CODIFICATION OF ORDINANCES
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CONTRACT
for the
CODIFICA TION OF THE ORDINANCES
of the
CITY OF CLEARWATER, FLORrbA
by the
MUNICIPAL CODE CORPORATION
Tallahas see, Florida
(;tJ-D/}S(I)
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This agreement, made and entered into this /tf? ~ day
of ~ . 1959, by and between the MUNICIPAL GODE
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CORPORA TION, a corporation duly organized and existing under the laws
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of the State of Florida, hereinafter referred to as the Corporation, and the
CITY OF CLEARWATER, a municipal corporation in the State of Florida,
hereinafter referred to as the City.
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WITNESSETH: That upon the terms and conditions set forth
in this contract, the Corporation and the City hereby agree as follows:
PART ONE
EDITORIAL WORK
That the Corporation will, under the supervision of the City
Attorney:
(1) Codification of ordinances. Codify, classiiyand edit all
of the ordinances of a general and permanent nature passed in final form
by the City as of the date of this contract, provided however, that the City
may forward to the offices of the Corporation all ordinances passed subse-
quent to said date for inclusion in the new Code up to the time of type setting I
of the manuscript. No ordinances will, however, be included in the Code
manuscript subsequent to notice of completion of the editorial work as
provided in paragraph (14) of this Part.
(2) Revise or re-write existing ordinances. Revise, re-write
and edit the existing ordinances so that the provisions of the new Code will
be expressed in concise, modern and proper phraseology without conflicts,
ambiguities and repetitious provisions. Material changes resulting thereby,
shall be submitted to the city attorney for consideration and approval.
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embrace all ordinances dealing with the subject matter of that chapter, and I
Each chapter of the new Code shall be all-inclusive and shall
within the chapter itself, the ordinances shall be arranged in an orderly an4
logical fashion.
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(3) Repeal of obsolete provisions. Inform the City Attorney
of obsolete, outmoded or unnecessary provisions which he in turn may
recommend to be repealed by the City Council.
(4) Recommend new material. Inform the City Attorney of
new material which he can recommend to the City Council to be included
in the Code so that the new Code will be broad and comprehensive to
cover existing conditions or conditions which may arise in the foreseeable
fu till" e .
(5) Catchlines. Prepare catchlines to the individual sections
that accurately express the content of the section.
(6) State law and court decisions. The ordinances shall be
checked against the cqrresponding provisions of the general and special
of validity and constitutionality. Any changes necessitated by such editor
ial checking shall be reported to the City Attorney.
(7) Footnotes and cross references. Prepare editorial
footnotes and cross references which will tie related sections of the new
Code together. Proper reference will also be made in the form of foot-
notes, to similar or related provisions of the state law.
(8) Index. Prepare a comprehensive, legal and factual
general index for the entire Code.
(9) History notes. Prepare history notes for each section
of the new Code. which notes will include references to the ordinance
from which the section is derived.
(10) Charter. Compile and edit the Charter of the City by
working all amendments into their proper places, preparing explanatory
editor's notes to clarify and facilitate usage of the compiled Charter.
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(11) Editorial conference. After the basic editorial work has
been completed the Supervising Editor in charge of the Code will conduct an
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editorial conference with the City Attorney, City Clerk and/ or other city
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time and the City will be free to adopt or reject any or all of them. The
city officials will be free to make changes and alterations at this conference
and the Corporation will be charged with the duty of carrying out all such
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desired change s.
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(12) Post conference work. Upon completion of the editorial
conference conducted in the City of Clearwater, the Code manuscript will
be prepared for typesetting and printing.
(13). Adoption of Code. After approval of the manuscript by
the City Attorney at the editorial conference and after the Codehp.s been
set in type and the galley proofs have been submitted to the city and approvedl
by the City Attorney, the Gorporation will proceed to print the proposed new
Code in accordance with paragraph (IS) of this contract. When the printing
is complete, the Corporation will submit three (3) advance copies bound
for filing along with a form of a suggested adopting ordinance. After the
City Attorney drafts the adopting ordinance and the same is enacted by the
City, the City. Clerk shall send the Corporation a true copy of the adopting
ordinance, and the Corporation will print the same to be inserted in all
copies of the new Cbde.
During this period of time after the Code is printed on the
finished paper and before final delivery bf the Codes to the City, should it
become necessary to reprint or print any pages of the Code for any reason
other than error occasioned by the Corporation, the City will be charged
at the rate of Nine Dollars ($9.00) per page printed b.r reprinted, plus
Five Dollars ($S. 00) per hour bindery time for insertion of the newly printed
or reprinted pages into the SOO copies of the Cbde which a.re ready for
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shipment. All printing or reprinting occasioned by error of the Corpor-
ation will be assumed by the Corporation without charge to the City.
(14) Notice of completion of editorial work. Upon approval
of the Code manuscript by the City and the post conference work is
completed, the Corporation shall notify the City in writing that the Code
manuscript is ready for typesetting and printing. No ordinances will be
included in the Code manuscript enacted subsequent to such notice.
PRINTING AND BINDING
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(15) Type, paper, number of copies,. etc. Upon completion
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of the editorial research and approval of the same by the City Attorney, the
Corporation will print:
(a) the text of the Code in ten-point type with bold-face
catchlines.
(b) the index in eight-point Roman type with main
headings in light face capitals.
(c) five hundred (500) copies of the Code on 50 lb.
English Finish Book Paper, or its equivalent.
(d) the pages shall be approximately nine inches by
six inches in size.
(e) the editorial notes and cross references will be
in eight-point type with bold-face headings.
(16) Binding. The Corporation will bind two hundred fifty
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(250) copies of the Code in post- style binders; each with slide-lock fasteners!
and with imItation leather covers stamped in gold leaf. The remaining
two hun;dred fifty (250) copies of the Code will be punched and wrapped
separately for storage and eventual binding. Additional binders may be
ordered at any time the City so desires.
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(17) Galley proofs to City. After the entire Code is set in
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type, the Corporation will submit one full set of galley proofs to the City
for additional review.
The Corporation assumes the responsibility of
proofreading and typographical correctness.
The City may make word
changes in the galley proofs not exceeding twenty (20) lines per thirty (3D)
galleys.
The typesetting is the most expensive portion of the printing
process and the addition of new material or the deletion of material result-
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11(2) of Part Two.
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ing in more than twenty (20) lines changed per thirty (30) galleys makes the
cost of printing inaccurate, and the changes in excess of the above twenty
(20) line changes per thirty (30) galleys must be charged to the City at the
rate of Fifty Cents per line.
The cost of the excessive changes on the
galley proofs, if any, are in addition to the costs as provided in paragraph
PART TWO
That theCi ty will:
(1) Copies of material. It shall be the duty of the Gity to
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furnish the Corporation with either typed or printed copies of all ordi-
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nances of ag~neral and permanent nature passed infinal form for uSe in
the editorial work. In the event copies of the ordinances are not available,
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the Corporation will photograph copies of all ordinances needed from the
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ordinance books of the City. It will be necessary for the City to send the
ordinancebobks and records to Tallahassee for this photographing, whe.re-
upon the Corporationwill return the books and records to the City within
ten days.
(2) Costs. Pay the Corporation for the work of editing,
printing and binding as he:rein provided, the sum of Six Thousand Two
Hundred Fifty Dollars ($6,250.00).
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The above sum is based on a completed Code not to exceed
five hundred (500) pages. In the event the total nllmber of pages of the
completed Code exceeds 500, a charge of Seven Dollars and Fifty Cents
($7.50) per page will be made to cover additional typesetting and printing
costs. In the event the total number of pages of the completed Code is less
than 500, the same per page rate will be deducted from the total cost for
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each page less than 500.
(3) The costs as provided in paragraph (2) above are based
on a page containing type for ordinary composition.
In other words, the text is normal 10 point type without
unusual drawings, tables, designs, algebra formulae and the like. In the
event the manuscript for the Code should contain such tables, drawings,
designs and the like for which either engraved cuts or other methods of
reproduction other than straight line-o-typeoperation is requires, the
cost of such engravings Or tabular matter will be additional to the costs
as provided in paragraph (2) above.
(4) Payment. Money due hereunder shall be due and payable
as follows: One-third of the above sum upon the signing of this contracti
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One-third upon submission of the manuscript to the City at the editorial
conferencei and the balance upon final delivery of the completed Codes to
the City.
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PART THREE
LOOSELEAF SUPP LEMENT SERVICE
After the official adoption of the new Code as herein provided,
the Corporation hereby offers to maintain the sam.e up to date by means of
publishing Looseleaf Supplements containing the ordinances of a general
and permanent nature passed subsequent thereto. It shall be the duty of
the City to forward to the offices of the Corporation one true copy of each
ordinance passed subsequent to the adoption of the Code. The Corporation
will record these ordinances and once each three months or more of ten if
desired, the Corporation will edit these ordinances appending appropriate
headnotes, catchlines, footnotes, cross references and explanatory notes
as deemed necessary and reprint the page or pages of the Code affected,
removing the amended or obsolete provisions and inserting the new provi-
sions from the subsequent ordinances. Each SupplementwHl contain a
page of instructions for removal of the old pages and insertion of the new
pag e s.
When the passage of new material necessitates changes in the
index, appropriate entries will be prepared and reprinted either on blue
sheets to be inserted in the general index opposite the related entries, or
when necessary, reprint the entire page of the general index to include the
new entries.
The Corporation will publish five hundred (500) copies of each
Supplement for the period of one year editorially free for the sum of Seven
Dollars and Fifty Cent$ ($7.50) per page.
The Supplements will be delivered directly to the City Clerk for
distribution to the holders of the Codes. The City will have exc1usiveright
to sell or distribute the Codes and the Looseleaf Supplement Service within
the City.
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IN TESTIMONY WHEREOF, the Corporation has caused this
agreement to be executed by the signing of its authorized officers and the
,i! affixing of its corporate seal, and the City has caused this agreement to
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II: be executed by the signing of its authorized officers and the affixing of Lts
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II corporate seal, this day and year first written above.
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II: MUNICIPAL CODE. CORPORATION
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ATTEST:
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Secretary
..1SEAL)
ATTEST;
APPROVED AS TO FORM: AND
CORRECTNESS:
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City Attorney
CITY OF CLEARWATER, FLORIDA
By 4..~~~~~iJ
//C't Tl e
V . ~ J. Y Manager
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