INTERLOCAL AGREEMENT FOR PLANNING AND MAPPING SERVICESKEN BURKE, CLERK OF COURT
PINELLAS COUNTY FLORIDA
INST# 2010282431 10/0612010 at 11:35 AM
OFF REC BK: 17050 PG: 889-896
DocType:AGM
INTERLOCAL AGREEMENT
FOR
PLANNING AND MAPPING SERVICES
WITH THE
CITY OF CLEARWATER
AN AGREEMENT FOR THE PROVISION OF PLANNING AND MAPPING SERVICES
BY THE PINELLAS PLANNING COUNCIL TO LOCAL GOVERNMENT AS SET
FORTH IN THE SCOPE OF SERVICES AND ACCORDING TO THE PAYMENT AND
RATE CHARGE SCHEDULE SET FORTH HEREIN.
THIS INTERLOCAL AGREEMENT FOR PLANNING AND MAPPING
SERVICES, hereinafter referred to as "Agreement," is made and entered into by and between the
PINELLAS COUNTY PLANNING COUNCIL, hereinafter referred to as the "Council" and the
CITY OF CLEARWATER, hereinafter referred to as the "Local Government".
WHEREAS, the Local Government desires to engage the Council to provide staff planning
and mapping services; and
WHEREAS, the Council has prepared and maintains the Countywide Future Land Use Plan
map under Interlocal Agreement with the Pinellas County Property Appraiser, which Interlocal
Agreement also provides for related mapping services; and
WHEREAS, the data compiled, stored and reproduced for the Countywide Future Land Use
Plan map can be reformatted to produce the Local Government future land use map; and
WHEREAS, related mapping services for base maps, zoning maps and special study area
maps can be provided in support of the future land use map as may be requested by the Local
Government; and
WHEREAS, the Council has the capability to provide professional and technical staff
planning and mapping services, and the Local Government desires to engage the Council to provide
such staff planning and mapping services; and
WIUREAS, the Council and the Local Government desire to cooperate in the provision of
said mapping and planning services to maximize efficiency and minimize cost and ensure the
maximum degree of coordination and accuracy.
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the advantages to be realized by this Agreement, the Council and Local Government agree as
follows:
Section 1. Authority.
This Agreement is entered into pursuant to the general authority of Section 163.01, Florida Statutes,
relating to interlocal agreements and the specific authority of Sections 5(3) and 5(6) of Chapter 88-
464, Laws of Florida, as amended.
Section 2. Term.
The term of this Agreement shall be from October 1, 2010, through September 30, 2014; which
term may be renewed by mutual written agreement, signed by both parties, for one additional four
year period through September 30, 2018, unless terminated as provided for elsewhere in this
Agreement.
Section 3. Scone of Services.
A. The substance of this Agreement is as provided in Exhibit A, Scope of Services, attached
hereto and hereby made a part of this Agreement.
B. Any assistance provided or project undertaken as provided for in the Scope of Services may,
at the discretion of Council staff and the Local Government, be more specifically detailed as
to methodology, schedule, work product, and cost in a memorandum of understanding
executed consistent with and pursuant to this Agreement.
C. Responsibility for the correctness of information provided to the Council for use in
rendering planning and mapping services under this Agreement lies with the Local
Government.
D. All requests for planning and mapping services to be provided under this Agreement shall be
in writing by an authorized representative of the Local Government.
E. The Council reserves the right to accept or reject and to schedule all requests for planning
and mapping services based on the ability of the Council staff to produce the requested
planning services and map product(s) and the required timetable therefor.
Section 4. Charges.
A. Payment and charges for services rendered under this Agreement shall be as provided for in
Exhibit B, Payment and Rate Charge Schedule, attached hereto and hereby made a part of
this Agreement.
B. Ongoing planning and mapping services or special projects will be charged as a lump sum
or on a time and material basis as mutually agreed by the Local Government and Council
staff in accordance with the terms of this Agreement.
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C. The Local Government agrees to make payment to the Council for all properly invoiced
requisitions as set forth in Exhibit B in accordance with the Florida Prompt Payment Act,
F.S. Secs. 255.0705-255.078.
D. The fee schedule may be revised by mutual written consent, signed by both parties, and
included as an addendum to this Agreement.
Section S. Use of Product.
A. The Local Government shall have the exclusive control of the public distribution of all
information produced by the Council prior to its adoption. The Council shall not distribute
information prior to its adoption by the Local Government without prior approval.
B. The Council has the right to use any information produced under this Agreement for similar
purposes upon removing all reference to the Local Government.
C. The Local Government shall have the exclusive control of the public distribution of mapped
information provided under this Agreement.
D. Nothing contained in this agreement shall prohibit either party hereto from complying with a
public records request submitted pursuant to Chapter 119, Florida Statutes.
E. The Council shall retain all rights to the original data as compiled for and used in the
production of the Countywide Future Land Use Plan from which the Local Government
map is produced, consistent with and as specifically provided for under the Interlocal
Agreement between the Council and the Pinellas County Property Appraiser.
Section 6. Accounting and Records.
A. The Council shall establish an accounting process to identify the costs and revenues
associated with the Agreement. All accounting documentation shall be available for
inspection, upon request, by the Local Government at any time during the period of this
Agreement and for a minimum of three (3) years after payment is made.
B. All charged costs shall be supported by the properly executed payroll, time records,
invoices, contracts or vouchers evidencing in proper detail the nature and propriety of the
charges.
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Section 7. Notice.
Notice by either party to the other pursuant to this Agreement shall be given in writing and hand
delivered or mailed as follows:
Council: Pinellas County Planning Council
Attn: David P. Healey, Executive Director
600 Cleveland Street, Suite 850
Clearwater, Florida 33755
Local Government: City of Clearwater
Attn: Rosemarie Call, City Clerk
112 South Osceola Avenue
Clearwater, Florida 33758-4748
Section 8. Construction.
This Agreement shall be construed as an expression of inter-agency cooperation enabling each
party to make the most efficient use of its powers in furtherance of the respective and common
objectives. However, this Agreement shall not be construed as delegating or authorizing the
delegation of the constitutional or statutory duties of either party to the other.
Section. 9. Termination.
This Agreement may be terminated by either party at any time by giving the other party not less
than thirty (30) days notice of such termination. In the event this termination provision is exercised
by either party, the Local Government shall remain liable to the Council for charges incurred up to
such termination.
Section 10. Filing: Effective Date.
As required by Section 163.01(11), Florida Statutes, this Agreement shall be filed with the Clerk of
the Circuit Court of Pinellas County, Florida, after execution by the parties, and shall take effect
upon execution of this Agreement.
Section 11. Successor A enc .
In the event the Council is reconstituted as a new agency, merged with another agency, or its legal
status is otherwise altered, this agreement will be automatically assigned to any new agency that
assumes the planning and mapping services currently performed by the Council. This assignment
shall be effective without the need for any further written agreement between the parties. The Local
Government shall retain the right to terminate this agreement in accordance with Section 9.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective October 1, 2010.
Attest:
By: David P. Healey, AICP
Executive Director
Approved as to form:
PINELLAS PLANNING COUNCIL
By: Mayor Patricia Gerard
Chairman
or Jim Ronecker
By: Jew (l to Cole By: icretary
Managing Assistant County Attorney Countersigned:
111W4
By
Frank V. Hibbard
Mayor
Approved as to form:
Leslie K. Douga - es
Assistant City Attorney
CITY OF CLEARWATER, FLORIDA
,Gl?v / ??? Fla
iam B. Horne II
City Manager
Attest:
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EXHIBIT A
SCOPE OF SERVICES
1. Ongoing Planning Assistance
A. The Council agrees to consider requests by the Local Government for ongoing
planning assistance, and to provide such assistance as Council staff time and
schedule permit.
B. Ongoing planning assistance may include, but is not limited to, review and
interpretation of the comprehensive plan and land development regulations,
comprehensive plan and land development regulation amendments, and assistance
with applications for development approval, as determined to be consistent with the
mission and role of the Council.
H. Mapping Assistance
A. The Council agrees to consider requests by the Local Government for mapping
assistance, and to provide such assistance as Council staff time and schedule permit.
B. Mapping assistance may include, but is not limited to, provision of custom or
standard printed or electronic map products, as determined to be consistent with the
mission and role of the Council.
III. Special Planning Projects
A. The Council agrees to consider requests by the Local Government for assistance with
special planning projects, and to provide such assistance as Council staff time and
schedule permit.
B. Special planning projects may include, but are not limited to, comprehensive plan or
land development regulation revisions, neighborhood or special area plans, special
planning studies and such other special projects as may be related to or in furtherance
of the comprehensive planning process, as determined to be consistent with the
mission and role of the Council.
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EXHIBIT B
PAYMENT AND RATE CHARGE SCHEDULE
1. Ongoing Planning Assistance
The Council shall requisition by invoice for ongoing planning assistance on a time and
materials basis as follows:
A. Materials - at the cost to the Council
B. Time - based on the following hourly rates:
1. Planning Administrator $72.00/hr
2. Principal Planner - $65.00/hr
3. Program Planner - $45.00/hr
4. Planner - $35.00/hr
5. Office Specialist - $28.00/hr
II. Ma in Assistance
The Council shall requisition by invoice for mapping assistance on a time and materials
basis as follows:
A. Materials - as follows:
1. The Council shall incur the cost and not charge for the initial set-up cost for
overlaying municipal boundaries, customizing the title block and legend to
produce the preliminary mock-up map(s) and any required revisions thereto.
2. The Local Government shall pay for the printed copies of the map product as
requested by the Local Government in each request for services based on the
following rates:
a) $15.00 per map for color Countywide FLUP map @ 1 "=3000'
b) $8.00 per map for color Countywide FLUP Map @ 1 "=6000'
c) $15.00 per map for color Scenic/Noncommercial Corridor map @ 1 "=3000'
d) $5.00 per map for color Scenic/Noncommercial Corridor map @ 1 "-6000'
e) $15.00 per map for color Municipal Boundaries map @ 1" = 3000'
f) $5.00 per map for color Municipal Boundaries map @ 1" = 6000'
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g) $0.16 per map for black & white FLUP half-sections @I"= 450'(1 lxl7)
h) $0.25 per map for color FLUP half-sections @ 1" = 450'(1 lxl7)
i) All other custom maps or GIS data requests will be billed at the following rates:
• $0.16 per map for black & white paper map up to 11 x 17 size
• $0.25 per map for color paper map up to 11x17 size
• $0.20 per inch for paper map larger than l 1x17 size
• $10.00 for compact disc containing map files
B. Time - as specified above under I B., plus any costs for PAO personnel @$30 per
hour.
C. The Council shall provide the Local Government, upon request, a price quote based
on the map product(s) ordered in each request for services. There is no charge for
current shapefiles distributed via email.
III. Special Planning Projects
The Council shall requisition by invoice for special planning projects in the amount and
according to a schedule agreed upon in advance between the Local Government and the
Council staff for each such special project.
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