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JOINT USE OF VARIOUS RECREATIONAL/EDUCATIONAL FACILITIES (11) ,:/ 'I sCHoOLS [ . ADMINISTRATION BUILDING 1960 K Druid Rd. . P,O, Box 4688 Clearwater, FL 34618-4688 (813) 442-1171 "Together We Shine" SCHOOL BOARD OF PINELLAS COUNTY, FLORIDA Chairman Mrs. Barbara J. Crockett Vice-Chairman Dr. Albert G. Blomquist Board Members Mrs. Lucile O. Casey Mr. John R. Espey Mrs. Corinne Freeman Dr. Robert L. Moore :Mr. Ron Walker Superintendent of Schools Dr. Scott N. Rose December 3, 1990 Mr. Ron Rabun City Manager P. O. Box 4748 Clearwater, FL 34618-4748 Re: Renewal of Joint Use Agreement with the City of Clearwater Dear Mr. Rabun: The School Board, at their meeting on November 28, 1990, approved the renewal of the Joint Use Agreement with the City of Clearwater for reciprocal use of each agency's facilities. Attached are three copies of the said agreement signed by our Board. Once the agreement has been executed by the appropriate City staff, please return one executed copy to my offi ce. Thank you for your continued cooperation. If you have any questions, do not hesitate to contact me. ~;'~ Q:Miller Director, Real Property Management swgjagrmtjclwjtuse cc: Mr. Art Kader, Assistant Director, Office of Parks and Recreation, City of Clearwater encl. agreement(3) (];rL lfJN ULt~-f~'I--& W ~C)L~ ~~~~ni2' Pinellas County Schools - an equal opportunity institution for education and employment ~\ , 1 I ::i AGREEMENT ".' .:3J,r- ~~ THIS AGREEMENT, made and entered into this ~ day of ~ ,_ @ ..... 1990 by and between the CITY OF CLEARWATER, FLORIOA, a municipal corporation, hereinafter referred to as "City", and the SCHOOL BOARD OF PINELLAS COUNTY, hereinafter referred to as "Board." WIT N E SSE T H: WHEREAS, the Board desires to use various City-owned facilities for physical education and various other school-related activities; and WHEREAS, the City desires to use various Board-owned school facilities for recreational and educational programs; and WHEREAS, the City and Board are each willing to cooperate in this matter under certain conditions and provisions; NOW, THEREFORE, in consideration of the covenants herein contained and other good and valuable consideration, the Board and City each give the other license to use their respective facilities as described in Exhibits "A" through "H" attached hereto and made part of this agreement, under the following terms and conditions: 1. The term of thi s Agreement shall be for a period of one (1) year commencing on January 1, 1991, and ending on December 31, 1991. This Agreement maybe extended from year to year under the same terms and conditions set forth herein, with written agreement and approval by the Board and City. 2. The Board agrees to make its facilities available when the use thereof does not interfere with the regularly scheduled school programs as outlined in Exhibits "A" through "I". Use of said facilities shall not be earlier than 8:00 a.m. nor 'later than 11:00 p.m. for outdoor use and not later than 12:00 midnight for indoor use. 3. The facilities owned by the City may be used by the Board for physical education and other school related activities, when the use thereof does not interfere with any City programs and conforms with the hours the facilities are normally open to the public. If one party desires to use the other party's faci 1 it ies at a time other than normally open, that party will be requ ired to pay the normal rental fee for said usage. 4. Each party agrees to maintain the facilities and surrounding area in a clean and sanitary condition after use by itself or any of its agents or invitees. J; tL.../?-8!fd (. J It ' IJ/I/0' , , . "I 0,:'" (")(::": ,;"',:/-, .:s/ '. ~- 1 I 5. Each party shall provide its own personnel for the supervision of the programs it conducts. 6. Use of the facilities by private parties or organizations or by business enterprises for profit is prohibited. The Board and City further agree to make no unlawful, improper, or offensive use of the facilities and all rights of a party breaching this paragraph shall be subject to termination by the other party, 7. Each party agrees that it will save the other harmless on account of the negligent acts of its employees or agents or on account of any unsafe condition that may exist as a result of the negligent operation by its employees or agents of its facilities in accordance with the provisions of Section 768.28 Florida Statutes. Each party agrees to be responsible for the safety of its own invitees, licensees or participants in its programs in case of accidental injury, except as provided above. 8. Neither the Board nor the City may assign this Agreement or any of its rights hereunder, nor permit others to use the facilities or any part thereof without the written consent of the other party. The Board and City agree that each party and. its officers, agents, and servants shall have the right to enter and inspect the f ac il it i es and the act i v it i es be i ng conducted thereon at reasonable times. This Agreement may be cancelled by either the City or Board upon thirty (30) days advance written notice to the other party. 9. Additional City or School Board facilities may be used at appropriate times and places with the written approval of the Superintendent, City Manager or their respective designees. This Agreement may then be amended to describe the additional facilities and uses. 10. In the event of questions arising out of the use of the facilities or otherwise arising under this Agreement, the questions shall be settled in writing between the Superintendent and the City Manager, or the specific designee of either for resolution of such questions. " l I I IN WITNESS WHEREOF. the parties hereto have executed this Agreement the day and year first written. CITY OF~RWATE~IDA By 71 i.--. Ron H. Rabun City Manager Rlta Garvey Mayor-Commissioner Approved as to form and correctnes Attest: . ~ . - .' , y THE SCHOOL BOARD OF ~INELLAS COU.,N~T; FLORIDA c::<' By ~. (~]c~dva:z ~ C alrman /' Approved as to Form and rrectness: As to School Board 1//)/~/7i) , Witnes.ses: /Jj~ l.fhlJ,Jra :,' l I I EXHIBIT A OAK GROVE MIDDLE SCHOOL City Usage of School Facilities 1., Gymnasium a. Proaram - Two programs are held by the Recreatio~ Department at this facility. One is an after school playground program which occurs during the school year, but which then turns in-to an all day program during the summer months. The second program is a men's and women's youth baskrtball league. i b. Times and Dates - The after school gym program runs for 1-1/2 hours a day, Monday through Friday. During the summer, the program runs for 5 hours a day, Monday through Friday. The men's and women's basketball league takes place during the dates of November 12 to December 21 and January to April 30. The games are played from 6:00 p.m. until 11:00 p.m., Monday through Thursday. A youth basketball program is played on Saturday mornings from 9 a.m. to 1 p.m. January through February. The approximate number of hours the facility issued for both of these programs is 1400. c. Costs - The City hires one teacher from the school as recreation leaders to run the after school and summer programs. The City also attempts to hire a teacher from the'school, if available, as a scorekeeper or referee for the basketball league, plus act as a supervisor for the school. 2. School Usage of City facilities. a. Proaram - The school may use Morningside Recreation Complex and Pool Monday to Friday during regular staffed times for school activities as long as it does not interfere with scheduled recreation programs. b. Times and Dates - As scheduled. c. Costs - None, the school provides leadership for all activities at the Complex. I I EXHIBIT B JOHN F. KENNEDY MIDDLE SCHOOL City Usage of School Facilities 1. Gymnasium a. Proqram - The City's Recreation Department uses' this facility for its men's and women's basketball league and co-ed and adult yolley-ball leagues. Also upon approval for wheel-chair basketball games. b. Times and Dates - The basketball and volleyball league runs from November 5 until until December 21 and from January 2 until May 31. The games are played Monday through Thursday between the hours of 5:00 p.m. and 11:00 p.m. The summer drop in program runs from approximately June 15 through august 10 between the hours of 9 a.m. and 3:00 p.m. The approximate number of hours the City utilizes this facility is 475 hours. c. Costs - The City attempts to hire a teacher from the school, if available, to be a referee or scorekeeper plus act as a supervisor for the school. 2. School Usage of ~ity Facilities a. Proqram - The school may use either Ross Norton or Morningside Recreation Complex Pools for school activities Monday through Friday during regular staffed times as long as it does not interfere with scheduled recreation programs. b. Times and Dates - As scheduled c. Costs - None, the school provides leadership for all activities at the pools. I I EXHIBIT C KINGS HIGHWAY ELEMENTARY SCHOOL City Usage of School Facilities 1. Basketball Court a. Proqram - The Recreation Department uses theibasketbal1 court as a facility for public play. b. Times and Dates - The basket ball court can be used year-round when it doesn't interfere with a school program. c. Costs - The City paid for the installation of the lights on this court and is paying for the operation of these lights by use of a separate meter. School Usage of City Facilities 1. Kings Highway Recreation Center a. Proqram - Kings Highway Elementary School uses the large multi-purpose room inside the center for music, dance, and other related classes. Also special education classes use the game room. The playground equipment is also used. b. Times and Dates - The school may use this building for its classes Monday through Friday during the months of September to June, which is the school year, as long as it doesn't interfere with recreation programs at the center and as long as a staff member is scheduled to be working at that time. This give the school an unlimited amount of hours it can utilize the recreation center. c. Costs - None, the school provides 1eadship for all classes held in the center. swg/agr/c1ear.exc I I EXHIBIT 0 NORTH WARD ELEMENTARY City Usage of Facility I, None School Usage of City Facilities 1. Norton Park Pool a. Proaram - North Ward Elementary School uses the swimming pool for physical education classes. ' b. Times and Dates - The school uses the pool for approximately 4 weeks beginning in May from 9:00 a.m. to 12:00 p.m., 5 days a week for P.E. classes. c. Costs - None, the school provides leadership for all classes held in the pools. I I EXHIBIT E CLEARWATER HIGH SCHOOL City Usage of School Facilities 1. Gymnas i um . a. Proaram - The Recreation Department runs a youth. basketball league for boys. The Recreation Department also utilizes this facility for a summer basketball program and camp for youth and adults. The Department would also utilize the gym for some of its adult programs at night if available. b. Times and Dates - The boys youth basketball league runs from the beginning of December until the first week of March. They play every Saturday (with the exception of a two week break around Christmas) from 9:00 a.m. until 1:00 p.m. The summer basketball program operates from the middle of June until the middle of August (eight weeks) during the hours of 1:00 p.m. until 10:00 p.m., Monday through Friday. Adult Leagues, November through March,Monday through Friday, . 6:00 p.m. to 11:00 p.m. The approximate hours of usage for this facility is 4!D hours. c. Costs - The Recreation Department will hire a teacher from the high school to work as a referee for the youth basketball and also will help supervise the school. For the sununer cl inic, a recreation special ist and a recreation assistant are hired to run the program. Every attempt is made to hire two teachers from the high school for these positions. Any extra custodial work needed because of these two programs will be performed by these City employees. 2. Tennis Courts a. Proaram - The Recreation Department uses the tennis courts as a faci 1 ity for public play. b. Times and Dates - The tennis courts can be used year-round by the public during the times of the day when it doesn't interfere with a school program. c. Costs - When the I courts were constructed the City paid for the 1 ighting of the courts and the City has continued to pay for the operation of the lights. The City also has been replacing nets as needed. 3. Basketball Courts a. Proaram - The Recreation Department uti 1 izes the basketball courts similar to the tennis courts which is a facility open for public play. b. Times and Dates - The courts are used for public play year-round, but again, only during the times of the day when it doesn't interfere with a school program. c. Costs - The City paid for half of the construction costs of the basketball courts while the other half was paid for by the school. Another cost which the City pays is the operation of the lights figuring that most use at night is done by the open public play and not by school programs. I I EXHIBIT E ~LEARWATER HIGH SCHOOL CONTINUED , I I 4. Running Track/Stadium a. Proaram -A City-wide clinic, track meet, or special program may be run by the Recreation Department on this facility. The P.A. system and other track equipment may be used by the City for these events. Also use of the Stadium for any Fun 'N Sun Festival events. . b. Times and Dates - The number of times this facility is used by the Recreation Department varies, but when events are run, they again do not interfere with school programs. Fun 'N Sun events April 20 to May 5, 1990. c. Costs - The City contributed $6,000 toward the resurfacing of the track. No other costs are incurred by the City regarding this facility. 5. Outside Practice Fields a. Proaram - The City would use the outside practice fields for Special Events and Fun 'N Sun events. b. Times and Dates - Special Events as scheduled. Fun 'N Sun April 20 to May 5, 1990. c. Costs - None - 6. Auditorium a. Proaram - City would utilize the auditorium for Special Events, cultural events and Fun'N Sun events. b. Times and Dates - Special Events as scheduled. Fun 'N Sun April 20 to May 5, 1990. c. Costs - None, except for custodial personnel School Use of City Recreation Facilities 1. Frank Tack Ballfields (Clearwater) a. Proaram - Clearwater High School uses the fields at Frank Tack for its varsity baseball team practices. b. Times and Dates - The varsity baseball teams use the fields from January 2 until April 30. During this time they will conduct approximately 60 practices between the hours of 2:15 p.m. and 5:15 p.m. 2. Carpenter Field Ballfields (Clearwater) a. Proaram - Clearwater High School uses the fields for its baseball team for approximately 11 home games. b. Times and Dates - As stated above, the team plays its home games at Carpenter Field and they last approximately 2-1/2 hours. The approximate total number of hours the facility is used is 28 hours. c. Costs - None 1 I EXHIBIT E CLEARWATER HIGH SCHOOL CONTINUED 3. Marymont Park Ballfields (Clearwater) a. Proaram - Girls softball including practice. b. Times and Dates - Approximately 2 to 2-1/2 hours and home games. c. Costs - None 4. McMullen Tennis Complex a. Proaram - Clearwater High Tennis Teams use the courts for practices and home matches. b. Times and Dates - Times and dates vary and are subject to approval by the tennis complex manager. c. Costs - None 5. Bomber Stadium and E. C. Moore a. Proaram - Cle~rwater High Girls Softball use field for home games. b. Times and Dates - Start times from 3:00 p.m. to 8:00 p.m. and dates start approximately March 1 through May 15. c. Costs - None I I EXHIBIT F CLEARWATER DISCOVERY MIDDLE SCHOOL City Usage of School Facilities 1. Gymnasium a. Proaram - The Recreation Department uses this facility for its men's basketball league. . b. Times and Dates - The basketball league is a program which runs from November 20 until December 21 and then again from January 2 until May 31. The games are held Monday through Thursday, 6:00 p.m. to 11:00 p.m. The approximate number of hours the City uses this facility is 275 hours. c. Costs - There is no cost to the City for the use of this facility. There is an agreement between the school and Martin Luther King Recreation Center of.joint usage of each other's facilities which takes care of any costs for each party. School Usage of City Facilities 1. Holt Swimming Pool a. Proaram - Clearwater Discovery School, Curtis Fundamental School and Kings Highway Elementary can use the swimming pool for swimming instruction in connection with their physical education program. b. Times and Dates - The schools can use the pool during the months of September, April, and May. The program is run on Monday through Friday between the hours of 9:30 a.m. and 2:30 p.m. c. Costs - None 2. Martin Luther King Recreation Center A. Tennis Courts a. Proaram - Curtis Fundamental School and Clearwater Discovery School both use the tennis courts for their physical education program. . b. Times and Dates - Both schools use the tennis.courts from September to June, Monday through Friday, between the hours 8:30 am and 4:00 pm. The courts are not continually used by either school during these times, but instead, they are used at various times of the day during that part of their physical education program where they teach tennis. c. Costs - None B. Playing Field a. Proaram - Curtis Fundamental School and Clearwater Discovery School both use the playing field for their physical education program. I I EXHIBIT F CLEARWATER DISCOVERY SCHOOL CONTINUED b. Times and Dates - Both schools use the playing field from September to June, Monday through Friday, between the hours of 8:30 am and 4:00 pm. The field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. ,c. Costs - None C. Softball Diamond a. Proaram - Curtis Fundamental School and Clearwater Discovery School both use the softball diamond for their physical education program. b. Times arid Dates - Both schools use the softball diamond from September to June, Monday through Friday, between the hours of 8:30 am and 4:00 pm. The softball field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. Each school, Curtis Fundamental School and Clearwater Comprehensive Middle School, have the opportunity to utilize one part of the outside area of the Martin Luther King Recreation Center (tennis courts, playing field and softball diamond) for approximately 1080 hours. c. Costs - None 3. National Guard Armory a. Proaram - Boys and girls basketball. b. Times and Dates - To be used when own site is under repair or not operational. During regularly staffed hours without interference of scheduled recreation programs. c. Costs - None I I EXHIBIT G CURTIS FUNDAMENTAL SCHOOL City Usage of Facilities 1. None School Usage of City Facilities 1. Holt Swimming Pool a. Proqram - Clearwater Comprehensive Middle School" Curtis Fundamental and Kings Highway Elementary can use the swinuning pool j for swinuning instruction in connection with their physical education program. b. Times and Dates - The schools can use the pool during the months of September, April and May. The program is run on Monday through Friday, between the hours of 9:30 am and 2:30 pm. c. Costs - None 2. Martin Luther Ki~g Recreation Center A. Tennis Courts a. Proqram - Curtis Fundamental School and Clearwater Comprehensive Middle School both use the tennis courts for their physical education program. b. Times and Dates - Both schools use the tennis courts from September to June, Monday through Friday, between the hours of 8:30 a.m. and 4:00 pm. The courts are not continually used by either school during these times, but instead, they are used at various times of the day during that part of their physical education program where they teach tennis. c. Costs - None B. Playing Field a. Proqram ~ Curtis Fundamental School and Clearwater Comprehensive Middle School both use the playing field for their physical education program. b. Times and Dates - Both schools use the playing field from September to June, Monday through Friday, between the hours of 8:30 a.m. and 4:00 pm. The field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. c. Costs - None J I EXHIBIT G CURTIS FUNDAMENTAL SCHOOL C. Softball Diamond a. Proaram - Curtis Fundamental School and Clearwater Comprehensive Middle School both use the softball diamond for their physical education program. b. Times and Dates - Both schools use the softba.ll diamond from September to June, Monday through Friday, between the hours of 8:30 a.m. and !I:OO pm. The softball field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. Each school, Curtis Fundamental School and Clearwater Comprehensive Middle School, have the opportunity to utilize one part of the outside area of the Martin Luther King Recreation Center (tennis courts, playing field, and softball diamond) for approximately 1,080 hours. c. Costs - None I I EXHIBIT H COUNTRYSIDE HIGH SCHOOL City Usage of School Facilities 1. Auditorium .a. Proaram - The City's Cultural Arts Section may wish to use the Auditorium during the year for a variety of cultural activities. All programs will be produced and directed by the staff of the City of Clearwater Recrea- tion Department. The City desires to use the Auditorium for Fun I N Sun activities April 20 to May 5. b. Times and Dates - These may vary and are flexible depending upon scheduled use of the auditorium and approval by school staff. c. Costs - The City will pay all extra custodial fees incurred due to event and personnel fees needed in order to keep the auditorium open for performances, e.g., lighting and sound technicians. 2. Gymnasium a. Proaram - 1) The Recreation Department runs a summer drop-in recreation program for youth and adults. 2) Fun 'N Sun Festival activities. b. Times and Dates - The summer program operates from the middle of June until the middle of August (eight weeks) during the hours of 10:00 am until 9:00 pm, Monday through Friday. The approximate number of hours of usage for this facility is 385 hours. Fun 'N Sun Festival April 20 through May 5, 1990. c. Costs - A recreation leader, recreation specialist and assistant are hired to run the program. Every attempt is made to hire teachers or other high school personnel for these positions. Any extra custodial work needed because of this program will be performed by City employees. 3. Tennis Courts a. Proaram ~ The Recreation Department uses the tennis courts as a facility for public play. b. Times and Dates - The tennis courts can be used year-round by the public during the times of the day when it doesn't interfere with a school program. c. Costs - The Parks & Recreation Department intends to budget funds for lighting the tennis courts for night use. The City will pay for all utility costs associated with light system. School is responsible for net and center strap replacements. I I EXHIBIT H COUNTRYSIDE HIGH SCHOOL CONTINUED 4. Handball Courts a. Proaram - The Recreation Department uses the handball courts as a facility for public play. ,b. Times and Dates - The handball courts can be used year-round by the public during the times of the day when it doesn't interfere with a school program. c. Costs - The Parks & Recreation Department intends to budget funds for lighting the handball courts for night use. The City will pay for all utility costs associated with 1 ighting system. . 5. Stadium a. Proaram - City-wide youth track meet may be run in the spring. The Fun N' Sun Festival will utilize the stadium for a band contest on Thursday, May 2, 1991. 6. Basketball Courts a. Proaram - The Recreation Department util izes the basketball courts similar to the tennis-courts and handball courts for public play. b. Times and Dates - Similar to tennis and handball courts. c. Costs - Similar to handball courts. 7. Parking Lot a. Proaram - Multi-Material Recycling Drop-Off Center. b. Times and Dates - Daily, year-round c. Costs - None School Usage of City Recreation Facilities 1. Carpenter Field Ballfields (Countryside) a. Proaram - Countryside High School uses the fields for its baseball team approximately eleven home games. b. Times and Dates - Eleven games approximately 2-1/2 hours in length. Dates and times vary. c. Costs - None 2. Eddie C. Moore Complex Ballfields (Countryside) a. Proaram - Countryside High School girls softball team uses field for practice and games. b. Times and Dates - Approximately 2 to 2-1/2 hours per day, Monday through Friday, for 12 weeks. I I EXHIBIT H COUNTRYSIDE HIGH SCHOOL CONTINUED c. Costs - None 3. Morningside Pool a. Proaram - Countryside High School may utilize the Morningside Pool for classes and activities Monday to Friday during regularly staffed times as long as it does not interfere with scheduled programs. . b. Times and Dates - As requested. c. Costs - None I I EXHIBIT I BELLEAIR ELEMENTARY School Usage of City Facilities 1. Ross Norton Pool . a. Proaram - Swimming as part of P.E. class curriculum b. Times and Dates - Monday through Friday during the' school year September through June. c. Costs - .None, the school provides leadership for all classes held at the pools. . . I I EXHIBIT J SEMINOLE COMMUNITY SCHOOL 'City Usage of School Facilities 1. Rooms as assigned by principal a. ProQram - The City Personnel Department administers pre-employment assessment testing. ' b. Times and Dates - several times per year as approved by school principal. c. Costs - None anticipated; City will pay any direct costs, if incurred. swgjagrjclear.exj ~ ~ I I EXHIBIT K MOCCASIN LAKE NATURE PARK 'School Usage of City Facilities 1. Moccasin Lake Nature Park a. Prooram - The schools utilize the Park for field trips to observe plant and animal life in its natural environment. b. Times and Dates - As determined by Schools and City. c. Costs - None. The schools provide supervision of participating students. swgjagrjclear.exk