AMENDMENT TO THE ADMINISTRATIVE SERVICES AGREEMENTS FOR PLAN NUMBERS 300269, 109729AMENDMENT
TO THE
Administrative Services Agreements
for Plan Numbers 300269, 109729
This Amendment to the Administrative Services Agreements ("Agreements") for Plan numbers
300269, 109729 (the "Plans") is entered by and between City of Clearwater ("Employer") and
ICMA Retirement Corporation ("ICMA-RC"), effective as of the date of execution by the
Employer below ("Execution Date").
WHEREAS, the Employer sponsors the Plans on behalf of its eligible employees and retirees;
and
WHEREAS, the Employer entered the Agreements to engage ICMA-RC to provide
administrative services and investments for the Plan under the terms specified in the
Agreements; and
WHEREAS; Section 10(a) of the Agreement provides that the Agreements may be amended
pursuant to a written instrument signed by the parties;
NOW, THEREFORE, the Agreements are hereby amended as follows:
FIRST
Section I of the Agreements, titled "Appointment of ICMA-RC" is amended to provide
as follows:
Employer hereby appoints ICMA-RC as Administrator of the Plan to perform all
noridiscretionary functions necessary for the administration of the Plan with
respect to assets in the Plan deposited with the Trust. The functions to be
performed by ICMA-RC shall be those set forth in Exhibit A to this Agreement.
SECOND
This agreement shall be in effect for an initial term beginning on the Inception
Date and ending 7 years after the Inception date. During the initial term, ICMA-
RC shall provide a Financial Needs Assessment to any participant who requests for
no additional charge to the Participant as indicated in item (n) of Exhibit A attached
hereto. The term of this Agreement may be extended upon the mutual agreement
of the parties.
The term amendment specified in item (n) of Exhibit A to the Agreement will take effect
following the Retirement Corporation's receipt of one fully-executed copy of this Amendment
In all other respects, the Agreements are hereby ratified and affirmed.
IN WITNESS WHEREOF, Employer has caused this Amendment to be executed by its duly
authorized officer this ,z!"'- day of , 2010.
CITY OF CLEARWATER
All,
By:
V1
Print N
Title:
See attached signature page
INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION
RETIREMENT CORPORATION
By ??I!
Ang C. Montez
Assistant Corporate Secretary
Countersigned:
Il.'
Fra k V. Hibbard
or
Approved as to form:
)?K ,'-
Leslie K. Dougal -Si es
Assistant City Att ey
CITY OF CLEARWATER, FLORIDA
By: ,;??68LLtG?•
William B. Hornell
City Manager
Attest:
Cynthia E. Goudeau
City Clerk
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Exhibit A
Administrative Services
The administrative services to be performed by ICMA-RC under this Agreement shall be as
follows:
(a) Participant enrollment services, including providing a welcome package and
enrollment kit containing instructions and notices necessary to implement the Plan's
administration.
(b) Establishment of participant accounts for each employee participating in the Plan for
whom ICMA-RC receives appropriate enrollment forms and records. ICMA-RC is
not responsible for determining if such Plan participants are eligible under the terms
of the Plan.
(c) Allocation in accordance with participant directions received in good order of
individual participant accounts to investment funds offered under the Trust.
(d) Maintenance of individual accounts for participants reflecting amounts deferred,
income, gain or loss credited, and amounts distributed as benefits.
(e) Maintenance of records for all participants for whom participant accounts have been
established in paper or electronic format. These files shall include enrollment
instructions, beneficiary designation instructions (to the extent provided to ICMA-
RC) and all other written correspondence and documents concerning each
participant's account, and if applicable, records of any transaction conducted through
the Voice Response Unit ("VRU"), the Internet or other electronic means.
(f) Provision of periodic reports to the Employer and participants of the status of Plan
investments and individual accounts.
(g) Coinmunication to participants of information regarding their rights and elections
under the Plan.
(h) Making available Investor Services Representatives through a toll-free telephone
number from 8:30 a.m. to 9:00 p.m. Eastern Time, Monday through Friday
(excluding holidays and days on which the securities markets or ICMA-RC are
closed for business (including emergency closings), to assist participants.
(i) Making available a toll-free number and access to VantageLine, ICMA-RC's
interactive VRU, and ICMA-RC's web site, to allow participants to access certain
account information and initiate plan transactions at any time.
(j) Distribution of benefits as agent for the Employer in accordance with terms of the
Plan.
(k) Upon approval by the Employer that a domestic relations order is an acceptable
qualified domestic relations order under the terms of the Plan, ICMA-RC will
estrblish a separate account record for the alternate payee and provide for the
investment and distribution of assets held thereunder.
(1) Loans may be made available on the terms specified in the Loan Guidelines, if loans
are adopted by the Employer.
(m) Online Advice may be made available through a third party vendor on the terms
specified on ICMA-RC's website.
(n) ICMA-RC will offer a Financial Needs Assessment to any participant who requests
it at no charge to the Participant.