AGREEMENT-PROVIDE A NUTRITIONAL PROGRAM FOR THE ELDERLY CONSISTING OF A CONGREGATE DINING PROGRAM (3)
TO:
FROM:
COPIES:
SUBJECT:
DATE:
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CIT~ OF CLEARWATER
Interdepartment Correspondence Sheet
M. A. Galbraith, Jr. - City Attorney
Directo~~
Joseph R. McFate - Planning & urban Development
Social Service Funding Agreement
October 30, 1985
Concurrent with the adoption of the City's 1985-86 operating budget, the
City Commission authorizes the funding of certain social agencies through
this Department. This year's budget included funds for Neighborly Senior
Services, Inc., as well as those other agencies for which you have already
received agreements, in the amount contained in the enclosed proposed
agreement with that agency.
Thrle'e copies of the agreement are enclosed fOri your rleview. The agreement
form was prepared by our prior City Attorney for this purpose and has been
utilized by the City over the past six years. If this agrleement is satis-
factorly as to form and correctness, please have it executed by the appro-
proprliate City officials; one copy to be retained by the City Clerk and two
to be returned to me for distribution.
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AGREEMENT
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THIS AGREEMENT, made and entered into this 30 day of ()c7.:J8t.f'::'
1985, by and between NEIGHBORLY SENIOR SERVICES, INC., a Florida non-
profit corporation, hereinafter referred to as "Agency", and the CITY OF
CLEARWATER, FLORIDA, a municpal corporation, hereinafter referred to as
"City" ;
WIT N E SSE T H :
The parties hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do here-
by agree as follows:
1. The Agency agrees as follows:
A. Area to be served. To provide in the City of Clearwater
the services hereinafter described.
B. Services to be provided.
(1) To provide the services at the congregate dining
facilities within the City of Clearwater.
(2) To provide a nutritional program for the elderly
consisting of a congregate dining program.
C. Audit and records.
(l)
To maintain financial records
submit operating statements
requested.
and reports and
to the City
to
as
(2) To maintain books, records, documents and other
evidence and accounting procedures and practices
which sufficiently and properly reflect all direct
costs of any nature.
(3)
These records shall be subject at all times
inspection, review or audit by personnel
authorized by the City.
to
duly
(4) To collect statistical data of a fiscal nature on
a regular basis and to make fiscal statistical re-
ports at all times prescribed by, and on forms fur-
nished by, the City.
D. Retention of records. To retain all books, records and
other documents relative to this agreement for five (5)
years after final payment. Any persons duly authorized
by the City shall have full access to and the right to
examine any of said materials during said period.
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E. Evaluation reports. To furnish the City with a
monthly evaluation report on the effectiveness of the
program and to furnish such other reports and
information that the City may require. A final report
shall be made within thirty (30) days after funding of
the program ends.
F. Monitoring. To permit the City to monitor the program
by designating its official representative to the
Agency's Board of Directors.
G.
Return of funds. That any City funds not expended
the aforementioned services shall be returned to
City.
for
the
H. Civil Rights Act of 1964.
(l) That there will be no discrimination against any
employee or recipient on account of race, color,
sex, religious sect, national origin or ancestry
in the performance of this contract.
(2) That the Agency will comply with Title VI of the
Civil Rights Act of 1964 in regard to persons
served.
(3) That the Agency will comply with Title VII of the
Civil Rights Act of 1964 in regard to employees or
applicants for employment.
(4) It is expressly understood that upon receipt of
evidence of such discrimination, the City shall
have the right to terminate this contract.
(5) That the Agency shall include this Civil Rights Act
requirements in all approved subcontracts.
I. Indemnification and Insurance. The Agency shall act
as an independent contractor in operating the
aforementioned services. The Agency shall be
liable for, and shall indemnify, defend and
hold the City harmless, for all claims, suits,
judgments or damages arising from the operation
of the aforementioned services during the term
of this contract, and shall provide adequate
liability insurance coverage at its expense.
2. The City of Clearwater agrees that, subject to the
availability of funds, payment from the City to the Agency
for the period of October 1, 1985 through September 30,
1986, shall be as follows: Four quarterly payments of
$2,700.00 ($lO,800.00 annually) subject to review by the City
Commission.
3. The City of Clearwater and the Agency mutually agree as
SOCSVC.K 10/l/85
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follows:
A. Effective Date.
(l) The effective date of this contract as described
shall be the first day of October, A.D. 1985.
(2) This contract shall cover a period of time from
the effective date through September 30, 1986.
B.
Inclusive
all the
parties.
regarding
deemed to
Terms and Conditions. This contract contains
terms and conditions agreed upon by the
No other agreements, oral or otherwise,
the subject matter of this contract, shall be
exist or to bind any of the parties hereto.
C. Notices. All notices provided herein shall be mailed to
the Agency at the following address:
l3650 Stoneybrook Drive
Clearwater, FL 33520
D. Administrative Requirements. The Agency shall comply
with the following administrative requirements:
(l) Furnish external audit, certified, to the City at
the end of the Contract period.
(2) Records of the Agencies to be accessible to City
staff and the public, according to Florida Public
Documents Law.
(3) Information to be made available to the City upon
request.
(4) All Board meetings to be held in "the Sunshine".
(5)
An Affirmative Action Plan to be prepared
steps outlined for implementation, subject
monitoring and approval by City staff.
and
to
(6) Funding to be on a quarterly basis, and except at
the beginning of the program year, all reports
must be received before the next quarter's funds
will be authorized.
4. All notices provided herein shall be mailed to the City
at the following address:
City Manager, City of Clearwater
P. O. Box 4748
Clearwater, Florida 33518
IN WITNESS WHEREOF, the parties hereto have executed this agreement
SOCSVC.K 10/1/85
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the day and year first above written.
Witnesses as to Agency,:
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Approved as to form & correctness:
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City torney
SOCSVC.K lO/l/85
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NEIGHBORLY SENIOR SERVICES, INC.
BY~~
iKesi~eR~Executive Director
ATTEST, ~
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Secretary
By
ATTEST: _.
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CitYClerk_,:.~,~ ~ .~ .. ~..:
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