AGREEMENT REGARDING BOOK LEASING SERVICE
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March 15,2000
McNaughton Book Service
A Division Of Brodart Co.
Marsha McGrath, Collection Services Manager
Clearwater Public Library
100 N Osceola Ave
Clearwater FL 34615-6811
Dear Ms. McGrath:
At the request of Leslye Key, our Sales Consultant for your area, we have prepared a McNaughton
book leasing proposal for your review.
One of the problems associated with supplying popular reading material is the shelflife varies from
book to book. Too often the once popular book takes up shelf space while newer more popular
books are arriving to take their place. Likewise, many books prove to have long term value and
deserve a place in the library's permanent collection.
Our book leasing service satisfies both situations. McNaughton provides the most popular books,
shelf ready, at the time of peak demand. You have the option of purchasing books with lasting
appeal or returning books as reader demand diminishes.
Currently we are offering the following incentives to new subscribers:
. A 5% discount from our current posted prices.
. The opportunity to select and maintain an inventory double the standard inventory usually
offered by McNaughton.
. Titles retailing for up to $26 will be one allowance charge.
· A free retention percentage of all new books allocated to your library may be transferred to your
permanent collection.
We would like to take this opportunity to introduce our service to you. The following outline will
address each ofthe service areas available through our lease plan, many of which are unique to
McNaughton.
500 Arch Street. Williamsport. PA 17705. (800) 233-8467 Extension 776. FAX (800) 999-6799
I. SELECTIONS AND ORDERING
CORE COLLECTION
McNaughton is the only service that provides a free Core Collection to establish your initial
inventory. Our Core Collection List offers over 800 titles which are recent popular and
bestselling titles published within the last 4-12 months. Your library may have the option to
select and maintain double the inventory usually allowed by McNaughton. From that point on
you will receive an allowance of new books each month to enhance the rotating collection.
ANNOTATIONS AND SELECTION LISTS
McNaughton's selection committee has earned the reputation of providing the very best pre-
publication selections and title/author information. The annotations are verified each month with
the publisher in order to provide you with the most accurate and complete information available.
In addition, McNaughton's annotations cite BOMC Main, BOMC Alt., Lit. Gld. Main, Lit. Gld.
Alt., Crime Club, large first printing, major advertising, author tour, major motion picture tie-in,
TV tie-in, paperback rights, serialization in major publications, first novel, sexual references, 4-
letter expletives, Kirkus, Booklist, and PW reviews and author's previous works. This
information is most useful when selecting prepublished titles to determine popularity and patron
demand.
In addition to our adult selections, we offer a wide variety of young adult pre-publication titles
each month for any subscriber to choose from.
FIRST EDITION PAPERBACKS
Since many more popular titles are now being published first in paperback rather than hardcover,
McNaughton is the only service to prebind first edition paperbacks into hardcovers so that
subscribers can meet their patron demands for this material through our lease plan.
TELEPHONE ORDERS
McNaughton's F AST/SERV toll-free telephone ordering is the only service that provides instant
in-stock availability with immediate customer book allocation at the point of ordering. This
service provides your library with the necessary information to make sourcing decisions for titles
you need shipped within 48 hours. McNaughton provides 98% order fulfillment on or before
publication date.
II. PROGRAM FEATURES
FULL ALLOWANCE
Your library will receive full allowance all 12 months of the contract period.
LOST BOOKS
Up to 10% of the library's annual new book allowance may be deducted to cover lost or stolen
books.
DAMAGED/DEFECTIVE BOOKS
No-charge replacements will be provided for damaged books up to six months after receipt, and
publisher defects will be replaced with no time limitations.
200% INVENTORY
Your library can maintain double the inventory usually allowed by McNaughton. You may
select double the standard amount from the Core Collection List. Another option would be to
select only the standard inventory and then refrain from returning and/or purchasing books until
you build the collection to the 200% level from monthly selections of new books.
25% RETENTION
To further enhance your McNaughton service, we will provide your library with 25% retention of
the number of books shipped to your library. These are books the library would not have to
purchase for transfer to their permanent collection. The 25% retention equates to approximately
300 books per year, a savings worth up to $1707.00. This figure is based on the average
purchase price of a leased book. This transfer is automatically deducted monthly, and reflected
on your monthly report. The library can elect to transfer books monthly, or at the end of each
contract year, whichever is most convenient for you. The most popular or most current titles
should be selected to assist with the on-going development of the library's permanent collection.
Our retention is based on books shipped rather than books returned, so with McNaughton your
library is guaranteed 25% retention each year.
INVENTORY REDUCTION BY PURCHASE
Books may be purchased from your library's inventory at a 75% discount. Plus, McNaughton
offers semi-annual customer book sales which offer additional savings at prices as low as $2
each.
SHIPPING COSTS
There is NO charge to the library for shipment of books. McNaughton pays all shipping costs, to
and from the library. Postage expended for book returns will be reimbursed upon request. All
we need are your postal receipts and instructions concerning how the reimbursement check
should be written. If you would prefer to be reimbursed with stamps, please let us know who
should receive the stamps.
IV. SERVICE OUTLINE AND ANNUAL RA IE
The following will provide an outline of the proposed service and the annual cost. Please
keep in mind this plan size is just our suggestion. We will be happy to adjust the plan size
to best 5uit YaW' needs.
New book allowance per month
New book a1lowaDCe per year
Allowable Inventory
Total Books
Sub-Total
Less 5% illlToolJl)lOry discow
Total CO$t
Less 2% annuaI prepaYJDlnl discount
Total annual cost
Cost per book: All books
Minus tree retemion savings
Actual cost per book (lIIIIIge)
The above figures do not include any applicable taxes.
Flnt Year
100
1200
2000
3200
$18,300.00
$915.00
517,385.00
5347.70
$17,037.30
$5.32
515,387.30
54.81
Se"oad Year
200
2400
4000
6400
536,600.00
51,830.00
$34,770.00
$695.40
$34,074.60
55.32
530,774.60
54.81
One months free allowance will be given in lieu of the core collection. This allowance may be used
to order new books from the monthly publication lists to help establish YOW' inventory.
Half allowance is standard for the McNaughton servi"e however, your library will receive full
allowance all 12 month at the same servire rate as our standard plllIl5 to further enhance your service.
The 5% introductory disoowu will be extended to the second year with the increase of your plan to
200 book allOWllnce per month. Therefore, you will receive a 5% discount on the initial 100 book
allowance for two years plus a 5% di~ount on the new 100 book allowance per month for one year.
The items offered in this proposal are open to YOW' library at the prices quoted until October I, 2000.
We hope you will let US put our experience to work for you. Please contact us at our toll free
number, 800-233-8467, with any questions you may have. We look forward to hearing from you.
c: Leslye Key, Sales Consu1tant
Enclosure
CLEARW2.WPS
Clearwater Public Library
Clearwater, FL
If you think our proposal has merit or if you wish to have us explain any part of it in more detail,
please indicate accordingly or call us toll-free at 1-800-233-8467.
A) _ I wish to authorize approval ofthis proposal
B) _ I would like your representative to call me.
I have several questions before I decide.
Signature Page Attached
Signed:
Title:
Date:
Return to:
McNaughton Book Service
P.O. Box 3006
WilIiamsport, PA 17705
CLEARWTR.WPS
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Countersigned:
CITY OF CLEARWATER, FLORIDA
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Brian J. Aunogt
Mayor-Commissioner
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By:
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William B. Horne, II
Interim City Manager
Approved as to form:
Attest:
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e C. Hayman
ssistant City Attorney
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