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11/16/2010 - City Council Agenda Location: Council Chambers - City Hall Date: 11/16/2010- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1 Citizens Academy Graduates Attachments 4.2 Neighborhood, Homes, and Business Awards program Attachments 4.3 Ironman Presentation - Ben Fertic Attachments 4.4 National Hunger and Homelessness Week Proclamation Attachments 4.5 State of the City Address Attachments 5. Approval of Minutes 5.1 Approve the minutes of the November 4, 2010 City Council Meeting and the September 23, 2010 Impasse Hearing as submitted in written summation by the City Clerk. Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 7.1 Approve the applicant's request to vacate the north - south alleyway lying within Block 1, E.P. Merritt's Addition (aka 606 Seminole Street and 607 Nicholson Street) and approve Ordinance 8225-10 on first reading. (VAC2010-06 Jimmie, First M Corporation and Jehudah LTD Partnership) Attachments 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 8181-10 on second reading, amending the Comprehensive Plan of the City of Clearwater; providing for an update to the Capital Improvements Element following the city's annual review pursuant to Florida Statutes Section 163.3177. Attachments 8.2 Adopt Ordinance 8227-10 on second reading, amending Section 2.263(1), Clearwater Code of Ordinances, to provide for no salary increase for the mayor and council members in January 2011. Attachments City Manager Reports 9. Other Items on City Manager Reports 9.1 Review the changes to the Penny for Pinellas III project list and provide direction to regarding further recommendations or changes. Attachments 9.2 Approve additional funding in the amount of $575,762.68 to the U.S. Army Corps of Engineers (USACOE) for the Stevenson Creek Estuary Restoration Project, bringing the City's total share of the project to $3,263,399.68. Attnchmentc 9.3 Approve a work order for engineering design of the Hillcrest Neighborhood Stormwater Improvement Design and Construction Administration Services (10-0002-EN) to Sam Schwartz Engineering of Tampa, Florida in the amount of $119,149.57 and authorize the appropriate officials to execute same. Attachments 9.4 Award a contract (purchase order) for the Florida/Phoenix Avenue Traffic Calming project (08-0014-EN) to R.A.M. Excavating, Inc., of Palm Harbor, Florida, in the amount of $165,080.30 consisting of the base bid in the amount of $144,987.70 and alternate bid item, Additional Sidewalk Area, in the amount of $20,092.60, which is the lowest responsible bid received in accordance with plans and specifications, and authorize the appropriate officials to execute same. Attachments 9.5 Approve an agreement between The Florida Commission on Community Service and the City of Clearwater renewing the AmeriCorps Clearwater program for the period of January 1, 2011 through December 31, 2011, including a cash match in the amount of $65,059, and authorize the appropriate officials to execute same. Attachments 9.6 Approve a blanket purchase order to Carl Eric Johnson, Inc. of Lawrenceville, GA, for Moyno Progressive Cavity Pumps and replacement parts for the contract period November 16, 2010 to October 31, 2012, in the amount of $125,000.00, and authorize the appropriate officials to execute same. Attachments 9.7 Award a contract (purchase order) to ITT Water and Wastewater Florida, LLC, of Apopka, FL in the amount of $325,000.00 for Flygt Pumps, replacement parts, and factory authorized service for the contract period of November 16, 2010 to October 31, 2012 and authorize the appropriate officials to execute same. Attachments Miscellaneous Reports and Items 10. City Manager Verbal Reports 10.1 Discuss Charter Review Attachments 11. Other Council Action 11.1 Red Light Camera Ordinance Attachments 11.2 Review Mission and Purpose of EAB - Councilmember Jonson Attachments 11.3 Mayor's Conflict January 20th, 2011 Council Mtg Attachments 12. Closing Comments by Mayor 13. Adjourn ?- Meeting Date: I 1/ 16/20 10 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Citizens Academy Graduates SUMMARY: Emma Alaba Linda Detman Alan Frazer Jason Happe Christina Hinton Shelia Hutek Rosemarie Kibitlewski Carolyn Lofton Rosemary Meredith Wayne Miele Mary Morrow David Muzio P.J. Shah Janet Shellenberger Cheri Stevens Ana Tuzzo William Wallace Olin Wright Ronald Wright Cover Memo Item # 1 Review Approval: 1) Clerk City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Neighborhood, Homes, and Business Awards program SUMMARY: Meeting Date: I 1/ 16/20 10 Review Approval: 1) Clerk Cover Memo Item # 2 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: lronman Presentation - Ben Fertic SUMMARY: Meeting Date: I 1/ 16/20 10 Review Approval: 1) Clerk Cover Memo Item # 3 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: National Hunger and Homelessness Week Proclamation SUMMARY: Meeting Date: I 1/ 16/20 10 Review Approval: 1) Clerk Cover Memo Item # 4 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: State of the City Address SUMMARY: Meeting Date: I 1/ 16/20 10 Review Approval: 1) Clerk Cover Memo Item # 5 Attachment number 1 Page 1 of 7 Item # 5 1 Attachment number 1 Page 2 of 7 Item # 5 2 . T P { Attachment number 1 Page 3 of 7 Item # 5 3 J f t i i Attachment number 1 Page 4 of 7 Item # 5 4 (lf ?l. -x, r A Attachment number 1 Page 5 of 7 Item # 5 5 ? t c Attachment number 1 Page 6 of 7 Item # 5 6 Attachment number 1 Page 7 of 7 Item # 5 7 ?- Meeting Date: I 1/ 16/20 10 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the minutes of the November 4, 2010 City Council Meeting and the September 23, 2010 Impasse Hearing as submitted in written summation by the City Clerk. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 6 Attachment number 1 Page 1 of 10 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER November 4, 2010 Present: Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N. Cretekos, Councilmember John Doran, Councilmember Paul Gibson, and Councilmember Bill Jonson. Also William B. Horne II - City Manager, Jill Silverboard - Assistant City Manager, present: Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney, and Rosemarie Call - City Clerk. Unapproved To provide continuity for research, items are in agenda order although not necessarily discussed in that order. 1. Call to Order - Mayor Frank Hibbard The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation Link of Lakeview Baptist Church 3. Pledge of Allegiance - Mayor Frank Hibbard 4. Presentations - Given 4.1 Service Awards Four service awards were presented to city employees. 4.2 Jazz oliday Presentation Jazz Holiday Foundation President Steve Weinberger thanked Council for its continued support and presented the Mayor with a framed poster signed by the featured artists. 4.3 uncoast Dixieland Jazz Classic Weekend Proclamation - November 19-21 21 4.4 World Town lannin ay Proclamation -November , 2010 Council 2010-11-04 Item #16 Attachment number 1 Page 2 of 10 4.5 United av Month Proclamation - November 2010 5. Approval of Minutes 5.1 Approve th minutes of the October 21, 2010 City Council Meeting as submitted in written summation by the Citv Clerk. Vice Mayor John Doran moved to approve the minutes of the October 21, 2010 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens Detlef Zielinski and John Palumbo expressed concerns with the aesthetics of parking lot adjacent to the 440 West condominiums. Staff was directed to contact the property owner to discuss intentions and timeline, determine reasonable improvements, and agenda discussion after speaking with the property owner. Suzanne Boschen requested Council assistance regarding noise levels of adjacent property. Staff was directed to draft a letter to the property owner regarding concerns. Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings 7.1 Approve a n nts to the Clearwater Co r h nsiv Plan ertaining to the annual updat of the Capital I prov nts Element demonstrating the continued financial feasibility of the city's comprehensive plan and pass Ordinance 8181-10 on first reading. An annual update of the comprehensive plan Capital Improvements Element is required by Florida Statute to demonstrate the city's financial ability to maintain public facilities identified in the comprehensive plan at the adopted level of service standards. The updated Capital Improvements Element recognizes capital projects listed in the City of Clearwater Six-Year Capital Improvement Program (CIP) adopted on September 22, 2010, as well as the five-year work programs of the Pinellas Council 2010-11-04 Item #Z Attachment number 1 Page 3 of 10 County School District, Pinellas County Metropolitan Planning Organization and Florida Department of Transportation. The proposed changes to the Capital Improvements Element are in accordance with sections 163.3177(2) and 163.3177(3)(b) 1., Florida Statutes, and Section 9J-5.011, Florida Administrative Code and are described in the following: Capital Improvements Element Needs Summary: Revised to describe relevant capital projects and their respective funding sources from the city's recently adopted CIP. Goals, Objectives and Policies: Indicates current fiscal year in reference to "Annual Update to the Capital Improvements Element" (Policy 1.1.1.2). Adopts by reference projects listed in the Florida Department of Transportation Five Year Work Program, 2011-2015. (Policy 1.1.1.11). Adopts by reference projects listed in the Pinellas County Metropolitan Planning Organization Transportation Improvement Program, FY 2010/11-2014/15 (Policy 1.1.1.12). Extends date by which the city will review the impact fee structures from 2010 to 2014 (Policy 1.1.4.2). Indicates the currently adopted timeframe for the Pinellas County School District Five-Year Work Program, FY 2010/11 through FY 2014/15 (Policy 1.1.7.6). Fiscal Year 2010/11 Annual Update to the Capital Improvements Element: Revised to include an updated level of service analysis for the concurrency- related public facilities identified in the comprehensive plan; a five-year CIP expenditure summary and a five-year CIP revenue summary. Staff evaluated the proposed amendment pursuant to Community Development Code Section 4-603(F) and finds that the amendment is consistent with the code and furthers the implementation of the comprehensive plan. The Community Development Board reviewed and unanimously recommended approval. Councilmember Paul Gibson moved to approve amendments to the Clearwater Comprehensive Plan pertaining to the annual update of the Capital Improvements Element demonstrating the continued financial feasibility of the city's comprehensive plan. The motion was duly seconded and carried unanimously. Council 2010-11-04 Item #?b Attachment number 1 Page 4 of 10 Ordinance 8181-10 was presented and read by title only. Councilmember Bill Jonson moved to pass Ordinance 8181-10 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N. Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson. "Nays": None. 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 153-1 on second reading, amending the Code of Ordinances, Appendix A, Schedule of Fees, at es and Charges, Section VI, CI a atr as yst s9 at 9 and Charges, to revise rat s for Clearwater as st Customers- amending the Cod of Ordinances, Section 32, Article VII, Gas. Ordinance 8153-10 was presented and read by title only. Vice Mayor John Doran moved to adopt Ordinance 8153-10 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N. Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson. "Nays": None. 8.2 Adopt Ordinance 8212-1 on second reading, amending provisions of Cod of Ordinances Chapter 29, Article II, usin ss Tax ceipts to xclu th prof ssion of attorneys from an provisions in this article that regulate attorney conduct or th practice of law. Ordinance 8212-10 was presented and read by title only. Councilmember George N. Cretekos moved to adopt Ordinance 8212-10 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N. Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson. "Nays": None. Council 2010-11-04 Item #,46 Attachment number 1 Page 5 of 10 Consent Agenda 9.1 Declare list of vehicles and eaubment surplus to the needs of the Citv and authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida, and authorize the appropriate officials to execute same. consent 9.2 Re-appoint Harvey Huber to the Board of Trustees, Clearwater Police Supplementary Pension Fund, for a two-year term expiring November 1, 2012. consent 9.3 Approve a contract (purchase order) to Advanced Public Safety, Inc. (APS), located in Deerfield Beach, Florida, for traffic crash reporting software, in the amount of $101,358.75, for the period January 1, 2011 through December 31, 2011 and authorize the appropriate officials to execute same. (consent) 9.4 Approve an agreement with the Board of Trustees of St. Petersburg College for provision of additional training for the Clearwater Area Task Force on Human Trafficking, from November 5, 2010 through September 30, 2011, and authorize the appropriate officials to execute same. (consent) 9.5 Authorize settlement of Sprint/Nextel Frequency Reconfiguration Agreement mediation involving the Federal Communications Commission's mandatory re- banding of the city's public safety radio frequencies, by allocating $100,000 from the Garage Fund retained earnings as the City's contribution to the settlement and authorize the appropriate officials to execute same. (consent) 9.6 Award a Contract (purchase order) for the 2010 Street Resurfacing Contract (10- 0022-EN) to R.E. Purcell Construction of Largo, Florida for the sum of $1,482,700.23, which is the lowest responsible bid, received in accordance with the plans and specifications and authorize the appropriate officials to execute same. (consent) 9.7 Approve First Amendment to the Cooperative Funding Agreement between the Southwest Florida Water Management District (SWFWMD) and the City of Clearwater for the Skycrest Reclaimed Water Project (L695) and authorize the appropriate officials to execute the same. (consent) 9.8 Ratify and confirm a contract between Camp Dresser and McKee, Inc. (CDM, and the City of Clearwater to provide services as previously approved for engineering design and permitting of the Reverse Osmosis Plant 1 Expansion Project (09- 0018-UT) and authorize the appropriate officials to execute same. (consent) 9.9 Approve a work order to Reiss Engineering, Inc. (EOR) for the preliminary evaluations, pilot testing, design, permitting, and bidding of a new brackish reverse osmosis water treatment plant at Water Treatment Plant 2, in the amount of $3,445,449.00, and authorize appropriate officials to execute the same. consent 9.10 Award a contract (purchase order) to Volt Telecom of Clearwater, Florida, in the amount of $2,836,091.85 for construction of the Glen Oaks/Palmetto Reclaimed Water Project 08-0043-UT, which is the lowest responsible bid received in Council 2010-11-04 Item #$ Attachment number 1 Page 6 of 10 accordance with the plans and specifications for this project; approve a Work Order in the amount of $354,272.00 to URS Corporation, an Engineer-of-Record for the City of Clearwater, to provide Construction Engineering and Inspection (CEI) Services and authorize the appropriate officials to execute same. (consent) 9.11 Approve a Work Order to Cumbey and Fair, Inc. (Engineer of Record) to provide engineering design and permitting services for the Myrtle Avenue/Seminole Street North East Outfall Improvements Project in the amount of $223,402.80 and authorize the appropriate officials to execute same. (consent) 9.12 Reappoint Vice Mayor John Doran to the Pinellas Planning Council, as the city's representative, with term effective January 1, 2011 through December 31, 2012. 9.13 Appoint Sue A. Johnson and Duane Schultz to the Municipal Code Enforcement Board with terms to expire October 31, 2013. 9.14 Reappoint Herbert W. McLachlan as the citizen representative to the Pension Investment Committee for a two-year term to expire October 31, 2012. Councilmember George N. Cretekos moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. City Manager Reports 10. Other Items on City Manager Reports 10.1 Authorize the negotiated sale of not to exceed of Water and Sewer Revenue funding Bonds, Series 2010 and adopt solution 10-25. Currently there is outstanding $51,105,000 of Water and Sewer Revenue Bonds, Series 2002, with interest rates ranging from 4 to 5%. Recent bond market conditions suggest the City may have an opportunity to refinance all or a portion of these bonds in the near future to achieve an acceptable present value savings in accordance with the city's debt management policy. The debt management policy states, "As a general rule, the present value savings of a particular refunding should exceed 5%." Due to the relatively large size of this potential refunding, the sale resolution authorizes a minimum net present value savings of 4%. This resolution authorizes the negotiated sale of not to exceed $50,000,000 of Water and Sewer Revenue Refunding Bonds, Series 2010, and authorizes awarding the sale to Wells Fargo Bank and the co-managers selected by the City. Only the amount of bonds needed to refund all or a portion of the outstanding Council 2010-11-04 Item 06 Attachment number 1 Page 7 of 10 balance of the City's Water and Sewer Revenue Bonds, Series 2002, and associated issuance costs, will be issued. In anticipation of the refunding, the City recently requested ratings for the refunding bonds from the three major ratings agencies and conducted ratings presentations. Moody's Investor Services, Standard and Poor's, and Fitch Ratings all affirmed their prior ratings of Aa3, AA-, and AA-, respectively, for the Water and Sewer bonds. Councilmember Paul Gibson moved to authorize the negotiated sale of not to exceed $50,000,000 of Water and Sewer Revenue Refunding Bonds, Series 2010. The motion was duly seconded and carried unanimously. Resolution 10-25 was presented and read by title only. Councilmember Bill Jonson moved to adopt Resolution 10-25. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N. Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson. "Nays": None. 10.2 mend Section 2.263(1). Cod of Ordinances. to orovi for no salarv increase for the mayor and council members in 2011 and pass Ordinance 227-1 on first r a iM. The salaries of the City Council are set forth in Section 2.263(1), along with provisions for annual cost of living increases. The Council has determined not to receive cost of living increases this year. Ordinance 8227-10 amends Section 2.263(1) to allow the mayor and councilmembers to forego automatic cost of living increases in 2011. Vice Mayor John Doran moved to amend Section 2.263(1), Code of Ordinances, to provide for no salary increase for the mayor and councilmembers in 2011. The motion was duly seconded and carried unanimously. Council 2010-11-04 Item #Z Attachment number 1 Page 8 of 10 Ordinance 8227-10 was presented and read by title only. Councilmember George N. Cretekos moved to pass Ordinance 8227-10 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N. Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson. "Nays": None. Miscellaneous Reports and Items 11. City Manager Verbal Reports 11.1 Approved Utilities at Increases The City Manager reviewed the history of utility rate increases. City Council adopted the planned Water and Sewer rate increases on June 19, 2008: October 1, 2010 - 7% increase; October 1, 2011 - 6% increase, and October 1, 2012 - 6% increase. The most recent sufficiency analysis completed by consultant Burton and Associates in June 2009 confirmed the adopted rates. On June 20, 2007, Council adopted the Solid Waste and Recycling rate increases: October 1, 2007 - 5% rate increase for solid waste (residential and commercial) and 3% rate increase for recycling (residential, multi-family and commercial); October 1, 2008 - 4.5% rate increase for roll-off rates. There are no more planned rate increases for solid waste or recycling in future years. The City will be performing a rate study and reviewing the revenue sufficiency of these funds in the Spring of 2011. On June 19, 2008, the City Council adopted the planned Stormwater rate increases: October 1, 2011 - 4.25% rate increase and October 1, 2012 - 4.25% rate increase. The most recent sufficiency analysis completed by consultant Burton and Associates in June 2010 confirmed the adopted rates. In response to questions, the City Manager said the rates are designed to provide enough revenue needed to maintain infrastructure. The revenue sufficiency analysis is performed between rate studies. The city is operating under Council mandate to charge the lowest rate possible. Staff makes all efforts to ensure that objective is met. Council 2010-11-04 Item #% Attachment number 1 Page 9 of 10 11.2 Co-Sponsored Events The City Manager said staff received a request from the Clearwater Regional Chamber of Commerce for additional funding to enhance activities for the Outback Bowl. Council has approved $2,260 for the event. The Chamber is requesting $14,615 for additional costs. In response to questions, Clearwater Regional Chamber of Commerce representative Kathleen Peters said the request will enhance marketing exposure related to the Outback Bowl. The Chamber is participating in event activities in Pinellas and Hillsborough counties. Ms. Peters said the float is a critical element this year as the event is expected to receive national and international media coverage. The Chamber will evaluate the float's effectiveness to determine if it is needed next year. Discussion ensued with comments supporting the economic impact the event will have on local tourist industry. It was stated that the event will highlight that Clearwater beach was not been impacted by the oil spill. Councilmember Paul Gibson moved to approve the request for additional funding for the Clearwater Regional Chamber of Commerce for the Outback Bowl, in the amount of $14,615 from Retained Earnings. The motion was duly seconded and upon the vote being taken: "Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N. Cretekos, Councilmember John Doran, and Councilmember Paul Gibson. "Nays": Councilmember Bill Jonson. Motion carried. 12. Other Council Action - None. 13. Closing Mayor Frank Hibbard reviewed recent and upcoming events. Council 2010-11-04 Item #% Attachment number 1 Page 10 of 10 14. The meeting was adjourned at 7:16 p.m. Attest City Clerk Mayor City of Clearwater Council 2010-11-04 Item 4($ Attachment number 2 Page 1 of 3 CITY COUNCIL HEARING FOR RESOLUTION OF IMPASSE MINUTES CITY OF CLEARWATER September 23, 2010 Unapproved Present: Frank Hibbard Mayor John Doran Vice-Mayor Paul Gibson Councilmember George N. Cretekos Councilmember Bill Jonson Councilmember Also present: Pamela K. Akin City Attorney Rosemarie Call City Clerk Patricia O. Sullivan Board Reporter The Mayor called the hearing to order at 1:30 p.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. 1 - Introduction by Mayor 1.1. Rules of Decorum AND 1.2. Issue at Impasse - Wage increase for Fiscal Year 2009/2010 AND 1.3. Procedure Mayor Frank Hibbard reviewed the rules of decorum and hearing procedure. The issue at impasse related to a wage increase for FY (Fiscal Year) 2009/2010 for CWA (Communication Workers of America) Local 3179 represented employees. 2 - CWA Presentation (up to 1 hour limit; may reserve up to 10 minutes of allotted time for rebuttal). CWA representative Steve Sarnoff said this is the first impasse since the union organized in Clearwater. He appreciated efforts to reassign staff members with eliminated positions and Council's support for opening the Employee Health Clinic to assist lowering employee health care costs. Mr. Sarnoff reviewed the bargaining process. The union had supported a 2% increase, equal to one week's salary. The City had withdrawn its offer for a $250 one-time payment. Mr. Sarnoff said union members rejected ratification of a contract that included no additional money but memorialized city policy to find alternative placements for staff in eliminated positions. He said the City declared an impasse. Mr. Sarnoff requested that the City Council consider a one-time lump sum payment of $250, per CWA represented employee for a total cost of $218,000, which Council Impasse 2010-09-23 Item # 6 Attachment number 2 Page 2 of 3 was the City's last offer before it called an impasse. He suggested using reserve funds to pay for the bonus. It was stated that City Council rules limit use of reserve funds to one-time costs. 3 - City Presentation (up to 1 hour limit; may reserve up to 10 minutes of allotted time for rebuttal). Human Resources Director Joe Roseto requested that the City Council resolve the impasse between the City of Clearwater and CWA Local 3179 represented employees. The FY 2008- 2011 CWA agreement had a 2.5% increase for year one and allowed wage negotiations to be reopened for years two and three. Mr. Roseto reviewed negotiations related to the wage reopener that began in August 2009. While the union did reduce its demands, the City was consistent in offering no base pay increase for the contract year. On April 5, 2010, the City proposed a $150 one-time payment for each bargaining unit member and no adjustment to pay ranges. On April 20, 2010, the City increased its offer to a $250 one- time payment as its "best and final" offer. The union counter-proposed a payment equal to 2% of annual base pay. In July, following in-depth Council discussion regarding the budget and with no expectation for an agreement, the City felt its proposal was unrealistic and withdrew it. The union accepted this with a condition that the City try to find alternate job placements for those subject to layoff. In spite of union efforts, this tentative agreement was not ratified. With no expectation of reaching an agreement, the City declared impasse on July 27, 2010. Mr. Roseto said the City no longer has recruiting problems related to competitive wages and retention. Increasing union pay range minimums would cost $64,000 annually and a 1% general wage increase would cost $288,000 annually. Mr. Roseto complimented CWA employee efforts but said the new economic reality changes how the City considers employee wage and benefit enhancements. Revenue declines require reducing costs while maintaining essential services. Mr. Roseto said the City has made extraordinary efforts to provide for employee welfare: 1) opened Employee Health Center; 2) encouraged eligible employees to retire; and 3) significantly increased its contribution to the pension fund. While more than 200 FTE (Full-Time Equivalent) positions (175 in General Fund) were eliminated in the last three years, only four part-time and two full-time CWA employees were laid off after refusing alternate positions. Mr. Roseto requested the City Council support the City's impasse position of no wage increase, cash remuneration, or pay range adjustments for CWA represented employees. 4 - CWA Rebuttal (if time reserved). Mr. Sarnoff said while the CWA voted out STEP raises in 1998, the City continued providing other city unions this economic benefit. The CWA only was allowed to bargain wages. He said reserve funds are maintained for a rainy day and it is raining. He said the bonus would have an economic return to the community; the loss of 200 FTEs has had a compelling impact on the City. Council Impasse 2010-09-23 2 Item # 6 Attachment number 2 Page 3 of 3 Employees to be Heard Five CWA represented employees spoke in support of pay increases. 5 - City Surrebuttal (if time reserved): None. The City Council recessed from 2:38 p.m. to 2:55 p.m. 6 - Council Discussion Discussion ensued regarding city employee benefits, which include City contributions to health insurance and Pension Plan. It was stated that the Council would support pay increases if the City could afford them. It was commented that STEP programs will be bargained with other unions. Support was expressed for negotiating through the bargaining process, not via impasse. It was hoped that next year the union will come to the table with realistic expectations and proposals. Appreciation was expressed for staff efforts, dedication, and hard work 7 - Council Decision on Issue at Impasse Councilmember Gibson moved that there be no change to the CWA contract. Motion failed for lack of second. Councilmember Cretekos moved to provide a 0% wage increase and to provide a $100 one- time remuneration for CWA represented employees for FY 2009/2010. The motion was duly seconded. Upon the vote being taken: Vice Mayor John Doran, Councilmembers George N. Cretekos and Bill Jonson voted "Aye"; Mayor Frank Hibbard and Councilmember Paul Gibson voted "Nay." Motion carried. 8 - Adjourn The hearing adjourned at 3:28 p.m. Mayor City of Clearwater Attest: City Clerk Council Impasse 2010-09-23 3 Item # 6 To: The City Manager, Mayor, Councilmen, and City Attorney, This communication is about the City laws governing the pick-up of Palm trimmings. According to the Clearwater City Council Oct. 21: If a homeowner pays his property taxes and monthly trash fees he is entitled to have his Palm trimmings picked-up by the City. . The City Law: If the homeowner does not trim the Palms, then the person who does trim the Palms must pick-up and carry away the Palm trimmings. The City Law, 32.282 (1), must be amended or rescinded if every homeowner is to be treated equally. In other words it doesn't matter who trims the Palms the City is responsible for removing the Palm trimmings. X11 The Council and the law are in conflict. When the City refuses to pick-up the Palm trash, the City forces the homeowner to pay the trimmer to remove it and also forces the ?kP homeowner to.pay the city Palm trash fee. Failure to amend or rescind this part of the law will mean the City is still taking fees under false pretenses which is a felony. The City is also discriminating against the elderly and the handicapped. The law can be found at myclearwater.com; government; code/charter; solid waste 32.282(l). Respectfully, Charles Shank 765 Mandalay Ave. 216-3372 0 t?- t? SeMaeAddms&- 765 MANDALAYAVE CITY OF CLEARiWATER CUS"IOMM SERVICE A NwMw- 4021550 PREVIOUS BALANCE 90.71 ftem #Date: 4/10/2009 - Payment - THANK YOU _ MeterRead Fiarrx 3/5J2009 TO 412120pg Solid Waste Service Charges "?---? $2.09 , _ CUA;hw - PrevRead X Plw ° CCF Cor?_ X Camr.Fadw = Bin Cpns. R 111111 ? LE5 RKW R D.74e 45 i 14.0 Wap ?erV1C6 After 5:00 pm on S/1/2009 ? up 4.5 Domestic Water inside City c1^ Cha e be Cha ed a y ?? ?? will 14.0 Redalmed Water in City -Metered 21.93 Pena ?ee• SeweNWastewater in City c1" Meter 24.66 Waste Curbside Service 2$.13 Charge. 6.09 COk cffDn Chaw- 55 116.46 Recycling Bin inside City Cudrjde Stormwater 2.07 14/ith Direct Debit 1056uft Tax Taxo on nWater 11.13 your utility bill as, paid awtomatirrally wafer 219 from-your 1096 checking or savings account 10 days after Total Taxes and Franchise Fees_ billing. You s671 receive a regular month/y sfairement 4.66 To enrcl/, ca// Customer SerWe at (727) 562-1600. TOTAL CURRENTAMOUNT 197.22 - . ._.._.._?.. _.. _ __. _ TOTALAMOUNTDUE 197.22 lb? r-- ??VE l"ty-4[r y tOR(5 -- - -Z jr ;ASE SEE REVERSE FOR ADDITIONAL INFORMATION __ _ .?" Law - Webmail - Msg From: <]ohn.Pittman@MyClearwater.com> To: <shankcf@knology.neta Cc: 4 Earl.Gloster@myClearwatencoma, <1ohn. Plttman@myClearwater.com > Subject: Law Page 1 of 1 Sent: Tue 11/09/10 9:42 AM Priority: Normal Good Morning Mr. Shank Earl is out of the office and it would be my pleasure to assist you with your questions. • Section 32.282. Yard waste/bulk collections. was added to the ordinance in March of 1999. • The addition of this section was requested by the previous administration. • Earl was promoted into the department in April 2007 • In June 2009 changes were made in this section as follows: 32.282.1 no changes were made. 32.282.2 the words or secured were added. 32.282.3; 48 hours was replaced with 24 hours. • The changes made to this section in June 2009 are in bold text below. Sec. 32.282. Yard waste/bulk collections. (1) It is the responsibility of all tree surgeons, nurseries, lawn care services and landscaping contractors, or any individual or company doing work on private property, to remove from the premises all residue and rubbish resulting from said work. Failure to comply will result in a fine in the amount of not less than the existing cost for removal plus an administrative fee not to exceed $200.00, for the first infraction. A second infraction may result in the loss of the occupational license. (2) All white goods' doors must be removed or secured before being set out for collection. (3) Items for collection should be placed out no earlier than 24 hours in advance of a scheduled pick- up and should not present a health or safety hazard to the general public. (Ord. No. 6391-99, § 1, 3-4-99; Ord. No. 8025-09, § 1, 6-18-09) 1 hope that all of your questions were answered with clarity and If you have any more questions please do not hesitate to give me a call. Thank you John Pittman Assistant Director City of Clearwater Solid Waste/General Services Department Office phone (727) 562-4936 email: iohn.pittman@mvclearwater.com From: <John.Pittman@MyClearwater.com> - Law httn://webnl%H.knoloav.net/mail/reademail.nhn?nrint~1 &id 376&folder-TnhnxRrrgche=R 4175/7005 ?- Meeting Date: I 1/ 16/20 10 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the applicant's request to vacate the north - south alleyway lying within Block 1, E.P. Merritt's Addition (aka 606 Seminole Street and 607 Nicholson Street) and approve Ordinance 8225-10 on first reading. (VAC2010-06 Jimmie, First M Corporation and Jehudah LTD Partnership) SUMMARY: The applicant is seeking vacation of the subject alleyway to limit access into the properties adjacent to the alleyway. Police reports describe petty theft, grand theft and criminal mischief taking place on the adjacent property. If the alleyway is vacated, the applicant will fence off the alleyway to eliminate rear access to the involved properties. Verizon, Bright House, Knology and Progress Energy have no objections to the vacation request. The alleyway is unimproved and contains no City owned utilities. The Engineering Department has no objections to the vacation request. Review Approval: 1) City Manager 2) Clerk Cover Memo Item # 7 Attachment number 1 Page 1 of 1 ORDINANCE NO. 8225-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE ENTIRE ALLEY LYING WITHIN BLOCK 1 OF E.P. MERRITT'S ADDITION, PROVIDING AN EFFECTIVE DATE. WHEREAS, Howard R. Jimmy and First M Corporation Defined Pension Plan and Yehudah Ltd. Partnership, owners of real property adjoining the alley described herein, have requested that the City vacate the alley depicted in Exhibit A attached hereto; and WHEREAS, the City Council finds that said alley is not necessary for municipal use and it is deemed to be to the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: The entire alley lying within Block 1 of E.P. Merritt's Addition as recorded in Plat Book 7, Page 6 of the Official Records of Hillsborough County of which Pinellas County was formerly a part is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Camilo A. Soto Rosemarie Call Assistant City Attorney City Clerk Ordinance No. 6tyR d Attachment number 2 Page 1 of 1 ?- ) d ?? 71 co g co o _ _ avo `? 711 X?,. 18 0 ?? f ff f5 2 E 0 - 2 12 R 1 4405.. I /107, 7 708 709 10 17 1 3 3 2 J - i O ? !f - - - - 7P 76- 4 1 r t m 5 I °G 6 70? ? 70 1 15 ? 20 *f0 ° 4 9 ? 705 I ?` ! I m m- -? 3 706 - - -- - - - 3 m 7a5 s . 4 5 704 / r \ a 702 41!08 - --? _ 1 ` 7 02 40 12 15 / - r f 7 ___ _ ' ?1 frr rf 707 S...?. s; -?-,- 21 703 704 <p p41/iQ15 ?y. (41/0§ h?. F ry41l07 -----? 7 0 .?, - 0.... ° 7aa 701 co co 4 `° co `O 1r !t ?. ?o 0 0 70702 -4 -4 0 1 ,;E ST 610 ss so c? ao E1 0 F 61 1 4`b r X1.8 G C) to fl f! 6?' c?.. 0.0 ?:3ga 0 0 61 61 `O 37 `? 0 1 49 r 1 i F'60 8 m m1 610 --- 1 608 605..23 26 608 600 608 6q a7 60t' 1 605 50? 59 8 Q 52 40 (10 , )7 22 27 606r 60 39 - 45 606 . 1) rlf 51 58 -...6 ,. fiR7 603 6 3 -?yy r f N- 21 6Q ... a 45 604 If fl 605 52 57. 4-', .. b4 "-601 ?- 28 0, n 0 Clearwater Ord #: 8225-10 Vac #: 2010-06 Name: Jimmie - Minkoff Legend ROW to be Vacated a I Bldg Footprint N U Parcel Boundary W E Vacate the alleyway lying in Block 1, E.P. Merritts Addition. Outside CLWTR City limits Prepared by: Engineering Department Geographic Technology Division 16 -Clearwater Service Area Ite m # 7 S 100S . Myr[le Ave, Clearwater, FL 33756 Ph: (727)562-4750, Fax: (727)5264755 www.MyCIearwatencom Map Gen By: CRM Reviewed By: SD Date: 9/28/2010 Grid #: 277B S-T-R: 09-29S-15E Scale: N.T.S. Attachment number 3 Page 1 of 1 Ord #: 8225-10 Vac #: 2010-06 Legend ROW to be Vacated a N 0 Clearwater Name: Jimmie - Minkoff Bldg Footprint Parcel Boundary W E U Vacate the alleyway lying in Block 1, E.P. Merritts Addition. Outside CLWTR City limits Prepared by: Plat book Hills 7, Page 6 ~ Engineering Department rCearwater Service Area Ite m # 7 s Geographic Technology Division 100S . Myr[le Ave, Clearwater, FL 33756 Ph: (727)562-4750, Fax: (727)5264755 Map Gen By: CRM Reviewed By: SD Date: 9/28/2010 Grid #: 277B S-T-R: 09-29S-15E Scale: N.T.S. www. My C I ea rwater. co m ?- Meeting Date: I 1/ 16/20 10 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance 8181-10 on second reading, amending the Comprehensive Plan of the City of Clearwater; providing for an update to the Capital Improvements Element following the city's annual review pursuant to Florida Statutes Section 163.3177. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 8 Attachment number 1 Page 1 of 21 ORDINANCE NO. 8181-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE COMPREHENSIVE PLAN OF THE CITY OF CLEARWATER; PROVIDING FOR AN UPDATE TO THE CAPITAL IMPROVEMENTS ELEMENT FOLLOWING THE CITY'S ANNUAL REVIEW PURSUANT TO FLORIDA STATUTES SECTION 163.3177; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in 1985, the Florida Legislature mandated that local governments plan for the availability of public facilities and services to support development concurrent with the impacts of such developments; and WHEREAS, in 2005, the Florida Legislature revised the growth management laws to strengthen requirements related to the annual update of the capital improvements element; and WHEREAS, Florida Statutes Section 163.3177(3)(b)(1) states that: "the capital improvements element must be reviewed on an annual basis and modified as necessary in accordance with Section 163.3187 or Section 163.3189 in order to maintain a financially feasible five year schedule of capital improvements...": WHEREAS, the Capital Improvements Element has been amended to incorporate the City of Clearwater Capital Improvements Program, Fiscal Year (FY) 2010/11 through FY2015/16, the Pinellas County School District Five-Year Work Program, FY2010/11 through FY2014/15, the Florida Department of Transportation Five Year Work Program, 2011-2015 and the Pinellas County Metropolitan Planning Organization Transportation Improvement Program, FY 2010/11- 2014/15; and WHEREAS, the Community Development Board, serving as the Local Planning Agency, held a public hearing on the proposed amendments on October 19, 2010, and recommended approval of the amendments to the Capital Improvements Element and transmittal to the Department of Community Affairs; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA that: Section 1. The Capital Improvements Element of the Clearwater Comprehensive Plan is amended to read as set forth in Exhibit "A" to this Ordinance. Section 2. This ordinance shall be published in accordance with the requirements of law Section 3. If any section, provision, clause, phrase, or application of this Ordinance shall be declared unconstitutional or invalid for any reason by a court of competent jurisdiction, the remaining provisions shall be deemed severable therefrom and shall remain in full force and effect. Section 4. This ordinance shall become effective when the Department of Community Affairs (DCA) issues a final order determining the adopted amendment to be in compliance, or the Administration Commission issues a final order determining the adopted amendments to be in Ordinance 8181-10 Page 1 Item # 8 Attachment number 1 Page 2 of 21 compliance, in accordance with sections 163.3177, 163.3187, or 163.32465(6)(g)„ Florida Statutes, as amended. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney I I November 4, 2010 Frank Hibbard Mayor-Councilmember Attest: Rosemarie Call City Clerk Ordinance 8181-10 Page 2 Item # 8 Attachment number 1 Page 3 of 21 Ordinance 8181-10 Page 3 Item # 8 Attachment number 1 Page 4 of 21 EXHIBIT "A" AMENDMENTS TO THE CAPITAL IMPROVEMENTS ELEMENT ORDINANCE 8181-10 AMENDMENT 1 - CAPITAL IMPROVEMENTS ELEMENT NEEDS SUMMARY (Page 1-1) The following ;,section highlights several ef th2 current capital improvement projects and their respective funding sources supported in the other Comprehensive Plan €elements and as specified in the City's six-year schedule of the Capital Improvement Program (CIP)_ that The CIP is updated and adopted annually by the City Council: • The $2.5 million Bayshore Boulevard Realignment Project is planned in FY2012/13. This project will eliminate a dangerous curve just north of Drew Street on heavily traveled Bayshore Boulevard. Funding is Penny for Pinellas III. • The City's Streets and Sidewalks Program is currently budgeted for $283 $11.165 million OR in the six-year CIP schedule with a funding source of road millage. • The City proposes a total of 29.709 $43.945 million of improvements within the City's Stormwater Infrastructure Program over the six-year CIP period. The funding sources for this project are the Stormwater Fund and a future bond issue. • The $1.620 $1.692 million Commercial Container Acquisition CIP project is planned through Solid Waste funds. • The 1.2 $19-627- million Reclaimed Water Distribution System CIP project is being funded through water funds $17 .112 rnilli^., from fi i+i ire be-Rd- iSsue, 986 million from cewe pevepua0 aRd Q''I F7Q million f rom Utility Renewal aRd ReolaGemeRt • The $9.885 million Sanitary Sewer Extensions CIP project is being funded through: $1.642 million from Sewer Impact, $4.101 million through Utility Renewal and Replacement, and $4.142 through Sewer Revenue. • The $23.883 million Parks Development projects over the six year CIP period are being funded through Penny III funds, General Fund, various grants, FDOT reimbursement, and Sports Events Revenue. AMENDMENT 2 - CAPITAL IMPROVEMENTS ELEMENT GOALS, OBJECTIVES AND POLICIES Amend Policy 1.1.1.2 on page 1-2 as follows: 1.1.1.2 The City shall be permitted to amend the Schedule of Capital Improvements two times during any calendar year and as allowed for emergencies, developments of regional impact and certain small-scale development activities pursuant to Florida Statutes 163.3187. The annual Ordinance 8181-10 Page 4 Item # 8 Attachment number 1 Page 5 of 21 update of the plan is hereby incorporated by reference and is located following policy 1.1.7.6 as the FY'',--, ^?0FY2010/11 Annual Update to the Capital Improvements Element. AMENDMENT 3 - CAPITAL IMPROVEMENTS ELEMENT GOALS, OBJECTIVES AND POLICIES Add new policies 1.1.1.11 and 1.1.1.12 as follows: 1.1.1.11 The City hereby adopts by reference the Florida Department of Transportation Five Year Work Program, 2011-2015, adopted on July 1, 2010. 1.1.1.12 The City hereby adopts by reference the Pinellas County Metropolitan Planning Organization Transportation Improvement Program, FY 2010/11-2014/15, adopted on June 9, 2010. AMENDMENT 4 - CAPITAL IMPROVEMENTS ELEMENT GOALS, OBJECTIVES AND POLICIES Amend Policy 1.1.4.2 on page 1-9 as follows: 1.1.4.2 By 2014 2019, review impact fee structures to assure that assessments are sufficient to cover an appropriate portion of the costs incurred by new development. Amend Policy 1.1.7.6 on page 1-12 as follows: 1.1.7.6 The City hereby adopts by reference the Pinellas County School DistrictLs Five- Year Work Program fer1 FY 20-0900through 291344 2010/11 through FY 2014/15, as adopted by the Pinellas County School Board on September I5, 2099 September 14, 2010. AMENDMENT 5 - CAPITAL IMPROVEMENTS ELEMENT GOALS, OBJECTIVES AND POLICIES Replace "FY200912010 ANNUAL UPDATE TO THE CAPITAL IMPROVEMENTS ELEMENT" section beginning on page I-13 with "FY201012011 ANNUAL UPDATE TO THE CAPITAL IMPROVEMENTS ELEMENT" as follows: Ordinance 8181-10 Page 5 Item # 8 Attachment number 1 Page 6 of 21 Cil;rzui-zswT DrGinr4nrl Ilnmanrl (Ihc Pee Gapita pee day) DrGinr4nrl Gar»ri4y 24 Cnrl af CV (Ihc Pee Gapita pee day) CUrPl??s ? tDGfirTi4\ ??/ 249449 5A M9 7 493 Totals (201344\ 5-49 7- -Q 2 M GUFFORt *. Tn+ol Solid VVaSt@ GapaGity (OR WRIS): Drvcmc of Selid /a?#n nor nonita nor da y 4-2 Gownty on waste disposal. GaFbage mis takep to the Ripokas QN-inty Waste to Fn@Fgy Plant t4p(4 most mi; the IARd fill #n #ho ?ioorc 7095 #n 7090 Ordinance 8181-10 Page 6 Item # 8 Attachment number 1 Page 7 of 21 Q6lFFeat QapaGi+7 ? 19 year L staRdapd (MO T)* ?QF°°T 19 year l-Q- 2- (MOR. )* 1-9 year La ?staRdapd (MOT Ordinance 8181-10 Page 7 Item # 8 Attachment number 1 Page 8 of 21 2010 CIE UPDATE: City Ten Year Corridor Improvement Plan FY 2008-2018 FY 2008-2018 ', v a ¢ 11, 2 o o ,, 3 ., _ ., 10 0 0 0 ° E ''. N o LL r - 0 d E D E - °¢ 3 - ¢ 2 3 O ¢ a U U U m r N a 0 m [] ° o ¢ LL `o d ''.. Relocate Ba shore Blvd Drew St. San Mateo Cit Road Safe[ 2,400 6 4,400 1,440,000 2.0 4,800 513,934 1,953,934 Desi n FY 10111 C ? C 1 ''. Drew Street Osceola M rile Au Cit 4LU to 4LD Ca acit 1,690 6 10,140 1,014, 1.5 2,535 271,422 1,285,422 Desi n FY 10111 ? ? C 3 ',. Lengthen '.. Druid Road Ft Harrison U.S. 19 Cit turn lanes Ca aci[ 1,600 12 19,200 1,920,000 1.0 171,311 2,091,311 Const. FY 10111 ? ? C 4 Highland ''. Avenue Sunset Pt Union St City 2LU to 2LD Capacity 2,670 6 16,020 1,602,000 1.0 2,670 285,8 1,887,876 Design F 14115 ? ? C 7 ''. Lakeview Road Ft Harrison Missouri Cit 4LU to 2L? Ca aci[ 4,200 0 none 0 1.0 4,200 449,693 449,693 n FY 13114 ? ? C 6 Martin Luther ''. Kin Av Drew St Belleair Rd City 2LU to 2LD Capacity 10,550 6 63,300 6,330,000 1.0 10,550 1,129,585 7,459,585 Desi n FY 12 ? ? C 5 '.. Total 20,804,562 Ordinance 8181-10 Page 8 Item # 8 Attachment number 1 Page 9 of 21 Item # 8 Ordinance 8181-10 Page 9 Attachment number 1 Page 10 of 21 CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2009/10 GENERAL SOURCES: General Operating Revenue General Revenue/County Coop Road Millage Penny for Pinellas Transportation Impact Fee Local Option Gas Tax Special Development Fund Special Program Fund Grants - Other Agencies Donations SELF SUPPORTING FUNDS: Marine Revenue Downtown Boat Slips Revenue Aviation Revenue Parking Revenue Utility System: Budgeted Revenues 2009/10 1,470,990 635,310 2,090,670 6,225,000 290,000 1,720,000 950,000 30,000 2,900,000 900,000 50,000 15,000 10,000 260,000 Water Impact Fees 250,000 Sewer Impact Fees 500,000 Utility R & R 3,050,490 Stormwater Utility Revenue 5,652,800 Gas Revenue 5,340,000 Solid Waste Revenue 350,000 INTERNAL SERVICE FUNDS: Garage Revenue 119,400 Administrative Services Revenue 150,000 BORROWING -SELF SUPPORTING FUNDS: Lease Purchase - Water 42,540 Lease Purchase - Stormwater 300,000 Lease Purchase - Solid Waste 170,000 Lease Purchase - Recycling 220,000 Bond Issue - Water & Sewer 15,665,240 BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 2,312,300 Lease Purchase - Administrative Services 400,000 TOTAL ALL FUNDING SOURCES: $52,069,740 Page 10 Item # 8 Attachment number 1 Page 11 of 21 CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2009/10 Budgeted Expenditures FUNCTION: 2009/10 Police Protection 150,000 Fire Protection 678,490 Major Street Maintenance 3,645,670 Intersections 435,000 Parking 250,000 Misc Engineering 35,000 Parks Development 5,837,500 Marine Facilities 4,315,000 Libraries 635,310 Garage 2,716,700 Maintenance of Buildings 277,930 General Public City Building & Equipment 950,000 Miscellaneous 640,000 Stormwater Utility 5,945,000 Gas System 5,310,000 Solid Waste 520,000 Utilities Miscellaneous 26,000 Sewer System 9,772,590 Water System 9,699,550 Recycling 220,000 TOTAL PROJECT EXPENDITURES $52,069,740 Ordinance 8181-10 Page 11 Item # 8 Attachment number 1 Page 12 of 21 CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY BY FUNCTION FY 2009-2010 THROUGH FY 2014-2015 CAPITAL IMPROVEMENT FUND CITY OF CLEARWATER Schedule of Planned Function 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 Total Police Protection 150,000 Fire Protection 8,490 1,153,400 1,089,490 2,515,270 4,244,860 1,555,400 New Street Construction 2,500,000 Major Street Maintenance 3,645,670 3,497,430 4,057,430 4,107,430 4,107,430 4,032,430 Sidewalk and Bike Trails 472,000 Intersections 435,000 43 , 00 435,000 435,000 435,000 435,000 Parking 250,000 225,00 200,000 200,000 225,000 225,000 Miscellaneous Engineering 35,000 8,035,000 35,000 35,000 35,000 35,000 Parks Development 5,837,500 4,622,500 9 , 00 1,147,500 9,967,500 982,500 Marine Facilities 4,315,000 275,000 413,0 413,000 413,000 413,000 Airpark Facilities 10,000 10,000 10,000 10,000 10,000 10,000 Libraries 635,310 635,310 10,635,310 ,740 665,310 685,270 Garage 2,716,700 2,798,200 2,882,150 2,968, 0 3,057,670 3,149,410 Maintenance of Buildings 277,930 299,800 1,108,650 420,560 452,530 379,560 Gen Public City Bldg & Equi 950,000 7,000,000 Miscellaneous 640,000 640,000 620,000 5,420,000 64 0 645,000 Stormwater Utility 5,945,000 8,800,000 7,200,000 7,100,000 7,400,00 7,400,000 Gas System 5,310,000 5,600,000 5,800,000 6,100,000 5,900,000 45,000 Solid Waste 520,000 595,000 755,000 713,000 735,000 7 00 Utilities Miscellaneous 26,000 30,000 26,000 26,000 30,000 2610 Sewer System 9,772,590 9,073,990 12,108,380 7,351,360 11,776,590 25,617,400 Water System 9,699,550 12,913,120 17,928,910 18,125,340 11,251,410 6,917,790 Recycling 220,000 290,000 290,000 386,000 400,000 410,000 150,000 11,236,910 2,500,000 23, 447, 820 472,000 2,610,000 1,325,000 8,210,000 23, 465, 000 6,242,000 60,000 13, 896, 250 17, 572, 740 2,939,030 7,950,000 8,610,000 43, 845, 000 34, 855, 000 4,064,000 164,000 k5,700,31 0 76, 6,120 1, 996, 0 Total 52,069,740 59,928,750 66,501,820 60,613,810 61,751,300 67,281,760 368,147,180 Ordinance 8181-10 Page 12 Item # 8 Attachment number 1 Page 13 of 21 FY2010/11 ANNUAL UPDATE TO THE CAPITAL IMPROVEMENTS ELEMENT The intent of the annual update to the Capital Improvements Element is to demonstrate the adequacy of concurrency-related public facilities over a five-year planning period and the City's ability to meet the financial demands of any indicated deficiencies. In the following, the concu rrency- related public facilities (i.e., solid waste, potable water, stormwater, sanitary sewer, parkland and roads) are evaluated to determine that the City's adopted level of service (LOS) standards are currently being met and will be adequate to serve approved and planned development over the next five years. The adopted Clearwater Capital Improvement Program, FY2010/11 - FY2015/2016 indicates the timing, location and funding of capital projects needed to meet future public facilities demands and demonstrate that the Comprehensive Plan is financially feasible. PUBLIC FACILITY CAPACITY AND DEMAND PROJECTIONS The following tables indicate capacity and demand for concurrency- related public facilities over the next five years. All of the city's public facilities are projected to meet the adopted LOS standards with the exception of certain roadway segments. Current population (2008 estimate): 110,831 Projected 2018 population (per Future Land Use Element): 120,028 SOLID WASTE: Current capacity: 7.12 Ibs per capita per day Current demand: 5.19 Ibs per capita per day Fiscal Year Projected Demand (lbs per capita per day) Projected Capacity (lbs per capita per dayl Surplus Deficit 2009/10 5.19 7.12 1.93 2010/11 5.19 7.12 1.93 2011/12 5.19 7.12 1.93 2012/13 5.19 7.12 1.93 2013/14 5.19 7.12 1.93 Totals (2013/14) 5.19 7.12 1.93 Solid waste LOS standard: 7.12 Ibs per capita per day Current capacity*: Total solid waste capacity (in tons): 143,906 Pounds of solid waste per capita per day: 7.12 Current demand: Total solid waste generated by the City in 2008 (in tons): 104,898 Current pounds of solid waste per capita per day: 5.19 *The current capacity is based on the City's solid waste LOS standard. Capacity is actually greater since the City's Solid Waste Department is able to dispose of all waste produced within the City, as it coordinates with Pinellas County for waste disposal. Solid waste is disposed of at the Pinellas County Waste to Energy Plant where most is incinerated and any remaining material is landfilled. According to Ordinance 8181-10 Page 13 Item # 8 Attachment number 1 Page 14 of 21 the Pinellas County Technical Management Committee, the most recent protections take the life of the county landfill to year 2065. POTABLE WATER: Current capacity: 25 MGD Current demand: 12.2 MGD Fiscal Year Projected Demand (Maximum) Projected Capacity (Minimum) Surplus Deficit 2009/10 12.0 MGD 25.0 MGD 110 MGD 2010/11 12.1 MGD 25.0 MGD 12.9 MGD 2011/12 12.1 MGD 25.0 MGD 12.9 MGD 2012/13 122 MGD 25.0 MGD 12.8 MGD 2013/14 122 MGD 25.0 MGD 12.8 MGD Totals (2013/14) 122 MGD 25.0 MGD 12.8 MGD MGD = million gallons per day; Protections as per the City's Water Master Plan. Potable water LOS standard: 120 gallons per capita per day Current capacity: Total potable water available per day in gallons: 25,000,000 (25.0 MGD) Gallons available per capita per day: 225.56 Current demand: Total potable water consumption per day in gallons: 12,000,000 (12.0 MGD) Gallons consumed per capita per day: 108.27 STORMWATER: Current capacity: 10-year LOS standard Current demand: 10-year LOS standard Fiscal Year Projected Demand (Minimum) Projected Capacity (Minimum) Surplus Deficit 2009/10 10-Year LOS 10-Year LOS N/A* 2010/11 10-Year LOS 10-Year LOS N/A* 2011/12 10-Year LOS 10-Year LOS N/A* 2012/13 10-Year LOS 10-Year LOS N/A* 2013/14 10-Year LOS 10-Year LOS N/A* Totals (2013/14) 10-Year LOS 10-Year LOS N/A* Stormwater LOS standard: Current capacity: Current demand: Total: Design storm - 10-year storm frequency for all new street development using the rational design method 10-year LOS standard (Min.)* 10-year LOS standard (Min.)* 10-year LOS standard (Min.)* *Stormwater management is reviewed on a permit-by-permit basis. The City only approves if a proposed development meets the LOS standards for stormwater management facilities listed above. Ordinance 8181-10 Page 14 Item # 8 Attachment number 1 Page 15 of 21 SANITARY SEWER: Current capacity: 257 gallons per capita per day Current demand: 127 gallons per capita per day Fiscal Year Projected Demand (Maximum) Projected Capacity (Minimum) Surplus Deficit 2009/10 14.1 MGD 28.5 MGD 14.4 MGD 2010/11 142 MGD 28.5 MGD 143 MGD 2011/12 142 MGD 28.5 MGD 143 MGD 2012/13 143 MGD 28.5 MGD 142 MGD 2013/14 143 MGD 28.5 MGD 142 MGD Totals (2013/14) 143 MGD 28.5 MGD 142 MGD MGD = million gallons per day; Projections as per the City's Water Pollution Control (WPC) Master Plan. Sanitary sewer LOS standard: Current capacity (in gallons): Gallons available per capita per day 127 gallons per capita per day 28,500,000 257.14 Current demand: Gallons available per capita per day PARKLAND: Current capacity: 13.31 acres per 1,000 persons Current demand: 4 acres per 1,000 persons 14,100,000 127.22 Fiscal Year Projected Demand (Maximum) Projected Capacity (Minimum) Surplus Deficit 2009/10 4 per 1,000 13.31 per 1,000 9.31 per 1,000 2010/11 4 per 1,000 13.31 per 1,000 9.31 per 1,000 2011/12 4 per 1,000 13.31 per 1,000 9.31 per 1,000 2012/13 4 per 1,000 13.31 per 1,000 9.31 per 1,000 2013/14 4 per 1,000 13.31 per 1,000 9.31 per 1,000 Totals 4 per 1,000 13.31 per 1,000 9.31 per 1,000 Parkland LOS standard: Current capacity (parkland acres as of 05/13/09): Current demand: Total (acres/per thousand persons): 4 acres per 1,000 people 1,475 acres (a)- 13.31 per 1,000 persons 440 acres (a7 4 per 1,000 persons 1,475 acres (a)- 13.31 per 1,000 persons ROADS: Roadway LOS standard: C Average Daily, D Peak Hour Arterial and collector roadways currently operating below the adopted LOS standard include: # R d S t ' J i Road Length Volume/ C it 2009 Level oa way egmen ur s Type mi apac y Ratio of Service 590 Belleair Rd US 19 to Keene CR 2U 1.969 0.86 E 800 Ft Harrison Ave Belleairto Chestnut CL 2D 1.551 1.24 F 802 Ft Harrison Ave Chestnut to Drew CL 2D 0.498 1.18 F 985 McMullen Booth Rd (Gulf to Bay to Main) SR 6D 2.267 1.24 F Ordinance 8181-10 Page 15 Item # 8 Attachment number 1 Page 16 of 21 ' Road Length Volume/ 2009 Level # Roadway Segment Juris Type mi Capacity Ratio of Service 986 McMullen Booth Rd (Main to SR 580) SR 6D 2.042 1.27 F 987 McMullen Booth Rd (SR 580 to SR 586) SR 6D 1.768 1.09 F 1025 NE Coachman Rd (Drew to g§ 191 SR 2U 1.741 1.14 F 672 SR 60 (Hillsborough CL to Bayshore) SR 4D 5.235 1.46 F 844 SR 60/Gulf to Bay Blvd(Highland to Keene) SR 6D 0.756 0.97 E 845 SR 60/Gulf to Bay Blvd (Keene to Belcher) SR 6D 1.026 1.15 F 846 SR 60/Gulf to Bay Blvd (Bayshore to US19) SR 6D 1.512 1.21 F 847 SR 60/Gulf to Bay Blvd (US 19 to Belcher) SR 6D 0.986 1.15 F 1253 US 19 (Belleair to Druid/Seville) SR 6D 1.210 1.73 F 1256 US 19 (Sunset Point to Enterprise) SR 6D 1.333 1.66 F Notes: 1. CR - County road: CL - City of Clearwater: SR - State road. 2. Policy constrained roadway per the 2035 Pinellas County Long Range Transportation Plan. 3. Related capacity improvement identified in the Pinellas County Transportation Improvement Program, FY 2010- FY 2015. 4. Related capacity improvement identified in the Florida Department of Transportation Five-Year Work Program, FY 2011-2015. 5. 2025 level of service proiections indicate improvement to LOS D. Source: Facilitv Level of Service Analvsis. Pinellas Countv MPO. 2009. Arterial and collector roadways projected to operate below the adopted LOS standard in 2025 are listed below. Note: The Pinellas MPO does not calculate interim year LOS proiections (e.g., 2015), therefore, 2025 data is used. Road Length Year 2025 2025 Level # Roadway Segment Juris Type mi AAT of Service 515 US Alt 19/Edgewater (Myrtle to Broadway SR 2U 2.091 24712 F 582 Belcher Rd (Gulf to Bay to NE Coachman) CR 4U 0.805 33477 F 590 Belleair Rd (US 19 to Keene) CR 2U 1.969 19000 E 634 Chestnut St (Court St Conn. to Ft Harrison) SR 20 0.225 23000 F 635 Chestnut St (Ft Harrison to Myrtle) SR 40 0.252 23000 F 643 Cleveland St (Ft Harrison to Myrtle) CL 2D 0.247 10186 E 669 Court St (Missouri to Highland) SR 4D 0.755 32256 F 670 Court St (Ft Harrison to Oak) SR 30 0.105 24164 F 671 Court St (Oak to Chestnut St Connection) SR 30 0.048 29025 F 736 Drew St (Missouri to Highland) SR 4U 0.794 14248 E 749 Druid Rd ( Keene to Highland) CL 2U 0.774 14248 E 800 Ft Harrison Ave (Belleair to Chestnut) CL 2D 1.551 33000 F 802 Ft Harrison Ave (Chestnut to Drew) CL 2D 0.498 28666 F 866 Highland Ave (Druid to Belleair) CR 2U 0.253 16795 F 867 Highland Ave (Druid to Gulf to Bay) CR 4U 0.253 17882 F 912 Keene Rd (Drew to Sunset Point) CR 6D 1.518 38000 F 913 Keene Rd (Sunset Point to SR 580) CR 6D 2.032 38000 F 985 McMullen Booth Rd (Gulf to Bay to Main) SR 6D 2.267 82466 F 986 McMullen Booth Rd (Main to SR 580) SR 6D 2.042 83112 F 987 McMullen Booth Rd (SR 580 to SR 586) SR 6D 1.768 73631 F 995 Memorial Cswy (Rnd-about to Island Way) SR 4D 0.447 52000 F 997/8 Memorial Cswy (Court to Cleveland) SR 4D 1.28 52000 F 1025 NE Coachman Rd (Drew to US 19) SR 2U 1.741 23244 F 1026 NE Coachman Rd (US 19 to McMullen Bth) SR 2U 1.267 19992 F 1036 Nursery Rd (US 19 to Belcher) CR 2U 0.916 15000 F Ordinance 8181-10 Page 16 Item # 8 Attachment number 1 Page 17 of 21 # R d S t J i Road Length Year 2025 2025 Level oa egmen way ur s Type mi AADT of Service 1037 Nursery Rd (Belcher to Keene) CR 2U 1.008 12000 F 1038 Nursery Rd (Keene to Highland) CR 2U 0.773 12000 F 1216 Sunset Point Rd (Keene to Belcher) CR 4D 1.098 44321 F 1217 Sunset Point Rd (Belcher to US 191 CR 4D 0.959 37549 F 672 SR 60 (Hillsborough CL to Bavshore) SR 4D 5.235 68616 F 845 SR 60/Gulf to Bay Blvd (Keene to Belcher) SR 6D 1.026 63237 F 846 SR 60/Gulf to Bay Blvd (Bavshore to US 191 SR 6D 1.512 65846 F 847 SR 60/Gulf to Bay Blvd (US 19 to Belcher) SR 6D 0.986 60500 F 1258 US 19 (SR 580 to Curlew) SR 6D 2.035 95502 F Notes: 1. CR - County road; CL - City of Clearwater; SR - State road. 2. AADT - Annual Average Daily Traffic. 3. Policy constrained roadway per the 2035 Pinellas County Long Range Transportation Plan or Clearwater Comprehensive Plan. Source: Year 2025 AADT Traffic Forecast and PM Peak Level Of Service. Pinellas Countv MPO. 2009. Ordinance 8181-10 Page 17 Item # 8 Attachment number 1 Page 18 of 21 Ordinance 8181-10 Page 18 Item # 8 Attachment number 1 Page 19 of 21 O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O [- [- O O (D O O a) 0 0 0 0 LO L ? (D O CO O O O O M O O M O ? 1-- 00 - 0 (D O O 00 O O O O (D M ? LO I- O O O O M O O O O H O (D ? r O M O O V. O O O O CO CO I? LO (O ? O O OO O LO M 00 (O M N ? O (D O O ( O CO ? M O M O 00 N O O O O O Lp 00 (O S O N LO O M 00 O N 00 O CO O 1 CO N O O M O N N r (D O V- N N O V- (D D O O O O O O O O O O O O O O O O O C O O O O O OI O ? N M O CO O M O O LC! O O O D O M 00 N I - O O O 00 O O (D I? 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O O O 00 O O O O 00 O O 0 0 ;; 0 0 I- I O N 00 O I ? B O ' O M M O O N O 1? 0 O N N O M O O ti 00 N O O 00 O N M M O N O I? 00 I- M N 00 wi N M N (D P- N O O O O O O O O O O O O O O O O O O O O O OI O O O OI O r CO N O M O O CO C O O O I? O O O O Lp O O (D M M N M O O O O N O C O O O O M I? O O N O ti N M O CO O (D O C O O I? N " O O O O O O M M CO O O N O O : M I? CO I 00 O (D N CO O O N M 00 N 00 I? O 00 I? 69 N r N M N (D ? N r r 0 0 0 0 0 0 0 0 O O O O O O O O O O O OI O O O OI M O 0 M 0 0 1? O O O O I? 0 0 0 CD 0 O O O i 0 0 0 0 69 0 0 0 0 0 0 0 0 0 0 C 1? O O O N 0 0 0 0 0 0 0 0 0 0 0 0 LC! O O M O O 00 N O 00 N O O M O 1? (O O CO N M N M O O N O M 69 M M N ? O r O N N N a; r N N L O O 0) O y 0 U z 0) 0) N L LL (2) LL W O v x c c N C7 cn U U CO I a? (9 Z_ - (n LL 0 U) a) a) CO E? Q M W _ 7 0) O C C 0) C (5 CU 0) O O c O MC C== > CO d o O- M a > CO Q W?? QC? -C)C) _ O L L Y z C N J •L CU 0 CU ?c?c?a0-?1Uq) vi2oQOf L 0) ? L LL CO C U- Z 0) ,v 7 i N (2) O LL W = (2) 0 U U) w L (n a) O LL .? N W U U (o j L y fA > O o0 o E E C,5 (o > C Cy c p J Z CU N N U) L 0 a) L y U " E = O O - O - l ) y l < ? c) U D ) O U)i ? O 0 O Item # 8 Attachment number 1 Page 20 of 21 7 ? W a 1 ? :a 1 J IU 10 1 .IU 0 0 0 0 0 0 O O O 4? M M Cv) O I-- LO 04 CF) O O LC! LO ao N 00 00 O O O O r M O 00 M I- M rn -M M ao Itt 113: LO O (O N O ti ? to O O OI OI O O O O M CO N O CO to O O LC! O r w w N LO CO l M O I? r- O LC! M O N M M ? Nt O Cb ? ? r C w O O OI OI O O O CO O CO l to M 00 00 O N N I? M O l CO O O ? ,t O ? N O N O 69 - N It Cb ? O ? N N r C O O O OI O O O O O ? O to O ? 00 69 ? O M O O O r O O O O O O ? O O ? r ? O ? LC! I? O N O (o N ? 00 I? ? O (o N M O O OI OI O O O O O (o to o O r O 69 ? N to I? ? N ~ CO N CN 9 6 I? r wi N N O O OI OI O O O O O N N O O M M O 1 l LC! LQ M 00 00 O r (0 CO "t O M CO O Q M CO "t M CO CD N oi CO N t r O O O O OI O O O r I? O O I,. O O C O M LC! O O I r 0 0 O O ? 0 0 ? O M N to O C O O N r T- f? N ? w N f? tl V ? N V) L: L L N O y L u) ?. O LL y u LL U) p °3 CO C-6 L '? p z z Z E L p _ -S N L. ' CO N LL N E CO O 0 w 0 C - E C d a) o O CU o in m w 0U U C? o z ? U) 3 c m ? = O N \ / m C7 0 O C C ? ` `? W C C Z J U +- p a U U U U C7 C7 7 N U) U U U U O ? 0 0 J 0 !?1 3 CO CO !1 LL !1 LL /y? W W z !1 LL !1 LL ? VI N . LL N N N N 'U 0 Z Lu CU J CU CU W F- Co Co m J (A J J LL LL Z J J U) ?I Z p Z LL J au U ao_ 0C F- U 0 N 0 U O Item # 8 Attachment number 1 Page 21 of 21 w W H a w J U LL O U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O CO O O O O O O O I- N O O O LO O O O LO N J O O 0 0 0 0 0 0 0 I- M 0 0 0 0 C CO CO LO I-- Q O CO 0 0 0 00 O O N 0 0 0 0 0 w N H O O - O- O M (O (O O N O N O O N I- N O O O (O 't N O M O LO M 0 CO I- 't M r r r N NN N-00NN X00-r- 6 N ON (0LO - (0 LO O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O N O O O O O O O M 00 O O O O O r- O ? M ? 0 0 0 0? 0 0 00 O N 0 0 0 0 0 ? ? M N LO N M O 00 O O O O O O N N 00 O I? M N M O N O O M O L M N N 00 C O O N M M O M Lr? O N M N N N O O O O O O O O O O O O O O O O O O O O I? M 0 0 0 CD 0 0 CD 0 0 0 0O0 0?O I- O 00 O O O O O O N ;Mi M O O O M O 00 00 N N M O O OOO O O O CO N 00 O M N O O L N M N otl C O O?? N ?? O M O O? N? N M M I? O N M L r O O Cb r M 0 O N M OOI OOI OOI O?I OOI OOI OMI OOI O 0 0 0 0 0 0- LO 1-t LOI LOI LOI NI MI OI ?I OOI ?I N M ? O M O M r 0 O0I 0 O0I 0 O0I 0 O0I 0 O0I 0 O0I O00 ? M ? O ? ? LOI?IN??I?IoO?oO? O O O C'7 M O N i O O 00 O C* O C, CCD CD NI NI NI M 0 0 N M M ? O ? C N ? N M O (O O C]::4 M N M OI OI OI OI OI OI OI OI O OOOOOO?rn(O 0 0 0 0 0 I? ? O M M CD IOILOIMIOI°'IM?(DI N CO NNt O M of of o0f o?f oOf oOf of of O O O O O O o rn 0 - M N M CN C O O ?M N CD M111I I? N LOI I I I M I O I O I M? O 0 0 0 0 0 0 0 0 O O ? O O M ? 0 0 I O 0 N 0 0 O 0 O 0 N M O O I M I O M N O a0I -*I N 0 0 0 0 0 0 0 O O O O O O O O O O M N O O O Cl O N O N O CO -t ? O N M I) l M LOI -*I NI 1-I (OI 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD I? M N O N M LOI NI OI O I N 0 I I N 0 N 0 I ? 0 0? 0 0 O ? I? O O ,-*I NI (OI (O C v cn L N W 0 C CO CO N 06 _ U C a N ." C CO .m C w N E m m C O U N O N z O O N N N Co O C O O0 Q) > 6 .U CU C V N P: . Y Z- U) CU :? C N LL N CO C U LL V, L CV C L L . J 2 N L O CO a . N CU CO L Q CO CO N N LL LLz?(n ?d 2 0-2 -:i X0 2 7 O N CO •- CO N E E U a) N O N N N y N CO (n U E U) U0U)DU) N U a O U 'C 0 Item # 8 ?- Meeting Date: I 1/ 16/20 10 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance 8227-10 on second reading, amending Section 2.263(1), Clearwater Code of Ordinances, to provide for no salary increase for the mayor and council members in January 2011. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 9 Attachment number 1 Page 1 of 1 ORDINANCE NO. 8227-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING SECTION 2.263(1), CLEARWATER CODE OF ORDINANCES TO PROVIDE FOR NO SALARY INCREASE FOR THE MAYOR AND COUNCIL MEMBERS IN JANUARY 2011; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has determined that there should be no increases to their salaries in the Fiscal Year ending September 30, 2011; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 2.263(1), Clearwater Code of Ordinances is here by amended as follows: Sec. 2.263. Compensation and expenses of mayor and councilmembers. (1) Commencing in 2000, the mayor shall receive an annual salary of $18,000.00 to be paid in prorated bi-weekly amounts. Each city councilmember shall receive an annual salary of $15,000.00 to be paid in prorated bi-weekly amounts. Commencing on March 15, 2001, and every January thereafter, the annual salary of the mayor and councilmembers shall be adjusted by the same percentage as the annual social security cost-of-living adjustment or by two percent, whichever is greater. Notwithstanding the above, the annual salary of the mayor and councilmembers shall not be increased in 2010 or in 2011. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Pamela K. Akin City Attorney Frank V. Hibbard Mayor Attest: Rosemarie Call City Clerk Ordinance no. -#(9 City Council Agenda Council Chambers - City Hall Meeting Date: I 1/ 16/20 10 SUBJECT / RECOMMENDATION: Review the changes to the Penny for Pinellas III project list and provide direction to regarding further recommendations or changes. SUMMARY: At the November 1, 2010 work session, City Council reviewed the City Manager's recommended changes to the Penny for Pinellas project list for years 2010 through 2020 due to the slowing economy and loss of revenues. At that meeting, Council discussed some additional changes to the plan. These changes have been incorporated, reducing the approved project list for fiscal years 2010/2011 - 2019/2020 from $107,232,000 down to $87,825,840, a reduction of approximately $19.4 million in planned projects. Once the City Council has finalized recommended changes to the planned project list, a public hearing will be scheduled to accept citizen comment and approve a revised project list. Review Approval: 1) Clerk Cover Memo Item # 10 V V. C C N ? 0c Q C O L N C N C ? C a O ? C t C t N a u R G 5 ? d u ? d a ?a d ? C. cCE L ? a 5..? H d a`n+ ? > u L d C. ? I? Q' a Vl Vl M Vl Vl x N M 7 7 T x M Vl N M T N T M 7 C M t` M 7 x T Vl N 7 ^ C C C M tNn T 7 tin '? C C N ' ' M M C T t` t` ? to M C C M GO M V1 C C? V1 T vt O vt vt O ?t T C T Vl ^ M O ?t V1 C C V1 C C M N vt ? O N O? O? V1 N C ^ h? 01 M ?G ,-. ,--? 7 M 7 7 V1 M h V1 ,--? 7 N V1 N ?G V1 ,--? V1 M 7 in T 7 N VI Oi V1 C M N 7 h GO Vt M 7 7 C C C C C C C C lC l C ?G Vl C C C C C C C C C C C C C C T l?C T uNi M 7 C ? N? ? rl M N ^ ^ ^ C VI VI G GO V1 C C N N 7 C h t%l Vl Vl h '-I 7 Vt M O 7 h C N h ? 7 Vt N ,-. ,-. ^ C n 7 C GO x to C N h C t 7 ,-. T h N 7 t` Vt M 7 t%l h C V1 V1 N h ? VI M N ^ ^ T ? C N n ? lC 7 C h V1 C N N 7 h C to Vt M ^ Vt 7 4l M 7 ^ N h C C C C C C C 7 C C T C C C ' ? C N N VNl M 7 ? N ?L+ M ^ C ? C x 01 ?G ? N Oi C x O N vi O N 7 C N 4l 7 4l M C Vl ? N ? N T ? ? O C Oi vt C N ? N ?G C Vt in vi vi N M h ^ N G 7 C x to x GO t Oi C x h O ? vt V1 C N ?t "i N M 7 O l/l Vl C m in 7 in ^ C ^ ? GO C M C V1 \ 7 t? l/l vt OM O\ Vl O ?t N vt ? N M ^ C N -?-' C O O M vt O? ?G 7 ?G 7 C vt '? O C Vl C O O N ' ' ' C T t` t` ? to M C C M Vl C C ? 4l O\ 4l C Vl Vl C ?G O\ ^' O\ Vl M C ?G 4l C C Vl C C M N Vl t%l C N C Vl C? Vl C M C C M ?t ^^ 7 M 7 7 ^ V1 M h V1 ^ 7 N V1 N ?t ?t V1 M C T t%l C to V1 C ?G C V1 4l C C ?G V1 4l N N^ 7^ N V1 N h? ? N C C C N .: ?G ?G C C Vt C O M vt O? 7 vt O C O N C T t` t` Vl C C x 4l O\ ? O\ 4l C C M Vl C t%l C C M Vl C Vl Vl C ?G ^' M Vl N C N C Vl C? C C C C C Vl Vl M W^^ 7 M 7 7 N ^ V1 O ^ 7 M V1 N W h h V1 M W N ? s O U T C D?U C ? O C y p O y . ? > i ? c4 y •? ? w O V? C aCCi c ' ? y , ? W> R O N U ? ? 9 U ?'' C C C ? U N C '? ? G . O C rC 0 , N T r+ 0. -d CY C a ? 0 0.,1 fy ? X '?' X -? y ? F4 F O v7 u+ ? .u ti N ? i i a? •?.'T? 0. C i a s W -d '1 'O W N y q ° ° ;r c -o ?'-' W 3 ? z v? ? °' -o 3 ? ? o ? -o ? > ? . ? ' o> o ° c E a i a? ? U F ? o F :? a ° u a E ? , • ?" 'a 3 ? '? ? U q y? p ? ?' 3 o 3 '? ?? J ? Uq W v U o U x :? W'Z ° o a i o o UFUU:a C4 V7 U z a i o qzY o z WU . ? , u 4W C M ^ x 7 ^ M N 7 C ^ 4 O N N ? O ? V O M x M C N a O M x ^ C O O 7 ? ? ? ? ?L O 7 7 n lCC lC 7 ti C N M N C u u L C C Pa. F d C W d ^a E w 0 yr M W ?- Meeting Date: I 1/ 16/20 10 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve additional funding in the amount of $575,762.68 to the U.S. Army Corps of Engineers (USACOE) for the Stevenson Creek Estuary Restoration Project, bringing the City's total share of the project to $3,263,399.68. SUMMARY: On August 21, 2008, City Council approved entering into a Project Partnership Agreement (PPA) with the USACOE for the Stevenson Creek Estuary Restoration Project and provided funding to the USACOE in the amount of $2,324,340. On August 6, 2009, City Council approved additional funding of $363,297 because the selected bid was higher than the engineer's estimate. The USACOE has requested an additional $575,762.68 for items that are out of the contract scope. The items identified for removal are contaminated soils, a sunken vessel, six abandoned utilities, equipment cost increase, changed wages and de-foaming the dewatering process. Sufficient budget and revenue are available in Capital Improvement Program project 0315-96129, Stevenson Creek Estuary Restoration. Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment: No Budget Adjustment Comments: Current Year Cost: $575,762.68 Annual Operating Cost: Not to Exceed: $575,762.68 Total Cost: $575,762.68 For Fiscal Year: 2010 to 2011 Appropriation Code Amount Appropriation Comment 0315-96129-563700-539-000- $575,762.68 0000 Review Approval: 1) Office of Management and Budget 2) Clerk Cover Memo Item # 11 Attachment number 1 f':?cc ^. of ^. Restoration Project z O U) J_> SEDEEVA ST SUNNYDALE DR SUNSET z Q F- w z w w CALUMET Q --- VENETIAN z U) NOKOMIS J Of < p LEBEAU Q w IROQUOIS U) Of z PRINCESS 0 LL OSAGE PLEASANT D _ MOHAWK U Q 2 BURST CT D Q J i co FA/RMONT Q FAIRMONT a O ` MINNE 5 MARSH lei ALL IVA ST SEDEEVA SEDEEVA CIR S U') ALOHA M w w rn i> > U SHERIDAN uJ ,Q Q F O rPOINT RD CR-576 Y O w z O H m z (7 ~ LU z > 2 O 0 U) CIR w Q O C7 z Q z w 2 U Of 0 VISTA WAY z w J O? Q Q z s? ?L so 5> ?0 z O ST O z ?eR 00 U) U) Q CAROLYN C7 O 0 = z > a 0 Q gyp= BECKETT Q ?J BECKETT ST w F- ?1 MARSHALL ? O GRANT ST? ti Q ST ST CLAII Z cP 0 0 Clearwater Stevenson Creek Est ar A atic N y qu u Prepared by: Engineering Department Geographic Technology Division Ecosystem Restoration Project W E S 100S . Myrtle Ave, Clearwater, FL 33756 Ph: (727)56, Fax: 26-4755 .MyC[ learwaterer.co com www. MyC Map Gen By: SF Reviewed By: ES Date: 7/29/2008 Grid #: 260A e S-T-R: 03-29s-15e m # 1 1 Scale: 1"=600' POINT DR Attachment number 2 Page 1 & 2 P ARTMEN'T FTW..,,It?",, h? P 4BOX49 0 JACKSONVILLE, FLORIDA 32239-M Am is and PI`gpct Mn. I ent It , Wi N/11- 1 C i" +1 ?i ?l i ,' I " 1 ' . ? VCYILIC` UitC 200 1-1,0, Box 4748 C lc,iir '4 alts i% t k ,1 1 li - _ -1 ? ? War Mr. 4111 11,1, r-_, ll,'t'? ilk ?z.,1, Prl t 1 '1 - 1 4 l; ,11,,1. . ?" C 1,91. . sa?l? ? }71` 11 ,r ?.`atl.'1 2010, Silla ,ills 1) 1, iK la ?I'r JWY `;llli..`Pil Of l?l?.' ?I?lllo11_l ll. G'' 111 .1110 u;'111?1?:,?1 ?1:llll Ill t1j it of C!, 11111Ida. The t Illllil.:l_, ° own 14 il«kc b) I occed a)93 2h \b" 11 '1110- mid Dili I 1 1 I 1 4?-, '_I[ 1 ill 11 11'•1 i fl O, Pl'' Ili:ll4:tor has :illl)H1`lli'?;I ! "a i= v in- W ld;PM )))Ells 1 11 ;!I 1 1 11 II 1 111 i' I ;, 1 W f, 1 12 S ;4 (HW) -1) Q 1 11 hH I h41 (fi't' 11fk3 ed) SS 1T ?I Fc1111: Itr??'1 ?) owIli t 1 r 1111 I ?1 1 ,1 1 1 , III;',. I „ II I ?I111;W1 . 111S) 1? I1 [ 1II 11 I I ! Mw Labor st T 1 Atul u .1 { n,, I:.QI ?r_ I, 1 ?.,' t11' ?'I ., 1111 1?1,', . X11 1 _'1 11 1 ?`l'1 1.11 1 l?,t 1 _ I 11, 1111:' 1 1 111, 111L1. 1 1,11I,Il 9n("Mlll"1 -1140 "nH I .E7il1' I I 11 1 1 1 :.'. I I I 1 I I ?.. `. Item # 11 Attachment number 2 Page 2 & 2 1'' . 11 Il;'i. 'Illlll U Ci • I,iii :;ll li. tI14}I"iC9`t, i81?"II "RAN Ill rl i>>?alli? l': II I l ,:[. t atI'i:11Ccati ,; h,° 11,I1- > -: 11 '`1-Ao?, L s.,?l I_?. ,J;'?C.'l Li1ltict, U.S. A119ir 4..,i.311N of EIl 'ill. n nHd knall w 1h0 Ifl^:..` DAric (.HKOC W. hl l',._ 1J..a. X1111 l ,"'l IJI ` 11 I?C. I =PTT`',: ? 1 '-I v I DP--1 ii i I I i ? Io GoI1zaIez) Jacha',1x,11 IIl ? 1or1da ,e ) 1 ilH' C011tiIll:le P[UH1 ; O ?: li;l 7 li 3i _ n ?"k ",i it 1;1,11 } I `' '??• 1 ?ti'?1'"77. FVOU 11 l' _ ;Ill' YI I? ?J011S, I'll 'A-sc ]11i1L ?_1 Esp. aIid llro1ct fl 't"rl ?."Pl ilt Item # 11 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date: I 1/ 16/20 10 Approve a work order for engineering design of the Hillcrest Neighborhood Stormwater Improvement Design and Construction Administration Services (10-0002-EN) to Sam Schwartz Engineering of Tampa, Florida in the amount of $119,149.57 and authorize the appropriate officials to execute same. SUMMARY: This work order is for engineering design and construction administration services for stormwater improvements in the Hillcrest neighborhood (also known as Brookhill Subdivision). These stormwater improvements are in response to resident requests for a solution to street flooding, especially on St. Thomas Drive. The first design task consists of a modeling effort to determine whether stormwater improvements are feasible and practical. If not, the design effort will terminate and no stormwater improvements will be constructed. The stormwater improvements design effort will be performed concurrently with, and in coordination with, the current design effort for the Hillcrest Neighborhood Traffic Calming project, which is also being performed by the same firm, Sam Swartz Engineering. The stormwater improvements design and the traffic calming design will be combined by Sam Swartz Engineering into a single construction bid package, and the construction work will be performed under one contract by one contractor. Work on the Hillcrest stormwater improvements design will commence upon award and execution of the Work Order; the design work will also be completed in 222 calendar days; and the construction administration services will be completed at the end of construction in approximately 14 additional months. Maintenance of the stormwater improvements will be performed by the Public Services Department. Sufficient budget and revenue is available in Capital Improvement Program project 96169, Stevenson Creek, to fund the work orders. Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment: No Budget Adjustment Comments: Current Year Cost: $119,149.57 Annual Operating Cost: Not to Exceed: $119,149.57 Total Cost: $119,149.57 For Fiscal Year: 2010 to 2011 Cover Memo Appropriation Code Amount Appropriation Comment Item # 12 0315-96169-561200-539-000- $119,149.57 0000 Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 12 Attachment number 1 Page 1 of 1 w ,a 6 _2a w a m C y m i .... 8 8 10 11 ? '- S " ' raz es 66 ST - o - j w I I I r I? '., o o ,,.. z o l ti se II -' I j c„nnn 1I LL1 z=. i o. 4 ST m - Y 16+° S ] >: fin` ,`5,. 30b 1 i 8 m 1 fi . 16y0 zs I ?fi 9 5A i u s TL m e I' 18 2 41 ' m l 12 o - 1 3 13, s tie I ? > C id\ - _. - - 1 z as ANN -? = 15 w 1511 e? 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MyC learwater. corn Map Gen By: CRM Reviewed By: K_S Date: 10/29/2010 Grid #: 3148 S-T-R: 22-29-15 Scale: N.T.S. Attachment number 2 Page 1 of 12 Ar November 1, 2010 SAM S H ARTZ E N I' N E E R I N Mr. Michael D. Quillen, PE City Engineer City of Clearwater 100 South Myrtle Avenue Clearwater, FL 33756 Re: Hillcrest Neighborhood Stormwater Improvement Design and Construction Administration Services - Work Order Initiation Form Dear Mr. Quillen: Enclosed for your review are two (2) executed Work Order Initiation Forms for the Hillcrest Neighborhood Stormwater Improvement Design and Construction Administration Services. The Work Order Initiation Form has been prepared in order to analyze localized neighborhood flood events where proposed traffic calming improvements are planned and to design stormwater improvements to minimize flood conditions. A scope of work and fee estimate is provided in the enclosure Thank you for the opportunity to assist the City on this assignment. Should you have any questions concerning the enclosed materials, please do not hesitate to contact the undersigned or Mr. Greg Trim at 813.289.7771 Sincerely, m 1 6. Jeffrey D. Trim, PE, PTOE Senior Vice President Sam Schwartz Engineering JDT:GST Enclosures M:\CC-09-234\Project Managment\Contracts\Hillcrest Neighborhood Storm Water Design Work Order 110110.docx cc: Ken Sides, City of Clearwater Greg Trim, Sam Schwartz Engineering 1 Item # 12 Attachment number 2 Page 2 of 12 CITY OF CLEARWATER PUBLIC WORKS ADMINISTRATION SAM SCHWARTZ ENGINEERING WORK ORDER INITIATION FORM Date: November 1, 2010 Project Number: City Project Number: 10-0050-EN 1. PROJECT TITLE: Hillcrest Neighborhood Stormwater Improvement Design and Construction Administration Services 2. SCOPE OF SERVICES: This Work Order Initiation Form has been prepared for the Hillcrest Neighborhood Stormwater Improvements that consists of stormwater modeling analysis, preparation of construction documents (plans & specifications) and construction administrative services. The stormwater improvement design will consist of the following tasks: Preparation of ICPR stormwater model that will analyze the St. Thomas Drive/Betty Lane/Woodlawn Street existing drainage system and proposed improvements. 2. Preparation of construction plans and specifications. 3. Provide construction administrative services I - PRE-DESIGN PHASE Task 1- Project kick off meeting with City staff is anticipated that will involve discussion on project scope design, surrounding impacts and information exchange with the City including Stevenson Creek ICPR 2001 model and topographical survey completed in 2004. II - DESIGN DATA COLLECTION PHASE The topographical survey has already been conducted by the City. It is understood the topographical survey was collected back in 2004 and topographical features may have changed. A site visit will be conducted that will review and compare the survey to today's conditions in order to determine if supplemental topographical collections will be necessary. Should additional survey be required the City will perform the services. An allowance is included for sub-surface utility investigation on an as-needed basis. No geotechnical investigation is required at this time. 2 Item # 12 Attachment number 2 Page 3 of 12 III - FINAL DESIGN PHASE - Modeling & 60/90/100/FINAL Task III (A) - Stormwater modeling analysis requires preparation of ICPR stormwater model that will analyze the St. Thomas Drive/Betty Lane/Woodlawn Street existing drainage system. The receiving tail water conditions consist of a 54" CMP located in the 100-year flood plain that extends approximately 900' before discharging into an open cannel that flows into the Stevenson's Creek. The City has a 2001 ICPR stormwater model of the Stevenson's Creek that has a particular node that represents our drainage system under study. Modifications/Improvements to the runoff hydrograph assigned to this have to demonstrate that there will be no adverse impacts downstream. Storm events of 2.33-yr (mean annual), 3-yr, 5-yr, 10- yr and 25-yr will be evaluated as part of the design modeling. Tasks associated with the modeling include: • Determine existing drainage inlet's weighted SCS curve numbers • Prepare & calibrate ICPR model of existing system • Meet w/City to review existing model conditions to confirm calibration • Model proposed modifications & improvements to existing system • Analyze/Evaluate downstream impacts with the model • Evaluate utility conflicts • Meet w/City to review modeling analysis Task III (B) - Preparation and incorporation of 60%, 90%, 100% and Final Stormwater Construction Plans into the Traffic Calming Construction Plans and associated Design Tasks that will involve generating the following design plan sheets and performing related design tasks: Construction Plan Sheets I. Cover Sheet - Update Traffic Calming (TC) Sheet 2. Sheet Index - Update TC Sheet 3. Survey Control Sheet - Update TC Sheet 4. Storm Drainage General Notes 5. Utility Information & Legend - Update TC Sheet 6. Storm Drainage Improvements - ST. Thomas Drive Plan & Profile (600') 7. Storm Drainage Improvements - ST. Thomas Drive and Betty Lane Plan & Profile (500') 8. Storm Drainage Improvements - Betty Lane and Woodlawn Street Plan & Profile (500') 9. Storm Drainage Improvements - Woodlawn Street Plan & Profile (600') 10. Storm Drainage Details 3 Item # 12 Attachment number 2 Page 4 of 12 11. Storm Drainage Details 12. Utility Adjustments - ST. Thomas Drive Plan & Profile (600') 13. Utility Adjustments - ST. Thomas Drive and Betty Lane Plan & Profile (500') 14. Utility Adjustments - Betty Lane and Woodlawn Street Plan & Profile (500') 15. Utility Adjustments - Woodlawn Street Plan & Profile (600') The storm drainage construction plans will be prepared at a scale of 1 "=20' for full size plans. Utility coordination will also be performed at 30% plan phase as utility conflicts become apparent during the stormwater modeling and preliminary design. Associated Design Tasks/Activities I. Attend SWFWMD Pre-Application Meeting 2. Site Visit to Review 60% Storm Drainage Impacts 3. 60% Utility Coordination 4. 60% Cost Estimate & Quantities 5. QA/QC 60% Plan Submittal Package 6. Respond to 60% City Review Comments 7. Project Coordination 60% Phase 8. Prepare SWFWMD ERP Standard General Submittal Package 9. Prepare Storm Drainage Construction Specifications Provisions 10. Site Visit to Review 90% Utility/Geometrics/Landscape Impacts 11. 90% Utility Coordination 12. 90% Cost Estimate & Quantities 13. QA/QC 90% Plan Submittal Package 14. Respond to 90% City Review Comments 15. Project Coordination 90% Phase 16. Respond to SWFWMD Permit Review Comments 17. 100% Utility Coordination 18. 100% Cost Estimate & Quantities 19. QA/QC 100% Plan Submittal Package 20. Project Coordination 100% Phase 21. Respond to 100% City Review Comments 22. QA/QC Final Bid Package As outlined above these plan sheets will be submitted to the City for review at 60%, 90% and 100% including associated construction cost estimates. The design plans shall be compiled using the City of Clearwater CAD standards, as attached. It is possible that the storm water modeling performed in Task III (A) will show that improvements could be more or less than listed in Task III (B). The Consultant and the City will agree on the exact scope of construction improvements prior to beginning Task III (B). 4 Item # 12 Attachment number 2 Page 5 of 12 IV - BIDDING PHASE The bidding phase services will consist of the following activities: 1. Respond to Bidding inquiries 2. Preparing addendums V - CONSTRUCTION PHASE Limited construction administration services will consist of the following activities: 1. Shop drawing reviews 2. Bi-weekly progress meetings and site meeting (4 month construction period extension to Traffic Calming work) 3. Respond to Contractor RFI's and plan modification 4. Miscellaneous site visits (4 estimated) 5. SWFWMD construction certification 6. Project coordination construction phase VI - OPTIONAL SERVICE Ten Percent Design Allowance for as needed, unforeseen services. 3. PROJECT GOALS: The Hillcrest neighborhood is scheduled soon for traffic calming improvements in the year 2011 as part of an overall City neighborhood traffic calming program. A section of the neighborhood that will receive traffic calming also experiences severe flooding. The City desires to improve the existing over capacity storm drainage system as part of the traffic calming improvements. The project goals are to implement by design and construction improvements to the severe flooding conditions that occur along St. Thomas Drive and Betty Lane. Realizing that improvements to the existing system will be restricted to minimal downstream impacts, proposed improvements may be limited. 4. BUDGET: This price includes all labor and expenses anticipated to be incurred by Sam Schwartz Engineering for the completion of these tasks, on a lump sum basis, for a basic services fee of One Hundred and Eight Thousand Six Hundred Dollars and Nineteen Cents ($108,600.19). Additionally, Optional Service in the amount of Ten Thousand Five Hundred and Forty Nine Dollars and Thirty Eight Cents ($10,549.38) is available if needed and must be authorized by the City. The work order total cost is One Hundred and Nineteen Thousand One Hundred Forty Nine Dollars and Fifty Seven Cents ($119,149.57). 5 Item # 12 Attachment number 2 Page 6 of 12 5. 6. 7. 8. SCHEDULE: The project schedule is based upon utilizing the topographic survey that was collected back in 2004 and supplement the topographical survey as needed during the design phases. To prepare construction design plans and obtain project permits for the neighborhood stormwater improvements will require approximately two hundred and twenty two (222) calendar days to complete from issuance of notice-to-proceed. The project deliverables are to be phased as follows: Stormwater Modeling 60% construction plans City review of 60% construction plans 90% construction plans/Permitting Phase City review of 90% construction plans 100% construction documents City review of 100% construction plans Final construction documents 40 calendar days 30 calendar days 21 calendar days 45 calendar days 21 calendar days 30 calendar days 14 calendar days 21 calendar days STAFF ASSIGNMENT Sam Schwartz Engineering Jeffrey D. Trim, Senior Vice President, Principal-in-Charge Gregory S. Trim, PE, Project Manager/Engineer (Engineer of Record) City of Clearwater Ken Sides, PE, PTOE, Project Manager CORRESPONDENCE/REPORTING PROCEDURES: Engineer's project correspondence shall be directed to Mr. Gregory S. Trim, PE. All City project correspondence shall be directed to Mr. Ken Sides, PE, PTOE with copies to others as may be appropriate. INVOICING/FUNDING PROCEDURES: Invoices shall be submitted monthly to the City of Clearwater, Engineering Department, Attn: Ms. Deb Lutz, Senior Staff Assistant, P.O. Box 4748, Clearwater, Florida 33758- 4748, for work performed. Invoices will be prepared monthly with associated progress report with copies transmitted to Mr. Ken Sides, PE, PTOE. City Invoicing Code: 0315-96169-561200-539-000-0000 6 Item # 12 Attachment number 2 Page 7 of 12 9. ENGINEER CERTIFICATION: Sam Schwartz Engineering will certify as a licensed Professional Engineer, registered in accordance with Florida Statute 471 (481), that the above project's construction plans meet or exceed all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. We understand that it is our responsibility as the project's Professional Engineer to perform a quality assurance review of these submitted plans to ensure that such plans are free from errors and/or omissions. This certification shall apply equally to any further revision and/or submittal of plans, computations, or other project documents, which we may subsequently tender. 10. SPECIAL CONSIDERATIONS: The City of Clearwater shall be responsible for the following materials and services in support of this Work Order Amendment: 1. Provide existing utility information. 2. Provide topographical survey in state plane coordinates including existing elevations in northing, casting, elevation format 3. Conducting Project Kick-off meeting 4. Perform daily construction inspection services 11. PROJECT ASSUMPTIONS: The above scope and fee were prepared based upon the following assumptions: 1. No geotechnical investigation is anticipated under basic services. 2. The Consultant will pay SWFWMD stormwater permit fees. 3. The Consultant will provided nine (9) full size (24"06") plans sets at 60% and 90% plan submittal phases. The plans will consist of related stormwater improvement sheets, pertinent details, notes, cover sheet, sheet index and utility information. 4. Additional surveying services to be provided by the City. 5. Project construction period extension of four (4) months to the previous traffic calming estimate of ten (10) months. PREPARED BY: APPROVED BY: r Jeffrey D. Trim, PE Principal in Charge Sam Schwartz Engineering Michael D. Quillen, PE City Engineer City of Clearwater November 1.2010 Date Date 7 Item # 12 Attachment number 2 Page 8 of 12 ATTACHMENT A CITY OF CLEARWATER HILLCREST NEIGHBORHOOD STORMWATER IMPROVEMENT DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES PROJECT BUDGET SAM SCHWARTZ ENGINEERING - BASIC SERVICES Task Description Sub consultant Services Labor Total 1.0 Pre- Design 1.1 Project Kick-off Mtg/Information Exchange $ 1,602.00 $1,602.00 2.0 Design Data Collection 2.1 Review City Data Determine Additional Collection $ 1,623.36 2.2 Survey Coordination $ 811.68 2.1 Subsurface Utility Evaluation $ 811.68 $3,246.72 3.0 Final Design Plans 3.1 Stormwater Modeling Analysis $4,008.00 $29,412.72 3.2 60/90/100/Final Construction Plans & Design Tasks $5,000.00 $38,261.10 $76,681.82 4.0 Bidding Phase 4.2 Bidding Inquires $ 542.01 4.3 Addenda $1,254.90 $1,796.91 5.0 Construction Phase 5.2 Shop Drawing Reviews $4,827.36 5.3 Bi-weekly Progress Meetings $5,494.86 5.4 RFI's & Plan Modifications $3,246.72 5.5 Site Visits $2,563.20 5.7 SWFWMD Construction Certification $2,093.28 5.8 Project Management/Coordination $3,940.92 $22,166.34 Subtotal Basic Services Other Direct Costs (Permit Fees & Plan Reproduction) Grand Total Basic Services $9,008.00 $96,485.79 $105,493.79 $ 3,106.40 $108,600.19 Item # 12 Attachment number 2 Page 9 of 12 SAM SCHWARTZ ENGINEERING - OPTIONAL SERVICES Task Description Sub consultant Services Labor Total 1.0 Pre- Design Task Allowance (10%) $160.20 $160.20 2.0 Desi n Data Collection Task Allowance (10%) $324.67 $324.67 3.0 Final Design Plans Task Allowance 10% $900.80 $6,767.38 $7,668.18 4.0 Bidding Phase Task Allowance 10% $179.69 $179.69 5.0 Construction Phase Task Allowance (10%) $2,216.64 $2,216.64 Subtotal Optional Services Subtotal Basic Services Grand Total $900.80 $9,648.58 $10,549.38 $108,600.19 $119,149.57 Item # 12 Attachment number 2 Page 10 of 12 Clearwater U. PUBLIC WORKS ADMINISTRATION WORK ORDER INITIATION FORM Attachment "A" CITY DELIVERABLES FORMAT The design plans shall be compiled utilizing one of the following two methods. 1. City of Clearwater CAD standards. 2. Pinellas County CAD standards 3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES The design plans (1 set) shall be produced on paper material, 11" x 17" at a scale of 1" = 40' and provided in pdf format unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Land Desktop 2000 or later including all associated dependent files. NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are used the consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard AutoDesk, Inc. release. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562-4762 or email address tom.mahony(&clearwater- fl.com ? All electronic files must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. 10 Item # 12 O O N O N fA N t` N V N fA r O N V fA ? N N H O O O ? O O O ? O O M O O V fR O O Otl O O V M O O O O O t0 fR O O O O O N M O O N (00 fR O O N ttc M (O M M (NO fR M (O « M ? M (O M ? N I,: N N M M V M to O M fR O O O V fR O lp ? 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O fA ? fA O fA 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N X X X X X X X X 0 0 M 0 0 O 0 0 M 0 0 M 0 0 (O 0 0 O 0 0 V 0 0 (O ON fR V fR ? ? O N N ? m fR ? fR V ? II y fR fR fR fR y O U d y C d ? V T O M N (O (O M ? O K V M M N r W O N M O O V t0 N N M a m J 10 O H V V O V V N N O O O O O O N V N O W N 0 0 0 N 0 0 O 0 0 M O V O O ? O O O O OC C O ? N fR t0 fR V fR M fR Fy II II N II II O o M 0 ? 0 M 0 I 0 M 0 V (O X Y II O ( O O O ( w ( O m O V N V tp N M O O N O M N w toil N y V w o p o II lo 0 o a a x ` Lu 3 o 0 O- LL U O O N N O V N ? O c co C y - O N o O Z w ? O O O O N O r (O V r O N O m (O ? M (O (O fR N .? ? - ? O (O N V N r i ? m W H X llJ O ? ? v3 M v3 M ? M ? ? v3 N ? N O U a V o ci s y 10 y 10 C.1 ¢ N y y o II d II d II II II II N O y N f0 O O O L ao O O a + 10 y L y y C y y Q o m x v E w m n a o ~ ~ p N L a ?` N N L N L U w a W o w m (? c ' to ¢ a c c o Q o rn c a - o m v U 2 d a o o J o c m 15 _ c o_ r co u) w y o ° c o r` x O m m i LL a _ ? w .o - rn N W 'I u ? d O U E y in y ° a C A 2 N C c '? m y a c a m o U ? U IL U j m c m o - ? N y ? LL J U C o ? Q U 10 y d N L m - ? ? ? m y m LL L ? c ? ? a. c O) rn y d ? ? 10 y N C C ?y co LL U1 = N O ` a 3 m Meeting Date: I 1/ 16/20 10 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Award a contract (purchase order) for the Florida/Phoenix Avenue Traffic Calming project (08-0014-EN) to R.A.M. Excavating, Inc., of Palm Harbor, Florida, in the amount of $165,080.30 consisting of the base bid in the amount of $144,987.70 and alternate bid item, Additional Sidewalk Area, in the amount of $20,092.60, which is the lowest responsible bid received in accordance with plans and specifications, and authorize the appropriate officials to execute same. SUMMARY: This project involves construction of two (2) mini roundabouts: One mini roundabout is to be located at the intersection of Florida Avenue and Turner Street and one mini roundabout is to be located at the intersection of Phoenix Avenue and Turner Street. Construction activities also include minor landscaping improvements and additional sidewalk at a Pinellas County retention pond directly to the east of Florida Avenue. City staff carried out two neighborhood meetings with the residents of Florida and Phoenix Avenues to determine the project scope. The scope is consistent with feedback received at both public meetings and is consistent with the development order between the City of Clearwater and Boos Development. Work will commence upon award and execution of the contract and will be completed within 180 calendar days. Ongoing maintenance of the mini roundabout landscaping will be provided by the Parks and Recreation Department. The landscaping plant palate and irrigation was designed, with Parks Department input, for low maintenance. The scope includes the establishment and maintenance of the new pond landscaping for a period of two years, after which the landscaping maintenance is handed over to Pinellas County who owns the pond. Street signage and pavement markings will be maintained by Traffic Operations. Complete funding for this project is available through a $250,000 enhancement fund provided to the City of Clearwater by Boos Development, developers of the CVS Pharmacy, located at 2200 Gulf to Bay Boulevard. It is the intent of this fund to mitigate the impacts for the residents of Florida and Phoenix Avenues that were created by the vacation of the north end of Florida Avenue where the CVS Pharmacy presently stands. If additional funding becomes available through the enhancement fund, up to two additional alternate bid items totaling $46,919.40 would be added to the project. These alternates would add more landscaping to the Pinellas County retention pond and cover the initial two-year establishment and maintenance. Sufficient budget and revenue are available in project 0181-99144, Boos Development Mitigation, in the amount of $165,080.30. Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment Comments: Budget Adjustment: No Current Year Cost: $165,080.30 Not to Exceed: $165,080.30 For Fiscal Year: Annual Operating Cost: Total Cost: $165,080.30 2010 to 2011 Cover Memo Item # 13 Appropriation Code Amount Appropriation Comment 0181-99144-563700-541-000- $165,080.30 See summary 0000 Bid Required?: Yes Bid Number: Other Bid / Contract: Bid Exceptions: Review Approval: 1) Office of Management and Budget 2) City Manager 08-0014-EN None Cover Memo Item # 13 Attachment number 1 Page 1 of 6 BOND NUMBER: CONTRACT BOND STATE OF FLORIDA COUNTY OF PINELLAS KNOW ALL MEN BY THESE PRESENTS: That we R. A. M. EXCAVATING, INC. Contractor and MERCHANTS BONDING COMPANY (Surety) whose home address is 2100 FLEUR DRIVE, DES MOINES, IOWA 50321. HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater, Florida (hereinafter called the "Owner") in the penal sum of. ONE HUNDRED SIXTY-FIVE THOUSAND EIGHTY DOLLARS AND THIRTY CENTS ($165,080.30) for the payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns for the faithful performance of a certain written contract, dated the , day of 201, entered into between the Contractor and the City of Clearwater for: FLORIDA/PHOENIX TRAFFIC CALMING 08-0014-EN a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully copied herein. NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the Contractor shall in all respects comply with the terms and conditions of said contract, including the one-year guarantee of material and labor, and his obligations thereunder, including the contract documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the Plans and Specifications therein referred to and made a part thereof, and such alterations as may be made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or skill, negligence or default, including patent infringements on the part of the said Contractor agents or employees, in the execution or performance of said contract, including errors in the plans furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make payments to all persons supplying him, them or it, labor, material, and supplies used directly or indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and Surety jointly and severally agree to pay to the Owner any difference between the sum to which the said Contractor would be entitled on the completion of the Contract, and that which the Owner may be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or indirect, or consequential, which said Owner may sustain on account of such work, or on account of the failure of the said Contractor to properly and in all things, keep and execute all the provisions of said contract. Page I Item # 13 Attachment number 1 Page 2 of 6 CONTRACT BOND (2) And the said Contractor and Surety hereby further bind themselves, their successors, executors, administrators, and assigns, jointly and severally, that they will amply and fully protect the said Owner against, and will pay any and all amounts, damages, costs and judgments which may be recovered against or which the Owner may be called upon to pay to any person or corporation by reason of any damages arising from the performance of said work, or of the repair or maintenance thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or servants or the improper performance of the said work by the Contractor or his agents or servants, or the infringements of any patent rights by reason of the use of any material furnished or work done; as aforesaid, or otherwise. And the said Contractor and Surety hereby further bind themselves, their successors, heirs, executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the Owner may be compelled to pay because of any lien for labor material furnished for the work, embraced by said Contract. And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this day of 201. R. A. M. EXCAVATING, INC. CONTRACTOR By: ATTEST: WITNESS: COUNTERSIGNED: SURETY By: ATTORNEY-IN-FACT Page 2 Item # 13 Attachment number 1 Page 3 of 6 CONTRACT This CONTRACT made and entered into this day of , 201_ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and R. A. M. EXCAVATING, INC. of the City of PALM HARBOR, County of PINELLAS and State of FLORIDA hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: FLORIDA/PHOENIX TRAFFIC CALMING 08-0014-EN FOR THE SUM OF ONE HUNDRED SIXTY-FIVE THOUSAND EIGHTY DOLLARS AND THIRTY CENTS ($165,080.30) In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES. Page 3 Item # 13 Attachment number 1 Page 4 of 6 CONTRACT (2) In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non-discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the surety bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. Page 4 Item # 13 Attachment number 1 Page 5 of 6 CONTRACT (3) IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, in duplicate, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By: William B. Horne, H City Manager Attest: Countersigned Seal) Rosemarie Call City Clerk By: Approved as to form Frank Hibbard, Mayor-Councilmember Camilo Soto Assistant City Attorney (Contractor must indicate whether Corporation, Partnership, Company or Individual.) (Contractor) By: (SEAL) (The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation). Page 5 Item # 13 Attachment number 1 Page 6 of 6 CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT (CORPORATION FORM) STATE OF FLORIDA COUNTY OF PINELLAS On this day personally appeared before me, the undersigned authority, duly authorized to administer oaths and take acknowledgments, who after being duly sworn, deposes and says: That he is the (TITLE) of R. A. M. EXCAVATING, INC. a Florida Corporation, with its principal place of business located at 569 HAMMOCK DRIVE, PALM HARBOR, FLORIDA 34683 (herein, the "Contractor"). That the Contractor was the general contractor under a contract executed on the day of , 201, with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as Owner, and that the Contractor was to perform the construction of FLORIDA/PHOENIX TRAFFIC CALMING 08-0014-EN That said work has now been completed and the Contractor has paid and discharged all sub-contractors, laborers and material men in connection with said work and there are no liens outstanding of any nature nor any debts or obligations that might become a lien or encumbrance in connection with said work against the described property. That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes, and upon consideration of the payment of (Final Full Amount of Contract) in full satisfaction and discharge of said contract. That the Owner is hereby released from any claim which might arise out of said Contract. The word "liens" as used in this affidavit shall mean any and all arising under the operation of the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes. Sworn and subscribed to before me R. A. M. EXCAVATING, INC. AFFIANT This day of , 201 BY: NOTARY PUBLIC My Commission Expires: PRESIDENT Page 6 Item # 13 W 1 rl O O 1 O rV V Ir?I? ?I W A ?I Z ? U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ,y? W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W U o 0 o c i o ch C) 0 00 0 0 -- o o 110 r; 110 't C) 7t N N -- c i ch 0 0 0 O O O O O N N O O O v'? v? O -? M ? W oo `o ?o -? -? N ? Z ? rd mKer t n ?n 7t v O 7t N O O oo M O O O O oc O O O oc Wn 7t O `D ? C5f O U `O M `O `O O O v N M 00 7t r` v? N O 7t N N -- 7t 0o O Z oc 0,? 4 `O M O W? oc \O N \O o0 0o O r` oc O N oc r` -? \O - M N r` - O O', , -? -? 4 o0 0o r` O oc `O M 7t 7t m M N O W 7t al? 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Z Z a) cu O O N W W O A A O O N N W O H O A H V W O A nber 2 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date: I 1/ 16/20 10 Approve an agreement between The Florida Commission on Community Service and the City of Clearwater renewing the AmeriCorps Clearwater program for the period of January 1, 2011 through December 31, 2011, including a cash match in the amount of $65,059, and authorize the appropriate officials to execute same. SUMMARY: The Clearwater Police Department has been a participating member of the AmeriCorps program since 1995, and for the past six years has been the lead agency and grantee for AmeriCorps Clearwater. AmeriCorps Clearwater is a public safety program designed to foster citizen responsibility, build neighborhood unity, provide educational opportunities, and save police officer time by members performing non-hazardous public safety duties. Each full-time program member provides 1,700 hours annually and each part-time member provides 900 hours annually, resulting in a savings of over 18,000 hours of valuable police officer time. This allows police officers to devote more time to hazardous and critical crime mitigation tasks. AmeriCorps members promote a safe and friendlier place to live and visit. They also serve as a conduit for dissemination of information to residents and visitors who are most affected by ongoing changes in the city. The Clearwater Police Department benefits from the members' assistance with community policing efforts and the opportunity to mentor and mold the potential police officers of the future. Eight (8) full-time AmeriCorps members, ten (10) part-time AmeriCorps members and one (1) AmeriCorps Program Coordinator are assigned to the Clearwater Police Department. The full- time AmeriCorps members receive a minimum living allowance/stipend of $11,800 per year, and part-time AmeriCorps members receive a living allowance/stipend of $6,247 per year. A continuation funding request and application was submitted and approved by The Corporation for National and Community Service for Federal Assistance in the amount of $177,823. Special Project 181-99255 has been set up for AmeriCorps Clearwater 2011. A budget amendment will provide the cash match with a transfer of $65,059from the Special Law Enforcement Trust Fund project 181-99331. Type: Other Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: $177,823.00 Not to Exceed: For Fiscal Year: 2010 to 2011 Budget Adjustment: None Annual Operating Cost: Total Cost: $177,823.00 Appropriation Code Amount Appropriation Comment 181-99255 $177,823.00 Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) Cit?VIanager 7) Clerk Cov r Memo Item # 14 Attachment number 1 Page 1 of 22 2010-2011 STANDARD CONTRACT This agreement is made BETWEEN The Florida Commission on Community Service commonly referred to as Volunteer Florida 401 South Monroe Street Tallahassee, Florida 32301 referred to herein as the "Commission" AND City of Clearwater on behalf of Clearwater Police Department 645 Pierce Street Clearwater, FL 33756-5400 referred to herein as the "Provider" The Provider, to be commonly referenced as AmeriCorps Clearwater will utilize AmeriCorps Members in accordance with submitted proposal (Attachment II). In consideration of the contracted services by the Commission and of the advantages and benefits received by the Provider by virtue of such relationship, the receipt and adequacy of all of which considerations are hereby acknowledged, now therefore, in consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows: 1. PROVIDER AGREEMENTS A. Compliance. 1. The Provider must comply with the requirements of the National and Community Service Act of 1990 RS amended and codified as 42 USC 12501 et seq 45 CFR 2510 et seq. The Provider shall also comply with applicable Federal cost principles, administrative, and audit requirements as well as all applicable Florida Statutes. Requirements are incorporated in this agreement by reference. 2. The Provider will rectify all compliance issues identified by the Commission in writing within the time period set forth or all future reimbursements will be withheld until the deficiencies are corrected. Written documentation should include how all noted deficiencies were corrected or an acceptable justification, action plan and timeline of compliance for any deficiencies not corrected within the time period set forth. 3. By signing this contract, the Provider acknowledges receipt of the AmeriCorps Provisions (Attachment IV). 4. The Provider further agrees to adhere to the AmeriCorps Provisions, regulations and the most current policies of the Commission and federal government. The Provider is responsible for ensuring that all staff manages the program in accordance with all governing regulations and policies. B. Program Name. The Provider may not change the program name without the prior written approval of the Commission. 10/19/10 Item # 14 Attachment number 1 Page 2 of 22 C. Program Performance Measures Performance Measures Revisions: Program performance measures may be revised only with prior written approval of the Commission 1. Volunteer Recruitment (Output): 40 volunteers will collectively provide at least 200 hours of volunteer service as measured by volunteer logs. 2. Saving Police Officer Time (Output): After one year, members will save 7,000 hours of police officer time as measured by member timesheets. 3. Saving Police Officer Time (Intermediate Outcome): After one year, members will save a minimum of 7,000 hours of assisting police units with non-emergency details including crime prevention and patrol services that will result in saving $195,930 worth of police officer time. 4. Savine Police Officer Time (End Outcome): After one year, members will save a minimum of 7000 hrs of assisting police units with non-emergency details including crime prevention and patrol services that will result in saving $195,930 worth of police officer time. As a result, 75% of community stakeholders will report a sense of feeling safer as measured by stakeholder surveys. D. Budget. Both a budget and budget narrative for the delivery of services described in this contract are provided in Attachment III. 1. Match Requirements and In-Kind Contributions a. The Provider must provide matching funds (cash) at a minimum of the percentage stated in Attachment III of the total for Member costs. b. The Provider must provide matching funds (cash) and/or in-kind contributions at a minimum of the percentage stated in Attachment III of the total for all other costs. c. Organizations providing cash or in-kind contributions must submit a letter on their organization's letterhead signed by an authorized official of the organization. The letter must state the amount of cash and/or in-kind contribution donated to the Provider and any required stipulations. Cash and in-kind contribution letters must include a description of each service or resource that will be provided and the dollar value of each. These letters must be submitted to the Commission within thirty (30) days of execution of the contract. 2. Budget Revisions: The Commission must be notified in writing of all changes and the purposes of changes to the budget. The Commission reserves the right to disallow any revisions. E. Property. The Provider agrees to seek prior approval to purchase any equipment and/or furniture not listed in Attachment III with a purchase price of $1,000 or more to be reimbursed by the Commission. F. Internet Access. The Provider agrees to provide the AmeriCorps Program Internet access and e-mail capability as is necessary for program reporting and communication. G. Reporting 10/19/10 Item # 14 Attachment number 1 Page 3 of 22 1. Monthly Progress Reports. All first year AmeriCorps programs are required to complete a monthly report by the fifteenth (15th) calendar day of each month during the contract period. The Commission reserves the right to require written monthly reports be submitted at any point during the program year. 2. Progress Reports. The Provider will submit Quarterly Progress Reports via a format approved by the Commission or via other approved on-line reporting systems in accordance with the requirements and prescribed schedule of the Commission and the Corporation for National Service. 3. Disability Community Development Plan. The Provider will submit a plan to recruit persons with disabilities utilizing the format provided by the Commission's Program Accessibility Coordinator. The plan must be submitted within the first six months of the program contract year. 4. Administration of Members with Disabilities Survey. The Provider will provide a time and place for all members to complete the Commission's Survey to Determine the Number of Persons with Disabilities Serving Florida's Communities and ensure the survey is administered according to Commission guidelines. 5. Accessibility for Members with Disabilities. The Provider will ensure that any barriers preventing the participation of members with disabilities are removed or mitigated in accordance with federal law. 6. Sustainability Plan. The Provider will develop or update a sustainability plan in accordance with the requirements of the Commission. 7. Financial Reports for Reimbursement. The Provider will submit to the Commission a monthly Periodic Expense Report. With the exception of the Final Financial Reports, all reports for reimbursement are due 15 days after the end of the period of the report. If circumstances occur delaying the reimbursement request, an explanation should be sent to the Commission before the reimbursement request is due. 8. Final Financial Reports for Reimbursement. The Provider agrees to submit the FINAL Period Expense Report for payment within forty-five (45) calendar days after the ending date of this contract or the date of contract termination, whichever is earlier. If the Provider fails to submit the final financial reports within the specified time, all rights to payment are forfeited. 9. Supporting Documentation. The Provider will submit adequate supporting documentation for all expenditures on monthly basis. Errors in the documentation or insufficient documentation will result in delay of payment. The Commission reserves the right to review supporting documents at any time during the program period. 10. Property. At the end of the contract the Provider agrees to submit a current inventory list of all property (i.e. equipment and furniture) with a purchase price of $1,000.00 or more bought with funds provided through this contract. Regardless of the acquisition cost or value, all computers, including desktop and laptop computers, and specialty software other than Windows and Microsoft Office Suite must also be included. This property listing must include a description of the property, model number, serial number, date of acquisition, cost, inventory number and information on the location, condition, transfer, 10/19/10 Item # 14 Attachment number 1 Page 4 of 22 replacement or disposition of the property. This list is due to the Commission within thirty (30) days at the end of the contract period. The Commission reserves the right to retrieve, upon termination of this contract, any and all equipment and furniture purchased with funds provided through this contract, or to receive repayment for funds provided through this contract used in the purchase or any portion of such equipment or furniture. Disposing of property, including technology equipment, will require the program to follow the Property Disposal Protocol and prior approval by the Commission. 11. Audits. The Provider agrees to provide the Commission financial and compliance audits of the Provider including the management letter within 180 days after the end of the Provider's fiscal year in accordance with OMB Circular A-133 and to ensure that all related party transactions are disclosed to the auditor. 12. Other Reports. The Provider agrees to provide other reports as may be requested by the Commission by an established deadline. H. Staff Recruitment and Responsibilities 1. Staff positions, duties, responsibilities and the number of staff working in this program may be revised if requested in writing by the provider and approved in writing by the Commission, provided such revisions do not exceed original budgeted amounts for staff. The Provider will hire and maintain 1 Full-time (1 FTE) Program Director to be responsible for the overall management of the program. 2. The Provider will hire and maintain 1 Luietenant (.05 FTE) to provide support to the management of the AmeriCorps program. 3. The Provider will hire and maintain 1 Seargent (.20 FTE) to provide support to the management of the AmeriCorps program. 4. In the event of a change of staff, the Provider agrees to provide new staff with a program operation manual and/or policies and procedures for the AmeriCorps program. The Provider agrees to notify the Commission in writing or via e-mail within ten (10) working days of any program staff vacancies funded by this grant. 1. AmeriCorps Member Recruitment and Responsibilities 1. Recruit eight (8) AmeriCorps Members into full-time service within 60 days of implementation of this contract. Members will be provided with a living allowance in accordance with the AmeriCorps Provisions (Attachment IV).Members will provide direct service in areas outlined in the approved proposal (Attachment II). 2. Recruit a minimum of ten (10) AmeriCorps Members into half-time service within 90 days of implementation of this contract. Members will be provided with a living allowance in accordance with the AmeriCorps Provisions (Attachment IV). Members will provide direct service in areas outlined in the approved proposal (Attachment II). 10/19/10 Item # 14 Attachment number 1 Page 5 of 22 3. The Provider agrees to develop and enter into signed agreement with each Member using an AmeriCorps Member Contract in compliance with the AmeriCorps Provisions. 4. The Provider agrees to implement the program's Commission approved Community Disability Development Plan to recruit persons with disabilities into the program. 5. The positions, position descriptions, and number of Members serving in this program may be revised if requested in writing by the provider and approved in writing by the Commission. 6. All Members must be enrolled in the eGrants AmeriCorps Portal. The provider further agrees to assign members to a service location within the AmeriCorps Portal no more than 30 days from start of service. 7. Member positions may only be revised through a Member Change of Status Form completed via the eGrants AmeriCorps Portal for each Member for the following conditions: a. suspension; b. ending service early; c. reinstatement to service; d. utilization of the Family Medical Leave Act; or e. transfer to another AmeriCorps program. The program should keep a hard copy in a member file. 8. A National Service Trust End of Term of Service/Exit Form must be completed via the eGrants AmeriCorps Portal for each Member upon completion of her/his term of service. 9. The Provider will complete forms via the eGrants AmeriCorps Portal within 30 days upon a member's enrollment in, completion of, lengthy or indefinite suspension from, or release from, a term of service. 10. The Provider will report member service hours to the Commission at least quarterly and will audit and update member service hours at least monthly. The Commission reserves the right to review Member service hours at anytime. J. Partnership Development and Site Agreement 1. The Provider may enter into written agreements with other private and public organizations in the targeted communities to cooperate and coordinate the provision of services under the terms of this contract. 2. Such partnerships may include, but are not limited to, the following agreements: a. contributions of cash support for the services provided under the terms of this contract; b. contributions of in-kind support for the services provided under the terms of this contract; c. coordination of service activities to prevent duplication of effort; d. evaluation of service activities, Member development, etc.; e. fundraising; C promotions or public relations; and g. provision of member supervision and/or service site supervision. 10/19/10 Item # 14 Attachment number 1 Page 6 of 22 3. Agreements with partners to provide Member supervision and/or service sites must be in writing, adhere to the AmeriCorps Provisions and Regulations and include the following items: a. description of services to be provided by Members; b. designation of person(s) responsible for member supervision and verification of member service hours; c. description of prohibited member activities; and d. other supervision or programmatic responsibilities. 4. The Provider shall include a list of its partner organizations on materials as appropriate including; a. brochures; b. flyers; c. posters; and d. public service announcements. 5. Disaster Preparedness, Response, Recovery and/or Mitigation. The Corporation for National Service (under agreement with the Federal Emergency Management Agency) and the Commission (under agreement with the Florida Department of Community Affairs Division of Emergency Management) requires the availability of AmeriCorps Members for assignment to provide assistance in disaster preparedness, response, recovery, and/or mitigation activities. As part of its commitment to community service, the provider agrees to train its members and staff to assist in disaster preparedness, response, recovery and mitigation activities. Volunteers working with the program will be given the option to participate in the training. The types of events that could impact Florida include hurricanes, tornadoes, floods, other weather related events and man-made events, such as hazardous materials accidents. Program members, volunteers, and staff, based on the nature of the program, will be trained to assist with any of the following activities: community preparedness education, shelter operations, mass feeding, debris removal, community outreach, and other disaster recovery related activities. Program members and volunteers may be requested to provide assistance anywhere in the State of Florida. Provider staff and AmeriCorps Members shall serve under the direction and control of the Provider and shall not be considered volunteers to FEMA, DCA or DEM for purposes of Chapter I10(IV) F.S. Requests for disaster preparedness, response, recovery and mitigation assistance will be made on behalf of the Florida Governor's State Coordinating Officer through the Commission's Director of Emergency Management after consulting with the state Corporation for National Service office disaster coordinator. All related activities undertaken by a program will be done in cooperation with the local office of emergency management. Approved expenses incurred as a result of provider activities related to disaster preparedness, response, recovery and mitigation will be reimbursed. According to State of Florida and Federal regulations, non-profit entities responding in times of disaster may request reimbursement from the Federal Emergency Management Agency. Up to 75% of eligible expenses may be reimbursed. The State of Florida, on a disaster specific basis, may cover the remaining 25% of eligible expenses for private non-profit entities. Providers responding at the request of the State Coordinating Officer would be eligible for reimbursement of disaster related 10/19/10 Item # 14 Attachment number 1 Page 7 of 22 expenses. The Commission will furnish the provider with additional information about expenditure reimbursement. Training costs will not be reimbursable unless arrangements are made in advance. The Commission has identified low and no cost training opportunities statewide. Providers may contact the Commission's Director of Emergency Management for specific training questions and opportunities. 6. Training and Technical Assistance. Training and/or technical assistance provided to staff and/or AmeriCorps Members under this contract must be designed to facilitate the improvement of the services, strengthen the development of skills and knowledge for the staff and the AmeriCorps Members, and strengthen the communities in which services are provided. Training and/or technical assistance may be provided directly by the Provider, a community partner (such as a local volunteer center) or other local resources requested from the Commission or coordinated through the Commission. K. Staff and Member Training 1. The Commission will ensure the provision of training and/or technical assistance to ensure successful program implementation and operation. The required training is the Volunteer Florida Program Director Meetings. 2. New program directors must complete the following three (3) disability specific trainings: Disability Awareness and Appreciation, and trainings covering Titles I and III of the Americans with Disabilities Act. 3. Program Directors operating in year two or beyond must complete two (2) disability related trainings each year. Training not provided by the Commission must be approved in advance by Commission staff designated to oversee the Commission's disability inclusion responsibilities. Other suggested topics are, but are not limited to the following: a. supervisory techniques; b. AmeriCorps member evaluation; c. working with the media; d. AmeriCorps member motivation; e. report writing; and f. financial/grants management 4. The Commission will ensure the provision of fiscal training and/or technical assistance to ensure successful fiscal program implementation and operation. Program fiscal staff will be required to complete the Volunteer Florida Fiscal Training. L. AmeriCorps Members 1. The Provider will ensure the provision of training and/or technical assistance for members. Required trainings include: a. American Red Cross-certified or comparable CPR and First Aid training. The Provider will have all members trained or certified in CPR and First Aid. b. Diversity appreciation; c. Citizenship; 10/19/10 Item # 14 Attachment number 1 Page 8 of 22 d. Disability awareness and appreciation training adhering to the Commission's approved content. e. Introduction to Disaster and one additional training in the area of disaster preparedness, mitigation, and/ or response. 2. Other suggested training topics include, but are not limited to: a. team building; b. conflict resolution; c. career development; d. Life after AmeriCorps M. National Service Activities. The Provider will schedule and conduct at least one direct service activity designed for and conducted as part of the Seasons of Service, the designated national service days of the Corporation of National Service, during the contract period. N. Quality Assurance and Evaluation 1. The Provider will track and document progress made toward accomplishing the performance measures and specific deliverables of this contract. 2. The Provider agrees to facilitate, conduct and participate in technical assistance, external reviews, and other continuous improvement activities related to the services. 3. The Provider agrees to permit persons duly authorized by the Commission to inspect any records, papers, documents, facilities, goods and services of the Provider that are relevant to this contract, and/or to interview any clients, employees, volunteers, or any other parties affiliated with the Provider to be assured of satisfactory performance of the terms and conditions of this contract. 4. The Provider will conduct a minimum of one survey annually to examine primary stakeholder satisfaction with the program services, including at a minimum to: a. AmeriCorps members; b. service recipients; c. community residents; and d. community partners. 5. Provide any requested information in a timely fashion in the format specified by the Commission; 6. Facilitate contact with community agencies and /or individuals for the Commission or its consultant; 7. The Commission reserves the right to randomly conduct on-site fiscal monitoring to review the accuracy of information reported as expenditures from grant funds. 0. Records and Documentation 1. The Provider agrees to maintain records of deliverables, including reports and program and participant data. 2. The Provider agrees to maintain fiscal records and documents (including electronic storage media) in accordance with generally accepted accounting principles and practices which sufficiently and properly reflect all revenues and expenditures of all funds. 10/19/10 Item # 14 Attachment number 1 Page 9 of 22 3. The Provider agrees to assure that records will be subject, at all reasonable times, to inspection, review or audit by Commission personnel and/or individuals authorized by the Commission. 4. The Provider agrees to allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, F. S. made or received by the Provider in conjunction with this contract. The Provider's refusal to comply with this provision will constitute a breach of contract. a. Safeguarding Information. The Provider agrees not to use or disclose information concerning a recipient of services under this contract for any purpose not in conformity with the state regulations (119, F.S) and federal regulations (45 CFR, Part 205.50), except upon written consent of the recipient or the recipient's responsible parent or guardian when authorized by law. b. Assignments and Subcontracts. The Provider agrees not to assign responsibility of this contract to another party or to subcontract any portion of the work contemplated under this contract without prior written approval of the Commission. No such approval by the Commission will be deemed in any manner to provide for the incurrence of any obligation of the Commission in addition to the total dollar amount agreed upon in this contract. All such assignments or subcontracts will be subject to the terms and conditions of this contract and to any conditions of approval that the Commission may deem necessary. The Provider agrees to include audit and record keeping requirements in all approved agreements entered into by the Provider for any other subcontracted services in the amount of $25,000 or greater. c. Indemnification. Each party hereto agrees that it shall be solely responsible for the wrongful acts of its employees and agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity or the provision of Section 768.28 Florida Statute. d. Incident Reporting. In compliance with Chapter 415 F.S. and 39 F.S., an employee or agent of the Provider who knows, or has reasonable cause to suspect that a child, elder, or adult with a disability is or has been abused, neglected or exploited, shall immediately report such knowledge or suspicion to the abuse registry operated by the Florida Department of Children and Families on the single statewide toll-free telephone number, 1-800-96-ABUSE (800-962-2873). P. Sponsorship 1. The Provider agrees to, in publicizing, advertising, or describing the sponsorship of a program funded wholly or in part by the Commission, state "Sponsored by Clearwater Police Department and Volunteer Florida". If the sponsorship reference is in written material, the words "Volunteer Florida" shall appear in the same size letter or type as the name of the Provider. 2. The Provider agrees to incorporate the Volunteer Florida logo as appropriate on all letterhead, brochures, newsletters, business cards, stationery, posters, flyers, 10/19/10 Item # 14 Attachment number 1 Page 10 of 22 and other written and pictorial communication media for all programs funded wholly or in part by the Commission. 3. The Provider agrees to notify the Communications Director of the Commission as soon as possible when engaging in contact with the media; and to provide the Commission's tag line to all media contacts for all programs funded wholly or in part by the Commission. Q. Purchasing, Procurement of Materials and Recycled Content. The Provider agrees that any products or materials that are the subject of or required to carry out this contract shall be procured in accordance with the provisions of s.403.7065 and 287.045, F.S. R. Conflict of Interest. The Provider shall affirm that neither the Provider nor any of its directors, officers, members or employees has any interest nor shall acquire any interest, directly or indirectly, which would conflict in any manner or degree with performance of the service hereunder. The Provider further agrees that in the performance of the service, no person having such interest shall be employed by the Provider. S. Nepotism. No person may hold a job or position with the Provider in which a member of his/her immediate family exercises supervisory authority within the program. A member of an immediate family includes: husband, wife, father, father- in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, son, son- in-law, daughter, daughter-in-law and separated spouses. T. Sustainability. It is understood that the funding provided by the Commission for this program is "seed money" to be used by the Provider to provide services to the community, with the assistance of the Commission that will eventually be continued and managed locally with minimal federal funds or responsibility for the program. U. Accessibility and Prohibited Discrimination. The Provider will ensure accessibility and prohibit discrimination in accordance with AmeriCorps Provisions. II. COMMISSION AGREEMENTS A. Reimbursements. Complete and accurate reimbursement requests (Periodic Expense Report) will be processed by the Commission within sixty (60 days) after receipt of the invoice. Failure to submit a timely or accurate PER may result in monthly payments being delayed. B. Technical Assistance. The Commission agrees to provide or assist the Provider in obtaining technical assistance and training as needed by the Provider for this contract. C. Site Visits. Following any quality assurance/continuous improvement review, the Commission will deliver in a timely fashion to the Provider a written report with comments and recommendations regarding the manner in which services are being provided. 10/19/10 Item # 14 Attachment number 1 Page 11 of 22 D. Contract Continuation. The Commission will notify the Provider in writing of the submission date and requirements for the continuing application and continuation will be executed by contract amendment. III. PROVIDER AND COMMISSION MUTUAL AGREEMENTS A. Effective and Ending Dates. The contract shall begin January 1, 2011 and end December 31, 2011. B. Contract Funding Amount. The maximum amount reimbursable under this agreement is $177,823. C. Type of Contract. This will be a cost reimbursement contract. Payment for the contracted services will be contingent upon the documented allowable expenditures for the specified contract period. The Commission's performance and obligation to pay for services rendered under this contract is contingent upon available funding from the Corporation for National and Community Service and the State of Florida. D. Ownership and Sharing of Grant Products. The Provider, to the extent possible, agrees to make products produced under this contract available at the cost of reproduction to others in the field. The Commission retains royalty-free, non- exclusive and irrevocable licenses to obtain, use, reproduce, publish or disseminate products, including data, produced under this contract and to authorize others to do so. The Commission may distribute such products through a designated clearinghouse. The Provider may not sell any work that includes the Commission logo without prior Commission written approval. E. Contact Protocol. The primary contact for all matters relating to this program shall be the staff listed in Section III. H. of this Contract, unless otherwise specified in writing. The primary contact person will notify all parties in writing of alternative contacts should he/she not be available. F. Contract Amendments. All contract amendments will utilize the format of Attachment I and must be executed by authorized representatives of the Commission and the Provider. G. Termination. 1. Termination at Will. This contract may be terminated by either party upon no less than sixty (60) calendar days notice in writing, without cause, unless both parties mutually agree upon a lesser time. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. 2. Termination Because of Lack of Funds. In the event funds to finance this contract become unavailable, the Commission may terminate the contract upon no less than twenty-four (24) hours notice in writing to the Provider. Said notice shall be delivered by certified mail, return receipt requested or in person with 10/19/10 Item # 14 Attachment number 1 Page 12 of 22 proof of delivery. The Commission shall be the final authority as to the availability of funds. 3. Termination for Breach. This contract may be terminated for non-compliance and/or breach of contract by the Provider upon no less than twenty-four (24) hours notice. If applicable, the Commission may employ the default provision in Chapter 60A-1.006(3), FAC. Waiver of breach of any provisions of this contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this contract. The provisions herein do not limit the Commission's right to remedies at law or to damages. 4. Overpayment. In the event that the Commission, the Provider or an auditor discovers an overpayment has been made, the Provider will repay the overpayment within thirty (30) calendar days unless extenuating circumstances are deemed to exist by the Commission. H. Notice and Contact. 1. The name, address and telephone number of the Commission's Program Consultant to contact regarding programmatic issues, for the contract is: Ericka Zdenek, Program Consultant 401 South Monroe Street Tallahassee, FL 32301 (850) 922-0471 erickakvolunteerflorida. org 2. The name, address, and telephone number of the Commission's Financial contact for contract, compliance and budget issues for the contract is: Julia E. Cunningham, Grants Contract Manager 401 South Monroe Street Tallahassee, FL 32301 (850) 414-2979 julia&volunteerflorida.org OR Steve Kalifeh, CFO 401 South Monroe Street Tallahassee, FL 32301 (850) 921-5145 stevegvolunteerflorida.org 10/19/10 Item # 14 Attachment number 1 Page 13 of 22 3. The name, address, and telephone number of the representative for the Provider responsible for the administration of the program under this contract is: Rebecca Davis AmeriCorps Program Director Clearwater Police Department 645 Pierce Street Clearwater, FL 33756-5400 (727) 562-4142 Rebecca.davisga myclearwater.com 4. The name and mailing address of the fiscal contact person responsible for fiscal management for the Provider is: Name: Karen Dombrowski Title: Senior Accountant Address: 645 Pierce Street Clearwater, FL 33756 Phone: (727) 562-4190 e-mail: Karen.dombrowski@myclearwater.com 5. The name of the contact person, street address and e-mail address where financial and administrative records are maintained: Name: Jean Griggs Title: Police Records Manager Address: 645 Pierce Street Clearwater, FL 33756 Phone: (727) 562-4455 e-mail: Jean.griggs@myclearwater.com 6. In the event that different representatives are designated by either party after execution of this contract, notice of the name, address and telephone number of the new representative will be rendered in writing to the other party and said notification attached to originals of this contract. 10/19/10 Item # 14 Attachment number 1 Page 14 of 22 I. All Terms and Conditions Included. This contract and its attachments as referenced below contain all the terms and conditions agreed upon by the parties. Attachment I - Contract Amendment Form Attachment II - Approved AmeriCorps Proposal Attachment III - Approved Budget and Budget Narrative Attachment IV - AmeriCorps Provisions IN WITNESS THEREOF, the parties hereto have caused this contract to be executed by their undersigned officials as duly authorized. Countersigned: CITY OF CLEARWATER, FLORIDA By: William B. Horne II City Manager Frank V. Hibbard Mayor Approved as to form: Robert J. ette Assistant ity Attorney Attest: Rosemarie Call City Clerk THE FLORIDA COMMISSION ON COMMUNITY SERVICE Commonly referred to as VOLUNTEER FLORIDA By: Approved as to form: Wendy Spencer Executive Director Attest: 10/19/10 Item # 14 Attachment number 1 Page 15 of 22 ATTACHMENTI Amendment FORMAT This amendment is made BETWEEN The Florida Commission on Community Service 401 South Monroe Street Tallahassee, Florida 32301 referred to herein as the "Commission" AND City of Clearwater on behalf of Clearwater Police Department 645 Pierce Street Clearwater, FL 33756-5400 referred to herein as the "Provider" amends 1. Section , Paragraph is hereby amended to read: 2. This amendment shall begin on , or on the date on which the amendment has been signed by both parties, whichever is later. 3. All provisions in the contract and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. 4. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the contract. 5. This amendment and all its attachments are hereby incorporated into and made a part of the above cited contract. IN WITNESS THEREOF, the parties hereto have caused this contract to be executed by their undersigned officials as duly authorized. Countersigned: CITY OF CLEARWATER, FLORIDA By: Frank V. Hibbard William B. Horne II Mayor City Manager Approved as to form: Robert J. Surette Assistant City Attorney Attest: Rosemarie Call City Clerk Item # 14 Attachment number 1 Page 16 of 22 THE FLORIDA COMMISSION ON COMMUNITY SERVICE Commonly referred to as VOLUNTEER FLORIDA By: Wendy Spencer Executive Director Approved as to form: Attest: Item # 14 Attachment number 1 Page 17 of 22 6/7/2010 AmeriCorps Clearwater Budget Narrative 2011 Section I: Program Operating Costs Grantee Share, Total Amount CNCS Share Cash In-Kind A. Personnel $ 69,214 $ 14,850 $ 33,053 $ 21,311 B. Personnel Fringe $ 20,086 $ 3,808 $ 8,476 $ 7,802 C. Travel (1) Staff $ 372 $ 372 $ - $ - (2) Member $ 10,200 $ - $ 10,200 D. Equipment $ - $ - $ - $ - E. Supplies $ 5,496 $ 630 $ - $ 4,866 F. Contracts & Consultant $ - $ - $ - $ - G. Training (1) Staff $ - $ - $ - $ - (2) Member $ 2,348 $ 1,150 $ - $ 1,198 H. Evaluation $ - $ - $ - $ - 1. Other $ 14,639 $ 2,000 $ - $ 12,639 + $ 41,529 $ . 58.018 A. Personnel (1) Program Director: Salary = $47,903.42 (January 1, 2011 - December 31, 2011) Position Description: The program director is responsible for the overall administration of the program. Duties of this position will include, but are not limited to, the following: overseeing all program components and tracking program progress towards identified performance measures, submitting required reports, managing the program budget, developing/maintaining relationships with funders/community partners, managing daily member activities, and supervising all stipended members. (4) Lieutenant (5% of time): Salary = $95,999.70 Lieutenant allocates 5% of 12 months of in-kind services In-kind Contributions Formula: Salary x 5% = $4,799.99 (3) Sergeant (20% of time): Salary = $82,555.44 Sergeant allocates 20% of 12 months of in-kind services In-kind Contributions Formula: Salary x 20% = $16,511.09 In-kind position description: Provide program oversight & member supervision at times. Total Personnel = $47,903 Total In-Kind Contributions = $21,311 B. Personnel Frinne Benefits Item # 14 Attachment number 1 Page 18 of 22 Personnel Fringe: (1) Program Director: Benefits = $12,284 (2) In-kind Contribution: Prog. Director workers comp = $1,654 (4) In-kind Contribution: Lieutenant: 5% of contributed salary = $1,614.60 (5) In-kind Contribution: Sergeant: 20% of contributed salary = $4,534.07 Total Fringe Benefits = $12,284 Total In-Kind Contributions = $7,802 C. (1) Staff Travel Volunteer Florida Quarterly Program Directors' Meetings: (3) trips @ 270 miles (RT) @ $0.44/mile = $119/trip. Tolls = $5.00/trip Total Cost per trip = $124 (3 trips) _ $372 Total Staff Travel Cost = $372 C. (2) Member Travel Vehicle fuel costs for member activities (In-kind contribution) 4 vehicles @ $212.50/month for 12 months = $10,200 Total In-Kind Contributions: $10,200 E. Supplies Member Service Gear: Stipended member service gear package ($35/member)(18 stipended members) _ $630 CPD-issued uniforms and equipment (In-Kind contribution) 18 members @ $267/uniform = $4,806 Office Supplies General office supplies, disks, name tags, overheads etc. (In-kind contribution) (12 months @ $5/month) _ $60 Total Supplies: $630 Total In-Kind Contributions: $4,866 G.(2) Member Trainina (a) Member Training (1) Refreshments for day-long trainings and/or service projects 10 days @ $25/day = $250 (2) Teambuilding Ropes Course 18 members @ $50 = $900 Trainings provided by Clearwater Police Department. (In-Kind) (1) Traffic Direction: $118 (3) Mule/ATV: $80 (4) CPR/First Aid: 13 members @ $50/member = $650 (5) Radio: $80 (6) Pawn Slip Entry: $90 Item # 14 Attachment number 1 Page 19 of 22 (7) Video Message Board: $30 (8) Bike Training: $150 Total Training: $1,150 Total In-Kind Contributions: $1,198 1. Other Operatina Costs 1. Travel to CNCS-sponsored meetings = $2,000 Clearwater Police Department (In-Kind contribution) Office and training space: 580 sq ft @ $21/sq ft = $12,180 12180/12 = $1015/month Nextel cell phone for Program Director (In-Kind contribution) $35/month @ 12 months = $420 Proxy cards for door access of Police Department (In-kind contribution): Police Service Technician donated time (1 hour to do proxy cards for 18 members) = $22 Background Screenings (In-Kind contribution): Police Information Technician 1 donated time (1 hour to do 18 criminal history checks) = $17 Total Other Operating Costs: $2,000 Total In-Kind Contributions: $12,639 Section II: Member Costs A. Living Allowance Full Time $ Half Time $ Total Amount CNCS Share 94,400 $ 80,240 62,470 $ 53,100 Grantee _Share Cash In-Kind $ 14,160 $ 9,370 B. Support Costs (1) FICA $ 12,000 12,000 - - (2) Health Care. $ 11,560 $ 11,560 $ - (3) Work. Comp. $ 21,502 $ - $ - $ 21,502 8ectla ! 111 ?_up#otal: $ ; 201,932 $ 156,900 $ 23,530 $ 21,502. A. Living Allowance (8) FT members @ $11,800/yr = $94,400 (10) HT members @ $6,247/yr = $62,470 Total Living Allowance: $156,870 B. Member Support Costs (1) FICA 7.65% of total living allowance ($156,870) = $12,000 (2) Worker's Compensation = $ 21,502 (In-kind contribution) (3) Health Care Insurance: Summit America 8 members at $14451year = $11,560 Total Member Support Costs: $23,560 Total /n-Kind Contributions: $21,502 $tlkltlOhl1 kl?:+' 324,287 $ 179,710 $ 651059 $79,518, Item # 14 Attachment number 1 Page 20 of 22 Section III: Admin/Indirect Costs Total Amount CNCS Share Cash In-Kind A. Corporation Fixed Percentage $ - $4,141 Commission Fixed Amount $ 1,887 $ 1.887 Ubt iEf# . 11 ,. 3 15,028 $ 1,,"7 $- $ 4,141 (1) In-Kind Contribution Senior Accountant (5% of time): Salary = $60,333.02 Support manager allocates 5% of 12 months of in-kind services In-Kind Contributions Formula: Salary x 5% = $3,016.65 (2) In-kind Contribution: Senior Accountant: 5% of contributed salary = $1,124.32 Total Inkind Contributions: $4,141 004045 ,''1 66 Q$8 $83,659 55% 20% 25% Remaining CNCS Funds $ 404 Cash Match Percentage 45% (requirement 30%) Item # 14 July 14, 2010 4:17 PM RlMt.4 +umber 1 Page 21 of 22 AmeriCorps Clearwater Clearwater Police Department Application ID: 10AC117868 Budget Dates: Total Amt CNCS Share Grantee Share Section I. Program Operating Costs A. Personnel Expenses 69,214 14,850 54,364 B. Personnel Fringe Benefits 20,086 3,808 16,278 C. Travel Staff Travel 372 372 0 Member Travel 10,200 0 10,200 Total $10,572 $372 $10,200 D. Equipment E. Supplies 5,496 630 4,866 F. Contractual and Consultant Services G. Training Staff Training Member Training 2,348 1,150 1,198 Total $2,348 $1,150 $1,198 H. Evaluation 1. Other Program Operating Costs 12,639 0 12,639 Travel to CNCS-Sponsored Meetings 2,000 2,000 0 Total $14,639 $2,000 $12,639 Section I. Subtotal $122,355 $22,810 $99,545 Section I Percentage 19% 81% Section II. Member Costs A. Living Allowance Full Time (1700 hrs) 94,400 80,240 14,160 1-Year Half Time (900 hours) 62,470 53,100 9,370 Reduced Half Time (675 hrs) 0 0 0 Quarter Time (450 hrs) 0 0 0 Minimum Time (300 hrs) 0 0 0 2-Year Half Time (2nd Year) 0 0 0 2-Year Half Time (1st Year) 0 0 0 Total $156,870 $133,340 $23,530 B. Member Support Costs FICA for Members 12,000 12,000 0 Worker's Compensation 21,502 0 21,502 Health Care 11,560 11,560 0 Total $45,062 $23,560 $21,502 Section II. Subtotal $201,932 $156,900 $45,032 Section II. Percentages 78% 22% Section 111. Administrative/Indirect Costs A. Corporation Fixed Percentage Corporation Fixed Amount 4,141 0 4,141 Commission Fixed Amount 1,887 1,887 0 Total $6,028 $1,887 $4,141 B. Federally Approved Indirect Cost Rate Section 111. Subtotal $6,028 $1,887 $4,141 Section III Percentage 31% 69% Section I + 111. Funding Percentages 19% 81% Budget Totals $330,315 $181,597 $148,718 Budget Total Percentage 55% 45% Required Match 30% # of years Receiving CNCS Funds 5 Form 424A Modified SF-424A (4/88 and 12/97) Page 1 Item # 14 July 14, 2010 4:17 PM AmeriCorps Clearwater Clearwater Police Department Total MSYs cost/MSY 13.00 $13,969 RRaTtJ%k34iumber 1 Page 22 of 22 Form 424A Modified SF-424A (4/88 and 12/97) Page 2 Item # 14 Meeting Date: I 1/ 16/20 10 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a blanket purchase order to Carl Eric Johnson, Inc. of Lawrenceville, GA, for Moyno Progressive Cavity Pumps and replacement parts for the contract period November 16, 2010 to October 31, 2012, in the amount of $125,000.00, and authorize the appropriate officials to execute same. SUMMARY: Public Utilities currently has 39 progressive cavity pumps manufactured by Moyno, Inc. (Moyno) in service at three (3) Water Reclamation Facilities. The Moyno pumps are used to transfer sludge, biosolids and other high viscosity fluids throughout the treatment processes. The average service life of the existing pumps is approximately 15 years. These pumps are nearly continuous duty, in an environment that is extremely corrosive and destructive, and the durability and reliability of the Moyno equipment is superior in this industry. Due to the large investment of existing equipment and the reliability of the equipment, the city's Water Reclamation Facilities have standardized the use of Moyno pumps for high solids pumping applications. Standardization of pumping equipment reduces redesign/retrofit of the piping systems and overall down time which is critical to maintaining regulatory compliance at wastewater treatment facilities. Standardization also reduces the required stocking of parts and replacement pumps, and increases the cost efficiency of maintenance operations. Carl Eric Johnson, Inc. (CEJ) is the sole authorized distributor of genuine Moyno pumps and replacement parts in Florida and Georgia. Both CEJ and Moyno, Inc. have been contacted regarding their respective business pricing strategies. Both companies have relayed that the prices quoted to Clearwater by CEJ are the current Moyno Municipal Market Base pricing, which keeps pricing competitive with the competition and provides the very best pricing available to the municipal market. Furthermore, Moyno verifies pricing from the distributor to the end customer by requiring copies of purchase orders to accompany factory orders. Sole source purchase of these pumps meets all requirements of Section 2.564 (1)(b) Code of Ordinances. The projected contract amount, $125,000, for this two-year period is based on the current performance of aging equipment and estimated costs of replacements and repairs that may be required before December 31, 2012. Sufficient budget is available in the Water and Sewer Utility Fund operating cost center 0421-01351-550400-535-000-0000, Water Reclamation Facility Operations, to fund $75,000.00 of the Fiscal Year 2010/2011 cost of this purchase order and is planned in the budget request to be brought forward for Fiscal Year 2011/2012 in the amount of $50,000.00. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: $75,000 $125,000 For Fiscal Year: FY10/11 to FYI 1/12 Budget Adjustment: None Annual Operating Cost: Total Cost: $125,000 Cover Memo Appropriation Code Amount Appropriation Comment Item # 15 0421-01351-550400-535- $75,000 FYI 0/11 000-0000 0421-01351-550400-535- $50,000 FY 11/12 000-0000 Bid Required?: No Bid Number: Other Bid / Contract: Bid Exceptions: Sole Source Review Approval: 1) Financial Services 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 15 Attachment number 1 Page 1 of 1 Always the Right SO]UtionTM Moyno Incoporated 1895 West Jefferson St. Springfield, Ohio 45506 Phone: (937) 327-3265 Fax: (937) 327-3572 October 29, 2010 Ms. Flo Reichert City of Clearwater, FL 1605 Harbor, Drive Clearwater, Florida 33755 Subject: Robbins & Myers - Moyno, Inc. - Authorized Distributor Dear Flo, The sole authorized distributor of Genuine Moyno Pumps and replacement Parts in Clearwater, Florida is: Carl Eric Johnson, Inc. MOYNO CERTIFIED REPAIR FACILITY 1725Q MacLeod Drive Carl Eric Johnson, Inc. Lawrenceville, Georgia 30043 5385 Gateway Blvd. - suites 6 & 7 Phone: 6781377-3100 Lakeland, Florida 33811 Fax: 6781377-2021 Phone: 8131473-4054 Brent Samuels maintains a sales office for Carl Eric Johnson, Inc. in Ft. Myers and can be contacted at 239-415-0251. Orders or inquiries for Moyno Pumps and Parts should be directed to either Ken Purl or Beverly Garner at the above address. Feel free to call me at the number above if additional information is required. Thank you for your interest and support of Moyno products. Sincerely, Doug Smith Municipal Contracts Engineer Cc: Roy Leffew, Beverly Garner, Del Story A Unit of Robbins &Myers, Inc. Item # 15 From: 9373273572 Page: 111 Date: 10127/2010 4:42:18 PM Attachment number 2 Page 1 of 1 SMOYNO 1 "ys the Right SvWan °m October 27, 2010 Ms. Flo Reichert City of Clearwater, Florida 1609 Harbor Drive Clearwater, Florida 33755 Dear Ms. Reichert; Rick Baker Regional Sales Manager 10500 Salt Box Court. Charlotte, HC 28277-1914 Phone:. 704/752-4288 Fax: 704/752-4289 rbakerOmoynoxa- www.moynoxwn Please be advised that Mayno, Inc. has set Municipal polldes that govern all facm of distributor pricing as well as end-usw pricing. Failure of a distrUx ftr, Call Eric. Johnson, Inc, to fallow set polls can result in punishment up to and including dismissal. These policies am set forth to keep a defined pricing structure for all involved distributors and end-users. We appreciate your businessand continued support our promise to you is that you will continue to receive "a ate. Caul Eric Johnson's most competitive priding and best service available In the market plans, Mark Yingling Municipal Sales Manager Moyne, Inc. Mark.yi ngl ing0rob n.c orn Item # 15 This fax vns received by GF) FA makerfaEx server. For more information, visit http:Ilwww.gfi.eom City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date: I 1/ 16/20 10 Award a contract (purchase order) to ITT Water and Wastewater Florida, LLC, of Apopka, FL in the amount of $325,000.00 for Flygt Pumps, replacement parts, and factory authorized service for the contract period of November 16, 2010 to October 31, 2012 and authorize the appropriate officials to execute same. SUMMARY: Flygt Pumps are standardized by the Water Reclamation Facilities for submerged internal recycle and backwash applications and by the Maintenance Division for eighty (80) lift station pump applications, because it expedites repairs, replacements and maintenance, and eliminates excessive equipment downtime without the cost of retrofit and redesign. ITT Water and Wastewater Florida, LLC is the sole source for Flygt pumps, replacement parts, and factory authorized service. Due to the large investment of existing equipment and the reliability of the equipment, our Water Reclamation Facilities have standardized the use of Flygt pumps for high solids pumping applications. Standardization of pumping equipment reduces redesign/retrofit of the piping systems and overall down time, which is critical to maintaining regulatory compliance at our wastewater treatment facilities. Standardization also reduces the required stocking of parts and replacement pumps, and increases the cost efficiency of maintenance operations. Sole source purchase of these pumps meets all requirements of Section 2.564 (1)(b) Code of Ordinances. The previous contract was for $290,000.00, which was approved by Council on October 15, 2008, for the period November 1, 2008 to October 31, 2009. Due to a lower demand for repairs and replacements than originally projected, $141,257.03 of the approved amount remained unused, and the contract was extended to October 31, 2010. Projected contract amount is based on anticipation of pumps and/or pump stations being repaired and refurbishment of stations in- house due to known upcoming projects and historic usage rates. Sufficient budget is available in the Water and Sewer Utility Fund, Water Reclamation Facility operating cost center 0421-01351- 550400-535-000-0000 to fund $27,405.59 of the Fiscal Year 2010/2011 cost and is planned in the budget request to be brought forward for Fiscal Year 2011/2012 in the amount of $31,357.50, and in Fiscal Year 2012/2013 the amount of $2,663.24, and in the Maintenance operating cost center 0421-01347-550400-535-000-0000 to fund $117,594.41 of the Fiscal Year 2010/2011 cost and is planned in the budget request to be brought forward for Fiscal Year 2011/2012 in the amount of $134,551.59 and in Fiscal Year 2012/2013 the amount of $11,427.67. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: $145,000.00 Not to Exceed: For Fiscal Year: $325,000.00 10/11 to 12/13 Budget Adjustment: None Annual Operating Cost: Total Cost: $325,000.00 Cover Memo Appropriation Code Amount Appropriation Comment Item # 16 0421-01351-550400-000- $27,405.59 FY10/11 0000 0421-01347-550400-000- 0000 0421-01351-550400-000- 0000 0421-01347-550400-000- 0000 Bid Required?: Other Bid / Contract: $117,594.41 FYI 0/11 $34,020.74 FYI 1/12 - 12/13 $145,979.26 FYI 1/12 - 12/13 No Bid Number: Bid Exceptions: Sole Source Review Approval: 1) Financial Services 2) City Manager Cover Memo Item # 16 From. 4078802962 4 ITT O mnber 20, 2010 City Of Clearwater A= Gary Coffey Page: 113 Date: 1012012010 11:08:00 AM Attachment number 1 PAge h of 1 f FF WaUr & IA?a ,wta r. Ffad'dej, LLC un40 4W140& Pl?enes SWeet FLYGT PRODUCTS - SALES & SERVICE Please be advised the n T Waver & Wes. Fly, LLC the onlY ffiWwfiz0d v=1w for MYOt Prod and is the only xdbonmd service wp* and warsaaV ofgamudon in *a Stake of Florida; (Ea$t of tt Apat kola Rives'). Thek idaff is pe+ wly trained to Mvie yea the bads =vice avax"lable. The ITT Weser & Ww*watm Flarlda, LLC.a division of ITT Industries and the sole s grog print for Florida is the Apoplra, Florida f wiYq. Tbank you for year Wim gt in Flygt Pmdxw%. Do not. Mate to ofl me if have questions ragaftg distribution. or air od w maw. Our a is offering pwaffed pricing for the City of Ft Lauderdale. Vey wdy yours, rff FLYGT WATER & WASTBWATMR FLORIDA. LLC d? d"" *Flygt Produce include submor$ible pumps, m3xen, valves, M&C pm&wtp, Syracuse nib ho& aess covers Md 000h.01 pawls. 31U" Item # 16 This fax was received by GFI FAXmaker fax server. For more information, visit: http;lMww-gfi:Com City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Discuss Charter Review SUMMARY: Meeting Date: I 1/ 16/20 10 Review Approval: 1) Clerk Cover Memo Item # 17 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Red Light Camera Ordinance SUMMARY: Meeting Date: I 1/ 16/20 10 Review Approval: 1) Clerk Cover Memo Item # 18 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Review Mission and Purpose of EAB - Councilmember Jonson SUMMARY: Meeting Date: I 1/ 16/20 10 Review Approval: 1) Clerk Cover Memo Item # 19 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Mayor's Conflict January 20th, 2011 Council Mtg SUMMARY: Meeting Date: I 1/ 16/20 10 Review Approval: 1) Clerk Cover Memo Item # 20