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JOINT USE OF VARIOUS RECREATIONAL/EDUCATIONAL FACILITIES (13) ,i !_~ ~ lLE. .!1_ ~ ~__~ I . THIS AGREEMENT, made and entered into this 14th ,.., ,. day of Decembe r _, A.D., 1983, by and between the CITY OF CLEARWATER, FLORIDA, a municipal corporation, hereinafter referred to as "City", and the SCHOOL BOARD OF PINELLAS COUNTY, hereinafter referred to as "Board." WIT N E s's E T H: WHEREAS, the Board is desirous of using various City-owned facilities for various administrative meetings; and WHEREAS, the City is desirous of using various school facilities owned by the Board, for recreational and educational programs; and WHEREAS, the City and Board are each willing to cooperate in this matter under certain conditions and provisions. NOW, THEREFORE, in consideration of the covenants herein contained and other good and valuable consideration, the Board and City mutually agree to lease* their respective facilities as outlined in Exhibits "A" through "I" hereto attached and made part of said agreement, under the following terms and conditions. 1. The term of this Agreement shall be for a period of one (1) year commencing on January 1, 1984, and ending on December 31, 1984. Said Agreement may be extended from year to year under the same terms and conditions set forth herein, with written Agreement and approval by the Board and City. 2. The Board agrees to make the described facilities available when the use thereof does not interfere or conflict with the regularly scheduled school programs as outlined in Exhibits "A" through "1." Use of said facilities shall not be earlier than 8:00 a.m. nor later than 11:00 p.m. for outdoor use and not later than 12:00 midnight for indoor use. 3. The premises owned by the City shall be used by the Board for various administrative and operations meetings and shall not conflict with o-^Y aft City programs and shall conform with the hours the facilities are normally open to the public. If one party desires to use the other party's facilities at a time other than normally open, that party will be required to pay the normal rental fee for said usage. *Use of the term "lease" shall not be interpreted to mean transfer of any interest in any of the facilities. The term is used as a cooperative use c ~'., ~, . arrangement. Dpq/i Qlt~;z:.:J ....,. . 1 of 3 .~ j , ~. - t-) ","\"'1.'15-"'0 (_j , ", .1 "1 .- (~ () (.. - -( '> /)'''5 -' r~1 r >- 4. The palilies agree to maintain the facililLes and surrounding area in a clean and sanitary condition after use by the parties or any of its agents or invitees. 5. Each party shall provide its own personnel for the supervision of the programs it conducts. 6. Use of the leased premises by private partiea or organizations or by business enterprises for profit is prohibited. The Board and City further agree to make no unlawful, improper, or offensive use of the leased premises and all rights of the leasing party hereunder shall be terminated by the Board or CitY~1n the event that such use is made thereof. 7. The parties agree that each will aave the other harmless on account of the negligent acts of its employees, servants or agents or on account of any unsafe condition that may exist as a result of the negligent operation by the parties Of the leased facilities. The Board and City agree to be responsible for the safety of its own invitees, licensees or participants in their respective program in case of accidental injury, except as noted above. The Board and City agree to provide each other proof of insurance coverage in the amounts required by ~w under Section 768.28 Florida Statutes. 8. The Board and City will not assign this Lease nor sublet the premises or any part thereof without the written consent of the other party. The Board and City agree that each party and its officers, agents, and servants shall have the right to enter and inspect the leased premises and the operation being conducted thereon at reasonable times and that this Agreement may be cancelled by either the City or Board within thirty (30) days written notice. 9. Additional City or School Board facilities may be used at appropriate times and places with written approval of the Superintendent or City Manager. The joint use agreement may then be amended to reflect the additional uses which are requested and approved. 10. The Board and City agree that in the event of unforseen questions arising out of the use of said facilities or queations of use, questions shall be settled in writing between the Superintendent and the City Manager or the specific designee for resolution of such questions concerning this Lease. 2 of 3 .1; IN WITNESSIWHEREOF, the parties hereto havelexecuted this Agreement the day and year first written. Countersigned: fA- o - mmissioner II Approved as to form and ,/' correc Witnesses: ~V~: rOfJ,V~ ~" ~~;, --------- As to City Approved as to Form & Correctness: ~ d, (Jr---- School Board Attorney Witnesses: , At~test: . ','J .,' . ~W ,.I .I. r ... --,--_.. -- - ---- ---- -----,-,--,-- City Clerk Date:_ ~.t'!. .~ -i' .1,.1. ,. ,.~, -. ~n:e~_?2_Q2~______ Secretary Date____~JL~~cm.. __ _ ____ 3 of 3 ,f I I EXHIBIT A OAK GROVE MIDDLE SCHOOL City Usage of School Facilities 1. Gymnasium a. Program - Two programs are held by the Recreation Department at this facility. Qne is an after school playground program which occurs during the school year, but which then turns into an all day program during the summer months. The second program is a men's and womens basketball league. b. Times and Dates - The after school playground program runs for. 1-1/2 hours a day, Monday through Friday, and for 7-1/2 hours on Saturday. During the summer, the program runs for 8 hours a day, Monday through Friday. The men's and women's basketball league takes place during the d~tes of November 21 to December 16 and January 3 to March 17. The games are played from 6:00 p.m. until 11:00 p.m., Monday through Thursday. The approximate number of hours the facility is used for both of these programs is 1392. c. Costs - The City hires two teachers from the school as recreation leaders to rUn the after school and summer programs. The City also attempts to hire a teacher from the school, if available, as a scorekeeper or referee for the basketball league, plus act as a supervisor for the school. . . , I I EXHIBIT B JOHN F. KENNEDY MIDDLE SCHOOL City Qsage of .School Facilities 1. GymnasiQm a. Program - The City's Recreation Department Qses this facility for its men's and women's basketball league and co-ed and adult volleyball leagues. b. Times and Dates - The basketball league rQns from November 21 until December 16 and from January 3 Qntil March 17. The games are"played Monday through Thursday between the hours of 6:00 p.m. and 10:30 p.m. The approximate number of hours the City utili~es this facility is 258 hours. c. Costs - The City attempts to hire a teacher from the school, if available, to be a referee or scorekeeper plus act as a supervisor for the school, , I I EXHIBIT C KINGS HIGHWAY ELEMENTARY SCHOOL City Usage of School Facilities 1. Basketball Co~rt a. Program - The Recreation Department ~ses the basketball co~rt as a facility for p~blic play. b. Times and Dates - The basketball co~rt can be ~sed year- ro~ndwhen it doesn't interfere with a school program. c. Costs - The City paid for the installation of the lights on this co~rt and is paying for the operation of these lights by ~se of a separate meter. School Usage of City Facilities A. Kings Highway Recreation Center 1. B~ilding a. Program - Kings Highway Elementary School ~ses the large m~lti~p~rpose room inside the center for m~sic, dance, and other related classes. Also special ed~cation classes ~se the game room. b. Times and Dates - The school may ~se this b~ilding for its classes Monday thro~gh Friday d~ring the months of September to J~ne, which is the school year, as long as it doesn't interfere with recreation programs at the center and as long as a staff member is sched~led to be working at that time. This gives the school an .~nlimited amo~nt of ho~rs it can ~tilize the recreation center. c. Costs - None. The school provides leadership for all classes held in the Center. ," I I EXHIBIT D CURTIS FUNDAMENTAL ELEMENTARY SCHOOL City Usage of School Facilities 1. None " School Usage of City Recreation Facilities A. Marshall Street Park 1. Playground a. ProRram - Students of Curtis Fundamental Elementary have physical education classes in the park. b. Times and Dates - The school uses the playground every day during the school year during school times. c. Costs - None I I EXHIBIT I NORTH WARD ELEMENTARY City Usage of Facility 1. None " School Usage of City Facilities A. Norton Park Pool 1. Swiuuning Pool a. Program - North Ward Elementary School uses the swimming pool for physical education classes. b. Times and Dates - The school uses the pool for approximately 4 weeks beginning in May from 9:00 a.m. to 12:00 p.m., 5 days a week for P.E. classes. Red Cross volunteers and P.E. staff accompany children to pool and give instructions and supervision. c. Costs - None " I lEXHIBIT F CLEARWATER HIGH SCHOOL City Usage of School Facilities 1. Gymnasium a. Program - The. Recreation Department runs a youth basketball league for boys. The Recreation Department also utilizes this facility for a summer basketball clinic for youth and adults. b. Times and Dates - The boys youth basketball league runs from the beginning of December until the first week of March. They play every Saturday (with the exception of a two week break around Christmas) from 9:00 a.m. until 1:00 p.m. The summer basketball clinic operates from the middle of June until the middle of August (eight weeks) during the hours of 1:00 p.m. until 10:00 p.m., Monday through Friday. The approximate hours of usage for this facility is 360 hours. c. Costs - The Recreation Department will hire a teacher from the high school to work as a referee for the youth basketball and also will help supervise the school, For the summer clinic, a recreation specialist and a recreation assistant are hired to run the program. Every attempt is made to hire two teachers from the high school for these positions. Any extra custodial work needed because of these two programs will be performed by these City emplqyees. 2. Bobby Walker Pool To be addressed by separate contract; not part of this joint utilization contract. 3. Tennis Courts a. Program - The Recreation Department uses the tennis courts as a facility for public play, b. Times and Dates - The tennis courts can be used year-round by the public during the times of the day when it doesn't interfere with a school program. c. Costs - When the courts were constructed the City paid for the lighting of the courts and the City has continued to pay for the operation of the lights. The City also has been replacing nets as needed. 4. Basketball Courts a. program.- The Recreation Department utilizes the basketball courts similar to the tennis courts which is a facility open for public play. b. Times and Dates - The courts are used for public play year-.ound, but again, only during the times of the day when it doesn't interfere with a school program. c. Costs - The City paid for half of the construction costs of the basketball courts while the other half was paid for by the school. Another cost which the City pays is the operation of the lights figuring that most use at night is done by the open public play and not by school programs. 5 . Running Track a. Program - A citywide clinic, track meet, or special program may be run by the Recreation Department on this facility. The P.A. system and other track equipment may be used by the City for these events. b. Times and Dates - The number of times this facility is used by the Recreation Department varies, but when events are run, they again do not interfere with school programs. c. Costs - The City contributed $6,000 toward the resurfacing of the track. No other costs are incurred by the City regarding this facility. I , EXHIBIT F CLEARWATER HIGH SCHOOL - continued School Use of City Recreation Facilities A. Frank Tack 1. Ballfields (Clearwater) a. Program - Clearwater High School uses the fields at Frank Tack for its varsity baseball team practices. b. Times and Dates - The varsity baseball teams use the fields from January 3 until April 30. During this time they will conduct approximately 60 practices between the hours of 2:15 p.m. and 5:15 p.m. B. Carpenter Field 1. Ballfields (Clearwater) a. Program - Clearwater High School uses the fields for its baseball team for approximately eleven home games. b, Times and Dates - As stated above, the team plays its home games at Carpenter Field and they last approximately 2-1/2 hours. The approximate total number of hours the facility is used is 28 hours. c. Costs - None C. Marymont Park 1. Ballfields (Clearwater) a. Program - Girls softball including practice b. Times and Dates - Approximately 2 to 2-1/2 hours and home games. c. Costs - None D. McMullen Tennis Complex 1. Tennis Courts a. Program - Clearwater High Tennis Teams use the courts for practices and home matches. b. Times and Dates - Times and dates vary and are subject to approval by the tennis complex manager. c. Costs - None - 2 - 'i_: , , I , EXHIBIT G CLEARWATER COMPREHENSIVE MIDDLE SCHOOL City Usage of School Facilities 1. Gymnasium a. Pro~ram - The Recreation Department uses this facility for its men's basketball league. b. Times and Dates - The basketball league is a program which runs from November 21 until December 16 and then again from January 3 until March 17. The games are held on Monday through Thursday, 6:00'p.m. to 10:30 p.m. The approximate number of hours the City uses this facility is 258 hours. c. Costs - There is no cost to the City for the use of this facility. There is an agreement between the school and Martin Luther King Recreation Center of joint usage of each other's facilities which takes care of any costs for each party. School Usage of City Facilities \ A. Holt Pool 1. Swinnning Pool a. Program - Clearwater Comprehensive Middle School, Palmetto Elementary and Kings Highway Elementary can use the swimming pool for swimming instruction in connection with their physical education program. b. Times and Dates - The schools can use the pool during the months of September, April, and May. The program is run on Monday through Friday, between the hours of 9:30 a.m. - 2:30 p.m. c. Costs - None -- , B, Martin Luther King Recreation Center 1. Tennis Courts a. Program - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the tennis courts for their physical education program. b. Times and Dates - Both schools use the tennis courts from September to June, Monday through Friday, between the hours 8:30 a.m. and 4:00 p.m. The courts are not continually used by either school during these times, but instead, they are used at various times of the day during that part of their physical education program where they teach tennis. c. Costs - None 2. Playing Field a. Program - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the playing field for their physical education program. b. Times and Dates - Both schools use the playing field from September to June, Monday through Friday, between the hours of 8:30 a.m. and 4:00 p.m. The field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. c. Costs - None , ' , I I EXHIBIT G CLEARWATER COMPREHENSIVE MIDDLE SCHOOL - continued School Usage of City Facilities 3. Softball Diamond a. Program - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the softball diamond for their physical education program. b. Times and Dates - Both schools use the softball diamond from September to June, Monday through Friday, between the hours of 8:30 a,m. and 4:00 ~.m. The softball field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. Each school, Palmetto Elementary School and Clearwater Comprehensive Middle School, have the opportunity to utilize one part of the outside area of the Martin Luther King Recreation Center (tennis courts, playing field, and softball diamond) for approximately 1,080 hours. c. Costs - None -2- , . I , EXHIBIT H PALMETTO ELEMENTARY SCHOOL City Usage of Facilities 1. None School Usage of City Facilities A. Holt Pool 1. Swimming Pool a. Program - Clearwater Comprehensive Middle School, Palmetto Elementary and Kings Highway Elementary can use the swimming pool for swimming instruction in connection with their physical education program. b. Times and Dates - The schools can use the pool during the months of September, April and May. The program is run on Monday through Friday, between the hours of 9:30 a.m. - 2:30 p.m. c. Costs- None B. Martin Luther King Recreation Center 1. Tennis Courts a. Program - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the tennis courts for their physical education program, b. Times and Dates - Both schools use the tennis courts from September to June, Monday through Friday, between the hours of 8:30 a.m. and 4:00 p.m. The courts are not continually used by either school during these times, but inst.ead, they are used at various times of the day during that part of their physical education program where they teach tennis, c. Costs - None 2. Playing Field a. Program - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the playing field for their physical education program. b. Times and Dates - Both schools use the playing field from September to June, Monday through Friday, between the hours of 8:30 a.m. and 4:00 p.m. The field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. c. Costs - None 3. Softball Diamond a. Program - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the softball diamond for their physical education program. b. Times and Dates - Both schools use the softball diamond from September to June, Monday through Friday, between the hours of 8:30 a,m, and 4:00 p,m, The softball field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. Each school, Palmetto Elementary School and Clearwater Comprehensive Middle School, have the opportunity to utilize one part of the outside area of the Martin Luther King Recreation Center (tennis courts, playing field, and softball diamond) for approximately 1,080 hours. c. Costs - None , ~ '~ I fHIBIT H PALMETTO ELEMENTARY SCHOOL - continued 4. Building a. Program - Palmetto Elementary will use the recreation center for physical education programs about six days per year. P.T.A. may request a one time use. b. Times and Dates - The physical education program, which takes place in the bui~ding, will vary in tbe hours they use the site. P.T.A.'s use would be three hours. c. Cost - None. " , , I , EXHIBIT I COUNTRYSIDE HIGH SCHOOL City Usage of School Facilities 1. Auditorium a. Program- The City's Cultural Arts Section may wish to use the Auditorium during the year for a variety of cultural activities. All programs will be produced and directed by the staff of the City of Clearwater Recreation Department. b. Times and Dates - Thes~ may vary and are flexible depending upon scheduled use of the auditorium and approval by school staff. c. Costs - The City will pay all extra custodial fees incurred due to event and personnel fees.needed in order to keep the auditorium open for performances, e.g., lighting and sound technicians. 2 . Gymnas ium a. Program - The Recreation Department runs a summer drop-in recreation program for youth and adults. b. Times and Dates - The summer program operates from the middle of June until the middle of August (eight weeks) during the hours of 10:00 a.m. until 9:00 p.m., Monday through Friday, The approximate hours of usage for this facility is 385 hours. c. Costs - A recreation leader, recreation specialist and assistant are hired to run the program. Every attempt is made to hire teachers or other high school personnel for these positions. Any extra custodial work needed because of this program will be performed by City employees. 3. Tennis Courts a. Program - The Recreation Department uses the tennis courts as a facility for public play. b. Times and Dates - The tennis courts can be used year-round by the public during the times of the day when it doesn't interfere with a school program. c. Costs - The Parks & Recreation Department intends to budget funds for lighting the tennis courts for night use. The City will pay for all utility costs associated with lighting system. School is responsible for net and center strap replacements. 4. Handball Courts a. Program - The Recreation Department uses the handball courts as a facility for public play. b. Times and Dates - The handball courts can be used year-round by the public during the times of the day when it doesn't interfere with a school program. c. Costs - The Parks & Recreation Department intends to budget funds for lighting the handball courts for night use. The City will pay for all utility costs associated with lighting system. 5.. Basketball Courts a. Program - The Recreation Department utilizes the basketball courts similar to the tennis courts and handball courts for public play. b. Times and Dates - Similar to tennis and handball courts. c. Costs - Similar to handball courts. ...... .' :'.. ~ ~." ';'-. I I EXHIBIT I COUNTRYSIDE HIGH SCHOOL - continued School Usage of City Recreation Facilities A. Frank Tack 1. Ballfields (Countryside) a. Program - Countryside High School uses the fields for its baseball team approximately eleven home games. b. Times and Dates - Eleven games approximately 2-1/2 hours in length. Dates and times vary. c. Costs - None B. Carpenter Field 1. Ballfields (Countryside) a. Program - Countryside High School girls softball team uses field for practice and games. b, Times and Dates - Approximately 2 to 2-1/2 hours per day, Monday through Friday, for 12 weeks. c. Costs - None C. Norton Park 1. Swimming Pool a. Program - Countryside High School uses the swimming pool for high school swim practice and for home swim meets. b. Times and Dates - The school uses the pool from September through November for approximately 6 times for dual meets, 7:00 p.m. to 10:00 p.m, c. Costs - None -2-