INTERLOCAL AGREEMENT FOR MAINTENANCE OF REGULATORY ZONE SIGNAGE
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PINELLAS COUNTY GOVERNMENT IS COMMITTED TO PROGRESSIVE PUBLIC POLICY,
SUPERIOR PUBLIC SERVICE, COURTEOUS PUBLIC CONTACT, JUDICIOUS EXERCISE
OF AUTHORITY AND SOUND MANAGEMENT OF PUBLIC RESOURCES, TO MEET THE
NEEDS AND CONCERNS OF OUR CITIZENS TODAY AND TOMORROW
INTERLOCAL AGREEMENT
BETWEEN PINELLAS COUNTY AND THE CITY OF CLEARWATER
FOR
MAINTENANCE OF REGULATORY ZONE SIGNAGE
AGREEMENT PREPARED BY
DEPARTMENT OF PUBLIC WORKS ADMINISTRATION
TABLE OF CONTENTS
SECTION PAGE
1 INTENT OF AGREEMENT.. ..... ............. .... ................. ............ ......... ..... ................ ..... ....... ......... 1
2 SERViCES................ .............. .............. ......... ............ ........ ........ ............................. ... ........... .... 2
3 OFFICIAL NOTICE. .., ... ........ ...................... .......... ...... ........ ...... ...... .............. ........ .... ..... .... ........ 2
4 AUDIT REQUIREMENTS ......... ....... .................. ....... ....................................................... .......... 2
5 TERMINATION OF AGREEMENT ............................................................................................ 3
6 ENTIRE AGREEMENT................. ........... ... .... ............ ...... .......................... ..... ........ ......... ... ...... 3
7 AGREEMENT TERM..... ...... ............................ .............. ............... ..........."................ ....... ......... 3
8 FISCAL FUNDING... .............. ..... ................. ........ .... ...... ............ ...... ................... ....... ....... ..... .... 3
9 EFFECTIVE DATE.. ..... ...... ..... ............................ ............ ........ ........ ............................ ..... ......... 4
SECTION 1
INTENT OF INTERLOCAL AGREEMENT
BETWEEN PINELLAS COUNTY AND THE CITY OF CLEARWATER
FOR MAINTENANCE OF REGULATORY ZONE SIGNAGE
THIS AGREEMENT, entered into on the _ day of
2002, between the BOARD OF
COUNTY COMMISSIONERS of Pinellas County, a political subdivision of the State of Florida, hereinafter
referred to as the COUNTY, and the CITY OF CLEARWATER, a municipal corporation of the State of Florida,
hereinafter called the CITY.
WITNESSETH, That:
WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01,
Florida Statutes, the "Florida Interlocal Cooperation Act of 1969," and
WHEREAS, the COUNTY and the CITY need maintenance of the existing regulatory signage
delineating various boating regulatory zones within the CITY, and
WHEREAS, the CITY has made a proposal to the COUNTY and is willing to provide such maintenance
services, and
WHEREAS, the COUNTY has reviewed the proposal for maintenance of said signage by the CITY and
confirms its value to both the COUNTY and the CITY, and
WHEREAS, the COUNTY desires to contract with the CITY to provide maintenance of the regulatory
signs, and
WHEREAS, the COUNTY receives from the State of Florida "Grant" funds derived from boat registration
fees, said "Grant" funds to be utilized for enhancing boat activities.
NOW THEREFORE, the COUNTY and the CITY OF CLEARWATER in consideration of the mutual
covenants hereinafter set forth, agree as follows:
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SECTION 2
SERVICES TO BE PROVIDED BY THE CITY
2.1 The CITY shall provide the replacement signs within navigational zones of previously approved areas
in the CITY. Maintenance services shall be. related to the following events:
1. The CITY shall replace any destroyed or damaged regulatory signs and/or piles, previously placed
by the COUNTY or the CITY that designate a regularly established boating zone with the CITY for
a cost of three hundred and 00/100 dollars ($300.00) per sign, and thirty and 00/100 dollars
($30.00) per linear foot per pile.
2. The COUNTY will not reimburse for the installation of aids to navigation (day markers).
3. The COUNTY will not reimburse for the replacement/installation of signs that are not within a
regulatory zone established by ordinance by the CITY.
4. The COUNTY shall pay the CITY, upon receipt of an invoice enumerating precisely, which sign and
its location was replaced. Payments shall be in accordance with the Florida Prompt Payment Act.
5. This Agreement provides for reimbursement by the COUNTY of up to twenty-four thousand and
00/100 dollars ($24,000.00) per fiscal year to the CITY.
SECTION 3
OFFICIAL NOTICE
COUNTY
Pinellas County Department of Public Works
Attn: James B. Terry, Coastal Coordinator
440 Court Street
Clearwater, FL 33756
(727) 464-3251
CITY
City of Clearwater
Attn: Bill Morris, Harbor Master
25 Causeway Boulevard
Clearwater, FL 33767
(727) 467-6954
SECTION 4
AUDIT REQUIREMENTS
4.1 Both parties records shall be open to inspection and subject to examination, audit, and/or reproduction
during normal working hours by either parties agents or authorized representative to the extent necessary
to adequately permit evaluation and verification of any invoices, payments or claims submitted pursuant to
the execution of this Agreement These records shall include, but not be limited to, accounting records,
written policies and procedures, subcontractor files (including proposals of successful and unsuccessful
bidders), original estimates, estimating worksheets, correspondence, change order files (including
documentation covering negotiated settlements), and any other supporting evidence necessary to
substantiate charges related to this Agreement They shall also include, but not be limited to, those records
necessary to evaluate and verify direct and indirect costs, including overhead allocations as they may apply
to costs associated with this Agreement.
4.2 For the purpose of such audits, inspections, examinations and evaluations, the parties agent or
authorized representative shall have access to said records from the effective date of the agreement for the
duration of the work, and until three (3) years after the date of final payment by the parties pursuant to this
Agreement.
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4.3 The party's agent or authorized representative shall have access to all facilities and all necessary
records in order to conduct audits in compliance with this Section. The party's agent or authorized
representative shall give the other party reasonable advance notice of intended inspections, examinations,
and/or audits.
SECTION 5
TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days written notice to the other
party should either party fail substantially to perform in accordance with the terms of this Agreement through
no fault of the other party.
SECTION 6
ENTIRE AGREEMENT
This document embodies the whole agreement of the parties. There are no promises, terms,
conditions or allegations other than those contained herein and this document shall supercede all previous
communications, representations and/or agreements, whether written or verbal, between the parties hereto.
This Agreement may be modified only in writing, executed by all parties.
SECTION 7
AGREEMENT TERM
This Agreement shall remain in effect for a period of two (2) years beginning October 1, 2002 and
ending September 30, 2004, unless renewed by mutual agreement of both parties for an additional two (2)
years, with unit costs of signs and piles subject to inflationary adjustments, or terminated under other
provisions of this Agreement.
SECTION 8
FISCAL FUNDING
The parties recognize and accept the funding restrictions as set forth in Section 129.07, Florida
Statutes (1995), which may affect the COUNTY'S obligations hereunder, which states lilt is unlawful for the
Board of County Commissioners to expend or contract for the expenditure in any fiscal year more than the
amount budgeted in each funds budget, except as provided herein, and in no case shall the total
appropriations of any budget be exceeded, except as provided in Section 129.06 and any indebtedness
contracted for any purpose against either of the funds enumerated in this Chapter or for any purpose, the
expenditure for which is chargeable to either of said funds, shall be null and void, and no suit or suits shall
be prosecuted in any Court in this state for the collection of same, and the members of the Board of County
Commissioners voting for and contracting for such amounts and the bonds of such members of said Boards
also shall be liable for the excess indebtedness so contracted for."
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SECTION 9
" .. .
EFFECTIVE DATE
This Agreement shall take effect thirty (30) days after filing with the Clerk of the Circuit Court, as
required by Section 163.01 (11), Florida Statutes.
IN WITNESS WHEREOF, the undersigned have hereunto affixed their hands and seals as the day
and year first above written.
CITY OF CLEARWATER, by and through its
City Commission
PINELLAS COUNTY, by and through its
County Administrator
By:
Mayor
By:
Stephen M. Spratt, County Administrator
ATTEST: Cynthia E. Goudeau, City Clerk
ATTEST:
By:
By:
(Attesting Witness' name/signature)
APPROVED AS TO FORM AND CONTENT:
APPROVED AS TO FORM:
By:
By:
Office of County Attorney
Office of City Attorney
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