ADDENDUM TO AGENT OF RECORD AGREEMENTADDENDUM TO AGENT OF RECORD AGREEMENT
BETWEEN CITY OF CLEARWATER AND GEHRING GROUP, INC.
This Addendum. ("Addendum"), dated the j,3_ day of , 2010 by and
between the City of Clearwater("CITY"), and Gehring Group, Inc, ("GEHRING"), hereby
supplements the terms and conditions of the Renewal of Agent Agreement dated April 26, 2006
and previously executed Agent of Record Agreement dated May 2, 2001, a copy of each of
which is attached hereto as Exhibit "I"
This Addendum is made a part of the Agreement.
WHEREAS, GEHRING currently provides CITY with all services currently outlined in
Scope of Services Exhibit A and Exhibit B per currently in force Agent of Record Agreement;
WHEREAS, GEHRING has provided CITY with the internet based benefits
administration and enrollment system, BenTek, starting with the plan year January 1, 2007;
WHEREAS, CITY desires to have GEHRING provide these same services to CITY, as
well as to append the scope of services provided to include the continued provision of BenTek as
well as:
• Independently bid, evaluate and assist with development of on-site clinic
• Assist in clinic implementation process
• Provide on-site clinic follow up savings analysis
• Provide a Human Resources Tool and Health Care Reform Updates through a client
only internet accessible Client Portal: my.gehringgroup.com
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• Provide for Deferred Compensation Plan Review services for City of Clearwater
Retirement Benefits Program to include the following:
1. Recommendations regarding formation and function of the Retirement Plan
Committee
2. Creation of a custom Investment Policy Statement
3. A comprehensive review and analysis of the current investments offered by
each of the vendor programs available to the City of Clearwater employees
with suggested investment line-up changes.
4. Provision of the Fiduciary Investment Monitoring Report (or similar) to each
Retirement Plan Committee member twice per year with a formal review at
the City of Clearwater offices. The report will analyze the investments
offered by the current vendors.
5. Preparation of meeting minutes documenting the bi-annual Retirement Plan
Committee meetings.
b. Participation in the annual Plan review meetings with the Retirement Plan
Committee members and each vendor.
Further, whereas, GEHRING agrees that in matters where Gehring Group may be deemed to fit
the definition of a business associate pursuant to the HITECH privacy provisions of ARRA,
Gehring Group agrees to comply with the HIPAA Administrative Simplification Security Rule as
outlined in Section 13401 under Subtitle D of Title XHI in the American Recovery and
Reinvestment Act of 2009, effective February 17, 2010.
NOW, THEREFORE, and in consideration of the promises and the mutual covenants
herein contained, the parties hereto agree as follows:
TIME OF PERFORMANCE. This agreement shall be renewed for a renewal period of two
years, as provided for in Paragraph 2 of Agent of Record Agreement, said period to commence
October 1, 2010 and running through September 30, 2012. This agreement will thereafter be
automatically renewed for successive one-year terms unless notice of non-renewal is given in
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writing by CITY or GEHRING at least thirty calendar days prior to the annual expiration date
(September 30).
SCOPE OF SERVICES. All remaining terms and conditions of the original Agent of Record
Agreement are accompanying Scope of Services incorporated herein by reference and shall
continue in full force and effect throughout the remaining term of this agreement.
IN WITNESS WHEREOF, the CITY and GEHRING, have executed this Addendum of
Services on the date first above written.
Signed: GEHRING
By:
Print Name: Kurt Gehring
Title: President
CITY OF CLEARWATER, FLORIDA
Approved as to form:
Z&. -
Leslie K. Dougall S des
Assistant City Att ey
I(I?`--?3y: cr.? ,4 oat /,-
William B. Horne II
City Manager
Attest:
Cynthia E. Goudeau
City Clerk
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Page 3 of 3 Pages
08/04/10
Countersi.gned: