08/16/2010TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING
MINUTES
CITY OF CLEARWATER
August 16, 2010
Present: Trustee/Chair Frank Hibbard, Trustee George N, Cretekos, Trustee John
Doran, Trustee Paul Gibson, and Trustee Bill Jonson.
Also William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
present: Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney,
Cynthia E. Goudeau - City Clerk, and Rosemarie Call - Management Analyst.
1. Call to Order - Trustee Frank Hibbard
The meeting was called to order at 9:26 a.m. at City Hall.
2. Approval of Minutes
2.1 Approve the minutes of the July 13, 2010 Pension Trustees Meeting as submitted
in written summation by the City Clerk.
Trustee Paul Gibson moved to approve the minutes of the July 13, 2010 Pension
Trustees Meeting as submitted in written summation by the City Clerk. The motion was
duly seconded and carried unanimously.
3. Pension Trustee Items
3.1 Approve the sub-advisory relationship between Wentworth, Hauser and Violich,
Inc. and Hirayama Investments and authorize appropriate officials to execute
same.
In April 2008, the Employees' Pension Plan hired and started funding Wentworth,
Hauser and Violich, Inc. (WHV) as a large cap international equity (EAFE)
manager. WHV has reorganized and created a sub-advisory company, Hirayama
Investments, to manage the large cap international equity fund in which the City
participates. The investment team the plan hired in 2008 has remained the
same. The structure of the organization is the only change being made.
The Pension Investment Committee supports the change and the pension plan's
attorney has reviewed and approved the sub-advisory agreement.
Pension Trustees 2010-8-16
In response to questions, Cash and Investments Manager Steve Moskun
said professional fund managers have specialized expertise and have representation
around the world. The industry has standardized fees and staff negotiates fees to
standard norm or below. The city currently pays $2 million in fees for a $600 million
portfolio, approximately .003%.
Trustee Bill Jonson moved to approve the sub-advisory relationship between
Wentworth, Hauser and Violich, Inc. and Hirayama Investments and authorize
appropriate officials to execute same. The motion was duly seconded and carried
unanimously.
3.2 Approve hiring MEPT as a core real estate manager for the Employees Pension
Plan, authorize a contract with New Tower Trust as the trustee and authorize the
appropriate officials to execute same.
Earlier this year, the Trustees authorized staff to conduct a search for a core real
estate manager. Cap Trust the plan’s consultant assisted with the search.
Cap Trust generated a list of seventy-five potential real estate managers. The list
was pared down to eliminate managers with excessive debt, oversized
redemption queues, significant style deviation, lack of staff and depth, limited
investment capacity, and problematic geographic distribution. Funds that did not
meet the definition of an open-ended core domestic fund were also eliminated.
These criteria reduced the list of potential managers to twelve.
The remaining twelve managers answered a thirty-page questionnaire with one
hundred and eighty questions. Based on the fund manager's answers to those
questions the list was reduced to the following six managers that was presented
to the Pension Investment Committee.
American Core Reality Fund
Cornerstone Property Fund
MEPT
TIAA-CREF- Core Properties Fund
ING Lion Properties Fund
UBS Turnbull Property Fund
The Pension Investment Committee reduced the list to the top four listed potential
managers and received presentations from the four firms.
All of the candidates that presented to the Pension Investment Committee were
high quality firms. MEPT is being recommended over the other firms for a variety
Pension Trustees 2010-8-16 2
of reasons, which include its track record, length of time in business, quality and
size of its portfolio, organizational structure and for its ability to weather market
downturns and other unforeseen events.
MEPT is highly regarded in the industry and has the recommendation of both of
the plans consultants and a unanimous recommendation of the Pension
Investment Committee.
MEPT was founded April 1, 1982 and is organized as a bank collective trust,
which is maintained by New Tower Trust Company. The Fund is managed by
three entities: Kennedy Associates Real Estate Counsel, LP, of Seattle,
Washington, serves as the real estate investment advisor, Landon Butler &
Company, LP®, provides investor relations and marketing services to MEPT, and
New Tower Trust Company serves as the trustee and fiduciary of the Fund. Our
contract is with New Tower since they are the fiduciary for the fund.
The Pension Plan attorney has approved this contract.
Funding for MEPT will come from a reduction in the allocation to out REIT
manager. The dollar amount of the plan’s exposure to real estate will remain the
same. The addition to MEPT increases the diversification of this asset class
specifically and of the plan in general. Northern Trust, the plan’s custodian will
assist with the transition.
In response to questions, Cash and Investments Manager Steve Moskun said the real
estate manager purchases or buys properties and the city owns a percentage of the
whole fund. The fund is well diversified but mainly residential.
Trustee John Doran moved to approve hiring MEPT as a core real estate manager for
the Employees Pension Plan, authorize a contract with New Tower Trust as the trustee
and authorize the appropriate officials to execute same. The motion was duly seconded
and carried unanimously.
3.3 Accept new hires into Pension Plan.
Pension Elig.
Name, Job Classification, & Department/Division Hire Date Date
Cliff Norris, Recreation Supervisor I/Parks & Recreation 4/3/80 6/10/10 *
* originally hired on 4/3/80 and denied pension; reexamined and pension eligible
as of 6/10/10
Pension Trustees 2010-8-16 3
Trustee George N, Cretekos moved to approve the employees listed into the City of
Clearwater’s Employees’ Pension Plan as approved by the Pension Advisory
Committee. The motion was duly seconded and carried unanimously.
3.4 Approve employee requests for regular pensions.
Jeanette Paterkiewicz, Staff Assistant, Public Utilities Department,
was
employed by the City on August 7, 1989, and her pension service credit is
effective on that date. Her pension will be effective August 1, 2010. Based on an
average salary of approximately $36,007 per year over the past five years, the
formula for computing regular pensions, and Ms. Paterkiewicz’ selection of the
Joint & Survivor Annuity, this pension will approximate $20,775 annually.
Diana Henderson, Police Service Technician, Police Department,
was
employed by the City on December 4, 1989, and her pension service credit is
effective on that date. Her pension will be effective August 1, 2010.
Based on an average salary of approximately $44,128 per year over the past five
years, the formula for computing regular pensions, and Ms. Henderson’s selection
of the Joint & Survivor Annuity, this pension will approximate $25,170 annually.
Charles Maybin, Parks Service Technician III, Parks & Recreation
Department,
was employed by the City on January 15, 1990, and his pension
service credit is effective on that date. His pension will be effective August 1,
2010.
Based on an average salary of approximately $43,471 per year over the past five
years, the formula for computing regular pensions, and Mr. Maybin’s selection of
the 75% Joint & Survivor Annuity, this pension will approximate $24,643 annually.
Sandra Herman, Planner III, Planning & Development Department,
was
employed by the City on January 27, 1986, and her pension service credit is
effective on that date. Her pension will be effective August 1, 2010.
Based on an average salary of approximately $70,352 per year over the past five
years, the formula for computing regular pensions, and Ms. Herman’s selection of
the Life Annuity, this pension will approximate $52,195 annually.
Beverly Verner, Staff Assistant, Parks & Recreation Department,
was
employed by the City on November 4, 1985, and her pension service credit is
effective on that date. Her pension will be effective July 1, 2010.
Based on an average salary of approximately $35,120 per year over the past five
years, the formula for computing regular pensions, and Ms. Verner’s selection of
Pension Trustees 2010-8-16 4
the Joint & Survivor Annuity, this pension will approximate $23,742 annually.
Julia Jablonski, Solid Waste Program Coordinator, Solid Waste/General
Services Department
, was employed by the City on December 28, 1987, and her
pension service credit is effective on February 22, 1988. Her pension will be
effective August 1, 2010.
Based on an average salary of approximately $52,463 per year over the past five
years, the formula for computing regular pensions, and Ms. Jablonski’s selection
of the Joint & Survivor Annuity, this pension will approximate $32,377 annually.
Carl Swigart, Solid Waste Supervisor I, Solid Waste/General Services
Department
, was employed by the City on February 12, 1981, and his pension
service credit is effective on that date. His pension will be effective December 1,
2010.
Based on an average salary of approximately $54,412 per year over the past five
years, the formula for computing regular pensions, and Mr. Swigart’s selection of
the 100% Joint & Survivor Annuity, this pension will approximate $43,533
annually.
Alison Johnson, Storeskeeper, Public Utilities Department
, was employed by
the City on February 2, 1987, and her pension service credit is effective on that
date. Her pension will be effective August 1, 2010.
Based on an average salary of approximately $41,621 per year over the past five
years, the formula for computing regular pensions, and Ms. Johnson’s selection of
the Life Annuity, this pension will approximate $28,390 annually.
Sandra Howard, Customer Service Accounting Representative, Customer
Service Department
, was employed by the City on March 26, 1984, and her
pension service credit is effective on that date. Her pension will be effective
August 1, 2010.
Based on an average salary of approximately $38,400 per year over the past five
years, the formula for computing regular pensions, and Ms. Howard’s selection of
the Joint & Survivor Annuity, this pension will approximate $27,820 annually.
Kate MacDonald, Police Information Technician II, Police Department
, was
employed by the City on November 10, 1986, and her pension service credit is
effective on that date. Her pension will be effective September 1, 2010.
Based on an average salary of approximately $40,254 per year over the past five
years, the formula for computing regular pensions, and Ms. MacDonald’s
selection of the Joint & Survivor Annuity, this pension will approximate $26,300
Pension Trustees 2010-8-16 5
annually.
William Fairchild, Public Utilities Technician II, Public Utilities Department
,
was employed by the City on May 23, 1988, and his pension service credit is
effective on that date. His pension will be effective September 1, 2010.
Based on an average salary of approximately $47,694 per year over the past five
years, the formula for computing regular pensions, and Mr. Fairchild’s selection of
the Joint and Survivor Annuity, this pension will approximate $29,197 annually.
William Kunzman, Parking Enforcement Specialist, Engineering Department
,
was employed by the City on March 23, 1987, and his pension service credit is
effective on March 31, 1987. His pension will be effective August 1, 2010.
Based on an average salary of approximately $40,514 per year over the past five
years, the formula for computing regular pensions, and Mr. Kunzman’s selection
of the Life Annuity, this pension will approximate $31,779 annually.
Steven Grasso, Tradesworker, Marine & Aviation Department
, was employed
by the City on October 7, 1982, and his pension service credit is effective on
January 5, 1985. His pension will be effective September 1, 2010.
Based on an average salary of approximately $47,289 per year over the past five
years, the formula for computing regular pensions, and Mr. Grasso’s selection of
the Joint and Survivor Annuity, this pension will approximate $33,349 annually.
Rick Mishler, Utilities Mechanic, Public Utilities Department
, was employed
by the City on June 17, 1985, and his pension service credit is effective on that
date. His pension will be effective September 1, 2010.
Based on an average salary of approximately $55,615 per year over the past five
years, the formula for computing regular pensions, and Mr. Mishler’s selection of
the 75% Joint & Survivor Annuity, this pension will approximate $38,642 annually.
Patricia Warren, Administrative Support Manager, Information Technology
Department
, was employed by the City on July 17, 1978, and her pension service
credit is effective on that date. Her pension will be effective September 1, 2010.
Based on an average salary of approximately $55,199 per year over the past five
years, the formula for computing regular pensions, and Ms. Warren’s selection of
the Joint & Survivor Annuity, this pension will approximate $48,743 annually.
Douglas King, Drafting & Mapping Technician, Engineering Department
, was
employed by the City on June 12, 1978, and his pension service credit is effective
on that date. His pension will be effective August 1, 2010.
Pension Trustees 2010-8-16 6
Based on an average salary of approximately $43,945 per year over the past five
years, the formula for computing regular pensions, and Mr. King’s selection of the
Life Annuity, this pension will approximate $42,601 annually.
Richard Hamilton, Professional Land Surveyor, Engineering Department
,
was employed by the City on January 6, 1975, and his pension service credit is
effective on July 7, 1975. His pension will be effective August 1, 2010.
Based on an average salary of approximately $59,599 per year over the past five
years, the formula for computing regular pensions, and Mr. Hamilton’s selection of
the 100% Joint & Survivor Annuity, this pension will approximate $55,704
annually.
John Richter III, Construction Inspector II, Engineering Department
, was
employed by the City on June 30, 1980, and his pension service credit is effective
on that date. His pension will be effective August 1, 2010.
Based on an average salary of approximately $44,049 per year over the past five
years, the formula for computing regular pensions, and Mr. Richter’s selection of
the 100% Joint & Survivor Annuity, this pension will approximate $35,635
annually.
Jerry Williams, Solid Waste Equipment Operator, Solid Waste/General
Services Department
, was employed by the City on August 20, 1980, and his
pension service credit is effective on that date. His pension will be effective
September 1, 2010.
Based on an average salary of approximately $35.687 per year over the past five
years, the formula for computing regular pensions, and Mr. Williams’ selection of
the Joint & Survivor Annuity, this pension will approximate $29,442 annually.
Russell Dunning, Public Services Technician III, Public Services
Department
, was employed by the City on May 21, 1990, and his pension service
credit is effective on January 31, 1998. His pension will be effective September 1,
2010.
Based on an average salary of approximately $45,942 per year over the past five
years, the formula for computing regular pensions, and Mr. Dunning’s selection of
the 10-Year Certain and Life Annuity, this pension will approximate $15,054
annually.
Barbara Schill, Senior Accountant, Finance Department
, was employed by the
City on June 19, 2000, and her pension service credit is effective on that date. Her
pension will be effective September 1, 2010.
Based on an average salary of approximately $45,736 per year over the past five
Pension Trustees 2010-8-16 7
years, the formula for computing regular pensions, and Ms. Schill’s selection of
the Joint & Survivor Annuity, this pension will approximate $12,815 annually.
Gary Johnson, Police Officer, Police Department,
was employed by the City
on September 24, 1990, and his pension service credit is effective on that
date. His pension will be effective October 1, 2010.
Based on an average salary of approximately $61,596 per year over the past five
years, the formula for computing regular pensions, and Mr. Johnson’s selection of
the 10-year Certain & Life Annuity, this pension will approximate $33,878
annually.
Larry Harbert, Police Officer, Police Department
, was employed by the City on
September 24, 1990, and his pension service credit is effective on that date. His
pension will be effective October 1, 2010.
Based on an average salary of approximately $68,614 per year over the past five
years, the formula for computing regular pensions, and Mr. Harbert’s selection of
the Joint & Survivor Annuity, this pension will approximate $37,738 annually.
Robert Fava, Police Officer, Police Department
, was employed by the City on
March 29, 1989, and his pension service credit is effective on that date. His
pension will be effective August 1, 2010.
Based on an average salary of approximately $74,450 per year over the past five
years, the formula for computing regular pensions, and Mr. Fava’s selection of the
Joint & Survivor Annuity, this pension will approximate $43,347 annually.
James Thomas, Fire Lieutenant, Fire Department
, was employed by the City
on January 4, 1988, and his pension service credit is effective on that date. His
pension will be effective September 1, 2010.
Based on an average salary of approximately $76,072 per year over the past five
years, the formula for computing regular pensions, and Mr. Thomas’ selection of
the 10-year Certain & Life Annuity, this pension will approximate $50,341
annually.
Mark Beaudette, Police Officer, Police Department
, was employed by the City
on May 17, 1989, and his pension service credit is effective on that date. His
pension will be effective August 1, 2010.
Based on an average salary of approximately $70,139 per year over the past five
years, the formula for computing regular pensions, and Mr. Beaudette’s selection
of the 100% Joint & Survivor Annuity, this pension will approximate $40,286
annually.
Pension Trustees 2010-8-16 8
Robert Wierzba, Police Sergeant, Police Department, was employed by the
City on March 23, 1987, and his pension service credit is effective on that
date. His pension will be effective September 1, 2010.
Based on an average salary of approximately $96,958 per year over the past five
years, the formula for computing regular pensions, and Mr. Wierzba’s selection of
the 100% Joint and Survivor Annuity, this pension will approximate $61,931
annually.
Norman Jernigan, Fire Medic Lieutenant, Fire Department
, was employed by
the City on January 6, 1986, and his pension service credit is effective on that
date. His pension will be effective September 1, 2010.
Based on an average salary of approximately $80,936 per year over the past five
years, the formula for computing regular pensions, and Mr. Jernigan’s selection of
the 10-Year Certain and Life Annuity, this pension will approximate $54,871
annually.
Lawrence Borland, Police Sergeant, Police Department
, was employed by the
City on October 18, 1982, and his pension service credit is effective on that
date. His pension will be effective September 1, 2010.
Based on an average salary of approximately $82,750 per year over the past five
years, the formula for computing regular pensions, and Mr. Borland’s selection of
the 100% Joint and Survivor Annuity, this pension will approximate $61,043
annually.
James Houck, Police Officer, Police Department
, was employed by the City on
April 3, 1989, and his pension service credit is effective on that date. His pension
will be effective September 1, 2010.
Based on an average salary of approximately $66,831 per year over the past five
years, the formula for computing regular pensions, and Mr. Houck’s selection of
the 100% Joint & Survivor Annuity, this pension will approximate $38,744
annually.
Section 2.393 provides for normal retirement eligibility when a participant has
completed thirty years of credited service, has reached age 55 and completed
twenty years of credited service, or has reached age 65 and completed ten years
of credited service. Section 2.393 also provides for normal retirement eligibility
when a participant has completed twenty years of credited service or has reached
age 55 and completed ten years of credited service in a type of employment
described as “hazardous duty” and further defines service as a Police Officer, Fire
Lieutenant, Police Sergeant, and Fire Medic Lieutenant as meeting the hazardous
duty criteria. Ms. Paterkiewiz, Ms. Henderson, Mr. Maybin, Ms. Herman, Ms.
Verner, Ms. Jablonski, Mr. Swigart, Ms. Johnson, Ms. Howard, Ms. MacDonald,
Pension Trustees 2010-8-16 9
Mr. Maran, Mr. Fairchild, Mr. Kunzman, Mr. Grasso, Ms. Clement, Ms. Meri, and
Mr. Mishler qualify under the age 55 and 25 years of service criteria. Ms. Warren,
Mr. King, Mr. Hamilton, Mr. Richter, and Mr. Williams qualify under the 30 years of
service criteria. Mr. Dunning and Ms. Schill qualify under the age 65 and 10 years
of service criteria. Mr. Johnson, Mr. Harbert, Mr. Fava, Mr. Wilt, Mr. Thomas, Mr.
Beaudette, Mr. Wierzba, Mr. Jernigan, Mr. Borland, and Mr. Houck qualify under
the hazardous duty criteria.
Trustee Paul Gibson moved to grant Jeanette Paterkiewicz, Public Utilities Department;
Diana Henderson, Police Department ; Charles Maybin, Parks & Recreation
Department; Sandra Herman, Planning and Development Department; Beverly
Verner, Parks and Recreation Department; Julia Jablonski, Solid Waste/General
Services Department; Carl Swigart, Solid Waste/General Services Department; Alison
Johnson, Public Utilities Department; Sandra Howard, Customer Service
Department; Kate MacDonald, Police Department; William Fairchild, Public Utilities
Department; William Kunzman, Engineering Department; Steven Grasso, Marine
and Aviation Department; Rick Mishler, Public Utilities Department; Patricia
Warren, Information Technology Department; Douglas King, Engineering Department;
Richard Hamilton, Engineering Department; John Richter III, Engineering
Department; Jerry Williams, Solid Waste/General Services Department; Russell
Dunning, Public Services Department; Barbara Schill, Finance Department; Gary
Johnson, Police Department; Larry Harbert, Police Department; Robert Fava, Police
Department; James Thomas, Fire Department; Mark Beaudette, Police Department;
Robert Wierzba, Police Department; Norman Jernigan, Fire Department; Lawrence
Borland, Police Department and James Houck, Police Department regular pensions
under Section 2.393 of the Employees' Pension Plan as approved by the Pension
Advisory Committee. The motion was duly seconded and carried unanimously.
4 - Other Business - None.
5 - Adjourn
The meeting was adjourned at 9:37 a.m.
Chair
Employee's Pension Plan Trustees
Attest
C'a.e
City Clerk
Pension Trustees 2010-8-16 10