AGREEMENT-PROVIDE A NUTRITIONAL PROGRAM FOR THE ELDERLY CONSISTING A CONGREGATE DINING PROGRAM
,. .
/) )
j--"'"
1 .....
I
I
AGREEMENT
day of~U ,
j
1988, by and between NEIGHBORLY SENIOR SERVICES, INC., a Florida non-profit
corporation, hereinafter referred to as "Agency", and the CITY OF CLEARWATER,
FLORIDA, a municipal corporation, hereinafter referred to as "City";
THIS AGREEMENT, made and entered into this
So
WIT N E SSE T H :
The parties hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do hereby
agree as follows:
I. The Agency agrees as follows:
A. Area to be served. To provide in the City of Clearwater the
services hereinafter described.
B. Services to be provided.
L To provide the services at the congregate dining
facilities within the City of Clearwater.
2. To provide a nut r it iona1 program for the elderly
consisting a congregate dining program.
C. Audit and records.
L To maintain financial records and reports and to submit
operating statements to the City as requested.
2. To maintain books, records, documents and other evidence
and accounting procedures and practices which sufficiently
and properly reflect all direct costs of any nature.
3. These records shall be subject at all times to inspection,
review or audit by personnel duly authorized by the City.
4. To collect statistical data of a fiscal nature on a
regular basis and to make fiscal statistical reports at
all times prescribed by, and on forms furnished by, the
City.
D. Retention of Records. To retain all books, records, and other
documents relative to this agreement for five (5) years after
final payment. Any persons duly authorized by the City shall
have full access to and the right to examine any of said
materials during said period. .
1
(lC!-' F~~
O~.(~) '18/~CJ
,ID-ll\\o-.{c,yi),
;:. -..-
.
I
I
E. Evaluation reports. To furnish the City with a monthly
evaluation report on the effectiveness of the program and to
furnish such other reports and information that the City may
require. A final report shall be made within thirty (30) days
after funding of the program ends.
F. Monitoring. To permit the City to monitor the program by
designating its official representative to the Agency's
Board of Directors.
G. Return of funds. That any City funds not expended for the
aforementioned services shall be returned to the City.
H. Civil Rights Act of 1964.
1. That there will be no discrimination against any
employee or recipient on account of race, color, sex,
religious sect, national origin or ancestry in the
performance of this contract.
2. That the Agency will comply with Title VI of the Civil
Rights Acts of 1964 in regard to persons served.
3. That the Agency will comply with Title VII of the Civil
Rights Act of 1964 in regard to employees or applicants
for employment.
4. It is expressly understood that upon receipt of
evidence of such discrimination, the City shall have
the right to terminate this contract.
5. That the Agency shall include this Civil Rights Act
requirements in all approved subcontracts.
L Indemnification and Insurance. The Agency shall act as an
independent contractor in providing the aforementioned
services. The Agency shall be liable for, and shall indemnify,
defend and hold the City harmless, for all claims, suits,
judgments or damages arising from the operation of the
aforementioned services during the term of this contract, and
shall provide adequate liability insurance coverage at its
expense.
II. The City of Clearwater agrees that, subject to the availability of
funds, payment from the City to the Agency for the period of
October 1, 1988, through September 30, 1989, shall be as follows:
Four quarterly payments of $2,915.00 ($11,660.00 annually) subject
to review by the City Commission.
2
..,~.',~
.
I
I
III. The City of Clearwater and the Agency mutually agree as follows:
A. Effetti~~ D~t~.
1. The effective date of this contract as described
shall be the first day of October, A.D. 1988.
2. This contract shall cover a period of time from the
effective date through September 30, 1989.
B. Inclusive Terms and Conditions~ This contract contains all the
terms and conditions agreed upon by the parties. No other
agreements, oral or otherwise, regarding the subject matter of
this contract, shall be deemed to exist or to bind any of the
parties hereto.
C. Notices. All notices provided herein shall be mailed to the
Agency at the following address: 13650 Stoneybrook Drive
Clearwater, FL 34622
D. Administrative Requirements. The Agency shall comply with the
following administrative requirements:
1. Furnish external audit, certified, to the City at the
end of the Contract period.
2. Records of the Agencies to be accessible to City
staff and the public, according to Florida Public
Documents Law.
3. Information to be made available to the City upon
request.
4. All Board meetings to be held in "the Sunshine".
5. An Affirmative Action Plan in effect subject to
monitoring and approval by City staff.
6. Funding to be on a quarterly basis, and except at the
beginning of the program year, all reports must be
recei ved bef ore the next quarter's funds will be
authorized.
IV. All notices provided herein shall be mailed to the City at the
following address:
Joseph R. McFate II
City of Clearwater
Planning & Development Department
P.O. Box 4748
Clearwater, FL 34618
3
-'.'~ ~
I
I
IN WITNESS WHEREOF, the parties hereto have executed this agreement on
the day and year first above written.
NEIGHBORLY SENIOR SERVICES, INC.
~ as, to Agency:
/~"
~_ L~1
BY'~~G),y7.
President
ATTEST:
[~t-AJ ~,~ ~
Secretary
CITY OF CLEARWATER, FLORIDA
---t4 ~ P1Ik--
City ~anage1;"
By
..... ~ - ~ - "
ATTEST:
Approved as to form & correctness:
~~Z1
.-(--~- ..
"--\~ C-~-':'
:: ~i ty ~erk
>>~--,
- ---
- - '"'-
.."...... ~-
....:- -
~ . -
. ,
...- .-.-
-' -.....
4