07/15/2010
- City Council Agenda
Location: Council Chambers - City Hall
Date: 7/15/2010- 6:00 PM
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your
name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless
otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a
spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the
audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being
presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of
dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more
than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly
supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours
prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are
available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the
meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Presentations
4.1 Service Awards
Attachments
4.2 Presentation to Representative Hooper - Rebecca O'Hara, Florida League of Cities Legislative Director.
Attachments
4.3 End of Session Report by Pete Dunbar and Martha Edenfield
Attachments
4.4 New Orleans Presentation - Mayor Hibbard
Attachments
4.5 Official Patent Presentation
Attachments
5. Approval of Minutes
5.1 Approve the minutes of the June 17, 2010 City Council Meeting as submitted in written summation by the
City Clerk.
Attachments
6. Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1 Approve the City of Clearwater's Fiscal Year 2010-11 Consolidated Action Plan, to carry forward the
goals and objectives set forth in the Plan, as required by HUD, and authorize the City to enter into
agreements with organizations contained in the FY2010-11 Consolidated Action Plan and authorize the
appropriate officials to execute same.
Attachments
7.2 Declare as surplus certain portions of land titled by the State of Florida, Department of Transportation
(FDOT),as State Road 590, Section 15050-XXXX, Parcel 101.01 Part "A" and Part "B" lying and being
situate in the Northwest 1/4 and the Northeast 1/4 of Section 8, Township 29 South, Range 16 East, find
FDOT's application to transfer all City rights, title and interest therein to be a valid public purpose,
authorize conveyance thereof to FDOT by City Deed, establish an effective date,adopt Resolution 10-13
and authorize appropriate officials to execute same.
Attachments
7.3 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 133 West Grapefruit Circle
(Lot 22, Block 3 Virginia Groves Estates in Section 8, Township 29 South, Range 16 East); and pass
Ordinances 8174-10, 8175-10 and 8176-10 on first reading.(ANX2010-03004)
Attachments
7.4 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1711 Lakeview Road (Lot 6,
Lakeview Vista in Section 23, Township 29 South, Range 15 East); and pass Ordinances 8178-10, 8179-
10 and 8180-10 on first reading.(ANX2010-04005)
Attachments
7.5 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1845 Audubon Street (Lot
16, Gracemoor Subdivision in Section 13, Township 29 South, Range 15 East); and pass Ordinances
8182-10, 8183-10 and 8184-10 on first reading. (ANX2010-05001)
Attachments
8. Second Readings - Public Hearing
8.1 Adopt Ordinance No. 8185-10on second reading, amending Code of Ordinances Article VI, Division 2,
Fiscal Management Procedure.
Attachments
8.2 Adopt Ordinance No. 8187-10 on second reading, amending the Operating Budget for the Fiscal Year
ending September 30, 2010 to reflect increases and decreases in revenues and expenditures for the
General Fund, Special Development Fund, Special Program Fund, Solid Waste Fund, Recycling Fund,
Gas Fund, Marine Fund, Airpark Fund, Downtown Boat Slips Fund, Parking Fund, Harborview Fund,
Administrative services Fund, Garage Fund, and Central Insurance Fund.
Attachments
8.3 Adopt Ordinance No. 8188-10 on second reading, amending the Capital Improvement Budget for the
Fiscal Year ending September 30, 2010, to reflect a net decrease of $5,584,709.
Attachments
City Manager Reports
9. Consent Agenda
9.1 Approve an Interlocal Agreement between the City of Clearwater and the Cities of Largo and St.
Petersburg, and Pinellas County to establish a new consortium to update and expand the Analysis of
Impediments to Fair Housing Choice, Clearwater's share not to exceed $5,000, and authorize the
appropriate officials to execute same. (consent)
Attachments
9.2 Authorize the release of a Request for Proposals for Tourism Marketing Services for the City of
Clearwater for FYI 0-11. (consent)
Attachments
9.3 Appoint Dan Carpenter as a Trustee of the Clearwater Firefighters' Supplemental Trust Fund with the
term expiring on June 30, 2014, in accordance with Sec. 175.061 of the Florida State Statutes. (consent)
Attachments
9.4 Declare list of vehicles and equipment surplus to the needs of the City and authorize disposal through sale
to the highest bidder at the Tampa Machinery Auction, Tampa, Florida, and authorize appropriate officials
to execute same. (consent)
Attachments
9.5 Approve $100,000 settlement of the liability claim of Aviation Engineering Consultants, Inc. and
authorize the appropriate officials to execute same. (consent)
B Attachments
9.6 Approve the transfer of $2.1 million dollars from unrestricted net assets (reserves) in the below listed
funds to Special Revenue Project 181-99874 to cover the costs of the retirement incentive packages.
(consent)
Attachments
9.7 Award a contract (Purchase Order) to Ancom Systems, Tampa, FL for upgrade services (hardware and
software) to the City's Nortel phone switches at various locations at a cost not to exceed $314,198 in
accordance with Sec. 2.564 (1)(d), Code of Ordinances, under State Contract 730-000-09-1, and authorize
lease purchase financing through Bancorp Bank d/b/a Mears Motor Leasing, Orlando, FL and authorize
the appropriate officials to execute same. (consent)
Attachments
9.8 Amend the operating budget for the Harborview Center from $168,080 to $250,204 to fund additional
expenses related to closing the facility and for future maintenance needs of the building; funding to come
from proceeds of the sale of furniture and furnishings of the Harborview Center. (consent)
Attachments
9.9 Approve submission of Department of Justice, Bureau of Justice Assistance (DOJBJA) Edward Byrne
Memorial Justice Assistance Grant application in the amount of $87,366. (consent)
Attachments
9.10 Amend leases of real property located at 701 North Missouri Avenue, commenced July 21, 2003, and 918
Palmetto Street, dated February 1, 2006, to Head Start Child Development and Family Services, Inc., for
the purpose of establishing respective federal interest therein, and authorize appropriate officials to
execute same. (consent)
Attachments
9.11 Grant and convey to Florida Power Corporation, doing business as Progress Energy Florida, Inc., a
Florida corporation ("Grantee"), a 10-foot wide temporary Distribution Easement defined as lying 5-feet
each side of Grantee's facilities to be installed at mutually agreeable locations over, across and through
Lot 3 through 15, Stevenson's Creek Subdivision, and authorize the appropriate officials to execute same.
(consent)
Attachments
9.12 Ratify and confirm Change Order 2 to Castco Construction, Inc. of Largo, FL for the 2009 Bridge
Rehabilitation Project (09-0050-EN), increasing the contract amount by $25,419.23, for a new contract
total of $207,401.98. (consent)
Attachments
9.13 Accept a 5 foot Reclaimed Water Main and Utilities Easement over, under and across the West 5 feet of
Lot 11, Renaissance Oaks, as conveyed by Eric Beck and Leah B. Beck, in consideration of receipt of
$10.00 and the benefits to be dereived therefrom. (consent)
Attachments
9.14 Appoint Councilmember Jonson as a voting delegate to the Florida League of Cities' Annual Conference,
August 19-21, 2010. (consent)
B Attachments
9.15 Authorize civil action on behalf of the City against Nicholas J. Komarnitzky to seek to recover costs and
expenses to repair a City owned sign, which sustained damage due to a traffic accident caused by Mr.
Komarnitzky. (consent)
B Attachments
10. Other Items on City Manager Reports
10.1 Amend Chapter 32, Code of Ordinances, relating to residential reclaimed water service outside city limits
within an incorporated area and location of reclaimed water service lines and pass Ordinance 8199-10 on
first reading.
Attachments
10.2 Adopt a tentative millage rate of 5.1550 mills for fiscal year 2010/11 and set public hearing dates on the
budget for September 9, 2010 and September 22 or 23, 2010, to be held no earlier than 6:00 p.m.
Attachments
Miscellaneous Reports and Items
11. City Manager Verbal Reports
11.1 Update on Repairs to Reclaimed Water Lines
Attachments
12. Other Council Action
12.1 Sea Oat Planting
Attachments
12.2 CERT Group - Councilmember Jonson
Attachments
12.3 Citizen Advisory Board Periodic Reports - Councilmember Jonson
Attachments
12.4 FLC Legislative Policy Committees - Councilmember Jonson
Attachments
13. Closing Comments by Mayor
14. Adjourn
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Ahmad Jackson
Barry LeCavalier
Betty Hoskins
David Pettay
Jonathon Yuen
Kenneth Hay
Virginia Novotny
April Eversole
Brandon Jerrido
Darcy Hunt
Edward Tumber
Leonard Rickard
Rodney Irwin
10 Years of Service
Maria Scrima
Vernon Kearney
Jamie Abbott
15 Years of Service
Cindy Jones
Charles Gibson
Glenn Witko
James Fields
Patricia Cooke
Sharon Rodriguez
Trevor Murray
20 Years of Service
Madra Matthews
Sheila Waters
Sean Allaster
Barbara Hagen
Steven DeSimone
Laura Dann
Victor Myerscough
Mark Serio
Thomas Long
25 Years of Service
Raymond Niski
Robert Baxter
30 Years of Service
Ronald Nessler
Parks & Recreation
Public Utilities
Police
Customer Service
Police
Engineering
Police
Customer Service
Public Utilities
Police
Library
Fire
City Manager
Library
Public Services
Customer Service
Library
Fire
Fire
Police
Police
Police
Fire
Customer Service
Police
Police
Gas
Gas
Library
Solid Waste/General Services
Public Utilities
Parks & Recreation
Police
Public Utilities
Public Utilities
Meeting Date:7/15/2010
Cover Memo
Item # 1
Review Approval: 1) Clerk
Cover Memo
Item # 1
City Council Agenda
Council Chambers - City Hall
Meeting Date:7/15/2010
SUBJECT / RECOMMENDATION:
Presentation to Representative Hooper - Rebecca O'Hara, Florida League of Cities Legislative Director.
SUMMARY:
This award is a Legislative Appreciation award from the Florida League of Cities. It is being given to Rep. Hooper for his
consistent support of municipal home rule in the 2010 legislative session.
Review Approval: 1) Clerk
Cover Memo
Item # 2
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
End of Session Report by Pete Dunbar and Martha Edenfield
SUMMARY:
Meeting Date:7/15/2010
Review Approval: 1) Clerk
Cover Memo
Item # 3
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
New Orleans Presentation - Mayor Hibbard
SUMMARY:
Meeting Date:7/15/2010
Review Approval: 1) Clerk
Cover Memo
Item # 4
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Official Patent Presentation
SUMMARY:
Meeting Date:7/15/2010
This U.S. Patent number 7733242 was created by the Traffic Operations Division and is being presented to the City so that
potential revenue can be achieved through development of this technology. The patent is titled "System, Method and Apparatus for
Manual Control of a Traffic Light." This device will enable police officers to manually override a traffic signal and control it by
remote control enabling the officer to stay secure in their police cruisers for up to a quarter of a mile away. It will also enable the
officer to control multiple signals with one device for special events, accidents and other traffic related activities without being
exposed to the weather or potentially hazardous conditions. Paul Bertels and Himanshu Patni are the inventors.
Review Approval: 1) Clerk
Cover Memo
Item # 5
City Council Agenda
Council Chambers - City Hall
Meeting Date:7/15/2010
SUBJECT / RECOMMENDATION:
Approve the minutes of the June 17, 2010 City Council Meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 6
Attachment number 1
Page 1 of 11
CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
June 17, 2010
Present: Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
Also William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
present: Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney,
Cynthia E. Goudeau - City Clerk, and Rosemarie Call - Management Analyst.
Unapproved
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order - Mayor Frank Hibbard
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation 3. Pledge of Allegiance - Mayor Frank Hibbard
4. Presentations - Given
4.1 Thank you to Census o pl t Count Committee
5. Approval of Minutes
5.1 Approve the minutes of the Jun 3, 2010 City Council Meetinq as submitted in
written summation b the Cit CI r.
Councilmember Bill Jonson moved to approve the minutes of the June 3, 2010 City
Council Meeting as submitted in written summation by the City Clerk. The motion was
duly seconded and carried unanimously.
Council 2010-06-17 Item #16
Attachment number 1
Page 2 of 11
6. Citizens Steve Sarnoff, Albert Craig, and Anne Garris encouraged use of unrestricted reserve
funds to close anticipated budget gap.
Tom Simpson requested passage of resolution supporting the re-enactment of the
Glass-Steagall Act.
Twelve individuals opposed closure of the Beach library and pool.
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
7.1 Continue to July 1, 2010, the Annexation, Initial Land Use Ian Designation f
Residential Low ( ) and Initial onin Atlas si nation of Low Medium Densitv
Residential ( ) istrict for 133 West Grapefruit Circle (Lot lock 3
Virginia rov s Estates in Section , Township 29 South, Range 1 ast 9 and
pass Ordinances 174-1 175-1 and 176-1 on first read ing.( X 1 0-
03QQ4
Councilmember George N. Cretekos moved to continue Item 7.1 to July 15, 2010. The
motion was duly seconded and carried unanimously.
8. Second Readings - Public Hearing
8.1 Adopt Ordinance No. 1 -1 on second reading, amending Section 2 8.041(3),
Cod of Ordinances. to x mgt solicitors from obtaining liabilitv insurance under
specified conditions and to clarify conditions under which solicitations shall
permitted, and amending Section 28.041, to provide for appealing the denial of a
er it.
Ordinance 8159-10 was presented and read by title only. Councilmember Paul Gibson
moved to adopt Ordinance 8159-10 on second and final reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember Paul Gibson.
"Nays": Bill Jonson.
Motion carried.
Council 2010-06-17 Item #Z
Attachment number 1
Page 3 of 11
8.2 opt Ordinance No. 8169-10 on second read vacating a 16-foot all in a
View City Subdivision subject to a wat r main easement that is retained over all
city-owned water mains on the properties, and a sewer main easement that is
located upon adow Lark Lan and a portion of Virginia Avenue Iving east of
Meadow Lark Lane.
Ordinance 8169-10 was presented and read by title only. Councilmember Bill Jonson
moved to adopt Ordinance 8169-10 on second and final reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember Paul Gibson,
and Bill Jonson.
"Nays": None.
9. ConsentAgenda
9.1 Approve Specific Performance Agreement between Pinellas County and the City
of Clearwater to allow for allocation of funds to support the Neighborhood
Stabilization Program 2 (NSP2) activities within HUD designated areas in the City
of Clearwater and authorize the appropriate officials to execute same. (consent)
9.2 See below.
9.3 Approve the Tampa Bay Regional Domestic Security Task Force (RDSTF)
Combined Voluntary Cooperation and Operational Assistance Mutual Aid
Agreement and Memorandum of Understanding (2010-2012)and authorize the
appropriate officials to execute same. (consent)
9.4 Approve an agreement between the City of Clearwater Police Department and the
Florida Department of Transportation (DOT) to perform educational activities and
enforcement of pedestrian regulations at locations on or near state routes
identified as having a high frequency of pedestrian-related crashes. (consent)
9.5 Award a contract to Custom Built Marine Construction, Inc. of Stuart Florida, to
construct a new boat ramp at the east end of Bay Esplanade Drive on Clearwater
Beach, in the amount of $156,495.90, which is the lowest responsible bid in
accordance with plans and specifications, increase project budget by $565,699 for
grant funding, and authorize the appropriate officials to execute same. (consent)
9.6 Accept a 25-foot Drainage and Utility Easement over, under, across and through a
portion of the Northeast 1/4 of Section 18, Township 29 South, Range 16 East, as
conveyed by the Board of Trustees of St. Petersburg College, in consideration of
receipt of $10.00 and the benefits to be derived therefrom. (consent)
9.7 Award a contract for the Tropic Hills Stormwater Outfall Project Phase 1 (99-0018-
EN) to Sunshine Pipe Corp. of Safety Harbor, Florida, for the sum of
$1.893.512.50. which is the lowest responsible bid received in accordance with
Council 2010-06-17 Item #?b
Attachment number 1
Page 4 of 11
the plans and specifications; authorize establishment of project 315-96174,
Tropic Hills Phase One and authorize the appropriate officials to execute same.
consent
9.8 Award a contract for professional planning services pursuant to Clearwater RFP
12-10. Strateaies and Actions to increase Enerav Efficiencv. to Renaissance
Planning Group of Tampa, Florida, approve initiation of the work described in the
Scope of Services for a lump sum fee of $214,605, and authorize the appropriate
officials to execute same. (consent)
Councilmember George N. Cretekos moved to approve the Consent Agenda as
submitted, less Item 9.2, and that the appropriate officials be authorized to execute
same. The motion was duly seconded and carried unanimously.
9.2 Aoorov a standard Aar nt For to use for various Outside Instructors
The City in the past has contracted with various individual instructors for a number
of wellness activities. Previously, various service contracts or user agreements
have been utilized to codify the contractual relationship. The City has developed a
standard user agreement form to be used with all individual contractors for such
purpose. The agreement clarifies the roles of the City and the contractor and
provides for documentation of appropriate licensing, certifications, payment terms,
scheduling, use and care of City facilities, and other administrative requirements.
Staff is requesting that the Council authorize the City Manager or his designee to
enter into these agreements not to exceed the total amount of City budgeted
funds or medical insurance carrier committed funds to be used solely for the
purpose of promoting the wellness of employees.
Councilmember George N. Cretekos expressed concern with lack of employee
participation in wellness programs.
One individual said reduced staffing in many departments makes it difficult for some
employees to participate.
One individual supported the upcoming employee health center.
Council 2010-06-17 Item #-46
Attachment number 1
Page 5 of 11
Vice Mayor John Doran moved to approve a standard Agreement Form to be used for
various Outside Instructors for wellness initiatives and authorize the City Manager
and/or his designee to execute such agreements. The motion was duly seconded and
carried unanimously.
City Manager Reports
10. Other Items on City Manager Reports
Councilmember George N. Cretekos moved to amend the City's fiscal year 2009/2010
Operating and Capital Improvement Budgets at mid year. The motion was duly
seconded and carried unanimously.
Ordinance 8187-10 was presented and read by title only. Councilmember Paul Gibson
moved to pass Ordinance 8187-10 on first reading. The motion was duly seconded and
upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
"Nays": None.
Ordinance 8188-10 was presented and read by title only. Councilmember Bill Jonson
moved to pass Ordinance 8188-10 on first reading. The motion was duly seconded and
upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
"Nays": None.
Council 2010-06-17 Item #$
Attachment number 1
Page 6 of 11
10.2 Amend Cod of Ordinances Article VI9 ivision 2Fiscal Management Procedure
to reflect current t r inolo_ y in state law and city charter and pass rdinance
1 -1 on first r ain .
City of Clearwater Code of Ordinances Article VI, Division 2, describes various
fiscal management procedures to be followed by the City.
Several revisions are required based upon changes in state law, charter changes,
position title changes, and technology changes. The changes are identified below:
Throughout Division 2 Commission has been changed to council to conform to
current charter language.
Grammatical/spelling changes.
Section 2.511
State law has changed regarding which financial institutions may be used by the
City and the requirements of such financial institutions. Florida Statues Chapter
280 defines qualified public depository and this section has been changed to refer
to State law.
The accounting standards have changed and the City must now comply with
publications issued by the Governmental Accounting Standards Board and the
Financial Accounting Standards Board.
Section 2.512
Deputy finance director has been changed to Assistant Finance Director to
conform to the City's position titles.
Section 2.515
Intergovernmental service fund has been changed to internal service fund to
comply with current accounting language.
Section 2.517
Changes were made to tie City Council action on budgets to statutory
requirements. Also included a requirement to post details on the City's website as
opposed to the current requirement to publish in a newspaper.
Section 2.521
Changes were made to match the ordinance to current practice. Due to
technology, controls in the financial system make sure that no payments or
obligations are incurred unless there are sufficient funds. It would not be practical
to have the City Manager certify all payments.
Council 2010-06-17 Item 06
Attachment number 1
Page 7 of 11
Section 2.522
Changes were made to remove the requirement of public referendum on certain
bonds. This requirement was also in the Charter and was removed from the
Charter via public referendum.
Section 2.526
Changes were made to the requirement for manually signed checks which would
typically only be used in an emergency. The requirement has been changed to
require the city manager and the finance director or their designated alternates.
Section 2.538
Dishonored check service fees have been changed to refer to Florida Statutes
Chapter 68 rather than a specific amount so that the fees will change when the
fees in the statute changes.
Vice Mayor John Doran moved to amend Code of Ordinances Article VI, Division 2,
Fiscal Management Procedure to reflect current terminology in state law and city
charter. The motion was duly seconded and carried unanimously.
Ordinance 8185-10 was presented and read by title only. Councilmember George N.
Cretekos moved to pass Ordinance 8185-10 on first reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
"Nays": None.
10.3 Approve a Joint Participation Agreement (J A) between the City of Clearwater
and the tat of Florida part nt of Transportation T? for runway r pairs
at the Clearwater iroar and aoot solution 10-16 and authorize the
aproriat officials t execute same.
The FDOT has agreed to provide 80% maximum reimbursable funding for the
overlay, marking, and repair of the runways at the Clearwater Airpark in the
amount of $100,000.00, of the total project cost of $125,000.00.
The City portion of $25,000.00 will be provided with an allocation of $25,000 of
Airpark reserves to capital project 315-94863, Airpark Runway Repairs, as a third
quarter budget amendment.
Upon execution of the JPA, capital project 315-94863-542 will be established,
Airpark Runway Repairs in the amount of the $125,000.00.
Council 2010-06-17 Item #Z
Attachment number 1
Page 8 of 11
Councilmember Paul Gibson moved to approve a Joint Participation Agreement (JPA)
between the City of Clearwater and the State of Florida Department of Transportation
(FDOT) for runway repairs at the Clearwater Airpark. The motion was duly seconded
and carried unanimously.
Resolution 10-16 was presented and read by title only. Councilmember Bill Jonson
moved to adopt Resolution 10-16. The motion was duly seconded and upon roll call the
vote was:
"Ayes"; Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
"Nays": None.
Adoption of this resolution will commit to working with all parties included in the
group to promote electric transportation through public and media outlets,
promote the installation of charging stations, standardize local codes, support
electric vehicle research efforts, educate electricians and building inspectors to
expedite the permitting process and provide one representative from the City that
will be a member of the Get Ready Tampa Bay Technical Advisory Group.
Vice Mayor John Doran moved to support Get Ready Tampa Bay, sponsored by Tampa
Bay Regional Planning Council, to encourage the early release and integration of plug-
in electric vehicles. The motion was duly seconded and carried unanimously.
Resolution 10-15 was presented and read by title only. Councilmember George N.
Cretekos moved to adopt Resolution 10-15. The motion was duly seconded and upon
roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
"Nays": None.
Council 2010-06-17 Item #%
Attachment number 1
Page 9 of 11
The Council recessed from 7:14 p.m. to 7:21 p.m.
10.5 Review olio Staff's propose bud t reductions for the Police Department.
On May 20, 2010 the Council approved a motion to direct the City Manager to sit
down with Police staff, and police bargaining units along
with CWA. After discussion with Unions, the Police Department will report back
to City Council within 30 days with recommendations on savings. Proposed
Budget Reductions to be discussed include:
Historical Reductions FY 2009
- Elimination of 4 FTE's, Overtime Budget Reduction $500,000
Historical Reductions FY 2010
- Elimination of 16 FTE's Department
Wide Reductions FY 2011 - Elimination of 26.9 FTE's
Office of the Chief - Reduction of 1 FTE
Criminal Investigations - Reductions of 3 FTE's
Patrol Division - Reduction of 10.4 FTE's
Support Services - Reduction of 12.5 FTE's
Current Span of Control
Criminal Investigations - Sergeant/Detective Ratio
Patrol Division - Sergeant/Officer Ratio
Special Operations - Sergeant/Officer Ratio
Potential Budget Reductions FY2011 - 2012
Property and Evidence Intake Savings
Crime Scene Cost Reductions
Other Cost Savings Opportunities
Police Chief Anthony Holloway provided a power point presentation.
In response to questions, Chief Holloway said the department proposes to eliminate the
take home vehicles by not purchasing 12 vehicles, requiring volunteers to share
vehicles. The number of sworn officers cannot be lowered without impacting service.
In response to questions, Senior Accountant Karen Dombrowski said the vehicle
reduction represents a $204,000 savings. Police Major Mark Teunis said adopting the
5-day shift proposed by Matrix would require eliminating officer positions and shift
overlap time. The overlap time is used to maintain supervisor continuity in between
Council 2010-06-17 Item #%
Attachment number 1
Page 10 of 11
shifts.
Concern was expressed that the proposed budget reductions will impact the
department's proactive time.
In response to questions, Solid Waste/General Services Assistant Director Rick Carnley
said the County's Communications Center operates on Motorola and is incompatible
with the city's Ma-Com system. If the communications center is outsourced to Pinellas
County, the city would: 1) purchase Motorola radios for each officer for $2.5 million or 2)
become P25 compliant to allow both systems to interface for $2.2 million. Mr. Carnley
said the Department of Homeland Security anticipates requiring P25 compliance within
the next 5 years. Grant funding opportunity for P25 implementation is expected to occur
next year.
It was requested that staff provide cost savings information if the city's communications
center is outsourced to the county.
In response to questions, Pinellas County Sheriff Jim Coats said the city requested a
proposal that mirrored the city's police department. Sheriff Coats said a consolidated
communications center is possible. The county's communications center does have
capacity for additional staff. The county will begin P25 compliance efforts in the Fall.
Information regarding fleet maintenance will be provided to city staff in the coming
days. Sheriff Coats expressed no concerns with the 1-second delay associated with the
P25 system.
One individual opposed contracting law enforcement services to Pinellas County.
Miscellaneous Reports and Items
11. City Manager Verbal
11.1 Direction rer aring extending sales of alcoholic beverages to 3 a. m.
There was no consensus to extend sales of alcoholic beverages to 3:00 a.m.
County Charter Review Committee
Mayor Frank Hibbard expressed concerns with the committee's recommendation to
eliminate the dual vote.
Council 2010-06-17 Item 4($
Attachment number 1
Page 11 of 11
Consensus was to draft a letter requesting the County Charter Review Committee to
table issue.
12.
Mayor Frank Hibbard reviewed recent and upcoming events.
13. Adjourn
The meeting was adjourned at 8:44 p.m.
Mayor
City of Clearwater
Attest
City Clerk
Council 2010-06-17 Item 416
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the City of Clearwater's Fiscal Year 2010-11 Consolidated Action Plan, to carry forward the goals and objectives set
forth in the Plan, as required by HUD, and authorize the City to enter into agreements with organizations contained in the FY2010-
11 Consolidated Action Plan and authorize the appropriate officials to execute same.
SUMMARY:
The U.S. Department of Housing and Urban Development (HUD) requires communities that receive entitlement (CDBG and
HOME) funding to prepare a comprehensive five (5) year Consolidated Planning document that evaluates the needs of the
community and sets forth strategies to address those needs. The City's FY 2005-2010 Consolidated Plan was approved by Council
in July 2005. As HUD is making improvements to the Consolidated Plan process, the City has been given a one-year extension to
complete the FY2010-2015 Consolidated Plan. In addition, the City is required to create and implement an annual statement
identifying the sources and uses of federal money for housing, community and economic development. This annual plan, referred
to as a Consolidated Action Plan, provides HUD with the City's housing, community and economic development budget and
proposed expenditures based on the entitlement funds and estimated program income that the City will receive in the upcoming
fiscal year.
Funds are to be used to develop viable communities and sustain existing ones. In addition, the funds will be used to provide safe,
decent and affordable housing to assist extremely low to moderate-income households. This year's Action Plan allocates federal
funds to provide housing opportunities to extremely low to moderate-income households for new and existing homes, construction
and/or renovation of public facilities, and to fund public services programs.
In FY 2010-2011, the City is estimated to receive federal funds in the amount of $1,004,937 through the Community Development
Block Grant (CDBG) and $565,055 through the HOME Investment Partnership Program. The total FY 2010-11 allocation budget
is $1,569,992. Funds provided through the HOME Program are limited to housing related activities and administration. Funds
provided through the CDBG Program may be used for housing, community and economic development, public services and
facilities, acquisition, relocation, demolition, and administration. Additional funding for the FY 2010-2011 budget will come from
estimated program income funds and un-programmed prior year CDBG, HOME, SHIP and Pinellas County Housing Trust funds
(loan repayments, loan payoffs, recaptured funds, etc).
The city partners with several not for profit agencies to implement the goals and objectives the city had established in the
Consolidated Planning Document. To obtain these partners, the city annually publishes a Notice of Funding Availability in the
local newspaper and on its website in February. This notice informs the non-profits of the resources the city will make available
and the eligible uses of these resources. It also informs them of the application period for requesting funds. The applications were
due in April. The City received a total of 32 applications for funding requests.
A Technical Review Committee (TRC) comprised of professionals in the social service and grants community and two members of
the City's Neighborhood and Affordable Housing Advisory Board (NAHAB) reviewed the applications, scored them and set forth
a strategy to maximize the number of applicants that will receive a portion of allocated funds. Applicants were given an
opportunity to present at the monthly NAHAB meeting regarding their programs. City staff also reviewed each application to
ensure it met HUD's baseline requirements. The NAHAB met on June 8, 2010 to approve the recommended allocations contained
in the FYI 0-11 Consolidated Action Plan.
Each year, the City may allocate up to 15% of its CDBG allocation for Public Services organizations. The City may also provide
funds for operating expenses to subrecipients who qualify as a Community Based Development Organization.
The City received requests for Public Services funding in the amount of $575,779. The NAHAB has endorsed a sNinup?cale
funding system for Public Services applicants that allows the top two scorers to receive 60% of their request; the second two
receive 50% of their request, and others receive 40% of their request until all of the allowable funds are allocated. A r x7, mum
allocation per agency is $30,000. This method allows a majority of the Public Services applicants to receive funding.
The Consolidated Action Plan is due to HUD on August 15, 2010.
All organizations that will be receiving an allocation will have agreements prepared and executed by October 1, 2010.
Type: Other
Current Year Budget?: None Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: Annual Operating Cost:
Not to Exceed: Total Cost:
For Fiscal Year: to
Review 1) Office of Management and Budget 2) Legal 3) Clerk 4) Financial Services 5) Clerk 6) Assistant City
Approval: Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
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City of Clearwater
FY2010-2011
Consolidated Action Plan
Summary
The City of Clearwater, through its housing and community development
programs, provides a variety of funding to very-low, low and moderate-income
households and public service agencies. The funding for these activities comes
from the federal and state housing and community development entitlement
grants that the City receives annually.
Each year the City receives an allocation from the federal government under the
U.S. Department of Housing and Urban Development's (HUD) Community
Development Block Grant (CDBG) and the Home Investment Partnership
Program (HOME) programs. CDBG was established in 1974 and the HOME
program in 1990. The City also received a new allocation entitled CDBG-
Recovery through the new federal stimulus funding. This year, the City's annual
allocation from the State of Florida through the State Housing Initiatives
Partnership (SHIP) Program, established in 1992, was eliminated. In addition,
due to severe budget considerations, the Pinellas County Housing Trust Fund did
not receive funding. The federal and state programs are entitlement grants
whereby the City receives an annual allocation as long as we continue to follow
the rules and regulations prescribed by each program.
The City of Clearwater has identified the housing and community development
goals listed below in our FY2005-2010 Consolidated Planning Document.
Community Development
• Community self-investment in low/moderate income areas
• Facilities/services to address critical social service needs
• Facilities/services for seniors, children and persons with special needs
• Expanded economic opportunities
Housing and Homeless
• Revitalize older housing
• Produce high-quality affordable housing
• Provide housing assistance
• Services/housing for the homeless
Emergencies
• Governmental response to emergency/life threatening situations
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FY 2010-2011 Consolidated Action Plan Summary
These goals will enable the City to utilize its federal and state programs to meet
the following uses allowed by these programs.
• Down Payment and Closing Cost Assistance
• New Construction (Single & Multifamily)
• Rehabilitation (Single & Multifamily)
• Acquisition of Real Property
• Emergency Repairs
• Accessibility Modifications (ADA Compliance)
• Home Buyer Education and Counseling
• Public Services
• Public Facilities (New & Renovations) \ Infrastructure
• Fair Housing
• Homeless Housing Activities
The City of Clearwater has identified priorities for performing housing and
community development activities through the Consolidated Planning process.
The first priority is to provide decent, adequate and affordable housing in safe
and desirable environments for homeowners, homebuyers and renters. The
second priority is to provide housing and supportive services for the homeless
and non-homeless with special needs.
FY10-11 Action Plan Process
• February - Process began with Advertising Notice of Funding Availability
• April - Thirty two (32) applications were received
• April - Applications were reviewed and ranked by Technical Review
Committee
• May - Neighborhood and Affordable Housing Advisory Board (NAHAB)
unanimously approved the proposed funding recommendations
• June - NAHAB approved FY10-11 Consolidated Action Plan
• July - FY10-11 Consolidated Action Plan to be approved by City Council
• August 15th - Deadline to submit Action Plan to HUD
• August & September - Draft and Execute Subrecipient Agreements
• September - Technical Assistance Workshop
• October 1 st - Fiscal Year Begins
Sources of Funds
CDBG $ 1,004,937
HOME $ 565,055
Total Available Funding $1,569,992
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FY 2010-2011 Consolidated Action Plan Summary
Distribution of Funds
Public Services* $171,102
Public Facility & Improvements $346,306
Housing Pool - (DPA, Rehab, Infill, New Const.) $535,334
Administration $257,492
Program Delivery $175,000
HOME - CHDO $84,758
TOTAL $1,569,992
*NOTE- Ten (10) applications were recommended for Public Service funding.
The top two (2) agencies received allocations 60% of their request, or $30,000,
whichever is less. The next two (2) ranked agencies received 50% of their
request or, $30,000, whichever is less, and the remaining agencies received 40%
of their request or, $30,000, whichever is less, until the amount budgeted for
Public Services were exhausted (15% of CDBG allocation). This year we
exceeded our Public Services cap, because we are providing funding to the Willa
Carson Health Resource & Homeless Emergency Project Center, which is
considered a "Community Based Development Organization" (CBDO) and they
are operating in the City's HUD-Approved North Greenwood Neighborhood
Revitalization Strategy Area (NRSA). By being a CBDO and operating in a
NRSA, the City is allowed to exceed our Public Service Cap.
The Public Facility applicants were allocated funds using the same methodology
as the Public Service applicants, until the amount of funds available were
exhausted.
FY 2010-2011 ACTION PLAN ACTIVITIES
Homeowner Assistance
• Rehabilitation
• Emergency Repairs
Homebuyer Assistance
• Downpayment and Closing Costs Assistance
• Lot Acquisition
• New Construction
• Home Buyer's Club
• Home Buyer's Education Classes
Multi-family Rental Projects
• Rehabilitation
• New Construction
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FY 2010-2011 Consolidated Action Plan Summary
Homeless Assistance
• Supportive Housing
• Transitional Housing
Special Needs
• Elderly & Disabled Cleaning Services
• Elderly Intergenerational Activities
• Accessibility Modifications
Non-Community Development Assistance
• Hispanic Outreach
• Self Sufficiency Program
• Legal Services/Fair Housing
Thirty two applications were submitted by the following organizations:
• 211 Tampa Bay Cares, Inc.
• Alpha House, Inc.
• Catholic Charities, Inc.
• Clearwater Homeless Intervention Program, Inc.
• Clearwater Neighborhood Housing Services, Inc.
• Community Pride Childcare Centers of Clearwater, Inc.
• Community Service Foundation
• Directions for Mental Health
• Family Service Center of Pinellas County, Inc.
• Gulf Coast Legal Services
• Habitat for Humanity of Pinellas, Inc.
• Homeless Emergency Project, Inc.
• Intercultural Advocacy Institute
• Jr. League of Clearwater-Dunedin
• Largo Area Housing Development Corporation
• Martin Luther King, Jr. Neighborhood Family Center
• Personal Enrichment through Mental Health Services, Inc.
• Pinellas Opportunity Council
• Pinellas County Coalition for the Homeless
• Religious Community Services
• Safety Harbor Neighborhood Family Center
• Tampa Bay Community Development Corporation
• The Kimberly Home
• WestCare of Florida - Turning Point
• Willa Carson Health Resource Center
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FY 2010-2011 Consolidated Action Plan Summary
Proposed Agencies/Programs to be Funded
• City of Clearwater- Program Delivery - Funds are provided for
program implementation costs to administer the city's rehabilitation, infill
and economic development program.
• City of Clearwater - Administration - Funds are provided to the city to
administer the Community Development Block Grant and HOME
Investment Partnership Programs.
• City of Clearwater - Housing Education -Due to severe budget cuts in
the SHIP program, no current funding will be allocated from current year
funds. However, prior year funding will be used as available to continue to
provide housing education and credit counseling.
• City of Clearwater- Housing Pool - Funds are made available to
housing participants in the Housing Pool for lot acquisition, rehabilitation,
down payment and closing costs assistance and new construction.
o Tampa Bay Community Development Corporation
o Largo Area Housing Development Corporation
o Clearwater Neighborhood Housing Services
o Community Service Foundation
o Habitat for Humanity of Pinellas County, Inc.
• Clearwater Homeless Intervention Project, Inc. (CHIP) - Salary and
operation support to run homeless emergency shelter, day center and
transitional housing programs. Program also provides intensive case
management while assisting individual transition into independent living.
• Community Pride Child Care Centers of Clearwater, Inc. - Funds will
be provided to the Breeden Child Care Facility to replace the roof and
windows.
• Community Service Foundation - Fair Housing - Operational support
to administer fair housing program that provides counseling and housing
placement services.
• Martin Luther King, Jr. Neighborhood Family Center- Funds will be
provided to the facility to replace the roof.
• Pinellas County Coalition for the Homeless - Funds will be provided for
operational support for the agency to promote efforts to end chronic
homeless and to provide other support activities for the homeless.
• Personal Enrichment through Mental Health Services, Inc. - Funds
will be provided for operational support to operate an Emergency Family
Treatment Center.
• Religious Community Services, Inc. - Grace House Renovations -
Funds will be provided to construct a Computer Learning Center and
provide additional storage space.
• Safety Harbor Neighborhood Family Center - Funds will be provided
for operational support to operate a neighborhood family center serving
residents of East Clearwater.
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FY 2010-2011 Consolidated Action Plan Summary
• WestCare Gulf Coast Florida, Inc. - Funds will be provided for
operational support to operate the Turning Point Overnight Shelter that
serves Clearwater residents.
• Religious Community Services, Inc. - The Havens - Funds will be
provided to replace the windows, air conditioning system, water heaters
and appliances.
• Gulf Coast Legal Services, Inc. - Fair Housing - Salary and support to
provide legal services to very-low to moderate income households to
prevent foreclosure as a result of deceptive practices by a business or a
lender and provide fair housing counseling.
• Homeless Emergency Project, Inc. - Funds will be provided for
operational support to implement their homeless programs.
• Pinellas Opportunity Council - Chore Services Program - Salary and
support to administer a chore services program for elderly and physically
challenged homeowners.
• Willa Carson Health Resource Center - Funds will be provided for
salary and operational support of the Health Resource Center located in
the North Greenwood Neighborhood.
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First Program Year
Action Plan
The CPMP First Annual Action Plan includes the SF 424 and Narrative Responses to Action
Plan questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each year in
order to be compliant with the Consolidated Planning Regulations. The Executive Summary
narratives are optional.
Narrative Responses
Executive Summary for the City of Clearwater's
FY2010-2011 Program Year
i. The Executive Summary is required. Include the objectives and outcomes
identified in the plan and an evaluation of past performance.
The City receives federal funds from the Department of Housing and Urban Development
from two federal programs as an entitlement community. These are the Community
Development Block Grant Program (CDBG) and the HOME Investment Partnership (HOME)
affordable housing program. The City does not receive an Emergency Shelter Block Grant.
The City also utilizes program income from its Florida State Housing Initiatives Partnership
(SHIP) affordable housing funds in support of these programs; which are all targeted at
assisting the City's low to moderate-income residents.
The City is a member of the Pinellas County Continuum of Care and supports its priorities.
The City of Tampa is the regional HOPWA administrator.
Affordable housing funds will be administered on a city-wide basis targeted at helping low to
moderate-income families become homeowners, maintain their properties and for housing
education and counseling, primarily for those families assisted with funding through the
City. The City will provide assistance to the homeless and those with special needs through
the construction of additional facilities and the provision of services; and its community
development improvements will be focused on the East Gateway Area of the City's
Community Redevelopment Area.
The overall goal of the community planning and development programs covered by the
Action Plan is to develop viable urban communities by providing decent housing and a
suitable living environment and to expand economic opportunities principally for very-low to
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moderate-income persons/households. The primary means towards this end is to extend
and strengthen partnerships among all levels of government and the private sector,
including for-profit and non-profit organizations, in the production and operation of
affordable housing.
Decent housing includes assisting homeless persons to obtain appropriate housing
and assisting persons at risk of becoming homeless; retention of the affordable
housing stock; and increasing the availability of permanent housing in good condition
and an affordable to very low-income and moderate-income families, particularly to
members of disadvantaged minorities, without discrimination on the basis of race,
color, religion, sex, national origin, marital status, familial status, or disability.
2. Decent housing also includes increasing the supply of supportive housing, which
combines structural features and services needed to enable persons with special
needs, including persons with physical and mental disabilities, persons with
HIV/AIDS and their families, to live with dignity and independence; and providing
affordable housing to low-income persons accessible to job opportunities.
3. A suitable living environment includes improving the safety and livability of
neighborhoods; increasing access to quality public and private facilities and services;
reducing the isolation of income groups within a community or geographical area
through the spatial deconcentration of housing opportunities for persons of lower
income and the revitalization of deteriorating or deteriorated neighborhoods;
restoring and preserving properties of special historic, architectural, or aesthetic
value; and conservation of energy resources.
The City continues to provide funding for a variety of Public Service and Public Facility type
activities which include: self-sufficiency, elderly home cleaning, emergency shelter
operations, fair housing, elderly services, and homeless services.
In terms of Public Service projects including fair housing, the following activities are
proposed for fiscal year 2010-2011:
1. Willa Carson Community Health Resource Center
2. Pinellas County Coalition for the Homeless, Inc.
3. Homeless Emergency Project, Inc.
4. Clearwater Homeless Intervention Project, Inc.
5. WestCare Gulf Coast of Florida, Inc.
6. Personal Enrichment Through Mental Health Services, Inc.
7. Pinellas Opportunity Council - Chore Services
8. Safety Harbor Neighborhood Family Center, Inc.
9. Gulf Coast Legal Services, Inc. - Fair Housing
10. Community Services Foundation, Inc. - Fair Housing
In terms of Public Facility projects, during the current fiscal year we propose to provide
funding to the following organizations:
1. Community Pride Child Care Centers of Clearwater, Inc.
2. Martin Luther King, Jr. Neighborhood Family Center
3. Religious Community Services - Grace House
4. Religious Community Services - The Haven
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Managing the Process
1. Identify the lead agency, entity, and agencies responsible for administering
programs covered by the consolidated plan.
2. Identify the significant aspects of the process by which the plan was
developed, and the agencies, groups, organizations, and others who
participated in the process.
3. Describe actions that will take place during the next year to enhance
coordination between public and private housing, health, and social service
agencies.
The City of Clearwater - Economic Development and Housing Department - Housing
Division is the lead agency for administering the City's Consolidated Action Plan and
Consolidated Planning Document.
The City partners with several not for profit agencies to implement the goals and objectives
the City has established in the Consolidated Planning Document. To obtain these partners,
the City annually publishes a Notice of Funding Availability in the local newspaper and on its
website in February. This notice informs the non-profits of the resources the City will make
available and the eligible uses of these resources. It also informs them of the application
period for requesting funds.
The City's Technical Review Committee reviews and ranks the applications. From results of
the ranking committee, the City prepared a summary of proposed projects and placed it in
the local paper for public comments.
Additionally, the City held a public hearing to obtain any further comments on the proposed
FY10-11 Recommended Allocations with the City's Neighborhood & Affordable Housing
Advisory Board in May.
The Draft Consolidated Action Plan Summary was made available in the local newspaper and
City's website for citizens to review. The Plan will be brought before the City's
Neighborhood & Affordable Housing Advisory Board and City Council for final approval in
July.
Consultation for the City's Housing and Community Development programs is an ongoing
process for departmental staff. Staff stays attuned to housing and community development
issues and needs through the following means:
1. Membership in local and state organizations
2. Participation by City staff on boards, committees and agencies
3. Discussions at committees supported by the City
4. Technical assistance to agencies and other entities
5. Working with local lenders on Community Reinvestment Act commitments
and requirements
6. Participation in public forums
7. Holding public hearings
8. Preparation of documents; flyers and brochures regarding specific programs
9. Special studies
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Citizen Participation
Citizen Participation 91.220(b)
2. Provide a summary of the citizen participation and consultation process
(including efforts to broaden public participation in the development of the
plan.
3. Provide a summary of citizen comments or views on the plan.
4. Provide a written explanation of comments not accepted and the reasons why
these comments were not accepted.
*Please note that Citizen Comments and Responses may be included as additional files within the CPMP Tool.
The City of Clearwater has adopted a Citizen Participation Plan (and Anti-Displacement Plan)
that meets all HUD regulations.
The Cities of Clearwater and Largo and Pinellas County held a public meeting to obtain
citizens' views on housing and community development needs as it relates to the
preparation of the Cities' and County's Five-Year (FY2010-2015) Consolidated Planning
Document. The programs covered under the Consolidated Plan are the Community
Development Block Grant (CDBG) and HOME Investment Partnership Programs (HOME).
The public hearing was on Wednesday, February 24, 2010.
The City advertised the "Notice of Funding Availability" on March 3, 2010 in the St.
Petersburg Times and also posted the Notice on the City's website. The application period
opened on March 4, 2010 and closed on April 5, 2010.
The City's Neighborhood and Affordable Housing Advisory Board (NAHAB) met on May 11,
2010 to discuss and approved the Technical Review Committee Recommended Allocations.
The City held a public hearing for the proposed "FY10-11 Recommended Allocations" at the
City's NAHAB on June 8, 2010. The Draft Consolidated Plan was made available for a thirty-
day public review and comment period. Instructions for persons with disabilities who
required accommodation (s) for participation in all public hearings was contained in all
notices.
The final FY10-11 Consolidated Action Plan is scheduled to be approved by the City Council
on July 15, 2010.
The City maintains ongoing contacts with all its Housing, Homeless and Community
Development partners through notices of NAHAB meetings and other areas of interest.
In order to broaden the public participation process, the City frequently will advertise
meetings and events on the City's Web Site. The website also provides a comprehensive
listing of the City's Economic, Housing and Community Development programs.
Public Outreach Forums were held throughout the County to discuss goals, objectives,
and priorities. The presentation provided detailed information on the Five-Year
Consolidated Plan and the process used to distribute funds in the past and how these
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funds can be utilized in the future. Groups included in this outreach are realtors,
contractors, non-profit agencies, government officials, faith-based organizations and
planning agencies.
Solicitation of input from existing partnerships and organizations in the community, in
addition to the public hearing process and public notices in newspapers, was sought to
encourage participation in identifying housing needs and needs of the homeless and special
populations, and in the development of the Consolidated Plan.
Citizens comments: If any
RESOURCES
5. Identify the federal, state, and local resources (including program income) the
jurisdiction expects to receive to address the needs identified in the plan.
Federal resources should include Section 8 funds made available to the
jurisdiction, Low-Income Housing Tax Credits, and competitive McKinney-Vento
Homeless Assistance Act funds expected to be available to address priority
needs and specific objectives identified in the strategic plan.
6. Explain how federal funds will leverage resources from private and non-federal
public sources.
Community Development:
The City will continue to place its highest priority on the holistic physical revitalization of its
older low-income neighborhoods and commercial areas. These activities include: physical
improvements such as roads, storm drainage, water and sewer, sidewalks and landscaping;
public facilities such as parks, recreation areas, senior centers, community centers and
public safety facilities; along with commercial fagade improvements, neighborhood clean-
ups, code enforcement, the demolition of unsafe structures and historic preservation.
The City will utilize its funds to implement the specific objectives established within the
City's adopted FY2005 to FY2010 Consolidated Plan.
Entitlement Grant Funds
CDBG $1,004,937.00
HOME $565,055.00
Total Federal Funding Sources 1 $1,569,992.00
In addition to the entitlement allocations listed above, the City maintains three Revolving
Loan Funds which are set up to carry out specific activities. The three individual revolving
loan funds are the Housing Rehabilitation Revolving Loan Fund (City Fund #686), the
Economic Development Revolving Loan Fund (City Fund #687) and the Infill Housing
Revolving Loan Fund (City Fund #689).
The Housing Rehabilitation Revolving Loan Fund includes payments made by homeowners
who participated in the Rehabilitation Program and had their home repaired. The Economic
Development Revolving Loan Fund includes payment made by for-profit business owners
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who participated in the Economic Development Program and obtained funds to start up or
maintain their business. The Infill Housing Revolving Loan Fund includes payments made by
subrecipients who borrowed funds to purchase vacant lots to build homes. Funds were
repaid when the subrecipient sold the home to an eligible homebuyer.
In FY 2010-2011, the City anticipates that the revolving fund balance will be a total of
$579,222. These funds include $230,524 from the Infill Housing Revolving Loan Fund,
$245,428 from the Economic Development Revolving Loan Fund, and $103,270 from the
Housing Rehabilitation Revolving Loan Fund.
Please note that the amounts listed above are only projected amounts. These amounts may
increase or decrease subject to program activity. These funds are restricted to the activities
listed above and are not part of budgeted consolidated plan activities.
In addition to the federal funds listed above, the City anticipates that other federal
resources will be made available to address the needs identified in the plan. Those funds
should include Section 8 funds made available to the local housing authority, Low-Income
Housing Tax Credits through developers, and competitive McKinney-Vento Homeless
Assistance Act funds through local non-profit agencies.
In addition to the federal resources, the City will use other state and local resources to
address housing needs. The City will use program income generated through the SHIP
program to provide funding for property acquisition and development, rehabilitation, down
payment assistance, relocation, demolition, housing counseling, and other related housing
activities. The city anticipates that $589,497.50 will be available for this fiscal year.
Unexpended funds and program income generated through City's allocation of Pinellas
County Housing Trust Fund will also be made available during this year to address the
activities listed. It is expected that $419,779.59 will be available.
ANNUAL OBJECTIVES
The Consolidated Plan is a collaborative process whereby a community establishes a unified
vision for community development actions. It offers local jurisdictions the opportunity to
shape the various housing and community development programs into effective,
coordinated neighborhood and community development strategies. It also creates the
opportunity for strategic planning and citizen participation to take place in a comprehensive
context, and to reduce duplication of effort at the local level.
The Consolidated Plan approach is also the means to meet the submission requirements for
the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME),
Emergency Shelter Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA)
formula programs. This process replaces prior CPD planning and submission requirements
with a single document that satisfies the submission requirements of the four CPD formula
programs for local jurisdictions.
The statutes for the formula grant programs set forth three basic goals against which the
plan and the jurisdiction's performance under the plan will be evaluated by HUD. Each
jurisdiction's plan must state how it will pursue these goals for all community development
programs, as well as all housing programs. These statutory program goals are:
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DECENT HOUSING - - which includes:
• assisting homeless persons obtain affordable housing;
• assisting persons at risk of becoming homeless;
• retaining the affordable housing stock;
• increasing the availability of affordable permanent housing in standard condition
to low-income and moderate-income families, particularly to members of
disadvantaged minorities without discrimination on the basis of race, color,
religion, sex, national origin, familial status, or disability;
• increasing the supply of supportive housing which includes structural features
and services to enable persons with special needs (including persons with
HIV/AIDS) to live in dignity and independence; and
• providing affordable housing that is accessible to job opportunities.
A SUITABLE LIVING ENVIRONMENT - - which includes:
• improving the safety and livability of neighborhoods;
• eliminating blighting influences and the deterioration of property and facilities;
• increasing access to quality public and private facilities and services;
• reducing the isolation of income groups within areas through spatial
deconcentration of housing opportunities for lower income persons and the
revitalization of deteriorating neighborhoods;
• restoring and preserving properties of special historic, architectural, or aesthetic
value; and
• conserving energy resources and use of renewable energy sources.
EXPANDED ECONOMIC OPPORTUNITIES - - which includes:
• job creation and retention;
• establishment, stabilization and expansion of small businesses (including micro-
businesses);
• the provision of public services concerned with employment;
• the provision of jobs to low-income persons living in areas affected by those
programs and activities, or jobs resulting from carrying out activities under
programs covered by the plan;
• availability of mortgage financing for low-income persons at reasonable rates
using non-discriminatory lending practices;
• access to capital and credit for development activities that promote the long-term
economic and social viability of the community; and
• empowerment and self-sufficiency for low-income persons to reduce generational
poverty in federally assisted housing and public housing.
*If not using the CPMP Tool. Complete and submit Table 3A.
*If using the CPMP Too/; Complete and submit the Summary of Specific Annual Objectives
Worksheets or Summaries.xls
Goals and objectives to be carried out during the action plan
period are indicated by placing a check in the following boxes.
Objective Category Objective Category: Objective Category:
Decent Housing Expanded Economic Expanded Economic
Opportunities Opportunities
Which includes: Which includes: Which includes:
assisting homeless persons improving the safety and job creation and retention
7
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obtain affordable housing livability of neighborhoods
assisting persons at risk of eliminating blighting establishment, stabilization
becoming homeless influences and the and expansion of small
deterioration of property business (including micro-
and facilities businesses
retaining the affordable increasing the access to the provision of public
housing stock quality public and private services concerned with
facilities employment
J increasing the availability of reducing the isolation of the provision of jobs to
affordable permanent income groups within areas low-income persons living
housing in standard through spatial in areas affected by those
condition to low-income and deconcentration of housing programs and activities
moderate-income families, opportunities for lower under programs covered
particularly to members of income persons and the by the plan
disadvantaged minorities revitalization of
without discrimination on deteriorating
the basis of race, color, neighborhoods
religion, sex, national origin,
familial status or disability
increasing the supply of restoring and preserving availability of mortgage
supportive housing which properties of special financing for low income
includes structural features historic, architectural, or persons at reasonable
and services to enable aesthetic value rates using non-
persons with special needs discriminatory lending
(including persons with practices
HIV/ADOS) to live in dignity
andinde endence
providing affordable housing conserving energy J access to capital and credit
that is accessible to job resources and use of for development activities
opportunities renewable energy sources that promote the long-
term economic social
viability of the community
7. Provide a summary of specific objectives that will be addressed during the program
yea r.
Grantee Name:
Availabilit /Accessibili of Decent Housin DH-1
Specific Annual Objective Source Year Performance Expected Actual Percent
of Indicators Number Number Completed
Funds
DH Assist persons at risk of CDBG 2010 Number of 7,834 %
1.1 becoming homeless persons assisted %
MULTI-YEAR GOAL
Afforda bility of Decent Housing DH-2
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DH Retaining the affordable CDBG 2010 Number of 20 %
2.1 housing stock HOME housing units %
rehabilitated %
MULTI-YEAR GOAL
Sustainabilit of D ecent Housing DH-3
DH Increasing the availability CDBG 2010 Number of 15 %
3.1 of affordable housing HOME housing units %
developed %
MULTI-YEAR GOAL
Availability/Accessibility of Suitable Living Environment (SL-1)
SL Eliminating blighting CDBG 2010 Number of 15 %
1.1 influences and the HOME structures/properti %
deterioration of property es rehabilitated or %
and facilities demolished
MULTI-YEAR GOAL
Affordability of Suitable Living Environment SL-2
SL Increasing the access to CDBG 2010 Number of people 3,180 %
2.1 quality public and private attending the %
facilities facilities %
MULTI-YEAR GOAL
Sustainability of Suitable Living Environment (SL-3)
SL Reducing the isolation of CDBG 2010 Number of people 15 %
3.1 income groups within HOM E of various %
areas through spatial backgrounds °
?0
deconcentration of housing receiving
opportunities and the assistance %
revitalization of throughout the %
deteriorating city.
neighborhoods. %
MULTI-YEAR GOAL
Availabili /Accessibility of Economic Opportunity EO-1
Specific Annual Objective Source
of Year Performance
Indicators Expecte
d Actual
Number Percent
Com 1
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Funds Number eted
EO The provision of jobs to 2010 Number of low- 50 %
1.1 low-income persons living income people %
in areas affected by those hired through %
programs and activities Section 3
under programs covered by Activities %
the plan %
MULTI-YEAR GOAL
Affordability of Economic Opportunity EO-2
EO Availability of mortgage 2010 Number of loans 15 %
2.1 financing for low income provided %
persons at reasonable rates °
?0
using non-discriminatory
lending practices %
MULTI-YEAR GOAL
Sustainabili of Economic Opportunity EO-3
EO Access to capital and 2010 Number of loan 15 %
3.1 credit for development provided %
activities that promote the °
?0
long term economic social
viabilityof the community %
MULTI-YEAR GOAL
Neighborhood Revitalization (NR-
NR Improving living 2010 Number of people 10 %
1.1 conditions in the assisted in the %
Neighborhood NRSA °
?0
Revitalization Strategy
Areas %
MULTI-YEAR GOAL
Other O-1
O 2005 %
1.1 2006 %
2007 %
2008 %
2009 %
MULTI-YEAR GOAL
Other (O-2)
O 2005 %
2.1 2006 %
2007 %
2008 %
2009 %
MULTI-YEAR GOAL
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DH 1.1 - Provide funding in the amount of $30,000 to Clearwater Homeless Intervention
Project, Inc. for salary support to operate an emergency shelter program for the homeless.
The agency provides 67 shelter beds and 10 transitional beds for the homeless. In addition
to housing, the agency provides food, clothing, medical care, personal care items,
transportation, case management, and other related services. The agency's goal is to assist
1,500 homeless individuals.
NR 1.1, EO 1.1 - Provide funding in the amount of $58,000 to Community Pride Child Care
of Clearwater, Inc. for building renovations. The renovations will include roof and window
replacements at the Breeden Center. The agency provides quality child development and
supportive services to low-income, at risk, and homeless children and families. The agency's
goal is to provide child care services to 185 children.
SL 3.1 - Provide funding in the amount of $7,500 to Community Service Foundation, Inc.
for salary support to operate a fair housing counseling and housing placement program. The
program provides housing services to help lower income families and individuals locate and
secure permanent, decent, affordable housing. The program also strives to counsel
households on Fair Housing Landlord/Tenant Rights, and to provide emergency food and
shelter program rent and mortgage payment assistance. The agency's goal is to serve 60
households.
SL 3.1 - Provide funding in the amount of $26,381 to Gulf Coast Legal Services, Inc. for
salary support to implement the agency's Legal Aid to Preservation Housing Project. The
project seeks to provide legal assistance for low and moderate-income residents of
Clearwater who are victims of predatory lending practices, foreclosure rescue scams,
persons who are experiencing or who have experienced discrimination and/or fraud in
housing and to remedy these matters through negotiation, mediation or litigation and to
assist residents in filing complaints regarding violations of Fair Housing Laws. The agency
anticipates that they will serve 100 people.
DH 1.1 - Provide funding in the amount of $12,000 to Homeless Emergency Project, Inc. for
salary support to operate facilities for the homeless. The agency provides 300 units of
decent housing for individuals and families, intensive case management through wellness
recovery action planning, medical and mental health services, drug and alcohol preventive
services and other related services. The agency's goal is to assist 1,000 homeless adults
and children.
SL 2.1, EO 1.1 - Provide funding in the amount of $195,000 to the Martin Luther King, Jr.
Neighborhood Family Center, Inc. for building renovations. The renovations will include
replacing the roof of the facility. The agency's mission is to enrich the lives of children and
families in the spirit of community and providing direct services or developing collaborative
partnerships. This will be accomplished through their Youth Development Program and
Family Support Program. The agency's goal is to provide services to 680 children and
families.
DH 1.1 - Provide funding in the amount of $12,500 to Pinellas County Coalition of the
Homeless for salary support to implement a homeless program. The agency promotes
efforts to end chronic homelessness, provides outreach and housing opportunities for
homeless individuals and families and promotes opportunities to end poverty through job
training, employability skills, educational attainment, and other related activities. The
agency anticipates that it will assist 5,000 individuals.
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DH 1.1 - Provide funding in the amount of $2,800 to Personal Enrichment through Mental
Health Services, Inc. for salary support to operate their Family Emergency Treatment
Center. The center provides assessment, crisis intervention counseling, individual and/or
group support counseling, substance abuse assessment and intervention, medication
evaluation and administration, service and treatment planning, referrals and other related
services. The agency's goals are to serve 150 residents of Clearwater.
DH 1.1 - Provide funding in the amount of $30,000 to Pinellas Opportunity Council, Inc. for
salary support to implement the agency's Chore Services Program. The program promotes
better livable opportunities by providing services to the elderly and frail elderly. The
services will help to alleviate blight and blighting conditions, reduce crime, and create a
sense of pride in their community by providing heavy household cleaning, yard work and
minor repairs. The agency's goal is to assist 85 elderly households.
DH 1.1, EO 1.1 - Provide funding in the amount of $93,306 to Religious Community
Services, Inc. for renovations and development at Grace House ($53,306) and The Havens
of RCS ($40,000). Grace House is an emergency shelter program for homeless families. The
funds provided to Grace House will be used to construct a Computer Learning Center and
provide for additional storage. Grace House anticipates that it will be able to assist 500
children and adults. The Havens of RCS is a facility that offers housing and related support
services for victims of domestic abuse. Funding to the Havens will be used to replace
windows, air conditioning system, water heaters and appliances. The Havens goal is to
serve 34 domestic violence victims (women and children).
SL 2.1 - Provide funding in the amount of $7,921 to the Safety Harbor Neighborhood Family
Center for salary support to operate the Neighborhood Family Center. The Bridge the Gap
project is a combination of services to help individuals and families survive; stay in their
homes and to keep the families together by providing food, clothing, hygiene products, baby
needs, job training, and financial assistance. The agency's goal is to assist 500 families.
SL 2.1 - Provide funding in the amount of $30,000 to the Willa Carson Health Resource
Center for salary support to operate a health facility. The center provides accessible,
quality, culturally sensitive health care to the uninsured and underserved at no cost. The
health care services include blood pressure screenings, diabetic screening, cholesterol
testing, clinical breast exams, educational programs, school and work physicals any
treatment of minor illnesses. The agency's goal is to assist 2,000 individuals.
DH 1.1 - Provide funding in the amount of $12,000 to WestCare GulfCoast Florida, Inc. for
salary support to operate the Turning Point overnight shelter. The shelter provides an
overnight facility for homeless persons under the influence of drugs and/or alcohol. It
operates as an inebriate receiving and intervention program that provides for a 24-hour
sobering up area, intensive case management, and placement service. The agency's goal is
to serve 150 homeless Clearwater individuals.
DH 2.1, DH 3.1, SL 1.1, EO 2.1, EO 3.1 - Provide funding in the amount of $535,334 to
agencies in the City's Housing Pool to acquire and/or develop real property, rehabilitate
homes or rental units or provide downpayment and closing cost assistance to eligible low to
moderate-income families. Eligible agencies participating in the Housing Pool include
Clearwater Neighborhood Housing Services, Inc., Largo Area Housing Development
Corporation, Inc., Habitat for Humanity of Pinellas County, Inc., and Tampa Bay Community
Development Corporation.
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DH 2.1, DH 3.1, EO 2.1, EO 3.1 - Provide funding in the amount of $84,758 to eligible
Community Housing Development Organizations to acquire and/or develop or rehabilitate
real property.
Priority Community Development Activities
(Table 2B)
Priority Need 5-Yr.
Goal
Plan/Act Yr. 1
Goal
Plan/Act Yr.2
Goal
Plan/Act Yr.3
Goal
Plan/Act Yr.4
Goal
Plan/Act Yr. 5
Goal
Plan/Act
Acquisition of Real Property x
Disposition x
Clearance and Demolition x
Clearance of Contaminated Sites
Code Enforcement
Public Facility General x
Senior Centers
Handicapped Centers
Homeless Facilities
Youth Centers x
Neighborhood Facilities x
Child Care Centers x
Health Facilities x
Mental Health Facilities x
Parks and/or Recreation Facilities
Parkin Facilities
Tree Planting
Fire Stations/Equipment
Abused/Neglected Children Facilities
Asbestos Removal
Non-Residential Historic Preservation
Other Public Facility Needs
Infrastructure General
Water/Sewer Improvements
Street Improvements
Sidewalks
Solid Waste Disposal Improvements
Flood Drainage Improvements
Other Infrastructure
Public Services General x
Senior Services x
Handicapped Services
Legal Services x
Youth Services
Child Care Services
Transportation Services
Substance Abuse Services x
Employment/Training Services
Health Services x
Lead Hazard Screening x
Crime Awareness
Fair Housing Activities x
Tenant Landlord Counseling x
Other Services
Economic Development General
C/I Land Acquisition/Disposition
C/I Infrastructure Development
C/I Building Ac /Const/Rehab
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Priority Housing Needs/ Investment Plan Table
(Table 2A)
Priority Need 5-Yr. Yr. 1 Yr. 2 Yr. 3 Yr. 4 Yr. 5
Goal Goal Goal Goal Goal Goal
Plan/Act Plan/Act Plan/Act Plan/Act
Plan/Act Plan/
Act
Beaters
0-30 of MFI
31 - 50% of MFI
51 - 80% of MFI
Owners
0-30 of MFI 2
31-50 of MFI 15
51 - 80% of MFI 15
Homeless*
Individuals 3,000
Families 34
Non-Homeless Special
Needs
Elderly 60
Frail elderly
Severe Mental Illness 165
Physical Disability
Developmental Disability
Alcohol or Drug Addiction 34
HIV/AIDS
Victims of Domestic
Violence
Total
Total Section 215
215 Renter
* Homeless individuals and families assisted with transitional and permanent housing
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Priority Housing Activities
(Table 2A)
Priority Need 5-Yr.
Goal
Plan/Act Yr. 1
Goal
Plan/A
ct Yr. 2
Goal
Plan/Ac
t Yr. 3
Goal
Plan/Ac
t Yr. 4
Goal
Plan/Ac
t Yr. 5
Goal
Plan/Act
CDBG
Acquisition of existing rental
units
Production of new rental units
Rehabilitation of existing rental
units
Rental assistance
Acquisition of existing owner
units
Production of new owner units
Rehabilitation of existing owner
units 20
Homeownership assistance
HOME
Acquisition of existing rental
units
Production of new rental units
Rehabilitation of existing rental
units
Rental assistance
Acquisition of existing owner
units 2
Production of new owner units
Rehabilitation of existing owner
units 10
Homeownership assistance 3
OPWA
Rental assistance
Short term rent/mortgage utility
payments
Facility based housing
development
Facility based housing operations
Supportive services
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DESCRIPTION OF ACTIVITIES
*If not using the CPMP Tool. Complete and submit Table 3C
*If using the CPMP Tool. Complete and submit the Projects Worksheets and the Summaries
Tab/e.
8. Provide a summary of the eligible programs or activities that will take place
during the program year to address the priority needs and specific objectives
identified in the strategic plan.
Describe the outcome measures for activities in accordance with Federal Register Notice
dated March 7, 2006, i.e., general objective category (decent housing, suitable living
environment, economic opportunity) and general outcome category
(availability/accessibility, affordability, sustainability).
FY2010-2011 - LIST OF PROPOSED ACTIVITIES
Housina Rehabilitation
City of Clearwater Rehab Program Delivery Costs $140,000.00
Proaram Administration
Community Development Block Grant Program $200,987.00
HOME Investment Partnership Program $56,505.00
Public Services
Willa Carson Community Health Resource Center $30,000.00
WestCare Gulf Coast Florida, Inc. $12,000.00
Homeless Emergency Project, Inc. $12,000.00
Pinellas Opportunity Council, Inc. - Chore Services $30,000.00
Gulf Coast Legal Services, Inc. - Fair Housing $26,381.00
Clearwater Homeless Intervention Project, Inc. $30,000.00
Community Service Foundation, Inc. - Fair Housing $7,500.00
Personal Enrichment Through Mental Health Services, Inc. $2,800.00
Pinellas County Coalition for the Homeless $12,500.00
Safety Harbor Neighborhood Family Center, Inc. $7,921.00
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Public Facilities and Improvements
Community Pride Child Care Centers of Clearwater, Inc. $58,000.00
Martin Luther King, Jr. Neighborhood Family Center, Inc. $195,000.00
Religious Community Services - Grace House $40,000.00
Religious Community Services - The Havens $53,306.00
Economic Development
Economic Development-Program Delivery $10,000.00
Acauisition/Infill Housing-SF/MF
City of Clearwater Infill Housing-Program Delivery $25,000.00
Housing Pool - SF/MF - DPA, Infill, Rehabilitation, New
Construction
$535,334.00
- Largo Area Housing Development Corporation
- Clearwater Neighborhood Housing Services, Inc.
- Community Service Foundation, Inc.
- Habitat for Humanity of Pinellas County, Inc.
- Tampa Bay Community Development Corporation
HOME Program - CHDO Set-Aside (15% of Allocation) $84,758.00
TOTAL ESTIMATED FUNDING $1,569,992.00
**Funding for Housing Counseling will be provided from prior year resources or as
a direct result of assistance.
GEOGRAPHIC DISTRIBUTION /ALLOCATION PRIORITIES
9. Describe the geographic areas of the jurisdiction (including areas of low
income families and/or racial/minority concentration) in which assistance will
be directed during the next year. Where appropriate, the jurisdiction should
estimate the percentage of funds the jurisdiction plans to dedicate to target
areas.
10.Describe the reasons for the allocation priorities, the rationale for allocating
investments geographically within the jurisdiction (or within the EMSA for
HOPWA) during the next year, and identify any obstacles to addressing
underserved needs.
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Races in Clearwater:
White Non-Hispanic (78.1 %)
Black (9.8%)
Hispanic (9.0%)
Other race (2.5%)
Two or more races (1.8%)
American Indian (0.7%)
(Total can be greater than 100% because Hispanics could be counted in other races)
r
White
MAP ONE displays those areas in the City where HUD has found that more than 51% of the
populations have incomes below 80% of the Median family Income for the Tampa-
Clearwater-St. Petersburg Metropolitan Statistical Area.
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I.. Tampa Bay
MAP TWO displays the areas where the City's African-American population is concentrated.
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MAP THREE displays the areas where the City's Hispanics are concentrated.
Minority Concentrations are defined as those census tracts in which the total percentage
of minorities is at least 10 percentage points more than would be expected based on
average racial distributions.
Areas of Low/Moderate Income Concentrations
The table below shows all of the Census Tracts and Block Groups that are located within the
City of Clearwater that have a Low/Moderate income percentage above forty percent (40%).
Census
Tract Block
Group Low/
Mod% Census
Tract Block
Group Low/
ModO/o
025405 2 42.1 025405 1 54.2
026602 1 42.3 026300 6 55.2
026400 4 42.7 026400 1 56.6
026702 2 43.1 026808 2 57.5
025901 1 43.7 025902 5 59.3
026500 6 43.9 025902 4 59.6
026500 2 44.1 026905 3 62.2
025404 3 44.8 026808 1 62.4
026910 1 45.0 025401 3 63.8
026804 2 46.6 026500 1 64.0
026400 5 48.1 026200 2 64.6
025800 2 48.2 025800 3 67.5
026702 3 49.0 026100 3 67.5
026400 3 49.7 025404 1 68.9
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026300 4 50.9 025902 1 69.4
026602 2 51.7 025504 3 71.2
026500 5 51.9 026200 1 74.0
026100 2 52.0 026601 2 74.9
026300 2 52.7 026400 2 75.1
025404 6 53.0 025902 2 75.5
026300 1 53.2 026100 5 83.4
026703 3 54.2 026905 2 100.0
Low and moderate-income concentrations are defined as those census tracts with a
median income at or below 80% of the median family income for Pinellas County.
Census tracts meeting the definition of low and moderate income are listed above with
percentages greater than 51.0%.
2. Describe the basis for allocating investments geographically within the jurisdiction (or
within the EMSA for HOPWA) (91.215(a) (1)) during the next year and the rationale for
assigning the priorities.
3. Describe actions that will take place during the next year to address obstacles to
meeting underserved needs.
Certain obstacles to meeting underserved needs continue to present a growing
challenge. The City will encourage mixed-income rental developments as new projects
are proposed. However, with the scarcity of land and lack of funding resources, it is
becoming increasingly difficult to make the economics of rental projects work. The City
continues to explore new incentives and initiatives to foster the development of
affordable housing.
ANNUAL AFFORDABLE HOUSING GOALS
*If not using the CPMP Tool. Complete and submit Table 3B Annual Housing Completion
Goa/s.
*If using the CPMP Tool. Complete and submit the Table 3B Annual Housing Completion
Goa/s.
II.Describe the one-year goals for the number of homeless, non-homeless, and
special-needs households to be provided affordable housing using funds made
available to the jurisdiction and one-year goals for the number of households
to be provided affordable housing through activities that provide rental
assistance, production of new units, rehabilitation of existing units, or
acquisition of existing units using funds made available to the jurisdiction. The
term affordable housing shall be defined in 24 CFR 92.252 for rental housing
and 24 CFR 92.254 for homeownership.
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Grantee Name: Expected
Annual Actual
Annual
Program Year:
' Number of
Units
To Be
Completed Number of
Units
Completed
CDBG
HOME
ESG
HOPWA
BENEFICIARY GOALS
(Sec. 215 Only)
Homeless households 3,000 ® ? ?
Non-homeless households 60 ® ? ? ?
Special needs households 349 ® ?
Total Sec. 215 Beneficiaries* ?
RENTAL GOALS (Sec. 215 Only)
Acquisition of existing units ? ?
Production of new units
Rehabilitation of existing units ? ?
Rental Assistance ? ?
Total Sec. 215 Affordable Rental ? ?
HOME OWNER GOALS
Sec. 215 Only)
Acquisition of existing units 3
Production of new units ?
Rehabilitation of existing units 30
Homebuyer Assistance 2 ® ?
Total Sec. 215 Affordable Owner ? ?
COMBINED RENTAL AND
OWNER GOALS Sec. 215 Only)
Acquisition of existing units 3
Production of new units 2
Rehabilitation of existing units 30 ® ® ?
Rental Assistance ?
Homebuyer Assistance ?
Combined Total Sec. 215 Goals* ?
OVERALL HOUSING GOALS
(Sec. 215 + Other Affordable Housing)
Annual Rental Housing Goal
Annual Owner Housing Goal 35 ® ® ? ?
Total Overall Housing Goal 35 ® ® ? ?
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PUBLIC HOUSING
12.Describe the manner in which the plan of the jurisdiction will help address the
needs of public housing and activities it will undertake during the next year to
encourage public housing residents to become more involved in management
and participate in homeownership.
13.If the public housing agency is designated as "troubled" by HUD or otherwise is
performing poorly, the jurisdiction shall describe the manner in which it will
provide financial or other assistance in improving its operations to remove such
designation during the next year.
The Clearwater Housing Authority (CHA) has in place an ongoing management program to
involve residents in its operations. CHA is recognized throughout the state and nation as
being a very progressive Housing Authority. Income eligible residents of CHA's programs
are eligible for all of the City's affordable housing programs.
PRIORITY PUBLIC HOUSING NEEDS
CITY OF CLEARWATER HOUSING AUTHORITY
Public Housing Need
Category PHA Priority Need Level
High Median Low No Such
Need Estimated Dollars to
Address
Restoration and
Revitalization *BT Structural Improvements Currently Underway
Capital Improvements *BT Window Replacement Funded with *ARRA monies
Modernization
Rehabilitation
Other (Specify)
Capital *BT - HVAC System Replacement $1,400,000 -$1,525,000
*BT - Plumbing Upgrades $50,000 - $60,000
*BT - Joint Expansion $500,000 - $700,000
Management and Operations
Improved Living
Environment
Neighborhood Revitalization (non-
capital)
Capital Improvement
Safety/Crime Prevention/Drug
Elimination
Other (Specify)
Economic Opportunity
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Resident Services/Family Self
Other (Specify)
I TOTAL 1 1 $2,200,000 (High Estimate) I
The City continues to express interest to partner with CHA on the redevelopment of
Parkview Village in East Clearwater. CHA has demolished a development that was made up
of old outdated multifamily structures. Due to unforeseen site development costs, the
redevelopment has been delayed. CHA has selected a development partner to assist with
the redevelopment. It is envisioned that the community will be a mixed-income/mixed-use
community.
The City's Public Housing Authority is not listed as troubled by HUD.
HOMELESS AND SPECIAL NEEDS
14.Describe, briefly, the jurisdiction's plan for the investment and use of available
resources and describe the specific planned action steps it will take over the
next year aimed at eliminating chronic homelessness.
15.Describe specific action steps to address the needs of persons that are not
homeless identified in accordance with 91.215(e).
16.Homelessness Prevention-Describe planned action steps over the next year to
address the individual and families with children at imminent risk of becoming
homeless.
Homeless:
The City is a member of the Pinellas County Coalition for the Homeless (PCCH), which is the
lead agency for the Continuum of Care. The City supports the Coalition and the priorities
established in this Plan match those of the Continuum of Care.
The highest homeless priority is given to ending chronic homelessness, families with
children, providing shelters and transitional housing, and starting to incorporate the
"Housing First" model of providing housing to homeless populations when applicable. The
City can utilize CDBG/HOME/SHIP funds to support additional shelters/housing and some of
the service providers utilize CDBG and ESG monies for service delivery. The City is also a
member and has two seats on the Homeless Leadership Network (LHLN), which is the group
that used to be the Homeless Policy Group (HPG). The HPG was responsible for the
development of the countywide "10 Year Plan to End Homelessness" that was adopted by
the City in March 2006. The HLN is responsible for the oversight of the implementation of
the 10-Year Plan and meets monthly to discuss initiatives, priorities, strategies and
outcomes. The HLN has the same members as did the HPG, but they have added a few key
members from various important stakeholder groups, of which one is the Executive
Committee of PCCH.
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Proposed Homeless Projects:
Provide funding in the amount of $30,000 to Clearwater Homeless Intervention
Project, Inc. for salary support to the agency to operate an emergency shelter
program for the homeless. The agency provides 67 shelter beds and 10 transitional
beds for the homeless. In addition to housing, the agency provides food, clothing,
medical care, personal care items, transportation, case management, and other
related services. The agency's goal is to assist 1,500 homeless individuals.
Provide funding in the amount of $12,000 to Homeless Emergency Project, Inc. for
salary support to operate facilities for the homeless. The agency provides 300 units
of decent housing for individuals and families, intensive case management through
wellness recovery action planning, medical and mental health services, drug and
alcohol preventive services and other related services. The agency's goal is to assist
1,000 homeless adults and children.
Provide funding in the amount of $12,500 to Pinellas County Coalition of the
Homeless for salary support to implement a homeless program. The agency
promotes efforts to end chronic homelessness, provides outreach and housing
opportunities for homeless individuals and families and promotes opportunities to
end poverty through job training, employability skills, educational attainment, and
other related activities. The agency anticipates that it will assist 5,000 individuals.
Provide funding in the amount of $93,306 to Religious Community Services, Inc. for
renovations and development at Grace House ($53,306) and The Havens of RCS
($40,000). Grace House is an emergency shelter program for homeless families. The
funds provided to Grace House will be used to construct a Computer Learning Center
and provide for additional storage. Grace House anticipates that it will be able to
assist 500 children and adults. The Havens of RCS is facility that offers housing and
related support services for victims of domestic abuse. Funding to the Havens will be
used to replace windows, air conditioning system, water heaters and appliances. The
Havens goal is to serve 34 domestic violence victims (women and children).
Provide funding in the amount of $12,000 to WestCare GulfCoast Florida, Inc. for
salary support to operate the Turning Point overnight shelter. The shelter provides
an overnight facility for homeless persons under the influence of drugs and/or
alcohol. It operates as an inebriate receiving and intervention program that provides
for a 24 hour sobering up area, intensive case management, and placement service.
The agency's goal is to serve 150 homeless Clearwater individuals.
Non-Homeless Special Needs Population:
The City has given the non-homeless special needs populations, who require supportive
facilities/housing, a medium priority and intends to continue to support activities in this area
as we are presented with projects and/or as we identify activities. Within this group, the
elderly are being given the highest priority.
Proposed Non-Homeless Special Needs Projects:
• Provide funding in the amount of $2,800 to Personal Enrichment Through Mental
Health Services, Inc. for salary support to operate their Family Emergency Treatment
Center. The Center provides assessment, crisis intervention counseling, individual
and/or group support counseling, substance abuse assessment and intervention,
25
Item # 7
Attachment number 2
Page 26 of 32
medication evaluation and administration, service and treatment planning, referrals
and other related services. The agency's goals are to serve 150 residents of
Clearwater.
Provide funding in the amount of $30,000 to Pinellas Opportunity Council, Inc. for
salary support to implement the agency's Chore Services Program. The program
promote better livable opportunities by providing services to the elderly and frail
elderly. The services will help to alleviate blight and blighting conditions, reduce
crime, and create a sense of pride in their community by providing heavy household
cleaning, yard work and minor repairs. The agency's goal is to assist 85 elderly
households.
BARRIERS TO AFFORDABLE HOUSING
17.Describe the actions that will take place during the next year to remove
barriers to affordable housing.
18.Describe the actions that will take place during the next year to address
obstacles to meeting underserved needs, foster and maintain affordable
housing, evaluate and reduce the number of housing units containing lead-
based paint hazards, reduce the number of poverty-level families develop
institutional structure, enhance coordination between public and private
agencies (see 91.215(a), (b), (i), (j), (k), and (1)).
19.Describe the actions to coordinate its housing strategy with local and regional
transportation planning strategies to ensure to the extent practicable that
residents of affordable housing have access to public transportation.
The City of Clearwater, along with Pinellas County and the Cities of Largo and St.
Petersburg, in conjunction with the business community, formed a "Community Housing
Workgroup" in the summer of 2005 to look at the various issues and challenges facing the
County in terms of affordable/community/workforce housing. Pinellas County was the lead
on this endeavor.
Since that time, the County has adopted a series of ordinances aimed at addressing their
affordable housing challenges. The Pinellas County Commission adopted an ordinance to
create a County Housing Trust Fund that will benefit the four federal entitlement
communities along with all the other incorporated cities in the County. The County has
funded the trust fund during the last three fiscal years. However, the City will not be
receiving an entitlement allocation in FY10-11 due to County budget constraints.
In addition, the City, along with Pinellas County and the Cities of Largo and St. Petersburg,
funded an Affordable Housing Nexus Study. The study can be viewed at
._inellscountv.or/community/nexus.f. The study concluded the following as
barriers to affordable housing:
• Jurisdictions throughout Pinellas County report the number of housing units
authorized by new building permits each month to the U.S. Bureau of the Census.
26
Item # 7
Attachment number 2
Page 27 of 32
• The cost burdens of insurance and real estate taxes are beginning to outstrip the
mortgage payments, particularly among residents who bought their homes some
time ago.
• The lack of flexible zoning regulations reduce the number of units that can be built.
Thereby, increasing the costs for housing units.
• Land costs are particularly difficult to generalize because values range dramatically
from beachfront property to inland properties with limited accessibility and visibility.
• Soft costs include architectural and engineering fees, legal and accounting fees,
financing fees and interest costs, developer fees, insurance, real estate taxes,
building fees and permits, impact fees and contingency funds in case unforeseen
costs occur or the actual costs are higher than the estimated costs.
• Hard construction costs have increased in response to a number of economic factors.
The housing market increased demand for raw materials and construction services.
These barriers were well documented in 2005. However, since 2006 the barriers have
changed. While insurance and taxes, land costs, hard and soft costs continue to be a barrier
today, other barriers now exist. They include the lack of the availability of financial options,
loss of jobs, wages, unemployment, lack of acceptable credit, and more regulated
underwriting practices.
OTHER ACTIONS
Lead-based Paint
1. Describe the actions that will take place during the next year to evaluate and
reduce the number of housing units containing lead-based paint hazards in
order to increase the inventory of lead-safe housing available to extremely low-
income, low-income, and moderate-income families, and how the plan for the
reduction of lead-based hazards is related to the extent of lead poisoning and
hazards.
Throughout the fiscal year the County Health Department screens and tests school children
for lead poisoning. The City will continue to test all buildings built before 1978 for lead-
based paint in all its housing programs.
Lead-Based Paint Hazard Reduction - The City follows procedures as specified in
applicable regulations and, specifically, those detailed in Title X. The Department and its
representatives provide all required notifications to owners and occupants and inspect for
defective paint surfaces of pre-1978 properties. Any defective paint conditions found are
included in the scope of work and treatment provided to the defective areas. No children
under 7 years of age have been found to have identified Environmental Intervention Blood
Lead Level (EIBLL) condition; however, interior chewable surfaces are treated as necessary.
All Department policies and procedures have been revised to conform to Title X. An EPA
certified staff member orders and reviews paint inspections, risk assessments and clearance
testing of suspect properties done by licensed testing professionals.
27
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Attachment number 2
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In every program where Federal funds are expended on a housing unit, the City
incorporates the current procedures for hazard reduction or LBP abatement guidelines as
defined in 24 CFR Part 35.
A problem that impacts the rehabilitation of owner-occupied housing units is the presence of
lead based paint if the home was built prior to 1978. The costs for the treatment or
removal of these conditions can go from minor costs for encapsulation to major costs for
removal. When a home is identified as a candidate for the City's Rehabilitation program,
and if it was built prior to 1978, it is inspected for lead in accordance to the rules of the
federal programs. Should lead hazards be found, the City will discuss the options with the
homeowner to eradicate the lead presence. The City may provide up to a $10,000 grant for
lead abatement.
The City works closely with the Willa Carson Health Resource Center (f/k/a North
Greenwood Community Health Resource Center) and the Pinellas County Health Department
in referring children for lead-based paint screenings.
The City has recently done extensive research to obtain educational and outreach materials
pertaining to lead-based paint. We have placed many brochures, education materials and
useful links on our website for citizens to obtain and read.
In summary, the City will take the following efforts to meet the Lead Safe Housing
Requirements:
1. Communication with Residents
2. Lead Hazard Evaluation/Assessment
3. Lead Hazard Reduction Methods
4. Ongoing Maintenance
5. Environmental Intervention Blood Lead Levels
Housing
Fair The City also routinely updates its Housing brochures and plans to make it available in
Spanish. Our website contains documents pertaining to: Responsible Lending, Predatory
Lending and Fair Lending. A copy of the Housing Division's website is located in the
Appendix.
Gulf Coast Legal Services will receive $26,381 in CDBG funds to provide services to assist
their housing preservation activities. Their Housing Preservation Program will provide
assistance to low to moderate-income residents who are experiencing or who have
experienced discrimination and/or fraud in housing and to remedy those matters through
negotiation, mediation or litigation and to report violators to the local Fair Housing Authority
for investigation if warranted.
In addition, Community Service Foundation will receive $7,500 in CDBG funds to administer
their Fair Housing Education program.
In an effort to conduct more outreach to those Areas of Minority Concentrations (AOMC),
the City and its housing partners, will continue to explore avenues to address the Housing
and Community Development needs of AMOCs and develop/obtain marketing-education
materials for those populations.
28
Item # 7
Attachment number 2
Page 29 of 32
Antipoverty Strategy
1. Describe the actions that will take place during the next year to reduce the
number of poverty level families.
Twelve Percent (12%) of the City's residents live in poverty, which matches the national
average.
The City of Clearwater participates in the Tampa Bay Partnership, the regional Economic
Development agency and Enterprise Florida, the Statewide Economic Development entity;
and has its own Economic Development Program. The Tampa Bay Partnership
internationally recruits companies to locate to the Tampa Bay region. They provide a full
range of business relocation assistance programs and utilize state and local incentive
programs to help in this process. There are also Small Business Development Centers at the
local Community College.
The Tampa Bay Partnership works with a network of educational agencies to provide
customized job training programs for the business community. The area's Workforce
Development Board, Worknet, provides job training/employment skills to low-income
residents.
The City of Clearwater has its own Economic Development Program, which is designed to
interface with the regional program and work on specific local issues. The City prepared
one of the first Brownfields redevelopment plans in the state, has an Enterprise Zone and a
HUB Zone, which are all designed to spur redevelopment/reinvestment in its low-income
areas.
The City has major redevelopment occurring along the US-19 and SR-60 corridors, in
downtown and at the beach. The City works closely with the Clearwater Regional Chamber
of Commerce with providing technical assistance to business owners. These programs have
created new jobs and opportunities in the City.
Collectively, these programs represent a highly effective anti-poverty program.
Institutional Structure
1. Describe actions that will take place during the next year to develop
institutional structure.
The City continues to work with the various providers and partners of their programs in an
effort to expand its services and opportunities and to make small, continuous improvements
to the process and continue to solicit input from all organizations involved in the process.
We also plan to work with our less experienced non-profits to build and expand their
capacity so that they can become self-sufficient.
29
Item # 7
Attachment number 2
Page 30 of 32
PROGRAM SPECIFIC REQUIREMENTS
CDBG
I. Identify program income expected to be received during the program year,
including:
• amount expected to be generated by and deposited to revolving loan funds;
• total amount expected to be received from each new float-funded activity
included in this plan; and
• amount expected to be received during the current program year from a
float-funded activity described in a prior statement or plan.
In addition to the entitlement allocations listed above, the City's maintains three
Revolving Loan Funds which are set up to carry out specific activities. The three
revolving loan funds include: the Housing Rehabilitation Revolving Loan Fund (City Fund
#686), the Economic Development Revolving Loan Fund (City Fund #687) and the Infill
Housing Revolving Loan Fund (City Fund #689).
The Housing Rehabilitation Revolving Loan Fund includes payments made by
homeowners who participated in the Rehabilitation Program and had their home
repaired. The Economic Development Revolving Loan Fund includes payment made by
for profit business owners who participated in the Economic Development Program and
obtained funds to start up or maintain their business. The Infill Housing Revolving Loan
Fund includes payments made by subrecipients who borrowed funds to purchase vacant
lots to build homes. Funds were repaid when the subrecipient sold the home to an
eligible homebuyer.
In FY 2010-2011, the City anticipates that the revolving fund balance will be $579,222.
These funds include $230,524 from the Infill Housing Revolving Loan Fund, $245,428
from the Economic Development Revolving Loan Fund, and $103,270 from the Housing
Rehabilitation Revolving Loan Fund.
2. Program income received in the preceding program year that has not been
included in a statement or plan.
All program income received in the preceding year has been identified in the previous
plan.
3. Proceeds from Section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in its strategic
plan.
4. Surplus funds from any urban renewal settlement for community development
and housing activities.
S. Any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan.
6. Income from float-funded activities.
30
Item # 7
Attachment number 2
Page 31 of 32
7. Urgent need activities, only if the jurisdiction certifies.
8. Estimated amount of CDBG funds that will be used for activities that benefit
persons of low- and moderate income.
The City did not receive, or anticipates receiving, any funds through any float-funded
activities, Section 108 Loan Guarantee Program, or any other urban renewal program.
All funds allocated for the City has been used on CDBG activities. One hundred percent
of all CDBG funds will be used for low to moderate-income activities.
HOME
i. Describe other forms of investment. (See Section 92.205)
If grantee (P7) plans to use HOME funds for homebuyers, did they state the
guidelines of resale or recapture, as required in 92.254.
Recaptured funds are HOME funds which are recouped by the City when HOME assisted
homeownership housing does not continue to be the principal residence of the assisted
homebuyer for the full affordability period. The City will use the recapture method to
obtain these funds. The recapture provision is subject to the limitation that when the
recapture requirement is triggered by a sale, voluntary or involuntary, if the housing
unit, and there are no net proceeds or the net proceeds are insufficient to repay the
HOME investment due, the City can only recapture the net proceeds, if any. The net
proceeds are the sales price minus the superior loan repayment and closing costs.
This language is included in the loan documents. Such funds will be placed in the City's
HOME Investment Trust fund. These funds will be used by the City for other eligible
HOME activities.
2. If grantee (P7) plans to use HOME funds to refinance existing debt secured by
multifamily housing that is being rehabilitated with HOME funds, state its
refinancing guidelines required under 24 CFR 92.206(b).
The City does not use HOME funds for refinancing of existing debt.
3. Resale Provisions -- For homeownership activities, describe its resale or
recapture guidelines that ensure the affordability of units acquired with HOME
funds? See 24 CFR 92.254(a)(4).
Please see number 1 above.
4. HOME Tenant-Based Rental Assistance -- Describe the local market conditions
that led to the use of a HOME funds for tenant based rental assistance program.
If the tenant based rental assistance program is targeted to or provides a preference
for a special needs group, that group must be identified in the Consolidated Plan as
having an unmet need and show the preference is needed to narrow the gap in
benefits and services received by this population.
The City does not use HOME funds for Tenant-Based Rental Assistance.
31
Item # 7
Attachment number 2
Page 32 of 32
5. If a participating jurisdiction intends to use forms of investment other than
those described in 24 CFR 92.205(b), describe these forms of investment.
The City will use funding from the State Housing Initiatives Program and/or the Pinellas
County Housing Trust Fund for the matching requirements under the HOME program.
6. Describe the policy and procedures it will follow to affirmatively market
housing containing five or more HOME-assisted units.
Affirmative Marketing Efforts. The Borrower will follow the affirmative marketing
procedures and requirements for the HOME Program to attract eligible tenants in the
housing market area to the available housing without regard to race, color, national
origin, sex, religion, familial status or disability.
7. Describe actions taken to establish and oversee a minority outreach program within
its jurisdiction to ensure inclusion, to the maximum extent possible, of minority and
women, and entities owned by minorities and women, including without limitation,
real estate firms, construction firms, appraisal firms, management firms, financial
institutions, investment banking firms, underwriters, accountants, and providers of
legal services, in all contracts, entered into by the participating jurisdiction with such
persons or entities, public and private, in order to facilitate the activities of the
participating jurisdiction to provide affordable housing under the HOME program or
any other Federal housing law applicable to such jurisdiction.
The City will use the methods describe in Section 3 Programs to encourage participation in the
HOME Program.
8. If a jurisdiction intends to use HOME funds to refinance existing debt secured
by multifamily housing that is rehabilitated with HOME funds, state its
financing guidelines required under 24 CFR 92.206(b).
The City will not use HOME funds to refinance the existing debt for multi-projects.
HOPWA 91.220(1)(3)
1. One year goals for the number of households to be provided housing through
the use of HOPWA activities for: short-term rent, mortgage, and utility
assistance to prevent homelessness of the individual or family, tenant-based
rental assistance, units provided in housing facilities that are being developed,
leased, or operated.
The City does not receive any HOPWA funds.
OTHER NARRATIVES AND ATTACHMENTS
Include any action plan information that was not covered by a narrative in any
other section. If optional tables are not used, provide comparable information
that is required by consolidated plan regulations.
32
Item # 7
Attachment number 3
Page 1 of 2
City of Clearwater - Housing Division (01510)
CITY OF CLEARWATER
Consolidated Plan-Recommended Allocations
Fiscal Year 2010-2011
7/8/2010 1221
AGENCY AMOUNT AMOUNT AMOUNT
REQUESTED PROPOSED PROPOSED
TOTAL CDBG HOME TOTALS
Public Facilities and Improvements
Community Pride Child Care Centers $ 58,000.00 $ 58,000.00 $ 58,000.00
Religious Community Services, Inc. - The Havens $ 53,306.00 $ 53,306.00 $ 53,306.00
Religious Community Services, Inc. - Grace House $ 40,000.00 $ 40,000.00 $ 40,000.00
Directions for Mental Health, Inc. - Center Improvements $ 23,500.00 0 0
Jr. League of Clearwater - Dunedin $ 407,000.00 0 0
Alpha House $ 74,800.00 0 0
Martin Luther King Neighborhood Family Center, Inc. $ 195,000.00 $ 195,000.00 $ 195,000.00
Subtotal $ 851,606.00 $ 346,306.00 $ $ 346,306.00
Public Services
Religious Community Services - Grace House $ 30,000.00 $ -
Willa Carson Community Health Resource Center $ 60,000.00 $ 30,000.00 $ 30,000.00
* Pinellas Coalition for the Homeless $ 25,000.00 $ 12,500.00 $ 12,500.00
Pinellas Opportunity Council - Chore Services $ 60,000.00 $ 30,000.00 $ 30,000.00
Homeless Emergency Project - Emergency Shelter $ 30,000.00 $ 12,000.00 $ 12,000.00
Clearwater Homeless Intervention Project - Emergency Shelter $ 75,000.00 $ 30,000.00 $ 30,000.00
Westcare of Florida $ 30,000.00 $ 12,000.00 $ 12,000.00
Personal Enrichment Through Mental Health Services - Emerg. Treatment Ctr $ 7,000.00 $ 2,800.00 $ 2,800.00
Kimberly Home, Inc. - Infant & Toddler Care $ 58,000.00 0 0
Safety Harbor Neighborhood Family Center, Inc. $ 19,803.00 $ 7,921.00 $ 7,921.00
Intercultural Advocacy Institute $ 42,007.00 0 0
Catholic Charities $ 50,000.00 0 0
211 Tampa Bay Cares $ 30,000.00 0 0
* Funding for Pinellas Coalition for the Homeless is subject to budgeted
General Revenue funds. If agency is funded through another source, the
proposed allocation will be made available to next agency based upon
ranking scores.
Fair Housina -Administration
Gulf Coast Legal Services $ 43,969.00 $ 26,381.00 $ 26,381.00
Community Service Foundation $ 15,000.00 $ 7,500.00 $ 7,500.00
Subtotal $ 575,779.00 $ 171,102.00 $ $ 171,102.00
Administration
City of Clearwater Administration - CDBG $ 200,987.00 $ 200,987.00 $ 200,987.00
City of Clearwater Administration - HOME $ 56,505.00 $ 56,505.00 $ 56,505.00
Subtotal $ 257,492.00 $ 200,987.00 $ 56,505.00 $ 257,492.00
Economic Development
City of Clearwater - ED Program Delivery $ 10,000.00 $ 10,000.00 $ 10,000.00
Subtotal $ 10,000.00 $ 10,000.00 $ $ 10,000.00
Acquisition/Infill Housing
City of Clearwater Infill Housing Program Delivery $ 25,000.00 $ 25,000.00 $ 25,000.00
Subtotal $ 25,000.00 $ 25,000.00 $ - $ 25,000.00
Item # 7
Attachment number 3
Page 2 of 2
Rehabilitation
City of Clearwater & Housing Pool - Rehabilitation
City of Clearwater Rehabilitation - Program Delivery $ 140,000.00 $ 140,000.00 $ 140,000.00
Subtotal $ 140,000.00 $ 140,000.00 $ - $ 140,000.00
Housing Pool Activities - Housing Development
Housing Pool - SF - DPA, Infill, Rehabilitation $ 111,542.00 $ 423,792.00 $ 535,334.00
Tampa Bay Community Development Corporation
Largo Area Housing Development Corporation $ -
Clearwater Neighborhood Housing Services, Inc. $
Pinellas Habitat for Humanity $ -
Subtotal $ $ 111,542.00 $ 423,792.00 $ 535,334.00
Subtotal $ $ - $ - $ -
HOME Program - CHDO Set-Aside (15% of Allocation) $ 84,758.001 1 $ 84,758.00 $ 84,758.00
TOTALS $ 1,944,635.00 $ 1,004,937.00 $ 565,055.00 $ 1,569,992.00
Item # 7
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?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Declare as surplus certain portions of land titled by the State of Florida, Department of Transportation (FDOT),as State Road 590,
Section 15050-XXXX, Parcel 101.01 Part "A" and Part "B" lying and being situate in the Northwest 1/4 and the Northeast 1/4 of
Section 8, Township 29 South, Range 16 East, find FDOT's application to transfer all City rights, title and interest therein to be a
valid public purpose, authorize conveyance thereof to FDOT by City Deed, establish an effective date,adopt Resolution 10-13 and
authorize appropriate officials to execute same.
SUMMARY:
The State of Florida, Department of Transportation (FDOT) is developing plans and specifications to reconstruct and improve
portions of SR 590 from west of Cardinal Drive to west of Lawrence Drive.
The project will involve resurfacing, restoring and rehabilitating existing pavement, and the construction and maintenance of
sidewalk and minor drainage facilities within project limits.
On February 9, 1971, as recorded in O. R. 3504, Page 654, public records of Pinellas County, Imperial Homes Corporation
executed a Warranty Deed conveying to the City a 60-foot wide strip of land in the Northeast 1/4 of Section 8, Township 29 South,
Range 16 East for right-of-way purposes. FDOT identifies this parcel as Parcel 101.01, Part "A".
In a later transaction dated October 13, 1980, U. S. Homes Corporation executed a Warranty Deed as recorded in O. R. 5111, Page
1198, public records of Pinellas County, conveying a small parcel of additional land in the Northwest 1/4 of Section 8, Township
29 South, Range 16 East as additional right-of-way for SR 590. FDOT identifies this parcel as Parcel 101.01, Part "B".
As Highway 590 is a state road operated and maintained by the State of Florida, conveyance of City interests in and to the subject
parcels which form a portion of the existing roadway clarifies FDOT title and authority, and eliminates future City responsibility
and liability within the project corridor.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
RESOLUTION 10-13
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
FINDING CERTAIN PORTIONS OF LANDS LYING AND BEING
SITUATE IN THE NORTHEAST Y4 AND IN THE NORTHWEST Y4
OF SECTION 8, TOWNSHIP 29 SOUTH, RANGE 16 EAST ARE
NO LONGER NEEDED FOR MUNICIPAL PUBLIC USE;
DECLARING SAID LANDS AS SURPLUS TO CITY NEEDS,
GRANTING AND CONVEYING ALL CITY RIGHTS, TITLE AND
INTERESTS THEREIN TO THE STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION BY CITY DEED;
AUTHORIZING EXECUTION THEREOF BY APPROPRIATE CITY
OFFICIALS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the State of Florida, Department of Transportation proposes
to construct, reconstruct or improve portions of State Road No. 590, Section
15050-XXXX in Pinellas County, Florida: and,
WHEREAS, it is necessary that certain lands now owned in fee simple by
the City of Clearwater, Florida, identified as Parcel 101.01, Part "A" and Part "B"
of said project, be acquired by the State of Florida Department of Transportation
FDOT): and,
WHEREAS, the FDOT has made application to the City to deliver to the
FDOT a deed in favor of FDOT conveying all rights, title and interest the City has
in and to said lands as required for transportation purposes; and,
WHEREAS, §2.01(d)(5) of the Clearwater City Charter provides that prior
to the sale, donation, lease for a term longer than five years, or other transfer of
any municipal real property, the real property must be declared surplus and no
longer needed for municipal public use by the Council at an advertised public
meeting; and,
WHEREAS, §2.01(d)(5) further provides that real property declared
surplus may be transferred to another governmental entity for less than
appraised value after an advertised public hearing has been held and a finding
by the Council of a valid public purpose for the transfer;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. That certain portions of the Northeast Y4 and in the
Northwest Y4 of Section 8, Township 29 South, Range 16 East, Pinellas County,
Florida, being identified as Parcel 101.01, Part "A" and Part "B", and being more
particularly described in EXHIBIT "A" attached hereto, are no longer needed for
municipal use.
Item # 8
Attachment number 1
Page 2 of 2
Section 2. That said lands are hereby declared as surplus.
Section 3. That the application to the City of Clearwater made by the
State of Florida Department of Transportation to execute and deliver a deed in
and to said lands for transportation purposes in consideration of receipt of the
sum of $1.00 and other valuable considerations has been duly considered by
Council and found to be a valid public purpose for the transfer of all City rights,
title and interest therein.
Section 4. That Council hereby authorizes the City Manager to execute
a City Deed, to be countersigned by the Mayor and attested by the City Clerk
conveying all of the right, title and interest of the City of Clearwater in and to said
lands to the State of Florida Department of Transportation for the herein
referenced project.
Section 5. That a certified copy of this Resolution be forwarded forthwith
to the State of Florida Department of Transportation at 11201 N. Malcolm
McKinley Drive, Tampa, Florida 33612.
Section 5. That this Resolution shall take effect immediately upon
adoption.
PASSED AND ADOPTED this day of
2010.
Frank V. Hibbard, Mayor
Approved as to form:
Laura Mahony
Assistant City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
Item # 8
Attachment number 2
Page 1 of 3
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_(s 1 Fi %,.'.R WATER, FLORIDA
ENGINFERINI U] PARTMFNT
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Attachment number 3
Page 1 of 2
This instrument prepared by,
or under the direction of
Ken Hadley
Department of Transportation
11201 N. Malcolm McKinley Drive
Tampa, Florida 33612
PARCEL 101.01
WPI/SEG 4168371
S. R. NO. : 590
COUNTY : PINELLAS
SECTION 15050-X)00<
MANAGING DISTRICT: SEVEN
FOLIO # : RIGHT OF WAY
Legal Description Approved:
Date: 03 24 10 By: Roger P. Whitley
BSD. 05
CITY DEED
THIS DEED, made this day of , 2010 by the CITY OF
CLEARWATER, a municipality of the State of Florida, grantor, to the STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION, 11201 N. McKinley Drive, Tampa, Fl. 33612, grantee:
(Wherever used herein the terms "grantor" and "grantee" include all the parties to this
instrument and the heirs, legal representatives and assigns of individuals, and the successors,
and assigns of organizations).
WITNESSETH: That the grantor, for and in consideration of the sum of $1.00 and other
valuable considerations, receipt and sufficiency being hereby acknowledged, hereby grants,
bargains, sells, aliens, remises, releases, conveys and confirm unto the grantee, all that certain
land situate in Pinellas County, Florida as depicted in EXHIBIT PART °A" and EXHIBIT PART °B"
appended hereto and by this reference made a part hereof, vis:
Part °A"
The North 60.00 feet of the Northeast '/a of the Northeast '/a of Section 8, Township 29 South,
Range 16 East, Pinellas County, Florida.
Less and except any existing State road right of way.
Part °B"
That part of the North 60.00 feet of the Northeast '/a of the Northwest '/a of the Northwest 'A of
Section 8, Township 29 South, Range 16 East, Pinellas County, Florida, bounded on the East and
West by the East and West boundaries and extensions thereof of that property described in
Official Records Book 5111, Page 1198, Public Records of Pinellas County, Florida.
Less and except any existing State road right of way.
TOGETHER with all tenements, hereditaments and appurtenances thereto belonging or in
anywise appertaining.
PARCEL 101.01 PAGE 1
Item # 8
Attachment number 3
Page 2 of 2
TO HAVE AND TO HOLD, the same in fee simple forever.
IN WITNESS WHEREOF, the said grantor has caused these presents to be executed in its
name by it City Manager, countersigned by its Mayor, and its seal to be hereto affixed, attested
by its City Clerk, the date first above written.
Countersigned:
Frank V. Hibbard, Mayor
STATE OF FLORIDA
SS
COUNTY OF PINELLAS
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne, II, City Manager
Attest:
Cynthia E. Goudeau, City Clerk
BEFORE ME, the undersigned, personally appeared Frank V. Hibbard, the Mayor of the
City of Clearwater, Florida, who executed the foregoing instrument and acknowledged the
execution thereof to be his free act and deed for the use and purposes herein set forth, and who
is personally known to me.
WITNESS my hand and seal this day of , 2010.
Notary Public - State of Florida
Print/type name
STATE OF FLORIDA
SS
COUNTY OF PINELLAS
My commission expires:
BEFORE ME, the undersigned, personally appeared William B. Horne, II, City Manager of
the City of Clearwater, Florida, who executed the foregoing instrument and acknowledged the
execution thereof to be his free act and deed for the use and purposes herein set forth, and who
is personally known to me.
WITNESS my hand and seal this day of , 2010.
Notary Public - State of Florida
Print/type name
PARCEL 100.01
My commission expires:
PAGE 2
Item # 8
Attachment number 4
Page 1 Of 1
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p Parcel Boundary W E
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Prepared by: • • •
Engineering Department ? Clearwater Service Area
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m # 8 s
Geographic Technology Division
100s. Myrtle Ave, Clearwater, FL 33756
Ph: (727)5624750, Fax: (727)526-4755 Map Gen By: JHH Reviewed By: EB Date: 4/16/2010 Grid #: 273A / 273B S-T-R: XX-XXs-XXe Scale: N.T.S.
www. MyC learwater. com
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 133 West Grapefruit Circle (Lot 22, Block 3 Virginia Groves Estates in Section
8, Township 29 South, Range 16 East); and pass Ordinances 8174-10, 8175-10 and 8176-10 on first reading.(ANX2010-03004)
SUMMARY:
This voluntary annexation petition involves a 0.19-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located on the south side of West Grapefruit Circle, approximately 100 feet east of Calamondin Lane. The applicant
is requesting this annexation in order to receive sanitary sewer service from the City. The property is located within an enclave and
is contiguous to existing City boundaries to the south. It is proposed that the property be assigned a Future Land Use Plan
designation of Residential Low (RL)and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development
Code Section 4-604.E as follows:
The property currently receives water service from Pinellas County. The closest sanitary sewer line is located in the Calamondin
Lane right-of-way and the applicant has paid the City's sewer impact fee. In coordination with the City's Engineering Department,
at a future date, the sanitary sewer line will be extended to the adjacent West Grapefruit Circle right-of-way and the assessment fee
will be paid. The owner is aware of the additional costs to extend City sewer service to this property. Collection of solid waste will
be provided by the City of Clearwater. The property is located within Police District III and service will be administered through
the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this
property by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve this property with sanitary sewer,
solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their
levels of service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact urban development within the urban service area
shall be promoted through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request.
The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This
designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses
allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is
therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the south; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
Cover Memo
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Item # 9
Attachment number 1
Page 1 of 7
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PROJECT
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Location Map
Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004
Site: 133 West Grapefruit Circle Property 0.194
Size (Acres):
Land Use Zoning
From : RL R-3
To: RL LMDR
PIN:
Atlas Page:
08-29-16-94284-003-0220
273B
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Author ty of
Pinellas County\Maps\ANX2010-03004 Location Map.doc Item # 9
Attachment number 1
Page 2 of 7
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Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004
Site: 133 West Grapefruit Circle Property 0.194
Size Acres :
Land Use Zoning
PIN: 08-29-16-94284-003-0220
From : RL R-3
To: RL LMDR Atlas Page: 273B
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Author ty of
Pinellas County\Maps\ANX2010-03004 Aerial Photograph.doc Item # 9
Attachment number 1
Page 3 of 7
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Proposed Annexation Map
Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004
Site: 133 West Grapefruit Circle Property 0.194
Size Acres :
Land Use Zoning
PIN: 08-29-16-94284-003-0220
From : RL R-3
To: RL LMDR Atlas Page:
273B
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Author ty of
Pinellas County\Maps\ANX2010-03004 Proposed Annexation Map.doc Item # 9
Attachment number 1
Page 4 of 7
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Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004
Site: 133 West Grapefruit Circle Property 0.194
Size Acres :
Land Use Zoning
PIN: 08-29-16-94284-003-0220
From : RL R-3
To: RL LMDR Atlas Page: 273B
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Author ty of
Pinellas County\Maps\ANX2010-03004 Future Land Use Map.doc Item # 9
Attachment number 1
Page 5 of 7
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Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004
Site: 133 West Grapefruit Circle Property 0.194
Size Acres :
Land Use Zoning
PIN: 08-29-16-94284-003-0220
From : RL R-3
To: RL LMDR Atlas Page: 273B
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Author ty of
Pinellas County\Maps\ANX2010-03004 Zoning Map.doc Item # 9
Attachment number 1
Page 6 of 7
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9 30 16 Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004
Site: 133 West Grapefruit Circle Property 0.194
Size Acres :
Land Use Zoning
PIN: 08-29-16-94284-003-0220
From : RL R-3
To: RL LMDR Atlas Page: 273B
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Author ty of
Pinellas County\Maps\ANX2010-03004 Existing Surrounding Uses Map.doc I telll # 9
Attachment number 1
Page 7 of 7
View looking south at t he subject property, 133 West Grapefruit Circle
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View looking easterly along West Grapefruit Circle View looking westerly along West Grapefruit Circle
ANX2010-03004
Housing Finance Authority of Pinellas County Item # 9
133 West Grapefruit Circle
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Attachment number 2
Page 1 of 1
ORDINANCE NO. 8174-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
SOUTH SIDE OF WEST GRAPEFRUIT CIRCLE
APPROXIMATELY 100 FEET EAST OF CALAMONDIN LANE,
CONSISTING OF LOT 22, BLOCK 3, VIRGINIA GROVE
ESTATES, WHOSE POST OFFICE ADDRESS IS 133 WEST
GRAPEFRUIT CIRCLE INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 22, Block 3, Virginia Grove Estates, according to the plat thereof recorded in
Plat Book 36, Pages 68 and 69, Public Records of Pinellas County, Florida
(ANX2010-03004)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk Item # 9
Ordinance No. 8174-10
Attachment number 3
Page 1 of 1
ORDINANCE NO. 8175-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE SOUTH SIDE OF WEST
GRAPEFRUIT CIRCLE APPROXIMATELY 100 FEET EAST
OF CALAMONDIN LANE, CONSISTING OF LOT 22,
BLOCK 3, VIRGINIA GROVE ESTATES, WHOSE POST
OFFICE ADDRESS IS 133 WEST GRAPEFRUIT CIRCLE,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Lot 22, Block 3, Virginia Grove Estates, according Residential Low (RL)
to the plat thereof recorded in Plat Book 36, Pages
68 and 69, Public Records of Pinellas County, Florida
(ANX2010-03004)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8174 -10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk Item # 9
Ordinance No. 8175-10
Attachment number 4
Page 1 of 1
ORDINANCE NO. 8176-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF WEST GRAPEFRUIT CIRCLE
APPROXIMATELY 100 FEET EAST OF CALAMONDIN
LANE, CONSISTING OF LOT 22, BLOCK 3, VIRGINIA
GROVE ESTATES, WHOSE POST OFFICE ADDRESS IS
133 WEST GRAPEFRUIT CIRCLE, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS LOW MEDIUM
DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
Lot 22, Block 3, Virginia Grove Estates, Low Medium Density
according to the plat thereof recorded in Plat Residential
Book 36, Pages 68 and 69, Public Records of (LMDR)
Pinellas County, Florida (ANX2010-03004)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8174-10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk Item # 9
Ordinance No. 8176-10
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1711 Lakeview Road (Lot 6, Lakeview Vista in Section 23, Township 29 South,
Range 15 East); and pass Ordinances 8178-10, 8179-10 and 8180-10 on first reading.(ANX2010-04005)
SUMMARY:
This voluntary annexation petition involves a 0.21-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located on the south side of Lakeview Road and the east side of Laurel Drive. The applicant is requesting this
annexation in order to receive sanitary sewer and solid waste service from the City. The Planning and Development Department is
requesting that the 0.49-acres of abutting Lakeview Road and Laurel Drive rights-of-way not currently within the City limits also
be annexed. The property is contiguous to existing City boundaries to the north. It is proposed that the property be assigned a
Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is consistent with the provisions of
Community Development Code Section 4-604.E as follows:
The property currently receives water service from the City. The closest sanitary sewer line is located in the adjacent Lakeview
Road right-of-way. The applicant has paid the City's sewer impact and assessment fees and is aware of the additional costs to
extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is
located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire
and emergency medical services will be provided to this property by Station 47 located at 1460 Lakeview Road. The City has
adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation
will not have an adverse effect on public facilities and their levels of service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact urban development within the urban service area
shall be promoted through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request.
The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This
designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses
allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is
therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the north; therefore the annexation is consistent
with Florida Statutes Chapter 171.044.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo
Item # 10
Attachment number 1
Page 1 of 7
LOCATION MAP
Owner: Crystal Fessell Case: ANX2010-04005
Property Size (Acre): 213
0
Site: 171 1 Lakeview Road ,
Size R-O-W (Acres): 0.49
Land Use Zoning
R L R-3 PIN: 23-29-15-49122-000-0060
From
RL LMDR
To: Atlas Page: 307B
S:APlanning DepartmentT D B\Annexations\ANX - 2010\ANX2010-04005 - 1711 Lakeview Road - Fessell\Maps\ANX2010-04005
Location Map.doc Item # 10
Attachment number 1
Page 2 of 7
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AERIAL PHOTOGRAPH
Owner: Crystal Fessell Case: ANX2010-04005
Property Size (Acre): 0
213
Site: 1711 Lakeview Road .
Size R-O-W (noes): 0.49
Land Use Zoning
PIN: 23-29-15-49122-000-0060
R L R-3
From
RL LMDR
To: Atlas Page: 307B
S:APlanning DepartmentT D B\Annexations\ANX - 2010\ANX2010-04005 - 1711 Lakeview Road - Fessell\Maps\ANX2010-04005
Aerial Photograph.doc Item # 10
Attachment number 1
Page 3 of 7
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PROPOSED ANNEXATION MAP
Owner: Crystal Fessell Case: ANX2010-04005
Property Size (Acre): 213
0
Site: 171 1 Lakeview Road ,
Size R-O-W (Acres): 0.49
Land Use Zoning
R L R-3 PIN: 23-29-15-49122-000-0060
From
RL LMDR
To: Atlas Page: 307B
S:APlanning DepartmentT D B\Annexations\ANX - 2010\ANX2010-04005 - 1711 Lakeview Road - Fessell\Maps\ANX2010-04005
Proposed Annexation Map.doc Item # 10
Attachment number 1
Page 4 of 7
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Owner: Crystal Fessell Case: ANX2010-04005
Property Size (Acre): 0
213
Site: 1711 Lakeview Road .
Size R-O-W (noes): 0.49
Land Use Zoning
R L R-3 PIN: 23-29-15-49122-000-0060
From
RL LMDR
To: Atlas Page: 307B
S:APlanning DepartmentT D B\Annexations\ANX - 2010\ANX2010-04005 - 1711 Lakeview Road - Fessell\Maps\ANX2010-04005
Future Land Use Map.doc Item # 10
Attachment number 1
Page 5 of 7
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ZONING MAP
Owner: Crystal Fessell Case: ANX2010-04005
Property Size (Acre): 0
213
Site: 1711 Lakeview Road .
Size R-O-W (noes): 0.49
Land Use Zoning
R L R-3 PIN: 23-29-15-49122-000-0060
From
RL LMDR
To: Atlas Page: 307B
S:APlanning DepartmentT D B\Annexations\ANX - 2010\ANX2010-04005 - 1711 Lakeview Road - Fessell\Maps\ANX2010-04005
Zoning Map.doc Item # 10
Attachment number 1
Page 6 of 7
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EXISTING SURROUNDING USES MAP
Owner: Crystal Fessell Case: ANX2010-04005
Property Size (Acre): 0.2 1 3
Site: 1711 Lakeview Road
size a-o-w (Hexes): 0.49
Land Use Zoning
R L R-3 PIN: 23-29-15-49122-000-0060
From
RL LMDR
To: Atlas Page: 307B
S:APlanning DepartmentT D B\Annexations\ANX - 2010\ANX2010-04005 - 1711 Lakeview Road - Fessell\Maps\ANX2010-04005
Existing Surrounding Uses Map.doc Item # 10
Y 1_ dL
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View looking north at the subject property, 1711 Lakeview Road
View looking easterly along Lakeview Road
?t
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wr
Attachment number 1
Page 7 of 7
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F'Ist ofThc subjcct propcrt\
Across street, to north of the subject property
'l nil
View looking westerly along Lakeview Road
ANX2010-04005
Fessell, Crystal
1711 Lakeview Road
Item # 10
West of the subject property
Attachment number 2
Page 1 of 1
ORDINANCE NO. 8178-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
SOUTH SIDE OF LAKEVIEW ROAD AND THE EAST SIDE OF
LAUREL DRIVE, CONSISTING OF LOT 6, LAKEVIEW VISTA,
WHOSE POST OFFICE ADDRESS IS 1711 LAKEVIEW ROAD,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
LAKEVIEW ROAD AND LAUREL DRIVE, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING THE
BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 6, Lakeview Vista, according to the plat thereof, as recorded in Plat Book 34,
Page 62 of the Public Records of Pinellas County, Florida, together with the
abutting right-of-way of Lakeview Road and Laurel Drive
(ANX2010-04005)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk Item # 10
Ordinance No. 8178-10
Attachment number 3
Page 1 of 1
ORDINANCE NO. 8179-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
SOUTH SIDE OF LAKEVIEW ROAD AND THE EAST SIDE OF
LAUREL DRIVE, CONSISTING OF LOT 6, LAKEVIEW VISTA,
WHOSE POST OFFICE ADDRESS IS 1711 LAKEVIEW ROAD,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
LAKEVIEW ROAD AND LAUREL DRIVE, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Lot 6, Lakeview Vista, according to the plat thereof, Residential Low (RL)
as recorded in Plat Book 34, Page 62 of the Public
Records of Pinellas County, Florida, together with the
abutting right-of-way of Lakeview Road and Laurel Drive
(ANX2010-04005)
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8178-10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Item # 10
Ordinance No. 8179-10
Attachment number 4
Page 1 of 1
ORDINANCE NO. 8180-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF LAKEVIEW ROAD AND THE EAST
SIDE OF LAUREL DRIVE, CONSISTING OF LOT 6,
LAKEVIEW VISTA, WHOSE POST OFFICE ADDRESS IS
1711 LAKEVIEW ROAD, TOGETHER WITH THE
ABUTTING RIGHT-OF-WAY OF LAKEVIEW ROAD AND
LAUREL DRIVE, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
Lot 6, Lakeview Vista, according to the plat thereof, Low Medium Density
as recorded in Plat Book 34, Page 62 of the Public Residential (LMDR)
Records of Pinellas County, Florida, together with the
abutting right-of-way of Lakeview Road and Laurel Drive
(ANX2010-04005)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8178-10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk Item # 10
Ordinance No. 8180-10
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1845 Audubon Street (Lot 16, Gracemoor Subdivision in Section 13, Township
29 South, Range 15 East); and pass Ordinances 8182-10, 8183-10 and 8184-10 on first reading. (ANX2010-05001)
SUMMARY:
This voluntary annexation petition involves a 0.255-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located on the southwest corner of the intersection of Audubon Street and Regent Avenue, approximately 300 feet
south of Druid Road. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the
City. The property is located within an enclave and is contiguous to existing City boundaries to the north, east, and west. It is
proposed that the property be assigned a Future Land Use Plan designation of Residential Urban (RL) and a zoning category of
Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development
Code Section 4-604.E as follows:
The property currently receives water service from the City. The closest sanitary sewer line is located in the adjacent Regent
Avenue right-of-way. The applicant has paid the City's sewer impact and assessment fees and is aware of the additional costs to
extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is
located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire
and emergency medical services will be provided to this property by Station 47 located at 1460 Lakeview Rd. The City has
adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation
will not have an adverse effect on public facilities and their levels of service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact urban development within the urban service area
shall be promoted through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request.
The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This
designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses
allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is
therefore consistent with the Countywide Plan and the City's Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the north, east and west; therefore the
annexation is consistent with Florida Statutes Chapter 171.044.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo
Item # 11
Attachment number 1
Page 1 of 7
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Owner: Casale, Dana Lee Case: ANX2010-05001
Site: 1845 Audubon Street Property 0.255
Size Acres :
Land Use Zoning
PIN: 13-29-15-32382-000-0160
From : RL R-3
To: RL LMDR Atlas Page: 298A
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-05001 - 1845 Audubon Street - Casa1eAMaps\ANX2010-05001
LOCATION.docx Item # 11
Attachment number 1
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Owner: Casale, Dana Lee Case: ANX2010-05001
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From : RL R-3
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S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-05001 - 1845 Audubon Street - Casa1eAMaps\ANX2010-05001
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Owner: Casale, Dana Lee Case: ANX2010-05001
Site: 1845 Audubon Street Property 0.255
Size Acres :
Land Use Zoning
PIN: 13-29-15-32382-000-0160
From : RL R-3
To: RL LMDR Atlas Page: 298A
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-05001 - 1845 Audubon Street - Casa1eAMaps\ANX2010-05001
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Owner: Casale, Dana Lee Case: ANX2010-05001
Site: 1845 Audubon Street Property 0.255
Size Acres :
Land Use Zoning
PIN: 13-29-15-32382-000-0160
From : RL R-3
To: RL LMDR Atlas Page: 298A
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-05001 - 1845 Audubon Street - Casa1eAMaps\ANX2010-05001
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Owner: Casale, Dana Lee Case: ANX2010-05001
Site: 1845 Audubon Street Property 0.255
Size Acres :
Land Use Zoning
PIN: 13-29-15-32382-000-0160
From : RL R-3
To: RL LMDR Atlas Page: 298A
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-05001 - 1845 Audubon Street - Casa1eAMaps\ANX2010-05001
ZONING.docx Item # 11
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Owner: Casale, Dana Lee Case: ANX2010-05001
Site: 1845 Audubon Street Property 0.255
Size Acres :
Land Use Zoning
PIN: 13-29-15-32382-000-0160
From : RL R-3
To: RL LMDR Atlas Page: 298A
S:APlanning Department\C D B\Annexations\ANX - 2010\ANX2010-05001 - 1845 Audubon Street - Casa1eAMaps\ANX2010-05001
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Item # 11
Attachment number 1
Paris- 7 of 7
Attachment number 2
Page 1 of 1
ORDINANCE NO. 8182-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
SOUTHWEST CORNER OF THE INTERSECTION OF AUDUBON
STREET AND REGENT AVENUE, APPROXIMATELY 300 FEET
SOUTH OF DRUID ROAD, CONSISTING OF LOT 16,
GRACEMOOR SUBDIVISION, WHOSE POST OFFICE ADDRESS
IS 1845 AUDUBON STREET, INTO THE CORPORATE LIMITS
OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF
THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 16, Gracemoor Subdivision, according to the plat thereof, recorded in Plat
Book 30, Page 7, Public Records of Pinellas County, Florida
(ANX2010-05001)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk Item # 11
Ordinance No. 8182-10
Attachment number 3
Page 1 of 1
ORDINANCE NO. 8183-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
SOUTHWEST CORNER OF THE INTERSECTION OF
AUDUBON STREET AND REGENT AVENUE, APPROXIMATELY
300 FEET SOUTH OF DRUID ROAD, CONSISTING OF LOT 16,
GRACEMOOR SUBDIVISION, WHOSE POST OFFICE
ADDRESS IS 1845 AUDUBON STREET, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Lot 16, Gracemoor Subdivision, according to the Residential Low (RL)
plat thereof, recorded in Plat Book 30, Page 7, Public
Records of Pinellas County, Florida
(ANX2010-05001)
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8182-10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Item # 11
Ordinance No. 8183-10
Attachment number 4
Page 1 of 1
ORDINANCE NO. 8184-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTHWEST CORNER OF THE INTERSECTION OF
AUDUBON STREET AND REGENT AVENUE,
APPROXIMATELY 300 FEET SOUTH OF DRUID ROAD,
CONSISTING OF LOT 16, GRACEMOOR SUBDIVISION,
WHOSE POST OFFICE ADDRESS IS 1845 AUDUBON
STREET, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
Lot 16, Gracemoor Subdivision, according to Low Medium Density
the plat thereof, recorded in Plat Book 30, Page 7, Residential (LMDR)
Public Records of Pinellas County, Florida
(ANX2010-05001)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8182-10.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Frank V. Hibbard
Mayor
Attest:
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk Item # 11
Ordinance No. 8184-10
City Council Agenda
Council Chambers - City Hall
Meeting Date:7/15/2010
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8185-10on second reading, amending Code of Ordinances Article VI, Division 2, Fiscal Management
Procedure.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 12
Attachment number 1
Page 1 of 6
ORDINANCE NO. 8185-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING CODE OF ORDINANCES ARTICLE VI, DIVISION 2,
FISCAL MANAGEMENT PROCEDURE; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Cit y of Clearwater Code of Ordinances Article VI, Division 2
describes various fiscal management procedures to be followed by the City, and
WHEREAS, several revisions are required based upon changes in state law, charter
changes, position title changes and technology changes; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. That Article VI, Division 2., Clearwater Code of ordinances is
amended as follows:
ARTICLE VI. FISCAL MANAGEMENT*
DIVISION 2. FISCAL MANAGEMENT PROCEDURE*
Sec. 2.511. Financial administration.
Accounting, finance and treasury functions of the city will be combined in a single
finance department under the direction of a finance director. For purposes of reference
to the historical record or current or future documents wherein either title may appear,
the titles city treasurer and finance director are deemed to be synonymous. The finance
director shall be the custodian of all monies of the city, which shall be deposited in a
qualified public depository in accordance with Florida Statutes Chapter 280, selected by
competitive bids or in such other manner as the council may deem appropriate. All bank
accounts shall be in the name of the city. The finance director will ensure that an
accounting system is maintained in accordance with generally accepted accounting
principles for governmental accounting as set forth in publications of theGovernmental
Accounting Standards Board and the Financial Accounting Standards Board.
Sec. 2.512. Assistant finance director.
The city manager, upon the request of the finance director, may appoint an assistant
who, when so appointed, shall have the same powers and authorities and shall conform
to all the rules of the city and of the law as the city finance director.
Ordinance No. IVJM-4012
Attachment number 1
Page 2 of 6
Sec. 2.513. Submission of operating budget, capital improvements budget and program
and budget message.
No later than 60 days prior to the end of each fiscal year, the city manager shall submit
to the city council an operating budget for the ensuing fiscal year, a capital
improvements budget and a five-year capital improvements program, and an
accompanying budget message.
Sec. 2.514. Contents of budget message.
The city manager's budget message shall explain the budget both in fiscal terms and in
terms of work programs. The budget message shall outline the proposed financial
policies of the city for the ensuing fiscal year; describe features of the budget; indicate
any major changes from the current year in financial policies, expenditures and
revenues, together with the reasons for such changes; summarize the city's debt
position and include such other supplementary material as will further explain the
organization and content of the budget or such material as the city council may request.
Sec. 2.515. Contents of operating budget.
(1) Operating budget documents shall provide a complete financial plan of all city
funds and activities for the ensuing fiscal year, and shall be presented in such form as
stated in this section. In organizing the operating budget, the city manager shall utilize
the most meaningful combination of expenditure classifications as will adequately
disclose all material amounts budgeted by fund, organization unit, program, purpose or
activity, and object. It shall begin with a clear summary of its contents; shall show in
detail all estimated revenue including the sources thereof, indicating the proposed
property tax level, and all proposed expenditures, including debt service for the ensuing
fiscal year; and shall be so arranged as to show comparative figures for actual and
estimated revenues and expenditures of the preceding year, and budgeted revenue and
expenditures of the current fiscal year. It shall indicate in separate sections:
(a) General operating budget. Proposed revenues and expenditures for general
operations, including those capital expenditures contained in the operating budget and
any transfers of general fund revenues to other funds, during the ensuing fiscal year,
detailed to program levels by departments in terms of their respective work programs.
(b) Enterprise and internal service funds.
1. Proposed operating expenditures, including those capital expenditures contained in
the operating budget and transfers to other funds, and estimated revenues of all
enterprise and internal service funds will be attached;
2. A statement of estimated net income or deficit from operations for the current year
for each such fund, including the proposed treatment of such net income or deficit.
(2) Proposed expenditures or transfers from revenues shall not exceed for each fund
the total of estimated income for the ensuing fiscal year plus existing fund resources
anticipated to be available for appropriation at the beginning of that year.
2 Ordinan
Item # 12
Attachment number 1
Page 3 of 6
Sec. 2.517. City council action on budgets.
(1) Notice of hearing. In addition to the notice required by general law, the city council
shall post on the City's website at least seven days prior to the first statutorily required
public hearing on the tentative budget and the proposed millage rate: the general
summary of the operating budget, the capital improvements budget and program, the
rolled-back rate, the percentage increase or decrease and the proposed millage rate
and a notice stating:
(a) The times and places where copies of the budget message, operating budget,
capital improvements budget and program are available for inspection by the public;
and
(b) The times and places for public hearings.
(2) Amendment before adoption. After the statutorily required public hearings, the city
council may adopt the operating and capital improvements budgets with or without
amendment. In amending the operating budget, it may add or increase programs or
amounts, or may delete or decrease, except expenditures required by law or for debt
services or for estimated cash deficit, provided that no amendment to the operating
budget shall increase the authorized expenditures to an amount greater than the total
estimated income plus existing fund resources anticipated to be available for
appropriation at the beginning of the ensuing fiscal year.
(3) Adoption. The city council shall adopt the operating budget and capital
improvements budget and program by separate ordinances prior to the end of each
current fiscal year for the ensuing fiscal year. If it fails to adopt the operating budget by
that time, the amounts appropriated for current operation for the current fiscal year shall
be deemed adopted for the ensuing fiscal year on a month-to-month basis, with all
items in it prorated accordingly, until such time as the city council adopts an operating
budget for the ensuing fiscal year. Adoption of the operating budget shall constitute
appropriations for the amounts specified therein as expenditures from funds indicated
and shall constitute a levy of the property tax therein specified.
(4) Notice of hearing regarding discussion of the use of Penny for Pinellas funds or for
changes in the amount of project funding.
Prior to the adoption of the capital improvement budget, a special public hearing shall
be held to discuss the use of Penny for Pinellas tax. The city council shall public once in
a newspaper of general circulation at least seven days prior to the hearing a notice
stating:
(a) The general summary of the proposed usage or change, and the times and places
where copies of the proposed changes are available for inspection by the public; and
(b) The times and places for the public hearing.
Sec. 2.519. Amendments after adoption.
3 Ordinan
Item # 12
Attachment number 1
Page 4 of 6
(1) Supplemental appropriations. If during the fiscal year the city manager certifies
that there are available for appropriation revenues in excess of those estimated in the
budget, the city council, by ordinance, may make supplemental appropriations for the
year up to the amount of such excess.
(2) Emergency appropriations. To meet a public emergency affecting life, health,
property or the public welfare, the city council may make emergency appropriations.
Such appropriations may be made by emergency ordinance. To the extent that there
are no available unappropriated revenues to meet such appropriations, the city council
may by such ordinance authorize the issuance of emergency notes which may be
renewed from time to time, but the emergency notes and renewals of any fiscal year
shall be paid not later than the last day of the fiscal year next succeeding that in which
the emergency appropriation was made.
(3) Reduction of appropriations. If at any time during the fiscal year it appears
probable to the city manager that the revenues available will be insufficient to meet the
amount appropriated, such event shall be reported to the city council without delay.
Such report shall indicate the estimated amount of the deficit, any remedial action taken
by the city manager and recommendation as to any other steps to be taken. The city
council shall then take such further action as it deems necessary to prevent or minimize
any deficit, and for that purpose it shall by ordinance reduce one or more
appropriations.
(4) Transfer of appropriations. At anytime during the fiscal year the city manager may
for reasons of economy or efficiency, transfer part or all of any unencumbered
appropriation balance among programs within an operating fund, provided such action
does not result in the discontinuance of a program. The city manager may transfer
appropriations within the capital budget provided such transfer does not result in
changing the scope of any project or the fund source included in the adopted capital
budget. Such operating and capital transfers must be included in the next budget review
presented to the city council. Upon detailed written request by the city manager, the city
council may by ordinance transfer part or all of any unencumbered appropriation
balance from one fund to another.
(5) Limitations, effective date. No appropriation for debt service may be reduced or
transferred except where such reduction or transfer is surplus and will not jeopardize
the specific debt service requirements. No appropriation may be reduced below any
amount required by law to be appropriated by more than the unencumbered balance
thereof. The supplemental and emergency appropriation and reduction or transfer of
appropriations authorized by this section may be made effective immediately upon
adoption.
(6) If after adoption of the capital improvements budget and program there is a change
proposed for the use of Penny for Pinellas tax, adding or subtracting $500,000.00 or
more from a project approved in the capital improvement budget or adding new projects
in excess of $500,000.00, there shall be an advertised public hearing before the city
council as set forth in section 2.517(4) above.
Sec. 2.520. Lapse of appropriations.
4 Ordinan
Item # 12
Attachment number 1
Page 5 of 6
Every appropriation, except an appropriation for a capital improvements budget
expenditure, shall lapse at the close of the fiscal year to the extent that it has not been
expended or encumbered. An appropriation for a capital improvements expenditure
shall continue in force until the purpose for which it was made has been accomplished
or abandoned. The purpose of any such appropriation may by action of the city council,
be declared abandoned if three years pass without any disbursement from or
encumbrance of the appropriation.
Sec. 2.521. Administration of budget.
(1) Payments and obligations prohibited. No payments shall be made or obligation
incurred except in accordance with appropriations duly made and unless there are
sufficient funds therefrom and are or will be available to cover the claim or meet the
obligation when it becomes due and payable. Any authorization of payment or incurring
of obligation in violation of the provisions of this division shall be void and any payment
so made illegal. Such action shall be cause for removal of any person who knowingly
authorized or made such payment or incurred such obligation, and such person shall
also be liable to the city for any amount so paid. However, except where prohibited by
law, nothing in this section shall be construed to prevent the making or authorizing of
payments or making of contracts for capital improvements to be financed wholly or
partly by the issuance of bonds or to prevent the making of any contract or lease
providing for payment beyond the end of the fiscal year, provided that such action is
made or approved by ordinance.
(2) Quarterly report. The city manager shall prepare a quarterly report for the
operating and capital improvements budgets. Such reports shall contain:
(a) Anticipated quarterly income estimates, actual collections and variance between
estimated and actual income for all city operating funds;
(b) Projected quarterly expenditure estimates, actual expenditures and variance
between estimated and actual expenditures for all city operating funds;
(c) A narrative explanation of significant variances listed above;
(d) Financial status of all active capital improvements projects.
Sec. 2.522. Approval of debt instruments.
Except those obligations incurred pursuant to the provisions of division 3 of this
article, the purchasing code of the city, no debt instrument, bonds, notes, mortgages,
debentures, loans or other evidences of debt not specified in this division, shall be valid
without the explicit approval by a majority of the city council. Such approval shall be in
the form of an ordinance with public hearings as required by state law, for all debt
instruments for which the repayment period extends beyond 12 months after the date of
obligation. A city council resolution or ordinance may be used to approve a debt
instrument maturing 12 months or less after the date of obligation. The requirements
provided in this section shall be considered to be additional or supplementary to the
borrowing requirements set out in F.S. ch. 166, pt. II.
5 Ordinan
Item # 12
Attachment number 1
Page 6 of 6
Sec. 2.526. Signatures on checks.
Checks or warrants for payment of monies shall be signed by mechanical check signing
equipment bearing the facsimile signature of the city manager and the finance director.
Manually signed checks will be signed by the finance director or his designated
alternate and the city manager or his designated alternate.
Sec. 2.528. Dishonored check, service fee.
(1) Any person issuing a check, draft or any other order to the city for the payment of
money, which check, draft or order is dishonored, shall be subject to a service fee in
accordance with Florida Statutes Chapter 68. The service fee shall be in addition to all
other penalties imposed by law. Proceeds from this fee, if imposed, shall be retained by
the city.
(2) Violations involving checks and drafts shall be governed by Florida Statute 832.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Pamela K. Akin
City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
6 Ordinan
Item # 12
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8187-10 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2010
to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program
Fund, Solid Waste Fund, Recycling Fund, Gas Fund, Marine Fund, Airpark Fund, Downtown Boat Slips Fund, Parking Fund,
Harborview Fund, Administrative services Fund, Garage Fund, and Central Insurance Fund.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 13
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8187-10
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2010 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, SOLID
WASTE FUND, RECYCLING FUND, GAS FUND, MARINE
FUND, AIRPARK FUND, DOWNTOWN BOAT SLIPS FUND,
PARKING FUND, HARBORVIEW FUND, ADMINISTRATIVE
SERVICES FUND, GARAGE FUND, AND CENTRAL
INSURANCE FUND, AS PROVIDED HEREIN; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2010, for operating
purposes, including debt service, was adopted by Ordinance No. 8100-09; and
WHEREAS, at the Mid Year Review it was found that an increase of $23,521,513 is
necessary for revenues and an increase of $21,961,232 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8100-09 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2009 and ending September 30, 2010 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Pamela K. Akin, City Attorney
Frank Hibbard, Mayor
Attest:
Cynthia E. Goudeau, City Clerk
Item # 13
Ordinance No. 8187-10
Attachment number 2
Page 1 of 2
EXHIBIT A
2009-10 BUDGET REVENUE
Original
Budget
2009/10 First
Quarter
Amended
Budget
2009/10
Mid Year
Amended
Budget
2009/10
mendments
General Fund:
Property Taxes 41,786,420 41,786,420 41,786,420
Franchise Fees 10,152,000 10,152,000 10,152,000
Utility Taxes 12, 321, 860 12, 321, 860 12, 321, 860
Licenses, Permits & Fees 3,550,000 3,550,000 3,550,000
Sales Tax 5,313,000 5,313,000 5,313,000
Communications Services Tax 6,814,600 6,814,600 6,814,600
Intergovernmental Revenues 11,350,290 11,355,576 11,367,582 12,007
Charges for Current Services 3,904,660 3,882,660 3,843,660 (39,000)
Fines & Forfeitures 677,300 677,300 677,300
Interest Income 1,140,000 1,140,000 1,140,000
Miscellaneous 926,500 981,500 975,500 (6,000)
Interfund Charges / Transfers In 17,516,670 20,236,265 27,806,432 7,570,167
Transfer from Surplus 0 (2,486,645) 2,336,130 4,822,775
Total, General Fund 115,453,300 115,724,536 128,084,484 12,359,949
Special Revenue Funds:
Special Development Fund 16,138,440 16,139,779 21,648,456 5,508,677
Special Program Fund 2,099,430 4,769,084 6,914,626 2,145,542
Local Housing Asst Trust Fund 97,330 97,330 97,330
Utility & Other Enterprise Funds:
Water & Sewer Fund 58,827,450 61,189,925 61,189,925
Stormwater Utility Fund 15,579,600 15,579,600 15,579,600
Solid Waste Fund 18,823,080 18,823,080 19,005,080 182,000
Gas Fund 42,901,470 47,952,869 46,420,259 (1,532,610)
Recycling Fund 2,949,470 3,047,291 3,199,291 152,000
Airpark Fund 249,000 241,000 416,000 175,000
Marine Fund 4,850,380 4,590,380 3,864,880 (725,500)
Downtown Boat Slips Fund 631,260 631,260 175,150 (456,110)
Parking Fund 5,405,020 8,805,020 9,260,720 455,700
Harborview Center Fund 163,080 163,080 315,751 152,671
Internal Service Funds:
Administrative Services Fund 9,430,000 9,455,846 9,459,294 3,448
General Services Fund 4,991,540 4,991,540 4,991,540
Garage Fund 12,824,540 12,824,540 13,030,286 205,746
Central Insurance Fund 19,161,320 23,956,320 28,851,320 4,895,000
Total, All Funds 330,575,710 348,982,480 372,503,992 23,521,513
Ordinance #8187-10
Item # 13
Attachment number 2
Page 2 of 2
EXHIBIT A (Continued)
2009-10 BUDGET EXPENDITURES
Original
Budget
2009/10 First
Quarter
Amended
Budget
2009/10
Mid Year
Amended
Budget
2009/10
mendments
General Fund:
City Council 296,570 296,570 304,920 8,350
City Manager's Office 1,274,680 1,274,680 1,274,680
City Attorney's Office 1,623,430 1,623,430 1,623,430
City Auditor's Office 182,410 182,410 182,410
Development & Neighborhood Svcs 0 0 0
Economic Development & Housing Sv( 1,374,570 1,374,570 1,374,570
Engineering 7,441,890 7,441,890 7,441,890
Equity Services 0 0 0
Finance 2,195,470 2,195,470 2,195,470
Fire 21,760,100 21,760,100 21,760,100
Human Resources 1,108,350 1,108,350 1,108,350
Library 5,710,940 5,710,940 5,710,940
Marine & Aviation 564,440 564,440 564,440
Non-Departmental 4,903,750 5,136,700 17,415,292 12,278,592
Office of Management & Budget 285,690 285,690 285,690
Official Records & Legislative Svcs 1,087,520 1,087,520 1,087,520
Parks & Recreation 19,739,130 19,772,130 19,733,130 (39,000)
Planning & Development 4,679,890 4,679,890 4,779,890 100,000
Police 37,415,990 37,421,276 37,433,282 12,007
Public Communications 1,031,750 1,031,750 1,031,750
Public Services 2,580,000 2,580,000 2,580,000
Allocation to Reserves 196,730 196,730 196,730
Total, General Fund 115,453,300 115,724,536 128,084,484 12,359,949
Special Revenue Funds:
Special Development Fund 12,423,130 12,389,301 17,628,313 5,239,012
Special Program Fund 1,799,430 4,469,084 6,614,626 2,145,542
Local Housing Asst Trust Fund 97,330 97,330 97,330
Utility & Other Enterprise Funds:
Water & Sewer Fund 58,672,340 58,672,340 58,672,340
Stormwater Utility Fund 15,579,600 15,579,600 15,579,600
Solid Waste Fund 18,759,080 18,531,318 17,965,598 (565,720)
Gas Fund 40,528,040 45,046,119 43,062,819 (1,983,300)
Recycling Fund 2,949,470 2,949,470 2,845,510 (103,960)
Airpark Fund 194,070 194,070 369,070 175,000
Marine Fund 4,552,760 4,423,160 3,862,660 (560,500)
Downtown Boat Slips Fund 464,230 464,230 154,545 (309,685)
Parking Fund 5,172,020 8,572,020 9,027,720 455,700
Harborview Center Fund 163,080 163,080 168,080 5,000
Internal Service Funds:
Administrative Services Fund 9,224,590 9,250,436 9,253,884 3,448
General Services Fund 4,991,540 4,991,540 4,991,540
Garage Fund 12,824,540 12,824,540 13,030,286 205,746
Central Insurance Fund 18,208,370 18,378,370 23,273,370 4,895,000
Total, All Funds 322,056,920 332,720,544 354,681,775 21,961,232
Ordinance #8187-10
Item # 13
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8188-10 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending
September 30, 2010, to reflect a net decrease of $5,584,709.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 14
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8188-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2010, TO REFLECT A NET DECREASE OF $5,584,709,
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2010 was adopted by Ordinance No. 8101-09; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8101-09 is amended to read:
Pursuant to the Mid Year Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2009 and ending September 30, 2010, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Mid Year Amended budget
for the capital improvement fund for the City of Clearwater, a copy of
which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank Hibbard
Mayor
Approved as to form: Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Item # 14
Ordinance No. 8188-10
Attachment number 2
Page 1 of 2
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2009/10
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2009/10 2009/10 2009/10 Amendments
Police Protection 150,000 50,000 50,000
Fire Protection 678,490 678,490 678,490
Major Street Maintenance 3,645,670 3,139,185 3,053,704 (85,481)
Sidewalks and Bike Trail 0 (1,078,404) (992,923) 85,481
Intersections 435,000 435,000 435,000
Parking 250,000 3,650,000 (4,602,065) (8,252,065)
Miscellaneous Engineering 35,000 72,950 (196,715) (269,665)
Park Development 5,837,500 6,003,208 6,211,885 208,677
Marine Facilities 4,315,000 (458,105) 86,143 544,248
Airpark Facilities 10,000 10,000 10,000
Libraries 635,310 635,310 635,310
Garage 2,716,700 2,716,700 2,719,900 3,200
Maintenance of Buildings 277,930 252,930 1,967,268 1,714,338
Gen Public City Bldg & Equip 950,000 950,000 950,000
Miscellaneous 640,000 706,306 870,359 164,053
Stormwater Utility 5,945,000 5,073,864 5,073,864
Gas System 5,310,000 7,485,709 7,563,214 77,505
Solid Waste 520,000 520,000 520,000
Utilities Miscellaneous 26,000 26,000 26,000
Sewer System 9,772,590 9,560,410 9,560,410
Water System 9,699,550 10,038,579 10,263,579 225,000
Recycling 220,000 220,000 220,000
TOTAL 52,069,740 50,688,133 45,103,424 (5,584,709)
GENERAL SOURCES:
General Operating Revenue 1,470,990 1,518,217 2,326,809 808,592
General Revenue/County Co-op 635,310 635,310 635,310
Road Millage 2,090,670 2,090,670 2,090,670
Penny for Pinellas 6,225,000 6,191,171 6,621,506 430,335
Transportation Impact Fee 290,000 290,000 290,000
Recreation Land Impact Fee 0 (1,339) (1,339)
Local Option Gas Tax 1,720,000 1,720,000 1,720,000
Special Development Fund 950,000 950,000 1,158,677 208,677
Special Program Fund 30,000 30,000 30,000
Grants - Other Agencies 2,900,000 1,944,155 2,032,703 88,548
Donations 900,000 900,000 900,000
Item # 14
Ordinance # 8188-10
Attachment number 2
Page 2 of 2
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2009/10
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2009/10 2009/10 2009/10 Amendments
SELF SUPPORTING FUNDS:
Marine Revenue
Downtown Boat Slips Revenue
Airpark Revenue
Parking Revenue
Utility System:
Water Impact Fees
Sewer Impact Fees
Utility R&R
Stormwater Utility Revenue
Gas Revenue
Solid Waste Revenue
Grants - Other Agencies
Other Governmental Revenue
Developer Contributions
INTERNAL SERVICE FUNDS:
Garage Revenue
Administrative Services Revenue
Central Insurance Revenue
BORROWING - GENERAL SOURCES:
Improvement Revenue Bonds
Lease Purchase - General Fund
BORROWING - SELF SUPPORTING FUNDS:
50,000
15,000
10,000
260,000
250,000
500,000
3,050,490
5,652,800
5,340,000
350,000
0
0
0
(50,000)
15,000
10,000
3,660,000
250,000
500,000
3,050,490
5,652,800
7,415,709
350,000
(873,815)
20,464
62,327
119,400 119,400
150,000 150,000
0 (5,022,507)
0 0
0 0
(50,000)
15,000
10,000
4,115,700
250,000
500,000
3,050,490
5,652,800
7,493,215
350,000
(873,815)
245,464
62,327
325,146
150,000
(5,019,307)
(8,252,065)
164,053
Lease Purchase - Water 42,540 42,540 42,540
Lease Purchase - Stormwater 300,000 300,000 300,000
Lease Purchase - Solid Waste 170,000 170,000 170,000
Lease Purchase - Recycling 220,000 220,000 220,000
Bond Issue - Water & Sewer 15,665,240 15,665,240 15,665,240
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 2,312,300 2,312,300 2,312,300
Lease Purchase - Administrative Services 400,000 400,000 400,000
455,700
77,505
225,000
205,746
3,200
(8,252,065)
164,053
TOTAL ALL FUNDING SOURCES: 52,069,740 50,688,133 45,103,424 (5,584,709)
Item # 14
Ordinance # 8188-10
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:7/15/2010
Approve an Interlocal Agreement between the City of Clearwater and the Cities of Largo and St. Petersburg, and Pinellas County
to establish a new consortium to update and expand the Analysis of Impediments to Fair Housing Choice, Clearwater's share not to
exceed $5,000, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Title 24 Part 91 Subpart A of the Housing and Community Development Act of 1974, as amended, through its certifications in
Section 91.225 requires each jurisdiction to submit a certification that it will affirmatively further fair housing, which means that it
will conduct an analysis to identify impediments to fair housing choice within the jurisdiction, take appropriate actions to
overcome the effects of any impediments identified through that analysis, and maintain records reflecting the analysis and actions
in this regard.
The Interlocal agreement allows Pinellas County to procure, on behalf of the Consortium, a consultant to prepare the Analysis of
Impediments to Fair Housing Choice and provide a mechanism for the City to reimburse Pinellas County for its share of the pro-
rated costs (based upon population).
The Economic Development and Housing Department has budgeted $5,000 for the analysis in prior year funds.
This analysis is required to be completed and submitted to the HUD every five years.
Type:
Other
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year: to
Appropriation Code Amount
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
No
0181-99538-530100-569-000- $5,000
0000
Review 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City
Approval: Manager 7) Clerk
Cover Memo
Item # 15
Attachment number 1
Page 1 of 5
INTERLOCAL AGREEMENT
THIS AGREEMENT is made and entered into this day of , 2010,
by and between PINELLAS COUNTY, a political subdivision of the State of Florida, the CITY
OF ST. PETERSBURG, the CITY OF LARGO and the CITY OF CLEARWATER, collectively
referred to as "the Parties."
Witnesseth:
WHEREAS, this Agreement is entered into pursuant to Section 163.01, Florida Statutes,
also known as the "Florida Interlocal Cooperation Act of 1969"; and
WHEREAS, the United States Department of Housing and Urban Development (herein
"HUD") requires jurisdictions receiving Community Development Block Grant ("CDBG")
program funds to undertake a study known as an Analysis of Impediments to Fair Housing
(herein "Al") on a periodic basis; and
WHEREAS, in 2005, the Pinellas County, Florida Consortium (herein "Consortium"),
consisting of PINELLAS COUNTY, the CITY OF ST. PETERSBURG, the CITY OF LARGO
and the CITY OF CLEARWATER, completed an Al examining the County's history of public
and private support for fair housing and current impediments to fair housing; and
WHEREAS, the 2005 Al was funded by CDBG and/or Home Investment Partnerships
Programs (HOME) funds from each Consortium member; and
WHEREAS, the Consortium members, PINELLAS COUNTY, the city of ST.
PETERSBURG, the CITY OF LARGO and the CITY OF CLEARWATER, each currently
receive CDBG funds; and
WHEREAS, the Parties desire to establish a new consortium consisting of PINELLAS
COUNTY, the CITY OF ST. PETERSBURG, the CITY OF LARGO and the CITY OF
I Item # 15
Attachment number 1
Page 2 of 5
CLEARWATER in order to update and expand the Analysis of Impediments to Fair Housing
Choice conducted in 2005 ; and
WHEREAS, the Parties desire to mutually hire, by not later than June 1, 2010, a
consultant who specializes in analysis of impediments to fair housing studies to conduct this
updated and expanded Al.
IN CONSIDERATION of the mutual terms, conditions, promises, covenants and
payments set forth, the Parties agree as follows:
1. PINELLAS COUNTY RESPONSIBILITIES:
1.1 PINELLAS COUNTY shall competitively solicit for the consulting
contract pursuant to the Pinellas County Purchasing Code and any relevant
federal regulations covering procurement for services in order to prepare
an Al pertinent to each specific jurisdiction; and
1.2 PINELLAS COUNTY shall award the contract, based upon the review
and recommendation of a group composed of delegates of the Parties; and
1.3 PINELLAS COUNTY shall coordinate the signing of the contract
between the Parties and the consulting contractor selected to do the
analysis; and
1.4 PINELLAS COUNTY shall be responsible for the administration of the
consulting contract; and
1.5 PINELLAS COUNTY shall coordinate billing under the consulting
contract by receiving invoices from the selected contractor and directing
each Party to remit their portion of an invoice directly to the contractor.
2 Item # 15
Attachment number 1
Page 3 of 5
1.6 PINELLAS COUNTY shall retain any public records created as a result of
this Agreement and the consulting contract in accordance with the Florida
Public Records Act, Chapter 119, Florida Statutes.
2. MUTUAL RESPONSIBILITIES:
2.1 Each Party shall participate in the selection of a contractor consultant by
designating a delegate to sit on the selection committee, which will then
make a recommendation to the Pinellas County Board of County
Commissioners; and
2.2 Each Party shall pay its pro rata amount, based upon its population, from
its CDBG grants or otherwise, of the cost of the consulting contract to be
obtained to conduct a countywide analysis of impediments to fair housing
study, not to exceed $42,000 per Party; and
2.3 Upon notification from PINELLAS COUNTY that an invoice amount is
owed to the contractor, each Party shall timely remit its payment directly
to the contractor in accordance with the Florida Prompt Payment Act, Fla.
Stat. § 218.70, et seq., and notify PINELLAS COUNTY that payment has
been remitted;
2.4 Each Party shall cooperate fully in any contractual disputes that may arise
as a result of this Agreement, bearing any related costs pro rata.
3. AMENDMENTS: This Agreement may be amended in writing by consent of the
Parties hereto.
3 Item # 15
Attachment number 1
Page 4 of 5
4. EFFECTIVE DATE: This Agreement and any amendments thereto shall become
effective upon filing with the Clerk of Circuit Court, Pinellas County, Florida and
shall expire upon the delivery of the Al to the Parties.
5. TERMINATION: Any Party hereto may terminate its participation in this Agreement
by notifying the remaining Parties in writing not later than thirty (30) days prior to the
effective date of its withdrawal. A withdrawing Party remains responsible for its pro
rata share of any costs already incurred up to the effective date of its withdrawal.
6. NON-APPROPRIATION: The obligations of the Parties as to any funding
required pursuant to this Agreement, shall be limited to an obligation in any given
year to budget and appropriate from legally available funds, after monies for
essential services have been budgeted and appropriated, sufficient monies for the
funding that is required during that year. Notwithstanding the foregoing, the Parties
shall not be prohibited from pledging any legally available non-ad valorem revenues
for any obligations heretofore or hereafter incurred, which pledge shall be prior and
superior to any obligation of the Parties pursuant to this Agreement.
4 Item # 15
Attachment number 1
Page 5 of 5
Countersigned:
Frank V. Hibbard
Mayor
Approved as to form:
Laura Mahony
Assistant City Attorney
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne II
City Manager
Attest:
Cynthia E. Goudeau
City Clerk
Item # 15
City Council Agenda
Council Chambers - City Hall
Meeting Date:7/15/2010
SUBJECT / RECOMMENDATION:
Authorize the release of a Request for Proposals for Tourism Marketing Services for the City of Clearwater for FYI 0-11. (consent)
SUMMARY:
Over the last decade, the City of Clearwater has contracted with the Clearwater Regional Chamber of Commerce (Chamber) to
conduct tourism marketing services on behalf of the city. Those services have included production and distribution of the Visitor
Guide, creation and maintenance of a tourism website www.visitclearwaterflorida.com, advertising and marketing, promotion of
events, public relations, and other related activities.
In the wake of changing market trends in tourism and a nationwide economic downtown, it is in the city's best interest to assess the
current market trends in tourism in order to determine how best the city can utilize its limited resources to capture more visitors
and strengthen awareness of the city's offerings as a premiere destination.
With this in mind, the Economic Development and Housing Department hired a consultant to assist the department in assessing
current trends in tourism and determining priorities given limited resources in order to develop a scope of work for a Request for
Proposals (RFP) for tourism and marketing services. The analysis of these trends showed that visitors are increasingly making their
travel decisions online, looking for interactive websites with third party testimonials. Visitors are also interested in an affordable
but interesting vacation experience (green, cultural, active, etc). Trends have also been shifting quickly; therefore an ability to
develop relationships to adapt to these changing trends is critical. Understanding these dynamics, staff recommends that priority
should be placed on the following activities:
1. Developing an upgraded and interactive tourism website at www.visitclearwaterflorida.com
-People searching the web (specifically Google) need "a place to land" that is different from city's website (for residents) and the
Visit St. Pete/Clearwater Convention and Visitors Bureau (CVB) whose website focuses on countywide tourism
2. Assisting with advertising signature events that have a high return on investment for bringing visitors to Clearwater: Outback
Bowl, Jazz Holiday, Ironman, Powerboat Races
3. Maintaining an advertising presence with key organizations such as Visit Florida, Visit St. Pete/Clearwater, Orlando Concierge,
etc. that offer cooperative promotional initiatives that support partner organizations
4. Producing a Clearwater Visitor Guide
5. Developing a closer working relationship with the CVB to dovetail and supplement their efforts to "fill the gap" on advertising
events, etc.
6. Continuing public relations efforts with travel writers, media, hoteliers, etc. for promotion of the destination
Given the importance of a tourism website in current market conditions, staff is recommending that the complete redesign of the
www.visitclearwaterflorida.com website should be a separate project and funding from the tourism marketing services contract. In
order to ensure that the website is self-contained and portable so any change of firms is seamless, the city should host the website.
We have asked that the Chamber pass ownership of the domain name to city. The city will issue an RFP for website development
firms to create a new, interactive website. The successful proposer of the tourism marketing services contract will assist with
creative direction and maintain the site with content updates. The Public Communications Department with assistance from the
Economic Development and Housing Department will provide the content.
The costs to redesign the website are significant and estimated at $75,000 for creative/development. The proposed source of funds
is $10,000 from the Economic Development Professional Services Budget; $35,000 from the Public Communications Professional
Services Budget; with the remaining $30,000 coming from the City Manager's Flexibility Fund in special program project 181-
99804.
In addition to an upgraded website, staff is also recommending that the Chamber continue to produce and distribute the Visitor
Guides for the next two years given the investment in time and funding that went into redesign of the Visitor Guide in this current
fiscal year. The Chamber has a 3-year contract with Heron Publishing to produce the visitor guides (with two yemd$ t?
Chamber has proposed a scope of work valued at $26,000 for this portion of the work that will be separated from the total available
for tourism marketing services. Item # 16
Given the recommended priorities and activities described above, the goal of the RFP process is to select an experienced marketing
and public relations partner in directing future marketing, advertising and public relations efforts (including social media) in an
aggressive and comprehensive manner to capture more visitors and strengthen awareness of the city's attributes and offerings as
vacation destination.
The scope of work will be as follows:
1. Creating an annual marketing plan that outlines a list of targeted media for print advertising, public relations outreach,
appropriate press trips / individual writer visits, special event marketing, internet marketing and social marketing efforts within a
total budget of $164,000 (Recommendations on how to best segment this budget, i.e. print advertising, public relations, event
marketing, etc) to achieve maximum exposure will be immediately required
2. Maintaining a proactive, on-going relationship with appropriate consumer and trade media to develop coverage for the city's
business and recreational offerings
3. Coordinating promotional and public relations efforts for other marketing activities including special events such as, but not
limited to, the Outback Bowl ($30,000 possible sponsorship), Jazz Holiday, Ironman, Powerboat Races
4. Assisting the city in directing the creative process for a new tourism website, and maintaining / updating of such site to include
acting as a liaison and coordinating these efforts directly with a web site designer to be named
5. Maintaining a close relationship with the marketing / public relations staff of the CVB and Visit Florida (as necessary) in order
to maximize all opportunities for joint promotion / press trips / individual writer visits, social media efforts, etc.; the Clearwater
Regional and Clearwater Beach Chambers of Commerce; the City's Parks & Recreation Department
6. Preparing an annual performance report targeting specific marketing and public relations initiatives and their ROI
Proposals will be evaluated and ranked based on experience, proven performance/similar work, ability to leverage dollars and
relationships, creativity, and proposed plan for costs.
Proposed schedule for the release of the RFP is July 16 with proposals due August 16 (30 days response time). Contract
negotiations will be complete by September 20 with Council approval on October 7.
In order to create a manageable contract for advertising placement, staff recommends the tourism marketing contract be a 2-year
contract (based on yearly funding appropriations by Council) with an annual performance review and an option for 1-year
extension (for a 3-year total assignment). At the end of the 3-year period, a new RFP will be issued.
The proposed budget for this contract is for a $164,000 contract per year with commitments to 1) sponsorship of the Outback Bowl
($30,000) and 2) various placements in VisitFlorida and the Visit St. Pete/Clearwater visitor guides.
Type:
Current Year Budget?:
Other
Yes Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review 1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City
Approval: Manager 7) Clerk
Cover Memo
Item # 16
Attachment number 1
Page 1 of 4
RIH Marketing, PR & Social Media
Palm Harbor, Florida
June 11, 2010
To: Geraldine Campos Lopez, Director of Economic Development & Housing
From: Ramona Hurley
Subject: Tourism / Travel Trends
As we gather the information we need to create the Scope of Work for Tourism Services to be
provided to the City of Clearwater, it is helpful to first review current trends in Tourism and
Travel, while also taking a look at the current demographics of your visitors. This will provide
insight into how best to proceed with your marketing efforts on behalf of Tourism for the City.
I've outlined below a variety of trends that would be applicable to the destination Marketing and
PR efforts for the City. Please let me know if you have any questions or would like to discuss
any of these points in greater detail.
The two most frequently used search engines for travel related decisions are
(1) Google, and (2) YouTube. It is imperative to have an interactive web site that
comes up at the top of page one on Google Search. This is an area we will want to
immediately address. Additionally, it is important to continually "feed" YouTube with
current video content that promotes the City and would attract visitors. (To provide
some perspective, there are 20 hours of YouTube videos updated every minute.) There
are a variety of ways to do this inexpensively which we can discuss, and a great way to
get your "partners" involved in a collaborative effort.
2. Web sites are no longer places to "park" online information or a brochure about your
destination. Your web site needs to be highly interactive and tied into all of your internet
marketing and social media efforts. Current trends include live web cams and pages
for "travel postcards" where visitors can share their own vacation photos and videos and
comments. Travel decisions are no longer made just on the information you provide.
Third party testimonials are paramount to helping the traveler choose you over another
area of interest and are believed to have far more credibility. Incorporating your
partners into your web site also strengthens your relationships and promotes further
interest in the destination.
3. Hot destination web site trend: Interactive web sites with e-commerce on your site to
sell your partner's needs, such as hotel rooms, attraction tickets, restaurant
reservations, etc.
Item # 16
Attachment number 1
Page 2 of 4
4. Hot travel trend: Green vacations / visiting Green cities / hotels / destinations. Your
web site should include a page that speaks specifically to this visitor and that
messaging should be supported with your social media efforts. This trend crosses both
the business and leisure travel markets.
7. Short Ter re : Travelers are still grabbing last-minute deals, kin trips closer-to-
home, and "choosing destinations where the dollar es further". The Florida rive
re is your focus for the summer and real-time videos addressing concerns haw
the ails ill has affected Clearwater Beach will be very important.
8. Short Term Trend: Airline travel is expected to cost 24% more this summer than last
year, further supporting in-state travel promotions for the drive market.
9. Productions of printed materials continue to lessen each year, while use of electronic
brochures increases considerably. An important use of your Visitor Guides is
distribution at the Welcome Centers and both Chamber of Commerce locations. This
will continue to be the main use of your VG's. You can expect to see to see a decline in
requests for the mailing of your Visitor Guides via your web site as downloading a PDF
version will be the preferred use, providing immediate information for travel planning.
10.67% of Marketing Executives ranked Social Media as the biggest growth area in 2010
budgets. Facebook and Twitter are the top 2 forms of Social Media in use. Consumers
from a broad range of demographics are now regular users of social media. Creating
personal relationships via social media with your past and potential visitors, both before
their travel and during, increases their likelihood to visit your destination, and return
after a favorable experience. The goal is to engage the destination community via
social media in conversation and dialogue so they become advocates on your behalf.
Facebook Demographics: Over 400 million FB users worldwide
55% Female, 45% Male
Fastest growing segment: 35 - 54 (276% T last 6 rj@ffi}# 16
Attachment number 1
Page 3 of 4
2nd fastest growing segment: 55+
32% earn $100K and higher
62% earn $60K and higher
Twitter Demographics: Over 32 million users in the US alone
55% Female, 45% Male
Mean age of twitter user is 31
52% of Twitter users are 35+
30% earn $100K and higher
58% earn $60K and higher
Demographic Sources: Quantcast Social Media; Wall Street Journal
immediate tools to address this need.
12. Two most successful trends in destination marketing used currently: 1) the integration
of social marketing with traditional forms of online marketing. Ex. Destinations are
shifting activities traditionally performed via direct mail and print advertising into online
marketing; 2) cooperative promotional initiatives that support partner organizations.
Co-event marketing with partners proves very beneficial in terms of offering budget
friendly ways to gain considerable exposure at a fraction of the cost, while strengthening
partner relationships. Measuring ROI is critical to determine which events are worthy of
a piece of the marketing budget.
13. Electronic data base marketing is critical for continued destination growth. Reaching
potential visitors electronically in addition to providing updates to past visitors is key to
continued incremental growth for all segments. Capturing email addresses via your
web site should be a priority in growing this database as your marketing and public
relations efforts drive traffic to your site. (I can work with you on a redesign of your site
to make sure all of these elements are included.)
14. Destinations that currently enjoy a strong repeat visitor profile offer the perfect model for
substantial growth opportunities with focused social media efforts. Your repeat visitor
numbers certainly support this opportunity.
15. Travel decisions continue to go mobile. Travel apps promoting your destination will
become a necessity in the not too distant future for both the meeting planner and the
leisure traveler.
Item # 16
Attachment number 1
Page 4 of 4
Recap 2009 Visitor Profile
Winter Spring/Sum Fall
Length of Stay in St. Pete/Clearwater (Days) 7.0 5.4 6.0
Size of party 2.7 3.1 2.8
Type of Party: (%)
Couple 53.8 44.1 55.3
Family 42.0 51.2 36.8
Single 3.5 4.7 7.9
Mode of Transportation: (%)
Plane 74.7 64.8 79
Rental Car 58.6 51.0 63.8
Personal Car 25.0 34.8 21.0
Purpose of Trip (%)
Vacation 92.8 93.6 89.7
Visit Friends 13.9 12.6 13.2
Business Traveler 18.3 25.6 19.9
Conference /Meeting 12.1 8.0 12.0
First Visit to St. Pete / Clearwater Area (%) 42.7 41.4 31.0
Info. Used to Plan Visit (%)
Internet 88.9 86.4 87.0
Previous Visit 44.9 47.1 49.2
Recommendation 21.7 24.5 17.7
Print Media 8.0 9.7 10.3
Travel Professional 7.0 8.8 8.4
Reservation before leaving home (%) 88.8 90.5 93.4
Satisfied with Area (%) 95.4 95.3 94.4
Average Age Head of Household 48.5 45.2 48.8
Median Annual HH Income ($) 124,259 114,103 109,588
Planning time for trip: (%)
Less than one month 55.0 56.4 58.3
1 - 2 months 16.4 21.0 16.0
3 months or more 28.6 22.6 25.7
Sources of Data include: Wall Street Journal, National Ge ographic Traveler, New York Times, Quantcast Social Media, USA
Today, Travel + Leisure Magazine, Walter Klages, Research Data Services, Inc.
Item # 16
Attachment number 2
Page 1 of 2
RIH Marketing, PR & Social Media
Palm Harbor, Florida
June 16, 2010
To: Geraldine Campos Lopez, Director of Economic Development & Housing; Joelle
Castelli, Public Communications Director
From: Ramona Hurley
Subject: Website Needs / Recommendations
As we continue to discuss the various items to be included in the Scope of Work for Tourism
Services to be provided to the City of Clearwater, we continually come back to the current look
and functionality of the existing website at www.visitclearwaterflorida.com, and what it needs to
accomplish as your most important marketing tool. I've outlined below the concerns with the
existing site and the needed improvements we are recommending. This should assist you in
the discussions you plan to have with your IT Department and some of the web site companies
they are currently using / considering.
Please let me know if you have any questions or would like to discuss this further.
Concerns / Recommendations for existina site:
• The current site appears dated and does not show compelling photos / videos /
testimonials to attract visitors. This is the first impression of Clearwater as a
potential vacation or meeting destination. It needs to be dynamic.
• There is currently no SEO being done for the site so it does not appear on page
one of any search via Google or another search engine. Potential visitors are
not finding the site.
• Your web site is your strongest selling tool and is the landing place for the call to
action in all of your marketing, advertising and public relations efforts. All of
these efforts are designed to attract potential and repeat visitors to your web site.
Accordingly, your site must offer the compelling solutions to your visitor's travel
and entertainment needs. The more interactive, the better, including links to
your social media pages such as Facebook and Twitter. As we all like the
current site of the CVB, your site functions not as a competitor site, but as a
micro site within the destination to specifically sell and attract visitors / meeting
planners to Clearwater.
• It is important to incorporate all of your partners into your web site as well. This
strengthens your relationships and promotes further interest in the destination.
Item # 16
Attachment number 2
Page 2 of 2
You can then include links to their hotels, businesses, attractions to complete the
buying decision.
• Green vacations / visiting Green cities / hotels / destinations is a growing trend
you want to address and should be tab or page within your site.
• Electronic data base marketing is critical for continued destination growth.
Reaching potential visitors electronically in addition to providing updates to past
visitors is key to continued incremental growth for all segments. Capturing email
addresses via your web site should be a priority in growing this database as your
marketing and public relations efforts drive traffic to your site. Your site needs to
have the ability to capture this data so you can stay in touch with your visitors
and to also promote special events.
• The recipient of the Tourism Contract will be charged with the responsibility of
assisting in the design of this site, and be responsible for ongoing changes /
updating and maintenance.
Item # 16
Regional Chamber
The Premier % -olce
CLEARWATER VISITOR GUIDE
SCOPE OF WORK
Attachment number 3
Page 1 of 1
6/29/10
In 2009, the Clearwater Regional Chamber of Commerce entered into a three-year contract with
Heron Publications to produce annual Visitor Guides that include Clearwater and Clearwater
Beach businesses. The focus of this publication is to respond to the needs of the visitor. As of this
date, the first of the three has been produced and work has begun on the second Visitor Guide.
The product produced is a print version of the Visitor Guide and also an electronic version. The
print version is mailed to consumers and the travel trade. Additionally, it is handed out at the State
Welcome Centers and Clearwater and Clearwater Beach Visitor Information Centers. Visitor
Guides are inserted in appropriate group welcome packets, i.e. Outback Bowl, Jazz Holiday, Super
Boat Races, Ironman, 2010 Florida Huddle, reunions, during familiarization tours - hosted by the
CVB and us, hotel conferences... The electronic version is posted on the visitclearwaterflorida.com
and clearwaterfloridLM websites and the Chambers offer request forms on their websites for
consumers to receive a Visitor Guide by mail. Telephone and email requests are accepted too.
The steps involved in producing the Visitor Guide are selling ad space, writing copy and
verification of existing information, new photography and graphic components and printing.
Following production, the Visitor Guides are distributed numerous ways, some noted above.
The costs include ad sales, copy writing and proofreading, photography, graphic design, printing,
electronic formatting, postage/shipping, fulfillment company and envelopes. The personnel
involved in this process are Heron Publishing's team, the Clearwater Regional Chamber's staff, the
Clearwater Beach Chamber's staff and City staff. Final editorial and graphic sign off is the
responsibility of the Clearwater Regional Chamber. All of the printed Visitor Guides are
distributed by the Clearwater Regional Chamber. In 2010, 50,000 copies were printed. This is a
decrease from previous years due to the Visitor Guide now being available electronically for the
first time.
Cost breakdown
Production of VG $ 0
Project Management (Creative writing, editing, proofing) $ 5,000
Postage/Shipping $ 9,000
State WC Racks $ 2,000
Fulfillment Company $ 4,500
Envelopes $ 1,000
Chamber Administrative & Labor (mailing in house, etc) $ 4,500
TOTAL $26,000
The 2011 Visitor Guide will be posted on line and available for distribution in Decembe1r?? 2W%
Attachment number 4
Page 1 of 14
City of Clearwater, Florida
REQUEST FOR PROPOSALS
RFP #21-10
FOR
Tourism Marketing Services For The
City of Clearwater
Item # 16
Attachment number 4
Page 2 of 14
REQUEST FOR PROPOSALS
FOR TOURISM MARKETING SERVICES FOR
THE CITY OF CLEARWATER, FLORIDA
1. INTRODUCTION AND PURPOSE
The City of Clearwater is a coastal community in west central Florida. The City is the
third largest in the Tampa Bay region, with an estimated 2009 population of 109,907
(108,787 in 2000). The City's 25.9-square mile incorporated area spans the Pinellas
County peninsula between the Gulf of Mexico and Tampa Bay. Tourism is Clearwater's
number one industry and a key economic generator for the City.
Clearwater Beach is an international tourist destination that brings millions of tourists to
Pinellas County annually. It has been named "Best Beach City" by Conde Nast Traveler
and has been designated a Blue Wave Beach by the Clean Beaches Council. USA
Today also named Clearwater Beach to the "Top Ten List of Best Beaches from Maine
to Hawaii." Clearwater Beach appeals to people of all ages and interests as shown by
its mention in Fodor's Travel Publications as one of the top family beaches and also by
its mention in the Orlando Sentinel as being second only to Miami's South Beach as the
place to go if you are single. Visitors especially enjoy "Beach Walk", a broad, winding
promenade surrounded by resorts, beautiful white sand, entertainment and artwork,
offering a unique environment for pedestrians.
Clearwater is also a top location for national tournament play and training activities for
youth, collegiate and adult sports. Most notable of these is the City's partnership with
Major League Baseball's Philadelphia Phillies, who have spring training and a minor
league team in the City. The Phillies are the oldest, continuous, one-name, one-city
franchise in all of professional sports and have been in Clearwater since 1947.
While tourism is the City's largest industry, Clearwater is also home to a wide range of
other industries including computer components, aircraft technology, surgical
instruments, data communication and health care. As the county seat, the City supports
a variety of government offices in the downtown central business district. Downtown
Clearwater is experiencing a renaissance in terms of art and culture, commerce and
residential development.
Several large and small-scale events are held in downtown throughout the year which
draws tens of thousands of visitors. Coachman Park is an outdoor, waterfront venue
that hosts several concerts including the four-day internationally acclaimed Clearwater
Jazz Holiday.
The undisputed crown jewel of Clearwater's entertainment scene is the 2,200 seat Ruth
Eckerd Hall, where on any given night the hottest names in show business grace the
2 Item # 16
Attachment number 4
Page 3 of 14
stage, including jazz greats, rock musicians, the Florida Orchestra, stage plays, ballets
and more. The Capitol Theatre in the Cleveland Street District in Downtown
Clearwater, which has been placed on the Registry of Historic Places, hosts national
musicians in a more intimate setting.
More casual entertainment appears nightly at Pier 60 on Clearwater Beach where
artisans, jugglers, crafters, street performers and live musical entertainment celebrate
the end of another glorious day amidst the spectacular sunset.
Clearwater is also home to the largest fishing fleet on Florida's west coast. The
Clearwater Marina plays host to a variety of activities such as fishing, sightseeing,
sailing, speedboats, "hands-on" marine life adventures, dining, dancing, parasailing and
more.
As a year-round top vacation spot, Clearwater offers a mild and temperate climate.
Providing extensive water recreation and nature-based and land-based attractions as
well as a wide array of special events, there is plenty to see and do. Numerous
opportunities exist to watch or participate in a sporting activity. The rich history and
heritage of this area along with the outstanding performing and visual arts, make
Clearwater the perfect place to spend time in and out of the sun. With a wide variety of
choices for activities, accommodations, dining and shopping, Clearwater is a premiere
vacation destination.
Purpose
The City of Clearwater is seeking assistance from an experienced Marketing and Public
Relations partner in directing future marketing, advertising, and public relations efforts
(including social media), in an aggressive and comprehensive manner to capture more
visitors and strengthen awareness of the City's attributes and offerings as a vacation
destination. It is the City's intent to "drill-down" in key visitor markets with a well-
coordinated marketing and public relations plan that will leverage all efforts and best
maximize exposure across all media platforms. It is imperative to determine the most
effective use of designated public dollars while achieving these goals.
The prospective proposer will have to coordinate efforts with the City's Economic
Development and Housing Department and also liaise as directed with the St.
Petersburg / Clearwater Area Convention & Visitors Bureau (CVB), the Clearwater
Regional Chamber of Commerce, the Clearwater Beach Chamber of Commerce, and
the City's Parks & Recreation Department on a variety of events and activities.
The City will negotiate an agreement with the applicant whose proposal is most
responsive to this Request for Proposals (RFP) and is in the best interest of promoting
tourism in and attracting visitors to the City of Clearwater. To be considered responsive
to this RFP, the instructions must be followed precisely. The City reserves the right to
decline any or all responses.
Item # 16
Attachment number 4
Page 4 of 14
II. Scope of Work
In conjunction with, and at the direction of the City's staff, the successful proposer will
plan and carry out programs and activities designed to increase awareness of
Clearwater as one of Florida's premiere leisure, business and meetings destinations.
Promotions will be designed for both consumer and trade media with a keenly-focused
action plan that shall incorporate all areas of advertising, marketing and public relations
that serves to better showcase our community.
Specifically, the successful proposer will conduct the following:
• Prepare an annual marketing plan that outlines a list of targeted media for print
advertising, public relations outreach, appropriate press trips / individual writer
visits, special event marketing, internet marketing and social marketing efforts
within a total budget of $164,000. Recommendations on how to best segment
this budget (print advertising, public relations, event marketing, etc) to achieve
maximum exposure will be immediately required. Maintaining an advertising
presence with key organizations such as Visit Florida, St. Pete/Clearwater CVB,
etc. that offer cooperative promotional initiatives that support partner
organizations will have priority.
• Maintain a proactive, on-going relationship with appropriate consumer and trade
media to develop coverage for the City's business and recreational offerings.
• Coordinate promotional and public relations efforts for other marketing activities
including signature special events that have a high return on investment (ROI) for
bringing visitors to Clearwater such as, but not limited to, the Outback Bowl
($30,000 possible sponsorship), Ironman, Powerboat Races, Clearwater Jazz
Holiday, etc.
• Assist the City in directing the creative process for a new tourism website at
www.visitclearwaterflorida.com with a website designer yet to be named.
• Direct all maintenance and updating of the content on the tourism website to
include acting as a liaison to provide a list of Visitor Guide requests to the
Clearwater Regional Chamber of Commerce who is responsible for the
production, distribution, and fulfillment of the Visitor Guides.
• Maintain a close relationship with the marketing / public relations staff of the St.
Petersburg / Clearwater CVB, and Visit Florida (as necessary) in order to
maximize all opportunities for joint promotion / press trips / individual writer visits,
social media efforts, etc.
• Maintain a close relationship with the Clearwater Regional and Clearwater Beach
Chambers of Commerce, as well as the City's Parks & Recreation Department,
to include any assistance that may be required in producing the annual Visitors
Guide, the City's Sports Marketing collateral or any other promotional efforts.
• Prepare a monthly activity report to be presented either by conference call or in-
person presentation, as determined by the City, in addition to maintaining an
open line of communication. The report shall include clippings of all media
placements with the ad value derived from the story, including circulation.
4 Item # 16
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Page 5 of 14
• Prepare an annual performance report targeting specific marketing and public
relations initiatives and their ROI.
• Other responsibilities as designated by the City Manager or his designee and the
Director of Economic Development & Housing. Such responsibilities may
include working with the CVB or Visit Florida in the event of a hurricane or any
other detriment to local tourism such as the oil spill.
III. Proposed Schedule
The City of Clearwater will utilize the following timetable with the goal of selecting the
most qualified proposer. This schedule may be changed solely at the City's discretion:
Release Date of the RFP
Responses Due
Selection Committee Review and Ranking
Oral Presentations and Selection of Firm
Agreement Finalized
City Council Approval
Contract Start Date
July 16, 2010
August 16, 2010
Week of August 23, 2010
Week of September 6, 2010
Week of September 13, 2010
October 7, 2010
October 8, 2010
IV. INSTRUCTIONS FOR PREPARATION OF PROPOSALS
General
All prospective proposers shall provide sufficient information and data to fully allow a
complete evaluation of the information to be made. Information and data submitted by
each applicant will become part of the proposal. The proposer shall not have as a
current client any Florida cities or Destination Marketing Organization of a competitive
beach destination.
The consultant interested in responding to this RFP must provide the information on the
firm's qualifications and experience, length of time in business, qualifications of the
project team, project manager's experience, previous similar projects and references
and approach to services. Submittals that do not respond completely to all requirements
specified herein may be considered non-responsive and eliminated from the process.
Proposers must have a minimum of 4 years experience in destination marketing and
public relations and must provide references that will satisfy the City of Clearwater.
Proposers must furnish a reference list of at least four customers for whom they have
performed similar services. Non-profit entities may provide a detailed listing of field
experience to fulfill this requirement and four references with whom they have partnered
for the provision of these types of services.
Item # 16
Attachment number 4
Page 6 of 14
The Proposer shall submit the following information with their proposal:
• Travel Media Relationships-Experience record showing the Proposer's
access to and relationships with representatives from top travel and
lifestyle media outlets, including magazines, newspapers, websites, blogs,
television, etc. Proposer needs to demonstrate the successful results of
these relationships by providing evidence of past coverage / placements
including print clippings, media clips or screenshots.
• Similar Work-Proposer shall demonstrate understanding of current
trends in travel media and journalism as they relate to the needs of the
City as a potential client by providing a list of tourism clients and examples
of successful projects completed for them including investment and ROI.
This should include locations, dates of contracts, names and addresses of
principals or owners. Client list should include total annual billings with an
indication of where the City of Clearwater would fall in terms of largest and
smallest clients. (This list should be confined to work directly conducted
by the Proposer and not include work done by proposer's current staff
members for previous employers.)
• Personnel / Resources-List and provide background of personnel and
other resources available to support the work to be performed by
Proposer. If staffing changes occur during the contract term, a senior
team member on this account will be expected to be replaced with a new
senior team member of equal qualifications to be approved by the City.
• Creativity-List of ways the Proposer is creative and how it supports
creativity in its staff. Examples of how Proposer can partner with own
travel industry contacts to minimize costs while maximizing exposure to
the City would strengthen submittal. (i.e. airlines, car rental agencies, etc.)
• Cost-Proposer shall submit a lump sum cost for the entire contract. The
proposed annual budget for the first year of the contract is not to exceed
$164,000 and will be pro-rated in accordance with the City's fiscal year
(10/01/10 - 9/30/11). It is anticipated that of this total budget, $4,000 shall
be for approved reimbursable expenses and the remaining $160,000 will
be paid as a flat-fee retainer in equal monthly installments unless
otherwise agreed upon. However, the City will consider any alternative
payment proposal. Proposer shall submit invoices to the City of
Clearwater, Economic Development and Housing Department, along with
reports and itemized monthly expenses as needed. This contract
expenditure may not be increased throughout the term.
Proposal Submittal Requirements
The following information in tabbed sections will be required as part of the response to
this RFP:
1. Respondent Information
a. Name of firm
6 Item # 16
Attachment number 4
Page 7 of 14
b. Location of office or offices
c. Phone and email
d. Person(s) authorized to represent the firm in negotiations
e. Length of time in business
2. Letter of Interest and Approach
a. Letter should demonstrate respondent's approach to providing tourism
services to the City of Clearwater as well as an understanding of the
project scope of work and purpose
b. Describe initial approach/philosophy to scope of work
c. Describe areas for creativity
d. Describe the benefits the City could expect should the respondent be
awarded the agreement
e. Describe goals and measures of performance to be used
3. Experience
a. Describe marketing, advertising, and public relations experience
b. Describe travel media relationships, including examples
c. Describe ability to leverage relationships
4. Personnel/Resources
a. Background/qualifications of personnel assigned to this account
b. Resources available to conduct work; ability to leverage outside resources
5. Similar Work/References
a. List of current/previous clients and type and examples of work performed
b. Describe proven performance
c. Minimum of 4 references
6. Cost
a. Preferred method of payment
b. Breakdown of costs including amount for administration of contract
Submittal Deadline and Instructions
The delivery of proposals to the City of Clearwater Purchasing Office prior to the
specified date and time is solely and strictly the responsibility of the applicant. The City
shall not, under any circumstances, be responsible for delays caused by the United
States Postal Service or any private delivery service, or for delays caused by any other
occurrence. All responses must be manually and duly signed by an authorized
corporate officer, principal or partner with the authority to bind said applicant.
The deadline for response to the RFP is 4:00 PM, August 16, 2010. One (1) original
and five (5) copies of responses should be submitted in a sealed envelope marked:
"PROPOSAL FOR TOURISM MARKETING SERVICES FOR THE CITY OF
CLEARWATER"
To:
Mr. George McKibben
7 Item # 16
Attachment number 4
Page 8 of 14
Purchasing Manager
City of Clearwater
P.O. Box 4748
Clearwater, FL 33758-4748
Or, Deliver to:
Mr. George McKibben
Purchasing Manager
City of Clearwater
Municipal Services Building
Purchasing Office
100 South Myrtle Avenue
3rd Floor; Rm. 310
Clearwater, FL 33756
Questions regarding this request for proposals should be submitted in writing no later
than August 6, 2010 to:
Mr. George McKibben
Purchasing Manager
City of Clearwater
P.O. Box 4748
Clearwater, FL 33758-4748
George. mckibben@myclearwater.com
Answers to questions received will be posted on the city's website one week prior to
proposal due date.
V. SELECTION CRITERIA AND RANKING PROCESS
General
All proposals will be evaluated by a Selection Committee to be established by the City
of Clearwater. The successful respondent must demonstrate an understanding of the
project scope and purpose. This refers to the proposer's understanding of the needs
that generated the RFP, of the objectives in asking for the services and to the nature
and scope of the work involved.
The evaluation of the proposals shall be accomplished utilizing the criteria described in
this section. Information and data included in the proposal shall be considered in the
evaluation process.
8 Item # 16
Attachment number 4
Page 9 of 14
Completeness of Proposal
Following receipt of proposals, the Selection Committee shall review all proposals with
respect to completeness and conformance with the instructions and requirements
specifically indicated in this RFP. Responses, which are deemed incomplete or
nonconforming with instruction and requirements of this RFP, may not be given further
evaluation. The City of Clearwater reserves the right to reject any and all responses
and to waive any irregularity, variance, or informality, whether technical or substantial in
nature, in keeping with the best interest of the City.
Selection Criteria
All proposals will be evaluated with respect to the completeness of the data provided,
support for all claims made and the overall approach taken. A total of 100 points will be
awarded as part of the evaluation.
The following criteria will be utilized in the evaluation and ranking process:
Criteria Points
Approach to Scope of Work 10
Experience 35
Travel Media Relationships
Proven Performance/Similar Work/ 25
References
Personnel/Resources 10
Creativity 10
Proposed plan for Costs 10
Total Points 100
Oral Presentations
Top ranked firms will be asked to present their proposals to the Selection Committee.
Final candidates chosen for consideration will be contacted by August 30, 2010 and will
be expected to present their qualifications in person the week of September 6, 2010.
This presentation should include a recommended approach to achieving the goals set
forth in the Scope of Work within the confines of the budget to include recommended
emphasis on the following areas: print advertising vs. public relations vs. event
marketing, social marketing, etc., plus any additional avenues deemed appropriate.
References
References may be called regarding the satisfaction of services rendered by the
proposing applicant.
9 Item # 16
Attachment number 4
Page 10 of 14
Proposers must furnish a reference list of at least four customers for whom they have
performed similar services. Non-profit entities may provide a detailed listing of field
experience to fulfill this requirement and four references with whom they have partnered
for the provision of these types of services.
VI. CONTRACT NEGOTIATIONS AND FINAL AGREEMENT
In order to create a manageable contract for advertising placement, the tourism
marketing services contract will be a 2-year agreement (based on yearly funding
appropriations by the City Council estimated at $164,000 per year) with an annual
performance review and an option for a 1-year extension (for a 3-year maximum
agreement). At the end of the 3-year period, a new RFP will be issued.
The contract start date will coincide with the City Council's approval of the agreement
estimated to occur on October 7, 2010. Given the short timeframe from selection until
estimated contract start, once a responder is selected, the agreement including Scope
of Work, payment terms, etc. will need to be negotiated expeditiously.
VII. MISCELLANEOUS
a. Please refer to Appendix A for standard requirements.
b. Please refer to Appendix B for insurance requirements.
10 Item # 16
Attachment number 4
Page 11 of 14
APPENDIX A
Standard Requirements for "Request for Proposals"
1. Right to Protest
Any actual or prospective bidder who is affirmed in connection with the
solicitation of award of a contract may seek resolution of his/her complaints by
contacting the Purchasing Manager.
2. No Corrections
Once a competitive proposal is submitted, the City shall not accept any request
by any proposer to correct errors or omissions in any calculations or competitive
price submitted.
3. Openness of Procurement Process
Written competitive proposals, other submissions, correspondence, and all
records made thereof, as well as negotiations conducted pursuant to this RFP,
shall be handled in compliance with Chapters 119 and 285 Florida Statutes. The
City gives no assurance as to the confidentiality of any portion of any proposal
once submitted.
4. No Collusion
By offering a submission to the RFP, the proposer certifies the proposer has not
divulged to, discussed or compared his/her competitive proposal with other
proposers and has not colluded with any other proposers or parties to this
competitive proposal whatsoever.
5. Informality Waiver/Resection of Bids
The City reserves the right to reject any responses and to waive any irregularity,
variance or informality whether technical or substantial in nature, in keeping with
the best interest of the City.
6. Appropriations Clause
The City, as an entity of government, is subject to the appropriation of funds by
its legislative body in an amount sufficient to allow continuation of its
performance in accordance with the terms and conditions of this contract for
each and every fiscal year following the fiscal year in which this contract is
executed and entered into and for which this contact shall remain in effect. Upon
notice that sufficient funds are not available in the subsequent fiscal years, the
City shall thereafter be released of all terms and other conditions.
11 Item # 16
Attachment number 4
Page 12 of 14
7. The Vendor shall defend, indemnify, save and hold the City harmless from any
and all claims, suits, judgments and liability for death, personal injury, bodily
injury, or property damage arising directly or indirectly from the performance by
Vendor, its employees, subcontractors, or assigns, including legal fees, court
costs, or other legal expenses. Vendor acknowledges that it is solely responsible
for complying with the terms of this RFP. In addition, the Vendor shall, at its
expense, secure and proved to City, prior to the beginning performance under
this RFP, insurance coverage ad required in this RFP.
12 Item # 16
Attachment number 4
Page 13 of 14
APPENDIX B
Insurance Requirements
The applicant shall furnish, pay for, and maintain during the life of the contract
with the CITY OF CLEARWATER the following liability coverage:
Comprehensive General Liability Insurance on an "occurrence" basis in
an amount not less than $500,000 combined single-limit Bodily Injury
Liability and Property Damage Liability.
2. Business Automobile Liability insurance in the amount of at least
$500,000, providing Bodily Injury Liability and Property Damage
Liability.
3. Workers' Compensation Insurance applicable to its employees for
statutory coverage limits, and Employers' Liability, which meets all
applicable state and federal laws.
4 Professional Liability/Malpractice/Errors or Omissions insurance, as
appropriate for the type of business engaged in by the Vendor, shall be
purchased and maintained by the Vendor with minimum limits of
$500,000 per occurrence.
b. Additional Insured
The City of Clearwater is to be specifically included as an additional insured on
all liability coverage shown in sections 1 and 2 described above.
c. Notice of Cancellation or Restriction
All policies of insurance must be endorsed to provide the City of Clearwater with
a thirty-day (30) notice of cancellation or restriction.
d. Certificates of Insurance/Certified Copies of Policies
The applicant shall provide the City of Clearwater with a certificate or certificates
of insurance showing the existence of the coverage required by this contract. The
applicant will maintain this coverage with a current certificate or certificates of
insurance throughout the term stated in the proposal. When specifically
requested by the City of Clearwater, in writing, the applicant will provide the City
of Clearwater with certified copies of all policies of insurance as required above.
New certificates and new certified copies of policies, (if certified copies of policies
are requested), shall be provided to the City of Clearwater whenever any policy is
renewed, revised, or obtained from other insurers.
13 Item # 16
Attachment number 4
Page 14 of 14
a. The certificates and/or certified policies shall be sent or delivered to the City's
Risk Manager and addressed to:
THE CITY OF CLEARWATER
P.O. Box 4748
Clearwater, FL 33758-4748
b. The applicant shall defend, indemnify, save and hold the City of Clearwater
harmless from any and all claims, suits, judgments and liability for death,
personal injury, bodily injury, or property damage arising directly or indirectly
from the performance by the applicant, its employees, subcontractors, or
assigns, including legal fees, court costs, or other legal expenses. Applicant
acknowledges that it is solely responsible for complying with the terms of this
contract. In addition, the applicant shall, at its expense, secure and provide to
the City, prior to beginning performance under this contract, insurance
coverage as required in this contract.
Any party providing services or products to the City of Clearwater will be expected to
enter to a written agreement, contract, or purchase order with the City that incorporates,
either in writing or by reference, all of the pertinent provisions relating to insurance and
insurance. Any party providing services or products to the City of Clearwater will be
expected requirements as contained herein. A failure to do so may, at the sole option of
the City of Clearwater, disqualify any bidder or proposer of services and/or products to
the City of Clearwater.
14 Item # 16
City Council Agenda
Council Chambers - City Hall
Meeting Date:7/15/2010
SUBJECT / RECOMMENDATION:
Appoint Dan Carpenter as a Trustee of the Clearwater Firefighters' Supplemental Trust Fund with the term expiring on June 30,
2014, in accordance with Sec. 175.061 of the Florida State Statutes. (consent)
SUMMARY:
The Clearwater Firefighters' Supplemental Trust Fund is the recipient of monies obtained by the State of Florida from insurance
companies doing business within the community. These monies are required to be administered by a Board of Trustees whose
composition must consist of two legal residents of the City appointed by the City Council; two City firefighters elected by the
firefighters; and a fifth member chosen by a majority of the other four members and submitted to the City Council for appointment.
The Board of Trustees is solely responsible for administration of the trust fund.
The state law allows trustees to succeed themselves as board members. This legal resident, City Council appointed seat will
become open July 1, 2010. Mr. Carpenter has indicated his willingness to serve a four year term.
Mr. Carpenter is a legal city resident of Clearwater. He is the Director of Administrative Services with the City of Gulfport, FL.
Mr. Carpenter worked 15 years for the City of Clearwater and holds a Bachelor of Science in Accounting.
Once approved, Mr. Dan Carpenter will serve a four-year term, which will be effective July 1, 2010 through June 30, 2014.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
None Budget Adjustment:
Annual Operating Cost:
Total Cost:
to
None
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 17
City Council Agenda
Council Chambers - City Hall
Meeting Date:7/15/2010
SUBJECT / RECOMMENDATION:
Declare list of vehicles and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder at
the Tampa Machinery Auction, Tampa, Florida, and authorize appropriate officials to execute same. (consent)
SUMMARY:
All vehicles have been replaced as necessary and are no longer required.
Tampa Machinery Auction is the Tampa Bay Purchasing Cooperative Auctioneer of Record.
Type: Other
Current Year Budget?: No
Budget Adjustment Comments:
to
Budget Adjustment:
None
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
Appropriation Code Amount Appropriation Comment
0566-00000-364413-000-0000 To be Sale proceeds
determined
Bid Required?: No Bid Number:
Other Bid / Contract: Bid Exceptions: None
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 18
Attachment number 1
Page 1 of 1
Surplus for July 2010 City Council Meeting
REASON FOR
ITEM # Asset# YEAR DESCRIPTION SERIAL NUMBER MILEAGE SURPLUS 1 DISPOSAL
1 G1244 1994 Ford Explorer 1 FMDU32X4RUD22112 71694 Age/Condition/Replaced
2 G1373 1994 GMC 1500 Pickup Truck 1 GTDC14ZXRZ568269 81703 Age/Condition/Replaced
3 G1950 1998 Ford Taurus 4 dr. Sedan 1 FAFP52U7WA194005 75903 Age/Condition/Replaced
4 G2308 2001 Peterbilt Side Loader Refuse 1 NPZLZOX01 D712852 75038 Age/Condition/Replaced
5 G2374 2001 GMC 3500 Flatbed Dump 1 GDJC34UO1 E326844 74392 Budget Red./Not Replaced
6 G2400 2001 Ford Crown Vic Police 2FAFP71W41X143592 91710 Age/Condition/Replaced
7 G2419 2001 Peterbilt Side Loader Refuse 1 NPZLOOX82D713759 69714 Age/Condition/Replaced
8 G2437 2001 Chevrolet Tahoe 1GNEC13V21 R176661 90458 Age/Condition/Replaced
9 G2468 2002 Chevrolet Suburban 2500 4x4 3GNGK26U22G278242 85937 Accident Damaged/Replaced
10 G2503 2002 Toro Z Master Riding Mower 220000690 N/A Age/Condition/Replaced
11 G2563 2002 Peterbilt Side Loader Refuse 1 NPZLTOX42D714263 75382 Age/Condition/Replaced
12 G2565 2001 International 4900 Recycling Truck 1 HTSDAAR32H513606 60713 Age/Condition/Replaced
13 G2618 2003 Ford Crown Vic Police 2FAFP71 W33X125183 79492 Age/Condition/Replaced
14 G2626 2003 Ford Crown Vic Police 2FAFP71 W83X125177 100913 Age/Condition/Replaced
15 G2709 2003 Freightliner w/Tymco 600 Sweeper 1 FVAB3BVX3DK44250 57886 Age/Condition/Replaced
16 G2753 2003 Ford Crown Vic Police 2FAHP71W13X189196 87562 Accident Damaged/Replaced
17 G2845 2004 Ford Crown Vic Police 2FAFP71WX4X139146 93094 Age/Condition/Replaced
18 G2853 2004 Ford Crown Vic Police 2FAFP71 W84X139145 86162 Age/Condition/Replaced
19 G2975 2005 Toro Workman 3100 Utility Veh 240000243 4,100 hrs Age/Condition/Replaced
20 G3356 2006 Honda TRX 350 TE Rancher ATV 1 HFTE244864517755 N/A Rusted Frame/ Not Replaced
21 1 Pallet of Miscel laneous Lawn Mower Parts Obsolete Used Parts
Item # 18
Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve $100,000 settlement of the liability claim of Aviation Engineering Consultants, Inc. and authorize the appropriate
officials to execute same. (consent)
SUMMARY:
On May 21, 2010, a Solid Waste front-loader was making a pickup at the claimant's location. During that process, the City driver
hit a fire hydrant with the rear tandem tires of his truck fracturing the hydrant and pipe. This caused a significant water leak that
continued for approximately 45 minutes.
The water flooded into the claimant's production building causing significant damages to the building, production machinery,
product, raw materials, fixtures, computers and tools. Further, there was damage to the parking lot around the hydrant requiring
fill-in, repaving, tree removal and repairs to reset the hydrant and piping.
The claimant estimates that his damages may be as much as $250,000.
The City has provided an advance reimbursement of $20,630.46 so that the claimant can pay some of his pending bills for repairs
and mitigation efforts.
The claimant has presented estimates for additional repairs totaling $94,829.07. The Risk Management Division has reviewed
these bills and all appear reasonable and necessary.
The City's limit of liability as provided by Section 768.28, Florida Statutes is $100,000. The City's Risk Management Division
and City's Claims Committee recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund.
Type:
Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Budget Adjustment:
Current Year Cost: $100,000.00 Annual Operating Cost:
Not to Exceed: $100,000.00 Total Cost:
For Fiscal Year: 2009 to 2010
None
$100,000.00
Appropriation Code Amount Appropriation Comment
590-07000-545900-519-000 $100,000.00
Review 1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager 5) Clerk 6) City
Approval: Manager 7) Clerk
Cover Memo
Item # 19
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the transfer of $2.1 million dollars from unrestricted net assets (reserves) in the below listed funds to Special Revenue
Project 181-99874 to cover the costs of the retirement incentive packages. (consent)
SUMMARY:
In an effort to reduce costs and enhance savings for the future, City Council approved a retirement incentive package on May 6,
2010, to offer to employees that were retirement eligible or retiring due to position eliminations. 58 employees responded and have
accepted the City's offer.
Staff is asking for $2.1 million dollars to be transferred from unrestricted net assets to special programs project 181-99874 to fund
these costs. The breakdown is as follows:
General Fund $1,230,000
Marina Fund (to be paid from General Fund) $40,000
Water and Sewer Fund $450,000
Gas Fund $11,000
Solid Waste Fund $80,000
Recycling $50,000
Parking $40,000
Administrative Services Fund $100,000
Garage Fund $70,000
*Stormwater Fund $26,500
*General Services Fund $2,500
Total $2,100,000
*Housekeeping items due to under-budgeting for previous year retirement incentive.
All Funds have adequate unrestricted net assets to fund the incentive costs and payouts with the exception of the Marina Fund. We
are asking to fund that cost from the General Fund.
Number of employees participating: 58
SAMP 1-3 9 Cover Memo
SAMP 4-6 1
Item # 20
CWA 31
FOP 13 (3 Sergeants, 7 Officers, 3 Police Service Technicians)
IAFF 4 (1 Fire Medic Lieutenant, 2 Fire Lieutenants, 1 Firefighter)
Approximate amount of Incentive money to be paid: $870,000
Approximate amount of accrued leave (sick, vacation, etc.): $1,130,719
Approximate amount of run-out leave: $10,354
Approximate total payout for all retiring employees: $2,011,073
Note: accrued leave payouts and run-out leave would have been paid at retirement even if the City had not offered the retirement
incentive program.
Total annual salary of the retiring employees: $3,085,959 (plus benefits)
Projected number of retiree positions to be abolished: 25
Total annual salary of the positions to be abolished: $1,515,847 (plus benefits)
Projected number of retiree positions to be downgraded: 2
Projected salary costs to backfill remaining retiree positions: $953,197 (plus benefits)
The end result will be an approximate permanent annual savings of: $2,132,762 (plus benefits)
A quarterly amendment will move funds from unrestricted net assets (reserves) in each identified fund to Project 181-99874. Any
balance remaining in the project after all payments have been made will be transferred back to the appropriate contributing
fund. Remaining balances from last fiscal year were applied towards the balances for this year in each fund.
Type: Other
Current Year Budget?: No Budget Adjustment: Yes
Budget Adjustment Comments:
Quarterly amendment to move funds from reserves to project fund.
Current Year Cost: $2.1 million Annual Operating Cost: n/a
Not to Exceed: Total Cost:
For Fiscal Year: FY2009 to FY2010
Appropriation Code Amount Appropriation Comment
181-99874 $2.1M
Review 1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager 5) Clerk 6) City
Approval: Manager 7) Clerk
Cover Memo
Item # 20
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:7/15/2010
Award a contract (Purchase Order) to Ancom Systems, Tampa, FL for upgrade services (hardware and software) to the City's
Nortel phone switches at various locations at a cost not to exceed $314,198 in accordance with Sec. 2.564 (1)(d), Code of
Ordinances, under State Contract 730-000-09-1, and authorize lease purchase financing through Bancorp Bank d/b/a Mears Motor
Leasing,Orlando, FL and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The last major upgrade to the City's phone switching infrastructure was in 1996, during the construction of the Municipal Services
Building and Main Police Station. The Nortel system is now owned and supported by Avaya.
The majority of the City's phone system (product versions) is approaching End of Life with the manufacturer. This means
that the products will no longer be serviced or supported directly from Avaya (Nortel), and repair and replacement will no longer
be provided through the manufacturer, which could make emergency recovery more challenging.
The City's phone network consists of eleven sites. Each site is configured and works independently of each other. Emergency
redundancy between sites is not supported in the current environment. If a system loses connectivity then all telephone capability is
lost at that site. Resources cannot be shared between the sites at this time.
The system at the new EOC/Station 48 is both supported by the manufacturer and can handle the entire requirements of the City
with the proposed upgrades and hardware configuration changes. The proposal converts existing hardware at each of the
City's sites into a recoverable telephone system. In addition, this will allow software resources to be shared (such as automatic
distribution call center) and provide redundancy in the PBX network.
The following locations will have SMG's (survivable remote gateways) upgrades, meaning each site will be capable of
managing its own calls and back-up other sites:
Main PD, MSB, Main Fire, Solid Waste, Public Services Complex, General Services and Gas
All other locations will have shared connectivity:
City Hall, Main Library and Countryside PD
The anticipated functional life for this upgrade is at least 7-8 years.
Type: Capital expenditure
Current Year Budget?: Yes Budget Adjustment: No
Budget Adjustment Comments:
Current Year Cost: $314,198 Annual Operating Cost:
Not to Exceed: Total Cost:
For Fiscal Year: to
Appropriation Code Amount Appropriation Comment
316-094827 $314,198 Planned CIP
Cover Memo
Item # 21
Review 1) Office of Management and Budget 2) Information Technology 3) Office of Management and
Approval: Budget 4) Legal 5) Clerk 6) Purchasing 7) Purchasing 8) Purchasing 9) Financial Services 10) Clerk 11) Assistant City
Manager 12) Clerk 13) City Manager 14) Clerk
Cover Memo
Item # 21
Attachment number 1
Page 1 of 12
MAIN SITE
Order Code Listing Report - System Upgrade 1 Expansion
Product Quote Reference Number: AUS1128727
Service Quote Reference Number: SUS0220308
Reference ID:
Created By: Ancom Systems Inc (8.0) - 624069
Quote Status: Ready To Order
Budgetary Quote: No
Quote Creation Date: 10/19/2009 120000 AM
Quote Modification Date: 10/30/2009 52000 PM
Activity: System Upgrade / Expansion
Product: Communication Server
System Option: CS 1000E
End Customer: Not Specified
Description: Not Specified
Site ID: 318818112
SBA Number:
OPI File:
Order Parts List: C - U112727 (Net Partner Price)
d?3
1 P N N0023082
1 P N N0134948
2 P Y NTDU0606E6
1 P Y NTDU22HB
2 P Y NTDW62AAE5
250 P Y NTE968ED
1 P Y NTTK14ABE6
4 P Y NTTL04EA
1 P Y NTTL04FA
1 P Y NTTL04GA
1 P Y NTTL05CA
1 P Y NTTL06AA
1 P Y NTTL06BA
4 P Y NTTL06GA
3 P Y NTTL19AA
1 P Y NTTL51DDE6
1 P N NTM447AB
1 P Y NT9S53AA
40 P Y NT9S53GA
1 P N NT9S80AC
1 P N NT9S89PA
2239 P N SVOM0068
1
P N M PR10020
Customer Supplied Items: C - AU S1128727 (OS SP)
No Customer Supplied Items have been removed
Item # 21
Attachment number 1
Page 2 of 12
Merchandise Parts: C - U1128727 ( QSSP )
3 P Y NTDW60BBE5
3 P Y NTDW62AAE5
3 P Y NTDW63BAE5
3 P Y NTDW64AAE5
Order Parts List: City Hall P_SL2 - AUS112727 (Net Partner Price)
1 P Y NTBK80BA
4 P Y NTDU0606E6
2 P Y NTDU22HB
2 P Y NTDU23AC
4 P Y NTTK14ABE6
Customer Supplied Items: City Hall PD_SL2 - AUS112727 ( QSSP )
No Customer Supplied Items have been removed
Customer Supplied Items: Fire PD_SL12 - AUS112727 ( QSSP )
zig
No Customer Supplied Items have been removed
Order Parts List: General Services S _SL24 - AUS112727 (Net Partner Price)
1 P Y NTAK19ECE6
1 P Y NTAK20ADE5
1 P Y NTBK80BA
3 P Y NTDU0606E6
Item # 21
Attachment number 1
Page 3 of 12
1 P Y NTDU22HB
1 P Y NTDW61 BAE5
1 P Y NTSF6800
1 P Y NTTK14ABE6
1 P Y NTE9000F
Customer Supplied Items: General Services S SL24 - AUS112727 ( QSSP )
No Customer Supplied Items have been removed
Order Parts List: Pz00629 - AUS11272 (Net Partner Price)
1 P Y NTAK19ECE6
3 P Y NTAK20ADE5
2 P Y NTBK80BA
21 P Y NTDU0606E6
10 P Y NTDU22HB
10 P Y NTDU23AC
3 P Y NTDU97AAE5
1 P Y NTDW61 BAE5
3 P Y NTHU65AC
3 P Y NTRX26NPE6
6 P Y NTSF6800
23 P Y NTTK14ABE6
1 P Y NTE9000F
1 P N M PR10020
Customer Supplied Items: Dz00629 - U112872 ( QSSP )
No Customer Supplied Items have been removed
Order Parts List: MSBD1 - U112729 (Net Partner Price)
1 P Y NTAK19ECE6
2 P Y NTAK20ADE5
2 P Y NTBK80BA
15 P Y NTDU0606E6
7 P Y NTDU22HB
7 P Y NTDU23AC
2 P Y NTDU97AAE5
1 P Y NTDW61 BAE5
2 P Y NTHU65AC
Item # 21
Attachment number 1
Page 4 of 12
2 P Y NTRX26NPE6
3 P Y NTSF6800
16 P Y NTTK14ABE6
1 P Y NTE9000F
1 P N M PR10020
Customer Supplied Items: S 11132 - AUS112729 ( QSSP )
No Customer Supplied Items have been removed
Order Parts List: AS10153769 - AUS112730 (Net Partner Price)
1 P Y NTAK19ECE6
1 P Y NTDU0606E6
1 P Y NTDW61 BAE5
1 P Y NTDW63BAE5
1 P Y NTWB22AB
1 P Y NTE9000F
1
P N M PR10020
Customer Supplied Items: AS10153769 - AUS112730 ( QSSP )
No Customer Supplied Items have been removed
Order Parts List: PS10152933 -AUS112731 (Net Partner Price)
1 P Y NTAK19ECE6
1 P Y NTDU0606E6
1 P Y NTDW61 BAE5
1 P Y NTDW63BAE5
1 P Y NTWB22AB
1 P Y NTE9000F
1 P N M PR10020
Customer Supplied Items: PS10152933 - AUS112731 (QSSP )
No Customer Supplied Items have been removed
Item # 21
Attachment number 1
Page 5 of 12
Order Parts List: 1015230 -U112732 (Net Partner Price)
0r'. 8r s,?TC,?uidifslbFljy ??ff rti??s1
1 P Y NTAK19ECE6
5 P Y NTDU0606E6
1 P Y NTDU22HB
1 P Y NTDW61 BAE5
1 P Y NTTK14ABE6
1 P Y NTWB22AB
1 P Y NTE900UF
1
P N MPR10020
Customer Supplied Items: S10154230 - AUS112732 (QSSP )
No Customer Supplied Items have been removed
Total Price for Quote (US112727)
USD
Including Customer Supplied Items 115,214.18
Customer Supplied Items 0
Excluding Customer Supplied Items 115,214.18
Total Price for Quote (U1128728)
USD
Including Customer Supplied Items 92,128.95
Customer Supplied Items 0
Excluding Customer Supplied Items 92,128.95
Total Price for Quote (US112729)
USD
Including Customer Supplied Items 47,438.08
Customer Supplied Items 0
Excluding Customer Supplied Items 47,438.08
Total Price for Quote (U1128730)
USD
Including Customer Supplied Items 13,216.78
Customer Supplied Items 0
Excluding Customer Supplied Items 13,216.78
Total Price for Quote (US112731)
USD
Including Customer Supplied Items 13,216.78
Customer Supplied Items 0
Excluding Customer Supplied Items 13,216.78
Total Price for Quote (U1128732)
USD
Including Customer Supplied Items 15,594.95
Customer Supplied Items 0
Excluding Customer Supplied Items 15,594.95
Item # 21
Attachment number 1
Page 6 of 12
Total Price for Solution
Including Customer Supplied Items 296,809.72
Project Total
296, 809.72
Additional Requirements:
Migration Keycodes $2,887.50
Pass Maintenance $14,500.00
PROMO ELIGIBILITY COLUMN
A Y indicates that this part code qualifies for the selected marketing
promotion discount. An N indicates that the code does not qualify for the
selected promotion discount or that no promotion discount was selected.
Item # 21
Attachment number 1
Page 7 of 12
Geo Red Primary Specifier Code 0.00 0.00
Full Application Site Move Sum 0.00 0.00
Cable Ethernet RJ45 M-M 25cm 38.85 77.70
Media Gateway 1000E Chassis 7,497.50 7,497.50
MGC DSP Daughterboard 32 821.40 1,642.80
Convert 1 TDM to 1 IF User License 44.40 11,100.00
PWR Cord 9.9ft 11 CM 125VA 16.65 16.65
TM Sets Expansions(50) 176.68 706.70
TM Sets Expansions(250) 752.03 752.03
TM Sets Expansions(1000) 2,503.98 2,503.98
TM/OTM Bill Gen 50 RUs 785.33 785.33
TM/OTM Bill Gen 250 RUs Exp 612.35 612.35
TM/OTM Bill Gen 1000 RUs Exp 2,101.60 2,101.60
TM/OTM Bill Gen 50 RUs Exp 454.18 1,816.70
TM/OTM Additional Client 1 PC 279.35 838.05
TM 4.0 Svr Lic 50Set USB Dong 832.50 832.50
CF SW Kt (CPPM) R6 No Dongl 0.00 0.00
SCCS 5.0 Base Upg.to CCM7 Upg 4,945.98 4,945.98
SCCS5.0 to CCM7.0 AgUp 1-49 282.13 11,285.00
CC License Info Sheet 0.00 0.00
CC7.0 Standard Indicator 0.00 0.00
SRS - SW Upg L/L to R6.0 0.00 0.00
Universal Discount Code - Calculated 20% discount off WPP on entire
order 0.00 0.00
Sub Total Host 47,514.87
Item # 21
Attachment number 1
Page 8 of 12
Sub Total Host 0.00
MGC - Gateway Controller-R5 1,110.00 3,330.00
MGC DSP Daughterboard 32 821.40 2,464.20
ASSY, CS1000 MGC 100BT ADAPTER 291.38 874.13
MGC DSP Daughterboard 96 1,953.60 5,860.80
Sub Total Host 12,529.13
Ground Bar Assy Opt11 42.55 42.55
Cable Ethernet RJ45 M-M 25cm 38.85 155.40
Media Gateway 1000E Chassis 7,497.50 14,995.00
MG 1000 Chassis Expander 1,151.63 2,303.25
PWR Cord 9.9ft 11 CM 125VA 16.65 66.60
Sub Total Host 17,562.80
Sub Total Host 0.00
Ground Bar Assy Opt11 42.55 42.55
Cable Ethernet RJ45 M-M 25cm 38.85 155.40
Media Gateway 1000E Chassis 7,497.50 14,995.00
MG 1000 Chassis Expander 1,151.63 2,303.25
PWR Cord 9.9ft 11 CM 125VA 16.65 66.60
Sub Total Host 17,562.80
V mht9R??lA$wig.4e?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?re?ie?°re?rei?re?rertkrdiN.b'&har?t?lY?h5tr6tt4tY&hiAeiP?ie?t
Sub Total Host
0.00
2 PORT SDI CABLE ASSY 116.55 116.55
Stratum 3 Clock Contr D/Board 398.68 398.68
Ground Bar Assy Opt11 42.55 42.55
Cable Ethernet RJ45 M-M 25cm 38.85 116.55
Item # 21
Attachment number 1
Page 9 of 12
Media Gateway 1000E Chassis 7,497.50 7,497.50
CS1000 CP-PM, 1.4GHZ PENTIUM M 7,331.00 7,331.00
Tmdi Pkg (1.5MB Dti/Pri) 1,750.10 1,750.10
PWR Cord 9.9ft 11 CM 125VA 16.65 16.65
Survivable MG (CPPM) SA S 2,775.00 2,775.00
Sub Total Host 20,044.58
Sub Total Host 0.00
2 PORT SDI CABLE ASSY 116.55 116.55
Stratum 3 Clock Contr D/Board 398.68 1,196.03
Ground Bar Assy Opt11 42.55 85.10
Cable Ethernet RJ45 M-M 25cm 38.85 815.85
Media Gateway 1000E Chassis 5,037.50 50,375.00
MG 1000 Chassis Expander 1,151.63 11,516.25
HP 1 U Server 1,438.38 4,315.13
CS1000 CP-PM, 1.4GHZ PENTIUM M 7,331.00 7,331.00
CS 1000 Applications on COTS Server - R6 874.13 2,622.38
DB9F TO DB9F SERIAL CABLE NULL 32.38 97.13
Tmdi Pkg (1.5MB Dti/Pri) 1,750.10 10,500.60
PWR Cord 9.9ft 11 CM 125VA 16.65 382.95
Survivable MG (CPPM) SA S 2,775.00 2,775.00
Universal Discount Code - Calculated 20% discount off WPP on entire
order 0.00 0.00
Sub Total Host 92,128.95
Sub Total Host 0.00
2 PORT SDI CABLE ASSY 116.55 116.55
Stratum 3 Clock Contr D/Board 398.68 797.35
Ground Bar Assy Opt11 42.55 85.10
Cable Ethernet RJ45 M-M 25cm 38.85 582.75
Media Gateway 1000E Chassis 2,497.50 17,482.50
MG 1000 Chassis Expander 1,151.63 8,061.38
HP 1 U Server 1,438.38 2,876.75
CS1000 CP-PM, 1.4GHZ PENTIUM M 7,331.00 7,331.00
CS 1000 Applications on COTS Server - R6 874.13 1,748.25
Item # 21
Attachment number 1
Page 10 of 12
DB9F TO DB9F SERIAL CABLE NULL 32.38 64.75
Tmdi Pkg (1.5MB Dti/Pri) 1,750.10 5,250.30
PWR Cord 9.9ft 11 CM 125VA 16.65 266.40
Survivable MG (CPPM) SA S 2,775.00 2,775.00
Universal Discount Code - Calculated 20% discount off WPP on entire
order 0.00 0.00
Sub Total Host 47,438.08
Sub Total Host 0.00
L
12 's
2 PORT SDI CABLE ASSY 116.55 116.55
Cable Ethernet RJ45 M-M 25cm 38.85 38.85
CS1000 CP-PM, 1.4GHZ PENTIUM M 7,331.00 7,331.00
ASSY, CS1000 MGC 10OBT ADAPTER 291.38 291.38
Conversion to MG 1000E 2,664.00 2,664.00
Survivable MG (CPPM) SA S 2,775.00 2,775.00
Universal Discount Code - Calculated 20% discount off WPP on entire
order 0.00 0.00
Sub Total Host 13,216.78
Sub Total Host 0.00
2 PORT SDI CABLE ASSY 116.55 116.55
Cable Ethernet RJ45 M-M 25cm 38.85 38.85
CS1000 CP-PM, 1.4GHZ PENTIUM M 7,331.00 7,331.00
ASSY, CS1000 MGC 10OBT ADAPTER 291.38 291.38
Conversion to MG 1000E 2,664.00 2,664.00
Survivable MG (CPPM) SA S 2,775.00 2,775.00
Universal Discount Code - Calculated 20% discount off WPP on entire
order 0.00 0.00
Sub Total Host 13,216.78
Sub Total Host 0.00
Item # 21
Attachment number 1
Page 11 of 12
2 PORT SDI CABLE ASSY 116.55 116.55
Cable Ethernet RJ45 M-M 25cm 38.85 194.25
Media Gateway 1000E Chassis 2,497.50 2,497.50
CS1000 CP-PM, 1.4GHZ PENTIUM M 7,331.00 7,331.00
PWR Cord 9.9ft 11 CM 125VA 16.65 16.65
Conversion to MG 1000E 2,664.00 2,664.00
Survivable MG (CPPM) SA S 2,775.00 2,775.00
Universal Discount Code - Calculated 20% discount off WPP on entire
order 0.00 0.00
Sub Total Host 15,594.95
Sub Total Host 0.00
Item # 21
Attachment number 1
Page 12 of 12
Item # 21
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:7/15/2010
Amend the operating budget for the Harborview Center from $168,080 to $250,204 to fund additional expenses related to closing
the facility and for future maintenance needs of the building; funding to come from proceeds of the sale of furniture and
furnishings of the Harborview Center. (consent)
SUMMARY:
On September 3, 2009, the City Council approved the First Amendment to Agreement for Professional Management Services
between the City of Clearwater and Global Spectrum, L.P. for management services for the Harborview Center from September
30, 2009 through February 28, 2010.
On March 1, 2010, services with Global Spectrum to manage the Harborview Center ceased and City officials met with Global
management to take over operations of the building.
The budget for FY 2009/10 anticipated that when the Global contract ran out the building would be demolished and that an
agreement would have been reached with Pickles Plus to vacate the building. Neither of these occurred, nor will occur, prior to the
closing of the fiscal year, and thus there are expenses to the operating budget that were not anticipated.
Expenses include keeping the AC systems running until furniture and fixtures were disposed of, security measures needed for the
building, operating some of the systems in the building so that Pickles Plus could continue to operate. None of these items were
considered in the original budget as plans were to demolish the structure.
Currently the Harborview budget has been over spent by $26,477.51 and an additional $55,646.30 is needed to cover the costs
from June through the end of the fiscal year.
Staff is recommending that Harborview Fund reserves, estimated at $151,819.15, representing revenue generated from the sale of
surplus furniture and fixtures less expenses be transferred at third quarter to fund the additional $82,124.
Type:
Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Increase operating budget for Harborview by $82,124.
Current Year Cost: $250,204
Not to Exceed: $250,204
For Fiscal Year: 2009 to 2010
Appropriation Code Amount
0462-01570-550400-552-000- $82,124
0000
Budget Adjustment: Yes
Annual Operating Cost:
Total Cost: $250,204
Appropriation Comment
Increase current budget from $168,080 to $250,204
Cover Memo
Bid Required?:
Other Bid / Contract:
No Bid Number:
Bid Exceptions: None
Item # 22
Review 1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager 5) Clerk 6) City
Approval: Manager 7) Clerk
Cover Memo
Item # 22
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice
Assistance Grant application in the amount of $87,366. (consent)
SUMMARY:
On June 24, 2010, Clearwater Police Department (CPD) was authorized to submit a grant application by the City's Resource
Management Committee for an $87,366 allocation under the federal Justice Assistance Grant (JAG) program to purchase an in-car
digital video camera system and four motorcycle helmets.
The video cameras will be installed in patrol cars utilized by CPD's Traffic Team and regular Patrol Officers. The cameras will be
used for the following: red light enforcement; DUI enforcement; pedestrian/traffic enforcement; and enforcement of Florida's
Move Over Law. Grant goals will be to reduce the number of these violations.
CPD currently employs four police officers for its Police Motorcycle Unit. Each member of the Motorcycle Unit is required to
wear a U.S. Department of Transportation approved motorcycle helmet. The helmets currently in use by the Unit are due for
replacement and replacement cost is not budgeted in the Department's budget. Clearwater is seeking grant funding to purchase
new helmets for each of the four members of the Motorcycle Unit.
The only cost associated with this grant is for the annual software maintenance fee for the video camera system. The grant will pay
the fee in Year 1 of the grant; CPD has funds in its operating budget to pay the amount that will not be covered by the grant in
Year 2. The video cameras will replace cameras that were purchased under a previous grant and are no longer functional. Ongoing
maintenance expenses have already been included in CPD's operating budget.
There are no additional costs associated with this project such as additional personnel or cash match.
Appropriation Code Amount Appropriation Comment
181-99XXX
Review 1) Clerk 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Approval: Manager 8) Clerk
Cover Memo
Item # 23
Attachment number 1
P4 c9fFo 2
AI'1'LfC" 11t ar FOR 2. DATE:: SiJ13:MITTFE) ?ppl ; II,r 1,1"w'111c
I, 1 1 I" (:I t_IINIPI ION ). I).?II_ RECEIVED I3 `t ?tat=? r?hi?11?'?ltsi?fl Itlcntjljcj?
4`11:1 i 1
111,I,lic jti ,jt Ion-Constrttctiotl -
4. ll.1II RIJ'I_I\'I P R 1 ??l?ral I?I?ttilier
IiE?E)Ivl'CAL ?(?I JC.;I
5.Alli)[ IC,AN l INFORMATION
Legal Name t7t`.tiii7ational Iltait
City of C lcar vv itc i , 11orida l'ol tk:c Department
Address Nartic and fclcphotie number of
the person Ii- I,c ccnatacted on
11.0. Box 4748 matters itt\ oI% iji= this
Clearwater, Plot-Ida applIC,III it
33758-4748
'-,k"mwr Janet
6. I11'c PLOYER IE)l:NTIFIC"ATION NUMBER (EIN) 7. TYPI OF APPLICANT
59-6000289 Maatlic:ilaal
8. TYPE OF APPLICATION =). \1AME OF `ED ?RAL
A (d :NC'Y
New
Buivalt o Justice Assistance:
10, C`A 111I ()(i OF FEDERAL DOMFSTIC". ASSISTANCE 11. I)ESC RIPTIVE TITLE OF
APPLICANT'S PROJECT
N[)M 31:I 16.738
C FDA l_E)WARD B RNI: M1 M0RIAI
, JUS TI CE 1aa Caa I)a ttal Video C''1I]lti t
.
TITLE: ASS ISTANC`I: (_rRANT PROGRAM and Motorcycle Helmets
12. AREAS AFFECTED BY PROJI ('I
City calCTetta??atct
I,). PRC)T't ISI I) I'ROJI. C' I' 14. CC)N(71' 1 `-,-, tl
Start 11It?!: October 01. 2011) DI4T IC l"S C?I
End I).ttc: 4epteaa ber 10, 201 1
a, :"applicant
. Project FI-09 IL I {1
15. I `TIMATF1) l{[1NI)INC 1s,. I .11'1'i IC VI'l ON
I I r,tl 7366 `;i K11 C"I 1 t. RL'Vl W BY
? I
:,I (I ITTVI ; ORDER
A I E I
_
-
.
\pplicant $0 I" 7211 Ro I
st.ttc $0
'
r ?tijnt.jl has not been selected
l
Local tI 1>\ l or review
Item # 23
ttipl w?ratits.tall).ztsdol.€01 ill, t?rt7?a1'?al?lslic atic>tRc3iee .clca`.'larit7t 4c; 6/16112010
Attachment number 1
P? of,20f '
)t }? r I so
TOTA L, j$87366
I)LLl\t it ?1 ?1 AA:'
N
I'll, I WITIF I3Iis'I OF MY 1<1NOWLEDGE AND BELIEF- ALL DATA IN `HIS' kPI)LIC'ATION
1'I?1 :?l'1'I_,IC' hT1()N1 ARE TRI1E AND CORRECT. THE 1)OCI lMIl-'N'I-11 1N M I N Tel. €I_ Y
,r'1lf'lIIc P,1/11) BY GOVI,-RNING BODY OF TIIE APPLICANT AND1 I IL ,\PPLIC"AN'I WILI
C'OIMPL' 1\ I III THI° ATTACHED ASSURANCES IFI.IIL ASSI 'FANCI- IS R1 Qt.-jIRM
iese Window
Item # 23
1tli? : '+?s ??1 t .? ji .?t c t j. '+ d' `??taaa t? rnsY ,''? I I kati,,i is . Icy", I t'i t-d es 6/16/1010
Attachment number 2
Page 1 of 1
ABSTRACT
Applicant: City of Clearwater, Florida
Title of Project: In-Car Digital Video Cameras and Motorcycle Helmets
The City of Clearwater seeks to purchase (1) in car digital video cameras and (2)
motorcycle helmets for the Clearwater Police Department (CPD).
In Car Digital Video Cameras.
The video cameras will be installed in patrol cars utilized by CPD's Traffic Team and
regular Patrol Officers. The cameras will be used for the following: red light
enforcement; DUI enforcement; pedestrian/traffic enforcement; and enforcement of
Florida's Move Over Law. Grant goals will be to reduce the number of these violations.
Motorcycle Helmets.
CPD currently employs 4 police officers for its Police Motorcycle Unit. Each member of
the Motorcycle Unit is required to wear a U.S. Department of Transportation approved
motorcycle helmet. The helmets currently in use by the Unit are due for replacement
and replacement cost is not budgeted in the Department's budget. Clearwater is
seeking grant funding to purchase new helmets for each of the 4 members of the
Motorcycle Unit. The grant goal is to provide safety for CPD's Motorcycle Unit.
Item # 23
Attachment number 3
Page 1 of 4
Budget Detail Worksheet
A. Personnel - List each position by title and name of employee, if available. Show the annual salary
rate and the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant
organization.
Name/Position Sala Compensation Cost
TOTAL -0-
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (a) and only for the
percentage of time devoted to the project.
Name/Position Benefits Computation Cost
TOTAL -0-
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved. Identify the
location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations.
Purpose of Travel Destination Item Computation Cost
TOTAL -0-
D. Equipment- List non-expendable items that are to be purchased. Nonexpendable equipment is
tangible property having a useful life of more than two years and an acquisition cost of $5,000 or
more per unit. (Note: Organization's own capitalization policy may be used for items costing less
than $5,000). Expendable items should be included either in the "Supplies" category or in the
"Other" category. Applicants should analyze the cost benefits of purchasing items versus leasing
equipment, especially high-cost items and those subject to rapid technical advances. Rented or leased
equipment costs should be listed in the "Contractual" category. Explain how the equipment is
necessary for the success of the project. Attach a narrative describing the procurement method to be
used.
Item # 23
Attachment number 3
Page 2 of 4
Item
Database server for Mobile
Digital Video System or
equivalent
Computation
1 @ $9,659.00
Cost
$9,659.00
TOTAL $9,659.00
E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and
expendable items costing less than $5,000, such as books, hand-held tape recorders), and show
the basis for computation. (Note: Organization's own capitalization policy may be used for items
costing less than $5,000). Generally, supplies include any materials that are expendable or
consumed during the course of the project.
F.
Supply Items Computation Cost
Panasonic Arbitrator 360 13 x $4,400 each $57,200.00
Mobile Digital Video System
or equivalent
Arbitrator Rear Infrared 13 x $130.95 each 1,702.35
Camera or equivalent
Motorcycle Helmets for 4 x $290.20 each 1,160.80
Motorcycle Unit
TOTAL $60,063.15
F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or
renovations may be allowable. Consult with the program office before budgeting funds in this
category.
Purpose Description of Work Cost
TOTAL -0-
G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or the
Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known; service to be provided; hourly or
daily fee (8-hour day); and estimated time on the project. Consultant fees in excess of $250 per day
require additional justification an prior approval for OJP.
Name of Consultant Service Provided Computation Cost
Subtotal $-0-
Item # 23
Attachment number 3
Page 3 of 4
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in
addition to their fees (e.g., travel, meals, lodging, etc.).
Item Location Computation Cost
Subtotal $-0-
Contracts: Provide a description of the product or service to be procured by contract and an estimate
of the cost. Applicants are encouraged to promote free and open competition in awarding contracts.
A separate justification must be provided for sole source contracts in excess of $100,000.
Item Cost
Vendor provided server set up and training @ $3,500 $3,500.00
Subtotal $3,500.00
TOTAL$3,500.00
H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and
investigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, and provide a monthly rental cost and
how many months to rent.
Description Computation Cost
Installation of Mobile Digital 13 x $450 each 5,850.00
Video System in police
cruisers
SQL License for Mobile 1 @ $4,058.51
Digital Video System
Annual Software Maintenance 13 x $300 each
Year 1
Annual Software Maintenance
Year 2
Represents partial payment
toward estimated cost of
$4,000 for Year 2
4,058.51
3,900.00
335.34
TOTAL $14,143.85
Item # 23
Attachment number 3
Page 4 of 4
L Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of the rate approval (a fully executed, negotiated agreement) must be attached. If
the applicant does not have an approved rate, one can be requested by contacting the applicant's
cognizant Federal agency, which will review all documentation and approve a rate for the applicant
organization, or if the applicant's accounting system permits, costs may be allocated in the direct cost
categories.
Description Computation Cost
TOTAL -0-
J. Budget Summary - When you have completed the budget worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate the
amount of Federal funds requested and the amount of non-Federal funds that will support the project.
Budget Category Amount
A. Personnel $-0-
B. Fringe Benefits $-0-
C. Travel $-0-
D. Equipment $9,659.00
E. Supplies $60,063.15
F. Construction $-0-
G. Consultants/Contracts $3,500.00
H. Other $14,143.85
Total Direct Costs $87,366.00
1. Indirect Costs $_0_
TOTAL PROJECT COSTS $
Federal Request
Non-Federal Request
$87,366.00
-0-
Item # 23
Attachment number 4
Page 1 of 1
Budget Narrative
Equipment ($9,659.00)
Clearwater will purchase a database server that is needed to operate the mobile digital
video system. Clearwater currently does not have a server that can accommodate the
video system. Cost for the server is $9,659.00.
Supplies ($60,063.15)
Clearwater will purchase 13 digital mobile cameras for installation in 13 patrol vehicles.
Cost per camera is $4,400 for a total of $57,200.00.
Clearwater will also need to purchase a rear infrared camera for each of the 13 cameras
at a cost of $130.95 each for a total of $1,702.35. The infrared camera records the
arrestee's behavior and condition while seated in the backseat of the police cruiser.
The cameras are infrared due to the low light conditions inside the vehicle at night.
Additionally, Clearwater will purchase 4 law enforcement quality motorcycle helmets for
its Police Motorcycle Unit consisting of 4 officers. Each helmet is $290.20 for a total
cost of $1,160.80. The helmets are required for officer safety.
Consultants/Contracts ($3,500)
The vendor will install and set up the server and provide onsite training for staff on how
to use the mobile digital video system. Cost is a flat fee of $3,500.
Other Costs ($14,143.85)
Installation costs for the 13 cameras will be $450 per camera/vehicle at a total cost of
$5,850.00.
The cost for the software license for the digital video system is $4,058.51.
The annual software maintenance fee for Year 1 will be $300 per camera for 13
cameras for a total cost of $3,900.00.
After the purchase of all of the above-listed items, there is a balance in the grant of
$335.34 that Clearwater will apply to the estimated $4,000 annual software
maintenance fee for Year 2.
Item # 23
Attachment number 5
Page 1 of 4
Program Narrative
The Clearwater Police Department (CPD) seeks to purchase (1) in car digital video
cameras and (2) motorcycle helmets.
In Car Digital Video Cameras.
The video cameras will be installed in patrol cars utilized by CPD's Traffic Team and
regular Patrol Officers. The cameras will be used for the following: red light
enforcement; DUI enforcement; pedestrian/traffic enforcement; and enforcement of
Florida's Move Over Law.
CPD is responsible for traffic enforcement within the City of Clearwater. Consistently,
when CPD conducts its Citizen Satisfaction Survey, Clearwater residents cite "traffic" as
one of their top concerns.
In Clearwater traffic violations are increasing as traffic congestion and the frustration
that goes with it also increase. Red light running and DUI's are critical issues in the City
of Clearwater.
For three consecutive years, four of the top five intersections for traffic crashes were
located in Clearwater: U.S. 19 and S.R. 60; U.S. 19 and Drew St.; U.S. 19 and Sunset
Point Rd.; and, S. R. 60 and Belcher Rd. These dangerous intersections will be
monitored with enhanced enforcement using the digital in-car cameras, as well as a
1
Item # 23
Attachment number 5
Page 2 of 4
number of other Clearwater intersections. This means that all red light runners at any
intersection in the City of Clearwater may find themselves on camera and facing a
citation.
In 2008, Clearwater reported 75 DUI-related crashes. In 2009, Clearwater had 196
DUI-related crashes. As a result of the downturn in the economy and City budget
reductions, CPD has been forced to implement reductions in traffic enforcement
activities. CPD previously had an entire section dedicated to traffic enforcement that
included a team dedicated to DUI enforcement. As part of the budget reductions, the
traffic section has been eliminated. The various traffic teams were reduced and
combined to create one team that is responsible for all aspects of traffic enforcement.
To address the offenses related to drug and alcohol driving, CPD wishes to place digital
video cameras in vehicles to be used by patrol officers outside of the traffic team that
can more efficiently conduct DUI-related investigations.
Additionally, the Tampa - St. Petersburg - Clearwater area has been identified as the
second most dangerous area in Florida for pedestrians, with a pedestrian-related traffic
crash fatality rate of 2.94 per 100,000 residents.
Another critical issue for CPD is enforcement of Florida's recently enacted Move Over
Law, which requires motorists to move over when passing a stopped emergency
vehicle, or if unable to change lanes, slow down to 20 mph less than the posted speed
limit.
2
Item # 23
Attachment number 5
Page 3 of 4
These are the types of traffic concerns that Clearwater will address in utilizing the digital
camera technology.
CPD is seeking funds for the purchase of 13 in-car digital video cameras to be installed
in designated assigned patrol cars, a server, and necessary corresponding installation
and software maintenance costs.
The in-car video cameras will be activated when the police officer turns on his
emergency equipment. The cameras will be programmed so that they will record at
least the previous 30 seconds of observed activity to actually document the violation
observed by the officer. The officer will be able to observe a traffic violation and record
it, such as a red light running violation or failure to "move over" for a stopped emergency
vehicle. The officer can also leave the camera running for a longer period of time to
record an ongoing violation.
The cameras will prove very useful when a motorist is stopped for a violation that
he/she denies committing, because CPD will now have digital video evidence proving
that the violation actually did take place.
The cameras and the evidence that they will produce will make convictions of traffic
violations much easier to obtain in the courts. The cameras will most likely continue to
lead to reduced costs for police officer time in court, as it is anticipated many motorists -
3
Item # 23
Attachment number 5
Page 4 of 4
- when faced with their violation actually captured on video -- will opt not to argue their
case in court and will simply pay the ticket. Most importantly, it is anticipated that the in-
car digital video cameras will lead to an overall reduction in traffic violations and loss of
life throughout the City of Clearwater.
Motorcycle Helmets.
CPD currently employs 4 police officers for its Police Motorcycle Unit. The utilization of
motorcycle provides increased maneuverability in congested traffic areas and
concealment for traffic enforcement and routine patrol purposes. The Unit's objectives
are to (1) Reduce crash-related injuries in high crash intersection locations; (2) Increase
conformance to traffic laws; (3) Enhance police community relations by providing a
visible response to complaints regarding traffic violations; and, (4) Provide traffic
direction and control at highly congested areas or crash scene.
Each member of the Motorcycle Unit is required to wear a U.S. Department of
Transportation approved motorcycle helmet. These helmets have a very short useful
life and require regular replacement to ensure office safety. The helmets currently in use
by the Unit are due for replacement and replacement cost is not budgeted in the
Department's budget. Therefore, Clearwater is seeking grant funding to purchase new
helmets for each of the 4 members of the Motorcycle Unit.
4
Item # 23
Attachment number 6
Page 1 of 1
Review Narrative for JAG
Date: June 16, 2010
Clearwater's JAG grant application is scheduled to be reviewed and approved by
Clearwater's City Council on July 15, 2010. City of Clearwater ordinances and Florida
Government in the Sunshine laws require that the grant application must be reviewed at a
public meeting. This meeting is the earliest that the item could be scheduled for review.
On June 21, 2010, a notice was placed on the Clearwater Police Department's official
web site at www.clearwaterpolice.or notifying the public of Clearwater's intention to
submit a JAG grant application and inviting public comment.
Janet Skinner
Grants Coordinator
Item # 23
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend leases of real property located at 701 North Missouri Avenue, commenced July 21, 2003, and 918 Palmetto Street, dated
February 1, 2006, to Head Start Child Development and Family Services, Inc., for the purpose of establishing respective federal
interest therein, and authorize appropriate officials to execute same. (consent)
SUMMARY:
The City and Head Start Child Development and Family Services, Inc. ("Head Start") first entered into a lease of City property at
701 North Missouri in 1978. At that time Head Start programs were housed in an older existing wood structure, formerly a single
family home.
On March 10, 1998, Clearwater voters approved a referendum proposal to extend Head Start the option to continue leasing the City
site in consecutive 5-years terms for up to an additional 30 years.
In 1990, Head Start received City permission to remove the deteriorating wood structure, and between 1990 and 1999 constructed
three new metal buildings to house its early childhood programs. The current lease between the parties commenced July 21, 2003
and extends through July 20, 2013.
On February 1, 2006, the City and Head Start also entered into a lease of a vacant City-owned lot at 918 Palmetto Street to provide
a play area for its adjoining Sanderlin pre-school. That lease extends through January 31, 2011 with options to extend in five year
increments in compliance with City Charter provisions.
The subject amendments to the above described leases are requisite to Head Start being awarded Head Start/Early Head Start grant
funds from the Administration for Children and Families ("ACF"), a component agency of the U. S. Department of Health and
Human Services ("HHS").
The amendments each document federal interest in the respective leases by virtue of the awarded funds, and establish procedural
protection of that interest in the event of lease default by Head Start. Among other provisions, the amendments designate Pinellas
Opportunity Council/Head Start Child Development and Family Services, Inc. and/or an Interim Grantee or Replacement Grantees
as successor authority to fulfill provisions of both leases and other ACF requirements should Head Start default in any of its
obligations.
Review 1) Public Works Administration 2) Financial Services 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Approval: Manager 8) Clerk
Cover Memo
Item # 24
Attachment number 1
Page 1 of 6
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Item # 24
Attachment number 1
Page 5 of 6
NC.
BY:
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Item # 24
Attachment number 1
Page 6 of 6
RE: HE D START CHILD DEVLLQPMENT FAMILY SERVICES, INC.
AMENDMENT OF LEASE-
Clearwater envt
TO ESTABLISH FEDERAL I TERES77
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By:
Attest.
Cynthia L, i ik-,iu, City
6
Item # 24
Attachment number 2
Page 1 of 6
A iE% JN1EN - OF I F,4,, 'S' I
TO ES TABLISH FEDER-AL
2, Head Star;
a) m
b ACF with notice:
t i e Lease On the date of r', @n
Item # 24
Attachment number 2
Page 2 of 6
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Page 4 of 6
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Attachment number 2
Page 5 of 6
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Item # 24
Attachment number 2
Page 6 of 6
?3 AR ?"HI [.) DEVELOPMENT & FAMILY Si-t%,. , a
AME=NDMENT `"F' LEASE
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, TABOSH FEDERAL INTEREST
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Attachment number 3
Page 1 Of 1
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0 Clearwater
Head Start:
Legend
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N
Amendments to Leases v0 Parcel Boundary
U W E
C
Bldg Footprint
Prepared by:
Engineering Department Waterbodies Ite m # 2?
Geographic Technology Division
100S . Myrtle Ave, Clearwater, FL 33756
Ph: (727)5624750, Fax: (727)526-4755
Map Gen By: JHH
Reviewed By: EB
Date: 6/18/2010 268A
Grid #:
S-T-R: XX-XXs-XXe
Scale: N.T.S.
www.MyClearwater.com 278A
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Grant and convey to Florida Power Corporation, doing business as Progress Energy Florida, Inc., a Florida corporation
("Grantee"), a 10-foot wide temporary Distribution Easement defined as lying 5-feet each side of Grantee's facilities to be installed
at mutually agreeable locations over, across and through Lot 3 through 15, Stevenson's Creek Subdivision, and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The Notice to Proceed for construction of the Stevenson Creek aquatic restoration project was issued in April 2010. The U. S.
Army Corps of Engineers ("COE") is managing the project and the City is the local sponsor.
The project will dredge more than 100,000 cubic yards of sediment from the bottom of the estuary, increasing estuary depth by two
to three feet in the middle and tapering outward. More than 15,000 square yards of mangrove habitat will be added. Project
improvements will enhance the water quality and environmental health of the creek, its connected waterways, and attracted
wildlife.
When the project contractor requested Progress Energy extend heavy duty electrical service to immediate proximity of the creek to
operate various dredging equipment, the energy utility advised it required the City to grant easement for the installation prior to
proceeding. As the COE has given the contractor a nine month deadline for project completion, time was of the essence in
providing the necessary electrical services.
To avoid undue project delay, Progress Energy agreed to proceed with installing the required electrical services upon being
provided sufficient right of entry upon City property to extend the services subject to Council formalizing authority for the work.
On June 23rd Michael D. Quillen, P. E., Director of Engineering, executed a "Right of Entry License to Install Temporary
Electrical Facilities" authorizing the Grantee to proceed pending Council granting and conveying the subject temporary
Distribution Easement.
The subject temporary Distribution Easement will commence upon its effective date, and continue in effect for up to twelve
months, or upon removal of the temporary electrical services, whichever occurs first.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 25
STEVENSON CREED ESTUARY RESTORATION - CITY PROJECT NO, n?-r,-1053-EN
RIGHT OF ENTRY LICENSE TO INSTALL TEMPORARY ELECTRICAL, FACILITIES
Pinellas COUnty Parcel #:: 03-29-15-85428-000-0030
C D! Fr,, , -rei g for lie CITY OF CLEARWAT'ER, a Flor'Gc
hereby agrees and stipul rtes with, FLOF
.ESS ENERGY FL-OFF r'.d If`vr' !`•d' -n---? r f,' 11 i
the?
l y
Attachnjerjtiipmber 1
t ai page 1 C" 8
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rs
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Item # 25
Progress Energy
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PA 03y2 9; 1 1 1) 11 ?: 003 0
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Attachment number 1
Page 2 & 8
EXI1LBU ,, fir,
1 11,11 11 0 .O,lPTION:
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bein..; r1,. '--mll: %. I ,rilerof?,T1 11 14(1A'?, ( 1:I I Iv "1 1:I)I4IL?IrP1, .?, I, llh1111 ill
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ti,. ',?, •i life o1 Tvaid subdiMon 217,15 feet to the I'; ?]N Y OF BE(BI` NI arm.
Item # 25
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Item # 25
DISTRIBUTION EASEMENT
Item # 25
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Item # 25
Attachment number 1
Page 6 of 8
Item # 25
Progress Energy
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Attachment number 1
Page 7 of 8
EXHIBIT "A"
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the West Iine d'rf ;1lirresaid sulyd it isio a 21feet to the POINT (II; 1,9 ! IN Item # 25
r1
Item # 25
Attachment number 2
Page 1 Of 1
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Clearwater
Progress Energy:
Stevenson Creek Temporary
Distribution Easement Legend Clearwater Service Area
„panel Boundary
Bldg Footprint
Waterbodies
" N
W E
Prepared by:
Engineering Department
Geographic Technology Division Outside CLWTR City limits Ite m # 2
100S . Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
www. MyC learwater. com
Map Gen By: JHH
Reviewed By: EB
Date: 6/24/2010
Grid #: 260B
S-T-R: XX-XXs-XXe
Scale: N.T.S.
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:7/15/2010
Ratify and confirm Change Order 2 to Castco Construction, Inc. of Largo, FL for the 2009 Bridge Rehabilitation Project (09-0050-
EN), increasing the contract amount by $25,419.23, for a new contract total of $207,401.98. (consent)
SUMMARY:
This project was approved by City Council on February 18, 2010 in the amount of $155,507.76.
April 15, 2010, City Council approved Change Order 1 to clean and paint two exposed sections of water main pipe and two
exposed sections of reclaimed pipe; replace steel anchors on one section that was previously damaged by a vehicle; cap and
remove a 28 foot section of badly deteriorating abandoned pipe under a bridge span; and remove, replace and paint two exposed
sections of sanitary main that have cracked flanges for $26,474.99, for a total contract value of $181,982.75.
Change Order 2 is to provide for additional concrete repair on bridges 155501 and 155502 as well as replacement of a section of
failing sanitary sewer force main in the amount of $25,419.23 for a new contact value of $207,401.98.
Sufficient budgets and revenues are available with 2009 Water and Sewer Bond proceeds in the amount of $3250 in project 0376-
96665, Sanitary Sewer R and R; and $22,169.23 of Local Option Gas Tax in Capital Improvement Program project, 0315-92274,
Bridge Maintenance and Improvements for a total amount of $25,419.23 to fund the change order.
Type: Capital expenditure
Current Year Budget?: Yes Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: $25,419.23 Annual Operating Cost:
Not to Exceed: $25,419.23 Total Cost: $25,419.23
For Fiscal Year: 2009 to 2010
Appropriation Code Amount Appropriation Comment
0315-92274-563800-541-000- $22,169.23 See summary
0000
0376-96665-563800-533-000- $3250.00 See summary
0000
Review 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Approval: Manager 8) Clerk
Cover Memo
Item # 26
Attachment number 1
Page 1 of 2
CHANGE ORDER #2
PROJECT: 2009 Bridge Rehabilitation Project
CONTRACTOR: Castco Construction, Inc.
9001 126th Avenue No.
Date: June 24, 2010
PROJECT NUMBER: 09-0050-EN
PO REFERENCE NO.: ST 106247
COUNCIL AWARD: February 18, 2010
DATE OF CONTRACT: February 1, 2010
Largo, Florida 33773
CODE: 0315-92274-563800-541-000-0000 A
CODE: 0315-96721-563800-533-000-0000 B
CODE: 0376-96739-563800-533-000-0000 C
CODE: 0376-96665-563800-533-000-0000 D
SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT
CO 2 provides for concrete repair on bridges 155501 and155502 as well as replacement of a section of a failing sanitary
sewer force main. See attached sheet for decreases/increases and additional items.
STATEMENT OF CONTRACT AMOUNT ACCEPTED BY:
ORIGINAL CONTRACT AMOUNT $155,507.76 Castco Construction, Inc.
CO # 1 - CC - 04/15/10 $26,474.99
CO # 2 - CC - 07/15/10 $25,419.23
NEW CONTRACT AMOUNT $207,401.98
By:
Frank Hibbard, Mayor
ATTEST:
Camillo Soto, Assistant City Attorney
Date:
ATTEST:
Cynthia E. Goudeau, City Clerk
Date:
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
William B. Horne, II City Manager
Israel Castro,
Date
-(SEAL)
President
Witnesses:
Recommended By: City of Clearwater
Perry M. Lopez
Construction Manager
Michael D. Quillen, P.E. Engineering Director
Item # 26
Attachment number 1
Page 2 of 2
Page 2 of 2
Change Order #2
Re: 2009 Bridge Rehabilitation (09-0050-EN)
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Bridle Code: 0315-92274-563800-541-000-0000 "A"
11 Repair cracking, delaminations and 1 LS $17,502.03
spalling of concrete cap and sheet
piling at south abutment
Increases
14 Repair cracks in west bridge rail 1 LS $2,333.60 $2,333.60
15 Repair crack in underside of west 1 LS $2,333.60 $2,333.60
rail
Total Increases Code A: $4,667.20
Addtions
37 Repair cracking, delmaination and 1 EA $17,502.03 $17,502.03
spalling with new cap repair detail
at south abutment
38 Repair cracking, delmaination and 1 EA $17,502.03 $17,502.03
spalling with new cap repair detail
at north abutment
Total Additions Code A: $35,004.06
Total ` -'/Increases/Additions Code A: $22,169.23
Sewer Code: 0376-96665-563800-533-000-0000 D
Additions:
39 Remove existing and replace four 1 LS $3,250.00 $3,250.00
8" 45 degree elbows on the existing
force main
Total Net /Increases/Additions to Contract: $25,419.23
Item # 26
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Accept a 5 foot Reclaimed Water Main and Utilities Easement over, under and across the West 5 feet of Lot 11, Renaissance Oaks,
as conveyed by Eric Beck and Leah B. Beck, in consideration of receipt of $10.00 and the benefits to be dereived therefrom.
(consent)
SUMMARY:
In May 2008 Public Utilities initiated design for the Chautauqua/Coachman Ridge Reclaimed Water Project to expand reclaimed
water transmission and distribution infrastructure to the Chautauqua and Coachman Ridge neighborhoods in northeast Clearwater.
The project will construct approximately 25,000 linear feet of reclaimed water transmission and distribution piping that will
provide service to up to 800 single family residential units plus 13 large nonresidential parcels. Project construction commenced in
July 2009 and is now approximately 80% complete.
Following final project approval the residents of Renaissance Oaks, a planned 43 lot single family subdivision, petitioned the City
to extend reclaimed service into the developing subdivision. Engineering analysis determined the most practical extension into the
subdivision would be a directionally drilled 4-inch line from D. D. Davis Park into the community along and beneath the common
lot line of subdivision lots 11 and 12.
It was determined the proposed service into Renaissance Oaks could be accomplished within already budgeted project costs if the
neighboring homeowners each granted abutting 5-foot perpetual easement along their common lot line to permit installation and
maintenance of the service line.
The subject easement establishes required easement authority for the project along the west boundary of the Grantors property at
3018 Patrick Place. The adjacent easement is in processing.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 27
Attachment number 1
Page 1 of 5
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Attachment number 1
Page 2 of 5
:"t1..d. ": .° Item # 27
Attachment number 1
Page 3 of 5
Item # 27
Attachment number 1
Page 4 of 5
Item # 27
Attachment number 1
Page 5 of 5
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Ph: (727)5624750, Fax: (727)526-4755
www. MyC learwater. corn
Map Gen By: JHH
Reviewed By: EB
Date: 6/24/2010
Grid #: 245A
S-T-R: XX-XXs-XXe
Scale: N.T.S.
City Council Agenda
Council Chambers - City Hall
Meeting Date:7/15/2010
SUBJECT / RECOMMENDATION:
Appoint Councilmember Jonson as a voting delegate to the Florida League of Cities' Annual Conference, August 19-21, 2010.
(consent)
SUMMARY:
The Florida League of Cities' Annual Conference will be held at the Westin Diplomat Resort in Hollywood, Florida on August 19-
21.
Each municipality must designate one official to be the voting delegate.
The voting delegate will participate in the election of League of leadership and adoption of resolutions during the Annual Business
Meeting on Saturday, August 21.
Review Approval: 1) Clerk
Cover Memo
Item # 28
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize civil action on behalf of the City against Nicholas J. Komarnitzky to seek to recover costs and expenses to repair a City
owned sign, which sustained damage due to a traffic accident caused by Mr. Komarnitzky. (consent)
SUMMARY:
On March 26, 2007, a City owned sign located near the intersection of North Osceola Avenue at Laura Street was damaged during
a traffic accident involving a vehicle owned and operated by Nicholas J. Komarnitzky.
The Legal Department requests authority to bring a legal action against Nicholas J. Komarnitzky to recover expenses and costs
incurred by the City to repair the sign. The costs relative to this action will include a $175.00 filing fee, and fees for service of
process of approximately $60.00.
The accident caused damage to the sign in the amount of $2,420.55.
Attempts to collect the amount of damages from Nicholas J. Komarnitzky have been unsuccessful.
Appropriation Code
010-09600-548000-514-000-0000
Amount Appropriation Comment
235.00
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 29
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend Chapter 32, Code of Ordinances, relating to residential reclaimed water service outside city limits within an incorporated
area and location of reclaimed water service lines and pass Ordinance 8199-10 on first reading.
SUMMARY:
The reclaimed water program is essential in attaining the goals of Clearwater's Integrated Water Management Strategy. Reclaimed
water provides an alternate source to potable water for irrigation purposes. Using reclaimed for irrigation also alleviates the impact
of treated wastewater disposal to Tampa Bay and Stevenson's Creek, and will assist the City in meeting future regulatory
compliances.
Clearwater has currently extended a reclaimed water line outside City limits to the Belleair Country Club. The line runs past
Willadel Drive in Belleair. User residents along Willadel Drive have requested to tap into the reclaimed water main for their
irrigation needs. Public Utilities staff has researched the feasibility, and can favorably accommodate these residents.
The Town of Belleair has an agreement with Pinellas County to treat the town's wastewater and provide gallon for gallon
reclaimed water to Belleair. Belleair then provides the reclaimed water to two golf courses. Belleair Country Club requested
reclaimed water from Clearwater because not enough reclaimed water is being provided by Belleair. Reclaimed water is not
available to residents of the town, including those along Willadel Drive.
Clearwater has an adequate supply of reclaimed water to meet all needs in the City. Only two City-initiated reclaimed water
projects remain in Clearwater. Citizen-initiated projects will provide line extensions of existing projects. Additional users of
reclaimed water for irrigation will reduce the discharge of treated effluent to surface water bodies.
Willadel Drive homeowners:
1) will share the construction costs for the extension of reclaimed water services;
2) will pay the availability charge as well as customer charges that apply to residential service outside the city limits of
Clearwater;
3) are aware of the additional charge; and
4) are excited to be receiving reclaimed water service.
No availability exemptions will be provided.
Another amendment, altering the proximity of underground reclaimed lines to potable water and wastewater lines changes from
five (5) to three (3) feet, brings Clearwater code into alignment with State law. The service line to meter box proximity will remain
at three (3) feet.
This Ordinance shall take effect immediately upon adoption.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 30
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8199-10
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO RESIDENTIAL RECLAIMED
WATER SERVICE OUTSIDE CITY LIMITS WITHIN AN
INCORPORATED AREA AND LOCATION OF RECLAIMED
WATER SERVICE LINES; AMENDING SECTION 32.355,
CODE OF ORDINANCES, ADDING INTERLOCAL
AGREEMENT AS A MEANS FOR PROVIDING SERVICE;
AMENDING SECTION 32.372, LOCATION, REGARDING
REQUIRED PROXIMITY OF RECLAIMED WATER LINES
TO OTHER WATER UTILITIES; AMENDING APPENDIX A,
SECTION XXV, ADDING SURCHARGE FOR RECLAIMED
WATER SERVICE OUTSIDE CITY; PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Section 32.355, Chapter 32, Article IX, Code of Ordinances, is
amended to read as follows:
Sec. 32.355. Service outside city; annexation required.
Service outside city, residential. EXGept aspreviQed-IheIt9N
nnn donti°1 i-rno vr,)1 IMe , ,moors rReclaimed water service may be provided to
property located outside of the city which is subject to an agreement to annex
whenever annexation is permitted by law, which agreement shall be recorded in
the public records and which shall constitute an application to annex the
property. Reclaimed water service may be provided to property located outside of
the city which is ineligible for an agreement to annex due to the location being
within the confines of an incorporated area upon execution of an interlocal
agreement with the affected municipality, and execution of a Resolution by
Clearwater City Council. However, properties inside the city shall have the first
priority. All applications for service outside the city shall be reviewed by the
director, who shall approve such service only if an adequate supply of reclaimed
water is available to meet the needs in the city. The director shall review and
technically approve all service line sizes and all other necessary design
components.
Section 2. Section 32.372, Chapter 32, Article IX, Code of Ordinances, is
changed to read as follows:
Sec. 32.372. Location.
The location of reclaimed water service lines and points of delivery to
private property shall be determined by the city, h„+ in AG iRstaRGe and where
achievable, shall be no closer than-+ve three feet from the potable water service
line or the sanitary sewer line. The normal location of the reclaimed water point of
Ordinance No. 819fte1rlh # 30
Attachment number 1
Page 2 of 2
delivery (including meter, when required) is behind the right-of-way line on the
property being served.
Section 3. Code of Ordinances, Appendix A, XXV. PUBLIC WORKS--FEES,
RATES AND CHARGES, (3) Rates, (f) Reclaimed Water Rates is amended to read
as follows:
1. One availability fee shall be charged to a property and not to each of the
multiple individual potable water accounts.
An example of this situation is when a commercial property has multiple
stores, etc., as multiple individual accounts, and the property is mostly parking lot
and commercial space. The property owner irrigates or uses reclaimed water in
some manner, but at only one location at the property. The location utilizing the
reclaimed water will be billed for availability and consumption. If another location
on that property needs a reclaimed water service connection, that account will be
billed according to the schedule above.
2. Service out of municipal limits. Accounts outside of the corporate limits of
the city shall be subject to a surcharge equal to 25 percent of the monthly
charges.
Section 4. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance No. 819fte1rlh # 30
?- Meeting Date:7/15/2010
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt a tentative millage rate of 5.1550 mills for fiscal year 2010/11 and set public hearing dates on the budget for September 9,
2010 and September 22 or 23, 2010, to be held no earlier than 6:00 p.m.
SUMMARY:
In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a tentative millage rate and set public
hearing dates prior to finalizing and adopting the budget. This information must be provided to the Pinellas County Property
Appraiser and Tax Collector by August 4, 2010. This City's proposed millage rate and public hearing dates will be included on
the TRIM notices mailed to taxpayers in August. This tentative rate cannot be increased without first-class mailing to each
taxpayer at the expense of the City of Clearwater, not less than 10 days and not more than 15 days before the final public hearing.
The City Manager's recommended millage rate is 5.1550 mills. The rate is 10.52% less than the rolled-back rate of 5.7610 mills.
The rolled-back rate is the millage rate that will provide the City with the same property tax revenue as was levied in the prior
year. If the proposed millage rate of 5.1550 mills is adopted, the City's ordinance adopting the millage rate will reflect a 10.52%
decrease from the rolled-back rate of 5.7610 mills.
Historical millage rates and ad-valorem proceeds are available, as well as comparisons for estimated receipts under the proposed
millage rate of 5.1550 mills, a 3% millage rate increase, and the rolled back millage rate on the attachment to this agenda item.
The proposed millage rate as well as other TRIM millage rates that will be noted on the 2010 TRIM compliance forms are as
follows:
5.1550 mills - Proposed millage rate
5.7610 mills - Rolled back millage rate
6.8847 mills - Maximum majority vote rate
7.5732 mills - Maximum two-thirds vote rate
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 31
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City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Update on Repairs to Reclaimed Water Lines
SUMMARY:
Meeting Date:7/15/2010
Review Approval: 1) Clerk
Cover Memo
Item # 32
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Sea Oat Planting
SUMMARY:
Meeting Date:7/15/2010
Review Approval: 1) Clerk
Cover Memo
Item # 33
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Figure SW1: Pinellas Barriers
SBMP - Pinellas Barriers
Page 9 of 11
May 2008
FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
BUREAU OF BEACHES AND COASTAL SYSTEMS
STRATEGIC BEACH MANAGMENT PLAN
for the
SOUTHWEST GULF COAST REGION
SUBREGIONS
Pinellas Barriers
4-w-Barriers, North Re
?ta Barriers, Sout ea,
nasota Ba 'ers
rlotte a or Complex
Este o arriers
aples ast
Southern Ba rs
SBMP May 2008
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The photo below was taken at the end of September 2004, after the worst hurricanes in at least a decade.
It illustrates that the beaches are significantly wider than in the 1960's, compare to this 1960 postcard
above (same condo).
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Thanks to the erosion control measures taken by the city, Clearwater Beach is now a beautiful fine white
native sand beach that does not require nourishment. The photo below looks south along Clearwater
Beach during the spring of 2006.
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By 1961, the city had built a total of 25 groins along the island including a short terminal groin at the south
end of the island. The city also built two concrete-slab baffle piers, one of which fronts the Mandalay
Condos, shown in this 1960 postcard image. Most of the length of the beach was lined with seawalls.
I
Although the structures were intended to retain sand on the beaches, they did not because of the lack of
sediment supply. Once coastal engineers began recommending beach nourishment as an alternate form of
shore protection, the beaches began to recover.
In the early 1980's, the city owned and operated its own small dredge. In 1982, the city extended the south
groin into an 800-ft long curved jetty and nourished the south beach.
Clearwater Beach Island Coastal Management History
sty" ,
Clearwater Beach Island is now a highly developed barrier island that is a popular tourist destination. The
photo sequence above illustrates the island's morphologic transformation over the last century. The
morphologic changes were a result of closure of Dunedin Pass, the dramatic increase in width and
subsequent stabilization of Clearwater Pass, and significant dredge-and-fill construction landward of the
island.
Like many other coastal communities in the state of Florida, Clearwater Beach Island began to experience
significant beach erosion in the 1950s. Unregulated coastal development, which included dredge-and-fill
construction in the back barrier bays, led to this erosion. In 1950, the City of Clearwater restored the south
beach and constructed two groins, as shown in this 1952 postcard.
Clearwater Pass Coastal Management History
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Known as Little Pass in the late 1800's, Clearwater Pass was only about 100 m wide. As a result of the
hurricane of 1921, "Little Pass" increased to over'/2 mile wide (see Clearwater Beach Island). From the
1930's to the 70's, the channel narrowed as it came back into equilibrium with the tidal prism. Clearwater
Pass was being constricted by sediment input from the south as Sand Key extended to the north. As a
result of this narrowing, the channel deepened to carry its large tidal prism. Between 1962 and 1973, the
channel's depth increased from 10 to 20 ft. The existing bridge pilings began to scour at the base,
threatening the structure. To stop further constriction, the'/2 mile-long south jetty was completed in 1975
and successfully stabilized Clearwater Pass.
The photo below looks north at Clearwater Pass during the spring of 2005.
PINELLAS BARRIERS
There are 39.3 miles of beaches in the Pinellas Barriers subregion, which extends from Anclote Key in
Pasco County to the Southwest Channel entrance to Tampa Bay in Hillsborough County, as shown on
Figure SW. 1. There are 21.4 miles of critically eroded beaches in this subregion, of which 14.2 miles have
been restored.
Erosion is attributed to winter frontal systems, tropical storms and hurricanes, and the effects of inlets
including Hurricane Pass, Clearwater Pass, Johns Pass, Blind Pass, Pass-a-Grille, Bunces Pass, and Egmont
Channel. The most erosive storms in recent years were Hurricane Agnes (1972), subtropical storms in June
of 1974 and June of 1982, Hurricane Elena and Tropical Storm Juan (1985), Tropical Storm Josephine
(1996), and Hurricanes Frances and Jeanne (2004).
STRATEGIES FOR INLETS AND CRITICALLY ERODED BEACHES
HONEYMOON ISLAND, PINELLAS COUNTY, R6-R12
This is a 1.4 mile segment of critically eroded beach on the southern gulf shoreline of Honeymoon Island at
Honeymoon Island State Park. In 1969, over one million cubic yards of sand and limestone was placed
along the gulf shoreline of Honeymoon Island (R8-R12) using 230,000 cubic yards of material from a
nearshore borrow area. A groin field was constructed near the south end of the beach fill. In 1989, beach
nourishment was conducted using sand from an upland source. Feasibility studies completed in 1999 and
2005 recommended beach nourishment and a terminal structure. Maintenance dredging of the Hurricane
Pass navigation channel was conducted in 2000 with the placement of approximately 12,500 cubic yards of
beach quality material between R10 and R12.
Phase 1 of the non-federal Honeymoon Island Beach Restoration Project (R8-R10.5) was completed in
December 2007 using 130,000 cubic yards of sand from the ebb tidal shoal of Hurricane Pass. The project
design consists of debris removal and a beach berm at elevation +5 ft NGVD. The existing concrete
geotextile container groin located just north of R10 was reconstructed as a lower profile rubble mound
structure. The groin was extended in length and a T-head added.
Strategy: Maintain the project through monitoring and nourishment using sand from bypassing and
offshore sources; identify offshore sand sources and design and construct the expanded project (Phase 2).
Hurricane Pass is a natural inlet where a navigation channel was dredged in 1989. A feasibility study of
navigation improvements was completed in 1999; this study recommended maintenance dredging and
placement of the dredged sand on Honeymoon Island. Maintenance dredging of the navigation channel
was conducted in 2000 with the excavation of approximately 12,500 cubic yards of beach quality material
that was placed on the beach on Honeymoon Island. Approximately 130,000 to 155,000 cubic yards of
beach quality sand from the ebb tidal shoal is scheduled for placement on Honeymoon Island in 2007.
Strategy: Place beach compatible sand from maintenance dredging on the adjacent eroded shoreline of
Honeymoon Island.
SBMP - Pinellas Barriers Page I of 11 May 2008
CLEARWATER BEACH ISLANA PINELLAS COUNTY. R47-R49
This is a 0.5 mile segment of critically eroded inlet shoreline beach on the inlet shoreline of Clearwater
Beach Island adjacent to Clearwater Pass. Most of this area has been armored with concrete bulkheads. In
1986, private property owners along the inlet shoreline constructed five rubble mound groins to stabilize
the inlet beach. Groin construction has stabilized pocket beaches. Private interests maintain the pocket
beaches for recreational purposes.
Strategy: Monitor.
CLEARWATER PASS. PINELLAS COUNTY, R47-R51
Clearwater Pass is a stabilized inlet maintained by the U.S. Army Corps of Engineers. Dredging of the
navigation channel was completed in 1961. Initially, material from maintenance dredging of the navigation
channel was disposed in the gulf and harbor. In 1973 and 1977, beach compatible dredged material was
placed on the Sand Key shoreline south of the pass. Between 1981 and mid-1984, nearly one million cubic
yards of beach compatible dredged material was placed on the Sand Key shoreline (R51-R60) using sand
from a navigation improvement project. Since 1985, the entrance channel has not required dredging to
maintained design channel depths. In 1994, maintenance dredging of the Gulf Intracoastal Waterway
produced approximately 7,000 cubic yards of sand which was truck hauled to Sand Key Park.
Strategy: Monitor; conduct an inlet management study.
SAND KEY. PINELLAS COUNTY. R56-R115.4
This is an 11.3 mile segment of critically eroded beach on the gulf shoreline of Sand Key. Beach
restoration and nourishment have been conducted throughout this area, except at the Town of Belleair
Shores (R66-R71), Redington Beach (R109-113) and Madeira Beach (RI14), where a groin field was
constructed by local interests in the late 1950's
The federal Pinellas County Beach Erosion Control Project authorizes beach restoration and
nourishment of Clearwater Beach Island, Sand Key, and Treasure Island, and nourishment of Long Key.
The local sponsor is Pinellas County. The federal authorization provides that the various island segments
can be constructed together or independently as separate projects. The project design of the Sand Key
segment consists of a beach berm at elevation +6 ft NGVD to protect the existing dune and upland
development. The Town of Belleair Shores (R66-R71) chose not to participate in the shore protection
project.
The Sand Key segment was restored in four construction phases between 1988 and 1998. Previously, a
breakwater was constructed in 1986 at Redington Shores (R101). In 1988, restoration at Redington Shores
and the northern 0.8 miles of North Redington Beach (R99-R107) was completed using sand from the
Johns Pass ebb shoal- In 1990, restoration at Indian Rocks Beach (R72-R85) was completed using sand
from the Egmont Channel Shoal. In 1992, restoration at Indian Shores (R85-R99) was completed using
sand from the Egmont Channel Shoal. In 1998, restoration of Belleair Beach and the southern 0.8 miles of
Clearwater Beach (R56-R66) on Sand Key was completed. The Sand Key restoration project included
construction of 7.95 acres of artificial reef to mitigate for adverse impacts to nearshore hardbottom.
During a second phase of construction in 1999, nourishment between R71-R107 of Sand Key was
completed using sand from the Egmont Channel Shoal. In response to the 2004 hurricane season,
nourishment of the entire Sand Key segment (R56 to R66 and R71 to R107) of the Pinellas County Beach
Erosion Control Project was accelerated with construction completed in August of 2006.
SBMP Pinellas Barriers Page 2 of II May 2008
Pinellas Countv Beach Erosion Control Project - Sand Kev Segment
Date Completed Volume Sand Source Location Length
July 1988 529,150 cubic yams Johns Pass ebb R99-R107 0.8 miles
shoal
December 1990 1,300,00 cubic yards Egmont Channel
Shoal R72-R85 2.6 miles
December 1992 850,000 cubic yards Egmont Channel
Shoal R85-R107 4.2 miles
1998 Egmont Channel R56-R66 8
il
6
2,612,166 cubic yards
h
l .
m
es
October 1999 S
oa R72-R107
August 2006 1,700,000 cubic yards Egmont Channel R56-R66 and 8.6 miles
Shoal R71-R107
Strategy: Maintain project through monitoring and nourishment using bypassing and offshore sources.
Johns Pass is a stabilized inlet with a federal navigation channel maintained by the U.S. Army Corps of
Engineers. Maintenance dredging of the entrance channel is conducted every five to ten years as needed
and bypassed to the Treasure Island beaches. The ebb shoal has been used as a sand source for several
nourishment projects. The management strategy listed below is based in part upon a 1993 inlet
management study. A terminal structure was built in 2000 on the south side of the Pass to stabilize the
Treasure Island project and minimize sediment transport into the Pass.
Strategy: Continue to use the channel and ebb shoal as a sand source for beach nourishment of Treasure
Island.
This is a 3.5 mile segment of critically eroded beach on Treasure Island. The Treasure Island segment
(R126-R143) of the federal Pinellas County Beach Erosion Control Project was restored in 1969. The
local sponsor is Pinellas County. The project design consists of a beach berm at elevation +6 It NGVD to
protect the existing dune and upland development.
Nourishment along short segments of shoreline has been conducted every three to five years using sand
from Blind Pass, Pass-A-Grille, an offshore borrow area and the Egmont Channel Shoal, in addition to the
bypassing of maintenance dredged material from Johns Pass. Nourishment has created a wide beach along
the central gulf shoreline (R128-R138). The construction of a groin near R141 in 1976 and the extension of
the groin on the north side of Blind Pass (R143) during 1983 stabilized the southern segment of gulf
shoreline. In 1996 and 2000, nourishment was conducted within a localized area of erosion between R138
and R144 using sand from the Johns Pass navigation channel and the Egmont Channel Shoal borrow area.
A terminal groin at the north end of the island was constructed in 2000.
In response to the 2004-2005 hurricane seasons, nourishment of the Treasure Island segment (R126-R143)
of the federal Pinellas County Beach Erosion Control Project was accelerated. Construction was completed
in September 2006 using sand excavated from the Egmont Channel Shoal.
For emergency interim purposes only, the City of Treasure Island is authorized to excavate up to a
maximum of 134,000 cubic yards of sand from the beach between R130.5 and R133 with placement
between RI 36 to R141 and between the south jetty at John's Pass to R128. The borrow area shall not be
SBMP Pinellas Barriers Page 3 of I I May 2008
REGIONAL STRATEGIES FOR BEACH AND INLET MANAGEMENT
S PONsORs AND FUNDING
This subregion contains the governmental entities of Pasco County, Pinellas County, Clearwater, Belleair
Beach, Belleair Shores, Indian Rocks Beach, Hillsborough County, Indian Shores, Redington Shores, North
Redington Beach, Redington Beach, Madiera Beach, Treasure Island, St. Petersburg Beach and the U. S.
Army Corps of Engineers. Participants with the Department as sponsors of beach management projects
include Pinellas County and the U.S. Army Corps of Engineers. This area contains several islands
managed by the Department's Division of Recreation and Parks, including Anclote Key, Three Rooker Bar,
Honeymoon Island, and Caladesi Island. In addition, public park lands on Mullet Key are managed by
Pinellas County. Egmont Key is a Florida State Park that is cooperatively managed by the Florida
Department of Environmental Protection's Division of Recreation and Parks, U.S. Fish & Wildlife Service,
and the U.S. Coast Guard. Project cost estimates and schedules may be found in the Florida Beach
Management Funding Assistance Program - Long Range Budget Plan.
PROJECT COORDINATION
Regionalization is the funding and coordination of multiple beach nourishment and inlet management
activities to take advantage of identifiable cost savings through economies of scale, reduced equipment
mobilization and demobilization costs, and elimination of duplicative administrative tasks. Opportunities
in this subregion include:
1. Continue a sediment management strategy that uses beach compatible sand from maintenance
dredging of navigation projects in the maintenance of projects.
2. Continue to link project segments, such as Treasure Island and Long Key, for construction and
continue to implement the regional monitoring program of the combined projects.
3. Further investigation is needed to determine if maintenance dredged material from the Tampa
Harbor or other federal navigation projects could be placed in the nearshore zone adjacent to the
Egmont Key gulf shoreline.
ENVIRONMENTAL PROTECTION
The protection of marine turtles, manatees, shorebirds, hardbottom, seagrasses and their habitats are
primary environmental concerns within this subregion. The timing of construction activities has not been
restricted during the marine turtle nesting season of May 1 through October 31. Project design and method
of construction are restricted to avoid or minimize adverse impacts to the listed species and their habitat.
Artificial reefs as mitigation to offset adverse impacts to nearshore hardbottom caused by the Sand Key
project have been constructed. The Pinellas County Aquatic Preserve's boundaries extends offshore of the
Pinellas County shoreline into the Gulf of Mexico. The Boca Ciega Bay Aquatic Preserve boundary
extends seaward out to 100 yards from the mean high water line along the western and southern shorelines
of Mullet Key. Projects located within and near the aquatic preserve boundaries require additional
protection, including more stingent water quality standards than in non-aquatic preserve waters, during
permitting and construction to ensure preservation of the existing conditions.
During the Tampa Bay oil spill of August 1993, the beaches and nearshore areas at the project site were
inundated by oil. Oil from this spill was encountered while dredging Blind Pass in 1999; however, no such
contaminated sediment was discovered during either the subsequent dredging of John's Pass, which is the
next inlet to the north of Blind Pass, nor during the dredging of Pass-a-Grille Channel in 2004, the inlet to
the south. An environmental cleanup lead by the U.S. Coast Guard and the US Army Corps of Engineers
removed the oil from the pass. The County and the U.S. Army Corps of Engineers are currently conducting
a study to investigate the presence of oil in Blind Pass with the goal of utilizing Blind Pass for the next
nourishment of Upham Beach.
SBMP - Pinellas Barriers Page 7 of I I May 2008
A feasibility study identified several potential borrow areas for beach restoration and nourishment of
Honeymoon Island, but additional investigation during the design of Phase 2 is necessary to define the
borrow areas. The Egmont Channel Shoal has been used for several beach nourishment projects and
appears to contain a substantial quantity of sand for future project needs over the next 15 years. Additional
investigation of offshore areas off Sand Key has been completed. Most of the maintenance dredged
material obtained from the Tampa Harbor navigation project is placed in confined upland disposal sites or
an open water offshore disposal area because its excessive silt content is not suitable for beach placement.
A regional sediment management strategy that uses beach quality sand from upland dredged material
management areas and the maintenance dredging of the navigation projects should continue to be
incorporated into the maintenance of the beach restoration projects.
The introduction at the beginning of the state's Strategic Beach Management Plan provides additional
information including overviews of
o The principals followed to help guide the state's management strategies
o The miles of critically eroded beaches under active management
o Statewide sand source studies
o Statewide monitoring programs
o Innovative technologies examined
o Basic suggestions for emergency response plans
SBMP - Pinellas Barriers Page 8 of I I May 2008
BEACH AND DUNE COMMUNI'T'IES
The beach/dune community is a hostile environment to all but the hardiest species
of plants and animals. High summer temperatures, drought conditions, low nutrient levels,
unstable sands, saltwater intrusion, and occasional inundation severely limit the kinds of
plants and animals that can live here. In fact, many species have developed special
attributes to help them survive in this harsh environment. For instance, dune plants have
high growth rates, dense root systems, low profiles, and profuse flower and seed production
to compensate for restrictions imposed by severe growth conditions.
The beach/dune environment varies geographically and temporally and can be
characterized as low, moderate, or high energy, depending upon the relative magnitude of
wave and wind forces acting on the shoreline. The high-energy Atlantic coast of north
Florida has extensive dunes (see profile in Figure 1). Dunes along the lower Atlantic coast,
which is also high energy, lack the breadth of the northern dunes. Florida's Gulf coast
(excluding the Panhandle region) is lower energy, and dunes have rarely formed, except for
the central region from Anclote Key to Marco Island where sand deposits can be found
fronting the barrier islands. The Panhandle Gulf coast is moderately high energy, and the
sands are well sorted, resulting in nutrient- and organic-poor "sugar sands."
Because of the forces generated by breaking waves, beaches do not support
vegetation. Immediately landward of.the beach above the highest tides, pioneer dune areas
are colonized by low herbs (e.g., sea-rockets, sand atriplex, seaside evening-primrose) that
become established in the organic debris deposited by wind and waves. As sand
accumulates around these plants, the dune feature increases in height, forming the primary,
or fore dune. Fore dunes increase in size when low, tough, rhizomatous plants - - such
as sea-oats or bitter panicum - - trap and stabilize the shifting sands. Dune fields are a
series of older dunes that are more stable and have higher organic content. In areas where
dune erosion is extensive or offshore sand sources are limited, dune fields may be narrow
or completely absent. When dune soils accumulate sufficient organic material, colonizing
woody vegetation (e.g., groundsel-bush, wax-myrtle, or cabbage palm) forms the dense
scrub/shrub zone. Upon further development, the oldest dunes may be colonized by trees
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and shrubs, forming the maritime forest. Distinctive communities, called "hammocks," may
form on deeper, organic soils. Hammocks often contain tropical species, even as far north
as the Cedar Keys on the west coast and Cape Canaveral on the east coast.
Approximately 800 miles of the more than 1300 miles of linear coastline of Florida
fronting the Atlantic Ocean and Gulf of Mexico are sandy beaches. These beaches are a
primary contributor to the economy of the state. A 1986 Sea Grant study determined that
the combined resident and tourist use of the beaches accounted for sales of $4.5 billion,
with $164 million collected as state taxes (3). Our fragile beach/dune habitats are
constantly assaulted by severe weather; rising sea level may also be cause for future
concern. Also, human activities encroach upon the system and interfere with natural cycles
of erosion and accretion. In a report published in April 1989 by the Florida Department
of Natural Resources' Division of Beaches and Shores, 218 miles of beach were estimated
to be in a critical state of erosion (12). Hopefully, educational efforts that promote wise
management practices and improve awareness of beach/dune values will help to ensure
that this natural resource is available to future generations.
3
REFERENCES
Clark, R.R. et al, 2004. Hurricane Frances & Hurricane Jeanne: Post-Storm Beach Conditions and
Coastal Impact Report with Recommendations for Recovery and Modifications of Beach Management
Strategies, Florida Department of Environmental Protection, Bureau of Beaches and Coastal Systems, 93 p.
Clark, R.R., and West, S., 1996. Tropical Storm Josephine, October 7, 1996, Storm Damage Summary,
Florida Department of Environmental Protection, Bureau of Beaches and Coastal Systems, Post-Storm
Report, 11 p.
Clark, R.R., 1986. The Impact of Hurricane Elena and Tropical Storm Juan on Coastal Construction in
Florida, Florida Department of Natural Resources, Division of Beaches and Shores, Post-storm Report No.
85-3, 142 p.
Clark, R.R., 1982. Coastal Damage Associated with Subtropical Storm, June 18, 1982, Florida Department
of Natural Resources, Division of Beaches and Shores, 33 p.
Coastal Planning & Engineering, Inc., 1997. Egmont Key Erosion Control Project Feasibility Study.
Coastal Planning & Engineering, Inc., 1992. Blind Pass Inlet Management Plan.
Coastal Technology, Inc., 2001. Engineering Analysis of Proposed "Sand Sharing" Project for City of
Treasure Island. 22p.
Coastal Technology, Inc., 1993. John's Pass Inlet Management Plan.
Croop, Jason, et. al. 2002. Draft Environmental Assessment: Alternative Sand Source Utilization for the
Pinellas County Beach Erosion Control Project, Dial Cordy and Associates, Inc.
Davis, R.A. and Wang, P., 1997. Sand Key Beach Nourishment Monitoring, Phases I-III Final Report,
Coastal Research Laboratory, Department of Geology, University of South Florida.
Elko, N.A., and Davis, R.A., 2000. Sediment Budget for Treasure Island Pinellas County, Florida. Coastal
Research Laboratory, Department of Geology, University of South Florida. 42 p.
Florida Department of Environmental Protection. 2004 Hurricane Recovery Plan for Florida's Beach and
Dune System, 65 p.
Florida Department of Environmental Protection. Critically Eroded Beaches in Florida, Bureau of Beaches
and Coastal Systems, June 2007.
Humiston and Moore Engineers, 2005. Evaluation ofthe Coastal Processes of Honeymoon Island and
Inlet Dynamics of Hurricane Pass, 38 p.
Moffatt & Nichol Engineers, Inc., 1999a. Preliminary Engineering Evaluation for Honeymoon Island and
Dunedin Causeway Beach Restoration.
Moffatt & Nichol Engineers, Inc., 1999b. Preliminary Engineering Evaluation for Hurricane Pass
Navigation Improvements.
U. S. Army Corps of Engineers, 2006. Pinellas County, Shore Protection Project Long Key and Treasure
Island Segments: 2004 Beach Renourishment I s: Annual Monitoring Report.
U.S. Army Corps of Engineers, 2001. Environmental Assessment: Maintenance Dredging and Beneficial
Use of Dredged Material, 32 p.
SBMP - Pinellas Barriers Page 10 of 11 May 2008
CORPS OF ENGINEERS U.5. AKMT
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1 'PROJECT Provides for Ftderol contribution toward the cost
of a local Shore restoration and protection prolecl *Nch
1 !i involves placement Of approximattly 1,319,000 cubic 1f)
LL.E yards of sand on the Share to provide a 60-foot width pro-I
BE 8E c?rR tective beach Ohio the construction of groins at the south
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r } ISIond,and LangKey The Fedxral parfic prltlan oulhetized
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one-third of the first costs applicable to ether publicly
awned pardons of the shores of the islands The total
longttt of beach to be protected is 18.9 fi11et
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City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
CERT Group - Councilmember Jonson
SUMMARY:
Meeting Date:7/15/2010
Review Approval: 1) Clerk
Cover Memo
Item # 34
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Citizen Advisory Board Periodic Reports - Councilmember Jonson
SUMMARY:
Meeting Date:7/15/2010
Review Approval: 1) Clerk
Cover Memo
Item # 35
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
FLC Legislative Policy Committees - Councilmember Jonson
SUMMARY:
Meeting Date:7/15/2010
Review Approval: 1) Clerk
Cover Memo
Item # 36