materials.
C. The Irrigation Contractor is responsible to maintain the work area and equipment until
final acceptance by the Engineer. Repairs and replacement of equipment broken, stolen,
or missing as well as regular maintenance operations shall be the obligation of the
contractor.
D. The Irrigation Contractor shall submit a traffic control plan (per FDOT specifications) to
the Engineer prior to initiating construction on the site. The Contractor shall be
responsible for the maintenance of traffic signs, barriers, and any additional equipment to
comply with the FDOT standards and to ensure the safety of its employees and the
public.
25.1.1.3 WARRANTY
A. The Manufacturer(s) shall warrant the irrigation system components to give satisfactory
service for one (1) year period from the date of acceptance by the Engineer and the City
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of Clearwater. Should any problems develop within the warranty period due to inferior or
faulty materials, they shall be corrected at no expense to the City of Clearwater or FDOT.
25.1.2 PRODUCTS
25.1.2.1 GENERAL
A. All materials throughout the system shall be new and in perfect condition. No deviations
from the specifications shall be allowed except as noted.
25.1.2.2 PIPING
A. The irrigation system pipe shall be as stated herein and shall be furnished, installed and
tested in accordance with these specifications.
B. All pipe is herein specified to be Polyvinyl Chloride (PVC) Pipe, 1120, Schedule 40,
conforming to ASTM D2665 and D1785.
C. All nipples, pipe connections, bushings, swing joints, connecting equipment to the
mainline is required to be threaded Polyvinyl Chloride (PVC) Pipe, Schedule 80.
25.1.2.3 PIPE FITTINGS
A. All pipe fittings for Schedule 40 PVC pipe shall be as follows: Fittings shall conform to
the requirements of ASTM D2466, Standard Specification for Polyvinyl Chloride (PVC)
Plastic Pipe Fittings, Schedule 80. All fittings shall bear the manufacturer's name or
trademark, material designation, size, applicable IPS schedule and NSF seal of approval.
The connection of mainline pipe to the automatic control valve shall be assembled with
threaded Schedule 80 fittings and threaded Schedule 80 nipples.
25.1.2.4 PVC PIPE CEMENT AND PRIMER
A. Provide solvent cement and primer for PVC solvent weld pipe and fittings as
recommended by the manufacturer. Pipe joints for solvent weld pipe to be belled end.
B. Purple primer shall be applied after the pipe and fittings has been cut and cleaned. The
Primer shall be of contrasting color and be easily recognizable against PVC pipe.
25.1.2.5 THREADED CONNECTIONS
A. Threaded PVC connections shall be made using Teflon tape or Teflon pipe sealant.
25.1.2.6 GATE VALVES
25.1.2.6.1 MANUAL GATE VALVES 2 IN. AND SMALLER
A. Provide the following, unless otherwise noted on Drawings:
1. 200-250 psi Ball Valve
2. PVC body - with Teflon Ball Seals
3. Threaded-Dual end Union Connectors
4. Non-Shock Safe-T-Shear Stem
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5. Safe-T-Shear True Union Ball Valve as manufactured by Spears Manufacturing
Company, Sylmer, California, or approved equal.
25.1.2.6.2 GATE VALVES 2'/2" IN. AND LARGER
A. Provide the following, unless otherwise noted on Drawings:
1. AWWA-C-509
2. 200 lb. O.W.G.
3. Cast Iron body - ASTM A 126 Class B
4. Deep socket joints
5. Rising stem
6. Bolted bonnet
7. Double disc
8. Equipped with 2" square operating key with tee handle
B. Provide two (2) operating keys for gate valve 3" and larger. The "street key" shall be 5'
long with a 2" square operating nut.
25.1.2.7 SLEEVES
A. Sleeves: (Existing by City of Clearwater)
25.1.2.8 REMOTE CONTROL VALVES
A. The remote control valve shall be a solenoid actuated, balance-pressure across-the
diaphragm type capable of having a flow rate of 25-30 gallons per minute (GPM) with a
pressure loss not to exceed 6.1 pounds per square inch (PSI). The valve pressure rating
shall not be less than 150 psi.
B. The valve body and bonnent shall be constructed of high impact weather resistant plastic,
stainless steel and other chemical/UV resistant materials. The valve's one-piece
diaphragm shall be of durable santoprene material with a clog resistant metering orifice.
C. The valve body shall have a I" inch (FNPT) inlet and outlet or a one inch slip by slip
inlet and outlet for solvent weld pipe connections.
D. The valve construction shall be as such to provide for all internal parts to be removable
from the top of the valve without disturbing the valve installation.
E. The valve shall be as manufactured by Rain Bird Sprinkler Mfg. Corp., Glendora,
California, or approved equal.
F. Identify all control valves using metal I.D. tags numbered to match drawings.
25.1.2.9 VALVE BOXES
A. For remote control drip valve assembly and UNIK control timer use a Brooks #36
concrete value box with #36-T cast iron traffic bearing cover, or approved equal.
B. For flush valve assembly use an Ametek #181014 (10") circular valve box with #181015
cover comparable to Brooks, or approved equal.
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C. For air relief assembly use an Ametek #182001 (6") economy turf box with #182002
cover comparable to Brooks, or approved equal.
25.1.2.10 DRIP IRRIGATION
25.1.2.10.1 CONSTRUCTION
A. Techline shall consist of nominal sized one-half inch (1/2") low-density linear
polyethylene tubing with internal pressure compensating, continuously self-cleaning,
integral drippers at a specified spacing, (12", 18", or 24" centers). The tubing shall be
brown in color and conform to an outside diameter (O.D.) of 0.67 inches and an inside
diameter (I.D.) of 0.57 inches. Individual pressure compensating drippers shall be welded
to the inside wall of the tubing as an integral part of the tubing assembly. These drippers
shall be constructed of plastic with a hard plastic diaphragm retainer and a self-
flushing/cleaning elastomer diaphragm extending the full length of the dripper.
25.1.2.10.2 OPERATION
A. The drippers shall have the ability to independently regulate discharge rates, with an inlet
pressure of seven to seventy (7-70) pounds per square inch (PSI), at a constant flow and
with a manufacturer's coefficient of variability (Cv) of 0.03. Recommended operating
pressure shall be between 15-45 PSI. The dripper discharge rate shall be 0.4, 0.6, or 0.9
gallons per hour (GPH) utilizing a combination turbulent flow/reduced pressure
compensation cell mechanism and a diaphragm to maintain uniform discharge rates. The
drippers shall continuously clean themselves while in operation. The dripperline shall be
available in 12", 18" and 24" spacing between drippers unless otherwise specified.
Techline pipe depth shall be under mulch unless otherwise specified on Plans. Maximum
system pressure shall be 45 PSC. Filtration shall be 120 mesh or finer. Bending radius
shall be 7".
B. For on-surface or under mulch installations, 6" metal wire staples (TLS6) shall be
installed 3'-5' on center, and two staples installed at every change of direction.
25.1.2.10.3 LINE FLUSHING VALVES
A. The sub-surface system shall utilize Automatic Line Flush Valves at the end of each
independent zone area. This valve shall be capable of flushing one gallon at the beginning
of each irrigation cycle. The valves shall match the dripline manufacturer and connect
directly to the dripline.
25.1.2.10.4 AIR/VACUUM RELIEF VALVE
A. Each independent irrigation zone shall utilize an Air/Vacuum Relief Valve at its high
point(s). The air and vacuum relief valve shall seal effectively from 2 to 110 psi.
25.1.2.10.5 PRESSURE REGULATORS
A. The pressure regulator shall be designed to handle steady inlet pressures over 150 pounds
per square inch (psi) and maintain a constant outlet pressures of 25 psi. Regulating
accuracy shall be within =/-6%. The pressure regulator shall be manufactured from high-
impact engineering grade thermoplastics. Regulation shall be accomplished by a fixed
stainless steel compression spring which shall be enclosed in a chamber separate from the
water passage.
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25.1.2.10.6 FILTERS
A. The filter shall be a multiple disc type filter with notation indicating the minimum partial
size to travel through or the mesh size of the element being used. The discs shall be
constructed of chemical resistant thermoplastic for corrosion resistance.
25.1.2.10.7 FITTINGS
A. All connections shall be made with barb or compression type fitting connections. Fittings
and dripline shall be as manufactured by the manufacturer of the dripline to ensure the
integrity of the subsurface irrigation system.
25.1.2.11 AUTOMATIC CONTROL TIMER
A. The irrigation controller (control module) shall be programmable by a separate
transmitter device only. The program shall be communicated to the Control Module from
the Field Transmitter via an infrared connection. The controller shall be of a module type
which may be installed in a valve box underground. The controller shall function
normally if submerged in water and the communication from the transmitter shall
function if submerged in water.
B. The control module shall be housed in an ABS plastic cabinet and shall be potted to
insure waterproof operation. The control module shall have two mounting slots for
screws allowing the module to be securely mounted inside a valve box.
C. The controller shall operate on one nine volt alkaline battery for one full year regardless
of the number of stations utilized. The controller shall operate 1, 2, or 4 stations either
sequentially or independently.
D. The controller shall have three independent programs with eight start times each, station
run time capability from one minute to twelve hours in one minute increments, and a
seven day calendar. The controller shall turn on stations via latching solenoids installed
on the valves. Manual operations shall be initiated by attaching the Field Transmitter to
the Control Module and programming a manual start. The controller shall be capable of
manual single station or manual program operation.
E. The controller shall be as manufactured by Rain Bird Sprinkler Mfg. Corp., Glendora,
California USA.
25.1.2.12 FIELD TRANSMITTER
A. The irrigation controller shall be programmable by a separate transmitter device (Field
Transmitter) only. The Field Transmitter shall communicate to the Control Module via an
infrared connection. The Field Transmitter shall be water resistant and housed in ABS
plastic and have a removable, reversible protective sheath. The Field Transmitter shall
operate on one 9V alkaline battery.
B. The Field Transmitter shall have a large LCD screen and a seven-key programming pad.
A beep sound shall confirm every key stroke. The screen shall automatically turn off after
one minute when not in use.
C. The Field Transmitter shall be capable of programming an unlimited number of UNIK
Control Modules.
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D. The Field Transmitter shall be as manufactured by Rain Bird Sprinkler Mfg. Corp.,
Glendora, California USA.
25.1.2.13 LATCHING SOLENOID
A. The Latching Solenoid shall be supplied with an installed, filtered adapter allowing
installation of the solenoid onto any Rain Bird DV, PGA, PEB, PES-B, GB, of EFB series
valve.
B. The Latching Solenoid shall be as manufactured by Rain Bird Sprinkler Mfg. Corp.,
Glendora, California USA.
25.1.3 EXECUTION
25.1.3.1 GENERAL INSTALLATION REQUIREMENTS
A. Before work is commenced, hold a conference with the Engineer to discuss general
details of the work.
B. Verify dimensions and grades at job site before work is commenced.
C. During the progress of the work, a competent superintendent and any assistants necessary
shall be on site, all satisfactory to the Engineer. This superintendent shall not be changed,
except with the consent of the Engineer. The superintendent shall represent the Contractor
in his absence and all directions given to the superintendent shall be as binding as if given
to the Contractor.
D. Obtain and pay for all irrigation and plumbing permits and all inspections required by
outside authorities.
E. All work indicated or notes on the Drawings shall be provided whether or not specifically
mentioned in these Technical Special Provisions.
F. If there are ambiguities between the Drawings and Specifications, and specific
interpretation or clarification is not issued prior to bidding, the interpretation or
clarification will be made only by the Engineer, and the Contractor shall comply with the
decisions. In event the installation contradicts the directions given, the installation shall
be corrected by the Contractor at no additional cost.
G. Layout of sprinkler lines shown on the Drawing is diagrammatic only. Location of
sprinkler equipment is contingent upon and subject to integration with all other
underground utilities. Contractor shall employ all data contained in the contract
Documents and shall verify this information at the construction site to confirm the
manner by which it relates to the installation.
H. Do not proceed with the installation of the sprinkler system when it is apparent that
obstructions or grade differences exist or if conflicts in construction details, legend, or
specific notes are discovered. All such obstructions, conflicts, or discrepancies shall be
brought to the attention of the Engineer.
1. The disturbance of existing paving will not be permitted. Install all required sleeving
prior to roadway base.
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25.1.3.2 EXCAVATING AND BACKFILLING
25.1.3.2.1 TRENCHING - GENERAL
A. Dig sides of trenches straight. Provide continuous support for pipe on bottom of trenches.
Lay pipe to uniform grade. Trenching excavation shall follow layout indicated on
Drawings.
B. Maintain 6 in. horizontal and minimum clearance between sprinkler lines and between all
lines of other trades.
C. Do not install sprinkler lines directly above another line of any kind.
D. Maintain 6 in. vertical minimum between sprinkler lines which cross at angles of 45
degrees to 90 degrees.
E. Exercise care when excavating, trenching and working near existing utilities.
25.1.3.2.2 BACKFILLING
A. All pressure supply lines (mainline) shall have 18" of fill placed over the pipe.
B. Initial backfill on all lines shall be of a fine granular material with no foreign matter
larger than 1/2 in.
C. Compact backfill according to Section 125 of FDOT Specification Book, 1996 Edition.
D. Do not, under any circumstances, use equipment or vehicle wheels for compacting soil.
E. Restore grades and repair damages where settling occurs.
F. Compact each layer of fill with approved equipment to achieve a maximum density per
AASHTO T 180 - latest edition. Under landscaped area, compaction shall not exceed
95% of maximum density.
G. Compaction shall be obtained by the use of mechanical tampers or approved hand
tampers. When hand tampers are used, the materials shall be deposited in layers not more
than six (6") inches thick. The hand tampers shall be suitable for this purpose and shall
have a face area of not more than 100 square inches. Special precautions shall be taken to
prevent damage to the irrigation system piping and adjacent utilities.
25.1.3.2.3 ROUTING OF PIPING:
A. Routing of pressure and non-pressure piping lines are indicated diagrammatically on
Drawings.
B. Coordinate specimen trees and shrubs with routing of lines.
1. Planting locations shall take precedence over sprinkler and piping locations.
2. Report to Owner any major deviation from routing indicated.
C. Conform to Drawings layout without offsetting the various assemblies from the pressure
supply line.
D. Layout drip tube and make any minor adjustments required due to differences between
site and Drawings. Any such deviations in layout shall be within the intent of the original
Drawings, and without additional cost.
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E. Layout all systems using an approved staking method, and maintain the staking of
approved layout.
25.1.3.3 INSTALLATION
25.1.3.3.1 WATER SUPPLY
A. Connections to the water sources shall be at the approximate locations indicated on the
Drawings. Make minor changes caused by actual site conditions without additional cost
to the Owner.
25.1.3.3.2 ASSEMBLIES
A. Routing or pressure supply lines as indicated on Drawings is diagrammatic only. Install
lines and required assemblies in accordance with details on Drawings.
B. Do not install multiple assemblies on plastic lines. Provide each assembly with its own
outlet. When used, the pressure relief valve shall be the last assembly.
C. Install all assemblies in accord with the respective detail Drawings and these Technical
Special Provisions.
D. Plastic pipe and threaded fittings shall be assembled using Teflon tape, applied to the
male threads only.
25.1.3.3.3 SLEEVES: (EXISTING BY CITY OF CLEARWATER)
A. The contractor shall verify the location of all existing sleeves as shown on the roadway,
utility and/or irrigation plans and notify the Engineer of any discrepancies.
25.1.3.3.4 PLASTIC PIPE
A. Install plastic pipe in accord with manufacturer's recommendations.
B. Prepare all welded joints with manufacturer's cleaner prior to applying solvent.
1. Allow welded joints as least 15 minutes setup/curing time before moving or handling.
2. Partially center load pipe in trenches to prevent arching and shifting when water
pressure is on.
3. Do not permit water in pipe until a period of at least four hours has elapsed for
solvent weld setting and curing, unless recommended otherwise by solvent
manufacturer.
C. Curing
1. When the temperature is above 80 degrees F., allow soluble weld joints at least 24
hours curing time before water is introduced under pressure.
D. Flushing the system:
1. After all sprinkler pipe lines and risers are in place and connected, open the control
valves and flush out the system with a full head of water.
E. Installing piping under existing pavement:
1. Piping under existing pavement maybe installed by jacking & boring.
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2. Secure permission from the Engineer before cutting or breaking any existing
pavement. All repairs and replacements shall be approved by Engineer and shall be
accomplished at no additional cost.
25.1.3.3.5 CONTROLLERS
A. Install all automatic controllers as shown in the plans.
1. The location of all controllers shall be approved by the Engineers representative prior
to installation.
25.1.3.3.6 REMOTE CONTROL VALVES
A. Install at sufficient depth to provide not more than 6 in., nor less than 4 in. cover from the
top of the valve to finish grade.
B. Install valves in a plumb position with 24 in. minimum maintenance clearance from other
equipment, 3 feet minimum from edges of sidewalks, buildings, and walls, and no closer
than 7 feet from the back of curb or edge of pavement along roadways.
C. Contractor shall adjust the valve to provide the proper flow rate or operating pressure for
each sprinkler zone.
25.1.3.3.7 GATE VALVES
A. Install where indicated and with sufficient clearance from other materials for proper
maintenance.
B. Check and tighten valve bonnet packing before backfill.
25.2 LANDSCAPE
25.2.1 GENERAL
25.2.1.1 RELATED DOCUMENTS
A. The Contract Documents shall include the Plans, Details, Specifications, Bid Proposal,
Contract Agreement, including Installation Schedule, all Addenda, and Contractual and
Special Conditions when required.
25.2.1.2 REQUIREMENTS OF REGULATORY AGENCIES
A. Comply with Federal, State, Local, and other duly constituted authorities and regulatory
agencies, without additional cost to the Owner in matters pertaining to codes, safety, and
environmental matters.
B. Any permits for the installation or construction of any of the work included under the
contract, which are required by any of the legally constituted authorities having
jurisdiction, shall be arranged for by the Contractor and paid for directly by the
Contractor, unless otherwise agreed upon in writing.
25.2.1.3 SCOPE OF WORK
A. All provisions of Contract, including General and Special Provisions and Plans, apply to
the work specified in this Section. The Scope of Work includes everything for and
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incidental to executing and completing all landscape work shown on the Plans,
Schedules, Notes and as specified herein.
B. Furnish and provide all labor, plants and materials tools and equipment necessary to
prepare the soil for plantings, to install and care for all plant materials (including finish
grading if necessary); to remove and/or transplant existing plants if indicated; to furnish,
plant, fertilize, guy and brace, water, mulch and prune all new plant materials; and to
execute all other Work as described herein or indicated on the Plans.
C. Work under this Section shall include labor and materials for final grading and raking to
prepare the site for sodding, sprigging, or seeding, so finished lawn or playing field will
appear even and uniform, will drain adequately, and will comply with the intent of the
landscape drawings.
D. Initial maintenance of landscape materials as specified in this document.
25.2.1.4 QUALITY ASSURANCE
A. Landscape work shall be contracted to a single firm specializing in landscape work, who
shall in turn subcontract no more than 40% of the work specified. All subcontractors
under the control of the Contractor involved in the completion of the landscape work,
shall be made known to the Owner and the Landscape Architect prior to their
commencement of work on the project.
B. All work of this Section shall conform to the highest standard of landscape practices.
C. The Plant Material Schedule included with these Plans is provided only for the
Contractor's convenience; it shall not be construed as to conflict or predominate over the
Plans. If conflict between the Plans and Specifications exists, the Plan shall predominate
and be considered the controlling document.
D. During this work, the Contractor shall be responsible for maintaining safety among
persons in his employ in accordance with the standards set by The Occupational Safety
and Health Act of 1970 (and all subsequent amendments). Owner and Landscape
Architect shall be held harmless from any accident, injury or any other incident resulting
from compliance or non-compliance with these standards.
E. The Contractor shall cooperate with and coordinate with all other trades whose work is
built into or affects the work in this Section.
F. All appropriate utility companies and agencies shall be contacted 72 hours prior to
excavation. Call "One Call" at 1-800-432-4770.
G. The Contractor shall carefully examine the site and all existing conditions affecting the
work, such as: soil, obstructions, existing trees, utilities, etc. Report any conditions in
conflict with the work to the Landscape Architect.
25.2.1.5 SUBMITTALS
A. The Contractor is required to submit prior to the expiration of the required maintenance
period, two copies of typewritten instructions recommending procedures to be established
by the Owner for maintenance of landscape work for a period of one year.
B. Furnish unit prices for all plant materials and inert materials, including labor for all
specified work.
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25.2.1.6 ALTERNATES, ADDITIONS, DELETIONS, SUBSTITUTIONS
A. If there are additions/alternates included in these Plans and Specifications, the Contractor
must propose prices to accomplish the work stated as additions/alternates at the time of
bidding.
B. The Owner, through his Project Representative, reserves the right to add or deduct any of
the work stated herein without rendering the Contract void.
C. The Contractor must have written approval by the Project Representative for any
substitutions not previously agreed to in the purchase agreement: installation without
approval is entirely at the Contractor's risk.
D. All material acquired through additions or substitutions shall be subject to all conditions
and warranties stated herein.
25.2.1.7 ABBREVIATIONS/DEFINITIONS
O.A. or HT.:
The over-all height of the plant measured from the ground to the natural, untied state of
the majority of the foliage, not including extreme leaves, branches or fronds.
CT:
C. W.:
SPR.:
ST. TR.:
MIN.:
GAL.:
O. C.:
DIA.:
LVS.:
Clear trunk is measured from the ground to the bottom of the first leaf or frond stem with
no foliage from ground to specified height. For example, on Canary Island Date Palms or
similar, the clear trunk measurement includes the "nut" at the base of the fronds.
Clear wood is measured from the ground to the bottom of the base of the lowest leaf
sheath or boot, trimmed in a natural manner. For example, on Canary Island Date Palms
or similar, the clear wood measurement does not include the "nut" at the base of the
fronds.
Spread, branches measured in natural untied position to the average crown diameter, not
including extreme leaves, branches or fronds.
Straight trunk.
Minimum.
Gallon container size, i.e., I gallon, 3 gallon, 7 gallon, etc.
On center, distance between plant centers.
Diameter.
Leaves.
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D.B.H.:
CAL.:
B&B:
PPP:
FG:
STD.:
Diameter or caliper of main trunk of tree as measured at breast height at 4-1/2 feet above
grade.
Caliper, the outside diameter of up to a four inch tree is measured six inches above grade,
larger trees are measured at 12 inches above grade.
Balled and burlapped in accordance with horticultural standards of the American
Association of Nurserymen.
Plants per pot.
Field grown.
Standard, single, straight trunk.
Owner
To be known as that entity which holds title or control to the premises on which the work
is performed.
Owner's Representative:
Owner's on-site representative shall be responsible for approval of quantity and quality of
materials specified and execution of installation.
Contractor:
Shall refer to that person or enterprise commonly known as the Landscape Contractor.
Landscape Architect.:
This person or firm is the responsible representative of the Owner who produces the
landscape Plans and Specifications.
25.2.1.8 PRODUCT DELIVERY, STORAGE, AND HANDLING
25.2.1.8.1 PLANT MATERIALS
A. Provide container grown or, if appropriate, freshly dug trees and shrubs. Do not prune
prior to delivery. Do not bend or bind trees or shrubs in such a manner as to damage bark,
break branches or destroy natural shape. Provide protective covering during delivery. If
plant delivery is made in open vehicles, the entire load shall be suitably covered.
B. All plants are to be handled at all times so that roots or root balls are adequately protected
from sun, cold, or drying winds. No root balls for trees and container plants that have
been cracked or broken shall be planted except upon special approval. Plants shall not be
pulled by the tops or stems, nor handled in a rough or careless manner at any time.
C. Balled and burlapped plants shall be moved with firm, natural, balls of soil, not less than
I foot diameter of ball to every I inch caliper of trunk; root ball depth shall not be less
than 2/3 of root ball diameter. B & B plants which cannot be planted upon delivery shall
have their root balls covered with moist soil or mulch.
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D. Trees shall be dug with adequate balls, burlapped, and wire bound if needed. Root
pruning to be done a minimum of 4 weeks before removal from the field and planting at
the site. Root balls may not be encased in "grow bags" or other synthetic material, except
plastic shrink wrap for transport only.
E. Remove all fronds form sabal palms prior to planting, but leave a minimum of 12 inches
of new frond growth above the bud. Do not damage bud. On all other palms, only a
minimum of palm fronds shall be removed from crown to facilitate moving and handling.
Clear trunk shall be determined after minimum fronds have been removed. Boots shall be
removed from trunk unless otherwise specified. Palms shall be planted within 24 hours of
delivery.
F. Deliver trees and shrubs after preparations for planting have been completed and plant
immediately. If planting is delayed more than 6 hours after delivery, set trees and shrubs
in shade, protect from weather and mechanical damage, and cover to keep the roots
moist.
G. Label at least one tree and one shrub of each variety with a securely attached waterproof
tag bearing legible designation of botanical and common name.
H. Sod: Time delivery so that sod will be placed within twenty-four (24) hours after
stripping. Protect sod against drying and breaking by covering palettes of sod or placing
in a shaded area.
25.2.1.9 JOB CONDITIONS
25.2.1.9.1 ACCEPTANCE OF JOB CONDITIONS.
A. The Contractor shall examine the sub-grade, verify elevations, observe the conditions
under which work is to be performed and notify the Landscape Architect or Project
Representative in writing of unsatisfactory conditions prior to beginning work. Do not
proceed with the work until unsatisfactory conditions have been corrected in a manner
acceptable to the Landscape Architect. Start of work shall indicate acceptance of
conditions and full responsibility for the completed work.
B. Proceed with and complete the landscape work as rapidly as portions of the site become
available, working within the seasonal limitations for each kind of landscape work and
following the approved schedule. If seasonal limitations apply, notify the Landscape
Architect for adjustments to the Schedule.
C. Determine locations of all underground utilities and review for conflicts with planting
procedures.
D. When adverse conditions to plant growth are encountered, such as rubble fill, drainage
conditions or obstruction, the Contractor shall notify the Landscape Architect in writing
prior to planting.
E. Plant trees and shrubs after final grades are established and prior to the planting of lawns,
protecting lawn trees and promptly repairing damages from planting operations.
25.2.1.9.2 SCHEDULING OF WORK
A. The work shall be carried out to completion with the utmost speed. Immediately upon
award of contract, the Contractor shall prepare a construction schedule and furnish a copy
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to the Owner's Representative and/or the Landscape Architect for approval. The
Contractor shall carry out the work in accordance with the approved schedule.
B. If the Contractor incurs unforeseen costs, such as overtime hours, holidays, etc. in order
to complete the work within the time stated in the Contract, and/or to maintain the
progress schedule, all said costs shall be borne by the Contractor at no additional cost to
the Owner.
C. The Owner's Representative's may request in writing work stoppage. Upon written
request from the Owner's Representative, the Landscape Contractor shall suspend
delivery of material and stop all work for such a period as deemed necessary by the
Owner, the Owner's Representative, or the General Contractor with respect to any
additional costs which may result from work stoppage.
25.2.1.9.3 UTILITIES
A. The Contractor shall perform work in a manner which will avoid conflicts with utilities.
Hand excavate, as required, to minimize possibility of damage to underground utilities.
Maintain grade stakes set by others until removal is mutually agreed upon by all parties
concerned.
25.2.2 PRODUCTS
25.2.2.1 MATERIALS
25.2.2.1.1 PLANT MATERIALS: NOMENCLATURE
A. Plant species, sizes, etc. shall be per Plans and Specifications on Plant Material
Scheduled. Nomenclature is per Manual of Cultivated Plant, Standard Encyclopedia of
Horticulture, L.H. Bailey, or Standardized Plant Names Dictionary, American Joint
Committee on Horticultural Nomenclature (latest editions), or conforms with names
accepted in the nursery trade.
25.2.2.1.2 PLANT MATERIALS: QUALITY ASSURANCE
A. Provide healthy, vigorous stock grown under climatic conditions similar to conditions in
the locality of the project. Plants shall have a habit of growth that is normal for the
species and be sound, healthy, vigorous and free from insect pests or their eggs, plant
diseases, defects and injuries. Plants shall be well branched and densely foliated when in
leaf and shall have healthy, well-developed root systems.
B. Trees shall be heavily branched or, in the case of palms, be heavily leafed. Some plant
materials may be collected stock with the approval of the Landscape Architect. Provided
tree species that have a single main trunk (central leader), unless otherwise stated. Trees
that have the main trunk forming a "Y" shape or parallel branching are not acceptable.
C. Plant materials shall be specified and shall be Florida #1 or better as to shape and quality
for the species as outlined in Grades and Standards for Nursery Plants Part I and II,
Florida Department of Agriculture and Consumer Services (latest edition).
D. The Owner or Landscape Architect reserves the right to inspect plant materials either at
the place of growth or at the project site prior to planting for compliance with
requirements for name variety, size quality, or designated area.
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E. Landscape materials shall be shipped with certificates of inspection as required by
governmental authorities. The Contractor shall comply with all governing regulations that
are applicable to landscape materials.
F. Do not make substitutions. If specified landscape material is not available, submit
Landscape Architect proof of it being non-available. In such event, if the Landscape
Architect designates an available source, such shall be acquired from designated source.
When authorized, a written change order for substitute material will be made by
adjustment to Contract amount.
G. Height and/or width of trees shall be measured from ground up; width measurement shall
be normal crown spread of branches with plants in the normal position. This
measurement shall not include immediate terminal growth. All measurements shall be
taken after pruning for specified sizes. All trees and shrubs shall conform to
measurements specified in the plant material schedule, except that plant material larger
than specified may be used with the approval of the Owner or Landscape Architect; with
no increase to the Contract price. Plant materials shall not be pruned prior to delivery.
H. Plant Material shall be symmetrical, typical for variety and species. Plants used where
symmetry is required shall be matched as nearly as possible.
1. Balled and burlapped plants shall have firm, natural balls of earth of sufficient diameter
and depth to encompass the feeding root system necessary for full development of the
plant and to conform with the standards of the American Association of Nurserymen.
Root balls and tree trunks shall not be damaged by improper binding and B & B
procedures.
J. Container-grown plants may be substituted for balled and burlapped plants or vice-versa
provided the quality is equal or better than specified and the Landscape Architect
approves the substitution.
K. Container grown stock shall have been grown in containers for at least four months, but
not over two years. If requested, samples must be shown to prove no root bound
condition exists.
25.2.2.1.3 GRASSES: SOD OR SEED
A. Sod or seed (as/if specified) shall be a species as stated on the Plan. Solid sod shall be of
even thickness and with a good root structure, 95% free of noxious week, freshly mowed
before cutting, and in healthy condition when laid. It must not be stacked more than 24
hours before laying and it must be grown in soil compatible to that in which it will be
installed. Sod must be kept moist prior to and after installation.
B. Seed shall be delivered to the site in unopened bags with certification tags in place.
Purity, germination and weed content shall be as certification requirements.
25.2.2.1.4 MULCH
A. Mulch shall be 100% Grade "B" shredded cypress bark mulch, thoroughly mixed with a
pre-emergence weed killer according to the label directions as specified on the plan.
B. Install mulch to an even depth of 3" before compaction.
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25.2.2.1.5 FERTILIZER
A. Granular fertilizer shall be uniform in composition; free flowing and suitable for
application with approved equipment; received at the site in full, labeled, unopened bags
bearing the name, trade name or trademark and warranty of the producer; fully
conforming to State of Florida fertilizer laws.
B. All fertilizer shall bear the manufacturer's statement of analysis and shall contain the
appropriate minimum amounts of elements for the type of use specified herein.
C. Agriform 20-10-5 fertilizer tablets or approved equal, shall be placed in planting pit for
all plant materials at time of installation and prior to completion of pit backfilling.
D. Ground cover and annual areas shall receive fertilization with Osmocote Time Release
Fertilizer according to product instructions and rate.
E. For sod and seeded areas, fertilize with a complete granular fertilizer on Bahia and St.
Augustine grass at the rate of one (1) pound of nitrogen per one thousand (1,000) square
feet. Fertilizer shall be commercial grade, mixed granules, with 30% - 50% of the
nitrogen being in slow or controlled release form. The ratio of nitrogen to potash will be
1:1 or 2:1 for complete fertilizer formulations. Phosphorus shall be no more than 1/4 the
nitrogen level. They shall also contain magnesium and micronutrients (i.e. manganese,
iron, zinc, copper, etc.).
25.2.2.1.6 STAKES AND GUYS
A. For trees, approved plastic or rubber guys shall be used between the stakes and the tree
trunk. Galvanized steel guy wire shall not be used.
B. Stakes shall be cut from 2" x 4" pressure treated (p.t.) stock for trees over 2" caliper.
Stakes shall be 2" x 2" pressure treated (p.t.) stock for trees 2" caliper and under. A
minimum of 2 stakes per tree or an optional 3 stakes per tree shall be used.
C. For single trunk palms, stakes shall be cut from 2" x 4" pressure treated (p.t.) stock, with
a minimum of 3 stakes per palm. Batten consisting of 5 layers of burlap and 5 - 2" x 4"
by 16" wood connected with two - 3/4" steel bands shall be used around the palm trunk.
D. Other tree staking systems may be acceptable if approved.
25.2.2.1.7 PLANTING SOIL
A. Unless stated on the plans or in the specifications, install plant material in tilled and
loosened native soil backfill. It is the responsibility of the Landscape Contractor to test,
prior to planting and at no additional cost to the Contract, any soils which may be
unsuitable for the vigorous growth of plants. Unsuitable conditions shall be reported to
the Landscape Architect immediately in writing.
B. When required, planting soil media shall be provided by the Contractor and shall consist
of 1/3 peat and 2/3 sandy loam, with no lumps over I".
C. Backfill and clean fill dirt provided by the Contractor shall be in a loose, friable soil.
There must be slight acid reaction to the soil (about 6.0 - 6.5 pH) with no excess of
calcium or carbonate, and it shall be free from excess weeds, clay lumps, stones, stumps,
roots and toxic substances or any other materials that might be harmful to plant growth or
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a hindrance to grading, planting, and maintenance procedures and operations. No heavily
organic soil, such as muck or peat shall be used as fill dirt.
D. Bed preparation for annual beds under I gallon container size shall consist of 3" of
Florida peat or other approved organic soil amendment spread over full length and width
of planting area. Rototil organic layer 6 inches to 8 inches into native soil.
25.2.2.1.8 SOIL AMENDMENTS
A. Terra-Sorb AG or approved equal, soil amendment shall be mixed with native or planting
soil for all trees, shrubs, ground cover, and annuals according to manufacturer's
recommended application rates and methods, if specified on the Plans.
25.2.2.1.9 TREE PROTECTION
A. Wood fencing shall be 2" x 4" pressure treated (p.t.) stock with flagging on horizontal
members. Space vertical members 6 feet to 8 feet on center. The barricade shall be placed
so as to protect the critical protection zone area, which is the area surrounding a tree
within a circle described by a radius of one foot for each inch of the tree's diameter at
breast height DBH at 4 - ?/2 feet above grade.
25.2.2.1.10 ROOT BARRIER SYSTEM
A. Root barrier fabric shall be installed when specified in the plans and/or specifications for
protection of adjacent paved surfaces according to specific product name or equal. Install
as directed by the manufacturer.
25.2.2.1.11 PACKAGED MATERIALS
A. Deliver packaged materials in containers showing weight, analysis and name of
manufacturer. Protect materials from deterioration during delivery and while stored at the
site.
25.2.2.1.12 PESTICIDES
A. Pesticides shall be only approved, safe brands applied according to manufacturer's
directions.
25.2.3 EXECUTION
25.2.3.1 PREPARATION
25.2.3.1.1 OBSTRUCTIONS BELOW GROUND
A. It shall be the responsibility of the Contractor to locate and mark all underground utilities,
irrigation lines and wiring prior to commencement of the work.
B. If underground construction, utilities or other obstructions are encountered in excavation
of planting areas or pits, the Landscape Architect shall be immediately notified to select a
relocated position for any materials necessary.
25.2.3.1.2 GRADING AND PREPARATION FOR PLANT MATERIALS
A. All proposed landscape areas containing existing turf grass or weeds shall be treated with
Monsanto's "Round-Up" per manufacturer's specifications. All proposed landscape areas
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adjacent to water bodies shall be treated with "Rodeo" per the manufacturer's
specifications.
B. New plant materials will not be installed until a 98% weed/turf eradication has been
achieved. More than one application may be required to produce an acceptable planting
bed.
C. Pre-emergent herbicides are not a substitute for spray treatment of "Round-Up" or
"Rodeo", and may be used only with the written approval of the Landscape Architect.
D. Should any plant material in the same, or adjacent beds be damaged by these chemicals,
the same size, quantity and quality of plants shall be immediately replaced by the
Contractor at no cost to the Owner.
E. Any necessary corrections or repairs to the finish grades shall be accomplished by the
Contractor. All planting areas shall be carefully graded and raked to smooth, even finish
grade, free from depressions, lumps, stones, sticks or other debris and such that they will
conform to the required finish grades and provide uniform and satisfactory surface
drainage without puddling.
F. The Contractor shall remove debris (sticks, stones, rubbish) over 1 - 1/2 inches in any
dimension form individual tree, shrub and hedge pits and dispose of the excavated
material off the site.
25.2.3.1.3 PREPARATION FOR ANNUAL BED PLANTING
A. Prepare native subgrade by rototilling or loosening by hand methods. Spread 3 inches of
Florida peat (1/3), sandy loam (1/3), or other approved organic soil amendment over the
full length and width of planting area for annuals. Rototill organic layer 6 inches to 8
inches into the native soil. Grade the planting bed by "crowning' to insure that surface
drainage, percolation, and aeration occur at rapid rates. Add Osmocote time release
fertilizer according to product instructions and rate.
25.2.3.1.4 PREPARATION FOR SEEDING AND SOD AREAS
A. All proposed sod areas containing existing turf grass or weeds shall be treated with
Monsanto's "Round-Up" per manufacturer's specifications. All proposed sod areas
adjacent to water bodies shall be treated with "Rodeo" per the Manufacturer's
Specifications.
B. Limit preparation to areas which will be planted promptly after preparation. Loosen sub-
grade of seed and sod areas to a minimum depth of 4 inches.
C. Immediately prior to any turf work, the Contractor shall finish grade the soil to a smooth,
even surface assuring positive drainage away from buildings and the subsequent turf
flush to the tops of adjacent curbs and sidewalks. The surface shall be sloped to existing
yard drains.
D. A complete fertilizer shall be applied to St. Augustine or Bahia grass at a rate of one (1)
pound of nitrogen per 1000 square feet. Fertilizer shall be commercial grade, mixed
granules, with 30% - 505 of the nitrogen being in slow or controlled release form.
Thoroughly work fertilizer into the top 4 inches of soil.
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E. Moisten prepared seed and sod areas before planting if soil is dry. Water thoroughly and
allow surface moisture to dry before planting lawns. Do not create a muddy soil
condition.
25.2.3.2 INSTALLATION
25.2.3.2.1 BERM CONSTRUCTION (IF SPECIFIED)
A. Install berms at location and design shown on Plans and at the height and slope indicated.
Height stated is for finished berm with soil at natural compaction.
B. Exact location and configuration of berms may require modification to allow proper
drainage; such changes will be coordinated with the Landscape Architect.
C. If shown on the Plan, construct berms using clean sandy loam fill dirt which is well-
drained, free of rocks, roots, or other debris, with a soil pH of an acid Nature (about 6.0 -
6.5). No heavily organic soil, such as muck or peat shall be used in berm construction.
25.2.3.2.2 LAYOUT OF PLANT MATERIALS
A. Unless otherwise stipulated, plant materials shall be approximately located per the plans
by scale measurements using established building, columns, curbs, screen walls, etc. as
the measuring reference point. Slight shifting may be required to clear wires, prevent
blockage of signage, etc.
B. Shrubs and ground covers shall be located and spaced as noted on the plant material
schedule (if provided), otherwise plants will be placed in the planting beds at the
normally accepted spacing for each species.
C. Leave an 18 inch (450 millimeters) border of mulched space between outer leaves of
installed plant material and the bed line, curb, or building foundation wall for all plant
sizes.
D. Any necessary "minor" adjustments in the layout of planting shall be made by the
Contractor with the approval of the Landscape Architect in order to conform as nearly as
possible to the intent of the plans.
25.2.3.2.3 PLANTING PROCEDURES
A. All shrubs, trees and ground covers or vines shall be planted in pits having vertical sides
and being circular in outline. Planting pit shall be 3 to 5 times the width of the root ball.
B. Plants shall be set straight or plumb, in the locations shown, at such level that after
settlement normal or natural relationship of the top of the root ball with the ground
surface will be established. With regards to proper nursery practices, plants under certain
conditions (i.e. low and wet areas) will benefit from being planted "high" with the root
ball about I inch higher than the surrounding grade.
C. All plant materials shall be fertilized with Agriform 20-10-5 planting tablets, or approved
equal, at time of installation and prior to completion of pit backfilling. Agriform planting
tablets shall be placed uniformly around the root mass at a depth that is between the
middle and the bottom of the root mass.
Application rate:
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1 gallon 1 - 21 gram tablet
3 gallon 2 - 21 gram tablet
5 gallon 3 - 21 gram tablet
7 gallon 4 - 21 gram tablet
Trees 3 tablets each 1/2" (12 millimeters) caliper
Palms 7- 21 gram tablets
D. Native soil shall be used in back-filling plant pits or as specified. The Contractor shall be
responsible for providing additional soil for building tree saucers.
E. When balled and burlapped plants are set, undisturbed native soil shall be left under the
base of the root ball to prevent voids. Backfill tilled and loosened native soil around the
sides of the root ball. Remove the top 4 inches (100 millimeters) of burlap wire, and all
tie-down material from the root ball. Do not remove these materials from the bottom of
the root ball. Thoroughly water-in before bringing the back-fill up to the proper grade
Roots of bare plants shall be properly spread out, and planting soil carefully worked in
among them. Failure to comply is cause for rejection.
F. Containerized plants shall be installed with undisturbed native soil left under the base of
the root ball to prevent voids. Planting pit shall be 3 to 5 times the width of the root ball.
Backfill tilled and loosened native soil around the sides of the root ball. Thoroughly
water-in before bringing the backfill up to the proper grade.
G. Plant spacing shall be "on center" and varies with the different plant species. Space each
variety of plant equally in the planting areas. Shrubs and ground covers adjacent to
straight or curved edges shall be triangular - spaced in rows parallel to those edges. Plant
a minimum of 18 inches from the back of the curb to the outside edge of the plant.
H. All azaleas shall be placed into a prepared bed of amended soil containing 50% weed-free
Florida peat or approved equivalent. Root balls shall be scarified vertically at 120 degree
angles in a triangular pattern.
1. Sabal palms may be planted deeper than normal if conditions warrant and if approved.
25.2.3.2.4 SODDING
A. During periods of drought, sod shall be watered sufficiently at its origin to moisten the
soil adequately to the depth to which it is to be cut.
B. An application of 6-6-6, 40% organic, slow or controlled release fertilizer shall be made
to all lawn areas just prior to the laying of the sod at a rate of one (1) pound of nitrogen
per 1,000 square feet. The ground shall be wet down before the sod is laid in place.
C. Solid sod shall be laid tightly with closely abutting staggered joints with an even surface
edge and sod edge, in a neat and clean manner to the edge of all the paving and shrub
areas. Cut down soil level to 1 inch to 1-1/2 inches below top of walks prior to laying
sod.
D. Within 2 hours after installing sod and prior to rolling, irrigate the sod. Sufficient water
shall be applied to wet the sod thoroughly and to wet the sod to a depth of 2 inches (50
millimeters). Watering shall be done in a manner that will avoid erosion due to the
application of excessive quantities, and the watering equipment shall be a type that will
prevent damage to the finished sod surface. Watering shall be repeated as necessary to
keep sod moist until rooted to subgrade.
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E. The sod shall be pressed firmly into contact with the sod bed using a turf roller or other
approved equipment so as to eliminate air pockets, provide a true and even surface and
insure knitting without any displacement of the sod or deformation of the surfaces of
sodded areas. After the sodding operation has been completed, the edges of the area shall
be smooth and shall conform to the grades indicated.
F. If, in the opinion of the Landscape Architect, top dressing is necessary after rolling, clean
silica sand shall be used to fill voids. Evenly apply sand over the entire surface to be
leveled, filling-in dips and voids and thoroughly washing into the sod areas.
G. On slopes steeper than 2:1 and as required, the sod shall be fastened in place with suitable
wooden pins or by other approved method.
25.2.3.2.5 SEEDING
A. Seed shall be installed per the specifications of the State of Florida Department of
Transportation. See plan for type of seed.
25.2.3.2.6 TREE GUYING, BRACING AND STAKING
A. Tree guying, staking and bracing shall be the responsibility of the Contractor per sound
nursery practices, and shall be done per details shown on the Plans. For trees, a minimum
of 2 stakes per tree or an optional 3 stakes per tree at 120 degree spacing shall be used.
Stakes shall be driven in at an angle, then tightened to vertical supported by approved
plastic or rubber guys. Trees shall be staked with a minimum of 4 feet height of stake
above grade and a minimum of 30 inches of stake below grade.
B. For single trunk palms, a minimum of 3 stakes per palm at 120 degree spacing shall be
used. Toenail the stakes to batten consisting of 5 layers of burlap and 5- 2 inch x 4 inch x
16 inch wood connected with two 3/4 inch steel bands. Palms shall be staked with a
minimum of 5 feet of stake above grade.
C. Contractor shall remove all tree guying, staking, and bracing from trees six (6) months
after the date of final acceptance of the landscape work.
D. Stake only trees that require support to maintain a plumb position or are in potentially
hazardous areas.
25.2.3.2.7 MULCHING
A. All planting beds shall be weed-free prior to mulching.
B. All curb, roadway, and bed line edges will be "trenched" to help contain the applied
mulch.
C. All plant beds and tree rings shall be mulched evenly with a 3 inch layer (before
compaction) of 100% Grade B recycled cypress bark mulch, or other mulch as specified
on the Plans or General Notes.
D. Mulch shall not be placed against the trunks of plant materials or foundations of
buildings. Maintain a minimum 3 inch clearance for trees and shrub trunks and a
minimum 6 inch clearance for the walls of buildings.
E. For beds of annual flowers, a 12 inch wide x 3 inch deep band of mulch shall be installed
in front of the first row of annuals. Maintain a minimum 6 inches of non-mulched
clearance from the outside edge of annuals.
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25.2.3.2.8 PRUNING
A. Pruning shall be done by an experienced certified Arborist to maintain the natural shape
and form of the plant.
B. Upon acceptance by the Owner, prune any broken branches, remove crossed branches,
and branches hanging below the clear trunk of the tree.
25.2.3.2.9 CLEAN-UP
A. During landscape work, store materials and equipment where directed by the Owner.
B. The Contractor shall promptly remove any materials and equipment used on the job,
keeping the area neat at all times. Upon completion of all planting, dispose of all excess
soil and debris leaving pavements and work areas in safe and orderly condition.
C. The clean-up of the site shall include the removal and proper disposal of the tree guying,
staking, and bracing materials as described in specifications.
25.2.3.2.10 PROTECTION
A. The Contractor shall provide safeguards for the protection of workmen and others on,
about, or adjacent to the work, as required under the parameters of the Occupational
Safety and Health Administration (0.S.H.A.) standards.
B. The Contractor shall protect the Owner's and adjacent property from damage.
C. the Contractor shall protect the landscape work and materials from damage due to
landscape operations. Maintain protection during installation and maintenance periods.
D. The Contractor shall provide protection (tree barricades) for all existing trees and palms
as specified.
25.2.3.2.11 REPAIR OF DAMAGES
E. The Contractor shall repair all damage caused by his operations to other materials,
property, or trades to a level equal in quality to the existing condition prior to damage.
F. The Contractor shall be held responsible for all damage done by his work or employees
to other materials or trades' work. Patching and replacement of damaged work may be
done by others, at the Owner's direction, but the cost of same shall be paid by the
Contractor who is responsible for the damage.
25.2.3.3 MAINTENANCE
A. The Contractor shall maintain all plant materials in a first class condition from the
beginning of landscape construction until Final Acceptance.
B. Operations:
1. Maintenance shall include, but not be limited to, watering of turf and planting beds,
mowing, fertilizing, cultivation, weeding, pruning, disease and pest control,
replacement of dead materials, straightening, turf or planter settlement corrections,
replacement of rejected materials, staking and guying repair and tightening, wash-out
repairs and regrading, and any other procedures consistent with the good horticultural
practice necessary to insure normal, vigorous and healthy growth of all work under
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the Contract. Mowing shall be consistent with the recommended height per the
University of Florida Cooperative Extension Service.
2. Within the warranty period, the Contractor shall notify the Owner of any maintenance
practices being followed or omitted which would be detrimental to the healthy,
vigorous growth of the landscape.
3. The Contractor shall be responsible for the final watering of not less than one inch of
water for all planted materials before leaving the site.
25.2.3.4 INSPECTION, REJECTION, AND ACCEPTANCE
25.2.3.4.1 INSPECTION
A. Upon completion of the installation, the Contractor will notify the Owner or the Owner's
Representative that the job is ready for inspection. Within 15 days of notifications, the
installation will be inspected by the Landscape Architect. A written and/or graphic
inspection report will be sent to the Owner and/or Landscape Contractor.
25.2.3.4.2 REJECTION AND REPLACEMENT
A. The Landscape Architect shall be final judge as to the suitability and acceptability of any
part of the work. Plant material will be rejected if it does not meet the requirements set
forth in Plans and Specifications.
B. Replace any rejected materials immediately or within 15 days and notify the Landscape
Architect that the correction has been made.
25.2.3.4.3 ACCEPTANCE
A. After replacement of rejected plant material (if any) have been made, and completion of
all other correction items, the Owner or Project Representative will accept the project in
writing.
B. Upon Final Acceptance, the Owner assumes responsibility for maintenance within the
terms of the Contract. Acceptance will in no way invalidate the Contractor's warranty
period.
C. The Contractor's warranty period will begin after final acceptance of the project by the
Owner.
1. If evidence exists of any lien or claim arising out of or in connection with default in
performance of this Contract, the Owner shall have the right to retain any payment
sufficient to discharge such claim and all costs in connection with discharging such
claim.
2. Where the Specifications call for any stipulated item or an "approved equivalent", or
in words to that effect, the Contractor shall indicate the price of the type and species
specified in the proposal, giving the price to be added or deducted from his Contract
price. The final selection rests with the Owner or his representative.
3. Where plants installed do not meet specifications, the Owner reserves the right to
request plant replacement or an appropriate deduction from the Contract amount to
compensate for the value not received from the under-specified plant materials. No
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additional compensation will be made to the Contractor for plants installed that
exceed specifications.
25.2.3.5 WARRANTY
A. The Contractor shall warranty all palms and trees furnished under this contract for a
period of one (1) year and all shrubs for a period of six (6) months. Material which is
either dead or in poor health during this period or at completion will be replaced at no
charge to the Owner. Should any of the plant materials show 50% or more defoliation
during the warranty period, due to the Contractor's use of poor quality or improper
materials or workmanship, the Contractor upon notice, shall replace without delay same
with no additional cost to the Owner. Should any plant require replacing, the new plant
shall be given the equal amount of warranty.
26 HDPE DEFORMED - REFORMED PIPE LINING
26.1 INTENT
It is the intention of this specification to provide for the trenchless restoration of 8" to 12"
sanitary sewers by the installation of a high density polyethylene, jointless, continuous, fold and
form pipe liner which is watertight and chemically resistant to withstand exposure to domestic
sewage including all labor, materials and equipment to provide for a complete, fully restored and
functioning installation.
26.2 PRODUCT AND CONTRACTOR/INSTALLER ACCEPTABILITY
The City requires that all contractors be prequalified. See General Conditions regarding
contractor prequalification. In addition, the City requires a proven extensive tract record for the
fold and form liner system to be used in this project. All contractors submitting for
prequalification approval for this project must exhibit extensive satisfactory experience in the
installation of the proposed liner system and satisfactory evidence that the proposed liner system
has been extensively and successfully installed in the Unites States and the State of Florida. The
installer must be certified by the liner system manufacturer for installation of the liner system.
The City reserves full and complete authority to approve the satisfactory nature of the both the
liner system and the installer.
26.3 MATERIALS
Pipe shall be made from P. E. 3408 polyethylene resins complying with ASTM D 3350, cell
classification: P.E. 345434 D for High Density. It shall be Type 3, Grade 4, Class D, according to
ASTM D 1248. The Contractor shall provide certified test results for review by the Engineer,
from the manufacturer, that the material conforms with the applicable requirements. Material
shall have a minimum thickness of SDR 32.5. Pipe specimens shall comply with the minimum
property values shown below with the applicable ASTM requirements:
Material Property ASTM Method Value
HDPE Tensile Strength D 638 3,300 psi
Elasticity Modulus E=113,000 psi
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HDPE Impact Strength D 256 A 3.0 ft-lb/in
Flexure Modulus E=136,000 psi
Expansion Coeff. c=0.009 in/in/deg F
At the time of manufacture, each lot of liner shall be reviewed for defects and tested in
accordance with ASTM D 2837 and D 1693. At the time of delivery, the liner shall be
homogeneous throughout, uniform in color, free of cracks, holes, foreign materials, blisters, or
deleterious faults. The Contractor shall provide, as requested, certified test results for review by
the Engineer, from the manufacturer, that the material conforms with the applicable
requirements. The Engineer may at any time request the Contractor provide test results from field
samples to the above requirements.
Liner shall be marked at 5-foot intervals or less with a coded number, which identifies the
manufacturer, SDR, size, material, date, and shift on which the liner was extruded.
Lining manufacturer shall submit to the Engineer for approval as requested, complete design
calculations for the liner thickness. The criteria for liner design shall be HS-20 traffic loading,
water table to the ground surface, minimum expected lifetime of 50 years, and no structural
strength retained from the existing pipe. Liner materials shall meet manufactures specifications
of Pipe Liners, Inc. 3421 N. Causeway, Suite 321, New Orleans, LA 70002, 1-800-344-3744 or
approved equal. Any approved equal liner system must be approved by the Engineer as an equal
system prior to receiving bids. Request for contractor prequalification and/or equal liner system
approval must be received by the Engineer no later than 14 days prior to the date for receiving
bids.
26.4 CLEANING/SURFACE PREPARATION
It shall be the responsibility of the Contractor to clean and prepare the existing pipes for
rehabilitation. The Contractor will thoroughly clean the interior of the sewers to produce a clean
interior surface free of all coatings, sand, rock, roots, sludge, or other deleterious materials prior
to liner insertion. Bypass pumping will be provided by the Contractor as part of the unit cost of
restoration. Bypass operations are to be so arranged as to cause minimum disruptions to local
traffic, residents and particularly to commercial facilities. During the cleaning and preparation
operations all necessary precautions shall be taken to protect the public, all property and the
sewer from damage.
All material removed from the sewers shall be the Contractor's responsibility for prompt disposal
in accordance with all regulatory agency requirements. The Contractor may be required to
control the rate of sewer cleaning in the sanitary system to avoid heavy pollution loads at the
City's treatment plants.
26.5 TELEVISION INSPECTION
After cleaning, and again after the rehabilitation work on each section of the project is
completed, all pipe sections shall be visually inspected by means of closed-circuit color
television, and recorded on VHS format tapes provided to the project engineer. The television
system used shall be designed for the purpose and suitably lighted to provide a clear picture of
the entire periphery of the pipe.
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26.6 LINER INSTALLATION
Liner shall be sized to field measurements obtained by the Contractor to provide a tight fit to the
full interior circumference of the existing sanitary sewer and shall be a continuous, jointless liner
product from inside of manhole to inside of manhole. Contractor shall use installation methods
approved by the liner manufacturer including liner placement, reforming to fit existing pipe,
pressure and heat requirements and reconnection of laterals. The Contractor shall immediately
notify the Engineer of any construction delays taking place during the insertion operation.
Contractor shall maintain a reasonable backup system for bypass pumping should delays or
problems with pumping systems develop. Liner entries at manholes shall be smooth, free of
irregularities, and watertight. No pinholes, tears, cracks, thin spots, or other defects in the liner
shall be permitted. Such defects shall be removed and replaced by the Contractor at his expense.
OSHA requirements for installation procedures, in particular, confined spaces are to be met.
26.7 LATERAL RECONNECTION
Sanitary laterals shall be reconnected as soon as possible to renew service. Laterals are to be
reconnected by means of robotics, by internally cutting out the liner to 100% of the area of the
original opening. All lateral reconnections are to be grouted to prevent leakage. Grouting method
and material is to be approved by the Engineer.
Any reconnections to laterals and connections to manholes which are observed to leak shall be
resealed by the Contractor. All laterals discovered during the lining process are to be reconnected
unless specifically directed otherwise by the City. The Contractor will be requested to reconnect
any laterals discovered to not be reconnected at a later date. Contractor shall notify all local
system users when the sanitary system will not be available for normal usage by the delivery of
door hangers with appropriate information regarding the construction project.
26.8 TIME OF CONSTRUCTION
Construction schedules will be submitted by the Contractor and approved by the Engineer. At no
time will any sanitary sewer service connection remain inoperative for more than a eight hour
period without a service bypass being operated by the Contractor. In the event that sewage
backup occurs and enters buildings, the Contractor shall be responsible for cleanup, repair and
property damage costs and claims.
26.9 PAYMENT
Payment for sanitary sewer restoration shall be made per lineal foot including all preparation,
bypass pumping, equipment, labor, materials, operations, restoration, etc, to provide a fully
completed and operational sewer. Payment shall be measured from center of manhole to center
of manhole for the sanitary systems and from end of pipe to end of pipe for storm systems.
27 PLANT MIX DRIVEWAYS
New driveways or existing black top driveways that must be broken back in widening the
pavement (remove only enough to allow adequate grade for access to the street) shall be
constructed or replaced in accordance with the specifications for paving the street with the
exception that the base shall be six (6) inches. Use Section 23 G Asphaltic Concrete as specified
for the street paving.
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When finished surface of existing drive is gravel, replace ment shall be of like material. Payment
shall be the same as Plant Mix Driveways.
27.1 BASIS OF MEASUREMENT
Measurement shall be the number of square yard of Plant Mix Driveways in place and accepted.
27.2 BASIS OF PAYMENT
Payment shall be the unit price per square yard for Plant Mix Driveways as measured above,
which price shall be full compensation for all work described in this section of the specifications
and shall include all materials, equipment, tools, labor and incidentals necessary to complete the
work.
28 REPORTING OF TONNAGE OF RECYCLED MATERIALS
This Article deleted.
29 CONCRETE CURBS
Concrete Curbs shall be constructed to the line, grade and dimensions as shown on the plans.
Unless otherwise noted, all concrete curbs shall have fiber mesh reinforcement and have a
minimum strength of 3000 p.s.i. at 28 days. Expansion joints shall be placed at intervals not to
exceed 100 feet, and scored joints shall be placed at intervals not to exceed 10 feet. In addition,
all the requirements of City Articles 6, 7, and 8 shall also apply. The Contractor shall notify the
Project Inspector a minimum of 24 hours in advance of the placement of all concrete curbs.
29.1 BASIS OF MEASUREMENT
The basis of measurement shall be lineal feet of curb in place and accepted.
29.2 BASIS OF PAYMENT
Payment shall be the unit price per lineal foot of curb, which price shall be full compensation for
all work described in this and other applicable parts of the specifications and shall include all
materials, equipment, tools, labor and incidentals necessary to complete the work.
30 CONCRETE SIDEWALKS AND DRIVEWAYS
30.1 CONCRETE SIDEWALKS
Concrete sidewalks shall be constructed to the line, grade and dimensions as shown on the plans
or herein specified. Unless otherwise noted, all concrete sidewalks shall have fiber mesh
reinforcement and have a minimum strength of 3000 p.s.i. at 28 days. Unless otherwise
specified, all concrete sidewalks shall have a minimum width of four feet (4'). Concrete
sidewalks shall have a minimum thickness of four inches (4"), except at driveway crossings
where a minimum thickness of six inches (6") is required. Also, 6/6 X 10/10 welded wire mesh
reinforcement is required for all sidewalk that crosses driveways. The welded wire mesh shall be
positioned in the middle to upper third of the placement. No compensation shall be given if the
welded wire mesh is not properly placed. Expansion joints shall be placed at intervals of not
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more than 100 hundred feet, and scoring marks shall be made every 5 feet. Concrete shall be
poured only on compacted subgrade. In addition, all the requirements of City Articles 6, 7, and 8
shall also apply.
30.2 CONCRETE DRIVEWAYS
Concrete driveways, whether new construction or replacement, shall be a minimum of six (6)
inches in thickness with 6/6 x 10/10 welded wire mesh reinforcement and a minimum horizontal
distance between expansion joints of no less than four (4) feet measured in any direction. The
welded wire mesh shall be positioned in the middle to upper third of the placement. No
compensation shall be given if the welded wire mesh is not properly placed. Concrete shall be
poured only on compacted subgrade. In addition, all the requirements of City Articles 6, 7, and 8
shall also apply.
The Contractor shall notify the Project Inspector a minimum of 24 hours in advance of the
placement of all concrete sidewalks and driveways.
30.3 BASIS OF MEASUREMENT
The basis of measurement shall be the number of square feet of 4" concrete sidewalk, 6" concrete
sidewalk, and 6" concrete driveways in place and accepted.
30.4 BASIS OF PAYMENT
Payment shall be the unit price per square foot for each item as measured above, which price
shall be full compensation for all work described in this section and other applicable parts of the
specifications and shall include all materials, equipment, tools, welded wire mesh where
required, labor and incidentals necessary to complete the work.
31 SODDING
Unless otherwise noted herein, the contractor shall place all sod, either shown on the plans or at
the direction of the Engineer, in conformance with Sections 575, 981, 982 and 983 of FDOT's
Standard Specifications (latest edition). The area for sod application shall be loosened and
excavated to a suitable depth and finished to a grade compatible with existing grass and
structures. Sod shall be placed with edges in close contact and shall be compacted to uniform
finished grade with a sod roller immediately after placement. In sloped areas, the sod shall be
graded and placed so as to prohibit erosion and undermining of the adjacent sidewalk. No sod
that has been cut for more than 72 hours can be used unless authorized by the Engineer in
advance. The sod shall be thoroughly watered immediately after placement. The Contractor shall
continue to water sod as needed and/or directed by the Engineer as indicated by sun exposure,
soil, heat and rain conditions, to establish and assure growth, until termination of the contract.
Dead sod, or sod not acceptable to the Engineer, shall be removed and replaced by the Contractor
at no additional compensation. Any questions concerning the type of existing sod shall be
determined by the Engineer.
Unless otherwise noted on the plans, payment for sod (including labor, equipment, materials,
placement, rolling, watering, etc.) shall be included in other bid items. Payment for these
associated bid items may be withheld until the Contractor provides the City a healthy, properly
placed stand of grass. When this work is given as a separate bid item, it shall cover all labor,
equipment and materials, (including water) required for this work and shall be paid for on the
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basis of each square foot in place and accepted. No payment for sod shall be made until the
Contractor provides the City a healthy, properly placed stand of grass.
32 SEEDING
Seed, or seed and mulch, shall only be used when specified for certain demolition projects. The
seed and/or mulch shall be placed as called for on the plans in the following manner. The area to
be seeded shall be brought to the required line and grade, fertilized and seeded in basic
conformance with the latest edition of FDOT's Standard Specifications Sections 570, 981, 982
and 983. However, no wildflower seed shall be used, and Argentine Bahia Seed shall be used
instead of Pensacola Bahia. No sprigging will be required. Also, the addition of 20 lb. of Rye
Seed (to total 60 lb. of seed per acre) will be required during the stated periods. It is also required
that the Contractor maintain said seed until growth is assured.
When this work is given as a bid item, the item shall cover all labor, material, equipment
(including water), required for this work, and shall be paid for on the basis of each square yard in
place and accepted. If called for on the plans, but not shown as a bid item, then the cost of such
work as stated above shall be included in the cost of other work.
33 STORM MANHOLES, INLETS, CATCH BASINS OR OTHER
STORM STRUCTURES
For details on specific design of a type of storm structure refer to Part B Index Numbers 200 to
235.
When required, inlets, catch basins or other structures shall be constructed according to the plans
and applicable parts of the specifications, Section Numbers 7, 8, & 9, and as approved by the
Engineer. Said structures shall be protected and saved from damage by the elements or other
causes until acceptance of the work.
33.1 BUILT UP TYPE STRUCTURES
Manholes shall be constructed of brick with cast iron frames and covers as shown on the Index
Numbers 201 and 202. Invert channels shall be constructed smooth and semi circular in shape
conforming to inside of adjacent sewer section. Changes in direction of flow shall be made in a
smooth curve of as large a radius as possible. Changes in size and grade of channels shall be
made gradually and evenly. Invert channels shall be built up with brick and mortar on top of
concrete base.
The storm structure floor outside of channels shall be made smooth and sloped toward channels.
Manhole steps shall not be provided. Joints shall be completely filled and the mortar shall be
smoothed from inside of the manholes.
The entire exterior of brick manholes shall be plastered with one half inch of mortar.
Brick shall be laid radially with every sixth course being a stretcher course.
In cases where a storm pipe extends inside a structure, the excess pipe will be cut off with a
concrete saw and shall not be removed with a sledge hammer.
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33.2 PRECAST TYPE
The manhole base shall be set on a pad of dry native sand approximately five inches thick to
secure proper seating and bearing.
Precast Manholes and Junction Boxes: The Contractor may substitute precast manholes and
junction boxes in lieu of cast in place units unless otherwise shown on the plans. Precast Inlets
will not be acceptable. When precast units are substituted, the construction of such units must be
in accordance with ASTM C 478, or the standard specifications at the manufacturers option.
Precast structures must also meet the requirement that on the lateral faces, either inside or
outside, the distance between precast openings for pipe or precast opening and top edge of
precast structure be no less than wall thickness. A minimum of four courses of brick will be
provided under manhole ring so that future adjustment of manhole lid can be accommodated.
Manhole steps shall not be provided. Manhole using O ring between precast sections will not be
acceptable for storm structures.
33.3 BASIS OF PAYMENT
Payment for Junction Boxes, Manholes or other structures shall be on a unit basis.
34 MATERIAL USED
This article deleted. See SECTION III, ARTICLE 19 - MATERIAL USED.
35 CONFLICT BETWEEN PLANS AND SPECIFICATIONS
This article deleted. See SECTION III, ARTICLE 20 - CONFLICT BETWEEN PLANS AND
SPECIFICATIONS.
36 STREET SIGNS
The removal, covering or relocation of street signs by the Contractor is PROHIBITED.
All street signs shall be removed, covered or relocated by the City's Traffic Engineering Division
in accordance with Sections 700, 994, 995, and 996 of FDOT's Standard Specifications (latest
edition).
The Contractor shall notify the City's Traffic Engineering Division a minimum of 24 hours in
advance of the proposed sign relocation, covering or removal.
37 AUDIONIDEO RECORDING OF WORK AREAS
37.1 CONTRACTOR TO PREPARE AUDIO/VIDEO RECORDING
Prior to commencing work, the Contractor shall have a continuous color audio/video recording
taken along the entire length of the Project including all affected project areas. Streets,
easements, rights-of-way, lots or construction sites within the Project must be recorded to serve
as a record of a pre-construction conditions.
37.2 SCHEDULING OF AUDIO/VIDEO RECORDING
The video recordings shall not be made more than twenty-one (21) days prior to construction in
any area.
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37.3 PROFESSIONAL VIDEOGRAPHERS
The Contractor shall engage the services of a professional videographer. The color audio
videotapes shall be prepared by a responsible commercial firm known to be skilled and regularly
engaged in the business of pre-construction color audio-video recording documentation.
37.4 EQUIPMENT
All equipment, accessories, materials and labor to perform this service shall be furnished by the
Contractor. The total audio video system shall reproduce bright, sharp, clear pictures with
accurate colors and shall be free from distortion, tearing, rolls or any other form of imperfection.
The audio portion of the recording shall reproduce the commentary of the camera operator with
proper volume, clarity and be free from distortion and interruptions. In some instances, audio
video coverage may be required in areas not accessible by conventional wheeled vehicles. Such
coverage shall be obtained by walking.
37.5 RECORDED INFORMATION, AUDIO
Each recording shall begin with the current date, project name and be followed by the general
location, i.e., viewing side and direction of progress. Accompanying the video recording of each
video shall be a corresponding and simultaneously recorded audio recording. This audio
recording, exclusively containing the commentary of the camera operator or aide, shall assist in
viewer orientation and in any needed identification, differentiation, clarification, or objective
description of the features being shown in the video portion of the recording. The audio
recording shall also be free from any conversations.
37.6 RECORDED INFORMATION VIDEO
All video recordings must continuously display transparent digital information to include the
date and time of recording. The date information shall contain the month, day and year. The time
information shall contain the hour, minutes and seconds. Additional information shall be
displayed periodically. Such information shall include, but not be limited to, project name,
contract number, direction of travel and the viewing side. This transparent information shall
appear on the extreme upper left hand third of the screen. Camera pan, tilt, zoom-in and zoom
out rates shall be sufficiently controlled such that recorded objects will be clearly viewed during
videotape playback. In addition, all other camera and recording system controls, such as lens
focus and aperture, video level, pedestal, chrome, white balance, and electrical focus shall be
properly controlled or adjusted to maximize picture quality. The construction documentation
shall be recorded in SP mode.
37.7 VIEWER ORIENTATION
The audio and video portions of the recording shall maintain viewer orientation. To this end,
overall establishing views of all visible house and business addresses shall be utilized. In areas
where the proposed construction location will not be readily apparent to the videotape viewer,
highly visible yellow flags shall be placed, by the Contractor, in such a fashion as to clearly
indicate the proposed centerline of construction. When conventional wheeled vehicles are used
as conveyances for the recording system, the vertical distance between the camera lens and the
ground shall not exceed 10 feet. The camera shall be firmly mounted such that transport of the
camera during the recording process will not cause an unsteady picture.
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37.8 LIGHTING
All recording shall be done during time of good visibility. No taping shall be done during
precipitation, mist or fog. The recording shall only be done when sufficient sunlight is present to
properly illuminate the subjects of recording and to produce bright, sharp video recordings of
those subjects.
37.9 SPEED OF TRAVEL
The average rate of travel during a particular segment of coverage shall be directly proportional
to the number, size and value of the surface features within that construction areas zone of
influence. The rate of speed in the general direction of travel of the vehicle used during taping
shall not exceed forty-four (44) feet per minute.
37.10 VIDEO LOG/INDEX
All videotapes shall be permanently labeled and shall be properly identified by videotape number
and project title. Each videotape shall have a log of that videotape's contents. The log shall
describe the various segments of coverage contained on the video tape in terms of the names of
the streets or location of easements, coverage beginning and end, directions of coverage, video
unit counter numbers, engineering survey or coordinate values (if reasonably available) and the
date.
37.11 AREA OF COVERAGE
Tape coverage shall include all surface features located within the zone of influence of
construction supported by appropriate audio coverage. Such coverage shall include, but not be
limited to, existing driveways, sidewalks, curbs, pavements, drainage system features,
mailboxes, landscaping, culverts, fences, signs, Contractor staging areas, adjacent structures, etc.
within the area covered by the project. Of particular concern shall be the existence of any faults,
fractures, or defects. Taped coverage shall be limited to one side of the Site, street, easement or
right of way at any one time.
37.12 COSTS OF VIDEO SERVICES
The cost to complete the requirements under this section shall be included in the contract items
provided in the proposal sheet. There is no separate pay item for this work.
38 EROSION AND SILTATION CONTROL
38.1 STABILIZATION OF DENUDED AREAS
No disturbed area may be denuded for more than thirty (30) calendar days unless otherwise
authorized by the City Engineer. During construction, denuded areas shall be covered by
mulches such as straw, hay, filter fabric, seed and mulch, sod, or some other permanent
vegetation. Within sixty (60) calendar days after final grade is established on any portion of a
project site, that portion of the site shall be provided with established permanent soil stabilization
measures per the original site plan, whether by impervious surface or landscaping.
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38.2 PROTECTION AND STABILIZATION OF SOIL STOCKPILES
Fill material stockpiles shall be protected at all times by on-site drainage controls which prevent
erosion of the stockpiled material. Control of dust from such stockpiles may be required,
depending upon their location and the expected length of time the stockpiles will be present. In
no case shall an unstabilized stockpile remain after thirty (30) calendar days.
38.3 PROTECTION OF EXISTING STORM SEWER SYSTEMS
During construction, all storm sewer inlets in the vicinity of the project shall be protected by
sediment traps such as secured hay bales, sod, stone, etc., which shall be maintained and
modified as required by construction progress, and which must be approved by the City Engineer
before installation.
38.4 SEDIMENT TRAPPING MEASURES
Sediment basins and traps, perimeter berms, filter fences, berms, sediment barriers, vegetative
buffers and other measures intended to trap sediment and/or prevent the transport of sediment
onto adjacent properties, or into existing water bodies; must be installed, constructed, or, in the
case of vegetative buffers, protected from disturbance, as a first step in the land alteration
process. Such systems shall be fully operative and inspected by the City before any other
disturbance of the site begins. Earthen structures including but not limited to berms, earth filters,
dams or dikes shall be stabilized and protected from drainage damage or erosion within one
week of installation.
38.5 SEDIMENTATION BASINS
Areas of 3 acres or more shall be required to have temporary sedimentation basins as a positive
remedy against downstream siltation and will be shown and detailed on construction plans.
During development, permanent detention areas may be used in place of silt basins, provided
they are maintained to the satisfaction of the City.
The Contractor will be required to prohibit discharge of silt through the outfall structure during
construction of any detention area and will be required to clean out the detention area before
installing any permanent subdrain pipe. In addition, permanent detention areas must be totally
cleaned out and operating properly at final inspection and at the end of the one year warranty
period. When temporary sedimentation basins are used, they shall be capable at all times of
contain-ing at least one (1) cubic foot of sediment for each one hundred (100) square feet of area
tributary to the basin. Such capacity shall be maintained throughout the project by regular
removal of sediment from the basin.
38.6 WORKING IN OR CROSSING WATERWAYS OR WATERBODIES
Land alteration and construction shall be minimized in both permanent and intermittent
waterways and the immediately adjacent buffer of 25 feet from top of bank of the waterways and
the buffer area whenever possible, and barriers shall be used to prevent access. Where in channel
work cannot be avoided, precautions must be taken to stabilize the work area during land
alteration, development and/or construction to minimize erosion. If the channel and buffer area
are disturbed during land alteration, they must be stabilized within three (3) calendar days after
the in channel work is completed.
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Silt curtains or other filter/siltation reduction devices must be installed on the downstream side of
the in channel alteration activity to eliminate impacts due to increased turbidity. Wherever stream
crossings are required, properly sized temporary culverts shall be provided by the contractor and
removed when construction is completed. The area of the crossing shall be restored to a
condition as nearly as possible equal to that which existed prior to any construction activity.
38.7 SWALES, DITCHES AND CHANNELS
All swales, ditches and channels leading from the site shall be sodded within three (3) days of
excavation. All other interior swales, etc., including detention areas will be sodded prior to
issuance of a Certificate of Occupancy.
38.8 UNDERGROUND UTILITY CONSTRUCTION
The construction of underground utility lines and other structures shall be done in accordance
with the following standards:
a. No more than 400 lineal feet of trench shall be open at any one time;
b. Wherever consistent with safety and space consideration, excavated material shall be cast
to the uphill side of trenches. Trench material shall not be cast into or onto the slope of
any stream, channel, road ditch or waterway.
38.9 MAINTENANCE
All erosion and siltation control devices shall be checked regularly, especially after each rainfall
and will be cleaned out and/or repaired as required.
38.10 COMPLIANCE
Failure to comply with the aforementioned requirements may result in a fine and/or more
stringent enforcement procedures such as (but not limited to) issuance of a "Stop Work Order".
City of Clearwater Standard Detail Drawings No. 601 and 607 are examples of accepted methods
that may be used or required to control erosion and siltation.
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City of Clearwater - Erosion Control
This notice is to inform the prime contractor that the City of Clearwater holds them responsible
for soil erosion control on their site.
The City of Clearwater Engineering Department has the responsibility to minimize the amount of
soil erosion into the City's streets, storm sewers and waterways.
The construction of a new residence or commercial site and major remodeling of an existing site
creates a potential for soil erosion. These instances are usually the result of contractors and
subcontractors accessing the property with equipment or construction materials. Then rain storms
redistribute the eroded soil into the adjacent streets, storm systems and waterways.
When erosion takes place, a City Inspector will place a correction notice at the site. The
procedure will be as follows:
I st occurrence - Warning
2nd occurrence - $32 Re-inspection Fee
3rd occurrence - $80 Re-inspection Fee
4th occurrence - Stop Work Order
Dependent on the severity of the erosion, the City's Engineering Department may elect to rectify
the erosion problem and charge the contractor accordingly.
The attached drawings and details are recommendations for the contractor to use as means to
support the site from eroding. The contractor may elect to shovel and sweep the street daily or on
an as needed basis. However, erosion must be held in check.
If the contractor would like to meet with a City inspector on any particular site, please contact
Construction Services at 562-4750 or Planning & Development Services at 562-4741.
Erosion Control Required - City of Clearwater's Code of Ordinances requires erosion control on
all land development projects.
Erosion control must be in place and maintained throughout the job. Failure to do so may result
in additional costs and time delays to the permit holder.
Contact Engineering Department with specific questions at 562-4750.
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Section IV - Technical Specifications
39 UTILITY TIE IN LOCATION MARKING
The tie in locations for utility laterals of water, sanitary sewer, and gas shall be plainly marked on
the back of the curb. Marking placed on the curb shall be perpendicular with respect to the curb
of the tie in location on the utility lateral. Marks shall not be placed on the curb where laterals
cross diagonally under the curb. The tie in location shall be the end of the utility lateral prior to
service connection.
Markings shall be uniform in size and shape and colors in conformance with the code adopted by
the American Public Works Association as follows:
SAFETY RED Electric power, distribution & transmission
Municipal Electric Systems
HIGH VISIBILITY SAFETY YELLOW Gas Distribution and Transmission
Oil Distribution and Transmission
Dangerous Materials, Produce Lines, Steam Lines
SAFETY ALERT ORANGE Telephone and Telegraph Systems
Police and Fire Communications
Cable Television
SAFETY PRECAUTION BLUE Water Systems Slurry Pipe Lines
SAFETY GREEN Sewer Systems
LAVENDER RECLAIMED WATER
WHITE PROPOSED EXCAVATION
Marks placed on curbs shall be rectangular in shape and placed with the long dimension
perpendicular to the flow line of the curb. Marks placed on valley gutter and modified curb shall
be 6-inch x 3-inch and placed at the back of the curb. Marks placed on State Road and vertical
curb shall be 4-inch X 2-inch and be placed on the curb face.
40 AWARD OF CONTRACT, WORK SCHEDULE AND
GUARANTEE
This article not used. See SECTION III, ARTICLE 24 - AWARD OF CONTRACT, WORK
SCHEDULE AND GUARANTEE.
41 POTABLE WATERMAINS, RECLAIMED WATERMAINS AND
APPURTENANCES
41.1 SCOPE
The Contractor shall furnish all plant, labor, materials and equipment to perform all operations in
connection with the construction of potable water mains, reclaimed water mains and
appurtenances including clearing, excavation, trenching, backfilling and clean up.
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41.2 MATERIALS
41.2.1 GENERAL
Materials, equipment and supplies furnished and permanently incorporated into the project shall
be of first quality in every respect and shall be constructed and finished to high standards of
workmanship. Materials shall be suitable for service intended, shall reflect modern design and
engineering and shall be fabricated in a first class workmanlike manner. All materials, equipment
and supplies shall be new and shall have not been in service at any time previous to installation,
except as required in tests or incident to installation. Machined metal surfaces, exposed bearings
and glands shall be protected against grit, dirt, chemical corrosion and other damaging effects
during shipment and construction.
41.2.2 PIPE MATERIALS AND FITTINGS
41.2.2.1 DUCTILE IRON PIPE
Ductile Iron Pipe shall be in accordance with ANSI/AWWA C151/A21.51 81 or latest revision.
Pipe thickness class, wall thickness and working pressure shall conform to the following table:
Size Class Thickness
(In.) Rated Water Working Pressure
(PSI)
4" 51 0.26 350
6" 50 0.25 350
8" 50 0.27 350
12" 50 0.31 350
The trench laying condition shall be Type 2, Flat bottom trench backfill lightly consolidated to
centerline of pipe.
Pipe shall be manufactured in accordance withANSI/AWWA C151/A21.51 81 or latest revision.
Pipe shall be asphalt coated on the outside and standard cement lined and sealed coated with
approved bituminous seal coat in accordance with ANSI/AWWA C104/A21.4 80 or latest
revision.
41.2.2.2 POLYVINYL CHLORIDE (PVC) PIPE
Polyvinyl Chloride (PVC) Pipe 4-inch through 8-inch shall be in accordance with ANSI/AWWA
C900 or latest revision and the American Society for Testing Materials (ASTM) Standard D 2241
and PVC Resin Compound conforming to ASTM Specification D 1784.
Polyvinyl Chloride Pipe shall have the same O.D. as Cast and Ductile Iron Pipe and be
compatible for use without special adapters with Cast Iron Fittings.
Pipe dimension ratio, working pressure and laying length shall conform to the following table:
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Size Dimension Ratio
(OD/Thick.) Rated Water Working Pressure
(PSI) Laying Length
(Ft)
4 18 150 20
6 18 150 20
8 18 150 20
Pipe larger than 8-inch shall be ductile iron. The City Engineer reserves the right to require the
use of ductile iron in sizes 4-inch through 8-inch when needed due to laying conditions or usage.
The bell of 4-inch and larger PVC pipe shall consist of an integral wall section with a solid cross
section elastomeric ring which meets the requirements of ASTM D 1869.
Each length of pipe shall bear identification that will remain legible during normal handling,
storage and installation and so designate the testing agency that verified the suitability of the pipe
material for potable water service.
All polyvinyl chloride pipe shall be laid with two (2) strands of insulated 12 gauge A.W.G. solid
strand copper wire taped to the top of each joint of pipe with about 18-inches between each piece
of tape. It is to be installed at every valve box through a 2-inch PVC pipe to 12-inches minimum
above the top of the concrete slab. The 2-inch PVC pipe shall be the same length as the
adjustable valve box, and the 2-inch PVC pipe shall be plugged with a 2-inch removable brass
plug with recessed nut. This wire is to be continuous with splices made only by direct bury 3M
brand splice kit approved by the Engineer. This wire is to be secured to all valves, tees and
elbows.
41.2.2.3 FITTINGS AND JOINTS
Fitting from 4-inch through 16-inch in size will be compact ductile iron cast in accordance with
ANSI/AWWA C153/A 21.53 with mechanical joint bells. Bolts, nuts and gaskets shall be in
accordance with requirements of ANSI/AWWA C153/A 21.53. The working pressure rating shall
be 350 P.S.I. Ductile iron fittings shall be coated and lined in accordance with require
requirements of ANSI/AWWA C104/A21.4. Mechanical joint glands shall be ductile iron in
accordance with ANSI/AWWA C111/A 21.11. When reference is made to ANSI/AWWA
Standards, the latest revisions apply. Only those fittings and accessories that are of domestic
(USA) manufacture will be acceptable.
41.2.2.4 RESTRAINT
Restraint of plugs, caps, tees, bends, etc., shall be accomplished by the use of approved
mechanical restraining rings or glands installed per manufacturers recommendations. Hydrants
shall be restrained by the use of swivel connecting joints. Restraining mechanical joint glands on
hydrants shall be used only where hydrant runout length precludes the use of swivel joint
connectors.
41.2.2.5 PIPE WITHIN CASING
All pipe placed within casings shall be slip joint ductile iron restrained by the use of restraining
gaskets designed for use with the particular joint being installed and have properly sized casing
spacers (Cascade Series) installed on the pipe so that the pipe will be centered within the casing.
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Each end of the casing shall be properly sealed to prevent the intrusion of soil, water, or debris
within the casing itself. It shall be sealed by brick and mortar, cement or any approved method
by the Engineer.
41.2.3 GATE VALVES
Discs of valves shall be operated by methods which will allow operation in any position with
respect to the vertical. Gate valves for interior piping or exposed above grade outside structures,
shall be handwheel operated with rising stems. Valves 4-inches and larger, buried in earth shall
be equipped with 2-inch square operating nuts, valve boxes and covers. Valves shall be fitted
with joints suitable for the pipe with which they are to be used. The direction of opening for all
valves shall be to the left (counter clockwise).
Pressure Rating: Unless otherwise shown or specified, valves for high pressure service shall be
rated at not less than 150 psi cold water, nonshock.
The manufacturer's name and pressure rating shall be cast in raised letters on the valve body.
Installation: Installation shall be in accordance with good standard practice. Exposed pipelines
shall be so supported that their weight is not carried through valves.
Two Inch Diameter and smaller: Not allowed. These should be approved ball valves.
Three Inch Diameter: Not allowed.
Four Inch to Sixteen Inch Diameter: Gate Valves, 4 to 16-inch diameter, inclusive, shall be
resilient seated gate valves encapsulated with EPDM Rubber in conformance with
ANSI/A.W.W.A. Standard Specification C509-515 latest revision. These valves shall include the
following features consistent with C509-515, full opening unobstructed waterway, zero leakage
at 200 p.s.i. differential pressure, all internal parts removable from bonnet without removing
body from pressure main, corrosion resistent bronze or stainless steel nonrising stem with O ring
bonnet seal with epoxy coated inside and outside cast iron or ductile iron valve body..
Larger than Sixteen Inch Diameter: Gate valves larger than 16-inch shall be suitable for the
service intended and shall be resilient seated gate valves encapsulated with EPDM rubber in
conformance with ANSI/AWWA. These valves shall include the following features consistent
with C509-80, full opening unobstructed waterway, zero leakage at 200 psi differential pressure.
All valves shall be equipped with steel cut bevel gears, extended type gear case and rollers,
bronze or babbitt tracks and scrapers and valved by-pass.
41.2.4 VALVE BOXES
Valve boxes shall be of standard extension design and manufacture and shall be made of cast
iron. No PVC Risers or Derisers are allowed as part of a valve box assembly. They are to be 3-
piece valve box assembles. The lower part of the assembly can be ordered in various heights to
accommodate different depths. Suitable sizes of valve boxes and extension pieces shall be
provided where shown. The valve box cover shall be of cast iron. Valve boxes and their
installation shall be included in the bid price for valves. Refer to City Index No. 402; Sheet I of
5 & Sheet 2 of 5 for potable water valve pad detail, and City Index No. 502; Sheet I of 2 & Sheet
2 of 2 for reclaimed water valve boxes and pad detail.
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41.2.5 HYDRANTS
No other hydrants, other than those listed below, may be used in extension to or replacement of
the City of Clearwater potable water system:
• Kennedy Guardian #K 81D Fire Hydrant,
• Mueller Super Centurion 25 Fire Hydrant
• AVK Nostalgic 2780.
• American Darling B-84-B.
No substitutions shall be allowed without the approval of the City of Clearwater.
Above hydrants shall be in accordance with the latest revision of the AWWA Specification C 502
and include the following modifications:
1. All shipments to be palletized and tailgate delivery.
2. Hydrants shall conform to A.W.W.A. Standard C-502 latest revision and must be UL/FM
listed.
3. Hydrants shall be of the compression type, closing with line pressure.
4. The operating threads will be contained in an operating chamber sealed at the top and
bottom with an O-ring seal. The chamber will contain a lubricating grease or oil.
5. Hydrants shall be of the traffic model breakaway type, with the barrel made in two
sections with the break flange located approximately 2-inch above the ground line.
Breakaway bolts not allowed.
6. Operating nut shall be of one-piece bronze or ductile iron construction.
7. A dirt shield shall be provided to protect the operating mechanism from grit buildup and
corrosion due to moisture.
8. A thrust washer shall be supplied between the operating nut and stem lock nut to facilitate
operation.
9. Operating nut shall be a #7 (1-1/2-inch) pentagon nut.
10. Nozzles shall be of the tamper resistant, 1/4 turn type with O-ring seals or threaded into
upper barrel. Nozzles shall be retained with a stainless steel locking device.
11. The main valve shall be of EPDM solid rubber.
12. The seat shall be of a bronze ring threaded to a bronze insert in the hydrant shoe, with 0-
rings to seal the barrel from leakage of water in the shoe.
13. The main valve stem will be 304 or higher grade stainless steel and made in two sections
with a breakable coupling.
14. Hydrant shall have a 6-inch Mechanical Joint epoxy lined elbow, less accessories.
15. Hydrant shall have a 5-1/4-inch valve opening, and shall be a left hand operation to open.
16. Hydrant shall be without drains.
17. Hydrant shall have two (2) 2-1/2-inch hose nozzles and one (1) 4-1/2-inch pumper
nozzle. Threads shall be in accordance with the National Standard Hose Coupling Thread
Specifications.
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18. Hydrant body shall have a factory finish of yellow paint. All paints shall comply with
AWWA standard C-502-85 or latest revision.
All hydrants will be shop tested in accordance with the latest AWWA Specification C 502.
Constrained joint assemblies shall be used which have bolted mechanical and swivel joints from
the hydrant tee through to the hydrant. Constrained joints shall absorb all thrust and prevent
movement of the hydrant.
All hydrants shall be provided with an auxiliary gate valve so that the water to the hydrant may
be shut off without the necessity of closing any other valve in the distribution system.
No hydrants shall be installed on the reclaimed water system unless approved by the City of
Clearwater's Engineering Department.
41.2.6 SERVICE SADDLES
Service saddles shall be used on all service taps to 4-inch P.V.C. water main. The largest service
connection allowable on 4-inch main shall be 1-1/2-inch. Service saddles shall be used on all 2-
inch service connections to 6-inch and larger mains. Service saddles QCM 406 series or Ford FC
202 series) shall be wide bodied ductile iron with epoxy or nylon coating and shall have stainless
steel straps.
41.2.7 TESTS, INSPECTION AND REPAIRS
1. All materials shall be tested in accordance with the applicable Federal, ASTM or AWWA
Specification and basis of rejection shall be as specified therein. Certified copies of the
tests shall be submitted with each shipment of materials.
2. All materials will be subject to inspection and approved by the Engineer after delivery;
and no broken, cracked, misshapen, imperfectly coated or otherwise damaged or
unsatisfactory material shall be used.
3. All material found during the progress of the work to have cracks, flaws, or other defects
shall be rejected and promptly removed from the site.
4. If damage occurs to any pipe, fittings, valves, hydrants or water main accessories in
handling, the damage shall be immediately brought to the Engineer's attention. The
Engineer shall prescribe corrective repairs or rejection of the damaged items.
41.2.8 BACKFLOW PREVENTERS
The City of Clearwater owns and maintains all backflow prevention devices that
are installed within their system. Therefore, any and all devices must be
purchased from the City and installed by City work forces.
Backflow prevention devices installed on customer's service lines at the point of delivery
(service connection) shall be of a type in accordance with AWWA specification C506 or latest
revision.
Two (2) different types of backflow prevention devices are allowed. Type of device, when
required, is determined by the degree of hazard presented to the municipal water system from
possible backflow of water within the customers private system. The types of devices allowed
are:
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1. Double Check Valve Assembly a device composed of two single, independently acting,
approved check valves, including tightly closing shutoff valves located at each end of the
assembly and suitable connections for testing the watertightness of each check valve.
2. Reduced pressure principle backflow prevention device a device containing a minimum
of two independently acting, approved check valves, together with an automatically
operated pressure differential relief valve located between the two check valves. The unit
must include tightly closing shutoff valves located at each end of the device, and each
device shall be fitted with properly located test cocks.
41.2.9 TAPPING SLEEVES
Steel body tapping sleeves shall be JCM Industries Inc., JCM 412 or Smith-Blair 622. All steel
body tapping sleeves shall have heavy welded ASTM A 285, Grade C steel body, stainless steel
bolts, manufacturer's epoxy coated body, and 3/4-inch bronze test plug.
41.2.10 BLOW OFF HYDRANTS
Blow offs are not allowed.
41.3 CONSTRUCTION
41.3.1 MATERIAL HANDLING
1. Pipe, fittings, valves, hydrants and accessories shall be loaded and unloaded by lifting
with hoists or skidding so as to avoid shock or damage. Under no circumstances shall
such materials be dropped. Pipe handled on skidways shall not be skidded rolled against
pipe already on the ground.
2. Pipe shall be so handled that the coating and lining will not be damaged. If, however, any
part of the coating or lining is damaged, the repair shall be made by the Contractor at his
expense in a manner satisfactory to the Engineer.
3. In distributing the material at the site of the work, each piece shall be unloaded opposite
or near the place where it is to be laid in the trench.
41.3.2 PIPE LAYING
41.3.2.1 ALIGNMENT AND GRADE
The pipe shall be laid and maintained to the required lines and grades with fittings, valves and
hydrants at the required locations, spigots centered in bells; and all valves and hydrant stems
plumb. All pipe installed shall be pigged and properly blown off before any pressure testing and
sterilization of the pipe can be completed.
The depth of cover over the water main shall be a minimum of 30-inches and a maximum of 42-
inches below finished grade, except where approved by the Engineer to avoid conflicts and
obstructions. Whenever obstructions not shown on the plans are encountered during the progress
of the work and interfere to such an extent that an alteration of the plans is required, the Engineer
shall have the authority to change the plans and order a deviation from the line and grade or
arrange with the Owners of the structures for the removal, relocation, or reconstruction of the
obstructions.
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41.3.2.2 INSTALLATION
Proper implements, tools, and facilities satisfactory to the Engineer shall be provided and used
by the Contractor for the safe and convenient performance of the work. All pipe, fittings, valves
and hydrants shall be carefully lowered into the trench piece by piece by means of a derrick,
ropes, or other suitable tools or equipment in such a manner as to prevent damage to materials
and protective coatings and linings. Under no circumstances shall materials be dropped or
dumped in the trench.
If damage occurs to any pipe, fittings, valves, hydrants or accessories in handling, the damage
shall be immediately brought to the Engineer's attention. The Engineer shall prescribe corrective
repairs or rejection of the damaged items.
All pipe and fittings shall be carefully examined for cracks and other defects while suspended
above the trench immediately before installation in final position. Spigot ends shall be examined
with particular care as this area is the most vulnerable to damage from handling. Defective pipe
or fittings shall be laid aside for inspection by the Engineer who will prescribe corrective repairs
or rejection.
All lumps, blisters, and excess coating shall be removed from the bell and spigot end of each
pipe, and the outside of the spigot and the inside of the bell shall be wire brushed and wiped
clean and dry and free from oil and grease before the pipe is laid. Pipe joints shall be made up in
accordance with the manufacturer's recommendations.
Every precaution shall be taken to prevent foreign material from entering the pipe while it is
being placed in the line. If the pipe laying crew cannot put the pipe into the trench and in place
without getting earth into it, the Engineer may require that, before lowering the pipe into the
trench, a heavy, woven canvas bag of suitable size shall be placed over each end and left there
until the connection is to be made to the adjacent pipe. During laying operation, no debris, tools,
clothing or other materials shall be placed in the pipe.
As each length of pipe is placed in the trench, the spigot end shall be centered in the bell and the
pipe forced home and brought to correct line and grade. The pipe shall be secured in place with
approved backfill material tamped under it except at the bells. Precautions shall be taken to
prevent dirt from entering the joint space.
At times when pipe laying is not in progress, the open ends of pipe shall be closed by a
watertight plug or other means approved by the Engineer.
The cutting of pipe for inserting valves, fittings, or closure pieces shall be done in a neat and
workmanlike manner without damage to the pipe or cement lining and so as to leave a smooth
end at right angles to the axis of the pipe.
Pipe shall be laid with bell ends facing in the direction of laying unless directed otherwise by the
Engineer. Where pipe is laid on the grade of 10 per cent or greater, the laying shall start at
bottom and shall proceed upward with the bell ends of the pipe upgrade.
Wherever it is necessary to deflect pipe from a straight line, either in the vertical or horizontal
plane to avoid obstructions or to plumb stems; or where long radius curves are permitted, the
amount of deflection allowed shall not exceed that allowed under the latest edition of
ANSI/AWWA C600-82 and C900 81 or latest revisions.
No pipe shall be laid when, in the opinion of the Engineer, trench conditions are unsuitable.
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41.3.3 SETTING OF VALVES, HYDRANTS AND FITTINGS
41.3.3.1 GENERAL
Valves, hydrants, fittings, plugs and caps shall be set and joined to pipe in the manner specified
above for installation of pipe.
41.3.3.2 VALVES
Valves in water mains shall, where possible, be located on the street property lines extended
unless shown otherwise on the plans. All valves shall be installed at the tee in all cases, not to
exceed 18-inches from the main line.
The valve box shall not transmit any shock or stress to the valve and shall be centered and plumb
over the wrench nut of the valve, with the box cover flush with the surface of the finished
pavement or such other level as may be directed. Refer to City Index No. 402; Sheet 1 of 5 &
Sheet 2 of 5 for potable water valve pad detail, and City Index No. 502; Sheet 1 of 2 & Sheet 2
of 2 for reclaimed water valve box and pad detail.
41.3.3.3 HYDRANTS
Hydrants shall be located as shown or as directed so as to provide complete accessibility and
minimize the possibility of damage from vehicles or injury to pedestrians. All hydrants located
10-feet of more from the main shall have a gate valve at the main and another gate valve at the
hydrant location. No valve can be located anywhere in the hydrant run to circumvent the use of
two valves. Refer to City Index No. 402; Sheet 5 of 5 for potable water hydrants. No hydrants
shall be installed on the reclaimed water system unless approved by the City of Clearwater's
Engineering Department.
All hydrants shall stand plumb and shall have their nozzles parallel with, or at right angles to, the
curb, with the pumper nozzle facing the curb. Hydrants shall be set to the established grade, with
nozzles as shown or as directed by the Engineer.
Each hydrant shall be connected to the main with a 6-inch ductile iron branch controlled by an
independent 6 inch gate valve.
41.3.3.4 ANCHORAGE
Movement of all plugs, caps, tees, bends, etc., unless otherwise specified shall be prevented by
attaching approved mechanical restraining rings or glands and installed per manufacturers
recommendations. Hydrants shall be held in place with restrained swivel joints. Restraining
mechanical joint glands on hydrants may be used where hydrant runout length precludes the use
of hydrant connecting swivel joints.
Where special anchorage is required, such anchorage shall be in accordance with details shown
on the plans.
41.3.4 CONNECTIONS TO EXISTING LINES
Where shown on the plans or directed by the Engineer, the water lines constructed under this
contract shall be connected to the existing lines now in place. No such connection shall be made
until all requirements of the specifications as to tests, flushing, and sterilization have been met
and the plan of the cut in to the existing line has been approved by the Engineer.
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Where connections are made between new work and existing work, the connections shall be
made in a thorough and workmanlike manner using proper materials and fittings to suit the
actual conditions. All fittings shall be properly sterilized and pipe will be properly swabbed
before connections to existing facilities. All connections to existing facilities will be completed
under the supervision of the City of Clearwater Water Division.
41.4 TESTS
41.4.1 HYDROSTATIC TESTS
After installation of water mains, complete with all associated appurtenances including service
taps, all sections of newly laid main shall be subject to a hydrostatic pressure test of 150 pounds
per square inch for a period of two (2) hours and shall conform to AWWA C600 latest revision.
All mains shall be pigged and flushed to remove all sand and other foreign matter before any
hydrostatic test can or will be performed. The pressure test shall be applied by means of a pump
connected to the pipe in a manner satisfactory to the Engineer. The pump, pipe connection and
all necessary apparatus, together with operating personnel, shall be furnished by the Contractor
at his expense.
The Contractor shall make all necessary taps into the pipe line. The Owner will furnish the water
for the test. Before applying the test pressure, all air shall be expelled from the pipe line.
41.4.2 NOTICE OF TEST
The Contractor shall give the City of Clearwater's Owner Representative 48-hours advance
notice of the time when the installation is ready for hydrostatic testing.
41.5 STERILIZATION
Before the system is put into operation, all water mains and appurtenances and any item of new
construction with which the water comes in contact, shall be thoroughly sterilized in accordance
with AWWA C651.
41.5.1 STERILIZING AGENT
The sterilizing agent shall be liquid chlorine, sodium hypochlorite solution conforming to
Federal Specification 0 S 602B, Grade D, or dry hypochlorite, commonly known as "HTH" or
"Perchloron".
41.5.2 FLUSHING SYSTEM
Prior to the application of the sterilization agent, all mains shall be thoroughly flushed. Flushing
shall continue until a clean, clear stream of water flows from the hydrants. Where hydrants are
not available for flushing, such flushing shall be accomplished at the installed blow off devices
generally at the ends of the lines.
41.5.3 STERILIZATION PROCEDURE
All piping, valves, fittings and all other appurtenances shall be sterilized with water containing a
minimum chlorine concentration of 75 ppm at any point in the system. This solution shall then
remain in the distribution system for a minimum contact period of eight (8) hours and never
more than 24 hours before it is flushed out. All valves in the lines being sterilized shall be
opened and closed several times during the contact period.
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41.5.4 RESIDUAL CHLORINE TESTS
After the sterilization outlined above has been accomplished, flushing shall continue until free
residual chlorine tests not less than 0.2 ppm nor more than 3.0 ppm. Residual chlorine test shall
be in accordance with standard methods using a standard DPD test set.
41.5.5 BACTERIAL TESTS
After the water system has been sterilized and thoroughly flushed as specified herein, City of
Clearwater Water Division or the Owner's Representative personnel shall take samples of water
from remote points of the distribution system in suitable sterilized containers. The City shall
forward the samples to a laboratory certified by the Florida State Board of Health for bacterial
examination in accordance with AWWA C651. If tests of such samples indicate the presence of
coliform organisms, the sterilization as outlined above shall be repeated until tests indicate the
absence of such pollution. The bacterial tests shall be satisfactorily completed before the system
is placed in operation and it shall be the Contractor's responsibility to perform the sterilization as
outlined above.
If methods of sterilization differ materially from those outlined above, such methods shall be in
accordance with directives of the Florida State Board of Health and all methods employed shall
have the approval of that agency. Definite instructions as to the collection and shipment of
samples shall be secured from the laboratory prior to sterilization and shall be followed in all
respects. The City of Clearwater shall secure clearance of the water main from the Florida
Department of Environmental Protection before the water distribution system is put into
operation.
41.6 MEASUREMENT AND PAYMENT
41.6.1 GENERAL
Bids must include all sections and items as specified herein and as listed on the Bid Form.
Payment for the work of constructing the project will be made at the unit price or lump sum
payment for the items of work as set forth in the Bid, which payment will constitute full
compensation for all labor, equipment, and materials required to complete the work. No separate
payment will be made for the following items and the cost of such work shall be included in the
applicable pay items of work:
• Clearing and grubbing
• Excavation, including necessary pavement removal
• Shoring and/or dewatering
• Structural fill
• Backfill
• Grading
• Tracer wire
• Refill materials
• Joints materials
• Tests and sterilization
• Appurtenant work as required for a complete and operable system.
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41.6.2 FURNISH AND INSTALL WATER MAINS
41.6.2.1 MEASUREMENT
The quantity for payment shall be the actual number of feet of pipe of each size and type
satisfactorily furnished and laid, as measured along the centerline of the completed pipe line,
including the length of valves and fittings.
41.6.2.2 PAYMENT
Payment of the applicable unit price shall be full compensation for furnishing all plant, labor,
materials and equipment, and constructing the water mains complete and ready for operation.
41.6.3 FURNISH AND INSTALL FITTINGS
41.6.3.1 MEASUREMENT
The quantity for payment will be the number of tons, or decimal part thereof, of ductile iron
fittings satisfactorily furnished and installed. Fitting weights shall be based on weights stamped
on the body of the fitting, provided such weights do not exceed the theoretical weights by more
than the tolerances permitted in ANSI/AWWA CIIO/A 21.10 82, latest revision, in which case,
the weight will be based upon the theoretical weight plus the maximum tolerance.
41.6.3.2 PAYMENT
Payment of the applicable unit price shall be full compensation for furnishing all plant, labor,
materials, and equipment required to furnish and install ductile iron fittings.
41.6.4 FURNISH AND INSTALL GATE VALVES COMPLETE WITH BOXES
AND COVERS
41.6.4.1 MEASUREMENT
The quantity for payment shall be the number of gate valves of each size satisfactorily furnished
and installed.
41.6.4.2 PAYMENT
Payment of the applicable unit price for each size shall be full compensation for furnishing all
plant, labor, material and equipment and installing the valve complete with box and cover.
41.6.5 FURNISH AND INSTALL FIRE HYDRANTS
41.6.5.1 MEASUREMENT
The quantity for payment shall be the number of fire hydrants satisfactorily furnished and
installed. The only hydrants allowed to be installed in the City of Clearwater utilities system are
listed in Section 41.2.5. No exceptions.
41.6.5.2 PAYMENT
Payment of the applicable unit price shall be full compensation for furnishing all plant, labor,
material and equipment and installing the fire hydrant complete including necessary thrust
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anchorage, 6-inch pipe between the main and the hydrant and gate valve and valve box on the
hydrant lead.
42 GAS SYSTEM SPECIFICATIONS
This article not applicable.
43 TENNIS COURTS
43.1 PAVED TENNIS COURTS
43.1.1 SOIL TREATMENTS
All soil under courts shall be treated with DSMA 184 at the rate of 2 pounds active ingredient per
1,000 square foot.
Materials shall be brought to the job site in tagged containers. Tags shall be retained and turned
into the Engineer's Office.
43.1.2 BASE COURSE
Base Course shall be Limerock 6" thick after compaction. Specifications for the base shall be the
same as those for Limerock in Section IV - Article 22 of the City of Clearwater Technical
Specifications. Subgrade stabilizing will not be required.
Surface shall be cut to within 1/2" of true grade in preparation of 1" leveling course. Prior to
applying prime coat, surface shall be approved by the Engineer.
43.1.3 PRIME COAT
The material used for prime coat shall be cut-back Asphalt Grade RC-70 or RC-250 and shall
conform to Section 300 of the Florida State Department of Transportation's "Standard
Specifications for Road and Bridge Construction".
43.1.4 LEVELING COURSE
A.Leveling Course shall be a minimum of 1" of Type S-III Asphaltic Concrete as specified in
Section 331 of FDOT's Standard Specification (latest edition). The Leveling Course shall be
constructed running East and West.
Finish surface of leveling course shall not vary more than 1/4" when checked with a 10 foot
straight edge. If a deficiency of more than 1/4" exists, the Engineer will determine if the surface
should be leveled or removed and replaced. Such remedial work shall be without compensation.
43.1.5 SURFACE COURSE
Surface course shall be a minimum of 1" of Type S-III Asphaltic Concrete as specified in Section
331 of FDOT's Standard Specification (latest edition). The Surface Course shall be constructed
running North and South.
Finish surfaces shall not vary more than 1/4" in 10 feet. Prior to application of color coat, surface
shall be checked for low areas by flooding the surface with water. Low areas shall be patched as
approved by the Engineer prior to application of the color coat. No areas which retain water will
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be approved. If a deficiency of more than 1/4" exists, the Engineer will determine if the surface
should be leveled or removed and replaced. Such remedial work shall be without compensation.
43.1.6 COLOR COAT
43.1.6.1 MATERIALS
Materials used in the patching and color coating of Tennis Courts shall be manufactured
specifically for Tennis Court Application.
All materials must be approved by the Engineer prior to the start of construction. Request for
approval of coating materials may be submitted prior to the opening of bids. In requests for
approval, the Contractor shall present manufacturer's literature along with the name, address, and
date of three previous Tennis Court applications of the proposed material.
43.1.6.2 CONSTRUCTION
43.1.6.2.1 SURFACE PREPARATION
The surface to be coated must be sound, smooth, and free from loose dirt or oily materials.
Prior to the application of surfacing materials, the entire surface should be checked for minor
depressions or irregularities. If it is determined that minor corrections are necessary, the
Contractor shall make repairs using approved tack coat and/or patching mix in accordance with
manufacturer's recommendations for use.
After patching the surface shall not vary more than 1/8" in ten feet in any direction. If a
deficiency of more than 1/8" exists, the Engineer will determine if the surface should be leveled
or removed and replaced. Such remedial work shall be without compensation.
In order to provide a smooth, dense underlayment of the finish course, one or more applications
of resurfacer or patch mix shall be applied to the underlaying surface as deemed necessary by the
Engineer. Asphaltic concrete Surface Course with a smooth tight mix and no ponding, will not
require the resurfacing or patching mix. Asphaltic Concrete Surface Course which is course and
rough or is ponding water will require the use of the resurfacer or patch mix.
No applications shall be covered by a succeeding application until thoroughly cured.
43.1.6.2.2 FINISH COLOR COURSE
The finish course shall be applied to a clean, dry surface in accordance with the manufacturer's
directions. A minimum of two applications of color coat will be required.
Texture of cured color coat is to be regulated in accordance with manufacturer's
recommendations to provide a medium speed surface for tennis play.
The color of application shall be dark green for the regulation double's playing area and red for
all other others.
The finished surface shall have a uniform appearance and be free from ridges and tool marks.
43.1.6.3 PLAYING LINES
Forty-eight (48) hours minimum after completion of the resurfacing, 2 inch wide playing lines
shall be accurately located, marked and painted with approved marking paint.
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43.1.6.4 WEATHER LIMITATIONS
No parts of the construction involving Tennis Court surfacing or patching products shall be
conducted during rainfall, or when rainfall is imminent or unless the air temperature is at least 50
Degree's F and rising.
NOTE: The Contractor shall notify the Project Inspector a minimum or 24 hours in advance of
all base and asphalt related work.
43.2 CLAY TENNIS COURTS
43.2.1 GENERAL
43.2.1.1 SCOPE
The Contractor shall furnish all labor, materials and equipment necessary for the installation of
clay tennis court(s) as set forth in these specifications and /or the construction drawings. The
scope of work is indicated on drawings and specified herein. Basis of design for clay courts with
sub-surface irrigation system is Hydrogrid Tennis, Inc. or prior approved equal.
43.2.1.2 CONTRACTOR QUALIFICATIONS
The Owner may make such investigation as he deems necessary to determine the ability of the
Bidder to perform the work and the Bidder shall furnish to the Owner all such information and
data for this purpose as the Owner may request. The Owner reserves the right to reject any Bid if
the evidence submitted by, or investigations of such Bidders fail to satisfy the owner that such
Bidder is properly qualified to carry out the obligations of the Contract and to complete the work
contemplated herein within the time limit agreed upon. Factors to be considered in awarding the
Bid shall include the successful completion of similar sub-surface irrigation clay tennis court
installations of like value, scope, size and quality as this project, with in the last five (5) years.
The Owner desires to award this contract to firms that have been in business for a minimum of
five (5) years. The qualifications and experience of the personnel assigned to the project will be a
determining factor in the award of the Bid.
43.2.1.3 STANDARDS
The Contractor shall perform all work in a thorough, workmanlike manner and conform to
standards for tennis court construction as prescribed or approved by the United States (Lawn)
Tennis Association and the United States Tennis Court and Tract Builders Association. The
Contractor shall construct the tennis courts with laser guided equipment.
43.2.1.4 BUILDING PERMITS AND TAXES
The Contractor shall secure all construction permits required by law, the City of Clearwater will
waive all permit fees.
43.2.1.5 COURT LAYOUT
The Owner shall establish two horizontal control points and a construction bench mark. The
Contractor shall locate the four corners of each battery and shall layout the courts in
conformance with the specifications and drawings.
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43.2.1.6 BUILDING REQUIREMENTS
The Owner shall provide and maintain reasonable access to the construction site, as well as an
area adjacent to the site for storage and preparation of materials. Adequate water outlets within
fifty (50) feet of the site shall be provided.
43.2.1.7 SCHEDULE
The Owner desires to award the contract to firms who will complete this project in a reasonable
time schedule. Consideration in awarding this bid will be given to firms who may commence and
complete the project within a reasonable period of time after award of the bid. The Owner, in its
sole discretion, will determine the reasonable schedule standard as it relates to the "Notice to
Proceed."
43.2.2 SITE PREPARATION
43.2.2.1 SUITABILITY
The Contractor shall examine the site to determine its suitability for installation of the courts.
43.2.2.2 DEMOLITION
The contractor shall demo the existing tennis courts, remove the existing ten (10) foot high fence
surrounding the tennis courts and all underground utilities within the limits of the construction
area. Utilities extending outside the construction limits shall be capped and terminated. The
existing tennis courts shall be ground into millings suitable to be mixed into the sub-grade at the
proposed location of the new clay tennis courts. Any sub-grade material beneath the existing
tennis courts not suitable for planting beds shall be removed and also utilized as sub-grade
material beneath the new courts. All demolition materials not utilized in construction of the new
courts shall be removed and disposed from the project site. The Contractor shall provide
documentation of any recycled materials.
43.2.2.3 SUB-GRADE
The sub-grade shall be graded to a tolerance of plus or minus one (1) inch of the final sub-grade
elevation. The sub-grade shall be graded level. A compaction to a density not less than 95% of
the maximum standard density as determined by AASHTO T-180 is required. The Contractor
shall provide documentation of testing to the Owner.
43.2.2.4 FINAL GRADE
The final grades outside the tennis court areas and within the construction limits shall be graded
to a tolerance of plus or minus one (1) inch of the final grade elevations with positive drainage
away from tennis courts and towards drainage swales or outfall structures. A compaction to a
density not less than 95% of the maximum standard density as determined by AASHTO T-180 is
required. The contractor shall provide documentation of testing to the Owner.
43.2.3 SLOPE
43.2.3.1 SLOPE REQUIREMENTS
Rate and direction of slope of the finished surfaces shall be one (1) inch in forty (40) feet, all in
one plane, as indicated on the drawings.
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43.2.4 BASE CONSTRUCTION
43.2.4.1 LINER
Two layers of 6 mil construction plastic shall be installed over the sub-grade surface with a
minimum overlap of five (5) feet where pieces are joined. Use only materials that are resistant to
deterioration when tested in accordance with ASTM E 154, as follows:
a. Polyethylene sheet, Construction Grade.
43.2.4.2 BASE COURSE
The base course shall consist of six (6) inches of porous base material as supplied by Quality
Aggregate of Sarasota Florida. The surface of the base course shall be smooth and even, and it
shall be within one-quarter (1/4) inch of the established grade.
43.2.4.3 IRRIGATION SYSTEM
Perforated pipe shall be installed in trenches in the base course. These trenches shall be in on
four (4) foot centers and shall be run perpendicular to the slope of the court. The pipe shall be
two and one-quarter (2-1/4) inch diameter with a nylon needle punched sock surrounding the
pipe. Six (6) water control canisters shall be installed per court with each canister controlling five
(5) grid pipe trenches. Provide all required controls systems time clocks; float switches, control
wiring and solenoids, etc. for a complete sub-surface irrigation system.
43.2.5 PERIMETER CURBING
43.2.5.1 CURB
Brick curb shall be installed around the entire perimeter of the court area with an elevation of
one-quarter (1/4) to one-half (1/2) inch above the finished screening course elevation.
43.2.6 SURFACE COURSE
43.2.6.1 COURT SURFACE
A surface course of ISP Type II Aquablend or Lee Hyroblend tennis court material shall be
installed over the screening course to a compacted depth of one (1) inch. The Aqua/Hydroblend
material shall be watered to its full depth immediately after leveling and then compacted by
rolling with a tandem roller weighing 600 to 1000 pounds. The finished surface shall not vary
from specified grade by more than one-eighth (1/8) inch.
43.2.7 ROOT BARRIER
Root barrier (geo-tech fabric) eighteen (18) inches height shall be placed in a trench on the
outside edge of the perimeter curbing eighteen (18) inches in depth with herbicide coating
buttons to prevent plant root systems in entering the sub-surface base course of the clay tennis
courts.
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43.2.8 FENCING
43.2.8.1 DESIGN
The contractor shall provide a total color coated fencing system as indicated on drawings and
described herein. All components: frames, fabric and fittings shall be black. Basis of Design
Ameristar HT-25 or prior approved equal subject to strict compliance with Ameristar published
specification.
43.2.8.2 POSTS
All posts shall be a minimum 2-1/2" Ameristar HT-25 pipe; top rails 1-5/8" Ameristar HT-25
pipe with manufacturers standard "Permacoat" color system.
43.2.8.3 FENCE FABRIC
Fence Fabric shall be 1-3/4" #6 gauge mesh throughout, manufactures standard galvanized wire
with PVC coating. All fabric to be knuckled on both selvages.
43.2.8.4 GATES
Provide gates at locations indicated. At service gates, provide a keeper that automatically
engages gate life and holds it in the open position until manually released. Provide gate stops for
double gates consisting of a mushroom-type flush plate with anchors, set in concrete, and
designed to engage a center drop rod or plunger-bar. Include a locking device and padlock eyes
as an integral part of the latch, permitting both gate leaves to be locked with a single padlock.
Provide latch, fork type or plunger-bar type to permit operation from either side of gate, with
padlock eye as an integral part of the latch. Gate Hinges - Size and material to suit gate size,
non-lift-off type, and offset to permit 180-degree gate opening. Provide one and one-half (1-1/2)
pair of hinges for each leaf over six (6) foot nominal height.
43.2.9 WINDSCREENS
The contractor shall provide nine (9) foot high windscreens at all ten (10) foot high fencing.
Basis of design is Durashade plus by Ball Products, Inc. or equal by Putterman. Black high-
density polyethylene, eight (8) oz. per square yard edges hemmed with grommets at twelve (12)
inch on center. Attach to chain link fencing at the top and bottom with 50 LBS plastic ties.
43.2.10 COURT EQUIPMENT
43.2.10.1 POST FOUNDATIONS
Post foundations shall be not less than thirty-six (36) inches in length, eighteen (18) inches in
width and thirty (30) inches in depth. Foundations shall be placed to provide an exact distance
between posts of forty-two (42) feet on a doubles court and thirty-three (33) feet on a singles
court.
43.2.10.2 NET POSTS & SLEEVES
Net posts shall be galvanized steel having an outside diameter of not less than two and seven-
eighths (2 7/8) inches with electrostatically applied enamel finish and shall be equipped with a
reel type net tightening device. Post sleeves and posts shall be set plumb and true so as to support
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the net a height of forty-two (42) inches above the court surface at the posts. Post sleeves shall be
Schedule 40 PVC to be set in concrete per net post manufactures recommendation.
43.2.10.3 CENTER STRAP ANCHOR
A center strap anchor shall be firmly set in accordance with the rules of the USIA.
43.2.10.4 NET
A tennis net conforming to the USTA regulations shall be installed on each court. The net shall
have black synthetic netting, a headband of white synthetic material in double thickness with the
exterior treated for resistance to mildew and sunlight, and bottom and end tapes of back synthetic
material treated to prevent deterioration from the sunlight. A vinyl coated, impregnated steel
cable, having a diameter of one quarter (1/4) inch and a length five (5) feet greater than length
between the net post shall hold the net in suspension. The net shall have tie strings of a synthetic
material at each corner. Basis of Design - Duranet DTS by Ball Products, Inc.
43.2.10.5 CENTER STRAP
Provide a center strap of white heavy duty polyester webbing with black oxide coated brass slide
buckles and nickel plated double end snap. Center strap shall be placed on the net and attached to
the center strap anchor.
43.2.10.6 LINE TAPES
Line tapes shall be 100% nylon and shall be two (2) inches in width. The tapes shall be firmly
secured by aluminum nails with aluminum length of two and one-half (2 - 1/2) inches.
Positioning shall be in accordance with regulations of the USIA.
43.2.10.7 MISCELLANEOUS EQUIPMENT
Deliver the following equipment to the owner:
1. Ride-on Tandem Roller - Brutus AR-I Roller, automatic forward-neutral-reverse
transmission; 24 inch wide drum; 3-horse power Briggs and Stratton engine.
2. Hand drag brooms (4 each) - 7' wide aluminum frame with 4-1/2" synthetic bristles;
Proline.
3. Tow drag brooms (1 each) - 7' wide aluminum frame 4-1/2" synthetic bristles; Proline.
4. Deluxe Proline Line Sweeper (4 each) - friction-driven rubber sleeves; synthetic bristle
brush; with fence hook cast aluminum.
5. Scarifier/Lutes (2 each) - 30" wide all aluminum; Proline.
6. Tennis Shoe Cleaners (2 each) - steel frame construction "Scrusher" exact installation
location by Owner.
7. Tennis Two Step (2 each) - polyethylene construction with two rubber panels.
8. Court Rake (1 each) - six-foot length aluminum.
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43.2.11 SHADE STRUCTURE
Provide shade structures as indicted on drawings. Basis of design: Suntrends, Inc. "Cabana
Bench 8" - 8'long x 6' wide gable design with standard canvas canopy, direct burial installation.
Provide concrete footing, size and reinforcement as required by shade structure manufacture.
43.2.12 WATER SOURCE (Potable)
The owner shall supply water line to within fifty (50) feet of the courts with 50 pounds per
square inch running pressure at its terminus. This line shall have the capacity to supply 30
gallons of water per minute for each court.
43.2.13 CONCRETE
Provide concrete consisting of portland cement per ASTM C 150, aggregates per ASTM C 33,
and potable water. Mix materials to obtain concrete with a minimum 28-day compressive
strength of 3,500 psi. Use at least four sacks of cement per cu. yd., I-inch maximum size
aggregate, 3-inch maximum slump.
43.2.14 EXISTING SPORT TENNIS COURT LIGHTING
43.2.14.1 SHOP DRAWINGS
The Contractor shall provide signed and sealed electrical shop drawings by a professional
electrical engineer for approval of the relocation and re-aiming of the existing tennis court sport
lighting fixtures and electrical service to water coolers. The shop drawings shall include all
necessary information according to local electrical codes in providing a complete operating
system from the existing electrical panel. The shop drawings shall provide data showing the
maximum foot candles the existing fixtures will provide at its new locations for tournament play.
Shop drawings shall be submitted to the Parks and Recreation Department for approval.
43.2.14.2 RE-LAMP
The Contractor shall re-lamp and clean lens of all existing lighting fixtures after relocating the
light pole and fixtures to its new location. The City will provide the new lamps.
43.2.14.3 ELECTRICAL PERMIT
The Contractor shall submit electrical drawings to City of Clearwater Planning and Development
Services to obtain permits for installation of the electrical works.
43.2.14.4 POLES & FIXTURES
The Contractor shall install three (3) new sixty foot (60') poles and fourteen (14) new fixtures.
The City will purchase and provide the new poles and fixtures for the Contractor to install, any
other miscellaneous items required to provide a complete operable system shall be provided by
the Contractor.
Attached with this specification are the photometric lumination charts for the eight-(8) tennis
courts. This information is provided by Musco Sport Lighting, 1838 East Chester Drive, Suite
#104, High Point, NC 27265, phone (336) 887-0770 fax (336) 887-0771. Contact Douglas A.
Stewart.
Contractor shall install the poles and fixtures based on the following information:
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Pole TI existing 5 fixture pole, remove one fixture and place on pole T5
Pole T2 existing 12 fixture pole, remove six fixtures and place on pole T5
Pole T3 existing 5 fixture pole, remove one fixture and place on pole T5
Pole T4 new pole with new seven fixtures and two circuits
Pole T5 new pole w/existing sixteen fixtures (8 on one side and 8 on the other) and 2
circuits
Pole T6 new pole with new seven fixtures and two circuits
Pole T7 existing 5 fixture pole, remove two fixtures and place on pole T5
Pole T8 existing 12 fixture pole, remove four fixtures and place on pole T5
Pole T9 existing 5 fixture pole, remove two fixtures and place on pole T5
Light levels ended up at 58+ footcandles.
Existing poles have concrete footing approximately one foot wide on all sides Contractor shall
plan relocation light poles accordingly.
43.2.14.5 ELECTRICAL CONDUITS
Existing electrical conduits are installed individually to the existing light pole, it is suggested the
Contractor place electrical junction boxes at existing pole locations and utilize existing conduits.
New conduits will be required for the three (3) new light poles and the Contractor shall include
the cost for these electrical conduits in the relocating of the new light poles.
43.2.15 WATER COOLER
43.2.15.1 SHOP DRAWINGS
The Contractor shall provide shop drawings for the installation of water cooler in the cabana area
of the tennis courts, electrical, water and drainage submitted to the Parks and Recreation
Department for approval.
43.2.15.2 WATER FOUNTAIN
Basis for design: Halsey Taylor HOF Series - water cooler with sealed back panels, or equal.
43.2.16 DEMONSTRATION
Instruct the Owner's personnel on proper operation and maintenance of court and equipment.
43.2.17 WARRANTY
43.2.17.1 EQUIPMENT
The Contractor shall supply warranty cards and operation and maintenance manuals for all
equipment to the Owner upon completion of construction of the project.
43.2.17.2 WARRANTY
The Contractor shall warranty the courts, fencing, sidewalks and court accessories against
defective materials and /or workmanship for a period of one (1) year from the date of
completion.
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43.2.17.3 WARRANTY SUB-SURFACE IRRIGATION SYSTEM
The Contractor shall warranty the sub-surface irrigation of the clay tennis courts for a period of
two years from the day of completion.
44 WORK ZONE TRAFFIC CONTROL
44.1 CONTRACTOR RESPONSIBLE FOR WORK ZONE TRAFFIC
CONTROL
The Contractor shall be responsible to furnish, operate, maintain and remove all work zone
traffic control associated with the Project, including detours, advance warnings, channelization,
hazard warnings and any other necessary features, both at the immediate work site and as may be
necessary at outlying points.
44.2 WORK ZONE TRAFFIC CONTROL PLAN
The Contractor shall prepare a detailed traffic control plan designed to accomplish the level of
performance outlined in the Scope of the Work and/or as may be required by construction
permits issued by Pinellas County and/or the Florida Department of Transportation for the
Project, incorporating the methods and criteria contained in Part VI, Standards and Guides for
Traffic Controls for Street and Highway Construction, Maintenance, Utility and Incident
Management Operations in the Manual on Uniform Traffic Control Devices published by the
U.S. Department of Transportation and adopted as amended by the Florida Department of
Transportation, or most recent addition.
44.2.1 WORK ZONE SAFETY
The general objectives of a program of work zone safety is to protect workers, pedestrians,
bicyclists and motorists during construction and maintenance operations. This general objective
may be achieved by meeting the following specific objectives:
• Provide adequate advance warning and information regarding upcoming work zones.
• Provide the driver clear directions to understanding the situation he will be facing as he
proceeds through or around the work zone.
• Reduce the consequences of an out of control vehicle.
• Provide safe access and storage for equipment and material.
• Promote speedy completion of projects (including thorough cleanup of the site).
• Promote use of the appropriate traffic control and protection devices.
• Provide safe passageways for pedestrians through, in, and/or around construction or
maintenance work zones.
The 2004 Design Standards (DS), Index 600
"When an existing pedestrian way or bicycle way is located within a traffic control work zone,
accommodation must be maintained and provision for the disabled must be provided. Only
approved temporary traffic control devices may be used to delineate a temporary traffic control
zone pedestrian walkway. Advanced notification of sidewalk closures and detours marked shall
be provided by appropriate signs".
2004 Standard Specifications for Road and Bridge Construction
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102-5 Traffic Control: 102-5.1 Standards: FDOT Design Standards (DS) are the minimum
standards for the use in the development of all traffic control plans
44.3 ROADWAY CLOSURE GUIDELINES
Roadway types: Major Arterials, Minor Arterials, Local Collectors, and Local
Following are typical requirements to be accomplished prior to closure. The number of
requirements increase with traffic volume and the importance of access. Road closures affecting
business or sole access routes will increase in process requirements as appropriate. For all but
local streets, no road or lane closures are allowed during the Christmas holiday season and the
designated "Spring Break" season with prior approval by the City Engineer.
44.3.1 ALL ROADWAYS
Obtain permits for Pinellas County and Florida Department of Transportation roadways.
Traffic control devises conform to national and state standards.
44.3.1.1 PUBLIC NOTIFICATION
Standard property owner notification prior to start of construction for properties directly affected
by the construction process.
44.3.2 MAJOR ARTERIALS, MINOR ARTERIALS, LOCAL COLLECTORS
Consult with City Traffic staff for preliminary traffic control options.
Develop Formal Traffic Control Plan for Permit Submittal to Regulatory Agency as necessary.
44.3.2.1 PUBLIC NOTIFICATION
Message Board Display, Minimum of 7-day notice period prior to road closure and maybe longer
for larger highway. The message board is to be provided by the Contractor.
44.3.3 MAJOR ARTERIALS, MINOR ARTERIALS
44.3.3.1 PUBLIC NOTIFICATION
C-View Release
44.3.4 MAJOR ARTERIALS
44.3.4.1 PUBLIC NOTIFICATION
News Release
The Message Board may need to be displayed for a period longer than 7 days.
44.4 APPROVAL OF WORK ZONE TRAFFIC CONTROL PLAN
The Contractor is invited and encouraged to confer in advance of bidding, and is required, as a
specification of the work, to confer in advance of beginning any work on the Project, with the
Traffic Operations Division, Municipal Services Building, 100 South Myrtle Avenue, telephone
562-4750, for the purpose of approval of the Contractor's proposed detailed traffic control plan.
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All maintenance of traffic (MOT) plans shall be signed and sealed by a Professional Engineer or
an individual who is certified in the preparation of MOT plans in the State of Florida.
44.5 INSPECTION OF WORK ZONE TRAFFIC CONTROL OPERATION
The Traffic Operations Division may inspect and monitor the traffic control plan and traffic
control devices of the Contractor. The City's Construction Inspector assigned to the project, may
make known requirements for any alterations or adjustments to the traffic control devices. The
Contractor shall take direction from the Project Engineer or Project Inspector.
44.6 PAYMENT FOR WORK ZONE TRAFFIC CONTROL
Payment for work zone traffic control is a non-specific pay item to be included in the
construction costs associated with other specific pay items unless specifically stated otherwise in
the Scope of Work in these Technical Specifications and a bid item(s) is included for Work Zone
Traffic Control in the proposal form.
44.7 CERTIFICATION OF WORK ZONE TRAFFIC CONTROL
SUPERVISOR
The City may require that the Supervisor or Foreman controlling the work for the Contractor on
the Project have a current International Municipal Signal Association, Work Zone Traffic Control
Safety Certification or Worksite Traffic Supervisor Certification from the American Traffic
Safety Association with additional current Certification from the Florida Department of
Transportation. This requirement for Certification will be noted in the Scope of Work and/or
sections of these Technical Specifications. When the certified supervisor is required for the
Project, the supervisor will be on the Project site at all times while work is being conducted.
The Worksite Traffic Supervisor shall be available on a 24-hour per day basis and shall review
the project on a day-to-day basis as well as being involved in all changes to traffic control. The
Worksite Traffic Supervisor shall have access to all equipment and materials needed to maintain
traffic control and handle traffic related situations. The Worksite Traffic Supervisor shall ensure
that routine deficiencies are corrected within a 24-hour period.
The Worksite Traffic Supervisor shall be available on the site within 45 minutes after notification
of an emergency situation, prepared to positively respond to repair the work zone traffic control
or to provide alternate traffic arrangements.
Failure of the Worksite Traffic Supervisor to comply with the provisions of this Subarticle may
be grounds for decertification or removal from the project or both. Failure to maintain a
designated Worksite Traffic Supervisor or failure to comply with these provisions will result in
temporary suspension of all activities except traffic and erosion control and such other activities
deemed to be necessary for project maintenance and safety.
45 CURED-IN-PLACE PIPE LINING
45.1 INTENT
It is the intention of this specification to provide for the trenchless restoration of sanitary sewer
and storm pipes by the installation if a cured in place jointless, continuous, thermosetting resin
impregnated polyester flexible felt liner which is watertight and chemically resistant to withstand
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exposure to domestic sewage including all labor, materials and equipment to provide for a
complete, fully restored and functioning installation.
45.2 PRODUCT AND CONTRACTOR/INSTALLER ACCEPTABILITY
The City requires that all contractors be prequalified. See General Conditions regarding
contractor prequalification. In addition, the City requires a proven extensive tract record for the
liner system to be used in this project. All contractors submitting for prequalification approval
for this project must exhibit extensive satisfactory experience in the installation of the proposed
liner system(s) and satisfactory evidence that the proposed liner system has been extensively and
successfully installed in the Unites States and the State of Florida. The installer must be certified
by the liner system manufacturer for installation of the liner system. The City reserves full and
complete authority to approve the satisfactory nature of the both the liner system and the
installer.
45.3 MATERIALS
The liner shall be polyester fiber felt tubing saturated with a resin prior to insertion. Resin type
and qualities shall be as specified by the manufacturer to obtain a cured liner with the following
properties:
Tensile Strength ASTM D638 3,000 psi
Flexural Strength ASTM D790 4,500 psi
Flexural Modulus of Elasticity ASTM D790 300,000 psi
Long Term Modulus of Elasticity (50 Years) ASTM D2290 150,000 psi
Liner shall meet strengths as shown in ASTM F1216 unless otherwise submitted and approved
by the Engineer. Lining manufacturer shall submit to the Engineer for approval as requested,
complete design calculations for the liner thickness. The criteria for liner design shall be HS-20
traffic loading, water table to the ground surface, minimum expected lifetime of 50 years, and no
structural strength retained from the existing pipe. Liner materials shall meet manufactures
specifications of Insituform of North America, Inc., 3315 Democrat Road, Post Office Box
181071, Memphis, Tennessee 38118; or InLiner USA 1900 N.W. 44th St., Pompano Beach
Florida 33064, 305-979-0802, or an approved equal. Any approved equal liner system must be
approved by the Engineer as an equal system prior to receiving bids. Request for contractor
prequalification and/or equal liner system approval must be received by the Engineer no later
than 14 days prior to the date for receiving bids.
45.4 CLEANING/SURFACE PREPARATION
It shall be the responsibility of the Contractor to clean and prepare the existing pipes for
rehabilitation. The Contractor will thoroughly clean the interior of the sewers to produce a clean
interior surface free of all coatings, sand, rock, roots, sludge, or other deleterious materials prior
to liner insertion. Bypass pumping will be provided by the Contractor as part of the unit cost of
restoration. Bypass operations are to be so arranged as to cause minimum disruptions to local
traffic, residents and particularly to commercial facilities. During the cleaning and preparation
operations all necessary precautions shall be taken to protect the public, all property and the
sewer from damage. All material removed from the sewers shall be the Contractor's
responsibility for prompt disposal in accordance with all regulatory agency requirements. The
Contractor may be required to control the rate of sewer cleaning in the sanitary system to avoid
heavy pollution loads at the City's treatment plants.
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45.5 TELEVISION INSPECTION
After cleaning, and again after the rehabilitation work on each section of the project is
completed, all pipe sections shall be visually inspected by means of closed-circuit color
television, and recorded on DVD, CD VHS format tapes provided to the project engineer. The
television system used shall be designed for the purpose and suitably lighted to provide a clear
picture of the entire periphery of the pipe.
45.6 LINER INSTALLATION
Liner shall be sized to field measurements obtained by the Contractor to provide for a tight fit on
the interior of the existing pipe to be lined. Contractor shall use installation methods approved by
the liner manufacturer including operations for inversion, heat curing and reconnection of
laterals.
The Contractor shall immediately notify the Engineer of any construction delays taking place
during the insertion operation. Contractor shall maintain a reasonable backup system for bypass
pumping should delays or problems with pumping systems develop. Liner entries at manholes
shall be smooth, free of irregularities, and watertight. No pinholes, tears, cracks, thin spots,
excessive wrinkling or other defects in the liner shall be permitted. Such defects shall be
removed and replaced by the Contractor at his expense.
45.7 LATERAL RECONNECTION
Sanitary laterals shall be reconnected as soon as possible to renew service. Laterals are to be
reconnected by means of robotics, by internally cutting out the liner to 95% of the area of the
original opening. All lateral reconnections are to be grouted to prevent leakage. Grouting method
and material is to be approved by the Engineer. Any reconnections to laterals and connections to
manholes which are observed to leak shall be resealed by the Contractor. All laterals discovered
during the lining process are to be reconnected unless specifically directed otherwise by the City.
The Contractor will be requested to reconnect any laterals discovered to not be reconnected at a
later date. Contractor shall notify all local system users when the sanitary system will not be
available for normal usage by the delivery of door hangers with appropriate information
regarding the construction project.
45.8 TIME OF CONSTRUCTION
Construction schedules will be submitted by the Contractor and approved by the Engineer. At no
time will any sanitary sewer service connection remain inoperative for more than an eight-hour
period without a service bypass being operated by the Contractor. In the event that sewage
backup occurs and enters buildings, the Contractor shall be responsible for cleanup, repair and
property damage costs and claims.
45.9 PAYMENT
Payment for sanitary sewer restoration shall be made per lineal foot including all preparation,
bypass pumping, equipment, labor, materials, operations, restoration, lateral reconnection, etc, to
provide a fully completed and operational sewer. Payment shall be measured from center of
manhole to center of manhole for the sanitary systems and from end of pipe to end of pipe for
storm systems.
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46 SPECIFICATIONS FOR POLYETHYLENE SLIPLINING
46.1 MATERIALS
46.1.1 PIPE AND FITTINGS
The pipe supplied under this specification shall be high performance, high molecular weight,
high density polyethylene pipe (Driscopipe 1000) as manufactured by Phillips Driscopipe, Inc.,
Dallas, Texas and shall conform to ASTM D 1248 (Type III, Class C, Category 5, Grade P34) or
approved equal. Minimum cell classification values shall be 345434C as referenced in ASTM D
3350 latest edition. If fittings are required, they will be supplied under this specification and shall
be molded or manufactured from a polyethylene compound having a cell classification equal to
or exceeding the compound used in the pipe.
To insure compatibility of polyethylene resins, all fittings supplied under this specification shall
be of the same manufacture as the pipe being supplied.
46.1.2 QUALITY CONTROL
The resin used for manufacturer of the pipe shall be manufactured by the pipe manufacturer, thus
maintaining complete control of the pipe quality. The pipe shall contain no recycled compound
except that generated in the manufacturer's own plant from resin of the same specification from
the same raw material. The pipe shall be homogeneous throughout and free of visible cracks,
holes, foreign inclusions, or other deleterious defects, and shall be identical in color, density,
melt index, and other physical properties.
The polyethylene resin used shall have all ingredients pre compound prior to extrusion of pipe, in
plant blending is not acceptable.
The Engineer may request, as part of the quality control records submittal, certification that the
pipe produced is represented by the quality assurance testing. Additionally, test results from
manufacturer's testing or random sampling by the Engineer that do not meet appropriate ASTM
standards or manufacturer's representation, may be cause for rejection of pipe represented by the
testing. These tests may include density and flow rate measurements from samples taken at
selected locations within the pipe wall and thermal stability determinations according to ASTM
D 3350, 10.1.9.
46.1.3 SAMPLES
The owner or the specifying engineer may request certified lab data to verify the physical
properties of the materials supplied under this specification or may take random samples and
have them tested by an independent laboratory.
46.1.4 REJECTION
Polyethylene pipe and fittings may be rejected for failure to meet any of the requirements of this
specification.
46.2 PIPE DIMENSIONS
Pipe supplied under this specification shall have a nominal IPS (Iron Pipe Size) O.D. unless
otherwise specified. The SDR (Standard Dimension Ratio) of the pipe supplied shall be as
specified by the Engineer, on the construction plans and/or the scope of work.
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46.3 CONSTRUCTION PRACTICES
46.3.1 HANDLING OF PIPE
Pipe shall be stored on clean, level ground to prevent undue scratching or gouging of the pipe. If
the pipe must be stacked for storage, such stacking should be done in accordance with the pipe
manufacturer's recommendations. The handling of the pipe should be done in such a manner that
it is not damaged by dragging over sharp objects or cut by chokers or lifting equipment.
46.3.2 REPAIR OF DAMAGED SECTIONS
Segments of pipe having cuts or gouges in excess of 10% of the wall thickness of the pipe should
be cut out and removed. The undamaged portions of the pipe shall be rejoined using the butt
fusion joining method.
46.3.3 PIPE JOINING
Sections of polyethylene pipe should be joined into continuous lengths on the job site above
ground. The joining method shall be the butt fusion method and shall be performed by the
manufacturer's representative and in strict accordance with the pipe manufacturer's
recommendations. The butt fusion equipment used in the joining procedures should be capable of
meeting all conditions recommended by the pipe manufacturer, including, but not limited to,
temperature requirements, alignment, and fusion pressures.
46.3.4 HANDLING OF FUSED PIPE
Fused segments of pipe shall be handled so to avoid damage to the pipe. When lifting fused
sections of pipe, chains or cable type chokers should be avoided. Nylon slings are preferred.
Spreader bars should be used when lifting long fused sections. Care should be exercised to avoid
cutting or gouging the pipe.
46.4 SLIPLINING PROCEDURE
46.4.1 PIPE REQUIREMENTS AND DIMENSIONS
The liner(s) to be slip lined into the existing storm sewer shall have the following sizes:
12-inch diameter liner (SDR 26) into 15-inch existing sewer.
16-inch diameter liner (SDR 26) into 18-inch existing sewer.
18-inch diameter liner (SDR 26) into 21-inch existing sewer.
211/2-inch diameter liner (SDR 32.5) into 24-inch existing sewer.
28-inch diameter liner (SDR 32.5) into 30-inch existing sewer.
34-inch diameter liner (SDR 32.5) into 36-inch existing sewer.
42-inch diameter liner (SDR 32.5) into 48-inch existing sewer.
46.4.2 CLEANING AND INSPECTION
The existing line shall be cleaned of debris and other obstructions prior to TV inspections or
insertion of the polyethylene liner. Cleaning can be accomplished with a high velocity cleaner, a
bucket and scrapper, root saws, corkscrews, and rodding or balling units. The method used will
be determined by the condition of the existing line. Final cleaning may be required prior to
inserting the liner.
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46.4.3 INSERTION SHAFT AND EXCAVATIONS
All excavations shall conform to OSHA requirements and any additional requirements as set by
the specifying engineer or his representative.
Insertion shaft excavations shall coincide with points requiring removal of obstructions or shall
be determined by the engineer.
An entry slope grade of 2 1/2:1 maximum shall be used to provide a safe bending radius for the
polyethylene. The bottom of the entry pit should provide a straight section for ease of entry of
the liner into the existing pipe. The length of the level excavation should be at least twelve times
the diameter of the liner being inserted. The width of the shaft should be as narrow as possible.
The required width will depend on the location, type of soil, depth of the existing sewer line and
the water table.
46.4.4 INSERTION OF THE LINER
After completion of the access shaft, the top half of the existing sewer shall be broken or cut and
removed for the full length of the access shaft.
A fabricated pulling head shall be connected to the leading end of the liner pipe. A cable shall be
connected to the pulling head so that the liner pipe can be pulled into the existing sewer.
Power winches used for pulling in long lengths of polyethylene liner pipe shall be rated equal to
the project requirements.
Once started, the pulling operation should continue to completion.
Insertion is normally done at about a slow walking speed. After insertion, a minimum of 12 hours
shall be allowed for the liner pipe to reach equilibrium with the sewer temperature and to allow
the liner pipe to stress relieve itself.
The polyethylene liner pipe should protrude at least 6 inches into the manhole where it
terminates.
After the 12-hour equilibrium period, the annular space between the original pipe and the liner
shall be pressure grouted. Said grouting must be from the bottom up to prevent air pockets from
forming. Also the grout must be recommended for underwater application and have elastomeric
properties. Products used shall be approved by the engineer.
The liner shall not be displaced when the annular space is being filled. Spacers, inflatable plugs
or other methods approved by the Engineer must be used to prevent displacement.
The length of fused pipe that can be pulled will vary depending on field conditions, the ease of
access to the area, and the working space available.
46.4.5 CONFIRMATION OF PIPE SIZES
The Contractor shall be solely responsible to confirm all pipe sizes prior to ordering, fusing and
installation of the liner.
46.4.6 UNDERDRAIN CONNECTIONS IF REQUIRED
After the liner has been pulled into place, allowed to recover and sealed at the manholes, pipe
connections okayed by the engineer shall be reconnected to the liner pipe.
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Pipe connections shall be connected by the use of a pre-fabricated polyethylene saddle. A
neoprene gasket shall be installed between the saddle and the liner pipe so that a complete water
seal is accomplished when the saddle is placed on the liner pipe and secured with stainless steel
bands.
46.4.7 BACKFILLING
All excavations shall be backfilied using on site materials or as specified by the engineer. Cost
for backfilling of access shafts and underdrain connections shall be including in the unit price bid
for sliplining and reconnection of service laterals. Before any excavation is done for any purpose,
it will be the responsibility of the contractor to contact the various utility companies and to
determine the locations of their facilities. It will be the responsibility of the contractor to provide
adequate protection for utility facilities. Any temporary construction right of way and/or storage
areas will be arranged for by the contractor.
46.4.8 POINT REPAIR
The engineer or his representative will determine if a point repair is necessary only after it has
been demonstrated that a liner pipe cannot be pulled through the existing pipe. Payment will be
made for each repair.
The contractor will be expected to remove the obstruction and clear the pipe. If removing the top
of the existing pipe will accomplish the removal of the obstruction, the bottom of the existing
pipe should remain in place to form a cradle for the liner.
46.4.9 CLEAN UP OPERATIONS
All materials not used in the backfilling operation shall be disposed of off site by the contractor.
Finish grading shall be required. In locations other than street right-of-ways, the surface shall be
graded smooth and sodded with the same kind of grass as the existing lawn. Excavation points in
street right-of-ways shall be repaired as specified by the engineer.
47 SPECIFICATIONS FOR POLYVINYL CHLORIDE RIBBED PIPE
47.1 SCOPE
This specification designates general requirements for unplasticized polyvinyl chloride (PVC)
plastic (spiral wound) pipe with integral wall bell and spigot joints for the conveyance of storm
water.
47.2 MATERIALS
All pipe and fittings shall be manufactured and tested in accordance with specification for "Poly
(Vinyl Chloride) (PVC) Large Diameter Ribbed Gravity Storm Sewer Pipe and Fittings Based on
Controlled Inside Diameter".
The pipe and fittings shall be made of PVC plastic.
47.3 PIPE
The bell shall consist of an integral wall section. The solid cross section fiber ring shall be
factory assembled on the spigot. Sizes and dimensions shall be as shown in this specification.
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Standard laying lengths shall be 13 ft. + I inch. At manufacturer's option, random lengths of not
more than 15% of total footage may be shipped in lieu of standard lengths.
47.4 JOINING SYSTEM
Joints shall be either an integral bell gasketed joint. When the joint is assembled according to
manufactures recommendation it will prevent misalignment of adjacent pipes and form a silt
tight joint.
47.5 FITTINGS
All fittings and accessories shall be as manufactured and furnished by the pipe supplier or
approved equal and have bell and/or spigot configurations compatible with that of the pipe.
48 GUNITE SPECIFICATIONS
48.1 PRESSURE INJECTED GROUT
Pressure injected grout shall be of cement and water and shall be proportioned generally in the
ratio of 1.5 (one and one half) cubic foot (one and one half bags) of cement to I (one) cubic foot
(7.50 gal.) of water. This mix shall be varied as the grouting proceeds as is necessary to provide
penetration in the operator's judgment.
Cement shall be Portland Cement conforming to all of the requirements of the American Society
for Testing Materials Standard Specifications, latest edition serial designation C150 for Portland
Cement, Type I. Portland Cement shall weigh not less than 94 pounds per cubic foot.
Water used in the grout shall be fresh, clean and free from injurious amounts of oil, alkali,
vegetable, sewage and/or organic matter. Water shall be considered as weighing 8.33 pounds per
gallon.
Grout pump shall be of the positive displacement type and shall be capable of producing
adequate pressure to penetrate the area.
All pressure grouting will be at the direction of the Engineer.
48.2 REHABILITATION OF CORRUGATED METAL PIPE WITH
GUNITE
Guniting shall conform to all requirements of "Specifications for Materials, Proportioning, and
Application of Shotcrete (ACI 506.2 77)" published by the American Concrete Institute, Detroit,
Michigan, except as modified by those specifications.
Steel reinforcement shall be incorporated in the Gunite as required and shall be furnished, bent,
set and placed in accordance with the provisions of these specifications.
The purpose of this specification is to obtain a dense and durable concrete having the specified
strength.
48.3 COMPOSITION
Gunite shall be composed of Portland Cement, aggregate and water so proportioned as to
produce a concrete suitable for pneumatic application.
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48.4 STRENGTH REQUIREMENTS
Concrete ingredients shall be selected, proportioned in such a manner as will produce concrete
which will be extremely strong, dense and resistant to weathering, and abrasion. Concrete shall
have a minimum 28-day strength of 4,000 psi.
48.5 MATERIALS
Portland Cement: Cement shall be Portland cement conforming to all of the requirements of the
American Society for Testing Materials Standard Specifications, Latest Serial Designation C150
for Portland Cement, Type I. A bag of cement shall be deemed to weigh not less than 94 pounds
per cubic foot.
Fine Aggregate: Fine aggregate shall be natural siliceous sand consisting of hard, clean, strong,
durable and uncoated particles, conforming to the requirements of American Society for Testing
Materials Standard Specifications, Latest Serial Designation C33 for Concrete Aggregates.
Fine aggregate shall not contain less than 3% nor more than 6% of moisture.
Fine aggregate shall be evenly graded from fine to coarse and shall be within the following
limits:
Passing No. 3/8 Sieve 100%
Passing No. 4 Sieve 95% to 100%
Passing No. 8 Sieve 80% to 100%
Passing No. 16 Sieve 50% to 85%
Passing No. 30 Sieve 25% to 60%
Passing No. 50 Sieve 10% to 30%
Passing No. 100 Sieve 2% to 10%
48.6 WATER
Water used in mixing, at the nozzle shall be fresh, clean, and free from injurious amounts of oil,
acid, alkali, vegetable, sewage, and/or organic matter. Water shall be considered as weighing
8.33 pounds per gallon.
48.7 REINFORCEMENT
Steel mesh reinforcement shall be electrically welded, cold drawn, mild steel fabric conforming
to the latest requirements of ASTM Standard Specifications, Serial Designation A 185 for
Welded Steel Wire Fabric for Concrete Reinforcement. Mesh can be fabricated from cold drawn
steel wire conforming to the requirements of the latest ASTM Standard Specifications, Serial
Designation A 82 and sized as shown on Plans Page 7 of 7.
48.8 STORAGE OF MATERIALS
Cement shall be stored with adequate provisions for the prevention of absorption of moisture. It
shall be stored in a manner that will permit easy access for inspection and identification of each
shipment.
Aggregate shall be stockpiled at points selected to provide maximum drainage and to prevent the
inclusion of any foreign material during rehandling.
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48.9 SURFACE PREPARATION
Unsound materials of construction and all coated, scaly, or unsound concrete in manholes and
inlets shall be removed by chipping with pneumatic hammers and chisels to sound surface, all
cracks and cavities shall be chipped to such formation that their sides form approximately a 45
degree angle to the exposed surface for at least one (1) inch in depth. All areas to receive
pneumatic concrete shall be cleaned by flushing or scouring with water and compressed air jets
to assure removal of all loose particles. All areas of existing surfaces that do not require chipping
shall be given a wet sandblasting with the gunite equipment and the air pressure at the cement
gun shall not be less than 50 psi.
Surface preparation of existing metal surface of a corrugated pipe shall be lightly sandblasted to
remove loose material. All sandblasted areas shall then be cleaned by a air/water blast to remove
all particles from the cleaning operation.
To insure perfect bond, the newly sandblasted surface shall be thoroughly moistened with water
prior to application of gunite. In no instance shall gunite be applied in an area where free running
water exists.
48.10 PROPORTIONING
Prior to start of guniting the Contractor shall submit to the Owner the recommended mix as a
ratio of cement to aggregate. Recommended mix shall be on the basis of test data from prior
experience. Provided data submitted is adequate no further testing of recommended mix will be
required.
If required, the Contractor shall provide all equipment necessary to control the actual amounts of
all materials entering into the concrete. The types of equipment and methods used for measuring
materials shall be subject to approval.
48.11 MIXING
Gunite shall be thoroughly mixed by machine and then passed through a sieve to remove all
large particles before placing in hopper of the cement gun. The mixture shall not be permitted to
become damp. Each batch should be entirely discharged before recharging is begun. The mixer
should be cleaned thoroughly enough to remove all adherent materials from the mixing vanes
and from the drum at regular intervals.
Water in any amount shall not be added to the mix before it enters the cement gun. Quantities of
water shall be controlled by a valve at the nozzle of the gun. Water content shall be adjusted as
required for proper placement, but shall in no case exceed four gallons of water per sack of
cement, including the water contained in the aggregate.
Remixing or tempering shall not be permitted. Mixed material that has stood 45 minutes without
being used shall be discarded. Rebound materials shall not be reused.
48.12 APPLICATION
Gunite shall not be placed on a frozen surface nor during freezing weather. Gunite shall not be
placed when it is anticipated that the temperature during the following 24 hours will drop below
32 degrees, Fahrenheit.
Sequence of application may be from bottom to top or vice versa if rebound is properly removed.
Corners shall be filled first. "Shooting" shall be from an angle as near perpendicular to the
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surface as practicable, with the nozzle held approximately 3 feet from the work (except in
confined control). If the flow of material at the nozzle is not uniform and slugs, sand spots, or
wet sloughs result, the nozzleman shall direct the nozzle away from the work until the faulty
conditions are corrected. Such defects shall be replaced as the work progresses.
Guniting shall be suspended if:
1. Air velocity separates the cement from the sand at the nozzle.
2. Temperature approaches freezing and the newly placed gunite cannot be protected.
Gunite shall be applied in one or more layers to such total thickness as required to restore the
area as detailed over the original lines of the adjoining surface, unless other wise specified. All
cavities, depressions, washouts and similar failures shall be rebuilt to original lines by use of
gunite reinforced with wire mesh. Where the cavity exceeds 4 inches in depth a layer of mesh
shall be used for each 3 inches of depth of gunite. In no case shall wire mesh be placed behind
existing reinforcement.
The time interval between successive layers in sloping vertical or overhanging work must be
sufficient to allow initial but not final set to develop. At the time the initial set is developing, the
surface shall be cleaned to remove the thin film of laitance in order to provide a perfect bond
with succeeding applications.
48.13 CONSTRUCTION JOINTS
Construction joints or day's work joints shall be sloped off to a thin, clean, regular edge,
preferably at a 45-degree slope. Before placing the adjoining work, the slope portion and
adjacent gunite shall be thoroughly cleaned as necessary, then moistened and scoured with an air
j et.
48.14 SURFACE FINISH
Nozzleman shall bring the gunite to an even plane and to well formed corners by working up to
ground wires or other guides, using lower placing velocity than normal.
After the body coat has been placed, the surface shall be trued with a thin edge screed to remove
high areas and expose low areas. Low areas shall be properly filled with concrete to insure a true,
flat surface.
After the concrete surface has been trued, the entire surface shall be given a flashcoat finish
except where a special type finish is specified on the drawings.
48.15 CURING
Curing shall be in accordance with either paragraph 3.7.1(d) or paragraph 3.7.5. ofACI 506.2 77
depending upon atmospheric condition.
48.16 ADJACENT SURFACE PROTECTION
During progress of the work, where appearance is important, adjacent areas or grounds which
may be permanently discolored, stained, or otherwise damaged by dust and rebound, shall be
adequately protected sensitive areas, when contacted, shall be cleaned by early scraping,
brushing or washing, as the surroundings permit.
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48.17 INSPECTION
Because of the importance of workmanship affecting the quality of the gunite, continual
inspection during placing shall be maintained. Any imperfections discovered shall be cut out and
replaced with sound material.
48.18 EQUIPMENT
Cement Gun: The mixing and delivering equipment shall be either the vertical double chamber
type or rotary type. The upper chamber of the double chamber type shall receive and pressurize
the dry mix and deliver it to the lower chamber. The lower chamber shall force the pressurized
mix into the delivery hose by means of a feed wheel. The type of feeder utilized should be of
sufficient capacity that the lower chamber may continuously furnish all required material to the
delivery hose while the upper chamber receives the recharge. The rotary type cement gun shall
have an enlarged hopper to feed material into a rotating multiported cylinder. Material shall fall
by gravity into a port which shall then be rotated to a position in which the material is expelled
by air into a moving stream of air. All equipment must be kept in good repair. The interior of
drums, feed gearing and valves shall be cleaned as often as necessary (at least once every 8 hour
shift) to prevent material from caking on critical parts.
Nozzle: Nozzle shall be the premixing type with perforated water feed ring inside the nozzle.
The maximum length of material hose for the application of gunite shall be approximately 150
feet although it shall be permissible to use as much as 800 feet of material hose if the supply air
pressure measured at the cement gun is increased to maintain proper velocity. The following
table gives requirements for compressor size, hose size and air pressure using 150 feet of
material hose:
Comp. Cap
(cfm) Max. Hose Dia.
(In.) Max. Size Nozzle
(In.) Min. Air Press.
(psi)
365 15/8 1 5/8 60
600 2 2 80
750 21/2 2 1/2 90
For each 25 feet of material hose used in excess of 150 feet, the required air pressure shall be
increased by 5 psi.
Air Compressor: Any standard type of compressor shall be satisfactory if it is of sufficient
capacity to provide, without interruption, the pressures and volume of air necessary for the
longest hose delivery. The air compressor capacity determinations shall include allowances made
for the air consumed in blowing rebound, cleaning, reinforcing and for incidental uses.
Compressor equipment shall be of such capacity so as to insure air pressures at the special mixer
capable of producing the required material velocities.
Water Supply: The water pressure at the discharge nozzle should be sufficiently greater than the
operating air pressure to assure the water is intimately mixed with the other materials. If the line
water pressure is inadequate, a water pump or pressurized tank shall be introduced into the line.
The water pressure shall be uniformly steady (nonpulsating).
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49 SANITARY AND STORM MANHOLE LINER RESTORATION
49.1 SCOPE AND INTENT
It is the intent of this portion of the specification to provide for the structural rehabilitation of
manhole walls and bases with solid preformed liners and made-in-place liner systems used in
accordance with the manufacturer's recommendations and these specifications. In addition to
these specifications, the Contractor shall comply with manufacturer's instructions and
recommendations for work. Purpose of work is to eliminate infiltration, provide corrosion
protection, repair voids and to restore the structural integrity of the manhole. For any particular
system the Contractor will submit manufacturer's technical data and application instructions. All
OSHA regulations shall be met.
49.2 PAYMENT
Payment for liners shall be per vertical foot of liner installed from the base to the top of the
installed liner. Liners will generally be installed to the top of existing or new corbels. No separate
payment will be made for the following items and the cost of such work shall be included in the
pay item per linear foot of liner: Bypass pumping; Traffic Control; Debris Disposal; Excavation,
including necessary pavement removal; Shoring and/or dewatering; Structural fill; Backfill and
compaction; Grout and mortar; Brick; Resetting of the manhole ring and cover; Pipe extensions
and connectors necessary to the installation; Replacement of unpaved roadway and grass or
shrubbery plot; Replacement of roadway base and asphalt surface; and Appurtenant work as
required for a complete and operable system.
49.3 FIBERGLASS LINER PRODUCTS
49.3.1 MATERIALS
49.3.1.1 LINERS
Liners shall be fiberglass engineered to meet or exceed AASHTO H 20 loading of 16,000 pound
vertical wheel load. Manhole liners are to be of the integral corbel design unless otherwise
stipulated. Manhole liners are to be as large in diameter as will fit into the existing manhole. The
contractor shall measure the existing manhole immediately prior to ordering materials and is
solely responsible for the fitting of the liner. Contractor will be required to submit factory
certification for fiberglass liners. The manhole liner shall meet all requirements of ASTM D
3753.
49.3.1.2 MORTAR
Mortar shall be composed of one part Portland Cement Type I and between two and three parts
clean, well graded sand, 100% of which shall pass a No. 8 sieve.
49.3.1.3 GROUTING
Grouting shall be a concrete slurry of four bags of Portland Cement Type II per cubic yard of
clean, well graded sand.
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49.3.2 INSTALLATION AND EXECUTION
Excavate an area around the top of the existing manhole sufficiently wide and deep for the
removal of the manhole ring and corbel section.
Remove the frame and cover and corbel section without damaging the existing manhole walls.
Care is to be taken not to allow brick or soil to fall into the existing manhole.
Remove or reinsert loose brick which protrude more than one inch from the interior wall of the
manhole and which could interfere with the insertion of the fiberglass liner.
If the shelf of the manhole invert is not level around the perimeter, form a flat shelf with mortar.
Cut the liner to the proper length. Cutouts in the manhole shall be made to accommodate existing
inlet and outlet pipes, drops and cleanouts.
Lower the liner into the existing manhole and set the bottom of the liner into quick setting grout.
Obtain a good bottom seal to prevent the loss of grout from the annular space between the
outside of the liner and the inside wall of the existing manhole. Set the liner as nearly vertically
as possible. Pour six inches of quick setting grout above the initial bottom seal in the annular
void to insure an adequate bottom seal.
Bridge the gap from drops, laterals, force mains, cleanouts and all existing piping between the
existing manhole wall and the new manhole liner with P.V.C. pipe. Use quick setting mortar to
seal the area around the manhole liner and piping.
Fill the annular space between the manhole liner and the existing manhole interior walls with
grout. Care must be taken not to deflect the manhole liner due to head pressure.
Set the existing manhole ring and cover using brick to make elevation adjustments as needed.
Observe watertightness and repair any visible leakage.
Backfill around the new liner and compact the backfill. Sod the disturbed area. Match existing
sod.
Where manholes fall in paved areas, disturbed base shall be replaced twice the original thickness
and compacted in 8" layers. Asphalt shall be replaced with 1 1/2" of Pinellas County Type II
surface.
49.4 STRONG SEAL MS-2 LINER PRODUCT SYSTEM
This specification shall govern all work to spray apply a monolithic fiber reinforced cementitious
liner to the wall and bench surfaces of brick, concrete or any other construction material; Strong
Seal MS 2 product.
Described are procedures for manhole preparation, cleaning, application and testing. The
applicator must be approved, trained and certified as having successfully completed factory
training. The applicator/contractor shall furnish all labor, equipment and materials for applying
the Strong Seal MS 2 product directly to the contour of the manhole to form a structural
cementitious liner of a minimum 1/2" thickness using a machine specially designed for the
application. All aspects of the installation shall be in accordance with the manufacturer's
recommendations and with the following specifications which includes:
1. The elimination of active infiltration prior to making the application.
2. The removal of any loose and unsound material.
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3. The spray application of a pre blended cementitious mix to form a monolithic liner in a 2
coat application.
49.4.1 MATERIALS
49.4.1.1 PATCHING MIX
Strong Seal shall be used as a patching mix according to the manufacturer's recommendations
and shall have the following minimum requirements:
1. Compressive Strength (ASTM C-109) 15 min., 200 psi 6 hrs., 1,400 psi
2. Shrinkage (ASTM C-596) 28 days, 150 psi
3. Bond (ASTM C-952) 28 days, 150 psi
4. Cement Sulfate resistant
5. Density, when applied 105 +/- 5 pcf
49.5 INFILTRATION CONTROL
Strong Plug shall be used to stop minor water infiltration according to the manufacture's
recommendations and shall have the following minimum requirements:
1. Compressive strength (ASTM C-109) - 600 psi, 1 hr.; 1000 psi 24 hrs.
2. Bond (ASTM C-952) - 30 psi, 1 hr.; 80 psi, 24 hrs.
49.6 GROUTING MIX
Strong-Seal Grout shall be used for stopping very active infiltration and filling voids according
to the manufacture's recommendations. The grout shall be volume stable, and have a minimum
28 day compressive strength of 250 psi and a 1 day strength of 50 psi.
49.7 LINER MIX
Strong Seal MS 2 shall be used to form the monolithic liner covering all interior manhole
surfaces and shall have the following minimum requirements at 28 days:
1. Compressive strength (ASTM C 109) 3,000 psi
2. Tensile strength (ASTM C 496) 300 psi
3. Flexural strength (ASTM C 78) 600 psi
4. Shrinkage (ASTM C 596) 0% at 90% R.H.
5. Bond (ASTM C 952) 130 psi
6. Density, when applied 105 + pcf
Product must be factory blended requiring only the addition of water at the Job site. Bag weight
shall be 50 51 pounds and contents shall have dry bulk density of 54 to 56 pounds per cubic foot.
Fiberglass rods which are contained in the product shall be alkaline resistant and shall be 1/2" to
5/8" long with a diameter of 635 to 640 microns. Products shall, in the un mixed state, have a
lead content not greater than two percent (2%) by weight.
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Strong Seal MS 2C shall be made with Calcium Aluminate Cement and shall be used according
to the manufacturer's recommendations in applications where there is evidence of severe sulfide
conditions.
Product must be factory blended requiring only the addition of water at job site.
Bag weight shall be 50-51 pounds and contents must have a dry bulk density of 50 56 pounds per
cubic foot.
Cement content must be 65%-75% of total weight of bag.
One bag of product when mixed with correct amount of water must have a wet density of 95 108
pounds per cubic foot and must yield a minimum of .67 cubic foot of volume.
Fiberglass rods must be alkaline resistant with rod lengths not less than 1/2" in length nor greater
than 5/8" in height.
Product shall not include any basic ingredient that exceeds maximum allowable EPA limit for
any heavy metal.
Manufacturer must provide MSDS sheets for product(s) to be used in reconstruction process.
A two coat application of liner material will be required (no exceptions) with the first coat rough
troweled to force materials into cracks and crevices to set the bond. The second coat to be spray
applied to assure minimum 1/2" thickness after troweling or brush finishing to a relatively
smooth finish.
49.8 WATER
Shall be clean and potable.
49.9 OTHER MATERIALS
No other material shall be used with the mixes previously described without prior approval or
recommendation from the manufacturer.
49.10 EQUIPMENT
A specially designed machine consisting of an optimized progressive cavity pump capable of
producing a minimum of 250 psi pumping pressure, contra blend mixer with twin ribbon paddles
with discharge, and an air system for spray application of product. Equipment must be complete
with water storage and metering system. Mixer and pump is to be hydraulically powered.
Equipment is to be mounted to heavy duty construction tandem axle road worthy trailer complete
with electric brakes and running lights. Internal combustion engine must be included to power
the hydraulic system and air compressor.
49.11 INSTALLATION AND EXECUTION
49.11.1 PREPARATION
1. Place boards over inverts to prevent extraneous material from entering the sewer lines
and to prevent up stream line from flooding the manhole.
2. All foreign material shall be removed from the manhole wall and bench using a high
pressure water spray (minimum 1,200 psi). Loose and protruding brick, mortar and
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concrete shall be removed using a mason's hammer and chisel and/or scraper. Fill any
large voids with quick setting patching mix.
3. Active leaks shall be stopped using quick setting specially formulated mixes according to
the manufacturer's recommendations. Some leaks may require weep holes to localize the
infiltration during the application after which the weep holes shall be plugged with the
quick setting mix prior to the final liner application. When severe infiltration is present,
drilling may be required in order to pressure grout using a cementitious grout.
Manufacturer's recommendations shall be followed when pressure grouting is required.
4. Any bench, invert or service line repairs shall be made at this time using the quick setting
mix and following the manufacturer's recommendations.
5. After all preparation has been completed, remove all loose material.
49.11.2 MIXING
For each bag of product, use the amount of water specified by the manufacturer and mix using
the Spray Mate Model 35C or 35D equipment for 30 seconds to a minute after all materials have
been placed in the mixing hopper. Place the mix into the holding hopper and prepare another
batch with timing such that the nozzleman can spray in a continuous manner without interruption
until each application is complete.
49.11.3 SPRAYING
The surface, prior to spraying, shall be damp without noticeable free water droplets or running
water. Materials shall be sprayed, applied to a minimum uniform thickness to insure that all
cracks, crevices and voids are filled and a somewhat smooth surface remains after light
troweling. The light troweling is performed to compact the material into voids and to set the
bond. Not before the first application has begun to take an initial set (disappearance of surface
sheen which could be 15 minutes to 1 hour depending upon ambient conditions) is the second
application made to assure a minimum total finished thickness of 1/2 inch. The surface is then
troweled to a smooth finish being careful not to over trowel so as to bring additional water to the
surface and weaken it. A brush finish may be applied to the finished coat to remove trowel
marks. Manufacturer's recommendation shall be followed whenever more than 24 hours have
elapsed between applications. The wooden bench covers shall be removed and the bench is
sprayed such that a gradual slope is produces from the walls to the invert with the thickness at
the edge of the invert being no less than 1/2 inch. The wall bench intersection shall be rounded to
a uniform radius, the full circumference of the intersection. The final application shall have a
minimum of four (4) hours cure time before being subjected to active flow.
49.11.4 PRODUCT TESTING
At some point during the application, at least four (4) 2 inch cubes may be prepared each day or
from every 50 bags of product used, identified and sent, in accordance with the Owner's or
Manufacturer's directions, for compression strength testing as described in ASTM C 109.
49.11.5 CURING
Ambient manhole conditions are adequate for curing so long as the manhole is covered. It is
imperative that the manhole be covered as soon as possible after the application has been
completed.
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49.11.6 MANHOLE TESTING AND ACCEPTANCE
Manhole may be vacuum tested from the top of manhole frame to the manhole base. All pipes
entering the manhole shall be plugged, taking care to securely place the plug from being drawn
into the manhole. The test head shall be placed and the seal inflated in accordance with the
manufacturers' recommendations. A vacuum pump of ten (10) inches of mercury shall be drawn
and the vacuum pump shut off. With the valves closed, the time shall be measured for the
vacuum to drop to nine (9) inches. The manhole shall pass if the time is greater than sixty (60)
seconds for forty eight (48) inch diameter, seventy five (75) seconds for sixty (60) inches, and
ninety (90) seconds for seventy two (72) inch diameter manholes. If the manhole fails the initial
test, necessary repairs shall be made. Retesting shall proceed until a satisfactory test is obtained.
Tests shall be performed by the Contractor under the direction of the Project Engineer.
49.12 INNERLINE ENVIRONMENTAL SERVICES LINER PRODUCT
SYSTEM
49.12.1 SCOPE
Materials and application procedures for manhole rehabilitation for the purpose of restoring
structural integrity, providing corrosion resistance, and stopping infiltration by means of:
Hydraulic grouting, where required, as a preliminary measure to stop high volume
infiltration
2. Hydrophilic grouting (positive side waterproofing), where required, as follows:
a. Hydrophilic foam-injected through wall of manhole to fill voids and/or
b. Hydrophilic gel-injected through wall of manhole to stop active leaks
3. Cementitious waterproofing with crystallization (negative side waterproofing)
4. Calcium aluminate cement lining, minimum of 1/2 inch
5. Epoxy coating, minimum of 30 dry mils
49.12.2 MATERIALS
49.12.2.1 REPAIRING CEMENT
A quick setting hydraulic cement compound shall be used to plug all visible minor leaks and to
instantly stop major leaks, so that further waterproofing processes may proceed unhindered. The
repairing cement shall be nonshrinking, nonmetallic, and noncorrosive. The compound shall
have the following properties:
Set Time
Tensile Strength
ASTM C 307
Compressive Strength
ASTM -C 109
1-3 minutes
1 day 510 psi
3 days 745 psi
28 days 855 psi
1 day 3,125 psi
7 days 7,808 psi
28 days 9,543 psi
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Flexural Strength ASTM C 78 1 day 410 psi
3 days 855 psi
28 days 1,245 psi
49.12.2.2 HYDROPHILIC GROUTING
Based on conditions found in and around the manhole, the applicator shall pressure inject either
one or both of the following materials:
An expansive foam grout shall be used to stop major intrusion of water and fill cracks in
and voids behind the structure's surface. Physical properties are as follows:
Tensile Strength 380 psi ASTM D 3574-86
Elongation 400% ASTM D 3574-86
Bonding Strength 250-300 psi
2. A hydrophilic gel grout shall be used for soil stabilization behind the manhole-to prevent
seepage, to provide a damming effect, and to place a hydrostatic barrier around exterior
of manhole. Physical properties are as follows:
Density 8.75-9.17 lbs/gal ASTM D-3574
Tensile Strength 150 psi ASTM D- 412
Elongation 250% ASTM D-3574
Shrinkage Less than 4% ASTM D-1042
Toxicity Non Toxic
49.12.2.3 WATERPROOFING
A waterproofing component based on the crystallization process shall be applied. The system
combines cementitious and silicate based materials that are applied to negative side surfaces to
seal and stop leakage caused by hydrostatic pressure. A combination of five coats (using three
components-two powders and a special liquid) react with moisture and the constituents of the
substrate to form the crystalline structure. It becomes an integral part of the structure and blocks
the passage of water. With moisture present, the crystallization process will continue for
approximately six months. Upon completion the color will be light grey. Physical properties are
as follows:
Slant/Shear bond Strength to Calcium Aluminate Cement
ASTM (to be given)
Tensile Strength
(7 day cure)
ASTM C 190
Permeability
(3 day cure)
CRD 48 55
49.12.2.4 CEMENT LINING
1,200 1,800 psi
380 psi (2.62 MPa)
325 psi (2.24 MPa)
at 100% RH
at 50% RH
8.1x10 llcm/sec to
7.6x10 cm/sec
A self bonding calcium aluminate cement shall be applied to restore structural integrity and
provide corrosion resistance qualities. The cement (before adding fibers) shall have the following
properties:
I Calcium Aluminate Cement 12 Hrs 24 Hrs 7 Days 28 Days
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Astm C 495 Compressive Strength, Psi 7000 11000 12000 13000
Astm C 293 Flexural Strength, Psi 1000 1500 1800 2000
Astm C 596 Shrinkage At 90% Humidity <0.04 <0.06 <0.08
Astm C 666 Freeze-Thaw Aft 300 Cycle No Damage
Astm C 990 Pull - Out Strength 200 - 230 Psi Tensile
Astm C 457 Air Void Content (7 Days) 3%
Astm C 497 Porosity/Adsorption Test 4-5%
Modules of Elasticity: 7.10 X 10 PSI after 24 Hrs moist curing at 68 F.
The calcium aluminate cement shall be reinforced with inert fibers which comply with ASTM C
1116 and ASTM C 1018, added at the rate of one pound per cubic yard of concrete. The mixture
shall be applied to a thickness of at least one half inch, but no greater than two inches. It will
have a dark grey color.
49.12.2.5 EPOXY COATING
A high build, flexible waterproofing epoxy shall be applied to a minimum of 30 dry mils. This
epoxy will seal structure from moisture and provide protective qualities to the surface, including
excellent resistance to chemical attack and abrasion. The epoxy shall be 100% solids, can be
applied to damp surfaces, cures to a the like finish, is easy to clean, and has no toxic fumes. Its
uses include sewage treatment plants and other sewer structures. The epoxy shall have the
following properties at 75 degrees F:
Mixing Ratio (Parts A:B), by volume 1:1
Color (other colors available on request) Light Gray
Pot Life, hrs 1
Tensile Strength, psi, min 2,000
Tensile Elongation, % 10 -20
Water Extractable Substances, mg./sq. in., max 5
Bond Strength to Cement (ASTM 882) psi 1,800
49.12.2.6 CHEMICAL RESISTANCE
Alcohols, Trichloroethylene, Nitric Acid (3%), Jet Fuels, Water, Sulfuric Acid (3% 10%), MEK,
Wine, Butyl Acetate, Beer, Lactic Acid (3%), Gasoline, Corn Oil, Aluminum Sulfate, Paraffin
Oil, Vegetable Juice, Sodium Chloride, Motor Oil, Hydrochloric Acid (3%), and many others.
49.12.3 INSTALLATION AND EXECUTION
49.12.3.1 PROCEDURAL OVERVIEW
Work shall proceed as follows:
1. Remove rungs (steps), if desired by client.
2. Clean manhole and remove debris.
a. Plug lines and/or screen out displaced debris.
b. Apply acid wash, if necessary, to clean and degrease.
c. Hydroblast and/or sand blast structure.
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d. Remove debris from work area.
3. Repair minor defects in walls, benches, and inverts, as required, with repairing cement.
(Note: Major structural repairs, such as rebuilding of benches, will also be made as
required by client.
4. Inject hydrophilic grout through all surfaces, as needed, to eliminate infiltration.
5. Apply cementitious/crystallization waterproofing agents to all surfaces, repeating steps as
needed.
6. Spray and/or hand apply calcium aluminate cement lining to all surfaces.
7. Spray apply epoxy coating to all surfaces.
NOTE: Steps 1-5 shall be executed consecutively with minimal delays; calcium aluminate (Step
6) shall require a cure time of at least twenty-four hours for needed adhesion of epoxy (Step 7) to
cement lining.
49.12.3.2 PREPARATION
An acid wash shall be used (if needed) to clean and degrease. Then, if the client desires, the
rungs shall be removed. Next, the entire structure is thoroughly water and/or sand blasted to
remove any loose or deteriorated material. Care shall be taken to prevent any loose material from
entering lines and other areas by either plugging the lines ( where feasible) or inserting protective
screens.
49.12.3.3 STRUCTURAL REPAIR
Hand place or spray apply hydraulic cement material as necessary to prepared surface to fill
cracks and voids in structure. Allow twenty (20) minutes before applying
waterproofing/crystallization.
49.12.3.4 INFILTRATION CONTROL
Pressure injection of hydrophilic gel and hydrophilic foam.
1. Drill 5/8" holes through active leaking surface.
2. Install all zert fittings, as recommended by manufacturer.
3. Inject material until water flow stops.
4. Remove fittings (if necessary).
49.12.3.5 WATERPROOFING/CRYSTALLIZATION PROCESS
1. Apply a slurry coat of powder #1 to moist wall using a stiffbrush, forming an undercoat.
2. Apply dry powder #2 to slurry coat by hand.
3. Brush or spray on sealing liquid during the application to penetrate and initiate the crystal
forming process.
4. Repeat steps 2 and 3, until there are no visible leaks.
5. Apply powder #1 as an overcoat.
6. Allow one (1) hour to cure before applying cement lining.
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49.12.3.6 CEMENT LINING
1. Dampen surface.
2. Mix material in mixer as recommended for spray or hand trowel application.
3. Apply cement until required build up of at least one half inch (and no more than 2 inches)
has been achieved.
4. Trowel to smooth finish, restoring contours of manhole.
5. Texture brush surface to prepare for epoxy finish.
6. Allow for a 24-hour cure time prior to epoxy coating.
NOTE: If conditions of heavy humidity prevail, a dry air blower shall be used to facilitate curing
times.
49.12.3.7 EPOXY COATING
Spray apply epoxy coating using airless spraying equipment until surface is visibly covered and a
thickness of at least 30 mils has been achieved. Manhole may be safely entered after six (6)
hours, as epoxy will be hardened. Full cure strength will be achieved at forty eight (48) hours.
49.12.3.8 CLEAN UP
The work crew shall remove all debris and clean work area.
49.12.3.9 MANHOLE TESTING AND ACCEPTANCE
Manhole may be vacuum tested from the top of manhole frame to the manhole base. All pipes
entering the manhole shall be plugged, taking care to securely place the plug from being drawn
into the manhole. The test head shall be placed and the seal inflated in accordance with the
manufacturers' recommendations. A vacuum pump of ten (10) inches of mercury shall be drawn
and the vacuum pump shut off. With the valves closed, the time shall be measured for the
vacuum to drop to nine (9) inches. The manhole shall pass if the time is greater than sixty (60)
seconds for forty eight (48) inch diameter, seventy five (75) seconds for sixty (60) inches, and
ninety (90) seconds for seventy two (72) inch diameter manholes. If the manhole fails the initial
test, necessary repairs shall be made. Retesting shall proceed until a satisfactory test is obtained.
Tests shall be performed by the Contractor under the direction of the Project Engineer.
49.12.3.10 WARRANTY
All materials and workmanship shall be warranted to the Owner for a period of five (5) years,
provided that all the above mentioned repair steps are used.
50 PROJECT INFORMATION SIGNS
This article deleted. See SECTION III, ARTICLE 23 - PROJECT INFORMATION SIGNS.
51 IN-LINE SKATING SURFACING SYSTEM
51.1 SCOPE
1. These specifications pertain to the application of the Plexiflor Color Finish System over
recreational areas intended for In-Line Skating activities. The materials specified in the
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site plans shall be of colors indicated and for application over the Plexipave Acrylic Latex
System.
2. The work shall consist of suitable cleaning and preparation of the surface to assure a
satisfactory bond of the system to the existing surface.
3. All coverage rates are calculated prior to dilution.
4. Plexiflor In-line Skating Surfacing System
• 1 Coat of Acrylic Resurfacer
• 2 Coats of Fortified Plexipave
• 2 Coats of Plexiflor
• Plexicolor Line Paint
51.2 SURFACE PREPARATIONS
51.2.1 ASPHALT
Allow new asphalt to cure a minimum of 6 months. The surface must be checked for birdbaths,
cracks and other irregularities and repaired with Court Patch Binder according to California
Specification Section 10.14. (Surfacing prior to six months may make the asphalt subject to
indentation).
51.2.2 CONCRETE
Concrete shall have a wood float or broom finish. DO NOT PROVIDE STEEL TROWEL
FINISH. DO NOT USE CURING AGENTS OR CONCRETE HARDENERS. Allow the
concrete to cure a minimum of 30 days. Acid Etch the entire surface with Concrete Preparer
according to California Specification Section 10.13. Check surface for birdbaths, cracks and
other irregularities and repair with Court Patch Binder according to California Specification
Section 10.14.
51.2.3 COURT PATCH BINDER MIX
Court Patch Binder Mix: 100 Lbs. #80-100 Mesh Silica Sand (dry) 3 gallons Couth Patch Binder
I to 2 gallons Portland Cement.
51.3 APPLICATION OF ACRYLIC FILLER COAT
1. Application of the Acrylic Resurfacer Mix shall be applied to the clean, dry, level
surfaces to receive the Plexiflor Surfacing System. The mix shall be applied according to
California Specification Section 10.8 using the following mix:
Acrylic Resurfacer 55 gallons
Water (Clean and Potable) 20-40 gallons
Sand (60-80 mesh) 600-900 pounds
Liquid Yield 112-138 gallons
2. Over asphalt surfaces, apply the Acrylic Resurfacer Mix in one or two coats (depending
on surface porosity) at a rate of .05 -.07 gallons per square yard per coat.
3. Non-coated concrete surfaces must be neutralized with concrete preparer and primed with
California Ti-Coat according to Specification Section 10.17. The Acrylic Resurfacer Mix
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must be applied within 3 hours of the TiCoat application while the primer is dry but still
tacky to the touch. Apply the Acrylic Resurfacer Mix in one or two applications at a rate
of .05-.07 gallons per square yard per coat.
51.4 APPLICATION OF FORTIFIED PLEXIPAVE
After the filler coat application has dried, apply two coats of Fortified Plexipave at an undiluted
rate of .05-.07 gallons per square yard per coat using the following mix:
Plexipave Color Base 30 gallons
Plexichrome 20 gallons
Water 20 gallons
51.5 PLEXIFLOR APPLICATION
1. Plexiflor is factory premixed and ready to use from the container. The material may be
diluted with one (1 ) part water to six (6) parts Plexiflor to improve flowability and
provide uniform application.
2. Apply two coats of Plexiflor at a rate of .04-.05 gallons per square yard per coat.
3. Plexiflor is applied (in a similar manner to Plexipave) in windrows on the surface with
sufficient quantity to cover as the squeegee is pulled over the surface. Apply only light
pressure to the squeegee. Do not allow ridges to form between passes of the squeegee.
Ridges existing after material dries should require corrective action.
4. Plexiflor and its preliminary coatings should be allowed to thoroughly dry prior to
application of subsequent coats.
51.6 PLAYING LINES
Four hours minimum after completion of the color resurfacing, playing lines shall be accurately
located, marked and painted with Plexicolor Line Paint as specified by The National In-Line
Hockey Association.
51.7 GENERAL
1. The contractor shall remove all containers, surplus materials and debris upon completion
of work leaving the site in a clean, orderly condition that is acceptable to the owner.
Gates shall be secured and all containers shall be disposed of in accordance with Local,
State and Federal regulations.
2. Materials specified for the Plexiflor System shall tee delivered to the site in sealed,
property labeled arums with California Products Corporation labels that are stenciled
with the proper batch code numbers. Products packaged or labeled in any other manner
will not be accepted. Mixing with clear, fresh water shall only be done at the job site.
Coverage rates are based upon material prior to mixing with water as specified.
51.8 LIMITATIONS
1. Do not apply if surface temperature is less than 50°F or more than 1 40°F.
2. Do not apply when rain or high humidity is imminent.
3. Do not apply when surface is damp or has standing water.
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4. Plexiflor will not hide surface imperfections of previous coatings.
5. Keep from freezing. Do not store in the hot sun.
6. Keep containers tightly closed when not in use.
7. Plexiflor will not prevent substrate cracks from occurring.
8. Plexiflor will mark slightly from normal use of some In-line Skates.
9. Coefficient of friction = 0.78
10. Coating Application Drying Time: 30 minutes to I hour at 70°F with 60% relative
humidity.
11. Keep court clean. Excess dirt or foreign material can cause the surface to be slippery.
In-Line hockey is a physical sport. Always wear NINA recommended protective gear.
52 RESIDENT NOTIFICATION OF START OF CONSTRUCTION
This article deleted. See SECTION III, ARTICLE 22 - RESIDENT NOTIFICATION OF START
OF CONSTRUCTION.
53 GABIONS AND MATTRESSES
53.1 MATERIAL
53.1.1 GABION AND RENO MATTRESS MATERIAL
53.1.1.1 PVC COATED WIRE MESH GABIONS & MATTRESSES
Gabion & mattress basket units shall be of non-raveling construction and fabricated from a
double twist by twisting each pair of wires through three half turns developing the appearance of
a triple twist. The galvanized wire core shall have a diameter of 0.1063 inches (approx. US gauge
12). All wire used in the fabrication of the gabion shall comply with or exceed Federal
Specifications QQ-W-461H, possess a maximum tensile strength of 70,000 p.s.i. with a Finish 5,
Class 3 zinc coating in accordance with the current ASTM A-641. The weight of zinc coating
shall be determined by ASTM A-90. The grade of zinc used for coating shall be High Grade or
Special High Grade, as prescribed in ASTM B-6, Table 1. Uniformity of coating shall equal or
exceed four I-minute dips by the Preece test, as determined by ASTM A-239.
The PVC coating shall be extruded and adhere to the wire core prior to weaving. The PVC
coated wire shall be woven into a double twisted hexagonal mesh having uniform openings of 3
1/4 inches by 4 1/2 inches. The overall diameter of the mesh wire (galvanized wire core plus PVC
coating) shall be 0.146 inches. Selvedge and reinforcing wire shall be of heavily galvanized wire
core, 0.1338 inches in diameter (approx. US gauge 10), coated with PVC and having an overall
diameter (galvanized wire core plus PVC coating) of 0.173 inches. Lacing and connecting wire
shall be of soft tensile strength (75,000 PSI max), heavily galvanized wire core, 0.087 inches in
diameter (approx. US gauge 13/2), coated with PVC and having an overall diameter (galvanized
wire core plus PVC coating) of 0.127 inches. The use of alternate wire fasteners shall be
permitted in lieu of tie wire providing the alternate fastener produces a four (4) wire selvedge
joint with a strength of 1200 lbs. per linear foot while remaining in a locked and closed
condition. Properly formed interlocking fasteners shall be spaced from 4 to 6 inches and have a
minimum 3/4 square inch inside area to properly confine the required selvedge wires. Tiger-Tite
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Interlocking Fasteners are an approved alternate joint material. The Interlocking Wire Fastener
shall meet stainless steel material specification ASTM A-313, Type 302, Class 1, or equal.
All of the above wire diameters are subject to tolerance limit of 0.004 inches in accordance with
ASTM A-641.
53.1.1.2 PVC (POLYVINYL CHLORIDE) COATING
The coating shall be gray in color and shall have a nominal thickness of 0.0216 inches but not
less than 0.015 inches in thickness. The protective PVC plastic shall be suitable to resist
deleterious effects from exposure to light, immersion in salt or polluted water and shall not show
any material difference in its initial compound properties. The PVC compound is also resistant to
attack from acids and resistant to abrasion.
1. Specific Gravity:
a. According to ASTM D-2287 and ASTM D- 792; in the range of 1.30 to 1.34.
2. Tensile Strength:
a. According to ASTM D-142; not less than 2980 psi.
3. Modulus of Elasticity:
a. According to ASTM D-412; not less than 2700 psi at 100% strain.
4. Resistance to Abrasion:
a. According to ASTM 1242; weight loss <12% (Method B).
5. Brittleness Temperature:
a. According to ASTM D-746, Procedure A; shall be at least 8.3 degrees centigrade
below the minimum temperature at which the gabions will be handled or placed but
not lower than -9.4 degrees centigrade.
6. Hardness:
a. According to ASTM D-2240; shall be between 50 and 60 Shore D when tested.
7. Creeping Corrosion:
a. Maximum corrosion penetration to the wire core from a square cut end section shall
not be more than 25mm when the specimen has been immersed for 2000 hours in a
50% SOLUTION HCI (hydrochloric acid 12 Be).
53.1.1.3 ACCELERATED AGING TESTS
Variation of the initial properties will be allowed, as specified below, when the specimen is
submitted to the following Accelerated Aging Tests:
1. Salt Spray Test:
a. According to ASTM B-117
b. Period of test = 3000 hours.
2. Exposure to ultraviolet rays:
a. According to ASTM D-1499 and ASTM G-23 (Apparatus Type E). Period of test =
3000 hours at 63 degrees centigrade.
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3. Exposure to high temperature:
a. Testing period: 240 hours at 105 degrees centigrade, when tested in accordance with
ASTM D- 1203 and ASTM D-2287.
53.1.1.4 PROPERTIES AFTER AGING TESTS
After the above Accelerated Aging Tests have been performed, the PVC compound shall exhibit
the following properties:
1. Appearance:
a. The vinyl coating shall not crack, blister or split and shall not show any remarkable
change in color.
2. Specific Gravity:
a. Shall not show change higher than 6% of its initial value.
3. Durometer Hardness:
a. Shall not show change higher than 10% of its initial value.
4. Tensile Strength:
a. Shall not show change higher than 25% of its initial value.
5. Elongation:
a. Shall not show change higher than 25% of its initial value.
6. Modulus of Elasticity:
a. Shall not show change higher than 25% of its initial value.
7. Resistance to Abrasion:
a. Shall not show change higher than 10% of its initial value.
8. Brittleness Temperature:
a. Cold Bend Temperature - Shall not be lower than -20 degrees centigrade.
b. Cold Flex Temperature -Shall not be higher than +18 degrees centigrade.
53.1.2 GABION AND MATTRESS FILLER MATERIAL:
The filler stone shall be limestone from a source approved by the Engineer before delivery is
started. Representative preliminary samples of the stone shall be submitted by the contractor or
supplier for examination and testing by the Engineer. The stone shall have a minimum specific
gravity of 2.3 and be of a quality and durability sufficient to insure permanency in the structure.
The individual stones shall be free of cracks, seams, and other defects that would tend to promote
deterioration from natural causes, or which might reduce the stones to sizes that could not be
retained in the gabion or mattress baskets.
The stone shall meet the following physical requirements:
• Absorption, maximum 5%
• Los Angeles Abrasion (FM 10T096), maximum loss 45%
• Soundness (Sodium Sulphate), (FM 1-T104), maximum loss 12%
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• Flat and elongated pieces, materials with least dimension less than one third of greatest
dimension shall not exceed 5% by weight.
All filler material shall be uniformly graded between 4 inch and 8 inch (equivalent spherical
diameter) and shall be angular in form. Rounded stones shall not exceed 10% of the stone, by
weight and 70% of the stone, by weight, shall exceed the largest dimension of the mesh opening.
53.1.3 MATTRESS WIRE
Mattress wire shall conform to the same specifications as gabions except as follows:
1. The nominal diameter of the wire used in the fabrication of the netting shall be 0.0866
inches minimum, subject to diameter tolerance in accordance with the current ASTM A
641, Table 3.
2. All wire shall be galvanized according to ASTM A 641, Table 1. The minimum weight of
the zinc coating shall be 0.70 ozs./sq. ft. for the 0.0866 inch wire used for mesh and
lacing and 0.80 ozs./sq. ft. for the 0.106 wire used for selvedge.
3. Adhesion of the zinc coating to the wire shall be capable of being wrapped in a close
helix at a rate not exceeding 15 turns per minute around a cylindrical steel mandrel
having a diameter 3 times the nominal wire diameter being tested. After the wrap test is
completed, the wire shall not exhibit any cracking or flaking of the zinc coating to such
an extent that any zinc can be removed by rubbing with bare fingers.
53.1.4 GEOTEXTILE FABRIC
Fabric shall conform to FDOT Standard Index 199, Type D-2, and FDOT Standard
Specifications, 1996 edition, Section 985.
53.2 PERFORMANCE
Gabions and Reno Mattresses shall be installed according to the manufacturer's
recommendations and as shown on the Drawings. Fabrication of gabion baskets shall be in such
a manner that the sides, ends, lid and diaphragms can be assembled at the construction site into
rectangular baskets of the sizes specified and shown on the Drawings. Gabions and mattresses
shall be of single unit construction; the base, lid ends and sides shall be either woven into a
single unit or one edge of these members connected to the base section of the gabion in such a
manner that the strength and flexibility at the connecting point is at least equal to that of the
mesh. Where the length of the gabion and mattress exceeds one and one-half its horizontal width,
they shall be equally divided by diaphragms of the same mesh and gauge as the mattresses shall
be furnished with the necessary diaphragms secured in proper position on the base so that no
additional tying is required at this juncture. The wire mesh is to be fabricated so that it will not
ravel. This is defined as the ability to resist pulling apart at any of the twists or connections
forming the mesh when a single wire strand in a section of mesh is cut.
Each gabion or mattress shall be assembled by tying all untied edges with binding wire. The
binding wire shall be tightly looped around every other mesh opening along seams so that single
and double loops are alternated.
A line of empty gabions shall be placed into position according to the contract drawings and
binding wire shall be used to securely tie each unit to the adjoining one along the vertical
reinforced edges and the top selvedges. The base of the empty gabions placed on top of a filled
line of gabions shall be tightly wire to the latter at front and back.
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To achieve better alignment and finish in retaining walls, gabion stretching is recommended.
Connecting wires shall be inserted during the filling operation in the following manner: Gabions
shall be filled to one third full and one connecting wire in each direction shall be tightly tied to
opposite faces of each cell at one third height. The gabion shall then be filled to two thirds full
and one connecting wire in each direction shall be tightly tied to opposite face of each cell at one
two third height. The cell shall then be filled to the top.
Filler stone shall not be dropped more than 12" into the gabions and mattresses.
Geotextile fabric shall be installed at locations shown in the Drawings. The surface to receive the
cloth shall be prepared to a relatively smooth condition free of obstructions which may tear or
cut the cloth. The panel shall be overlapped a minimum of 30 inches and secured against
movement. Cloth damaged or displaced during installation, gabion work, or backfill shall be
replaced or repaired to the satisfaction of the Engineer at the contractor's expense. The work
shall be scheduled so that the fabric is not exposed to ultraviolet light more than the
manufacturer's recommendations or five days, whichever is less.
54 LAWN MAINTENANCE SPECIFICATIONS
54.1 SCOPE
To remove trash and debris from landscape and paved area; maintenance and fertilization of
plant beds and landscape materials; maintenance, repair, and operation of irrigation systems;
ornamental pest control; palm pruning; maintenance of traffic; and the cleaning of hard surfaces
at designated areas. The Contractor is to work with the City in coordinating maintenance
activities and reporting irregularities in the work zone.
The Contractor(s) will provide the labor and materials required to maintain the landscaped street
medians including:
• Traffic safety and Maintenance of Traffic;
• Trash and debris removal from the job site;
• Removal of weeds in landscaped areas and hard surfaces;
• Proper trimming and pruning of landscape plants and palms;
• Proper fertilization and pest control of landscape and palms (may be subcontracted);
• Irrigation service and repair;
• Mulch replacement;
• Cleaning of hard surfaces; and the
• Reporting of irregularities at the job site.
54.2 SCHEDULING OF WORK
The Contractor(s) shall accomplish all landscape maintenance required under the contract
between the hours of 6:30 a.m. and 7:00 p.m. Monday through Saturday, excluding observed
holidays. The City may grant, on an individual basis, permission to perform contract
maintenance at other hours.
All work shall be completed in a continuous manner, that is the cleanup, weeding, trimming, etc.,
be completed before leaving the job site.
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54.3 WORK METHODS
54.3.1 MAINTENANCE SCHEDULING
The Contractor(s) will adhere to a work schedule provided by the City (see Level of Service).
Any variations to that schedule, requested by either party, must be approved, either verbally or in
writing by an authorized representative of the other party.
54.3.2 DUTIES PER SERVICE VISIT
The contractor(s) shall provide the following service at each scheduled visit to the designated
location:
54.4 LITTER
Remove trash and debris from the area to be maintained. Proper disposal of collected trash and
debris is a requirement of the contractor. Extraordinary amounts of debris caused by hurricanes,
tornadoes, vandalism, etc., would be the responsibility of the City to clean up. The contractor
should report such accumulations of debris when they are encountered. Bids for the
extraordinary cleanup from the contractor would be considered.
54.5 VISUAL CHECK
The site should be checked for irregularities, such as irrigation leaks, vehicle damage, dead or
damaged plant material, vandalism, etc., which should be reported to the City within 24 hours
after providing the service.
54.6 PLANT TRIMMING AND PALM PRUNING
All plant material should be trimmed in a manner that promotes the natural shape and mature
size of the particular specie. Trimming should be performed at intervals that will maintain plants
in a neat appearance. Trimming should be performed to promote fullness of the plants, while
maintaining height restrictions in Clear Sight Zones as established on the landscape plans. Plants
shall be kept trimmed to the back of curb. Brown foliage shall be removed from Liriope.
Palm pruning to be performed at least once per year, preferably in late June or July following
flower formation, according to the following specifications:
54.7 PHOENIX SPECIES (CANARY DATE, INDIA DATE, PYGMY
DATE, ETC.)
Remove all descending fronds, to the base of the frond; all parallel and ascending fronds are to
remain in order to leave a full, rounded head; seed heads may remain, but remove old faded
heads that are encountered in the pruning process; remove loose frond boots; remove vegetation;
such as strangler figs, Brazilian Pepper, Asparagus fern, etc., growing in the frond boots or on the
trunk. Provide the rounded, classic cut on all Medjool palm boots. No climbing spikes allowed
on palms.
54.8 DEBRIS REMOVAL
All debris from pruning process is to be removed from the job site and disposed of by the
contractor. Work sites should be left in a clean and neat appearance upon completion.
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54.9 TRAFFIC CONTROL
Proper and safe work zones in vehicular traffic areas are to be set up and maintained by the
contractor, according to the attached Maintenance of Traffic specifications.
54.10 PEDESTRIAN SAFETY
Contractor is responsible for maintaining safe work zones in areas where pedestrian and park
users are present. The City reserves the right to limit the hours of operation in certain high
pedestrian use areas.
54.11 PLANT FERTILIZATION
All tree and plant material should be fertilized with the appropriate amount of 20-6-12 sulfur
coated, slow release, ornamental fertilizer, three times per year. Applications should be made in
mid-February, early June, and mid-September, for the first two years. Fertilizer types and
amounts will change with requirements of maturing landscape materials.
54.12 WEED REMOVAL IN LANDSCAPED AREA
Weeds should be removed on a regular basis in order to keep them from being visibly noticeable.
Weed control with the use of appropriate herbicides is allowable, given they are properly applied
by a certified applicator. Herbicide damage to landscape material will be remedied by contractor
at his/her expense.
54.13 MULCH CONDITION
Should be maintained at a thickness that will discourage weed growth as well as help retain soil
moisture, usually 3 inches.
54.14 IRRIGATION SERVICE AND REPAIR
Should be performed at each visit to assure the systems proper operation and timing. Drip tubing
should be kept covered with mulch. Timer should be checked for proper time of day and
operating schedule. Leaks or breaks in the system should be repaired before the next scheduled
system running time. All repairs which will be charged at $20.00 or more must be approved in
advance by the city. Minor repairs, less than $20.00, should be billed to the City in addition to
the monthly maintenance fee.
54.15 LAWN AND ORNAMENTAL PEST CONTROL
Should be performed by a properly licensed and certified applicator to keep pest populations at a
less than damaging level. Landscape materials lost to or extensively damaged by pests will be
replaced by the contractor at the contractor's expense. Diazinon products are not to be used on
City properties.
54.16 PALM FERTILIZATION
Apply three pounds of Magnesium sulfate and one pound of Potassium evenly, per tree, across
the root zone (typically within the dripline), annually in early February.
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54.17 FREEZE PROTECTION
The City will provide a freeze/frost protection fabric for the Contractor to install over freeze/frost
sensitive plants (Lantana and Pentas). The covering material will be stored at a City facility (yet
to be determined). Contractor will remove the covering material from storage and install over the
sensitive plants, securely fastening edges of the material to the ground per manufacturer's
directions. The City will furnish metal pins needed for securing fabric to the ground. The City
will notify the Contractor one (1) day or twenty-four (24) hours minimum prior to the need to
protect plant material. After uses, the Contractor will prepare the fabric for storage and return it
to the designated City facility. Protective covering shall be removed the following afternoon or
remain in placed as directed by the City. The City shall notify the Contractor by 11:00 a.m. about
removing the cover or keeping it in place due to continued freezing temperatures. The City may
cancel the freeze protection event at any time prior to the end of the scheduled installation day
(5:00 p.m.) The Contractor will be compensated for the number of hours mobilization or on-site
work at the contracted rate per man-hour unit price. The Contractor shall provide a unit price for
the installation and removal of the covering fabric on a per event basis, as well as an hourly rate
per employee required. The City and contractor will coordinate appropriate irrigation operations
with weather conditions. Should freeze/frost damage occur, the Contractor shall perform
remedial work as per unit basis, as directed by the City.
54.18 LEVEL OF SERVICE
This location is to be serviced weekly. Repairs to damage or vandalism to be made within 7
working days of reported irregularity. Weekly visits should occur no closer than six and no
further than ten calendar days apart.
54.19 COMPLETION OF WORK
Within 24 hours of completing work the contractor shall notify the supervisor assigned to
monitor the contract either in person or by phone of said completion. It is acceptable to leave a
phone message. However, to make certain the message is received, it is advisable to call between
6:30 a.m. - 7:30 a.m. or 2:30 p.m. - 3:00 p.m.
54.20 INSPECTION AND APPROVAL
Upon receiving notification from the Contractor, the City shall inspect the serviced location the
following business day. If, upon inspection, the work specified has not been completed, the City
shall contact the Contractor to indicate the necessary corrective measures. The Contractor will be
given 48 hours from this notification to make appropriate corrections. If the work has been
completed successfully then the City will pay for services billed.
54.21 SPECIAL CONDITIONS
This location will be newly installed and under warranty by the installer for a six month
period on plants and 12 month warranty on palms. Landscape installer will coordinate
irrigation operation with the Maintenance contractor to assure adequate irrigation to the
landscape materials. Installer will also be responsible for the untying of palm
heads/fronds as he feels appropriate.
2. All listed acreage or square footage figures are estimates.
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3. All maintenance shall be performed in a good and workmanlike manner, consistent with
trade practices and standards which prevail in the industry.
4. The Contractor shall be responsible for damage to any plant material or site feature
caused by the Contractor or his/her employees. The Contractor shall be notified in writing
of the specific nature of the damage and cost of repair. The City shall, at its option,
invoice the Contractor for the payment, or reduce by the amount of the repairs the next
regular payment to the Contractor.
5. Occasionally circumstances (standing water, prolonged inclement weather, parked
vehicles, etc.) may make all or portions of a location unserviceable during the regular
schedule. The Contractor shall notify the City Supervisor of such occurrences, and shall
schedule to perform the required maintenance to the location as soon as the pertaining
circumstances are relieved.
55 MILLING OPERATIONS
55.1 EQUIPMENT, CONSTRUCTION & MILLED SURFACE
Unless otherwise noted in the specs, plans or this Article, the milling operation shall be
performed in accordance with Section 327 of FDOT's Standard Specifications (latest edition).
The Contractor shall notify the Project Inspector a minimum of 24 hours in advance of all
milling.
55.2 ADDITIONAL MILLING REQUIREMENTS
1. If the milling machine is equipped with preheating devices, the contractor is responsible
to secure any necessary permits, and for complying with all local, state and federal
environmental regulations governing operation of this type of equipment.
2. All milled surfaces must be repaved within seven days from the time it was milled, unless
otherwise noted in the contract documents.
3. Prior to paving, all milled areas shall be swept with a Municipal type sweeper either of
the vacuum or the mechanical type, that picks up and hauls off, dust and dirt (the Broom
Tractor way of sweeping is not be permitted). The sweeper must be equipped with its
own water supply for pre-wetting to minimize dust. Moreover, the Contractor shall sweep
debris off of sidewalks, driveways and curbs in addition to the roadways before leaving
the job site.
4. In cases where concrete valley swales are present, the adjoining pavement shall be milled
to allow for the new asphalt grade to be flush with the contract surface.
5. The Contractor shall be responsible for removing any asphalt that remains in the curb line
and/or median curbs after the milling operation of a street is complete. The cost of this
removal shall be included in the bid item for milling.
6. All radius returns on streets to be milled shall also be milled unless otherwise directed by
the Engineer, with payment to be included in the bid item for milling.
7. Any leveling or base replacement required after milling shall be applied to sections of the
road as noted on the plans, or directed by the Engineer, per Section 330 of FDOT's 2000
Standard Specifications for S-Type resurfacing projects or Section 330 (latest edition) for
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superpave resurfacing projects. The cost shall be included in the per ton unit cost for
asphalt, unless otherwise noted in the project scope and plans.
8. Any roadway base material exposed as a result of the milling operation shall be primed
that same day (unless otherwise directed by the Engineer) per Section 300 of FDOT's
Standard Specifications (latest edition). Repairs required to said base that result from a
failure to place the prime in a timely manner shall be done to the City's satisfaction, and
at the Contractor's expense. No paving of the exposed base can commence until the City
approves the repaired base. The cost of said prime shall be included in the bid item for
milling.
9. Prior to the placement of asphalt, the face of all curbs and driveways shall be tacked after
the milling operation is complete.
55.3 SALVAGEABLE MATERIALS
All surplus existing materials resulting from milling operations shall remain the property of the
City. The transporting and stockpiling of salvageable materials shall be performed by the
Contractor. The Contractor shall contact the Public Services Division at (727) 562-4950 to
schedule delivery of material.
55.4 DISPOSABLE MATERIALS
All surplus materials not claimed by the City shall become the property of the Contractor. The
Contractor shall dispose of the material in a timely manner and in accordance with all regulatory
requirements in areas provided by the Contractor at no additional expense to the City.
55.5 ADJUSTMENT AND LOCATION OF UNDERGROUND UTILITIES
All utilities and related structures requiring adjustment shall be located and adjusted by their
owners at the owner's expense. The Contractor shall arrange his schedule to allow utility owners
the time required for such adjustments (minimum 48 hours notice per State Statute). All utility
adjustments shall be completed prior to the commencement of milling and resurfacing
operations.
55.6 ADJUSTMENT OF UTILITY MANHOLES
The necessary adjustments of sanitary sewer and stormwater utility manholes and appurtenances
shall be accomplished by the Contractor in accordance with Section IV, Article 23.7 of the City's
Technical Specifications.
55.7 TYPES OF MILLING
There are two types of milling used by the City:
A. Wedge - This will consist of milling a six foot wide strip along the curb line of the
pavement adjacent to the curb so the new asphalt will align with the original curb height
and pavement cross section.
B. Full Width - This will consist of milling the entire roadway (i.e. curb line/edge of
pavement to curb line/edge of pavement). All existing horizontal and vertical geometry
shall remain unless otherwise indicated or approved by the Engineer.
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55.8 MILLING OF INTERSECTIONS
Intersections, as well as other areas (including radius returns) are to be milled and repaved to
restore and/or improve the original drainage characteristics. Said work should extend
approximately 50 to 100 feet in both directions from the low point of the existing swale.
55.9 BASIS OF MEASUREMENT
The quantity to be paid for will be the area milled, in square yards, completed and accepted.
55.10 BASIS OF PAYMENT
The unit price for milling shall include: all materials, preparation, hauling, transporting and
stockpiling of salvageable materials, disposal of all surplus material, any required milling of
radius returns and intersections, prime and/or tack coat either required or placed at Engineer's
discretion, removal of asphalt from curbs, sweeping, labor, equipment, and all incidentals
necessary to complete the milling in accordance with the plans and specifications.
56 CLEARING AND GRUBBING
The work included in this specification includes the removal and disposal of all structures,
appurtenances, asphalt, concrete, curbs, walls, trees, roots, vegetation, boulders, conduits, poles,
posts, pipes, inlets, brush, stumps, debris and other obstructions resting on or protruding through
the ground surface necessary to prepare the area for construction.
Clearing and grubbing shall be performed in accordance with Section 110 of FDOT's Standard
Specifications (latest edition). Unless otherwise specified in the contract documents, the
Contractor shall take ownership of all removed material and dispose of them off-site in
accordance with all Local, State and Federal Requirements.
56.1 BASIS OF MEASUREMENT
The basis of measurement shall be either a lump sum quantity or the number of acres cleared and
grubbed as specified on the plans or directed by the Engineer.
56.2 BASIS OF PAYMENT
The pay item for clearing and grubbing shall include: all removal and disposal of materials and
structures as well as all materials, hauling, equipment, tools, labor, leveling of terrain, landscape
trimming and all incidentals necessary to complete the work.
57 RIPRAP
The work included in this specification includes the construction of either sand-cement or rubble
riprap as shown on the plans. The riprap shall be constructed per Section 530 of FDOT's
Standard Specifications (fastest edition).
57.1 BASIS OF MEASUREMENT
The basis of measurement for riprap shall be the volume of sand used in cubic yards for sand-
cement, or the dry weight in tons for rubble.
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57.2 BASIS OF PAYMENT
The pay item for sand-cement riprap shall include: all materials, testing, labor, grout, hauling,
equipment, excavation, backfill, dressing and shaping for placement of sand-cement and all
incidentals necessary to complete the work.
The pay item for rubble riprap shall include: all materials, required bedding stone, dressing and
shaping for placement of bedding stone, filter fabric, testing, hauling, excavating, backfill,
dressing and shaping for placement of rubble, and all incidentals necessary to complete the work.
No payment will be granted if concrete or stone that exists on-site is used as rubble riprap.
58 TREATMENT PLANT SAFETY
This article applies to all City projects located at one of the City's Wastewater Treatment Plants
(WWTP) or Potable Water Reservoirs.
58.1 HAZARD POTENTIAL
The Contractor shall be aware that hazardous materials are used at the WWTP's and the water
reservoirs. These may include sodium hypochlorite, gaseous chlorine, sulfur dioxide and
ammonia. Potential safety hazards associated with these substances include:
• An accidental spill or release can impair respiratory functions and result in severe burns
to the skin and eyes. At the pre-construction conference, the contractor will be provided
with a copy of the City of Clearwater Public Utilities Department Emergency Response
Plan, and a copy of the applicable Material Safety Data Sheets. All employees of the
contractor and sub-contractor assigned to this job shall be familiar with the content of
these documents.
58.2 REQUIRED CONTRACTOR TRAINING
Prior to issuance of a notice to proceed, the contractor must submit documentation regarding
employee safety training relating to the items in Section A above. The documentation must
include:
• Verification that all employees assigned to this job have received and understood training
in the proper work practices necessary to safely perform the job while working around
gaseous chlorine and sulfur dioxide gas.
• The date of the training, and
• The means used to verify that the employee understood the training.
59 TRAFFIC SIGNAL EQUIPMENT AND MATERIALS
All traffic signal work shall be performed per the latest edition of FDOT's Standard
Specifications (Sections 603 through 699), unless otherwise specified in the contract documents
and plans.
This specification includes, but is not limited to, the following items: all necessary equipment,
materials, guaranties, acceptance procedures, signal timings, field tests, grounding, conduit,
signal and interconnect cable, span wire assemblies, pull and junction boxes, electrical power
service assemblies, poles, signal assemblies, pedestrian assemblies, inductive loop detectors,
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pedestrian detectors, traffic controller assemblies, controller cabinets and accessories, removal of
existing traffic signal equipment, and internally illuminated signs.
All traffic signal installations shall be mast arms and conform to the requirements of FDOT's
Mast Arm Assembly standard, and shall be signed and sealed by a professional engineer
registered in the state of Florida. All mast arm calculations, as well as the geotechnical report,
shall also be signed and sealed by a professional engineer registered in the state of Florida. All
mast arm colors shall be determined and approved by the City prior to ordering from the
manufacturer.
All traffic signal indicators for vehicles and pedestrians shall be LED's and, approved by both
the City and FDOT. In addition to this, all pedestrian signal indicators shall utilize countdown
features.
Contractor changes to the operation of an existing signal is PROHIBITED unless directed by the
City's Traffic Engineering Division.
59.1 BASIS OF MEASUREMENT AND PAYMENT
The basis of measurement and payment shall be specified in the contract documents and/or plans
and shall include all equipment, preparation, materials, testing and incidentals required to
complete the work per the plans.
60 SIGNING AND MARKING
All signing and marking work shall be performed per the latest edition of FDOT's Standard
Specifications, unless otherwise specified in the contract documents and plans.
This specification includes the following work: RPM's (Section 706), painted traffic stripes and
markings (Section 710), thermoplastic stripes and markings (Section 711) and tubular
delineators/flex posts (Sections 705 and 972).
The Contractor is responsible to ensure that striping is correctly placed. Errors in striping or
markings shall be "blacked-out" with paint, unless otherwise directed by the Engineer. No
payment will be made for these incorrect or "blacked-out" areas. Omissions in striping or
markings shall be corrected to the City's satisfaction prior to any payment being made.
60.1 BASIS OF MEASUREMENT AND PAYMENT
The basis of measurement and payment shall be specified in the contract documents and/or plans
and shall include all equipment, preparation, materials and incidentals required to complete the
work per the plans.
61 ROADWAY LIGHTING
All roadway lighting shall be constructed per Sections 715 and 992 of FDOT's Standard
Specifications (latest edition), unless otherwise specified in the contract documents and plans.
61.1 BASIS OF MEASUREMENT AND PAYMENT
The basis of measurement and payment shall be specified in the contract documents and/or plans
and shall include all equipment, materials, testing and incidentals required to complete the work
per the plans.
SectionlV.doc Page 124 of 127 JP61r?2Wf14
Attachment number 3
Page 150 of 153
Section IV - Technical Specifications
62 TREE PROTECTION
62.1 TREE BARRICADES
A. A protective barrier shall be placed around all protected trees and palms prior to land
preparation or construction activities within or adjacent to the work zone, including all
staging and/or lay down areas. Protective barriers shall be installed as follows:
1. At or greater than the full dripline of all species of Mangroves and Cabbage Palms.
2. At or greater than the full dripline or all protected native pine trees and other conifer
species.
3. At or greater than two-thirds of the dripline of all other protected species
4. At or greater than the full dripline of trees within a specimen tree stand.
B. Protective barriers are to be constructed using no less than two-inch lumber for upright posts.
Upright posts are to be at least four feet in length with a minimum of one foot anchored in
the ground. Upright posts are to be placed at a maximum distance of eight feet apart.
Horizontal rails are to be constructed using no less than one inch by four-inch lumber and
shall be securely attached to the top of the upright post. The project City's representative
must approve any variation from the above requirements.
C. Whenever a protective barrier is required, it shall be in place until all construction activity is
terminated. The area within the barrier limits shall remain undisturbed by any activity during
construction. Native ground cover and understory vegetation existing within the barriers shall
remain throughout construction. Exotic plant species may only be removed by manual labor
utilizing hand tools or by other means if authorized in writing by the City's representative.
D. Prior to the erection of any required protective barrier, all surface foreign material, trash or
debris shall be removed from the area enclosed by the barrier, and after erection of the barrier
no such material or litter shall be permitted to remain within the protected area. No
equipment, chemicals, soil deposits or construction materials shall be placed within such
protective barriers.
E. No signs, building permits, wires, or other attachments of any kind shall be attached to any
protected tree or palm.
F. At all times, due care shall be taken to protect the critical root zone of trees protected by this
section, and root pruning requirements shall apply to such trees.
62.2 ROOT PRUNING
A. Where proposed construction improvements involve excavation and/or impacts to the critical
root zone of protected trees, the Contractor shall be required to have an International Society
of Arboriculture (ISA) certified arborist perform, or directly supervise root pruning to reduce
the impacts of construction. The critical root zone is equivalent to the tree's dripline. Prior to
any clearing, grubbing or excavation activities, the affected roots must be severed by clean
pruning cuts at the point where grubbing or excavation impacts the root system. Roots can be
pruned utilizing specified root pruning equipment designed for that purpose or by hand
digging a trench and pruning roots with a pruning saw, chain saw or other equipment
designed for tree pruning. Root pruning by trenching equipment or excavation equipment is
strictly prohibited. Roots located in the critical root zone that will be impacted by
SectionlV.doc Page 125 of 127 JP61r?2Wf14
Attachment number 3
Page 151 of 153
Section IV - Technical Specifications
construction activities shall be pruned to a minimum depth of 18 inches below existing grade
or to the depth of the proposed impact if less than 18 inches from existing grade. Tim Kurtz,
Senior Landscape Architect is the City's Representative on Public Works projects for root
Pruning issues and can be reached at (727) 562-4737, or through the construction inspector
assigned to the project.
B. Root pruning shall only be preformed by or under the direct supervision of an International
Society of Arboriculture (ISA) certified arborist.
C. Any proposed root pruning trenches shall be identified on site (i.e. staked or painted)
inspected and approved by the City's representative prior to actual root pruning.
D. Root pruning shall be preformed as far in advance of other construction activities as is
feasible, but at a minimum shall be performed prior to ANY impacts to the soil. Associated
tree protection measures should be implemented upon completion of said root pruning.
E. If there is a likelihood of excessive wind and/or rain exceptional care shall be taken on any
root pruning activities.
F. Root pruning shall be limited to a minimum of ten inches per one inch of the trunk diameter
from the tree base. Any exception must be approved by the City's representative prior to said
root pruning.
G. Roots shall be cut cleanly, as far from the trunk of the tree as possible. Root pruning shall be
done to a minimum depth of 18" from existing grade, or to the depth of the disturbance if less
than 18".
H. Root pruning shall be performed using a Doscocil Root Cutting Machine or equivalent.
Alternate equipment or techniques must be approved by the City's representative, prior to
any work adjacent to trees to be preserved.
1. Root pruning shall be completed, inspected and accepted prior to the commencement of any
excavation or other impacts to the critical root zones of trees to be protected.
J. Excavations in an area where root are present shall not cause the tearing or ripping of tree
roots. Roots must first be cleanly severed prior to continuing with the excavation, or tunneled
around to prevent damage to the root.
K. Tree roots shall not be exposed to drying out. Root ends shall be covered with native soil or
burlap and kept moist until final backfill or final grades has been established.
L. When deemed appropriate (e.g., during periods of drought) the City representative may
require a temporary irrigation system be utilized in the remaining critical root zones of root
pruned trees.
M. When underground utility lines are to be installed within the critical root zone, the root
pruning requirement may be waived if the lines are installed via tunneling or directional
boring as opposed to open trenching.
62.3 PROPER TREE PRUNING
A. All tree pruning and/or root pruning on existing trees to remain shall only be preformed by or
under the direct supervision of an International Society of Arboriculture (ISA) certified
arborist. Furthermore, all tree work shall conform to the American National Standards
Institute (ANSI) 2001, American National Standard for tree care operations - Tree, Shrub and
other Woody Plant Maintenance - Standard practices (pruning) ANSI A-300.
SectionlV.doc Page 126 of 127 JP61r?2Wfl4
Attachment number 3
Page 152 of 153
Section IV - Technical Specifications
B. Proper pruning techniques for all lateral branches of protected trees are required. Flush cuts
(pruning cuts that remove the branch collar) and stub cuts (cuts that leave a stub on the tree)
are improper techniques. Any protected tree that has been improperly pruned will not be
recognized as a tree left on the project in a healthy growing condition, and will require
replacement consistent with the current City Codes and Ordinances.
C. No protected tree shall have more than 30 percent of its foliage removed.
D. No protected tree shall be topped, hat racked or lion-tailed. Any protected tree that has been
improperly pruned will not be recognized as a tree left on the project in a healthy growing
condition, and will require replacement consistent with the current City Codes and
Ordinances.
E. Tree Trunks and limbs shall be protected. The use of tree spikes or other devices that damage
trunk and bark tissue on protected trees shall be prohibited. Any protected tree that has been
damaged in such a manner will not be recognized as a tree left on the project in a healthy
growing condition, and will require replacement consistent with the current City Codes and
Ordinances.
63 PROJECT WEB PAGES
63.1 WEB PAGES DESIGN
If requested by the City, Engineer shall design the Project Web Site in accordance with the
current City Web Site standards and styles. Project Web Site should include general project
information as: Project Name & Number, Scope description, Location, Schedule, and Project
Contacts.
Note: Occasionally City modifies the general design of the City's Web Site, and the Engineer
shall consult the City Webmaster for the current requirements, before designing or updating the
Project Web Pages.
63.2 WEB ACCESSIBILITY GUIDELINES
Project Web Pages should conform to the W3C Web Accessibility Guidelines and US Section
508 guidelines whenever possible:
http://www.w3.or?z/TR/1999/WAI-WEBCONTENT-19990505/
http://www. section508. ?zov/
In particular, use of variable-width tables, user-adjustable/relative font sizes, ALT text for
images, CSS whenever possible, etc. Accessibility should be a priority over design/aesthetics.
63.3 THE SUN AND WAVES LOGO AND ITS USE
The City's Sun and Waves logo should be used for everyday business, on all print and electronic
material. It should be used on all internal correspondence, brochures, advertising, vehicles,
apparel and signage. It should be used only in the manner presented here, in the proportion
shown here, with no alterations. It should not be condensed, lengthened, or otherwise distorted to
fit a space. The logo is approved for use by city departments, and is not to be used by outside
vendors without the permission of the City Manager, Assistant City Manager or Public
Communications office. Electronic versions of the logo should be obtained from the Public
Communications. This is for internal use only.
SectionlV.doc Page 127 of 127 JP61r?2Wf14
Attachment number 3
Page 153 of 153
Section IV - Technical Specifications
63.4 MAPS AND GRAPHICS
Use of maps and graphics is recommended to illustrate the project; only approved graphics
should be posted to the Project Web Pages.
63.5 INTERACTIVE FORMS
The site should also include an interactive form or other options to allow Public's input sent back
to the City regarding the Project.
63.6 POSTING
The site should be presented to the City's Webmaster for review and posting to the City's Web
Server. Posting of the Project Web Pages to a different than City's Web server, if approved,
should be coordinated with the City's Webmaster for resolving all accessibility and conformity
issues.
63.7 WEB PAGES UPDATES
Unless otherwise specified and agreed Engineer is responsible for keeping the posted Web Pages
up-to-date, by sending revisions and updates through the City Project Manager to the City's
Webmaster for posting.
SectionlV.doc Page 128 of 127 JP61r?2Wf14
Clearwater Gas System
Natural Gas Vehicle Cost Analysis
Attachment number 4
Pagj1/A 2010
%oWO JIQUVI I t-VJI/I W-
$ 1,850,000 Station cost
$ 99,900 Design
$ 105,000 Airpark
$ 1,026,422 Equipment
$ (450,000) 50% matching grant
$ 619,341 Design/Construct
$ 1,400,663 CGS capital cost
45 garbage trucks
30 light-duty
680,940 therms per year
Gas rate Revenue
$ 0.28 per therm NFE $ 190,663
$ 0.30 Capital recovery $ 204,282
$ 0.20 O&M recovery $ 136,188
$ 0.80 fuel cost $ 544,752
$ 1.58 total per therm $ 1,075,885
$ 0.183 Federal tax (per q allon e quivalent)
$ 1.76 per therm (NG rate before credits)
$ (0.50) Excise tax credit
$ 1.64 per gasoline gallon
$ 1.86 per diesel gallon
Station payback (years)
6.9 Capital Recovery
3.5 NFE + Cap Recove
Greater than LIM per gallon savings
bona waste/meet
K
$ 31,200 diesel fuel cost $ 40,000 New truck purchase
Garbage $ 25,303 NG fuel cost $ 80,000 truck conversion
truck (annual $ 5,897 Savings $ (32,000) Grant reduction
savings) $ 5,741 Tax credit savings 0.7 yr payback (new)
$ 11,638 Total fuel savings 4.1 yr payback (convert)
$ 2,800 gasoline fuel cost
Light-duty $ 2,063 NG fuel cost
truck (annual $ 737 Savings
savings) $ 468 Tax credit savings
$ 1,205 Total fuel savings
$ 8,500 vehicle conversion
$ (4,000) Grant reduction
3.7 yr payback
GI ICI Uy I CIICJ
Natural gas: $ 1.76 per therm
100,000 BTU per therm
Diesel: $ 3.00 per gal
138,000 BTU per gal
Gasoline: $ 2.80 per gal
117,000 BTU per gal
Tax credit $ 0.40 per therm
$ 0.50 per equivalent gal
Garbage truck usage
40 gal per day (diesel)
260 days per year operate
55.2 therms per day (NG)
14,352 therms per year
Light-duty truck usage
5 gal per day (gasoline)
200 days per year operate
5.9 therms per day (NG)
1,170 therms per ear
Item # 14
Attachment number 5
Page 1 of 1
Compressed Natural Gas Filling Station
Layout
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SER4ICE;EE -
Item # 14
Location: 1010 N Hercules Ave, Clearwater
Fueling rate: 5 gge per minute (gasoline gallons equivalent)
Fuel savings: Over $1.00 per gallon
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a contract (purchase order) with Extensys, Inc., Palm Harbor, Florida, in the amount of $219,800 for the acquisition of
Storage Area Network (SAN), in accordance with Sec. 2.561 (10 (d), Code of Ordinances - Florida State Contract; authorize lease
purchase under the City's Master Lease Purchase Agreement and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The increase in automated systems within business operations, growth of imaging tools for document retention, and redundancy of
system data for disaster preparedness has led to significant growth in data storage requirements for City operations.
Citywide data storage requirements have grown from 4 terabytes in 2005 to over 20 terabytes in 2010.
The storage array that is being replaced was purchased in 2002 and has reached end-of-life in support and maintenance.
The new Storage Area Network (SAN) device will provide over 40 Terabytes of additional storage.
Type:
Capital expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
219,800
For Fiscal Year:
2011 to 2011
Budget Adjustment: None
Annual Operating Cost:
Total Cost: 230,800
Appropriation Code Amount Appropriation Comment
316-94814 219,800 Existing CIP
Review 1) Office of Management and Budget 2) Purchasing 3) Legal 4) Clerk 5) Assistant City Manager 6) City
Approval: Manager 7) Clerk
Cover Memo
Item # 15
Attachment number 1
Page 1 of 2
City of Clearwater
Dan Mayer
100 South Myrtle Avenue
Clearwater, FL 33756-5520
Phone: 727-562-4662
Fax:
Quote
jr,xten S
253 Pine Ave. N, Bicig B
Oldsmar, FL 34677
Office: 813-855-3909
Fax: 813-855-3922
Date: Nov 30, 2010
Quote #: EX-FQ2896-05
Team:
Chris Jordan - 813.855.3909 x116
Roland Feijoo - 813.855.3909 x102
Compellent Solution
Qty Part Number Description Unit Price Ext. Price
Compellent Storage Center
1 QS30-BASE-DUAL- QuickStart SBOD Dual Controller Configuration $16,650.00 $16,650.00
SFC
QS30-BASE-SFC3 QuickStart SBOD Bundle
Storage Controller, 3U
SC, Assy, Write Cache Express(CHA2) w/ Z-Track
SC, Flash Adapter Tray
Compellent Enclosure, SBOD, FC, 4Gb, 16 bay
IO, FC, 4Gb, 4 port, Std Profile, PCI-E
(2) Enclosure SFP
(2) Optical Cable, LC/LC, 1 meter, Orange
QS30-BASE-SFC2- Quickstart SBOD Bundle Software
SW
SW, Dynamic Capacity Base License
SW, Data Instant Replay Base License
SW, Storage Center Core Base License
SW, Enterprise Manager Foundation License, Unlimited
SW, Enterprise Manager Reporter License, Unlimited
QS30-DUAL-UPR2 QuickStart 4Gb Clustered Controller Upgrade
Storage Controller, 3U
SC, Assy, Write Cache Express(CHA2) w/ Z-Track
SC, Flash Adapter Tray
IO, FC, 4Gb, 4 port, Std Profile, PCI-E
(2) Enclosure SFP
(2) Optical Cable, LC/LC, 1 meter, Orange
QS30-DUAL-UPR- QuickStart Clustered Controller Software
SW
SW, Dynamic Controllers Base License
PA-ENCL-EXP (2) Enclosure Upgrade Connectivity Kit
(8) Enclosure SFP
(8) Optical Cable, LC/LC, 1 meter, Orange
Hardware and Drives (115 Est. --10TB 15k and --24TB
SATA)
24 DS-F4-600X15K7 600GB, FC, 4Gb, 15K7 RPM HDD $2,264.00 $54,336.00
16 DS-S2000X7K2-H 2.0 TB SATA ULTRASTAR 7K RPM HDD $1,530.00 $24,480.00
1 EN-SA2X16 Compellent Enclosure, SATA, 2Gb, 16 bay $5,860.00 $5,860.00
1 EN-SB4X16 Compellent Enclosure, SBOD, FC, 4Gb, 16 bay $6,109.00 $6,109.00
2 lO-F4X4S-E IO, FC, 4Gb, 4 port, Std Profile, PCI-E $3,650.00 $7,300.00
2 lO-llX2S-X $1,475.00 $2,950.00
This quote is Proprietary of ExtenSys, Inc. and shall not be shared outside the party for which the quote was prepared without prior permission. EXTQ289k&-n #PJ5 1 of 2
Attachment number 1
Page 2 of 2
Qty Part Number Description Unit Price Ext. Price
IO, iSCSI, 1Gb, 2 port, Std Profile, PCI-X
SAN Switches
2 FS-C9124-16P Cisco MDS 9124 Bundle, 16 Active Ports $5,294.00 $10,588.00
2 FS-C9124-E Cisco MDS 9124 Expansion Bundle $2,376.00 $4,752.00
Software
1 SW-DAPR-BASE SW, Data Progression Base License $7,500.00 $7,500.00
3 SW-DAPR-EXP SW, Data Progression Expansion License $3,000.00 $9,000.00
3 SW-DCNT-EXP SW, Dynamic Controllers Expansion License $0.00 $0.00
3 SW-DIRP-EXP SW, Data Instant Replay Expansion License $1,500.00 $4,500.00
3 SW-DYNC-EXP SW, Dynamic Capacity Expansion License $1,500.00 $4,500.00
1 SW-FAST-BASE SW, FastTrack Base License $3,125.00 $3,125.00
3 SW-FAST-EXP SW, FastTrack Expansion License $1,500.00 $4,500.00
1 SW-RIRA-BASE SW, Remote Instant Replay (Async & Sync) Base License $11,250.00 $11,250.00
3 SW-RIRA-EXP SW, Remote Instant Replay (Async & Sync) Exp License $3,000.00 $9,000.00
4 SW-RMSV-MS SW, Replay Manager for Mic9900rosoft Servers $2,250.00 $9,000.00
3 SW-SCOS-EXP SW, Storage Center Core Expansion License $1,500.00 $4,500.00
1 SW-VIRP-BASE SW, Virtual Ports Base License $0.00 $0.00
3 SW-VIRP-EXP SW, Virtual Ports Expansion License $0.00 $0.00
Installation and Support
1 Solution includes Shipping, Installation, and 3 Years 24x7 $0.00 $0.00
HW and SW Support
Su bTotal $199,900.00
Less Additional Year End Savings -$10,000.00
1 Total $189,900.0
0
NOTES:
1. Pricing is exclusive of Freight charges and Taxes.
2. Prices reflect standard manufacturers warranty unless otherwise noted.
3. All equipment orders require a Purchase Order. A Purchase Order constitutes acceptance of these terms.
4. All trade in prices are subject to verification and approval by the manufacturer.
5. Services require a signed statement of work. Pricing includes pre-sales design consulting services.
6. Prices are valid for 5 days from the quote date and are subject to the manufacturer's special pricing not changing.
7. Product specs, performance or suitability are per manufacturer's published literature only. No RMA's beyond warranty.
8. Overdue invoice's are subject to $100 late fee and 1.5% interest charged on the outstanding balance. An additional 1.5% will be added to the outstanding
balance on the first of each month past due. Invoices that are 90 days past due are subject to collection fees, late fees, and interest.
9. Extensys, Inc. Invoices on products shipped. The manufacturer and/or distributor may ship partial orders, in these situations customers will receive partial
shipments and agree to pay partial invoices. We recommend partial orders not be opened until you have your entire order and have verified the part numbers
and quantities, opened products can not be returned. In any case products can only be returned if the manufacturer or supplier provides Extensys, Inc. an
RMA. In the unlikely event that equipment is DOA, replacement product will be shipped these items are managed as warranty issues so they are not refunded
they are replaced. Contact us immediately if you receive incorrect parts or quantities.
10.Payment terms unless otherwise noted are Net15.
This quote is Proprietary of ExtenSys, Inc. and shall not be shared outside the party for which the quote was prepared without prior permission. EXTQ289k&-n #P15 2 of 2
Attachment number 2
Page 1 of 1
City of Clearwater
Dan Mayer
100 South Myrtle Avenue
Clearwater, FL 33756-5520
Phone: 727-562-4662
Fax:
Quote
S
jr,xten
253 Pine Ave. N, Bicig B
Oldsmar, FL 34677
Office: 813-855-3909
Fax: 813-855-3922
Date: Nov 30, 2010
Quote #: EX-FQ2897-05
Team:
Chris Jordan - 813.855.3909 x116
Roland Feijoo - 813.855.3909 x102
Compellent DR Addon Disk
Qty Part Number Description Unit Price Ext. Price
Compellent Storage Center
1 EN-SATA-UPG Enclosure, SATA, 2Gb, 16-bay, Upgrade $6,100.00 $6,100.00
4
4
16 DS-S1000X7K
1 SW-DAPR-BASE
2 SW-DAPR-EXP
2 SW-DIRP-EXP
2 SW-DYNC-EXP
2 SW-RIRA-EXP
2 SW-SCOS-EXP
Compellent Enclosure, SATA, 2Gb, 16 bay
Enclosure SFP
Optical Cable, LC/LC, 1 meter, Orange
1.0 TB SATA 3Gb 7K HDD $700.00 $11,200.00
SW, Data Progression Base License $3,500.00 $3,500.00
SW, Data Progression Expansion License $1,000.00 $2,000.00
SW, Data Instant Replay Expansion License $750.00 $1,500.00
SW, Dynamic Capacity Expansion License $750.00 $1,500.00
SW, Remote Instant Replay (Async & Sync) Exp License $1,800.00 $3,600.00
SW, Storage Center Core Expansion License $750.00 $1,500.00
Installation and Support
Solution includes Shipping, Installation, and Co-terminus $0.00 $0.00
Support (9/01/2011) 24x7 HW and SW Support
SubTotal $30,900.00
Less Additional Year End Savings -$1,000.00
Total $29,900.0
0
NOTES:
1. Pricing is exclusive of Freight charges and Taxes.
2. Prices reflect standard manufacturers warranty unless otherwise noted.
3. All equipment orders require a Purchase Order. A Purchase Order constitutes acceptance of these terms.
4. All trade in prices are subject to verification and approval by the manufacturer.
5. Services require a signed statement of work. Pricing includes pre-sales design consulting services.
6. Prices are valid for 5 days from the quote date and are subject to the manufacturer's special pricing not changing.
7. Product specs, performance or suitability are per manufacturer's published literature only. No RMA's beyond warranty.
8. Overdue invoice's are subject to $100 late fee and 1.5% interest charged on the outstanding balance. An additional 1.5% will be added to the outstanding
balance on the first of each month past due. Invoices that are 90 days past due are subject to collection fees, late fees, and interest.
9. Extensys, Inc. Invoices on products shipped. The manufacturer and/or distributor may ship partial orders, in these situations customers will receive partial
shipments and agree to pay partial invoices. We recommend partial orders not be opened until you have your entire order and have verified the part numbers
and quantities, opened products can not be returned. In any case products can only be returned if the manufacturer or supplier provides Extensys, Inc. an
RMA. In the unlikely event that equipment is DOA, replacement product will be shipped these items are managed as warranty issues so they are not refunded
they are replaced. Contact us immediately if you receive incorrect parts or quantities.
10.Payment terms unless otherwise noted are Net15.
This quote is Proprietary of ExtenSys, Inc. and shall not be shared outside the party for which the quote was prepared without prior permission. EXTQ289R4&71 #PJ5 1 of 1
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Ratify and confirm award of an emergency contract to R.E. Purcell Construction Co., Inc. of Largo, Florida for emergency runway
repairs at the Clearwater Airpark for the total price of $123,819. (consent)
SUMMARY:
Due to the continued settling of the runway, staff is bringing this forward as an emergency.
R.E. Purcell Construction Company submitted a lower written quote than Suncoast Paving or Ajax Paving Industries of Florida.
Council adopted Resolution 10-16 on June 17, 2010 authorizing the execution of a Joint Participation Agreement with the Florida
Department of Transportation (FDOT) to provide funding for the overlay, marking and repair of runways at the Clearwater
Airpark. FDOT will provide 80% or $100,000 reimbursable funding and the city will provide 20% or $25,000.
A CIP 315-94863 was created at that time to cover the $125,000 cost.
Type: Other
Current Year Budget?: Yes Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: $123,819.00 Annual Operating Cost:
Not to Exceed: 123,819.00 Total Cost: 123,819.00
For Fiscal Year: 2010 to 2011
Appropriation Code Amount Appropriation Comment
0315-94863-563500-542-000- 123,819.00
0000
Review Approval: 1) Office of Management and Budget 2) Clerk 3) Assistant City Manager 4) City Manager 5) Clerk
Cover Memo
Item # 16
Attachment number 1
Page 1 of 3
1- 2010
1550 STARKEY ROAD d LAS I RIDA ?J771
(727) 584-3329 FASO (727
"A: T- rA
Lovez, Com I. anager°
ater Letter No. 957 _ 051
47 .
UW;L1 rriua 337 ", 1 Pages
RE: C ar wa ter '
Options / -' `°)r Pavement Replacement
ur Mr. Lopez:
equest, , F
Per your :
:
:r is p. rl . ;d to provi i.e a proposal to -Ip,lette t1 ?': W0,11- [
r
"Clearwater Air j
t
7'e II t i ;cefpt o fj''. I. Age It I?.l.. ?.l ?s • 1?3.VC.1. 4J phlld
upon
ot- experience, w( h V •' for your N
_ frfficance of key )m. yp
?..; .' iol to the
of .' w i r ? I rrtrrizinl 1 f
its 0: t' IS ar ; c jr I b i I . closure
i, . r air we curre'I t? have, v :1 p ' frs that used.
I) r_ e'ment is an Sal with no si a [t ?f, ed to a standard
I ign.
2) On I ; i 2 e , assufr ,<w d depth s7,' it, Irs 'Or full-depth
e -x1 ,1114 J ,h, Eaeast. - v .d verify I j
3) 1 City (if refit d)
u nderstand n ; `ssue that is the root cause.' of tll:: ,i 1? I i ! allures. For
cis- ug base course and r rg it. Doing so
',f iI,N T-OucethebearL._r.-,'?.
I r.v , % .sr' r s fixing for the pro Iss is
variable rc , wiil,I ?)rd to acceptant
' `F iT f l -, - ? ?_. Jar / 2" 7'k TL
I;d concrete base cours _ r c ' crl ?S r Ion a shown
(;Trent sections would be 1 r _iu. 1 Base Course b)
2" 61 a least from ;I cost perspective b antly affects airport
rur w<;v clc, ;iI i t, to complete ( f )rc . provide closure / MOT).
' ?, , is tS Ir,?N ? rafaeret?; ; uses l r
a. ro, rterial, Labor, arid' I ipment for t -con r _, i o 1 . the
1' .. parr as described above. Please seethe followI ig pages for-
rl", p' oposal
i. Total Extended Cosi' = $123,81R00
®
p
L< BASE / " 21,S11
32 f m Ifra'T ~f tfi- p" of srabi I I/: r wrr nr°: t' This
¢ fl a k;" c `ushed com: T -.id W
) 6=5° CI 1 1,12" -1 Asphalt. , rr s I IIr Middle
f a
Page I of 2
Item # 16
Attachment number 1
Page 2 of 3
dnr- 1-"- t operations by n-,,,airin a 3 day runway closer to
i 1;., :. -- `te to complete.
? sew/2"A
.
b ial, Labor, and quit i , nt for the construction he
ri ar:? as described above. Please see the followir ~ 'r
proposal
i. Total vended Cost= S166,607. 0
t w BULL T- .- LTBASE ASPHALTMGHT T CLOSURE
1 ° urnes 2.' ' c .1 i lieu of the 9" of stabilization as shown on the pl cis. This
a r eu of the " :°ushed concrete. The resalt?°i t
5., ph,ili R ,, Com .c 1,) 2" S-1 Asphalt. 'T'hi:„;h? )[i i most
°+I)grtoperpti--q bycorrr`?_irr Ili., r-. during
D n - ,i`l ,11 tPQ
iiI f"1. 1f1':?ll i(Y'd [I),.
ri 1 7ith. I d vu. x-, ;t,;. 1011U , Ll Tl I_;'r
l p: )x l
i. Total Extended Cost= $275,258.00
We wor" ° -I d relevant parties to discuss the logistics of the work
and any 1 )p y N w e arsoe.
;, ld you have any questions or of 1 rd' g the abov p i intact rose at your
iience to discuss..
Page 2 of 2
Item # 16
Attachment number 1
Page 3 of 3
wa PV LL L DNSTRUCTION CO,, INC
r0 --TAF . DL O, PL °"71..3116
Phone: (72 v s0
Pax: (727) tit - 61
m_h 3
0
i an
t \sphalt
040
Remove Asphalt
000
Grading
060
0° Stabilization
070
6" Crushed Concrete Base
080
2" Asphalt
Pr )!J- CLEARWA-E® AIRP'ARK
Desc.JI iir;i. CLEARWATER AIRPARK RUNWAY
16134E; 1- ' C'
-ry U/
1.000 L.
761.000 LP
3,626.000 SY
1.000 L
3,628.000 SY
3,528.000 SY
3,528.000 SY
L
7,3L x.00
1.66
4.00
6,400.00
8.50
9.60
9.00
r,- _I „ D:
P.E. PURCELL CONSTRUCTION CO., INC.
AMOUNT
$7,300.00
$761.00
$14,112.00
$6,400.00
$29,988.00
33 616.00
$31,752,00
y`
Item # 16
City Council Agenda
Council Chambers - City Hall
Meeting Date: 12/16/20 10
SUBJECT / RECOMMENDATION:
Approve a blanket purchase order to Earth Designs, of Clearwater, Florida, in the amount of $209,892 for landscape maintenance
throughout the City during the contract period January 1, 2011 through December 31, 2011, which is the lowest responsible bid in
accordance with plans and specifications, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
On December 17, 2009, the City Council approved extending several blanket purchase orders for landscape maintenance contracts
to cover the period of January 1, 2010 through December 31, 2010 so that all maintenance service areas of the city could be bid out
at the same time each year for all areas.
Bids were solicited for the period of January 1, 2011 through December 31, 2011 with 9 bids solicited; 3 bids and 1 no bid were
received on November 19, 2010.
The lowest and most responsible bidder for 5 of the 6 areas was Earth Designs for a total cost of $209,892. The sixth area will be
awarded to Buccaneer Landscape of Pinellas Park for $38,014.
Type: Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$209,892
$209,892
2010 to 2011
Budget Adjustment: No
Annual Operating Cost: -0-
Total Cost: $209,892
Appropriation Code Amount Appropriation Comment
010-01867 $209,892 BlanketP.O.
Bid Required?: Yes
Other Bid / Contract:
Review Approval: 1) City Manager 2) Clerk
Bid Number: 03-11
Bid Exceptions: None
Cover Memo
Item # 17
Attachment number 1
Page 1 of 3
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Page 2 of 3
Item # 17
Attachment number 1
Page 3 of 3
Item # 17
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Approve the purchase of turf maintenance equipment and clubhouse equipment from Clearwater Country Club Management, Inc.
(CCCM) for $159,450; funded with a $50,000 credit from CCCM and $109,450 from unappropriated retained earnings of the
General Fund. (consent)
SUMMARY:
On November 22, 2010, the City Council approved termination of lease agreement between CCCM and approved a new interim
agreement with Clearwater Golf Club, LLC (CGC) to operate the City golf course known as the Clearwater Country Club. As part
of the termination, CCCM agreed that the City had first lien on the personal property owned by the club so that the City could
continue ongoing operations at the course.
The City and CCCM agreed to hire an independent professional appraiser to place a monetary value on all personal property
owned by CCCM so that the City could purchase those items needed to continue a smooth transition to new management.
On September 29, 2010, Mr. Carl Chrappa, A.S.A., M.R.I.C.S., I.F.A. completed his appraisal of all personal property owned by
CCCM. The City and current operator CGC evaluated the list of items and determined that there is a need to purchase a total of
$159,450 of turf maintenance equipment and clubhouse equipment.
Staff is recommending the purchase to be funded with a $50,000 credit from CCCM and $109,450 from unappropriated retained
earnings of the General Fund.
A list of the inventory to be purchased by the City is available for review.
Type: Operating Expenditure
Current Year Budget?: No Budget Adjustment: Yes
Budget Adjustment Comments:
Need additional funds from General Fund to purchase items.
Current Year Cost: $109,450 Annual Operating Cost: -0-
Not to Exceed: $109,450 Total Cost: $109,450
For Fiscal Year: 2010 to 2011
Appropriation Code Amount Appropriation Comment
010-01860 $109,450 Need funds put into this account.
Bid Required?: No Bid Number:
Cover Memo
Other Bid / Contract: Bid Exceptions: None
Item # 18
Review 1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Clerk 6) Assistant City Manager 7) City
Approval: Manager 8) Clerk
L Attachment number 1
Page 1 of 11
"t, 5C e)
PT. 29, 201 lE C N, TGAG
v
CLEAR"YVATER COUNTRY CLUB
Descrption Cond. Photo F111"'
Club Flouse Restaurant Equipment, Furniture. Fixtures, and
Related qui ment ins; .
(1) Dining Room Area wI A 1 $12,965
(29`? Tables, square. 36" x 36'", single pedestal
(13) T?ihles, round, 48", single pedestal
(4) Tables, round, 72", single pedestal
(10) Tables. folding, 42"
(10) Tables, folding, 00" vv! (4) folding legs
(10) Tales, folding, 60"L
(351) Dining Rocwi Chairs, upholstered, (4) leg 3
(6) Chairs. ?P ood arras, upholstered, portable 4
(6) Room Dividers, 30" x 72"H, "woven' wood wl planter
(4) Roam Dividers (planters), 78" x 48"H; paneled w/ silk plants
Miscellaneous unlisted equipment, wall decorations, pictures, etc..
(1) Lot of (8) Food Warmer/Servers 16" x 24" (Bunsen burner) 2
(1) Wurlitzer - Upright Piano, 35"VV 5
(1) Table Dolly 8'
(1) Portable Dance Flexor, wI (150) panels each 3' x 3" 6
[approx. (85) panels stored outside]
(1) Sanitaire - Vacuum Cleaner
(1) Folding Wheel Chair
(4) Sign Display" Easels
(2) Podiums, melamine, 22` x 15" x 45"H
(1) Dar & Grille Area wl A $7,090
(13) Tables, square„ 36°" x 36", single pedestal, wood pattern 7
(2) Tables, rectangular, 36" x 72", single pedestal 7
(44) Chairs, wood arms, upholstered, raid back, portable 7
(1) Lot of (1) Bar Stools, low back, upholstered, (4) legs, wood 8
(1) Bar Area w1
(1) Manitowoc - Ice Maker, model Q270, OAD: 36" x 36" x 30" 9
(2) Prep sinks, stainless steel, wl bin area and dip strip, (4) leg
(1) Underbar Refs ic0erator plastic firish, 20" x 20" x 32"
(1) Underbar Sink, 3 bowl, OAD: 72" x 20", SS, single faucet
(1) True - Cooler 1 Beverage Chest (Beer), OAD: 65" x 32" x 30"H
(fair)
(1) Magic Chef - t nderbar Refrigerator, OAD: 20" x 20" x 32",
S finish
(1) Beer Tap wl (4) taps w1 hose line (to walk-in/kegs) 10
(1) POS wl Epson printer, keyboard, 14" flat screen monitor, and
Dell - PC model Optiplex 740
(1) Thermo - Kool - Walk-in Cooler, CAD. 6'W x 9'D x TH,
ono floor), wf overhead chiller unit wl (2 Bohn - fans
- --- --------- ---------- ----------- -- ---- - --- --------
--------- 11
-------------
---------
Wage I of 11
Item # 18
Attachment number 1
Page 2 of 11
SEPT. 29, 2010 1 CCs AEc, r L
II SPECTi 1 i'1 Z, A4 I-'I aid:.I L
CLEARIJVATEEIR COUNTRY CLUB
Description ? Cond. Photo i i'VlV
(3) Racks, erector steel, w1 fiber board shelves,. OADi 36" Il
x 20"D x 6°H, 5 shelves
(2) Televisions, overhead color, 19" CRT
(1) Television, overhead color, 42" flat screen
(1) Television., overhead, color, 24" CRT
(1) CamLlsel type hat dcg cooker, OAD. 20" x 18' x 24" 12
(1) Soup Cooker, (2) pot, OAD, 22" x 14" x 10", stainless steel
(1) Hot Plate for Coffee
(2) Tables, square, 36' x 36", single pedestal
(1) POS wl Epson printer, keyboard,. 14" flat screen monitor, and
Dell - "Celeron PC"
(1) Cart, 3 shelves, stains ess steel; 28" x 18"
Miscellaneous wall decorations, ornaments, and crabs, etc.
(1) Pro Shop wf A 1,115
(1) Display Case, glass, OAD: 48" x 24" x 36" 1
(2) Chairs, mid back, upholstered, wood arras, wf casters :
Miscellaneous wall mounted clothing racks and ball racks
(1) Lot of approximately 4,000 range balls
(stored in dart barn and pro shop)
(1) POS w/ Epson printer, (1) Omni - Credit Card processor; 15
model Omni 3260 "Retail", and (1) 14" flat screen monitor
(1) Kodak - Copier, table top type
Miscellaneous chairs, vacuum cleaner, dolly
(3) Storage racks, 33" x 20" x 72"H 14
(1) Storage rack, 48" x 24" x 72"H
(1) Television, overhead, color, 19" CRT
(1) Kitchen Area wf A $5,675
(1) Sink, hand type, 17" x 15" 16
(1) Table, SS, wl cabinet below, 24" x 60" x 34"H 16
(1) Hamilton Beach - fixer, 3 spindle (worn) 16
(1) Manitowoc - Ice Machine, OAD: 30" x 24" x 21" wf ice chest 17
32" x 34" x 50,"
(1) 'late caddy, 2 stack, SS, Oad. 18" x 34" x 32" 17
(1) Work Table, SS, 29" x 666.9 wJ (1) shelf below, (1) dra?,ver, and 18
(1) dash caddy
(1) Can Opener, manual type (worn) 18
(1) Work Table, SS, 30" x 60" wI shelf below 18
(1) Sink, 2 bowl, OAD: 52' x 26", SS, &l igle faucet 18
Nllsccllaneous cookware and trays 18
(1) Mork Table, SS, 36" x 05" w/ shelf below 19
(1) Work Table, SS, 24" x 60" w/ shelf below 19
..... (1 . AP -; Conveyor Toaster, OAD: 15" x 14" x 13"
. ................. ....... 19
..=ua
.............. Page 2 of 11
Item # 18
Attachment number 1
Page 3 of 11
EPT, 29, 2010
IN PECTION & "FBI"AISAL
CLEA AT R COU TRY CLUB
Description Cord. Photo FN,rt',:/
(1) True - Refrigerator; S, 3 door, CHAD. 86"x 30x 82" on casters
(1) Television, overhead, color, 19" CRT
(i) Plate Rack, mesh, SS, 48" x 18" x 72", 5 shelf
(1) Worf Tah,e., SS 48" x 30"
(1) Toa5tmastei - Sun Warmer, model 38284:, 2 level, SS, 19
OAD, 27" x 20" x 24"
(3) Cart, 2 shelves stainless steel, 28" x 18"
(1) Dishwashing Area w/ A 20 $3,906
(1) Dirty dish table, SS, 33" x 68" w/ overhead shelf, 28 x 68" 20
(1) Dirty dish table, SS, 28" x 53" w/ single bowl sink and 26
pre rinse nozzle
(1) Unix - D sh?,vasher, model 5AG, OAD. 29" x 43" x 29" w/ equip. 20
(1) Clean dish table, S, 28" x 9" w/ shelf 21
(1) Sink, 3 bovvi w/ faucet, 55" x 22"
Miscellaneous cookware, utensils (Delco), pots, pans, etc.
(1) General Kitchen Area wl A $28,375
(1) Cup cart, 22" x 22" wl shelf
(1) Ice Cream Freezer Chest, OAD: 24" x 24" x 36", plastic (fair)
(1) Sink, hand type, S, 17" x 13„
(1) True - Sandwich Prep Table:, 2 cabinet, OAD: 48" x 8" x 36'"
w/ white board
(1) Prep table, SS 30" x 58" wl shelf below
(1) Buffet, 60"L x 39"D x 34"H wl4 sections (electric) 22
(1) Buffet, 42"L x 36"D x 34"H wl 3 sections (electric) 22
(1) Overhead Heating table shelf, SS, 2 level, 181 23
(1) Tray runner, SS, 141 23
(1) Lot of overhead pot hangers, miscellaneous shelves, etc. 23
(1) Superior - Ice Tea Brewer. single brew, mod. TCT/PTT GT "G3"'
(1) Charbroiler, gas fired, CHAD. 48"W x 24" x 12"H wl SS stand 24, 24A
(1) SouthLend -'Salamander', bl-level, OAD: 34" x 38°" x 70" 24, 24A
0lz-2 top, plate decorations below) -- Not In Use --
(2) Sout bend - Ranges, 4 burner, OAD: 36" x 32" x 36" wl 25, 25A
convection oven below, (1) w/ griddle arrangement
(1) Dual Deep Fat Fry Unit, ea. 151/2" x 30" x 36'"H wl 2 baskets 26
and filter
(2) Captive - Aire - Hoods, overhead, SS, 48" x 24"H x 16"L 27
l w/ light and A.S.
(1) Savory - Conveyor Toaster, 14" x 18" x 13„H
(3) Carts, SS, 2 shelf, 18" x 27", damaged (shelves bent)
(1) Cres Cor - Warmer; 2 stack. OAD: 28" x 40" x 68" 28
(1) Work Table, SS, 366., x U ,,V/ shelf below
IVlixei< St 4 = 5 t-
---- (worn)„ __________________ ___-__..___.
_._.
______??_-_--
Page3ofXf
Item # 18
Attachment number 1
Page 4 of 11
SEPT. 9, 20110
I E C C(", u,FII?,Ei\11 fk,,L
II',1'SG' ECTION & APPRAISAL
Description Cond. Photo FMV
(1) Work Table, SS, 30" x 48" wl shelf below (bent)
(1) Work Table, SS, 36" x 60" wl shelf below
(1) Hobart - Grinder, 14" dia. bowl (worn) ? 29
(1) Don - Dial Scale, 32 oz. 29
(1) Berke] - Slicer manual type (small) 29
(1) Lot of approx. (10 ) stored trays and (8) pots 29
(1) Gas Ranee, 4 burner, gas w/ convection oven, 36. 31
CAC : 36" x 32'' x,'36" (worn)
(1) Alto Shaar - Ccck:er, stacked, model 1906-TH/l, (good cond.) 36, 31
GAIL: 22' x 68"H x 30"D, sln: 138817-0761, electric, portable
(1) Sun Fire (Atlas) - Stacked Cooker, 2 sect., GAIL. 46' x 36" x 64" 36, 31
(1) Hood, overhead, SS, 48" x 24"H x 1O'L wl Iig , A.S. ?
(1) Sink, SS; 24" x 24" wl single bowl and faucet 32
(1) True - Refrigerator, SS, single door, OA D: 27"x 30" x 78" 32
(1) True - refrigerator, S, 2 door, OAD: 56"x 30" x 78" 32
(1) Walk-in Freezer, OAD 9' x O- x 7'H, wl floor, light, A.S. and 37
(1) overhead chiller unit w1 (2) Bohn - fans, miscellaneous
racks (shelves), S, (2) 4', (1) 3', and (1) 5'
(1) t.falk-in Cooler, OAD: 8" x 15'x 7'H, wf overhead chiller unit wl 38
(3) Bohn - fans, miscellaneous racks (shelves), (4) 4" and
(2) 5' ea. 4 shelf, incl. side viev??/aass through glass door, 39
CAD: ' x 5'
(2) NABGO - ".Gyro" overhead air curtains, 36" 40
liscellaneous equipment including (2) mop buckets, mops, sink, etc.
(2) Tray carts, 21" x 27"
(1) Storage Roorn wI 40A
(2) Storage racks, 5 shelf, QAD: 48" x 24" x 72"H 40A
(3) Storage racks. 5 shelf, CHAD: 36" x 18" x 72"H 40A
(2) Racks, 4 shelf, shelves 21" x 48", 4 shelf 40A
Viscellaneous plates, cups, suacers, etc. (Delco _ Loyal
Ceramicor porcelain)
(5) Hat servirg trays
Miscellaneous pots, pans, dishes, glasses, etc. 40A
(1) Board Room wl A 41 $680
(6) Tables, square, 36" x 36" single pedestal 41
(11) Chairs,. mid back, tubular steel 41
(13) Chairs, love back wl arms, tubular steel 41
(1) White Board, 4'x 3' 41
(1) Men's Gard Room wl A. 42 $695
(4) Tables, square, 36" x 36", single pedestal 42
(1) Table, round, 48" 42.
(19) Chairs, mid back wl arms, upholstered, casters 42
(1).Television, overhead. color, 28" CRT 42
Page 4 of 11
Item # 18
Attachment number 1
Page 5 of 11
PT. 29, 2010
IEC CF?91'ki IL
CL Ea2ATER C0UIJ TR .'," CLUB
Description Cond. Photo F
(1) Ladies" Lounge Room wl A ( $750
(1) Came Table, glass top, 30"° x 30" wl (4) bamboo chairs 43
(1) Desk, 58" x 21" vv/ (2) woven chairs 43
Miscellaneous Bamboo furniture incl, (6) chairs, 2 wl arms 43
(1) Couch, upholstered, 42" w/ 2 cushions 43
l (1) Couch, upholstered, 64" wl 3 cushions 4
(2) End Tables each wl lamp 43
Nliscel aneous Furriture, Bulletin Board etc,
(1) Desk,, melamine, 60" 44
(1) Desk, melamine, 54" 44
(1) Credenza, 2 dray°ier, 30" 44
(1) Task Chair, no arms 44
(1) Task Chair wl arms 44
(1) HaHw y Furniture incl. A $320
(1) JERO - Ice Chest, SS, 26" x 20" x 32" 45
(6) Deck Chairs, woven wJ cushions 46
(2) Deck Chairs, mid back, 2 arm, wood, on casters (worn) 46
(1) Table, "'woven", 18" x 54" 6
(2) ..amps, "Palm" design 4
(2) Folding, tables, 2x 6' 46
(1) Main Office wJ A $4,200
(1) Desk, melamine, 30" x 60"
(1) He Cabinet, vertical, letter,. 4 drawer, 15" deep
(1) 111E11-111 C - Safe, OAD: 25" x 21" x 41" 47
(3) Task Chair wl adjustable arms, mid back
(1) Ricoh _ Copier, model AFICIO 2035 SIP 53
(1) Folding Table, 2' x 6`
(1) Desk, L-Shape, (2) 26" x 48" and (1) 24'" x 24", melamine 50
(1) Armored File Cabinet. letter, 4 drawer, venccal 20" x 30" x 54"
(1) Dell - PC model Dimension 3000 (XP) vii flat screen monitor, 16"
(1) Dell - Server, model PowerEdge 700, l VDT, 15" and equip. 52
(1) Manager's Office wl 48
(1) Desk, melarnine, 58" x 30" 48
(1) Desk, 0'' x 24"D 48
(1) Dell - PC "Pentium D' (for XP) wl VDT 16'" 48
(1) Cask Chair wl adjustable arms, inid back 48
(2) Guest Chairs, love Lack, tubular steel 48
(1) Desk, LW Shape, melamine, () 2'x 3', (1) 2' x ', and 49
0 .exch .
- 2' x ? ....................a....._,.........__n._.......,.,
-------
Page 5 of 11
Item # 18
Attachment number 1
Page 6 of 11
PT. 1 2,',-) `L
IEC CONJ77110' TI'AL
Description Cured,. F'hc 0 F
(1) Dell - PC, model Dimension 3000 (XP) w/ flat screen monitor, 15''
(3) Guest Chairs, low back, tubular steel
(1) File Gabs net, lateral 36", 2 drawer
(1) He Cabinet, lateral 42", 4 drawer
(1) Bookcase, 34"W, 4 shelf
(1) Chair, mid lack, (2) arm wood/upholstered, casters
(1) Foldinct Table Tx 6'
SUBTOTAL CLUES HOUSE $''5, ?r
Goal Course Turf i'',Aalrjbanance BgaIp3" ' [I and" Tools Droop
Riding Mowers & Atiachmerts
(1) Jacobsen - Model Greensking IV -- Triplex Greens Mower: V-Twin;
1073 hrs on meter-, s/n 62287-2084 A
(1) Jacobsen - Model Greensking IV -- Triplex Greens Mower. V-Twin;
1868.8 hrs on meter, s/n 62287-2090 A
(1) Jacobsen - fftdel Greensking IV -- Triplex Greens Mower: V-Twin;
4531.8 hrs on rneter; s/n 6?'760-2004 A
(1) Jacobsen - IVlodel Gmensking IV -- Triplex Greens Mower. V-Twin;
1274.1rrs on iI- s/n 62260-1805 A
(1) Torn - Model Greensmaster 3150 -- Triplex Greens Mower: 1552.5
hrs on meter; s/n 04357-230002082 A
(1) Toro - Model Greensmaster 3150 -- Triplex Greens Mower: 1572.4
hrs on meter; s/n 04357-230001509 r
(1) Tore - Model Reelmaster 6500D -- Fairway Mower: idle for past 1.5
yrs; 2376.8 hrs cn :ureter A
(1) Steiner Riding Movver: wl boom mower, idle for past 1.5 yrs;
315.2 hrs 9r meter; s/n 1241 A
(2) Toro - Model Reelmaster 3100D -- Trim Mowers: w/ sidewinder (1)
w/3018.4 hrs on meter, s/n 03201-220000969; (1) wl4539.4 hrs on
meter: s/n 03201-220000958 A
(2) Taro - Model Reelmaster 5500D -- Fairway Vovvers: (1) wl 4536,3
hrs on meter, s/n 03303-2000001261; (1) s/n 03803-200000256
i
I )I Ili oro - Model ReelmI -- 5-Gang Tow n.iiovver: idle for past 2.5 yrs;
stn 334r5-2100C00240} A
(1) Toro - Model Reelmaster -- 5-Gang Tow Mower A
(1) .Jacobsen 5-Gang Tow Rough Mower: each gang = 30", 11' wide
total, used 2 tunes per year.
.....a._........w.. _. A
B1
B2
B4
B5
B6
B7
B10
B14, 635
B12, B13
L311, B3
B'18
1
i5U
$750
$500
$500
$1,000
$1,000
$500
550
$4,000
$4,BOQ
$200
$1,000
Pane 6 of 11 Item # 18
Attachment number 1
Page 7 of 11
SEPT. 29, 2019 I7: C yi",,JFID T L
INSPECTION &APPRAIS.AL
CL ? 1 +7y, I w G : W ITRY CLUB
r
LoestwCtpttC]n _ Co?)nd. Photo HIJAI'
(1) Tara - Model SandPro 3020 -- Bunker Rake: 3WD; 3348.8 hrs on
meter; good tires; sln 08885-260000234 [leased] A B23 $3,500
(1) Tare -`yodel SandPro 2000 -- Bunker Rake: 2W D; 4352.9 hrs on
meter, sln 98882-2000276 A B24 $750
(1) Set of Spikers: set of (3) reels A B61 $250
(2) John Deere - Verticut -- Sets of Reels: set of (3) reels A B25, 626 $1,200
Tractors:
(1) Case - Model 570 LXT Series 2 -- Skip Loader: wl R}PS; 1f2 cubic
yard, blaaeless, 65" wide shovel; 1373.6 hrs on meter; w1 custom forks
& fft cage attachment; stn JJG0260887 A B27, B28 $10,000
(1) John Deere - Model 2040 _- Tractor: 1735.1 hrs on meter;
A B20 $4,000
d
---
(1) Jo.-jr. Deere - [Model 2155 -Tractor: .aaks oil & transmission rli,?id,
back R tire cracked; 4069.4 hrs on meter; stn XL02155G 99454X F 830, B31 $2,000
(1) Ford - Model 699 _- Tractor: used on a regular basis; s/n 1114 A B32 $1,509
j-dlity Vehicles:
(4) Club Car - Model CarryAll II -- Utility Carts: $2,500
(1) no meter, stn EG9525-440495 A 833
(1) no meter, s/n EG89 8-178764 F B34
(1) Club Car- Model CarryAll II ¢ -- Utility Cart:sin 'G9753-640655 A B41 $1,500
(5) Club Car .. model Turf II -- Utility Carts. $7,500
(1) wlcanopy top; s/n RG0133-0492$9 A B37
(1) 2,169.9 hrs on meter; sln RG0339-329977 G B36
(1) 1,881 hrs on meter; s/n RGO133-0 -9285 A B.35
(1) 3,212,8 hrs on meter, stn RG9917-759682 F B42
(1) wf front end damage; 2,456.7 hrs on meter;
sln RG991 7-759971 A B38, B39
(1) Isuzu Pick-up Truck: 155,898 miles on odometer; VINI
JAACLI 1 L5R7208681 G 645 $1,750
(1) Toyota - Model Tacoma -- Fick-up Truck: 118,286 mil es on B49
odometer; VIA! 5TE L42N24Z403304 G B104 $6,.400
(1) Flat Bed Trailer: 94" x 6' bed wl 5' extension; ,lights work" F B50 $800
(1:) Cushman Truckster: 3-wheeled, w1PTO;s1n: ICUNH2185L003156 A B46, 847 $500
(2) Fuel Tanks; for oil storage -- (1) lightly used; (1) never used VG B21 $1,800
(2) Acme f railer - Model Fze-Gas 390 -- Fuel Tank/Trailers: w/ Tuthill
Series 8000 meter and pump, 13 gpm G B51 $4,500
Page 7 of 11 Item # 18
Attachment number 1
Page 8 of 11
SEPT. 29, 201
INSPECTION 8 A FAG 1 1-L.
CLEAF %,,71V ATEr-, C OU?i1 l f= Y- CL U
AFC CONFOENTI L
Description Cond. Phofi,,
Sprayers:
(1) Custom - r1 c" -l 1Alorkm:!n -- S - ayer- 50 c -` capacity, w/ booms,
3 nn ?I?C ?rP A B16
1 $1,500
I .
1
1 i
I
1
y
i
I
u
a
`.Itl) Sr iyel :.. D-gal capaci`-y; iaie past yrs; 1 hand sprayers, () hose
reels w/ gums A, B54 $1507
(2) Hand Sprayers A B5 $250
(1) 25-gal capacity w/ () guns, 1211;
(1) 15-gal capacity w/ (2) guns, 1211;
(2) Raven - Model SCS 4407 NVM -- Sprayer Control Units A B17, B43 $1,0)00
5 `weeders:
(4) LESCO Walk Spreaders: 807# capacity
(1) LESCO} Drop/Cyclone Spreader
(1) Vicon Spreader: 112 ton capacity; s/n 221190799443
(1) Gandy Spreader: s/n 97785
(1) Custom Riding Spreader; for fertilizer
(1) Adams Trailer: for fertilizer, 2.5-ton capacity, desigfied to salt paved
Surfar.-q rec-Pr,fly rpngiF-r- s/r 4177'773
s Esser: 3/4 cubic yd
ararjt ? 7' hra i-*, :idrh Cllr hPr{ 1''r) ccjS, s/n 14600
l
Aerators:
(1) Ryan - Model 270315303 -- Care Harvester: s/n A,030303203287
(1) GreensGroor er - Model Synthetic Sports Turf Groomer -- : 72" x 35°
area
(1) Torn -Model 687 --Aerator: s/n 448501-9171107
A
G
V
A
G
A
665
B64
803, B69
865, B66
B56
134 3
B57
F58,
B45, 8'7
B71.
B59
$500
$25D
$125
$3507
$2501
$1,200
$2,000
$1,000
$7507
$1,000
Page 8 of 1
Item # 18
Attachment number 1
Page 9 of 11
SEPT. 2, 201
I EC °Oi'IFI E3', i L
I fl,A S P CTI AP PRAJ L
LE ATE COUNTRY CLUB
Oescroptoon Cond. Photo E
Hand Tools: $2,500
(1) STIHL Pole Save A B72
(2) Jacobsen Push Mowers A B6, 670
(6) STIHL Line Trimmers: various models, (1) of (6) needs repair A B72
(1) Shin&awa String Edger A B72
(1) Shin6awa Blade Edger A B72
(1) Trencher: date #2609 A B68
(1) RedMax - Model Reciprocator - Trirrrrner,rEdgerJClipperlPruner A 674
(4) STIHL - Model various -- Blowers: backpack type A B106
(1) STIHL Trimmer: 40" A 673
(1) STIHL - Model HL 100K -- Hedge Trimmer A B72
(2) STIHL Chain Saws: (1) 26"; (1) 32" A B73
(1) STIHL Quick Cut Saw F 376
(1) Water Pun p: electric, 116 hp ,L, 677
(1) Manual Roller: 30" width F
(1) Pressure Washer: 1,000 psi A B78 $1,000
(1) Custom Pressure Washer: 2,500 psi, for greens mowers A B75 $500
Gerer-ators- $250
(1) Onan Generator: 2.5 1! A B90
(1) Briggs Coleman Generator: 6.0 kW, idle for past 2 yrs, needs major
repair P B90
Shop Tools: $2,.000
(1) Table Cart B85
(1) Miller - yodel Thunderbolt 225 -- Welder: arc type, constant
current, w1 cables, idle for pest 8 yrs; sin JK540353 A 888, 689
(2) Wheelbarrows: (1) one-v, eeled; (1) two-w eeled A B66
(1) repco Gas Weld Outfit: acetylene and 02 tanks, w/ hose and
cutting/ bronzing tip A B80
(3) LP Gas Battles: 20#, 45#, and 100,7 capacity, respectively G B110
(1) P akita -Model 2414 --Chop Save: 2.1-hp; sln 492646E A 682, B94
(1) Husky - Model Pro -- Air Compressor. !-hp, 60-gal, 135 psi max
capacity A B84
(1) Layton - Model 6Y001A -- Belt Disc Sander: 6" x 9" disc A B83
(2) Hand Carts A B86
(1) Air Tank: 5-gal capacity, portable A 685
.... 1)_ Hy lraulic Shop Press: 10-tors capacity A B9
Page g of 11
Item # 18
Attachment number 1
Page 10 of 11
SEPT. 29, 2014 I EC C FIDEV4T'IAL
S LC°Il90?"%J ,3. PP7 '. 4?'.L
CL.EAF-,V.''u,' TER UNTk, r !i_
Description tCond. Photc; 77 116+i°'i;',
(1) Solar- - rvlodel 480 -- Battery Charger/ Booster' 6112 Volt cap. A B100
(1) Lapping Machine: for mowing reels F 699
(1) LFSCO Blade Sharpener: 112 hp; 1" x 6" wheel A B101
(1) Delta Drill Press l table: 1.5-hp, 8" threat„ hand-cranked (bench
grinder seen has been replaced by grinder below) A B88
(1) MllwaLlkee - Model Sawzall A
(1) HPZ Rivet Set A
(1) Sand 8lasrer: portable A 337
(1) DeWalt - Uodel W 756 -- Bench Grinder: twin, 6", w1 lamp; sin 383
2.007-29YL6790 A 13161
(2) Vises: (1) in yard, (1) in shop A B101
(1) Tire Changer A B107
(1) Oil Filter Crasher: removes tail from used filter A B98
(2) Chain Hoists: (1) 2-ton; (1) 314-ton A B97
(3) Overhead Trolleys' 2-ton capacity A
(2) Hydrauliw Jacks: (1) fleet jack; (1) paIlet)ack (We co 5,594#
capacity) A B60
(1) Floor Jack: 3.5-ton capacity A
(6) Jack Stands: various capacities B95
(2) Infrared Heaters: for propane bottles A
(1) Shop-Vac A 693
(2) Patton Circulation Fans A B92, B72
(1) Hct Point Refrigerator: std size A 674
(1) STI H L - Model BG 75 -- Blower: hand held A B105
(1) Mil?.n,aukee Grinder A 91
(1) Dayton - Model 124-135-154,000 P3TIJ -- Space Heater: portable
(1) Eureka - Model Commercial 2 QL~ et Kleen -- Upright Vacuum
Cleaner
(1) Dino - Model T"-104-S -- Parts Washer: runts, but idle 5 yrs due to
discharge issues; sin 408912211
(1) Southworth ( ) - Model 6ackSaver -- Lift Table: 24" x 48", -1,500#
capacity
Pro Shoo:
Page 10 of 11
E
A B44
F 681
$1,400
A 1594, B5 1 $500
Item # 18
Attachment number 1
Page 11 of 11
SEPT. 9, 201
DEG CONFIDENTIAL
I1'41Bli"'EC I IC : APP ISAL
COUNTRY CLUB
Walking mowers:
(7) Torn - Model Greensmasrer 1000 -- Walking Greens Mowers: all B193
working & used weekly, wl A B104 $3,500
(1) Toro Repair Kit A
(1) Overhead Crane: 9` span, 1/2-ton capacity A $750
(1) Scalar - Mode 55000 -- Battery: hand held, rechargeable, 1211, w/
cables, clamps G B102 7
(1) Miller- Model Trailblazer 250E -- Wefder: Arc-MIG; sin JH209957 F B79 $259
11) MPP isj rirr, ?Alhppl- I-,arA_r, ff wh,-gel A $2
71701-2 1
Sl k •,s iA,L TURF kflAIN-IFEl, ; I AND R LA CzD Dist ilJ]Ei',,1 I` $153,625
G A TOTAL $219,3co,
rage 11 of 11 Item # 18
Attachment number 2
Page 1 of 2
BILL OF SALE, ABSOLUTE
KNOW ALL MEN BY THESE PRESENTS, that Clearwater Country Club
Management, Inc., a Florida non-profit corporation, whose address is
, in the County of Pinellas and State of Florida, party of
the first part, for and in consideration of the sum of ten dollars lawful money of the United
States, and other value received, to it paid by City of Clearwater, a Florida municipal
corporation, party of the second part, the receipt whereof is hereby acknowledged, has
granted, bargained, sold, transferred and delivered, and by these presents does grant, bargain,
sell, transfer all title to and deliver unto the said party of the second part, its executors,
administrators and assigns, the following goods and chattels:
See Exhibit ""A" attached hereto and made a part hereof
TO HAVE AND TO HOLD the same unto the said party of the second part, its
executors, administrators and assigns forever.
AND said party of the first part does, for itself and its heirs, executors and
administrators, does covenant to and with the said party of the second part, its executors,
administrators and assigns, that said party of the first part is the lawful owner of the said goods
and chattels; that they are free from all encumbrances; that said party of the first part has good
right to sell the same aforesaid, and that said party of the first part does warrant and will
defend the sale of the said property, goods and chattels hereby made, unto the said party of
the second part, its executors, administrators and assigns against the lawful claims and
demands of all persons whomsoever.
IN WITNESS WHEREOF, said party of the first part has hereunto set its hand and seal
this day of _'20
Clearwater Country Club Management, Inc.
Catherine Saenz, President
STATE OF FLORIDA
COUNTY OF PINELLAS
BEFORE ME, the undersigned, personally appeared Catherine Saenz, who executed the
foregoing instrument and acknowledged the execution hereof to be her free act and deed to
the use and purposes herein set forth, and who is personally known to me.
20
WITNESS my hand and official seal this day of ,
Item # 18
Attachment number 2
Page 2 of 2
Notary Public - State of Florida
My Commission Expires:
Item # 18
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Third Amendment to License Agreement between the City of Clearwater, Florida and Alexandra of Clearwater
Beach, Inc. (Alexandra), adding five years to the term of the Agreement in exchange for the maintenance of the public restrooms in
Pier 60 Park and authorize the appropriate officials to execute same. (consent)
SUMMARY:
On August 5, 2010, City Council directed staff to negotiate a 5-year extension (March 1, 2012 to February 28, 2017) to the License
Agreement between the City and Alexandra.
In exchange for the extension, Alexandra has agreed to assume responsibility for the cleanliness, maintenance and operating
expenses of the public restrooms in the Pier 60 Concession building accessible to the public, and any additional restrooms added to
the building or built in the Pier 60 park area. Operating expenses shall include but not be limited to cleaning supplies, toilet paper,
paper towels, soap, and utility costs including electricity, water, sewer, etc.
Public restrooms at this location will be open to the public during all concession stand open hours. During inclement weather when
the concession stand is closed the restrooms will be unavailable to the public.
Having Alexandra assume this responsibility for all the restrooms is expected to save the City $62,140 a year in staff salaries,
operating expenses and the cost of building and maintenance repairs to the existing wooden structures.
New restroom facilities will be constructed in Pier 60 Park within the next year. As the new facility is opened, two wooden
restroom structures, one located north of the picnic shelter in Pier 60 Park and one located north of the lifeguard building, will be
removed.
During construction of the new restroom facilities, portable restrooms will be provided by the City but maintained by Alexandra.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 19
Attachment number 1
Page 1 of 3
THIRD AMENDMENT TO LICENSE AGREEMENT
THIS THIRD AMENDMENT TO LICENSE AGREEMENT is made and entered into
this day of , 2010, by and between the CITY OF CLEARWATER,
FLORIDA, a municipal corporation, hereinafter referred to as "Licensor' and ALEXANDRA
OF CLEARWATER BEACH, INC., hereinafter referred to as "Licensee" (referred to
individually herein as "Party" or collectively as the "Parties"):
WHEREAS, the Parties entered into that certain License Agreement dated February
5, 1996, as amended December 9, 1996 and December 1, 1998 ("License Agreement") to
provide for the License of a portion of certain City-owned property known as "Pier 60" and
adjoining beach area for purposes of providing concession services for the public benefit;
and
WHEREAS, the Parties now wish to amend the License Agreement in order to
extend the Term of the License, acknowledge the construction of additional restroom
facilities within an amended License Area, and provide for the maintenance responsibilities
of the restroom facilities.
NOW THEREFORE, it is mutually agreed as follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated in
and form a part of this Agreement.
2. Paragraph 1 amended. Paragraph 1 of the License Agreement is hereby
amended as follows. Subject to terms and conditions provided herein, the term of the
License Agreement is being extended for a period of five (5) additional years (Term
Extension), resulting in a total license term of twenty (20) years, having begun on the 1st
day of March, 1997, and ending on the 28th day of February, 2017. As referred to in this
Agreement, an "Agreement Year' commences on the first day of March of each year and
terminates on the 28th day of February (or 29th day in a leap year, as applicable) for each
year during the term of this Agreement.
3. License Area. Exhibit "A" of the License Agreement is amended to include
the newly constructed restrooms, as well as the Food Concession Complex and that portion
of City-owned beach described in paragraph 4 of the Agreement. Licensee acknowledges
and consents to the construction of the additional restroom facilities as reflected in Exhibit
"A" as necessary to municipal purpose. Further, Licensee agrees to cooperate with
Licensor fully in all respects necessary for successful completed construction of same, as
determined by Licensor in its sole discretion, including the planning and construction of the
restrooms, and in providing access to Licensor and its agents, including but not limited to
contractors. The Parties hereby agree that the Licensee's cooperation in allowing for the
construction of the restrooms is a condition precedent to the effectiveness of the Term
Extension. Exhibit "A" is hereby revised as attached hereto and incorporated herein.
4. Paragraph 6 amended. Paragraph 6 of the License Agreement is amended
to provide for the additional public restrooms which will be constructed adjoining the original
license area, and to set out maintenance responsibilities therefore. The Licensee shall be
responsible for the cleanliness and maintenance of the public restrooms now existing in the
License Area and for the additional public restroom facilities that are scheduled for
construction in the area adjoining the Food Concession Complex (see revised Exhibit "A",
Item # 19
Attachment number 1
Page 2 of 3
attached). The following standards shall be adhered to in the maintenance and
management of the restrooms.
a. Restrooms will be open and available to the public during all hours the concession
stand is open for business.
b. Restrooms shall be cleaned to meet health department standards for a food
vendor as required by law. The Licensor reserves the right to inspect the restrooms
to assure the cleanliness standard is in compliance with the health department or
other legal standards. Failure of Licensee to maintain health department standards
for a food vendor as required by law, including but not limited to Florida Statute,
Chapter 509 as it currently exists or as it may be amended, shall be considered a
breach of the License Agreement, unless immediately corrected by Licensee. In
addition, Lessee agrees to forward to Lessor a copy of each inspection report issued
in accordance with Florida Statute 509 (as it presently exists or as it may be
amended) within fifteen (15) days of receiving any such reports. If the City alleges a
failure to maintain health department standards separate from any health
department inspection, the City shall provide Licensee immediate notice specifying
the alleged failure and permit Licensee to correct any alleged breach. The City
recognizes that the nature of public restrooms provided to the general public can
create instances of improper use of the bathroom by the public without the
immediate knowledge of Licensee, or in between regularly scheduled restroom
inspections by the Licensee. A failure to maintain health department standards is
only a material breach if:
1. Licensee willfully refuses to comply with health department requirement or
standard.
2. Licensee willfully refuses to correct a health department standards
violation, requested by the City or the health department.
3. Licensee willfully and repeatedly fails to provide restrooms that meet
health department standards, causing the closure (for any length of time)
of the restrooms to the public.
4. In the event of any dispute between the Licensee and the City in regard to
standards, the Health Department standards or other applicable law shall
take precedence.
In the event of a material breach, Licensor, at its option, may exercise any one of the
remedies set forth under paragraph 19(f).
c. Licensee shall be responsible for all operational costs of the restrooms including,
but not limited to; cleaning supplies, toilet paper, paper towels, and soap.
d. Licensee shall be responsible for all utility costs associated with the restrooms
including, but not limited to; electricity, heat, water and sewer, and refuse collection.
e. Licensee shall be responsible to provide the same service and maintenance levels
as outlined in (a) through (d) above for any portable/temporary restrooms that may
be placed at the license site in order to provide restroom accommodations during the
construction of the new restroom additions. The City reserves the right to provide
such restroom facilities in its sole discretion and at the City's expense; however,
service and maintenance of such temporary facilities shall be at the expense of the
Licensee.
Item # 19
Attachment number 1
Page 3 of 3
f. In the event construction of the additional restroom facilities causes the
Licensor to require closure of the licensed premises, resulting in Licensee being
prevented from conducting business within the building, the Licensor agrees to pro-
rate the monthly base rent payments required under 9a(1) to offset rent, per diem,
for the number of days the Licensee was unable to operate within any month subject
to this provision.
5. License payments and other terms and condition of paragraph 9 of the
Agreement shall remain the same and are hereby extended for the duration of the Term
Extension.
6. All other terms and conditions of the License Agreement are incorporated herein
by reference and shall continue in full force and effect throughout the remaining term of this
License Agreement.
written.
IN WITNESS WHEREOF, the Agreement is executed as of the date first above
Countersigned:
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Laura Lipowski Mahony
Assistant City Attorney
Rosemarie Call
City Clerk
ALEXANDRA OF CLEARWATER
BEACH, INC.
By:
Steve Chandler, President
Steve Chandler, Personal Guarantor
Lisa Chandler, Personal Guarantor
By:
CITY OF CLEARWATER, FLORIDA
William B. Horne, II
City Manager
Item # 19
Attachment number 2
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-ftmn 19
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Approve an agreement with Religious Community Services, Inc. (RCS) for provision of contractual victim advocacy services in
the amount of $17,149, for period January 1, 2011 through December 31, 2011, and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
The Clearwater Police Department (CPD) seeks City Council approval to enter into a contractual agreement with RCS (a registered
non-profit organization with four distinct yet interwoven programs, which includes The Haven of RCS) to provide a part-time
bilingual victim advocate position from The Haven to be physically located at CPD headquarters. The victim advocate will work
20 hours per week and perform the duties associated with the implementation of a domestic violence victim advocacy program
with an emphasis on Spanish-speaking, Hispanic victims for a one-year period.
While other crimes have shown a decrease in recent years, domestic violence statistics continue to climb. Some of the crimes that
have increased and are the direct result of domestic violence over the past two-year period include: murders (300% increase), rapes
(300% increase), aggravated stalking (200% increase) and threat/intimidation (166.7% increase).
Additionally, CPD's grant-funded partnership with the Hispanic Outreach Center (HOC) that provided victim advocacy services to
Spanish-speaking Hispanics has expired. Domestic violence cases represented a significant number of victim advocacy cases that
were previously handled by the HOC.
The Haven of RCS is a state-certified provider of domestic violence victim advocacy services; has a number of Spanish-speaking
victim advocates on staff; and has a long history of collaborating with CPD and its victim advocate on domestic violence
issues. Pursuant to the contractual agreement, The Haven of RCS will provide comprehensive domestic violence services on-site at
CPD for 400 victims, with an emphasis on Spanish-speaking Hispanics, but includes all domestic violence victims.
All expenses will be charged to the Special Law Enforcement Fund, Special Project 181-99331.
Type:
Other
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
$17,149.00
For Fiscal Year:
2010 to 2011
Budget Adjustment: None
Annual Operating Cost:
Total Cost: $17,149.00
Appropriation Code Amount Appropriation Comment
181-99331 $17,149.00
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6)&4, Eger 7) Clerk
Item # 20
Attachment number 1
Page 1 of 3
AGREEMENT
THIS AGREEMENT is made and entered into on the day of December, 2010, by
and between Religious Community Services (RCS), Inc. hereinafter referred to as the
"Contractor", and the City of Clearwater, Florida, a municipal corporation, hereinafter
referred to as the "City," hereby incorporates by reference the City of Clearwater's
"Standard Requirements for Requests for Proposals"; Exhibit A - Insurance
Requirements; and Exhibit B - Scope of Services.
WITNESSETH:
WHEREAS, the City has a need for victim advocacy services for victims of
domestic violence, particularly for Hispanic, Spanish-speaking victims;
WHEREAS, the Contractor is a registered 501(c)(3) organization with four
distinct yet interwoven programs, which includes The Haven of RCS;
WHEREAS, The Haven of RCS is a state-certified provider of domestic violence
victim advocacy services that has on staff a number of Spanish-speaking victim
advocates specialized in domestic violence issues;
WHEREAS, the Contractor has agreed to implement and administer a victim
advocacy program for domestic violence victims with an emphasis on Hispanic,
Spanish-speaking victims in partnership with the City;
NOW THEREFORE, in consideration of the promises and the mutual covenants
contained in the Agreement, the Contractor and City hereby agree as follows:
1. TERM.
This Agreement shall commence on the 1st day of January 2011, and shall terminate
on the 31st day of December, 2011, unless earlier terminated by either party hereto.
Either party may terminate this Agreement upon thirty (30) days prior written notice.
2. CONTRACTOR'S SERVICES.
The Contractor shall assign one, part-time Spanish-speaking victim advocate to work at
the Clearwater Police Department (CPD) in conjunction with CPD's Victim Advocate at
CPD headquarters per the attached Scope of Services (Exhibit B).
3. CONFIDENTIAL INFORMATION.
The Contractor understands that while providing services during the term of this
Agreement, it may obtain information that is exempt from public disclosure by Florida
Statues or that relates to matters rendered confidential by Florida Statutes. Contractor
understands that such information shall not be disclosed or otherwise disseminated to
third parties without the written authorization of the City. Contractor further understands
Item # 20
Attachment number 1
Page 2 of 3
that any records containing such information will be securely maintained and that it will
promptly inform the City of any unauthorized disclosures of such information.
4. CONSIDERATION.
Upon execution of this Agreement by all parties, the City will pay for costs associated
with the implementation of the program as specifically indicated in Exhibit B. The
Contractor shall submit monthly billing in the amount of $1,420.08 to the City, including
an invoice, copies of payroll timesheets, proof of payment of salary/benefits, and other
documentation of expenses for which the Contractor seeks reimbursement pursuant to
this Agreement. Such monthly billing shall be submitted to the City no later than seven
(7) days after the close of each month. The City's maximum liability under this contract
shall not exceed $17,149.
5. THE WAIVER.
Failure to invoke any right, condition, or covenant in this Agreement by either party shall
not be deemed to imply or constitute a waiver of any rights, condition, or covenant and
neither party may rely on such failure.
6. NOTICE.
Any notice or communication permitted or required by the Agreement shall be deemed
effective when personally delivered or deposited, postage prepaid, in the first class mail
of the United States properly addressed to the appropriate party at the address set forth
below:
A. NOTICES TO CONTRACTOR:
Mail to:
Duggan Cooley, President/CEO
Religious Community Services, Inc.
503 South Martin Luther King, Jr. Ave
Clearwater, FL 33756
With a copy to:
Christine Warwick, Director
The Haven of RCS
1403 N. Fort Harrison Ave.
Clearwater, FL 33755
B. NOTICES TO CITY:
Mail to:
Chief of Police
Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756
With a copy to:
City Attorney's Office
City of Clearwater
P.O. Box 4748
Clearwater, FL 33758
7. ENFORCEABILITY.
If any provision of the Agreement is held by a court of competent jurisdiction to be
unenforceable, the remainder of the Agreement shall remain in full force and effect and
shall in no way be impaired.
Item # 20
Attachment number 1
Page 3 of 3
8. ENTIRE AGREEMENT AND AMENDMENTS.
This Agreement constitutes the entire agreement of the parties with regard to the
subject matter hereof, and replaces and supersedes all other agreements of
understandings, whether written or oral. No amendment or extension of the Agreement
shall be binding unless in writing and signed by both parties.
9. BINDING EFFECT, ASSIGNMENT.
This Agreement shall be binding upon and shall inure to the benefit of the Contractor
and the City. Nothing in this Agreement shall be construed to permit the assignment by
the Contractor of any of its rights or obligations hereunder, as such assignment is
expressly prohibited without the prior written consent of the City.
10. GOVERNING LAW, SEVERABILITY.
In the performance of the Agreement, each party shall comply with all applicable
federal, state and local laws, rules, ordinances and regulations. This Agreement shall
be governed by the laws of the State of Florida. The invalidity or unenforceability of any
provision of this Agreement shall not affect the validity or enforceability of any other
provision.
In witness whereof, the parties hereto have set their hands and seals on the date first
above written.
Countersigned:
Frank V. Hibbard
Mayor
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne, II
City Manager
Approved as to form:
Attest:
Robert J. Surette Rosemarie Call
Assistant City Attorney City Clerk
RELIGIOUS COMMUNITY SERVICES, INC.
By:
Duggan Cooley
President/CEO
Item # 20
Attachment number 2
Page 1 of 2
INSURANCE REQUIREMENTS
EXHIBIT A
The vendor shall provide insurance and comply with all requirements as contained
herein prior to performing any services or providing any products to the City.
a. Insurance
The applicant shall furnish, pay for, and maintain during the life of the contract
with the City the following liability coverage:
1. Comprehensive General Liability Insurance on an "occurrence" basis
in an amount not less than $1,000,000 combined single-limit Bodily
Injury Liability and Property Damage Liability.
2. Business Automobile Liability insurance in the amount of at least
1,000,000, providing Bodily Injury Liability and Property Damage
Liability.
3. Workers' Compensation Insurance applicable to its employees and
contractors for statutory coverage limits, and Employers' Liability that
meets all applicable state and federal laws.
b. Additional Insured
The City is to be specifically included as an additional insured on all liability
coverage shown in sections 1 and 2 described above.
c. Notice of Cancellation or Restriction
All policies of insurance must be endorsed to provide the City with thirty (30)
days' notice of cancellation or restriction.
d. Certificates of Insurance/Certified Copies of Policies
The applicant shall provide the City with a certificate or certificates of insurance
showing the existence of the coverage required by this Agreement. The applicant
will maintain this coverage with a current certificate or certificates of insurance
throughout the term stated in the proposal. When specifically requested by the
City in writing, the applicant will provide the City with certified copies of all
policies of insurance as required above. New certificates and new certified
copies of policies (if certified copies of policies are requested) shall be provided
to the City whenever any policy is renewed, revised, or obtained from other
insurers.
Item # 20
Attachment number 2
Page 2 of 2
e. The certificates and/or certified policies shall be sent or delivered to the
Project Manager and addressed to: The address where such certificates and
certified policies shall be sent or delivered as follows:
City of Clearwater
P.O. Box 4748
Clearwater, FL 33758-4748
The applicant shall defend, indemnify, save and hold the City harmless from
any and all claims, suits, judgments and liability for death, personal injury,
bodily injury, or property damage arising directly or indirectly from the
performance by the applicant, its employees, subcontractors, or assigns,
including legal fees, court costs, or other legal expenses. Applicant
acknowledges that it is solely responsible for complying with the terms of this
Agreement. In addition, the applicant shall, at its expense, secure and
provide to the City, prior to beginning performance under this Agreement,
insurance coverage as required in this Agreement.
Any party providing services or products to the City will be expected to enter to a written
agreement, contract, or purchase order with the City that incorporates, either in writing
or by reference, all of the pertinent provisions relating to insurance and insurance Any
party providing services or products to the City will be expected requirements as
contained herein. A failure to do so may, at the sole option of the City, disqualify any
bidder or proposer of services and/or products to the City.
Item # 20
Attachment number 3
Page 1 of 2
EXHIBIT B
RELIGIOUS COMMUNTY SERVICES, INC. DOMESTIC VIOLENCE
PARTNERSHIP
SCOPE OF SERVICES
Religious Community Services, Inc. (RCS) agrees to provide the following
contractual services to the City of Clearwater during the period of January 1 to
December 31, 2011.
Program Components
1. Victim Advocate
Assign a part-time bilingual Victim Advocate position from The Haven of
RCS to be physically located at Clearwater Police Department (CPD)
headquarters. The Victim Advocate will work 20 hours per week and
perform the duties associated with the implementation of a domestic
violence victim advocacy program with an emphasis on Hispanic,
Spanish-speaking victims for a one-year period.
2. Outreach
• Contact individuals and organizations in the community, providing
information about the domestic violence victim advocacy services
available at CPD.
• Provide victim advocacy and support services for a total of 400
victims of domestic violence for the one-year period.
3. Intervention
• Provide support and assistance during interviews, legal proceedings, and
related processes.
4. Referral and Support
Assist victims, with an emphasis on Hispanic/Spanish-speaking victims, to
gain access to services that may be required by the victim as a result of
domestic violence, such as alternate housing, financial aid, medical care,
and services for children, as needed.
Refer the victim to agencies and services which have a Spanish-speaking
capability, according to the needs of the individual.
Item # 20
Attachment number 3
Page 2 of 2
2
Assist the victim in maintaining a working relationship with the police
during the process.
5. Liaison with the Clearwater Police Department (CPD)
• Provide information to Senior Officials and Officers of CPD regarding
obstacles faced by Hispanic residents in reporting domestic violence and
seeking redress through the legal system.
• Provide training or orientation to members of the CPD regarding the
program.
Work continuously with representatives of the CPD to improve the
awareness of Hispanic residents of the services available to them through
the legal system.
6. Public Education
• Attend meetings and give presentations on domestic violence as needed.
7. Reporting
The Director for The Haven of RCS will maintain records of activity and
case-by-case outcomes on all of the above responsibilities. Records
should indicate whether the victim is Hispanic and/or Spanish-speaking.
Prepare a /quarterly program report, to be submitted to the
Clearwater Police Department no later than 15 days after the end of
each month/quarter.
Item # 20
SUBJECT / RECOMMENDATION:
City Council Agenda
Council Chambers - City Hall
Meeting Date: 12/16/20 10
Approve an agreement between the City of Clearwater and the United States Coast Guard Auxiliary, Flotilla 11-1, to utilize space
located at 645 Pierce Street on an intermittent basis for the period of January 1, 2011 through December 31, 2011 and authorize the
appropriate officials execute same. (consent)
SUMMARY:
The Agreement defines the scope of responsibilities of the Parties concerning the use of the Clearwater Police Department District
11 Line-up Room (Premises), located at 645 Pierce Street, Clearwater, Florida.
The City of Clearwater will be granting to the United States Coast Guard Auxiliary, Flotilla 11-1, referred to as Licensee, a license
to occupy and use the Premises, subject to all the terms and conditions stated or referenced in the Agreement to include available
parking areas. All activities will be carried out in accordance with the terms and conditions outlined in the document.
The Agreement will remain in effect during the 2011 calendar year while the Licensee is conducting its monthly meetings and the
public education programs listed in paragraph 5.C. of the Agreement and may be amended or modified by the mutual written
consent of the Parties' authorized representatives.
The Clearwater Police Department shall, at all times, have priority use of the Premises for its own needs and may cancel any
meeting or program, as referenced in paragraph 5.C, due to an emergency necessitating the use of the Premises.
The Agreement may be terminated at any time, upon thirty (30) days written notification, by either party.
There are no costs/fees associated with the use of the Premises by the Licensee.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
None Budget Adjustment: None
-0- Annual Operating Cost:
Total Cost: -0-
to
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 21
Attachment number 1
Page 1 of 4
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This /,gr < < 1 It "''ire- 4 r g of regnn, _II of the ? ., ,-oncernir the u
of the learwatea 11 L I I c rn (Prennisu- y which is located at
645 Pierce Street, Clearwa,'Ler, . ' 11c1 ida.
. e` + --C .
i;: t lieensep license to occu py and use, subject to all the "'3i ms
and coo S, ', 'i or iefyrenceci re In he Premises Ocluding available pr ,,il_I`, ae-,I-.
Licens agrees -,rat there are no cost., ` ees associate 'I -ie use of the F -.1 yes L ? the
Licensee.
4. fdinat ?t°
The part.' - -.sign points of contact (PO s) for this Agreement The PO Cs will
address and resolve _,II ssues related to this Agreement,
. Terms are Conditions For
k All a .i,l. ?- f the P tl 1 ? Agreement will be ,- ! out in accordance
with the terms and _'; i d," - ns of this . Iei.t.
The Licensor sh r r , e ova: i rI-s
and rn _t any meeting or lr ue to t srnergency
nec_. ,tirl'-} the use i the Pre - Liwensor must cancel any meeting
„. Lcens ; :vid r _n to L ensee as soon as possible.
Item # 21
Attachment number 1
Page 2 of 4
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September 1' . 11
Weekend F, 1,j i
October 3 - ; .I
November ('3x '.)
WeaLepnr4 y
_ Cost 35
Cla
Cost 3
Class C' 1 I _
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Ci s . .eay 13, 11, 1 17, 11 7 ?) -m - 9:30 pm
- - - -
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Cost -
35
4r,
Item # 21
Attachment number 1
Page 3 of 4
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rule
-' yl _ , 5y k _merlt to
indemnify c, f l:; r replace
any z a--i la
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fl;r ar)y lo,-- of am, .3 1 qq r I . u, to]- k ? a Or Under an y crr Sul
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Item # 21
Attachment number 1
Page 4 of 4
,
-:1 rt i e p 5 J I I I _
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Count_ . ;.. CITE' OF L _' TER, FLORIDA
... ..a .w .u .. ----- B
Frank '.
Ili;
Mayor
Ar)rroved a?z to form, attest:
_ J € d
City C k,
UNITED T". C'BAST GUARD AUXILIARY
F:
I- _)n I
Staff L ` I I - II u :(
Icy:
EIIa ! ?I
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Item # 21
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Award a contract (purchase order) to DGG TASER and Tactical Supply of Jacksonville, Florida, for the purchase of 128 Advanced
TASER X26 electronic control devices, in the amount of $129,206.95; declare 128 Advanced TASER M26 tasers surplus to the
needs of the City and authorize disposal through trade-in, in accordance with Sec 2.564 (1)(d) - Florida State Contract; and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Clearwater Police Department has used the Advanced TASER M26 electronic control device platform since 2004 as an
intermediate control device for all sworn personnel in the patrol division. The manufacturer, TASER International, discontinued
the production of the M26 model early this year due to advancing technology and will no longer repair or replace them.
On March 1, 2010, TASER International announced a TASER electronic control device trade-in-program where current customers
would receive a partial trade-in credit for trading in Advanced TASER M26 electronic control devices for the Advanced TASER
X26 electronic control device model. This trade in credit equates to seventy-five dollars ($75.00) per unit.
The Clearwater Police Department has a supply of one-hundred seventeen (117) Advanced TASER X26 electronic control devices
in its current inventory. An additional one-hundred twenty-eight (128) Advanced TASER X26 electronic control devices are
needed to provide a consistent platform for all sworn personnel.
The police department reviewed the model S-200 that is manufactured by Stinger Stun Systems, Inc., which is comparable to the
Advanced TASER X26 electronic control device. Staff compared price, company stability and reputation of the model S-200. In
August of 2010, Stinger Stun Systems, Inc. went out of business.
Upon completion of the evaluation process, the police department recommends the purchase of the additional one-hundred twenty-
eight (128) Advanced TASER X26 electronic control device along with the extended four (4) year warranty per unit. The
department's experience with TASER International is positive, its products have performed as promised, TASER International
guarantees legal support for any lawsuit pertaining to its product, implementation of the Advanced TASER X26 can be achieved
without any significant issues, and the company has remained interested in the performance of their product in the field by
continuing to identify improvements. The Advanced TASER X26 electronic control device would be the most economically sound
path and would keep a consistency in the existing platform the police department has used since 2004.
The price of the additional Advanced TASER X26 electronic control devices is $129,206.95, which includes a one (1) year
manufacturer warranty and an additional four (4) year extended warranty per unit. There would be no recurring cost for repair or
replacement for five years from the purchase date.
Funding is available in Special Project 181-99387, Federal Forfeiture Fund.
Type: Purchase
Current Year Budget?: Yes Budget Adjustment: None
Budget Adjustment Comments:
Cover Memo
Current Year Cost: $129,206.95 Annual Operating Cost: -0-
Not to Exceed: Total Cost: $129,206.95 Item # 22
For Fiscal Year: 2010 to 2011
Appropriation Code Amount Appropriation Comment
181-99387 $129,206.95
Review Approval: 1) Assistant City Manager 2) City Manager 3) Clerk
Cover Memo
Item # 22
Bill To:
Clearwater Police Department
Accounts Payable
645 Pierce Street
Clearwater FL 33756
Quote QTE6000002974
.Date,
11312 0 1 0
1113/2010
Pa e. 1
1-866-626-8273
Ship To:
Clearwater Police Department
645 Pierce Street
Clearwater FL 33756
Purchase Order No. Customer ID _ . Saies 8rson.ID Shi ip Method Pi mentTerms Re Shi Date Master No..
CLEARVVATER00602 DANNY PEARSON UPS GROUND NET 30 01010000 28,969
Quaritit ModelAumber Description Unit Price Extr.: Price
128
128
65
40 26549
26744
26744
26701 X26 Black/Black Without a Holster XDPM Battery
Trade Discount reflects trading in 128 M26 Tasers
at $75.00 each. Offer good until 11/30/2010
Four Year Extended customer care warranty
Four Year Extended customer care warranty
on 65 Tasers that were purchased on 9/20/2010
XDPM Extended Digital Power Magazine $784.95
$184.95
$184.95
$37.95 $100,473.60
$23,673.60
$12,021.75
$1,518.00
Subtotal $137.686.95
Thank you for your Business! MISC $0.00
Tax $0.00
Freight $1,120.00
Trade Discount $960000
Total l tprn :9 29 206.95
DGG Taser, Inc. www.dggtaser.com
8725 Youngerman Ct # 203
Jacksonville FL 32244
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Award a contract (purchase order) to Contender Boats Incorporated, located in Homestead, Florida, per written quote, for a
Contender 23 Open, equipped with a Yamaha F250 Outboard and Ameritrail trailer, in the amount of $47,991.38, for the period of
December 1, 2010 through December 31, 2011 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater is surrounded by approximately 50 square miles of waterways that are under the jurisdiction of the
City. The City currently has no way to project its authority, and encourage boating safety, other than reliance on the generosity of
other law enforcement entities such as the Fish and Wildlife Commission and Pinellas County Sheriff's Office.
Clearwater Harbor and Clearwater Pass are among the busiest waterways in the County. With the recent addition of the downtown
boat slips and public docks on North Mandalay traffic on the waterways will further increase, necessitating increased boating
safety activities and enforcement. Law enforcement counterparts have experienced budget reductions, reducing the amount of time
they have been able to spend policing our jurisdiction.
The Clearwater Police Department has developed a plan to implement a part- time marine unit that will patrol on weekends during
the peak boating season (April - September) and during specified holidays and spring break. The scope and purpose of this unit
have been designed to meet the needs of the citizens of Clearwater and address the aforementioned issues in an efficient and
economical way. The unit's primary responsibility will be boating safety. The normal patrol area will be limited to the navigable
waterways in and around Clearwater Harbor and Clearwater Pass. Absent an emergency or mutual aid request, this unit will be
highly visible and patrol within 1/2 mile of our shoreline.
Taking into account the scope and purpose of this part-time unit, the Clearwater Police Department has reviewed a number of
different platforms to facilitate this mission. The Contender 23 Open, powered by a single Yamaha F250 outboard stands out as an
excellent compromise between speed and efficiency. This combination will provide a safe and reliable platform from which to
conduct vessel boardings and operations in the normal patrol area while still providing the ability to respond in moderate weather.
Upon completion of the evaluation process, the police department recommends the purchase of the Contender 23 Open, powered
by a Yamaha F250 outboard coupled with an Ameritrail tandem axle trailer. This package is available through Contender Boats
Incorporated in the amount of $47,991.38. This purchase will have no impact on the general fund. Additional costs to equip the
vessel will be funded with Special Project 181-99281, Federal Forfeiture Fund.
Contender Boats is a sole source, state contracted vendor for the 23 Open.
Type:
Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost: $47,991.38
Not to Exceed:
For Fiscal Year: 2010 to 2011
Cover Memo
11 __
Budget Adjustment: None
Annual Operating Cost:
Total Cost: $47,991.38
Appropriation Code Amount Appropriation Comment
181-99281 $47,991.38 Purchase Equipment
Review Approval: 1) Assistant City Manager 2) City Manager 3) Clerk
Cover Memo
Item # 23
Attachment number 1
Page 1 of 1
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A; sr_RITRAIL TA D E?,A AXLE wr8RA1{ 1, 1 '1,671,00
rfl!
?rl11=F r' il.
Item # 23
City Council Agenda
Council Chambers - City Hall
Meeting Date: 12/16/20 10
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) for $179,977.00 to Duval Ford of Jacksonville, FL for 7 Ford Crown Victoria Police Cruisers
in accordance with Sec 2.564(1)(d), Code of Ordinances - Other governmental bid and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
These automobiles will be purchased through the Florida Sheriff s Association and Florida Association of Counties Contract 10-
18-0907.
These automobiles are included in the Garage CIP Replacement List for Budget Year 2010/2011 and replace G2854, G2389,
G2990, G2759, G2840, G2675 and G2999. Each vehicle has over 90,000 miles.
The purchase of these automobiles will be paid through Penny for Pinellas III proceeds.
Type: Purchase
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost: $179,977.00
Not to Exceed:
For Fiscal Year: 2010 to 2011
Appropriation Code
0315-94238-591000-521-
0000
Amount
$179,977.00
Bid Required?:
Other Bid / Contract:
No
Florida
Sheriffs
Association
and Florida
Association of
Counties
Contract #10-
18-0907
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
Penny III Fund
Bid Number:
Bid Exceptions:
Review Approval: 1) Assistant City Manager 2) City Manager 3) Clerk
None
$31,316.16
$211,293.16
None
Cover Memo
Item # 24
City Council Agenda
Council Chambers - City Hall
Meeting Date: 12/16/20 10
SUBJECT / RECOMMENDATION:
Award a Contract (Purchase Order) for $225,264.00 to Container Systems and Equipment Co., Inc. of Daytona Beach, FL for one
2011 Crane Carrier LET2 chassis with Loadmaster Excel-S 25 cu. yd. rear loader, in accordance with Sec. 2.564(1)(d), Code of
Ordinances - Other governmental bid, authorize lease purchase under the City's Master Lease Purchase Agreement and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
The Crane Carrier rear loader will be purchased through the Florida Sheriffs Association and Florida Association of Counties
Contract 10-18-0907, quote dated November 20, 2010 and specifications 50.
The Crane Carrier rear loader will replace G2556, a 2002 Crane Carrier with Loadmaster rear loader included in the Garage CIP
Replacement list for Budget year 2010/2011. This truck has 83,562 miles.
Type: Purchase
Current Year Budget?: Yes Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: $48,820.00 Annual Operating Cost: $22,968.92
Not to Exceed: Total Cost: $71,788.92
For Fiscal Year: 2010 to 2011
Appropriation Code Amount Appropriation Comment
0316-94234-564100-519- $225,264.00 L/P CIP
0000
Bid Required?: No
Bid Number:
Florida
Other Bid / Contract: Sheriffs Bid Exceptions: None
Contract #10-
18-0907
Review 1) Financial Services 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Approval: Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 25
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Accept a Sidewalk and Utilities Easement over, under, across and through portions of Lots 1, 2 and 3, Clearwater Heights
Subdivision, as more particularly described therein, conveyed by R. C. Lawler, Inc., a Florida corporation, granted in consideration
of receipt of $1.00 and the benefits to be derived therefrom. (consent)
SUMMARY:
Construction of Cleveland Street Streetscape, Phase 11- Myrtle Avenue to Missouri Avenue is scheduled to commence early in
2011.
This element of the City's Master Streetscape and Wayfinding Plan will extend a modified palette of downtown Cleveland Street
roadway improvements through the Town Lake Character District.
The subject easement is the final conveyance required to complete proposed streetscape improvements within project limits.
The Grantor has conveyed herewith the easement interest required for project improvements as they may encumber the subject
property, the northwest corner of Cleveland Street and Missouri Avenue.
Type: Other
Current Year Budget?: None Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: Annual Operating Cost:
Not to Exceed: Total Cost:
For Fiscal Year: to
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 26
Attachment number 1
Page 1 Of '1
?? I I I I I I I
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Legend N
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Cl Easement
earwater Cleveland Street
Sidewalk & Utility Easement Bldg Footprint W E
Prepared by:
Engineering Department
Parcel
Boundary
Geographic Tech nology Division Ite m # 26;
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755 Map Gen By: CD Reviewed By: EB Date: 11/09/2010 Grid #: 287A S-T-R: 15-29-15 Scale: N.T.S.
w. MyC learwater.com
Attachment number 2
Page 1 of 4
I 11:
C . , t
Fl.
H,E: f?'a utd Nr. 1 I - ` M-1110
SIDEWALK & UTILITIES EAS&I
FOR AND Its -ONSIPFkATION f the srirr, ;t i I-and paid, Iit
Of and the
R. C. LAWLER, INC., a Florida corporation
post OfficF_- Box 7792, t. Petersburg, FI. ?,373,?-7 ,t,
iil if ?!I cl f? t!° th - CITE OF CLEAR WATF!:,'? 47
F1 f_ ici li1G 'k ?I f-rrent oveI, 1'11 I<I
tt
tI being til .i ?I1?-? CUunty of F Ifl II b I?? i I
Portiolaof Lot,, 1, 2 and CLEARWATE R HEIGHT )F (ItA in
Pl-,t Book H-4, PagE? 99, of the public records of Hillshoroucll3 t;?;;_?lrt ,5rict,i,
?i??h Pilrelia`? County was formerly a pert, being wore harticrrlariy
,% IH T as apply, nded hereto and by this reference made a part ifI,,,?cofl.
Thj±_ is cgrmanted for installation and maintenance of a piilkc it. vE l ;, ,iC
mast arm bas( are pole and underground and appurtenant utilities.
Tf ?'IT`i' OF CL A V^ ATFR, FLORIDA, 1 ill `°I .. 'D I
IFIIi Ifs III l
f _ f ri_ ill till i
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Frernises On twed jfu
-,i _ . , Item # 26
Attachment number 2
Page 2 of 4
r
.I ?;-sty-i ?' ( f.f li _ otrlr9E' I7 II' sp'y'
3{?'ITI ,'I"i P 41lf1 -:it (_[? he u I I i hail Ii, trl_1t_
I ?'1?1 ;? dJn lli'` Ill_lf_I IIISI[Ig froihl
IN VV4TNI WHLR OF, th or ator h cpl these presents to, b
duly ex ul ., i f 11 ; A, of
i -j delivered
I r-
? .F_.
R. C. LAWLER, 1NC„.
a Florida coft)urMion
y:
STATE OF FLORIDA
COUNTY OF PINELLAS :
II I ir1 tI' I I 1 f1 ?1 :,C?•f, 1 1 t I I
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4. 1 I- I
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t Item # 26
Attachment number 2
Page 3 of 4
EXHIBIT "Al!
Legal Description
BASIS F BEARING r%f'E .CEw ASSUMED NORTH
THAT PORTION OF LOTS I , CLL ' i TER. HEIGHTS
SUBDIVISION, AS RECOPL-)C IN PLAT BOCK H-4, Pty _-F.: OF THE
PUBLIC RECORDS OF HILLSF R UGH COUNTY, FLCRI A \ ?F WHICH
F'I' Ft_L.AS COUNT" \;%'i'-S FORMERLY A PART), F,1 1c3 MORE
RLJF TICU LARL DESCP I F" Fill ,,? FOLLOWS:
THE SOUTH .00 FEET OF LOT I, LESS fNZ EXCEPT THE f ",?`T 10.00
FEET THERECFI AND THE NORTH 7.00 I EET F THE SCij i H 14,00
FEET, F THE WEST 11.00 FEET OF THE EAST 27.50 FEET OF LOT 1
THE SOUTH .01? F FFT OF LOT 2, THE SOUTH 5.25 FEET OF LOT 3,
CL ARC ATEP HL WEFTS SUBDIVISION, AS RECORD EP IN P[_"T CI
H-4, PAGE `1'', THE PUBLIC RECOPF) OF HILLSE ???°;
FLORIDA, (CF PINELLAS CCUIf'!T Y WAS FOKI F ' I_`r
Item # 26
Attachment number 2
Page 4 of 4
Basis J F` , in Ref , ,nce;
A L1' i f , rte i
3
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Item # 26
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Grant and convey to Florida Power Corporation, doing business as Progress Energy Florida, Inc., a Florida corporation, a 10-foot
wide Distribution Easement being situate within Glen Oaks Park, lying and extending adjacent to the west right-of-way line of
Evergreen Avenue between Druid Road and the northerly right-of-way line of Turner Street, in consideration of the mutual
benefits, covenants and conditions contained therein, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
On January 15, 2009, Council approved a contract with Southeast Drilling Services, Inc. for the construction of Water Treatment
Plants 1 and 3 Wellfield Expansion Project - Phase 1 (Project 07-0037-UT) to expand local water production for the City of
Clearwater.
The subject Distribution Easement grants Progress Energy authority to provide electrical power to operate well 1 - 3 of Wellfield 1
located in the southeast corner of Glen Oaks Park.
Type: Other
Current Year Budget?: None Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: Annual Operating Cost:
Not to Exceed: Total Cost:
For Fiscal Year: to
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 27
DISTRIBUTION EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, their heirs, successors, lesseesR1
assigns ("GRANTOR"), in consideration of the mutual benefits, covenants and conditions herein contained, does
hereby grant and convey to FLORIDA POWER CORPORATION doing business as PROGRESS ENERGY
FLORIDA, INC., a Florida corporation ("GRANTEE"), Post Office Box 14042, St. Petersburg, Florida 33733, and to
its successors, lessees, licensees, transferees, permittees, apportionees, and assigns, an easement to install, operate and
maintain in perpetuity, such facilities as may be necessary or desirable for providing electric energy and service and
communication systems, whether to or on behalf of telecommunication providers or other customers by GRANTEE or
others, said facilities being located in the following described "Easement Area" within GRANTOR'S premises in
Pinellas County, to wit:
See Legal Description on the accompanying Exhibit "A" attached hereto and incorporated herein by this
reference.
Tax Parcel Number: 15/29/15/00000/410/0100
The rights herein granted to GRANTEE by GRANTOR specifically include: (a) the right for GRANTEE to
patrol, inspect, alter, improve, repair, rebuild, relocate, and remove said facilities; further GRANTEE hereby agrees to
restore the Easement Area to as near as practicable the condition which existed prior to such construction, repairs,
alteration, replacement, relocation or removal as a result of GRANTEE's safe and efficient installation, operation or
maintenance of said facilities; (b) the reasonable right for GRANTEE to increase or decrease the voltage and to change
the quantity and type of facilities; (c) the reasonable right for GRANTEE to clear the Easement Area of trees, limbs,
undergrowth and other physical objects which, in the opinion of GRANTEE, endanger or interfere with the safe and
efficient installation, operation or maintenance of said facilities; (d) the reasonable right for GRANTEE to trim or
remove any timber adjacent to, but outside the Easement Area which, in the reasonable opinion of GRANTEE,
endangers or interferes with the safe and efficient installation, operation or maintenance of said facilities, (e) the
reasonable right for GRANTEE to enter upon land of the GRANTOR adjacent to said Easement Area for the purpose
of exercising the rights herein granted; and (f) all other rights and privileges reasonably necessary or convenient for
GRANTEE's safe and efficient installation, operation and maintenance of said facilities and for the enjoyment and use
of said easement for the purposes described above. The rights and easement herein granted are non-exclusive as to
entities not engaged in the provision of electric energy and service and GRANTOR reserves the right to grant rights to
others affecting said easement area provided that such rights do not create an unsafe condition or unreasonably conflict
with the rights granted to GRANTEE herein.
GRANTOR hereby covenants and agrees that no buildings, structures or obstacles (except fences) shall be
located, constructed, excavated or created within the Easement Area. If the fences are installed, they shall be placed so
as to allow ready access to GRANTEE's facilities and provide a working space of not less than ten (10) feet on the
opening side, six (6) feet on the back for working space and three (3) feet on all other sides of any pad mounted
transformer. If GRANTOR's future orderly development of the premises is in physical conflict with GRANTEE's
facilities, GRANTEE shall, within 60 days after receipt of written request from GRANTOR, relocate said facilities to
another mutually agreed upon Easement Area in GRANTOR's premises, provided that prior to the relocation of said
facilities (a) GRANTOR shall pay to GRANTEE the full actual cost of the relocation as incurred by GRANTEE, and
(b) GRANTOR shall execute and deliver to GRANTEE, at no cost, an acceptable and recordable easement to cover
the relocated facilities. Upon the completion of the relocation, the easement herein shall be considered cancelled as to
the portion vacated by such relocation. This legal description was provided by GRANTOR.
This document prepared by R. Alexander Glenn
3300 Exchange Place
I nke Mnrv_ Rl da 12746
Glen Oaks Park
Druid Rd. & Evergreen
Ave.
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GRANTOR covenants not to interfere with GRANTEE's facilities within the Easement Area in GRANTOR's premises,
and GRANTOR further covenants to indemnify to the extent of Florida Statute 768.28 and hold GRANTEE harmless from
damages and injuries, whether to persons or property, resulting from the negligent or wrongful act or omission related to
GRANTEE's facilities by GRANTOR or by GRANTOR's agents or employees.
Nothing contained herein, however, shall be construed to waive or modify the provisions of Florida Statute 768.28
or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained herein shall be coWMWAH
number 1
consent by the GRANTOR to be sued by third parties in any manner arising from this grant of easement, or as a Qtobf
sovereign immunity.
GRANTEE agrees to indemnify and hold GRANTOR harmless for, from and against any and all losses, claims or
damages incurred by GRANTOR arising directly from GRANTEE's negligence or failure to exercise reasonable care in the
construction, reconstruction, operation or maintenance of GRANTEE's facilities located on the above described easement.
GRANTOR hereby warrants and covenants (a) that GRANTOR is the owner of the fee simple title to the premises in
which the above described Easement Area is located, (b) that GRANTOR has full right and lawful authority to grant and
convey this easement to GRANTEE, and (c) that GRANTEE shall have quiet and peaceful possession, use and enjoyment of
this easement.
All covenants, terms, provisions and conditions herein contained shall inure and extend to and be obligatory upon the
heirs, successors, lessees and assigns of the respective parties hereto.
IN WITNESS WHEREOF, the said GRANTOR has caused this easement to be signed in its corporate name by its
proper officers thereunto duly authorized and its official corporate seal to be hereunto affixed and attested this day of
2010.
GRANTOR:
Countersigned:
Frank V. Hibbard, Mayor
STATE OF FLORIDA
ss
COUNTY OF PINELLAS:
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne, 11, City Manager
Attest:
Rosemarie Call, City Clerk
Grantor Mailing Address:
City Manager
P. O. Box 4748
Clearwater, Florida 33758-4748
BEFORE ME, the undersigned, personally appeared Frank V. Hibbard, the Mayor of the City of
Clearwater, Florida, who executed the foregoing instrument and acknowledged the execution thereof to be his free act and
deed for the use and purposes herein set forth, and who is personally known to me.
WITNESS my hand and official seal this day of 12010.
My commission expires:
Notary Public
Print/Type Name
STATE OF FLORIDA
COUNTY OF PINELLAS:
: SS
BEFORE ME, the undersigned, personally appeared William B. Horne, II, the City Manager of the City of
Clearwater, Florida, who executed the foregoing instrument and acknowledged the execution thereof to be his free act and
deed for the use and purposes herein set forth, and who is personally known to me. Attachment number 1
Page 3 of 3
WITNESS my hand and official seal this day of
Notary Public
Print/type name
Approved as to form:
My commission expires:
2010.
Laura Mahony, Assistant City Attorney
Attachment number 2
Page 1 of 1
COURT ST
Glen Oaks Park
-TURNER-ST
- -i
SALLY LN
DRUID RD
R-
Q
ROGERS
Legend
??
Cl Easement
earwater Progress Energy:
Utility Easement
Bldg Footprint W E
Prepared by:
Engineering Department
Parcel Boundary
Geographic Tech nology Division Ite m # 2T
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755 Map Gen By: CD Reviewed By: EB Date: 11/18/2010 Grid #: 2966 S-T-R: 15-29-15 Scale: N.T.S.
w. MyC learwater.com
Attachment number 3
Page 1 of 1
EXHIBIT "A"
Scale 1" = 100'
THIS IS NOT A SURVEYH
N89° 11' 25"W
10.00'
F
i
10' UTILITY
EASEMENT
DRU HEIG TS S S.
P 24 G. 64
LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT i
- _TURNER STREET _ -_-
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W
> UTILITY EASEMENT SKETCH:
Q
BEGIN AT THE INTERSECTION OF THE NORTH RIGHT OF
z WAY LINE OF DRUID ROAD AND THE WEST RIGHT OF
W WAY LINE OF EVERGREEN AVENUE FOR A POINT OF
BEGINNING. FROM SAID POINT OF BEGINNING GO NORTH
0'03'11" EAST, ALONG SAID WEST RIGHT OF WAY LINE
Ld OF EVERGREEN AVENUE 666.29 FEET; THENCE NORTH
> 89'11'25" WEST, 10 FEET; THENCE SOUTH 0'03'11"
WEST, PARALLEL TO SAID WEST RIGHT OF WAY LINE OF
W EVERGREEN AVENUE 666.29 FEET; TO A POINT ON THE
SAID NORTH RIGHT OF WAY LINE OF DRUID ROAD;
a) THENCE SOUTH 89'11'25" EAST ALONG SAID NORTH
N RIGHT OF WAY LINE OF DRUID ROAD 10 FEET, TO THE
1 M (0 POINT OF BEGINNING
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OR 13725-990
S89° 11' 25"E---/
DRUID ROAD 10.00' POINT OF
-- BEGINNING
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Award a contract (Purchase Order) to RTD Construction of Zephyrhills, Florida, in the amount of $1,651,067.55, for construction
of the Pump Station Replacement at Marshall Street (WRF Project 09-0028-UT), which is the lowest responsible bid received in
accordance with the plans and specifications for this project; approve a Work Order in the amount of $109,075.00 to Jones
Edmunds and Associates, Inc., an Engineer-of-Record for the City of Clearwater, to provide Construction Engineering and
Inspection (CEI) Services; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Archimedes screw pump station, which pumps the effluent from the final clarifiers to the filter influent channel, was
constructed in 1988. A submersible tri-plex pump station was added in 1996 to supplement the aging screw pump station. The
Archimedes screw pump station has reached the end of its useful life. Jones Edmunds conducted an evaluation and hydraulic
analysis in 2009 and recommended replacing the screw pump station with a new submersible pump station. The goal of this project
is to provide a reliable pumping station that will pump the plant design peak hour flows (25 MGD) and meet Class I reliability.
The scope includes replacing the screw pump station and the submersible tri-plex pump station with new pumps in an existing idle
reclaimed water wet well. The project will also include the demolition of the existing screw pump station, the existing submersible
tri-plex pump station and associated equipment.
It is anticipated that construction will be completed in 265 days and be accomplished by the end of October 2011.
Jones Edmunds and Associates, Inc., the engineering design consultant for this project and an Engineer-of-Record for the City of
Clearwater, was responsible for the design of the improvements. Eight bids were received and RTD Construction was the lowest in
the amount of $1,651,067.55 for the project. After comparing the bids, Jones Edmunds and Associates, Inc has provided a
recommendation to award the construction of the project to RTD Construction and City staff concurs.
Marshall Street APCF is located at 1605 Harbor Drive, Clearwater, Florida.
Jones Edmunds and Associates, Inc. will be providing CEI Services to this project upon the approval of the Work Order.
The City of Clearwater's Public Utilities Department is responsible for owning, operating and maintaining the Marshall Street
WRF.
Sufficient budget and Utility R & R revenue are available in 0327-96202, WWTP Screw Pump Replacement in the amount of
$1,651,067.55.
A first quarter amendment will transfer budget and 2009 Water and Sewer Revenue Bond proceeds from 0376-96664, Water
Pollution Control R and R in the amount of $109,075.00 to 0376-96202, WWTP Screw Pump Replacement for total funding in the
amount of $1,760,142.55.
Type:
Capital expenditure
Current Year Budget?: No
Budget Adjustment Comments:
See summary
Budget Adjustment:
Yes
Cover Memo
Item # 28
Current Year Cost: $1,760,142.55 Annual Operating Cost:
Not to Exceed: $1,760,142.55 Total Cost:
For Fiscal Year: 2010 to 2011
Appropriation Code Amount Appropriation Comment
0376-96202-561300-535- $ 109,075.00 See summary
000-0000
0327-96202-563800-535- $1,651,067.55 See summary
000-0000
$1,760,142.55
Bid Required?: Yes Bid Number: 09-0028-UT
Other Bid / Contract: Bid Exceptions: None
Review 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Approval: Manager 8) Clerk
Cover Memo
Item # 28
Attachment number 1
Page 1 of 16
BOND NUMBER:
CONT CT BOLD
STATE OF FLORIDA
COUNTY OF PINELLAS
OW ALL MEN Y THESE PRESENTS: That we RTD CONSTRUCTION, INC.
Contractor and WESTFIELD INSURANCE COMPANY (Surety) whose home address is P. O.
BOX 5001, WESTFIEL CENTER, OHIO 44251-5001
SCREW PUMP STATION REPLACEMENT 09-0028-UT
a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully
copied herein.
NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the
Contractor shall in all respects comply with the terms and conditions of said contract, including the
one-year guarantee of material and labor, and his obligations thereunder, including the contract
documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of
Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the
Plans and Specifications therein referred to and made a part thereof, and such alterations as may be
made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless
the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or
skill, negligence or default, including patent infringements on the part of the said Contractor agents
or employees, in the execution or performance of said contract, including errors in the plans
furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make
payrnents to all persons supplying him, them or it, labor, material, and supplies used directly or
indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of
the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and
Surety jointly and severally agree to pay to the Owner any difference between the sum to which the
said Contractor would be entitled on the completion of the Contract, and that which the Owner may
be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or
indirect, or consequential, which said Owner may sustain on account of such work, or on account of
the failure of the said Contractor to properly and in all things, keep and execute all the provisions of
said contract.
Pate Item # 28
Attachment number 1
Page 2 of 16
CONTRACT BOND
(2)
And the said Contractor and Surety hereby further bind themselves, their successors, executors,
administrators, and assigns, jointly and severally, that they will amply and fully protect the said
Owner ags unst, and will pay any and all amounts, damages, costs and judgments which may be
recovered against or which the Owner may be called upon to pay to any person or corporation by
reason of any damages arising from the performance of said work, or of the repair or maintenance
thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or
servants or the improper performance of the said work by the Contractor or his agents or servants, or
the infringements of any patent rights by reason of the use of any material furnished or work done; as
aforesaid, or otherwise.
And the said Contractor and Surety hereby further bind themselves, their successors, heirs,
executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the
Owner may be compelled to pay because of any lien for labor material furnished for the work,
embraced by said Contract.
And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terns of the contract or to the work to be performed thereunder or
the specifications accompanying the same shall in any way affect its obligations on this bond, and it
does hereby waive notice of any such change, extension of time, alteration or addition to the terms of
the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this
day of , 20
ATTEST:
WITNESS:
COUNTERSIGNED:
By:
RTD CONSTRUCTION, INC.
CONTRACTOR
SURETY
By:
ATTORNEY-IN-FACT
Page 2 Item # 28
Attachment number 1
Page 3 of 16
CONTRACT
This CONTRACT made and entered into this day of , 20 by and between the
City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and RTD
CONSTRUCTION, INC. of the City of ZEPHYR HILLS, County of PASCO and State of
FLORIDA hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements
on the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perfonn all labor, furnish all materials, tools and equipment for the
following:
SCREW PUMP STATION REPLACEMENT (09-0028-UT) FOR THE SUM F ONE
MILLION SIX HUNDRED FIFTY NETHOUSAND SIXTY-SEVEN DOLLARS AN
FIFTY- FIVE CENTS, ($1,651,067.55)
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any
advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto
attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the
Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf
and shall have the right to proceed to complete such work as Contractor is obligated to perform in
accordance with the provisions as contained herein.
Page 3 Item # 28
Attachment number 1
Page 4 of 16
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In corinecti«n with the perfonnance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees
or applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated
herein, it is then further agreed that the City may deduct from such sums or compensation as may be
due to the Contractor the sum of $1,000.00 j2er day for each day that the work to be performed by the
Contractor remains incomplete beyond the time limit specified herein, which sum of $14000.00 12er
day shall only and solely represent damages which the City has sustained by reason of the failure of
the Contractor to complete the work within the time stipulated, it being further agreed that this sum is
not to be construed as a penalty but is only to be construed as liquidated damages for failure of the
Contractor to complete and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the surety bond which is attached hereto for the faithful perfonnance of the terms and
conditions as contained herein by the Contractor, that the City shall at any time deem the surety or
sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to
be adequate in amount to cover the perfonnance of the work the Contractor shall, at his or its own
expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional
bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the
City. If such an event occurs, no further payment shall be made to the Contractor under the terns and
provisions of this contract until such new or additional security bond guaranteeing the faithful
performance of the work under the terns hereof shall be completed and furnished to the City in a form
satisfactory to it.
Page 4 Item # 28
Attachment number 1
Page 5 of 16
CONTRACT
(3)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation).
---(Seal)
Attest:
Rosemarie Call
City Clerk
Approved as to form
Camilo Soto
Assistant City Attorney
(Contractor)
By: - (SEAL)
Page 5 Item # 28
Attachment number 1
Page 6 of 16
CONTRACTOR'S AFFIDAVIT FOR FINN.. PAYMENT
Lc®?®-®N F®R1?I?
STATE OF _
COUNTY OF
On this day personally appeared before me, the undersigned authority, duly authorized to
administer oaths and take acknowledgments, who after being duly sworn,
deposes and says:
That he is the
CONSTRUCTION, INC. a Florida Corporation, with its principal place of business located at _ 5344
9Tn STREET, ZEP YRIIILLS, FLORIDA 33542 (herein, the "Contractor").
That the Contractor was the general contractor under a contract executed on the day of
20 , with the CITY OF CLEARWATER, FLORIDA, a municipal corporation,
as Owner, and that the Contractor was to perform the construction of:
SCREW PUMP STATION REPLACEMENT 09-0028-UT
That said work has now been completed and the Contractor has paid and discharged all sub-contractors,
laborers and material men in connection with said work and there are no liens outstanding of any nature
nor any debts or obligations that might become a lien or encumbrance in connection with said work
against the described property.
That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes,
and upon consideration of the payrnent of (Final Full Amount of Contract) in
full satisfaction and discharge of said contract.
That the Owner is hereby released from any claim which might arise out of said Contract.
The word "liens" as used in this affidavit shall mean any and all arising under the operation of
the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes.
Sworn and subscribed to before me
This day of , 20
NOTARY PUBLIC
My Commission Expires:
RT CONSTRUCTION. INC.
AFFIANT
BY:
PRESIDENT
(TITLE) of RTD
Page 6
Item # 28
Attachment number 1
Page 7 of 16
PROPOSAL BOND
(Not to be filled out if a certified check is submitted)
Executed in 4 Counterparts
The condition of the above obligation is such that if the attached Proposal of RTD Construction, Inc.
as Principal, and Westfield Insurance Company as
Surety, for work specified as: Bid #09-0028-UT; Screw Pump Station Replacement @ Marshall
Street W RF
Signed this 17th day o f November 920 10 ,
(Principal must indicate whether to d . ® A Flori& ticn
corporation, partnership, company
or individual)
SedionV (2) Page 7 of E4 9/27/2066
Item # 28
of Attorney Westfield National Insurance .
CERTIFIED COPY
i Farmers Insurance .
Westfield Center, Ohio
Know All Men by These Presents, That WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO
FARMERS INSURANCE COMPANY, corporations, hereinafter referred to Individually as a "Cc -iy' and collectively as "Corpanies,` duly
organized and existing under the laws of the State of Ohio, and having its principal office in Westtleld Center, Medina County, Ohio, do by these
presents make, constitute and appoint
DON BRAMLAGE, JEFFREY W. REICH, LESLIE M. DONAHUE, SUSAN L. REICH, PATRICIA L. SLAUGHTER, GLORIA A.
RICHARDS, TERESA L. DURHAM, LISA A. ROSELAND, CHERYL FOLEY, J. GREGORY MACKENZIE, JOINTLY OR SEVERALLY
of MAITLAND and State of FL its true and lawful Attorney(s)-in-Fact, with full power and authority hereby conferred in its name,
place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings, or other instruments or contracts of
suretyship- • - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - -
LIMITATION: THIS POWER OF ATTORNEY CANNOT BE USED TO EXECUTE NOTE GUARANTEE, MORTGAGE DEFICIENCY, MORTGAGE
GUARANTEE, OR BANK DEPOSITORY BONDS.
and to bind any of the Companies thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate
seal of the applicable Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney(s)-in-Fact may do in
the premises. Said appointment is made under and by authority of the following resolution adopted by the Board of Directors of each of the
WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY:
-Be It Resolved, that the President, any Senior Executive, any Secretary or any Fidelity & Surety Operations Executive or other Executive shall
be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for
and on behalf of the Company subject to the following provisions:
The Attorney-in-Fact. may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements of indemnity and other conditional or obligatory undertakings and any and all
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such
Attorney-in-Fact shall be as binding upon the Company as if signed by the President and sealed and attested by the Corporate Secretary.'
'Be it Further Resolved, that the signature of any such designated person and the seal of the Company heretofore or hereafter affixed to any
power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signatures or facsimile
seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached.' (Each adopted at a meeting
held on February 8, 2000).
In Witness Whereof, WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE
COMPANY have caused these presents to be signed by their Senior Executive and their corporate seals to be hereto affixed this 13th day of
APRIL A.D., 2010 .
y,
Corporate p°?uWkR/C?
()N
®
Affixed aoto WESTFIELD NATIONAL INS
RANCE COMPANY
OHIO FARMERS INSURANCE COMPANY
SE x ccgs
?
•.? <7Ai rn,
_?. ?. -®a ?-
1848 tag
f
??//
f
State of Ohio *,., .... By:
County of Medina ss.: Richard L. Kinnaird, Jr., Senior Executive
On this 13th day of APRIL A.D., 2010 , before me personally came Richard L. Kinnaird, Jr. to me known, who, being by me duly
sworn, did depose and say, that he resides in Medina, Ohio; that he is Senior Executive of WESTFIELD INSURANCE COMPANY, WESTFIELD
NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, the companies described in and which executed the above
instrument: that he knows the seals of said Companies: that the seals affixed to said instrument are such corporate seals; that they were so affixed
by order of the Boards of Directors of said Companies: and that he signed his name thereto by like order.
Notarial N w......,,,
Seal ; awl A L x'a
Affixed \.?
®
?•g
"Ail `-•.
William J. Kahelin, A rney at Law, Notary Public
State of Ohio = N== v qmp o My Commission Does Not Expire (Sec. 147.03 Ohio Revised Code)
County of Medina ss.: A Tom;
qT£ of o
I, Frank A. Carrino, Secretary of WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS
INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said
Companies, which is still in full force and effect: and furthermore, the resolutions of the Boards of Directors, set out in the Power of Attorney are
in full force and effect.
In Witness Whereof, I have hereunto set my hand and affixed the seals of said Companies at Westfield Center, Ohio, this 17th day of
November A.D., 2010
ONAI
[SEAL s?
sE. :me
'AL ART
148
secrwary
Frank A. Carrino, ecret
4,,Ul?
BPOAC2 (combined) (05-02) Item # 28
Attachment number 1
Page 9 of 16
AFFIDAVIT
(To be filled in and executed if the bidder is a corporation)
4' a_ C I ?
COUNTY F Pasco __ )
Marjorie Jordan being duly sworn, deposes and says that he/she is
Secretary of RTD Construction, Inc.
a corporation organized and existing under and by virtue of the laws of the S? c.. londa, and having
its principal office at:
5344 9th Street Zephyrhills Pasco FL.
Street & Number city State
Aftia t f uth er sa rs that he is familiar with 'Ohe records, minute -' o l;s and t?? m asp ? u
R.TD Construction, Inc.
.? `' FCC (zr ncr ay. cf? yt Dannie E. Jordan President
(OF'ccr`s Name), (litle
0[the c?o?rporaty s d,,i' v aa_:' g # e t'ro,; -a4 i3 IZTD Construction, Inc.
foE said u)rporation by virtue o Provision of by_laws F-'tafe wh t tera prov"."lon n by ¶
Caa a o a Req u"' of he Htmrd of
1315- ,---tors, [f by Rest date or doption).
Marjorie Jordan
Sworn to before raze this 17th day of November ? 20 10 .
!'NDSAY
1Y C", ; `'I SiON 4 DD 758819
June 6,2012
- - nc Riau Pu?lic UndPnvri.ers Type/print/stamp name of Notary
't'itle or ra ta, and Serial No., if any
Item # 28
Attachment number 1
Page 10 of 16
r)
AFF AVM
-kTE OF ]FLORIDA
COUNTY OF Vasco
Dannie E. Jordan being, first duly sworn, deposes and says that he is
President
of R'TD Construction, Inc. ,
the party making the foregoing Proposal or Bid; that such Bid is genuine and not wil>tusive or sham:
that said bidder is not financially interests or oth,'srwise affliatDl in a business way with any other
bidder on the same coo-, znct; that s, bidder hps riot colluded, conspir , connived, or° agreed, directly
or indirectly. wirdz any bidr,.?.rs )r in sham bid or that such u-:1uT ?.._,,...t sliatl zefra n
fT077,~ bidE.gy, 1 has not in ;r i...._. - 4 d"- , .,.ly or indirectly, c uOit by :LL °:ne t or colltusi071, Or
c?oirrrrruaric as l rr ui ?e rr¢ c. , e itl; peT n n to fix the bid °7-' r(: - - nt any ether bidder, of to
fix any overhead, profit or Cos! C' tt f saki: Ndl lrric.e, or that of wiy ether bidder, or to se-:crie any
adv mlt<a a Fain rE tlr City of 4 Pl ,rida, or anv interested in the prop(ised
Contract; and that aI, eta". etjts ca in said prc,-,( . : id are "id iimher, that such bEdder
ho ?, not dir°Cctlw C)r Indirectly its r •< r,Y. the cr it,-•itis thereof, nr divuIged inrlcnrmar Ion or dat a
relative thereto to anv assoclat ion or my zr;7, ,ber or aizent thereof.
Sworn to and subscribed before ruse this 17th day of November , 20 7
MELINDA LINDSAY
Item # 28
t
a= PAY 00hhMiSSiQN 0 0D 755819 -
EKPlFfES: June 6, 2012 Noutry Public
`',nu ti?tarv Public" wntars
Attachment number 1
Page 11 of 16
PROPOSAL
(l)
W A ,. ' DA, for
SCREW PUMP 'a °.AT10N REPLACEMENT AT MARSHALL ST RE ET ll
(P ®J C'' #: 99°0028-UT)
and doing such other weak incidental tht-_-, all in accordance with. the contract documents, marked
SCREW PU P t? - -- )N REPLACEMENT AT MARSHALL S 7 EE'T` .1
(PROJECT ft., 09-0028-UT)
livery bidder must take notice of tl - tact that ev,-, though his , _ .Dosal be accepptr° and tlne d(.)cuments
siiicxl by tlic lptdalc.i to :vltcv_u1i dpi awadd is :made and by tlacr `::i6?t ai rs ..ani"A.:S to dcr 4c1 ci?'r6jha£`E?f
the City of Clearwater, Flolici , that ii,-- such a,; ,,-d or shall be c'-"-i o,_ered a binding contract
without a ceirtiflcatc ft o- the Fin'adc fl-iat fA nd,, me available to c - f" ' ,° work- to
be done., or without the i ;al of the ?` 1y Attr-7°1-vy as to tine form and le,?aliit t za t ;--d all
tllE Jti F$di"seF?it L tDC Htd1eiA` -in _g ther ¢ '`awing, been aT,- %.-ed by 5? d9d City At'' .)nl N ` 'i d 'd-" :r
is hey-ebv charcred with this r °-ae_
The smr(7 of the proposal, as bi?' also d.edares that the only person, persons. company or p=lies
interested in this Proposal, are named in this Proposal, that he has carefully examined the
Advertiscm;rnt, lrlstractions to Bidders, Contract Specifications, Plans, Supplemental Specifications,
General Conditions, Special Provisions, and Contract Bond, that he or his representative has made such
investigation as is necessary to determine the characte,; and extent of the work and he proposes and
agrees that if the Proposal he accepted, he will contract with the City of Clearwater, Florida, in the forrn
of contract; hereto annexed, to provide the necessary labor, materials, machinery, equipment, tools or
apparatus, do all the work rewired to cots rrlete the contract within the time mentioned in the General
Conditions and according to the requirements of the City of Clearwater, Florida, as herein and
hereinafter set forth, and furnish the required surety bonds for the following prices to wit:
Item # 28
Attachment number 1
Page 12 of 16
PROPOSAL
(2)
Attached hrr.,.?. is a bond or a°-iiied check or,
Paink, for the suns of..
1"?he t'ul? naTi- i es a-ind ??tgden es <_ f 4,.1 r #, < `spas E -sd _ 'ed s he ",-e ?<,e.., grid ? Ua ;I-q ti`ol?s
(If corporation, live the RrXd addresses -,f zhe y?r??ira,,r« ,arae? q ,-T-et27- If fir°aa esr partrl€nhip,, the
naves and addrcrses o the- me bers or pailners. -7- Bidder shall list not oqr y his name, but also the
name of any pemr--, with whom bidder has type of a eernent wht-s°nby such person's
improvements, enrichment, emplo°y-ncnt or possible benefit, whether sub-contractor, rrraterialman,
went, supplier, or employer is contingent upon the award of the contract to the bidder).
NAMES:
Dannie E. Jordan- President
Marjorie Jordan- Secretary
ADDRESSES:
27646 Johnston Road, Dade Citv, Fl. 33523
10240 Newsome Road, Dade City, Fl. 33525
* A Florida Corporation
Siri ° ,re of Bidder:
Dannie E. Jor(
bidder must indicate whether Corporation, Partnership. Company or Individual).
Item # 28
Attachment number 1
Page 13 of 16
PROPOSAL
(3)
ne person signing shall, in his own hand -ruing, sipTn the Principal's name, his own name and his title.
Where the pcrsorn signing for a corporation is other than the TTI°csidennt or Vice-president, he rnusty by
affidavit, dhow his authority, to bind the corporation.
By: `l°itle: President
Danme E. Jordan _-.?-- ? _ ? --
Business Ad, of Bidder: L3344 9th Street
Clre , and Mate.: Zephyrhills, PL. - Zip C°4scie. 33542
9:00 A.M. ffiii; 17th day :jt' November All- 2A10 -
Item # 28
Attachment number 1
Page 14 of 16
Addendu , Date: J 00
Addendum No. - Date:
Addendkirn No. D-, er,
Addy ,dum No. Date:
Add, -,duni No, Date:
Addendll"li'I' No
c dend ,7 No
Addend?iml No.
Addendum, No.
Addendum No.
Addendum. No.
Date:
Date:
Datc:
_ Date:
Date:
??n°??a2aa-e ;??
Dannie E. Jordan,President
(Title of Officer)
Nov. 17th, 2010
(Date)
RTD Constructio Inc.
der of Redder
Item # 28
Attachment number 1
Page 15 of 16
BIDDER'S PROPOSAL
PROJECT: SCREW PUMP STATION REPLACEMENT AT MARSHALL STREET WRF
(PROJECT #: 09-0028-UT)
ITEM
NO. DESCRIPTION EST. UNIT PRICE
UNIT QTY TOTAL.
MARSHALL STREET WRF - SCREW Pump RE.PLACEMF NI'
1 Mobilization/Demobilization 1 LS
2 Demolition of Screw Pump Station and Existing 1 LS
Filter Feed Pump Station
3 Retrofit of Existing Reclaimed Water Wetwell I LS- °
4 By-pass Pumping for Connection and Testing of 1 LS
New Wetwell
5a Furnish and Deliver Submersible Pumps-ODP 1 LS" .(
Item
5b Submersible Pumps Sales Tax 1 LS L f ;, ? % 1? r
5c Installation, Testing and Warranty of
I LS
Submersible Pumps
6 Electrical, Instrumentation, and Controls for
1 LS
Submersible Pumps
7a Furnish and Deliver Motor Control Center
1 LS
(MCC)- ODP Item
7b Motor Control Center Sales Tax 1 LS
LY
7c ,
Installation, Testing and Warranty of Motor I LSD' ?
Control Center (MCC)
8 Generator Building Upgrades (air conditioning,
1 LS
lighting, etc.) e
9 SCADA Integration 1 LS
10 Pavement Restoration 1000 SF
1 I Fill Material to Replace Unsuitable Fill 500 CY
12 Lightweight Concrete Fill 150 CY ,
Base Bid Subtotal (Bid Item Nos. 1-12)
Subtotal Owner's 10% Contingency (Bid Item Nos. 13)
Base Bid Grand Total (Bid Item Nos. 1-13)
ADDITIVE AUI'ERNATE
(Approval by the Owner and Engineer is required prior to proceeding)
ITEM DESCRIPTION EST. UNIT PRICE TOTAL,
NO. UNIT QTY
14 Removal of 48-inch RCP 1 LS e
Additive Alternate Subtotal (Item No. 14)
15 Owner's 10% Contingency
Additive Alternate Total (Item Nos. 14-15)
Item # 28
Attachment number 1
Page 16 of 16
C N ° CTO . RTD Construction, Inc.
BIDDER'S GRAND TOTAL
IB,:DZ R'G TOTAL
irnbors)
- (Words)
BIP <. t ^< _ r_:? r ' AIJ r ??. 'I E GRAND TOTALS Numbers)
ALTERN GRAND TOTAL
- (Words)
-
BID-'-Y 7S GRA N OT_, f ,A_.. I7 " 7TS ADD I- r4 ;" _`RNA'
YHE RID ,,, __,V-_ :3IA1, 7,'- ASED ON NIT
PRICES ANA; I UNI -- ,CES Ali 11-7 _>- -- FA--ED UANTITI-7"S T Q11 D
FOR EACH SECTION. rc x-118 FRGrU RE IS FOR r ----° Ui iATIGN ONLY AT TIME OF
OPENING BIDS. THE CITY WILL MAK THE TA-IBULATI N r, T.., .?NIT PRICES
A LUMP SUM PRICE BID. IF TIDE IS ERROR IN THE TOTAL BY THE
IED- IT SHALL BE CHANGED AS ONLY THE IT PRICES D LUMP SUM
PRICE SHALL GOVERN.
Item # 28
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Attachment number 2
Page 1 of 1
Attachment number 3
Page 1 of 9
a
JONES EDMUNDS & ASSOCIATES, INC.
WORK ER T `I'I®N FORM for the
CI'T'Y F CLE AI`ER
Date: September 28, 2010
Project Number: 03720-033-03
City Project Number: 909-0028-UT
1. PROJECT TITRE: Limited Construction Phase Services for the Marshall Street WRE
Pump Station Replacement Project
2. SCOPE OF SERVICES:
Jones Edmunds & Associates, Inc. (Jones Edmunds) is pleased to provide the City of Clearwater with
this proposal for the Limited Construction Phase Services to assist the City during the construction
phase of the Marshall Street Pump Station Replacement Project. The upgrades/improvements include
the following:
a. Retrofit existing reclaimed water wetwell to include submersible pumps with VFDs, associated
piping, electrical, instrumentation, and control systems.
b. Cutting 48-inch clarifier effluent pipe and installing junction box and new 48-inch DIP to tie
into existing reclaimed water wetwell.
c. Provide temporary bypass pumping to allow connection to the retrofitted wetwell and abandoning
of screw pump station.
d. Convert the old generator building into an MCC building and perform other generator building
upgrades, such as installation of air conditioning and lighting and related works.
e. Demolish the existing screw pump station and filter feed pump station and associated equipment.
The construction schedule for the project is 265 days from Notice to Proceed (NTP) to the Contractor.
The proposed scope of work is as follow:
I - PRE-DESIGN PHASE
Not applicable
Iteph6e218of 9
Attachment number 3
Page 2 of 9
II - DESIGN PHASE
Not Applicable
III - FINAL, DESIGN PHASE
Not Applicable
N - BIDDING PHASE
Not Applicable
V - CONSTRUCTION PHASE
A. Limited Construction Phase Services -Pump Station Replacement Project
Task 1- Post Design Engineering Services
The Post Design Engineering Services provide include the following:
a. Pre-construction meeting - Jones Edmunds Project Manager and Construction
Administrator/RPR will attend one pre-construction meeting with the City's
engineering and operations staff, contractor, and other applicable representatives.
Jones Edmunds will prepare the meeting agenda. In the meeting, we will review lines
of communication, project requirements, schedule and milestone dates, required
contractor submittals, monthly payment applications, Request for Information (RFI)
procedures and other key project information. We will prepare the meeting minutes
and contact list and submit this infonnation to City staff and contractor within 5 days
following the meeting.
b. Shop drawings and submittal review - Jones Edmunds has budgeted for the review of
40 submittals including shop drawings, O&M manuals, and product substitution for
compliance with the Contract Documents, diagrams, by-pass pumping plan,
illustrations, catalog data, project schedule, schedule of values and samples inclusive
of re-submittals. These submittals will be reviewed for conformance with the contract
documents of the project to ensure that the proposed facilities will operate and achieve
performance requirements. Jones Edmunds will coordinate the review process and
maintain a submittal review log. Reviewed submittals will be distributed to the
Contractor and the City's Project Representative.
C. Respond to RFI - Jones Edmunds has budgeted for the review and response of 20 RFIs
that will include but not be limited to: technical interpretations of the drawings,
specifications, and contract documents to meet design intent and performance
requirements. Jones Edmunds will maintain a RFI receipt/response log. Reviewed
RFIs will be distributed to the City, Contractor and the City's Project
Representative.
Itert?42$ of 9
Attachment number 3
Page 3 of 9
d. Site visit with Contractor - Jones Edmunds Project Manager and/or RPR will attend
one site visit upon request by the Contractor to review scope of work and site issues
prior to Contractor mobilization.
Task 2 - Limited Construction Services
Jones Edmunds will provide the following services during construction of the project:
a. RPR - Jones Edmunds will provide one RPR on a part time basis (20 hours per week
on average) to observe the site construction activities during the construction period
(estimated at 24 weeks for a total of 480 hours). It is estimated that the site work will
be completed within 24 weeks. The RPR will:
i. Observe the work related to the design requirements, verify quantities, and
review the Contractor's "As-Built" redlines.
ii. Prepare a site report after each site visit on observed activities, progress,
discussions, and any identified deficiencies. A copy of the report will be
provided to the City.
iii. Review Contractor's request for payment, compare the request with the work
completed, verify accuracy and recommend appropriate action by the City.
iv. Attend and assist with administering 8 monthly progress meetings with the
Contractor and the City to review project status including work progress,
schedule, submittals, change orders, RFls, and Contractor's 2-week look
ahead. The meetings will be held at the Marshall Street APCF's operator
break room. The RPR will prepare minutes of meeting and distribute it via
email to all attendees and other stakeholders.
V. Review 3 requests for change orders from the Contractor or from the City, and
provide recommendation to City for action. The City Project Manager will
prepare and issue the change order.
vi. Witness equipment testing and review testing reports.
vii. Arrange and attend operation trainings by the Contractor and equipment
manufacturers.
b. Project Manger/Engimer - Jones Edmunds Project Manager/Engineer will attend
eight (8) monthly progress meetings and conduct 8 site visits/meetings to observe the
work progress and to resolve any technical issues.
c. Provide general contract administration including interpretation of the Contract
Documents, general correspondence with the City, Contractor, jurisdictional
agencies and sub-consultants; and coordination of construction activities
(observation, training, equipment startup, etc.) between the appropriate personnel.
Task 3 -- Post Construction Services
Jones Edmunds will provide the following Post Construction Services:
Iterpa#e2$of 9
Attachment number 3
Page 4 of 9
a. Substantial completion and final walk through - Jones Edmunds RPR will attend one
(1) substantial completion with the Contractor and the City's operation staffs and to
prepare punch lists for the Contractor to complete and/or correct items that are
required by the Contract Documents. Jones Edmunds will attend one (1) final walk
through with the Contractor and city's operation staffs to inspect the punch list items
and/or items to be completed by the Contractor.
b. When the Contractor certifies that the Work including all punch list items have been
completed, perform one (1) final inspection of the completed work with the City
(operations, Public Utilities, and Engineering) and prepare the Engineer's Certification
for submittal to FDEP.
c. Prepare Record Drawings (based on the "As-Built" Drawings prepared by the
Contractor), signed and sealed by the Engineer of Record, and submit three (3) hard
copies and one (1) electronic copy to the City.
d. Prepare a Filter Feed Pump Station Process Operation and Maintenance (O&M)
Manual for the facility. Five (5) draft copies of the O&M manual will be submitted to
the City for review. The manual will be finalized upon review by the City_ Three (3)
hard copies and one (1) electronic copy of the final O&M manual will be submitted to
the City.
e. Project Close-out - Jones Edmunds will prepare and submit to the City a final set of
construction documents, spare parts, and a final administrative change order.
3. PROJECT GOALS:
The goal of the project is to provide Limited Construction Phase Services to the City during the
construction of the screw pump station replacement at the Marshall Street in order to observe the
construction activities and the successful completion of the project. During the construction of the
project, Jones Edmunds will provide post engineering, construction, and post construction services.
At the end of the construction work, Jones Edmunds will deliver to the City the following:
a. Three hard copies and one electronic copy of the Record Drawings,
b. One hard copy set of project close out documents which include submittals, equipment
operation and maintenance manuals, training manuals and training material per contract
requirements, submittal logs, change orders and change order logs, RFI logs, and final
payment application.
C. Three hard copies and one electronic copy of the filter feed pump station process operation
and maintenance manual.
4. BUDGET:
Our fee for the Construction Phase Services is summarized by task in the attached table (see
Attachment B). This fee includes all labor and expenses anticipated to be incurred by Jones
Edmunds for the completion of these tasks, on a time and material basis, for a not to exceed fee
of One Hundred Nine Thousand Seventy Five Dollars ($109,075.00).
Iten&20of 9
Attachment number 3
Page 5 of 9
5. SCHEDULE:
6.
7.
8.
Our fee is based on the premise that the project will be completed 265 days from issuance of notice-
to-proceed to the Contractor.
STAFF ASSIGNMENT:
City's Staff
Kelly O'Brien Project Manager
David Porter Wastewater Environmental Technology Manager
Jack Sadowski Lead Operator - Marshall Street WRF
Jones Edmunds Staff
Thomas Friedrich, P.E.
Jack Drwiega, P.E.
Claus Schirk
Elizabeth Johnson, E.I.
Robert Toth, P.E.
Bilgin Erel, P.E.
Client Service Manager
Project Manager
Resident Project Representative/Construction Administrator
Project Engineer
Electrical/Control Engineer
Structural Engineer
CO + SPONDENCE/ POR'T'ING PROCEDURES:
ENGINEER's project correspondence shall be directed to Jack Drwiega, P.E.. All City project
correspondence shall be directed to Kelly O'Brien, City's Project Manager with copies to others as
may be appropriate.
INVOICING/FUNDING PROCEDURES:
Invoices will be submitted monthly to the City of Clearwater, Attn:, Deb Lutz, Senior Staff Assistant,
Engineering, P.O. Box 4748, Clearwater, Florida 337584748, for work performed. Contingency
services will be billed as incurred only after written authorization provided by the City to proceed
with those services.
City Invoicing Code: 0376-96622-563100-535-000-0000_
Iter*#28 of 9
Attachment number 3
Page 6 of 9
9. SPECLAL CONSIDERATIONS:
a. Construction administration will be provided by others except those described in Item 2
above.
PREPARED BY:
Stanley F. Ferreira.. PE
Chief Operating Officer
Jones Edmunds & Associates, Inc.
APPROVED BY,
?Michael D. Quillen, PE
City Engineer
City of Clearwater
Date Date
This Work Order Initiation Form, dated September 28, 2010, is issued in accordance with Paragraph 2.2 of the
Agreement for Professional Services between the City of Clearwater and Jones Edmunds & Associates. Inc. dated
August 10, 2009. All other provisions of the referenced Agreement remain in effect unless subsequently changed in
writing and signed by both parties.
Iten4of 9
Attachment number 3
Page 7 of 9
!L
Liter
CITY OF CLE. R A".l LIZ
ENGINE E RING DEPARTMENT
WO ORDER INITIATION FO
Attachment "A"
CITY DEL '-".' 'LES
FORMAT
The design plans shall be compiled utilizing one of the following two methods.
1. City of Clearwater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of
1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement
shall be the United States Foot. Any deviation from this datum will not be accepted unless
reviewed by City of Clearwater Engineering/Geographic Technology Division.
DEL I_ - °_._, LES
The design plans shall be produced on vellum or bond material, 24" x 36" at a scale of I" _
20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files
in digital format with all project data in Land Desktop 2000 or later including all associated
dependent files.
NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are used the
consultant shall include all necessary information to aid in manipulating the drawings including
either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized
fonts, shapes, line types or other attributes contained in the standard AutoDesk, Inc. release. All
block references and references contained within the drawing file shall be included. Please
address any questions regarding format to Mr. Tom Mahony, at (727) 562-4762 or email address
tom mahonygelearwater-fl.com
All electronic files must be delivered upon completion of project or with 100% plan
submittal to City of Clearwater.
IterPae;2-Pof 9
Attachment number 3
Page 8 of 9
Task
Description Subconsultant
Services
Labor
Total
1.0 Pre-Design ___
_
1.1 Project Management Plan $0
1.2 Progress Reports $0
1.3 Coordination $0
1.4 Meetings $0
1.5 Task Allowance (10%) $0
_ $0
2.0
2.1 Design
Ground Surveys (xyz, Inc.)
$0
$0
2.2 Geotechnical Services $0 $0
2.3 Utility Locations by Vacuum Excavation (10) $0 $0
2.4 Task Allowance (10%) $0 '
$o
3.0 1 Final Design Plans and S ecifications
3.1 30% Submittal _ $0
3.2 60% Submittal $0
3.3 90% Submittal $0
_
Final Construction Documents d
$0
F Task Allowance (10%)
$G i
$0
4. Permitting Services
4.1 Prepare & submit applications $0
4.2 Task Allowance (10%) $0
$4
5.0 Limited Construction Phase Services
5.1 Post Engineering Services $0 $14,100 $14,100
5.2 Construction Services $10,275 $57,500 $67,775
5.3 Post Construction Services $0 $20,600 $20,600
5.4 Task Allowance (0%) $0 $0 $0
Subtotal, Labor and Subcontractors $102,475
Permit Review Fees $0
postage, etc
Other Direct Costs (prints, photocopies,
$6,600
Grand Total $ 109,075
Iter1Aa2t3 of 9
Attachment number 3
Page 9 of 9
APPROVAL CHECKLIST
i
Name ?? 1 isle
n Bennett for Public Utilities
I racy Mercer Director
Scott Rice Asst. Director of
EngRroduction
t> t Fahey Utilities
j Engineering
--initials"
11 bate tceviewea
E Mahony Geographic
Technology
Manager
Crawford -- , _ U . f
Public Utilities
i ,i.r is 5- r?sc rn S nior ,accountant ji
0
IteM 2)$,f9
Attachment number 4
Page 1 of 1
y) ' C
U
o
Cl
t Name: Marshall St. WRF Legend ' Bldg Footprint N
earWa
er
U Pump Station Replacement Parcel Boundary
Outside CLWTR City limits W E
Prepared by:
Engineering Department
Geographic Technology Division : L
7 r Clearwater Service Area
Ite
m # 2&
100S . Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
www. MyC learwater. corn
Map Gen By: CRM
Reviewed By: KO
Date: 10/28/2010
Grid #: 269A
S-T-R: 10-29-15
Scale: N.T.S.
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Approve First Amendment to the Cooperative Funding Agreement between Southwest Florida Water Management District
(SWFWMD) and the City of Clearwater for the Chautauqua/Coachman Ridge Reclaimed Water Project (L810) and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The original Cooperative Funding Agreement (CFA) between Southwest Florida Water Management District (SWFWMD) and the
City of Clearwater (City) for the Chautauqua/Coachman Ridge Reclaimed Water Project (L810) was approved at the May 15, 2008
City Council meeting.
Due to low construction costs the City is experiencing in constructing/installing reclaimed water (RCW) pipelines in the city, this
amended CFA will provide for the additional design, permitting and construction of reclaimed water transmission mains and
distribution piping adjacent to the Chautauqua area. As approved previously, SWFWMD will reimburse up to 50% of all costs
associated with this project up to the original $ 1,977,000 limit.
The City of Clearwater will ensure that the reclaimed water infrastructure related to the project is constructed, operated, and
maintained in such a manner that it will continue to be utilized to its proposed capacity, as described in the cooperative funding
agreement for a minimum of 20 years.
The City of Clearwater agrees to perform the services necessary to complete the project in accordance with the amended original
agreement, Exhibit A, and the Project Plan set forth in Exhibit B. Any changes to this scope of work and associated costs, except
as provided within the CFA, must be mutually agreed to in a formal written amendment approved by SWFWMD and the City of
Clearwater prior to being performed by the City of Clearwater, subject to the provisions of the Funding as outlined in the
cooperative funding agreement.
The project completion schedule is as follows:
Full Design and Permitting Commence - May 30, 2008
Construction Commence - December 31, 2009
Complete Construction - December 31, 2011
Agreement Terminated - December 31, 2012
There is no cost to the City associated with the amended SWFWMD Agreement.
Type: Other
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
to
Budget Adjustment:
Annual Operating Cost:
Total Cost:
None
0
Cover Memo
Review Approval: 1) City Manager 2) Clerk Item # 29
Attachment number 1
Page 1 of 7
A Rr-T7',Jf_ 'T NO, FIRST AMENDMENT
T AGREEMENT BETWEEN 1...I iE
SOUTHWEST' FLORIDA VR'/ TER I'.1ANACtt I !Fl- l F)I I P T
AND
C11 Y OF LEARWATER
FOR
DESIGN AND CON TFI-,, . 11011 (-;F- THE
CLEAR WATER CHAUTAUQUAICOA H A N RC ? /"01.11 i EIS PROJECT (1810)
This; FIRST „f.lE I Jf:!P,:'1E i J r c)r7t r(,(t into end effertivl- ilii-, i t;r ?t(il , ` n1 by and
FC_r V.11,!rTEI f•?'1?''?fJ,??,'?f f.1? l'J1 i-T- 1 f (I T, --i Public
i lle`?i ? Bpi Florida
f? F?If c jii )r, h i: df
,. F kI'' -w,i the CITY OF I 11 F; 1 ,,rrr io(l al
i,, 112 oath
Post Office
17) ,I l8, Clearwater, he.+.In.floc l? f, ,red to ,;s ih- "t,ITY."
WITIESETFI.
HFREA , the DISTRICT and the CITY entered llt a an i ar, ? rront effect E; () Arr ")er 31,
10(C ri Trial A reernent:) for the d tr , perniittmq tiled G ,,( .:tlt ,;ll r of rC I,Jrrir,j ter
?? :•l?liL i ;,l and distribution it fr, tru: i.i rr? in the t?I , lI 3ll ? lr ??d Coachrn.. ii y?rF: ,.? cif
CIF.-ir, J fr r: id
WHEREAS, the her{ ?o .vi:sh try lai t?lla the Original A 11?C;Il :rlt ti) rrlndify the ?-s (,?, c)f
work and e• tc-ndl thy-; contra; ;r b?, on year in order to t El}fly ,?dcliti > r?l r t?an?ers it no
additional PROJECT cost
THEREF(-)RE in ()ncziik.;rRtion of fho W, Tot term, c. ,'.,(,runt`. mc! rer`,11Ii;:lls
,ni.,ir oct h?vl,-iri, the to airwiid thw,; Ors in ! v ??? r??t rat,
f _ Live t otob, r 31, 2007, -v follows:
1. l fr ,ph : Funding, is hereby amended to rC i 3'
. lei ill nt r? iy as follows:
The CITY r, r, nines that the DISTRICT t ; lpproved for the
PROJECT through Fiscal Year 2010,
2. ',.ir:,`.I ipr) , Contract Period, is hereby milerded f(, t nd the r ?i`,ir ttl 1, ,..late of
Dec ,rrrber 31, 2011 in the Original A+greerrru(it to Dec_ol„i 1, 2012.
1 Exhi!xit /\," Paragraph 6, Completion lj,LrO,,,, wl c,nded tc uirn fir??f
sent(!rloe in its entirety as follows:.
The CITY will ornmence con--t[i .tion on f iu FNOJE T b Dec&e 'Ii-,?,] ;'J1, 21109
and will oornplete the PROJECT by December 31, 2011.
Item # 29
F,; I A2
Attachment number 1
Page 2 of 7
4. vt 0) t "B," Prorr-,Ir?,! Pr, ? t Plan, i h, f F pl '` .{ A In its entirety with Exhibit "B,"
t'rui -1 t f'lar'e atf.[ `i :i
The terrn :?E?f? ?nf _,n (?Iflditicl :r:t tirrff in th+ f t that l[a}, r?? t
[){?t.n -peclfieally ?1[ I???ff fi,,,,r h("-rein ?If (It-Wil1e ifl nr? -1f. hereby r,Jifie ,
?i >,fid eenf nr-ried, anal will remain lJr III[I?a IIEjr?f[ thIt% Palrti??7 h!?ri'f..
ll',J VVIT I .)[, the parties hr-CEGfo have:; , i.ifed this FIP'?1 17tl' Il f I j l?
i vf yt.lr -f ; :III Jt? their i??lfllflll? I { .
SOUT HVVES T FI_ r RID)'' !", ATER t,.1ANAGEMENT DISTRICT
By. -
D,
CIS` F CLEAF ?'JE
y" -- --
Frank V. Hibbard, Mayor
By: .._.. e
Bill Horne, City [ 1. f?,_Ir?er
Aptt,Iu v,t1 11?, t form:
Bv:
Cate
}ate
C? l t
/91tit `?f
"Please
Sign Here II
By:
City Attorney Cynthia P. Cori c _ I [, City Clerk
i.'_U HV,)EST F" ?T DISTRICT
i
L( LR' I_ h i l.) IIN L!'". PrC:JECI (U"010)
ir, h f l f`,! I
,«o
II _a; of
Ifs:
Item # 29
Attachment number 1
Page 3 of 7
EXHIBIT ::B„
PROJECT PLAN
COOPERATOR: City of Cis 1!ier, FIn6',,q
PROJECT: City of Coachman Ridge (L810)
PROJECT INFORMATION
1. TYPE OF PROJECT:
This elt?_?rrl ,tl• w,?t? r sr.?i ;?I PROJECT ilin,-J-,is (if fli- J ` rral?, ICE I?fI+f,?IINr 11111
r""C7nstru1,. k?I1 [ii In 1',''' Iti r tr°,-I ri?rrlr ll(? rIIFII II I I)1i7I lire ri1
If14,JUdt6
2. PROJECT OBJECTIVE;
The goal of this PROJECT is to rf { l r. xl frt c; poft de water arid pcitihlE;
gl'O rndweter used t?)r irrigation nii {:tllE:r I,r,l; l t,rl l :rises with recleiii, _I eft r, This
encf?p vor represt-nf?, timely oppert? nifty hE Iuv-,rccge CITY and I I TFIC i funds for a
prn} ni-t that wile k-,
Irlti1 ?1 in offsetting high pj t il,lr t-;r` use in x ,- tf s" It l« not hive
t? :e< to rf- 1, iirit(:i rw??rtF:r The PROJECT below will tiitit the CITY in
ett iirwig tliu cgolfl of uildiptl citywide reel lrri?-,d 'vv' {ter systorn.
. PROJECT DESCRIPTION:
A. PROJECT In-, tierr lr1 p for ft l}If,I,. l ,nd the C!I oliw !Ir .Ce chrnwi qtr _,_i is
i
B. The PROJECT lm;tr_t(!es:
Approximately 9,500 linear feet of 12" di meter° rc(i {imed water transmission
rains
Approximately 54,55 lirr _ 4" to " di mef,w _ r t -l_r`nied water distribution
lures.
C. There X31 { proximately 80` ?I>> I1tr 1 r{',;I,t r sidentrel cm,f ills r in the PRt JE'"T'C
distribution ,? rvice area of ?, I li{ i . rl,i,{ µ •.im tely 559 h;-,,rf1 in-c1f of m irl icy ihun
v-t lr s. AI-pn)xirriotely 315 custonwr:, ,,,It iin the service r'e;-, c11'(1 tls,irjc,J
potfrble lawn meters, ant ,mother I LIJ) ;;r( ?[ riJ ttirrJ °, ith E {,t;-{' Ic f }r€ 1 ",?i+ ter°s
(w) lawn r-neters , for a t kt 3' of 40;',r.?t<<I I;-r I l l a if t_?fl t_ 11 ,1{ li'E 'f` II{ , ?cJ"Iti(n to
r( -;Id+-nts r1g4n potabic r for rrl Jil(1r{, X1{1{)tI{t;r <??}?_? ?_3Cr ri'I'i??'ttrfl(t y''J'It`? ' lh,rll+PN
L°,? I[ The 200 shallow v,kt !l rrrt?; 11c t i{1r;Il dC' 1 Irz flat: )fiS('t C _flk:UlcltKM Of
tI")rnit rt, ;lilc1tr ! customers, cip)"o`1131t,,y' 49.°_? rt_ ti°.• I+,{ltj,_fl If r li 1l711u11
Item # 29
Attachment number 1
Page 4 of 7
(29 C`h Mt-1ugua Mr-id ?r?r l?f j+
are ir?itl ?f1, riti `E io cr fin ct t tea
Ti) a -)e
y t+`;'m nd will us+' ri ?rl' 1[10 'i+f i ?jriI ir?i c' per d&, Ii nv'-i) 3f? lE C? {'t' to of -;c"
0.1-1-- frith{ of pot-Ildk PF?.tf•IF C;T build-((,?t i,f (.I I Y iwt1( {r,+l - i?J'rYx
rnor,-- fh,-ii 630
(r ',1?;11° ?1';_) ,f +l,l fll F?ti :t` ?Jrl! a??.??1???:. t}IFS ?fllt' s +'??r
custnrm?[ `,. One co Infl'1 r icll l`+'I' .l.lll{sF t F-'('! ?tk
gpd. 12.)0 gpcl offset), will be ? f1 i ,;r th FT',J,?F ("T.
DEMON TPAIICON OF NF--F);
TI?i ! F't },lf [ f will optim rt+ f° rr s ' ,j lc:l1 . f1t itf the CITY by reduc3irr,. tl+e
fforn Wc''Il f,{ I'?`; ,.IICi 11,_.j:i Iffl(a '?11p 1fl 'f) s", 11J i 1f'I+, fil`,I ,;cif
ct Leip(1'+,.4 ?.?:1, ?111d
This PROJECT .Ill h0f? - .' I[,?. 1 , , -J: IrItff, ,vor 1= i in ?? f{l Piinr°l c Icy
, {ji Ill!s { olll;r+ I?-?; I][li;l t?; ? tfMry a 'B,v-v-, ii
C ?y f ?r?., lit r I?,I l'?!I I =-, h{ li; h I1I r `4Ii.1 yf,
illil u, frt.
This PROJECT i r f,{, ,Iiy. i by tlf,:il I w d in ir '
State ?d , ltE'I Pl d ?''y+`. tl ly Plan,
the '' tt'r Use
C,.-,i ltgtynary Uom1)rehensJvt,' F?xinr :lg Document t
maxim e the rtua?u u1L I ft_]ll!N4 I + t{'fi vy.t leuvat.r.
* This PROJECT i consistent ?,Jth the ul'Aate of the CITY'S Reclaimed Water
Expansion Plan,
* Funding for the PROJECT is included in the CITY'S Capital l r?I a ; ?? f,,. f t Plan.
.. MEASURABLE BENF ITS:
This PROJECT will heI{ .Iuj sport delivery u+f I i i L1 j J (if f t-i- kjo 1( I ,.' , jter is the
PROL'[? T area, Thy. ?° .{??;f?L-lr°+r t??f Gµol'rMCC { .`? ?ttt? ?.{`["'f:!. f( t91+ ifs ;1'"y' ?L. %'Jl{ ,!If?,+?t
estirrf ih+ d 0.1 rngcl 0 r?lfllE :Ii {x.t??l`yI lr fa 1-111d pu[aLA?- for
non-potoNe uses, ab ,,% v pis cnlild,, ,f_ftr.afk_L, , If??Ff?inff fit C?IT'f y t lf?.
6. DELIVERABLE
A. i-Morittily De igii/Coli tructiof r Sl 311,- I? t l { }ff
E. Preliminary PROJECT iII
C. 2 { 3r -f_rstorner cor -imitrroerlt ,? reement
D. Copy of CITY ordinancu"?-'-),;"' requiring chi A distribution lines in new
developm-fit"
Item # 29
F`, „ if 1
Attachment number 1
Page 5 of 7
E, Copy of CITY Ordinii I, < is %,,,hich ir-, for the efficient use of reclaimed
wOt r
F. Ltfa,_v-
G. Construction ?V.rDI" Tk..11',-T?-,F;;r??;; 1
Fi, ?,i 1,-tiC ?t-io fl,-wfrornt'i, 1;II e Fli1,r? UIiii`i?--,'.,r
F,- ,,,ater C IS Iii`,im n
J. Amiu l kecl imed Water t tilizOtion Offset Reports
7, PROJECT COST:
The total eiiri;il-l (OSt of thi. i f; ,ll 1 T i ; - t?ii Je(i f', iii r15-1 iu.J Of which if
D1?-)TRI T's ,;h@il i.- exp?i1,1i ,l f, l,i ' i,,, r,[,t, 1_f 1 117 `io the Pirt-.II 13-
I , i,1 tr t'
Ai, ;k)ft Ri°v& 13 ;, is Board, The Iii, 11,3 Ann lOte Board
L,1 ;, G. _, ',ri}J in FY20jf , 840,250 in FY200', fh f.'° '.1 in and the r--?w,lri11t
11-2H .1 t is rerti&,1o:11,' in FY2011. The future fwi l ; 0-fit11`4 d for the p (il{ ct are
ccir& , I it <f UpO =1 l;ri l Of srI(,-h aM0Unts by the t )jstc-ic f r , t?rtlir? Ort1-I E ,;t it Bri iards
in thc; 1 l:3ttctk)t,ft,'c1', The cost amortized at pet{;. Ot over 0 years •"?f .0"'per
thou gird a ? I O? t ? ofl-- t
Thy ft t ,l PROJECT cc'-?t be $3,954,000 categorized fellows:
TASK DISTRICT WPSPTF CITY TOTAL
and Pei mltt.ni j $ cis- r,i,,,?,- 4
0' t;. i ? tl.j
t,.rL iftf, E{ ;
, I ?? . r.} ?'!X 1
,
W 0
Totals $ 1,977,000 $ 9 $ 1,977,000 3,954,000
Th, CITY Will frtnd its ,ft ,rf f FROJE "I costs fr( :l tiiF i i l ` ewu? E ?f'[, ; -.e
fratt?_i., wt ludij1revenut,i_ l h,-, ft- InL; for the PR(-),J ECT
ri_;° incl:Oi_-,ti in the F=I,t;t If DISTRICT f(:f
thy- PROJECT i0clude,.• funds from Fuiid (1.V 8PTF), Florida Department of Ew, ?c r7wiinkl Pivt?: k):i i,FDEP) tf , 1 ,tf
Slliti Financial St i-try ti number: C FA 7.066, th, CITY to ?11iF?c t to Ai
ripli ?ihle pOli(Jt , Iii-id rrfl,
8. COMPLETION SCHEDULE:
DISTRICTI Notice t0 Proceed ........ .................................... ........... f }E i 1, '{f1:) 7
Initial D???ita« C nrri?iience ............... .... Ooc>1?r i 3 1 , ?7
Fall D pi ,1ind I{'{,rrnittin Cm orn ence.......,..... .................
0)m pd,,tf Construction .................. ................... ,........... .............. I}t' ' Itll,:'.r ? 1, x 011
.1p-nient Termination.......- ............... P- .ember 31, 2012
Item # 29
Attachment number 1
Page 6 of 7
9. IMPLEMENTATION.
The CITY'-1, Ptahli,-° Utjljtjpl, €,lf` uiI , `E ro'r, ill for ; €,If ?m ,Wn i th, PR( JJF(-,T. The
CITY wil' i ?f li- flu (;n lif P '?HV € i)n-, Ik1Ilt Li- k'Si'111 t the
PROJECT 11ls[ d } 1)1141 1 !?w f II:.?ll ?rITIIt.
10. KEY PERSONNEL:
Tf 1' IT ?' t.lf 1111 F I?TPI r ;rlrf r € ??.
Pt to t@ry ont l f
P. O. E 174_;
Ir 1 t=,', FL 34618-4748
(7,,'7) 4 ? I ? i' a
Coll
Tr r, P.1E ?? C(- r
I'tIIf I_ ItII[fifL?: F)irpct r
G; y :, C:1 ?l r 1+ r
FL 34618,"T+?`
'
Item # 29
Attachment number 1
Page 7 of 7
I
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Award a contract (Purchase Order) to Reynolds Inliner, LLC, Sanford, FL, in the amount of $1,197,157.50 for the cleaning, video
inspection and point repair or full reconstruction of storm sewer lines by the installation of a Resin Impregnated Cured in Place
Pipe (RICIPP) lining at various locations throughout the City of Clearwater and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
The City of Clearwater Engineering Department has determined that it will be necessary to repair and rehabilitate approximately
five thousand (5000) linear feet of existing stormwater pipelines over the next twelve (12) months. These existing pipes are
deteriorating and near the end of their life cycle.
The goal is to maintain the integrity of the stormwater system and minimize disruptions to our citizens and vehicular traffic by
using the Resin Impregnated Cured in Place Pipe (RICIPP) slip lining method.
The City of Clearwater Engineering Department will direct the contractor to high priority pipe systems as established by review of
inspection reports and maintenance records with a focus on corrugated metal pipes within easements between houses. The contract
also allows for emergency repair work to be performed at the unit prices included in the contract.
The City of Clearwater's Public Services Department Stormwater Maintenance Division is responsible for operating, inspecting,
and maintaining the stormwater pipelines.
Sufficient budget and revenue is available in Capital Improvement Program (CIP) project 0315-96124, Storm Pipe System
Improvements.
Type: Capital expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost: $1,197,157.50
Not to Exceed:
For Fiscal Year:
$1,197,157.50
2010 to 2011
Budget Adjustment: None
Annual Operating Cost:
Total Cost: $1,197,157.50
Appropriation Code Amount Appropriation Comment
0315-96124-563700-539- $1,197,157.50 See Summary
000-0000
Bid Required?: Yes Bid Number: 09-0054-EN
Cover Memo
Other Bid / Contract: Bid Exceptions: None Item # 30
Review 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Approval: Manager 8) Clerk
Cover Memo
Item # 30
Attachment number 1
Page 1 of 6
BOND NUMBER:
CONTRACT BOND
STATE OF FLORIDA
COUNTY OF PINELLAS
KNOW ALL MEN BY THESE PRESENTS: That we REYNOLDS INLINER, LLC. Contractor
and TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA (Surety) whose
home address is ONE TOWER SQUARE, HARTFORD, CONNECTICUT 06183-9079
HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater,
Florida (hereinafter called the "Owner") in the penal sum of: ONE MILLION ONE HUNDRED
NINETY-SEVEN THOUSAND ONE HUNDRED FIFTY-SEVEN DOLLARS AND FIFTY
CENTS ($1,197,157.50) for the payment of which we bind ourselves, our heirs, executors,
administrators, successors, and assigns for the faithful performance of a certain written contract,
dated the , day of 20 entered into between the Contractor and the City
of Clearwater for:
2010 STORMWATER PIPE LINING PROJECT 09-0054-EN
a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully
copied herein.
NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the
Contractor shall in all respects comply with the terms and conditions of said contract, including the
one-year guarantee of material and labor, and his obligations thereunder, including the contract
documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of
Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the
Plans and Specifications therein referred to and made a part thereof, and such alterations as may be
made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless
the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or
skill, negligence or default, including patent infringements on the part of the said Contractor agents
or employees, in the execution or performance of said contract, including errors in the plans
furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make
payments to all persons supplying him, them or it, labor, material, and supplies used directly or
indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of
the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and
Surety jointly and severally agree to pay to the Owner any difference between the sum to which the
said Contractor would be entitled on the completion of the Contract, and that which the Owner may
be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or
indirect, or consequential, which said Owner may sustain on account of such work, or on account of
the failure of the said Contractor to properly and in all things, keep and execute all the provisions of
said contract.
Page 1 Item # 30
Attachment number 1
Page 2 of 6
CONTRACT BOND
(2)
And the said Contractor and Surety hereby further bind themselves, their successors, executors,
administrators, and assigns, jointly and severally, that they will amply and fully protect the said
Owner against, and will pay any and all amounts, damages, costs and judgments which may be
recovered against or which the Owner may be called upon to pay to any person or corporation by
reason of any damages arising from the performance of said work, or of the repair or maintenance
thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or
servants or the improper performance of the said work by the Contractor or his agents or servants, or
the infringements of any patent rights by reason of the use of any material furnished or work done; as
aforesaid, or otherwise.
And the said Contractor and Surety hereby further bind themselves, their successors, heirs,
executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the
Owner may be compelled to pay because of any lien for labor material furnished for the work,
embraced by said Contract.
And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the contract or to the work to be performed thereunder or
the specifications accompanying the same shall in any way affect its obligations on this bond, and it
does hereby waive notice of any such change, extension of time, alteration or addition to the terms of
the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this
day of 20
REYNOLDS INLINER, LLC
CONTRACTOR
By:
ATTEST:
WITNESS:
COUNTERSIGNED:
SURETY
By:
ATTORNEY-IN-FACT
Page 2 Item # 30
Attachment number 1
Page 3 of 6
CONTRACT
This CONTRACT made and entered into this day of , 20 by and between the
City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and
REYNOLDS INLINER, LLC of the City of SANFORD, County of SEMINOLE and State of
FLORIDA hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements
on the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perform all labor, furnish all materials, tools and equipment for the
following:
2010 STORMWATER PIPE LINING PROJECT 09-0054-EN FOR THE SUM OF
ONE MILLION ONE HUNDRED NINETY-SEVEN THOUSAND ONE HUNDRED FIFTY-
SEVEN DOLLARS AND FIFTY CENTS ($1,197,157.50)
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any
advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto
attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the
Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf
and shall have the right to proceed to complete such work as Contractor is obligated to perform in
accordance with the provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE
BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES
ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF
THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES
TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR
DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY
CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE
CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS
OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED
CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES.
Page 3 Item # 30
Attachment number 1
Page 4 of 6
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees
or applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated
herein, it is then further agreed that the City may deduct from such sums or compensation as may be
due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the
Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per
day shall only and solely represent damages which the City has sustained by reason of the failure of
the Contractor to complete the work within the time stipulated, it being further agreed that this sum is
not to be construed as a penalty but is only to be construed as liquidated damages for failure of the
Contractor to complete and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the surety bond which is attached hereto for the faithful performance of the terms and
conditions as contained herein by the Contractor, that the City shall at any time deem the surety or
sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to
be adequate in amount to cover the performance of the work the Contractor shall, at his or its own
expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional
bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the
City. If such an event occurs, no further payment shall be made to the Contractor under the terms and
provisions of this contract until such new or additional security bond guaranteeing the faithful
performance of the work under the terms hereof shall be completed and furnished to the City in a form
satisfactory to it.
Page 4 Item # 30
Attachment number 1
Page 5 of 6
CONTRACT
(3)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By:
William B. Horne, H
City Manager Attest:
Countersigned
Seal)
Rosemarie Call
City Clerk
By: Approved as to form
Frank Hibbard,
Mayor-Councilmember
Camilo Soto
Assistant City Attorney
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
(Contractor)
By: (SEAL)
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation).
Page 5 Item # 30
Attachment number 1
Page 6 of 6
CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT
(CORPORATION FORM)
STATE OF
COUNTY OF
On this day personally appeared before me, the undersigned authority, duly authorized to
administer oaths and take acknowledgments, who after being duly sworn,
deposes and says:
That he is the (TITLE) of REYNOLDS
INLINER, LLC a Florida Corporation, with its principal place of business located at 2531 JEWETT
LANE, SANFORD, FLORIDA 32771-1677 (herein, the "Contractor").
That the Contractor was the general contractor under a contract executed on the day of
20, with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as
Owner, and that the Contractor was to perform the construction of
2010 STORMWATER PIPE LINING PROJECT 09-0054-EN
That said work has now been completed and the Contractor has paid and discharged all sub-contractors,
laborers and material men in connection with said work and there are no liens outstanding of any nature
nor any debts or obligations that might become a lien or encumbrance in connection with said work
against the described property.
That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes,
and upon consideration of the payment of (Final Full Amount of Contract) in
full satisfaction and discharge of said contract.
That the Owner is hereby released from any claim which might arise out of said Contract.
The word "liens" as used in this affidavit shall mean any and all arising under the operation of
the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes.
Sworn and subscribed to before me REYNOLDS INLINER, LLC
AFFIANT
This day of , 20
NOTARY PUBLIC
My Commission Expires:
BY:
PRESIDENT
Page 6 Item # 30
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Attachment number 2
Page 2 of 2
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint Terrence Gourdine as the Local Business representative and Councilmember George N. Cretekos as the City Council
representative to the Sister Cities Advisory Board with terms to expire December 31, 2014. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council and a representative of the Clearwater Sister Cities, Inc.
MEMBERS: 6
CHAIRPERSON: Lois Sewell
MEETING DATES: Quarterly
PLACE: TBD
APPOINTMENTS NEEDED: 2
SPECIAL QUALIFICATIONS: Representatives of the local business community, the School Board's World Language
Coordinator or designee, and the Clearwater Arts Foundations shall not be required to reside within the City of
Clearwater.
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW REQUIRES REPLACEMENT BY A NEW
APPOINTEE:
1. C. E. Snedeker - 670 Island Way #1003, 33767 - Original Appointment 1/15/04
Resigned 11/1/10 - (was serving 2nd term until 12/31/10)
(Local Business)
THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY:
1. Terrence Gourdine - 1101 Wellington Dr., 33764 - Retired Engineer
(Local Business) - Member of Friendship Force Florida Suncoast
Also, one member of the city council needs to be appointed to this board as the City Council representative. Councilmember
George Cretekos' term expires on December 31, 2010. He had been appointed to finish former Councilmember Petersen's term.
Zip codes of current members:
2 - 33764
1 -33765
1 -34698
Review Approval: 1) Clerk
Cover Memo
Item # 31
• r s
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Attachment number 1
Page 1 of 2
Name: -rr (Z _r-_N GIB C o y C_TD l N C
Home Address: Office Address:
10 WC-Llticroo -OK, N/A
C. _ -_ae w ATr- 2 , FL_ zip _3 3 Z6
Telephone: Telephone:
How long a resident of Clearwater? .3 2- YC-R(ZS
Occupation: 1,:... Ij c i o G-e_e_
Field of Education:
Employer: R TI _l D
Other Work Experience:
M100MUK(E 1 s-nrun or i'FGNNoLoerv _D1KC-C10(Z- QF F7P610C-CP-ING
If retired, former occupation:
NCrI ti%E F ?-
P1- e4Aj r M&A)li U ii_7 P.
Community Activities: N F ILA j3 -9- /5F-- _rK(E Q DSN! P I-OR 6E FIX r-lDA SdNCC?i4S 7!
VoL-UuTt_?-(TP_ CaLO N(G14T SAct,r,5 VaL PTEf_y_Wrt'(5PfFF5
Other Interests: 5 Pd Q i S 921 DG E C_6wl PyTC P' S
Board Service (current and past): Board Preference:
71 -
Additional Comments:
ig
Date:
A_e
See attached list for boards that require financial disclosure at time of appointment. Please return this
application and board questionnaire to the Official Records & Legislative Services Department, P. O.
Box 4748, Clearwater, FL 337584748, or drop off your application at City Hall, 2nd Floor, 112 S.
Osceola Avenue.
?°"" Item # 31
Attachment number 1
Page 2 of 2
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
1 AD ui5 0 P ti D -1:9u P Pd P --r '7A6-' GL 6,4k 972-5o2 S/5T92
2. Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
3. What background and/or qualifications do you have that you feel would
qualify you to serve on this Board?
I VC- r L ?Fd- e DE Pn-i D FAA ? :MquF Y4 et ox r A Ajo
MY 4 cAn cA o ay aj rTt4 iu7?SN t F410-CC CO U L:J)
P200I T T RE P-
.>6 6 12-n V )(-F(4 a 010 6 y c_ Pe- e-PrC7Tc/C
4. Why do you want to serve on this Board?
>_L - AI_6orr IA)I-r(N?
Q-6t-r FAA SyOC6145 i --I:??C-L? CyT tVS CA.U &r
??F ? ?E? ?" Ft-?L? 7'6 'i'l+ E CL ???e u? t4TiEfZ SI S 7"C ? GI ?'v
PAou(,Pto6 PPPr no>utiL
Name: r_2t?C?CC CsGU f?l
Board Name: I F-P-2; 6o YZD1 PJ Fj riQn-oD5R t P Fb9Lf? FtoP-kVA Sul0UA -r
Item # 31
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 12/16/20 10
Approve Assignment and Assumption Agreement for external auditing services, with Kirkland, Russ, Murphy and Tapp (assignor)
to audit firm of Mayer Hoffman McCann P.C. (assignee), for fiscal years ending September 30, 2010 thru 2014, and authorize the
appropriate officials to execute same.
SUMMARY:
In August 2010, the City Council approved a five-year external auditing agreement with the firm recommended by the City's Audit
Committee - Kirkland, Russ, Murphy and Tapp (KRMT). Effective November 1, 2010, Mayer Hoffman McCann P.C. purchased
the attest business of KRMT and CBIZ, Inc. purchased the non-attest business of KRMT.
CBIZ, Inc. and Mayer Hoffman McCann P.C. have an alternative practice structure due to the fact that CBIZ, Inc., as a publicly
held corporation, cannot do attest work. Attest work must be performed by a firm owned by certified public accountants.
Consequently, the two companies are separate and independent legal entities that work together to serve clients' business needs.
The acquisition of KRMT is not expected to impact the services provided to the City of Clearwater. The audit team of KRMT staff,
now CBIZ and Mayer Hoffman McCann employees, remain in place and are expected to provide the same level and quality of
service.
The City's Audit Committee recommends approval of the assignment of the audit agreement, with all terms and conditions
unchanged, to Mayer Hoffman McCann, P.C.
Type: Other
Current Year Budget?: None Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: Annual Operating Cost:
Not to Exceed: Total Cost:
For Fiscal Year: to
Review 1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager 5) Clerk 6) City
Approval: Manager 7) Clerk
Cover Memo
Item # 32
Attachment number 1
Page 1 of 2
ASSIGNMENT AND ASSUMPTION AGREEMENT
(City of Clearwater)
This Assignment and Assumption Agreement (this "Assignment") is dated December
2010, by and among Kirkland, Russ, Murphy & Tapp, P.A., a Florida professional
services corporation ("Assignor"), and Mayer Hoffman McCann P.C., a Missouri professional
corporation ("Assignee"). Assignor and Assignee agree as follows:
1. Assignment and Assumption. Assignor hereby assigns to Assignee all of
Assignor's right, title, and interest in the engagement letter dated August 3, 2010, from Assignor
to the City of Clearwater, Florida, and the Agreement dated August 13, 2010, between Assignor
and the City of Clearwater, Florida, copies of which are attached to this Assignment as Exhibit
"A" (together, the "Agreements"), and Assignee hereby assumes and agrees to satisfy and
discharge, as the same become due, all of the obligations under the Agreements arising on or
after the effective date of this Assignment.
2. Further Assurances. Assignor and Assignee agree to execute such further and
other assurances and to do such other acts as each party may reasonably require to implement the
intentions of this Assignment. Assignor and Assignee confirm to the City of Clearwater, Florida,
that (a) each of the shareholders of Assignor as of November 1, 2010, became shareholders of
Assignee as of November 1, 2010, and (b) Assignee is a party to a Restated Administrative
Services Agreement dated January 1, 2002, as amended, with CBIZ, Inc., pursuant to which
CBIZ, Inc. provides certain services and personnel to Assignee on an ongoing basis and pursuant
to which CBIZ, Inc. will provide certain services and personnel to Assignee in connection with
Assignee's performance of its obligations under the Agreements.
3. Benefits; Binding E'. This Assignment shall inure to the benefit of, and shall
be binding upon, Assignor and Assignee and their respective successors and assigns. This
Assignment will become effective upon the execution by the City of Clearwater, Florida, of the
Consent to Assignment that is attached to this Assignment.
4. Counterparts. This Assignment may be executed in two or more counterparts,
each of which shall be deemed an original and all of which together shall constitute but one and
the same instrument. The signatures to this Assignment need not all be on a single copy of this
Assignment, and may be facsimiles rather than originals, and shall be fully as effective as though
all signatures were originals on the same copy.
ASSIGNOR:
KIRKLAND, RUSS, MURPHY & TAPP, P.A.
By:_
Name:
Title:
Item # 32
Attachment number 1
Page 2 of 2
CONSENT TO ASSIGNMENT
The City of Clearwater, Florida, consents to the foregoing assignment and assumption by
Kirkland, Russ, Murphy & Tapp, P.A., a Florida professional services corporation, to Mayer
Hoffman McCann P.C., a Missouri professional corporation.
Countersigned:
Frank V. Hibbard
Mayor
Approved as to form:
Name:
Title:
2
02031-01900 600285 v3
ASSIGNEE:
MAYER HOFFMAN MCCANN P.C.
By:_
Name:
Title:
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne, II
City Manager
Attest:
Cynthia E. Goudeau
City Clerk
Item # 32
Attachment number 2
Page 1 of 8
AGREEM E NT
THIS AGREEMENT, made and entered into this 12 day of ,
2010 by and between the CITY OF CLEARWATER, FLORIDA, a mu Acipal
corporation of the State of Florida, located at 112 S. Osceola Avenue,
Clearwater, Florida 33756, hereinafter referred to as "City", and
Kirkland, Russ, Murphy & Tapp, P.A., a firm of Certified Public
Accountants, located at 13577 Feather Sound Drive, Suite 400,
Clearwater, Florida 33762, hereinafter referred to as "Contractor";
WITNESSETH
WHEREAS, the City is required by Article II, Section 2.01(c)(3)
of the City Charter to provide for an annual audit of its financial
accounts; and
WHEREAS, the City participates in various Federal, State and
County Assistance programs which require independent financial and
compliance audits in accordance with rules established by the U.S.
Department of Housing and Urban Development, Florida Auditor General,
and other agencies; and
WHEREAS, the Contractor is in the business of public accounting,
is fully qualified to meet the requirements of applicable City, State
and Federal law, and desires to perform the necessary services:
NOW, THEREFORE, the parties agree as follows:
1. Recitals. The foregoing recitals are true and correct and are
incorporated in and form a part of this Agreement.
2. The "Auditor Services Documents" form the Auditor Services
Agreement. The Auditor Services Documents consist of this
Agreement between the City and the Contractor (hereinafter
"Agreement") and it's attached Exhibits: City of Clearwater
Request For Proposal for Professional Auditing Services, ("RFP
16-10") issued May 11, 2010 (Exhibit "A"); Proposal to provide
Professional Auditing Services to the City of Clearwater,
Florida ("Proposal") submitted June 8, 2010 (Exhibit "B") ;
Engagement Letter from Contractor to City confirming
understanding of the services to be provided under the
Agreement ("Engagement Letter") (Exhibit "C"); written
modifications of the Agreement executed by the parties hereto,
issued after execution of the Agreement. The Auditor Services
Item # 32
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Attachment number 2
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Documents shall not be construed to create a contractual
relationship of any kind with any third party, including any
third party service provider used by the Contractor in the
fulfillment of its obligations under the Agreement.
3. This agreement relates specifically to the City's fiscal years
ending September 30, 2010 thru 2014. This agreement may be
terminated by the City on the basis of unsatisfactory
performance, as determined by the City in its sole discretion,
with written notice at least six months prior to the September
30 fiscal year-end, or by the contractor for reasons specified
in the Engagement Letter which is hereby incorporated by
reference and made a part hereof. City Charter Section
2.01(c)(3) currently prohibits any single audit firm from
being employed for more than five consecutive years. The fees
for subsequent years are fixed per this agreement and not
expected to deviate from the amounts stated herein except for
unanticipated significant changes in the scope of auditing
services required by the City.
4. The Contractor shall review the City's comprehensive annual
financial report for compliance with GAAP and the applicable
requirements of the Certificate of Achievement for Excellence
in Financial Reporting program of the Government Finance
Officers Association and assist the City in complying with new
or existing requirements. The Contractor shall, subject to the
terms and conditions of the engagement letter, render a report
on the fair presentation of the City's basic financial
statements and all individual non-major fund financial
statements, in conformity with generally accepted accounting
principles, for the fiscal years ending September 30, 2010
thru 2014. The Contractor shall, subject to the terms and
conditions of the engagement letter, render a report on the
fair presentation of the City's combining and individual fund
financial statements and schedules in conformity with
generally accepted accounting principles. The Contractor is
not required to audit the supplementary information contained
in the comprehensive annual financial report, however, the
Contractor shall provide an "in-relation-to" report on the
supplementary information based on the audit procedures
Item # 32
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Attachment number 2
Page 3 of 8
applied during the audit of the basic financial statements and
the combining and individual fund financial statements and
schedules. The Contractor is not required to audit the
statistical section of the report.
The Contractor shall also perform the required financial and
compliance audits associated with Federal, State, and County
Assistance programs in accordance with the Federal Single
Audit Act of 1984 as amended; U.S. Office of Management and
Budget (OMB) Circular A-133; the provisions of the Florida
Single Audit Act (Section 215.97 Florida Statutes); and rules
of other agencies.
5. In performing the services described in #4 above, the
Contractor shall comply with the following:
° generally accepted auditing standards
° standards set forth for financial audits in the U.S.
General Accounting Office's (GAO) Government Auditing
Standards
° provisions of the Federal Single Audit Act as amended
° U.S. Office of Management and Budget (OMB) Circular A-
133
° Chapter 11.45 Florida Statutes
° the Rules of the Auditor General of the State of
Florida, Chapters 10.550 and 10.600
° Regulations of the State Department of Banking and
Finance
° Audits of State and Local Governmental Units - AICPA
As a part of the audit, the Contractor will consider the
City's internal control structure, as required by generally
accepted auditing standards and Government Auditing
Standards.
6. Following completion of the audit, the Contractor shall,
subject to the terms and conditions of the engagement
letter, render the following reports:
Item # 32
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Attachment number 2
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A report on the fair presentation of the financial
statements in conformity with generally accepted
accounting principles.
° A report on the internal control structure based on the
auditor's understanding of the control structure and
assessment of control risk.
A report on compliance with applicable laws and
regulations, including those relating to funds received
form a State of Florida grants and aid appropriation
pursuant to a grant or contract.
° A report on the internal control structure used in
administering federal assistance programs.
° A report on compliance with laws and regulations
related to major and non-major federal financial
assistance programs.
° A Management Letter as required by Section 10.554(1)(i)
of the Rules of the Auditor General of the State of
Florida.
° A report on compliance with general compliance
requirements as required by the Single Audit Ac`., and
OMB Circular A-133.
A report on compliance as required by the Florida
Single Audit Act and Chapter 10.550, Rules of the
Auditor General of the State of Florida.
7. In conjunction with City debt issuances, the Contractor will
provide Consent Letters and Citations of Expertise and/or
Comfort Letters at no additional cost to the City.
8. The Contractor shall retain all working papers for a minimum
of five (5) years, unless notified in writing by the City of
the need to extend the retention period. The Contractor
shall make working papers available, upon request, to the
following parties or their designees:
° City of Clearwater
U.S. Department of Housing and Urban Development
° U.S. General Accounting Office (GAO)
° Parties designated by the federal or state governments
or by the City of Clearwater as part of an audit
quality review process
Item # 32
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Attachment number 2
Page 5 of 8
° Auditors of entities of which the City of Clearwater is
subrecipient of grant funds
In addition the Contractor shall, providing all fees have
been paid, respond to the reasonable inquiries of successor
auditors and allow successor auditors to review working
papers relating to matters of continuing accounting
significance.
9. The Contractor shall assist the City in scheduling the
Comprehensive Annual Financial Report to be completed and
issued no later than March 15t', succeeding each fiscal year.
Contractor/City meetings will be held at least once per
month until completion of this contract. Weekly status
meetings shall be held while the Contractor is working at
the City. The Contractor shall complete performance under
this contract by March 31St succeeding each fiscal year.
10. The Contractor shall bill the City and the City shall pay
the Contractor for the performance of the services under
this contract on the basis of the Contractor's normal and
customary charges for such services, plus ordinary out-of-
pocket expenses customarily stated separately by the
Contractor in his general practice. The total amount of this
contract, including out-of-pocket expenses, shall not
exceed:
Fiscal 2010 $114,750
Fiscal 2011 $117,300
Fiscal 2012 $120,600
Fiscal 2013 $124,450
Fiscal 2014 $128,400
The City may, by amendment of this agreement, increase this
maximum fee and/or extend the completion date upon the
Contractor's showing evidence of conditions which require
substantially more time than would generally be required to
perform the prescribed services. Progress payments will be
made periodically for work completed to date based on
invoices submitted by the Contractor. The sum of such
Item # 32
5
Attachment number 2
Page 6 of 8
progress payments shall not exceed ninety percent (90%) of
the maximum specified above. The final payment will be made
within thirty (30) days of receipt of the final audit
reports.
Miscellaneous Provisions
11. Budget Allocations.
The obligations of the parties are subject to appropriate
budgeted funds being available in each budget year to achieve the
purposes of this Agreement. In the event that sufficient budgeted
funds are not available in a subsequent fiscal year, this Agreement
shall terminate on the last day of the fiscal year for which
sufficient budgeted funds are available without penalty to either of
the parties.
12. Record Retention.
Documents related to this agreement may be construed as public
record and shall be retained and provided as required by law.
13. Compliance With the Law.
Both Parties shall comply with all federal, state, county, and
local laws, regulations, and ordinances at all times.
14. Discrimination Prohibited.
The Parties shall, during the performance of this agreement,
comply with all applicable provisions of federal, state and local laws
and regulations pertaining to prohibited discrimination.
15. Assignment.
This agreement is not assignable.
16. Severabilit
Should any section or part of any section of this Agreement be
Item # 32
6
Attachment number 2
Page 7 of 8
rendered void, invalid, or unenforceable by any court of law, for any
reason, such a determination shall not render void, invalid, or
unenforceable of any other section or any part of any section of this
Agreement.
17. Amendments.
This Agreement constitutes the entire Agreement between the
Parties, and no change will be valid unless made by supplemental
written agreement executed by both Parties.
18. Notices.
All notices, requests, demands, or other communications required
by law, or this Agreement shall be in writing and shall be deemed to
have been served as of the delivery date appearing upon the return
receipt if sent by certified mail, postage prepaid with return receipt
requested, to:
Jay Ravins, Asst. Finance Director
City of Clearwater
100 South Myrtle Ave.
Clearwater, Florida 33756
Laura Brock
Kirkland, Russ, Murphy & Tapp
13577 Feather Sound Drive, Suite 400
Clearwater, Florida 33762
19. Non-Waiver.
No act of omission or commission of either Party, including
without limitation, any failure to exercise any right, remedy, or
recourse, shall be deemed to be a waiver, release, or modification of
the same. Such a waiver, release, or modification is to be effected
only through a written modification to this Agreement.
Item # 32
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Attachment number 2
Page 8 of 8
20. Authority.
Each Party to this Agreement represents and warrants to the other
Party that (i) it is duly organized, qualified and existing entities
under the laws of the State of Florida, and (ii) all appropriate
authority exists so as to duly authorize the persons executing this
Agreement to so execute the same and fully bind the Party on whose
behalf they are executing. This Agreement is subject to approval by
the Parties.
21. Governing Law.
This Agreement shall be construed and enforced in accordance with
Florida Law.
IN WITNESS WHEREOF, the parties hereto have caused this agreement
to be executed the day and year first above written:
Countersigned:
?(i???" L ?
Fra k V. Hibbard
Mav r
Approved as to form
Laura Mahony
Assistant City Attorney
CITY OF CLEARWATER, FLORIDA
BY 'Jcrd° ?4ed?r'
W'_liam B. Horne; II
City Manager
Attest:
4,nthia E.
ty Clerk
Kirkland, Russ, Murphy & Tapp, P.A.
By:
Item # 32
8
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Musco Sports Lighting, LLC of Clermont, FL for the installation and service of sports field
lighting equipment at various city athletic facilities, at a cost of $1,348,000, based on Clay County Bid 08/09-3; establish Project
315-93620 (Sports Field Lighting); authorize transfer of $1,348,000 from General Fund Reserves as a first quarter adjustment to
the budget and authorize the appropriate officials to execute same.
SUMMARY:
The March 29, 2010 Council Work Session included a Performance Contracting Agreement between the City and Honeywell to
provide various efficiencies at City facilities. For discussion purposes, the project was divided into four areas: basic, City Hall,
Long Center and athletic fields. The athletic field lighting piece was given to Parks and Recreation staff for additional review and
analysis, and to recommend best solution alternatives to Council. Participant safety from inadequate lighting was the primary
concern. Staff analyzed each facility: Countryside Sports Complex, Countryside Community Park Fields and Eddie C. Moore
Fields 1 - 9.
The City of Clearwater has several agreements with specific groups (co-sponsors and rentals) where the City has agreed to
operationally maintain the fields compliant with industry standards. As part of this review, those current industry standards
provided by each group were reviewed to ensure safety compliance for all co-sponsored groups as well as all tournament play with
groups that have utilized these facilities. Groups that specifically require certain standards include the Illuminating Engineering
Society (IES), the American Softball Association (ASA), the United States Soccer Foundation, the NCAA and Little League
Baseball. In reviewing the City's legal obligation of these types of agreements where the City has agreed to operationally
maintain the fields, the City may be held to the standards required by each group if challenged for safe liability. However, there is
no specific legal standard for field lighting.
The following provides the analysis for staff recommendation on each facility:
Countryside Sports Complex - This system is an original system and our last all wood pole replacement. Current lighting level is
significantly below industry standards as the complex was grandfathered. Due to the low fixture count and lighting levels, there is
no significant return on the investment for this site. However, there is a legitimate need to bring it up to current standards to ensure
the safety of our young athletes. Minimum standards are a maintained average footcandles of 30; which is designed for standard
competition play. Primary users are Countryside Jr. Cougars and Clearwater Chargers Soccer Club.
Countryside Community Park Fields- The primary user of this facility is Countryside Little League. It is proposed to retrofit the
complex using a green technology lighting system, which will maintain the facility in compliance at all times and will reduce our
energy and maintenance costs. Annual estimated utility savings of over $10,000 may be realized.
Eddie C. Moore Complex - The primary use of this facility is adult softball, NCAA and youth amateur athletics. It is proposed to
retrofit the complex using a green technology lighting system, which will maintain the facility in compliance at all times and will
reduce our energy and maintenance costs. Annual estimated utility savings of over $51,000 may be realized.
Staff recommends retrofitting Countryside Community Park and the Eddie C. Moore Complex, and upgrading Countryside Sports
Complex to minimum standards. The material return of investment at Countryside Community Park is 23 years and at Eddie C.
Moore Complex it is just over 12 years plus staffing reductions based on the product warranty. At Countryside Community Sports
Complex, the needed renovations will also be tied into the Musco warranty program. Under the warranty program, Musco will
maintain all lights and systems at required lighting levels for 25 years at the Countryside Sports Complex and 15 years at
Countryside Community Park and Eddie C. Moore Complex respectively. Cover Memo
The City's annual maintenance cost will be reduced by $51,000. This is based on elimination of one FTE associatftd8MtWr3&ced
maintenance needs funded through Parks and Recreation 1871 (electrical team) internal services charges to Building and
Maintenance. In addition, the CIP Project 315-93269, light, replacement and repair, can be reduced from $80,000 to $50,000
annually, bringing the overall annual savings to the City of $81,000.
The total annual return on the investment is $142,000: $61,000 energy savings and $81,000 reduction in Parks and Recreation
electrical team budget. The capital cost to all three complexes is estimated at $1,348,000. Using the anticipated cost savings, the
project will pay for itself in 11.1 years. The capital estimate is a reduction of $1,076,485 from the original energy efficiency
project request of $2,424,485 as we will be using an existing competitive bid, Clay County and the project did not account for
energy savings guaranteed by Honeywell nor bonding for the project. This project is recommended to be funded with general fund
reserves consistent with the original recommendation at the March 29, 2010 Work Session.
Type: Capital expenditure
Current Year Budget?: No Budget Adjustment: Yes
Budget Adjustment Comments:
Funds of $1,348,000 are needed to do this project.
Current Year Cost: $1,348,000 Annual Operating Cost: -0-
Not to Exceed: $1,348,000 Total Cost: $1,348,000
For Fiscal Year: 2010 to 2011
Appropriation Code Amount Appropriation Comment
315-93620 $1,348,000 General Fund Reserves
Bid Required?: No
Bid Number:
Other Bid / Contract: Bid Exceptions: None
Review 1) Financial Services 2) Parks and Recreation 3) Financial Services 4) Office of Management and
Approval: Budget 5) Clerk 6) Assistant City Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 33
?- Meeting Date: 12/16/20 10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend Section 22.59 of the City of Clearwater Code of Ordinances to allow for the sale, consumption or possession of alcohol on
park property when permitted by an alcoholic beverage special events permit; Section 22.89 to allow for the sale and/or
consumption of alcoholic beverages in the downtown Cleveland Street area; and Section 22.90 to allow for the consumption or
possession, but not the sale of alcoholic beverages as defined in section 6.21 of the Clearwater Code of Ordinances, in certain areas
depicted within an event venue diagram as required in the permit application process and pass Ordinance 8226-11 on first reading.
SUMMARY:
The first and last sentences of Section 22.59 of the City of Clearwater Code of Ordinances, as currently written, arguably creates
an ambiguity regarding the sale, consumption and possession of alcoholic beverages on park property. The proposed change
clarifies that it is permissible to sell, consume and possess alcoholic beverages on park property in accordance with an alcoholic
beverage special event permit. This amendment clarifies the basis for an already accepted practice.
In line with the continued promotion of economic development in the downtown corridor, and due to the many activities and
special events being held in the area, a change is being recommended to amend Section 22.89 to allow alcoholic beverages in an
area described as: The area within the north and south boundaries of Cleveland Street, bounded on east by the west boundary of
Myrtle Avenue, on the west by the west boundary of Osceola Avenue, including the contiguous rights-of-way and sidewalks.
Lastly, amending Section 22.90 will allow for the consumption and possession, but not the sale of alcoholic beverages other than
beer or wine (as defined in Section 6.21) at a special event in accordance with an alcoholic beverage special event permit, and only
within areas defined by the event venue diagram as approved by the City Manager or his designee.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 34
Attachment number 1
Page 1 of 4
ORDINANCE NO. 8226-11
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO PARKS; AMENDING CHAPTER
22, PARKS, BEACHES, RECREATION; SECTION 22.59,
POSSESSION OF ALCOHOLIC BEVERAGES, TO ALLOW
THE SALE, CONSUMPTION OR POSSESSION ON PARK
PROPERTY WHEN PERMITTED PURSUANT TO AN
ALCOHOLIC BEVERAGE SPECIAL EVENTS PERMIT;
AMENDING SECTION 22.89, ALCOHOLIC BEVERAGE
SPECIAL EVENT PERMIT; CITY PROPERTY OR
SPONSORSHIP, TO ALLOW THE SALE AND/OR
CONSUMPTION OF ALCOHOLIC BEVERAGES IN THE
DOWNTOWN CLEVELAND STREET AREA; AMENDING
SECTION 22.90, CONDITIONS; ALCOHOLIC BEVERAGE
SPECIAL EVENT PERMIT, TO PERMIT THE
POSSESSION AND CONSUMPTION BUT NOT THE SALE
OF ALCOHOLIC BEVERAGES AS DEFINED IN SECTION
6.21 IN LIMITED SPECIAL EVENT AREAS IN
ACCORDANCE WITH AN ALOCHOLIC BEVERAGE
SPECIAL EVENT PERMIT; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Code of Ordinances currently empowers the city manager to
regulate the time, place and manner in which city park property is to be used and
enjoyed by the public, including use for the sale, consumption or possession of alcoholic
beverages on park property and the sale and/or consumption of alcoholic beverages at
a special event in accordance with a alcoholic beverage special event permit; and
WHEREAS, the sale, consumption or possession of alcoholic beverages is now
limited to certain areas of park property as defined in section 22.59 of the City of
Clearwater Code of Ordinances (the "Code"), more specifically, the Performing Arts
Center and Theater (known as Ruth Eckerd Hall), the Harborview Center, to any portion
within a public building when rented to private parties, or to Jack Russell Stadium, the
Clearwater Country Club golf course, the Clearwater Executive Golf Course, Bright
House Networks Field, and to the fenced in area at the Clearwater Community Sailing
Center, under conditions specified therein; and
WHEREAS, the city council now wishes to allow for the sale, consumption and
possession of alcoholic beverages on any park property in accordance with an alcoholic
beverage special event permit as issued in accordance with Section 22.89 of the Code
and, for the possession and consumption, but not the sale of alcohol as defined in
section 6.21 of the code, in limited areas in accordance with a alcoholic beverage
special events permit; and
Ordinance 4644 64
Attachment number 1
Page 2 of 4
WHEREAS, further, the city council now wishes to allow for the sale,
consumption and/or possession of alcoholic beverages on certain property in the
Cleveland Street downtown area as more specifically described herein; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. That Chapter 22 of the Code of Ordinances, City of Clearwater,
Florida, is hereby amended to read as follows:
Chapter 22
Parks, Beaches, Recreation*
Article II. Use Regulations*
Sec. 22.59. Possession of alcoholic beverages.
No person shall sell, consume or have in his possession any alcoholic beverage as
defined in section 6.21 of any form on any park property, except as permitted by an
alcoholic beverage special event permit as provided for in this Chapter. This prohibition
shall not apply to the Performing Arts Center and Theater, to the Harborview Center, to
any portion within a public building when rented to private parties, or to Jack Russell
Stadium, the Clearwater Country Club golf course, the Clearwater Executive Golf
Course, Bright House Networks Field, and to the fenced in area at the Clearwater
Community Sailing Center, when the sale or consumption of alcoholic beverages has
been authorized by the terms of any lease or other agreement approved by the city
commission, or to events held pursuant to an alcoholic beverage special event permit
issued under the provisions of sections 22.88 through 22.91.
Sec. 22.89. Alcoholic beverage special event permit; city property or
sponsorship.
(1) Sale and/or consumption of alcoholic beverages at a special event located on
property owned by the city aRd where the city is a sponsor or co-sponsor of the event,
or at a special event taking place on Cleveland Street in downtown Clearwater which is
described for these purposes as: The area within the north and south boundaries of
Cleveland Street, bounded on east by the west boundary of Myrtle Avenue, on the west
by the west boundary of Osceola Avenue, including the contiguous rights-of-way and
Ordinance 4644 64
Attachment number 1
Page 3 of 4
sidewalks, may be authorized by issuance of an alcoholic beverage special event
perm it.
(2) A person seeking approval for such sale and/or consumption activity shall file a
separate application with the city manager, or designee, on forms provided by the city.
(3) The application shall be filed not less than 15 days prior to the proposed special
event.
(4) The application for an alcoholic beverage special event permit shall include, in
addition to any information, which is required under section 22.82, the following
information:
(a) Diagram depicting areas within the event venue within which beverage sales are to
occur.
(b) Documentation of state alcoholic beverage licensing.
(c) Diagram depicting areas within the event venue within which beverage possession
and consumption is to be permitted in accordance with section 22.90(5), if applicable.
Sec. 22.90. Conditions; alcoholic beverage special event permit.
Permits issued pursuant to section 22.59 for sale and/or consumption of alcoholic
beverages at a special event shall be subject to the following conditions in addition to
those contained in section 22.83:
(1) No applicant shall be issued more than three permits per year, and no permitted
event may exceed three days in duration.
(2) Permits shall be issued only to nonprofit organizations.
(3) The applicant must provide, in addition to insurance required under section
22.82(g), general liability and other insurance as required by the provisions of Florida
Statutes for the sale and/or consumption of alcoholic beverages.
(4) Only beer, as defined in Florida Statutes Section 563.01, and wine, as defined in
Florida Statutes Section 564.01, shall be served, except as provided for below.
(5) [Resea?ed--4 The consumption and possession of alcoholic beverages as defined
in section 6.21 may be permitted in accordance with an alcoholic beverage special
event permit in areas specifically depicted within an event venue diagram as required by
section 22.89(4)(c). Under no circumstance shall such beverages be sold.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Ordinance 4644 64
Attachment number 1
Page 4 of 4
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
Ordinance 4GM4 64
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve 2011 State Legislative Package.
SUMMARY:
Meeting Date: 12/16/20 10
The 2011 State Legislative Package includes supporting continued funding for programs that benefit municipalities statewide, such
as Florida Recreation Development Assistance Program (FRDAP) and Brownfields Cleanup and full funding of the housing trust
funds under the Sadowski Act and State Aid to Libraries.
The city, along with the Florida League of Cities, continues to oppose unfunded mandates and intrusions to municipal home rule.
Review Approval: 1) Clerk
Cover Memo
Item # 35
Attachment number 1
Page 1 of 1
2011 State Legislative Package
The City of Clearwater will seek funding through grants and other sources to assist in
implementing projects and providing services to meet the needs of our citizens and improve
their quality of life.
Issues to Support
We will support legislation that is beneficial to Clearwater and other municipalities including:
• Allow alternatives to public hearing advertisements other than newspapers.
• Maintain or increase funding for FRDAP, Land and Water Conservation and State Aid to
Libraries programs.
• Provide full funding of the Florida State and Local Housing Trust Funds under the
Sadowski Act.
• Remove statutory requirement for local governments to offer subsidized health
insurance coverages to retirees.
• Establish a permanent funding source for the Tampa Bay Area Regional Transportation
Authority.
• Allow municipalities to consider proposed costs and fees as part of the selection process
for service providers and professionals covered under the Consultants' Competitive
Negotiation Act.
• Require regulation of commercial parasailing operations.
• Support the proposed concept for high speed rail from Orlando to Tampa with regional
connections in high traffic corridors.
• Require sales tax collection from online retailers.
• Consider financial impact of police officers and firefighters pension plan reform on
municipalities.
Issues to Oppose
We will oppose legislation that is detrimental to Clearwater and other municipalities including:
• Unfunded mandates.
• Increased regulation of, or restrictions on, municipal operations and budgeting.
• Offshore Oil Drilling in the Gulf of Mexico until alternative energy sources are developed
and implemented and existing leases are utilized where found to be appropriate.
• Imposed consolidation of municipal and county services.
• Expansion of gambling activities in the State of Florida.
In addition, the City will support the Florida League of Cities in pursuing its legislative priorities:
reclaimed water, alternative and renewable energy, revenue and expenditure caps, municipal firefighter
and police officer pension plans, growth management, transportation, unfunded mandates, economic
development, effective public notice and subsidized insurance coverage for retirees.
Item # 35
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve 2011 Federal Legislative Package.
Meeting Date: 12/16/20 10
SUMMARY:
Each year, the City of Clearwater submits a list of legislative priorities for consideration for the new federal budget year. Once the
package is approved, the City's legislative liaison will submit our request to our delegation.
The 2011 Federal Legislative Package includes such issues as: funding requests for the Capitol Theater and Wastewater/Reclaimed
Water Infrastructure; supporting legislation that will diversify Brownfields Remediation loans into grant funds; opposing decreased
funding for Community Development Block Grant and Housing and Urban Development programs.
Review Approval: 1) Clerk
Cover Memo
Item # 36
Attachment number 1
Page 1 of 1
Federal Legislative Priorities
112th Congress, 1St Session
Appropriations
Capitol Theater Renovation - $3.8 million
Wastewater/Reclaimed Water Infrastructure - $2.2 million
Issues to Support
Support legislation that increases funding for Brownfields assessment and cleanup and
diversifies Brownfields remediation loans into grants.
Increase funding for land and water conservation projects.
Provide funding for the implementation of Total Maximum Daily Loads for discharges to surface
water.
Support legislation that would create and implement a national catastrophic fund for major
disaster relief.
Issues to Oppose
Oppose legislation that will eliminate or reduce current funding levels for Community
Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and other
HUD housing and community development programs.
Oppose efforts that reduce or eliminate a municipality's ability to collect franchise fees for use
of rights-of-way.
Oppose offshore oil drilling in the Gulf of Mexico until alternative energy sources are developed
and implemented and existing leases are utilized where found to be appropriate.
Item # 36
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Frenchy's Restaurant Outdoor Seating Request
SUMMARY:
Meeting Date: 12/16/20 10
Review Approval: 1) Clerk
Cover Memo
Item # 37
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Morningside Traffic Calming Temporary Speed Tables
SUMMARY:
Meeting Date: 12/16/20 10
Review Approval: 1) Clerk
Cover Memo
Item # 38
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Crest Lake Park
SUMMARY:
Meeting Date: 12/16/20 10
Review Approval: 1) Clerk
Cover Memo
Item # 39
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve MPO Reapportionment Plan and Adopt Resolution 10-31
SUMMARY:
Meeting Date: 12/16/20 10
At its meeting of November 10, 2010, the Pinellas County Metropolitan Planning Organization (MPO) approved a membership
Reapportionment Plan to add two additional seats: one for the ten beach communities and one for the inland communities that do
not currently have seats on the board. The Reapportionment Plan calls for the seats to be rotated among the affected cities every
two years.
State law requires that the Reapportionment Plan include resolutions of support from member agencies. The MPO is asking each
local government to approve the Reapportionment Plan and adopt a resolution of support.
Review Approval: 1) Clerk
Cover Memo
Item # 40
Attachment number 1
Page 1 of 2
RESOLUTION NO. 10-31
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
APPROVING A MEMBERSHIP REAPPORTIONMENT PLAN FOR THE
PINELLAS COUNTY METROPOLITAN PLANNING ORGANIZATION, AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the Pinellas County Metropolitan Planning Organization (MPO) was
created and established by an Interlocal Agreement in August 1977 to perform
transportation functions identified in Federal Laws Title 23 U.S.C. and 49 U.S.C.; and
WHEREAS, the State Legislature enacted Florida Statutes 334.215 to define the
Metropolitan Planning Organizations under State law, and
WHEREAS, Florida Statutes 334.215 was replaced by Florida Statutes 339.175; and
WHEREAS, the Interlocal Agreement establishing the MPO was last amended in
2004 pursuant to the provisions of Chapter 339.175(2)(b); and
WHEREAS, Florida Statutes 339.175(3) provides that the voting membership of the
MPO shall consist of not fewer than 5 or more than 19 apportioned members, the exact
number to be determined on an equitable geographic-population ratio basis by the
Governor, based on agreement among the affected units of general purpose local
government as required by federal rules and regulations; and
WHEREAS, the Pinellas County MPO is currently comprised of eleven members;
one each from the cities of Clearwater, Largo, Pinellas Park and Dunedin; two from the City
of St. Petersburg; a rotated seat shared by the cities of Oldsmar, Safety Harbor, and Tarpon
Springs; three County Commissioners; and one from the Pinellas Suncoast Transit
Authority; and
WHEREAS, the Pinellas County MPO desires to reapportion the board membership
to provide representation for all local governments in the County; and
WHEREAS, the Pinellas County MPO has approved a Membership
Reapportionment Plan which provides for the addition of two members, one representing
the cities of Belleair, Belleair Bluffs, Gulfport, Kenneth City, Seminole and South Pasadena
and another representing the cities of Belleair Beach, Belleair Shore, Indian Rocks Beach,
Indian Shores, Madeira Beach, North Redington Beach, Redington Beach, Redington
Shores, St. Pete Beach and Treasure Island, bringing the total voting membership to
thirteen.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Clearwater, Florida that:
Section 1. The City of Clearwater hereby approves the MPO Membership
Reapportionment Plan and agrees to be a member in conformance with the Plan and
Statutory requirements.
Resolution 10-31
Item # 40
Attachment number 1
Page 2 of 2
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this day of , 2010.
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Pamela K. Akin
City Attorney
Rosemarie Call
City Clerk
Resolution 10-31
Item # 40
J
r'i1C®lmL ,S COUNTY
iI'T?{' P IT N LAl Il6'' ..
600 Ohnvela.nd Street Sutt?_ 7-)u
NovembG,° 17, 2010
Mr, tNilliam borne, City Manager
City of Clearwater
P.O. Box 4748
Clearwater, FL 88758-4748
Dear Mr. Lorne:
R : IMPO ?.apporr'tionrnent Flan
Attachment number 2
Page 1 of 6
?.I R1, da 33755 (727) 464-8200 Phone
(727) 464-8201 Fax
Several months ago, a Transportation/Land Use Committee comprised of board members from
the Metropolitan Planning Organization (MPO), the Pinellas Planning Council (PPC). and the
Board of County Commissioners (BCC) was established to look at nays to better- intecrrate
countywide transportation and land use planning. Among other tNncgs, the Committee
recommended that a single board be established to serve as both the policy board for the MPO
and the PPC. It was the consensus of all three entities that the MPO Board, expanded to
include cities not currently represented, would serve as the unified board for the MPO and the
P PC>
At its meeting of November 70, 2010, the MP0 approved a membership Reapportionment Plan
(attached) to add two additional seats: one for the ten beach communities and one for the inland
communities that do not currently have seats on the Lcard. The Reapportionment Plan calls for
the seats to be rotated amorg the affected cities every two years.
State la%v requires that the Reapportionment Plan include resolutions of support frern member
agencies. To that end, each focal government is asked to adapt a resofut on of support. The
Reapportionment Plan and a draft resolution are attached. Once your agency approves the
resolution, please for,vard a copy to the VIPO so that it may be included i the Reapportionment
Plan, which must be submitted to the Governor's Office for final approval.
Please note that the' MPO's action to expand the board membership is contingent on the
approval of changes to the PPC's Special Act. Therefore, the Reapportionment Plan will not be
SL lb m tted to the Governor until the Special Act is amended.
Should you have questions concerning the Reapportionment Plan or the requested local action,
please contact Mr. Brian Sm'th or Ms. Sarah Ward of the MPO staff at 727-464-8200..
Sincerely,
Chris ArhUtine, Chairman
Pinellas County
Metropolitan Planning Organization
Attachments
Ml - 0 tir'?/F-BSITE: wwv,, rlnellascounty.org/mpo
Item # 40
Attachment number 2
Page 2 of 6
Lf'' A),11i'i0i'; 1,1°10,
A i ivr Ll lp, "l iM (njaasert name of local cal ? ?overnment ?€?r I?
g?g'S?'.,%)
A..&,. VP,0' v J'?°??ia ,t {r"? d??.1i?r1y .@O3?l?'?9:.`l?
:i® A PLAN FOP-,- ,. Tf' F
AND PROVIDING A EFFECTIVE DATE
a"v'fif,;REI S, the Pinellas County Nlc.trnpolitan Planning Or arii/.ation (MO) way ccL:mL?d
and est4il?litihe?i by in lnterlckc;al Agreement in AuPust 1977 to pore}I'til transportation functir;t,"
identified in F?dcral La\rs Titlc'23 U.S.C. and 49 1J.S,C;.,- and
WHE1?1,,AS, the State i.e4is'WL11-e enacted Florida Statutes 334.215 to define the
Metropolitan Planning Organizations unticr° 'state law; and
WHEREAS, Florida St,ittitc ; 'i 4.215 was replaced by Florida Statutes 339.175: and
10,1illiJU,',AS, the Interlocal Agreement estaf.,lisliili? the MPO was last amended in 2004
pursuant to tht - provisions of Chapter 339.175(2)(b); arid
WHEREAS, Florida Statutes 339.175(3) provides that the voting nienihLcrL hil, of the iMPO
shall consist of not fewer than 5 or more than 19 apportioned members, the C, ? L:t nt.rmber to be
determined on an equitable geographic-lrPi)ulatiran ratio basis by the Covernor, ba?cd on agreement
among the affected units of general purpose local government as rctltaired by federal rules and
regulations; and
WHEREAS, the Pinellas CuLinty M PO is currently comprised of eleven rIi rnbers; one each
front the cities of Clearwater, Largo, fineIli, Park and Dunedin, two frirni 'ihe Ciry of t. Petersburg;
a rotated seat shared by the cities oi' 0ckm.ir,. Safety Harbor. ;anti Tarpon Spnn`'ti, three County
Commissioners; and one from the Pinella , Sun coast Transit :14tithi,?rity; and
Is"i'fi[a:i AS, the Pi,leilas County %440 dc.,ire:s to r "lpportion the board mernbership to
provide rcprc?cntation for al local governments in the COuraty; ?Md
WIdFlyFAr ,, the Pinellas County kll'0 li is approved a N'Ictnlhcrrlaip 1'' reaapportiottrncm N'til
which provides for the ad6'1tiuii of twi rrcinhtrr, ouc: rrl rcrcntin the cities of Pcllcair, 3ellcair
131rrff, C rrlflx0rt, K'-nneth City, Sc3niii, lc anti Sotuh 1'asadenrt ,anal another representing tlae cities of
13UI1tair Beach, i3Cleair Shore, fjidian Rocks Beach, Indian' hares, Nladeir;a Beach, North Redinfton
Beaclt. 1:GCiii1<<,toti Beach, Redingtc_ ii ?ll !I S, St. Pete R rtch and 'Freasarre Island, bringing the total
4otirr- incmburship to thirteen.
NOW, I I i l R 1 1- ORE, BE IT i I SULVh 7 by the (name of local government or PSTA) that-,
1. The (local ovornrnent or PS°CA) hereb4? approves the MPO Merttl,tr-sllip
eGi1'}1??,1't1?:;nment Ilan and agrees to be a tmetiri?cr' 'M coiii-or"rizance with the Plan <n,[ ;-'t`itanury
retluireniclats.
2. "I"lais I esolr:rti0ra shall become €t°ctia c it imcdirittly upon passage and adoption,
l'r1SS1,;1..) AND ADOPT 1;17 BY l`1-ll_1.: (name t)i'luc:al governmQnt or PS"l'A)'i'111S (insert
Item # 40
Attachment number 2
Page 3 of 6
PI F'T LAS C iIMN'r METRO PC'I'-J l a!k PLANNING Tf? "". _N ZA'1 ION
[?JF, Jil1T,, SHIP RE/-">-' 9'l--IORT°IONMENT PIA
Pinellas County is located on the central west cottM of Florida. According to the IT itod ?t.aites
I3ure to of the C'crlsus, the entire County is url,,mize . In 2009, the County's popu 3tion vas
e,,,ili rated by the University of Florida's Bureau of Economic and l_ i.isiness Research to be
931,111 Feign d law (Tile 23 Code of Fcdcr<il Fte;-trlatic n Part 450) provides that a
nretropoliUm p1anrimp, orp'-Wi;_?ttion shall be desi inaltd 1'61 c-tich u1-l?al irC area with a population
of more than. 50,(W iridividaals, The Pinellas (.1'ovi0\,, Nletropi)iitan Planning Organization ??.as
created in t977 pursuant tc Eli,- provisions of federal rules -t d regulation and companion state
laws, C'.hapter 339.175, l . . (3) {a) provides that the vrtilr? membership of a 1?tt'op alitari
Planning Orpanir-ttion shall cl,nsist of not f6ver than 5 or nip rc than 19 apportioacd lneinbers,
thte e taxi numN2r tt b,2 &IC'rrninecl on a equitable a _s3:ttl hie-l t p?rlatir?rr ratio basis by the
Govc-unor, based on an a`-rc-'mcnt unong tl1e: A'J'-:ctcd unity of er er'l1-purpose local government
as required by f-edcrai roles and regulations.
'Fic Governor in accordance with 23 U.S.C. s.134, may provide for MPO r11cllthers who
rl°presclit municipalities to alternate with representatives from other rt7tu icip tliti s r,.ithin the
nlctru; [,litan planning area that do not have members on the M110, With -.1omc t,Lccptions,.
Counf,; C omnii`sion nrembers shall comprise not less than one-third of Lhc 111'0 n embcrS1Wp.
17111-tllcr, t_;Iiaptter 339.175, F.S. (3)(b) provides that in metropolitan areas in .thich aaltlioril.i(2s tar
callus a`?cncic., have been created by law to perform tT,rnspttrtatiurl functions ttiLl airs: 1)?,i-furrning
fun tions thtt art, not urid r the Jurisdiction of a c;cncrr_l-purpose local govc•rrinaent represenfecl
on the MPO, they shall be '?rovidcd voting; mernbet-hip on the MPO. In Pinellas Cotrnty, that
would include the Pitiell,ts ',unc+)ast Transit ALIthority (PSTA). Coutit;' uornniisslulm-, tihall
comprise not less thmi percclit of the MPO rrienibership if an official of an ag ncv tll ll
operates or adrli glisters a major mode of transportation has I)ccri appointed to the N lPO. Bx?Lcl, e
the PS'FA has anelrf6ership on the MPO, the County CrmnllsrioTi representation is reduced to
less than one third, as allowed by law. All voting mernbers shah be elected of-licials of general
purpose local government.
Subsection 374175(4) F.S. provides that the Crovernet-', with the agreement of the iii ct c{ iraits
of C ICr.II-I urpo e local govemnl cnl :is required l-,y federal Mules and regulation,;. apportion the
n cmbershW on the applicable "IVleEropolitan Planning Clrganization (vIPO) among the various
govca iiinemtal entities. Within the area,
Cain-cndy, the MPO is ccI_Ipriscd of II members as ,Iiowti in attaLlirrlent A and Fi,,.==itre 1,
r°?pretiel3tang tai rI1L1P31i"'11 l1 ?'7 , L'r'i11n ntti. 01C C?7ixlf'` i1n7T1?1'.: Il i1 '1Ild FIS I A. 0I7_' mtmtL:t1),.11
it ttjnxent seat is share I l?_, thr-, (rit't:s (t.}I l:stnar, S,ti'?2ty H trl a!r. and f irIx?n SI?rIi7^.,;. On the
c.trrcnt I)oard, the Coulily t't,,ttltrir i.nt1 Iel n' t2tits tilt: i..tl`tiriL20LPOrUt'2(1 <tr_:l5 <t '`ell L1J 111,> 16
cities that 4[o not have seats c)n the l)oard. The District Secretary for the I lc)ri 1 ! I)cpartznent of
Tr"?IMTt)rtatlt n is an ex-ofticD2 Ili_tri voting member.
The MPO props es to reapportion its boars_I riiciiil-lorship to add ? additional seats to be s}fc?recl
arnong the 1 chic- ors a rotating basis, Ten of'the citi(:, l'?lle,tii Uc tc.li. l'Ielleair- Slft_,rz, Ilil.li ?n
l?cttl s Beach, hi,dian Shores- Madeira Be tclt. North I L°Liill`Ff n ll'IcLtch. RcJ' tur: H ° tU1r,
Retliticton Shores, St. Pete Beach, and "Lr4t3s,Ir Island) arc I,tc<ilt--d ilorig the C,iuli }, i`11CS.
li.a_s corninunities which have a conibinc l pt_ pulation oll 30.153 would share one scram. 'I`hc
Item # 40
Attachment number 2
Page 4 of 6
r7tl ct .ltic -, (1 llc iit, Relleair• Bluffs, (.lulf'1 r•t, Kenneth City., eilliflcll aiiLi Soutll Pasadena) are
inlancl cnnimrlnitic, with a con-ibinecl p,1pulatic,n of 47,654. Thosc cozrnrtl-Initicwill share the
se :c n { . at I l,c: seats would be rotated \\ ilh terms of two yews. i'he MP O "votrld coordi. ate
th niciabL? r clcction. The County Commission would represent the uninccrpt)ratctl ;trca
popl_rlar_iun, 3s w -,H as the c-untywide 1?t?pul?atir,r . reap representing the propose; Inu??ib I.;l?i 7
is attached as Fi fire. 2. L-' 2c?tttse the entir,? County is urbanized, 1 i-tire 2 also repro-cnts tlic
planning; arcs hourndary t,ilt,3
1n develop the reapportio- iirtent plan, the ftll'o ,-rtilixetl 1009 poptll?ttlt?rj estirn;ttes li-carxr the
l of F"lori€1a's Bur'atr 4 Economic <tt7.d EuSlncss R?2,?carclt (PE>RP)• Population figures
ioi - thQ individual jurisdictt(n,i are shown below in Tahle 1.
T,4, 1B f
ellcall- 4 -
1,607
kellcair Biuffs 2,196
J)'elleair Share 72
Clearwater 109,907
Dmi( in. 37,451
( u11 pc r 12,659
Ind sal] I odes Beach 5,211
ln(11?ln ?-'ho es 1,787
KennLxih City
.
4,481
-
Lar-'c
74,805
L' l lrl' l l3CaC}1 4,427
North PZcdl'm-,ton 3each
1,517
Oldsmar 13,817
Park 48,939
Re 1ir?Lr _c11i Beach 1,597
Rediii,-,roji shores 2,. 04
ai`ti I gal fa€?r 17,708
St. Pctc• 11,'aeh 9,822
St, Petersburg 248,729
Senlint,lc .
18,888 u ?w ....?
5,285
1.Irp )r Springs 24,472
lr a> uc lsi r7?1 7,609
Linln?vtt,c,r steel ??tca
'1w J IEo
30
Ho 271,478
p,
.r
u
.,.,„...,,.___ .....,.,. 931 TI
Y
AttacfrcLl TO r'csoltrtions of iipport fron-i local govr°rrlrricnts ind the I'Pnt (f is ?TTrcilast Transit
Authority supporting the Pc -a?1tt}rtionnent flan (t,k ltc t.l?lccl p z,aJM- ar;uon (IClocral ?r;LIL.rxcies).
P ii .r,. loc-q ] 1 N': i -rrn'u,-r.hil, [ L[[?i?i'i. I1 IA [11 an 2010 Ck
Item # 40
Attachment number 2
FIG-JRE 1 Page 5 of 6
Tai c S131-i) 'j
fur, it'd lYer'itl .. f arsrorFUa,
u
EXIS
r t7 r_zat7'',f7 'a?L'I f
Gulf AND
a of POPULATION
i
Y.tL L` ;ice
-: CU FU F?,
- ,?
3t.IZ c r"°r UCIST-I Rot, itlCl? 1"vI ,iiib or
,941
36,787
d arbor
(?? 1 Rota Meaxlber
1 ?rVYr -r
- F7,386
1 I?,rz -T )C-I-
10 1523 PD., l at?? eS'
t
46,174
?
r i1g a1? J ?. ti raAc?". ,? q _t
r t
70,777
i= ?N? I ? I Is # ? l
r
r
,j,'_ 51. Peter'sbuxg
2 members
?...
`,' 0 sLP1t O1 4 1 i
.n 7 w ..b
The existing uei od)ership also in(Judes
t `Iree represerztat!Ves Of the ? Plnellas
ounty Board of County Co i'n7 ssiuner (BCC), Y 'ft
and one from the PiP;,il s Sunco,,ist
Transit Authorrlty The CC repres ci is
Taincorporated Pinellas County and inur;ic??Atc.s
?thacx direct representation, The population ? ? ? ? P ? ? •f'f A
eprese tod by the BCC is 367,776,
Item # 40
Attachment number 2
Page 6 of 6
4 x
All
4 ..
o I
OA?
5 `a
EGG U.. - r
Dee ,.7 I --, -,L
ili CI r` 01-1..si1 ar, JGIfcty i-?
guned
z
;', `f t *4 1 tletating I icril per
55,997
i
„s
a
1
Cl wr?vatc gFl ! €
I E
1"90 - 1 member
1 INrPMber
74,05
I ? 1
4
M1
I
i
I
uL'r0
t ' Bt-Ile rr
I
O?lr pit' RlLdS
I
-jt L'I7iwtli City
.Se. IAir CAC
Belleair Beach
Belleau Shure
S7Ci ?-n ocb. ?j Beach
tudi-alp ;Iiores
Nl?id,ciya Beach
c,lorth 1?,cdingion C3cuch
1-?edingfulI'?,-r1cI I
`Leasure Islc,id
I Rotating Mein.' t-r
36, A5 3
Q
0
J ?
L?
?I
,I I
Vic, UCC h s 3 rnernber? representtr the
IlE]lf li'(1r 7f ? 1° t ;1"ea with `t p, 17' ilrnl on f5? '17' ,478
s
,(31lijI L clP(4?,r1
?'• l T 1Hctte3+dn i. 1Y1 3<:r
Aj'a-r'-?k 3 5
47,654
I
7 i
I
r
St. Petersburg
III Members ,
.
2.4€3,.729/.1
II'T ?
TIf !
_? I.hFELhJy? CPtI."i? .
! M ? HU..LS6CtRS7lfGH CfAIl;J'r's'
I
Item # 40
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Use of Scanner Cards to Pay for Tennis Court Lighting - Cretekos
SUMMARY:
Meeting Date: 12/16/20 10
Review Approval: 1) Clerk
Cover Memo
Item # 41