09/07/2010
WORK SESSION AGENDA
Council Chambers - City Hall
9/7/2010 - 9:00 AM
1. Office of Management and Budget
1.1 Set a final millage rate of 5.1550 mills for fiscal year 2010/11 levied against non-exempt real and personal
property with the City of Clearwater and pass Ordinance 8215-10 on first reading.
Attachments
1.2 Approve the City of Clearwater Annual Operating Budget for the 2010/11 fiscal year and pass Ordinance
8216-10 on first reading.
Attachments
1.3 Adopt the Fiscal Year 2010/11 Capital Improvement Budget and establish a six-year plan for the Capital
Improvement Program (CIP) and pass Ordinance 8217-10 on first reading.
Attachments
1.4 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2010/11 through
2019/20.
Attachments
2. Economic Development and Housing
2.1 Approve a Community Housing Development Organization Agreement with Pinellas County Habitat for
Humanity Community Housing Development Corporation, Inc. in the amount of $155,214 to acquire and
develop affordable housing units and authorize appropriate officials to execute same. (consent)
Attachments
3. Fire Department
3.1 Approve the extension of Fire Protection Services Agreement between Pinellas County Fire Protection
Authority and City of Clearwater for one year extending until September 30, 2011 and authorize the
appropriate officials to execute same. (consent)
Attachments
3.2 Award a contract (Purchase Order) in the amount of $156,902.00 to Ten-8 Fire Equipment, Inc.,
Bradenton, FL for one (1) Medtec Transport Ambulance in accordance with Sec. 2.564(1)(d), Code of
Ordinances - Other governmental bid, authorize lease purchase under the City's Master Lease Purchase
Agreement and authorize the appropriate officials to execute same. (consent)
Attachments
4. Financial Services
4.1 Approve a loan from the City of Clearwater (Central Insurance Fund) to the CRA to fund the purchase of
real property from MNEK, Inc., and other costs associated with the property, for $1.9 million at the cash
pool rate, with interest only through Fiscal Year 2012 and level debt service for the remaining 6 years
through Fiscal Year 2018, and authorize the appropriate officials to execute same. (consent)
Attachments
4.2 Approve the amended pooled cash investment policy. (consent)
Attachments
5. Marine and Aviation
5.1 Award a contract to American Underwater Contractors, Inc., per written quote, to install three 14-inch
buoys on the Clearwater Pass Jetty for the total price of $9,596 and authorize the appropriate officials to
execute same. (consent)
Attachments
6. Parks and Recreation
6.1 Review the proposed artworks for Sculpture360, Season III - Art in the Cleveland Street District, and
approve the expenditure of $8,000 from the Public Art Discretionary Fund to supplement the
Sculpture360 project budget. (consent)
Attachments
7. Police
7.1 Approve renewal of an Interlocal Agreement in the amount of $140,422.36 from the Community
Redevelopment Agency (CRA) and authorize continuation of two full time equivalent positions to provide
Community Police Officers for the East Gateway area, and authorize the appropriate officials to execute
same. (consent)
Attachments
7.2 Approve a contract in the amount of $599,928.00 with the Pinellas County Sheriff's Office, Largo,
Florida for latent fingerprint, crime scene processing, evidence and property storage and Pinellas Juvenile
Assessment Center services, during the one-year contract period commencing October 1, 2010 through
September 30, 2011, and authorize the appropriate officials to execute same. (consent)
Attachments
7.3 Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida
providing for the continuation of the School Resource Officer program at Clearwater High School,
Countryside High School and Oak Grove Middle School for a one-year period commencing July 1 2010
through June 30, 2011 and authorize the appropriate officials to execute same. (consent)
Attachments
8. Solid Waste/General Support Services
8.1 Award a Contract (Purchase Order) for $289,687.00 to Pat's Pump and Blower of Orlando, FL for one
2010 Freightliner M2 chassis with 15 cubic yard Aquatech Sewer/Catch Basin Cleaner in accordance with
Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid, authorize lease purchase under the City's
Master Lease Purchase Agreement and authorize the appropriate officials to execute same. (consent)
Attachments
8.2 Award a Contract (Blanket Purchase Order) for $550,000 to Harris Corporation of Lynchburg, VA for the
Quarterly Payments during the period of October 1, 2010 through September 30, 2012 toward the 20-Year
Maintenance Agreement for the City's radio system approved by Council on June 20, 2002 and authorize
the appropriate officials to execute same. (consent)
Attachments
9. Public Utilities
9.1 Award a contract (purchase order) to General Chemical, of Parsippany, NJ, for the purchase of Liquid
Aluminum Sulfate in the amount of $541,523.84 during the contract period October 1, 2010 through
September 30, 2013, being the lowest, most responsive bid for RFP 25-10, and authorize the appropriate
officials to execute same. (consent)
Attachments
10. Engineering
10.1 Approve agreements, for the period October 1, 2010 to September 30, 2013, with Citation Management,
Milwaukee, WI, for parking violation processing services at a cost of $2.58 per citation processed and for
collection agency services at a fee of 23% of total delinquent fines collected and authorize the appropriate
officials to execute same. (consent)
Attachments
11. Planning
11.1 Approve an amendment to the Interlocal Agreement between the City of Clearwater and Pinellas County
pertaining to the Clearwater Planning Area, extending the term of said agreement from September 30,
2010 to September 30, 2020 and authorize the appropriate officials to execute same. (consent)
Attachments
11.2 Approve continuation of Interlocal Agreement for Planning and Mapping Services with the Pinellas
Planning Council for the term beginning October 1, 2010 through September 30, 2018, and authorize the
appropriate officials to execute same. (consent)
Attachments
12. Official Records and Legislative Services
12.1 Confirm the Mayor's reappointment of Deborah Woodard as a member to the Clearwater Housing
Authority Board with the term to expire September 30, 2014. (consent)
Attachments
12.2 Appoint Ariana Lazzaroni to the Sister Cities Advisory Board to fill the youth member vacancy with the
term to expire September 30, 2014. (consent)
Attachments
12.3 Approve amendments to Chapter 2, Administration, Article III, Appointed Authorities, Boards, and
Committees and pass Ordinance 8220-10 on first reading.
Attachments
13. Legal
13.1 Adopt Ordinance No. 8189-10 on second reading, annexing certain real property whose post office
addresses are 1824 and 1848 Carlton Drive; 1807, 1812, and 1830 Diane Drive; 1720 and 1759 El
Trinidad Drive; 1729 Evans Drive; 1704, 1713, 1751, and 1754 Grove Drive; 1721, 1724, 1729, 1732,
1736, and 1741 Lucas Drive; 1818, 1825, and 1830 Marilyn Drive; 2762, 2773, 2777, 2781, 2784, 2785,
2789, 2793, 2794, 2797, and 2798 Morningside Drive; 1825 Skyland Drive; 2700 SR 590; 2746, 2752,
and 2773 Terrace Drive; 1715, 1725, 1728, and 1736 Thomas Drive; 1810, 1818, 1819, 1826, 1827, 1834,
1835, and 1842 Winwood Drive, into the corporate limits of the city and redefining the boundary lines of
the city to include said addition.
Attachments
13.2 Adopt Ordinance No. 8190-10 on second reading, amending the future land use plan element of the
Comprehensive Plan to designate the land use for certain real property whose post office addresses are
1824 and 1848 Carlton Drive; 1807, 1812, and 1830 Diane Drive; 1720 and 1759 El Trinidad Drive; 1729
Evans Drive; 1704, 1713, 1751, and 1754 Grove Drive; 1721, 1724, 1729, 1732, 1736, and 1741 Lucas
Drive; 1818, 1825, and 1830 Marilyn Drive; 2762, 2784, 2794, and 2798 Morningside Drive; 1825
Skyland Drive; 2773 Terrace Drive; 1715, 1725, 1728, and 1736 Thomas Drive; 1810, 1818, 1819, 1826,
1827, 1834, 1835, and 1842 Winwood Drive, upon annexation into the City of Clearwater as Residential
Low (RL); and whose post office addresses are 2773, 2777, 2781, 2785, 2789, 2793, and 2797
Morningside Drive; 2700 SR 590; 2746 and 2752 Terrace Drive; upon annexation into the City of
Clearwater, as Residential Low (RL) and drainage feature overlay.
Attachments
13.3 Adopt Ordinance No. 8191-10 on second reading, amending the Zoning Atlas of the city by zoning
certain real property whose post office addresses are 1824 and 1848 Carlton Drive; 1807, 1812, and 1830
Diane Drive; 1720 and 1759 El Trinidad Drive; 1729 Evans Drive; 1704, 1713, 1751, and 1754 Grove
Drive; 1721, 1724, 1729, 1732, 1736, and 1741 Lucas Drive; 1818, 1825, and 1830 Marilyn Drive; 2762,
2773, 2777, 2781, 2784, 2785, 2789, 2793, 2794, 2797, and 2798 Morningside Drive; 1825 Skyland
Drive; 2700 SR 590; 2746, 2752, and 2773 Terrace Drive; 1715, 1725, 1728, and 1736 Thomas Drive;
1810, 1818, 1819, 1826, 1827, 1834, 1835, and 1842 Winwood Drive, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR).
Attachments
13.4 Adopt Ordinance No. 8192-10 on second reading, making amendments to the Clearwater Downtown
Redevelopment Plan by adding a new policy supporting the outdoor display of bicycles associated with
retail bicycle uses abutting the Pinellas Trail and by expanding the uses allowed east of Garden Avenue.
Attachments
13.5 Adopt Ordinance No. 8203-10 on second reading, annexing certain real property whose post office
address is 2271 Landmark Drive, together with abutting right-of-way on the north side of subject parcel
and the right-of-way of Landmark Drive, into the corporate limits of the city and redefining the boundary
lines of the city to include said addition.
Attachments
13.6 Adopt Ordinance No. 8204-10 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post office
address is 2271 Landmark Drive, together with abutting right-of-way on the north side of subject parcel
and the right-of-way of Landmark Drive, upon annexation into the City of Clearwater, as
Recreation/Open Space (R/OS).
Attachments
13.7 Adopt Ordinance No. 8205-10 on second reading, amending the Zoning Atlas of the city by zoning
certain real property whose post office address is 2271 Landmark Drive, together with abutting right-of-
way on the north side of subject parcel and the right-of-way of Landmark Drive, upon annexation into the
City of Clearwater, as Open Space/Recreation (OS/R).
Attachments
13.8 Adopt Ordinance No. 8210-10 on second reading, vacating the Drainage and Utility Easement portion
commencing at the Southwest corner of Lot 252, Coachman Ridge Tract A-III, (P.B. 88, Pg. 73), run
thence S89° 55' 59" E along the South property line of said Lot 252 a distance of 97.5 feet to the Point of
Beginning; thence N 00° 04' 01" E a distance of 15 feet, thence S 89° 55' 59" E a distance of 48.1 feet,
thence S 45° 19' 58" W a distance of 21.31 feet to a point on the South property line of said Lot 252,
thence N 89° 55' 59" W a distance of 32.96 feet to the Point of Beginning.
Attachments
14. City Manager Verbal Reports
14.1 Clearwater Country Club
Attachments
15. Council Discussion Items
15.1 Limiting Hours for Outdoor Music
Attachments
15.2 Update on Pinellas County Digital Signs - Councilmember Jonson
Attachments
16. Closing Comments by Mayor
17. Adjourn
18. Presentation(s) for Council Meeting
18.1 Summer Neighborhood and Homes of the Quarter Awards
Attnchmentc
18.2 Summer Quarter Business Beautification Recognition Award
Attachments
18.3 Suicide Prevention Week Proclamation
Attachments
18.4 Hispanic Heritage Month Proclamation
Attachments
18.5 City Clerk Oath of Office
Attachments
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Set a final millage rate of 5.1550 mills for fiscal year 2010/11 levied against non-exempt real and personal property with the City of
Clearwater and pass Ordinance 8215-10 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes, which defines requirements for the "Determination of Millage" and the rules
governing Truth in Millage (TRIM) compliance, the City Council must hold two public hearings to adopt a final millage rate for the
new fiscal year. The adoption of this ordinance is to establish the millage rate and the two related budget ordinances are an integral part
of fulfilling these requirements.
The City Council set a proposed millage rate of 5.1550 mills on July 15, 2010, which is the rate that appeared on the TRIM bill notices
mailed to taxpayers in August. The millage rate of 5.1550 mills represents a 10.52% decrease from the rolled back rate of 5.7610 mills.
Ordinance 8215-10 is now presented in order to adopt the millage rate of 5.1550 mills to support the operating and capital improvement
budgets for the 2010/11 fiscal year.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
MILLAGE ORDINANCE
ORDINANCE NO. 8215-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2010, AND ENDING
SEPTEMBER 30, 2011, FOR OPERATING PURPOSES
INCLUDING THE FUNDING OF PENSIONS, DEBT SERVICE, AND
ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT
EXPENDITURES AT 5.1550 MILLS; PROVIDING AN EFFECTIVE
DATE. THE LEVY OF 5.1550 MILLS CONSTITUTES A 10.52%
DECREASE FROM THE ROLLED BACK RATE OF 5.7610 MILLS.
WHEREAS, the estimated revenue to be received by the City for the fiscal year beginning
October 1, 2010, and ending September 30, 2011, from ad valorem taxes is $39,136,050; and
WHEREAS, based upon the taxable value provided by the Pinellas County Property
Appraiser, 5.1550 mills are necessary to generate $39,136,050; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby determined that a tax of 5.1550 mills against the non-exempt real
and personal property within the City is necessary to raise the sums to be appropriated for
operation purposes, including pensions and debt service, road capital improvement projects, for
the fiscal year beginning October 1, 2010.
Section 2. The levy of 5.1550 mills constitutes a 10.52% decrease from the rolled back
rate.
Section 3. This ordinance shall take effect October 1, 2010.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Pamela K. Akin
City Attorney
Rosemarie Call
City Clerk
Ordinance, 8417-10
lk 99
l:=
..........
E
a)
? •'j
m
a v
IIL C
m
.
P
JIL
a
?Z
d
I ?
ll
4
'
i,
a
?i
i
,i
s
I? I , I e gull
s?
r
m
'
?
?,??'t,.
'? III.
a?
1
Illlll?ll?i???
IIII
-44
0
?u
D?
DC
1?
I I=
4
lb
0
40
•
r.?
IIIIIIIII
I
r
N
C
0
1
milmimm
r7
I
L ?.7
11
•
•
M
•
•
1
•
1
•
12
m
•
m
m
pp
a
ME imolummKoff'o J
Q ?? `i VLMI
q
n
- -
a
ME immismoaff'o ?',Mmm
E
m
C-1
P
4
11
•
I
a.?
lk 99
l:=
..........
E
a)
? •'j
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the City of Clearwater Annual Operating Budget for the 2010/11 fiscal year and pass Ordinance 8216-10 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in Millage (TRIM) compliance, the City Council
must hold two public hearings to adopt the final budget. The adoption of the ordinance and the related ordinances adopting the 2010/11
millage rate and the Capital Improvement Budget are an integral part of fulfilling these requirements.
On June 30, 2010, the City Manager provided the City Council with the Preliminary Annual Operating and Capital Improvement
Budget that outlined proposed estimates of revenues and expenditures for the 2010/11 fiscal year. On July 13, 2010, the City Manager
held a Special Council Meeting for Council discussion of the preliminary budget as well as citizen input. A public meeting was also
held for citizen input on August 30, 2010.
After the Preliminary budget was released, during Council discussion at the August 5th Council Meeting, the City Manager informed
the council he intended to add back a Parks Service Technician into the budget to make sure the beach is maintained properly. This is
the only change to the preliminary budget at this time. A worksheet detailing the changes made to date on the final budget for fiscal year
2010/11 is available.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
OPERATING BUDGET ORDINANCE
ORDINANCE NO. 8216-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30,
2011; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH
INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND
ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED;
AUTHORIZING THE CITY MANAGER TO TRANSFER MONIES
AND PROGRAMS AMONG THE DEPARTMENTS AND
ACTIVITIES WITHIN ANY FUND AS PROVIDED BY CHAPTER 2
OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to
carry on the City government for the fiscal year beginning October 1, 2010, and ending
September 30, 2011; and
WHEREAS, an estimate of the revenues to be received by the City during said period from
ad valorem taxes and other sources has been submitted to the City Council; and
WHEREAS, a general summary of the operating budget, and notice of the times and
places where copies of the budget message and operating budget are available for inspection by
the public, was published in a newspaper of general circulation; and
and
WHEREAS, the City Council has examined and carefully considered the proposed budget;
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City
Council conducted a public hearing in City Hall on September 9, 2010, upon said budget and tax
levy; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year
beginning October 1, 2010, and ending September 30, 2011, a copy of which is on file with the
City Clerk, the City Council hereby adopts a budget for the operation of the City, a copy of which
is attached hereto as Exhibit A.
Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal
year, subject to the authority of the City Council to amend or change the budget as provided by
Section 2.519 of the Clearwater Code of Ordinances.
Section 3. The City Manager is authorized and directed to issue such instructions and
directives that are necessary to achieve and accomplish the service programs authorized by the
adoption of this budget.
Ite?p #?
Ordinance No. 8216-1
Attachment number 1
Page 2 of 2
Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer
part or all of any unencumbered appropriation balance among programs within an operating fund,
provided such action does not result in the discontinuance of a program.
Section 5. It is the intent of the City Council that this budget, including amendments
thereto, is adopted to permit the legal appropriation and encumbering of funds for the purposes
set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the
fiscal year may be expended during the subsequent fiscal year for the purposes for which they
were appropriated and encumbered, and such expenditures shall be deemed to have been spent
out of the current budget allocation. It shall not be necessary to reappropriate additional funds in
the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the
end of the current fiscal year.
Section 6. Should any provision of this ordinance be declared by any court to be invalid,
the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other
than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 2010.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Pamela K. Akin
City Attorney
Frank V. Hibbard
Mayor
Attest:
Rosemarie Call
City Clerk
Ite?p #?
Ordinance No. 8216-1
Attachment number 2
Page 1 of 2
EXHIBIT A
CITY OF CLEARWATER
2010-11 BUDGETED REVENUE
Actual Budgeted Budgeted
Revenues Revenues Revenues
2008/09 2009/10 2010/11
GENERAL FUND:
Property Taxes 43,828,561 41,786,420 37,271,490
Franchise Fees 10,204,413 10,152,000 10,575,000
Utility Taxes 12,020,599 12,321,860 12,858,380
Licenses, Permits & Fees 3,622,187 3,550,000 3,615,000
Sales Tax 5,275,818 5,313,000 5,150,000
Communications Services Tax 6,966,606 6,814,600 6,610,160
Intergovernmental 13,884,185 11,350,290 11,242,160
Charges for Services 4,159,475 3,904,660 3,814,050
Fines & Forfeitures 785,278 677,300 688,800
Interest Income 2,055,571 1,140,000 1,240,000
Miscellaneous 1,055,478 926,500 809,000
Interfund Charges/Transfers In 18,334,418 17,516,670 16,926,050
Fund Reserves 0 670,260
TOTAL GENERAL FUND 122,192,589 115,453,300 111,470,350
SPECIAL REVENUE FUNDS:
Special Development Fund 16,218,436 16,138,440 15,727,430
Special Program Fund 9,870,964 2,099,430 2,067,990
Local Housing Assistance Trust Fund 1,504,242 97,330 0
ENTERPRISE FUNDS:
Water & Sewer Fund 58,913,091 58,827,450 63,870,330
Stormwater Utility Fund 15,260,478 15,579,600 15,348,250
Solid Waste Fund 18,927,848 18,823,080 19,037,120
Gas Fund 40,250,026 42,901,470 40,163,760
Recycling Fund 2,571,186 2,949,470 2,864,150
Airpark Fund 377,724 249,000 240,250
Marine Fund 4,258,434 4,850,380 4,439,280
Downtown Boat Slips Fund 10,017,308 631,260 412,850
Parking Fund 6,091,537 5,405,020 4,990,380
Harborview Center Fund 759,084 163,080 59,850
INTERNAL SERVICE FUNDS:
Administrative Services Fund 9,852,859 9,430,000 9,331,920
General Services Fund 5,282,855 4,991,540 4,811,930
Garage Fund 12,551,002 12,824,540 12,145,510
Central Insurance Fund 19,845,265 19,161,320 18,503,470
TOTAL ALL FUNDS 354,744,928 330,575,710 325,484,820
Ordinadte 1L3-10
Attachment number 2
Page 2 of 2
EXHIBIT A (Continued)
CITY OF CLEARWATER
2010-11 BUDGETED EXPENDITURES
Actual Budgeted Budgeted
Expenditures Expenditures Expenditures
2008/09 2009/10 2010/11
GENERAL FUND:
City Council 261,938 296,570 280,450
City Manager's Office 1,095,543 1,274,680 1,204,940
City Attorney's Office 1,406,881 1,623,430 1,538,740
City Audit 173,339 182,410 185,080
Development & Neighborhood Services 3,732,912 0 0
Economic Development & Housing 1,252,827 1,374,570 1,347,210
Engineering 6,839,923 7,441,890 7,283,430
Equity Services 257,822 0 0
Finance 2,100,260 2,195,470 2,180,180
Fire 21,229,099 21,760,100 22,406,590
Human Resources 998,011 1,108,350 1,052,110
Library 5,818,206 5,710,940 5,718,790
Marine & Aviation 1,201,267 564,440 540,540
Non-Departmental 10,068,453 4,903,750 3,254,400
Office of Management & Budget 263,977 285,690 289,500
Official Records & Legislative Services 1,068,739 1,087,520 962,750
Parks & Recreation 19,476,936 19,739,130 19,006,070
Planning & Development 1,283,974 4,679,890 4,461,860
Police 37,191,505 37,415,990 36,371,290
Public Communications 888,607 1,031,750 950,320
Public Services 3,204,699 2,580,000 2,436,100
Allocation to Reserves 196,730
TOTAL GENERAL FUND 119,814,918 115,453,300 111,470,350
SPECIAL REVENUE FUNDS:
Special Development Fund 16,590,456 12,423,130 15,621,530
Special Program Fund 6,866,857 1,799,430 1,817,990
Local Housing Assistance Trust Fund 564,100 97,330 0
ENTERPRISE FUNDS:
Water & Sewer Fund 59,055,105 58,672,340 63,870,330
Stormwater Utility Fund 10,009,280 15,579,600 14,496,950
Solid Waste Fund 15,930,825 18,759,080 17,963,990
Gas Fund 29,599,585 40,528,040 34,886,010
Recycling Fund 2,519,892 2,949,470 2,864,150
Airpark Fund 556,188 194,070 188,560
Marine Fund 4,170,806 4,552,760 4,414,770
Downtown Boat Slips Fund 475,141 464,230 410,760
Parking Fund 4,082,980 5,172,020 4,463,390
Harborview Center Fund 576,019 163,080 59,850
INTERNAL SERVICE FUNDS:
Administrative Services Fund 8,494,278 9,224,590 9,130,020
General Services Fund 5,049,779 4,991,540 4,811,930
Garage Fund 11,304,910 12,824,540 12,138,430
Central Insurance Fund 29,933,648 18,208,370 17,483,090
TOTAL ALL FUNDS 325,594,767 322,056,920 316,092,100
Ordinadte 1L3-10
Council Changes to the Preliminary Budget
Fiscal Year 2010/11
Final
Preliminary Budget
General Fund FY 10/11 Adjustments note FY 10/11
Property Taxes 37,271,490 37,271,490
Franchise Fees 10.575.000 10.575.000
Utility Taxes 12,858,380 12,5 cWnt number 3
f1
Licenses, Permits & Fees 3,615,000 3,61 ,000
Sales Tax 5.150.000 5.150.000
Communications Services Tax 6.610.160 6.610.160
Intergovernmental 11,242,160 11,242,160
Charges for Services 3,814,050 3,814,050
Fines & Forfeitures 688.800 688.800
Interest Income 1.240.000 1.240.000
Miscellaneous 809.000 809.000
Interfund Charges/Transfers In 16,926,050 16,926,050
Use of Reserves 637,810 32,450 (2) 670,260
TOTAL REVENUES 111,437,900 32,450 111,470,350
EXPENDITURES:
City Council 280,450 280,450
City Manager's Office 1,204,940 1,204,940
City Attorney's Office 1,538,740 1,538,740
City Audit 185,080 185,080
Economic Development & Housing 1,347,210 1,347,210
Engineering 7,283,430 7,283,430
Finance 2.180.180 2180.180
Fire 22.406.590 22.406.590
Human Resources 1.052.110 1.052.110
Library 5,718,790 5,718,790
Marine & Aviation 540,540 540.540
Non-Departmental 3,254,400 3,254,400
Office of Management & Budget 289,500 289,500
Official Records & Legislative Services 962,750 962,750
Parks & Recreation 18,973,620 32,450 (1) 19,006,070
Planning & Development 4,461,860 4,461,860
Police 36.371.290 36.371.290
Public Communications 950.320 950.320
Public Services 2.436.100 2.436.100
Allocation to General Fund Reserves - -
TOTAL EXPENDITURES 111,437,900 32,450 111,470,350
1) Cost of one PST for Beach Team
2) Adjustment to reserves to add back the one PST position
Item # 2
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt the Fiscal Year 2010/11 Capital Improvement Budget and establish a six-year plan for the Capital Improvement Program (CIP)
and pass Ordinance 8217-10 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in Millage (TRIM) compliance, the City Council
must hold two public hearings to adopt a final budget. The adoption of this ordinance and the related ordinances adopting the 2010/11
millage rate and Operating Budget are an integral part of fulfilling these requirements.
On June 30, 2010, the City Manager provided the City Council with the Preliminary Annual Operating and Capital Improvement
budget. The City Manager held a special budget meeting for the City Council as well as the citizens of Clearwater on July 13, 2010 to
discuss the preliminary budget and a public meeting was held for citizen input on August 30, 2010.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
CAPITAL IMPROVEMENT ORDINANCE
ORDINANCE NO. 8217-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ADOPTING THE CAPITAL IMPROVEMENT
PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011;
APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT
PROGRAM WHICH SHALL BE REEVALUATED AT THE
BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE
CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT
ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE
CAPITAL IMPROVEMENTS SO AUTHORIZED;
AUTHORIZING THE CITY MANAGER TO TRANSFER
MONEY BETWEEN PROJECTS IN THE CAPITAL
IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE
AND ANTICIPATED RESOURCES FOR THE PROJECTS
IDENTIFIED; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a proposed Six-Year Capital
Improvement Program, and has submitted an estimate of the amount of money
necessary to carry on said Capital Improvement Program for the fiscal year beginning
October 1, 2010, and ending September 30, 2011; and
WHEREAS, an estimate of the resources available and income to be received by
the City during said period from ad valorem taxes and other sources has been submitted
to the City Council; and
WHEREAS, a general summary of the Capital Improvement Budget, and notice of
the times and places when copies of the budget message and capital budget are
available for inspection by the public, was published in a newspaper of general
circulation; and
WHEREAS, the City Council has examined and carefully considered the proposed
budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances,
the City Council conducted a public hearing in the City Hall upon said proposed budget on
September 9, 2010; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Pursuant to the Capital Improvement Program Report and Estimated
Budget for the fiscal year beginning October 1, 2010, and ending September 30, 2011, a
Ordinance No. 8217-10
Item # 3
Attachment number 1
Page 2 of 2
copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the
capital improvement fund for the City of Clearwater, a copy of which is attached hereto as
Exhibit A.
Section 2. The Six-Year Capital Improvement Program and Budget, a summary of
which is attached hereto, marked Exhibit B, is approved in its present form, but prior to
the beginning of each fiscal year the City Council shall reevaluate priorities, hold public
hearings and formally adopt additions or corrections thereto.
Section 3. The budget as adopted shall stand and be the Capital Improvement
Program Budget of the City for said fiscal year, subject to the authority of the City Council
to amend or change the budget as provided by Section 2.519 of the Clearwater Code of
Ordinances.
Section 4. The City Manager is authorized and directed to issue such instructions
and directives that are necessary to achieve and accomplish the capital improvements
authorized by the adoption of this budget.
Section 5. The City Manager is authorized to transfer appropriations within the
capital budget, provided such transfer does not result in changing the scope of any
project or the fund source included in the adopted capital budget.
Section 6. Should any provision of this ordinance be declared by any court to be
invalid, the same shall not affect the validity of the ordinance as a whole, or any provision
thereof, other than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 2010.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED AS AMENDED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Pamela K. Akin
City Attorney
Rosemarie Call
City Clerk
Ordinance No. 8217-10
Item # 3
Attachment number 2
Page 1 of 2
Exhibit A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2010/11
Budgeted
Revenues
GENERAL SOURCES: 2010/11
General Operating Revenue 1,630,040
General Revenue/County Coop 635,310
Road Millage 2,092,430
Penny for Pinellas 11,850,000
Transportation Impact Fee 290,000
Local Option Gas Tax 1,389,190
Special Program Fund 25,000
Grants - Other Agencies 200,000
SELF SUPPORTING FUNDS:
Marine Revenue 80,000
Downtown Boat Slips Revenue 15,000
Aviation Revenue 10,000
Parking Revenue 310,000
Utility System:
Water Revenue 6,020,070
Sewer Revenue 2,666,600
Water Impact Fees 250,000
Sewer Impact Fees 500,000
Utility R & R 2,677,600
Stormwater Utility Revenue 4,331,450
Gas Revenue 2,700,000
Solid Waste Revenue 415,000
INTERNAL SERVICE FUNDS:
Garage Revenue 40,000
Administrative Services Revenue 350,000
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 645,750
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water 94,770
Lease Purchase - Stormwater 300,000
Bond Issue - Water & Sewer 10,219,800
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 2,611,600
Lease Purchase - Administrative Services 400,000
TOTAL ALL FUNDING SOURCES: $52,749,610
Ordinance 4480413-10
Attachment number 2
Page 2 of 2
Exhibit A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2010/11
Budgeted
Expenditures
FUNCTION: 2010/11
Fire Protection
Major Street Maintenance
Intersections
Parking
Misc Engineering
Parks Development
Marine Facilities
Airpark Facilities
Libraries
Garage
Maintenance of Buildings
Miscellaneous
Stormwater Utility
Gas System
Solid Waste
Utilities Miscellaneous
Sewer System
Water System
1,020,790
3,316,620
435,000
300,000
8,035,000
4,605,500
220,000
10,000
635,310
2,951,600
204,500
840,000
4,629,450
2,700,000
415,000
24,000
6,207,000
16,199,840
TOTAL PROJECT EXPENDITURES
$52,749,610
Ordinance 4480413-10
Attachment number 3
Page 1 of 1
Exhibit B
CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY BY FUNCTION
FY 2010-2011 THROUGH FY 2015-2016 CAPITAL IMPROVEMENT FUND
CITY OF CLEARWATER
Schedule of Planned Expenditures
Function 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 Total
Fire Protection
New Street Construction
Major Street Maintenance
Sidewalk and Bike Trails
Intersections
Parking
Miscellaneous Engineering
Parks Development
Marine Facilities
Airpark Facilities
Libraries
Garage
Maintenance of Buildings
Gen Public City Bldg & Equip
Miscellaneous
Stormwater Utility
Gas System
Solid Waste
Utilities Miscellaneous
Sewer System
Water System
Recycling
1,020,790 5,280,580 2,807,630 4,749,820 1,668,570 5,084,300 20,611,690
2,500,000 2,500,000
3,316,620 3,794,310 3,650,820 3,664,780 3,678,880 5,693,120 23,798,530
472,000 472,000 944,000
435,000 435,000 435,000 435,000 435,000 435,000 2,610,000
300,000 225,000 200,000 225,000 225,000 225,000 1,400,000
8,035,000 35,000 35,000 35,000 35,000 35,000 8,210,000
4,605,500 1,042,500 1,282,500 10,102,500 1,112,500 4,862,500 23,008,000
220,000 423,000 423,000 423,000 423,000 423,000 2,335,000
10,000 10,000 10,000 10,000 10,000 10,000 60,000
635,310 10,635,310 639,740 665,310 685,270 705,830 13,966,770
2,951,600 3,074,590 3,131,190 3,088,950 3,147,910 3,108,080 18,502,320
204,500 370,100 346,060 325,140 344,350 339,250 1,929,400
7,000,000 7,000,000
840,000 620,000 5,420,000 645,000 645,000 650,000 8,820,000
4,629,450 5,250,000 4,100,000 4,430,000 6,000,000 5,300,000 29,709,450
2,700,000 2,700,000 2,750,000 2,750,000 2,750,000 2,750,000 16,400,000
415,000 415,000 460,000 545,000 546,000 530,000 2,911,000
24,000 20,000 20,000 24,000 20,000 20,000 128,000
6,207,000 9,137,000 7,832,310 8,240,000 13,234,370 21,522,170 66,172,850
16,199,840 6,143,140 16,160,250 8,115,000 5,525,000 2,982,590 55,125,820
96,000 100,000 100,000 100,000 396,000
52,749,610 49,610,530 52,299,500 48,573,500 48,057,850 55,247,840 306,538,830
OrdinadteM.#227-10
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2010/11 through 2019/20.
SUMMARY:
On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance established the requirement for a special hearing prior
to the adoption of the capital improvement budget to discuss the use of Penny for Pinellas tax, and at any time in which there is any
proposed change to Penny for Pinellas project funding of $500,000 or more.
There are only two changes proposed in the six-year capital plan as follows:
Main Fire Station
The project budget for the Main Fire Station has been increased by $4,057,520. In 2006, $3 million in Penny 11 funds were used to
establish a project to renovate or replace the Main Fire Station 45 located downtown. The additional $4,057,520 will provide the
necessary funding to construct a category five-rated station with living space for a diverse work force, room for equipment and
apparatus bay, and office space for Fire Administration and Prevention Services.
Fire Engines
The project budget for Fire Engine replacements has been increased by $69,300 primarily to reflect expected inflationary cost increases
in three engine replacements planned in future fiscal years of the plan.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
CITY OF CLEARWATER
NOTICE OF PUBLIC HEARING
PENNY FOR PINELLAS PROJECTS
CITY COUNCIL MEETING
Thursday, September 9, 2010
6:00 p.m.
A public hearing will be held by the City of Clearwater, in City Council Chambers, in City Hall, 3rd
floor, 112 South Osceola Avenue, Clearwater, Florida, regarding the Penny for Pinellas project list for
fiscal years 2010/11 through 2019/20 totaling $107,232,000 to fund capital projects under the Penny for
Pinellas Plan.
The project list has been increased by $4,126,820 from an initial total of $103,105,180 to a proposed total
of $107,232,000 as outlined in the attached document.
Primary changes include:
Main Fire Station
The project budget for the Main Fire Station has been increased by $4,057,520. In 2006,
$3 million in Penny II funds were used to establish a project to renovate or replace the
Main Fire Station 45 located downtown. The additional $4,057,520 will provide the
necessary funding to construct a category five rated station with living space for a diverse
work force, room for equipment and apparatus bay, and office space for Fire
Administration and Prevention Services.
• Fire Engines
The project budget for Fire Engine replacements has been increased by $69,300 primarily
to reflect expected inflationary cost increases in three engine replacements planned in
future fiscal years of the plan.
Interested parties may appear and be heard at the hearing or file written notice of approval or objection
with the City Clerk prior to the hearing. Any person who decides to appeal any decision made by the
Council, with respect to any matter considered at such hearing, will need a record of the proceedings and,
for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based per Florida Statute 286.0105.
All individuals speaking on public hearing items will be sworn in.
Cynthia E. Goudeau, MMC
City Clerk
City of Clearwater
P.O. Box 4748, Clearwater, FL 33758-4748
A COPY OF THIS AD IN LARGE PRINT IS AVAILABLE IN THE OFFICIAL RECORDS &
LEGISLATIVE SERVICES DEPARTMENT. ANY PERSON WITH A DISABILITY
REQUIRING REASONABLE ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS
MEETING SHOULD CALL THE OFFICIAL RECORDS & LEGISLATIVE SERVICES
DEPARTMENT WITH THEIR REQUEST AT (727) 562-4090.
Item # 4
Attachment number 2
Page 1 of 1
Proposed Changes to the Penny for Pinellas Project List
For Planned Projects in Fiscal Years 2010/11 through 2019/20
As of October 1, 2010
enny III Projects
Current Plan
Approved
10/1/2009 Project Budget
Proposed
Amendment
New Plan
Recommended
10/1/2010
Royalty Theater 3,550,000 3,550,000
Downtown Intermodal Facility 8,000,000 8,000,000
Police Vehicles 1,500,000 1,500,000
Fire Engines 1,520,000 69,300 1,589,300
Main Station (Fire Station Replacement) - 4,057,520 4,057,520
Clearwater Beach Fire Station 3,697,910 3,697,910
Countryside Fire Station 4,198,460 4,198,460
Lakeview Fire Station 4,305,560 4,305,560
Bayshore Blvd Realignment 2,500,000 2,500,000
City-wide Seawall Replacement 1,250,000 1,250,000
Traffic Calming 5,000,000 5,000,000
Consolidated "Eastside" Library 10,000,000 10,000,000
Library Technology 1,250,000 1,250,000
Ruth Eckerd Hall 4,000,000 4,000,000
St. Petersburg Times Property 3,500,000 3,500,000
Coachman Park Redevelopment 5,000,000 5,000,000
New Sidewalk Construction 2,833,250 2,833,250
Downtown Streetscaping 8,000,000 8,000,000
New City Hall & Parking Garage 7,000,000 7,000,000
Youth Sports Fields Renovations 7,000,000 7,000,000
Neighborhood Parks Renovations 5,000,000 5,000,000
Recreation Trails 3,000,000 3,000,000
Municipal Beach Parking Garage 8,500,000 8,500,000
Countryside -TBD 2,500,000 2,500,000
Total Penny III Projects 103,105,180 4,126,820 107,232,000
Item # 4
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Community Housing Development Organization Agreement with Pinellas County Habitat for Humanity Community
Housing Development Corporation, Inc. in the amount of $155,214 to acquire and develop affordable housing units and authorize
appropriate officials to execute same. (consent)
SUMMARY:
Among the purposes of the Cranston-Gonzales National Affordable Housing Act of 1990, as amended, are: (1) to promote partnerships
between State, units of general local government and nonprofit organizations, and (2) to expand nonprofit organizations' capacity to
develop and manage decent and affordable housing. To assist in achieving these purposes, the City of Clearwater, under the HOME
Investment Partnership (HOME) Program must reserve not less than 15% of their HOME allocations for investment in housing to be
developed, sponsored, or owned by Community Housing Development Organizations (CHDOs).
The City of Clearwater must identify eligible nonprofit organizations that are capable, or can reasonably be expected to become capable
of, carrying out elements of Clearwater's approved housing strategy. Only nonprofit organizations that have been certified by HOME
participating jurisdictions as CHDOs can receive funds from the minimum 15% set-aside.
Pinellas County Habitat for Humanity Community Housing Development Corporation, Inc. is requesting $77,100 in Fiscal Year 2001
funds and $78,114.45 in Fiscal Year 2008 funds. The allocations will be used to build single-family homes on vacant lots the agency
already owns. The agency is a newly created not-for-profit organization. The agency's parent organization is Pinellas County Habitat
for Humanity and will be staffed by their employees.
The Fiscal Year 2001 HOME CHDO allocation is derived from funds previously set aside for another CHDO whose proposed project
did not meet HOME Program guidelines.
Type:
Other
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost: $155,214
Not to Exceed:
For Fiscal Year: to
Budget Adjustment:
Annual Operating Cost:
Total Cost:
None
Appropriation Code Amount Appropriation Comment
0683-00000-104110-000- $155,214
0000
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 5
Attachment number 1
Page 1 of 14
CITY OF CLEARWATER, FLORIDA
AND
PINELLAS COUNTY HABITAT FOR HUMANITY
COMMUNITY HOUSING DEVELOPMENT CORPORATION, INC.
COMMUNITY HOUSING DEVELOPMENT ORGANIZATION AGREEMENT
THIS AGREEMENT ("Agreement"), made and entered into this day of , 2010, by
and between the City of Clearwater, Florida, a municipal corporation existing by and under the laws of
the State of Florida, herein after referred to as the "City", and Pinellas County Habitat for Humanity
Community Housing Development Corporation, Inc., a not-for-profit corporation organized under the
laws of the State of Florida, herein after referred to as the "Habitat for Humanity CHDO";
WHEREAS, the City is the recipient of a HOME Investment Partnership Program (HOME) Grant
from the U.S. Department of Housing and Urban Development (HUD) pursuant to Title II of the Cranston-
Gonzalez National Affordable Housing Act of 1990, as amended, 42 U.S.C. 12701 et seq. (HOME
Program), codified and implemented by 24 CFR Part 92; and
WHEREAS, under the provisions of the Act, the City is required to set-aside at least 15% of its
HOME Investment Partnership Program entitlement allocation to organizations that meet the requirement
for Community Housing Development Organizations (CHDOs), as specified by the HOME Program, for the
CHDO to own, develop or sponsor housing for families at or below 80% of the area median income; and
WHEREAS, Habitat for Humanity CHDO has met the requirements established by the federal
government and has been certified as a CHDO by the City, pursuant to the National Affordable Housing
Act of 1990, as amended; and
WHEREAS, the City and the Habitat for Humanity CHDO desire to sign an agreement which sets
forth terms and conditions for the use and acceptance of the unexpended FY 2001 and FY 2008 HOME
Program CHDO Set Aside funds; and
NOW THEREFORE, in consideration of the promises and covenants contained herein the
parties hereto agree as follows:
PART I - SPECIFIC TERMS AND CONDITIONS
A. Source and Use of Funds
Sources of Funds: The sole source of funding from the City for payment of services performed
under this Agreement is the HOME Investment Partnership Program entitlement provided to the
City by HUD. Habitat for Humanity CHDO agrees that in the event that the HOME Investment
Partnership Program entitlement is reduced or withheld by HUD, the City shall not be liable for
payment of contracted services from any City fund other than the HOME Investment Partnership
Program entitlement, in which case Habitat for Humanity CHDO further agrees that the maximum
sum payable under this Agreement may be reduced by the City. In the event HUD determines that
the City or Habitat for Humanity CHDO have not fulfilled their obligation under the HOME
Investment Partnership entitlement requirements, or the City determines that Habitat for Humanity
CHDO has not fulfilled its obligation under the HOME Investment Partnership Program
requirements, HUD or the City may demand reimbursement of expenses paid under this Agreement.
Habitat for Humanity CHDO shall provide said reimbursement from non-federal sources within ten
days of said notice from the City.
Item # 5
Attachment number 1
Page 2 of 14
Funding in this agreement includes $77,100 from FY 2001 and $78,114 from FY 2008 HOME
Program CHDO Set-asides.
Habitat for Humanity CHDO further acknowledges that this Agreement is necessary to comply with
the requirements of 24 CFR Part 92 - HOME Investment Partnership Program and incorporated
herein by reference, which is the source of funds provided under this Agreement, and agrees that it
will comply with, and will require all subcontractors, subgrantees and assigns to comply with all
terms and conditions of said 24 CFR Part 92 and this Agreement, as amended. It shall be Habitat for
Humanity CHDO's responsibility to ensure that it has the latest version of all applicable laws and
regulations in its possession to ensure compliance with their provisions.
2. Use of Funds: In consideration of HOME Investment Partnership Program entitlement funding
allocated by the City, Habitat for Humanity CHDO shall operate the programs and specific
activities described in the Habitat for Humanity CHDO's Proposal. Habitat for Humanity CHDO
shall utilize its HOME allocation as an owner-developer to provide housing for families at or
below 80% of the area median income in accordance with policies established by HUD and
therefore shall:
a. HOME funds provided to this project will be used for construction of affordable housing
units.
b. The project shall be implemented in accordance with this agreement and declaration of
restrictive covenants.
B. Program Requirements
Habitat for Humanity CHDO shall comply with all requirements of 24 CFR Subpart F pertaining to
affordable housing including, but not limited to:
1. Minimum/Maximum per Unit Subsidy/Value: The minimum pre-unit subsidy amount for HOME
Investment Partnership Program entitlement funds invested shall not be less than One Thousand
dollar ($1,000). The maximum per-unit subsidy/value of units assisted with HOME funds shall
not be no more than the per-unit dollar limit established for mortgages under Section 221
(d)(3)(ii) of the National Housing Act for the Tampa-Clearwater-St. Petersburg metropolitan
area.
2. Affordability Period: Rental units shall provide affordable housing to low- and moderate- income
households for the following minimum affordability periods.
Activity Average Per-Unit HOME $ Minimum Affordability Period
Investment
Rehabilitation or Acquisition of <$15,000/unit 5 years
Existing Housing $15,000-40,000/unit 10 years
>$40,000/unit 15 years
Refinance of Rehabilitation Any dollar amount 15 years
Proj ect
New Construction or Acquisition Any dollar amount 20 years
of New Housing
Item # 5
Attachment number 1
Page 3 of 14
3. Income Restrictions: Habitat for Humanity CHDO maintains that the homebuyer's income, of
the newly constructed single-family home, shall not exceed 80 percent of the area median
income.
Habitat for Humanity CHDO shall be responsible for determining and verifying the income
eligibility of the HOME tenants. Habitat for Humanity CHDO shall determine the income by
using the Section 8 Program definition of annual gross income and shall verify the income
through third parry verifications.
4. Duration of Restrictions: The provisions of 24 CFR Subpart F, as it may be amended, shall
survive termination of this contract for any reason.
5. Housing Quality Standards: Habitat for Humanity CHDO maintains that all new and
rehabilitated units shall meet all applicable local codes, rehabilitation standards, and ordinances
in accordance with 24 CFR Part 92.251; as well as the Model Energy Code published by the
Council of American Building Officials (newly constructed units), the Southern Building Code,
the accessibility requirements of the Fair Housing Act and Section 504 of the Rehabilitation Act
of 1973 or the Cost Effective Energy Conservation and Effectiveness Standards in 24 CFR Part
39 (substantially rehabilitated units, defined as having a rehabilitation cost of greater than or
equal to $25,000). Habitat for Humanity CHDO shall maintain all work funded under this
Agreement is performed by properly licensed and qualified contractors in accordance with
applicable state, county and city laws and codes and that all rehabilitation work requiring a
construction permit is obtained.
6. Housing Inspections: Habitat for Humanity CHDO maintains that all units assisted with HOME
funds are decent, safe and sanitary and meet the general conditions listed in Section 6 of this
agreement. Further, Habitat for Humanity CHDO agrees that it will make all records and
property assisted with HOME funds available for inspection within a reasonable period.
7. Site Sensitivity: Habitat for Humanity CHDO maintains that it will not undertake any activity
that may adversely affect historic or environmentally sensitive sites; and to mitigate any findings
identified in the environmental checklist. The City shall be responsible for ensuring the proposed
projects meet the requirements listed in 24 CFR Part 58.
8. Property Management: Habitat for Humanity CHDO shall be responsible for the maintenance
and upkeep of all such property and maintain sufficient insurance to cover the cost of
replacement.
9. Audit: Habitat for Humanity CHDO maintains that it shall, at any time during normal business
hours and as often as the City and/or Comptroller General of the United States and/or any of
their duly authorized representatives may deem necessary, make available for examination all
of Habitat for Humanity CHDO's records, books, documents, papers, and data with respect to all
matters covered by this Agreement and shall permit the City and/or the Comptroller General to
audit and examine all books, documents, papers, records and data related to this Agreement.
C. Method of Payment
1. Funding Allocation: Both parties agree that the total compensation to be paid hereunder for actual
expenses incurred shall be no more than ONE HUNDRED FIFTY FIVE THOUSAND TWO
HUNDRED FOURTEEN DOLLARS ($155,214). The City hereby acknowledges that the funds
provided shall be derived from the 15% CHDO set-aside through FY 2001 and FY 2008 HOME
Program in the amounts of $77,100 and $78,114 respectively.
Item # 5
Attachment number 1
Page 4 of 14
The funds will be expended in accordance with the terms and conditions of the agreement. Funds
reserved for Habitat for Humanity CHDO may increase or decrease, subject to production
standards. Any remaining funds shall revert to the City or other City approved agency. Such
compensation shall be paid in accordance with the projected accomplishments and budget
descriptions.
D. Return on Investment
1. CHDO Proceeds: Funds provided to this activity shall be considered program income and shall be
returned to the City once the property is sold.
Recaptured Funds: Funds recaptured, because housing no longer meets the affordability
requirements under 24 CFR Part 92.254, are subject to the requirements of Part 92, and must be
properly identified and deposited in the Habitat for Humanity CHDO's HOME Account for use for
additional HOME eligible projects. Recaptured funds must be used prior to the drawing down of
additional HOME Investment Partnership entitlement funds from the City under this Agreement.
Habitat for Humanity CHDO is required to submit an annual report by October 15th of every year
that identifies the current unit tenant, and affordability period for all previously HOME assisted
projects detailed in Part I, Section F.2 of this Agreement in order to determine continued
compliance with affordability requirements.
E. Project Approval Process
Habitat for Humanity CHDO shall submit a completed project proposal package to the City that
includes all of the required documents referenced in this document and demonstrates compliance
with the HOME Program regulations stated in the Final Rule, 24 CFR Part 92 prior to City approval
of the project. Upon complete submittal of the project proposal package, the City shall respond to
project proposals in writing within fifteen working days. Closings on proposed construction shall
not be scheduled prior to project approval by the City.
F. Program Evaluation and Monitoring
Program Goals: The annual performance under this Agreement shall be measured against the
program goals set forth in Habitat for Humanity CHDO's Application.
Program Monitori ng: The City has the right to monitor and evaluate all aspects of activities carried
out by Habitat for Humanity CHDO. Such evaluations will be affected by the submission of reports
and information by Habitat for Humanity CHDO and monitoring visits of Habitat for Humanity
CHDO by the City. The City will conduct biannual monitoring/site visits throughout the current
contract year. Contractual requirements related to inspections, reports, and records include, but are
not limited to:
a. Program Records - Habitat for Humanity CHDO shall maintain monthly bank statements
of Habitat for Humanity CHDO's HOME Account, records, reports, data and information
as may be required by HUD in 24 CFR Part 92.508 or the City pertaining to matters of this
Agreement.
3. Project Files: Habitat for Humanity CHDO shall maintain accurate individual project files with
detailed records of each property, including:
a. Acquisition, construction or renovation costs and operating costs attributed to a project,
identifying direct assistance funded through the HOME Investment Partnership fund,
CHDO Proceeds, project revenue or other sources;
Item # 5
Attachment number 1
Page 5 of 14
b. A copy of the executed note and mortgage on the property;
c. Set-up/Completion reports on the property. Completion reports must be submitted to the
City within sixty (60) days of rehab/construction and lease-up completion.
d. Habitat for Humanity CHDO's annual report verifying ownership and household income
for each completed HOME Investment Partnership entitlement assisted unit throughout the
affordable term; and
e. Documentation substantiating compliance with Equal Opportunity, Fair Housing and
Affirmative Marketing, and other contractual requirements. Habitat for Humanity CHDO
shall maintain a summary of this information and shall submit this information to the City
upon request. These records shall be made available to HUD and/or representatives of the
Comptroller General of the United States for audit, inspection or copying purposes during
normal business hours.
4. Activities Report: A monthly activity report shall be completed and submitted by the tenth working
day of each month summarizing HOME funded, and other low-income housing activities, during the
previous month and during the fiscal year-to-date. The report shall detail property acquisitions,
construction project status, sales of property, CHDO proceeds and a description of the fund activity
in Habitat for Humanity CHDO's HOME account. This report must include a monthly bank
statement of the HOME Account and copies of prior month checks written against this account.
Records Retention: Habitat for Humanity CHDO shall retain all records pertaining to this
Agreement, including, but not limited to financial, statistical, property and programmatic records,
for five years from the last day of the City's fiscal year, (September 30t ), in which this Agreement
expires, five years after the affordability period or is terminated. All records, which are subject to
audit findings, shall be retained for five years in the manner prescribed above or until an ongoing
audit is completed and all issues raised by the audit are resolved, whichever is later. Nothing herein
shall be construed to allow destruction of records that may be required to be retained longer by
federal, state or local law. These records shall be made available to HUD and/or representatives of
the Comptroller General of the United States for audit, inspection or copying purposes during
normal business hours.
Reversion of Assets: Habitat for Humanity CHDO certifies that immediately upon the earliest of. 1)
the event of default under the terms and conditions of this Contract; 2) dissolution of Habitat for
Humanity CHDO; 3) termination of any program described herein; or 4) the expiration or
termination of this Agreement, if said Agreement is not renewed or extended, any HOME
Investment Partnership entitlement funds remaining in the Habitat for Humanity CHDO's HOME
Account, repayments of all loans, proceeds from the sale of property and title to property that has
been purchased, newly constructed, and/or rehabilitated with HOME funds and not yet leased,
accounts receivable, and/or proceeds or assets attributable to the use of the HOME Investment
Partnership entitlement funds, shall revert to the City. Habitat for Humanity CHDO further
stipulates that in the event that non-expendable personal property purchased under this Agreement
is sold during the term of this Agreement, or for one year received by Habitat for Humanity CHDO
at any time after contract expiration, any income from the sale shall be returned to the City within
ten days from the sale date. In the event that the balance of funds held in Habitat for Humanity
CHDO's HOME Account, combined with the proceeds from the sale of the above HOME funded
personal property, is not sufficient to repay HOME Investment Partnership entitlement funds drawn
by Habitat for Humanity CHDO on open HOME projects, Habitat for Humanity CHDO must
provide a written explanation to the City at least 20 working days prior to the sale of any CHDO
property.
Item # 5
Attachment number 1
Page 6 of 14
G. Time of Performance
1. Annual CHDO Recertification: The CHDO Recertification documentation shall clearly
demonstrate that the CHDO continues to meet the definition of a CHDO, and shall be submitted to
the City by July 1, 2011, or the City may decline to recertify and decline to renew this Agreement.
2. Commencement and Term: Services described in this Agreement shall commence on
August 1, 2010 and shall continue in effect through July 31, 2011. This Agreement may be subject
to renewal, through July 31, 2012, only if Habitat for Humanity CHDO has been recertified
according to Part I, Section H, Paragraph 1, and has made significant progress toward the
performance of the goals stipulated in the Work Program.
3. Reallocation of Funding: Upon consideration of renewal of this Agreement, the City shall evaluate
the performance of Habitat for Humanity CHDO in comparison to the goals defined in the Work
Program. In the event there is no activity toward these goals, the City has the right to divide the
funding stipulated in this Agreement among other qualified CHDOs.
PART II - GENERAL TERMS AND CONDITIONS
1. Religious Organizations: As partial consideration of receipt of funds under this Agreement:
a. Habitat for Humanity CHDO shall not discriminate against any employee or applicant for
employment on the basis of religion and will not limit employment or give preference in
employment to persons on the basis of religion;
b. Habitat for Humanity CHDO shall not discriminate against any person seeking assistance
from Habitat for Humanity CHDO on the basis of religion and will not limit services or give
preference to persons on the basis of religion;
c. Habitat for Humanity CHDO shall provide no religious instruction or counseling, conduct
no religious workshops or services, engage in no religious proselytizing, and exert no other
religious influence on any client or employee of Habitat for Humanity CHDO;
d. No property, from which services are provided under this Agreement, shall contain religious
symbols for decoration for the term of this Agreement and the term of any mortgage and/or
promissory notes issued pursuant to this Agreement; and
c. Habitat for Humanity CHDO shall include subparagraphs a-d, above, in any subcontracts
pursuant to this Agreement.
2. Other Program Requirements: Habitat for Humanity CHDO shall comply with all the requirements
of 24 CFR Subpart H, included, but not limited to:
a. Equal Opportunity: In order to maintain statistical data on the use and participation of
minority and women owned business enterprises as contractor/subcontractors in HOME
Program contracting activities, Habitat for Humanity CHDO shall be required to identify
projects which have been bid by, and contracted and/or sub-contracted to minority owned,
women owned, and/or small or disadvantaged businesses, by project dollar value. Habitat for
Humanity CHDO shall provide certification of compliance with all federal requirements
under equal opportunity legislation including, but limited to:
The requirements of Fair Housing Act (42 U.S.C. 3601-20) and implementing
regulations at 24 CFR Part 100; Executive Order 11063, as amended, (Equal
Item # 5
Attachment number 1
Page 7 of 14
Opportunity in Housing) and implementing regulations at 24 CFR Part 107; and title
VI of the Civil Rights Act of 1964 (U.S.C. 2000d) (Nondiscrimination in Federal
Assisted Programs) and implementing regulations issued at 24 CFR Part 1;
ii. The prohibitions against discrimination on the basis of age under the Age
Discrimination Act of 1975 (42 U.S.C.6101-07) and implementing regulations at 24
CFR Part 146, and the prohibitions against discrimination against handicapped
individuals under section 50 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and
implementing regulations at 24 CFR Part 8;
iii. The requirements of Executive Order 11246 (Equal Employment Opportunity) and
the implementing regulations issued at 41 CFR chapter 60.
b. Any contract exceeding $200,000 and any subcontract exceeding $100,000 shall comply with
Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u.
The Contractor shall comply with HUD's Regulations in 24 CFR Part 135, which implement
Section 3, and shall include the following clause, referred to as the Section 3 clause, in all
subcontracts resulting from the commitment of funds under this Agreement:
"The work to be performed under this contract is subject to the requirements of Section 3 of the
Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu (Section 3). The
purpose of Section 3 is to ensure that employment and other economic opportunities generated by
HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent
feasible, be directed to low and very low-income persons, particularly persons who are recipients of
HUD assistance for housing".
c. The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which
implement Section 3. As evidenced by their execution of this contract, the parties of this
contract certify that they are under no contractual or other impediment that would prevent them
from complying with the Part 135 regulations.
d. The contractor agrees to send to each labor organization or representative of workers with which
the contractor has a collective bargaining agreement or other understanding, if any, a notice
advising the labor organization or workers' representative of the contractor's commitments
under this Section 3 clause, and will post copies of the notice in a conspicuous place at the work
site where both employees and applicants for training and employment positions can see the
notice. The notice shall describe the Section 3 preference, shall set forth minimum number and
job title subject to hire, availability of apprenticeship and training positions, the qualifications
for each; and the name and location of the person(s) taking applications for each of the positions;
and the anticipated date the work shall begin.
The contractor agrees to include this Section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR Part 135 and agrees to take appropriate action, as
provided in an applicable provision of the subcontractor or in this Section 3 clause, upon a
finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The
contractor will not subcontract with any subcontractor where the contractor has notice or
knowledge that the subcontractor has been found in violation of the regulation in 24 CFR Part
135.
f. The contractor will certify that any vacant employment positions, including training positions
that are filled after the contractor is selected, but before the contract is signed, will certify that
employment opportunities to be directed were not filled to circumvent the contractor's
obligations under 24 CFR Part 135.
Item # 5
Attachment number 1
Page 8 of 14
g. Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, termination
of this contract for default, and debarment or suspension from further HUD assisted contractors.
h. The requirements of Executive Order 11625 concerning Minority Business Enterprise and
12138 concerning Woman's Business Enterprise be consistent with HUD's responsibilities
under these orders, each applying entity must make efforts to encourage the use of minority and
women business enterprises in connection with HOME funded activities. Any applying entity
must prescribe procedures acceptable to the City to establish activities it uses to ensure the
inclusion, to the maximum extent possible, of minorities and women, and entities owned by
minorities and women. To encourage the use of women and minority owned businesses in bids
for the Program, the City will provide, on request, the latest list of such businesses.
3. Fair Housing/Affirmative Marketing: Habitat for Humanity CHDO shall comply with all HUD and
City of Clearwater fair housing and affirmative marketing requirements and policies, as set forth:
a. Habitat for Humanity CHDO shall be required to use affirmative fair housing marketing
practices in soliciting clients, determining eligibility and concluding transactions, and
affirmatively further fair housing efforts according to CFR Part 570.904(c).
b. Habitat for Humanity CHDO shall solicit applications for vacant units from persons in the
housing market who are least likely to apply for the rehabilitated or new housing unit
without benefit of special outreach efforts. Persons who are not of the race/ethnicity of the
residents of the neighborhood in which the rehabilitated building is located shall be
considered those least likely to apply.
c. Habitat for Humanity CHDO advertising of vacant units must include an equal opportunity
logo or statement. Advertising media may include newspapers, radio, television,
brochures, leaflets, or a sign on the property. Habitat for Humanity CHDO may use
community organizations, places of worship, employment centers, fair housing groups,
housing counseling agencies, social service centers or medical service centers as resources
for this outreach.
d. Habitat for Humanity CHDO must maintain a file containing all marketing efforts (i.e.
copies of newspaper ads, memos of phone calls, copies of letters) to be available for
inspection when requested by the City.
e. Habitat for Humanity CHDO shall maintain a list of all families residing in each unit The
City will assess the affirmative marketing efforts of Habitat for Humanity CHDO by
comparing predetermined occupancy goals (based on the area from which potential
families will come).
f The City will assess the efforts of Habitat for Humanity CHDO during the marketing of the
units by use of a compliance certification or personal monitoring visits to the project at
least once a year.
g. Those participating entities requesting HOME Investment Partnership entitlement funds
for developments containing five or more units must provide a description of intended
actions that will inform and otherwise attract eligible persons from all racial, ethnic, and
gender groups in the housing market to the available housing. In such cases, Habitat for
Humanity CHDO must provide the City with an annual assessment of the affirmative
marketing program. Said assessment must include:
Item # 5
Attachment number 1
Page 9 of 14
Methods used to inform the public and potential owners about federal fair housing
laws and affirmative marketing policy (i.e. the use of the Equal Housing Opportunity
logotype or slogan in print advertising);
ii. Methods used to inform and solicit applications from persons in the housing market
who are not likely to apply without special outreach;
iii. Records describing actions taken by the participating entity and/or owner to
affirmatively market units; and records to assess the results of these actions.
Anti-displacement: Habitat for Humanity CHDO shall not cause permanent displacement of current
residents under the terms of this Agreement; shall inform sellers of the property of the fair market
value of such property and that Habitat for Humanity CHDO or buyer does not have the power of
eminent domain and will not acquire the property unless a mutually agreeable price can be
negotiated; and shall not acquire any property that would result in the displacement of existing
tenants. Habitat for Humanity CHDO further agrees that if involuntary or economic displacement
occurs as a result of Habitat for Humanity CHDO actions, Habitat for Humanity CHDO shall bear
all the costs of relocation under the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1979, as amended, and Section 104(d) of the Housing and Community Development
Act of 1994, as amended.
5. Labor Standards: Projects to be constructed or rehabilitated which contain 12 or more HOME
assisted units, shall comply with the Davis/Bacon Act, applicable provisions of the Contract Work
Hours and Safety Standards Act, and other applicable federal laws and regulations pertaining to
Labor Standards.
Lead-Based Paint: Housing assisted with HOME Investment Partnership entitlement funds
constitutes HUD-Assisted housing for the purpose of the Lead-Based Paint Poisoning Act and is
therefore, subject to 24 CFR Part35, and shall require each buyer of subject Properties to execute the
"Watch Out for Lead Based Poisoning" notifications. All such executed notifications shall be
maintained in Habitat for Humanity CHDO's project file and a copy submitted to the City upon
request.
Conflict of Interest: Habitat for Humanity CHDO, as an owner/developer of this project, shall
ensure that it, (or officer, employee, agent or consultant of the Habitat for Humanity CHDO), will
not occupy any HOME assisted affordable housing units in the project. This provision does not
apply to an individual who receives HOME funds to acquire or rehabilitate his or her principal
residence or to an employee or agent of the Habitat for Humanity CHDO who occupies a housing
unit as the project manager or maintenance worker.
The City may provide an exception to the provisions listed above on a case-by-case basis when the
City determines that the exception will serve to further the purposes of the HOME program and the
effective and efficient administration of Habitat for Humanity CHDO's HOME assisted project. In
order for the City to provide this exception, Habitat for Humanity CHDO must make a written
request and the City will make its determination based on the following factors:
a. Whether the person receiving the benefit is a member of a group or class of low-income
persons intended to be the beneficiaries of the assisted housing, and the exception will
permit such person to receive generally the same interests or benefits as are being made
available or provided to the group;
b. Whether the person has withdrawn from his or her functions or responsibilities, or the
decision-making process with respect to the specific assisted housing in question;
Item # 5
Attachment number 1
Page 10 of 14
c. Whether the tenant protection requirements of Section 92.53 are being observed;
d. Whether the affirmative marketing requirements of Section 92.351 are being observed
and followed; and
e. Any other factor relevant to the City's determination, including the timing of the
requested exception.
8. Debarment and Suspension: Habitat for Humanity CHDO attests that it has not been debarred,
suspended, proposed for debarment, or ineligible from participating in federally funded projects,
and acknowledges that it shall not employ, award, or fund any contractors or subcontractors that
have been debarred, suspended, proposed for debarment, or ineligible from participating in the
federally funded projects.
Flood Insurance: In the event that properties are located in a Flood Zone, this Agreement is
predicated upon Habitat for Humanity CHDO certifying that either the cost of rehabilitation
necessary to meet all applicable codes and standards does not exceed 50 percent of the appraised
value of the property improvements, or that the lowest habitable floor level is at or above the
allowable flood level based upon a valid survey, prepared by a licensed surveyor. If projects can be
financed with HOME Investment Partnership entitlement funds as a result of compliance with either
of these requirements, buyers shall maintain flood insurance for full replacement value as required
by mortgagees.
10. Lobbying Prohibited: Habitat for Humanity CHDO certifies, to the best of its knowledge or belief,
that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of Habitat
for Humanity CHDO, to any person for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, an officer or employee of Congress,
or an employee of a member of Congress in connection with the awarding of any federal
contract, the making of any federal grant, the making of any federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
b. If any funds, other than federal appropriated funds, have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
member officer or employee of Congress, or an employee of a member of Congress in
connection with this federal contract, grant, loan, or cooperative agreement, Habitat for
Humanity CHDO shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions, with a copy of said submittal
provided to City within ten days of submission.
c. Habitat for Humanity CHDO shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans and cooperative agreements), and that all sub-
recipients shall certify and disclose accordingly. This certification is a material
representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to
file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000.
11. Enforcement: All transactions and related documents must be pre-approved by the City to assure
compliance with all provisions of 24 CFR, Part 92. The City may enforce this Agreement through
termination, as follows:
10 Item # 5
Attachment number 1
Page 11 of 14
a. Termination of Contract for Cause: If, through any cause, either parry shall fail to fulfill
in a timely and proper manner its obligation under this Agreement, or shall violate any of
the covenants, agreements, or stipulations of this Agreement, the other parry shall
thereupon have the right to terminate this Agreement by giving written notice to said parry
of such termination and specifying the effective date thereof, at least five days before the
effective date of such termination. In such event, assets shall become the property of the
City in accordance with Part I, Section F, Paragraph 3 of this Agreement.
Notwithstanding the above, Habitat for Humanity CHDO shall not be relieved of liability
to the City for damages sustained by the City by virtue of any breach of this Agreement
by Habitat for Humanity CHDO. The City may withhold any payments to Habitat for
Humanity CHDO for the purpose of set-off until such time as the exact amount for
damages due to the City from Habitat for Humanity CHDO is determined.
b. Force Majeure: This Agreement may not be terminated if the failure to perform rises
from unforeseeable causes beyond the control and without the fault or negligence of either
parry. Such causes may include, but are not restricted to: acts of God; acts of the public
enemy; acts of the Government in either its sovereign or contractual capacity; fires;
floods; epidemics; quarantine restrictions; strikes and unusually severe weather; but in
every case the failure to perform must be beyond the control and without the fault and
negligence of either party. In the event of default, lack of compliance or failure to
perform on the part of Habitat for Humanity CHDO, the City reserves the right to exercise
corrective or remedial actions, to include, but are not limited to:
Requesting additional information from Habitat for Humanity CHDO to
determine reasons for, or extent of noncompliance or lack of performance;
ii. Issue a written warning advising Habitat for Humanity CHDO of deficiency
and advising Habitat for Humanity CHDO that more serious sanctions may
be taken if situation is not remedied;
iii. Advise Habitat for Humanity CHDO to suspend, discontinue or not incur
costs for activities in question;
iv. Withhold payment for services provided; or
v. Require Habitat for Humanity CHDO to reimburse the City for the amount
of costs incurred for any items determined ineligible.
c. Termination for Convenience: The City may terminate this Agreement at any time, by
giving written notice to Habitat for Humanity CHDO of such termination and specifying
the effective date of such termination, at least fifteen days before the effective date
thereof. In that event, assets shall become the property of the City in accordance with
Part I, Section F, Paragraph 3 of this Agreement. If this Agreement is terminated by the
City as provided herein, Habitat for Humanity CHDO will be paid an amount which bears
the same ratio to the total compensation as the services actually performed bear to the
total services of Habitat for Humanity CHDO covered by this Agreement, less payments
of compensation previously made.
12. Assignment and Subcontracting: Habitat for Humanity CHDO shall not assign or otherwise transfer
any interest in this Agreement nor enter into any subcontract pursuant to this Agreement without
submitting said proposed subcontract to the City and without the prior written approval of the City
of the proposed subcontract. All federal requirements of this Agreement shall be applicable to any
subcontracts entered into under this Agreement and it shall be Habitat for Humanity CHDO's
responsibility to ensure that all federal requirements are included in said subcontracts and that all
11 Item # 5
Attachment number 1
Page 12 of 14
subcontractors abide by said requirements. The City shall have the right to withhold approval at its
sole discretion.
13. HUD Requirements: Unearned payments under this Agreement may be suspended or terminated
upon refusal to accept any additional conditions that may be imposed by HUD at any time.
14. Hold Harmless: Habitat for Humanity CHDO shall defend, indemnify and hold the City and all of
its officers and employees, including but not limited to members of the Clearwater City Council,
harmless from and against all costs, expenses, liabilities, suits, claims, losses, damages, and
demands of every kind or nature, by one or on behalf of any person or persons whomsoever or
whatsoever arising out of or in any matter resulting from or connected with any accident, injury,
death or damage which may happen during the time period covered by this Agreement for services
under the administration and direction of said Habitat for Humanity CHDO will defend any actions
or suits brought against the City by reason of Habitat for Humanity CHDO's failure or neglect in
complying with any of the conditions and obligations of this Agreement, or any tort liability arising
out of actions of Habitat for Humanity CHDO or any of its agents or subcontractors.
15. Construction Bonding and Insurance: All construction contracts or subcontracts over $100,000 let
as the result of this Agreement shall include the following requirements: a) a bid guarantee, such as
a bid bond, cashier's check or certified check, from each bidder equivalent to five percent of the bid
price; b) a performance bond for 100 percent of the contract price; and c) a payment bond for 100
percent of the contract price. All such bonds obtained must be from companies listed in Treasury
Circular 570, and provided to the City prior to commencement of construction.
16. Insurance: Habitat for Humanity CHDO shall maintain insurance coverage in the amount deemed
adequate by the City for all risks inherent in the functions and aspects of its operation including but
not limited to risks of fire, casualty, automobile liability coverage, workmen's compensation
insurance as required by law, and public liability insurance for personal injury and property damage.
a. At a minimum, Habitat for Humanity CHDO shall maintain public liability insurance
including contractual liability coverage with a combined single limit of $1,000,000 and
automobile liability insurance with coverage including $100,000 personal liability,
$300,000 for any single incident and $50,000 property damage. Property casualty and
flood insurance must be maintained in an amount equal to the replacement value of the
property.
b. Habitat for Humanity CHDO shall have the City named as additional insured under the
coverage provided by all policies required by this Agreement, with the exception of
workmen's compensation insurance. The City shall be afforded the same notice as the
named insured in the event of cancellation of any policy by an insurance company.
c. Habitat for Humanity CHDO shall submit to the City, prior to the distribution of any funds
under the Agreement, proof of insurance coverage which shall consist of a copy of all
policies evidencing such coverage. The City reserves the right to request proof that the
insurance premium for such policies effective during the term of this Agreement has been
paid.
17. Copyrights and Patents: If this Agreement results in a book or other copyright materials or patent
materials, Habitat for Humanity CHDO may copyright or patent such, but the City and the United
States Government reserve a royalty-free, nonexclusive, and irrevocable license to reproduce,
publish or otherwise use such materials and to authorize others to do so.
18. Notification: All notices, requests, demands or other communications hereunder shall be in writing
and shall be deemed to have been served as of the postmark appearing upon the envelope if sent by
12 Item # 5
Attachment number 1
Page 13 of 14
the United States mail at the address listed below or upon the actual date of delivery if hand
delivered to the address listed below. Either party may change the below listed address at which he
receives written notices by so notifying the other parry hereto in writing.
ADDRESS OF CITY: ADDRESS OF PINELLAS COUNTY HABITAT
FOR HUMANITY COMMUNITY HOUSING
DEVELOPMENT CORPORATION, INC.
City of Clearwater Pinellas County Habitat for Humanity
Housing Division Community Housing Development Corporation, Inc.
Post Office Box 4748 (if mailed) 3071118 th Avenue North
Clearwater, Florida 33758 St Petersburg, Florida 33716
112 South Osceola Avenue (if delivered)
Clearwater, Florida 33756
Should any section or any part of any section of this Agreement be rendered void, invalid or
unenforceable by any court of law, for any reason, such as determination shall not render void,
invalid, or unenforceable any other section or any part of any section in this Agreement.
19. Modification: No oral agreement or conversation with any officer, agent or employee of the City,
either before or after execution of this Agreement, shall affect or modify any of the terms or
obligations contained in this Agreement. Any such oral agreement or conversation shall be
considered as unofficial information and in no way binding upon the City. This Agreement shall not
be modified except in writing signed by authorized representatives of both parties.
20. Non-Waiver: No forbearance on the part of either party shall constitute a waiver of any item
requiring performance by the other parry hereunder. A waiver by one parry of the other party's
performance shall not constitute a waiver of any subsequent performance required by such other
party. No waiver shall be valid unless it is in writing and signed by authorized representatives of
both parties.
13 Item # 5
Attachment number 1
Page 14 of 14
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly
authorized officials on the day and date first above indicated.
PINELLAS COUNTY HABITAT FOR
HUMANITY COMMUNITY HOUSING
DEVELOPMENT CORPORATION, INC.
Countersigned:
Frank Hibbard
Mayor - Councilmember
Approved as to form:
Laura Mahony
Assistant City Attorney II
By:
14
By
President
Date
ATTEST:
Secretary
Date
CITY OF CLEARWATER, FLORIDA
William B. Horne, II
City Manager
Attest:
Cynthia E. Goudeau
City Clerk
Item # 5
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the extension of Fire Protection Services Agreement between Pinellas County Fire Protection Authority and City of Clearwater
for one year extending until September 30, 2011 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Pinellas County Fire Protection Authority is a special district created for providing fire protection services throughout the
unincorporated areas of Pinellas County, pursuant to Chapter 73-600, Laws of Florida.
Pinellas County has contracted with various municipalities and independent special fire districts in the County to provide fire protection
services, which include:
Response of firefighting apparatus, units and personnel to the scene of a fire, life safety related emergency, man-made or natural
disaster or public service request;
Command and control of the emergency scene, containment of any fire and mitigation of any hazards, including specialized rescue;
Investigation of any fire to determine the cause and original;
Inspection of commercial, industrial and multi-family dwellings for compliance with fire and life safety codes; and
Education of the public in fire prevention, life safety and disaster preparedness, in accordance with Section 413.
In 1999, the Fire Protection Authority signed a 10-year agreement with the contract providers that expired on September 30, 2009. In
Fiscal Year 2009/10, the Fire Protection Authority and the contract providers extended the contract for one year ending September 30,
2010.
The Fire Protection Authority and the contract providers have agreed to extend the contract for another one-year period ending
September 30, 2011.
Through this contract, Clearwater Fire and Rescue will provide fire protection services to the residents of the City of Clearwater and to
individuals within the unincorporated area of Pinellas County that is located within the Clearwater Fire Control District. The City of
Clearwater has 6.49 square miles of unincorporated land located within the Clearwater Fire Control District.
Pinellas County Fire Protection Authority and the City of Clearwater agree that upon approval of this extension, all terms of the original
agreement will remain in force and effect as if the original term of the contract extended to September 30, 2011.
Pinellas County Fire Protection Authority will continue to compensate Clearwater Fire and Rescue for the fiscal year commencing
October 1, 2010 under the same terms as the previous contract. Under that contract 12.12% of the Clearwater Fire District was
determined to be unincorporated Pinellas County for 2010. Therefore, the County reimbursed the City 12.12% of the net department
budget or approximately $2.1 Million for fiscal year 2010. The reimbursement percentage can fluctuate year to year as property values
within the fire district change.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Other
None Budget Adjustment:
None
Cover Memo
Item # 6
Current Year Cost: Annual Operating Cost:
Not to Exceed:
For Fiscal Year:
to
Total Cost:
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
August 12, 2010
Ir I Jamie Meer
Cleo 'J:r.ar Far(
610 Franklin Strut
Clearwater, FL 33756
it Chief Geer:
r?_I t: --? -ar- tr [ C (3) originals of the Extension of Fire Protection er l ,rs ;rr-rrnl7nt for
",ll ,11'€Vl
Plea!, J s Ali netur
them to ?ijy no later thI .n
l l then ask the Board Of County rl . I ,L. t approve ti
',i,'n, _a I return one (1) original to you for yr,. r records.
if f T _ r You hae _. not .. t
Sincerely,
Mike Cc
Fare Dj J-n Manger
Public Safety Services
Item # 6
Attachment number 1
Page 2 of 2
t i}' F f ? , .. I Florida m,iIi' f 3:E!
%
C tf 1 F'?.f' f' ?. f`t1?L.C TI4?` 1r F;, °1•? ?l_ -f 1, IIn`t'n"nc"t C,? il;.:'; _?Y4'l ii.;•
1. c L1l111t f'i11"t .'1-l.f`+ i"t1
UPI I 1 ? 11?? 7
2. The cur IL fll If I1I.i,r Auth ;. n'L is d at
(ct£3h' i l(}?? aili.l n,'I I l
. 'o llts-sc . 1 u d ,,unthorii\ , ,.,f t I the tern i (,r 01- contract until
?i
Sel"t?°rp},?
G,wn ,,wt1_)r a ?d fL! ?7t1,' .117tG ih? LE upon ?pf r,) ?] o this
fth! origin., i ii in for( quid effect as iftl , t?
c?t 1}a?' Cl)ntra?'t 30- 2011
.
IN WITNI." I REOI , 'i}3 ls,i t?:., i7. ilo. by and through their rinder;,?-11:c1
authorized € fficers have CUL,.",Lu Llji:; 1 oi; to be executed on this
of 2010.
A`I,TE T
f N LEI JR. L,. C1 , R,
by :
DePUIV C k-,'.:
Afjp,L ,? ?'i1 t t;1:i1
(j] lice of the County A t
PINELLAS COUNTY
LIFT PROTECTION AU , '111 f
by and through its Board of
C ount5 C orn. missi ners
by
Chairman
Countersigned:
? 1'ot 1-Cc3ii11?11'::1 Il}er
approved as to l on-ii and legal
i 1,1r t City Attonicy
CITY 01, C L AR ._ 1 lily. FI.t" ID
h
f'it`
AT' 11' 1;
Item # 6
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) in the amount of $156,902.00 to Ten-8 Fire Equipment, Inc., Bradenton, FL for one (1) Medtec
Transport Ambulance in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid, authorize lease purchase
under the City's Master Lease Purchase Agreement and authorize the appropriate officials to execute same. (consent)
SUMMARY:
This ambulance will be purchased through the Florida Sheriff's Association and Florida Association of Counties Contract 08-08-0909
in quote dated August 5, 2010.
The new vehicle, Rescue 49, will be located at the Clearwater Mall station and replace a unit purchased in 2004. The unit will be built to
the same specifications as the last three units acquired and allow standardization of repair and maintenance activities. The unit it
replaces will move to reserve status and replace a unit (G 1458) which has already been retired. Due to the age, mileage and
maintenance costs of this vehicle it has been determined to have reached the end of its useful life as a front line rescue unit.
Clearwater Fire and Rescue performs emergency medical services (EMS) under a contract with the Pinellas County EMS Authority.
The proposed purchase was included in the Fiscal Year 2010 contract with the Authority. The budget was submitted to Pinellas County
and the City will be reimbursed for the purchase. Lease purchase funding in the amount of $160,000 for the purchase of one vehicle
was included in the second year of the six-year City's Capital Improvement 2010 budget in project 316-91236, Rescue Vehicles. A third
quarter budget amendment will fund the purchase in the current year instead to match the County budget submission. Funds for debt
payments are included in the proposed Fiscal Year 2011 department operating budget.
Estimated annual operating costs of $41,910 in the department's operating budget include debt costs and garage charges for operating
and maintaining the vehicle. Garage charges on the new vehicle are expected to be less than the vehicle being retired.
Type: Purchase
Current Year Budget?: No Budget Adjustment: Yes
Budget Adjustment Comments:
The proposed purchase was included in the FY 2010 contract with the Authority and the budget submitted to Pinellas County and the
City will be reimbursed for the purchase. Lease purchase funding in the amount of $160,000 for the purchase of one vehicle was
included in the second year of the six-year City's Capital Improvement 2010 budget in project 316-91236, Rescue Vehicles. A third
quarter budget amendment will fund the purchase in the current year instead to match the County budget submission. Funds for debt
payments are included in the proposed FY 11 department operating budget.
Current Year Cost: 156,902.00 Annual Operating Cost: 41,910.00
Not to Exceed: Total Cost: 156,902.00
For Fiscal Year: 10/01/09 to 9/30/10
Appropriation Code Amount Appropriation Comment
316-91236 156,902.00
Cover Memo
Item # 7
Bid Required?: Yes Bid Number:
Other
Other Bid / Contract: 08-08-0909 Bid Exceptions: Government
Bid
Review 1) Office of Management and Budget 2) Legal 3) Purchasing 4) Legal 5) Clerk 6) Financial Services 7) Clerk 8) Assistant City
Approval: Manager 9) Clerk 10) City Manager 11) Clerk
Cover Memo
Item # 7
Attachment number 1
Wednesday, August 18, 2010
Steve Strong, Division Chief Support Services
Clearwater Fire Department
610 Franklin Street
Clearwater, FL 33756
The undersigned is prepared to manufacture for you, upon an order placed by you, for final
acceptance by Medtec Ambulance, at its home office in Goshen, Indiana, the apparatus and
equipment herein named and for the following prices:
Description
One (1) Medtec Ambulance Model AD-170 on a 2010
Ford 650, Per Florida Sheriffs Bid #08-08-0909
See attached Specification
Lettering Not Included
Unit Price Total Price
$156,902.00 $1561902.00
Total Price $156,902.00
Said apparatus is to be shipped in accordance with the specifications hereto attached, delays due to strikes,
war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing,
within about 180 days after receipt of signed written order at our office at Goshen, Indiana, and receipt of chassis, to
be delivered to you at Clearwater, Florida.
The specifications herein contained shall form a part of the final contract, and are subject to changes desired
by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to
purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus.
The proposal for emergency medical apparatus conforms to all Federal Department of Transportation (DOT)
rules and regulations in effect at the time of bid, and all (KKK-A-1822F) Federal Specification for Star of Life
Ambulance and (AMD) Ambulance Manufactures Division Guidelines for Automotive Emergency Medical Apparatus as
published at the time of bid, except as modified by customer specifications. Any increased cost incurred by first party
because of future changes in or said DOT, KKK or AMD standards will be passed along to the customer as an addition to
the price set forth above.
Unless accepted within 45 days from date, the right is reserved to withdraw this proposal.
Medtec Ambulance Corporation
sy 4
ales Representative
Attachment number 2
Page 1 of 19
QUOTATION Ten-8 Fire Equipment
Clearwater Fire Rescue Ten-8 Fire Equipment
Steve Strong Cindy Morgan
610 Franklin Street cmorgan@tenBfire.com
Clearwater, Florida 33756
Exp. Date: 09/30/2010
Quote No: 10007-0001
08/05/2010 Page 1
AD/M170F 170" x 96",Type I - 10.004 04/22/10 =_
* * * PRELIMINARY ADMIN/ COT INFORMATION
00-00-0002 SPECIAL NOTES TO MANUFACTURING
01-00-0000 VIN #
01-02-0400 S Factory Discount/ Concession
* * * GENERAL VEHICLE DESIGN Et REQUIREMENTS
10-02-0800 2010 Base Conversion, M170, Type I AD
11-06-1300 72" Headroom (AD/M170-Type 1)
12-00-2700 EXTERIOR "A" COMPARTMENTS - PASS. SIDE (72" HR) M170F
LOCATION: Exterior compartments, passenger side.
* * * CHASSIS MAKE Et MODEL * * *
12-08-2002 2010 Ford F 650 Cab/Chassis, 4 x 2,
182 inch Wheelbase.
108"CA.
20,000# GVWR
Front GAWR- 8500#
Rear GAWR-12,000#
Exhaust, Frame Mounted, Right Side Back of Cab
Front License Plate Bracket
Alternator, 270 Amp Leese-Neville
Batteries, (3) Motorcraft, 9000CA
12-13-0212 Rear Air Ride - OEM Hendrickson, F650
Install low PSI light in front switch panel.
Install dump cancel switch beside curbside rear entry door
Dump automatically activated by the streetside rear entry door.
12-16-0101 Exhaust, Passenger Side Front of Rear Axle
1
1
1
1
1
1
1
1
1
1
1
1
1
Attachment number 2
Page 2 of 19
08/05/2010 Page 2
PART NO S DESCRIPTION QTY
* * * CHASSIS COMPONENTS * * * 1
14-17-0210 Sway Bars, Front Et Rear OEM, F650 1
14-24-0400 Ford Electric Throttle, OEM Preset RPM 1
14-26-0400 Additional Aux. AC Compressor (F650) 1
INSTRUCTION:
14-28-0100 Additional Condenser for Chassis, ProAir 105
Additional Skirt Mounted Condenser installed. Mount under the side entry door against frame
rail.
14-29-1000 Additional Leveling Valve, Ford F-650
An additional leveling valve added onto the Ford F-Series Chassis
14-30-0010 Relocate Air Tank to Curbside under battery box (F650)
Relocated the Air tank from the OEM streetside location to the curbside under the battery box
* * * CHASSIS INTERIOR COMPONENTS
16-02-0800 Driver's Compartment Appointments, Ford F
16-02-2000 Stereo - OEM AM/ FM Radio With CD Player
Standard OEM location in dash
16-12-0400 Bulkhead Cab Wall, OEM Wall To Match Dash
16-14-0400 Cab Sign, "No Smoking Oxygen Equipped" Et "Fasten Seatbelts"
Install on top of floor console at rearward edge toward bulkhead wall.
16-16-0600 Cab Flooring, Ford, OEM Vinyl
INSTRUCTION: Install rubber flooring in chassis cab.
16-21-0000 Battery Switch - TST Commander 357 With Timer
Battery switch will be set at 5 minutes unless otherwise specified
16-24-0200 Summer Switch for Block Heater
Install behind the driver's seat in cab
* * * CHASSIS EXTERIOR ACCESSORIES * * *
18-06-3300 Wheel Simulators, Dicor - Stainless Steel F-650
Medtec Number 1001690
18-12-0200 Tire Fill Valve Extensions, Air-Gard, LS Series
Install on the inside and outside rear tires
MAC P/N: 1009283
* * * 12 VOLT ELECTRICAL SYSTEMS AND COMPONENTS * * *
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Item # 7
Attachment number 2
Page 3 of 19
08/05/2010 Page 3
20-02-0700 Standard Electrical System, Type 1 1
20-08-0600 Install and Label Breakers Behind the Driver's Seat 1
21-02-0000 Portable Equipment Charging Circuits 1
(1) 20 amp circuit breaker.
Run power wires from under front console to:
(1) Circuit (power Et ground) to front console labeled on both ends: "Portable Equipment
Charging Circuit".
(1) Circuit (power Et ground) to behind rear switch panel labeled on both ends: "Portable
Equipment Charging Circuit".
22-02-0600 Sequencer/Load Manager, Main Master Emergency Functions 1
INSTRUCTION:
Medtec sequencer and load manager.
Standard shedding sequence.
22-04-2000 Front Console, Center Cab Mount, F-650, .125 Smooth Alum.
INSTRUCTION:
.125 smooth aluminum console.
Install standard floor-mounted console.
black spray coated all pieces.
Install Rocker style switch panel in front console.
22-05-0100 Front Switch Panel Assembly, Standard Electrical System
Install in front center console
22-09-0010 Digital Voltmeter/Ammeter, InPower DSP-DSC1, Standard
Wire to batteries.
(1) ammeter sensor.
Install in front switch panel.
22-09-0200 Hourmeter (Std.)
Installed on the side of the front console
24-02-2100 (3) Batteries, Total 2700 CCA
INSTRUCTION:
All (3) OEM batteries in the passenger side cab step.
24-12-0400 Outlets, (2) 12 Volt, Power Point Style (Std. Location)
(1) in upper ALS cabinet
(1) on 1 st action area wall
SEE PRINTS
26-04-0800 Power Inverter/ Battery Charger, Vanner, 20-105000L
(1) switch in front switch panel
26-04-5010 Inverter, Install in D2 Compartment
26-10-1200 Shoreline,20 Amp Kussmaul Super Auto-Eject, On Driver Side
INSTRUCTION:
(1) 125 volt 20 amp. (60Hz) Kussmaul Super Auto-eject
Water-tight cover.
Ship loose mating plug.
1
1
1
1
1
1
1
1
1
26-10-5010 No Angled Shoreline Mounting Bracket 1
Item # 7
08/05/2010
26-16-2600 Outlets, (3) Interior, 125 Volt AC
LOCATION:
(1) in ALS cabinet
(1) in 1st action area
(1) in 2nd action area
SEE PRINTS
26-22-0500 Spotlight, (1) Optronics "BlueEye 4000", Hand -Held, Hard Wire
LOCATION:
Wired through the front console.
SHIP LOOSE HANGING HARDWARE.
* * * AUDIO WARNING DEVICES * * *
1
1
28-02-0800 Siren With Remote Amp, Electronic, Whelen 295HFS2 1
Install remote amplifier in electrical cabinet.
Install flush-mount control head in front console.
28-04-0100 Switch, Siren/Horn, 2-Position, Front Switch Panel
28-06-1600 Speakers, Bumper Mounted, SA4305-97F-1
28-14-0200 Backup Alarm, EC520 With Auto Reset Switch
Install (1) momentary switch in front switch panel for auto reset.
1
1
1
* * * VISUAL WARNING/FLASH REQUIREMENTS * * * 1 1
30-00-0010 Flasher, Halogen/LED/Super-LED, Whelen AFM560 I 1
Install in electrical cabinet.
30-00-001A Flash Pattern, Single Flash (Default) I 1
Single Flash. 75fps. Light will activate on and off once per flash.
30-03-1450 Clearance Lts, (14) Whelen OS LED W/ Chrome Bez. AD/PD/M Std
Install (14) OS Series LED marker lights with chrome plated flanges.
(7) Red LED/Clear Lens on rear body upper extrusion and rear side body upper extrusion.
(7) Amber/Clear Lens on front upper body extrusion and front side body upper extrusion.
SEE PRINT
30-09-0200 Lights, Brake/Tail/Turn W/ Arrow, Whelen 600 LED Std.AD/PD/M
(2) 600 Series brake/tail red LEDs/Red Lenses
(2) 600 Series turn amber LED/Amber Arrow Lenses
(2) 600 Series Halogen/Clear Lenses
(6) 600 Series chrome plated flanges
Lights on rear of module box in standard location.
SEE PRINT
CHASSIS GRILLE LIGHTS
1
30-12-0030 Grille Lts. Installed on OEM Grille Upper Section 1
Grille lights to be installed on the upper section of the chassis grille at the far left and far right
sides.
Attachment number 2
Page 4 of 19
Page 4
Item # 7
Attachment number 2
08/05/2010
PART NO Page 5 of 19
Page 5
S DESCRIPTION QTY
30-16-4400 Grille Lts., Whelen TIR6 Super-LED (Std.) 1
(2) Red TIR6 Super-LEDs w/Red Lenses
Install surface mount lights w/flanges on the far left and far right side of the front grille.
INTERSECTION LIGHTS 1
30-18-1500 Intersection Lts, (2) Whelen 400 Super LED, Red Lens (STD) 1
INSTRUCTION:
30-28-8060 Flange(s), Intersection Lts.,Whelen 400 Series Hal/LED 2
INSTRUCTION:
LIGHTBAR(S) - FRONT OF VEHICLE 1
30-30-0200 Frt. Lightbar - Code 3 MX-758A2, 58", Wedge Bracket ILOS 1
INSTRUCTION:
Mounted on front of module box with aluminum wedge brackets.
Lens Colors: R/C/C/R
(1) switch in front switch panel.
FRONT MODULE BODY LIGHTS 1
32-02-2713 Frt. Body Lts, (3)Whelen 900 SuperLED, R/C/R IATS 1
INSTRUCTION:
(3) LED - Red lenses on upper front corners.
- Clear lens on upper front center.
32-03-0020 Flange(s), Frt. Body Lts., Whelen 900 Series LED 3
LOCATION:
Upper front of module
INSTRUCTION:
SIDE MODULE BODY WARNING LIGHTS 1
32-16-1200 Side Body Lts, 4 Whelen 900 Red Super-LED, (STD) 1
(4) 900 Series red Super-LED, red lenses
Install (2) on streetside and (2) on curbside
SEE PRINTS
32-16-8020 Flange(s), Whelen 900 Series Super-LED EA. 4
32-18-0600 Side Body Turn Lts., Whelen 700 LED 1
(2) 700 Series Red LED Turn/Tail lights with red lenses.
Install (1) on each side of body at rear.
Steady burn with DOT lights.
Flash with turn signals.
SEE PRINT
32-18-5000 Flange, Whelen 700 Series EA. 2
Item # 7
08/05/2010
SIDE SCENE LIGHTS
1
32-22-0700 Scene Lts, Whelen 900 Opti-Scene 8-32 Degree, (STD.) 1
(4) 900 Series Gradient Opti-Scene lights, clear lenses
Install (2) Streetside, (2) Curbside
Install (2) switches in the front switch panel; (1) for each side.
32-22-4001 Flange(s),Scene Lts., Whelen 900 Series Hal. EA. 4
LOCATION:
(2) Streetside
(2) Curbside
32-24-0200 Scenelight Activation - Standard 1
Curbside scenelights will activate when the side entry door is opened.
Curbside and streetside rearmost scenelights will activate when the vehicle transmission is
placed in reverse.
REAR MODULE BODY LIGHTS
1
34-06-1800 Rear Body Lts., Whelen 900 Super-LED R/A/R, (STD) 1
(2) 900 Series Red Super-LED, red lenses located on the rear module body upper corners.
(1) 900 Series Amber Super-LED, amber lens located on the rear module body upper center.
(3) 900 Series flanges.
34-06-8020 Flange(s),Rear Body Lts., Whelen 900 Series LED 3
LOCATION:
Upper front of module
INSTRUCTION:
34-08-0500 Load Lts., Whelen 900 Opti-Scene 8-32 Degree, Flange STD 1
(2) 900 Series Opti-Scene lights, clear lenses
(2) 900 Series flanges
Install above the rear patient entry doors.
Lights will be activated when the rear patient entry door are opened and when the vehicle
transmission is placed in reverse.
Install (1) on/off switch in the front switch panel.
34-08-8010 Flange(s), Rear Load Lts., Whelen 900 Series Hal. 2
LOCATION:
Upper front of module
INSTRUCTION:
VISUAL WARNING DEVICE COMPONENTS 1 1
34-38-0200 Warning Light Flash Requirements, "F-Spec" Flash Pattern 1
ADDITIONAL VISUAL WARNING DEVICES 1
36-08-0600 S Opticom, 3M, #3M-792, Mounted - Center of Module Front 1
With Filter
INSTRUCTION:
On/off switch in cab console.
Item # 7
Attachment number 2
Page 6 of 19
Page 6
Attachment number 2
Page 7 of 19
08/05/2010 Page 7
Only works when vehicle is placed in gear.
36-14-0400 C-Channel Rubrail Lights, (6) Whelen Strip-Lite Red LED 1
Red LED/RED LENS
Mount (3) strip lights per module side in rubrails as per print.
* * * BODY DESIGN AND CONSTRUCTION COMPONENTS * * * 1 1
40-02-1400 Body Design Et Construction, Alum, 170" L x 93.5" H x 96"W 1
40-02-8905 Side Impact Beam (Std.) 1
40-07-0200 Compartment Et Entry Doors With Door Liner 1
40-07-0300 Compartment Door, Inner Liner, ADP (Std.) 1
Use .063 ADP inner door liner on all compartment doors.
40-08-1000 Exterior Compartment Depth, 20.75" 1
40-10-0010 Protective Coating, Dolphin Noise Reduction 1
Walls Et Ceiling
40-10-0200 + Insulation, Reflectix (STD) I 1
Install on walls and ceiling.
40-10-1600 Insulation, Severe Climate Package IATS 1
In addition to the standard Reflectix and Dolphin noise reduction applications:
Add spray foam to the subfloor
Add 1.5" plank foam adhered to the Reflectix on the walls and ceiling.
40-12-0200 Heat Shield, 18 Gauge Galvanized Steel I 1
Install below subfloor and to bottom of floor tubes
40-12-0300 Vapor Barrier, Smooth Aluminum I 1
Install .063 smooth aluminum barrier between the floor and the floor tube structure.
40-12-1200 Fender Insulator, Flash Patch Liner, Rear Wheelwells 1
40-14-0200 Cab Connection, Expanded Bellows 1
INSTRUCTION:
40-18-0600 Body Mounting, Isomount Technique, 3/4" x 6" Alum, 16-Bolt 1
INSTRUCTION:
3/4" x 6" alum plates, sixteen (16) bolts.
Bolts and paired rubber isolators with steel cap and collared
mounting nut for each chassis mounting point.
40-20-6200 EXTERIOR "B" COMPARTMENTS - DRIVER SIDE (72" HR)170F 1
LOCATION:
Exterior compartments, driver side.
40-26-0800 D1, Exterior Compartment, 23" W x 84" H 1
40-32-0200 D1 Door, Solid, Vertically Hinged 1
42-04-3000 D2, Exterior Compartment, 49" W x 33" H 1
42-08-0200 D2, Doors, Double, Solid, Vertically Hinged 1
42-10-2600 D3, Exterior Compartment, 41 3/8" W x 9" H, Wheelwell (AD) 1
42-12-0200 D3, Door, Solid, Mounted to Tray, "For Drawer" 1
Item # 7
08/05/2010
Attachment number 2
Page 8 of 19
Page 8
42-16-4100 D4, Exterior Compartment, 37" W x 65" H (inside/ Outside) 1
INSTRUCTION:
A notch in the upper left corner, to accommodate 2nd action area.
Notch to be approximatly 7 from the left side and 27 from the top of the compartment. This
compartment to have inside/outside access.
42-18-0200 D4, Doors, Double Solid, Vertically Hinged 1
44-04-7100 P1, Exterior Compartment, 21" W x 66" H, ALS 1
44-06-1000 P1, Door, Solid, Vertically Hinged 1
44-12-3600 Side Entry Door, 32" W x 74" H With Fire Grade ADP Step 1
NOTE: FIRE GRADE ADP DUAL SIDE ENTRY DOOR STEP on the F-450, F-650, C4500, Intl.
4300LP, and FL M2 and Dodge 4500
44-13-0100 Dual Fire Grade ADP Step 1
44-14-3000 Door Panel, Side Entry, Three-Piece, Formica 1
INSTRUCTION:
Upper - Formica
Center - Stainless
Lower - Formica
Formica color to match interior.
44-15-0000 Stepwell Light, Whelen 4" Round LED with Chrome Flange 1
LED -1040992
Flange - 1008524
44-16-1200 Assist Handle, Side Entry, 1.25" O.D. x 45 Deg Brushed 1
LOCATION:
Interior of side entry door.
44-32-2800 P5, Exterior Compartment, 21" W x 84" H 1
INSTRUCTION:
Compartment walls lined with smooth aluminum and rubber matted
44-34-0200 P5, Door, Solid, Vertically Hinged 1
* * REAR BODY PATIENT ENTRY DOORS * * 1
48-12-1000 Rear Entry Doors, 50" W x 63" H, Dual Tri-Mark Handles 1
INSTRUCTION:
Driver side - non-locking.
Passenger side - locking.
48-14-3000 Door Panel, Rear Entry Doors, Three-Piece, Formica 1
INSTRUCTION:
Upper - Formica
Center - Stainless
Lower - Formica
Formica color to match interior.
48-16-0800 Assist Handle, Rear Entry, 1.25" x 45 Degree Brushed 1
LOCATION:
Interior of rear entry door.
1005636
1005637
Item # 7
Attachment number 2
Page 9 of 19
08/05/2010 Page 9
* * WINDOWS * * 1
49-02-0200 Sliding Window, Side Entry Door, OEM Tinted Glass 1
INSTRUCTION:
(1)20"Wx19"H
49-04-0200 Fixed Window, Rear Entry Door, OEM Tinted Glass 1
INSTRUCTION:
(2)20"Wx19"H
* * * EXTERIOR COMPARTMENT COMPONENTS * * * 1
50-00-0500 Exterior Compartments, ADP With "Sweep Out" Design 1
ADP construction with sweepout on floor except rubber lined backboard compartment will have
smooth aluminum.
50-02-0200 Exterior Compartments, Gas Charged Door Hold Opens 1
LOCATION:
On exterior compartment doors.
gas charged hold open on side entry door.
Open greater than 90 degrees were applicable.
50-02-0600 Exterior Compartment and Entry Doors, Tri-Mark Handles 1
INSTRUCTION:
Tri-Mark paddle latches keyed alike.
50-03-0000 Exterior 02 Vent - On 02 Compartment Door 1
INSTRUCTION:
(1) #1031 0/2 vent - exterior compt. door - of 0/2 compt.
(1) small black plastic vent - interior of compt. door on door liner.
50-04-0400 Exterior Compartments, Lok-Tyle Floor Et Shelves 1
Anti fatigue, anti slip matting with yellow edge cap
50-06-0000 Rear Door Grabbers, Cast Products "Grabber" 1
INSTRUCTION:
Bottom of rear entry doors.
For openings up to 145 degrees.
50-06-0400 Door Seals, Automotive Closed Cell Gasket 1
LOCATION:
Exterior compartments Et entry doors
50-08-0200 Exterior Compartment Lights, Litco w/flange 1
INSTRUCTION:
Activated by compartment doors.
Includes ALS comet.
NOTE TO FAB:
Hole size to be 4.5"
50-10-0600 D1, (1) 02 Tank Mount, Zico #QR-MV Bracket - "M" Et Misc. 1
Item # 7
08/05/2010
Fits M and H tanks
Clearwater uses Aluminum 02 bottles
Quick-Release Gas Cylinder Multiversal Bracket, Model QR-M
50-14-0200 D2 Adjustable ADP Shelf,
50-16-1700 D4, ADP Shelf - Adjustable
Install below offset
SEE PRINTS
Attachment number 2
Page 10 of 19
Page 10
1
1
50-18-2500 P5, Backboard Divider, Full-Height - Line-X, 1
Spray coat both sides of divider.
Install in compartment.
50-18-2599 XU P5, Additional Backboard Divider
Spray coat both sides of divider.
Install in compartment.
1
50-24-0600 Grab Rail, 16" - Left Of Side Entry Door I 1
Medtec Number 1000662
50-24-NOT1 Grab Rail, Exterior, Service Points in Patient Compartment I 1
Two interior service points for the exterior grab handles.
50-32-0800 Bumper, Rear With 7" Diamondback Flip-Up Step 1
50-34-0600 Bumper Pods, Cast Aluminum With Logo 1
Bumper pods are to be even with the rear entry step end.
Medtec Number 1031080
1031081
50-36-0800 Rear Kick Plate, Stainless Steel, Hinge-to-Hinge 1
Install a polished stainless steel rear tail panel trim plate attached with Torx head screws and
part of the body build. The kick plate is to run from "hinge to hinge" below rear entry doors.
Rear hinge cover must match the kick plate.
50-36-1600 "ECK" Body Hardware Preparation 1
50-38-0600 Body Protection, Rear Mudflaps w/logo Et "C" Channel Rub Rai 1
"C" channel rub rails full-length to both sides of the body below the compartment doors.
Mudflaps with logo 1000621
50-40-2400 Standard Driver and Passenger Step Under Cab Door - F650 1
INSTRUCTION:
Fuel Fill on the driver's side
Batteries located on the passenger side.
FAB PARTS:
Battery:
SS- T00088J
CS- T00096J
TRAY - T00102D
FUEL:
Item # 7
Attachment number 2
Page 11 of 19
08/05/2010 Page 11
SS-T00097J
CS-T00089J
50-42-2800 Rear Corner guards, Stainless Steel, 14.5" I 1
Stainless Steel corner guards are to be securely fastened to the body
50-42-5120 Front Stone Guard, Stainless Steel 21" I 1
Stainless Steel stoneguards are to be securely fastened to the body.
50-44-0210 Fenderettes, Rear, Stainless Steel - 19.00" I 1
Medtec Number 1030672
50-46-0800 License Plate Holder #LP0002-1, Recessed On Driver's Side 1
CAN NOT BE INSTALLED ON A 90" WIDE OR G-CUTAWAY MODULE.
LOCATION:
With (1) LED Light center mounted
Rear drivers side, below turn signal.
LED Medtec Part Number 1008542
50-50-0200 Ziebart Undercoating, Chassis Et Body (Standard) 1 1
* * * INTERIOR PATIENT COMPARTMENT COMPONENTS * * * 1 1
52-05-0200 Cabinet Glass - Smoked Acrylic 1/4" Plexiglas 1
52-06-0200 Stainless Steel Round Locking SouthCo Latches, Standard 1
INSTRUCTION:
All interior cabinet doors to have, stainless steel round locking SouthCo latches.
unless otherwise specified in the order
52-11-0600 Cabinetry, Patient Compt, Wood With Formica 5" Radius I 1
5" radius corners on ALS and upper Streetside cabinets
52-12-0010 Cabinet Drawer and Door Faces, Overlay Style (Std.) 1
52-18-1400 Countertops, Corian Brand, 1st Action Area 1
INSTRUCTION:
Secure with velcro
52-18-1600 Countertops, Corian Brand, 2nd Action Area 1
INSTRUCTION:
Secure with velcro
52-24-0200 Countertop Color, Corian, 1st AA, Glacier White (White) 1
52-26-0200 Countertop Color, Corian, 2nd AA, Glacier White (White) 1
52-28-0600 Dome Lights, (6) Incandescent + (2) 39" Fluorescents 1
INSTRUCTION:
(2) - 3 position switches in the rear switch panel (1) for each bank of dome lights. A
three-minute time delay system activated by the patient entry doors.
(2) Thinlite brand 39" fluorescent lights to be installed.
(1) On/off switch in the rear switch panel, for both fluorescent lights.
52-32-0200 Ceiling In Patient Compt, Pads Over Center Access 1
INSTRUCTION:
Item # 7
Attachment number 2
Page 12 of 19
08/05/2010 Page 12
The ceiling to have access to antenna bases/leads.
Covered by center ceiling pads.
52-36-0600 LED Light, - Surface Mount In 1st Action Area 1
1040244
(1) 3-position white/off/red switch installed on the rear switch panel.
52-54-2200 Flooring, With 5" Roll-up 1
NOTE TO PRODUCTION:
COVE MOLDING IS TO BE INSTALLED WHEN ALTRO FLOORING HAS A ROLL UP.
52-54-5000 Flooring, Cove Molding around ALS (Fed. Amb. Spec Std.) 1
52-60-0400 Rear Threshold, 6" Wide Stainless Steel With 2" Skid tape 1
INSTRUCTION:
6" wide stainless steel threshold with 2" wide
skid tape covering the threshold screw heads.
Waterfall style rear threshold
* * *INTERIOR COLOR SELECTION * * * 1
53-02-1200 Formica Color, Fog (#961) (Grey) 1
53-03-0200 Matte Formica Finish 1 1
53-06-0200 Flooring Color, Mica #421, LonPlate II (Silver) 1 1
53-33-0200 Upholstery Color, Ash #MV101 (Gray) 1 1
* * * STREETSIDE CABINETS - PATIENT COMPARTMENT
54-02-0100 Sect 1 - Action Area Wall, Formica, "Brushed Aluminum"
FORMICA "BRUSHED ALUMINUM"
54-02-3800 Sect 1 - 1st Action Area With 3/4" Lip
54-12-0200 Sect 1, Trintec Clock, 3.5" Battery Operated, 1st AA Angled
Mount a 3.5" battery operated Trintec clock on the angled area of the 1ST AA forward of the
switch panel.
54-16-2000 Sect 1, 1st Action Area Overhead Cabinet
INSTRUCTION:
Fixed center divider and (1) adjustable shelf on each side.
1
1
1
1
1
Item # 7
Attachment number 2
08/05/2010
PART NO
S DESCRIPTION Page 13 of 19
Pa e 13
QTY
54-18-0200 Sect 1, Sliding Doors On Overhead Cabinet 1
LOCATION:
On the cabinet above 1st action area.
54-20-0200 Sect 1, Handles, Full Length Aluminum 1
LOCATION:
On the cabinet above 1st action area.
54-26-4500 Sect 1, Writing Drawer, Standard 1
INSTRUCTION: Fab Part #1005643
Writing drawer below 1st action area.
Round locking SouthCo latch to keep closed.
54-36-1600 Sect 1, Cabinet Below 1st AA 1
INSTRUCTION:
(1) cabinet below the 1st action area full width.
54-38-0200 Sect 1, Sliding Doors On Cabinet Below 1st AA 1
54-40-0200 Sect 1, Handles, Full Length Aluminum 1
LOCATION:
On the cabinet below 1st action area.
56-02-0400 Sect 2, Sharps Et Waste Compartment - Tilt Out 1
INSTRUCTION:
Rearward of the CPR seat with Round locking SS Southco latch Et hold open.
- Provide Et install containers.
-Medtec Part Numbers
1006480 8990 Container
1006473 8900 Container
Flip down door bracket 1008662
56-04-0200 Sect 2, Double Cabinet Above CPR Seat 1
56-06-0200 Sect 2, Flip-up Plexiglas Doors On Cabinet 1
56-08-0200 Sect 2, Handles, Chrome "C" With Mini-strut Holdopens 1
LOCATION:
On cabinet above CPR seat.
56-26-0400 Sect 2, 2nd Action Area With 3/4" Lip 1
58-02-0800 Sect 3, Rearward Overhead Cabinet 1
INSTRUCTION:
Fixed center divider and (1) adjustable shelf on each side.
58-04-0200 Sect 3, Sliding Plexiglas Doors, Rear Overhead Cabinet 1
58-06-0200 Sect 3, Handles, Full Length Aluminum 1
LOCATION:
On the upper rear streetside overhead cabinet.
58-08-1000 Sect 3, Lower Rear Streetside Cabinet, (Inside/Outside) 1
Item # 7
08/05/2010
Attachment number 2
Page 14 of 19
Page 14
INSTRUCTION:
Inside/outside access into D-4 compartment.
Off set in D-4 for 2nd action area.
58-30-0200 Sect 3, Plexiglas Doors, Double Sliding 1
LOCATION:
Lower rear streetside main cabinet.
58-32-0200 Sect 3, Handles, Full Length Aluminum 1
LOCATION:
Lower rear streetside main cabinet.
58-46-0400 Sect 3, L/S Exhaust Fan, 6" W x 8" H, 240 cfm Air Flow 1
INSTRUCTIONS:
Install (1) standard exhaust fan - streetside rear.
Install a fan speed switch in rear switch panel.
* * * BULKHEAD COMPONENTS * * * 1 1
60-02-0200 B1, L/S, Oxygen Compt, Interior Access With 0/2 View Window 1
INSTRUCTION:
Hinged plexiglas door for 0/2 view into D-1 compartment.
60-02-0800 B1, L/S, Electrical Cabinet, Angled 1
INSTRUCTION:
An angled cabinet shall house the electrical components.
60-04-0200 B1, Electrical Cabinet Door w/Round Locking SS Southco Latch 1
INSTRUCTION:
Door vented at the top and the bottom.
60-08-0200 B1, Thermostat, Digital, Pro Air, 1
LOCATION:
If not specified will be installed on 1st action area wall. Forward upper corner.
60-11-0200 131/2, Cab/Body Pass-Through 1
LOCATION:
Pass-thru between cab and module.
INSTRUCTION:
There shall be a pass-through access window approx. 16"H x 17.5"W with a sliding plexiglass
window, in formica covered wood frame.
60-12-0600 B1 /2, Heat/Cool Unit, Patient Compt, Pro-Air #935 1
INSTRUCTION:
Mounted on bulkhead.
Double vent on bottom of HVAC cabinet.
Reflectix Insulation in the HVAC cabinet.
60-12-7100 B1 /2, Air Filter, AC Filter on Return Vents 1
60-14-0800 B1 /2, A/C Condenser, Bottom Mounted, Pro Air 1
Item # 7
08/05/2010
INSTRUCTIONS:
Install an auxiliary A/C condenser under body.
Connect to the standard interior Heater Air Conditioner combination unit.
63-44-0200 B2, STANDARD - ALS Cabinet , 3-Section
INSTRUCTION:
Top:
Formica covered
Top hinged door
Locking round SouthCo latch left side.
Center:
Dual solid formica covered doors
Round Locking SouthCo latches
[1] adjustable shelf .
Bottom:
Dual solid formica covered doors
Locking SouthCo round latches.
Rubbermat on the bottom of each cabinet section and shelf.
* * * PATIENT COMPARTMENT SEATING * * *
64-01-1200 Vacuumed Formed Upholstery PD Et AD models
INSTRUCTION:
EVS Vacuum formed seats Et backrests only.
Armrests and all trim panels to be machine stitched using EVS Companion II material.
64-02-0200 Sect 1, Att. Seat, High Back, On 188 Swivel Base, EVS (VF)
INSTRUCTION:
EVS vacuum formed high-back attendant seat.
LH Armrest.
EVS SB188 swivel base -- 1750 Safe Line series seat.
64-06-1600 Sect 2, CPR Seat,
64-07-1000 Sect 2, Fixed Backrest, CPR Seat (Std.)
64-07-2200 Sect 2, CPR Seat Positive Catch Paddle Latch
64-10-3600 Sect 2/3, Squad Bench
INSTRUCTION:
(2) lids with storage under both sections.
Gas strut hold opens and paddle latches.
Interior floor of storage under squad bench rubber matted
Attachment number 2
Page 15 of 19
Page 15
64-14-0200 Sect 2/3, Back Rests, (2) Above Squad Bench
Certain backrests may need to be cut back to accommodate the proper operation of
armrest, gauges, plates, or cabinets.
64-16-0400 Sect 2, Posts and Cups, Ferno Washington, (1) Set
INSTRUCTION:
(1) Complete Set Ferno Washington Posts Et Cups
Item # 7
1
1
1
1
1
1
1
1
1
08/05/2010
Set-up for a FW #11 stretcher.
Includes the addition of seatbelt buckles on the squad bench face!
Attachment number 2
Page 16 of 19
Page 16
64-18-2000 Sect 2, Cargo Net, Head of Squad Bench 1
INSTRUCTION:
Install a "5 strap" cargo net at the head end of the squad bench mounted from floor to ceiling
and to vertical wall with 1/4" aluminum backer plates at each mounting point. DO NOT affix
to the squad bench.
64-24-0200 Front Seatbelt Buckles on Squad Bench Face I 1
Install Seatbelt buckles on the face of the Squad Bench.
* * * CURBSIDE CABINETS - PATIENT COMPARTMENT * * * 1 1
68-10-9900 S Sect 2/3, Squad Bench Cabinet, Two Section 1
INSTRUCTION:
68-12-0400 Sect 2/3, Flip Up Plexiglas Doors, (2) On Squad Overhead 1
(1) One strut per flip up section
use (1) 1033536 strut
(1) 1006905 bracket
(1) 1006904 bracket
68-14-0600 Sect 2/3, Handles, (2) Chrome "C" With Mini-Strut Hold-Opens 1
LOCATION:
On the squad overhead cabinet doors.
* * * PATIENT COMPARTMENT EQUIPMENT/COMPONENTS * * * 1 1
70-02-1000 IV Holders, (4) Cast Products #2008-1, Ceiling Mounted
LOCATION:
(2) over cot
(2) over squad bench
70-10-0200 Cot Mount, Stryker #6377 Dual Position, Floor Mount
INSTRUCTION:
For Cot Model:
(for positioning of cot mounts only)
70-14-0600 Cot Mount Location, Side Et Center
70-17-0200 No Cot Stop Required at This Time
70-25-0000 No Additional Patient Handling Options
72-02-0100 Rear Entry Assist Handles, (2) Black Molded (Standard)
LOCATION:
Inside rear module
1040301
72-02-1200 Assist Rails, (1) 90" x 1.25", (1) 60" x 1.25" O.D, Brushed
INSTRUCTION:
(1) 90"x 1.25" - over cot.
(1) 60" x 1.25 " - over squad bench.
1
1
1
1
1
1
1
Item # 7
08/05/2010
Attachment number 2
Page 17 of 19
Page 17
72-10-0200 Signs, "No Smoking Oxygen Equipped" Et "Fasten Seatbelts" 1
LOCATION:
(1) on 1 st action area wall.
* * * MEDICAL OXYGEN Et ENVIRONMENTAL SYSTEMS * * * 1 1
74-02-0200 Oxygen, 3000 Liters Minimum 1
74-02-0500 Oxygen, (2) Outlets - 1st Action Area 1
INSTRUCTION:
(2) on the 1st action area wall
SEE PRINTS
74-04-0800 Oxygen Outlets, Ohio Style 1
74-04-2400 Oxygen Outlet, (1) Additional, Ceiling Mounted 1
INSTRUCTION:
(1) additional outlet ceiling mounted
SEE PRINT
74-06-0600 Flowmeter, (1) Oxygen, Gravity Type 1
LOCATION:
SHIPPED LOOSE
74-10-0600 Regulator, Oxygen 1
LOCATION:
On 0/2 hose in designated oxygen compartment.
74-20-0800 Suction Et Aspiration Systems, SSCOR/Vacuum Pump D2 1
INSTRUCTION:
(1) SSCOR 23002 disposable canister, injection molded plastic bracket and wall-mount SSCOR
22000 vacuum gauge and outlet on 1 st action area wall.
Install the vacuum pump in the upper left corner of the D-2 compartment, in a metal cage.
(1) "on/off" switch in the rear switch panel, for Suction pump.
SEE PRINTS
Canister Bracket P/N 1031799
Panel Mount P/N 1000236
74-22-0200 Sharps Et Biohazard Racksack With Red Medical Bags I 1
Ship Loose
* * * COMMUNICATION Et LOOSE EQUIPMENT * * * 1 1
76-02-0600 Patient Code Signal System, With (3) Switches Et Buzzer 1
LOCATION:
Cab console and rear switch panel.
76-06-0200 Radio Antenna Pre-Wire, (2) Base, Power, Ground Et Coax 1
INSTRUCTION:
Antenna/Radio (2) bases and coax.
Power and ground wires.
Run from: (1) Center front of module roof.
(1) Center center of module roof.
Run to: Both to behind passenger seat in cab.
Item # 7
08/05/2010
Attachment number 2
Page 18 of 19
Page 18
78-02-0600 (2) Fire Extinguishers, ABC 5 lb With Mounting Brackets 1
LOCATION:
SHIPPED LOOSE
78-08-0000 Ship Loose Locking Sharps Disposal System 1
78-08-1000 DOT Triangles, Ship Loose (std.) 1
... PAINTING, LETTERING Et STRIPING ... 1
80-02-0600 Chassis Repaint, Two-Tone, White Upper/Custom Lower 1
CHASSIS - Paint - Pierce # 90 Red (FLNA3042)
Paint below cab window RED, leave upper WHITE.
80-04-0200 Body Surface Preparation with Corrosion Inhibitor 1
80-04-0400 Paint Preparation Et Processes 1
80-04-1200 S Body Paint Color, Two-Tone, White Upper/RED Lower 1
MODULE - Pierce #90 RED from Below the Drip Rail. The Drip Rail and the Roof to be left
WHITE.
84-02-0100 Entry Doors, Perimeter Safety Stripe, (Std.) I 1
Specify Reflective Color: RED
84-02-0201 Entry Doors, Perimeter Safety Stripe, White Reflective(Std.) 1
Install a white reflective perimeter safety stripe around each entry door.
84-05-0200 No Vehicle Stripe Design Required At This Time 1
84-07-0000 Non Metallic or Pearl Paint Color 1
84-22-0000 Pinstripe, 3/4" W -"C" Style Rubrail, Reflective 1
INSTRUCTION:
Install 3/4" wide white reflective stripe through the center of the "C" style rubrail.
88-04-0200 Decals, "Ambulance" Et "Star of Life" Packages, Installed 1
INSTRUCTION Et COLOR:
Light Blue reflective #280-76 with White reflective #280-10 outline.
(3) 6" "AMBULANCE"
(1) 4" reverse "AMBULANCE".
(2) 18" SOL
(2) 14" SOL
(2) 6" SOL
(1) 32" Vinyl SOL
* * * DELIVERY / END USER DOCUMENTATION * * * 1 1
90-02-0300 Vehicle Operator's Manual, Hard Cover Binder - AD/M 1
90-06-0600 Operating Instructions, DVD 1
90-06-0800 Electrical Schematics CD 1
90-07-0200 Fuel, Fill 1
Item # 7
Attachment number 2
Page 19 of 19
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a loan from the City of Clearwater (Central Insurance Fund) to the CRA to fund the purchase of real property from MNEK,
Inc., and other costs associated with the property, for $1.9 million at the cash pool rate, with interest only through Fiscal Year 2012 and
level debt service for the remaining 6 years through Fiscal Year 2018, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
This property has presented an acquisition opportunity for the CRA at this time since the property has recently been listed for sale and
reductions in asking price have made the acquisition feasible for redevelopment purposes.
The subject property comprises the bulk of the East Gateway block bounded by Cleveland Street on the South; North Betty Lane on the
East; Grove Street on the North; and North Lincoln Avenue on the West. It includes all the parcels on the block owned by MNEK, Inc.,
including the Economy Inn; Jem Motel; Viva Mexico restaurant; two duplexes on Grove Street and one owner-occupied single-family
residence on the corner of Grove Street and North Betty Lane. It does not include three single-family residences on Grove Street not
under ownership of MNEK, Inc. The acquisition parcels total approximately 96,885 sq. ft., or 2.2 acres, according to Property
Appraiser.
The real property to be purchased is described as Pinellas County parcels 15-29-15-65286-000-0180, 0190 and 0191 within
(PADGETT'S ESTATES, P134, Pg 11) together with Pinellas County parcels 15-29-15-58788-000-0280,0290, and 0310 (within RE-
SUBDIVISION LOTS 11,12,13,14,and 15 of PADGETT'S ESTATES, PB12, Pg 24)
A loan will be set up in Fiscal Year 2011 from the City of Clearwater Central Insurance Fund to the CRA for $1.9 million. There is
currently approximately $19 million in unrestricted reserves available in the Central Insurance Fund. A sample debt service schedule
showing the loan at an approximate 3.5% (rate will vary depending on the cash pool earnings rate), with interest only through Fiscal
Year 2012 and level debt service for the remaining 6 years is available. If the property is sold prior to the loan being satisfied, the sales
proceeds will go toward paying off the loan.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 8
Attachment number 1
Page 1 of 1
Loan from City Central Insurance Fund to CRA
Property Purchase
Loan $ 1,900,000
Interest Rate 3.5% (will vary - int erest at cash pool rate)
Interest only FY11 and FY12 2 years
Principal and Interest FY13 - FY18 6 years
Level Payment FY13 - FY18 357,000.00
Interest Principal Principal Total Payment
Beginning Balance 1,900,000.00
FY11 66,500.00 - 1,900,000.00 66,500.00
FY12 66,500.00 - 1,900,000.00 66,500.00
FY13 66,500.00 290,500.00 1,609,500.00 357,000.00
FY14 56,332.50 300,667.50 1,308,832.50 357,000.00
FY15 45,809.14 311,190.86 997,641.64 357,000.00
FY16 34,917.46 322,082.54 675,559.09 357,000.00
FY17 23,644.57 333,355.43 342,203.66 357,000.00
FY18 11,977.13 345,022.87 (2,819.21) 357,000.00
2, 275, 000.00
Item # 8
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the amended pooled cash investment policy. (consent)
SUMMARY:
State law requires that the governing body adopt an investment policy. The original policy was adopted by the City Council (City
Commission) on September 7, 1995. The policy has been amended by the Council from time to time as necessary.
Changes in terminology, technology and the investment environment warrants additional changes be made to the policy.
The biggest changes are:
1. The changes to the performance measurement benchmark in section (3) to agree more closely with the investment portfolio weighted
average maturity.
2. The increase of the temporary average maturity from four to five years in section (6) to allow for more callable step-up securities
due to the market environment.
3. Defining the Investment Committee in section (12)
4. Expanding the number of individuals who must complete a minimum of 8 hours of continuing education in investment practices to
the entire Investment Committee in section (14).
The following is a summary of the changes to the Policy.
1) Scope
a) Style and grammatical changes.
b) Terminology has changed "Trust" funds to "Fiduciary" funds.
c) Clarification is being made to exclude non-pooled cash investments of all pension plans.
2) Investment Objectives
a) Unneeded wording on security sales is being eliminated.
b) Style and grammatical changes.
c) Increasing the percentage of investments that have a maturity greater than 10 years from 10% to 15% of the portfolio.
3) Performance Measurement
a) Style and grammatical changes.
b) Benchmark yield is being increased to match more closely the yield of the expected weighted average maturity of the
portfolio. The current benchmark has a weighted average maturity of .93 years. The proposed benchmark has a weighted average
maturity of 2.46 years. This more closely matches the policy weighted average maturity of 3 years or less (see (6) Maturity and
Liquidity Requirements).
4) Prudence and Ethical Standards - no changes proposed.
5) Authorized Investments
a) Style, grammatical and terminology changes.
6) Maturity and Liquidity Requirements
a) Style and grammatical changes.
b) Eliminated duplicate wording on laddering maturities.
c) The benchmark for the weighted average maturity of the portfolio remains at three years. Due to market conditions, the temporary
limit is being raised from four to five years. This will allow an increased number of callable "step-ups" to be in the portfolio. "Step-ups"
are securities that have a longer stated maturity but the interest rate on the security increases over time. In flat and rising interest rate
environments, such as now, the prudent selection of these securities provides for higher current income while protecting the portfolio
from rising interest rates.
7) Portfolio composition, Risk and Diversification
a) Style and grammatical changes.
Cover Memo
Item # 9
8) Authorized Investment Institutions and Dealers - no changes proposed.
9) Third-Party Custodial Agreements
a) The third party custodian is now notified of pending trades through the internet. This is an update due to technology improvements.
10) Master Repurchase Agreement
a) Style and grammatical change.
11) Bid Requirements
a) Style and grammatical changes.
12) Internal Controls
a) The Investment Committee is defined.
13) Reporting - no changes proposed.
14) Continuing Education
a) The individuals who are required to obtain no less than 8 hours of continuing education (per State Law) and to have sufficient
knowledge and education to invest in the City's funds is being expanded to include all members of the Investment Committee.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 9
Attachment number 1
Page 1 of 8
City of Clearwater, FL
Investment Policy
P? . 1 2010
(1) SCOPE
Th statement of investment policy and guidelines applies to all investments of the City's
pooled cash, which includes cash and investment balances of the following funds:
• General
• Special Revenue
• Debt Service
• Capital Projects
• Enterprise
• Internal Service Funds
• -fit Funds
The policies set forth do not apply to the
Pension and Deferred Compensation Funds of the City of Clearwater, deposits for
defeased debt, or assets under Bond Trust Indenture Agreements.
(2) INVESTMENT OBJECTIVES
A. Safety of principal is regarded as the highest priority in the handling of
investments for the City. All other investment objectives are secondary to the
safety of capital. Each investment transaction shall seek to first ensure that
capital losses are avoided.
J.
B. The City's investment strategy will provide sufficient liquidity to meet the City's
operating, payroll and capital requirements. To accomplish this the portfolio will
Item # 9
Attachment number 1
Page 2 of 8
Citv of Clearwater - Investment Poli
be "laddered" with rrlc nth1 v maturities except for those months in
which significant Ad Valorem taxes are received. To the extent possible, the
City will , ° g match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow requirement, the City will
not directly invest in securities maturing more than 15 years from the date of
purchase. ' ' ' i unless specifically matched against a debt or obligation
not more than 1 % of the portfolio will have a maturity greater than 10 years.
C. The City's investment portfolio shall be designed with the objective of attaining a
market rate of return throughout budgetary and economic cycles, taking into
account the City's investment risk constraints and the cash flow characteristics
of the portfolio.
(3) PERFORMANCE MEASUREMENT
The benchmark yield for the operating portfolio will be the weighted average yield
determined by using the following maturity distribution and the related U.S.
Treasury yields. Treasury yields are considered the benchmark for riskless
investment transactions and, therefore comprise a minimum standard for the
operating portfolio's rate of return. The investment program shall seek to augment
returns above this threshold, consistent with risk limitations identified herein.
Average Treasury Rates Percentage Distribution
Overnight rate 15,215%
3 month Treasury Bill rate 15,210%
6 month Treasury Bill rate 15%
1 year Treasury Bill rate 15,210%
3 year Treasury Note rate 15,210%
1 10%
Total 100%
2
Item # 9
Attachment number 1
Page 3 of 8
Citv of Clearwater - Investment Poli
(4) PRUDENCE AND ETHICAL STANDARDS
The standard of prudence to be applied by the investment officer shall be the
"Prudent Person" rule, which states: "Investments shall be made with judgment
and care, under circumstances then prevailing, which persons of prudence,
discretion and intelligence exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of their capital as
well as the probable income derived." The "Prudent Person" rule shall be applied in
the context of managing the overall portfolio.
(5) AUTHORIZED INVESTMENTS
4-: The City shall limit investments, as authorized in Florida Statutes to:
a. Direct Federal Government obligations; ' -e4- "?l = T- gr°
Investments in this category would include but not be limited to the following:
United States Treasury Bills, Notes and Bonds;, and securities issued by the
Small Business Administration, Government National Mortgage Association
(Ginnie Mae), Veterans Administration, and Federal Housing Administration.
b. Federal Agencies and instrumentalities. Investments in this category would
include but not be limited to the following: obligations of the Federal Home
Loan Banks System (FHLB) or its distinct banks, Financing Corporation
(FICO), the Federal Farm Credit Bank, Federal National Mortgage
Association (Fannie Mae), Federal Home Loan Mortgage Corporation
(Freddie Mac), Student Loan Marketing Association (Sallie Mae), Financial
Assistance Corporation and Federal Agriculture Mortgage Corporation
(Farmer Mac).
c. U.S. Securities and Exchange Commission registered money market
funds with the highest credit quality rating from a nationally recognized
rating agency.
3
Item # 9
Attachment number 1
Page 4 of 8
Citv of Clearwater - Investment Poli
d. Interest-bearing time deposits or savings accounts, in a qualified Public
Depository as defined in s. 280.02 Fi S i
e. Debt issued by the State of Florida or any political subdivision thereof
including pools.
f. Securities of, or other interests in, any open-end or closed-end
management-type investment company or investment trust registered
under the Investment Company Act of 1940, 15 U.S.C. ss. 80a-1 et seq.,
as amended from time to time, provided that the portfolio of such
investment company or investment trust is limited to obligations of the
United States Government or any agency or instrumentality thereof and to
repurchase agreements fully collateralized by such United States
Government obligations, and provided that such investment company or
investment trust takes delivery of such collateral either directly or through
an authorized custodian.
g. Repurchase Agreements and reverse repurchase agreements
collateralized by securities otherwise authorized in this policy.
h. The Local Government Surplus Funds Trust Fund or any intergovernmental
investing pool authorized pursuant to the Florida Interlocal Cooperation Act
as provided in s. 163.01 FI,,r r
i. Commercial paper of prime quality of the highest letter and numerical rating
as provided for by at least one nationally recognized rating service.
(6) Maturity and Liquidity Requirements
A. The City will " m I _ forecast of expected cash outflows and
inflows by major categories. For months that the outflows exceed inflows the City
will have investments maturing that month in excess of the forecasted deficits.
4
Item # 9
Attachment number 1
Page 5 of 8
Citv of Clearwater - Investment Poli
B. The City's i,:J" , to keep the weighted average maturity
to three years or less. Due to market conditions and cash needs the
average maturity may temporarily be greater than three years but no greater
than five, years.
(7) Portfolio Composition, Risk and Diversification
Assets held shall be diversified to control risk of loss resulting from overconcentration of
assets in a specific maturity, issuer, instrument, or dealer/broker, through which these
instruments are bought and sold. The following maximum limits apply to the portfolio:
Maturity date 10% Specific instrument 8%
Specific issuer 40% Specific dealer/broker 33%
Commercial paper 25% CMOs and REMIC 33%
Diversification strategies within the established guidelines shall be reviewed and revised
periodically as necessary by the Investment Committee.
(8) Authorized Investment Institutions and Dealers
A. Banks - Certificates of deposit purchased under the authority of this policy will
be purchased only from Qualified Public Depositories of the State of Florida as
identified by the State Treasurer, in accordance with Chapter 280 of the State
Statutes.
B. Broker/Dealer Approvals and Limitations - Time, practicality, and general
business constraints limit the number of investment relationships which can be
managed on a regular basis. In most cases, normal investment activity will be
limited to no more than ten dealer relationships. A broker/dealer list will be
established by the Finance Director or designee. This list will be presented to
the Investment Committee for approval. This list will be updated as needed and
approved by the Investment Committee.
5
Item # 9
Attachment number 1
Page 6 of 8
Citv of Clearwater - Investment Poli
(9) Third-Party Custodial Agreements
All securities shall be held by a third party safekeeping company. All purchases by the
City under this policy shall be purchased using the "delivery versus payment" procedure.
For all purchases and sales of securities the third party custodial will
(10) Master Repurchase Agreement
All approved institutions and dealers transacting repurchase agreements shall be covered
by a Master Repurchase Agreement. All repurchase agreement transactions shall adhere
to the requirements of the Master Repurchase Agreement.
(11) Bid Requirements
After the Finance Director or designee has determined the appropriate maturity based on
cash flow needs and market conditions and has selected one or more optimal type of
investment, the security in question shall, when feasible and appropriate, be competitively
bid. Competitive bids or offerings shall be received from at least three dealers/brokers on
all sales or purchases except in situations where:
A. The security involved is a "new issue" and can be purchased "at the auction".
B. The security has a fixed "postal-scale" rate.
C. The security involved is available through direct issue or private placement.
D. The security involved is of particular special interest to the it - , and dealer
competition could have an adverse impact with respect to the price and
availability to the City.
It is also realized that in certain very limited cases the City will not be able to get three
quotes on a certain security. For those cases the City will obtain current market prices
1 one of the following to determine if the transaction is in the City's best interest:
6
Item # 9
Attachment number 1
Page 7 of 8
Citv of Clearwater - Investment Poli
1. Bloomberg Information Delivery System.
2. Wall Street Journal or a comparable nationally recognized financial publication
providing daily market pricing.
3. Daily market pricing provided by the City's Custody Agent or their corresponding
institution.
(12) Internal Controls
The Finance Director shall establish and monitor internal and procedural controls designed
to protect the City's assets and ensure proper accounting and reporting of the transactions
related thereto. The internal controls will be designed to prevent losses of funds which
might arise from fraud, employee error, misrepresentations by third parties, or imprudent
actions by employees of the City. All buy and sell communications with the third party
safekeeping company will be signed by two individuals authorized to make investment
decisions. The internal controls developed under this policy shall be reviewed by the
independent auditors as a regular part of their audit of the City.
The Finance Director shall establish an Investment Committee that meets on a regular
basis for the purpose of reviewing investment transactions, approving brokers/dealer
changes and other investment activities. N _ 7i 1 7
r L
(13) Reporting
The Finance Director or designee shall report on at least an annual basis the following
information on the City's investments:
A. Securities by class/type
B. Book Value
C. Market Value
D. Income Earned
7
Item # 9
Attachment number 1
Page 8 of 8
Citv of Clearwater - Investment Poli
(14) Continuing Education
The i N 1 1 will complete no less
than 8 hours of continuing educational opportunities on investment practices each fiscal
year. The members o the Nn, .,ni-nl Comm- will have
sufficient knowledge and education to invest in any and all of the securities listed above.
8
Item # 9
Attachment number 2
Page 1 of 7
City of Clearwater, FL
Investment Policy
2010
(1) SCOPE
This statement of investment policy and guidelines applies to all investments of the City's
pooled cash, which includes cash and investment balances of the following funds:
• General
• Special Revenue
• Debt Service
• Capital Projects
• Enterprise
• Internal Service Funds
• Fiduciary Funds
The policies set forth do not apply to the non-pooled cash investments of the Pension and
Deferred Compensation Funds of the City of Clearwater, deposits for defeased debt, or
assets under Bond Trust Indenture Agreements.
(2) INVESTMENT OBJECTIVES
A. Safety of principal is regarded as the highest priority in the handling of
investments for the City. All other investment objectives are secondary to the
safety of capital. Each investment transaction shall seek to first ensure that
capital losses are avoided.
B. The City's investment strategy will provide sufficient liquidity to meet the City's
operating, payroll and capital requirements. To accomplish this the portfolio will
be "laddered" with monthly maturities except for those months in which
significant Ad Valorem taxes are received. To the extent possible, the City will
match its investments with anticipated cash flow requirements. Unless matched
to a specific cash flow requirement, the City will not directly invest in securities
maturing more than 15 years from the date of purchase. Also, unless
specifically matched against a debt or obligation not more than 15% of the
portfolio will have a maturity greater than 10 years.
Item # 9
Attachment number 2
Page 2 of 7
Citv of Clearwater - Investment Poli
C. The City's investment portfolio shall be designed with the objective of attaining a
market rate of return throughout budgetary and economic cycles, taking into
account the City's investment risk constraints and the cash flow characteristics
of the portfolio.
(3) PERFORMANCE MEASUREMENT
The benchmark yield for the operating portfolio will be the weighted average yield
determined by using the following maturity distribution and the related U.S.
Treasury yields. Treasury yields are considered the benchmark for riskless
investment transactions and, therefore comprise a minimum standard for the
operating portfolio's rate of return. The investment program shall seek to augment
returns above this threshold, consistent with risk limitations identified herein.
Average Treasury Rates Percentage Distribution
Overnight rate 15%
3 month Treasury Bill rate 15%
6 month Treasury Bill rate 15%
1 year Treasury Bill rate 15%
3 year Treasury Note rate 15%
5 Year Treasury Note rate 15%
10 year Treasury Note rate 10%
Total 100%
Weighted average maturity of benchmark 2.46 years.
(4) PRUDENCE AND ETHICAL STANDARDS
The standard of prudence to be applied by the investment officer shall be the
"Prudent Person" rule, which states: "Investments shall be made with judgment
and care, under circumstances then prevailing, which persons of prudence,
discretion and intelligence exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of their capital as
2
Item # 9
Attachment number 2
Page 3 of 7
Citv of Clearwater - Investment Poli
well as the probable income derived." The "Prudent Person" rule shall be applied in
the context of managing the overall portfolio.
(5) AUTHORIZED INVESTMENTS
The City shall limit investments, as authorized in Florida Statutes to:
a. Direct Federal Government obligations. Investments in this category would
include but not be limited to the following: United States Treasury Bills,
Notes and Bonds; and securities issued by the Small Business
Administration, Government National Mortgage Association (Ginnie Mae),
Veterans Administration, and Federal Housing Administration.
b. Federal Agencies and instrumentalities. Investments in this category would
include but not be limited to the following: obligations of the Federal Home
Loan Banks System (FHLB) or its distinct banks, Financing Corporation
(FICO), the Federal Farm Credit Bank, Federal National Mortgage
Association (Fannie Mae), Federal Home Loan Mortgage Corporation
(Freddie Mac), Student Loan Marketing Association (Sallie Mae), Financial
Assistance Corporation and Federal Agriculture Mortgage Corporation
(Farmer Mac).
c. U.S. Securities and Exchange Commission registered money market
funds with the highest credit quality rating from a nationally recognized
rating agency.
d. Interest-bearing time deposits or savings accounts, in a qualified Public
Depository as defined in s. 280.02 Florida Statutes.
e. Debt issued by the State of Florida or any political subdivision thereof
including pools.
3
Item # 9
Attachment number 2
Page 4 of 7
Citv of Clearwater - Investment Poli
f. Securities of, or other interests in, any open-end or closed-end
management-type investment company or investment trust registered
under the Investment Company Act of 1940, 15 U.S.C. ss. 80a-1 et seq.,
as amended from time to time, provided that the portfolio of such
investment company or investment trust is limited to obligations of the
United States Government or any agency or instrumentality thereof and to
repurchase agreements fully collateralized by such United States
Government obligations, and provided that such investment company or
investment trust takes delivery of such collateral either directly or through
an authorized custodian.
g. Repurchase Agreements and reverse repurchase agreements
collateralized by securities otherwise authorized in this policy.
h. The Local Government Surplus Funds Trust Fund or any intergovernmental
investing pool authorized pursuant to the Florida Interlocal Cooperation Act
as provided in s. 163.01 Florida Statutes.
i. Commercial paper of prime quality of the highest letter and numerical rating
as provided for by at least one nationally recognized rating service.
(6) Maturity and Liquidity Requirements
A. The City will maintain a forecast of expected cash outflows and inflows by major
categories. For months that the outflows exceed inflows the City will have
investments maturing that month in excess of the forecasted deficits.
B. The City's intention is to keep the weighted average maturity to three years or less.
Due to market conditions and cash needs the average maturity may temporarily be
greater than three years but no greater than five years.
(7) Portfolio Composition, Risk and Diversification
Assets held shall be diversified to control risk of loss resulting from overconcentration of
assets in a specific maturity, issuer, instrument, or dealer/broker, through which these
4
Item # 9
Attachment number 2
Page 5 of 7
Citv of Clearwater - Investment Poli
instruments are bought and sold. The following maximum limits apply to the portfolio:
Maturity date 10% Specific instrument 8%
Specific issuer 40% Specific dealer/broker 33%
Commercial paper 25% CMOs and REMIC 33%
Diversification strategies within the established guidelines shall be reviewed and revised
periodically as necessary by the Investment Committee.
(8) Authorized Investment Institutions and Dealers
A. Banks - Certificates of deposit purchased under the authority of this policy will
be purchased only from Qualified Public Depositories of the State of Florida as
identified by the State Treasurer, in accordance with Chapter 280 of the State
Statutes.
B. Broker/Dealer Approvals and Limitations - Time, practicality, and general
business constraints limit the number of investment relationships which can be
managed on a regular basis. In most cases, normal investment activity will be
limited to no more than ten dealer relationships. A broker/dealer list will be
established by the Finance Director or designee. This list will be presented to
the Investment Committee for approval. This list will be updated as needed and
approved by the Investment Committee.
(9) Third-Party Custodial Agreements
All securities shall be held by a third party safekeeping company. All purchases by the
City under this policy shall be purchased using the "delivery versus payment" procedure.
For all purchases and sales of securities the third party custodial will require the approval
of two individuals authorized by the Finance Director.
5
Item # 9
Attachment number 2
Page 6 of 7
Citv of Clearwater - Investment Poli
(10) Master Repurchase Agreement
All approved institutions and dealers transacting repurchase agreements shall be covered
by a Master Repurchase Agreement. All repurchase agreement transactions shall adhere
to the requirements of the Master Repurchase Agreement.
(11) Bid Requirements
After the Finance Director or designee has determined the appropriate maturity based on
cash flow needs and market conditions and has selected one or more optimal types of
investment, the security in question shall, when feasible and appropriate, be competitively
bid. Competitive bids or offerings shall be received from at least three dealers/brokers on
all sales or purchases except in situations where:
A. The security involved is a "new issue" and can be purchased "at the auction".
B. The security has a fixed "postal-scale" rate.
C. The security involved is available through direct issue or private placement.
D. The security involved is of particular special interest to the City and dealer
competition could have an adverse impact with respect to the price and
availability to the City.
It is also realized that in certain very limited cases the City will not be able to get three
quotes on a certain security. For those cases the City will obtain current market prices
from one of the following to determine if the transaction is in the City's best interest:
1. Bloomberg Information Delivery System.
2. Wall Street Journal or a comparable nationally recognized financial publication
providing daily market pricing.
3. Daily market pricing provided by the City's Custody Agent or their corresponding
institution.
6
Item # 9
Attachment number 2
Page 7 of 7
Citv of Clearwater - Investment Poli
(12) Internal Controls
The Finance Director shall establish and monitor internal and procedural controls designed
to protect the City's assets and ensure proper accounting and reporting of the transactions
related thereto. The internal controls will be designed to prevent losses of funds which
might arise from fraud, employee error, misrepresentations by third parties, or imprudent
actions by employees of the City. All buy and sell communications with the third party
safekeeping company will be signed by two individuals authorized to make investment
decisions. The internal controls developed under this policy shall be reviewed by the
independent auditors as a regular part of their audit of the City.
The Finance Director shall establish an Investment Committee that meets on a regular
basis for the purpose of reviewing investment transactions, approving brokers/dealer
changes and other investment activities. The Investment Committee members will be the
Finance Director, Assistant Finance Director, Cash & Investment Manager and any other
City staff members appointed by the Finance Director.
(13) Reporting
The Finance Director or designee shall report on at least an annual basis the following
information on the City's investments:
A. Securities by class/type
B. Book Value
C. Market Value
D. Income Earned
(14) Continuing Education
The members of the Investment Committee will complete no less than 8 hours of
continuing educational opportunities on investment practices each fiscal year. The
members of the Investment Committee will have sufficient knowledge and education to
invest in any and all of the securities listed above.
7
Item # 9
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract to American Underwater Contractors, Inc., per written quote, to install three 14-inch buoys on the Clearwater Pass
Jetty for the total price of $9,596 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
American Underwater Contractors was the only company offering their professional services, per written quote. The $9,596 includes a
professional commercial diving crew, 24-foot commercial workboat, mobilization and demobilization, hotels and per diems and all
other related costs. It also includes two extra 14-inch buoys with lights, stainless steel connection for salt water, all language and
markings and freight for $866 each.
Council adopted Resolution 09-47 in December 2009 to approve petitioning the State to authorize the installation of the buoys at the
approximate cost of $6,000. The State authorized approval of lighting the jetty. The cost is $3,596 more than estimated.
At first quarter 2009/10, the Council allocated $6,000 of General Fund reserves to the Non Departmental program for this purpose. A
third quarter budget amendment will provide a further allocation of $3,596 from General Fund reserves to provide for the total cost of
$9,596. The funding code will be: 0-010-07000 -552500-519-000-0000.
Type:
Other
Current Year Budget?: Yes
Budget Adjustment Comments:
Budget Adjustment: Yes
A third quarter budget amendment will provide a $3,596 allocation from General Fund reserves in addition to the $6,000 previously
approved, for the total of $9,596.
Current Year Cost: $9,596 Annual Operating Cost:
Not to Exceed: $9,596 Total Cost: $9,596
For Fiscal Year: 2009 to 2010
Appropriation Code Amount Appropriation Comment
0-010-07000-552500-519- $9,596
000-0000
Review 1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City Manager
Approval: ED 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
AMERICAN UNDERWATER CONTRACTORS, INC.
17536 SE Conch Bar Ave., Tequesta, FL 33469
Ph: 561-575-5538 Fx: 561-575-4651
AUCfoster@aol.com
Mr. Ed Chesney, P.E.
Environmental Manager
City of Clearwater
100 S. Myrtle Avenue # 220
Clearwater, FL 33756
Phone: 727-562-4742
Ed.Chesney@myClearwater.com
July 30, 2010
RE: Installation and materials quote
Dear Ed:
American Underwater Contractors, can provide the three 14" buoys, lighted as per
specifications, StormSoft down line assembly and helical anchors as per specifications
and install these at your location for a total price of $ 7,864.00. This price includes
profession commercial diving crew, 24' commercial work boat, mobilization and
demobilization, hotels and per diems and all other related costs.
If you would like to order two extra 14" buoys with lights, stainless steel connection for
saltwater, all language and markings and freight, the cost is $ 866.00 each. This would
bring the total price to $ 9,596.00. Would you also need a quote for extra StormSoft
down lines with appropriate chafing hose, shackles and underwater floats?
All crew and equipment meet the mandatory USCG and OSHA compliance and are fully
insured for marine operations. We have installed thousands of these systems for
Government agencies in Florida and the Caribbean. We have excellent references
available upon request.
I hope we can be of assistance.
Best regards,
David
David Foster
American Underwater Contractors, Inc.
Item # 10
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Review the proposed artworks for Sculpture360, Season III - Art in the Cleveland Street District, and approve the expenditure of
$8,000 from the Public Art Discretionary Fund to supplement the Sculpture360 project budget. (consent)
SUMMARY:
Sculpture360, Art in the Cleveland Street District, is a temporary exhibition of outdoor public artwork intended to bring high-quality,
iconic, and vibrant artwork to downtown Clearwater.
An open Call to Artists as outlined in the Public Art and Design Guidelines was issued detailing the scope of the project.
The Public Art and Design Board appointed a Selection Panel comprised of individuals representing specified interests and expertise as
follows:
Judith Powers (Chair), a member of the Public Art and Design Board and the director of the Pinellas County Cultural Affairs
Department;
David Allbritton, chairman of the Downtown Development Board and representative of the downtown community;
Catherine Woods, a professional sculptor and glass artist;
Phyllis Franklin, downtown business owner and operator of Franklin Realty;
Anne Fogarty-France, Economic Development representative;
Felicia Leonard, Parks & Recreation representative;
Elizabeth Minor, Cultural Affairs representative
The Call to Artists resulted in approximately 30 responses of qualified artists with various works proposed for temporary loan. The
selection panel met on July 23, 2010 at the Clearwater Main Library and selected three finalists (Nicole Beck, Ted Sitting Crow Garner,
and Clayton Swartz) and three alternates (Jorge Blanco, Mike Hansel, and Kevin Eichner). All artists and artworks have been reviewed
by the Public Art and Design Board.
The Public Art and Design Board requests that the City Council review and approve an allocation of $8,000.00 from the Public Art
and Design Program Discretionary Fund for supplementing the project budget for Sculpture360: Season III. Funds will be utilized for
artist honoraria and equipment, materials, and personnel necessary for installing and removing the sculpture under the terms of the
exhibition.
Type:
Capital expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Budget Adjustment:
Current Year Cost: $8,000 Annual Operating Cost:
Not to Exceed: $8,000 Total Cost:
For Fiscal Year: 2010 to 2011
No
-0-
$8,000
Appropriation Code Amount Appropriation Comment
325-93608 $8,000
Review 1) Office of Management and Budget 2) Parks and Recreation 3) Office of Management and Cover Memo
Approval: Budget 4) Legal 5) Clerk 6) Assistant City Manager 7) Clerk 8) City Manager 9) Clerk
Item # 11
Attachment number 1
Page 1 of 20
Location: Cleveland Street District, downtown Clearwater
Project Synopsis:
Sculpture360: Art in the Cleveland Street District is a temporary outdoor exhibition of public artwork and
sculpture for the period of one year. Similar to other long-standing sculpture exhibitions such as the
Sarasota Season of Sculpture, Sculpture360 aims to bring high-quality, vibrant, and engaging public
artwork to the citizens and visitors of Clearwater.
Budget: $14,000
Selection Panel:
Judith Powers (Chair), a member of the Public Art & Design Board and director of the Pinellas County
Cultural Affairs Department
David Allbritton, chairman of the Downtown Development Board and representative of the downtown
community
Catherine Woods, a professional sculptor and glass artist
Phyllis Franklin, downtown business owner and operator of Franklin Realty
Anne Fogarty-France, Economic Development representative
Felicia Leonard, Parks & Recreation representative
Elizabeth Minor, Cultural Affairs representative
Public Art & Design Board:
Joshua Bomstein (Chair), Creative Contractors, Inc., Vice President
Robert Entel, Community representative
Alex Plisko, Architect, Plisko Architecture
Judith Powers, Pinellas County Cultural Affairs
John Timberlake, Community representative
Sultana Volaitis, Artist representative
Howard Warshauer, Community representative
Selection Process and Criteria:
The seven-member Selection Panel reviewed proposed artworks from the artist qualifications received
though the open Call to Artists. Artwork and artist credentials were evaluated on their artistic content,
durability, originality, and other specific criteria outlined in the Call to Artists such as:
• Being vibrant, engaging and colorful
• Being a solid structure and able to "hold its own" against the visual activity of downtown
• Being iconic and serving as a visual anchor-point of the Cleveland Street District
Rationale for Selection:
The following artworks were chosen by the Selection Panel on the basis that they met and exceeded the
qualifications for desired sculpture identified in the Call to Artists. Each artist is a qualified and active
sculptor and has professional training in the arts, a lengthy public exhibition record, a number of
successful public or private commissions, and/or a combination of these traits.
Information on each artist and images of the selected work follow
Item # 11
Attachment number 1
Page 2 of 20
Finalist Artist Name:
Nicole Beck (Chicago, IL)
Artwork Title:
Astroterra (2007)
Artwork Medium:
Mosaic and enamel on steel
Artwork Dimensions:
8' x 6' x 6'
Artwork Value:
$25,000
Artist Credentials:
MFA -Northern Illinois University, DeKalb, IL
Art Institute of Chicago, Chicago, IL
2004-2010-Treasurer, Board of Directors, Chicago Sculpture International
2003-2010- Lead Teaching Artist, Urban Gateways, Chicago, IL
1997-2003 - Lead Artist, Gallery 37, Chicago, IL
1993-1996- Faculty Adjunct, Ringling School of Art & Design, Sarasota, FL
Recent Public Works:
2010 - Art Chicago, Merchandise Mart
Chicago, IL
2010 - "Sculpture Invasion II"
Koehnline Museum of Art, Des Plaines, IL
2010 - ,9t" Lakefront Sculpture Exhibit 2010"
Lincoln Park, Chicago, IL
2010 - Quad City Arts Exhibition
Bettendorf, IA
2009- ,9t" Sculpture in the Park Exhibition"
White River State Park, Indianapolis, IN
2009 - "8t" Lakefront Sculpture Exhibit 2009"
Lincoln Park, Chicago, IL
2009 - Artprize
Huntington Bank, Grand Rapids, MI
2008 - "Nicole Beck New Works"
Harold Washington Library, Chicago, IL
Item # 11
Attachment number 1
Page 3 of 20
to 77 All
6'.?.r>•' -+ ??' Q '1"1'4 y' ???" r ? ?+' ?, ? ?-'u
?+?F n
?.fl"?!.` -•? +t' '?4 irk
J 4
i n#
" y rrf+ i' _ ?r ail
f "1 / '4 'rt ?'7'L6'.vtiF? ? T't w-•-. - ?pY, ? '9F? f>
.. ? lan 41 . 4 01.1 ,.
a TT
1 .?t + Ylif?,
00
lilt
a'b,
+??ArrerFrr? ? i ??
40
k, rl iziw a +? H
4 ! +i 1 Ir ??;+,
h Y?:
i?
Finalist Artist: Nicole Beck - "Astroterra"
Item # 11
Attachment number 1
Page 4 of 20
,a- - "_.•? r rr `' Y ??? ? v*?? tai M ti
i +, T 111 44 ,... ,
4rv M'.
IlYll
* t{w
$I. IL
+ }qtr#Ow
! w? ¦1?
it '1 I'?. ? ? , ? ?t • i?'
I? F
i
rv 1 ' i
Item # 11
Attachment number 1
Page 5 of 20
u
1
4
p
F A
n,
Its
Finalist Artist: Nicole Beck - "Astroterra"
Item # 11
Attachment number 1
Page 6 of 20
Finalist Artist Name:
Ted Sitting Crow Garner (Chicago, IL)
Artwork Title:
Uppercutted(2004)
Artwork Medium:
Painted welded steel
Artwork Dimensions:
12' 9" x 4' 6" x 5'
Artwork Value:
$25,000
Artist Credentials:
BFA -Kansas City Art Institute, Kansas City, MO
1974-1978 - Assistant to sculptors John Henry, Jerry Peart, Mark diSuvero
Recent Public Works:
2008 - "Urban Trees 5"
Port Authority of San Diego, San Diego, CA
2008 - "Quad Cities Rotating Sculpture Program"
Rock Island, IL (voted "Best in Show")
2007 - "Sculpture Explosion"
Oakton Community College, Des Plaines, IL
2006 - "Artists and Automobiles"
City of Chicago Public Art Program, Chicago, IL
2006 - "Florida Outdoor Sculpture Exhibition"
Polk Museum of Art, Lakeland, FL
2004 - "Third Lincoln Park Community Art Initiative"
43rd Ward Organization, Lincoln Park, Chicago, IL
2003 - "2003 Exhibition"
Franconia Sculpture Park, Shafer, MN
2001- "Florida Outdoor Sculpture Exhibition"
Polk Museum of Art, Lakeland FL
2001- "Riverwalk Outdoor Sculpture Exhibition"
Peoria Parks and Recreation Department, Peoria, IL
Item # 11
Attachment number 1
Page 7 of 20
ur
Artist Finalist: Ted Sitting Crow Garner - "Uppercutted"
Item # 11
Attachment number 1
Page 8 of 20
Jcrr
?zz ti?
y
1 i.
i? M ? ? ? k. ryAt q 4 } e ?j IIF ?y! 9i
??' Ali '? ? ,le 1 Y}?B •?1 ,r m "rk .!]??;y?..
tm ))q, r, "'?I, if JJ o 'w-?:. `• i;' IyPT cw q?? ,f X? e•.
?kX [? Amy "r?? h? '?,' Ni'P?` A,1 7•y?, ".'! e ! .M
N "'' IMCi qr? Y' xA .y. w4 rva, " 1c•?f Y , AS ? . .n:y.X,i
? -. i?,.a V??`J .lM.q? .?. -..?ir ?' .. x?in 1 xWt•:.:sl?r. - 't- ?
r
1 N
? y -
,
r? I Y`I {
P
.r . rr ,.d 7? '' P wry ? ?s N ? I
%
`' "`? r .?• I rig= `,
b
, , A't,44,
? r
,
?I
4, 1
-? ?* :.fi` WSt
Finalist Artist: Ted Sitting Crow Garner - "Uppercutted"
Item # 11
Attachment number 1
Page 9 of 20
Item # 11
Attachment number 1
Page 10 of 20
Finalist Artist Name:
Clayton Swartz (Pinellas Park, FL)
Artwork Title:
Constellation (2008)
Artwork Medium:
Aluminum
Artwork Dimensions:
18' x 6' x 6'
Artwork Value:
$30,000
Artist Credentials:
Bachelor of Arts - University of South Florida School of Fine Arts
Associate of Arts, St. Petersburg Junior College
Recent Commissioned and Public Works:
2010- Paul's Project Non-Profit (commission)
Palm Harbor, FL
2010-Jeffrey and Ellen Grossman (commission)
Palm Harbor, FL
2010 -Alfred May (commission)
St. Petersburg, FL
2010- Philip and Nancy Baumann (commission)
Tampa, FL
2010 - Dennis Govan (commission)
Dunedin, FL
2009-400 Beach Restaurant (commission)
St. Petersburg, FL
2009 - Meni-Ninho and Meni-Ninha Child Care Center (commission)
Miami, FL
2009-John Anthony (commission)
Bellaire Beach, FL
2009- Mike Niklasch (commission)
St. Petersburg, FL
Item # 11
Attachment number 1
Page 11 of 20
W?
? P M1 ? k?
,r ?? t ?k ? k F r
} . n .fit " yt 4?-
,,1Hk??I 3
,
?AV
g k
r.
?? f ? Il J .k I ? ? W
1 F'f 1
Y'' ?' 4 I
?? T 11 W ? ? •?`# ? ? { ,Yfry??? 1 4 ? •T ?' 1 /l?-i?.?l. ?,
! }µ e??a
lY
Finalist Artist: Clayton Swartz - "Constellation"
Item # 11
Attachment number 1
Page 12 of 20
Alternate #1 Artist Name:
Jorge Blanco (Sarasota, FL)
Artwork Title:
Zephyrus (2007)
Artwork Medium:
Powder coated aluminum
Artwork Dimensions:
14'x10'x10'
Artwork Value:
$35,000
Artist Credentials:
1979 -1998 - Art Director, Children's Museum of Caracas, Caracas, Venezuela
Recent Public Works:
2009 - "FREERIDING"
Jack Harris Park, North Central College, Petoskey, MI
2009 - "DYNAMICS"
City of Fort Pierce, FL
2008 - "For the Goal"
City of Leawood Park, KS
2008-"RUN RED RUN"
City of Leawood Park, KS
2008- "IN THE SWIM"
Marina Plaza, City of Fort Pierce, FL
2008 - "Andalucia"
Riverside Commerce Park, Palm Beach Gardens, FL
2008 - "Alfresco"
University Ridge Park, City of Reno, NV
2008 - "Smile"
Hotel Indigo, Sarasota, FL
2007 - "Pleasant Tree"
City of Chula Vista Public Library, CA
2005 - "Phoenix"
Anderson Administration Building, City of Venice, FL
Item # 11
Attachment number 1
Page 13 of 20
i
Alternate Artist #1: Jorge Blanco - "Zephyrus"
y
Item # 11
Attachment number 1
Page 14 of 20
Item # 11
Finalist Artist #1: Jorge Blanco - "Zephyrus"
Attachment number 1
Page 15 of 20
Alternate #2 Artist Name:
Michael Hansel (Newport, RI)
Artwork Title:
Inflatable Solid (2003)
Artwork Medium:
Painted steel
Artwork Dimensions:
7' x 8' x 4'
Artwork Value:
$8,000
Artist Credentials:
MFA, Sculpture - University of Pennsylvania, Philadelphia, PA
BFA, Ceramics - University of Cincinnati, Cincinnati, OH
Recent Public Works:
2009 - "Sculpture in the Streets"
Albany, NY
2009 - "Sculpture Tour"
Western Michigan University, Kalamazoo, MI
2009 - "Pittsfield Public Art Program"
Pittsfield, MA
2009 - "Sculpt Miami"
Miami Beach, FL
2008 - "Brock Commons Public Art Program"
Longwood University, Farmville, VA
2008-"AlI Points West Music Festival"
Liberty Park, Jersey City, NJ
2008 - "Contemporary Sculpture at Chesterwood"
Stockbridge, MA
2007 - "SUNY Ferdonia"
Ferdonia, NY
2006 - "Port Warwick Art and Sculpture Festival"
Newport News, VA
Item # 11
Attachment number 1
Page 16 of 20
Alternate Artist #2: Mike Hansel - "Inflatable Solid"
Item # 11
Attachment number 1
Page 17 of 20
4' "?di':. "..• i? SFr .[,??.. r,
ha x ?- P ty s 7
,r-
r
??,.?Q{] M A k r T
Y
ETy •? ~ '
14
,rf ?"?` aT T 1 ? ? e ' a J c
L
- f
V
f `
YX ? r y
'J7 +6 T
}
;i
Alternate Artist #2: Mike Hansel - "Inflatable Solid"
Item # 11
Attachment number 1
Page 18 of 20
Alternate #3 Artist Name:
Kevin Eichner (Hilton Head Island, SC)
Artwork Title:
Meus Amour (2007)
Artwork Medium:
Steel
Artwork Dimensions:
8'4" x 3' x 2'6"
Artwork Value:
$10,000
Artist Credentials:
MFA - East Carolina University, Greenville, NC
BFA - State University of New York College at Buffalo, Buffalo, NY
Recent Public Works:
2010- "Willow Walk"
Willowbrook Park, Burlington, NC
2009-"23rd Rosen Sculpture Exhibition"
Boone, NC
2009 - "Discover What's Outside"
Salisbury Sculpture Exhibition, Salisbury, NC
2008 - "The Sculpture Salmagundi XII"
The Arts Center, Rocky Mount, NC
2008 - "Craven Arts 3rd Annual Sculpture Show"
New Bern, NC
2008 - "RiverSculpture 2008"
Reynolds Mountain, Ashville, NC
2007 - "Art in the Garden"
UNC Botanical Garden, Chapel Hill, NC
2007 - "Public Art Program"
Downtown Boone Development Association, Boone, NC
2006 - "Outdoor Exhibition"
Arts Council of Wayne County, Goldsboro, NC
Item # 11
Attachment number 1
Page 19 of 20
3 H ?
4y,
i
,J
i
{L
Pi - - 1.
A+]/] Y 5 h
r
?I t
L
h
d
Alternate Artist #3: Kevin Eichner - "Muse Amour"
Item # 11
Attachment number 1
Page 20 of 20
Alternate Artist #3: Kevin Eichner - "Muse Amour"
Item # 11
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve renewal of an Interlocal Agreement in the amount of $140,422.36 from the Community Redevelopment Agency (CRA) and
authorize continuation of two full time equivalent positions to provide Community Police Officers for the East Gateway area, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
On August 31, 2009, the CRA approved the Interlocal Agreement to provide Tax Increment Funding (TIF) to the City of Clearwater in
the amount of $140,422.36 to provide two (2) Community Police officers and fuel to the CRA area of the East Gateway.
The term of this Interlocal Agreement will be October 1, 2010 through September 30, 2011.
The TIF funds paid to the City of Clearwater by the CRA will be done pursuant to Section 163.361 (1), Florida Statutes, and will be used
to provide a more visible community policing presence within the East Gateway neighborhood.
This is the third year of the Agreement between the CRA and the City. As a result of the officers deployed under the 2009/2010
Agreement, conditions have substantially improved in the East Gateway area. It is recommended that the program continue as justified
by the ongoing activity in the area that negatively impacts the quality of life. Both residents and businesses have enthusiastically
embraced the program.
Type:
Current Year Budget?:
Other
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
-0-
2010 to 2011
Annual Operating Cost:
Total Cost:
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 12
Attachment number 1
Page 1 of 1
8/23/2010-404 PM
CRA Officers
Base Salary
Pension (24%)
EXHIBIT "A"
Position Enhancement Fact Sheet
Police Department - CRA Funded Officers
For FY 2010/11
Social Security (1.45%)
Major Medical
Life Insurance
1 Officer
Step 3
49,029.24
11, 767.02
710.92
6,200.00
10.00
Workers Compensation 1,654.00
69,371.18
Fuel
1680
2 Officers
Step 3
98,058.48
23,534.04
1,421.85
12,400.00
20.00
3,308.00
138,742.36
Item # 12
Attachment number 2
Page 1 of 6
INTERLOCAL AGREEMENT
This Interlocal Agreement is made and entered into this day of
, 2010 by and between the Community Redevelopment Agency
of the City of Clearwater, Florida (CRA), a redevelopment agency established
pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the
State of Florida.
WHEREAS, this Agreement is made and entered between the parties
pursuant to Section 163.01, Florida Statutes, the "Florida Interlocal Cooperation
Act of 1969"; and
WHEREAS, Section 163.361(1) of the Florida Statutes allows for the use
of Tax Increment Funding (TIF) funds for community policing innovations in
Community Redevelopment Areas; and
WHEREAS, the CRA has established a Five Year Plan that contains an
East Gateway Character District Strategy, which includes the element to "provide
a more visible community policing presence within the East Gateway
neighborhood"; and
WHEREAS, the CRA has ascertained that the East Gateway area
continues to experience a critical need for an enhanced community policing
presence in order to specifically reduce drug dealing, prostitution, and street
crimes in the target area; and
WHEREAS, the CRA and the CITY entered into an Interlocal Agreement
during the Fiscal Year 2009/2010 in order to provide for the CRA's financial
contribution to an additional community policing presence by the CITY in the East
Gateway area above and beyond the current activity levels; and
WHEREAS, the CRA has funded two police officers for Fiscal Year
2009/2010 and wants to continue the use of TIF funds to fund the program; and
WHEREAS, the CRA and the CITY want to enter into another Interlocal
Agreement during the Fiscal Year 2010/2011, outlining the scope of services and
responsibilities of the parties.
NOW THEREFORE, in consideration of the covenants made by each
party to the other and of the mutual advantages to be realized by the parties
hereto, the CRA and the CITY agree as follows:
Section 1. Term. The term of this Interlocal Agreement will be October
1, 2010 through September 30, 2011.
Item # 12
Attachment number 2
Page 2 of 6
Section 2. Intent. It is the intent of the parties that the TIF funds paid to
the CITY by the CRA pursuant to Section 163.361(1), Florida Statutes, be used
to provide a more visible community policing presence within the East Gateway
neighborhood.
Section 3. Responsibilities of the CRA
Function:
A. Provide TIF funding in the total amount of $140,422.36 for
the contract year, said funds to be utilized by the Clearwater
Police Department (CPD) to provide the community policing
presence, to be allocated in the following manner:
B. $138,742.36 to pay for the salaries, and benefits for two (2)
police officers for the contract year. Exhibit "A," Position
Enhancement Fact Sheet, attached hereto and incorporated
by reference, contains detailed specifications on salary and
benefits.
C. $1,680, the estimated fuel cost for the contract year for a
police vehicle used by the two (2) police officers within the
East Gateway Area.
Section 4. Responsibilities of the CITY
Scope of Duties. The services that the CITY will provide will be
carried out the CPD. These services are:
A) Implementation of a Law Enforcement Strategy in the East
Gateway area as follows:
Goal: Reduce drug dealing, prostitution, and street crimes.
1. Objective 1: Remove identified dealers and career criminals
from the area.
Tasks:
a) Identify the drug dealers and gang members in the
area
b) Gather intelligence information utilizing undercover
techniques and surveillance equipment.
C) Develop confidential informants to assist in furthering
criminal investigations of the "worst of the worst"
offenders.
Outcome Measures:
2 Item # 12
Attachment number 2
Page 3 of 6
a) Develop two (2) confidential informants in the target
area.
b) Increase by 25% the number of criminal charges filed
against drug dealers in the target area.
C) Increase by 25% the number of FIR's/Reports
identifying suspected gang members in the target
area.
2. Objective 2: Reduce incidence of prostitution and
solicitations by "Johns" in the target area.
Tasks:
a) Conduct reverse prostitution "stings" utilizing police
officers as decoys.
b) Utilize directed patrol to discourage prostitutes and
"Johns" from frequenting the area.
C) Impound vehicles of "Johns) who are arrested for
soliciting prostitutes or police decoys in the area.
d) Coordinate with the City's Community Response
Team to enhance code enforcement in the target area
relative to properties that are in disrepair and
negatively impact the quality of life in the East
Gateway.
Outcome measures:
a) Conduct minimum of three (3) reverse sting
operations annually.
b) Conduct quarterly inspections in conjunction with
Community Response Team of properties that are in
disrepair and negatively impact the quality of life in
the East Gateway.
3. Objective 3: Reduce crimes committed by and against
homeless individuals in the target area.
Tasks:
a) Utilize directed patrol in areas known to be frequented
by homeless individuals.
b) Enforce "Rules of Conduct" as set forth by the
Clearwater Homeless Intervention Project (including
prohibitions against panhandling, public drinking,
public urination, loitering, etc.)
Outcome Measures:
a) Increase arrests and citations for violations of criminal
law or ordinances by 25% over a five-year period.
b) Increase trespass warnings within the East Gateway
area by 25% over a five-year period.
3 Item # 12
Attachment number 2
Page 4 of 6
B) In order to carry out the Law Enforcement Strategy above,
the CDP will provide the following:
1. Two (2) fully equipped police officers to provide law
enforcement services to the target area defined as the East
Gateway for a minimum of eight (8) hours per day, five (5)
days per week.
2. Specific duties, activities, and responsibilities:
a) The officers will be assigned to a Community Policing
Team with geographical responsibility for the East
Gateway.
b) The Team assignment will always ensure coverage
by two (2) officers.
C) Schedules of the officers will vary, but coverage will
be predominately during evening hours.
d) Officers will patrol by both vehicles and bicycles.
e) A report of police activities and statistical information
will be provided to the CRA on a scheduled basis.
f) The officers selected will be experienced, current
member of the CPD.
3. An existing, fully-equipped Crown Victoria Police Car.
C) All CRA funds pursuant to this agreement will be kept in the
CPD's departmental account.
D) No charges to the CRA account will be made for activities or
hours worked by the two (2) officers outside the CRA area or
for equipment used outside the CRA area.
E) Other administrative duties as mutually agreed.
Section 5. Notice. Sixty (60) days notice by either party to the
other pursuant to the Interlocal Agreement shall be given in writing and hand-
delivered or mailed as follows:
Chairperson, Board of Trustees
Community Redevelopment Agency
112 South Osceola Avenue
Clearwater, Florida 33756
City of Clearwater
Attn: Rod Irwin, Asst City Mgr. for Econ. Development
112 South Osceola Avenue
Clearwater, Florida 33756
Telephone: (727) 562-4040
4 Item # 12
Attachment number 2
Page 5 of 6
Section 6. Entire Agreement. This document embodies the whole
Agreement of the parties. There are no promises, terms, conditions or
allegations other than those contained herein. This Agreement shall be binding
on the parties, their successors, assigns and legal representatives.
Section 7. Indemnification. The CRA and the CITY agree to be fully
responsible for their own acts of negligence, or their respective agents' acts of
negligence when acting within the scope of their employment, and agree to be
liable for any damages resulting from said negligence only to the extent permitted
by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be
construed as a waiver of any immunity from or limitation from liability that the
CRA and the CITY are entitled to under the doctrine of sovereign immunity
(Section 768.28, Florida Statutes). Nothing herein shall be construed as consent
by the CRA or the CITY to be sued by third parties in any manner arising out of
this Agreement.
Section 8. Maintenance of Effort. The expenditures authorized by this
Agreement are solely and exclusively to increase community policing activity and
resources. The City agrees that no diminishment of existing police efforts in the
East Gateway will occur as a result of this agreement.
Section 9. Filing Effective Date. As required by Section
163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the
Clerk of the Circuit Court of Pinellas County after execution by the parties, and
shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto, or their law representatives,
have executed this agreement as the date first above written.
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
By:
Frank Hibbard, Chairperson
ATTEST:
By:
Rosemarie Call, City Clerk
Item # 12
Attachment number 2
Page 6 of 6
Countersigned: CITY OF CLEARWATER, FLORIDA
Frank V. Hibbard
Mayor
Approved as to form:
Pamela K. Akin
City Attorney
Bv:
William B. Horne II
City Manager
Attest:
Rosemarie Call
City Clerk
6
Item # 12
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a contract in the amount of $599,928.00 with the Pinellas County Sheriff's Office, Largo, Florida for latent fingerprint, crime
scene processing, evidence and property storage and Pinellas Juvenile Assessment Center services, during the one-year contract period
commencing October 1, 2010 through September 30, 2011, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Pinellas County Sheriff's Office (PCSO) and the Clearwater Police Department (CPD) began an annual contractual agreement for
services in January 1994. The agreement covers latent fingerprint examination, property/evidence storage, crime scene processing
services and security costs for the Pinellas Juvenile Assessment Center (PJAC).
The total cost of the proposed Fiscal Year 2010/2011 agreement is $599,928.00 reflecting a 3% increase in cost from the 2009/2010
contract for services primarily due to an increased cost to the employee's pension (State of Florida) plan, and the increased workload
from CPD criminal cases for the Fingerprint Services.
The proposed contractual agreement reflects the following breakout of costs: (1) Fingerprint Services - $96,418.00; (2) Forensic
Science Services (Crime Scene Processing) - $328,878.00 (1,800 calls @ $182.71 per call), requests for services in excess of 1,800 calls
will be invoiced monthly at a rate of $182.71 per call. However, any funds from unused calls for service from Fiscal Year 2010/2011
shall be applied toward the following year's contractual agreement; (3) Evidence and Property Service and Storage - $116,000
(inclusive of personnel and storage costs).
Beginning in Fiscal Year 2008/2009, PCSO began charging all Pinellas County law enforcement agencies their respective share of the
cost of providing security for the Pinellas Juvenile Assessment Center (PJAC). Clearwater's share is $58,632.00 based on the number of
juvenile bookings, totaling 698, made by CPD into PJAC, reflecting a cost of $84.00 per juvenile. Billing for requests for service in
excess of the 698 bookings during the term of this contract shall be invoiced at the rate of $84.00 per booking. Any funds not expended
in Fiscal Year 2010/2011, because the number of juveniles booked is less than 698, will be carried over to next year's agreement.
Funding for this contractual agreement is available in the Police Department's Fiscal Year 2010/2011 operating budget.
Type:
Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost: $599,928.00
Not to Exceed:
For Fiscal Year: 2010 to 2011
Appropriation Code Amount
0010011455303005210000000 $599,928.00
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
None
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 13
Attachment number 1
Page 1 of 10
AGREEMENT
COMES NOW, the CITY OF CLEARWATER, FLORIDA, a municipal corporation
(hereinafter "CITY"), and JIM COATS, as Sheriff of Pinellas County, Florida, (hereinafter
"SHERIFF") and agree as follows:
WHEREAS, the CITY desires to contract with the SHERIFF for assistance in examining
latent fingerprints derived from crime scenes within the CITY and from suspects and victims of
crimes occurring within the municipal limits of the CITY, and;
WHEREAS, the CITY desires to contract with the SHERIFF for crime scene services and
evidence and property storage for the CITY OF CLEARWATER Police Department, and;
WHEREAS, the SHERIFF has available personnel to perform such services for the
CITY;
WHEREAS, the CITY desires to contract with the SHERIFF for the provision of security
at the Juvenile Assessment Center; and
WHEREAS, both the CITY and the SHERIFF believe the provision of such services as
hereinafter described is in the best interest of the safety and welfare of the citizens of the CITY
and of Pinellas County and that such will facilitate the investigation of criminal activity and the
apprehension of persons engaging in such activity;
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth
below, the parties hereto agree as follows:
Item # 13
Attachment number 1
Page 2 of 10
1. LATENT PRINT SERVICES
A. The SHERIFF shall provide to the CITY latent print examination and
analysis services.
B. Latent Print Examiners who perform these services shall be appropriately
trained and qualified to examine latent fingerprints and to identify same.
C. Said Examiners shall be members of the Pinellas County Sheriff's Office
and shall be subject to the direction and all rules and regulations of the SHERIFF.
D. Said Examiners shall be on duty to perform fingerprint examinations for
the CITY eight (8) hours per day, five (5) days per week and shall as a part of their duties:
1. Examine fingerprints provided by the CITY to eliminate fingerprints
of persons who have a legitimate reason to have their fingerprints in a
premise or on an object.
2. Evaluate the quality of latent fingerprints provided by the CITY.
3. Compare the latent fingerprints of suspects provided by the CITY.
4. Appropriately document those latent fingerprints provided by the
CITY that cannot be positively identified.
5. Prepare and provide to the CITY reports on all latent fingerprint
identifications performed.
6. Attend depositions, hearings and trials and render expert testimony in
the area of fingerprint identification.
E. In those instances where the CITY submits a complex or lengthy latent
identification request, the SHERIFF shall devote the necessary available personnel to perform
the work.
F. The CITY shall provide one individual, to be designated by the CITY,
who shall act as a liaison with the Examiners provided for herein. Said liaison shall:
2
Item # 13
Attachment number 1
Page 3 of 10
1. Be a member of the CITY Police Department.
2. Be responsible for the timely and appropriate delivery of latent
fingerprints and certain items of evidence to the SHERIFF.
3. Be responsible for the proper execution and delivery to the SHERIFF
of correctly executed latent fingerprint request forms.
4. Be responsible for the return to the CITY of completed latent
fingerprint request forms showing the results of such examination or
comparison.
5. Serve as the SHERIFF's contact with the CITY in all day-to-day
matters relating to the examination of latent fingerprints pursuant to
this Agreement.
G. The CITY shall pay to the SHERIFF the sum of NINETY-SIX
THOUSAND FOUR HUNDRED EIGHTEEN DOLLARS AND NO CENTS ($96,418.00) for
the latent fingerprint services to be rendered pursuant to this Agreement.
2. FORENSIC SCIENCE SERVICES
A. The SHERIFF will provide to the CITY, upon request by the CITY,
Forensic Science Services to document, process and collect evidence at crime scenes within the
CITY. Said services shall include the photographing or otherwise documenting said crime scene
as such may be appropriate, within the scope and capabilities of the SHERIFF. Any processing
or testing outside SHERIFF's capabilities shall be at the expense of the CITY but will be
facilitated by SHERIFF.
B. The SHERIFF shall provide to the CITY Police Department copies of all
crime scene reports generated by SHERIFF's personnel pursuant to this Agreement.
3
Item # 13
Attachment number 1
Page 4 of 10
C. The CITY shall pay to the SHERIFF the sum of ONE HUNDRED
EIGHTY-TWO DOLLARS AND SEVENTY ONE CENTS ($182.71) for each crime scene
processed by the SHERIFF for 1,800 calls for service during the period of this Agreement. For
all requests for service in excess of 1,800 calls for service during the period of this Agreement,
the CITY shall pay to the SHERIFF the sum of ONE HUNDRED EIGHTY-TWO DOLLARS
AND SEVENTY-ONE CENTS ($182.71) for each crime scene processed pursuant to this
Agreement.
D. The CITY shall pay to the SHERIFF the sum of THREE HUNDRED
TWENTY-EIGHT THOUSAND EIGHT HUNDRED SEVENTY-EIGHT DOLLARS AND NO
CENTS ($328,878.00) for the 1,800 calls for service for the period of this Agreement.
E. Billing for requests for service in excess of 1,800 calls during the period of
this Agreement shall be invoiced monthly at the rate of ONE HUNDRED EIGHTY-TWO
DOLLARS AND SEVENTY-ONE CENTS ($182.71) per call.
F. Any funds from unused calls for service from FY 2010-2011 shall be
applied towards next year's Agreement.
G. The parties agree that the term "call for services" as used herein shall be
defined as an incident, event or offense that requires a report or offense number made, recorded
or taken by a member of the CITY Police Department for documentation purposes and which
requires some reportable action by a SHERIFF's Forensic Science Specialist. All services
rendered under the same case number shall be deemed one call for service. Such offense
numbers shall be used to calculate calls for service with each offense number that results in a
request for services being deemed a call for services.
4
Item # 13
Attachment number 1
Page 5 of 10
3. EVIDENCE AND PROPERTY SERVICE AND STORAGE
A. During the term of this Agreement, the SHERIFF agrees to provide to the
CITY storage, release and disposition of all seized evidence, found property and property being
held for safekeeping as defined by Florida Statutes and the City of Clearwater Code of
Ordinances within the SHERIFF's Evidence and Property Storage Facility, except for non-
evidentiary bicycles and breath, blood or urine samples obtained from persons suspected of
operating vehicles or vessels while under the influence of alcohol or drugs, which samples shall
be maintained by the Pinellas County Medical Examiner's Office.
B. The SHERIFF shall also transport drug items to and from the County lab
as determined by the CITY Police Department. The SHERIFF shall be responsible for
transporting all items of property or evidence as aforesaid from the CITY Police Department and
transporting same to secure storage facilities maintained by the SHERIFF. However, where such
items of property or evidence are large, voluminous, heavy or otherwise not compatible with
transport by ordinary courier, it shall be the responsibility of the CITY Police Department to
transport such items to the SHERIFF's Evidence and Property Storage Facility.
C. The SHERIFF shall store and maintain chain of custody of all evidence
and other property in accordance with current general orders and SOPS.
D. All evidence and other property seized, found or held for safekeeping by
the SHERIFF for the CITY Police Department shall be disposed of in accordance with Florida
law or as otherwise ordered by a court of law. Nothing herein shall prevent the CITY from
5
Item # 13
Attachment number 1
Page 6 of 10
retaining any of its evidence or other property as part of the CITY's inventory of property or
donated by the CITY to a qualified non-profit organization in accordance with Florida law.
E. The CITY shall pay to the SHERIFF the sum of ONE HUNDRED
SIXTEEN THOUSAND DOLLARS AND NO CENTS ($116,000.00) for the property and
evidence service and storage. This cost is inclusive of personnel and storage costs. Should the
CITY submit more than 10,000 items during the term of this Agreement, the CITY will be billed
and agrees to pay ELEVEN DOLLARS AND SIXTY CENTS ($11.60) per item. Any funds not
expended in FY 2010-2011 because the number of items submitted is less than the anticipated
number shall be applied towards next year's Agreement.
4. PINELLAS JUVENILE ASSESSMENT CENTER (PJAC)
A. The SHERIFF and the CITY agree that PJAC is a collaborative effort
among the various Pinellas County entities for the centralized and efficient processing of
juveniles taken into custody by law enforcement officers countywide. The Pinellas County
Sheriff's Office has voluntarily been providing PJAC security services at its own expense for
many years without seeking contribution from other Pinellas County law enforcement agencies.
The parties agree that fiscal constraints prohibit the continuation of this practice on the part of
the SHERIFF.
B. The SHERIFF and the CITY further agree that for the term of this
Agreement that the CITY shall pay for its share of the cost of security based upon the number of
juveniles the CITY's Police Department books at PJAC. The CITY will pay for a minimum of
698 juveniles for the term of this Agreement, at a cost of FIFTY-EIGHT THOUSAND SIX
6
Item # 13
Attachment number 1
Page 7 of 10
HUNDRED THIRTY-TWO DOLLARS AND NO CENTS ($58,632.00) reflecting a cost of
EIGHTY-FOUR DOLLARS AND NO CENTS ($84.00) per booking.
C. Billing for requests for service in excess of the 698 bookings during the
term of this Agreement shall be invoiced at the rate of EIGHTY-FOUR DOLLARS AND NO
CENTS ($84.00) per booking.
D. Any funds not expended in FY 2010-2011 because the number of
juveniles booked is less than the anticipated 698 shall be applied towards next year's Agreement.
5. TOTAL COMPENSATION
The CITY agrees to pay to the SHERIFF, on October 1, 2010, the sum of FIVE
HUNDRED NINETY-NINE THOUSAND NINE HUNDRED TWENTY-EIGHT DOLLARS
AND NO CENTS ($599,928.00) which reflects the total sum due for all services to be rendered
during the term of this Agreement.
6. CONTACT PERSONS
The SHERIFF agrees to use best efforts and necessary resources available to the
SHERIFF to carry out the terms and conditions of this Agreement. Both parties agree that they
will cooperate and work together to carry out the terms and conditions of the Agreement. To that
end, the parties agree that the following individuals shall be the contact persons for the CITY and
SHERIFF respectively.
FOR THE CITY
Anthony Holloway, Chief of Police
644 Pierce Street
Clearwater, FL 33756
(727) 562-4242
FOR THE SHERIFF
Director James Labonte
P. O. Drawer 2500
Largo, FL 33779-2500
(727) 582-6410
7
Item # 13
Attachment number 1
Page 8 of 10
7. TERMINATION
Either party may terminate this Agreement without penalty upon providing notice
of such cancellation in writing thirty (30) days in advance of the date of termination. Upon such
termination, the SHERIFF shall retain such sums from the payment set forth above as reflect
actual calls for service or property storage at the rate provided herein and shall refund the
remainder to the CITY.
8. COMPLETE AGREEMENT
This Agreement constitutes the full and complete understanding of the parties.
9. MODIFICATION
This Agreement may be modified or amended only by a document in writing
signed by the parties hereto.
10. ASSIGNMENT
Neither party shall assign any obligations or responsibilities under this Agreement
to any third party.
11. INDEMNIFICATION
Each party shall be liable for the negligent acts or omissions of its own employees
in the performance of this Agreement. Nothing contained herein shall be construed to limit or
modify the provisions of Florida Statute 768.28. Nothing herein shall abrogate or expand the
sovereign immunity enjoyed by the CITY and the SHERIFF pursuant to the provisions of
Chapter 768, Florida Statutes, nor shall any third party receive any benefit whatsoever from the
indemnification provided herein.
8
Item # 13
Attachment number 1
Page 9 of 10
12. TERM OF AGREEMENT
This Agreement shall be for a period of one (1) year commencing October 1,
2010, and concluding September 30, 2011.
The parties agree that where the Agreement is not terminated as provided for
above, the terms of this Agreement shall automatically continue for 120 days beyond September
30, 2011, in the event a replacement contract has not yet been completely executed. The CITY
shall pay to the SHERIFF the same sum as is due for this Agreement on October 1, 2010, and the
parties agree that an increase in the annual cost of service, if any, shall be retroactively applied
for services rendered from October 1, 2011, through the duration of the replacement contract,
and shall be paid by the CITY to the SHERIFF immediately for the services already provided,
less any credits from this Agreement as provided herein.
Remainder of page intentionally left blank.
9
Item # 13
Attachment number 1
Page 10 of 10
IN WITNESS WHEREOF the parties to this Agreement have caused the same to be
signed by their duly authorized representatives this day of 2010.
Countersigned: CITY OF CLEARWATER, FLORIDA
Mayor-Commissioner
Approved as to form:
Assistant City Attorney
Approved as to form:
Deputy General Counsel
City Manager
Attest:
City Clerk
SHERIFF OF PINELLAS COUNTY, FLORIDA
Jim Coats, Sheriff
10
Item # 13
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida providing for the continuation
of the School Resource Officer program at Clearwater High School, Countryside High School and Oak Grove Middle School for a one-
year period commencing July 1 2010 through June 30, 2011 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Under the terms of the one-year agreement between the School Board of Pinellas County and the City of Clearwater, the City will
provide law enforcement and related services to Clearwater High School, Countryside High School and Oak Grove Middle School
during the regular school year. The assigned officers (1 per school) will provide instruction in law education, serve as resource
persons, conduct investigations, provide security and maintain the peace, make arrests and provide support services as necessary.
The annual cost of salaries and benefits of three (3) officers over the one-year period will be $275,041. Total annual reimbursement
from the School Board will remain at $49,011.50 for each officer, for a total reimbursement of $147,034.50, reflecting no revenue
increase to the City for SRO services during the 2010/2011 contract period. The difference of $128,007.00 will be funded from Special
Law Enforcement Trust Fund (SLEF) proceeds. At Third Quarter, special project 181-99264, School Resource Officers, will be
amended to reflect the 2010/2011 funding.
The cost incurred by the Police Department is offset by the benefit of the program to the community and the Police Department. All
procedural components of the contract remain the same as those outlined in the 2009/2010 contract.
The continuation of the School Resource Officer Program beyond Fiscal Year 2010/2011 is dependent upon SRO program funding
being included in future budgets.
The Police Department has maintained a good working relationship with the School Board. School Resource Officers have been
assigned to Clearwater High School since January 1, 1985, Countryside High School since January 1, 1986 and Oak Grove Middle
School since August 27, 2007.
Note - Contract from the School Board was received recently.
Type:
Other
Current Year Budget?: Yes
Budget Adjustment Comments:
Budget Adjustment: Yes
At Third Quarter, $128,007 in Fines, Forfeitures; Penalties revenue will be transferred from Special Program Project 181-99356, Safe
Neighborhood Program to Special Program Project 181-99264, School Resource Officers, to provide the necessary funding.
Current Year Cost: $128,007.00 Annual Operating Cost:
Not to Exceed: Total Cost:
For Fiscal Year: to
Appropriation Code Amount Appropriation Comment
181-99264 $128,007.00
Cover Memo
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Item 14
Attachment number 1
Page 1 of 8
C
?-:
,.,may
`4?[[
,,
'?ME?D-A-S COL
a E it
f "r:, P.D. forth ,i F
NESSETH:
A
;ol1"__ mil'
Thp City c. ?. I
ar _.3 - _'r)Is of Pine' s C,
he o. D. r ,y _
for geed ar valuable cor®..-E- itiony tl of
the , , igree z
ARTICLE . The ' T + i of lea )ter P.D. and " "' )s are ;--, s_ye.
r -h )ne
r
! _. i
it r
ai- -1 . 10C
C"
?Y
r r ^onsultation
SRC o t:.
e s..,on ie -r. ` 4o t wdrti
Item # 14
Attachment number 1
Page 2 of 8
?. r}_ it t0 -
tr it- ti
. . , " , .
ti tan ti ray nts anc `
r nc able plan oont ith the of
the
_ re the desire and ability to work
5. must be ®. I w Enfc°c Ament Z " r.
. ?cy et 1 Ina er rtt i Schocl
7chool ,
he
.: r prior to e rti I he -'
wring the perio_ of a law enforc€ Y c
d(' 1 C. ief.
1). If i caeca fnr ft .l s {J 7d an
nd':J, nd provi,,`."
If it is r - c
r r CIE
D. '- e of Reso. ._ Officers. V,, Aisle on duty, t®H. _ 1 -e
following d u..-
1. - ?:- n v, inclur!ir: a?
V( A( d =d to spe<
2. w .ur ,-rson in the area -r-rc®?.;
d . the -
3. ft
T- t it
L 0, -T
2
Item # 14
Attachment number 1
Page 3 of 8
u ) exer®, 3e discr. ion an,' t I
Jc ap
P i .tlFr ,,aI c ''
or ,ssigned s , .3o ,)l
5. Make ast F ?rr+ r®fnrrn'o, r i I lave w'ola+,rs
6. Appear a` deb
r Ia. ' • z ` the _is Go ar, o
(J),-0... w : ic„ity (JA ), and c.
6, o, - r -cy Medical Serra e
e.
9. _h, r is via te4 r r ., and
10, a and (-valuate secut ity i the
11. , 11 admini t";tors, f c; i,;
a
° c , c-based ?c. n1 j to rr n ,
z. t --)cords, includi i
rer -5 'fade at the s he r , :corded by vi ,-
xl
confidential
20 U. . .
_ sl_ ing.
13. , proper' reported lost and/o- -' 7t the RO's school.
14. , 1,- 1 ?r 's to students as r°- °
15. , e and,. ° evidence.
16. al--of Board x perty through working with other polic^
17, , social agencies.
3
Item # 14
Attachment number 1
Page 4 of 8
16. Relay rr 'such 4
1 Q Prr),-aide sp"!, wIti ,, 9 p" _ A.
late ine i of hu
21.
22. , other(' t 3 as mutual, he
l i are lc
;t , and soil
n, ocedures of
r confos School Board Folic h
_h .1 2, not co ?
A, 'subs
pr+
.,,- e
a
Their dutta
review o
2. TI + r .e Department will s 7
- rt
to provide input or
vided t I.D. The lea: ,,, k D. shall
su:
t 7
?' I eporting 'C
j ussp-, - log, con-tent with accept" i vv a t" U1 o I nt
3B I&
i Pt: i
anI . it lavers.
4
Item # 14
Attachment number 1
Page 5 of 8
The SF f the
w
the
I' 1 servio
?-
U1 vi
a 201- C-
it It s 'd
oC(
r ?! 111 Co"
cif
C E, V.
--1y by formal
b,
e ® J
1/1, Transfer '
PP
?: I
wE 't foil
? c,ce<, ?re?z r it
? ? j
d
a
4 I t;un(;4 "a with itte e .. i
B. ml,- has beer. c ° fc:
and ccncerr , tl Vlll
O be' rom the s P
_ )f me wa
it 9, will C
-j m cist betwe_:i ti
Item # 14
Attachment number 1
Page 6 of 8
4 _ r_ n as ec as ai i m u eV iota;, ' Q ! C
IP r able a ..s° °. L:" _':ne, l
. and C
rplacem l?
ARTICLE !I. Term
The term of tl.. it shall be for 1 yeE b Inn on
30, 2011.
l _ nd allied by
-r coach school to `ovip `_) 4 n IF9 ,ed, the
area to the performs
A. ?. x jich is r a ,r-t®` t}u ,
! on r
m onc -
j to schc -l l e'r ('A L' r ,
A location ?for fil cords which can ' °c y 1
C. V. it°g°' draYYe':, a chair, work to Miry V6kV-,., F41 a lld$y ems. i,d h, p I I as (e. .
enc
> rl_ r °
L', ( ` a
nr and th r3oard.
ARTICLE IX. T-,
T ?. _e termir._ ted by eitfv < + ? r
notice that t c f s lly t -f c in
6
Item # 14
Attachment number 1
Page 7 of 8
C -J.., C
A it
ART I N _ 1 -t1 A .??L
.. . C fined in F.S. §111.1 V
or the
-'n--r
tr - y_ ..
?. find the
ar r
P
ter P.D.
?. his nt may _ assfgne w_? the
M n.. consent of
Eoard.
cttion c pa - y
an- -
- µ ....
1 4vc A ev ae_, or cc L.m
C. w J? 0 rr}- t x 4 A ..d LL 9 4 l
nC f n l iereto in Writ:-' w
f 7r rater P.
{
i.
xf Polk
C'-a ter
e C
c_
1
1
®!
W6 a A.,, {p
?.
9{
,91 i,AF?",(.,ii ..
J vm'nl.
f ..e ..a?.... ..
.
..
Schools Police Pig f ?
1 ! '1d a'
Lart Lark, T
rr C],' ?m icc6 e a
a ri `c`r f'
on1,F re t.
7
Item # 14
Attachment number 1
Page 8 of 8
® T'
c.-. all be i :a DistricI
- l eedings c _ I r
I C A tit, or otherwise de. Y
e , irld Faroe
'1 ( 1 C < ` c Win.
Attest:
Print;
Ex- C?tiE
Print: Print-
cit.,
Ap , .
Sign:,
4.
r° unc , --- (' -. 1 - ;hook
City Clerk
City Attorney
8
Item # 14
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a Contract (Purchase Order) for $289,687.00 to Pat's Pump and Blower of Orlando, FL for one 2010 Freightliner M2 chassis
with 15 cubic yard Aquatech Sewer/Catch Basin Cleaner in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other
governmental bid, authorize lease purchase under the City's Master Lease Purchase Agreement and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
This Sewer Cleaner truck was approved in the 2009/2010 Budget as an additional unit. This truck is needed to maintain the additional
pollution control boxes in the downtown and beach areas.
Type: Purchase
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
None
to
Appropriation Code
316-96172
Amount
$289,687.00
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
L/P CIP
None
None
Bid Required?: No Bid Number:
City of Ft.
Lauderdale Bid
Other Bid / Contract: #592-10339 Bid Exceptions: None
dated
11/06/2009
Review 1) Financial Services 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Approval: Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 15
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a Contract (Blanket Purchase Order) for $550,000 to Harris Corporation of Lynchburg, VA for the Quarterly Payments during
the period of October 1, 2010 through September 30, 2012 toward the 20-Year Maintenance Agreement for the City's radio system
approved by Council on June 20, 2002 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
This contract provides for maintenance of the Clearwater Radio System plus the two towers and facilities. The Quarterly payments are
made per the 20-year contract approved by Council in 2002. This BPO covers the 9th and 10th year of the contract. Any revenue due
to the City from leased space on the two towers since the contract went into effect is deducted from the payment.
The Harris Corporation purchased M/A-COM Systems late last year and assumed responsibility for all contracts.
Type: Other
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
566-06620-530100-519-000
$187,557
$550,000
10/1/2009 to 9/30/2010
Amount
$550,000
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
BPO
None
Bid Required?: No Bid Number:
Other Bid / Contract: Bid Exceptions: None
Review 1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Clerk 6) Assistant City Manager 7) Clerk 8) City
Approval: Manager 9) Clerk
Cover Memo
Item # 16
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve agreements, for the period October 1, 2010 to September 30, 2013, with Citation Management, Milwaukee, WI, for parking
violation processing services at a cost of $2.58 per citation processed and for collection agency services at a fee of 23% of total
delinquent fines collected and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The current agreements with Citation Management for parking violation processing services and collection agency services expire on
September 30, 2010.
Five firms, specializing in these services, responded to RFP 11-10. All five firms submitted written proposals and made presentations to
the selection committee. The selection committee was comprised of representatives from Finance, Internal Audit, Information
Technology (IT) and the Parking System.
Citation Management was ranked the top firm based on the following selection criteria: experience and qualifications, project approach,
financial stability/references, customer service approach, hardware/software and fees.
The processing agreement is based on an all-inclusive fee of $2.58 per citation issued. This is a 21% reduction from the current price of
$3.27 per citation. Approximately 40,000 citations are issued annually at an estimated cost of $103,200.
The terms of the parking violation processing services agreement include: all hardware/software for noticing and coordination with the
State Division of Motor Vehicles for registration holds, court scheduling and reporting, toll free customer service call center, payment
options, including a 24-hour Interactive voice response phone system for credit card payments, web payments, mail and drop
box. Enhancements in the new agreement include color photos integrated into the handheld issuing device. All images will now be
available to the customer on the web site, which will help with the number of disputes and cases brought to court.
Citations that are unpaid after 90 days are forwarded to the delinquent services division of Citation Management for collection
efforts. Citation Management receives 23% of the funds they collect, a reduction from the current agreement amount of 28%. It is
estimated they will receive $30,000 annually for these services.
This is a 3-year agreement with two one-year renewal options, upon the written mutual agreement of both parties. The parking violation
processing fee of $2.58 is for years one and two; year three allows for a CPI increase, if applicable. The collection agency services fee
will be 23% for all three years.
Current average annual gross parking fine revenue is $900,000 with $5 for every citation collected, or an estimated$160,000, directed to
the School Crossing Guard Program.
Funding for this agreement is included in the 2010/11 City Manager's Recommended Parking Fund Operating Budget Contractual
Services in cost center 0435-01334, Parking Enforcement.
Type:
Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
Budget Adjustment:
N/A Annual Operating Cost:
Total Cost:
No
$133,200
$399,600
Cover Memo
Item # 17
For Fiscal Year: 10/1/10 to 9/30/13
Appropriation Code Amount Appropriation Comment
435-01334-530300-545-000 133,200
Review 1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Clerk 6) Assistant City Manager 7) Clerk 8) City
Approval: Manager 9) Clerk
Cover Memo
Item # 17
Attachment number 1
Page 1 of 7
AGREEMENT FOR PROCESSING PARKING CITATIONS
This Service Agreement is made by and between
Citation Management, a division of Professional
Account Management LLC, a Duncan Solutions
Company, 633 W. Wisconsin Avenue, Suite 1600,
Milwaukee, WI 53203, hereinafter referred to as
"Contractor" and The City of CLEARWATER, FL, a
municipal corporation existing under the laws of the
State of Florida, P. O. Box 4748, Clearwater, Florida
33758-4748, hereinafter referred to as "Agency" and
entered into this day of
2010. The parties intend by this Agreement to
provide for the processing of fines, penalties, and
forfeiture thereof, in connection with the issuance of
citations for parking violations, and the collection of
delinquent parking fines and penalties pursuant to
the code of ordinances of the City of Clearwater and
Florida State Statutes. In the furtherance of this
purpose, the parties do hereby agree to the following
terms and conditions, specified herein as defined in
the Request For Proposal (#11-10), Addenda
(Questions and Answers) to the RFP #11-10,
Duncan's response to the RFP #11-10 dated May 4,
2010 and Duncan's letter dated 3uly 8, 2010.
ARTICLE I - PROCESSING
1.1 REFERRAL AND
RECONCILIATION
Contractor shall receive and process parking
citations, which the Agency mails or delivers to the
Contractor. The Agency shall deliver, mail, or
transmit all parking citations issued daily. The
Contractor will make three (3) drop box pickups of
parking citations each week at one (1) location to be
determined within the City of Clearwater. The
Contractor will provide a local bonded courier service
to empty and secure the contents of the drop box
and have delivered to the Contractor overnight.
Contractor will provide a daily reconciliation of the
number of citations delivered by the Agency.
1.2 COMPUTER PROGRAMS AND
HARDWARE
Contractor will provide all the computer programs,
written procedures and other supporting items used
in carrying out the purpose of this Agreement. The
Contractor shall provide the Agency with the Model
Series X3LCI AutoCITE Handheld Computers. The
Contractor shall be responsible for the warranty and
maintenance of all the hardware and software
including the AutoCITEs and other computer
equipment listed on Exhibit A. The Agency is
responsible for any damage, loss, and/or theft of
any/all computer hardware, software, and/or
equipment used by the Agency at the Agency
location.
1.3 BASE PROCESSING
Citations issued by the Agency (AutoCITE or manual)
will be entered onto the Contractor's Service Center
Computer System and cleared upon payment or
other disposition. Requests for Registered Owner
information will be sent to the appropriate
Departments of Motor Vehicles (DMV). The Notice
of Illegal Parking (NOI) will be generated to the
Registered Owner and the penalty or fine amount
requested. Return payments will be made directly to
the Contractor. DMV registration holds will be placed
on vehicles having unpaid parking fines and fees due
against those vehicles according with the Florida
Vehicle Code and other applicable state and local
laws. The Contractor will be responsible for any and
all Court, State, and DMV charges for the hold
placement. DMV holds shall be removed through
DMV when the registered owner satisfies the entire
amount of parking citation fines, fees, and penalties
due against the vehicle. Once the citations have
been entered into the system, it will be the
Contractor's responsibility to complete all the
processing required by the Agreement, even after
the termination of the Agreement.
1.4 NOTICE GENERATIONS AND
MAILING
The Notice of Illegal Parking (NOI) will be generated
by Contractor and mailed by the Contractor to the
Registered Owner requesting the penalty and/or fine
amount due. Postage for the notices will be paid by
the Contractor. Return payments will be made
payable to the Agency and mailed directly to the
Contractor. The Contractor will complete all
collections and banking activity.
1.5 SUSPENSION OF PROCESSING
Contractor shall suspend processing any citation
referred to it for processing upon written notice to do
so by the Agency. Contractor shall maintain records
indicating any suspension of a citation as a result of
Agency's request. Contractor shall be paid the
contractual rate hereinafter provided for processing
these suspended citations.
1.6 COMPUTER SYSTEM
Contractor will provide Agency with Internet inquiry
capability at the Agency location for inquiry into the
system for retrieval of parking citation information.
This capability will be in the form of five (5)
concurrent user licenses installed at the Agency
location. The Agency will be responsible for all
connection and/or line costs.
1.7 CONTESTED CITATIONS
In the event a registered vehicle owner disputes the
liability for the outstanding parking citation, the
Contractor shall advise the registered vehicle owner
of his/her right to request a court appearance, or an
administrative review or hearing by the Agency.
1.8 CITATIONS DISPOSED OF BY
REVIEW HEARING OR COURT
The Contractor, as a result of an administrative
review or hearing, or court action, may be required
to reduce, cancel or void, on an individual basis,
parking citations, which have been referred to it.
Contractor shall be paid the contractual rate
hereinafter provided for processing the citation
Item # 17
Attachment number 1
Page 2 of 7
regardless of the outcome of such action. Contractor
shall maintain records indicating any reduction or
cancellations of parking citations as a result of such
action.
1.9 SERVICE OPTIONS
Agency shall receive, and pay for services as
outlined in Attachment "A" (Schedule of Fees)
1.10 OUT-OF-STATE CITATIONS
FOLLOW-UP COLLECTIONS
Parking citations issued on out-of-state registered
vehicles will be entered onto the system the same as
in-state citations. If they become delinquent (as
specified in Attachment A) a collection follow-up
process will be completed by the Contractor.
Requests for registered owner information will be
sent to the appropriate state agency and delinquent
notices will be mailed. The fine and penalty amounts
will be requested from the registered owner and
instructions issued for payment to be to the
Contractor. The fee for this follow-up collection
service is listed on Attachment °A".
1.11 COLLECTION AND DEPOSIT OF
FUNDS
At the direction of the Agency, the Contractor shall
collect and deposit monies received for the payment
of parking citation fines and fees into the Agency's
parking fine processing bank account at a financial
institution designated by the Agency. The Agency will
be responsible for all costs related to the Agency's
parking fine processing bank account. Contractor
will receive payments from vehicle owners through
the mail and will provide and maintain at it's expense
a Post Office Box for receipt of parking citation
payments at a Post Office of the Contractor's choice
local to the Contractors designated Payment
Processing Center.
1.12 IVR PAYMENTS
Contractor shall provide the public with the ability to
pay parking citations using an accepted credit card
via the Contractor provided Interactive Voice
Response system. The cost for this service,
including credit card discount fees, will be recovered
by the Contractor in the form of a convenience fee
assessed to the violator for each such credit card
payment. This service will allow citizens to pay
multiple citations with one transaction and incur a
single convenience fee. Funds received from credit
card payments made via the Contractor's IVR system
will be deposited to a Merchant Services Account
maintained by the Contractor at the Contractor's
expense. The balance of the Merchant Services
account will be transferred to a bank account
designated by the City on a weekly basis.
1.13 INTERNET PAYMENTS
At the option of the Agency, the Contractor shall
provide the public with the ability to pay parking
citations using an accepted credit card via the
Contractor provided Internet payment site.
The costs for this service, including credit card
discount fees, will be recovered by the Contractor in
the form of a convenience fee assessed to the
violator for each such credit card payment. This
service will allow citizens to pay multiple citations
with one transaction and incur a single convenience
fee. Funds received from credit card payments
made via the Contractor's Internet system will be
deposited to a Merchant Services Account
maintained by the Contractor at the Contractor's
expense. The balance of the Merchant Services
account will be transferred to a bank account
designated by the City on a weekly basis.
ARTICLE II - GENERAL
2.1 PUBLIC INQUIRIES
The Contractor will process telephone calls, and
correspondence. Explanations of the process for
contesting violations, including the judicial appeal of
the administrative review, hearing, or court
appearance that may come to the attention of the
Contractor, will be handled by the Contractor with
the guidelines set forth in the Vehicle Code and the
Agency. The Contractor, under strict guidelines of
the Agency or Court, will schedule Court and/or
Agency Hearings and Administrative Reviews where
applicable.
2.2 CONTRACTOR LIMITATIONS
Contractor may not do any of the following, without
Agency's prior approval, in writing:
(a) Take any legal action;
(b) Threaten any legal action; or
(c) Make any communication, oral or
written, regarding potential legal action.
(d) Disclose any information regarding
driving records or registration information which is in
violation of the provisions of the laws of the State of
Florida.
2.3 USE OF APPROVED FORMS
All forms, delinquency notices, and correspondence
sent by the Contractor must conform to State and
local law and Agency procedures, and be approved
by the Agency.
2.4 TAXES AND FEES
The Contractor will meet any Agency requirements
for a Business License, Local or State Sales or Use
Taxes, but the cost of such license, state or local
taxes, or any other recurring fees will be the
responsibility of the department operating our
systems. The Contractor will pay these taxes or fees
when required.
ARTICLE III - COMPENSATION
The Agency shall compensate the Contractor for
services according to the Schedule of Fees attached
hereto as Attachment "A" and the terms of this
Article III.
Item # 17
Attachment number 1
Page 3 of 7
3.1 PROCESSING SERVICES
For performance of the processing services described
in Article I, the Agency will pay the Contractor the
rate set forth on the Schedule of Fees, Attachment
A, for each parking citation entered and processed
by the Contractor, regardless of the ultimate
disposition or processability of such citation. No
extra processing charge shall be made for a citation
determined to be unprocessable pursuant to
paragraph 1.1 and subsequently corrected and re-
entered into the database. Delinquent In-State and
Out-of-State Collection Services, Special Collection
Processing Services and any other follow-up services
are in addition to regular processing as described in
the Schedule of Fees. The contingency fees are only
for delinquent In-State and Out-of-State Collection
Services, delinquent Special Collection Processing
Services and/or any other delinquent follow-up
services, are not for citations in those categories
which are paid prior to referral for Collection
Services.
3.2 BILLING AND PAYMENT
PROCEDURES
Contractor shall provide the Agency on a monthly
basis with a statement and fee analysis that
accurately reflects the fees earned during the
preceding period. Contractor will invoice the Agency
on a monthly basis and the Agency will issue
payment via a check or electronic payment to the
Contractor. Payment terms will be net 20 days from
invoice date. A 1.5% service charge per month will
be assessed on any balance 60 days or greater in
age. The Agency shall either approve or reject the
statement and fee analysis. If these documents are
rejected by the Agency, Contractor will be notified,
and both parties shall use their best efforts to
resolve the disputed items.
3.3 CONSUMER PRICE INDEX
ADJUSTMENTS
The Contractor will be entitled to a cost of living
adjustment to take effect on the first day of contract
year three (3) of this Agreement and each annual
renewal period thereafter based on the United States
Department of Labor, Consumer Price Index, All
Items, Unadjusted, Urban Areas (CPI-U) for the
previous twelve (12) month period ending March
31St. Contractor must notify the Agency in writing
prior to April 30th with the new per ticket fee and the
inflationary rate used to determine the new fee
structure.
ARTICLE IV - TERM OF AGREEMENT
4.1 PERIOD OF PERFORMANCE
The Period of Performance under this Agreement
shall be for three (3) years and shall commence
upon the approval as attested by the signing by the
Agency and the Contractor.
4.2 RENEWAL
The term of the Agreement may then be
automatically renewed annually for additional two
(2) one (1) year periods at the Agency's option with
the written mutual agreement of both parties, after
the initial three (3) year period.
4.3 PRICE INCREASES
The Contractor may request other price increases,
thirty (30) days prior to date of the Agreement. Any
increase in price for this Agreement, excepting CPI in
paragraph 3.3, shall require prior written approval by
the Agency.
4.4 TERMINATION
This Agreement may be terminated in writing,
without cause, by either party upon one-hundred
twenty (120) days written notice to the other party,
from the date of execution of the Agreement. This
Agreement may be terminated upon the failure of
either party hereto to fulfill any of its obligations
under this Agreement provided that the party
aggrieved by such default has given to the other
party written notice of such default and, for a period
of sixty (60) days from the date of such notice, and
the defaulting party has failed or refused to remedy
such default.
4.5 COMPENSATION
Upon termination of this Agreement, Contractor shall
be compensated for parking citations processed
through the date of termination of the Agreement.
4.6 APPROPRIATION CLAUSE
This Agreement shall be subject to the availability of
an appropriation by the City of Clearwater in each
fiscal year; provided, however, that (i) the City of
Clearwater and agrees to use its reasonable best
efforts to obtain such appropriation in its budget,
and (ii) that in the event the City of Clearwater
fails to obtain an appropriation for the services
described herein, the City of Clearwater covenants
and agrees that it will not permit any other person or
entity to provide the same or similar services.
ARTICLE V - CONFIDENTIALITY
5.1 MATERIALS CONFIDENTIAL
All reports, information, data files and tapes
furnished or prepared by the Contractor, its sub-
contractors, successors or assigns (to the extent
hereinafter allowed) for the purpose of transmittal to
the Agency pursuant to this Agreement are
confidential.
5.2 CONSENT REQUIRED FOR
DISCLOSURE
No report, information, data files, or tapes furnished
or prepared by the Contractor or its sub-contractors,
successors or assigns, shall be made available to any
individual or organization without the prior written
approval of the Agency, other than individuals or
organizations who are reasonably necessary to
effectuate the terms and conditions of this
Agreement or as required by State law.
Item # 17
Attachment number 1
Page 4 of 7
ARTICLE VI - CLAIMS AND ACTIONS ARTICLE VII - SUB-CONTRACTING AND
ASSIGNMENTS
6.1 REASONABLE ASSISTANCE OF
CONTRACTOR
In the event any claim or action is brought against
the Agency relating to Contractor's performance or
services rendered under this Agreement, the
Contractor shall render any reasonable assistance
and cooperation, which the Agency might require.
6.2 AGENCY COOPERATION
In the event any claim or action is brought against
the Contractor relating to the Contractor's
performance of services rendered under this
Agreement, the Contractor shall notify the Agency, in
writing, within five (5) days, of said claim or action.
Agency shall render any reasonable assistance and
cooperation that the Contractor might require.
7.1 SUB-CONTRACTING
Contractor is authorized to engage sub-contractors
at the Contractor's expense. Contractor shall notify
Agency of the name, address, and other personal
information reasonably requested by agency
regarding any proposed sub-contractor, within 24
hours after Contractor retains said services. If
Agency disapproves of the use of such sub-
contractor, Contractor shall immediately cease to use
same on Agency's account. This approval by the
Agency may not be unreasonably withheld.
7.2 ASSIGNMENTS
This Agreement may not be assigned without the
prior written consent of the Agency.
6.3 INDEMNIFICATION BY
CONTRACTOR
Contractor agrees to indemnify and hold Agency
harmless against any and all liability, costs, and
expenses, including attorney's fees, occasioned by
claims or suits for loss or damages arising out of acts
of the agents, servants, employees, successors, or
assigns (to the extent hereinafter allowed) of the
Contractor during the term of this Agreement.
6.4 INDEMNIFICATION BY AGENCY
Agency agrees to indemnify and hold Contractor
harmless against any and all liability, costs, and
expenses, including attorney's fees, occasioned by
claims or suits for loss or damages arising out of acts
of the agents, servants, employees, successors, or
assigns (to the extent hereinafter allowed) of the
Agency during the term of this Agreement. Nothing
herein, however, shall be construed as a waiver of
any immunity from or limitation of liability Agency
may be entitled to under the doctrine of sovereign
immunity or section 768.28, Florida Statutes.
6.5 INSURANCE
Contractor shall, at its expense, provide general
public liability insurance, in an amount not less than
$1,000,000.00, with the Agency named as an
additional insured, and with the insurance carrier
and form of policy subject to approval by the Legal
Counsel of Agency. Contractor shall provide a
certificate of insurance, showing the Agency, its
officers and employees, as an additional insured,
with a provision that the policy shall not be canceled
or terminated except upon thirty (30) days prior
written notice to Agency. Upon request by Agency,
Contractor shall furnish the original or a copy of such
insurance coverage, which shall be maintained at all
times during the term of this agreement. In addition
to the said liability insurance, Contractor shall
provide and maintain workers' compensation
insurance as required by law and shall furnish a
certificate to the Agency showing such coverage in
effect.
ARTICLE VIII - INDEPENDENT
CONTRACTOR
8.1 CONTRACTOR'S RELATIONSHIP
The Contractor's relationship to the Agency in the
performance of this Agreement is that of an
independent Contractor. Nothing contained herein
shall be deemed or construed by the parties hereto,
nor any third party, as creating the relationship of
principal and agent or a partnership or joint venture
between the parties hereto. Personnel performing
services under this Agreement shall at all times be
under the Contractor's exclusive direction and
control and shall be employees of the Contractor and
not employees of the Agency. Contractor shall pay
all wages and salaries and shall be responsible for all
reports and obligations respecting them relating to
social security, income tax withholding,
unemployment compensation, worker's
compensation, and similar matters. Neither
Contractor nor any agent or employee of Contractor
shall obtain any right to retirement benefits or other
benefits that accrue to employees of the Agency,
Contractor hereby expressly waives any claim it
might have to such rights.
8.2 EQUAL OPPORTUNITY EMPLOYER
Contractor is an Equal Opportunity Employer and
does not discriminate in the hiring, firing, or other
employment practices engaged in by it.
ARTICLE IX - ENTIRE AGREEMENT
9.1 INTEGRATED AGREEMENT
This contract is intended by the parties as a final
expression of their Agreement and also as a
complete and exclusive statement of the terms
thereof, any prior oral or written Agreement
regarding the same subject matter notwithstanding.
This Agreement may not be modified or terminated
orally, and no modification or any claim of waiver of
any of the provisions shall be effective unless in
writing and signed by both parties.
Item # 17
Attachment number 1
Page 5 of 7
9.2 COMPLIANCE WITH APPLICABLE
LAWS
Contractor agrees to comply with all laws within the
State of Florida governing the conduct of business,
including but not related to laws pertaining to
licenses, taxes, corporate regulations, and collection
practices.
9.3 GOVERNING LAW AND VENUE
Agency and Contractor agree that the law governing
this Agreement shall be that of the State of Florida.
Venue for any dispute pertaining to this Agreement
shall lie exclusively in Pinellas County, Florida.
9.4 CONFLICTING INTERPRETATIONS
Should conflict arise between this Agreement and the
documents referenced in the introduction to this
Agreement, the referenced documents shall govern.
WHEREFORE the parties hereto have entered into
the Agreement on the day and year first hereinabove
written. The agreement is to be prepared in
duplicate and after acceptance by the Agency; a
duplicate copy shall be forwarded to the Contractor.
Citation Management, a division of
Professional Account Management LLC, a
Duncan Solutions Company:
By:
Title:
Countersigned:
CITY OF CLEARWATER, FLORIDA
Frank V. Hibbard
Mayor
Approved as to form:
Camilo Soto
Assistant City Attorney
9.5 NOTICES TO PARTIES
Any notice required under this Agreement to be
given to either party may be given by depositing in
the United States mail, postage paid, first-class, a
notice addressed to the following:
Contractor:
Citation Management, a division of
Professional Acct. Mgt. LLC, a Duncan Solutions
Company
633 W. Wisconsin Ave
Suite 1600
Milwaukee, WI 53203
Agency:
City of Clearwater
Attn: Parking Manager
P. O. Box 4748
Clearwater, FL 33758
By:
William B. Horne II
City Manager
Attest:
Cynthia E. Goudeau
City Clerk
Item # 17
Attachment number 1
Page 6 of 7
ATTACHMENT A
SCHEDULE OF FEES
The processing fee per citation for the period of this
Agreement will be based on the following options:
RATE PER CITATION ISSUED:
$2.58 per citation issued will be the processing fee.
The fee will be subject to CPI increases as described
in Section 3.3 of the Agreement. Fee is applicable
for parking citations generated by handheld
computers and/or electronically transferred to the
citation master file and for manual parking citations
entered into the citation master file. The 1st
Delinquent Notice and 2nd Delinquent Notice mailing
and postage are included in this price.
CONTRACTOR PROVIDED EQUIPMENT:
The Contractor will supply hardware, software and
other equipment required for the purpose of this
Agreement as identified and specified as required for
Request For Proposal (#11-10), Addenda (Questions
and Answers) to the RFP #11-10, Duncan's response
to the RFP #11-10 dated May 4, 2010 and Duncan's
letter dated July 8, 2010.
ADDITIONAL FEES:
Should the City require the Contractor to prepare
and mail other regularly scheduled Notices, such as
Habitual Offender Letters, the Cost for these notices
will be $0.25 per notice plus postage.
IVR/INTERNET PAYMENT USER
CONVENIENCE FEES
The Contractor will assess and collect a convenience
fee from violators who elect to pay their parking
citations using the Contractor provided pay by phone
(IVR) and pay by Internet options . The convenience
fee will be $2.95 per transaction or 5% of the total
for transactions in excess of $100.
IMAGE HOSTING
The Contractor will provide for the hosting of images
captured by the Agency's parking enforcement
officers using the Duncan AutoCITE handheld
computers on a designated internet website and
make those images available for citizen review
MANAGEMENT DASHBOARD
Contractor will provide for a web-based dashboard
that will provide an up-to-date, graphical
representation of key performance indicators (KPIs).
These dashboard °portlets" are highly configurable,
and Contractor will collaborate with the Agency to
define what types of data presentations would be
most useful to the City's management team.
DELINQUENT OUT-OF-STATE FOLLOW-UP
COLLECTION PROCESSING:
The fees for Out-of-State citation follow-up collection
processing shall be twenty-three percent (23%)
of the revenue received on Out-of-State citations
that become delinquent, and 90 days has passed
since the issue date. The Contractor will require that
the Agency execute a standard collection services
agreement before undertaking any collection
processing.
DELINQUENT IN-STATE FOLLOW-UP
COLLECTION PROCESSING:
The fees for In-State citation follow-up collection
processing shall be twenty-three percent (23%)
of the revenue received on In-State citations that
become delinquent, and 90 days has passed from
the issue date. The Contractor will require that the
Agency execute a standard collection services
agreement before undertaking any collection
processing.
DATA CONVERSION:
No data conversion is required for this contract.
SYSTEM ENHANCEMENTS
System enhancement or customization requests for
design, development and testing of any
enhancement or for any reports not included in the
standard reporting suite will be billed at a rate of
$150 per hour.
BACKLOG CITATION PROCESSING:
All original citations, accompanied by all dispositions
for the same period, defined as the backlog, will be
processed by Contractor at no additional charge.
Item # 17
Attachment number 1
Page 7 of 7
ATTACHMENT B
OPTIONAL CONTRACT PRODUCTS AND
SERVICES
WHEREAS, the City may desire to engage the
Contractor to provide certain other products and or
services that support or are otherwise related to the
City's parking program.
In addition to the core contract products and
services stated previously, the Contractor, subject to
the City's prior approval, shall provide, complete and
deliver certain Optional Contract Products and
Services. The City shall determine the Optional
Contract Products and Services it needs to enhance
the parking program. At the City's written request
and/or Contract Amendment as required, and in
accord with the terms herein, the Contractor shall
provide such Optional Contract Products and
Services. The Optional Contract Products and
Services, and all related all goods, services, tasks,
deliverables and work, are set forth below.
I PROCEDURE
At the City's written request, the Contractor shall
deliver the Optional Contract Products and Services
authorized by the City. The Contractor shall not
provide any Optional Contract Products or Services
until notified by the City to do so in writing. Upon
receiving proper authorization, the Contractor shall
implement the Optional Contract Products and
Services in accordance with the implementation
requirements set forth and mutually agreed upon by
the City and the Contractor.
2 COMPENSATION SCHEDULES
The City and Contractor may adopt updated
compensation schedules for Optional Contract
Products and Services at any time during the
contract term. If the City desires any Optional
Contract Products and/or Services, it may request
the Contractor to submit an updated proposal of
terms and costs for said services, including any
underlying cost assumptions. Upon accepting the
Contractor's updated terms and costs, the City shall
issue a Project Task Order authorizing the Contractor
to proceed with the delivery of said services. The
City shall pay the Contractor for any Optional
Contract Product or Service in accordance with the
terms of this contract or the Project Task Order
issued by the City. The Contractor shall provide the
City with full documentation of any fees and
expenses at the City's request.
3 OPTIONAL PRODUCTS OR SERVICES
The City may engage the Contractor to deliver
certain Optional Products and/or Services in
accordance with its requirements as defined herein.
Such Optional Products or Services may include, but
are not limited to, the following:
• Parking Ticket Issuance Products/Services
• Parking Ticket Processing Services
• Secondary Collection Services
• Administrative Adjudication Services
• Single Space Meters
• Multi Space Meters
• Meter Management Software
• Self Service Kiosks
• Any and all products or services that are
provided by Duncan Solutions, its entities,
related partnerships and or any subcontractors
The City shall determine the Optional
Products/Services it needs to enhance the parking
violation program or other related municipal
services. At any time during the course of this
contract, the City may issue a written Project Task
Order to the Contractor specifying the Optional
Products/Services that it requires, the compensation
it agrees to pay the Contractor for said services and
any other terms and conditions. As necessary, the
City may also request a proposal for any of the
services described herein reflecting revisions in the
scope and cost specified herein. Upon accepting the
City's Project Task Order, the Contractor shall deliver
the Optional Services requested by the City in accord
with the terms therein.
Item # 17
Attachment number 2
Panes 1 of
COLLECTION AGENCY SERVICES AND FEE AGREEMENT
This Service Agreement is made by and
between Citation Management, a division of
Professional Account Management LLC, a
Duncan Solutions Company, 633 W. Wisconsin
Avenue, Suite 1600, Milwaukee, WI 53203,
hereinafter referred to as "Contractor" and The
City of CLEARWATER, FL, a municipal
corporation existing under the laws of the
State of Florida, P. O. Box 4748, Clearwater,
Florida 33758-4748, hereinafter referred to as
"City" and entered into this day
of , 2010. The parties intend
by this Agreement to provide for the collection
of delinquent parking fines and penalties
pursuant to the code of ordinances of the City
of Clearwater and Florida State Statutes In the
furtherance of this purpose, the parties do
hereby agree to the following terms and
conditions, specified herein as defined in the
Request For Proposal (#11-10), Addenda
(Questions and Answers) to the RFP #11-10,
Duncan's response to the RFP #11-10 dated
May 4, 2010 and Duncan's letter dated July 8,
2010.
1.3 City's Right to Legal Process. City
in its sole discretion shall decide whether to
pursue the collection of a Debt through the
legal process, which may include the hiring of
an attorney at law. Such attorney, if hired,
shall be the City's attorney. The City shall
make all decisions regarding litigation,
garnishment, or other legal process, including
but not limited to any issues pertaining to the
statute of limitations. Contractor shall not be
responsible or liable in any respect for the
performance of such attorney.
1.4 City's Duty to Provide Information.
The City agrees to provide the Contractor with
all information it has obtained regarding each
Debt placed under this Agreement. It is the
obligation of the City to provide the Contractor
with any information it has regarding the
bankruptcy, death, legal disability or other
defenses (including a statute of limitations
defense) which may prohibit or delay the
collection of the Debt or in anyway impact the
ability of the Contractor to collect the Debt.
WITNESSETH
WHEREAS, City desires Contractor to
undertake the collection of City's accounts and
other evidences of indebtedness from time to
time (hereinafter collectively referred to as
"Debt(s)"), in the manner and under the terms
and conditions hereinafter set forth; and,
WHEREAS, the parties contemplate a future
course of dealing as City and Contractor and
desire to set forth and define their respective
rights, obligations and liabilities in this
Agreement.
NOW, THEREFORE, in consideration of the
promises and mutual agreements as stated
herein, the parties agree as follows:
SECTION 1.
City Performance
1.1 Authority to Collect. City hereby
authorizes Contractor to use any legal means
to collect the Debts placed with Contractor by
City.
1.2 Ownership of Debts. The City shall
maintain ownership of all Debts placed with
Contractor for collection under this Agreement.
City maintains legal rights and title to these
accounts unless other arrangements are made
in writing between the Parties.
1.5 City Warranties. City warrants that the
Debts placed with Contractor have been
reviewed by City prior to transfer to the
Contractor in accordance with this Agreement
and that the balances reported to Contractor
are correct, that all obligors on the Debts have
been disclosed and that all disputes and
defenses of debtors have been reported to
Contractor to the best of City's knowledge.
1.6 Notice of Dispute. The City shall inform
the Contractor in writing, or by such other
means as the parties may expressly agree
from time to time, of any Debts subject to this
Agreement that have been disputed. Disputes
under this provision include both oral and
written indications or statements by the debtor
or any third party that the Debt is in dispute,
and includes but is not limited to a request for
validation of the Debt. If such dispute is made
in writing, City shall also notify Contractor of
the date of the writing and provide Contractor
with the original dispute or a copy thereof.
1.7 City's Continuing Duty. City has a
continuing obligation to provide Contractor
with the information required in paragraph 1.6
of this Agreement during the time such Debt is
placed with Contractor for collection as well as
any time that the Contractor is furnishing
information to a credit reporting Contractor
about the Debt.
Item # 17
Attachment number 2
Page 2 of 5
1.8 Authorization to Receive Payment
and Endorse Instruments. City authorizes
and appoints Contractor to collect and receive
for City all sums of money due or payable to
City for Debts placed with Contractor for
collection or credit reporting. Contractor shall
have authority to receive payment in cash,
check or money order, and shall have authority
to endorse checks, drafts, money orders and
other negotiable instruments which may be
received in payment. All sums collected will be
deposited into a Trust Account as required by
law at a financial institution designated by the
Contractor. The Contractor will be responsible
for all costs related to the Trust Account. All
checks, drafts, money orders and other
negotiable instruments will be made payable to
the Contractor. Contractor will remit gross
funds collected, less return payment items, on
a weekly basis via EFT (Electronic Funds
Transfer).
1.9 Authorization to Investigate. City
expressly authorizes Contractor to perform
investigatory services in relation to the
ordinary debt collection activities it performs
for City.
SECTION 2.
Contractor Performance
2.1 Agreement to Collect. Contractor
agrees to provide debt collection services to
City in compliance with all applicable laws,
regulations, licensing requirements and
bonding requirements.
2.2 Documentation of
Accounts/ Financial Reporting. Contractor
shall provide City with regular, detailed reports
of its collection activity regarding each Debt.
The reports shall include the principal amount
of the Debt; all amounts collected to date
including any allowable fees, costs and
interest; all dispute information; requests for
validation by debtor; agreements by the debtor
regarding future payments, bankruptcy, death
or legal disability of the debtor; the amount
deposited to the Trust Account and the amount
remitted to any attorney. Payment reports
shall be prepared and submitted by Contractor
to City on a weekly and monthly basis.
2.3 BILLING AND PAYMENT
PROCEDURES
Contractor shall provide the City on a monthly
basis with a statement and fee analysis that
accurately reflects the fees earned during the
preceding period. Fees earned by the
Contractor will be based on the rates specified
in Section 4.1 of this agreement applied to the
amount of funds deposited into the Trust
Account during the previous month.
Contractor will invoice the City on a monthly
basis and the City will issue payment via a
check or electronic payment to the Contractor.
Payment terms will be net 20 days from
invoice date. A 1.5% service charge per
month will be assessed on any balance 60 days
or greater in age. The City shall either
approve or reject the statement and fee
analysis. If these documents are rejected by
the City, Contractor will be notified, and both
parties shall use their best efforts to resolve
the disputed items.
2.4 Credit Reporting. Contractor will report
information regarding any Debt placed with it
for collection in accordance with this
Agreement to the following Consumer
Reporting Agencies: Equifax, Experian and
Trans Union. Contractor agrees to comply with
the Fair Credit Reporting Act (FCRA) and all
applicable state and federal laws in making
such reports.
2.5 Adherence to ACA Code. Contractor
will abide by the standards set by the
American Collectors Association, Inc. (ACA),
which includes the ACA Code of Ethics and the
ACA Code of Operations.
2.6 Insurance and Bond Coverage.
Contractor will maintain at least the minimum
level of insurance and bond coverage which is
required by ACA and state law in all
jurisdictions in which it is engaging in collection
activity to collect Debts placed with it by the
City.
2.7 Licenses and Certificates of
Authority. Contractor will maintain all
licenses and certificates of authority which are
required by law in each state in which it is
engaging in regulated collection activity with
regard to Debts placed with it by City.
2.8 Trust Account. Contractor warrants
that it will maintain a trust account as required
by any state law or regulation in which it is
engaging in collection activity to collect Debts
placed with it by the City.
2.9 Methods of Debt Collection.
Contractor shall use only ordinary and
reasonable collection efforts as permitted by
law and shall comply at all times with the Fair
Debt Collection Practices Act (FDCPA), the Fair
Item # 17
Attachment number 2
Page 3 of 5
Credit Reporting Act (FCRA) and all other
applicable state, federal and local laws and
regulations.
SECTION 3.
Legal Process
3.1 Decision Making Authority. City
reserves the right to decide whether Debts
shall be placed in litigation, including Debts
subject to a forwarding agreement. In keeping
with this authority, City may authorize
Contractor in writing to retain an attorney for
City on prescribed terms and to commence
litigation in the name of the City.
3.2 Authority and Role of Attorney. An
attorney selected by Contractor under
paragraph 3.1 for this purpose, shall be
considered City's attorney. City may authorize
Contractor in writing to conduct
correspondence with any such attorney and to
receive payments made by the debtor on its
behalf. However, notwithstanding any
agreement to the contrary, the conduct of the
attorney shall at all times be subject to the
control of City, and the attorney may report
directly to City or indirectly to City through the
Contractor.
3.3 Attorneys Fees. The attorney shall
charge an agreed fee to City directly or the
attorney may be authorized to deduct it from
the proceeds collected. Either Contractor or
the attorney may advance necessary legal
costs as allowed by law, but City agrees to
reimburse the appropriate party for any
disbursements thus made to the extent that
money is not recovered in an amount sufficient
to cover these disbursements. When the
attorney collects a Debt in whole or in part,
attorney may deduct fees and remit the
balance to Contractor which shall be authorized
to deduct the agreed commission and
disbursements, before remitting the balance to
City.
3.4 Forwarded Claims. City reserves to
itself the decision whether any forwarded Debt
shall be placed in litigation, and may appoint in
writing such other collection Contractor as its
agent to retain an attorney and commence
litigation.
SECTION 4.
Fees and Remuneration
4.1 Contingency Fee. The cost of the
collection services described in this Agreement
shall be based upon a contingency fee. A Debt
placed for collection with Contractor or with an
attorney to obtain judgment or otherwise
satisfy payment of this account, shall be
subject to a collection fee of twenty-three
percent (23)% of the unpaid balance. This
amount shall be in addition to any other costs
incurred directly or indirectly by Contractor or
City's attorney to collect amounts owed under
this Agreement such as court costs, sheriff's
fees, and interest, late fees, investigatory fees,
credit reporting fees, etc.).
4.2 Authority to Advance Costs and
Expenses. City authorizes Contractor to
advance amounts for court costs, fees on any
litigation or legal proceeding which City has
authorized and costs which relate to the
collection of City's Debts. City authorizes
Contractor to retain amounts equal to such
costs and fees on Debts it collects as
reimbursement for Contractor's expenditures.
4.3 Reimbursement of Costs and
Expenses. If Contractor advances the
payment of any costs or expenses authorized
by City by way of this Agreement or any other
and an insufficient amount of money is
collected by Contractor on that particular Debt
to reimburse Contractor for the expenditure;
City shall reimburse Contractor for all such
costs and expenses not covered by the amount
collected on the Debt. If paid by Contractor,
said amounts shall be construed as additional
costs of collection.
4.4 Authorization to Add Interest and
Fees. City authorizes Contractor to add
interest, charges, civil penalties, litigation and
process fees, court costs and such other
expenses relating to the collection of Debts as
provided by law or contract and to collect this
amount from the debtor.
4.5 Attorney Fees. City authorizes
Contractor to add attorney fees to the principal
debt in an amount not to exceed that
permitted by law in the jurisdiction in which
the debtor is located or by contract, and to
collect such attorney fees from the debtor as
permitted by law. Any amount of attorney fees
collected shall be the property of the City.
However, any amount of attorney fees
collected shall be part of the total amount
collected upon which the Contractor's fee is
based.
4.6 NSF and Disputed Payments. In the
event that any payment previously reported to
Item # 17
Attachment number 2
Page 4 of 5
the client is returned as NSF or reversed as
disputed, Contractor will reverse the amount of
such payment. All Contractor fees taken on
such payment shall be reversed from the
current month's billing statement.
SECTION 5.
Right Of City To Withdraw Accounts
5.1 Terms of Withdrawal. City may
request the return of any and all accounts
which it has placed with Contractor within
thirty (30) calendar days of written demand.
Contractor agrees to return all such accounts
to City along with a financial record of the
accounts including amounts collected,
commission retained, additional fees, interest
and charges added to account as authorized by
City, and a detailed account of any amount of
money Contractor has expended on behalf of
City which Contractor is seeking to retain. City
authorizes Contractor to retain all commissions
on those accounts to which Contractor is
entitled under this Agreement and to retain all
costs and expenses which Contractor has
expended on behalf of City.
SECTION 6.
Termination and Notice
6.1 Term of Agreement. This period of
performance under this Agreement shall be for
three (3) years to coincide with the separate
processing agreement and shall become
effective upon execution by both parties. The
term of the agreement may then be
automatically renewed annually for two (2)
additional one (1) year periods at the City's
option with the written mutual agreement of
both parties, after the initial three (3) year
period.
6.2 Termination. Either party may
terminate this Agreement for any reason.
Notice of termination shall be provided by
mailing such notice to the non-canceling party
by U.S. Mail at its last known business
address. In the event of termination of this
Agreement, the City shall pay all commissions,
as herein agreed, on debts that have been
collected through the end of the Contractor's
business day on the date of notice of
termination.
Contractor shall remit balances due to City
under the terms of this Agreement and provide
a detailed report to City of collection activity up
to and including the date of termination within
thirty (30) calendar days of receipt of notice of
termination.
6.3 Notice. Except as otherwise expressly
provided herein, any notice required or desired
to be served, given or delivered hereunder
shall be in writing and shall be deemed to have
been validly served, given or delivered, (a)
forty-eight (48) hours after deposit in the U.S.
Mail, with proper postage prepaid, certified
return receipt requested; or (b) one (1)
business day after delivery to a reputable
overnight delivery service; or (c) upon delivery
by courier or in person to the following
addresses:
If to City: City of Clearwater
Attention: Parking Manager
100 South Myrtle Ave,
Ste 221
Clearwater, FL 33756-5520
If to Contractor: Citation Management
A division of
Professional Account
Management LLC, a Duncan
Solutions Company
633 W. Wisconsin Avenue
Suite 1600
Milwaukee, WI 53203
SECTION 7.
Hold Harmless
7.1 City Representations. City agrees to
comply with all applicable laws regarding the
subject matter of this Agreement, to at all
times act in good faith, and to indemnify and
hold Contractor harmless for all acts or
omissions committed by City and for all alleged
wrong doings which create legal or other
liability.
7.2 Contractor Representations.
Contractor agrees to comply with all applicable
laws regarding the subject matter of this
Agreement, to at all times act in good faith,
and to indemnify and hold City harmless for all
acts or commission committed by Contractor
and for all alleged wrongdoings which create
legal or other liability.
SECTION S.
Governing Law
8.1 Applicable Law. This Agreement is
made pursuant to the laws of the State of
Item # 17
Attachment number 2
Page 5 of 5
Florida and shall be construed in accordance
with those laws.
8.2. Dispute Resolution. Any controversy
arising out of or related to this Agreement or
the breach thereof shall be settled in a court of
competent jurisdiction in Pinellas County,
Florida.
SECTION 9.
Miscellaneous
9.1 Modification. This Agreement shall be
modified only by written instrument signed by
duly authorized representatives of both parties.
9.2 Nonwaiver. The failure of either party to
insist, in any one or more instance, upon the
performance of this Agreement, or the failure
to exercise any right or privilege herein
conferred, shall not be construed as a waiver
of any such covenant, conditions, rights, or
privileges, but the same shall continue and
remain in full force and effect.
9.3 Counterparts. This Agreement may be
executed by the parties hereto in separate
counterparts, each of which when so executed
and delivered shall be an original, but all such
counterparts shall together constitute one and
the same instrument. Each counterpart may
consist of a number of copies hereof, each part
signed by less than all, but together signed by
all the parties hereto.
9.4 Authorization. Those signing below
warrant that they are representatives of the
parties and are authorized to enter into this
Agreement, and are acting pursuant to a
resolution of their respective boards of
directors, if such resolution is required, prior to
entering into such agreement.
IN WITNESS WHEREOF, the parties have
executed this Agreement as of the day first
written above.
CITATION MANAGEMENT, A DIVISION OF
PROFESSIONAL ACCOUNT MANAGEMENT
LLC, A DUNCAN SOLUTIONS COMPANY
By
Its :
Countersigned:
CITY OF CLEARWATER, FLORIDA
Frank V. Hibbard
Mayor
Approved as to form:
Camilo Soto
Assistant City Attorney
By:
Attest:
William B. Horne II
City Manager
Cynthia E. Goudeau
City Clerk
Item # 17
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to General Chemical, of Parsippany, NJ, for the purchase of Liquid Aluminum Sulfate in the amount
of $541,523.84 during the contract period October 1, 2010 through September 30, 2013, being the lowest, most responsive bid for RFP
25-10, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Liquid Aluminum Sulfate is used in the Northeast and Marshall Street Advanced Pollution Control Facilities (APCF) to maintain
regulatory compliance with the City's existing wastewater facility operating permits, specifically for the removal of phosphorus and
total organic carbon as mandated by the Florida Department of Environmental Protection (FDEP).
The bid was advertised on July 22, 2010, and two bids were received on August 12, 2010. The lowest responsible bidder is General
Chemical with a bid price of $214.72 per dry ton for the first year with a total estimated bid amount of $171,776.00. The contract is
renewable up to two additional years for a mutually agreeable annually adjusted price in accordance with the Producer Price Index
Series WPU0613020T Hydrochloric and Sulfuric Acid and WPU0630209 Aluminum Compounds.
This item is a request for the approval of a three-year contract, assuming a 5% increase over the contract period dependent upon PPI
increases, not to exceed $541,523.84. The recommended contract will replace our current BPO BR504064 with General Chemical that
expires September 30, 2010, for Liquid Aluminum Sulfate (Alum) at $230/ dry ton. The new bid represents a 7% reduction in cost for
the first year.
Sufficient budget is available in the Water and Sewer Utility Fund operating cost center 0421-01351-551000-535-000-0000, WPC
Operations, to fund Fiscal Year 2010/2011 in the amount of $171,776.00 and is planned in the budget request to be brought forward for
Fiscal Year 2011/2012 in the amount of $180,364.80, and is planned in the budget request to be brought forward for Fiscal Year
2012/2013 in the amount of $189,383.04.
Type: Operating Expenditure
Current Year Budget?: No
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0421-01351-551000-535-
000-0000
0421-01351-551000-535-
000-0000
0421-01351-551000-535-
000-0000
Amount Appropriation Comment
$171,776.00 FYI 0/11
$180,364.80 FYI 1/12
$189,383.04 FY12/13
Cover Memo
Bid Required?: Yes
Other Bid / Contract:
Budget Adjustment: No
Annual Operating Cost: $171,776.00
$541,523.84 Total Cost: $541,523.84
FY10/11 to FY 12/13
Bid Number:
Bid Exceptions:
RFP 25-10
None
Item # 18
Review 1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager 5) Clerk 6) City
Approval: Manager 7) Clerk
Cover Memo
Item # 18
Attachment number 1
Page 1 of 3
J w
U w
U C)
O
U
w
O
N O
M
W
w
J
o ?
Z
= Z O
J
Z
Z
N
w
W O r`
w Q W CN
N
W Q d ?
J
Q
Q W
U O
°
c6
°
O
U Q d M N C) CV)
W Q 0 o Z
U
w 0
W
= Q
Q
O
Q W
Q J t
Q U O
CN
N
2
Q d ?
Q U
Z
Q H °
O O
U) CO
W
W 0
H
U-
C W
a
CO
O
U-
J
O Q
r
Z
O U
cd
O Q
W CD
a
J
Z Q'
,
a
N
U)
D
w
Q
w
W Go 0 o Q w
W 0 Q
w O
_
LL ? W IM J
U) Q
'
O a N O H
a a a wI
UFn Fn Fn
O N
O
N ?
O O
O
N
N
N
H
U
Q'
m
U
Q'
W
H
W
d
U) E
0
Q L
w a?
U CO
W CO
Q E
LO N M O
O
N W
Q U
CO 0W 0Z
O~>_0-
? U a?
?U)a Q
cdUUOOCO
0 0 O O
U m m Z11 Z
O
O
N
8
Attachment number 1
Page 2 of 3
Item # 18
Attachment number 1
Page 3 of 3
Item # 18
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an amendment to the Interlocal Agreement between the City of Clearwater and Pinellas County pertaining to the Clearwater
Planning Area, extending the term of said agreement from September 30, 2010 to September 30, 2020 and authorize the appropriate
officials to execute same. (consent)
SUMMARY:
The Interlocal Agreement for the Clearwater Planning Area is a longstanding agreement that establishes a geographic boundary and
procedures for joint land use designation of unincorporated land annexed into the City.
The term of the original agreement was January 14, 1992 to September 30, 2000. The subsequent agreement, which is currently in
effect, included a modified Clearwater Planning Area boundary and legal description and extended the term from September 30, 2000 to
September 30, 2010.
With the pending expiration of the current agreement, a second amendment to the agreement, extending the term from September 30,
2010 to September 30, 2020, is proposed to City Council for consideration at a required public hearing.
There are no funding requirements associated with this action.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 19
Attachment number 1
Page 1 of 8
INTERLOCAL AGREEMENT
FOR
PLANNING AND MAPPING SERVICES
WITH THE
CITY OF CLEARWATER
AN AGREEMENT FOR THE PROVISION OF PLANNING AND MAPPING SERVICES
BY THE PINELLAS PLANNING COUNCIL TO LOCAL GOVERNMENT AS SET
FORTH IN THE SCOPE OF SERVICES AND ACCORDING TO THE PAYMENT AND
RATE CHARGE SCHEDULE SET FORTH HEREIN.
THIS INTERLOCAL AGREEMENT FOR PLANNING AND MAPPING
SERVICES, hereinafter referred to as "Agreement," is made and entered into by and between the
PINELLAS COUNTY PLANNING COUNCIL, hereinafter referred to as the "Council" and the
CITY OF CLEARWATER, hereinafter referred to as the "Local Government".
WHEREAS, the Local Government desires to engage the Council to provide staff planning
and mapping services; and
WHEREAS, the Council has prepared and maintains the Countywide Future Land Use Plan
map under Interlocal Agreement with the Pinellas County Property Appraiser, which Interlocal
Agreement also provides for related mapping services; and
WHEREAS, the data compiled, stored and reproduced for the Countywide Future Land Use
Plan map can be reformatted to produce the Local Government future land use map; and
WHEREAS, related mapping services for base maps, zoning maps and special study area
maps can be provided in support of the future land use map as may be requested by the Local
Government; and
WHEREAS, the Council has the capability to provide professional and technical staff
planning and mapping services, and the Local Government desires to engage the Council to provide
such staff planning and mapping services; and
WHEREAS, the Council and the Local Government desire to cooperate in the provision of
said mapping and planning services to maximize efficiency and minimize cost and ensure the
maximum degree of coordination and accuracy.
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the advantages to be realized by this Agreement, the Council and Local Government agree as
follows:
Item # 19
Attachment number 1
Page 2 of 8
Section 1. Authority.
This Agreement is entered into pursuant to the general authority of Section 163.01, Florida Statutes,
relating to interlocal agreements and the specific authority of Sections 5(3) and 5(6) of Chapter 88-
464, Laws of Florida, as amended.
Section 2. Term.
The term of this Agreement shall be from October 1, 2010, through September 30, 2014; which
term may be renewed by mutual written agreement, signed by both parties, for one additional four
year period through September 30, 2018, unless terminated as provided for elsewhere in this
Agreement.
Section 3. Scope of Services.
A. The substance of this Agreement is as provided in Exhibit A, Scope of Services, attached
hereto and hereby made a part of this Agreement.
B. Any assistance provided or project undertaken as provided for in the Scope of Services may,
at the discretion of Council staff and the Local Government, be more specifically detailed as
to methodology, schedule, work product, and cost in a memorandum of understanding
executed consistent with and pursuant to this Agreement.
C. Responsibility for the correctness of information provided to the Council for use in
rendering planning and mapping services under this Agreement lies with the Local
Government.
D. All requests for planning and mapping services to be provided under this Agreement shall be
in writing by an authorized representative of the Local Government.
E. The Council reserves the right to accept or reject and to schedule all requests for planning
and mapping services based on the ability of the Council staff to produce the requested
planning services and map product(s) and the required timetable therefor.
Section 4. Charles.
A. Payment and charges for services rendered under this Agreement shall be as provided for in
Exhibit B, Payment and Rate Charge Schedule, attached hereto and hereby made a part of
this Agreement.
B. Ongoing planning and mapping services or special projects will be charged as a lump sum
or on a time and material basis as mutually agreed by the Local Government and Council
staff in accordance with the terms of this Agreement.
2 Item # 19
Attachment number 1
Page 3 of 8
C. The Local Government agrees to make payment to the Council for all properly invoiced
requisitions as set forth in Exhibit B in accordance with the Florida Prompt Payment Act,
F.S. Secs. 255.0705-255.078.
D. The fee schedule may be revised by mutual written consent, signed by both parties, and
included as an addendum to this Agreement.
Section 5. Use of Product.
A. The Local Government shall have the exclusive control of the public distribution of all
information produced by the Council prior to its adoption. The Council shall not distribute
information prior to its adoption by the Local Government without prior approval.
B. The Council has the right to use any information produced under this Agreement for similar
purposes upon removing all reference to the Local Government.
C. The Local Government shall have the exclusive control of the public distribution of mapped
information provided under this Agreement.
D. Nothing contained in this agreement shall prohibit either party hereto from complying with a
public records request submitted pursuant to Chapter 119, Florida Statutes.
E. The Council shall retain all rights to the original data as compiled for and used in the
production of the Countywide Future Land Use Plan from which the Local Government
map is produced, consistent with and as specifically provided for under the Interlocal
Agreement between the Council and the Pinellas County Property Appraiser.
Section 6. Accounting and Records.
A. The Council shall establish an accounting process to identify the costs and revenues
associated with the Agreement. All accounting documentation shall be available for
inspection, upon request, by the Local Government at any time during the period of this
Agreement and for a minimum of three (3) years after payment is made.
B. All charged costs shall be supported by the properly executed payroll, time records,
invoices, contracts or vouchers evidencing in proper detail the nature and propriety of the
charges.
3 Item # 19
Attachment number 1
Page 4 of 8
Section 7. Notice.
Notice by either party to the other pursuant to this Agreement shall be given in writing and hand
delivered or mailed as follows:
Council: Pinellas County Planning Council
Attn: David P. Healey, Executive Director
600 Cleveland Street, Suite 850
Clearwater, Florida 33755
Local Government:
City of Clearwater
Attn: Cynthia E. Goudeau, City Clerk
112 South Osceola Avenue
Clearwater, Florida 33758-4748
Section 8. Construction.
This Agreement shall be construed as an expression of inter-agency cooperation enabling each
party to make the most efficient use of its powers in furtherance of the respective and common
objectives. However, this Agreement shall not be construed as delegating or authorizing the
delegation of the constitutional or statutory duties of either party to the other.
Section. 9. Termination.
This Agreement may be terminated by either party at any time by giving the other party not less
than thirty (30) days notice of such termination. In the event this termination provision is exercised
by either party, the Local Government shall remain liable to the Council for charges incurred up to
such termination.
Section 10. Filing; Effective Date.
As required by Section 163.01(11), Florida Statutes, this Agreement shall be filed with the Clerk of
the Circuit Court of Pinellas County, Florida, after execution by the parties, and shall take effect
upon execution of this Agreement.
Section 11. Successor A2ency.
In the event the Council is reconstituted as a new agency, merged with another agency, or its legal
status is otherwise altered, this agreement will be automatically assigned to any new agency that
assumes the planning and mapping services currently performed by the Council. This assignment
shall be effective without the need for any further written agreement between the parties. The Local
Government shall retain the right to terminate this agreement in accordance with Section 9.
4 Item # 19
Attachment number 1
Page 5 of 8
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective October 1, 2010.
Attest:
By: David P. Healey, AICP
Executive Director
Approved as to form:
By: Jewel White Cole
Managing Assistant County Attorney
Countersigned:
By:
PINELLAS PLANNING COUNCIL
By: Mayor Patricia Gerard
Chairman
By: Mayor Jim Ronecker
Secretary
CITY OF CLEARWATER, FLORIDA
Frank V. Hibbard William B. Horne 11
Mayor City Manager
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
5 Item # 19
Attachment number 1
Page 6 of 8
EXHIBIT A
SCOPE OF SERVICES
1. Ong Planning Assistance
A. The Council agrees to consider requests by the Local Government for ongoing
planning assistance, and to provide such assistance as Council staff time and
schedule permit.
B. Ongoing planning assistance may include, but is not limited to, review and
interpretation of the comprehensive plan and land development regulations,
comprehensive plan and land development regulation amendments, and assistance
with applications for development approval, as determined to be consistent with the
mission and role of the Council.
IL Mapping Assistance
A. The Council agrees to consider requests by the Local Government for mapping
assistance, and to provide such assistance as Council staff time and schedule permit.
B. Mapping assistance may include, but is not limited to, provision of custom or
standard printed or electronic map products, as determined to be consistent with the
mission and role of the Council.
111. Special Planning Projects
A. The Council agrees to consider requests by the Local Government for assistance with
special planning projects, and to provide such assistance as Council staff time and
schedule permit.
B. Special planning projects may include, but are not limited to, comprehensive plan or
land development regulation revisions, neighborhood or special area plans, special
planning studies and such other special projects as may be related to or in furtherance
of the comprehensive planning process, as determined to be consistent with the
mission and role of the Council.
6 Item # 19
Attachment number 1
Page 7 of 8
EXHIBIT B
PAYMENT AND RATE CHARGE SCHEDULE
1. Ong Planning Assistance
The Council shall requisition by invoice for ongoing planning assistance on a time and
materials basis as follows:
A. Materials - at the cost to the Council
B. Time - based on the following hourly rates:
1. Planning Administrator $72.00/hr
2. Principal Planner - $65.00/hr
3. Program Planner - $45.00/hr
4. Planner - $35.00/hr
5. Office Specialist - $28.00/hr
IL Mapping Assistance
The Council shall requisition by invoice for mapping assistance on a time and materials
basis as follows:
A. Materials - as follows:
1. The Council shall incur the cost and not charge for the initial set-up cost for
overlaying municipal boundaries, customizing the title block and legend to
produce the preliminary mock-up map(s) and any required revisions thereto.
2. The Local Government shall pay for the printed copies of the map product as
requested by the Local Government in each request for services based on the
following rates:
a) $15.00 per map for color Countywide FLUP map @ V=3000'
b) $8.00 per map for color Countywide FLUP Map @ V=6000'
c) $15.00 per map for color Scenic/Noncommercial Corridor map @ V=3000'
d) $8.00 per map for color Scenic/Noncommercial Corridor map @ V=6000'
e) $15.00 per map for color Municipal Boundaries map @ V= 3000'
f) $8.00 per map for color Municipal Boundaries map @ V= 6000'
7 Item # 19
Attachment number 1
Page 8 of 8
g) $0.16 per map for black & white FLUP half-sections @ V= 450'(1 1x17)
h) $0.25 per map for color FLUP half-sections @ V= 450'(11x17)
i) All other custom maps or GIS data requests will be billed at the following rates:
• $0.16 per map for black & white paper map up to 11x17 size
• $0.25 per map for color paper map up to 11x17 size
• $0.20 per inch for paper map larger than 11x17 size
• $10.00 for compact disc containing map files
B. Time - as specified above under I B., plus any costs for PAO personnel @$30 per
hour.
C. The Council shall provide the Local Government, upon request, a price quote based
on the map product(s) ordered in each request for services. There is no charge for
current shapefiles distributed via email.
III. Special Planning Projects
The Council shall requisition by invoice for special planning projects in the amount and
according to a schedule agreed upon in advance between the Local Government and the
Council staff for each such special project.
H:AUSERS\Council Operations\Contract Admin\Interlocal Agreements\1 - IAs\2010 Renewals and Mapping ComboAlnterlocals by CommunityAClearwater.doc
8 Item # 19
Attachment number 2
Page 1 of 6
INTERLOCAL AGREEMENT
FOR
PLANNING SERVICES
WITH THE
CITY OF CLEARWATER
AN AGREEMENT FOR THE PROVISION OF PLANNING SERVICES BY THE
PINELLAS PLANNING COUNCIL TO LOCAL GOVERNMENT AS SET FORTH IN
THE SCOPE OF SERVICES AND ACCORDING TO THE PAYMENT AND RATE
CHARGE SCHEDULE SET FORTH HEREIN.
THIS INTERLOCAL AGREEMENT FOR PLANNING SERVICES, hereinafter
referred to as "Agreement," is made and entered into by and between the PINELLAS COUNTY
PLANNING COUNCIL, hereinafter referred to as the "Council" and the CITY OF
CLEARWATER, hereinafter referred to as the "Local Government".
WHEREAS, the Local Government desires to engage the Council to provide staff planning
services; and
WHEREAS, the Council has the capability to provide professional and technical staff
planning services, and the Local Government desires to engage the Council to provide such staff
planning services; and
WHEREAS, the Council and the Local Government desire to cooperate in this effort to
maximize efficiency and minimize costs;
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the advantages to be realized by this Agreement, the Council and Local Government agree as
follows:
Section 1. Authority.
This Agreement is entered into pursuant to the general authority of Section 163.01, Florida Statutes,
relating to interlocal agreements and the specific authority of Sections 5(3) and 5(6) of Chapter 88-
464, Laws of Florida, as amended.
Section 2. Term.
The term of this Agreement shall be from March 1, 2005, through September 30, 2007; which term
may be renewed by mutual written agreement, signed by both parties, for one additional three year
period through September 30, 2010, unless terminated as provided for elsewhere in this Agreement.
Item # 19
Attachment number 2
Page 2 of 6
Section 3. Scope of Services.
A. The substance of this Agreement is as provided in Exhibit A, Scope of Services, attached
hereto and hereby made a part of this Agreement.
B. Any assistance provided or project undertaken as provided for in the Scope of Services may,
at the discretion of Council staff and the Local Government, be more specifically detailed as
to methodology, schedule, work product, and cost in a memorandum of understanding
executed consistent with and pursuant to this Agreement.
C. Responsibility for the correctness of information provided to the Council for use in
rendering planning services under this Agreement lies with the Local Government.
Section 4. Charges.
A. Payment and charges for services rendered under this Agreement shall be as provided for in
Exhibit B, Payment and Rate Charge Schedule, attached hereto and hereby made a part of
this Agreement.
B. Ongoing planning services or special projects will be charged as a lump sum or on a time
and material basis as mutually agreed by the Local Government and Council staff in
accordance with the terms of this Agreement.
C. The Local government agrees to make payment to the Council for all properly invoiced
requisitions as set forth in Exhibit B, within forty-five (45) days of submission.
D. The fee schedule may be revised by mutual written consent, signed by both parties, and
included as an addendum to this Agreement.
Section 5. Use of Product.
A. The Local Government shall have the exclusive control of the public distribution of all
information produced by the Council prior to its adoption. The Council shall not distribute
information prior to its adoption by the Local Government without prior approval. However,
nothing contained herein shall prohibit the Council from complying with a valid and
properly submitted public records request.
B. Once adopted by the Local Government, the Council and the Local Government have the
right to distribute information upon request from the public.
C. The Council has the right to use any information produced under this Agreement for similar
purposes upon removing all reference to the Local Government.
Item # 19
Attachment number 2
Page 3 of 6
Section 6. Accounting and Records.
A. The Council shall establish an accounting process to identify the costs and revenues
associated with the Agreement. All accounting documentation shall be available for
inspection, upon request, by the Local Government at any time during the period of this
Agreement and for a minimum of three (3) years after payment is made.
B. All charged costs shall be supported by the properly executed payroll, time records,
invoices, contracts or vouchers evidencing in proper detail the nature and propriety of the
charges.
Section 7. Notice.
A. Notice by either party to the other pursuant to this Agreement shall be given in writing and
hand delivered or mailed as follows:
Council: Pinellas County Planning Council
Attn: David P. Healey, Executive Director
600 Cleveland Street, Suite 850
Clearwater, Florida 33755
Local Government: City of Clearwater
Attn: Cynthia E. Goudeau, City Clerk
112 South Osceola Avenue
Clearwater, Florida 33758-4748
Section 8. Construction.
A. This Agreement shall be construed as an expression of inter-agency cooperation enabling
each party to make the most efficient use of its powers in furtherance of the respective and
common objectives. However, this Agreement shall not be construed as delegating or
authorizing the delegation of the constitutional or statutory duties of either party to the other.
Section. 9. Termination.
A. This Agreement may be terminated by either party at any time by giving the other party not
less than thirty (30) days notice of such termination. In the event this termination provision
is exercised by either party, the Local Government shall remain liable to the Council for
charges incurred up to such termination.
Section 10. Filing; Effective Date.
As required by Section 163.01(11), Florida Statutes, this Agreement shall be filed with the Clerk of
the Circuit Court of Pinellas County, Florida, after execution by the parties, and shall take effect
upon execution of this Agreement.
Item # 19
Attachment number 2
Page 4 of 6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective March 1, 2005.
PINELLAS PLANNING COUNCIL
Attest:
By: David P. Healey, AICP
Executive Director
By: Councilmember Bill Foster
Chairman
Approved as to form:
By:
Jewel White Cole By: Mayor Jerry Beverland
Managing Senior Assistant County Attorney Secretary
LOCAL GOVERNMENT
Attest:
By: Cynthia E. Goudeau
City Clerk
By: Frank Hibbard
Mayor
Item # 19
Attachment number 2
Page 5 of 6
EXHIBIT A
SCOPE OF SERVICES
1. Ong Planning Assistance
A. The Council agrees to consider requests by the City of Clearwater for ongoing
planning assistance, and to provide such assistance as Council staff time and
schedule permit.
B. Ongoing planning assistance may include, but is not limited to, review and
interpretation of the comprehensive plan and land development regulations,
comprehensive plan and land development regulation amendments, and assistance
with applications for development approval, as determined to be consistent with the
mission and role of the Council.
11. Special Planning Projects
A. The Council agrees to consider requests by the City of Clearwater for assistance with
special planning projects, and to provide such assistance as Council staff time and
schedule permit.
B. Special planning projects may include, but are not limited to, comprehensive plan or
land development regulation revisions, neighborhood or special area plans, special
planning studies and such other special projects as may be related to or in furtherance
of the comprehensive planning process, as determined to be consistent with the
mission and role of the Council.
Item # 19
Attachment number 2
Page 6 of 6
EXHIBIT B
PAYMENT AND RATE CHARGE SCHEDULE
1. Ong Planning Assistance
The Council shall requisition by invoice for ongoing planning assistance on a time and
materials basis as follows:
A. Materials - at the cost to the Council
B. Time - based on the following hourly rates:
1. Planning Administrator $72.00/hr
2. Principal Planner - $65.00/hr
3. Program Planner - $45.00/hr
4. Planner - $35.00/hr
5. Office Specialist - $28.00/hr
11. Special Planning Projects
The Council shall requisition by invoice for special planning projects in the amount and
according to a schedule agreed upon in advance between the City of Clearwater and the
Council staff for each such special project.
I:AUSERS\WPDOCS\Cities\AGREENEVFJNTERLOC\Clearwater Newto 2007.doc
Item # 19
Attachment number 3
Page 1 of 6
t
AGREEMENT FOR MAPPING SERVICES
THIS AGREEMENT is made and entered into this o?o e day of
-2?,?..? 1994, by and between the PINELLAS
PEANNIN COUNCIL, hereinafter referred to as the "Council" and the CITY OF
CLEARWATER, hereinafter referred to as the "Local Government" .
WITNESSETH:
WHEREAS, the Council has prepared and maintains the Countywide Future Land Use
Plan map under Interlocal Agreement with the Pinellas County Property Appraiser, which
Interlocal Agreement also provides for related mapping services; and
WHEREAS, the data compiled, stored and reproduced for the Countywide Future Land
Use Plan map can be reformatted to produce the Local Government future land use map;
and
WHEREAS, related mapping services for base maps, zoning maps and special study area
maps can be provided in support of the future land use map as may be requested by the
Local Government; and
WHEREAS, the Local Government desires to avail itself of such mapping services as may
be specifically requested from the Council under the terms of this Agreement; and
WHEREAS, the Council and the Local Government desire to cooperate in the provision
of said mapping services to maximize efficiency, minimize cost and ensure the maximum
degree of coordination and accuracy.
NOW, THEREFORE, in consideration of the advantages to be realized by this Agreement
and the covenants made by each party to the other, the Council and the Local
Government agree as follows:
Section 1. Authori . This Agreement is entered into pursuant to the specific authority
of Sections 5(3) and 5(6) of Chapter 88-464 Laws of Florida, as amended.
Section 2. Term. The term of this Agreement shall be from its effective date through
September 30, 1994, after which it shall thereafter automatically renew on an annual
twelve month basis unless terminated as herein provided for.
Item # 19
Attachment number 3
Page 2 of 6
Section 3. Scope of Services.
A. All requests for service to be provided under this Agreement shall be in writing by
an authorized representative of the Local Government.
B. Upon execution of this Agreement, the Council shall provide a preliminary mock-up
of the Local Government future land use map, as derived from and based solely
on the Countywide Future Land Use Plan map.
C. The Local Government shall identify any changes to the title block, legend, scale,
municipal boundaries or other features of the preliminary mock-up that it requests
be made and authorize in writing the requested map product(s) by type of material,
size, black and white or color, scale and number of copies.
D. The Local Government may request, and the Council shall provide, such related
mapping services as are available and can be produced under this Agreement.
E. Responsibility for the correctness of information submitted to the Council lies with
the Local Government.
F. The Council shall arrange to print and deliver the map product(s) as requested by
the Local Government.
G. The Council reserves the right to accept or reject and to schedule all requests for
mapping services based on the ability of the Property Appraisers Office to produce
the requested map product(s) and the required timetable therefor.
Section 4. Charges.
A. Payment and charges for services rendered under this Agreement shall be as
provided for in Exhibit A, Payment and Charges, attached hereto and hereby made
a part of this Agreement. Exhibit A may be amended from time to time by mutual
consent of both parties.
B. The Council shall requisition by invoice as services are provided according to the
rates set forth in Exhibit A, and as same may be amended.
C. The Local Government agrees to make payment to the Council for all properly
invoiced requisitions consistent with this Agreement and individual requests for
services by the Local Government processed in accord therewith.
2
Item # 19
Attachment number 3
Page 3 of 6
Section 5. Use of Product.
A. The Local Government shall have the exclusive control of the public distribution of
mapped information provided under this Agreement.
B. The Council shall retain all rights to the original data as compiled for and used in
the production of the Countywide Future Land Use Plan from which the Local
Government map is produced, consistent with and as specifically provided for
under the Interlocal Agreement between the Council and the Pinellas County
Property Appraiser.
Section 6. Accounting and Records.
A. The Council shall have established for the project,
accepted accounting
system to properly
Agreement.
Section 7. Notice.
practices, an account to be
record charges to and re
in conformance with currently
maintained within its existing
venues received under this
A. Notice by either party to the other pursuant to this Agreement shall be given in
writing and hand delivered or mailed as follows:
Council: Pinellas County Planning Council
Attn: David P. Healey, Executive Director
14 South Fort Harrison Avenue, Suite 3010
Clearwater, FL 34616
Local Government: City of Clearwater
Elizabeth M. Deptula
City Manager
P. 0. Box 4748
Clearwater, FL 34618
Section 8. Construction.
A. This Agreement shall be construed as an expression of inter-agency cooperation
enabling each party to make the most efficient use of its powers in furtherance of
the respective and common objectives. However, this Agreement shall not be
construed as delegating or authorizing the delegation of the constitutional or
statutory duties of either party to the other.
3
Item # 19
Attachment number 3
Page 4 of 6
Section 9. Termination.
A. This Agreement may be terminated by either party at any time by giving the other
parry not less than thirty (30) days notice of such termination. In the event this
termination provision is exercised by either party, the Local Government shall
remain liable to the Council for charges incurred up to such termination.
Section 10. Effective Date. Filing.
A. This Agreement shall take effect upon its execution by the Council and Local
Government and a copy thereof will be filed with each party.
4
Item # 19
Attachment number 3
Page 5 of 6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the day and year set out above.
Attest:
By: Da d P. Healey
Executive Director
PINELLAS PLANNING COUNCIL
By: Blaine P. Le Couris
Secretary
PINELLAS PLANNING COUNCIL
Approved As To Form:
By:
David Sado
rnor Assistant County Attorney
Attest:
By:? Z.
Cy thia E. Goudeau
Ci Clerk
b:\MAPPI N G. M U N/m p
5
PINELLAS PLANNING COUNCIL
By: Sue A. Berfield
Chairman
CITY OF CLEARWATER
By:
E1 abeth M. Deptula
City Manager
Approved as to form and correctness:
" 4 /
4LA
A-
M. A. Galbra t , Jr.
Senior Assis t City IIMMA10ey
Attachment number 3
Page 6 of 6
1
EXHIBIT A
PAYMENT AND CHARGES
Payment and charges under this Agreement shall be as follows:
1. The Council shall incur the cost and not charge for the initial set-up cost for
overlaying municipal boundaries, customizing the title block and legend to
produce the preliminary mock-up map (s) and any required revisions thereto.
2. The Local Government shall pay for the printed copies of the map product
as requested by the Local Government in each request for services based
on the following rates:
a. One (1) hour of labor @ $25.00 per hour for each separate order
processed.
b. Twenty cents ($0.20) per linear inch for plotted opaque paper prints.
C. One and one-half dollars ($1.50) per 24" x 36" sheet for plain paper
copies.
3. The Local Government shall pay for any requested translation of
computerized data (DXF File Conversion) based on the following rate:
a. Five and one-half dollars ($5.50) per ,h section.
4. The Council shall provide the Local Government, upon request, a price
quote based on the map product(s) ordered in each request for services.
5. The Council shall invoice the Local Government for the map product upon
delivery and all invoices will be due and payable within thirty (30 days).
6
Item # 19
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve continuation of Interlocal Agreement for Planning and Mapping Services with the Pinellas Planning Council for the term
beginning October 1, 2010 through September 30, 2018, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City is currently a party to two interlocal agreements with the Pinellas Planning Council (PPC) for as needed planning and mapping
services. The Interlocal Agreement for Planning Services will expire on September 30, 2010, while the Interlocal Agreement for
Mapping Services continues until terminated by either party or superseded by another agreement.
Since said agreements have been in effect, PPC staff has assisted the Planning and Development Department in conducting one special
study and processing annexation cases when the Department had inadequate staffing levels (i.e., staff vacancies). While the Department
does not anticipate the need to use the PPC services, ready access to additional technical resources would be beneficial to the
Department should the need arise.
The PPC has consolidated the planning and mapping services agreements in one agreement, which is the subject of this request. The
proposed Interlocal Agreement for Planning and Mapping Services provides the basis for any request the City may have for planning or
mapping assistance from the PPC; however, there is no obligation on the City's part to request said assistance.
The proposed agreement carries forward the main provisions of the current agreements, including charges for services on a time and
materials or mutually agreeable lump sum basis, whichever is appropriate to the services requested. Billing rates have not changed from
those specified in the current agreement for planning services.
The term of the proposed agreement is four years with one opportunity to extend for an additional four-year period by mutual
agreement. The agreement may be terminated at any time upon 30 days notice.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 20
Attachment number 1
Page 1 of 8
INTERLOCAL AGREEMENT
FOR
PLANNING AND MAPPING SERVICES
WITH THE
CITY OF CLEARWATER
AN AGREEMENT FOR THE PROVISION OF PLANNING AND MAPPING SERVICES
BY THE PINELLAS PLANNING COUNCIL TO LOCAL GOVERNMENT AS SET
FORTH IN THE SCOPE OF SERVICES AND ACCORDING TO THE PAYMENT AND
RATE CHARGE SCHEDULE SET FORTH HEREIN.
THIS INTERLOCAL AGREEMENT FOR PLANNING AND MAPPING
SERVICES, hereinafter referred to as "Agreement," is made and entered into by and between the
PINELLAS COUNTY PLANNING COUNCIL, hereinafter referred to as the "Council" and the
CITY OF CLEARWATER, hereinafter referred to as the "Local Government".
WHEREAS, the Local Government desires to engage the Council to provide staff planning
and mapping services; and
WHEREAS, the Council has prepared and maintains the Countywide Future Land Use Plan
map under Interlocal Agreement with the Pinellas County Property Appraiser, which Interlocal
Agreement also provides for related mapping services; and
WHEREAS, the data compiled, stored and reproduced for the Countywide Future Land Use
Plan map can be reformatted to produce the Local Government future land use map; and
WHEREAS, related mapping services for base maps, zoning maps and special study area
maps can be provided in support of the future land use map as may be requested by the Local
Government; and
WHEREAS, the Council has the capability to provide professional and technical staff
planning and mapping services, and the Local Government desires to engage the Council to provide
such staff planning and mapping services; and
WHEREAS, the Council and the Local Government desire to cooperate in the provision of
said mapping and planning services to maximize efficiency and minimize cost and ensure the
maximum degree of coordination and accuracy.
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the advantages to be realized by this Agreement, the Council and Local Government agree as
follows:
Item # 20
Attachment number 1
Page 2 of 8
Section 1. Authority.
This Agreement is entered into pursuant to the general authority of Section 163.01, Florida Statutes,
relating to interlocal agreements and the specific authority of Sections 5(3) and 5(6) of Chapter 88-
464, Laws of Florida, as amended.
Section 2. Term.
The term of this Agreement shall be from October 1, 2010, through September 30, 2014; which
term may be renewed by mutual written agreement, signed by both parties, for one additional four
year period through September 30, 2018, unless terminated as provided for elsewhere in this
Agreement.
Section 3. Scope of Services.
A. The substance of this Agreement is as provided in Exhibit A, Scope of Services, attached
hereto and hereby made a part of this Agreement.
B. Any assistance provided or project undertaken as provided for in the Scope of Services may,
at the discretion of Council staff and the Local Government, be more specifically detailed as
to methodology, schedule, work product, and cost in a memorandum of understanding
executed consistent with and pursuant to this Agreement.
C. Responsibility for the correctness of information provided to the Council for use in
rendering planning and mapping services under this Agreement lies with the Local
Government.
D. All requests for planning and mapping services to be provided under this Agreement shall be
in writing by an authorized representative of the Local Government.
E. The Council reserves the right to accept or reject and to schedule all requests for planning
and mapping services based on the ability of the Council staff to produce the requested
planning services and map product(s) and the required timetable therefor.
Section 4. Charles.
A. Payment and charges for services rendered under this Agreement shall be as provided for in
Exhibit B, Payment and Rate Charge Schedule, attached hereto and hereby made a part of
this Agreement.
B. Ongoing planning and mapping services or special projects will be charged as a lump sum
or on a time and material basis as mutually agreed by the Local Government and Council
staff in accordance with the terms of this Agreement.
2 Item # 20
Attachment number 1
Page 3 of 8
C. The Local Government agrees to make payment to the Council for all properly invoiced
requisitions as set forth in Exhibit B in accordance with the Florida Prompt Payment Act,
F.S. Secs. 255.0705-255.078.
D. The fee schedule may be revised by mutual written consent, signed by both parties, and
included as an addendum to this Agreement.
Section 5. Use of Product.
A. The Local Government shall have the exclusive control of the public distribution of all
information produced by the Council prior to its adoption. The Council shall not distribute
information prior to its adoption by the Local Government without prior approval.
B. The Council has the right to use any information produced under this Agreement for similar
purposes upon removing all reference to the Local Government.
C. The Local Government shall have the exclusive control of the public distribution of mapped
information provided under this Agreement.
D. Nothing contained in this agreement shall prohibit either party hereto from complying with a
public records request submitted pursuant to Chapter 119, Florida Statutes.
E. The Council shall retain all rights to the original data as compiled for and used in the
production of the Countywide Future Land Use Plan from which the Local Government
map is produced, consistent with and as specifically provided for under the Interlocal
Agreement between the Council and the Pinellas County Property Appraiser.
Section 6. Accounting and Records.
A. The Council shall establish an accounting process to identify the costs and revenues
associated with the Agreement. All accounting documentation shall be available for
inspection, upon request, by the Local Government at any time during the period of this
Agreement and for a minimum of three (3) years after payment is made.
B. All charged costs shall be supported by the properly executed payroll, time records,
invoices, contracts or vouchers evidencing in proper detail the nature and propriety of the
charges.
3 Item # 20
Attachment number 1
Page 4 of 8
Section 7. Notice.
Notice by either party to the other pursuant to this Agreement shall be given in writing and hand
delivered or mailed as follows:
Council: Pinellas County Planning Council
Attn: David P. Healey, Executive Director
600 Cleveland Street, Suite 850
Clearwater, Florida 33755
Local Government:
City of Clearwater
Attn: Cynthia E. Goudeau, City Clerk
112 South Osceola Avenue
Clearwater, Florida 33758-4748
Section 8. Construction.
This Agreement shall be construed as an expression of inter-agency cooperation enabling each
party to make the most efficient use of its powers in furtherance of the respective and common
objectives. However, this Agreement shall not be construed as delegating or authorizing the
delegation of the constitutional or statutory duties of either party to the other.
Section. 9. Termination.
This Agreement may be terminated by either party at any time by giving the other party not less
than thirty (30) days notice of such termination. In the event this termination provision is exercised
by either party, the Local Government shall remain liable to the Council for charges incurred up to
such termination.
Section 10. Filing; Effective Date.
As required by Section 163.01(11), Florida Statutes, this Agreement shall be filed with the Clerk of
the Circuit Court of Pinellas County, Florida, after execution by the parties, and shall take effect
upon execution of this Agreement.
Section 11. Successor A2ency.
In the event the Council is reconstituted as a new agency, merged with another agency, or its legal
status is otherwise altered, this agreement will be automatically assigned to any new agency that
assumes the planning and mapping services currently performed by the Council. This assignment
shall be effective without the need for any further written agreement between the parties. The Local
Government shall retain the right to terminate this agreement in accordance with Section 9.
4 Item # 20
Attachment number 1
Page 5 of 8
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective October 1, 2010.
Attest:
By: David P. Healey, AICP
Executive Director
Approved as to form:
By: Jewel White Cole
Managing Assistant County Attorney
Countersigned:
By:
PINELLAS PLANNING COUNCIL
By: Mayor Patricia Gerard
Chairman
By: Mayor Jim Ronecker
Secretary
CITY OF CLEARWATER, FLORIDA
Frank V. Hibbard William B. Horne 11
Mayor City Manager
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
5 Item # 20
Attachment number 1
Page 6 of 8
EXHIBIT A
SCOPE OF SERVICES
1. Ong Planning Assistance
A. The Council agrees to consider requests by the Local Government for ongoing
planning assistance, and to provide such assistance as Council staff time and
schedule permit.
B. Ongoing planning assistance may include, but is not limited to, review and
interpretation of the comprehensive plan and land development regulations,
comprehensive plan and land development regulation amendments, and assistance
with applications for development approval, as determined to be consistent with the
mission and role of the Council.
IL Mapping Assistance
A. The Council agrees to consider requests by the Local Government for mapping
assistance, and to provide such assistance as Council staff time and schedule permit.
B. Mapping assistance may include, but is not limited to, provision of custom or
standard printed or electronic map products, as determined to be consistent with the
mission and role of the Council.
111. Special Planning Projects
A. The Council agrees to consider requests by the Local Government for assistance with
special planning projects, and to provide such assistance as Council staff time and
schedule permit.
B. Special planning projects may include, but are not limited to, comprehensive plan or
land development regulation revisions, neighborhood or special area plans, special
planning studies and such other special projects as may be related to or in furtherance
of the comprehensive planning process, as determined to be consistent with the
mission and role of the Council.
6 Item # 20
Attachment number 1
Page 7 of 8
EXHIBIT B
PAYMENT AND RATE CHARGE SCHEDULE
1. Ong Planning Assistance
The Council shall requisition by invoice for ongoing planning assistance on a time and
materials basis as follows:
A. Materials - at the cost to the Council
B. Time - based on the following hourly rates:
1. Planning Administrator $72.00/hr
2. Principal Planner - $65.00/hr
3. Program Planner - $45.00/hr
4. Planner - $35.00/hr
5. Office Specialist - $28.00/hr
IL Mapping Assistance
The Council shall requisition by invoice for mapping assistance on a time and materials
basis as follows:
A. Materials - as follows:
1. The Council shall incur the cost and not charge for the initial set-up cost for
overlaying municipal boundaries, customizing the title block and legend to
produce the preliminary mock-up map(s) and any required revisions thereto.
2. The Local Government shall pay for the printed copies of the map product as
requested by the Local Government in each request for services based on the
following rates:
a) $15.00 per map for color Countywide FLUP map @ V=3000'
b) $8.00 per map for color Countywide FLUP Map @ V=6000'
c) $15.00 per map for color Scenic/Noncommercial Corridor map @ V=3000'
d) $8.00 per map for color Scenic/Noncommercial Corridor map @ V=6000'
e) $15.00 per map for color Municipal Boundaries map @ V= 3000'
f) $8.00 per map for color Municipal Boundaries map @ V= 6000'
7 Item # 20
Attachment number 1
Page 8 of 8
g) $0.16 per map for black & white FLUP half-sections @ V= 450'(1 1x17)
h) $0.25 per map for color FLUP half-sections @ V= 450'(11x17)
i) All other custom maps or GIS data requests will be billed at the following rates:
• $0.16 per map for black & white paper map up to 11x17 size
• $0.25 per map for color paper map up to 11x17 size
• $0.20 per inch for paper map larger than 11x17 size
• $10.00 for compact disc containing map files
B. Time - as specified above under I B., plus any costs for PAO personnel @$30 per
hour.
C. The Council shall provide the Local Government, upon request, a price quote based
on the map product(s) ordered in each request for services. There is no charge for
current shapefiles distributed via email.
III. Special Planning Projects
The Council shall requisition by invoice for special planning projects in the amount and
according to a schedule agreed upon in advance between the Local Government and the
Council staff for each such special project.
H:AUSERS\Council Operations\Contract Admin\Interlocal Agreements\1 - IAs\2010 Renewals and Mapping ComboAlnterlocals by CommunityAClearwater.doc
8 Item # 20
Attachment number 2
Page 1 of 6
INTERLOCAL AGREEMENT
FOR
PLANNING SERVICES
WITH THE
CITY OF CLEARWATER
AN AGREEMENT FOR THE PROVISION OF PLANNING SERVICES BY THE
PINELLAS PLANNING COUNCIL TO LOCAL GOVERNMENT AS SET FORTH IN
THE SCOPE OF SERVICES AND ACCORDING TO THE PAYMENT AND RATE
CHARGE SCHEDULE SET FORTH HEREIN.
THIS INTERLOCAL AGREEMENT FOR PLANNING SERVICES, hereinafter
referred to as "Agreement," is made and entered into by and between the PINELLAS COUNTY
PLANNING COUNCIL, hereinafter referred to as the "Council" and the CITY OF
CLEARWATER, hereinafter referred to as the "Local Government".
WHEREAS, the Local Government desires to engage the Council to provide staff planning
services; and
WHEREAS, the Council has the capability to provide professional and technical staff
planning services, and the Local Government desires to engage the Council to provide such staff
planning services; and
WHEREAS, the Council and the Local Government desire to cooperate in this effort to
maximize efficiency and minimize costs;
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the advantages to be realized by this Agreement, the Council and Local Government agree as
follows:
Section 1. Authority.
This Agreement is entered into pursuant to the general authority of Section 163.01, Florida Statutes,
relating to interlocal agreements and the specific authority of Sections 5(3) and 5(6) of Chapter 88-
464, Laws of Florida, as amended.
Section 2. Term.
The term of this Agreement shall be from March 1, 2005, through September 30, 2007; which term
may be renewed by mutual written agreement, signed by both parties, for one additional three year
period through September 30, 2010, unless terminated as provided for elsewhere in this Agreement.
Item # 20
Attachment number 2
Page 2 of 6
Section 3. Scope of Services.
A. The substance of this Agreement is as provided in Exhibit A, Scope of Services, attached
hereto and hereby made a part of this Agreement.
B. Any assistance provided or project undertaken as provided for in the Scope of Services may,
at the discretion of Council staff and the Local Government, be more specifically detailed as
to methodology, schedule, work product, and cost in a memorandum of understanding
executed consistent with and pursuant to this Agreement.
C. Responsibility for the correctness of information provided to the Council for use in
rendering planning services under this Agreement lies with the Local Government.
Section 4. Charges.
A. Payment and charges for services rendered under this Agreement shall be as provided for in
Exhibit B, Payment and Rate Charge Schedule, attached hereto and hereby made a part of
this Agreement.
B. Ongoing planning services or special projects will be charged as a lump sum or on a time
and material basis as mutually agreed by the Local Government and Council staff in
accordance with the terms of this Agreement.
C. The Local government agrees to make payment to the Council for all properly invoiced
requisitions as set forth in Exhibit B, within forty-five (45) days of submission.
D. The fee schedule may be revised by mutual written consent, signed by both parties, and
included as an addendum to this Agreement.
Section 5. Use of Product.
A. The Local Government shall have the exclusive control of the public distribution of all
information produced by the Council prior to its adoption. The Council shall not distribute
information prior to its adoption by the Local Government without prior approval. However,
nothing contained herein shall prohibit the Council from complying with a valid and
properly submitted public records request.
B. Once adopted by the Local Government, the Council and the Local Government have the
right to distribute information upon request from the public.
C. The Council has the right to use any information produced under this Agreement for similar
purposes upon removing all reference to the Local Government.
Item # 20
Attachment number 2
Page 3 of 6
Section 6. Accounting and Records.
A. The Council shall establish an accounting process to identify the costs and revenues
associated with the Agreement. All accounting documentation shall be available for
inspection, upon request, by the Local Government at any time during the period of this
Agreement and for a minimum of three (3) years after payment is made.
B. All charged costs shall be supported by the properly executed payroll, time records,
invoices, contracts or vouchers evidencing in proper detail the nature and propriety of the
charges.
Section 7. Notice.
A. Notice by either party to the other pursuant to this Agreement shall be given in writing and
hand delivered or mailed as follows:
Council: Pinellas County Planning Council
Attn: David P. Healey, Executive Director
600 Cleveland Street, Suite 850
Clearwater, Florida 33755
Local Government: City of Clearwater
Attn: Cynthia E. Goudeau, City Clerk
112 South Osceola Avenue
Clearwater, Florida 33758-4748
Section 8. Construction.
A. This Agreement shall be construed as an expression of inter-agency cooperation enabling
each party to make the most efficient use of its powers in furtherance of the respective and
common objectives. However, this Agreement shall not be construed as delegating or
authorizing the delegation of the constitutional or statutory duties of either party to the other.
Section. 9. Termination.
A. This Agreement may be terminated by either party at any time by giving the other party not
less than thirty (30) days notice of such termination. In the event this termination provision
is exercised by either party, the Local Government shall remain liable to the Council for
charges incurred up to such termination.
Section 10. Filing; Effective Date.
As required by Section 163.01(11), Florida Statutes, this Agreement shall be filed with the Clerk of
the Circuit Court of Pinellas County, Florida, after execution by the parties, and shall take effect
upon execution of this Agreement.
Item # 20
Attachment number 2
Page 4 of 6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective March 1, 2005.
PINELLAS PLANNING COUNCIL
Attest:
By: David P. Healey, AICP
Executive Director
By: Councilmember Bill Foster
Chairman
Approved as to form:
By:
Jewel White Cole By: Mayor Jerry Beverland
Managing Senior Assistant County Attorney Secretary
LOCAL GOVERNMENT
Attest:
By: Cynthia E. Goudeau
City Clerk
By: Frank Hibbard
Mayor
Item # 20
Attachment number 2
Page 5 of 6
EXHIBIT A
SCOPE OF SERVICES
1. Ong Planning Assistance
A. The Council agrees to consider requests by the City of Clearwater for ongoing
planning assistance, and to provide such assistance as Council staff time and
schedule permit.
B. Ongoing planning assistance may include, but is not limited to, review and
interpretation of the comprehensive plan and land development regulations,
comprehensive plan and land development regulation amendments, and assistance
with applications for development approval, as determined to be consistent with the
mission and role of the Council.
11. Special Planning Projects
A. The Council agrees to consider requests by the City of Clearwater for assistance with
special planning projects, and to provide such assistance as Council staff time and
schedule permit.
B. Special planning projects may include, but are not limited to, comprehensive plan or
land development regulation revisions, neighborhood or special area plans, special
planning studies and such other special projects as may be related to or in furtherance
of the comprehensive planning process, as determined to be consistent with the
mission and role of the Council.
Item # 20
Attachment number 2
Page 6 of 6
EXHIBIT B
PAYMENT AND RATE CHARGE SCHEDULE
1. Ong Planning Assistance
The Council shall requisition by invoice for ongoing planning assistance on a time and
materials basis as follows:
A. Materials - at the cost to the Council
B. Time - based on the following hourly rates:
1. Planning Administrator $72.00/hr
2. Principal Planner - $65.00/hr
3. Program Planner - $45.00/hr
4. Planner - $35.00/hr
5. Office Specialist - $28.00/hr
11. Special Planning Projects
The Council shall requisition by invoice for special planning projects in the amount and
according to a schedule agreed upon in advance between the City of Clearwater and the
Council staff for each such special project.
I:AUSERS\WPDOCS\Cities\AGREENEVFJNTERLOC\Clearwater Newto 2007.doc
Item # 20
Attachment number 3
Page 1 of 6
t
AGREEMENT FOR MAPPING SERVICES
THIS AGREEMENT is made and entered into this o?o e day of
-2?,?..? 1994, by and between the PINELLAS
PEANNIN COUNCIL, hereinafter referred to as the "Council" and the CITY OF
CLEARWATER, hereinafter referred to as the "Local Government" .
WITNESSETH:
WHEREAS, the Council has prepared and maintains the Countywide Future Land Use
Plan map under Interlocal Agreement with the Pinellas County Property Appraiser, which
Interlocal Agreement also provides for related mapping services; and
WHEREAS, the data compiled, stored and reproduced for the Countywide Future Land
Use Plan map can be reformatted to produce the Local Government future land use map;
and
WHEREAS, related mapping services for base maps, zoning maps and special study area
maps can be provided in support of the future land use map as may be requested by the
Local Government; and
WHEREAS, the Local Government desires to avail itself of such mapping services as may
be specifically requested from the Council under the terms of this Agreement; and
WHEREAS, the Council and the Local Government desire to cooperate in the provision
of said mapping services to maximize efficiency, minimize cost and ensure the maximum
degree of coordination and accuracy.
NOW, THEREFORE, in consideration of the advantages to be realized by this Agreement
and the covenants made by each party to the other, the Council and the Local
Government agree as follows:
Section 1. Authori . This Agreement is entered into pursuant to the specific authority
of Sections 5(3) and 5(6) of Chapter 88-464 Laws of Florida, as amended.
Section 2. Term. The term of this Agreement shall be from its effective date through
September 30, 1994, after which it shall thereafter automatically renew on an annual
twelve month basis unless terminated as herein provided for.
Item # 20
Attachment number 3
Page 2 of 6
Section 3. Scope of Services.
A. All requests for service to be provided under this Agreement shall be in writing by
an authorized representative of the Local Government.
B. Upon execution of this Agreement, the Council shall provide a preliminary mock-up
of the Local Government future land use map, as derived from and based solely
on the Countywide Future Land Use Plan map.
C. The Local Government shall identify any changes to the title block, legend, scale,
municipal boundaries or other features of the preliminary mock-up that it requests
be made and authorize in writing the requested map product(s) by type of material,
size, black and white or color, scale and number of copies.
D. The Local Government may request, and the Council shall provide, such related
mapping services as are available and can be produced under this Agreement.
E. Responsibility for the correctness of information submitted to the Council lies with
the Local Government.
F. The Council shall arrange to print and deliver the map product(s) as requested by
the Local Government.
G. The Council reserves the right to accept or reject and to schedule all requests for
mapping services based on the ability of the Property Appraisers Office to produce
the requested map product(s) and the required timetable therefor.
Section 4. Charges.
A. Payment and charges for services rendered under this Agreement shall be as
provided for in Exhibit A, Payment and Charges, attached hereto and hereby made
a part of this Agreement. Exhibit A may be amended from time to time by mutual
consent of both parties.
B. The Council shall requisition by invoice as services are provided according to the
rates set forth in Exhibit A, and as same may be amended.
C. The Local Government agrees to make payment to the Council for all properly
invoiced requisitions consistent with this Agreement and individual requests for
services by the Local Government processed in accord therewith.
2
Item # 20
Attachment number 3
Page 3 of 6
Section 5. Use of Product.
A. The Local Government shall have the exclusive control of the public distribution of
mapped information provided under this Agreement.
B. The Council shall retain all rights to the original data as compiled for and used in
the production of the Countywide Future Land Use Plan from which the Local
Government map is produced, consistent with and as specifically provided for
under the Interlocal Agreement between the Council and the Pinellas County
Property Appraiser.
Section 6. Accounting and Records.
A. The Council shall have established for the project,
accepted accounting
system to properly
Agreement.
Section 7. Notice.
practices, an account to be
record charges to and re
in conformance with currently
maintained within its existing
venues received under this
A. Notice by either party to the other pursuant to this Agreement shall be given in
writing and hand delivered or mailed as follows:
Council: Pinellas County Planning Council
Attn: David P. Healey, Executive Director
14 South Fort Harrison Avenue, Suite 3010
Clearwater, FL 34616
Local Government: City of Clearwater
Elizabeth M. Deptula
City Manager
P. 0. Box 4748
Clearwater, FL 34618
Section 8. Construction.
A. This Agreement shall be construed as an expression of inter-agency cooperation
enabling each party to make the most efficient use of its powers in furtherance of
the respective and common objectives. However, this Agreement shall not be
construed as delegating or authorizing the delegation of the constitutional or
statutory duties of either party to the other.
3
Item # 20
Attachment number 3
Page 4 of 6
Section 9. Termination.
A. This Agreement may be terminated by either party at any time by giving the other
parry not less than thirty (30) days notice of such termination. In the event this
termination provision is exercised by either party, the Local Government shall
remain liable to the Council for charges incurred up to such termination.
Section 10. Effective Date. Filing.
A. This Agreement shall take effect upon its execution by the Council and Local
Government and a copy thereof will be filed with each party.
4
Item # 20
Attachment number 3
Page 5 of 6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the day and year set out above.
Attest:
By: Da d P. Healey
Executive Director
PINELLAS PLANNING COUNCIL
By: Blaine P. Le Couris
Secretary
PINELLAS PLANNING COUNCIL
Approved As To Form:
By:
David Sado
rnor Assistant County Attorney
Attest:
By:? Z.
Cy thia E. Goudeau
Ci Clerk
b:\MAPPI N G. M U N/m p
5
PINELLAS PLANNING COUNCIL
By: Sue A. Berfield
Chairman
CITY OF CLEARWATER
By:
E1 abeth M. Deptula
City Manager
Approved as to form and correctness:
" 4 /
4LA
A-
M. A. Galbra t , Jr.
Senior Assis t City IIMMAZPey
Attachment number 3
Page 6 of 6
1
EXHIBIT A
PAYMENT AND CHARGES
Payment and charges under this Agreement shall be as follows:
1. The Council shall incur the cost and not charge for the initial set-up cost for
overlaying municipal boundaries, customizing the title block and legend to
produce the preliminary mock-up map (s) and any required revisions thereto.
2. The Local Government shall pay for the printed copies of the map product
as requested by the Local Government in each request for services based
on the following rates:
a. One (1) hour of labor @ $25.00 per hour for each separate order
processed.
b. Twenty cents ($0.20) per linear inch for plotted opaque paper prints.
C. One and one-half dollars ($1.50) per 24" x 36" sheet for plain paper
copies.
3. The Local Government shall pay for any requested translation of
computerized data (DXF File Conversion) based on the following rate:
a. Five and one-half dollars ($5.50) per ,h section.
4. The Council shall provide the Local Government, upon request, a price
quote based on the map product(s) ordered in each request for services.
5. The Council shall invoice the Local Government for the map product upon
delivery and all invoices will be due and payable within thirty (30 days).
6
Item # 20
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Confirm the Mayor's reappointment of Deborah Woodard as a member to the Clearwater Housing Authority Board with the term to
expire September 30, 2014. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Clearwater Housing Authority
TERM: 4 years
APPOINTED BY: Mayor, Approved by City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: One member must be a Public Housing Resident (effective 10/1/84)
MEMBERS: 5
CHAIRPERSON: Robert Aude
MEETING DATES: 4th Friday, 9:00 a.m. (Every other month)
PLACE: TheVincent Building, 908 Cleveland Street, Clearwater, FL 33755
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW REQUIRES
REAPPOINTMENT FOR A NEW TERM.
1. Deborah Woodard - 3429 Aspen Trail, 33761 - Original Appointment 12/5/02
Interest in Reappointment: Yes (2nd Term expires 9/30/10)
(NO OTHER APPLICATIONS ON FILE AT THIS TIME)
Zip codes current members on board:
1 at 33756
1 at 33759
2 at 33761
1 at 33767
Review Approval: 1) Clerk
Cover Memo
Item # 21
Attachment number 1
Page 1 of 2
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name: be boy-o t1, k)ooAeeu-cA
Home Address:
5q2- 9 dZe c l 7c2 (
Ce, rW'.X_U'1 zip 33761
Telephone: 7 Z - -7 ,? 7 h `l 2-9
Cell Phone: z C,!Sq ^ ? $ 70
Office Address:
C"? zip :3-3765
Telephone: 72-7- q26- - (? Z/ Z)
E-mail Address: WcocJZa,-ddoa ci?- ctol. I-Ow1
How long a resident of Clearwater? 5 t UtCg,
Occupation: C"__ AAA V?' a E Employer: ?? t vesl? fe mac .. C??u??c'l?
Field of Education: Other Work Experience:
C41 S??) roj ffivc cc G?qc)
If retired, former occupation:
[A t7_
C?Ic? c? Svc
Community Activities: UL'11 j01Sj-. -6c,4 ?L i^Y1s`?'?c/fi> Oc_L
?Cl ro? Q`Y? G?GUr? PTA lit. &'k C (y"
Other Interests: -C Xc V c
Board Service (current and past):
Board Preference:
y
Additional Comments:
Signed: ???? Date: 5? Z.L L
See attached list for boards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department,
P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your applici EfIVfrI)all, 2nd Floor, 112
S. Osceola Avenue.
AUG 19 2010
OFFICIAL RECORDS AND
LEGI5LATIVE SRVCS DEPT Item # 21
Attachment number 1
Page 2 of 2
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
6 -e
tie.
2. Have you ever observed a board meeting either in person or on C-View, the City's TV station?
0464 C ?`l c ?c ,-rte .
3. What background and/or qualifications do you have that you feel would qualify you to serve on
this Board?
G GL L? U? c (? l C r cr?2
4. Why do you want to serve on this Board?
J ZZa, ?co?c 01 - ,7 2 ?? Gcsz? Ze??
GrNu
Name:
Board Name:
Item # 21
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint Ariana Lazzaroni to the Sister Cities Advisory Board to fill the youth member vacancy with the term to expire September 30,
2014. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council and a representative of the Clearwater Sister Cities, Inc.
MEMBERS: 6
CHAIRPERSON: Lois Sewell
MEETING DATES: Quarterly
PLACE: Long Center
APPOINTMENTS NEEDED: 1
SPECIAL QUALIFICATIONS: Representatives of the local business community, the School Board's World Language Coordinator or
designee, and the Clearwater Arts Foundations shall not be required to reside within the City of
Clearwater.
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW REQUIRES REPLACEMENT BY A NEW
APPOINTEE:
1. Katie Bosley - 2524 Northfield Ln., 33761 - Original Appointment 8/7/08
Resigned 8/13/10 - (was serving 1st term until 8/31/12)
(Youth Member)
THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE YOUTH MEMBER VACANCY:
1. Ariana Lazzaroni - 1229 Canterbury Road, 33764 - Student
(Youth Member)
Zip codes of current members:
1 -33764
1 -33765
1 -33767
1 -34698
Review Approval: 1) Clerk
Cover Memo
Item # 22
Attachment number 1
Page 1 of 4
CITY OF CLEARWATER - APPLICATION FOR ADVISORY RQA
(must be Clearwater resident) REdiVED
Name: Ariana Lazzaroni AlIG 19 7010
Home Address:
1229 Canterbury Road
Office Address: OFFICIAL R OMS AND
LEGISLATIVE SKVCS DELI'
Clearwater, FL Zip 33764
Zip
Telephone: (727) 812-1798 Telephone:
Cell Phone: (727) 430-3943
E-mail Add ress:arianalazz(cD-yahoo.com
How long a resident of Clearwater? 4 years
Occupation: Student, Senior Year
Field of Education:
Employer: Palm Harbor University High School
Other Work Experience:
International Baccalaureate Program
Volunteer - Hospice of The Florida Suncoast
If retired, former occupation:
Community Activities: Volunteer Coordinator of the National Honor Society, Co-Editor-In-Chief of
Palm Harbor University High School's newspaper The Eye, Secretary of the Future Business Leaders
of America, Member of the Principal Student Advisory Committee, Member of the French Honor
Societv. Ballet Dancer. Cross Countrv Team
Other Interests: Economics, Foreign Languages, Cuisine
Board Service (current and past):
Board Preference:
Youth Representative Position
Additional Comments:
Signed:
Date: V 9 11 /?,o 10
Item # 22
Attachment number 1
Page 2 of 4
See attached list for boards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department, P.
0. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S.
Osceola Avenue.
Item # 22
Attachment number 1
Page 3 of 4
BOARD QUESTIONNAIRE
What is your understanding of the board's duties and responsibilities?
I understand that I will attend four quarterly meetings. I also understand that as a board
member I will inform the City Council as to what the best decisions would be when maintaining the
relationship with Nagano. As a board member, I believe that my main responsibility will be to
strengthen the relationship between Nagano and Clearwater, and to ensure that this relationship
continues in generosity and friendship.
2. Have you ever observed a board meeting either in person or on C-View, the City's TV station?
No, I have not.
3. What background and/or qualifications do you have that you feel would qualify you to serve on
this Board?
I believe that having personally benefitted and grown from the relationship between Nagano
and Clearwater, I would be very well qualified to serve on this board. Through my trip to Na ag no, I
myself experienced the significance and beauty of this relationship, thus I feel that I have the
emotional connection and passion to truly work to maintain this relationship. I have a very deep
personal connection to the Sister Cities liaison because I made many friends in Nagano, and I am
very grateful to the International Relations Office in Nagano for being so kind.
In addition, I have experience serving on serious boards and committees. For example, I am
on a board at my school, Palm Harbor University High School, named the Principal Student Advisory
Committee wherein a select group of students meets with the assistant principal and principal to voice
the concerns of students. Afterwards, we work together to create plans to ameliorate these situations.
Also, I hold positions of responsibility within my school community, such as being Volunteer
Coordinator of the National Honor Society and co-editor of out school paper, thus I am accustomed to
Item # 22
Attachment number 1
Page 4 of 4
professional positions where dedication and commitment are required. I know how it is to be involved
in a board with goals that require involvement and tenacity.
4. Why do you want to serve on this Board?
My trip to Nagano was the most touching and rewarding experience of my life. I was
astounded not only by the beauty of the country and the interesting culture, but mainly by the
boundless generosity with which we were treated. The Japanese people made a difference in the way
I regard international relations and personal friendships. They opened my mind to a different way of
being but one that was so founded in kindness and courtesy that it was instantly recognizable and
comforting. I now realize what it is that defines and creates friendship, and I will be forever grateful to
the Japanese for giving me such a wonderful lesson.
believe that it is imperative for other students to benefit from this type of program. The more
students that experience such munificence and compassion, the more people there will be that will
spread these values in our community. Little by little, I believe we can make the world a better place
by exposing more and more people to the friendships and love that are created within exchange
programs. This is why I want to serve on the Sister Cities Board: to ensure that this extremely
important program continue to thrive.
I also wish to become a board member in order to remain connected with the Sister Cities
program. I hope to maintain this tie in order to be able to participate in hosting the Japanese when
they come to visit Clearwater. After receiving so much from them, it is my only wish to be able to treat
them as well as thev did me. It would be an honor and a pleasure for me to be able to plan a part in
the hospitality preparations to accommodate our Nagano friends.
Name: Ariana Lazzaroni
Board Name:
Item # 22
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve amendments to Chapter 2, Administration, Article III, Appointed Authorities, Boards, and Committees and pass Ordinance
8220-10 on first reading.
SUMMARY:
Changes are needed to Chapter 2, Article 111, Appointed Authorities, Boards and Committees to improve efficiency and bring the code
up to date with current procedure.
In addition to housekeeping amendments the following are proposed:
Section 2.061(2)(b) is being amended to remove the reference to a resident having to live in Clearwater for not less than six months.
Staff does not verify this and the provisions regarding excessive absences assure board member participation.
Section 2.062 is being amended to allow boards to be established via Resolution, as well as Ordinance. A provision allowing boards to
be of limited duration or sunsetted has been added. Requiring staggered terms for boards that are not of limited duration has been
added, as well.
Section 2.063(2)(e) is being amended to provide that vacancies in mid-term will be filled for the unexpired term being vacated.
Section 2.064(3) has been added to reinstate term limits, unless there are no other qualified nominees. Council's practice is to not
reappoint someone who has served two full terms. Staff has found themselves in an awkward position of asking the incumbent if they
are interested in being reappointed and then having to explain they were not reappointed because they have served two full terms.
Section 2.066(1)(d) has been added to address excessive absences for boards meeting on a quarterly schedule.
Section 2.067(2) has been amended to make it clear that a board's rules must designate a quorum and that no meeting may be held
without a quorum present.
Section 2.067(3) has been added to make it clear that all boards are subject to the Sunshine and public records laws.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 23
Attachment number 1
Page 1 of 5
ORDINANCE NO. 8220-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO CODE OF ORDINANCES CHAPTER 2,
ADMINISTRATION, ARTICLE III, APPOINTED AUTHORITIES,
BOARDS, COMMITTEES, DIVISION 1; AMENDING SECTIONS
2.061 THROUGH 2.064 AND 2.066 THROUGH 2.068, AND
CREATING SECTION 2.070, REGARDING DEFINITIONS,
BOARD ESTABLISHMENT, QUALIFICATIONS, APPOINTMENT,
TERMS, RULES OF PROCEDURE, STAFF MEMBERS, AND
REMOVAL OF MEMBERS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is advisable to make certain changes to Code of Ordinances Chapter
2, Article III, Division 1 regarding appointed authorities, boards, and committees, in order to
provide for improved administrative efficiency; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. That Chapter 2, Article III, Division 1, Code of Ordinances, Sections
2.061 through 2.064 and 2.066 through 2.068, are hereby amended to read as follows:
Sec. 2.061. Application of article; definitions.
(1) The provisions of this article shall apply to all appointive boards of the city, except
as otherwise provided in this Code.
(2) As used in this article:
(a) "Board of the city" or "board" means a board, committee, authority, or other entity
established by an ordinance or resolution adopted by the city council or by a special act
of the Florida Legislature relating solely to the city, and for which the city council has the
authority to establish the qualifications for membership. The term does not include an
agency of the state or of the county, or an agency established by interlocal agreement,
notwithstanding that the city council may appoint one or more members to the board of
such agency.
(b) "Resident" means a natural person who resides within the City of Clearwater f^
IDCC 4h-n °iv mr_n4 h° in o-nh G-A 1 e R lar year
Sec. 2.062. Establishment of new boards.
New boards shall be established by ordinance or resolution at the discretion of the city
council. An ordinance or resolution establishing a board shall also establish the duties of
the board and the qualifications of its members and may establish a time at which the
Ordinance No. tM ##(23
Attachment number 1
Page 2 of 5
board will be dissolved or sunsetted. When establishing a board that is not of limited
duration, terms of members shall be staggered such that no more than two terms expire
in any calendar year.
Sec. 2.063. Qualifications and appointment of members.
(1) In addition to other qualifications which may be specified for board membership, a
person appointed to a board shall be a resident of the city at the time of appointment
and shall maintain residency within the city during the term of the appointment as a
condition of eligibility to hold office. No employee of the city shall be appointed to
membership on a board of the city. As exceptions to the requirements of this section:
WP_?.M hnord.q droll be oc+ohlichor! by nrdinonno at the dicnro+inn of the nity nni innil An
q alifino+innc of i+c momhorc
(a) The firefighters relief and pension fund (also known as the supplementary firefighters
retirement fund) board of trustees shall be appointed or elected as provided in section
2.443.
(b) The firemen's firefighters pension fund board of trustees shall be elected or, in the
case of the mayor and chief of the fire department, assume office as provided in Section
4 5 of Article I of the Related Laws of the city, derived from Chapter 30658, Laws of
Florida, Special Acts (1955), or as may be amended from time to time.
(c) The gas fitter's examining board shall be appointed as provided in the Gas Code of
the City of Clearwater, Florida, 1965, as adopted by Ordinance 1070 on December 6,
1965, or as may be amended from time to time.
(d) The P°noiGR fi F" pension advisory committee shall be elected as provided in
section 2.394(d).
(e) The police officers pension trust fund (also known as the supplementary police
officers' retirement fund) board of trustees shall be appointed or elected as provided in
section 2.473(1).
(f) The Brownfields Advisory Board shall be appointed as provided in section 2.241.
(g) The Clearwater Housing Authority shall be allowed to have members that are
residents of Pinellas County who are employed within the city limits. This exception
shall be limited to not more than two members serving concurrently.
(h) The persons appointed to the neighborhood and affordable housing advisory board
need not be residents of the city as long as they meet the qualifications set forth in
section 2.226(2), except that the person referenced in subsection 2.226(2)-9 6 must be a
resident of the city.
2 Ordineltemfllb23
Attachment number 1
Page 3 of 5
The Public Art and Design Board shall be appointed as provided in section 5-
1102 of the Community Development Code.
The Sister Cities Board shall be appointed as provided in section 2.251
(2) RY Persgn appeinted to aRy heard of the rit„ Individuals shall be appointed by the
city council in the following manner:
(a) Any person meeting the qualifications of office and wishing to serve on aboard
shall submit his or her name and a brief resume to the city clerk.
(b) The city clerk shall notify the city council, in writing, of upcoming vacancies on the
boards, and shall provide to the city council the names and brief resumes of the
persons who have expressed an interest in serving on each board having a
vacancy.
(c) At the first regular city council meeting each month, appointments will be made by
the council to fill the vacancies.
(d) Board members whose terms have expired shall continue to serve until their
successors are appointed.
(e) When a vacancy due to resignation, removal, or death is filled, the appointment of
a replacement member shall take effort en the Fete of appeintMent be to fill the
remainder of the unexpired term, except as may otherwise be provided by state
law. A vacancy due to expiration of a term shall be filled approximately 30 days in
advance, with the appointment effective as of the beginning of the next term.
Sec. 2.064. Terms of members.
(1) Except as may be required by state law, and notwithstanding any other provision of
this Code or a resolution of the city council to the contrary, a term of office on any
board shall be for four years. This pF9VisiGn shall ngt apply to aRy member of aRy
hgarr! ?.Mhg is Presently seFVing a term of greater gr loss than fgi it years i ptil
the--I . atign gf si inh term 1961t this PFGVisign shall apply i 1PGR the expiratioR gf the
rV irre.At term gf eanh si inh memher.
(2) No person shall serve concurrently on more than one board unless the second
board is an ad hoc board, except that a person may serve concurrently on both the
neighborhood and affordable housing advisory board and the community
development board.
(3) No person shall serve more than two consecutive full terms on any one board,
unless there are no other qualified nominees.
3 OrdineltemNb23
Attachment number 1
Page 4 of 5
Sec. 2.066. Attendance by members at meetings.
Except as may otherwise be provided by law, a member of any board may be
removed by the city manager for excessive absences. "Excessive absences" shall
mean:
(a) For a board which meets monthly on a regular basis, more than four absences,
excused or unexcused, in any consecutive 12-month period.
For a board which meets less often than monthly on a regular basis, more than
three absences, excused or unexcused, in any consecutive 12-month period.
(c) For a board which meets more often than monthly on a regular basis, more than
five absences, excused or unexcused, in any consecutive 12-month period.
For a board which meets quarterly on a regular basis, more than one absence,
excused or unexcused, in any consecutive 12-month period.
(2) The staff liaison for each board shall be required +^ keep atte-R !o^^° Fer--t9rd-r, -;;Ad- to
°hc°^^°c ^f °O^h m°mh°r of +h° heard! notify the city clerk of any board member having
a record of excessive absences. The city clerk will notify the city manager and request
direction regarding the removal of aRy such board member havir,^ a Per--A-rd- ^f °v^
apaR-PA-R-S.
Sec. 2.067. Officers and bylaws rules of procedure.
The boards established by the city shall meet annually f^r the ^, Fpes° ^f °' +i r,^ elect
one of their members as chairperson and elect+r?g other such officers as may be
necessary.
Each board shall adopt rules aRd r°^, ,'^+i^^? to govern its proceedings, i^^', 1doRg
aRd reg ilo+i^^c ^^"°r^i^^ atteR aRGe and k4ee provide the city clerk a correct record
thereof. Each board shall adhere to Robert's Rules of Order to the extent that such rules
do not conflict with this ordinance, rules adopted by the board, or applicable state law.
The rules shall include establishing a quorum of at least a majority of the board
members. No meetinas may be called to order and no business be transacted without a
uorum present
Board members, including any member appointed to a special task force, shall comply
with the public records and public meetings laws and other applicable laws of the State
of Florida. Conflicts of interest shall be declared when the applicable item is
announced.
Sec 2.068. Staff members and ^+h°r °v nffi^in youth members.
4 OrdinelteeiW23
Attachment number 1
Page 5 of 5
(1) The city manager shall appoint a staff member to serve as a liaison with each of the
boards established by the city council to assist the board in the performance of its
duties. ty empl es shall preyide s ppert fer a beard i IPGR iAVi+o+inn only er as their
nffiniol duties may re I tiro
(2) The city council shall, when possible, designate a person between the age of 17
and 22 years, who may or may not be an active student, to serve as a member of each
of the following boards: The parks and recreation board, library board and sister city
board.
Section 2. That Chapter 2, Article III, Division 1, Code of Ordinances, Section
2.070, is hereby created to read as follows:
Sec. 2.070. Removal of members.
The city council may remove a member due to misconduct or neglect of duty.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Rosemarie Call
City Clerk
5 Ordinelteeifllb23
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8189-10 on second reading, annexing certain real property whose post office addresses are 1824 and 1848 Carlton
Drive; 1807, 1812, and 1830 Diane Drive; 1720 and 1759 El Trinidad Drive; 1729 Evans Drive; 1704, 1713, 1751, and 1754 Grove
Drive; 1721, 1724, 1729, 1732, 1736, and 1741 Lucas Drive; 1818, 1825, and 1830 Marilyn Drive; 2762, 2773, 2777, 2781, 2784,
2785, 2789, 2793, 2794, 2797, and 2798 Morningside Drive; 1825 Skyland Drive; 2700 SR 590; 2746, 2752, and 2773 Terrace Drive;
1715, 1725, 1728, and 1736 Thomas Drive; 1810, 1818, 1819, 1826, 1827, 1834, 1835, and 1842 Winwood Drive, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 24
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8189-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED GENERALLY EAST OF US HIGHWAY 19,
NORTH OF SR 590, AND SOUTH OF SUNSET POINT
ROAD, CONSISTING OF A PORTION OF SECTION 05,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, WHOSE POST
OFFICE ADDRESSES ARE 1824 AND 1848 CARLTON
DRIVE, 1807, 1812, AND1830 DIANE DRIVE, 1720 AND
1759 EL TRINIDAD DRIVE, 1729 EVANS DRIVE, 1704,
1713, 1751 AND 1754 GROVE DRIVE, 1721, 1724, 1729,
1732, 1736, AND 1741 LUCAS DRIVE, 1818, 1825 AND 1830
MARILYN DRIVE, 2762, 2773, 2777, 2781, 2784, 2785, 2789,
2793, 2794, 2797, AND 2798 MORNINGSIDE DRIVE, 1825
SKYLAND DRIVE, 2700 SR 590, 2746, 2752, AND 2773
TERRACE DRIVE, 1715, 1725, 1728, AND 1736 THOMAS
DRIVE, 1810, 1818, 1819, 1826, 1827, 1834, 1835, AND 1842
WINWOOD DRIVE, INTO THE CORPORATE LIMITS OF
THE CITY, AND REDEFINING THE BOUNDARY LINES OF
THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached legal description (ATA2010-04005)
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Item # 24
Ordinance No. 8189-10
Attachment number 1
Page 2 of 2
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Frank V. Hibbard
Mayor
Attest:
Rosemarie Call
City Clerk
Leslie K. Dougall-Sides
Assistant City Attorney
Ordinance NolRrj?4
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8190-10 on second reading, amending the future land use plan element of the Comprehensive Plan to designate
the land use for certain real property whose post office addresses are 1824 and 1848 Carlton Drive; 1807, 1812, and 1830 Diane Drive;
1720 and 1759 El Trinidad Drive; 1729 Evans Drive; 1704, 1713, 1751, and 1754 Grove Drive; 1721, 1724, 1729, 1732, 1736, and
1741 Lucas Drive; 1818, 1825, and 1830 Marilyn Drive; 2762, 2784, 2794, and 2798 Morningside Drive; 1825 Skyland Drive; 2773
Terrace Drive; 1715, 1725, 1728, and 1736 Thomas Drive; 1810, 1818, 1819, 1826, 1827, 1834, 1835, and 1842 Winwood Drive, upon
annexation into the City of Clearwater as Residential Low (RL); and whose post office addresses are 2773, 2777, 2781, 2785, 2789,
2793, and 2797 Morningside Drive; 2700 SR 590; 2746 and 2752 Terrace Drive; upon annexation into the City of Clearwater, as
Residential Low (RL) and drainage feature overlay.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 25
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8190-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED GENERALLY EAST OF US
HIGHWAY 19, NORTH OF SR 590, AND SOUTH OF
SUNSET POINT ROAD, CONSISTING OF A PORTION OF
SECTION 05, TOWNSHIP 29 SOUTH, RANGE 16 EAST,
WHOSE POST OFFICE ADDRESSES ARE 1824 AND 1848
CARLTON DRIVE, 1807, 1812, AND1830 DIANE DRIVE,
1720 AND 1759 EL TRINIDAD DRIVE, 1729 EVANS
DRIVE, 1704, 1713, 1751 AND 1754 GROVE DRIVE, 1721,
1724, 1729, 1732, 1736, AND 1741 LUCAS DRIVE, 1818,
1825 AND 1830 MARILYN DRIVE, 2762, 2784, 2794, AND
2798 MORNINGSIDE DRIVE, 1825 SKYLAND DRIVE, 2773
TERRACE DRIVE, 1715, 1725, 1728, AND 1736 THOMAS
DRIVE, 1810, 1818, 1819, 1826, 1827, 1834, 1835, AND
1842 WINWOOD DRIVE, UPON ANNEXATION INTO THE
CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL), AND
WHOSE POST OFFICE ADDRESSES ARE 2773, 2777, 2781
2785, 2789, 2793, AND 2797 MORNINGSIDE DRIVE, 2700
SR 590, 2746 AND 2752 TERRACE DRIVE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER AS
RESIDENTIAL LOW (RL) AND DRAINAGE FEATURE
OVERLAY; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
(See Attached Legal Descriptions - Exhibit A)
(See Attached Legal Descriptions - Exhibit B)
Land Use Category
Residential Low (RL)
Residential Low (RL) and
Drainage Feature Overlay
Item # 25
Ordinance No. 8190-10
Attachment number 1
Page 2 of 2
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption,
contingent upon and subject to the adoption of Ordinance No. 8189-10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Rosemarie Call
City Clerk
Item # 25
Ordinance No. 8190-10
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8191-10 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post
office addresses are 1824 and 1848 Carlton Drive; 1807, 1812, and 1830 Diane Drive; 1720 and 1759 El Trinidad Drive; 1729 Evans
Drive; 1704, 1713, 1751, and 1754 Grove Drive; 1721, 1724, 1729, 1732, 1736, and 1741 Lucas Drive; 1818, 1825, and 1830 Marilyn
Drive; 2762, 2773, 2777, 2781, 2784, 2785, 2789, 2793, 2794, 2797, and 2798 Morningside Drive; 1825 Skyland Drive; 2700 SR 590;
2746, 2752, and 2773 Terrace Drive; 1715, 1725, 1728, and 1736 Thomas Drive; 1810, 1818, 1819, 1826, 1827, 1834, 1835, and 1842
Winwood Drive, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 26
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8191-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED GENERALLY EAST
OF US HIGHWAY 19, NORTH OF SR 590, AND SOUTH OF
SUNSET POINT ROAD, CONSISTING OF A PORTION OF
SECTION 05, TOWNSHIP 29 SOUTH, RANGE 16 EAST,
WHOSE POST OFFICE ADDRESSES ARE 1824 AND 1848
CARLTON DRIVE, 1807, 1812, AND1830 DIANE DRIVE, 1720
AND 1759 EL TRINIDAD DRIVE, 1729 EVANS DRIVE, 1704,
1713, 1751 AND 1754 GROVE DRIVE, 1721, 1724, 1729,
1732, 1736, AND 1741 LUCAS DRIVE, 1818, 1825 AND 1830
MARILYN DRIVE, 2762, 2773, 2777, 2781, 2784, 2785, 2789,
2793, 2794, 2797, AND 2798 MORNINGSIDE DRIVE, 1825
SKYLAND DRIVE, 2700 SR 590, 2746, 2752, AND 2773
TERRACE DRIVE, 1715, 1725, 1728, AND 1736 THOMAS
DRIVE, 1810, 1818, 1819, 1826, 1827, 1834, 1835, AND 1842
WINWOOD DRIVE, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
See attached legal description Low Medium Density Residential (LMDR)
(ATA2010-04005)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8189-10.
Item # 26
Ordinance No. 8191-10
Attachment number 1
Page 2 of 2
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Ordinance No.l ?ll1? 10
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8192-10 on second reading, making amendments to the Clearwater Downtown Redevelopment Plan by adding a
new policy supporting the outdoor display of bicycles associated with retail bicycle uses abutting the Pinellas Trail and by expanding
the uses allowed east of Garden Avenue.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 27
Attachment number 1
Page 1 of 3
ORDINANCE NO. 8192-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, MAKING
AMENDMENTS TO THE CLEARWATER DOWNTOWN
REDEVELOPMENT PLAN; BY AMENDING CHAPTER 3 LAND USE
PLAN/REDEVELOPMENT PLAN, GOALS, OBJECTIVES AND
POLICIES, BY ADDING A NEW POLICY SUPPORTING THE
OUTDOOR DISPLAY OF BICYCLES ASSOCIATED WITH RETAIL
BICYCLE USES ABUTTING THE PINELLAS TRAIL; BY AMENDING
CHAPTER 3 LAND USE PLAN/REDEVELOPMENT PLAN,
DOWNTOWN CHARACTER DISTRICTS, OLD BAY DISTRICT, BY
REVISING THE USES SECTION OF THE DISTRICT VISION BY
EXPANDING THE USES ALLOWED EAST OF GARDEN AVENUE;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater has the authority pursuant to the Rules Governing the
Administration of the Countywide Future Land Use Plan, as amended, Section 2.3.3.9.5, to adopt
and enforce a specific plan for redevelopment in an urban center in accordance with the Central
Business District plan category, and said Section requires that a special area plan therefore be
approved by the local government; and
WHEREAS, the City Council approved the updated 2003 Clearwater Downtown
Redevelopment Plan on September 18, 2003 by adopting Ordinance No. 7153-03 and has
subsequently amended it; and
WHEREAS, the Pinellas County Board of County Commissioners approved the CRA Plan
adopted by Ordinance No. 7231-03 on December 16, 2003 and has subsequently amended it; and
WHEREAS, the City Council approved the creation of a Redevelopment Trust Fund for the
expanded CRA by adopting Ordinance No. 7214-03; and
WHEREAS, the Pinellas County Board of County Commissioners approved the creation of
a Redevelopment Trust Fund for the expanded CRA adopted by Ordinance No. 7214-03 on
February 3, 2004; and
WHEREAS, the Countywide Planning Authority approved the updated 2003 Clearwater
Downtown Redevelopment Plan as the Special Area Plan for Downtown Clearwater on February 3,
2004 and subsequently approved amendments thereto; and
WHEREAS, the requirements of Florida Statutes Section 163.360 regarding the adoption of
community redevelopment plans have been met regarding that portion of the amendments
proposed hereby which affect the Downtown Community Redevelopment Area, and the
requirements of Florida Statutes Section 163.346 regarding notice to taxing authorities and other
required notice, as well as all other requirements of Florida Statutes Chapter 163, have been met;
and
WHEREAS, it is important to accommodate business activities that support the use of the
Pinellas Trail as an alternative mode of transportation; and
Ordinance No.l$ 024(27
Attachment number 1
Page 2 of 3
WHEREAS, it is advisable to revise certain provisions of the Plan regarding the allowable
uses east of Garden Avenue and specifically for the City's Gas Department; and
WHEREAS, the proposed amendments were reviewed by the Community Development
Board, which is the land planning agency for the City of Clearwater for purposes of the Local
Government Comprehensive Planning and Land Development Regulation Act, and the Community
Development Board found the proposed amendments to be consistent with the Comprehensive
Plan of the City of Clearwater; and
WHEREAS, the Community Redevelopment Agency has reviewed the proposed
amendments and recommends them to the City Council, and the amended Plan shall serve as the
Community Redevelopment Plan for the downtown Community Redevelopment Area of the City of
Clearwater; and
WHEREAS, the proposed amendments conform to the general plan of the City of
Clearwater; and
WHEREAS, the proposed amendments will afford maximum opportunity, consistent with the
sound needs of the City, for the rehabilitation or redevelopment of the Plan area by private
enterprise; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Chapter 3, Land Use Plan/Redevelopment Plan, Goals, Objectives and
Policies is hereby amended by inserting a new Policy 11 and renumber the remaining policies:
Policy 11: The outdoor display of bicycles may be permitted in conjunction with retail
bicycle uses abutting the Pinellas Trail. Such display areas shall not be located
within the sight visibility triangle, in landscaped areas or in required parking
spaces and may only occur during business hours.
Section 2. Chapter 3, Land Use Plan/Redevelopment Plan. Old Bay Character
District, District Vision is hereby amended as follows:
District Vision
Uses
The Old Bay District is envisioned to be a mixed-use neighborhood supporting the Downtown
employment base with residential, limited neighborhood commercial and office uses. A variety
of densities and housing styles are encouraged throughout the District, as well as renovations
of existing older structures.
Ordinance No. 8192-1 0tem # 27
Attachment number 1
Page 3 of 3
This District provides an opportunity for higher-density residential uses along Clearwater Harbor
west of Osceola Avenue, provided such development is sensitive to the established low-rise
historic character of the District. The eastern frontage of Osceola Avenue may retain its
residential use, convert existing buildings to offices, redevelop with residential scale offices or
combine these two uses on the same site. North Fort Harrison Avenue is envisioned as the
main commercial area providing neighborhood commercial uses on properties on both sides of
the street. The area between North Fort Harrison Avenue and Garden Avenue should continue
to be a mixed-use area permitting commercial and office development and encouraging the
incorporation of residential uses in mixed-use projects. Properties located east of Garden
Avenue may be redeveloped with residential uses, residential scale office development or a mix
o these two uses. ,- The r»rn nii+hiA Oho s#a-;M east of the ?IARMAC Trail Ohre, ,nh to Myrtle
-?a
°Y Properties located on Myrtle Avenue or Drew Street east of the Pinellas Trail
may retain their current functions and/or transition to a variety of uses including offices, retail,
medical facilities, governmental uses and mixed -use development. Redevelopment of these
properties should include a connection to the Pinellas Trail and if deemed appropriate, be
supportive of transit whether it be rail or bus service.
Section 3. The City Manager or designee shall forward said amendments to any agency
required by law or rule to review or approve same.
Section 4. This ordinance shall take effect immediately upon adoption, subject to the
approval by the Pinellas County Board of County Commissioners and the Countywide Planning
Authority.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank B. Hibbard
Mayor-Commissioner
Approved as to form:
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Ordinance No. 8192-1 0tem ff 27
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8203-10 on second reading, annexing certain real property whose post office address is 2271 Landmark Drive,
together with abutting right-of-way on the north side of subject parcel and the right-of-way of Landmark Drive, into the corporate limits
of the city and redefining the boundary lines of the city to include said addition.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 28
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8203-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE WEST SIDE OF LANDMARK DRIVE
APPROXIMATELY 650 FEET SOUTH OF MARLO
BOULEVARD, DIRECTLY SOUTH OF CHAUTAUQUA PARK
EAST, CONSISTING OF A PORTION OF SECTION 32,
TOWNSHIP 28 SOUTH, RANGE 16 EAST, WHOSE POST
OFFICE ADDRESS IS 2271 LANDMARK DRIVE,
TOGETHER WITH ABUTTING RIGHT-OF-WAY ON THE
NORTH SIDE OF SUBJECT PARCEL AND THE RIGHT-OF-
WAY OF LANDMARK DRIVE, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
The east 965.08 feet of the North'/ of the Southeast Y4 of Section 32, Township 28
South, Range 16 East, Pinellas County, Florida, less the South 33 feet thereof; also less
the East 33 feet thereof; also less the North 33 feet thereof, all as conveyed to Pinellas
County for public road by Quit Claim Deed recorded March 21, 1960 in O.R. Book 857,
Page 544, Public Records of Pinellas County, Florida, together with abutting right-of-way
on the north side of subject parcel and the right-of-way of Landmark Drive.
(ANX2010- 05002)
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption. Item # 28
Ordinance No.8203 -10
Attachment number 1
Page 2 of 2
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Frank V. Hibbard
Mayor
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 28
Ordinance No.8203 -10
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8204-10 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to
designate the land use for certain real property whose post office address is 2271 Landmark Drive, together with abutting right-of-way
on the north side of subject parcel and the right-of-way of Landmark Drive, upon annexation into the City of Clearwater, as
Recreation/Open Space (R/OS).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 29
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8204-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE WEST SIDE OF
LANDMARK DRIVE APPROXIMATELY 650 FEET SOUTH
OF MARLO BOULEVARD, DIRECTLY SOUTH OF
CHAUTAUQUA PARK EAST, CONSISTING OF A
PORTION OF SECTION 32, TOWNSHIP 28 SOUTH,
RANGE 16 EAST, WHOSE POST OFFICE ADDRESS IS
2271 LANDMARK DRIVE, TOGETHER WITH ABUTTING
RIGHT-OF-WAY ON THE NORTH SIDE OF SUBJECT
PARCEL AND THE RIGHT-OF-WAY OF LANDMARK
DRIVE, UPON ANNEXATION IN TO THE CITY OF
CLEARWATER, AS RECREATION/OPEN SPACE (R/OS);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property
Land Use Category
The east 965.08 feet of the North Recreation/Open Space (R/OS)
'/ of the Southeast YY4 of Section
32, Township 28 South, Range 16
East, Pinellas County, Florida
less the South 33 feet thereof
also less the East 33 feet thereof;;
also less the North 33 feet thereof,
all as conveyed to Pinellas County
for public road by Quit Claim Deed
recorded March 21, 1960 in O.R.
Book 857, Page 544, Public
Records of Pinellas County,
Florida; together with abutting
right-of-way on the north side
of subject parcel and the right-
of way of Landmark Drive.
(ANX2010-05002)
Item # 29
Ordinance No. 8204-10
Attachment number 1
Page 2 of 2
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8203 -10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Frank V. Hibbard
Mayor
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 29
Ordinance No. 8204-10
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8205-10 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post
office address is 2271 Landmark Drive, together with abutting right-of-way on the north side of subject parcel and the right-of-way of
Landmark Drive, upon annexation into the City of Clearwater, as Open Space/Recreation (OS/R).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 30
Attachment number 1
Page 1 of 2
ORDINANCE NO.8205 -10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE WEST SIDE OF LANDMARK DRIVE
APPROXIMATELY 650 FEET SOUTH OF MARLO
BOULEVARD, DIRECTLY SOUTH OF CHAUTAUQUA
PARK EAST, CONSISTING OF A PORTION OF SECTION
32, TOWNSHIP 28 SOUTH, RANGE 16 EAST,WHOSE
POST OFFICE ADDRESS IS 2271 LANDMARK DRIVE,
TOGETHER WITH ABUTTING RIGHT-OF-WAY ON THE
NORTH SIDE OF SUBJECT PARCEL AND THE RIGHT-
OF-WAY OF LANDMARK DRIVE, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS OPEN
SPACE/RECREATION (OS/R); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Zoning District
The east 965.08 feet of the North'/ of the Open Space/Recreation (OS/R)
Southeast Y4 of Section 32, Township 28 South,
Range 16 East, Pinellas County, Florida, less
the South 33 feet thereof; also less the East 33
feet thereof; also less the North 33 feet thereof,
all as conveyed to Pinellas County for public
road by Quit Claim Deed recorded March 21,
1960 in 0. R. Book 857, Page 544, Public
Records of Pinellas County, Florida; together
with abutting right-of-way on the north side
of subject parcel and the right-of-way of
Landmark Drive.
(ANX2010-05002)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8203-10. Item # 30
Ordinance No.8205 -10
Attachment number 1
Page 2 of 2
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Frank V. Hibbard
Mayor
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 30
Ordinance No.8205 -10
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8210-10 on second reading, vacating the Drainage and Utility Easement portion commencing at the Southwest
corner of Lot 252, Coachman Ridge Tract A-III, (P.B. 88, Pg. 73), run thence S89° 55' 59" E along the South property line of said Lot
252 a distance of 97.5 feet to the Point of Beginning; thence N 00° 04' 01" E a distance of 15 feet, thence S 89° 55' 59" E a distance of
48.1 feet, thence S 45° 19' 58" W a distance of 21.31 feet to a point on the South property line of said Lot 252, thence N 89° 55' 59" W
a distance of 32.96 feet to the Point of Beginning.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 31
Attachment number 1
Page 1 of 2
ORDINANCE NO.8210-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE DRAINAGE AND UTILITY
EASEMENT PORTION COMMENCING AT THE
SOUTHWEST CORNER OF LOT 252, COACHMAN RIDGE
TRACT A-III, (P.B. 88, PG. 73), RUN THENCE S 89° 55'59"
E ALONG THE SOUTH PROPERTY LINE OF SAID LOT 252
A DISTANCE OF 97.5 FEET TO THE POINT OF
BEGINNING; THENCE N 00° 04'01" E A DISTANCE OF 15
FEET, THENCE S 89° 55' 59" E A DISTANCE OF 48.1
FEET, THENCE S 45° 19' 58" W A DISTANCE OF 21.31
FEET TO A POINT ON THE SOUTH PROPERTY LINE OF
SAID LOT 252, THENCE N 89° 55'59" W A DISTANCE OF
32.96 FEET TO THE POINT OF BEGINNING; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, Jerold B. and Jeannette I. Lightner, owners of real property located in
the City of Clearwater, have requested that the City vacate the drainage and utility
easement depicted in Exhibit A attached hereto; and
WHEREAS, the City Council finds that said easement is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
Drainage and utility easement portion commencing at the southwest corner of Lot
252, Coachman Ridge Tract A-III, as recorded in Plat Book 88, Page 73 of the
Public Records of Pinellas County, Florida, run thence S 89° 55' 59" E along the
south property line of said Lot 252 a distance of 97.5 feet to the Point of Beginning;
thence N 00° 04' 01" E a distance of 15 feet, thence S 89° 55' 59" E a distance of
48.1 feet, thence S 45° 19' 58" W a distance of 21.31 feet to a point on the south
property line of said Lot 252, thence N 89° 55' 59" W a distance of 32.96 feet to
the Point of Beginning.
is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as
described above to the owner of the servient estate thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Item # 31
Ordinance No. 8210 -10
Attachment number 1
Page 2 of 2
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
Item # 31
Ordinance No. 8210 -10
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Clearwater Country Club
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 32
Horne, William
From: Anthony P. Granese [agraneselaw@tampabay.rr.com]
Sent: Friday, September 03, 2010 8:16 AM
To: Horne, William
Subject: CCC
Dear Mr. Horne:
I write to you on behalf of Cathy Saenz, President of Clearwater Country Club Management, Inc. I
acknowledge receipt of your letter of August 26, 2010 with regard to our Lease at Clearwater Country Club.
Please be advised that we waive our thirty (30) day cure period in order to expedite the transition to a new
operator.
We will submit to you a list of our assets and our opinion of the value of those assets. We then would ask the
City to determine if it will take certain assets as payment of our rent obligation to the City. We then would ask
that the City advise us if the City intends to exercise its option to purchase our remaining assets. You will
recall that we intend to sell our assets and use all of the money to pay our vendors. Please advise accordingly,
Thank you.
Sincerely,
Anthony P. Granese, Esq.
Anthony P. Granese, P.A.
1014 Drew Street
Clearwater, FL 33755
(727) 446-4121
(727) 462-5202 Fax
Email: a raneselaw tam aba .rr.com
? hI,J
?ltN IuAA
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Limiting Hours for Outdoor Music
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 33
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Update on Pinellas County Digital Signs - Councilmember Jonson
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 34
N
Ln
E
Q)
m
C
a
bA
Q
N
a
c
cn
L
U
N
0
CL
0
a
0
0
N
M
O
L
F5
m
0
217
0
0
U
0
c
a
-o
c
s
0
lie
Y
U
m
m
0
W
U
a
O
a
a
L
v0-
a
O
U
C
uo
U
N
a
a
`O
E
a
.7
a
L
3
a
L
a
U)
dc
a
r?
`o
Q.
0
U
C
a
c?
(0
CL
4
c
°
0
U
a
L
C
3
a
G
c
O
fa
O
E
a
L
41
a
i
ro
Q
Q
H
Q
N
L
a
L
E
v
O
z
,c
G
x
a
v
3
m
i
c 4
0 c
c c
v ° m
v
M 3 O
4,1 m
M c+ ,o ?a N U =
0
a O C
oq c nn ? 'V
a L
v, N
Ln C m
a LU
V
C ra '? O Q 7 a p
', U
t O a
U
i M
C in
a
L
0
Lu
t 0 (U
y
C
a
G
a
-'
E ?-
n o o •> > c
.
to a 0
at
L a i
O +-
i
o a
"i'] m
:Ll
'
l
Ln
N G
co M O
M
cu
m
a
?
},
o
-O
E
ri
' 4-
C
a
y Q r•
[D CU L)
E 0
?
' 4- C
o 4 ? a
_ a
• A
" _ y
j p c Q -a L E
U V? O E (i Ln
"'
M
Q
O
Ob C C Q
`n a o) vi w- a C L C
E ,
, L 41 w a :) a 4 ? >,
° 0 ° ? " p (D .`n 2 Q) v C
o
° s o
°
c
m
O
?
?
m
o LL.
?
°
w
°
U
CL Q
u c 0 * it a z 0 « N ?
V) m
c
+
+
m
-a c (IJ
? td °
m bA .E
E tw ° E
C C -
O
M
s
-
M - +, C
#A
M ° 0 m
a? E L i v?
+
.0 T y a
' 4.
C
3
to a
E
d 4+ L
?, L to L
o a
E
G a T
3 C p
c 0
U
a C 4?
v
v W
? 3
w ,4? c
O 0
U cu
Q c c nLn
i U
m
C
°-
Ln
c
Ln C:
v
f6 C_U -[7
N
G n
6J
V)
U o O
_
"° C
0 tlp
G
t
m
O
C U
C U GA
'
p O
, O
r- Q.
v, a
.C
iz 5 Li Li
a
OL
o
C -Fa 0 L 61
L
> (D
h cu
to cu
Ln
J•+
in a E _
E E ¢ E
-° a N a 0 a E
o a; 0 3 n CL a ca a
o ,E A c o o c o ,o
a ¢ •a o a a ° a LU
rH
N
to
co
a
N
Ln
E
a
4-+
f0
T3
C
a
an
ii
-a
m
O
a
U
0
V
G
O
m
E
•.°
C
C
ro
ro
t?A
U
t?o
76
5
ITE
O
3
0
Ln
c
0
u
4-
Q1
a
Q
7•
R
'U
a
CL
a
C
a
u
v
is
a
O
E
0A
a
c
O
tll
L
f0 ?
o
a
?
L
'm 3
v
y ?
a ?
O m
E .?
? a
m ?
a
to
Q 0 c
4- m
0 U
t ? C
dA m OQ
O w
0
C j t N
to
a
V) a.+ E to
a M •, m
E 1 d
O 4.
M S
±?
%n a 3
u
2
c
'
L Q)
c _0 ° _0
a
0
0
E
V1
a L
-0 .0 a
a C C CL
?. w m VI
E tw .p
O O_ 'u; Ln
a qj 7
t O
G Q. O Q
Q)
- a? a
L
Ln
O 3 O
u
v +?
a ?
0 0 u
r-
4? O
-c3
COQ m c
E do -a
0 m r-
cu
4- CL
a O C -a m
i `^ v m
U
cu
a) '5; O (u CA
C
? C
O Q
m v L
R O U
O a i?-
ro
O 10
a U E ?5
Ul u O nn cn
O
°r
C L a
co a
a
+J O 0 v v N
M i Ln
n
?° w 4
ao 'c ? 0 m o
c L. U C C
E 0
V _
D
D °
U
N
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Summer Neighborhood and Homes of the Quarter Awards
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 35
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Summer Quarter Business Beautification Recognition Award
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 36
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Suicide Prevention Week Proclamation
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 37
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Hispanic Heritage Month Proclamation
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 38
Meeting Date: 9/7/2010
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
City Clerk Oath of Office
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 39