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JOINT USE OF VARIOUS RECREATIONAL/EDUCATIONAL FACILITIES 1 /J l. , '<,f- J f1, THIS AGREEMENT, made and entered into this ,I./. day of L~,1 -~ . , A. D., '7 'f , by and bet'n1een the CI'IY OF C~lATER, FLORI~, a municipal corporation, hereinafter referred to as "City", and the SCHOOL BOARD OF PINELIAS CCUNTY, hereinafter referred to as tlEoard.. " WIT N E SSE T H: f,'lHEREAS, the B::Jard is desirous of usiIXl various City~ed recreational facilities ,for its physical education classes, baseball i programs, sports prograr\'s and various classes; and WHEREAS, the City 'is desirous of using various school facilities owned by the Board, for recreational ?rograms; and WHEREAS, the Ci ty and Board are each willing to coop;:rate in this matter under certain conditions and ?rovisions. NOW, THEREFORE, L~ consideration of the covenants herein contained and other good and valuable consideration, G~e Board and City mutually agree to lease their respective facilities as outlined in Exhibit "A" hereto attached and made part of said agreement, under the following terms and conditions: 1. The term of this Pqreement shall i:e for a period of one (1) year ccmnencing on January 1 , 19 ~ and endiIXl on December 31 , 19 ~ Said Agreement rray i:e extended fran year to year under the same teDTlS and conditions set forth herein, with written Agreement and approval by the B::Jard and City. 2. The Board agrees to make the described facilities available when the use thereof does not interfere or conflict with the regularly scheduled school programs as outlined in Exhibit "A." Use of said facilities shall not be earlier than 8:00 a.m. nor later than 11:00 p.m. for outdoor use and not later than 12:00 midnight for indoor use. 3. The premises owned by the City shall i:e used by the Board in its L . c' <: recreational and physical education program and shall not conflict wiG~ any Ci ty programs and shall conform with the murs the facilities are normally open to the public. If one party desires to use the other party's facili ties at a tirre other than normally open, that party will i:e required " <:.;.... to pay the normal rental fee for said usage. :l 7<5 1 of 3 (c. (I ,',-- :> ,J ) ~~~-- -.--- / J I 4. The parties agree to mintain the play field or facilities and surrounding area ill a clean and sanitary comition after use by the j:arties or any of its agents or invitees. 5. Each j:arty shall provide its = personnel for the supervision of the programs it comucts. 6. Use of the leased premises by private parties or organizations or by business enterprises for profit is prohibited. The Board and City further agree to rrake no unlawful, improper or offensive use of the leased premises and all rights of the leasing party hereunder shall be terminated by the !bard or City in the event that such use is mde thereof. 7. The j:arties agree that each will save the other hamless on account of the negligent acts of its anployees, servants or agents or on account of any nnsafe conditions that may exist as a result of the negligent operation by the parties of the leased facilities. The Board and City agree to be responsible for the safety of its own illvitees, licensees or j:articipants in their respective program incase of accidental illjury, except as noted above. The !bard and City agree to provide each other proof of insurance coverage or self insurance ill the arrounts required by .law under section 768.28, Florida Statutes. 8. The Board and City will not assign this Lease nor sublet the pranises or any part thereof without the written consent of the other party. The Board and City agree that each party and its officers, agents, and servants shall have the right to enter and inspect the leased premises and the operation being conducted thereon at reasonable times, and that this Agreement may be cancelled by either the City or Board with a thirty (30) day written notice. 9. Mditional City or School Board facilities my be used at appropriate times and places with written approval of the Superintendent or City Manager. The joint use agree:nent IrI3.y then be amended to reflect the additional uses which are requested and approved. 10. The Board and City agree that in the event of unforeseen questions arising out of the use of I the said facilities or questions of use, questions i shall be settled ill writing between the Superintendent and the City Manager or its specific designee for resolution of such questions concerning this Lease. 2 of 3 I I . IN WITNESS WHEREOF, the parties hereto have executed this Ilgreement the day and year first above written. correctness: As to City 'Nitnesses: c9~~,~~ ~~ 3 of 3 Attest: Date: ce.,;;;t.',-, lb:u~. ." ~) ,. CiJ:y Cl€irk Al..w :/4, ) ~ 1 , 'IRE SCHOOL BOARD OF PINELLAS CCtlNTY, FWRIDA Date: /-/6 -%b ~. r .' I . EXHIBIT A JOINT USE AGREEMENT BETWEEN THE SCHOOL BOARD OF PINELLAS COUNTY AND THE CITY OF CLEARWATER The use of School Board or City facilities shall be sheduled so as not to conflict with school or City programs. Vacations, holidays, staff development or in-service days and times when the custodian is not on duty, the School Board and City shall have supervisory staff on duty at all times. (See #3 of lease, re: overtime use.) ~~ . . PRDPoslL FDR JOINT UTILIZATION OF PROpJRTIES between the PINELLAS CDUNTY SCHODL SYSTEM and the CITY OF CLEARWATER PARKS & RECREATION DEPARTMENT I. City Usage of School Facilities A. Clearwater High School 1. 'Gymnasium a. Program - The recreation department runs a youth basketball league for boys. The recreation department also utilizes this facility for a summer basketball clinic for youth and adults. b. Times and Dates - The boys youth basketball league runs from the beginning of December until the first week of March. They play every Saturday (with the exception of a two week break around Christmas) from 9:00 a.m. until 1:00 p.m. The summer basketball clinic operates from the middle of June until the middle of August (eight weeks) during the hours of 3:00 p.m. until 10:00 p.m., Monday through Friday. The approximate hours of usage for this facility is 332 hours. c. Costs - The recreation department will hire a teacher from the high school to work as a referee for the youth basketball and also will help supervise the school. For the summer clinic, a recreation specialist and a recreation assistant are hired to run the program. Every attempt is made to hire two teachers from the high school for these positions. Any extra custodial work needed because of these two programs will be performed by these city employees. 2. Bobby Walker Pool To be addressed by separate contract; not part of this joint utilization contract. 3. Tennis Courts a. Program - The recreation department uses the tennis courts as a facility for public play. b. Times and Dates - The tennis courts can be used year-round by the public during the times of the day when it doesn't interfere with a school program. c. Costs - When the courts were constructed the city paid for the lighting of the courts and the city has continued to pay for the operation of the lights. Besides this, no other costs are incurred. 4. Basketball Courts a. Program - The recreation department utilizes the basketball courts similar to the tennis courts which is a facility open for public play. b. Times and Dates - The courts are used for public play year round, but again, only during the times of the day when it doesn't interfere with a school program. c. Costs - The city paid for half of the construction costs of the basketball courts while the other half was paid for by the school. Another cost which the city pays is the operation of the lights figuring that most use at night is done by the open public play and not by school programs. 5. Running Track a. Program - A citywide clinic, track meet, or special program may be run by the recreation department on this facility. b. Times and Dates - The number of times this facility is used by the recreation department varies but when events are run; they again, do not interfere with school programs. c. Costs - The city contributed $6,000 toward the resurfacing of the track. NO other costs are incurred by the city regarding this facility. ,~< . -" ~ " I 2 I '. B. Oak Grove Middle School 1. Gymnasium a. Program - Two programs are held by the recreation department at this facility. One is an after school playground program which occurs during the school year, but which then turns into an all day program during the summer months. The second program is a men's basketball league. b. Times and Dates - The after school playground program runs for 2-1/2 hours a day, Monday through Friday, and for 7-1/2 hours on Saturday. During the summe'r, the program runs for 8 hours a day, Monday through Friday. The men's basketball league takes place during the dates of November 30 to December IS, and January 3 to March 15. The games are played from 6:00 p.m. until 10:00 p.m., Monday through Thursday. The approximate number of hours the facility is used for both of these programs is 1392. c. Costs - The city hires two teachers from the school as recreation leaders to run the after school and summer programs. The city also hires a teacher from the school as scorekeeper for the basketball league thereby always providing school leadership and supervision. C. Clearwater Comprehensive ~liddle School 1. Gymnasium a. Program - There are two programs run by the recreation department using this facility. The first one is a men's volleyball league and the other program is a men's basketball league. b. Times and Dates - The volleyball league is a ten week program and runs from September 15 until November 30. The games are held Monday through Thursday between the hours of 6:00 p.m. and 10:00 p.m. The basketball league is a program which runs from November 30 until December 15 and then again from January 3 until March 15. The games are held on Monday through Thursday. On Monday and Wednesday the games are played between 6:00 p.m. and 10:00 p.m., while on Tuesday and Thursday they are held between 6:00 p.m. and 11:00 p.m. The approximate number of hours the city uses this facility is 376 hours. c. Costs - There is no cost to the city for the use of this facility. There is an agreement between the school and Martin Luther King Recreation Center of joint usage of each others facilities which takes care of any costs for each party. D. John F. Kennedy Middle School 1. Gymnasium a. Program - The city's recreation department uses this facility for its men's basketball league. b. Times and Dates - The basketball league runs from November 30 until December IS, and from January 3 until March 15. The games are played Monday through Thursday between the hours of 6:00 p.m. and 11:00 p.m. The approximate number of hours the city utilizes this facility is 240 hours. c. Costs - The city hires a teacher from the school to be a referee, plus act as a supervisor for the school. II. School Use of City Recreation Facilities A. Frank Tack 1. Ball fields a. Program - Clearwater High School uses the fields at Frank Tack for its varsity baseball teams practices and I home ga'mes. b. Times and Dates - The varsity baseball team uses the fields frol'l January 3, 1980, until April 27, 1980., During this time they will conduct 52 practices between the hours of 2:30 p.m. and 4:30 p.m. and they will play 7 home games wi th each game again lasting approximately 2-1/2 hours. The approximate number of hours both teams will use the facility is 271 hours. c. Costs - None .. 'J:." ." I I . 3 B. Carpenter Field 1. Ballfields a. Program - Clearwater High School uses the fields for its baseball team for approximately 5 of its home games. b. Times and Dates - As stated above, the team plays 5 of its home games at Carpenter Field and they last approximately 2-1/2 hours. The approximate total number of hours the facility is used is 13 hours. c. Costs - None C. Marymount Park 1. Ballfields a. Program - Girls Softball including practice. b. Times and Dates - Approximately 2 to 2-1/2 hours and home games. c. Costs- NDTE: Countryside High School may be requesting the same type of use of these fields as Clearwater High School presently has. This would be acceptable for this contract. D. Kings Highway Recreation Center 1. Building a. Program - Kings Highway Elementary School uses the large multi-purpose room inside the center for music, dance, and other related classes. b. Times and Dates - The school may use this building for its classes Monday through Friday during the months of September to June, which is the school year, as long as it doesn't interfere with a recreation program at the center and as long as a staff member is scheduled to be working at that time. This gives the school an unlimited amount of hours which it can utilize the recreation center. c. Costs - None. The school provides leadership for all classes held in the Center. E. Norton Park Pool 1. Swimming Pool a. Program - North Ward Elementary School uses swimming pool for physical education classes. b. Times and Dates - The school uses the pool for approximately 4 weeks beginning in May from 9:00 a.m. to 12:00 p.m., 5 days a week for P.E. classes. Red Cross volunteers and P.E. staff accompany children to pool and give instrucions and supervision. c. Costs - None F. Holt Center 1. Swimming Pool a. Program - Clearwater Comprehensive Middle School uses the pool for swimming instruction in connection with their physical education program. b. Times and Dates - The school uses the pool during the months of September, October, and May. The program is run on Monday through Friday between the hours of 9:30 a.m. and 3:30 p.m. The approximate number of hours the school uses the pool is 240 hours. c. Costs - None G. Martin Luther King Recreation Center 1. Building a. Program - Palmetto Elementary School uses the recreation center for a little peoples program. The school also uses the building for its physical education programs on rainy days. b. Times and Dates- The little peoples program runs from September to June, Tuesday though Friday, with a different schedule for each day. On Tuesday they have classes at 10:00 a:.m., 10:30 a.m., 11:00 a.m., and 1:00 p.m. Classes , on Wednesday are at 10:00 a.m. and 1:00 p.m., while on Thursday they have one at 10:00 a.m. and one at 12:30. On Friday there is only one class at 10:00 a.m. The approximate number of hours which the school uses the building for this program is 144 hours. The physical education program, which takes place inside the building when it rains, varies as to the amount of hours they use the building during the school year. c. Costs - None " .-.~-~ . . I 4 I 2. Tennis Courts a. Program - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the tennis courts for their physical education program. Clearwater High School also uses the tennis courts periodically for its girls tennis team practice. b. Times and Dates - Both schools use the tennis courts from September to June, Monday through Friday, between the hours of 8:30 a.m. and 3:30 p.m. The courts are not continually used by either school during these times, but instead, they are used at various times of the day during that part of their physical education program where they teach tennis. Clearwater High School's girls tennis team is able to use the courts for practice as long as it doesn't interfere with a recreation center program or with a Palmetto Elementary or Clearwater Comprehensive physical education program. c. Costs - None 3. Playing Field a. Progra~ - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the playing field for their physical education program. b. Times and Dates - Both schools use the playing field from September to June, Monday through Friday, between the hours of 8:30 a.m. and 3:30 p.m. The field is not continually used by either school during these times, but instead, is used when the physical education activities warrant it. c. Costs - None. 4. Softball Diamond a. Program - Palmetto Elementary School and Clearwater Comprehensive Middle School both use the softball diamond for their physical education program. b. Times and Dates - Both schools use the softball diamond from September to June, Monday through Friday, between the hours of 8:30 a.m. and 3:30 p.m. The softball field Is not continually used by either school during these times but instead when the physical education activities warrant it. Each school, Palmetto Elementary School and Clearwater Comprehensive Middle School, have the opportunity to utilize one part of the outside area of the Martin Luther King Recreation Center (tennis courts, playing field, and softball diamond) for approximately 1,080 hours. c. Costs - None H. Marshall Street Park 1. Playground a. Program - Children have physical education classes in the park. b. Times and Dates - The school uses the playground every day during the school year during school times. c. Costs - None , \ I i !