MANTENANCE OF REGULATORY ZONE SIGNAGE
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PINELLAS COUNTY GOVERNMENT IS COMMITTED TO PROGRESSIVE PUBLIC POLICY,
SUPERIOR PUBLIC SERVICE, COURTEOUS PUBLIC CONTACT, JUDICIOUS EXERCISE
OF AUTHORITY AND SOUND MANAGEMENT OF PUBLIC RESOURCES, TO MEET THE
NEEDS AND CONCERNS OF OUR CITIZENS TODAY AND TOMORROW
INTERLOCAL AGREEMENT
BETWEEN PINELLAS COUNTY AND THE CITY OF CLEARWATER
FOR
MAINTENANCE OF REGULATORY ZONE SIGNAGE
AGREEMENT PREPARED BY
DEPARTMENT OF PUBLIC WORKS ADMINISTRATION
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TABLE OF CONTENTS
PAGE
SECTION
1 INTENT OF AGREEMENT.............. ................ ................ ....... ......... ............... ... ..... ........... ........ 1
2 SERViCES.................... .......... .................................. ............. ................................ ...... ............. 2
3 OFFICIAL NOTiCE............... ....................... .......... .................................................... .... ....... ..... 2
4 AUDIT REQUIREMENTS ...... .................. ....... ................. .............................................. ............ 2
5 TERMINATION OF AGREEMENT ...................... ..................... ....... .......... ...................... ..... ..... 3
6 ENTI RE AGREEMENT.............................................................................................................. 3
7 AGREEMENT TERM........ ...................... ......... .............. ..... ...... .... .............................. ............... 3
8 FISCAL FUNDING... ........ ........... ........................... ..... ..... ...... .... ...... ................... ........ ........ ....... 3
9 EFFECTIVE DATE. ............ .................... ......................... ................................... ........... ............ 4
SECTION 1
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INTENT OF INTERLOCAL AGREEMENT
BETWEEN PINELLAS COUNTY AND THE CITY OF CLEARWATER
FOR MAINTENANCE OF REGULATORY ZONE SIGNAGE
THIS AGREEMENT, entered into on the z~;.l day of J ""'t'\. ~ 2002, between the BOARD OF
COUNTY COMMISSIONERS of Pinellas County, a political subdivision of the State of Florida, hereinafter
referred to as the COUNTY, and the CITY OF CLEARWATER, a municipal corporation of the State of Florida,
hereinafter called the CITY.
WITNESSETH, That:
WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01,
Florida Statutes, the "Florida Interlocal Cooperation Act of 1969," and
WHEREAS, the COUNTY and the CITY need maintenance of the existing regulatory signage
delineating various boating regulatory zones within the CITY, and
WHEREAS, the CITY has made a proposal to the COUNTY and is willing to provide such maintenance
services, and
WHEREAS, the COUNTY has reviewed the proposal for maintenance of said signage by the CITY and
confirms its value to both the COUNTY and the CITY, and
WHEREAS, the COUNTY desires to contract with the CITY to provide maintenance of the regulatory
signs, and
WHEREAS, the COUNTY receives from the State of Florida "Granf funds derived from boat registration
fees, said "Grant" funds to be utilized for enhancing boat activities.
NOW THEREFORE, the COUNTY and the CITY OF CLEARWATER in consideration of the mutual
covenants hereinafter set forth, agree as follows:
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SECTION 2
SERVICES TO BE PROVIDED BY THE CITY
2.1 The CITY shall provide the replacement signs within navigational zonesof previously approved areas
in the CITY. Maintenance services shall be related to the following events:
1. The CITY shall replace any destroyed or damaged regulatory signs and/or piles, previously placed
by the COUNTY or the CITY that designate a regularly established boating zone with the CITY for
a cost of three hundred and 00/100 dollars ($300.00) per sign, and thirty and 00/100 dollars
($30.00) per linear foot per pile.
2. The COUNTY will not reimburse for the installation of aids to navigation (day markers).
3. The COUNTY will not reimburse for the replacement/installation of signs that are not within a
regulatory zone established by ordinance by the CITY.
4. The COUNTY shall pay the CITY, upon receipt of an invoice enumerating precisely, which sign and
its location was replaced. Payments shall be in accordance with the Florida Prompt Payment Act.
5. This Agreement provides for reimbursement by the COUNTY of up to twenty-four thousand and
00/100 dollars ($24,000.00) per fiscal year to the CITY.
SECTION 3
OFFICIAL NOTICE
COUNTY
Pinellas County Department of Public Works
Attn: James B. Terry, Coastal Coordinator
440 Court Street
Clearwater, FL 33756
(727) 464-3251
CITY
City of Clearwater
Attn: Bill Morris, Harbor Master
25 Causeway Boulevard
Clearwater, FL 33767
(727) 467-6954
SECTION 4
AUDIT REQUIREMENTS
4.1 Both parties records shall be open to inspection and subject to examination, audit, and/or reproduction
during normal working hours by either parties agents or authorized representative to the extent necessary
to adequately permit evaluation and verification of any invoices, payments or claims submitted pursuant to
the execution of this Agreement. These records shall include, but not be limited to, accounting records,
written policies and procedures, subcontractor files (including proposals of successful and unsuccessful
bidders), original estimates, estimating worksheets, correspondence, change order files (including
documentation covering negotiated settlements), and any other supporting evidence necessary to
substantiate charges related to this Agreement They shall also include, but not be limited to, those records
necessary to evaluate and verify direct and indirect costs, including overhead allocations as they may apply
to costs associated with this Agreement.
4.2 For the purpose of such audits, inspections, examinations and evaluations, the parties agent or
authorized representative shall have access to said records from the effective date of the agreement for the
duration of the work, and until three (3) years after the date of final payment by the parties pursuant to this
Agreement.
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4.3 The party's agent or authorized representative shall have access to all facilities and all necessary
records in order to conduct audits in compliance with this Section. The party's agent or authorized
representative shall give the other party reasonable advance notice of intended inspections, examinations,
and/or audits.
SECTION 5
TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days written notice to the other
party should either party fail substantially to perform in accordance with the terms of this Agreement through
no fault of the other party.
SECTION 6
ENTIRE AGREEMENT
This document embodies the whole agreement of the parties. There are no promises, terms,
conditions or allegations other than those contained herein and this document shall supercede all previous
communications, representations and/or agreements, whether written or verbal, between the parties hereto.
This Agreement may be modified only in writing, executed by all parties.
SECTION 7
AGREEMENT TERM
This Agreement shall remain in effect for a period of two (2) years beginning October 1, 2002 and
ending September 30, 2004, unless renewed by mutual agreement of both parties for an additional two (2)
years, with unit costs of signs and piles subject to inflationary adjustments, or terminated under other
provisions of this Agreement.
SECTION 8
FISCAL FUNDING
The parties recognize and accept the funding restrictions as set forth in Section 129.07, Florida
Statutes (1995), which may affect the COUNlY'S obligations hereunder, which states "It is unlawful for the
Board of County Commissioners to expend or contract for the expenditure in any fiscal year more than the
amount budgeted in each funds budget, except as provided herein, and in no case shall the total
appropriations of any budget be exceeded, except as provided in Section 129.06 and any indebtedness
contracted for any purpose against either of the funds enumerated in this Chapter or for any purpose, the
expenditure for which is chargeable to either of said funds, shall be null and void, and no suit or suits shall
be prosecuted in any Court in this state for the collection of same, and the members of the Board of County
Commissioners voting for and contracting for such amounts and the bonds of such members of said Boards
also shall be liable for the excess indebtedness so contracted for. n
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SECTION 9
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EFFECTIVE DATE
This Agreement shall take effect thirty (30) days after filing with the Clerk of the Circuit Court, as
required by Section 163.01 (11), Florida Statutes.
IN WITNESS WHEREOF, the undersigned have hereunto affixed their hands and seals as the day
and year first above written.
CITY OF CLEARWATER, by and through its
City Commission
PINELLAS COUNTY, by and through its
County Administrator
By:
By:
Stephen M. Spratt,
ATTEsT~thia E. Goudeau, City Clerk
ATTEST:
By h'~'P~/l,;L~nIl.
APPROVED AS TO FORM AND CONTENT:
APPROVED AS TO FORM:
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By: /1 tUJ1fl/Ut ~h1 tt4t~tl
Office of County Attorney
By:
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COMMISSIONERS:
BOARD OF COUNTY COMMISSIONERS
PINELLAS COUNTY, FLORIDA
DEPARTMENT 01= PUBLIC WORKS
440 COURT STREET
CLEARWATER, FLORIDA 33756
PHONE: (727) 464c3251
BARBARA SHE'EN TODD - CHAIRMAN
KAREN WILLIAMS S,EEL - VICE CHAIRMAN
CALVIN D.HARRIS
SUSAN LATVALA
JOHN MORRONI
, ROBERT B. STEWART
KENNETH T. WELCH
July 3, 2002
william D. Morris, Harbor Master
City of Clearwater
P.o. Box 4748
Clearwater, FL 33758-4748
R\=: InterJ-ocal Agreement - Boating Regulatory Zone Signage
Maintenance Agreement
Dea,r Mr. Morris:
Enclosed is an, original of the fully executed agreement between the City and the
County to provide the boating sign replacement services. Please consider this
letter your official Authorization to Proceed with any required services, per the
terms of the agreement, effective date of County Administrator's approval, June
20,2002.
Please coordinate any required services through the County's Coastal Management
COordinator Mr. James Terry. You will be receiving a confirming Furchase Order
'number from the County's Purchasing Department. Please reference this number
when invoicing for services performed.
We look forward to working with you.
of Finance & Contracts
mas
encJ-osure
cc: James B. Terry, PW/Engineering, w/enclosure
Dennis J,:Moreno, PW/Administration, w/enclosure
Public Works Central File, w/enclosure
Jan R. Herbst, PW/Engineering, w/o enclosure
Consent Agenda File, w/original
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RESOLUTION NO. 02-26
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA AUTHORIZING THE RECEIPT AND EXECUTION
OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY
OF CLEARWATER AND PINELLAS COUNTY, TO
PROVIDE REIMBURSEMENT BY THE COUNTY FOR
REPLACEMENT SIGNS WITHIN NAVIGATIONAL ZONES
WITHIN THE CITY FOR UP TO TWENTY-FOUR
THOUSAND DOLLARS PER CALENDAR YEAR FOR TWO
YEARS, PROVIDING AN EFFECTIVE DATE.
WHEREAS, Pinellas County Department of Public Works Administration has
agreed to reimburse the City of Clearwater for replacement of navigational signs up to
$24,000.00 per calendar year for a period of two years beginning October 1, 2002 and
ending September 30, 2004; and
WHEREAS, the City of Clearwater, Florida has received said agreement and
wishes to accepted said agreement by the adoption of Resolution 02-26 and wishes to
authorize the execution of said Interlocal Agreement; now therefore,
BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The City Commission hereby accepts and acknowledges receipt of the
Interlocal Agreement between the City of Clearwater and Pine lias County, which offers
to provide reimbursement up to $24,000.00 for navigational zone signage replacement.
The City Manager hereby is given authority to sign the Interlocal Agreement between
the City and Pinellas County on behalf of the City.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 6th
,2002.
Brian J. Aungst
Mayor-Commiss
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John C~rass~~ ---
Assistant City Attorney
Attest:
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) Cynt~ . Goude~
fJ"' City Clerk
I hereby '\'frify tba\ tris ;1' " (r~!:' ;,nd
correct copy of the .:,rigmal a~ it apreJr3
in the tiles of tl~e City of Ck~rw..:er.
Witne$s ~rand, and cWcia\ ~:al O,f,
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Resolution No. 02-26