JOINT USE OF VARIOUS RECREATIONAL/EDUCATIONAL FACILITIES (14)
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'IRIS AGREEMENT, made and entered into this
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FIDRIDA, a rnun cipal
, A.D., 1981, by an:l between the CITY OF CLEARWATER,
coq:oration, hereinafter referred to as "City", and
the SCHOOL BOARD OF PINELLAS COUNI'Y, hereinafter referred to as "Board."
WIT N E SSE T H:
WHEREAS, the Board is desirous of using various City-<:>wned
facilities for various administrative meetings; and
WHEREAS, the City is desirous of using various school facilities
owned by the Board, for recreational and educational programs; and
WHEREAS, the City an:l Board are each willing to =perate in this
matter under certain conditions and provisions.
likJW, THEREFORE, in consideration of the covenants herein contained
and other good and valuable consideration, the Board and City mutually
agree to lease their respective facilities as outlined in Exhibit "A"
hereto attached and made p3.rt of said a:jreement, under the following terms
and conditions:
1. 'Ihe term of this h:1reement shall I:e for a j:eriod of one (1) year
cornnencing on January 1,
1981, an:l ending onDecember 31,1981. Said
Agreement may be extended from year to year under the same terms and
conditions set forth herein, with written Agreement an:l approval by the
Board and City.
2. 'Ihe Board agrees to make the described facilities available men
the use thereof does not interfere or conflict with the regularly scheduled
school programs as outlined in Exhibit "A." Use of said facilities shall
not be earlier than 8:00 a.m. nor later than 11:00 p.m. for outdoor use and
not later than 12:00 midnight for indoor use.
3. The premises owned by the City shall be used by the Board for
various administrative and operations meetings and shall not conflict with
any City programs an:l shall confonn with the hours the facilities are
normally open to the p..Iblic. If one p3.rty desires to use the other p3.rty I s
facilities at a time other than nonnally open, that party will I:e required
to p3.y the normal, rental fee for said usage.
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4. 'Ihe ]:arties agree to maintain the facilities and surrounding
area in a clean am sanitary condition after use by the parties or any of
its agents or invitees.
5. Each ]:arty shall provide its own p:rsonnel for tile supervision
of the programs it comucts.
6. Use of the leased premises by private ]:arties or organizations
or by business enterprises for profit is prohibited. The Board and City
further agree to make no unlawful, improper or offensi ve use of the leased
premises and all rights of the leasing party hereunder shall be terminated
by the Board or City in the event that such use is made thereof.
7. The parties agree that earn will save the other harmless on
account of the negligent acts of its employees, servants or agents or on
account of any unsafe conditions that may exist as a result of the
negligent operation by the ]:arties of the leased facilities. The Board and
Ci ty agree to be responsible for the safety of its own invi tees, licensees
or ]:articipants in their respective program in case of accidental injury,
except as noted above. The Board and City agree to provide earn other
proof of insurance coverage in the amounts required by law tmder section
768.28, Florida Statutes.
8. 'Ihe Board and City will not assign this Lease nor sublet the
premises or any part thereof without the written consent of the other
party. '!:he Board and City agree that each ]:arty and its officers, agents,
am servants shall have the right to enter am inspect the leased premises
and the operation being conducted thereon at reasonable times, and that
this Agreement may be canceled by either the City or Board with a thirty
(30) day written notice.
9. Additional City or School Board facilities may be used at
appropriate times and places with written approval of the Superintendent or
Ci ty Manager. '!:he joint use agreement may then be amended to reflect the
additional uses which are requested am approved.
10. 'Ihe Board and City agree that in the event of tmforeseen
questions arising out of the use of the said facilities or questions of
use, questions shall be settled in writing between the Superintendent and
the City Manager or its specific designee for resolution of surn questions
concerning this Lease.
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IN WITNESS WHEREOF, the p:lrties hereto have executed this h:jreement
the day am year first above written.
Countersigned: CITY OF a..EARWA:
a~~ By;2
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Witnesses:
Attest:
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THE SCHOOL OOARD OF PINELLAS
COUNTY, FLORIDA
Approved as to form & correctness:
School Eoard Attorney
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By ~~.){~~/ ,
Ch irriian ~
Attest?
Wi tnesses:
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Date:
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EXHIBIT "I" FOR EDR JOINT urILIZATION OF ~PERrIES
BETWEEN THE
SCHOOL roARD OF PINELIAS CCUNrY, FLORIDA
AND THE
CITY OF CLEARWATER, PARKS & RECREATION DEPARrMENT
I. City Usage of School Facilities
A. Clearwater High School
1 . Gymnasium
a. Program - The Recreation Department runs a youth
basketball league for boys. The Recreation Department
also utilizes this facility for a summer basketball clinic
for youth and adults.
b. Times and Dates - The boys youth basketball league runs
from the beginning of December until the first week of
March. They play every Saturday (with the exception of a
be week break around Christmas) from 9:00 a.m. until 1 :00
p.m. The summer basketball clinic operates from the
middle of June until the middle of August (eight weeks)
during the hours of 3 :00 p.m. until 10:00 p.m., Monday
through Friday. The approximate hours of usage for this
facility is 332 hours.
c. Costs - The Recreation Department will hire a teacher from
the high school to ~rk as a referee for the youth
basketball and also will help supervise the school. For
the summer clinic, a recreation specialist and a
recreation assistant are hired to run the program. Ellery
attempt is made to hire t~ teachers from the high school
for these fOsitions. Any extra custodial ~rk needed
because of these t'M:> progranE will l:e perfonred by these
City employees.
2. Bobby Walker E\:xll
To be addressed by separate contract; not part of this
joint utilization contract.
3. Tennis Courts
a. Program - The Recreation Department uses the tennis courts,
as a facility for public play.
b. Times and Dates - The tennis courts can be used year-round
by the public during the times of the day when it doesn't
interfere with a school program.
c. Costs - When the courts were constructed the ci ty paid for
the lighting of the courts and the city has continued to
pay for the operation of the lights. Besides this, no
other costs are incurred.
4. Basketball Courts
a. Program - The Recreation Department utilizes the
basketball courts similar to the tennis courts which is a
facility open for public play.
b. Times and Dates - The courts are used for public play
year-round, but again, only during the times of the day
when it doesn't interfere with a school program.
c. Costs - The City paid for half of the construction costs
of the basketball courts while the other half was paid for
by the school. Another cost which the City pays is the
operation of the lights figuring that rrost use at night is
done by the open public play and not by school programs.
5. Running Track
a. Program - A citywide clinic, track reet, or special
program may be run by the Recreation Department 00 this
facili ty . The P.A. system and other track equipment may
be used by the Ci ty for these events.
b. Times and Dates - The number of times this facility is
used by the Recreation Department varies, but when events
are run, they again do not interfere with school
programs.
c. Costs - The City contributed $6,000 toward the resurfacing
of the track. No other costs are incurred by the city
regarding this facility.
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B. Countryside High School
1. Auditorium
a. Program - The City's Cultural Arts Section wishes to use
the Auditorium three times durin;J the year for a variety
of cultural activities, including one large drama
production and two smaller musical concerts or
performances. All programs will te produced and directed
by the staff of the City of Clearwater Recreation
Department.
b. Ti1Pes and Dates - These may vary and are flexible
dependin;J upon scheduled use of the auditorium; however,
in general, the times are as follows:
Drama Production: (5) days for rehearsal and (6) days for
actual r:erformances, weekdays from 4: 00 p.m. to 10: 30
p.m., and on weekends from 1:00 p.m. to 10:30 p.m.
Two Musical Concerts: (3) days each, one for rehearsal
am the other two for performances; time 7:00 p.m. to
10:30 p.m., Friday and Saturday nights, and 1 :00 p.m. to
10:30 p.m Sunday evening.
Approximately eighty hours of use, thirty hours for rehearsals and
fifty hours for performance.
c. Costs - The City will FClY all extra custodial fees
incurred due to event and personnel fees needed in order
to keep the auditorium open for r:erformances, e.g.,
lightin;J and sound technicians.
2. Gymnasium
a. Program - The Recreation Department runs a sumner youth
basketball clinic for youth and adults.
b. Times and Dates - The summer basketball clinic operates
fram the middle of June until the middle of August (eight
weeks) during the hours of 3:00 p.m. lmtil 10:00 p.m.,
Monday through Friday. The approximate hours of usage for
this facility is (280) hours.
c. Costs - A recreation specialist am assistant are hired to
run the program. Every attempt is JTlade to hire two
teachers fran the high school for these positions. Any
extra custodial work needed tecause of this program will
te performed by City employees.
3. Tennis Courts
a. Program - The Recreation Department uses the tennis courts
as a facility for public play.
b. Times and Dates - The tennis courts can te used year-round
by the public durin;J the times of the day when it doesn't
interfere with a school program.
c. Costs - The Parks & Recreation Department intends to
budget funds for lighting the tennis courts for night use.
The City will pay for all utility costs associated with
lighting system. School is responsible for net and center
strap replacements.
4. Handball Courts
a. Program - The Recreation Department uses the handball
courts as a facility for public play.
b. Times and Dates - The handball courts can te used
year-roum by the public durin;J the times of the day when
it doesn't interfere with a school program.
c. Costs - The Parks & Recreation Department intends to
budget funds for lighting the handball courts for night
use. The City will pay all utility costs associated with
lighting system.
5. Basketball Courts
a. Program - The Recreation Department utilizes the
basketball courts similar to the tennis courts and
handball courts for plblic play.
b. Times and Dates - Similar to Tennis and Handball Courts.
c. Costs - Similar to Handball Courts
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C. Oak Grove l'1iddle School
1. Gymnasium
a. Program - Two programs are held by the Recreation
Department at this facili ty . One is an after school
playground program which occurs during the school year,
but which then turns into an all day program during the
surrmer rronths. The second program is a men's basketball
league.
b. Times and Dates - The after school playground program runs
for 1-1/2 hours a day, M:mday through Friday, and for
7-1/2 hours on Saturday. During the surrrner, the program
nms for a 8 hours a day, l'bnday through Friday. The
men's basketball league takes place during the dates of
November 30 to December 15, and January 3 to March 15.
The games are played from 6 :00 p.m. until 10 :00 p.m.,
M::mday through Thursday. The approximate number of hours
the facility is used for ooth of these programs is 1392.
c. Costs - The City hires tw::> teachers from the school as
recreation leaders to run the after school and sunmer
programs. The City also hires a teacher from the school
as a scorekeeper for the basketball league thereby always
providing school leadership and supervision.
D. Clearwater Comprehensive Middle School
1. Gymnasium
a. Program - There are two programs run by the Recreation
Department using this facili ty. The first one is a men I s
volleyball league and the other program is a men I s
basketball league.
b. Times and Dates - The \7Olleyball league is a ten week
program and runs from September 15 until November 30. The
games are held Monday through Thursday t:etween the hours
of 6:00 p.m. and 10:00 p.m. The basketball league is a
program which runs from November 30 until December 15, and
then again from January 3 until March 15. The games are
held on ~day through Thursday. en l'bnday and Wednesday,
the games are played t:etween 6:00 p.m. and 10:00 p.m.;
while on Tuesday and Thursday they are held t:etween 6 :00
p.m. and 11 :00 p.m. The approximate number of hours the
City uses this facility is 376 hours.
c. Costs - There is no oost to the City for the use of this
facili ty . There is an agreement t:etween the school and
Martin Luther King Recreation Center of joint usage of
each other IS facilities which takes care of any costs for
each party.
E. John F. Kennedy Middle School
1 . Gymnasium
a. Program - The City's flecreation Department uses this
facili ty for its men I s basketball league.
b. Times and Dates - The basketball league runs from
November 30 until December 15, and from January 3 until
March 15. The games are played l'bnday through Thursday
between the hours of 6:00 p.m. and 11 :00 p.m. The
approximate number of hours the City utilizes this
facility is 240 hours.
c. Costs - The City hires a teacher from the school to t:e a
referee, plus act as a supervisor for the school.
F. Kings Highway Elementary School
1 . Basketball Court
a. Program - the Recreation Department uses the basketball
court as a facility for public play.
b. Times and Dates - the basketball court can t:e used year-
round when it doesn't interfere with a school program.
c. Costs - The City paid for the installation of the lights
on this court and is paying for the operation of these
lights by use of a separate meter.
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II. School Use of City Recreation Facilities
A. Frank Tack
1. Ballfields (Clearwater)
a. prcgram - Clearwater High School uses the fields at
Frank Tack for its varsity baseball teams practices and
home games.
b. Times and Dates - The varsity baseball team uses the
fields from January , 1981, until April , 1981.
During this time they will conduct 52 practices l:.etween
the hours of 2:30 p.m. and 4:30 p.m., arrl they will play 7
home games with each game cgain lasting approximately
2-1/2 hours. The approximate number of hours both teams
will use the facility is 271 hours.
c. Costs - None
2. Ballfields (CoLn'ltryside)
a. Prcgram - Countryside High School uses the fields at Frank
Tack for its varsity baseball team's practices arrl home
games.
b. Times and Dates - The Countryside Varsity Baseball Team
uses the fields from January 3 until April 27. During
this time they will conduct approximately 52 practices
l:.etween the hours of 2:30 p.m. and 5:30 p.m. arrl they will
play 7 home games. The approximate number of hours toth
teams will use the facility is 271 hours.
c. Costs - None
B. Carpenter Field
1. Ballfields (Clearwater)
a. Prcgram - Clearwater High School uses the fields for its
baseball team for approximately 5 of its hare games.
b. Times and Dates - As stated above, the team plays 5 of its
home games at Carpenter Field arrl they last approximately
2-1/2 hours. The approximate total number of hours the
facility is used is 13 hours.
c. Costs - None
2. Ballfields (Countryside)
a. Prcgram - Countryside High School uses the fields for its
baseball team for approximately 5 of its home games.
b. Times and Dates - Five home games approximately 2-1/2
hours in length. Dates arrl times vary.
c. Costs - None
C. Maryrrount Park
1. Ballfields (Clearwater)
a. Program - Girls Softball including practice
b. Times and Dates - Approximately 2 to 2-1/2 hours an:l home
games.
c. Costs-
2. Ballf ields (Countryside)
a. Program - Countryside girls SJftball team uses field for
practice arrl games.
b. Times and Dates - Approximately 2 to 2-1/2 hours r:er day,
Monday through Friday, for 12 weeks.
c. Costs - None
D. Kings Highway Recreation Center
1 . Building
a. Program - Kings Highway Elementary School uses the large
multi-purpose roan inside the center for music, dance, and
other related classes.
b. Times and Dates - The school may use this building for its
classes Monday through Friday during the months of
September to June, which is the school year, as long as it
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D. Kings Highway Recreation Center (continued)
b. Times and Dates (continued) - doesn't interfere with a
recreation program at the center and as long as a staff
member is scheduled to be ~rking at that time. This
gives the school an unlimited amount of hours which it can
utilize the recreation center.
c. Costs - None. The school provides leadership for all
classes held in the Center.
E. Norton Park Pool
1 . SWinrninq Pool
a. Program - North Ward Elementary School uses swimming PJOI'
for physical education classes.
b. Times and Dates - The school uses the p::lOl for
approximately 4 weeks beginning in May from 9: 00 a.m. to
12:00 p.m., 5 days a week for P .E. classes. Red Cross
volunteers and P.E. staff accompany children to PJOI and
give instructions and supervision.
c. Costs - None
2 . SWinrning Pool
a. Program - Countryside High School uses the swinrning p::lOl
for high school swim practice and for home swim meets.
b. Times and Dates - The school uses the PJOI Monday through
Friday, 4 :30 p.m. to 6 :00 p.m., from December through
April for ~actices and uses the PJOI approximately 6
times for dual meets.
c. Costs - None
F. Holt Center
1 . Swinrning Pool
a. Program - Clearwater Comprehensive Middle School, Palmetto
Elementary and Kings Highway Elementary use the PJOI for
swimming instruction in connection with their physical
education program.
b. Times and Dates - The schools use the p::lOl during the
rronths of September, October, and May. The program is run
on M:Jnday through Friday, between the hours of 9: 30 a.m.
c. Costs - None
G. Martin Luther King Recreation Center
1. Building
a. Program - Palmetto Elementary School uses the recreation
center for a Little Peoples program. The school also uses
the building for its physical education programs on rainy
days.
b. Times and Dates - The Li ttle Peoples program runs from
September to June, Tuesday through Priday, with a
different schedule for each day. On Tuesday they have
classes at 10 :00 a.m., 10 :30 a.m. 11 :00 a.m., and 1 :00
p.m. Classes on Wednesday are at 10:00 a.m. and 1 :00
p.m., while on Thursday they have one at 10: 00 a.m. and
one at 12:30 p.m. On Friday there is only one class at
10:00 a.m. The approximate nllJ1lber of hours which the
sdlool uses the building for this program is 144 hours.
The physical education program, which takes place inside
the building men it rains, varies as to the am:>unt of
hours they use the building during the school year.
c. Costs - None
2. Tennis Courts
a. Program - Pabnetto Elementary School and Clearwater
Comprehensive Middle School roth use the tennis courts for
their physical education program. Clearwater High School
also uses the tennis courts periodically for its girlS
tennis team practice.
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2. Tennis Courts (continued)
b. Times and Dates - Both schools use the tennis courts fran
September to June, M::lnday through Friday, between the
hours of 8:30 a.m. and 4:00 p.m. The courts are not
continually used by either school during these times, but
instead, they are used at various times of the day during
that part of their physical education program where they
teach tennis. Clearwater High School's girls tennis team
is able to use the courts for practice as long as it
doesn't interfere wi th a recreation center program or with
a Palmetto Elementary or Clearwater Comprehensive physical
education program.
c. Costs - None
3 . Playing Field
a. Program - Palmetto Elementary School and Clearwater
Comprehensive Middle School both use the playing field for
their physical education program.
b. Times and Dates - Both schools use the playing field from
September to June, M:>nday through Friday, between the
hours of 8:30 a.m. and 4:00 p.m. The field is not
continually used by either school during these times, rot
instead, is used when the physical education activities
warrant it.
c. Costs - None.
4 . Softball Diamond
a. Program - Palmetto Elementary and Clearwater Comprehensive
Middle School both use the softball diamond for their
physical education program.
b. Times and Dates - Both schools use the softball diamond
from September to June, M:>nday through Friday, between the
hours of 8:30 a.m. and 4:00 p.m. The softball field is
not continually used by either school during these times,
but instead, when the physical education activities
warrant it. Each school, Palmetto Elementary School and
Clearwater Comprehensive Middle School, have the
opportunity to utilize one part of the outside area of G~e
Martin Luther King Recreation Center (tennis courts,
playing field, and softball diamond) for approximately
1,080 hours.
c. Costs - None
H. Marshall Street Park
1 . Playground
a. Program - Students of Curtis Fundamental Elementary
have physical education classes in the park.
b. Times and dates - The school uses the playground every day
during the school year during school times.
c . Costs - None