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06/14/2010 WORK SESSION AGENDA Council Chambers - City Hall 6/14/2010 - 1:00 PM 1. Presentations 1.1Service Awards Attachments 1.2FWEA Wastewater Collection System of the Year Award. Attachments 1.3FWEA David W. York Award for Reuse System of the Year. Attachments 1.4CVB supported Sports programs and their economic impact throughout the county - Kevin Smith, Director of Sports Commission, St. Petersburg/Clearwater Visitors Bureau Attachments 2. Office of Management and Budget 2.1Amend the City’s fiscal year 2009/2010 Operating and Capital Improvement Budgets at mid year and pass Ordinances 8187-10 and 8188-10 on first reading. Attachments 3. Economic Development and Housing 3.1Approve Specific Performance Agreement between Pinellas County and the City of Clearwater to allow for allocation of funds to support the Neighborhood Stabilization Program 2 (NSP2) activities within HUD designated areas in the City of Clearwater and authorize the appropriate officials to execute same. (consent) Attachments 4. Financial Services 4.1Amend Code of Ordinances Article VI, Division 2, Fiscal Management Procedure to reflect current terminology in state law and city charter and pass Ordinance 8185-10 on first reading. Attachments 5. Human Resources 5.1Approve a standard Agreement Form to be used for various Outside Instructors for wellness initiatives and authorize the City Manager and/or his designee to execute such agreements. (consent) Attachments 6. Marine and Aviation 6.1Approve a Joint Participation Agreement (JPA) between the City of Clearwater and the State of Florida Department of Transportation (FDOT) for runway repairs at the Clearwater Airpark and adopt Resolution 10-16 and authorize the appropriate officials to execute same. Attachments 7. Police 7.1Approve the Tampa Bay Regional Domestic Security Task Force (RDSTF) Combined Voluntary Cooperation and Operational Assistance Mutual Aid Agreement and Memorandum of Understanding (2010-2012)and authorize the appropriate officials to execute same. (consent) Attachments 7.2Approve an agreement between the City of Clearwater Police Department and the Florida Department of Transportation (DOT) to perform educational activities and enforcement of pedestrian regulations at locations on or near state routes identified as having a high frequency of pedestrian-related crashes. (consent) Attachments 8. Solid Waste/General Support Services 8.1Support Get Ready Tampa Bay, sponsored by Tampa Bay Regional Planning Council, to encourage the early release and integration of plug-in electric vehicles, adopt Resolution 10-15, and authorize the appropriate officials to execute same. Attachments 9. Engineering 9.1Award a contract to Custom Built Marine Construction, Inc. of Stuart Florida, to construct a new boat ramp at the east end of Bay Esplanade Drive on Clearwater Beach, in the amount of $156,495.90, which is the lowest responsible bid in accordance with plans and specifications, increase project budget by $565,699 for grant funding, and authorize the appropriate officials to execute same. (consent) Attachments 9.2Accept a 25-foot Drainage and Utility Easement over, under, across and through a portion of the Northeast 1/4 of Section 18, Township 29 South, Range 16 East, as conveyed by the Board of Trustees of St. Petersburg College, in consideration of receipt of $10.00 and the benefits to be derived therefrom. (consent) Attachments 9.3Award a contract for the Tropic Hills Stormwater Outfall Project Phase I (99-0018-EN) to Sunshine Pipe Corp. of Safety Harbor, Florida, for the sum of $1,893,512.50, which is the lowest responsible bid received in accordance with the plans and specifications; authorize establishment of project 315-96174, Tropic Hills Phase One and authorize the appropriate officials to execute same. (consent) Attachments 9.4Declare as surplus certain portions of land titled by the State of Florida, Department of Transportation (FDOT),as State Road 590, Section 15050-XXXX, Parcel 101.01 Part "A" and Part "B" lying and being situate in the Northwest 1/4 and the Northeast 1/4 of Section 8, Township 29 South, Range 16 East, find FDOT's application to transfer all City rights, title and interest therein to be a valid public purpose, authorize conveyance thereof to FDOT by City Deed, establish an effective date,adopt Resolution 10-13 and authorize appropriate officials to execute same. Attachments 10. Planning 10.1Award a contract for professional planning services pursuant to Clearwater RFP 12-10, Strategies and Actions to increase Energy Efficiency,to Renaissance Planning Group of Tampa, Florida, approve initiation of the work described in the Scope of Services for a lump sum fee of $214,605, and authorize the appropriate officials to execute same. (consent) Attachments 10.2Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 133 West Grapefruit Circle (Lot 22, Block 3 Virginia Groves Estates in Section 8, Township 29 South, Range 16 East); and pass Ordinances 8174-10, 8175-10 and 8176-10 on first reading.(ANX2010-03004) Attachments 11. Legal 11.1Adopt Ordinance No. 8159-10 on second reading, amending Section 28.041(3), Code of Ordinances, to exempt solicitors from obtaining liability insurance under specified conditions and to clarify conditions under which solicitations shall be permitted, and amending Section 28.041, to provide for appealing the denial of a permit. Attachments 11.2Adopt Ordinance No. 8169-10 on second reading, vacating a 16-foot alley in Bay View City Subdivision subject to a water main easement that is retained over all city-owned water mains on the properties, and a sewer main easement that is located upon Meadow Lark Lane and a portion of Virginia Avenue lying east of Meadow Lark Lane. Attachments 12. City Manager Verbal Reports 12.1Approve Police Staff's proposed budget reductions for the Police Department. Attachments 13. Council Discussion Items 13.1Provide guidance on the conversion of Coronado Drive and Hamden Drive from two way traffic flow to one way pairs. Attachments 14. Closing Comments by Mayor 15. Adjourn 16. Presentation(s) for Council Meeting 16.1Thank you to Census Complete Count Committee Attachments Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Service Awards SUMMARY: 5 Years of Service John Schmidt Police Rebecca Davis Police Tara Kivett Engineering 10 Years of Service Vince Kirland Public Utilities Katrina Breedlove Information Technology Barbara Schill Finance Thomas Meagher Parks & Recreation William Muniz Fire 15 Years of Service Howard Mc Chesney Information Technology Mark Beery Solid Waste/General Services Mladen Zdjelar Information Technology 20 Years of Service Jeffrey Borden Public Utilities Paul Estes Public Services Matthew Bishop Public Utilities 25 Years of Service Ruby Jackson Parks & Recreation Rick Mishler Public Utilities Douglas Stocker Solid Waste/General Services Marjorie Doucette Finance Thomas Neitzel Public Utilities Frank Youmans Public Services 30 Years of Service John Richter Engineering Review Approval:1) Clerk Cover Memo Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: FWEA Wastewater Collection System of the Year Award. SUMMARY: The Collection Systems Award is presented by the Florida Water Environment Association or FWEA. The FWEA is the Florida Member Association of the international Water Environment Federation (WEF). The WEF is a not-for-profit educational and technical organization of 40,000 water quality experts worldwide committed to the preservation and enhancement of the global water environment. The FWEA is a non-profit corporation whose mission is to serve and unite water quality professionals responsible for protecting a clean water environment through: Educational Programs, Professional Development, and Promotion of Sound Public Policy. The City of Clearwater Public Utilities Department is the recipient of the “2010 Collection System Award” for utilities with 10,000 to 50,000 connections. This award recognizes organizations for significant accomplishments fostering excellence in the operation and maintenance of wastewater systems. The Public Utilities Department is recognized as a utility that represents best maintenance practices of a wastewater collection system, implements innovative programs within its wastewater collection system, provides adequate funding of the collection system for its long-term sustainability, has an excellent regulatory record, has an affective emergency response capability, promotes staff certification, and shows significant improvement in the area of infiltration and inflow. Review Approval:1) Clerk Cover Memo Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: FWEA David W. York Award for Reuse System of the Year. SUMMARY: The David W. York Award is presented by the Florida Water Environment Association or FWEA. The FWEA is the Florida Member Association of the international Water Environment Federation (WEF). The WEF is a not-for-profit educational and technical organization of 40,000 water quality experts worldwide committed to the preservation and enhancement of the global water environment. The FWEA is a non-profit corporation whose mission is to serve and unite water quality professionals responsible for protecting a clean water environment through: Educational Programs, Professional Development, and Promotion of Sound Public Policy. The City of Clearwater Public Utilities Department is the recipient of the “2010 David W. York Award for Utilities” with permitted treatment capacity in excess of 15 million gallons daily (MGD). This award was designed to honor utilities for their commitment to, and accomplishments in, developing and maintaining exemplary reuse programs which provide a beneficial use of reclaimed water. The city was judged on the following three criteria: Environmental Quality Management – Level of treatment and permit compliance; effectiveness in inspection program. Water Reuse System – Percentage of actual wastewater flow being reused; type of innovative approach for reuse; degree of benefits derived from water conservation/water resource management; and reliability and redundancy. Public Education/Information – Public education tools, new customer programs; and ongoing program for existing customers. Review Approval:1) Clerk Cover Memo Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: CVB supported Sports programs and their economic impact throughout the county - Kevin Smith, Director of Sports Commission, St. Petersburg/Clearwater Visitors Bureau SUMMARY: Review Approval:1) Clerk Cover Memo Pinellas County Sports Facilities St. Petersburg/ClearwaterSt. Petersburg/Clearwater Sports Commission Fields In Use CITY FACILITY NAMESPORT # OF FIELDS ClearwaterJoe DiMaggio Complex Multi-Purpose3 ClearwaterCountryside Complex Multi-purpose3 Clearwater David Martin Multi-Purpose 2Clearwater David Martin Complex Multi-Purpose 2 ClearwaterE. C. Moore Complex Baseball/ Softball 9 ClearwaterE.C. Moore Complex Multi-Purpose4 (Youth Fields) ClearwaterLong CenterMulti-Purpose2 CITYFACILITY NAMESPORT# OF FIELDS DunedinLouis A. Vanech Complex Baseball/Softb all 3 DunedinJerry Lake Soccer Complex Multi-Purpose4 Complex LargoBelcher Soccer Complex Multi-Purpose3 Pinellas ParkYouth ParkSoftball3 Pinellas ParkYouth ParkMulti-Purpose7 (2 full size, 5 youth) CITY FACILITY NAME SPORT # OF FIELDS St. PetersburgSt. Pete Baseball Complex (Naimoli Complex) Baseball/Multi -Purpose 5 St. Petersburg Woodlawn Baseball/5St. Petersburg Woodlawn Complex Baseball/ Softball 5 St. PetersburgLakewood Sports Complex Multi-Purpose4 CITY FACILITY NAME SPORT # OF FIELDS St. PetersburgPuryearParkMulti-Purpose5 St. PetersburgAzaleaParkMulti-Purpose2 St. Petersburg31st St.Athletic Complex Multi-Purpose3 Complex St. PetersburgWalter Fuller Complex Multi-Purpose4 CITY FACILITY NAME SPORTUpgradeExpand ClearwaterJoe DiMaggio Complex Multi- Purpose * ClearwaterEddie C. Moore Baseball/ Softball * Moore Complex Softball ClearwaterEddie C. Moore Complex Multi- Purpose * CITY FACILITY NAME SPORTUpgradeExpand Pinellas Park Youth ParkSoftball* Pinellas Park Youth ParkMulti- Purpose ** St. St. Pete Baseball/**St. Petersburg St. Pete Baseball Complex (Naimoli) Baseball/ Multi- Purpose ** St. Petersburg Woodlawn Complex Baseball/ Softball * CITY FACILITY NAME SPORTUpgradeExpand St. Petersburg Puryear Park Multi- Purpose * St. Petersburg Walter Fuller Complex Multi- Purpose ** Complex St. Petersburg Lakewood Sports Complex Multi- Purpose * OpportunitiesOpportunities Lacrosse Example of Bid: •Date: 4-day weekend in May for four years (2011-2014) •Needs 6+ full sized fields •Electronic scoreboard •Field use from 7am to 8pm•Field use from 7am to 8pm •Parking for 500 •PA system to reach ALL fields This bid provided: 1. 1,600 room nights for the teams 2. 1,200 room nights for parents, etc. Totaling 11,200 rm nights over a 4 year period. Soccer Score At The Shore Girls/Boys Soccer Tournaments •Presidents’ Day Weekend •500 teams with 13,800 athletes, coaches & families = 55.2 people traveling per team •10,000 room nights •$10 mill in Economic Impact •Minimum of 9 full-size, tournament-quality, lit soccer •Minimum of 9 full-size, tournament-quality, lit soccer fields in one complex for boys and girls tournament s Ultimate Soccer 3v3 World National Championships •Dates TBD •1,200 athletes & 6,000 spectators •1,500 room nights •Minimum of 7 full-sized, lit soccer fields in one complex Competition Vero Beach Sports Village Operated by Minor League Baseball, St. Petersburg, FL •Recently served as a training site for the Washington Freedom professional women's soccer team •Currently hosting an evaluation course conducted by the Professional Baseball Umpires Corporation. Holman Stadium: 6,500 Seats-AAA/AA Musco Lighting•Holman Stadium: 6,500 Seats-AAA/AA Musco Lighting •4 full fields (TWO LIGHTED BY Spring 2011) •2 half fields •Every field can be transformed for multi-sport use Vero Beach Sports Village Lee County : City of Palms Park –Boston Red Sox This complex includes: •2 baseball fields (stadium and practice) with bullpens, 4 batting tunnels. •5 baseball fields with bullpens 8 batting •5 baseball fields with bullpens 8 batting tunnels. •The complex also has the home team/visitor’s clubhouses with full amenities •2 TV booths, 1 camera booth, 3 radio booths and a control room City of Palms Park –Boston Red Sox Alachua County: Easton-Newberry Sports Complex and Archery Center City of Newberry opened a $3.5 million Complex –a facility that symbolizes the plans to bring sports tourism to this rural farming community. •The next project is to bring a 16 field baseball fa cility.•The next project is to bring a 16 field baseball fa cility. •20,000 to 35,000-square-foot arena with 4,000 – 10,000 seats. •Partnering with the Cooperstown Baseball Group, Inc. •Project would be funded by the county’s “bed tax.” Alachua County: Easton-Newberry Sports Complex and Archery Center •143acrerecreationalfacility •10multi-purposefields •6baseball/softballfields •4tenniscourts •4basketballcourts Wesley Chapel District Park •playground •pavilion PhaseTwoissettohave: •skateboardfacility •aquaticscenter •6multi-purposefields Wesley Chapel District Park Lake Myrtle Sports Complex •Polk County Tourism and Sports Marketing (PCTSM) a nd the city of Auburndale built a new baseball complex . •Baseball complex will consist of four collegiate si ze baseball fields. •2,000 seat collegiate baseball stadium •Four youth size baseball fields to be completed in 2010.•Four youth size baseball fields to be completed in 2010. •PCTSM also anticipates placing more than 20 amateur baseball events at the complex throughout the year. •New Florida Youth Soccer Assn. headquarters •10 full size, lit, multi purpose fields (including one stadium field) •Projected Economic Impact of $50 million for all events. Lake Myrtle Sports Complex Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Amend the City’s fiscal year 2009/2010 Operating and Capital Improvement Budgets at mid year and pass Ordinances 8187-10 and 8188-10 on first reading. SUMMARY: The fiscal year 2009/2010 Operating and Capital Improvement Budgets were adopted in September 2009 by Ordinances 8100-09 and 8101-09. Section 2.521 of the City’s Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. The memorandum and the accompanying report provide this information and outline the issues at mid year that require amendment. Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Mid Year Budget Review Fiscal 2009-10 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Assistant City Manager Rod Irwin, Assistant City Manager Department Directors SUBJECT: Mid Year Budget Review - Amended City Manager's Annual Budget Report DATE: July 1, 2010 Attached is the Mid Year Budget Review in accordance with the City Code of Ordinances. The report is based on six months of activity (October, 2009 through March, 2010) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenues and expenditure amendments reflect a net increase of $12,359,949. The major reason for the overall General Fund expenditure increase includes the appropriation of General Fund reserves and funds received from the Special Development Fund and Central Insurance Fund to redeem almost $12 million in outstanding debt. $3.9 million of General Fund reserves are allocated for the redemption of City of Clearwater Improvement Revenue Bonds, Series 2008 which was approved by the City Council on March 4, 2010. In addition, $7,570,000 of funds allocated from the Special Development Fund and Central Insurance Fund reserves are transferred to the General Fund and then allocated to the debt service funds to redeem Series 2001 bonds. In addition, increases to General Fund expenditures result from the allocation of General Fund reserves in the amount of $8,350 for Council member offices, $100,000 for unsafe structures, and $808,592 for the Honeywell performance contract. General Fund Reserves ± ,QRUGHUWRHQVXUHDGHTXDWHUHVHUYHVWKH&LW\&RXQFLO¶VSROLF\UHIOHFWVWKDW General Fund unappropriated retainHGHDUQLQJVRIRIWKH&LW\¶VEXGJHWHG*HQHUDO)XQGH[SHQGLWXUHV must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2009 books, and the allocation of reserves noted above, estimated General Fund reserves at mid-year are approximately $16.4 million, or 14.3RIWKHFXUUHQW\HDU¶V*HQHUDO Fund budget, exceeding our reserve policy by $6.6 million. Significant amendments to other City Operating Funds are noted as follows. Attachment number 1 Page 1 of 3 Mid Year Budget Review Fiscal 2009-10 City Manager's Transmittal Gas Fund Budget amendments to the Gas Fund reflect a net decrease of almost $2 million in budgeted expenditures primarily the result of a decrease in gas commodity charges due to the current economic environment. Solid Waste Fund Budget amendments to the Solid Waste Fund reflect an net decrease of $565,720 which is primarily the result of reductions in dump fees due to lower than expected tonnages and debt savings. Recycling Fund Mid-year amendments to the Recycling Fund expenditures reflect a net increase of $103,960 due to operational savings in several areas, while revenues reflect an increase of $152,000 due to a stronger resale market. Marina Fund Mid-year expenditure amendments in the Marina Fund reflect a net decrease of $560,500 to offset the loss of revenues anticipated for the fiscal year. Downtown Boat Slip Fund Mid-year expenditure amendments in the Downtown Boat Slip Fund reflect a net decrease of $309,685 to offset the loss of revenues anticipated for the fiscal year due to the delay in the scheduled opening of the boat slip operation. Airpark Fund The airpark fund recognizes a $175,000 increase in budgeted revenue from Central Insurance Fund reserves offsetting a like increase in expenditures to fund the King settlement approved by the City Council in April, 2010. Parking Fund Mid-year budget amendments for the Parking Fund reflect the allocation of $455,700 of Parking Fund reserves to provide funding for project 315-93411, Clearwater Beach Lifeguard Building Renovations, to fund the renovation project approved by the City Council on March 31, 2010. Administrative Services Fund At mid-year, $3,448 of Administrative Services Fund reserves are allocated to cover unemployment costs for the Graphics Supervisor position ZKLFKZDVHOLPLQDWHGLQWKHFXUUHQW\HDU¶VEXGJHW. Garage Fund The Garage Fund reflects the allocation of $205,746 of reserves to fund the Honeywell contract approved by the City Council on May 20, 2010. Central Insurance Fund At mid-year, the Central Insurance Fund operating expenditures reflect the allocation of Central Insurance Fund reserves for a total of $4,895,000 and includes: 1)The allocation of $1,750,000 of reserves to fund the Employee Health Clinic which was approved by the City Council on May 6, 2010; 2) $2,970,000 to fund the pay off of Improvement Revenue Bonds, Series 2001 which was approved by the City Council on March 18, 2010; and $175,000 to fund the King settlement approved by the City Council on April 15, 2010. Attachment number 1 Page 2 of 3 Mid Year Budget Review Fiscal 2009-10 City Manager's Transmittal Capital Improvement Fund Mid-year amendments to the Capital Improvement Fund reflect a decrease of $5,584,709. The decrease is primarily a result of the closing of project 362-92648, Beach Parking Garage decreasing that budget by almost $8.3 million. Now that the bond financing is no longer necessary for this garage, this project is closed. In addition, project 315-92820, Memorial Causeway Bridge Replacement, is also closed and almost $270,000 of infrastructure sales tax is returned to the Special Development Fund Project budget increases not previously approved by the Council are also summarized on page 20. The largest of these proposed increases is an increase of $208,677 of funds received from developers for public art which is being transferred from the Special Development Fund, where these funds are initially captured, to project 325-93608, Miscellaneous Minor Public Art, to provide funding for art projects downtown and throughout the City. Special Program Fund The Special Program Fund reflects a net budget increase of $2,145,542 at mid-year. Amendments include the recognition of $1,750,000 of Central Insurance Fund reserves to establish a project for the Empl oyee Health Clinic. Other significant amendments reflect more than $381,000 for the special events and sponsorships programs in the last three months, over $146,000 from police fines and court proceeds to support public safety programs and over $154,000 in revenues for police outside duty contractual services. Attachment number 1 Page 3 of 3 CITY OF CLEARWATER MID YEAR SUMMARY 2009/10 FY 09/10First AdoptedQuarterMid YearMid YearMid YearAmended DescriptionBudgetAmendedProjectedActualVariance%AdjustmentBudget General Fund: Revenues115,453,300 115,724,536 71,581,409 69,574,069 (2,007,340) -3%12,359,949 128,084,484 Expenditures115,453,300 115,724,536 65,198,190 63,622,754 1,575,436 2%12,359,949 128,084,484 Utility Funds: Water & Sewer Fund Revenues58,827,450 61,189,925 30,713,200 27,955,395 (2,757,805) -9%- 61,189,925 Expenditures58,672,340 58,672,340 30,363,303 29,307,990 1,055,313 3%- 58,672,340 Stormwater Fund Revenues15,579,600 15,579,600 7,214,906 7,283,871 68,965 1%- 15,579,600 Expenditures15,579,600 15,579,600 10,796,688 10,630,933 165,755 2%- 15,579,600 Gas Fund Revenues42,901,470 47,952,869 21,812,424 21,995,359 182,935 1%(1,532,610) 46,420,259 Expenditures40,528,040 45,046,119 28,651,186 25,314,898 3,336,288 12%(1,983,300) 43,062,819 Solid Waste Fund Revenues18,823,080 18,823,080 9,411,546 9,600,023 188,477 2%182,000 19,005,080 Expenditures18,759,080 18,531,318 9,736,212 8,998,716 737,496 8%(565,720) 17,965,598 Recycling Fund Revenues2,949,470 3,047,291 1,304,053 1,448,753 144,700 11%152,000 3,199,291 Expenditures2,949,470 2,949,470 1,554,389 1,516,268 38,121 2%(103,960) 2,845,510 Enterprise Funds: Marine Fund Revenues4,850,380 4,590,380 1,972,198 1,707,926 (264,272) -13%(725,500) 3,864,880 Expenditures4,552,760 4,423,160 2,213,790 1,808,112 405,678 18%(560,500) 3,862,660 Airpark Fund Revenues249,000 241,000 120,500 124,066 3,566 3%175,000 416,000 Expenditures194,070 194,070 104,748 91,980 12,768 12%175,000 369,070 Downtown Boat Slips Fund Revenues631,260 631,260 157,610 52,798 (104,812) -67%(456,110) 175,150 Expenditures464,230 464,230 155,020 19,373 135,647 88%(309,685) 154,545 Parking Fund Revenues5,405,020 8,805,020 2,440,046 1,861,300 (578,746) -24%455,700 9,260,720 Expenditures5,172,020 8,572,020 6,060,512 5,855,190 205,322 3%455,700 9,027,720 Harborview Center Revenues163,080 163,080 139,748 207,347 67,599 48%152,671 315,751 Expenditures163,080 163,080 137,490 159,307 (21,817) -16%5,000 168,080 Internal Service Funds: General Services Fund Revenues4,991,540 4,991,540 2,495,774 2,494,991 (783) 0%- 4,991,540 Expenditures4,991,540 4,991,540 2,673,556 2,603,223 70,333 3%- 4,991,540 Administrative Services Revenues9,430,000 9,455,846 4,715,014 4,629,991 (85,023) -2%3,448 9,459,294 Expenditures9,224,590 9,250,436 5,059,392 4,572,011 487,381 10%3,448 9,253,884 Garage Fund Revenues12,824,540 12,824,540 6,412,272 5,899,215 (513,057) -8%205,746 13,030,286 Expenditures12,824,540 12,824,540 6,679,534 6,081,408 598,126 9%205,746 13,030,286 Central Insurance Fund Revenues19,161,320 23,956,320 14,220,542 13,713,574 (506,968) -4%4,895,000 28,851,320 Expenditures18,208,370 18,378,370 9,314,872 10,372,065 (1,057,193) -11%4,895,000 23,273,370 Attachment number 2 Page 1 of 1 1 MID YEAR REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2009-10 REPORT PAGE # General Fund Operating Budget .................................................................................................................. 3 Utility Funds Operating Budget ..................................................................................................................... 9 Other Enterprise Funds Operating Budgets .............................................................................................. 13 Internal Service Funds Operating Budgets ................................................................................................ 17 Capital Improvement Program Budget ....................................................................................................... 20 Special Program Fund Budget.................................................................................................................... 30 Special Development Funds ....................................................................................................................... 38 Administrative Change Orders .................................................................................................................... 41 Ordinances .................................................................................................................................................. 43 Mid year budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents six months, October 1, 2009 through March 31, 2010. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after March 31, 2010. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Council on September 17, 2009. Mid Year Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Mid Year Actual Self-explanatory. Variance Difference between Mid Year projected and Mid Year actual. Variance % % of variance to Mid Year projection. Adjustments Adjustments that have been approved by the City Council, made at the 0DQDJHU¶VGLVFUHWLRQDQGRUDGMXVWPHQWVSURSRVHGEDVHGRQMid Year review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. Attachment number 3 Page 1 of 2 2 Capital Improvement Projects The amended 2009/10 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1, 2009, which includes budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the Mid Year review. Revised Budget Adding columns one and two. Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. Attachment number 3 Page 2 of 2 Increase/ (Decrease)Description Utility Taxes Utility tax revenuesareapproximately 8%greater than budgetedat midyear,and approximately 11%greater thanthe sameperiodlastyear,primarily due tothe coldwinter.No amendmentsareproposeduntiladditionalmonths of revenue are available for review. Licenses & Permits At midyear,license and permitrevenuesexhibita 6%negative variance.This is primarilyrelated tothe BusinessTaxLicense revenuewhich,for the firstsevenmonths of thisyear,is approximately 14%less thanthe sameperiod in fiscalyear 2008/09. No amendments are proposed at this time. Intergovernmental Sales Tax At midyear,sales tax revenuereflectsa 22%negative varianceprimarilyrelated tothe timing of revenuecollection. Adjustedfortiming,revenuesareapproximately 3%lower than anticipatedforthisyear and4%lower thanthe first six months of fiscalyear 2008/09.No amendmentsareproposeduntil additional months of revenue are available for review. Communications Tax At midyear,communications tax revenuereflectsa 29% negativevariance due to atimingdifferencebetweenactual receipts andbudget revenues.Adjustedfortiming,revenuesare 11%less than expectedfor the year and10%lower thanthe sameperiod of fiscalyear 2008/09.No amendmentsare proposeduntiladditionalmonths of revenueareavailablefor review. Other Intergovernmental 12,007 OtherIntergovernmentalrevenuesareapproximately as budgetedat midyear.Amendmentsreflectovertime reimbursements of$7,916.21 supporting the U.S.Immigrations and CustomsEnforcementprogram,and$4,090.34 supporting the DrugEnforcementAgencywhichoffsetexpenditure increases in the Police Department. Charges for Service (39,000) Chargesforservicerevenuesreflecta 17%negativevariance at midyear,thisvariance is due to reducedadmissionsrevenue and atimingvariance isin the receipt of facilitiesfees. Admissionsrevenuewill be closelymonitoredforapossible amendment at thirdquarter.Revenueamendmentsincludea $24,000 decrease in GolfCourseRevenue due tothe new lease withClearwaterExecutiveGolfCourse;and a $15,000 decrease in Land Rentals due to weathereffects on the operations of Sunsets at Pier 60.Theserevenuereductionsareoffset by reductions in operatingexpenses in the Parks and Recreation department. City of Clearwater General Fund Revenues Mid Year Amendments FY 2009/10 3 Attachment number 4 Page 1 of 3 Increase/ (Decrease)Description City of Clearwater General Fund Revenues Mid Year Amendments FY 2009/10 Fines & Forfeitures Fines and forfeiturerevenuesareapproximately 25%less than anticipated at midyear.Thiswill be carefullymonitoredfor possibleamendment at thirdquarteroncefurther data is available. Interest Income Revenuesfrominterestearningsreflecta 16%positive variance at midyear due to better than expectedreturns.No amendmentsarerecommendeduntilfurtheractivity is available for review. Miscellaneous (6,000) At midyear,miscellaneousrevenuesareapproximately as budgeted.Amendmentsreflectareduction of$6,000 in Library CaféRentalIncome due tothe interlocalagreementwith the SchoolBoard of PinellasCounty to allow the caféarea in the MainLibrary to be usedforon-the-jobtrainingforstudents as approved by the Council on March 31, 2010. 7,570,167 Midyear budget amendmentsreflect the following:1)an increase of$4,600,000 transferredfrom the Special DevelopmentFund and$2,970,000 in transferredfrom the CentralInsuranceFund to providefunding to redeem in fullCity of Clearwater,Florida,ImprovementRevenueRefundingBonds, Series 2001;as approved by the Council on March 18,2010. Thisrevenueincrease is offset byan increase in the Non- Departmentalprogramexpenditures;and2)the return of $166.56 fromclosedspecialprogramproject188-99876,Florida Bar Student Internship. Interfund Charges/ Transfers In 4 Attachment number 4 Page 2 of 3 Increase/ (Decrease)Description City of Clearwater General Fund Revenues Mid Year Amendments FY 2009/10 Firstquarteramendmentsreflect the followingallocations of General Fund reserves: 8,350 1)An appropriation of$8,350 fromretainedearnings tothe CityCouncilProgram to providefundingfor the Councilmember offices in City Hall as approved by the Council May 6, 2010. 3,900,000 2)An appropriation of$3,900,000 fromretainedearnings tothe Non-DepartmentalProgram to providefundingfor the full redemption of outstandingCity of Clearwater,Florida, ImprovementRevenueBonds,Series 2008as approved by the Council on March 4, 2010. 100,000 3)An appropriation of$100,000 fromretainedearnings tothe Planning and Developmentprogram to providefundingfor increasedcontractualservices as approved by Council on May 20, 2010. 808,592 4)An appropriation of$808,592of fromretainedearningsfor project315-94527,HoneywellPerformanceContract,was approved by the Council on May 20, 2010. 5,833 5)An appropriation of$5,833.44 fromretainedearnings to cover the $6,000 revenuereduction in LibraryRentalrevenue listedabove,less the return of$166.56 fromclosedproject 181- 99876,FloridaBarStudentInternship;is required to balance the General fund at mid year 4,822,775 12,359,949 Net General Fund Revenue Amendment Net Transfer (to) from Retained Earnings Transfer (to) from Surplus 5 Attachment number 4 Page 3 of 3 Increase/ (Decrease)Description 8,350 Midyearexpenditureamendmentsreflect and increase of $8,350 to fund the cost of constructing the councilmember's offices in CityHall.The $12,350 constructionestimate is offset by a $4,000 reduction in travel.Theremainingexpensewill be offset by atravelreduction in the CityManager'sproposedfiscal year 2010/11 budget. At midyear,the 8%negativevariance in the Economic Developmentdepartment is strictlyrelated to timing of the payment of the tourismcontractswith the ClearwaterRegional Chamber of Commerce and the TampaBayPartnership membership. No amendments are proposed at this time. At midyear,the 12%negativevariance in the OfficialRecords and LegislativeServicesdepartment is related tothe timing of the payment tothe Supervisor of Electionsforservicesprovided for the March election. No amendment is proposed at this time. (39,000) Midyearexpenditureamendmentsreflectareduction of $39,000of operatingsupplies and materials in the Parks and RecreationDepartmentwhichoffset the revenuereduction amendments. 100,000 MidYearexpenditureamendmentsreflect an increase of $100,000 in contractualservices budget to providesufficient funds to demolishpriorityunsafestructures,continuelimitedlot mowing/clearingthrough the rainyseason,and providelimited emergencyinspections or planreviews in the eventcustomer servicedemandsdictate;as approved by Council on May 20, 2010. 12,007 MidYearexpenditureamendmentsreflect an increase to overtime by$12,006.55 which is offset by revenueamendments recognizing the reimbursementsreceivedforovertimefrom ICE (TheDepartment of the Treasury)and overtimefromDEA(US Department of Justice, Drug Enforcement Agency). City of Clearwater General Fund Expenditures Mid Year Amendments FY 2009/10 Police Parks & Recreation City Council Planning and Development Economic Development & Housing Official Records and Legislative Services 6 Attachment number 5 Page 1 of 2 Increase/ (Decrease)Description City of Clearwater General Fund Expenditures Mid Year Amendments FY 2009/10 Non-Departmental 3,900,000 Expenditureamendmentsreflect an increase in budgeted transfers of$3,900,000of GeneralFundunappropriatedretained earnings tothe DebtServiceFunds 220and221 for the full redemption of outstandingCity of Clearwater,Florida, ImprovementRevenueBonds,Series 2008as approved by the Council on March 4, 2010. 7,570,000 Midyear budget amendmentsreflect an increase in budgeted transfers of$4,600,000of UndesignatedSpecialDevelopment Fundreserves and$2,970,000of CentralInsuranceFund reservestransferred tothe debt servicefund to providefunding to redeem in fullCity of Clearwater,Florida,Improvement RevenueRefundingBonds,Series 2001;as approved by the Council on March 18, 2010. 808,592 The budget amendmentalsoreflectsCityCouncilapproved interfundtransfers of$808,592 to CapitalImprovement and Special Program projects, as follows: 1)Atransfer of$808,592of GeneralFundunappropriated retainedearningsforproject315-94527,HoneywellPerformance Contract, was approved by the Council on May 20, 2010. 12,278,592 12,359,949 Net General Fund Expenditure Amendment 7 Attachment number 5 Page 2 of 2 2009/10 2009/10 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget GENERAL FUND GENERAL FUND REVENUES Property Taxes 41,786,420 36,500,00036,005,883 (494,117)-1%0 41,786,420 Franchise Fees 10,152,000 4,281,6674,284,5412,8740%0 10,152,000 Utility Taxes 12,321,860 5,064,4785,493,180428,7028%0 12,321,860 Licenses, Permits & Fees 3,550,000 1,660,0021,562,453 (97,549)-6%0 3,550,000 Intergovernmental Sales Tax 5,313,000 2,213,7501,725,247 (488,503)-22%0 5,313,000 Communications Services Tax 6,814,600 2,839,4152,013,938 (825,477)-29%0 6,814,600 Other Intergovernmental 11,355,576 4,973,5725,038,49764,9251%12,00711,367,582 Charges for Services 3,882,660 1,752,3721,453,811 (298,561)-17%(39,000)3,843,660 Fines & Forfeitures 677,300 326,152244,059 (82,093)-25%0 677,300 Interest Income 1,140,000 531,500618,12986,62916%0 1,140,000 Miscellaneous Revenues 981,500 505,756503,826 (1,930)0%(6,000)975,500 Interfund Charges / Transfers In 20,236,265 10,932,74510,630,505 (302,240)-3%7,570,16727,806,432 OPERATING REVENUES 118,211,181 71,581,40969,574,069 (2,007,340)-3%7,537,173125,748,354 Transfer (to) from Surplus(2,486,645) 000~4,822,7752,336,130 TOTAL REVENUES 115,724,536 71,581,40969,574,069 (2,007,340)-3%12,359,949128,084,484 GENERAL FUND EXPENDITURES City Council 296,570 154,081 146,703 7,3785%8,350 304,920 City Manager's Office 1,274,680 707,623 670,280 37,3435%- 1,274,680 City Attorney's Office 1,623,430 839,883 657,477 182,40622%- 1,623,430 City Auditor's Office 182,410 103,673 103,058 6151%- 182,410 Development & Neighborhood Svcs - - - 0~- - Economic Development & Housing 1,374,570 742,554 800,378 (57,824)-8%- 1,374,570 Engineering 7,441,890 4,095,176 4,042,695 52,4811%- 7,441,890 Equity Services- - - 0~- - Finance 2,195,470 1,208,585 1,187,728 20,8572%- 2,195,470 Fire 21,760,100 12,242,964 12,292,051 (49,087)0%- 21,760,100 Human Resources 1,108,350 596,720 548,725 47,9958%- 1,108,350 Library 5,710,940 3,375,808 3,223,666 152,1425%- 5,710,940 Marine & Aviation 564,440 299,461 282,521 16,9406%- 564,440 Non-Departmental 5,136,700 3,437,756 3,532,075 (94,319)-3%12,278,592 17,415,292 Office of Management & Budget 285,690 162,242 161,703 5390%- 285,690 Official Records & Legislative Svcs 1,087,520 583,487 651,932 (68,445)-12%- 1,087,520 Parks & Recreation 19,772,130 10,885,301 10,129,047 756,2547%(39,000) 19,733,130 Planning & Development 4,679,890 2,596,452 2,553,221 43,2312%100,000 4,779,890 Police 37,421,276 21,212,794 20,816,846 395,9482%12,007 37,433,282 Public Communications 1,031,750 563,398 481,441 81,95715%- 1,031,750 Public Services 2,580,000 1,390,232 1,341,207 49,0254%- 2,580,000 Allocation to GF Reserve 196,730 - - 0~- 196,730 TOTAL EXPENDITURES 115,724,536 65,198,19063,622,7541,575,4362%12,359,949128,084,484 For Six Month Period of October 1, 2009- March 31, 2010 GENERAL FUND MID YEAR REVIEW 8 Attachment number 6 Page 1 of 1 Increase/ (Decrease)Description Water & Sewer Fund At mid year, anticipated revenues of the Water & Sewer Fund exceed anticipated expenditures by $2,517,585 for fiscal year 2009/10. Revenues: Water and Sewerfundrevenuesreflecta 9%negativevariance at midyear,no amendmentsareproposeduntilfurthermonths of activity are available for review. Expenditures: No amendments are proposed at mid year. Stormwater Fund At mid year, anticipated revenues of the Stormwater Fund equal anticipated expenditures for FY 2009/10. Revenues: No amendments are proposed at mid year. Expenditures: No amendments are proposed at mid year. Gas Fund At mid year, anticipated revenues of the Gas Fund exceed anticipated expenditures by $3,357,440 for FY 2009/10. Revenues:(1,532,610) Midyearamendments to Gasfundrevenuesreflecta net decrease of $1,532,610 reflecting projected decreases due to fuel costs and current economic conditions. Expenditures:(1,983,300) Midyearamendmentsreflectadecrease of$2,000,000 in Gas CommodityCharge as well as variousincreases and decreases to line item budgets between cost centers for a net decrease of $1,983,300. Solid Waste Fund At mid year, anticipated revenues of the Solid Waste Fund exceed anticipated expenditures by $ 1,039,482 for FY 2009/10. Revenues:182,000 Midyearrevenueamendmentsreflecta net increase of$182,000 to adjustforhigher than expectedrevenues,primarilyrelated to collection charges and increased interest earnings. Expenditures:(565,720) Midyearexpenditureamendmentsreflecta net decrease of$565,720 whichincludes the followingamendments:1)decreases in dumpfees totaling $322,020due tothe reducedamount of refusehauled;2) decreases in principal and interestforleasepurchase debtof$107,070 due tothe elimination or postponement of equipmentpurchases;3)a reduction of personnelcosts of$89,670due to vacancies;4) reductions in garagechargestotaling $64,960due to lower than expectedrepaircosts;and5)increases in contractualservices, electricity and sanitationcoststotaling $18,000due to regulatory requirements and unexpected increases. City of Clearwater Utility Funds Mid Year Amendments FY 2009/10 9 Attachment number 7 Page 1 of 2 Increase/ (Decrease)Description City of Clearwater Utility Funds Mid Year Amendments FY 2009/10 Recycling Fund At mid year, anticipated revenues of the Recycling Fund exceed anticipated expenditures by $353,781 for FY 2009/10. Revenues:152,000 Midyearrevenueamendmentsreflecta net increase of$152,000. Theseamendmentsare the result of the strongresalemarketwhich has increased the sale of recyclables. Expenditures(103,960) Midyearexpenditureamendmentsreflecta net decrease of$103,960 whichincludes the following:1)decreases in principal and interestfor leasepurchase debtof$78,960due tothe elimination or postponement of equipmentpurchases;2)a $25,000 reduction to inventorypurchasedforresale due to reducedquantitiespurchased fromrecyclingpartnercities,3)areduction of personnelcosts of $7,570due to employeeturnover;4)areduction of$1,900 in printing costs due to year-to-datesavings;and5)increases in garagecharges totaling $9,470 due to higher than expected vehicle repairs. 10 Attachment number 7 Page 2 of 2 2009/10 2009/10 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget WATER & SEWER FUND Water & Sewer Fund Revenues Operating Revenue57,291,800 28,645,89626,654,386(1,991,510)-7%057,291,800 Non-Operating Revenue3,898,125 2,067,3041,206,965(860,339)-42%03,898,125 Contributions - 093,14493,144~0- Transfers In - 0 900900 ~0- Use of Fund Equity- 000~0- Total Revenues61,189,925 30,713,20027,955,395(2,757,805)-9%061,189,925 Water & Sewer Fund Expenditures Public Utilities Administration901,650 468,544450,91917,625 4%0901,650 Wastewater Collection5,139,670 2,919,9952,952,577(32,582)-1%05,139,670 Public Utilities Maintenance2,988,580 1,575,0721,543,50331,569 2%02,988,580 WPC / Plant Operations10,588,070 5,458,3485,348,099110,249 2%010,588,070 WPC / Laboratory Operations1,250,130 655,532681,708(26,176)-4%01,250,130 WPC / Industrial Pretreatment822,910 434,295390,19844,097 10%0822,910 Water Distribution7,904,560 4,205,4924,248,126(42,634)-1%07,904,560 Water Supply12,370,480 6,229,7885,028,9921,200,796 19%012,370,480 Reclaimed Water2,064,970 1,095,5771,068,47827,099 2%02,064,970 Non-Departmental14,641,320 7,320,6607,595,390(274,730)-4%014,641,320 Total Expenditures58,672,340 30,363,30329,307,9901,055,313 3%058,672,340 STORMWATER FUND Stormwater Utility Revenues Operating Revenues14,138,310 7,069,1587,109,76040,602 1%014,138,310 Non-Operating Revenues291,410 145,748174,11128,363 19%0291,410 Transfers In - 000~0- Use of Fund Equity1,149,880 000~01,149,880 Total Revenues15,579,600 7,214,9067,283,87168,965 1%015,579,600 Stormwater Utility Expenditures Stormwater Management4,794,760 2,441,5062,346,67894,828 4%04,794,760 Stormwater Maintenance10,784,840 8,355,1828,284,25470,928 1%010,784,840 Total Expenditures15,579,600 10,796,68810,630,933165,755 2%015,579,600 GAS FUND Gas Fund Revenues Operating Revenues40,386,920 21,201,42821,414,790213,362 1%(1,563,000)38,823,920 Non-Operating Revenues969,980 499,996448,541(51,455)-10%390 970,370 Transfers In - 000~0- Capitalized Labor222,000 111,000132,02821,028 19%30,000252,000 Use of Fund Equity6,373,969 000~06,373,969 Total Revenues47,952,869 21,812,42421,995,359182,935 1%(1,532,610)46,420,259 Gas Fund Expenditures Administration & Supply29,266,700 16,570,66913,633,3172,937,352 18%(1,695,030)27,571,670 South Area Gas Operations7,509,140 5,636,7305,577,74858,982 1%(182,790)7,326,350 North Area Gas Operations3,479,160 2,747,4482,714,45132,997 1%(159,760)3,319,400 Marketing & Sales4,791,119 3,696,3393,389,382306,957 8%54,2804,845,399 Total Expenditures45,046,119 28,651,18625,314,8983,336,288 12%(1,983,300)43,062,819 For the Six Month Period of October 1, 2009 to March 31, 2010 UTILITY FUNDS MID YEAR REVIEW 11 Attachment number 8 Page 1 of 2 2009/10 2009/10 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget For the Six Month Period of October 1, 2009 to March 31, 2010 UTILITY FUNDS MID YEAR REVIEW SOLID WASTE FUND Solid Waste Revenues Operating Revenue17,923,000 8,961,5049,085,184123,680 1%120,00018,043,000 Non-Operating Revenue652,100 326,052390,84964,797 20%62,000714,100 Transfers In 247,980 123,990123,9900 0%0247,980 Use of Fund Equity- 000~0- Total Revenues18,823,080 9,411,5469,600,023188,477 2%182,00019,005,080 Solid Waste Expenditures Collection15,409,178 8,089,7947,352,861736,933 9%(540,750)14,868,428 Transfer 1,406,550 751,140731,13020,010 3%(38,970)1,367,580 Container Maintenance777,880 420,806438,499(17,693)-4%8,100785,980 Administration937,710 474,472476,227(1,755)0%5,900943,610 Total Expenditures18,531,318 9,736,2128,998,716737,496 8%(565,720)17,965,598 RECYCLING FUND Recycling Revenues Operating Revenue2,263,710 1,222,3231,374,817152,494 12%152,0002,415,710 Non-Operating Revenue783,581 81,73073,936(7,794)-10%0783,581 Total Revenues3,047,291 1,304,0531,448,753144,700 11%152,0003,199,291 Recycling Expenditures Residential1,047,110 556,417574,854(18,437)-3%(3,360)1,043,750 Multi-Family 527,470 277,810270,7647,046 3%(20,530)506,940 Commercial1,374,890 720,162670,65149,511 7%(80,070)1,294,820 Total Expenditures2,949,470 1,554,3891,516,26838,121 2%(103,960)2,845,510 12 Attachment number 8 Page 2 of 2 Increase/ (Decrease)Description Marina Fund Anticipated revenues of the Marine Fund exceed anticipated expenditures by $2,220 at mid year fiscal year 2009/10. Revenues:(725,500) Midyearamendmentsreflecta net decrease of$725,500 to reflect the loss of anticipatedrevenuesanticipatedfor the year.Revenue amendmentsincludereductions in sliprentaltransient,sliprentals, buildingrentals,gasand oilsales-marine,Seminolerampfees, electricalservice,andgas salesnon-tax-Marina.Asmallincrease in land rental revenue is also included. Expenditures:(560,500) Midyearexpenditureamendmentsreflectreductions in various operatingcodes,including;a $520,000 reduction in cost ofgoods sold; $8,000of inventorypurchasedforresale;$7,500 in electricalcosts; $6,000 in other services and repair;and various other lineitem decreases totalling $19,000; for a net reduction of $560,500. Downtown Boat Slips Fund Anticipated revenues of the Downtown Boat Slips Fund exceed anticipated expenditures by $20,605 at mid year fiscal year 2009/10. Revenues:(456,110) Midyearrevenueamendmentsreflecta net reduction of$456,110, thisreduction of operatingrevenues is related tothe delay in opening of the DowntownBoatSlips.Amendmentsalsoincludeincreases of $52,150 for grant funds, interest earnings and donations received. Expenditures:(309,685) TheDowntownBoatSlipsare now scheduled to open in the Summer.At mid-year,budgeted expenditureswill be adjusted to reflect the shorter operating period for fiscal year 2009/10. Airpark Fund Anticipated revenues of the Airpark Fund exceed anticipated expenditures by $46,930 at mid year fiscal year 2009/10. Revenues:175,000 At midyear,revenueamendmentsreflect an increase of$175,000 transferred in from the CentralInsuranceFundfor the Kingsettlement as approved by the Council on April 15, 2010. Expenditures:175,000 Mid year expenditure amendments reflect an increase of $175,000 to fund the King settlement as approved by the Council on April 15, 2010. FY 2009/10 City of Clearwater Other Enterprise Funds Mid Year Amendments 13 Attachment number 9 Page 1 of 2 Increase/ (Decrease)Description FY 2009/10 City of Clearwater Other Enterprise Funds Mid Year Amendments Parking Fund At mid year, anticipated revenues of the Parking Fund exceed anticipated expenditures by $233,000 for fiscal year 2009/10. Revenues:455,700 Midyearrevenueamendments tothe parkingfundinclude an appropriation of$455,700of undesignatedretainedearningsfor project315-93411,ClearwaterBeachLifeguardBuildingRenovations, to fund the renovationproject as approved by the Council on March 31, 2010. Expenditures:455,700 Midyearexpenditureamendments tothe parkingfundincludea transfer of$455,700of undesignatedretainedearnings of the Parking Fund to project315-93411,ClearwaterBeachLifeguardBuilding Renovations,to fund the renovationproject as approved by the Council on March 31, 2010. Harborview Fund Anticipated revenues of the Harborview Fund exceed anticipated expenditures by $147,671 at mid year fiscal year 2009/10. Revenues:152,671 Mid year revenue amendments reflect an increase of $152,671.15 in Surplus Machinery and Equipment from proceeds of the in-house auction by Tampa Machinery Auction as approved by the Council on March 4, 2010. Expenditures:5,000 Midyearexpenditureamendmentsfor the HarborviewFundreflect an increase of$5,000 to establisha budget forpresaleadvertising and other expensesrelated tothe in-houseauction by TampaMachinery Auction,as approved by the Council on March 4,2010.Expenseare offset by sales proceeds from the auction. 14 Attachment number 9 Page 2 of 2 2009/10 2009/10 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget MARINE FUND MARINE FUND REVENUES Operating Revenues 4,412,000 1,858,000 1,607,680 (250,320) -13%(715,500) 3,696,500 Non-Operating Revenues 128,380 64,198 50,246 (13,952) -22%(10,000) 118,380 Transfers In 50,000 50,000 50,000 - 0%- 50,000 Use of Fund Equity- - - - ~- - TOTAL REVENUES 4,590,380 1,972,198 1,707,926 (264,272) -13%(725,500) 3,864,880 MARINE FUND EXPENDITURES Marina Operations 4,423,160 2,213,790 1,808,112 405,678 18%(560,500) 3,862,660 TOTAL EXPENDITURES 4,423,160 2,213,790 1,808,112 405,678 18%(560,500) 3,862,660 DOWNTOWN BOAT SLIPS FUND DOWNTOWN BOAT SLIPS FUND REVENUES Operating Revenues 558,410 139,600 - (139,600) -100%(440,410) 118,000 Non-Operating Revenues 72,850 18,010 52,798 34,788 193%(15,700) 57,150 Transfers In - - - - ~- - Use of Fund Equity- - - - ~- - TOTAL REVENUES 631,260 157,610 52,798 (104,812) -67%(456,110) 175,150 DOWNTOWN BOAT SLIPS FUND EXPENDITURES Downtown Boat Slips Operations 464,230 155,020 19,373 135,647 88%(309,685) 154,545 TOTAL EXPENDITURES 464,230 155,020 19,373 135,647 88%(309,685) 154,545 AIRPARK FUND AIRPARK FUND REVENUES Operating Revenues 231,000 115,500 115,044 (456) 0%- 231,000 Non-Operating Revenues 10,000 5,000 9,022 4,022 80%- 10,000 Transfers In - - - - ~175,000 175,000 Use of Fund Equity- - - - ~- - TOTAL REVENUES 241,000 120,500 124,066 3,566 3%175,000 416,000 AIRPARK FUND EXPENDITURES Airpark Operations 194,070 104,748 91,980 12,768 12%175,000 369,070 TOTAL EXPENDITURES 194,070 104,748 91,980 12,768 12%175,000 369,070 For The Six Month Period of October 1, 2009 - March 31, 2010 ENTERPRISE FUNDS MID YEAR REVIEW 15 Attachment number 10 Page 1 of 2 2009/10 2009/10 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget For The Six Month Period of October 1, 2009 - March 31, 2010 ENTERPRISE FUNDS MID YEAR REVIEW PARKING FUND PARKING FUND REVENUES Operating Revenues 4,781,020 2,128,048 1,581,286 (546,762) -26%- 4,781,020 Non-Operating Revenues 4,024,000 311,998 274,154 (37,844) -12%455,700 4,479,700 Transfers In - - 5,860 5,860 ~- - TOTAL REVENUES 8,805,020 2,440,046 1,861,300 (578,746) -24%455,700 9,260,720 PARKING FUND EXPENDITURES Engineering / Parking System 7,263,720 5,497,462 5,342,713 154,749 3%455,700 7,719,420 Engineering / Parking Enforcement 850,000 313,243 271,577 41,666 13%- 850,000 Parks & Rec / Beach Guards 458,300 249,807 240,900 8,907 4%- 458,300 TOTAL EXPENDITURES 8,572,020 6,060,512 5,855,190 205,322 3%455,700 9,027,720 HARBORVIEW FUND HARBORVIEW CENTER FUND REVENUES Operating Revenues 40,000 19,998 21,315 1,317 7%- 40,000 Non-operating Revenues 51,550 48,220 114,502 66,282 137%152,671 204,221 Transfers In 71,530 71,530 71,530 - 0%- 71,530 TOTAL REVENUES 163,080 139,748 207,347 67,599 48%152,671 315,751 HARBORVIEW CENTER FUND EXPENDITURES Harborview Center Operations 163,080 137,490 159,307 (21,817) -16%5,000 168,080 TOTAL EXPENDITURES 163,080 137,490 159,307 (21,817) -16%5,000 168,080 16 Attachment number 10 Page 2 of 2 Increase/ (Decrease)Description General Services At mid year, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2009/10. Revenues: No amendments are proposed at mid year. Expenditures: No amendments are proposed at mid year. Administrative Services At mid year, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $205,410 for fiscal year 2009/10. Revenues:3,448 Midyearamendmentsreflect the allocation of$3,448of Administrative ServiceFundretainedearnings to cover the expensesincurredfor unemployment costs. Expenditures:3,448 Midyearexpenditureamendmentsreflect an increase of$3,448 in the Graphic Communications budget to cover unemployment costs. Garage Fund At mid year, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2009/10. Revenues:205,746 Mid year amendments reflect the allocation of $205,746 of Garage Fund reserves to fund project 315-94527, Honeywell Performance Contract as approved by the Council on May 20, 2010. Expenditures:205,746 Expenditure amendments at mid year reflect a transfer of $205,746 to project 315-94527, Honeywell Performance Contract as approved by the Council on May 20, 2010; as well as increases and decreases between cost centers that have a zero net effect on the Garage Fund. Central Insurance At mid year, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $5,577,950 for fiscal year 2009/10. Revenues:4,895,000 At midyear,revenueamendmentsreflect the following:1)an allocation of CentralInsuranceFundreservesfor $1,750,000 to fundproject 181- 99862,EmployeeHealthClinic as approved by Council on May 6,2010;2) an allocation of CentralInsuranceFundreservesfor $2,970,000 to fund the repayment of City of Clearwater,Florida,ImprovementRevenue RefundingBonds,Series 2001as approved by Council on March 18, 2010;and3)an allocation of$175,000of CentralInsuranceFundreserves to fund the Kingsettlementwith the ClearwaterAirpark as approved by Council on April 15, 2010. Expenditures:4,895,000 Midyearexpenditureamendmentsreflect the following:1)atransfer of CentralInsuranceFundreservesfor $1,750,000 to fundproject 181- 99862,EmployeeHealthClinic as approved by Council on May 6,2010;2) atransfer of CentralInsuranceFundreservesfor $2,970,000 to fund the repayment of City of Clearwater,Florida,ImprovementRevenueRefunding Bonds,Series 2001as approved by Council on March 18,2010;and3)a transfer of$175,000of CentralInsuranceFundreserves tothe Airpark fundfor the Kingsettlementwith the ClearwaterAirpark as approved by Council on April 15, 2010. City of Clearwater Internal Service Funds Mid Year Amendments FY 2009/10 17 Attachment number 11 Page 1 of 1 2009/10 2009/10 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget GENERAL SERVICES FUND GENERAL SERVICES FUND REVENUES Billings to Departments4,951,540 2,475,774 2,473,671 (2,103) 0%04,951,540 Non-Operating Revenue40,000 20,000 21,320 1,320 7%040,000 Transfers In - - - - ~0- Fund Reserves - - - - ~0- TOTAL REVENUES4,991,540 2,495,774 2,494,991 (783) 0%04,991,540 GENERAL SERVICES FUND EXPENDITURES Administration271,650 144,852 153,774 (8,922) -6%0271,650 Building & Maintenance4,719,890 2,528,704 2,449,449 79,255 3%04,719,890 TOTAL EXPENDITURES4,991,540 2,673,556 2,603,223 70,333 3%04,991,540 ADMINISTRATIVE SERVICES FUND ADMINISTRATIVE SERVICES REVENUE Operating Revenue9,230,000 4,615,014 4,507,924 (107,090) -2%09,230,000 Non-Operating Revenue200,000 100,000 107,067 7,067 7%0200,000 Transfers In - - 15,000 15,000 ~0- Fund Reserves25,846 - - - ~3,44829,294 TOTAL REVENUES9,455,846 4,715,014 4,629,991 (85,023) -2%3,4489,459,294 ADMINISTRATIVE SERVICES EXPENDITURES Information Technology / Admin389,940 215,101 217,487 (2,386) -1%0389,940 Information Tech / Network Svcs2,222,230 1,171,824 923,618 248,206 21%02,222,230 Info Tech / Software Applications1,999,220 1,137,563 1,070,069 67,494 6%01,999,220 Info Tech / Telecommunications972,020 491,545 353,427 138,118 28%0972,020 Public Comm / Courier182,640 93,500 87,134 6,366 7%0182,640 Public Comm / Graphics25,846 25,846 26,094 (248) -1%3,44829,294 Clearwater Customer Service3,458,540 1,924,013 1,894,182 29,831 2%03,458,540 TOTAL EXPENDITURES9,250,436 5,059,392 4,572,011 487,381 10%3,4489,253,884 GARAGE FUND GARAGE FUND REVENUES Billings to Departments12,202,140 6,101,070 5,650,349 (450,721) -7%012,202,140 Non-Operating Revenue622,400 311,202 248,866 (62,336) -20%0622,400 Transfers In - - - - ~0- Fund Reserves- - - - ~205,746205,746 TOTAL REVENUES12,824,540 6,412,272 5,899,215 (513,057) -8%205,74613,030,286 Garage Fund Expenditures Fleet Maintenance 12,192,160 6,355,648 5,921,073 434,575 7%195,74612,387,906 Radio Communications632,380 323,886 160,335 163,551 50%10,000642,380 TOTAL EXPENDITURES12,824,540 6,679,534 6,081,408 598,126 9%205,74613,030,286 For The Six Month Period of October 1, 2009 - March 31, 2010 INTERNAL SERVICE FUNDS MID YEAR REVIEW 18 Attachment number 12 Page 1 of 2 2009/10 2009/10 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget For The Six Month Period of October 1, 2009 - March 31, 2010 INTERNAL SERVICE FUNDS MID YEAR REVIEW CENTRAL INSURANCE FUND CENTRAL INSURANCE FUND REVENUES Billings to Departments18,037,560 9,018,780 8,350,612 (668,168) -7%018,037,560 Non-Operating Revenue940,000 415,000 635,202 220,202 53%0940,000 Transfers In4,808,760 4,786,762 4,727,760 (59,002) -1%04,808,760 Fund Reserves170,000 - - - ~4,895,0005,065,000 TOTAL REVENUES23,956,320 14,220,542 13,713,574 (506,968) -4%4,895,00028,851,320 CENTRAL INSURANCE FUND EXPENDITURES Finance / Risk Management436,770 251,200 252,304 (1,104) 0%0436,770 Human Resources / Employee Benefit 329,980 179,360 156,467 22,893 13%0329,980 Non-Departmental17,611,620 8,884,312 9,963,295 (1,078,983) -12%4,895,00022,506,620 TOTAL EXPENDITURES18,378,370 9,314,872 10,372,065 (1,057,193) -11%4,895,00023,273,370 19 Attachment number 12 Page 2 of 2 Clearwater, Florida CAPITAL IMPROVEMENT FUND Mid Year Summary FY 2009/10 20 The amended 2009/10 Capital Improvement Program budget report is submitted for the City Council's Mid Year review. The net proposed amendment is a budget decrease in the amount of $5,584,709. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following Capital Improvement Budget increases to projects: ¾ Miscellaneous Minor Public Art ± To record a budget increase in the amount of $208,676.98 of Developer Public Art Contribution revenue from the Special Development Fund. These funds will cover art projects at the Downtown Promenade, Downtown 360 and other art projects around the City. ¾ Pinellas New Mains ± Service Lines ± To record a budget increase in the amount of $52,982.03 of Property Owners Share revenue received, which will match budgeted revenue with actual cash proceeds. All significant budget increases that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval Honeywell Performance Contract 1,014,338 5/20/10 Long Center Major Infrastructure Improvements 700,000 5/20/10 Clearwater Beach Lifeguard Building Renovations 455,700 3/31/10 System R & R Maintenance 225,000 5/6/10 Library Technology 164,053 5/6/10 Attachment number 13 Page 1 of 1 Increase/ AmdmtProject(Decrease)Transfer Net Budget #NumberAmountAmountDescriptionAmendment Streets and Sidewalks 1315-92273(85,481) To recorda budget transfer in theamount of $85,481.44 of Road Millagerevenue to project315-92343,EastAveTrail.Thiswas approved by City Council on May 20, 2010.(85,481) East Avenue Trail 2315-9234385,481 To recorda budget transfer in theamount of $85,481.44 of Road Millagerevenuefromproject315-92273,Streets and Sidewalks. This was approved by City Council on May 20, 2010.85,481 Parking Lot Improvements 3315-9263637,035 To recorda budget transfer in theamount of $37,034.90 of Fee LieuParkingrevenuefromproject315-92646,StationSquare Parking. 37,035 Station Square Parking - CLOSE PROJECT 4315-92646(37,035) To recorda budget transfer in theamount of $37,034.90 of Fee in Lieu of Parkingrevenue to project315-92636,Parking Lot Improvement.StationSquareParking is complete and will be closed.(37,035) Beach Parking Garage - CLOSE PROJECT 5362-92648(8,252,065) * To recorda budget decrease in theamount of $8,252,065.22 of BondProceeds.The BeachParkingGarage will nowbe privately financed. This was approved by City Council on March 4, 2010.(8,252,065) Memorial Causeway Bridge Replacement - CLOSE PROJECT 6315-92820(269,665) To recorda budget decrease in theamount of $269,664.94 of InfrastructureSales Tax and returnthefunds to theSpecial Development fund. This project is complete and will be closed.(269,665) Downtown Boat Slips 7315-9340588,548 * To recorda budget increase in theamount of $88,548 of Other StateGrantrevenuefromtheFloridaDepartment of EnvironmentalProtection.Thiswasapproved by CityCouncil on March 31,2010.Thisfunding will providefortheadditionalfunds requiredfortheconstruction,equipmentpurchase,and installation of twopumpoutsystemsfortheDowntownBoat Slips.88,548 Clearwater Beach Lifeguard Building Renovations - NEW PROJECT 8315-93411455,700 To establishtheproject budget in theamount of $455,700 of unappropriatedretainedearnings of theParkingfund.The renovatedbuilding will provideenhancedstorageareas on the groundfloor,stafflockers,workareas,bathroom and showers on thesecondfloor and observationpost and staffplanningroom on theadditionalthirdfloor.Thiswasapproved by CityCouncil on March 31, 2010.455,700 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2009/10 21 * indicates budget amendment only Attachment number 14 Page 1 of 3 Increase/ AmdmtProject(Decrease)Transfer Net Budget #NumberAmountAmountDescriptionAmendment CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2009/10 Miscellaneous Minor Public Art 9325-93608208,677 To recorda budget increase in theamount of $208,676.98 of DeveloperPublicArtContributionrevenuefromtheSpecial Development Fund.Thesefunds will coverartprojects at the DowntownPromenade,Downtown 360and otherartprojects around the City.208,677 Motorized Equipment - Cash 10 315-942333,200 * To recorda budget increase in theamount of $3,200.00 of insuranceproceeds to matchbudgetedrevenuewithactualcash proceeds. 3,200 Long Center Major Infrastructure Improvements 11 315-94524700,000 To recorda budget increase in theamount of $700,000.00 of InfrastructureSales Tax (PennyforPinellas)reservesfromthe SpecialDevelopment Fund.The funding will provideforthe installation and service of energysavingequipment,whichwas approved by City Council on May 20, 2010. 700,000 Honeywell Performance Contract - NEW PROJECT 12 315-945271,014,338 To establishtheproject and recorda budget increase in the amount of $808,592.00fromGeneral Fund Reserves and $205,746.00fromGarage Fund Reserves.Thisproject will fund theinstallation and service of energysavingequipment in various Cityownedbuildings.Thiswasapproved by CityCouncil on May 20, 2010.1,014,338 Library Technology - NEW PROJECT 13 316-94861164,053 To establishtheproject and recorda budget increase in the amount of $164,053.19 in LeasePurchaserevenue.Thisproject will fundnineXpressCheckselfcheck-outstations,including hardware,software,and fiveyearsmaintenance and support. This was approved by City Council on May 6, 2010.164,053 Storm Pipe System Improvements 14 315-96124(1,059) To recorda budget transfer in theamount of $1,059.37 of StormwaterUtilityrevenue to project315-96141,KapokFlood Resolution. This will correct a first quarter budget amendment.(1,059) Kapok Flood Resolution - CLOSE PROJECT 15 315-961411,059 To recorda budget transfer in theamount of $1,059.37 of StormwaterUtilityrevenuefromproject315-96124,StormPipe SystemImprovements.This will correctafirstquarter budget amendment.1,059 22 * indicates budget amendment only Attachment number 14 Page 2 of 3 Increase/ AmdmtProject(Decrease)Transfer Net Budget #NumberAmountAmountDescriptionAmendment CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2009/10 Line Relocation Pinellas Maintenance 16 315-963655,838 * To recorda budget increase in theamount of $5,837.68 of PropertyOwnersSharerevenuereceivedfromBaycareHealth System.This will matchbudgetedrevenuewithactualcash proceeds.5,838 Pinellas New Mains - Service Lines 17 315-9637752,982 * To recorda budget increase in theamount of $52,982.03 of PropertyOwnersSharerevenuereceived,which will match budgeted revenue with actual cash proceeds.52,982 Pasco New Mains - Service Lines 18 315-9637818,686 * To recorda budget increase in theamount of $18,685.53 of PropertyOwnersSharerevenuereceived,which will match budgeted revenue with actual cash proceeds.18,686 System R & R Maintenance 19 315-96721225,000 * To recorda budget increase in theamount of $225,000 of Other GovernmentalrevenuesfortheSouthwestFloridaWater ManagementDistrict'sshare of theGroundwaterReplenishment Program. This was approved by City Council on May 6, 2010. 376-96721225,000 To recorda budget transfer in theamount of $225,000 of2009 Water&SewerBondproceedsfromproject376-96742,Line RelocationCapitalized.Thiswasapproved by CityCouncil on May 6, 2010. 450,000 Line Relocation Capitalized 20 376-96742(225,000) To recorda budget transfer in theamount of $225,000 of2009 Water&SewerBondproceeds to project376-96721,SystemR &RMaintenance.Thiswasapproved by CityCouncil on May 6, 2010. (225,000) TOTALS(5,584,709) - (5,584,709) 23 * indicates budget amendment only Attachment number 14 Page 3 of 3 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/09Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatus Ref PUBLIC SAFETY Police Protection 91147 Police Computer Network - II375,994275,994275,994275,994 0 C 91149 Police Homicide Vehicle150,000150,000150,000 150,000 Sub-Total525,994425,994- 425,994275,994- 150,000 Fire Protection 91218 Fire Engine Replacement450,000450,000450,000436,38013,218 402 91221 EMS Capital Equipment 1,052,3161,052,3161,052,3161,031,480 20,836 91226 Vehicular Support505,509505,509505,509451,087 54,422 91229 Replace & Upgrade Airpacks802,000802,000802,000741,7849,223 50,994 91236 Rescue Vehicle462,967462,967462,967462,967 0 91242 Fire Training Facility4,915,0004,915,0004,915,0004,546,26037,200 331,540 91252 Station 48 Renovation/Expansion651,500651,500651,500509,10459,752 82,645 91253 Main Station (Fire)3,000,0003,000,0003,000,000146,678 2,853,322 91255 Exhaust Systems155,480155,480155,480121,436 34,044 91256 Security Access Systems90,38090,38090,38037,647 52,733 91257 AED Program60,50060,50060,50035,585 24,915 91258 Ladder Truck Equipment150,000150,000150,00093,59713,929 42,474 91259 Radio Replacements201,500201,500201,50084,630 116,870 91261 Personal Protection Equipment592,990592,990592,990341,5322,144 249,314 91264 Fire Hose Replacement50,00050,00050,00022,27724,805 2,918 Sub-Total13,140,14213,140,142- 13,140,1429,062,444160,2713,917,428 TRANSPORTATION New Street Construction 92146 Druid Road Improvements4,042,7744,042,7744,042,7741,494,271125,053 2,423,449 Sub-Total4,042,7744,042,774- 4,042,7741,494,271125,0532,423,449 Major Street Maintenance 92259 Traffic Calming13,287,94113,287,94113,287,9417,348,7432,294,417 3,644,782 92267 Beach Walk31,939,87731,433,39231,433,39231,433,392 0 C 92268 Bluff to Beach Guideway140,000140,000140,00090,000 50,000 92270 Gulf to Bay / Highland Improvement1,500,0001,500,0001,500,00034,71332,525 1,432,762 92273 Streets and Sidewalks11,317,05511,317,055(85,481) 11,231,5733,937,711972,835 6,321,027 1 92274 Bridge Maintenance & Improvements1,749,8201,749,8201,749,820193,019157,508 1,399,293 92275 Downtown Streetscape- Phase II2,626,7642,626,7642,626,764172,88771,728 2,382,149 Sub-Total62,561,45762,054,971(85,481) 61,969,49043,210,4653,529,01315,230,012 Sidewalks and Bike Trail 92339 New Sidewalks550,849550,849550,849468,500 82,349 92342 Beach Connector Trail1,875,8071,875,8071,875,807889,077444,147 542,583 92343 East Avenue Trail1,392,000313,59685,481 399,07836,173277,423 85,482 2 Sub-Total3,818,6562,740,25285,481 2,825,7341,393,750721,570710,413 Intersections 92551 City-Wide Intersection Improvement1,020,8481,020,8481,020,848461,792559,056 92552 Signal Renovation 1,155,6981,155,6981,155,6981,084,08424,941 46,673 92553 New Signal Installation 921,789921,789921,789803,950117,839 92558 Intersection Improvements-II2,706,9102,706,9102,706,9101,384,29028,1001,294,520 Sub-Total5,805,2455,805,245- 5,805,2453,734,11653,0412,018,088 24 Attachment number 15 Page 1 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/09Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatus Ref Parking 92630 Parking Lot Resurfacing1,461,6031,461,6031,461,603596,66530,594834,343 92632 Parking Garage Structure Repair1,468,4321,468,4321,468,432 707,241761,191 92636 Parking Lot Improvement1,697,6271,697,62737,035 1,734,6621,288,37984,466361,8173 92641 Seashell Parking Lot6,000,00000 0 C 92646 Station Square Parking1,300,0001,300,000(37,035) 1,262,9651,262,9650 C 4 92648 Beach Parking Garage8,252,0658,252,065(8,252,065) 0 0 C 5 92649 Surf Style Condominium Parking09,400,0009,400,000100,000 9,300,000 Sub-Total20,179,72723,579,727(8,252,065) 15,327,6613,955,250115,06011,257,351 Miscellaneous Engineering 92820 Memorial Causeway Br Replace37,258,66537,258,665(269,665) 36,989,00036,989,000 0 C6 92822 Miscellaneous Engineering504,025541,975541,975277,76343,796 220,417 Sub-Total 37,762,69037,800,640 (269,665) 37,530,975 37,266,76343,796 220,417 Park Development 93203 Carpenter Field-Infras Rep/Improve210,000265,000265,000251,605 13,395 93204 Concrete Sidewalk & Pad Repair562,913562,913562,913534,089 28,824 93205 Com Sprts Cmp Infr Rep/Improve455,822425,822425,822325,376 100,446 93213 Park Amenity Purch & Rplcmnt869,942869,942869,942778,869 91,073 93229 Tennis Court Resurfacing654,082654,082654,082526,7973,950 123,336 93230 Playgrd & Fitness Equip Purch-Repl 1,575,2101,559,9101,559,9101,329,88467,673 162,353 93246 Long Center Pool Project925,000925,000925,000925,000 0 C 93247 Fitness Equipment Replacement125,000125,000125,00060,979 64,021 93248 National Guard Armory Renovation850,140847,326847,326847,326 0 C 93251 Morningside Rec Ctr Replacement3,135,0003,135,0003,135,00052,39981,045 3,001,556 93262 Fencing Replacement Program1,212,5551,212,5551,212,5551,092,261 599 119,695 93263 Public Art Maintenance1,4981,4981,498 1,498 93264 Enterprise Road Dog Park468,949468,949468,949468,470 75 404 93265 Beach Library/Rec Ctr Renovations814,873837,176837,176827,8803,959 5,337 93269 Light Replacement1,775,6771,775,6771,775,6771,762,7473,712 9,218 93271 Swimming Pool R&R474,401274,401274,401250,128 24,273 93272 Bicycle Paths-Bridges2,450,0002,450,0002,450,0001,112,02530,985 1,306,990 93273 Restrooms on Clearwater Beach588,000588,000588,00067,10834,022 486,870 93277 Harborview Infra Rep/Impr635,451635,451635,451384,6132,041 248,797 93278 Long Center Infra Repairs419,104419,104419,104372,41442,047 4,643 93286 Parking Lot/Bike Path Rsr/Imprv456,943456,943456,943366,405 90,538 93601 Lake Chaut Equest & Nat Preserve3,695,0003,680,6093,680,6093,680,609 0 C 93602 Sp Events Equip Rep & Rplcmnt90,00090,00090,00047,304 42,696 93604 Brdwlks & Docks Rep & Rplcmnt195,000195,000195,00047,475 147,525 93606 Carpenter Complex Clubhouse Ren3,200,0003,200,0003,200,0003,115,78950,251 33,960 93607 P&R Cust Mgmt & Fac Sch Sys60,00060,00060,00054,3035,697 0 93608 Misc Minor Public Art13,55313,553208,677 222,2304,3758,494 209,360 9 93612 McMullen Tennis Complex400,000400,000400,0006,691 393,309 93613 Clw. Country Club Repair & Renova50,00050,00050,000 50,000 93614 Royalty Theater Acquisition2,650,0002,650,0002,650,0002,574,517 75,483 93615 Aging Well Center2,229,7202,229,7202,229,720264,260671,007 1,294,453 93616 Joe DiMaggio Sports Comp Renova3,600,0003,600,0003,600,000 3,600,000 93617 Morningside Aquatic Ctr & Pk Reno0350,911350,911 31 282,991 67,890 Sub-Total34,843,83335,009,541208,677 35,218,21822,131,7291,288,54811,797,942 25 Attachment number 15 Page 2 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/09Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatus Ref Marine Facilities 93402 Bayfront Promenade1,375,5891,327,4841,327,4841,327,484 0 C 93403 Beach Guard Facility Maint50,00050,00050,00021,43222,655 5,913 93405 Downtown Boat Slips17,147,89312,522,89388,548 12,611,4418,438,8473,101,082 1,071,511 7 93408 Bch Rec Ctr Boat Ramp Rplcmnt700,000700,000700,000162,516 76,800 460,684 93410 Downtown Boat Slips Maintenance15,00015,00015,0000 15,000 93411 Clearwater Beach Life Guard Reno00455,700 455,7007,665 448,035 8 93413 Utilities/Services Replace403,966403,966403,966393,126 10,840 93429 Dock Replacement & Repair369,040349,040349,040342,649 6,390 93490 Fuel System R&R134,79269,79269,79262,145 7,648 93495 Dock Construction24,85824,85824,85816,408 8,451 93496 Marine Fac Dredge/Maint576,781561,781561,781552,117 9,664 93497 Docks & Seawalls686,085686,085686,085500,09137,459 148,536 93499 Pier 60/Sailing Center Maint166,952166,952166,952155,607 11,344 Sub-Total21,650,95616,877,851544,248 17,422,09911,980,0873,237,9962,204,017 Airpark 94817 Airpark Maint & Repair90,00090,00090,00078,203 11,797 94846 FBO Bldg Improvements425,000425,000425,000200,064213,640 11,295 94858 Airpark Security Improvements166,799166,799166,799108,788 58,011 Sub-Total681,799681,799- 681,799387,055213,64081,103 Libraries 93527 Books & Other Lib Mat - II4,698,9814,698,9814,698,9814,056,731 496 641,754 Sub-Total4,698,9814,698,981- 4,698,9814,056,731 496 641,754 Garage 94233 Motorized Equip-Cash II739,731739,7313,200 742,931640,93718,981 83,014 10 94234 Motorized Equip - LP II21,319,84121,319,84121,319,84117,925,1891,731,885 1,662,767 94238 Police Vehicles300,000300,000300,000253,56726,408 20,025 Sub-Total22,359,57222,359,5723,200 22,362,77218,819,6931,777,2741,765,805 Building Maintenance 94510 Air Cond Replace-City Wide2,323,3512,298,3512,298,3511,899,633 119 398,598 94512 Roof Repairs 602,635602,635602,635460,220 142,414 94514 Roof Replacements 1,595,3341,595,3341,595,334967,17814,316 613,839 94517 Painting of Facilities844,380844,380844,380364,96911,600 467,811 94518 Fencing of Facilities164,811164,811164,811122,415 42,396 94519 Flooring for Facilities890,872890,872890,872671,040 219,832 94521 Elevator Refurbish/Modernization220,000220,000220,000 220,000 94524 Long Center Major Infrst Imprvmts2,662,5002,662,500700,000 3,362,5002,654,955 707,545 11 94527 Honeywell Performance Contract001,014,338 1,014,3380 1,014,338 12 Sub-Total9,303,8839,278,8831,714,33810,993,2217,140,41226,0353,826,773 General Public City Buildings & Equipment 94620 New City Hall108,750108,750108,750 164 108,586 94624 Harborview Demolition950,000950,000950,0004,33857,493 888,169 Sub-Total1,058,7501,058,750- 1,058,7504,50257,493996,755 26 Attachment number 15 Page 3 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/09Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatus Ref Miscellaneous 94729 City-wide Connect Infra1,706,4781,706,4781,706,4781,366,10538,775 301,598 94736 Geographic Information Sys1,052,7261,052,7261,052,726906,556 146,170 94761 Poll Stor Tank Rem/Repl-Gen Fd433,658433,658433,658244,249 189,408 94801 Tidemark Upgrade802,623802,623802,623774,368 28,255 94803 Environmental Assmt & Clean-up803,664803,664803,664312,361 28,052 491,303 94814 Network Infra & Server Upgrade1,535,0571,535,0571,535,0571,092,248 442,809 94820 HR Peoplesoft Upgrade450,000450,000450,00075,420 374,580 94824 IT Disaster Recovery275,000275,000275,000179,290 95,710 94827 Telecommunications Upgrade229,000329,000329,000 329,000 94828 Financial Systems Upgrades526,628526,628526,628111,66112,493 402,474 94829 CIS Upgrades / Replacement597,376597,376597,376172,646 424,730 94830 MS Licensing / Upgrades425,000425,000425,000412,252 12,748 94833 Computer Monitors320,000320,000320,000302,647 17,353 94839 Roadway & Traffic Asset Mgt420,000420,000420,000185,421 234,579 94842 MSB Pkg Lot Resurf/Imprvmts400,000400,000400,00012,390 387,610 94848 Station Square Park519,620485,926485,926485,926 0 C 94850 Backfile Conversion of Records500,000500,000500,000103,607395,016 1,377 94857 Accela Permitting & Code Enforce50,00050,00050,000 50,000 94861 Library Technology00164,053 164,053 164,053 13 Sub-Total11,046,82911,113,136164,05311,277,1896,551,727659,7574,093,758 UTILITIES Stormwater Utility 96124 Storm Pipe System Improvements7,844,6517,848,390(1,059) 7,847,3316,526,726155,095 1,165,510 14 96125 Town Lake7,610,8477,610,8477,610,8477,546,97139,276 24,600 96129 Stev Ck Estuary Restor6,037,0556,037,0556,037,0554,769,059 1,267,996 96137 FDEP Compliance1,008,0001,008,0001,008,000721,807 286,193 96141 Kapok Flood Resolution0-1,0591,05900 - C 15 96152 Lake Bellevue Stormwater Imp2,351,1632,351,1632,351,163 1,319,314567,400 464,450 96154 Alligator Creek Implemt - II1,772,3311,156,8781,156,878 1,156,878 0 C 96158 Transfer Yard Upgrade309,325309,325309,325109,401122,956 76,968 96164 Allen's Creek Improvement Projects499,250499,250499,2501,375 497,875 96166 Spring Branch Enhancement Proj1,202,0771,202,0771,202,077136,02566,101 999,951 96167 Alligator Creek Chan G Drain Impr992,074852,477852,477852,477 0 C 96168 Stormwater System Expansion786,000866,831866,831 866,831 96169 Stevenson Creek3,324,7452,324,7452,324,74512,414 2,312,331 96170 Coastal Basin Projects6,134,0796,134,0796,134,0791,201,719145,346 4,787,013 96171 Alligator Creek Chan F Drain Impr1,792,2741,826,1871,826,187338,8501,079,938 407,399 96172 Vaccon Cleaner300,000300,000300,000 300,000 96173 Alligator Creek Watershed Projects250,0001,016,4901,016,490 41,009359,010 616,471 Sub-Total42,213,87141,342,735- 41,342,73524,734,0262,535,12214,073,589 27 Attachment number 15 Page 4 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/09Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatus Ref Water System 96721 System R & R-Maintenance1,083,0381,083,038450,000 1,533,0381,048,4277,900 476,711 19 96739 Reclaimed Water Dist Sys58,781,65159,044,78559,044,78544,041,8997,957,879 7,045,006 96740 Water Supply/Treatment5,522,0325,522,0325,522,0324,371,827130,659 1,019,546 96741 System R & R-Capitalized8,800,9018,876,7968,876,7967,976,842 86 899,867 96742 Line Relocation-Capitalized11,850,16511,850,165(225,000) 11,625,1658,979,795283,651 2,361,720 20 96743 Mtr Bkflow Prev Dev/Change4,699,1824,699,1824,699,1822,109,1544,807 2,585,220 96744 System Expansion2,749,6732,749,6732,749,6731,456,609 1,293,064 96750 Well Rehabilitation000-4,689 4,689 96752 Water Service Lines4,876,7924,876,7924,876,7923,438,563 48,085 1,390,144 96757 Water Pick Up Trucks112,801112,801112,80179,021 33,780 96758 Fluoride in Water System83,78083,78083,78083,596 184 96760 Elevated Water Tanks Upgrade3,208,6003,208,6003,208,600 2,139,59237,950 1,031,058 96761 Telemetry for Wells675,952675,952675,952151,21413,913 510,824 96763 Wellfield Expansion3,307,3103,307,3103,307,3101,159,7611,768,400 379,150 96764 RO Plant Exp Res #18,482,4858,482,4858,482,4851,905,176 2,110,947 4,466,362 96766 Water Quality Monitoring Devices600,000600,000600,0008,255 591,745 96767 RO Plant Exp Res #26,971,2506,971,2506,971,2501,395,206 151,766 5,424,278 96768 Rebate Well, Lk, Pnd Irr Abandmt200,000200,000200,0008,180 191,820 Sub-Total122,005,612122,344,640225,000 122,569,64080,348,42812,516,04329,705,168 Sewer System 96202 WWTP Screw Pump Replacement1,149,8601,149,8601,149,86069,25194,572 986,037 96203 SCBA Equipment42,54042,54042,540 42,540 96611 Bio-Solids Treatment10,711,91810,003,78410,003,7847,663,0466 2,340,731 96615 Odor Control820,182820,182820,182663,35598,900 57,928 96619 WWTP Generator Replacements5,019,7315,019,7315,019,7311,448,5031,239,492 2,331,736 96620 WWTP Headworks6,439,6516,460,1156,460,1156,211,1253,050 245,940 96621 WWTP New Presses1,778,7861,809,2761,809,276205,905 1,603,371 96622 WWTP Aeration Imp3,897,0003,897,0003,897,0002,725,8541,138,609 32,538 96624 Liquid Disinfection1,038,3101,483,3101,483,310174,205 1,296,735 12,370 96630 Sanitary Sewer Extension 5,115,8945,115,8945,115,8941,088,752 410 4,026,732 96634 Sanitary Util Reloc Accmmdtn3,885,6933,885,6933,885,6933,236,03281,873 567,789 96645 Laboratory Upgrade & R&R1,016,2591,016,2591,016,259806,565 209,694 96654 Facilities Upgrade & Improvement2,893,3472,893,3472,893,3471,755,24688,836 1,049,265 96664 WPC R & R12,343,51012,343,51012,343,51010,818,881183,925 1,340,705 96665 Sanitary Sewer R&R 28,452,38528,452,38528,452,38515,240,3652,956,999 10,255,022 96666 WWTP New Bypass & NE Pump2,010,4002,010,4002,010,40058,677 36,309 1,915,414 96670 Poll Stor Tank Remov-WPC207,756207,756207,756192,933 14,823 96686 Pump Station Replacement14,219,02714,219,02714,219,027 11,956,222113,934 2,148,870 Sub-Total101,042,249100,830,069- 100,830,06964,314,9177,333,65029,181,503 28 Attachment number 15 Page 5 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/09Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatus Ref Gas System 96358 Environmental Remediation1,889,2941,889,2941,889,294896,38314,861 978,049 96365 Line Relocation-Pinellas Maint1,651,0891,651,0895,838 1,656,926390,656 1,266,271 16 96367 Gas Meter Change Out-Pinellas1,340,0001,340,0001,340,000167,263 1,172,737 96374 Line Relocation-Pinellas Capital2,836,9832,836,9832,836,9831,628,846386,722 821,415 96376 Line Relocation - Pasco Maint630,000630,000630,00027,618 602,382 96377 Pinellas New Main / Service Lines14,351,95714,351,95752,982 14,404,93912,181,547 2,223,392 17 96378 Pasco New Mains / Service Lines10,950,78210,950,78218,686 10,969,4687,647,57912,234 3,309,654 18 96379 Pasco Gas Meter Change Out820,000820,000820,00044,172 775,828 96381 Line Reloc-Pasco-Capital755,000755,000755,000 954 754,046 96382 Gas Inventory - Work Mgmt Sys992,000992,000992,000705,43431,000 255,566 96384 Gas Building Renovation799,675799,675799,675126,336 673,339 96385 Gas Main Extensions1,257,8451,357,8451,357,845641,543 716,302 96386 Expanded Energy Conservation02,075,7092,075,70920,039 2,055,671 Sub-Total38,274,62540,450,33477,505 40,527,83924,478,370444,81715,604,652 Solid Waste 96426 Facility R & R 1,476,7521,476,7521,476,7521,245,18522,010 209,557 96438 Vehicle Acquisition906,461906,461906,461777,258 129,203 96440 Improvements to SW Complex208,785208,785208,78592,574 116,211 96442 SW Vehicle Replacements1,359,7691,359,7691,359,769842,21315,286 502,270 96443 Res Container Acquisition-II861,741861,741861,741535,59373,366 252,782 96444 Comm Container Acquisition-II1,700,0201,700,0201,700,020 948,077326,583 425,360 Sub-Total6,513,5286,513,528- 6,513,5284,440,900437,2451,635,383 Utility Miscellaneous 96516 Citywide Aerial Photo155,533155,533155,533150,283 5,250 96523 Pub Utilities Adm Bldg R&R287,054287,054287,054198,063 88,991 Sub-Total442,587442,587- 442,587348,346- 94,241 Recycling 96804 Recycling Carts/Dumpsters671,925671,925671,925378,835 293,090 96805 Recyc Expan/Prom/R&R987,923987,923987,923675,582 312,340 96806 Recycling Equip Replacement2,631,4372,631,4372,631,4371,861,855 769,582 Sub-Total4,291,2854,291,285- 4,291,2852,916,272- 1,375,013 TOTAL ALL PROJECTS568,265,042566,883,435(5,584,709) 561,298,726373,046,24835,275,920153,004,615 29 Attachment number 15 Page 6 of 6 Special Program Fund Mid-Year Budget Amendments October 1, 2009 - March 31, 2010 Increase/ AmdmtProject (Decrease)Intrafund Net Budget NumberNumberAmountTransfer Amount DescriptionAmendment Public Safety Programs 1 99264 7,630 SchoolResourceOfficers -To recorda budget increase of $7,630.42 in revenuefrom thePinellasCountySchoolBoard.This representsreimbursementsreceivedfor overtime worked at school functions.7,630 2 99317 7,167 PoliceEducation Fund -To recorda budget increase of $7,167.01 in PoliceEducationFine revenue.Thisreflectsactualrevenuereceived and will bringthe budget inline withtheactual revenue.7,167 3 99329 30,154 InvestigativeCostRecovery-To recorda budget increase of $30,154.28 in Fines, Forfeitures&Penaltiesrevenue.Thisreflects actualrevenuereceived and will bringthe budget in line with actual revenue.30,154 4 99330 62,025 FloridaContrabandForfeiture Fund -To recorda budget increase of $62,024.86 in Fines,Forfeitures&Penaltiesrevenue.This reflectsactualrevenuereceived and will bring the budget in line with actual revenue received.62,025 5 99331 200,000 SpecialLawEnforcementTrust Fund -To recorda budget transfer of $200,000.00 in Fines,Forfeitures&Penaltiesrevenuefrom 181- 99356,Safe Neighborhood Program.This represents the return of unspent funds.200,000 6 99350 9,389 VehicleReplacement-To recorda budget transfer of $9,388.50 in PoliceServicesrevenue from181-99908,ExtraDutyProgram.This representsrevenuecollectedforthefirstquarter of thisyear(JanuarythroughMarch 2010)for vehicle usage on extra duty jobs.9,389 30 Attachment number 16 Page 1 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2009 - March 31, 2010 Increase/ AmdmtProject (Decrease)Intrafund Net Budget NumberNumberAmountTransfer Amount DescriptionAmendment 7 99356 (200,000) SafeNeighborhoodProgram-To recorda transfer of $200,000.00 in Fines,Forfeitures& Penaltiesrevenue to 181-99331,Special Law EnforcementTrustFund,thisrepresentsthe return of unspent funds.(200,000) 8 99387 36,071 FederalForfeitureSharing -To recorda budget increase of $36,071.11 inUS Department of Justicerevenue.Thisreflects actualrevenuereceived and will bringthe budget in line with actual revenue in the project.36,071 Public Safety Program Totals:143,0489,389 152,436 Community Development Programs 9 99612 (238,717) PublicFacilities 2008 -To recorda $238,716.54 budget transfer in grantrevenue from 2008 remainingunusedprojectfunds to 181-99630, Public Facilities 2010.(238,717) 1099615 (12,017) ProgramAdministration 2008 -To recorda $12,016.60 budget transfer in grantrevenue from 2008 remainingunusedprojectfunds to 181-99630, Public Facilities 2010 (12,017) 1199619 (36,510) PublicServices 2009 -To recorda$36,510.12 budget transfer in grantrevenuefrom 2009 remainingunusedprojectfunds and reallocate to Fund 686 CDBG Rehabilitation Revolving Loan Fundbased on fiscalyear 1998 to fiscal year 2003 program income. (36,510) 1299620 (126,824) PublicFacilities 2009 -To recorda $126,824.00 budget transfer in grantrevenue from 2009 remainingunusedprojectfunds to 181-99630, Public Facilities 2010.(126,824) 1399621 (1,596) EconomicDevelopment 2009 -To recorda $1,596.27 budget transfer in grantrevenuefrom 2009 remainingunusedprojectfunds to 181- 99631, Economic Development 2010.(1,596) 31 Attachment number 16 Page 2 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2009 - March 31, 2010 Increase/ AmdmtProject (Decrease)Intrafund Net Budget NumberNumberAmountTransfer Amount DescriptionAmendment 1499622 (185,726) HousingRehab 2009 -To recorda $185,725.76 budget decrease in grantrevenue from 2009 remainingunusedprojectfunds and reallocate to Fund 686 CDBG Rehabilitation Revolving Loan Fundbased on fiscalyear 1998 to fiscal year 2003 program income. (185,726) 1599625 (40,670) Relocation/Demolition 2009 -To recorda $40,670.00 budget transfer in grantrevenue from 2009 remainingunusedprojectfunds to 181-99635, Relocation/Demolition 2010.(40,670) 1699626 (101,742) InfillHousing 2009 -To recorda$101,741.59 budget decrease in grantrevenuefrom 2009 remainingunusedprojectfunds and reallocate to Fund 689 CDBGInfillRevolving Loan Fund based on fiscalyear 1998 to fiscalyear 2003 program income.(101,742) 1799630 377,557 PublicFacilities 2010 -To record budget transfers of $238,716.54from181-99612, PublicFacilities 2008;$12,016.60from 181- 99615,ProgramAdministration 2008;and $126,824.00from181-99620,PublicFacilities 2009 in grantrevenuerepresentingremaining unused project funds.377,557 1899631 1,596 EconomicDevelopment 2010 -To recorda $1,596.27 budget transfer in grantrevenuefrom 181-99621,EconomicDevelopment 2009 representing remaining unused project funds. 1,596 1999635 40,670 Relocation/Demolition 2010 -To recorda $40,670.00 budget transfer in grantrevenue from181-99625,Relocation/Demolition 2009 representing remaining unused project funds. 40,670 Community Development: Total:(323,977)0 (323,977) Miscellaneous Programs: 32 Attachment number 16 Page 3 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2009 - March 31, 2010 Increase/ AmdmtProject (Decrease)Intrafund Net Budget NumberNumberAmountTransfer Amount DescriptionAmendment 2099804 (4,834) CityManager'sFlexibility Fund -To recorda $4,833.77 budget transfer to 181-99928, Nagano SisterCityProgram to fundthe Nagano 50th Anniversary celebration expenditures.(4,834) 2199851 381,237 SpecialEvents YR 07-08-To recorda $381,236.82 budget increaserepresenting; $229,607.65 in Sales,$35,500.00 in Sponsorships,$1,500.00 in Memberships and Registrations,$713.87 in Donations, $18,201.20 in Rentals,and $95,714.10 in Reimbursements to matchbudgetedrevenue with actual revenue received.381,237 2299862 1,750,000 EmployeeHealthClinic-To establisha $1,750,000.00 budget representingatransfer fromtheCentralInsuranceFundreservesfor theadministration of afacility to provideonsite medical and prescriptiondrugservices.As approved by the Council on May 6, 2010.1,750,000 2399870 (100) DriveCamDriver-To recorda$100.00 budget decrease to match budget revenue and expenses to actual and close program.(100) 2499871517 StateBrownfieldRedevelopment- To record a budget increase of $516.56 in interest revenue to matchbudgetedrevenueswith actual revenues received. 517 2599876 (167) Florida Bar StudentInternship-To recorda budget decrease of $166.56reflectingareturn of funds to thegeneralfund and closethe program.(167) 2699908 154,731(9,389) PoliceExtraDutyProgram -To recorda budget increase of $154,730.50 in Police Servicesrevenue,to reflectactualrevenue collectedforextradutyjobs. To recorda budget transfer of $9,388.50 in PoliceServicesrevenue to 181-99350Vehicle Replacement.Thisrepresentsrevenue collected when police vehicles were requested.145,342 33 Attachment number 16 Page 4 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2009 - March 31, 2010 Increase/ AmdmtProject (Decrease)Intrafund Net Budget NumberNumberAmountTransfer Amount DescriptionAmendment 2799910 9,688 LibrarySpecialAccount-To recorda budget increase of $9,688.04 in donationsrevenue to matchbudgetedrevenueswithactualrevenues received.9,688 2899925 19,500 PegAccessSupport-Recorda$19,500.00 budget increase in donationsrepresenting PublicEducation and Governmentfunding receivedfromKnology to be used to support C- View channel 15. 19,500 2999928 4,834 NaganoSisterCityProgram-To recorda $4,833.77 budget transferfrom181-99804,City Manager'sFlexibilityFund to fundthe Nagano 50th Anniversary celebration expenditures. 4,834 3099962315 Parks&RecreationSpecified&GiftProgram -Recorda$314.58 budget increase in donations to matchbudgetedrevenueswith actual revenues received.315 3199970 10,752 TreeReplacementProgram-Record $10,752.00 budget increase in fines to match budgetedrevenueswithactualrevenues received.10,752 Miscellaneous Programs Total:2,326,472(9,389)2,317,083 Grand Total:2,145,5420 2,145,542 34 Attachment number 16 Page 5 of 5 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description 10/1/2009 Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef PLANNING PROGRAMS 99128 Countrywide Consistency Grant 45,05045,050 0 45,05033,910 0 11,140 99141 Historic District Evaluation 40,00040,000 0 40,00029,977 0 10,023 99142 Design Review 10,00010,000 0 10,000 00 10,000 99143 Enclave Annexation 15,00015,000 0 15,000 00 15,000 99144 Boos Development Mitigation 250,000250,000 0 250,00051,61930,043168,338 99857 Stimulus - Electronic Plan Submittal & Rev 0 244,000 0 244,000112,000 0 132,000 Sub-Total 360,050604,050 0 604,050227,50630,043346,501 PUBLIC SAFETY PROGRAMS 99259 Hispanic Outreach Center0 100,000 0 100,000 00 100,000 99260 Rosetta Stone 0 6,625 0 6,6256,625 00C 99261 Americorps Clearwater 2010 209,123209,123 0 209,12340,669 0 168,454 99262 Investigative Cost Recovery Officers 564,980564,980 0 564,980317,722 0 247,258 99263 Buffer Zone Protection Prog II 192,461192,461 0 192,461191,566 0 895 99264 School Resource Officers 262,642271,7127,630279,343162,173 0 117,170 1 99265 AmeriCorp Clearwater 2009 207,006207,006 0 207,006201,613 0 5,393 99268 Human Trafficking Immersion Training 99,73099,730 0 99,73050,3402,05047,340 99269 AmeriCorps Clearwater 2008 194,242183,703 0 183,703183,703 00C 99274 Homeless Shelter 07 473,171473,171 0 473,171473,171 00C 99275 Bulletproof Vest Partnership '06 35,80135,801 0 35,8016,241 0 29,560 99277 Clearwater Human Trafficking 450,000500,000 0 500,000354,58184145,335 99279 Police Recruitments 50,00050,155 0 50,15539,663 0 10,492 99281 Fed Forfeitures - Treasury 139,329143,330 0 143,33034,86422,08986,377 99282 COPS Technology 2005 246,661246,661 0 246,661246,661 00C 99286 COPS 2004 Technology 692,634691,015 0 691,015691,015 00C 99290 Traffic Safety Fund 1,8411,841 0 1,8411,517 0 324 99299 Justice Assistance Grant FY07-08 75,38076,105 0 76,10576,105 00C 99310 K-9 Equipment 28,75831,283 0 31,28329,203 0 2,080 99316 Police Volunteers 115,421115,421 0 115,42197,067 0 18,354 99317 Police Education Fund 1,065,4871,077,5007,1671,084,667968,310 0 116,357 2 99325 Citizen's Police Academy 34,11339,113 0 39,11330,356 0 8,757 99329 Investigative Recovery Costs 1,271,5351,321,73130,1541,351,8851,226,12516,839108,922 3 99330 FL Contraband Forfeiture Fnd 528,159654,51862,025716,543558,199 0 158,344 4 99331 Law Enforcement Trust Fd 2,541,0732,642,197200,0002,842,1972,472,353 0 369,844 5 99350 Vehicle Replacement Fund 113,751130,0419,389139,430 00 139,430 6 99353 DUI Education Program 3,0003,000 0 3,0001,420 0 1,580 99356 Safe Neighborhood Program 669,485685,892 (200,000)485,892199,417 0 286,475 7 99363 DUI Equipment Fund 19,00019,000 0 19,00018,889 0 111 99364 Crime Prevention Program 23,09523,095 0 23,09518,390704,635 99387 Federal Forfeiture Sharing 890,822956,36836,071992,439593,39047,995351,054 8 99947 Safe Neighborhood TV Specialist 588,647567,240 0 567,240567,240 00C Sub-Total 11,787,34712,319,817152,43612,472,2549,858,58589,1272,524,542 COMMUNITY DEVELOPMENT 99421 Housing Consulting Service 115,000115,000 0 115,00049,334 0 65,666 99612 Public Facilities 2008 373,918373,918 (238,717)135,201135,201 009 99613 Economic Development 34,23334,233 0 34,23334,233 00 99614 Housing Rehab 2008 87,38787,387 0 87,38787,387 00 99615 Program Administration 2008 177,691177,691 (12,017)165,674165,674 00 10 99617 Relocation/Demolition '08 191,670191,670 0 191,67099,254 0 92,416 99618 Infill Housing 2008 1,583,2441,583,244 0 1,583,2441,190,394 0 392,850 99619 Public Services 2009 177,062177,062 (36,510)140,552140,55217,508 (17,508)11 99620 Piblic Facilities 2009 330,699330,699 (126,824)203,875192,60310,0731,19912 99621 Economic Development 2009 30,00029,882 (1,596)28,28628,286 00 13 99622 Housing Rehab 2009 311,913306,817 (185,726)121,092121,091 00 14 99623 Program Administration 2009 155,958161,172 0 161,172161,171 00 35 Attachment number 17 Page 1 of 3 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description 10/1/2009 Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef 99624 Fair Housing 2009 29,28429,284 0 29,28429,284 00 99625 Relocation/Demolition 2009 40,67040,670 (40,670)0000 15 99626 Infill Housing 2009 131,742131,742 (101,742)30,00030,000 00 16 99627 CDBG-R East Gateway Façade Imprmt 80,00080,000 0 80,000 00 80,000 99628 CDBG-R East Gateway Sidewalk Imprmt 146,395146,395 0 146,395 0 38,228108,167 99629 CDBG-R Program Administration 25,15425,154 0 25,1541,886 0 23,268 99630 Public Facilities 2010 195,710195,710377,557573,267150,00045,710377,55717 99631 Economic Development 2010 10,00010,0001,59611,596873 0 10,72318 99632 Housing Rehab 2010 185,921325,921 0 325,92163,887 0 262,034 99633 Program Administration 2010 186,562186,562 0 186,56291,693 0 94,869 99634 Fair Housing 2010 29,98429,984 0 29,98410,45119,532 0 99635 Relocation/Demolition 2010 140,000 0 40,67040,67081,340 0(40,670)19 99636 Infill Housing 2010 35,00035,000 0 35,00019,812 0 15,188 99637 Public Services 2010 149,632149,632 0 149,63242,347100,2857,000 Sub-Total 4,954,8294,954,828 (323,977)4,630,8512,926,754231,3371,472,761 SOCIAL SERVICES 99532 Mt Carmel (non-HUD)248,671248,671 0 248,671209,43619,98019,255 99538 Affordable Housing Imp Fees 343,740359,280 0 359,280132,236 0 227,044 99562 HUD Special Education 30,00030,000 0 30,00026,200 0 3,800 Sub-Total 622,411637,951 0 637,951367,87319,980250,099 MARINE 99704 Sembler Mitigation Project 635,217652,398 0 652,398134,480 0 517,918 99707 Beach Guard Donations 80,08382,583 0 82,58361,397 0 21,186 Sub-Total 715,300734,981 0 734,981195,877 0 539,104 MISCELLANEOUS PROGRAMS 99802 Brownfield Revolving Loan 1,200,0001,200,000 0 1,200,000224,147 0 975,853 99804 City Manager's Flexibility Fund 971,238971,238 (4,834)966,404690,9722,000273,432 20 99822 JWB-Norton Teen 2001 332,888332,888 0 332,888310,392 0 22,496 99834 Neighborhood Svces Grants 175,000166,691 0 166,691166,691 00C 99835 JWB Programmer N. Greenwood 339,780339,780 0 339,780308,332 0 31,448 99844 United Way 6,0806,080 0 6,0804,689 0 1,391 99846 Economic Development - QTI 76,96076,960 0 76,96050,866 0 26,094 99847 JWB - Wood Valley Teens 136,272136,272 0 136,272132,939 0 3,333 99851 Special Events FY07-08 3,818,7834,256,382381,2374,637,6194,414,39252,740170,48621 99854 Brownfield EPA Assessment 400,000400,000 0 400,000310,66941,27648,054 99855 EPA Brownfield Recovery Assessment 400,000400,000 0 400,000 00 400,000 99856 Stimulus - LEED Training Certification0 18,000 0 18,000 00 18,000 99858 Stimulus - Clearwater Energy Strategies0 350,000 0 350,000 00 350,000 99859 Stimulus - Energy Effiiciency Retrofit0 463,400 0 463,400 00 463,400 99861 Gas GIS Upgrade0 50,000 0 50,000 0 50,000 0 99862 Employee Health Clinic 1,750,0001,750,0001,750,00022 99870 Drive Cam Driver 15,00015,000 (100)14,90014,900 00C 23 99871 State Brownfields Redevelopment Acct 159,705160,929517161,446106,4781,09653,872 24 99872 Coordinated Child Care - Ross Norton0 100,369 0 100,36926,236 0 74,133 99873 Coordinated Child Care -No. Greenwood0 100,369 0 100,36927,282 0 73,087 99874 Reitrement Incentive Program 2,600,0002,600,000 0 2,600,0002,445,031 0 154,969 99875 Public Art Donations 27,50027,500 0 27,50026,3041,196 0 99876 Florida Bar Student Internship 2,4002,400 (167)2,2332,233 00C 25 99886 JWB - N. Greenwood Camp 2008 82,43082,430 0 82,43077,237 0 5,193 99889 Teen Club 4,1804,185 0 4,1853,132 0 1,053 99890 Cultural Art Fund 13,08113,081 0 13,0819,0264,055 0 99898 Fire Dept Honor Guard 15,27916,979 0 16,97912,587 0 4,392 99899 GASB 34 Implementation 238,000238,000 0 238,00084,87311,465141,662 99908 Police - Outside Duty 4,669,2244,903,424145,3425,048,7665,074,362 0(25,596) 26 36 Attachment number 17 Page 2 of 3 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2009 to March 31, 2010 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description 10/1/2009 Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef 99910 Library Special Account 624,169625,9479,688635,636517,984 0 117,651 27 99925 Peg Access Support 799,261799,26119,500818,761727,5608,27582,926 28 99927 Emergency Operation 5,125,8075,125,807 0 5,125,8072,911,2165,0002,209,591 99928 Nagano Sister City Program 78,32978,3294,83483,16374,372 0 8,791 29 99950 IDB Fees 54,13154,131 0 54,13132,830 0 21,301 99962 Parks & Rec Gift Giving Pgm 1,351,3561,355,6363151,355,9501,339,902 0 16,048 30 99966 Integrated Disability Mgmt Assmnt & Impl 80,00080,000 0 80,00040,000 0 40,000 99970 Tree Replacement Project 932,4701,035,71810,7521,046,470614,518 0 431,952 31 99982 EMS Incentive/Recognition 69,70069,700 0 69,70041,088 0 28,612 99983 Local Mitigation Strategy 50,00050,000 0 50,00045,744 0 4,256 99997 Main Library Field Trust 115,571115,571 0 115,571 00 115,571 99998 Safety Village 28,66628,766 0 28,76621,716 0 7,050 Sub-Total 24,993,26026,851,2232,317,08329,168,30720,890,701177,1048,100,502 TOTAL ALL PROJECTS 43,433,19746,102,8512,145,54248,248,39334,467,296547,59013,233,508 37 Attachment number 17 Page 3 of 3 City of Clearwater SPECIAL DEVELOPMENT FUND Mid Year FY 2009/10 Increase/ (Decrease)Description Revenues Allocation of Designated Reserves908,677 Midyearamendmentsreflectthefollowing:1)an allocation of $700,000 in InfrastructureTaxreserves to thecapitalproject315-94524,Long CenterMajor InfrastructureImprovements to fundtheinstallation and service of energysavingequipment in theHoneywell contract as approved by Council on May 20,2010;and 2)an alloction of $208,676.98 of DeveloperPublicArt Contributionfunds to project325-93608,Misc.PublicArt Projects. Allocation of Undesignated Reserves4,600,000 Midyearamendmentsreflecttheallocation of $4,600,000 of undesignatedreserves to redeem in full City of Clearwater,Florida,ImprovementRevenue RefundingBonds,Series 2001as approved by Council on March 18, 2010. 5,508,677$ Net Revenue Amendments Expenditures Transfer to Capital Improvement Fund5,239,012 Midyearexpenditureamendmentsreflectthefollowing: 1)atransfer of $700,000 in InfrastructureSalesTax revenue to capitalproject315-94524,Long CenterMajor InfrastructureImprovements as approved by Council on May 20,2010;2)atransfer of $4,600,000 of undesignatedreserves to theGeneralFund to redeem in fullCity of Clearwater,Florida,ImprovementRevenue RefundingBonds,Series 2001as approved by Council on March 18,2010;3)atransfer of $208,676.98 of DeveloperPublicArtContributionfunds to project 325- 93608,Misc.PublicArtProjects;and4)thereturn of $269,664.94 of InfrastructureSalesTaxrevenuefrom theclose of project315-92820,MemorialCauseway Bridge Replacement. 5,239,012$ Net Expenditure Amendments 38 Attachment number 18 Page 1 of 1 SPECIAL REVENUE FUNDS Mid Year: October 1, 2009 - March 31, 2010 OriginalFirst QuarterMid Year BudgetAmended BudgetAmended Budget 2009/102009/102009/10Amendments SPECIAL DEVELOPMENT FUND Revenues: Ad Valorem Taxes2,090,6702,090,6702,090,670 Infrastructure Tax10,167,77010,167,77010,167,770 Pinellas County Fire Tax 000 Interest Earnings 800,000800,000800,000 Open Space Fees 50,00050,00050,000 Recreation Facility Impact Fees20,00020,00020,000 Recreation Land Impact Fees50,00050,00050,000 Transportation Impact250,000250,000250,000 Local Option Gas Tax1,340,0001,340,0001,340,000 Allocation of Designated Reserves420,000420,0001,328,677908,677 Allocation of Undesignated Reserves950,000950,0005,550,0004,600,000 Transfer-In from Capital Improvement Plan01,3391,339 16,138,44016,139,77921,648,4565,508,677 Expenditures: Transfer to Capital Improvement Fund Road Millage 2,090,6702,090,6702,090,670 Infrastructure Tax 6,225,0006,191,1716,621,506430,335 Recreation Facility Land Fees 00 Open Space Impact Fees 00 Transportation Impact fees 290,000290,000290,000 Local Option Gas Tax 1,720,0001,720,0001,720,000 Developer Contributions - Public Art 00208,677208,677 Undesignated Special Development950,000950,0005,550,0004,600,000 Debt Service on Penny for Pinellas Bonds1,147,4601,147,4601,147,460 12,423,13012,389,30117,628,3135,239,012 39 Attachment number 19 Page 1 of 2 SPECIAL REVENUE FUNDS Mid Year: October 1, 2009 - March 31, 2010 OriginalFirst QuarterMid Year BudgetAmended BudgetAmended Budget 2009/102009/102009/10Amendments SPECIAL PROGRAM FUND Revenues: CDBG/Home Funds1,521,8301,521,8301,197,853(323,977) Interest Earnings 300,000334,670335,187 517 Grant Funds 01,270,9911,270,891(100) Other Governmental Revenue0209,808217,4397,630 Police Fines and Court Proceeds0461,362607,532146,169 Donations 013,82744,04430,216 Sales 0214,965444,572229,608 Rentals 041,38159,58318,201 Sponsorships 066,962102,46235,500 Downtown Development Board0 Memberships/Registrations018,87520,3751,500 Contractual Services 0345,122595,567250,445 Transfers from General Fund00(167)(167) Sister City Program 3,0003,0003,000 City Manager's Flexibility Fund100,000100,000100,000 Special Events 70,00070,00070,000 Qualified Tax Incentive 4,6004,6004,600 Homeless Shelter Program100,000100,000100,000 Neighborhood Services Grants0(8,309)(8,309) Transfers from Central Insurance Fund001,750,0001,750,000 2,099,4304,769,0846,914,6262,145,542 Expenditures: CDBG/Home Funds1,521,8301,521,8301,521,830 Planning 0244,000244,000 Public Safety 0532,470675,518143,048 Community Development 00(323,977)(323,977) Social Services 015,54015,540 Marine 019,68119,681 Sister City Program 3,0003,0003,000 City Manager's Flexibility Fund100,000100,000100,000 Special Event Funding70,00070,00070,000 Qualified Tax Incentive4,6004,6004,600 Homeless Shelter Program100,000100,000100,000 Other Miscellaneous Programs 1,857,9634,184,4352,326,472 1,799,4304,469,0846,614,6262,145,542 LOCAL HOUSING ASSISTANCE TRUST FUND Revenues: SHIP Funds 97,33097,33097,330 Expenditures: SHIP Program 97,33097,33097,330 97,33097,33097,3300 40 Attachment number 19 Page 2 of 2 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Mid Year Review FY 2009 / 10 41 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** 02/26/10 Administrative Change Order #2 and Final ± 2008 Street Resurfacing (08-0015- EN). This change order is for the purpose of adjusting line item quantities in order to close out the contract, resulting in an overall decrease to the final contract amount. Ajax Paving Industries, Inc. (43,696.31) 02/26/10 Administrative Change Order #3 ± Lake Bellevue Branch 6A Stormwater Management Project (03-0030-EN). This change order is for the purpose of increasing the contract amount for additional items needed due to unforeseen conditions, and adding thirty-five (35) days to the contract. Caladesi Construction Company 40,040.00 03/02/10 Administrative Change Order #2 ± Skycrest Neighborhood Traffic Calming Project (03-0097-EN). This change order is for the purpose of adjusting line item quantities resulting in an overall decrease to the contract amount. Semper Fi Services, LLC. (124,399.91) 03/03/10 Administrative Change Order #1 ± East Avenue Trail Connector from Turner Street to Drew Street (09-0023-EN). The purpose of this change order is to increase existing items and fund items from a new cost code. APAX Southeast, Inc. 420.00 03/10/10 Administrative Change Order #2 ± Bayfront Uplands Improvement Project (07- 0045-MA). This change order is issued to upgrade and relocate temporary electrical service (used for special events) to 300amp service and run the conduit underground, resulting in an increase to the project. Caladesi Construction Company 7,100.00 03/24/10 Administrative Change Order #2 ± Seawall Repair at Betty Lane. This change order is issued to remove unforeseen debris that was uncovered and must be excavated and disposed, resulting in an increase to the project. Castco Construction Company 10,231.00 Attachment number 20 Page 1 of 2 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Mid Year Review FY 2009 / 10 42 05/10/10 Administrative Change Order #1 ± Alligator Creek Channel F Improvements (03- 0028-EN). This change order is issued to increase items due to unforeseen conflicts with existing water and sewer utilities, resulting in an increase to the project. Keystone Excavators, Inc. 6,782.00 Attachment number 20 Page 2 of 2 Ordinance No. 8187-10 43 ORDINANCE NO. 8187-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2010 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, SOLID WASTE FUND, RECYCLING FUND, GAS FUND, MARINE FUND, AIRPARK FUND, DOWNTOWN BOAT SLIPS FUND, PARKING FUND, HARBORVIEW FUND, ADMINISTRATIVE SERVICES FUND, GARAGE FUND, AND CENTRAL INSURANCE FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2010, for operating purposes, including debt service, was adopted by Ordinance No. 8100-09; and WHEREAS, at the Mid Year Review it was found that an increase of $23,521,513 is necessary for revenues and an increase of $21,961,232 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 8100-09 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2009 and ending September 30, 2010 a copy of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ Frank Hibbard, Mayor Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk Attachment number 21 Page 1 of 1 EXHIBIT A 2009-10 BUDGET REVENUE First Quarter Mid Year Original AmendedAmended BudgetBudgetBudget 2009/102009/102009/10 Amendments General Fund: Property Taxes 41,786,42041,786,42041,786,420 Franchise Fees 10,152,00010,152,00010,152,000 Utility Taxes 12,321,86012,321,86012,321,860 Licenses, Permits & Fees 3,550,0003,550,0003,550,000 Sales Tax 5,313,0005,313,0005,313,000 Communications Services Tax 6,814,6006,814,6006,814,600 Intergovernmental Revenues 11,350,29011,355,57611,367,58212,007 Charges for Current Services 3,904,6603,882,6603,843,660 (39,000) Fines & Forfeitures 677,300677,300677,300 Interest Income 1,140,0001,140,0001,140,000 Miscellaneous 926,500981,500975,500 (6,000) Interfund Charges / Transfers In 17,516,67020,236,26527,806,4327,570,167 Transfer from Surplus 0 (2,486,645)2,336,1304,822,775 Total, General Fund 115,453,300 115,724,536 128,084,484 12,359,949 Special Revenue Funds: Special Development Fund 16,138,44016,139,77921,648,4565,508,677 Special Program Fund 2,099,4304,769,0846,914,6262,145,542 Local Housing Asst Trust Fund 97,33097,33097,330 Utility & Other Enterprise Funds: Water & Sewer Fund 58,827,45061,189,92561,189,925 Stormwater Utility Fund 15,579,60015,579,60015,579,600 Solid Waste Fund 18,823,08018,823,08019,005,080182,000 Gas Fund 42,901,47047,952,86946,420,259 (1,532,610) Recycling Fund 2,949,4703,047,2913,199,291152,000 Airpark Fund 249,000241,000416,000175,000 Marine Fund 4,850,3804,590,3803,864,880 (725,500) Downtown Boat Slips Fund 631,260631,260175,150 (456,110) Parking Fund 5,405,0208,805,0209,260,720455,700 Harborview Center Fund 163,080163,080315,751152,671 Internal Service Funds: Administrative Services Fund 9,430,0009,455,8469,459,2943,448 General Services Fund 4,991,5404,991,5404,991,540 Garage Fund 12,824,54012,824,54013,030,286205,746 Central Insurance Fund 19,161,32023,956,32028,851,3204,895,000 Total, All Funds 330,575,710 348,982,480 372,503,992 23,521,513 44 Ordinance #8187-10 Attachment number 22 Page 1 of 2 EXHIBIT A (Continued) 2009-10 BUDGET EXPENDITURES First Quarter Mid Year Original AmendedAmended BudgetBudgetBudget 2009/102009/102009/10 Amendments General Fund: City Council 296,570296,570304,9208,350 City Manager's Office 1,274,6801,274,6801,274,680 City Attorney's Office 1,623,4301,623,4301,623,430 City Auditor's Office 182,410182,410182,410 Development & Neighborhood Svcs 000 Economic Development & Housing Svc 1,374,5701,374,5701,374,570 Engineering 7,441,8907,441,8907,441,890 Equity Services 000 Finance 2,195,4702,195,4702,195,470 Fire 21,760,10021,760,10021,760,100 Human Resources 1,108,3501,108,3501,108,350 Library 5,710,9405,710,9405,710,940 Marine & Aviation 564,440564,440564,440 Non-Departmental 4,903,7505,136,70017,415,29212,278,592 Office of Management & Budget 285,690285,690285,690 Official Records & Legislative Svcs 1,087,5201,087,5201,087,520 Parks & Recreation 19,739,13019,772,13019,733,130 (39,000) Planning & Development 4,679,8904,679,8904,779,890100,000 Police 37,415,99037,421,27637,433,28212,007 Public Communications 1,031,7501,031,7501,031,750 Public Services 2,580,0002,580,0002,580,000 Allocation to Reserves 196,730196,730196,730 Total, General Fund 115,453,300 115,724,536 128,084,484 12,359,949 Special Revenue Funds: Special Development Fund 12,423,13012,389,30117,628,3135,239,012 Special Program Fund 1,799,4304,469,0846,614,6262,145,542 Local Housing Asst Trust Fund 97,33097,33097,330 Utility & Other Enterprise Funds: Water & Sewer Fund 58,672,34058,672,34058,672,340 Stormwater Utility Fund 15,579,60015,579,60015,579,600 Solid Waste Fund 18,759,08018,531,31817,965,598 (565,720) Gas Fund 40,528,04045,046,11943,062,819 (1,983,300) Recycling Fund 2,949,4702,949,4702,845,510 (103,960) Airpark Fund 194,070194,070369,070175,000 Marine Fund 4,552,7604,423,1603,862,660 (560,500) Downtown Boat Slips Fund 464,230464,230154,545 (309,685) Parking Fund 5,172,0208,572,0209,027,720455,700 Harborview Center Fund 163,080163,080168,0805,000 Internal Service Funds: Administrative Services Fund 9,224,5909,250,4369,253,8843,448 General Services Fund 4,991,5404,991,5404,991,540 Garage Fund 12,824,54012,824,54013,030,286205,746 Central Insurance Fund 18,208,37018,378,37023,273,3704,895,000 Total, All Funds 322,056,920 332,720,544 354,681,775 21,961,232 45 Ordinance #8187-10 Attachment number 22 Page 2 of 2 46 Ordinance No. 8188-10 ORDINANCE NO. 8188-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2010, TO REFLECT A NET DECREASE OF $5,584,709, PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2010 was adopted by Ordinance No. 8101-09; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 8101-09 is amended to read: Pursuant to the Mid Year Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2009 and ending September 30, 2010, a copy of which is on file with the City Clerk, the City Council hereby adopts a Mid Year Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ Frank Hibbard Mayor Approved as to form: Attest: ______________________________ ____________________________ Pamela K. Akin Cynthia E. Goudeau City Attorney City Clerk Attachment number 23 Page 1 of 1 First QtrMid Year OriginalAmendedAmended BudgetBudgetBudget 2009/102009/102009/10Amendments Police Protection 150,00050,00050,000 Fire Protection 678,490678,490678,490 Major Street Maintenance 3,645,6703,139,1853,053,704 (85,481) Sidewalks and Bike Trail 0(1,078,404)(992,923)85,481 Intersections 435,000435,000435,000 Parking 250,0003,650,000 (4,602,065)(8,252,065) Miscellaneous Engineering 35,00072,950 (196,715)(269,665) Park Development 5,837,5006,003,2086,211,885208,677 Marine Facilities 4,315,000 (458,105)86,143544,248 Airpark Facilities 10,00010,00010,000 Libraries 635,310635,310635,310 Garage 2,716,7002,716,7002,719,9003,200 Maintenance of Buildings 277,930252,9301,967,2681,714,338 Gen Public City Bldg & Equip 950,000950,000950,000 Miscellaneous 640,000706,306870,359164,053 Stormwater Utility 5,945,0005,073,8645,073,864 Gas System 5,310,0007,485,7097,563,21477,505 Solid Waste 520,000520,000520,000 Utilities Miscellaneous 26,00026,00026,000 Sewer System 9,772,5909,560,4109,560,410 Water System 9,699,55010,038,57910,263,579225,000 Recycling 220,000220,000220,000 TOTAL 52,069,74050,688,13345,103,424 (5,584,709) GENERAL SOURCES: General Operating Revenue 1,470,9901,518,2172,326,809808,592 General Revenue/County Co-op 635,310635,310635,310 Road Millage 2,090,6702,090,6702,090,670 Penny for Pinellas 6,225,0006,191,1716,621,506430,335 Transportation Impact Fee 290,000290,000290,000 Recreation Land Impact Fee 0(1,339)(1,339) Local Option Gas Tax 1,720,0001,720,0001,720,000 Special Development Fund 950,000950,0001,158,677208,677 Special Program Fund 30,00030,00030,000 Grants - Other Agencies 2,900,0001,944,1552,032,70388,548 Donations 900,000900,000900,000 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2009/10 47 Ordinance # 8188-10 Attachment number 24 Page 1 of 2 First QtrMid Year OriginalAmendedAmended BudgetBudgetBudget 2009/102009/102009/10Amendments EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2009/10 SELF SUPPORTING FUNDS: Marine Revenue 50,000 (50,000)(50,000) Downtown Boat Slips Revenue 15,00015,00015,000 Airpark Revenue 10,00010,00010,000 Parking Revenue 260,0003,660,0004,115,700455,700 Utility System: Water Impact Fees 250,000250,000250,000 Sewer Impact Fees 500,000500,000500,000 Utility R&R 3,050,4903,050,4903,050,490 Stormwater Utility Revenue 5,652,8005,652,8005,652,800 Gas Revenue 5,340,0007,415,7097,493,21577,505 Solid Waste Revenue 350,000350,000350,000 Grants - Other Agencies 0(873,815)(873,815) Other Governmental Revenue 0 20,464245,464225,000 Developer Contributions 0 62,32762,327 INTERNAL SERVICE FUNDS: Garage Revenue 119,400119,400325,146205,746 Administrative Services Revenue 150,000150,000150,000 Central Insurance Revenue 0(5,022,507)(5,019,307)3,200 BORROWING - GENERAL SOURCES: Improvement Revenue Bonds 00(8,252,065)(8,252,065) Lease Purchase - General Fund 00 164,053164,053 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water 42,54042,54042,540 Lease Purchase - Stormwater 300,000300,000300,000 Lease Purchase - Solid Waste 170,000170,000170,000 Lease Purchase - Recycling 220,000220,000220,000 Bond Issue - Water & Sewer 15,665,24015,665,24015,665,240 BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 2,312,3002,312,3002,312,300 Lease Purchase - Administrative Services 400,000400,000400,000 TOTAL ALL FUNDING SOURCES:52,069,74050,688,13345,103,424 (5,584,709) 48 Ordinance # 8188-10 Attachment number 24 Page 2 of 2 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Approve Specific Performance Agreement between Pinellas County and the City of Clearwater to allow for allocation of funds to support the Neighborhood Stabilization Program 2 (NSP2) activities within HUD designated areas in the City of Clearwater and authorize the appropriate officials to execute same. (consent) SUMMARY: The U.S. Department of Housing and Urban Development (HUD) issued a Notice of Funding Availability for the Neighborhood Stabilization Program 2 under the American Recovery and Reinvestment Act of 2009. The funding can be used to stabilize and revitalize neighborhoods identified by HUD as areas of significant need due to the economic downturn and the volatility of the financial and housing markets and resulting foreclosure crisis within these communities. HUD has identified 21 census tracts within the City of Clearwater that would be eligible for NSP2 funding. Neighborhood Lending Partners of West Florida, Inc., a Florida not-for-profit corporation, Pinellas County, Pasco County and the Housing Finance Authority of Pinellas County, formed a consortium for the purpose of applying for Neighborhood Stabilization Program 2 funding in July of 2009. In January of 2010, the Consortium was awarded $50 million in NSP2 funding. Activities allowed under the HUD NSP2 funding award include: Establishment of financing mechanisms for purchase and redevelopment of foreclosed homes and residential properties. Purchase and rehabilitation of Single Family homeownership properties. Purchase and rehabilitation of Multi-Family rental properties. Demolish blighted structures. Redevelopment of demolished or vacant properties. The City of Clearwater will be receiving $3,058,488 in NSP2 funding through Pinellas County with this agreement. The City will follow the policies and procedures established by Pinellas County as the funding provider and will be entitled to 7% of this contract allocation to cover administrative costs. The $200,088 administration fee paid by Pinellas County will help cover lost budget revenue from the SHIP Program and the County’s Housing Trust Fund which were eliminated from future funding sources. The City may request reimbursement of administrative costs on a monthly basis to meet program strategies. The City will be required to use Pinellas County’s application forms, checklists and closing documents to be eligible for funding. In accordance with NSP2 requirements, at least 25% of the Consortium’s funds must be used for the benefit of Low-Income Households. “Low-Income Household” is defined as a household whose income does not exceed 50% of the area median income, as determined by HUD. All properties acquired through this Agreement will remain affordable through the use of the deed restrictions or mortgages, assuring that assisted properties meet affordability requirements for not less than thirty years (30) for homeownership projects and not less than forty years (40) for multi-family developments. It is anticipated by Pinellas County that the funding provided will be able to acquire, rehabilitate or construct at least 25 housing units in the City of Clearwater through this agreement. To satisfy the NSP2 Consortium requirements, the City will need to expend 50% of its total allocation by August 11, 2011 and obligate or expend 100% of the allocation by May 11, 2012. The terms of performance under this Agreement for Services shall commence on June 17, 2010 and shall be completed by August 31, 2012. Cover Memo Type:Other Current Year Budget?:None Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: Not to Exceed:Total Cost: For Fiscal Year: to Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City Manager 7) Clerk Cover Memo 1 of 11 PINELLAS COUNTY COMMUNITY DEVELOPMENT SPECIFIC PERFORMANCE AGREEMENT THIS AGREEMENT, entered this ____ day of June, 2010 by and between Pinellas (herein called the “County”) and City of Clearwater (herein called the “City”). WITNESSETH: WHEREAS, the American Reinvestment and Recovery Act of 2009 (ARRA) includes an allocation of funds for additional activities under Division B, Title III of the Housing and Economic Recovery Act of 2008 (HERA). The additional funds are referred to as the Neighborhood Stabilization Program 2 (NSP2). WHEREAS, the purpose of NSP2 is to assist in the redevelopment and rehabilitation of abandoned and foreclosed properties. NSP2 is a component of the federal Community Development Block Grant Program under Title I of the Housing and Community Development Act of 1972, as amended (CDBG). WHEREAS, implementation of the NSP2 Program is governed by all the applicable laws and regulation governing the use of NSP2 funds, as set forth in ARRA, the Notice of Funding Availability, CDBG, and the Grant Application (collectively, the NSP2 Requirements); WHEREAS, Neighborhood Lending Partners of West Florida, Inc. (NLP), Pasco County, Pinellas County and the Housing Finance Authority of Pinellas County (HFA) are members of a consortium (Consortium) pursuant to the Florida Suncoast Housing Partners Neighborhood Stabilization Program Agreement dated July, 2009; WHEREAS, the U.S. Department of Housing and Urban Development (HUD) awarded Neighborhood Lending Partners of West Florida, Inc. (NLP), a Florida not-for-profit corporation in its capacity as Lead Applicant “Lead Applicant” with $50 Million of NSP2 funds to conduct a NSP2 program in Pinellas and Pasco Counties (County); WHEREAS, the Pinellas County Community Development Department (“County”) administers the NSP2 program on behalf of Pinellas County; and WHEREAS, Pinellas County has determined that undertaking NSP2 activities within the corporate city limits of Clearwater meets the County's identified housing and community development needs and that reasonable benefits will accrue to the residents of the Urban County Area; and WHEREAS, City of Clearwater has determined that undertaking NSP2 activities meets the City's identified housing and community development needs and that reasonable benefits will accrue to the residents of the City by undertaking same; and WHEREAS, it is beneficial to County to contract with City to assist in carrying out its local programs; and WHEREAS, the County has determined that the City is qualified to administer this activity; and WHEREAS, it is necessary for the County and the City to enter into an Agreement for implementation of this activity; and Attachment number 1 Page 1 of 11 2 of 11 WHEREAS, the County agrees to accept and evaluate for funding applications for financing of multi-family and planned community rental and homeowner projects within the City’s jurisdiction in order to access the Florida Suncoast Housing Partners’ programs including Purchase and Rehabilitation of Multi-Family & Single-Family Rental Properties, Purchase and Rehabilitation of Single-Family Homeownership Residential Properties, Redevelopment of Demolished, Abandoned or Vacant Properties, Demolition and Financing Mechanisms. NOW THEREFORE, in consideration of the mutual performance of the said promises and covenants contained herein, the County and the City agree as follows: A. SCOPE OF SERVICES 1. Activities The focus of the City’s efforts under this Agreement will be implementation of NSP2 activities within the City’s jurisdiction. The principal objective of the Agreement will be the acquisition, rehabilitation, demolition and/or construction of 25 housing units. The City will be responsible for administering the NSP2 Program in a manner satisfactory to the County and consistent with any standards required by NLP as a condition of providing these funds. Such program will include the following activities eligible under the NSP2 Program. The City will administer all tasks in connection with the aforesaid program in compliance will all applicable Federal, State and local rules and regulation governing these funds, and in a manner satisfactory to the County. 2. Program Delivery Activity #1: Purchase and Rehabilitation of Multi-Family & Single-Family Rental Properties Activity #2: Purchase and Rehabilitation of Single-Family Homeownership Residential Properties Activity #3: Redevelopment of Demolished, Abandoned or Vacant Properties Activity #4: Demolition Activity #5: Financing Mechanisms 3. Staffing The City shall assign the following as Key Personnel to the NSP2 Program: James R. Donnelly, Assistant Director, Economic Development and Housing Department. Any changes in the Key Personnel assigned under this project are subject to the prior approval of the County. 4. Project Schedule Unless amended by mutual written agreement by the City and the County, the City will perform the described NSP2 tasks in conformance with the schedule attached as Exhibit 1. Attachment number 1 Page 2 of 11 3 of 11 5. Budget The following is the budget to be administered by the City. Unless otherwise noted, this budget may only be modified through a formal written amendment approved by the County. NSP2 Eligible Project Costs $2,858,400 Administration (7%) $ 200,088 (Administration includes salaries, fringe benefits, supplies and materials, reproduction/printing, travel, mileage reimbursement) Total $3,058,488 6. Method of Compensation and Schedule of Payment for Administrative Expenses Upon execution of this Agreement, the City may, for the next consecutive six months (Months One through Six) request reimbursement on a monthly basis up to one twelfth of the budgeted amount to cover expenses actually incurred. After Month 6, requests for reimbursement of the budgeted funds for administration must be based on costs actually incurred, and proportional to the percentage of the total authorized amount for project activities. i. The City shall identify qualified properties within jurisdictional boundaries. ii. The City shall submit information and reports to the County quarterly by the 3rd day of the succeeding month so that the County can submit reports timely to NSP: March 31, June 30, September 30, and December 31. iii. The scope of services outlined above shall not be altered without written approval of the County. B. FUNDING 1. The City is authorized to use County NSP2 funds solely for the purpose of carrying out the NSP2 Activities in a timely manner and in compliance with NSP2 Requirements. The City may use County NSP2 funds solely for the benefit of individuals and families whose incomes do not exceed 120 percent of area median income. 2. In accordance with NSP2 Requirements, at least twenty-five percent (25%) of the Consortium’s funds must be used for the benefit of Low-Income Households. The City may satisfy this obligation in three potential ways. The obligation can be satisfied, in whole, by (1) expending at least twenty-five percent (25%) of the funds allocated to the City to NSP2 Activities that benefit Low-Income Households; (2) in partnership with County by contributing a portion of the twenty-five percent (25%) requirement; or, (3) the twenty-five percent (25%) set- a-side may be satisfied, in whole, by another subrecipient or County or Housing Finance Authority of Pinellas County or Florida Suncoast Housing Partners Consortium member carrying out the activity that benefits Low-Income Households. The units benefitting Low- Income Households may be physically located within the jurisdiction of City, such other subrecipient, County or Florida Suncoast Housing Partner Consortium Member, with concurrence of the County. “Low income household” is def ined as a household whose income does not exceed fifty percent (50%) of the area median income, as determined by HUD. Attachment number 1 Page 3 of 11 4 of 11 3. In accordance with NSP2 Requirements, not more than ten percent (10%) of the City’s Funds may be used for demolition activities under HERA unless NLP applies for and receives a waiver from HUD. 4. For each NSP2 Activity, the City will ensure that the County’s application forms, file stacking sheet, checklists or a reasonable facsimile of same are utilized. County may inspect documentation upon monitoring site visit. Invoices and supporting documentation should be sent to Community Development, 600 Cleveland Street, Suite 800, Clearwater, Florida 33755. 5. In the event that the City fails to expend its initial allocation within the time periods set forth in Section B.6., the unutilized allocation to the City will revert to the County. 6. NSP2 requirements mandate that NLP expend Consortium funds to projects within an established time frame or such funds are subject to recapture by HUD. To satisfy these NSP2 Requirements, one-half of all Consortium Funds must be expended within two (2) years of the HUD Award Date, and all NSP2 funds must be expended within three (3) years of the HUD Award Date of February 11, 2010. To ensure that the Consortium Funds are not recaptured, the City shall use its best efforts to: a. Expend fifty percent (50%) of its total allocation within eighteen (18) months of the HUD Award Date of February 11, 2010; b. Obligate or expend seventy-five percent (75%) of its total allocation within twenty-one (21) months of the HUD Award Date of February 11, 2010; c. Obligate or expend one hundred percent (100%) of its total allocation within twenty-seven (27) months of the HUD Award Date of February 11, 2010; and d. In the event the City fails to expend its allocation as required by this Section, then the funds that reflect the amount by which the City fell short of the desired expenditure levels will be reallocated to the County. 7. The City shall submit supporting documentation with each request for payment in carrying out the activities described in Section A.2. above. For multi-family projects, supporting documentation shall consist of an Affordable Housing Development application and supporting materials and documents. All requests must be approved by the County prior to payment. A “Request for Reimbursement” form will be provided to City by the County. 8. The source of funding from the County for payment of activities performed under this Agreement is a grant provided to the County by the U.S. Department of Housing and Urban Development through the Florida Suncoast Housing Partners Consortium. The City agrees that in the event that any grant reduced or withheld by the U.S. Department of Housing and Urban Development or the Florida Suncoast Housing Partners Consortium, the County shall not be liable for payment of contracted services remaining unfunded by said reduced or withheld grant. In the event that the U.S. Department of Housing and Urban Development or the Florida Suncoast Housing Partners determines that the City has not fulfilled its obligations in accordance with the requirements applicable to the grant and/or requests reimbursement of expenses paid under this Agreement from Florida Suncoast Housing Partners or County, the City shall provide said reimbursement within fifteen (15) days of said notice from the County. C. MONITORING 1. The County and the City agrees that Neighborhood Lending Partners of West Florida, Inc. has the responsibility and right, at any time, with or without notice, to inspect projects, activities, or Attachment number 1 Page 4 of 11 5 of 11 uses assisted by this Agreement. The City shall also fully cooperate and assist in this and any other monitoring of the City and any City funds and property contained in this Agreement when requested by the County. The City shall furthermore provide access to the County, Florida Suncoast Housing Partners, HUD, the Comptroller General of the United States, the Government Accountability Office, and their duly authorized representatives, to any books, documents, papers, and records which are directly pertinent to the execution of this Agreement and activities for the purposes of making audit, examination, excerpts, and transactions. 2. All records pertaining to this Agreement, including but not limited to financial, statistical, property and programmatic records shall be retained for five (5) years from ending date of the County's fiscal year (October 1 through September 30) in which this Agreement is paid in full, expired, or terminated. All records, however, that are subject to audit findings shall be retained for five (5) years in the manner prescribed above or until such audit findings have been resolved, whichever is later. Nothing herein shall be construed to allow destruction of records that may be required to be retained longer by the Statutes of the State of Florida. 3. The City shall at any time during normal business hours and as often as the County and/or Neighborhood Lending Partners of West Florida, Inc. and/ or the Chief Financial Officer, and/or the Auditor General and/or any of their duly authorized representatives may deem necessary make available for examination all of City’s records, books, documents, papers, and data with respect to all matters covered by this Agreement and shall permit the County and/or its designated authorized representative to audit and examine all books, documents, papers, records and data related to this Agreement. D. TERM OF AGREEMENT 1. The term of performance under this Agreement for the services described in Section A above shall commence on June 17, 2010 and shall be completed by August 31, 2012. 2. County may suspend, withhold payments, or terminate this Agreement and all payment to the City in whole or in part for cause upon seven (7) calendar days notice in writing to the City. Cause, which shall be determined by County, includes but is not limited to a) improper use of Project funds, b) failure to comply with the terms and conditions of the Agreement, c) refusal to accept conditions imposed by the State and/or HUD pertaining to activities covered by this Agreement, d) submittal to County of documentation which is incorrect or incomplete in any material respect, or e) changes in State and/or Federal law or the availability of grant funds, as identified in Section B of this Agreement, which render the Project impossible or infeasible. 3. In the event of default, lack of compliance or failure to perform on the part of City, County reserves the right to exercise corrective or remedial actions, to include, but not necessarily be limited to requesting additional information from City to determine reasons for or extent of noncompliance or lack of performance; issue a written warning advising City of deficiency and advising City that more serious sanctions may be taken if situation is not remedied; advise City to suspend, discontinue or not incur costs for activities in question; withhold payment for services provided; or advise City to reimburse County for amount of costs incurred for any items determined ineligible. 4. In the event of a natural disaster, this Agreement may be suspended or terminated and funds transferred to recovery activities as determined by the County. Funds subject to this provision Attachment number 1 Page 5 of 11 6 of 11 shall be those that are not contractually committed for construction, design or other such third party private City. 5. This Agreement may be terminated in whole or in part for convenience by either party upon written notification to the other and with the written consent of the other. Termination for convenience shall not apply to provisions in this Agreement that require compliance with laws, regulations or ordinances, records retention or to the provision of service to low and moderate income persons or other specified beneficiaries. E. INDEMNIFICATION AND INSURANCE 1. The County and City agree to be fully responsible for their own acts of negligence, or their respective agents' acts of negligence when acting within the scope of their employment, to the extent permitted by Section 768.28 Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign immunity by either County or City. Nothing herein shall be construed as consent by County or City to be sued by third parties in any manner arising out of this Agreement. F. REPORTING 1. The City shall furnish the County with all additional information, records, reports and data as may be required by the U.S. Department of Housing and Urban Development or Florida Suncoast Housing Partners or County pertaining to this Agreement. G. FEDERAL SUBRECIPIENT REQUIREMENTS 1. The City hereby agrees to comply with all the requirements under ARRA and HERA, its implementing regulations and other applicable federal laws and regulations. The following is a partial list of statutory requirements that may be pertinent to activities carried out pursuant to this Agreement. i. In carrying out this Agreement, the City or any contractor shall not exclude from participation in, deny benefits to, or otherwise discriminate against, any person because of race, color, religion, sex, age, national origin, family status or handicap. ii. The City, as the applicable responsible entity (as such term is defined in 24 CFR 58.2) within its jurisdiction, undertakes to conduct any environmental reviews, decision- making and action for proposed NSP2 Activities located within its jurisdiction that is required by the National Environmental Policy Act of 1969 and related federal environmental authorities and regulations at 24 CFR part 58. iii. Compliance with the following requirements: a. Competitive Procurement; b. Copeland Anti-Kickback Act (for construction or repair contracts); c. National Flood Insurance Program (24 CFR 570.605); d. Davis Bacon requirements and other Labor Standards (24 CFR 570.603); e. Section 103 and 107 of the Contract Work Hours and Safety Standards Act (for construction contracts in excess of $2,000); Attachment number 1 Page 6 of 11 7 of 11 f. Relocation, Real Property Acquisition and One-for-One Replacement (24 CFR 570.606); g. Tenant Protection Act; h. Lead-based Paint (24 CFR 570.608 and 24 CFR Part 35); i. Section 306 of the Clean Air Act, Executive Order 11738 and Environmental Protection Agency regulations (for contracts in excess of $100,000); and j. Certain energy efficiency provisions issued in state Energy Conservation Plans issued pursuant to the Energy Policy and Conservation Act (where the state has jurisdiction). H. OTHER REQUIREMENTS 1. Although it is anticipated that all activities will be structured so as to return all program income generated to the County, any such income received by the City is to be returned to the County within fifteen (15) days of receipt of such funds. Program income will be tracked by the County and reserved for use by City for activities permitted under this contract. A maximum of three and one half percent (3.5%) will be available for administrative expenses on program income. The use of program income by the City shall comply with the requirements set forth at 24 CFR 570.504. 2. The City shall use best efforts to use the Consortium’s Lender Leveraged Funds for NSP2 activities in its jurisdiction that are consistent with the NSP2 Requirements by the expiration date of the Agreement. Leveraged Funds are defined as the funds that the County and the Pinellas County Housing Finance Authority has committed to the Florida Suncoast Housing Partners Consortium for NSP2 activities as well as lenders banks specified in the NSP2 Grant Application. 3. The City shall not assign any interest in this Agreement or otherwise transfer interest in this Agreement without submitting said proposed transfer interest to the County and without the prior written approval of the County of the proposed interest transfer. All requirements of this Agreement shall be applicable to any subcontracts entered into under this Agreement and it shall be the City’s responsibility to ensure that all requirements are included in said subcontracts and all subcontractors abide by said requirements. The City may contract with subrecipients and vendors as necessary to carry out activities defined in Section A.2. 4. The Buy American requirement prohibits use of recovery funds for a project for the construction, alteration, maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in the project are produced in the United States. HUD has defined the term “use” to mean obligation of funds as it appears in 24 C.F.R. 85.3. Thus, when a project for the construction, alteration, maintenance, or repair of a public building or public work is assisted, in whole or in part, with NSP2 funds, the Buy American requirement applies. 5. Unless a waiver has been obtained consistent with the NSP2 requirements, the City shall require each NSP2-assisted homebuyer to receive and complete at least eight hours of homebuyer counseling from a HUD-approved housing counseling agency before obtaining a mortgage loan. 6. The City shall ensure that any NSP2-assisted homebuyer obtains a mortgage loan only from an “eligible lender.” For purposes of this Agreement, an “eligible lender” is a bank, savings association or savings and loan association or a lender licensed under Florida Statutes, Attachment number 1 Page 7 of 11 8 of 11 Chapter 494. The City shall document compliance with this requirement in the records for each homebuyer receiving NSP2 assistance. 7. The City shall ensure that the sale, rental, or redevelopment of Abandoned and Foreclosed- Upon homes and residential properties finance under this Agreement remain affordable to individuals or families whose incomes do not exceed the applicable income limits set by the NSP2 Program. For multi-family developments, the County will require, through deed restrictions or mortgages, that the assisted units meet the affordability requirements for not less than forty years and a maximum of fifty years, beginning after project completion. For homeownership projects, the affordability requirements must be met for a minimum of thirty years through recapturing NSP2 funds for use for another NSP2 eligible project with an NSP2 eligible client if this Agreement is still in effect. If this Agreement is no longer in effect, City will recapture NSP2 funds and submit to County within fifteen days of receipt of recaptured funds. If NSP2 funds assist a property that was previously assisted with HOME funds, but on which the affordability restrictions were terminated through foreclosure or transfer in lieu of foreclosure, the City shall require the recipient to revive the HOME affordability restrictions for the greater of the remaining period of HOME affordability or the continuing affordability requirements of NSP2. 8. No forbearance on the part of either party shall constitute a waiver of any item requiring performance by the other party hereunder. A waiver by one party of the other party’s performance shall not constitute a waiver of any subsequent performance required by such other party. No waiver shall be valid unless it is in writing and signed by authorized representatives of both parties. 9. The City shall insure recognition of the role of the County in providing funding through this Agreement. In addition, the City will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement, including news releases or other types of publicity. 10. Should any section or any part of any section of this Agreement be rendered void, invalid or unenforceable by any court of law, for any reason, such a determination shall not render void, invalid, or unenforceable any other section or any part of any section in this Agreement. 11. The County and the City identify the following individuals as their primary contacts regarding this Agreement. Either party may, from time to time, appoint another person as their contact; and when doing so, they shall notify the other party in writing: Recipient: Pinellas County Board of County Commissioners Organization: Pinellas County Community Development Name: Anthony M. Jones Title: Director Address: 600 Cleveland Street, Suite 800, Clearwater, Florida, 33755 Telephone: 727.464.8210 Fax: 727.464.8254 E-mail: ajones@pinellascounty.org Attachment number 1 Page 8 of 11 9 of 11 Subrecipient: City of Clearwater Organization: Economic Development and Housing Department Name: James R. Donnelly Title: Assistant Director Address: 112 S. Osceola Avenue, Clearwater, Florida, 33756 Telephone: 727.562.4031 Fax: 727.562.4037 E-mail: Jim.Donnelly@myclearwater.com 12. The laws of the State of Florida shall govern this contract. Countersigned: CITY OF CLEARWATER, FLORIDA ____________________________ By: _______________________________ Frank V. Hibbard William B. Horne II Mayor City Manager Approved as to form: Attest: ____________________________ ___________________________________ Assistant City Attorney Cynthia E. Goudeau City Clerk STATE OF FLORIDA ) COUNTY OF PINELLAS ) The foregoing instrument was acknowledged before me this ________ day of ____________, 20___, by FRANK V. HIBBARD, Mayor of the City of Clearwater, who is personally known to me. _______________________________ Print/Type Name:_________________ Notary Public STATE OF FLORIDA ) COUNTY OF PINELLAS ) The foregoing instrument was acknowledged before me this _______ day of _____________, 20___, by WILLIAM B. HORNE II, City Manager of the City of Clearwater, who is personally known to me. _______________________________ Print/Type Name:_________________ Notary Public Attachment number 1 Page 9 of 11 10 of 11 ATTEST: PINELLAS COUNTY, FLORIDA KEN BURKE, CLERK a political subdivision, by and through its Board of County Commissioners By: Deputy Clerk Signature Karen Williams Seel, Chair Deputy Clerk Print or Type Name APPROVED AS TO FORM OFFICE OF COUNTY ATTORNEY By: Jason C. Ester Assistant County Attorney Attachment number 1 Page 10 of 11 11 of 11 Exhibit 1 Schedule February 11, 2010 HUD Award Date to Florida Suncoast Housing Partners June ____, 2010 Execution of Agreement October 3, 2010 Quarterly report information due to County January 3, 2011 Quarterly report information due to County April 3, 2011 Quarterly report information due to County August 11, 2011 Fifty percent (50%) of City’s allocation is expended (18 months from HUD Award Date) October 3, 2011 Quarterly report information due to County November 14, 2011 Seventy five percent (75%) of City’s allocation is expended (21 months from HUD Award Date) January 3, 2012 Quarterly report information due to County April 3, 2012 Quarterly report information due to County May 11, 2012 One hundred percent (100%) of City’s allocation is expended (27 months from HUD Award Date) June 3, 2012 Quarterly report information due to County August 31, 2012 Final report information due to County Attachment number 1 Page 11 of 11 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Amend Code of Ordinances Article VI, Division 2, Fiscal Management Procedure to reflect current terminology in state law and city charter and pass Ordinance 8185-10 on first reading. SUMMARY: City of Clearwater Code of Ordinances Article VI, Division 2, describes various fiscal management procedures to be followed by the City. Several revisions are required based upon changes in state law, charter changes, position title changes, and technology changes. The changes are identified below: Throughout Division 2 Commission has been changed to council to conform to current charter language. Grammatical/spelling changes. Section 2.511 State law has changed regarding which financial institutions may be used by the City and the requirements of such financial institutions. Florida Statues Chapter 280 defines qualified public depository and this section has been changed to refer to State law. The accounting standards have changed and the City must now comply with publications issued by the Governmental Accounting Standards Board and the Financial Accounting Standards Board. Section 2.512 Deputy finance director has been changed to Assistant Finance Director to conform to the City’s position titles. Section 2.515 Intergovernmental service fund has been changed to internal service fund to comply with current accounting language. Section 2.517 Changes were made to tie City Council action on budgets to statutory requirements. Also included a requirement to post details on the City’s website as opposed to the current requirement to publish in a newspaper. Section 2.521 Changes were made to match the ordinance to current practice. Due to technology, controls in the financial system make sure that no payments or obligations are incurred unless there are sufficient funds. It would not be practical to have the City Manager certify all payments. Section 2.522 Changes were made to remove the requirement of public referendum on certain bonds. This requirement was also in the Charter and was removed from the Charter via public referendum. Section 2.526 Changes were made to the requirement for manually signed checks which would typically only be used in an emergency. The requirement has been changed to require the city manager and the finance director or their designated alternates. Cover Memo Section 2.538 Dishonored check service fees have been changed to refer to Florida Statutes Chapter 68 rather than a specific amount so that the fees will change when the fees in the statute changes. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Attachment number 1 Page 1 of 7 Attachment number 1 Page 2 of 7 Attachment number 1 Page 3 of 7 Attachment number 1 Page 4 of 7 Attachment number 1 Page 5 of 7 Attachment number 1 Page 6 of 7 Attachment number 1 Page 7 of 7 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Approve a standard Agreement Form to be used for various Outside Instructors for wellness initiatives and authorize the City Manager and/or his designee to execute such agreements. (consent) SUMMARY: The Human Resources Department has been authorized in the current budget year the amount of $75,000 to be used toward wellness activities. In addition, the City’s medical insurance carrier for the past three years has committed additional funds to be used for wellness purposes. In the current budget year, CIGNA has committed $50,000 for such use. The City in the past has contracted with various individual instructors for a number of wellness activities. Previously, various service contracts or user agreements have been utilized to codify the contractual relationship. The City has developed a standard user agreement form to be used with all individual contractors for such purpose. The agreement clarifies the roles of the City and the contractor and provides for documentation of appropriate licensing, certifications, payment terms, scheduling, use and care of City facilities, and other administrative requirements. Staff is requesting that the Council authorize the City Manager or his designee to enter into these agreements not to exceed the total amount of City budgeted funds or medical insurance carrier committed funds to be used solely for the purpose of promoting the wellness of employees. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo 1 CITY OF CLEARWATER OUTSIDE INSTRUCTOR SERVICE AGREEMENT This AGREEMENT, made and entered into this day of , 20 , by and between the CITY OF CLEARWATER, FLORIDA, a municipal corporation, hereinafter referred to as ‘‘CITY’’, and , hereinafter referred to as ‘‘CONTRACTOR’’; W I T N E S S E T H 1. CITY is making this Agreement specifically with CONTRACTOR and it is intended to be a personal service agreement. 2. CONTRACTOR agrees to provide the following professional services to CITY: At the following location(s): 3. This Agreement shall be effective beginning on , 20 and ending on , 20 , unless subsequently terminated by either party upon 14 days written notice. In addition, CITY reserves the right to cancel this Agreement without cause and upon payment in full for services rendered pursuant hereto to the date of such cancellation. 4. CONTRACTOR certifies that he/she is competent to perform the services herein described and that there are no moral, legal, or ethical reasons why he/she cannot accept and perform in accordance with the terms and conditions of this personal service agreement. CONTRACTOR further agrees that he/she will comply with all applicable City of Clearwater Ordinances. 5. CONTRACTOR further agrees that he/she is an independent contractor providing services to CITY and is not an employee of the City of Clearwater or any of its divisions and that as such CONTRACTOR is not entitled to participate in or receive any insurance, sick leave, vacation leave, pension or other benefits or protection made available to regular City of Clearwater employees. Further, CONTRACTOR certifies that he/she will represent himself/herself as being self-employed, and as being responsible for all business and personal tax liabilities and unemployment compensation insurance and Workers’ Compensation insurance. Thus, no federal tax withholding or social security withholding or contributions will be made by CITY relative to payments for work performed by this independent CONTRACTOR. CONTRACTOR further agrees to maintain his/her own business books and records. 6. CONTRACTOR agrees that all services rendered by him/her pursuant hereto shall be performed in accordance with any parameters or guidelines established by CITY and to the best interest of CITY. Attachment number 1 Page 1 of 11 2 7. CONTRACTOR agrees to protect, indemnify, and hold CITY and its officers, employees, and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or due to any negligent act or omission of CONTRACTOR, its employees or instructors in connection with or arising directly under this Agreement and/or the performance hereof. Without limiting its liability under this Agreement, CONTRACTOR shall procure and maintain during the life of this Agreement professional liability insurance. 8. During the term of this contract, CONTRACTOR will receive compensation of $ for the services described above. Said amount shall be paid in accordance with the following schedule: Payments shall be pro-rated accordingly in the event of any service dates missed or cancelled by CONTRACTOR. 9. CITY shall pay CONTRACTOR for services in accordance with the Florida Prompt Payment Act, F.S. Secs. 255.0705-255.078. CITY, as an entity of government, is subject to the appropriation of funds by its legislative body in the amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this contract for each and every fiscal year following the fiscal year in which this contract shall remain in effect. Upon notice that sufficient funds are not available in the subsequent fiscal years, CITY shall therefore be released of all terms and other conditions. 10. Each party hereto acknowledges that this Agreement contains all of the terms and provisions of the contractual relationship between the parties hereto and merges and terminates all prior or verbal negotiations with regard hereto. This Agreement may not be assigned by either party hereto without the prior written approval of the other party, and may only be amended by written agreement of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. Witnesses: CITY OF CLEARWATER, FLORIDA By: as to City Manager or Designee City Manager or Designee as to CONTRACTOR /Instructor CONTRACTOR /Instructor Attachment number 1 Page 2 of 11 3 OUTSIDE INSTRUCTOR PROGRAM DESCRIPTION (FORM A) PROGRAM TITLE: LOCATION: 1. DAYS REQUESTED: TIMES REQUESTED: . 2. DAYS REQUESTED: TIMES REQUESTED: . 3. DAYS REQUESTED: TIMES REQUESTED: . PROGRAM START DATE: CLASS MINIMUM: CLASS MAXIMUM: CLASS FEE: $ (PER CLASS, MONTH, SESSION) Amount that will be paid to the instructor. IF SESSIONS, LENGTH OF SESSIONS: AMOUNT OF SET UP TIME REQUIRED: PROGRAM SET UP WOULD INCLUDE (room, space needed, equipment, number of tables, chairs, etc.): EQUIPMENT AND SUPPLIES PROVIDED BY THE INSTRUCTOR: EQUIPMENT AND SUPPLIES PROVIDED BY STUDENTS: PLEASE GIVE A BRIEF DESCRIPTION OF THE PROGRAM, AND/OR ATTACH A COURSE OUTLINE: APPLICANT’S SIGNATURE: DATE: Attachment number 1 Page 3 of 11 4 OUTSIDE INSTRUCTOR QUALIFICATIONS (FORM B) INSTRUCTOR NAME: COMPANY NAME: HOME PHONE: EMERGENCY PHONE: EMAIL: ___________________________________________________ FAX: ADDRESS: (STREET) (CITY) (STATE) (ZIP) SOCIAL SECURITY #: OR FEDERAL ID #: PROFESSIONAL BACKGROUND AND EXPERIENCE (MAY ATTACH RESUME): INSTRUCTOR CERTIFICATIONS (I.E. CPR, FIST AID, PROFESSIONAL CERTIFICATIONS, ETC.): (PLEASE ATTACH COPIES OF ALL CERTIFICATIONS ) LIST INSTRUCTORS YOU EMPLOY, SUB-CONTRACT, OR WORK WITH WHICH WILL BE TEACHING CLASSES OR SUBSTITUTING IN YOUR ABSENCE (PLEASE PROVIDE COPIES OF CERTIFICATIONS AND A COMPLETED COPY OF THE CITY OF CLEARWATER BACKGROUND CHECK ON EACH INSTRUCTOR AND AFFIDAVIT OF GOOD MORAL CHARACTER): NAME: PHONE: ADDRESS: NAME: PHONE: ADDRESS: PLEASE LIST TWO PROFESSIONAL REFERENCES FROM WHERE YOU HAVE PREVIOUSLY INSTRUCTED: (NAME) (BUSINESS NAME) (PHONE) (NAME) (BUSINESS NAME) (PHONE) APPLICANT’S SIGNATURE: DATE: Your Social Security Number is requested for the purpose of payment for services rendered, in accordance with IRS statutes and applicant background checks, and in accordance with City policy, and will be used solely for this purpose. Attachment number 1 Page 4 of 11 5 OUTSIDE INSTRUCTORS OCCUPATIONAL LICENSE FORM Outside Instructor: Classes taught or services: Location: City representative in charge of agreement: Do you operate a permanent business related to the professional services in this agreement? □ Yes or □ No If so, what is the location of your business? □ City of Clearwater □ Unincorporated Pinellas County □ Other Appendix A of the City Code, Section 29.30(3), requires that an Occupational License acquired by a person in another jurisdiction must be registered at a cost of $3. If the person works out of a jurisdiction that does not require Occupational Licenses at all, (unincorporated Pinellas County for instance), then that party must also register with the City for a fee of $25. A copy of a Clearwater occupational license or registration must be attached to the contract prior to department approval. Instructor’s Signature Date FOR DEPARTMENTAL USE ONLY: Registration Required: □ Yes or □ No City Representative Signature Date Attachment number 1 Page 5 of 11 6 City of Clearwater Policies & Procedures Outside Instructor’s Manual Welcome! The City of Clearwater has designed this manual to provide guidelines for our outside instructors. It will add uniformity to our programs, and clarify procedures to be followed. Listed below are the names of City staff who should be contacted if there are any questions or concerns regarding the program or City policies and procedures: Name ____________________ Title _____________________ Phone ________________ Name ____________________ Title _____________________ Phone ________________ Name ____________________ Title _____________________ Phone________________ 1. Absences/Tardiness Instructors are responsible for notifying the contact listed above any time they will be late or absent. Absences and tardiness will be monitored closely. Failure to notify the City of Clearwater staff, an unreasonable number of absences, and/or excessive tardiness will be recorded, and could result in termination of the instructor’s agreement. The City will be responsible for notifying class members of the cancellation. 2. Accidents Any injury to an instructor or participant should immediately be reported to a City staff member. After administering first aid, the staff member will fill out an accident report with assistance from the instructor, and make the site supervisor aware of the accident as soon as possible. 3. Address or Name Changes Notification of any business name or address changes should be reported to the City as soon as possible. This is very important, considering your check and end of the year tax information will be mailed to the address we have on file. Do this by calling the contact above, or notifying him/her in writing. 4. Class Fees Amounts charged for classes will be determined and stated on the contract. Fees should be agreed upon by the instructor and the City. Requests to change class fees should be directed to the contact above. 5. Class Registration The City shall provide the instructor with a registration sheet and the instructor shall maintain a registration sheet for each class and submit it to the City at the end of each week. 6. Class Schedules The City establishes class schedules with the instructor at the time the original agreement is signed. Following that time, schedule changes, additions, or deletions must be approved by the City. In the event class times or locations need to be temporarily cancelled or changed do to facility closure or conflicting City programs, the City will provide at least 14 days notice to the instructor. Attachment number 1 Page 6 of 11 7 7. Supplies and Equipment It is understood that the instructor will be responsible for providing any supplies and equipment necessary for instruction of the class. However, participants may be required to bring any necessary materials or may be provided such by the City. 8. Holidays City facilities are closed during various holidays through out the year. Scheduling for classes during holiday weeks will be agreed upon in advance by the instructor and the City. 9. Serious Incidents Any serious incident occurring on City property should be reported immediately to a City staff member, and a report filed. Serious incidents include fights, illegal activities, disruptive behavior, property damage, etc. 11. Instructor’s Payments Fees for classes are payable in accordance with the schedule established in the Outside Instructor Service Agreement. Your check will be mailed to you within 2-3 working days following the date(s) established in the schedule, or you may pick up the check in person. If you do not receive your payment within that time frame, or there is a discrepancy, please notify the contact listed above. Any instructors paid over $600 per year will receive a 1099 tax statement from the City. A copy is also sent to directly to the IRS. No changes will be made once these forms are issued, so please make sure the information is correct each month. 12. Insurance All outside instructors are encouraged to carry their own liability insurance. The City of Clearwater is self-insured, and does not cover the instructor. If you do have insurance, please furnish us with a copy for your file. 13 .Occupational License Any person who maintains a permanent business location or branch office within the City limits of Clearwater, for the privilege of engaging in or managing any business within its jurisdiction must acquire an Occupational License. Appendix A of the City Code, Section 29.30(3), requires that an Occupational License acquired by a person in another jurisdiction must be registered at a cost of $3. If the person works out of a jurisdiction that does not require Occupational Licenses at all, (unincorporated Pinellas County for instance), then that party must also register with the City for a fee of $25. A copy of a Clearwater occupational license or registration must be attached to the contract prior to City approval. 14. Outside Instructor’s Agreement The City and each instructor or company enters into an agreement designating the instructor and/or instructor’s company as an independent contractor. The agreement includes the terms and the definition of services to be rendered. Instructor’s qualifications, class content and size, fees charged, occupational licenses, and background checks are all a part of the attachment to the agreement. A background check must be completed on each instructor before classes begin. Please fill these forms out completely and accurately. Attachment number 1 Page 7 of 11 8 16. Professional Certifications Professional certifications in your field are strongly suggested, and in some situations, required. CPR and/or first aid certifications are also encouraged. 17. Professional Image Instructors must project a positive image for the City of Clearwater. Therefore, they should conduct themselves in a professional manner and dress appropriately for the activity. Any instructors making derogatory remarks regarding the City, staff, facilities, or other instructors will be cause for termination of their outside instructor’s agreement. Instructors will also work in a cooperative manner with City staff, and understand that the facility supervisor will record any customer complaints. Instructors should arrive a few minutes early, allowing time to set up necessary equipment, and greet students as they arrive. Classes should start and end on time, and be conducted according to the schedule established by the City of Clearwater and the instructor. At the first class meeting, the following information should be given to participants if applicable: A) General regulations of the building where the class is taught, such as no smoking, etc. B) Type of shoes or clothing required for class C) Equipment or tools participants must furnish D) Equipment the City will furnish E) Time, frequency, and duration of class An instructor’s aim should be: A) To acquaint themselves with each participant and find out what they wish to derive from the class B) To build self confidence in participants and instill a sense of achievement C) To maintain a comfortable friendly atmosphere during class D) To feel you have given new knowledge to each participant at the end of a session 18. Publicity The City will be responsible for the creation and distribution of promotional materials. 19. Safety Instructors should familiarize themselves with safety procedures in the facilities where their classes are held. Please pay special attention to fire escape plans, which should be posted in each room. To get EMS on a City telephone, you must dial 9-911. Also, classes should be managed with the utmost concern for safety. 21. Sales and Marketing The City must approve the marketing or promotion of any activities or merchandise outside the scope of the classes agreed upon by the City and the instructor. 22. Set up/Break down Classes City staff should be advised as to how the instructor wishes the facility to be set up most effectively for classes. Instructors and students are then responsible for clean up of lightweight equipment or materials such as exercise mats, step benches, and any other equipment used for classes. Attachment number 1 Page 8 of 11 9 23. Special Classes or Events If any instructors would like to suggest new classes or special events, please notify the contact above. We welcome new ideas. 24. Trademarks or Copyright Laws It is the instructor’s responsibility to make sure they are not in violation of any copyright or trademark laws when conducting business. We look forward to working with you! Attachment number 1 Page 9 of 11 10 City of Clearwater Outside Instructors Acknowledgement: Re: City of Clearwater Outside Instructors Manual Acknowledgement of Receipt As an outside instructor with the City of Clearwater, I will abide by the rules and regulations governed by the instructor’s agreement, and the instructor’s manual provided by the City. By signing below, I acknowledge that I have received my copy of the City of Clearwater Outside Instructor’s Manual. I realize it is my responsibility to review it, and understand its contents. If I have any instructors working with me, I will also review the manual with each of them, making sure they understand its contents as well. Failure to provide my services in adherence to any of the conditions and/or understandings specified in this manual, may result in the termination of my Outside Instructor’s Service Agreement. Any questions or clarifications should be directed to the contacts identified by the City. _____________________________________________ _______________________ Instructor’s Signature Date Attachment number 1 Page 10 of 11 11 Release Form for Consumer Reports As a routine part of our due diligence effort, the City of Clearwater, Florida, intends to conduct a verification of your background. To insure full compliance with the Fair Credit Reporting Act and to facilitate easy access to all information necessary, please read and sign this form. I, , authorize all persons and entities (including but not limited to business, corporations, former supervisors, credit agencies, governmental agencies, law enforcement authorities, educational institutions, and all military services) to release all written and verbal information about me to the City of Clearwater, Florida. I release and agree to hold each harmless from all liability and responsibility for doing so. I understand and authorize the procurement of an investigative consumer credit report and understand that in all likelihood it will contain information about my background, mode of living, character, general reputation, and personal characteristics. I further understand that I have the right to make a request of the agency performing the background checks, upon proper identification and payment of any authorized fees, for the information in its files concerning my report. Home Address: City, State, Zip Code: Phone Number: Social Security Number: Drivers License State: Number: College Institution: Year Graduated: Location of College/City, State: Professional License – Type/State: For Identification Purposes Date of Birth (MM/DD/YEAR): Race: Gender: Signature of Applicant or Employee Date Note: your social security number is requested for the purpose of payroll eligibility verification, processing employment benefits, applicant and employee background checks, and income reporting, and will be used solely for those purposes. Attachment number 1 Page 11 of 11 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Approve a Joint Participation Agreement (JPA) between the City of Clearwater and the State of Florida Department of Transportation (FDOT) for runway repairs at the Clearwater Airpark and adopt Resolution 10-16 and authorize the appropriate officials to execute same. SUMMARY: The FDOT has agreed to provide 80% maximum reimbursable funding for the overlay, marking, and repair of the runways at the Clearwater Airpark in the amount of $100,000.00, of the total project cost of $125,000.00. The City portion of $25,000.00 will be provided with an allocation of $25,000 of Airpark reserves to capital project 315-94863, Airpark Runway Repairs, as a third quarter budget amendment. Upon execution of the JPA, capital project 315-94863-542 will be established, Airpark Runway Repairs in the amount of the $125,000.00. Type:Operating Expenditure Current Year Budget?:Yes Budget Adjustment:Yes Budget Adjustment Comments: Third quarter amendment to Airpark operating budget. Current Year Cost:$125,000.00 Annual Operating Cost: Not to Exceed:$125,000.00 Total Cost:$125,000.00 For Fiscal Year:2009 to 2010 Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City Manager 7) Clerk Cover Memo Resolution No. 10-16 RESOLUTION NO. 10-16 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA AUTHORIZING THE EXECUTION OF A JOINT PARTICIPATION AGREEMENT BETWEEN THE CITY OF CLEARWATER AND THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION, TO PROVIDE FUNDING FOR THE OVERLAY, MARKING AND REPAIR OF RUNWAYS AT THE CLEARWATER AIRPARK; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) has agreed to provide funding for the overlay, marking and repair of runways at the Clearwater Airpark under Joint Participation Agreement Financial Project No.: 41812419401, Contract No.: APS66, a copy of which is attached hereto as Exhibit “A”; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City Commission hereby accepts and approves the Joint Participation Agreement between the City and the State of Florida Department of Transportation, Financial Project No.: 41812419401, Contract No.: APS66, at the Clearwater Airpark. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _______ day of _____________, 2010. ____________________________ Frank Hibbard Mayor Approved as to form: Attest: __________________________ _____________________________ Camilo Soto Cynthia E. Goudeau Assistant City Attorney City Clerk Attachment number 1 Page 1 of 1 J s Attachment number 2 Page 1 of 28 s s Attachment number 2 Page 2 of 28 s s c s s Attachment number 2 Page 3 of 28 s Attachment number 2 Page 4 of 28 s s s Attachment number 2 Page 5 of 28 s c Attachment number 2 Page 6 of 28 s s s Attachment number 2 Page 7 of 28 c s Attachment number 2 Page 8 of 28 s Attachment number 2 Page 9 of 28 s Attachment number 2 Page 10 of 28 s s s s s s Attachment number 2 Page 11 of 28 s s s Attachment number 2 Page 12 of 28 Attachment number 2 Page 13 of 28 s s Attachment number 2 Page 14 of 28 Attachment number 2 Page 15 of 28 s s s Attachment number 2 Page 16 of 28 Attachment number 2 Page 17 of 28 s s Attachment number 2 Page 18 of 28 c s c Attachment number 2 Page 19 of 28 s c s Attachment number 2 Page 20 of 28 c c c s Attachment number 2 Page 21 of 28 c Attachment number 2 Page 22 of 28 c c s s c Attachment number 2 Page 23 of 28 s c Attachment number 2 Page 24 of 28 s c Attachment number 2 Page 25 of 28 c Attachment number 2 Page 26 of 28 Attachment number 2 Page 27 of 28 Attachment number 2 Page 28 of 28 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Approve the Tampa Bay Regional Domestic Security Task Force (RDSTF) Combined Voluntary Cooperation and Operational Assistance Mutual Aid Agreement and Memorandum of Understanding (2010-2012)and authorize the appropriate officials to execute same. (consent) SUMMARY: The Tampa Bay RDSTF Investigations and Intelligence Squad begins an eighth year of coordination between investigators in the eight counties served by the Tampa Bay RDSTF. Sworn investigators from the Hillsborough, Pasco, Pinellas and Polk County Sheriff’s Offices, Clearwater, St. Petersburg and Tampa Police Departments, Florida Division of Alcoholic Beverages and Tobacco and FDLE work together on domestic security issues that impact the communities served by the Tampa Bay RDSTF. Beginning in the Spring of 2007, the Tampa Bay RDSTF moved to the new Federal Bureau of Investigations Building in Tampa. This move created a co-location that has strengthened the ability of the Tampa Bay RDSTF to more efficiently respond to domestic security issues that face the Region. The FDLE continues to provide Task Force Agents with credentials that allow them to travel outside of their jurisdictions to follow-up on investigative leads and to monitor special events. These efforts have resulted in the resolution of hundreds of investigative leads and a number of criminal cases. It is the intent of this agreement to assure the continued functioning of law enforcement in times of emergencies and for routine enforcement contemplated by this Agreement and in areas where major law enforcement efforts would otherwise be thwarted by jurisdictional barriers. The FDLE must maintain a Mutual Aid Agreement and Memorandum of Understanding to facilitate the continuation of the RDSTF Investigations and Intelligence Squad. Type:Other Current Year Budget?:None Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: Not to Exceed:Total Cost: For Fiscal Year: to Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Attachment number 1 Page 1 of 12 Attachment number 1 Page 2 of 12 Attachment number 1 Page 3 of 12 Attachment number 1 Page 4 of 12 Attachment number 1 Page 5 of 12 Attachment number 1 Page 6 of 12 Attachment number 1 Page 7 of 12 Attachment number 1 Page 8 of 12 Attachment number 1 Page 9 of 12 Attachment number 1 Page 10 of 12 Attachment number 1 Page 11 of 12 Attachment number 1 Page 12 of 12 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Approve an agreement between the City of Clearwater Police Department and the Florida Department of Transportation (DOT) to perform educational activities and enforcement of pedestrian regulations at locations on or near state routes identified as having a high frequency of pedestrian-related crashes. (consent) SUMMARY: The Tampa-St Petersburg-Clearwater metropolitan area currently experiences a pedestrian-related traffic crash fatality rate of 2.94 per 100,000 residents. This rate is almost twice the national average of 1.57. The Tampa-St Petersburg-Clearwater metropolitan area is identified as one of the second most dangerous areas for pedestrians, with the Orlando-Kissimmee area being listed as first. The environmental conditions for the Tampa-St Petersburg-Clearwater area likely contribute to the high statistics. When compared against other areas nationally, the weather in the Tampa-St Petersburg-Clearwater area allows for higher levels of pedestrian travel year round. That fact may mitigate the comparison to other areas but still further justifies additional attention to pedestrian safety. The FDOT has developed a Pedestrian Safety Action Plan for all of Pinellas County and has received a grant from the National Highway Traffic Safety Administration (NHTSA) to support the implementation of that plan. The plan will conduct enhancements to traffic control devices and support education efforts. The plan will also include enhanced enforcement of traffic violations associated with pedestrian issues. To accomplish the enforcement portion of the plan, FDOT proposes to pay various law enforcement agencies in the Pinellas-Pasco- Hillsborough area for enhanced enforcement of pedestrian-related traffic laws. The enhanced enforcement cannot be used to supplant current operations. FDOT has budgeted $50,000 to hire Clearwater officers to perform enforcement in the City of Clearwater. An analysis of traffic crash data from 2006 to the present has identified six general areas that justify enhanced pedestrian enforcement. Those areas are as follows: · 2800 block Gulf to Bay Boulevard (SR 60) · 2100-2300 block of Gulf to Bay Boulevard (SR 60) · 1700-1900 block of Gulf to Bay Boulevard (SR 60) · 1300 block of Cleveland Street · 2900 block of State Route 580 · 400-800 block Missouri Avenue To execute this project, the officers of the Clearwater Police Department will perform approximately 6 details a month for a period of 9 months. Additional or fewer details may be scheduled as necessary and within the FDOT fiscal allocation. There will be no impact on the Police Department operating budget. The activity report will be forwarded to the Special Operations Section Commander to be included with the invoices sent to FDOT for payment. Although pedestrian crashes make up a small number of overall traffic crashes, they result in a large percentage of traffic-related fatalities in the City of Clearwater. This enforcement campaign will improve pedestrian safety by providing focused enforcement at problem areas. Enforcement will be approached from two angles: (1) drivers who violate traffic laws designed to protect pedestrians and (2) pedestrians who violate pedestrian laws exposing themselves to danger. Cover Memo Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Attachment number 1 Page 1 of 28 Attachment number 1 Page 2 of 28 Attachment number 1 Page 3 of 28 Attachment number 1 Page 4 of 28 Attachment number 1 Page 5 of 28 Attachment number 1 Page 6 of 28 Attachment number 1 Page 7 of 28 Attachment number 1 Page 8 of 28 Attachment number 1 Page 9 of 28 Attachment number 1 Page 10 of 28 Attachment number 1 Page 11 of 28 Attachment number 1 Page 12 of 28 Attachment number 1 Page 13 of 28 Attachment number 1 Page 14 of 28 Attachment number 1 Page 15 of 28 Attachment number 1 Page 16 of 28 Attachment number 1 Page 17 of 28 Attachment number 1 Page 18 of 28 Attachment number 1 Page 19 of 28 Attachment number 1 Page 20 of 28 Attachment number 1 Page 21 of 28 Attachment number 1 Page 22 of 28 Attachment number 1 Page 23 of 28 Attachment number 1 Page 24 of 28 Attachment number 1 Page 25 of 28 Attachment number 1 Page 26 of 28 Attachment number 1 Page 27 of 28 Attachment number 1 Page 28 of 28 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Support Get Ready Tampa Bay, sponsored by Tampa Bay Regional Planning Council, to encourage the early release and integration of plug-in electric vehicles, adopt Resolution 10-15, and authorize the appropriate officials to execute same. SUMMARY: Get Ready Tampa Bay is focusing on identifying the barriers associated with the plug-in electric vehicles and providing a forum to interact with all partners and technical advisers to propose solutions for a smooth transition. Adoption of this resolution will commit to working with all parties included in the group to promote electric transportation through public and media outlets, promote the installation of charging stations, standardize local codes, support electric vehicle research efforts, educate electricians and building inspectors to expedite the permitting process and provide one representative from the City that will be a member of the Get Ready Tampa Bay Technical Advisory Group. Type:Other Current Year Budget?:None Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:None Annual Operating Cost: Not to Exceed:Total Cost: For Fiscal Year: to Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo RESOLUTION NO. 10-15 RESOLUTION NO. 10-15 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA SUPPORTING THE TAMPA BAY REGIONAL PLANNING COUNCIL’S EFFORTS FOR PROJECT GET READY TAMPA BAY TO PROMOTE THE REGION AS ELECTRIC VEHICLE PLUG-IN READY AND TO ASSIST IN PREPARING FOR THE USE OF PLUG-IN ELECTRIC VEHICLES; PROVIDING AN EFFECTIVE DATE. WHEREAS, many of the major motor vehicle companies as well as some start- up companies plan to begin launching plug-in and plug-in hybrid electric vehicles by the end of 2010; and WHEREAS, the use of electric transportation and more specifically, electric passenger and fleet vehicles can reduce the region’s reliance on imported petroleum products; and WHEREAS, several studies have indicated that the use of electric vehicles could significantly reduce greenhouse gas emissions; and WHEREAS, the Rocky Mountain Institute has developed an initiative entitled Project Get Ready to promote the use and understanding of electric vehicles; and WHEREAS, the Rocky Mountain Institute has the goal of designating 20 cities/regions as Project Get Ready affiliates and the Federal government has set a target of at least one million electric vehicles in service by 2015; and WHEREAS, to be an active Project Get Ready affiliates, Rocky Mountain Institute has the following criteria: 1. Create a local Electric Vehicle working group consisting of relevant stakeholders, such as local governments, state and regional agencies, colleges and technical schools, business associations, employers, consumers, civic associations, and the like; 2. Appoint a leader, or “champion,” of this group; 3. Agree to hold regular meetings; and 4. Create a charter or plan for initiative’s Electric Vehicle (EV) and Electric Vehicle Service Equipment (EVSE) rollout; and WHEREAS, the Tampa Bay Regional Planning Council (“TBRPC”) has several existing technical committees such as the Agency on Bay Management and the Regional Planning Advisory Committee to build upon to create an electric transportation advisory group; and WHEREAS, local governments and civic organizations have expressed support for the use of plug-in electric vehicles; and Attachment number 1 Page 1 of 2 RESOLUTION NO. 10-15 WHEREAS, the major electric utilities in the region wish to support Project Get Ready. WHEREAS, the TBRPC intends to enter into a Memorandum of Understanding with the Rocky Mountain Institute to become a regional Affiliate of Project Get Ready; and WHEREAS, the TBRPC will act as the “Champion” for Project Get Ready in the Tampa Bay Region to include the Florida counties of Hillsborough, Manatee, Pasco, and Pinellas and their municipalities; and WHEREAS, the TBRPC will sponsor the regional program to get the region ready for the use of electric vehicles and electric vehicle charging infrastructure. The program shall be known as Get Ready Tampa Bay and its web site shall be GetReadyTampaBay.org; and WHEREAS, the TBRPC will create a Get Ready Tampa Bay Technical Advisory Group and convene the group regularly to address issues related to educating and preparing the region for electric transportation, electric vehicle roll outs, electric vehicle equipment supply, and electric vehicle charging infrastructure; and WHEREAS, the TBRPC will create a Charter for Get Ready Tampa Bay and solicit participation from local governments, state and regional agencies, utilities, businesses, colleges and technical schools, business associations, employers, consumers, civic association, and the like. The Charter shall generally outline the non- binding roles and responsibilities of Get Ready Tampa Bay participants. Binding actions and responsibilities shall be encumbered by separate Memoranda of Understanding or similar agreement. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _______ day of _____________, 2009. ____________________________ Frank Hibbard Mayor Approved as to form: Attest: __________________________ _____________________________ Camilo Soto Cynthia E. Goudeau Assistant City Attorney City Clerk Attachment number 1 Page 2 of 2 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Award a contract to Custom Built Marine Construction, Inc. of Stuart Florida, to construct a new boat ramp at the east end of Bay Esplanade Drive on Clearwater Beach, in the amount of $156,495.90, which is the lowest responsible bid in accordance with plans and specifications, increase project budget by $565,699 for grant funding, and authorize the appropriate officials to execute same. (consent) SUMMARY: The existing concrete boat ramp is broken and has deteriorated. Due to lack of affordable facilities in the area, the public continues to use the ramp. The existing ramp allows only one boat at a time to launch and cannot be used by larger boats at low tide due to the water depth at the end of the ramp. This project will provide a new, safer boat ramp which meets the needs of the public. The adjacent bank area will be stabilized to prevent future erosion and protect the ramp. The existing adjoining dock will be relocated to the south by driving new piles, providing additional launching width at the end of the boat ramp. The City received a Florida Boating Improvement Program (FBIP) grant not to exceed 75% of project costs including design, construction, and inspection/ project management services for maximum reimbursement of $565,699 from the Florida Fish and Wildlife Conservation Commission. The City’s cost for this project includes design and CEI work orders to Ayers Associates for $140,000 and $75,400 respectively and $156,495.90 for this construction contract, for a total of $371,895.90. The City’s 25% share of total project costs is estimated at $92,974. Due to the low bid of the construction contract, the City will allocate fewer funds than originally anticipated. Construction, Engineering, & Inspection (CEI) services during the construction period will be completed by Ayers Associates, which includes reviewing shop drawings, attending meetings, responding to contractor questions, conducting daily on-site construction inspections, providing engineering assistance with field issues and contract interpretations, and ensuring all federal reporting requirements are met. The contract period for construction is 90 consecutive calendar days estimated to start in September 2010 and finish in December 2010. The Marina Department shall own and maintain the proposed improvements included in this contract. A third quarter budget amendment will increase Capital Improvement Program (CIP) project 0315-93408, Beach Recreation Center Boat Ramp Replacement budget in the amount of $565,699 for National Fish and Wildlife Conservation (337900) grant funding as approved by Resolution 09-05 on February 5, 2009 by City Council. Sufficient revenue is available in CIP 0315-93408, Beach Recreation Center Boat Ramp Replacement to fund the City’s $39,123.98 portion of this construction contract. Type:Capital expenditure Current Year Budget?:No Budget Adjustment:Yes Budget Adjustment Comments: See Summary Current Year Cost:$156,495.90 Annual Operating Cost: Not to Exceed:$156,495.90 Total Cost:$156,495.90 For Fiscal Year:2009 to 2010 Appropriation Code Amount Appropriation Comment 0315-93408-563800-575-$156,495.90See summary section Cover Memo 000-0000 Bid Required?:Yes Bid Number:06-0049- MA Other Bid / Contract:Bid Exceptions:None Review Approval: 1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City Manager 7) Clerk 8) City Manager 9) Clerk Cover Memo IS L A N D MAN D A LA Y IRIS Clea r w at e r C A U S E W A Y GU LF V I E W CO R O NA D O WATER BAYSIDE ST HA M D EN BRIGHT DR DR FIFTH Pa s s GULFVI E W S. Pa r k w a y S Sh o r e BAY W A Y BLVD BLVD ACACIA ST JEW E L SOMERSET CAMBRIA ST AVE BA Y ASTER DEV ON ST AVE Blvd Juanita ROYAL Causeway DR DR ST MA N DAL AY PO IN S E TT I A PAPAYA BAYMONT SAN MARCO AV E BAY Ambler ROCKAWAY AVALON GLENDALE HEILW00D KENDALL DR EAS T DR ST SH O R E E S P L AN AD E ESPLANADE BAY PO I N S E T T I A C Y P R US WAY BL VD THIRD IDLEWILD I S L A N D I S L A N D M I D W A Y Mar i n a DOL P H I N PASSAGEWINDWARD M E M O R I A L PASS AGE WA Y Way DORY WAY P O INT L A R B O A R D SKIFF POINT IS L A N D L E E W A R D ISLAN D ISLAN D NW PALM S W P A LM HARBOR SE N E IS L AN D S R -6 0 P ASSAG E CIREL ES P BO HENIA BR U C E Ha r b o r C H E S T N U T C S W Y DR E W ST AV E COUR PIERCE W I N D W A R D IS LA N D Pier 60 M E M O R I A L SECOND ST S. DEVON PROJECT LOCATION Clearwater Beach Boat Ramp, 06-0049-MA Prepared by: Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com JHHTK 1" = 1/4 mile258A5/28/2010Map Gen By:Reviewed By:Page #:Grid #:Date:Scale: Location of Clearwater Beach Boat Ramp, 75 Bay Esplanade, Project # 06-0049-MA 1 Attachment number 1 Page 1 of 1 Attachment number 2 Page 1 of 28 Attachment number 2 Page 2 of 28 Attachment number 2 Page 3 of 28 Attachment number 2 Page 4 of 28 Attachment number 2 Page 5 of 28 Attachment number 2 Page 6 of 28 Attachment number 2 Page 7 of 28 Attachment number 2 Page 8 of 28 Attachment number 2 Page 9 of 28 Attachment number 2 Page 10 of 28 Attachment number 2 Page 11 of 28 Attachment number 2 Page 12 of 28 Attachment number 2 Page 13 of 28 Attachment number 2 Page 14 of 28 Attachment number 2 Page 15 of 28 Attachment number 2 Page 16 of 28 Attachment number 2 Page 17 of 28 Attachment number 2 Page 18 of 28 Attachment number 2 Page 19 of 28 Attachment number 2 Page 20 of 28 Attachment number 2 Page 21 of 28 Attachment number 2 Page 22 of 28 Attachment number 2 Page 23 of 28 Attachment number 2 Page 24 of 28 Attachment number 2 Page 25 of 28 Attachment number 2 Page 26 of 28 Attachment number 2 Page 27 of 28 Attachment number 2 Page 28 of 28 BI D I T E M S QT Y U N I T U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T U N I T P R I C E A M O U NT U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T 1 Mo b i l i z a t i o n 1 L S 3 0 , 0 0 0 . 0 0 $ 30 , 0 0 0 . 0 0 $ - $ 10 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ - $ 5 8 , 5 0 0 . 0 0 $ 5 8 , 5 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 9 9 , 0 6 5 . 0 0 $ 9 9 , 0 6 5 . 0 0 $ - $ - $ 2 Pr o v i d e E n v i r o n m e n t a l a n d e r o s i o n co n t r o l , i n c l u d i n g d o u b l e f l o a t i n g t u r b i d i t y ba r r i e r , t u r b i d i t y m o n i t o r i n g , e t c . 1 L S 5 4 , 0 0 0 . 0 0 $ 54 , 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 1 9 , 5 0 0 . 0 0 $ 1 9 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 1 1 , 3 5 3 . 0 0 $ 1 1 , 3 5 3 . 0 0 $ - $ - $ 3 Cl e a r i n g & G r u b b i n g ( r e m o v e a n d d i s p o s e of e x i s t i n g c o n c r e t e r a m p , e t c . ) 1 L S 8 , 0 0 0 . 0 0 $ 8, 0 0 0 . 0 0 $ 4, 5 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 4, 5 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 17 , 0 0 0 . 0 0 $ 17 , 0 0 0 . 0 0 $ 2 1 , 5 0 0 . 0 0 $ 2 1 , 5 0 0 . 0 0 $ 1 8 , 9 0 5 . 0 0 $ 1 8 , 9 0 5 . 0 0 $ 1 3 , 1 5 1 . 0 0 $ 1 3 , 1 5 1 . 0 0 $ - 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$ - $ 10 Ep o x y c o a t e d r e i n f o r c e m e n t ( f o r 6 " n e w co n c r e t e r a m p ) 2, 3 2 0 L B 2 . 0 0 $ 4, 6 4 0 . 0 0 $ 3. 0 0 $ 6 , 9 6 0 . 0 0 $ 2. 5 0 $ 5 , 8 0 0 . 0 0 $ 2 . 8 5 $ 6 , 6 1 2 . 0 0 $ 1 . 7 5 $ 4 , 0 6 0 . 0 0 $ 1 . 2 5 $ 2 , 9 0 0 . 0 0 $ 3 . 5 0 $ 8 , 1 2 0 . 0 0 $ - $ - $ 11 Mi s c e l l a n e o u s w o r k i n c l u d i n g r e p l a c e m e n t of s h e e t p i l e c a p a n d s i d e w a l k , n e w se c t i o n o f h a n d r a i l , c l e a n i n g b a r n a c l e s o n se a w a l l , s e a l i n g j o i n t s , e t c . 1 L S 1 2 , 0 0 0 . 0 0 $ 12 , 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 5 , 5 0 0 . 0 0 $ 1 5 , 5 0 0 . 0 0 $ 3 3 , 8 5 0 . 0 0 $ 3 3 , 8 5 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 3 6 , 5 5 6 . 0 0 $ 3 6 , 5 5 6 . 0 0 $ - $ - $ 12 Ma i n t a i n p e d e s t r i a n , v e h i c u l a r a n d b o a t tr a f f i c c o n t r o l 1 L S 2 , 0 0 0 . 0 0 $ 2, 0 0 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 9 7 9 . 0 0 $ 2 , 9 7 9 . 0 0 $ - $ - $ 13 Pr e p a r e , i n s t a l l & m a n a g e p r o j e c t s i g n ( s ) 1 E A 4 , 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 80 0 . 0 0 $ 8 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 6 5 0 . 0 0 $ 6 5 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 2 , 2 3 4 . 0 0 $ 2 , 2 3 4 . 0 0 $ - $ - $ SU B - T O T A L 25 8 , 6 5 1 . 0 0 $ 1 9 5 , 6 8 0 . 0 0 $ 1 4 2 , 2 6 9 . 0 0 $ 2 3 7 , 7 2 9 . 2 5 $ 2 9 3 , 4 4 3 . 5 0 $ 2 9 5 , 6 2 0 . 0 0 $ 3 9 8 , 8 3 1 . 0 0 $ - $ - $ 14 10 % C O N T I N G E N C Y 1 L S 25 , 8 6 5 . 1 0 $ 1 9 , 5 6 8 . 0 0 $ 1 4 , 2 2 6 . 9 0 $ 2 3 , 7 7 2 . 9 3 $ 2 9 , 3 4 4 . 3 5 $ 2 9 , 5 6 2 . 0 0 $ 3 9 , 8 8 3 . 1 0 $ - $ - $ 28 4 , 5 1 6 . 1 0 $ 2 1 5 , 2 4 8 . 0 0 $ 1 5 6 , 4 9 5 . 9 0 $ 2 6 1 , 5 0 2 . 1 8 $ 3 2 2 , 7 8 7 . 8 5 $ 3 2 5 , 1 8 2 . 0 0 $ 4 3 8 , 7 1 4 . 1 0 $ - $ - $ BI D O P E N I N G - M A Y 2 7 , 2 0 1 0 A W A R D - T H U R S D A Y , J U N E 1 7 , 2 0 1 0 TO T A L C O N S T R U C T I O N C O S T S ( I T E M S 1 - 1 4 ) SP E E L E R E N T E R P R I S E S 61 1 1 1 4 2 N D A V E . N CL E A R W A T E R , F L . 3 3 7 6 0 MI S N E R M A R I N E 56 0 0 W . C O M M E R C E S T . TA M P A , F L . 3 3 6 1 6 CL E A R W A T E R B O A T R A M P 0 6 - 0 0 4 9 - M A MA R I N E C O N T R A C T I N G GR O U P 25 1 1 V A S C O S T . , # 1 1 2 PU N T A G O R D A , F L . 3 3 9 5 0 KE L L Y B R O T H E R S , I N C . 15 7 7 5 P I N E R I D G E R D FT . M Y E R S , F L . 3 3 9 0 8 DU N C A N S E A W A L L & DO C K 22 5 3 I N D I U S T R I A L B L V D . SA R A S O T A , F L . 3 4 2 3 4 AL L A M E R I C A N C O N C R E T E 87 7 0 S O M E R S E T D R . LA R G O , F L . 3 3 7 7 3 CA L A D E S I CO N S T R U C T I O N 13 9 0 D O N E G A N R O A D LA R G O , F L . 3 3 7 7 1 CU S T O M B U I L T M A R I N E 13 2 1 S E D E C K E R A V E . ST E W A R T , F L . 3 4 9 9 4 Attachment number 3 Page 1 of 1 Page 1 BOND NUMBER: _________________ CONTRACT BOND STATE OF FLORIDA COUNTY OF PINELLAS KNOW ALL MEN BY THESE PRESENTS: That we CUSTOM BUILT MARINE CONSTRUCTION, INC. Contractor and FIRST SEALORD SURETY, INC. (Surety) whose home address is 4901 NW 17TH WAY, STE. #304, FT. LAUDERDALE, FLORIDA 33309 HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater, Florida (hereinafter called the "Owner") in the penal sum of: ONE HUNDRED FIFTY-SIX THOUSAND FOUR HUNDRED NINETY-FIVE DOLLARS AND NINETY CENTS ($156,495.90) for the payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns for the faithful performance of a certain written contract, dated the_____, day of , 2010, entered into between the Contractor and the City of Clearwater for: CLEARWATER BOAT RAMP 06-0049-MA a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully copied herein. NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the Contractor shall in all respects comply with the terms and conditions of said contract, including the one-year guarantee of material and labor, and his obligations thereunder, including the contract documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the Plans and Specifications therein referred to and made a part thereof, and such alterations as may be made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or skill, negligence or default, including patent infringements on the part of the said Contractor agents or employees, in the execution or performance of said contract, including errors in the plans furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make payments to all persons supplying him, them or it, labor, material, and supplies used directly or indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and Surety jointly and severally agree to pay to the Owner any difference between the sum to which the said Contractor would be entitled on the completion of the Contract, and that which the Owner may be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or indirect, or consequential, which said Owner may sustain on account of such work, or on account of the failure of the said Contractor to properly and in all things, keep and execute all the provisions of said contract. Attachment number 4 Page 1 of 6 Page 2 CONTRACT BOND (2) And the said Contractor and Surety hereby further bind themselves, their successors, executors, administrators, and assigns, jointly and severally, that they will amply and fully protect the said Owner against, and will pay any and all amounts, damages, costs and judgments which may be recovered against or which the Owner may be called upon to pay to any person or corporation by reason of any damages arising from the performance of said work, or of the repair or maintenance thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or servants or the improper performance of the said work by the Contractor or his agents or servants, or the infringements of any patent rights by reason of the use of any material furnished or work done; as aforesaid, or otherwise. And the said Contractor and Surety hereby further bind themselves, their successors, heirs, executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the Owner may be compelled to pay because of any lien for labor material furnished for the work, embraced by said Contract. And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this day of , 2010. CUSTOM BUILT MARINE CONSTRUCTION INC. CONTRACTOR By: ATTEST: ____________________ SURETY WITNESS: By: ATTORNEY-IN-FACT ___________________________________ COUNTERSIGNED: Attachment number 4 Page 2 of 6 Page 3 CONTRACT This CONTRACT made and entered into this ____ day of ____________, 2010 by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and CUSTOM BUILT MARINE CONSTRUCTION, INC. of the City of STUART, County of MARTIN and State of FLORIDA hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: CLEARWATER BOAT RAMP (06-0049-MA) FOR THE SUM OF: ONE HUNDRED FIFTY-SIX THOUSAND FOUR HUNDRED NINETY-FIVE DOLLARS AND NINETY CENTS ($156,495.90) In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES. Attachment number 4 Page 3 of 6 Page 4 CONTRACT (2) In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non-discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the surety bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. Attachment number 4 Page 4 of 6 Page 5 CONTRACT (3) IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, in duplicate, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By:_______________________________ ______________________(Seal) William B. Horne, II City Manager Attest: Countersigned: ________________________ Cynthia E. Goudeau, City Clerk By:_______________________________ Approved as to form Frank Hibbard, Mayor-Councilmember _______________________ Camilo Soto Assistant City Attorney (Contractor must indicate whether Corporation, Partnership, Company or Individual.) _______________________ _______________________ (Contractor) By: (SEAL) (The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation). Attachment number 4 Page 5 of 6 Page 6 CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT (CORPORATION FORM) STATE OF ____________________ COUNTY OF _______________________ On this day personally appeared before me, the undersigned authority, duly authorized to administer oaths and take acknowledgments, , who after being duly sworn, deposes and says: That he is the (TITLE) of CUSTOM BUILT MARINE CONSTRUCTION, INC. a Florida Corporation, with its principal place of business located at 1321 SE DECKER AVENUE, STUART, FLORIDA 34994 (herein, the "Contractor"). That the Contractor was the general contractor under a contract executed on the day of ________ , 2010, with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as Owner, and that the Contractor was to perform the construction of: CLEARWATER BOAT RAMP 06-0049-MA That said work has now been completed and the Contractor has paid and discharged all sub-contractors, laborers and material men in connection with said work and there are no liens outstanding of any nature nor any debts or obligations that might become a lien or encumbrance in connection with said work against the described property. That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes, and upon consideration of the payment of (Final Full Amount of Contract) in full satisfaction and discharge of said contract. That the Owner is hereby released from any claim which might arise out of said Contract. The word "liens" as used in this affidavit shall mean any and all arising under the operation of the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes. Sworn and subscribed to before me CUSTOM BUILD MARINE CONSTRUCTION, INC. AFFIANT This day of , 20 . BY: _______________________ __________________________________ NOTARY PUBLIC _________________________ My Commission Expires: PRESIDENT Attachment number 4 Page 6 of 6 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Accept a 25-foot Drainage and Utility Easement over, under, across and through a portion of the Northeast 1/4 of Section 18, Township 29 South, Range 16 East, as conveyed by the Board of Trustees of St. Petersburg College, in consideration of receipt of $10.00 and the benefits to be derived therefrom. (consent) SUMMARY: The City has a 48-inch corrugated metal pipe (CMP) that extends south from Drew Street through the site of Faith United Church of Christ, 2401 Drew Street, then extends south along the west boundary of the adjoining St. Petersburg College campus. The CMP is nearing the end of its useful lifespan . The City proposes to replace the old storm line with a reinforced concrete pipe from Drew Street to Teakwood Drive, approximately seventy-five feet into the college campus. The total project will replace approximately 600 linear feet of pipe. Although the large drainage pipe has been operational for decades, 30 year searches of both the church and college title records failed to locate any formal easement granted to the City for its maintenance. The subject easement formalizes City authority to replace and maintain the storm line across the college property in perpetuity. Faith United Church of Christ granted a contiguous easement on February 18, 2010. Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Attachment number 1 Page 1 of 4 Attachment number 1 Page 2 of 4 Attachment number 1 Page 3 of 4 Attachment number 1 Page 4 of 4 EASEMENT LOCATION DREW ST NASH ST OL D CO A C H M A N RD DO R A D R BAY W OO D AV E PI N E W O O D A V E KI L ME R AV E EV E L Y N A VE WHITMAN ST N FER N W OO D A VE CHAUCER ST LORENA LN EASTWOOD DR SHELLEY ST ELLA PL S F E R NW O OD A VE CHAUCER ST WHITMAN ST TEAKWOOD DR SH EL LE Y S LOCATION MAP Prepared by: Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com JHHEB N.T.S.290BXX-XXs-XXe3/15/2010Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: St.Petersburg College Drainage & Utilities Eaement Legend Parcel Boundary Bldg Footprint Waterbodies Outside CLWTR City limits Clearwater Service Area Attachment number 2 Page 1 of 1 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Award a contract for the Tropic Hills Stormwater Outfall Project Phase I (99-0018-EN) to Sunshine Pipe Corp. of Safety Harbor, Florida, for the sum of $1,893,512.50, which is the lowest responsible bid received in accordance with the plans and specifications; authorize establishment of project 315-96174, Tropic Hills Phase One and authorize the appropriate officials to execute same. (consent) SUMMARY: The Tropic Hills neighborhood experienced severe flooding in June 1997 and February 2006. The existing outfall is undersized and during heavy rainfall water backs up into the neighborhood, flooding streets and houses. Tropic Hills Drainage Improvements Project consists of 3 phases. Phase I is the subject work, Phase II consists of FDOT replacing the 2 undersized 36-inch pipes under U.S. 19 with a 4-foot x10-foot box culvert during the reconstruction from SR 60 to Harn Blvd. Funding for construction of Phase II was approved by Council on 5/21/2009 and issued to FDOT. Phase III consists of replacing 900 feet of undersized pipe that is upstream of Phase II. When all three phases of the project are complete, the Tropic Hills neighborhood will have an outfall that reduces the risk of houses and streets flooding. Construction of this Phase will include widening approximately 1450 linear feet of the existing channel located just east of U.S. 19, stabilizing the eroding north bank with gabions, and replacing a failing seawall along the south side of the channel. Construction of this Phase will improve water quality by minimizing sediment transport to the bay. The construction of this Phase is the first step in providing improvements to the stormwater conveyance system for the Tropic Hills neighborhood. The Project will commence after award and execution of the contract with duration of 270 calendar days. The Project will be cooperatively funded by the Southwest Florida Water Management District (SWFWMD) at 50-percent of the construction cost or up to $1,250,000, and 50-percent by the Stormwater Utility Fund which was approved by City Council on 4/15/2009. Third quarter budget amendments will establish Capital Improvement Program (CIP) project 0315-96174, Tropic Hills Phase I with a transfer of SWFWMD budget, only, from CIP 0315-96170, Coastal Basins Projects in the amount of $1,250,000 and a transfer of Stormwater Utility Revenue from 0315-96170, Coastal Basins Projects, in the amount of $1,065,041.25 of which $946,756.25 will be 50% of construction costs, $18,285 for design fees, plus an additional $100,000 for unexpected costs caused by unforeseen conditions underground. Type:Capital expenditure Current Year Budget?:No Budget Adjustment:Yes Budget Adjustment Comments: See Summary Current Year Cost:$1,893,512.50 Annual Operating Cost: Not to Exceed:$1,893,512.50 Total Cost:$1,893,512.50 For Fiscal Year:2009 to 2010 Appropriation Code Amount Appropriation Comment 0315-96174-563700-539- 000-0000 $1,893,512.50See Summary Cover Memo Bid Required?:Yes Bid Number: Other Bid / Contract:Bid Exceptions:None Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Engineering 4) Financial Services 5) Office of Management and Budget 6) Legal 7) Clerk 8) Assistant City Manager 9) Clerk 10) City Manager 11) Clerk Cover Memo US - 1 9 CH DR CAR A C A S DR I F T W O O D AV E SR - 5 5 BU RMA Location Map Prepared by: Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com Drainage Improvement Approx. 1600 LF SFPV 1"=400'310A 20-29s-16e6/3/08Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Tropic Hills Drainage Improvements Phase 1 Map Document: (V:\GIS\ENG\LOCATION.mxd) 6/3/2008 -- 4:20 PM HARN BLVD.19135 US HWY 19 N Attachment number 1 Page 1 of 1 BI D I T E M S Q T Y U N I T U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T U N I T P R I C E A M O UN T U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T U N I T P R I C E A M O U N T 1. 0 M o b i l i z a t i o n a n d S i t e P r e p a r a t i o n 1. 1 M o b i l i z a t i o n , G e n e r a l C o n d i t i o n s , D e m o b i l i z a t i o n 1 L S $ 1 6 5, 0 0 0 . 0 0 1 6 5 , 0 0 0 . 0 0 $ 98 , 2 4 8 . 8 9 $ 98 , 2 4 8 . 8 9 $ 80 , 0 0 0 . 0 0 $ 80 , 0 0 0 . 0 0 $ 11 5 , 6 5 0 . 0 0 $ 11 5 , 6 5 0 . 0 0 $ 11 0 , 0 0 0 . 0 0 $ 11 0 , 0 0 0 . 0 0 $ 93 , 9 1 9 . 0 0 $ 93 , 9 1 9 . 0 0 $ 1. 2 M a i n t e n a n c e o f T r a f f i c 1 L S $ 7 5 , 0 0 0 . 0 0 7 5 , 0 0 0 . 0 0 $ 5, 8 8 6 . 5 6 $ 5, 8 8 6 . 5 6 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 14 , 8 2 0 . 0 0 $ 14 , 8 2 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 1. 3 E r o s i o n a n d S e d i m e n t C o n t r o l 1 L S $ 2 0 , 0 0 0 . 0 0 2 0 , 0 0 0 . 0 0 $ 8, 2 4 1 . 1 9 $ 8, 2 4 1 . 1 9 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 3, 4 2 0 . 0 0 $ 3, 4 2 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 1. 4 O v e r h e a d P r i v a t e U t i l i t y M o d i f i c a t i o n s ( i f n e e d e d ) 1 L S $ 2 5 , 0 00 . 0 0 2 5 , 0 0 0 . 0 0 $ 1, 1 7 7 . 3 1 $ 1, 1 7 7 . 3 1 $ 8, 0 0 0 . 0 0 $ 8, 0 0 0 . 0 0 $ - $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 1. 0 0 $ 1. 0 0 $ Su b t o t a l $2 8 5 , 0 0 0 . 0 0 $ 1 1 3 , 5 5 3 . 9 5 $ 1 0 3 , 0 0 0 . 0 0 $ 1 3 3 , 8 9 0 . 0 0 $ 1 4 5 , 0 0 0. 0 0 $ 1 1 3 , 9 2 0 . 0 0 2. 0 E a r t h w o r k 2. 1 C l e a r i n g & G r u b b i n g , D e m o l i t i o n , T r a s h R e m o v a l 1 L S $ 7 5 , 0 0 0 .0 0 7 5 , 0 0 0 . 0 0 $ 58 , 8 6 5 . 6 3 $ 58 , 8 6 5 . 6 3 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 53 , 6 0 8 . 5 0 $ 53 , 6 0 8 . 5 0 $ 50 , 0 0 0 . 0 0 $ 50 , 0 0 0 . 0 0 $ 55 , 0 0 0 . 0 0 $ 55 , 0 0 0 . 0 0 $ 2. 2 E x c a v a t i o n ( G a b i o n W a l l S y s t e m O n l y ) 1 2 , 1 0 0 C Y $ 1 8 . 0 0 2 1 7 , 8 0 0 .0 0 $ 3. 5 3 $ 42 , 7 1 3 . 0 0 $ 5. 0 0 $ 60 , 5 0 0 . 0 0 $ 18 . 2 4 $ 22 0 , 7 0 4 . 0 0 $ 10 . 0 0 $ 12 1 , 0 0 0 . 0 0 $ 5. 0 0 $ 60 , 5 0 0 . 0 0 $ 2. 3 T r e e R e m o v a l / I n v a s i v e S p e c i e s R e m o v a l 1 L S $ 3 0 , 0 0 0 . 0 0 3 0 , 0 0 0 . 00 $ 51 , 8 0 1 . 7 6 $ 51 , 8 0 1 . 7 6 $ 7, 0 0 0 . 0 0 $ 7, 0 0 0 . 0 0 $ 6, 8 4 0 . 0 0 $ 6, 8 4 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 2. 4 T r e e B a r r i c a d e s ( i n c l u d i n g c u s h i o n i n g s u r f a c e s ) 1 , 4 8 0 L F $ 3 . 0 0 4 , 4 40 . 0 0 $ 1. 4 7 $ 2, 1 7 5 . 6 0 $ 2. 0 0 $ 2, 9 6 0 . 0 0 $ 2. 8 5 $ 4, 2 1 8 . 0 0 $ 5. 0 0 $ 7, 4 0 0 . 0 0 $ 8. 0 0 $ 11 , 8 4 0 . 0 0 $ 2. 5 R o o t P r u n i n g 92 5 L F $ 2 . 5 0 2 , 3 1 2 . 5 0 $ 2. 5 3 $ 2, 3 4 0 . 2 5 $ 8. 0 0 $ 7, 4 0 0 . 0 0 $ 6. 8 4 $ 6, 3 2 7 . 0 0 $ 15 . 0 0 $ 13 , 8 7 5 . 0 0 $ 10 . 0 0 $ 9, 2 5 0 . 0 0 $ 2. 6 F i n i s h e d G r a d i n g 43 5 S Y $ 5 5 . 0 0 2 3 , 9 2 5 . 0 0 $ 10 . 7 0 $ 4, 6 5 4 . 5 0 $ 6. 0 0 $ 2, 6 1 0 . 0 0 $ 20 . 5 2 $ 8, 9 2 6 . 2 0 $ 5. 0 0 $ 2, 1 7 5 . 0 0 $ 10 . 0 0 $ 4, 3 5 0 . 0 0 $ 2. 7 Un s u i t a b l e M a t e r i a l R e m o v a l & R e p l a c e m e n t (S t r u c t u r e F o u n d a t i o n a n d P i p e / C u l v e r t B e d d i n g O n l y ) 50 0 C Y $ 6 0 . 0 0 3 0 , 0 0 0 . 0 0 $ 11 . 7 7 $ 5, 8 8 5 . 0 0 $ 9. 0 0 $ 4, 5 0 0 . 0 0 $ 12 . 0 0 $ 6, 0 0 0 . 0 0 $ 20 . 0 0 $ 10 , 0 0 0 . 0 0 $ 8. 0 0 $ 4, 0 0 0 . 0 0 $ $3 8 3 , 4 7 7 . 5 0 $ 1 6 8 , 4 3 5 . 7 4 $ 1 0 4 , 9 7 0 . 0 0 $ 3 0 6 , 6 2 3 . 7 0 $ 2 1 9 , 4 5 0. 0 0 $ 1 5 4 , 9 4 0 . 0 0 3. 0 D r a i n a g e 3. 1 1 5 " R C P 10 0 L F $ 9 0 . 0 0 9 , 0 0 0 . 0 0 $ 73 . 0 8 $ 7, 3 0 8 . 0 0 $ 60 . 0 0 $ 6, 0 0 0 . 0 0 $ 38 . 6 7 $ 3, 8 6 7 . 0 0 $ 95 . 0 0 $ 9, 5 0 0 . 0 0 $ 50 . 0 0 $ 5, 0 0 0 . 0 0 $ 3. 2 1 8 " R C P 50 L F $ 9 5 . 0 0 4 , 7 5 0 . 0 0 $ 96 . 4 2 $ 4, 8 2 1 . 0 0 $ 80 . 0 0 $ 4, 0 0 0 . 0 0 $ 58 . 4 6 $ 2, 9 2 3 . 0 0 $ 11 5 . 0 0 $ 5, 7 5 0 . 0 0 $ 75 . 0 0 $ 3, 7 5 0 . 0 0 $ 3. 3 Ou t f a l l M o d i f i c a t i o n s ( P i p i n g T h r o u g h G a b i o n W a l l , Pi p i n g T h r o u g h S e a w a l l a n d C o n c r e t e S p i l l w a y Re c o n s t r u c t i o n ) 6 E A $ 5 , 5 0 0 . 0 0 3 3 , 0 0 0 . 0 0 $ 1, 4 1 2 . 7 8 $ 8, 4 7 6 . 6 8 $ 1, 1 0 0 . 0 0 $ 6, 6 0 0 . 0 0 $ 54 1 . 5 0 $ 3, 2 4 9 . 0 0 $ 7, 5 0 0 . 0 0 $ 45 , 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 18 , 0 0 0 . 0 0 $ 3. 4 S e a w a l l C o n s t r u c t i o n ( S o u t h B a n k ) 1 , 2 3 0 L F $ 3 2 0 . 0 0 3 9 3 , 6 0 0 . 0 0 $ 40 6 . 2 8 $ 49 9 , 7 2 4 . 4 0 $ 43 0 . 0 0 $ 52 8 , 9 0 0 . 0 0 $ 49 3 . 4 2 $ 60 6 , 9 0 6 . 6 0 $ 38 7 . 0 0 $ 47 6 , 0 1 0 . 0 0 $ 40 6 . 0 0 $ 49 9 , 3 8 0 . 0 0 $ 3. 5 G a b i o n W a l l ( B a s k e t s O n l y ) 3 , 7 5 0 C Y $ 1 8 5 . 0 0 6 9 3 , 7 5 0 . 0 0 $ 17 8 . 8 4 $ 67 0 , 6 5 0 . 0 0 $ 13 9 . 0 0 $ 52 1 , 2 5 0 . 0 0 $ 15 9 . 5 6 $ 59 8 , 3 5 0 . 0 0 $ 22 5 . 0 0 $ 84 3 , 7 5 0 . 0 0 $ 15 0 . 0 0 $ 56 2 , 5 0 0 . 0 0 $ 3. 6 B o t t o m M a t t r e s s 2, 7 0 0 S Y $ 6 1 . 0 0 1 6 4 , 7 0 0 . 0 0 $ 10 5 . 1 9 $ 28 4 , 0 1 3 . 0 0 $ 52 . 0 0 $ 14 0 , 4 0 0 . 0 0 $ 11 6 . 9 4 $ 31 5 , 7 3 8 . 0 0 $ 12 1 . 0 0 $ 32 6 , 7 0 0 . 0 0 $ 30 . 0 0 $ 81 , 0 0 0 . 0 0 $ 3. 7 1 0 ' x 5 ' B o x C u l v e r t 85 L F $ 1 , 4 3 5 . 0 0 1 2 1 , 9 7 5 . 0 0 $ 95 9 . 9 4 $ 81 , 5 9 4 . 9 0 $ 1, 1 0 0 . 0 0 $ 93 , 5 0 0 . 0 0 $ 95 0 . 0 0 $ 80 , 7 5 0 . 0 0 $ 1, 5 2 3 . 0 0 $ 12 9 , 4 5 5 . 0 0 $ 89 4 . 0 0 $ 75 , 9 9 0 . 0 0 $ 3. 8 B o x C u l v e r t C o n n e c t i o n ( t o E x i s t i n g 4 ' x 1 0 ' C u l v e r t ) 1 L S $ 2 , 7 5 0 .0 0 2 , 7 5 0 . 0 0 $ 8, 2 1 6 . 1 4 $ 8, 2 1 6 . 1 4 $ 8, 0 0 0 . 0 0 $ 8, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 23 , 5 0 0 . 0 0 $ 23 , 5 0 0 . 0 0 $ 16 , 6 4 0 . 0 0 $ 16 , 6 4 0 . 0 0 $ 3. 9 G r a t e d I n l e t s ( w / R i s e r S e c t i o n s ) 2 E A $ 1 , 3 0 0 . 0 0 2 , 6 0 0 . 0 0 $ 1, 6 2 8 . 1 2 $ 3, 2 5 6 . 2 4 $ 80 0 . 0 0 $ 1, 6 0 0 . 0 0 $ 50 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 2, 5 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3. 1 0 T r e a t m e n t D e v i c e s 4 E A $ 1 3 , 0 0 0 . 0 0 5 2 , 0 0 0 . 0 0 $ 12 , 7 0 8 . 3 6 $ 50 , 8 3 3 . 4 4 $ 9, 5 0 0 . 0 0 $ 38 , 0 0 0 . 0 0 $ 6, 8 4 0 . 0 0 $ 27 , 3 6 0 . 0 0 $ 9, 5 0 0 . 0 0 $ 38 , 0 0 0 . 0 0 $ 7, 5 0 0 . 0 0 $ 30 , 0 0 0 . 0 0 $ 3. 1 1 E n d w a l l ( A s s o c i a t e d w i t h 1 0 ' x 5 ' B o x C u l v e r t ) 1 L S $ 2 7 , 0 0 0 . 0 0 2 7, 0 0 0 . 0 0 $ 16 , 8 9 8 . 8 2 $ 16 , 8 9 8 . 8 2 $ 16 , 4 0 0 . 0 0 $ 16 , 4 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 50 , 0 0 0 . 0 0 $ 50 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 3. 1 2 D i t c h B l o c k s 8 E A $ 7 2 5 . 0 0 5 , 8 0 0 . 0 0 $ 1, 4 4 1 . 5 1 $ 11 , 5 3 2 . 0 8 $ 25 0 . 0 0 $ 2, 0 0 0 . 0 0 $ 62 5 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 40 , 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 8, 0 0 0 . 0 0 $ Su b t o t a l $1 , 5 1 0 , 9 2 5 . 0 0 $ 1 , 6 4 7 , 3 2 4 . 7 0 $ 1 , 3 6 6 , 6 5 0 . 0 0 $ 1 , 6 5 6 , 1 4 3 . 6 0 $ 1 , 9 9 2 , 6 6 5 . 0 0 $ 1 , 3 2 3 , 2 6 0 . 0 0 4. 0 P a v i n g a n d M a r k i n g 4. 1 O v e r l a y ( 1 " ) 4, 3 8 5 S Y $ 1 3 . 0 0 5 7 , 0 0 5 . 0 0 $ 10 . 0 1 $ 43 , 8 9 3 . 8 5 $ 8. 5 0 $ 37 , 2 7 2 . 5 0 $ 9. 2 2 $ 40 , 4 2 9 . 7 0 $ 7. 0 0 $ 30 , 6 9 5 . 0 0 $ 10 . 0 0 $ 43 , 8 5 0 . 0 0 $ 4. 2 F u l l R o a d w a y R e c o n s t r u c t i o n 1 L S $ 5 0 , 0 0 0 . 0 0 5 0 , 0 0 0 . 0 0 $ 17 , 8 8 8 . 3 0 $ 17 , 8 8 8 . 3 0 $ 39 , 0 0 0 . 0 0 $ 39 , 0 0 0 . 0 0 $ 5, 7 0 0 . 0 0 $ 5, 7 0 0 . 0 0 $ 7, 5 0 0 . 0 0 $ 7, 5 0 0 . 0 0 $ 22 , 0 0 0 . 0 0 $ 22 , 0 0 0 . 0 0 $ 4. 3 C u r b R e p l a c e m e n t ( T y p e 1 ) 1 , 5 2 5 L F $ 1 6 . 0 0 2 4 , 4 0 0 . 0 0 $ 1. 1 8 $ 1, 7 9 9 . 5 0 $ 15 . 0 0 $ 22 , 8 7 5 . 0 0 $ 11 . 4 0 $ 17 , 3 8 5 . 0 0 $ 12 . 0 0 $ 18 , 3 0 0 . 0 0 $ 7. 0 0 $ 10 , 6 7 5 . 0 0 $ Su b t o t a l $1 3 1 , 4 0 5 . 0 0 $ 6 3 , 5 8 1 . 6 5 $ 9 9 , 1 4 7 . 5 0 $ 6 3 , 5 1 4 . 7 0 $ 5 6 , 4 9 5 . 0 0 $ 7 6 , 5 2 5 . 0 0 5. 0 L a n d s c a p e & S o d d i n g 5. 1 S o d ( B a h i a ) 3, 7 0 0 S F $ 0 . 3 0 1 , 1 1 0 . 0 0 $ 0. 7 5 $ 2, 7 7 5 . 0 0 $ 1. 0 0 $ 3, 7 0 0 . 0 0 $ 0. 2 9 $ 1, 0 7 3 . 0 0 $ 1. 5 0 $ 5, 5 5 0 . 0 0 $ 0. 4 0 $ 1, 4 8 0 . 0 0 $ 5. 2 V e g e t a t i o n ( C h a n n e l b o t t o m ) 1 , 5 5 0 S F $ 1 . 7 5 2 , 7 1 2 . 5 0 $ 1. 5 4 $ 2, 3 8 7 . 0 0 $ 3. 0 0 $ 4, 6 5 0 . 0 0 $ 2. 2 8 $ 3, 5 3 4 . 0 0 $ 5. 0 0 $ 7, 7 5 0 . 0 0 $ 3. 0 0 $ 4, 6 5 0 . 0 0 $ Su b t o t a l $3 , 8 2 2 . 5 0 $ 5 , 1 6 2 . 0 0 $ 8 , 3 5 0 . 0 0 $ 4 , 6 0 7 . 0 0 $ 1 3 , 3 0 0 . 0 0 $ 6 , 1 3 0 . 0 0 6. 0 U t i l i t i e s 6. 1 8 " D . I . P . W a t e r M a i n A d j u s t m e n t 1 L S $ 8 , 5 0 0 . 0 0 8 , 5 0 0 . 0 0 $ 50 1 3 . 5 2 5, 0 1 3 . 5 2 $ 15 0 0 0 15 , 0 0 0 . 0 0 $ $7 , 4 1 0 . 0 0 7, 4 1 0 . 0 0 $ 8, 0 0 0 . 0 0 $ 8, 0 0 0 . 0 0 $ 10 0 0 0 10 , 0 0 0 . 0 0 $ 6. 2 A i r R e l e a s e V a l v e ( o n 8 " D . I . P . W a t e r M a i n ) 1 E A $ 2 0 0 . 0 0 2 0 0 . 0 0 $ 14 3 5 . 7 8 1, 4 3 5 . 7 8 $ 50 0 0 5, 0 0 0 . 0 0 $ $2 , 8 5 0 . 0 0 2, 8 5 0 . 0 0 $ 2, 5 0 0 . 0 0 $ 2, 5 0 0 . 0 0 $ 50 0 50 0 . 0 0 $ 6. 3 P e d e s t r i a n G u a r d ( o n 8 " D . I . P . W a t e r M a i n ) 2 E A $ 2 , 8 3 0 . 0 0 5 , 6 6 0. 0 0 $ 58 8 . 6 6 1, 1 7 7 . 3 2 $ 35 0 0 7, 0 0 0 . 0 0 $ $1 , 7 1 0 . 0 0 3, 4 2 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 10 0 0 2, 0 0 0 . 0 0 $ 6. 4 Te m p o r a r y / P e r m a n e n t S u p p o r t f o r S t . P e t e r s b u r g ' s 3 6 " W 1 L S $ 9 0 , 0 0 0 . 0 0 9 0 , 0 0 0 . 0 0 $ 84 2 7 3 . 4 1 84 , 2 7 3 . 4 1 $ 30 0 0 0 30 , 0 0 0 . 0 0 $ $7 7 , 0 0 0 . 0 0 77 , 0 0 0 . 0 0 $ 22 , 0 0 0 . 0 0 $ 22 , 0 0 0 . 0 0 $ 34 1 0 0 34 , 1 0 0 . 0 0 $ Su b t o t a l $1 0 4 , 3 6 0 . 0 0 $ 9 1 , 9 0 0 . 0 3 $ 5 7 , 0 0 0 . 0 0 $ 9 0 , 6 8 0 . 0 0 $ 3 8 , 5 0 0 . 0 0 $ 4 6 , 6 0 0 . 0 0 7. 0 Su b t o t a l I t e m s 1 - 7 $2 , 4 1 8 , 9 9 0 . 0 0 $ 2 , 0 8 9 , 9 5 8 . 0 7 $ 1 , 7 3 9 , 1 1 7 . 5 0 $ 2 , 2 5 5 , 4 5 9 . 0 0 $ 2 , 4 6 5 , 4 1 0 . 0 0 $ 1 , 7 2 1 , 3 7 5 . 0 0 7. 0 10 % O w n e r ' s C o n t i n g e n c y 1 L S $ 2 4 1 , 8 9 9 . 0 0 $ 2 0 8 , 9 9 5 . 8 1 $ 1 7 3 , 9 1 1 . 7 5 $ 2 2 5 , 5 4 5 . 9 0 $ 2 4 6 ,5 4 1 . 0 0 $ 1 7 2 , 1 3 7 . 5 0 To t a l B a s e B i d $2 , 6 6 0 , 8 8 9 . 0 0 $ 2 , 2 9 8 , 9 5 3 . 8 8 $ 1 , 9 1 3 , 0 2 9 . 2 5 $ 2 , 4 8 1 , 0 0 4 . 9 0 $ 2 , 7 1 1 , 9 5 1 . 0 0 $1 , 8 9 3 , 5 1 2 . 5 0 ye l l o w e d a r e a s h o w s e r r o r s TR O P I C H I L L S S T O R M W A T E R O U T F A L L P R O J E C T - 0 9 - 0 0 1 8 - E N BI D O P E N I N G - M O N D A Y , A P R I L 2 8 , 2 0 1 0 A W A R D - T H U R S D A Y , M A Y 2 0 , 2 0 1 0 LU C A S M A R I N E M A S C I C O R P . Su b t o t a l CU S T O M B U I L T M A R I N E AL L A M E R I C A N C O N C R E T E C A S T C O C O N S T R U C T I O N SU N S H I N E P I P E Attachment number 2 Page 1 of 1 Page 1 BOND NUMBER: _________________ CONTRACT BOND STATE OF FLORIDA COUNTY OF PINELLAS KNOW ALL MEN BY THESE PRESENTS: That we SUNSHINE PIPE CORPORATION Contractor and MERCHANTS BONDING COMPANY (Surety) whose home address is 2100 FLEUR DRIVE, DES MOINES, IOWA 50321-1158 HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater, Florida (hereinafter called the "Owner") in the penal sum of: ONE MILLION, EIGHT HUNDRED NINETY-THREE THOUSAND, FIVE HUNDRED TWELVE DOLLARS AND FIFTY CENTS ($1,893,512.50) for the payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns for the faithful performance of a certain written contract, dated the_____, day of , 2010, entered into between the Contractor and the City of Clearwater for: TROPIC HILLS STORMWATER OUTFALL PROJECT – 09-0018-EN a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully copied herein. NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the Contractor shall in all respects comply with the terms and conditions of said contract, including the one-year guarantee of material and labor, and his obligations thereunder, including the contract documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the Plans and Specifications therein referred to and made a part thereof, and such alterations as may be made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or skill, negligence or default, including patent infringements on the part of the said Contractor agents or employees, in the execution or performance of said contract, including errors in the plans furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make payments to all persons supplying him, them or it, labor, material, and supplies used directly or indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and Surety jointly and severally agree to pay to the Owner any difference between the sum to which the said Contractor would be entitled on the completion of the Contract, and that which the Owner may be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or indirect, or consequential, which said Owner may sustain on account of such work, or on account of the failure of the said Contractor to properly and in all things, keep and execute all the provisions of said contract. Attachment number 3 Page 1 of 6 Page 2 CONTRACT BOND (2) And the said Contractor and Surety hereby further bind themselves, their successors, executors, administrators, and assigns, jointly and severally, that they will amply and fully protect the said Owner against, and will pay any and all amounts, damages, costs and judgments which may be recovered against or which the Owner may be called upon to pay to any person or corporation by reason of any damages arising from the performance of said work, or of the repair or maintenance thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or servants or the improper performance of the said work by the Contractor or his agents or servants, or the infringements of any patent rights by reason of the use of any material furnished or work done; as aforesaid, or otherwise. And the said Contractor and Surety hereby further bind themselves, their successors, heirs, executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the Owner may be compelled to pay because of any lien for labor material furnished for the work, embraced by said Contract. And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this day of , 20__ . SUNSHINE PIPE CORPORATION CONTRACTOR By: ATTEST: ____________________ SURETY WITNESS: By: ATTORNEY-IN-FACT ___________________________________ COUNTERSIGNED: Attachment number 3 Page 2 of 6 Page 3 CONTRACT This CONTRACT made and entered into this ____ day of ____________, 2010 by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and SUNSHINE PIPE CORPORATION. of the City of SAFETY HARBOR, County of PINELLAS and State of FLORIDA hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: TROPIC HILLS STORMWATER OUTFALL PROJECT – 09-0018-EN - FOR THE SUM OF: ONE MILLION, EIGHT HUNDRED NINETY-THREE THOUSAND, FIVE HUNDRED TWELVE DOLLARS AND FIFTY CENTS ($1,893,512.50) In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES. Attachment number 3 Page 3 of 6 Page 4 CONTRACT (2) In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non-discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the surety bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. Attachment number 3 Page 4 of 6 Page 5 CONTRACT (3) IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, in duplicate, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By:_______________________________ ______________________(Seal) William B. Horne, II City Manager Attest: Countersigned: ________________________ Cynthia E. Goudeau, City Clerk By:_______________________________ Approved as to form Frank Hibbard, Mayor-Councilmember _______________________ Camilo Soto Assistant City Attorney (Contractor must indicate whether Corporation, Partnership, Company or Individual.) _______________________ _______________________ (Contractor) By: (SEAL) (The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation). Attachment number 3 Page 5 of 6 Page 6 CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT (CORPORATION FORM) STATE OF ____________________ COUNTY OF _______________________ On this day personally appeared before me, the undersigned authority, duly authorized to administer oaths and take acknowledgments, , who after being duly sworn, deposes and says: That he is the (TITLE) of SUNSHINE PIPE CORPORATION a Florida Corporation, with its principal place of business located at 1713 BERMUDA COURT, SAFETY HARBOR, FLORIDA 34695-4824 (herein, the "Contractor"). That the Contractor was the general contractor under a contract executed on the day of ________ , 2010, with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as Owner, and that the Contractor was to perform the construction of: TROPIC HILLS STORMWATER OUTFALL PROJECT – 09-0018-EN That said work has now been completed and the Contractor has paid and discharged all sub-contractors, laborers and material men in connection with said work and there are no liens outstanding of any nature nor any debts or obligations that might become a lien or encumbrance in connection with said work against the described property. That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes, and upon consideration of the payment of (Final Full Amount of Contract) in full satisfaction and discharge of said contract. That the Owner is hereby released from any claim which might arise out of said Contract. The word "liens" as used in this affidavit shall mean any and all arising under the operation of the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes. Sworn and subscribed to before me SUNSHINE PIPE CORPORATION AFFIANT This day of , 201__ . BY: _______________________ __________________________________ NOTARY PUBLIC _________________________ My Commission Expires: PRESIDENT Attachment number 3 Page 6 of 6 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Declare as surplus certain portions of land titled by the State of Florida, Department of Transportation (FDOT),as State Road 590, Section 15050-XXXX, Parcel 101.01 Part "A" and Part "B" lying and being situate in the Northwest 1/4 and the Northeast 1/4 of Section 8, Township 29 South, Range 16 East, find FDOT's application to transfer all City rights, title and interest therein to be a valid public purpose, authorize conveyance thereof to FDOT by City Deed, establish an effective date,adopt Resolution 10-13 and authorize appropriate officials to execute same. SUMMARY: The State of Florida, Department of Transportation (FDOT) is developing plans and specifications to reconstruct and improve portions of SR 590 from west of Cardinal Drive to west of Lawrence Drive. The project will involve resurfacing, restoring and rehabilitating existing pavement, and the construction and maintenance of sidewalk and minor drainage facilities within project limits. On February 9, 1971, as recorded in O. R. 3504, Page 654, public records of Pinellas County, Imperial Homes Corporation executed a Warranty Deed conveying to the City a 60-foot wide strip of land in the Northeast 1/4 of Section 8, Township 29 South, Range 16 East for right-of-way purposes. FDOT identifies this parcel as Parcel 101.01, Part "A". In a later transaction dated October 13, 1980, U. S. Homes Corporation executed a Warranty Deed as recorded in O. R. 5111, Page 1198, public records of Pinellas County, conveying a small parcel of additional land in the Northwest 1/4 of Section 8, Township 29 South, Range 16 East as additional right-of-way for SR 590. FDOT identifies this parcel as Parcel 101.01, Part "B". As Highway 590 is a state road operated and maintained by the State of Florida, conveyance of City interests in and to the subject parcels which form a portion of the existing roadway clarifies FDOT title and authority, and eliminates future City responsibility and liability within the project corridor. Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo RESOLUTION 10-13 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, FINDING CERTAIN PORTIONS OF LANDS LYING AND BEING SITUATE IN THE NORTHEAST ¼ AND IN THE NORTHWEST ¼ OF SECTION 8, TOWNSHIP 29 SOUTH, RANGE 16 EAST ARE NO LONGER NEEDED FOR MUNICIPAL PUBLIC USE; DECLARING SAID LANDS AS SURPLUS TO CITY NEEDS, GRANTING AND CONVEYING ALL CITY RIGHTS, TITLE AND INTERESTS THEREIN TO THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY CITY DEED; AUTHORIZING EXECUTION THEREOF BY APPROPRIATE CITY OFFICIALS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida, Department of Transportation proposes to construct, reconstruct or improve portions of State Road No. 590, Section 15050-XXXX in Pinellas County, Florida: and, WHEREAS, it is necessary that certain lands now owned in fee simple by the City of Clearwater, Florida, identified as Parcel 101.01, Part “A” and Part “B” of said project, be acquired by the State of Florida Department of Transportation FDOT): and, WHEREAS, the FDOT has made application to the City to deliver to the FDOT a deed in favor of FDOT conveying all rights, title and interest the City has in and to said lands as required for transportation purposes; and, WHEREAS, §2.01(d)(5) of the Clearwater City Charter provides that prior to the sale, donation, lease for a term longer than five years, or other transfer of any municipal real property, the real property must be declared surplus and no longer needed for municipal public use by the Council at an advertised public meeting; and, WHEREAS, §2.01(d)(5) further provides that real property declared surplus may be transferred to another governmental entity for less than appraised value after an advertised public hearing has been held and a finding by the Council of a valid public purpose for the transfer; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That certain portions of the Northeast ¼ and in the Northwest ¼ of Section 8, Township 29 South, Range 16 East, Pinellas County, Florida, being identified as Parcel 101.01, Part “A” and Part “B”, and being more particularly described in EXHIBIT “A” attached hereto, are no longer needed for municipal use. Attachment number 1 Page 1 of 2 Section 2. That said lands are hereby declared as surplus. Section 3. That the application to the City of Clearwater made by the State of Florida Department of Transportation to execute and deliver a deed in and to said lands for transportation purposes in consideration of receipt of the sum of $1.00 and other valuable considerations has been duly considered by Council and found to be a valid public purpose for the transfer of all City rights, title and interest therein. Section 4. That Council hereby authorizes the City Manager to execute a City Deed, to be countersigned by the Mayor and attested by the City Clerk conveying all of the right, title and interest of the City of Clearwater in and to said lands to the State of Florida Department of Transportation for the herein referenced project. Section 5. That a certified copy of this Resolution be forwarded forthwith to the State of Florida Department of Transportation at 11201 N. Malcolm McKinley Drive, Tampa, Florida 33612. Section 5. That this Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _____ day of _________________, 2010. _______________________________ Frank V. Hibbard, Mayor Approved as to form: Attest: __________________________ ________________________________ Laura Mahony Cynthia E. Goudeau Assistant City Attorney City Clerk Attachment number 1 Page 2 of 2 Attachment number 2 Page 1 of 3 Attachment number 2 Page 2 of 3 Attachment number 2 Page 3 of 3 This instrument prepared by, or under the direction of Ken Hadley Department of Transportation 11201 N. Malcolm McKinley Drive Tampa, Florida 33612 PARCEL : 101.01 WPI/SEG : 4168371 S. R. NO. : 590 COUNTY : PINELLAS SECTION : 15050-XXXX MANAGING DISTRICT: SEVEN FOLIO # : RIGHT OF WAY Legal Description Approved: Date: 03/24/10 By: Roger P. Whitley BSD. 05 C I T Y D E E D THIS DEED, made this _____ day of ____________________, 2010 by the CITY OF CLEARWATER, a municipality of the State of Florida, grantor, to the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, 11201 N. McKinley Drive, Tampa, Fl. 33612, grantee: (Wherever used herein the terms “grantor” and “grantee” include all the parties to this instrument and the heirs, legal representatives and assigns of individuals, and the successors, and assigns of organizations). WITNESSETH: That the grantor, for and in consideration of the sum of $1.00 and other valuable considerations, receipt and sufficiency being hereby acknowledged, hereby grants, bargains, sells, aliens, remises, releases, conveys and confirm unto the grantee, all that certain land situate in Pinellas County, Florida as depicted in EXHIBIT PART “A” and EXHIBIT PART “B” appended hereto and by this reference made a part hereof, vis: Part “A” The North 60.00 feet of the Northeast ¼ of the Northeast ¼ of Section 8, Township 29 South, Range 16 East, Pinellas County, Florida. Less and except any existing State road right of way. Part “B” That part of the North 60.00 feet of the Northeast ¼ of the Northwest ¼ of the Northwest ¼ of Section 8, Township 29 South, Range 16 East, Pinellas County, Florida, bounded on the East and West by the East and West boundaries and extensions thereof of that property described in Official Records Book 5111, Page 1198, Public Records of Pinellas County, Florida. Less and except any existing State road right of way. TOGETHER with all tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. PARCEL 101.01 PAGE 1 Attachment number 3 Page 1 of 2 TO HAVE AND TO HOLD, the same in fee simple forever. IN WITNESS WHEREOF, the said grantor has caused these presents to be executed in its name by it City Manager, countersigned by its Mayor, and its seal to be hereto affixed, attested by its City Clerk, the date first above written. Countersigned: CITY OF CLEARWATER, FLORIDA __________________________________ By: __________________________________ Frank V. Hibbard, Mayor William B. Horne, II, City Manager Attest: __________________________________ Cynthia E. Goudeau, City Clerk STATE OF FLORIDA : : ss COUNTY OF PINELLAS : BEFORE ME, the undersigned, personally appeared Frank V. Hibbard, the Mayor of the City of Clearwater, Florida, who executed the foregoing instrument and acknowledged the execution thereof to be his free act and deed for the use and purposes herein set forth, and who is personally known to me. WITNESS my hand and seal this _____ day of ___________________________, 2010. _________________________________________ My commission expires: Notary Public – State of Florida Print/type name ____________________________ STATE OF FLORIDA : : ss COUNTY OF PINELLAS BEFORE ME, the undersigned, personally appeared William B. Horne, II, City Manager of the City of Clearwater, Florida, who executed the foregoing instrument and acknowledged the execution thereof to be his free act and deed for the use and purposes herein set forth, and who is personally known to me. WITNESS my hand and seal this _____ day of ____________________________, 2010. __________________________________________ My commission expires: Notary Public – State of Florida Print/type name _____________________________ PARCEL 100.01 PAGE 2 Attachment number 3 Page 2 of 2 O.R. 5111, PG. 1198 O.R. 3504, PG. 654 US 1 9 SR 590 SUNSET POINT RD OW E N D R ST. CROIX DR SOUTH DR ST. JOHN DR CR 193 CATHERINE DR EDENWOOD ST EV A N S D R MORNINGSIDE DR MIS SI O N H I L L S B L V D SO U L E R D PARK TRAIL LN DI A N E D R LU C A S D R WOODRING DR GRO V E D R E V IR G I N I A L N AU D R E Y D R TH O M A S D R TERRACE DR MIS S I O N D R LA WREN C E D R CA L A M O N D I N L N BAY V I E W A V E CAR D I N A L DR EL T R IN D A D DR FA I R W O O D A V E SU E D R WE S T V I R G IN I A L N NAVEL DR SARAH DR KUMQUAT DR PIN E A P P L E LN ABBEY LAKE RD CA R L TO N DR LO R I D R FEAT H ER D R GR A N T W O O D A V E W F L I N T D R W GRAPEFRUIT CIR S FLINT DR JA D E WO O D A VE MISS I O N CIR BE A C H W O O D A V E OA K F O R E S T DR HO L L Y W O O D A V E HAAS AVE AVOCADO DR ME L O N W O O D A V E SKY L A ND DR MA R I LY N D R SHADDOCK DR DOVEWOOD ST ST . AN T H O N Y D R SUNRISE DR CO A C H MA N PL A Z A D R CANDLEWOOD ST W A R R O W H EA D C I R CO U N T R Y L N DIANE TER LE O N A R D D R EN TRA NC E T O S Y L V AN A B BE Y BLACKBURN ST APPLEWOOD DR ROBINWOOD DR NUTWOO D ST KI N G S W O O D DR SP R I N G L A K E D R HOMEWOOD ST N TERRACE DR N E COA C H M A N RD HARBOR CIR LEMONWOOD ST CA S T L E W O O D S DR STAG RUN BLVD OA K RID GE C T E FL I NT D R CASTLE WOODS LN L A K E CI R WIN W O O D D R SUNSET POINT RD OW E N D R AU D R E Y D R M ISSION DR CA RD I N AL D R FEATHER DR SARAH DR LOCATION MAP Prepared by: Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com JHHEB N.T.S.273A / 273B XX-XXs-XXe4/16/2010Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: SR 590 Parcels To Be Conveyed Legend Parcel Boundary Outside CLWTR City limits Clearwater Service Area Parcels to be Conveyed Attachment number 4 Page 1 of 1 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Award a contract for professional planning services pursuant to Clearwater RFP 12-10, Strategies and Actions to increase Energy Efficiency,to Renaissance Planning Group of Tampa, Florida, approve initiation of the work described in the Scope of Services for a lump sum fee of $214,605, and authorize the appropriate officials to execute same. (consent) SUMMARY: On September 21, 2009, the City was awarded a U.S. Department of Energy Block Grant for several projects including a planning project to address citywide energy efficiency, conservation and mobility (Project 181-99858). This Planning and Development Department project involves amendments to the Clearwater Comprehensive Plan (Phase I) and Community Development Code (Phase II) pursuant to Florida House Bill 697 provisions of Chapter 163, Florida Statutes, and Florida Senate Bill 360 (2009). Under these provisions, local governments must develop strategies and actions that address energy efficient land use patterns, transportation and housing; reductions in greenhouse gases; energy conservation; renewable energy sources; and mobility. The project will build on existing City programs and initiatives to improve community sustainability and livability including the Mayors' Climate Protection Agreement, Green City Certification and energy conservation policies in the Comprehensive Plan. On April 2, 2010, the City issued Request for Proposal (RFP) 12-10 delineating the following general project services to be provided by the consultant: Perform existing condition and trend analyses pursuant to HB 697, SB 360 and Chapter 163, Florida Statutes; Develop greenhouse gas reduction and mobility strategies; Develop Comprehensive Plan goals, objectives and policies for transmittal to the Department of Community Affairs (DCA) and adoption by City Council; and Engage the public in the technical analysis and policy development processes. Notice of the RFP was posted on the City’s website on April 2, 2010, advertised in the St. Petersburg Times on April 8, 2010 and mailed directly to 12 Florida planning firms. Nine firms submitted proposals by the May 3, 2010, proposal deadline including: 1) AECOM (Orlando); 2) Calvin, Giordano & Associates, Inc. (Fort Lauderdale); 3) Genesis Group, Inc. (Tampa): 4) HDR (Tampa); 5) Jack Faucett Associates (Bethesda, MD); 6) Jacobs & Tindale-Oliver & Associates (Tampa); 7) Renaissance Planning Group (Tampa); 8) VHB Miller Sellen (Orlando); and 9) Wade Trim, Inc. (Tampa). On May 7, 2010, the City’s Evaluation Committee short-listed AECOM, HDR, Renaissance Planning Group, and VHB Miller Sellen. References were checked and the firms were invited to present their qualifications and project approach to the Evaluation Committee on May 13, 2010. The firms were ranked using a point system with four criteria: Project Approach (30 points); Qualifications and Experience (30 points); References (25 points); and Fee (15 points). The top ranked firm was Renaissance Planning Group. The Renaissance Planning Group team demonstrated strong capabilities in the three major technical areas requested (i.e., Florida growth management planning, multimodal mobility planning and greenhouse gas science). Additionally, Renaissance Planning Group team has recent, relevant projects with the City and Pinellas County, including the City of Clearwater Greenhouse Gas Inventory and Pinellas County MPO 2035 Long Range Transportation Plan; working knowledge of City operations and staff; and working relationships with governmental agencies that will participate in the project planning and adoption processes (e.g., Pinellas County MPO, Florida DCA, FDOT and TBARTA). The Evaluation Committee recommends that the City Council award the contract to Renaissance Planning Group. The U.S. Department of Energy Block Grant funding for the project (Phase 1 and Phase 2) is $350,000. The scope of services and contract with Renaissance Planning Group addresses Phase I of the project for a lump sum fee of $214,605. The balance of the grant funds will be reserved for Phase II, at which time the City has the option of extending the contract with Renaissance Planning Group or selecting another firm. Cover Memo Type:Other Current Year Budget?:Yes Budget Adjustment:No Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: Not to Exceed:Total Cost:214,605.00 For Fiscal Year: to Appropriation Code Amount Appropriation Comment 0181-99858 214,605. Bid Required?:Yes Bid Number:RFP 12-10 Other Bid / Contract:Bid Exceptions:None Review Approval: 1) Legal 2) Clerk 3) Office of Management and Budget 4) Financial Services 5) Clerk 6) Assistant City Manager 7) Clerk 8) City Manager 9) Clerk Cover Memo 1 AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT, made and entered into at Orlando, Florida, this ___ day of June, 2010, by and between City of Clearwater, hereinafter referred to as "CLIENT” and Renaissance Planning Group, Inc., a corporation with a principal place of business at 121 S. Orange Ave., Suite 1200, Orlando FL 32801 and existing under the laws of the State of FLORIDA hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the CLIENT wishes to obtain General Land Use and Transportation Planning Consultant Services; and WHEREAS, the CLIENT desires to engage the CONSULTANT to perform certain professional services pertinent to such work as requested on a either a Project Lump Sum or a Time and Reimbursable basis, the former which shall be attached as an Exhibit and made a part hereof by reference, and in accordance with this Agreement; NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Agreement, it is mutually understood and agreed as follows: I. GENERAL SCOPE OF THIS AGREEMENT A. The relationship of the CONSULTANT to the CLIENT will be that of a professional consultant, and the CONSULTANT will provide the professional and technical services required under this Agreement in accordance with acceptable land use and transportation planning practices and ethical standards. No employer/employee relationships shall be deemed to be established and the CONSULTANT, its agents, and employees shall be independent contractors at all times. B. Professional and Technical Services: It shall be the responsibility of the CONSULTANT to work with the CLIENT and apprise it of solutions to technical problems and the approach or method to be used towards accomplishment of the CLIENT'S objectives as set forth in each Project, which is made a part of this Agreement upon execution by both parties. C. The CONSULTANT shall be responsible for the professional quality; technical accuracy; timely completion; compliance with regulations, codes, and rules; and the coordination with all appropriate agencies of all designs, drawings, specifications, reports, and other services furnished by the CONSULTANT under this Agreement. If the CLIENT determines there are any errors, omissions, or other deficiencies in the CONSULTANT'S designs, drawings, specifications, reports and other services, the Attachment number 1 Page 1 of 6 2 CONSULTANT shall, without additional compensation, correct or revise said errors or omissions to the satisfaction of the CLIENT. D. Approval by the CLIENT of drawings, designs, specifications, reports, and incidental planning work or materials furnished hereunder shall not in any way relieve the CONSULTANT of responsibility for the technical adequacy of its work. The CLIENT'S review, approval, or acceptance of or payment for any of the services shall not be construed to operate as a waiver of any rights under this AGREEMENT or of any cause of action arising out of the performance of this AGREEMENT. E. The CONSULTANT shall be and remain liable in accordance with applicable law for all damages to the CLIENT caused by the CONSULTANT'S negligent performance of any of the services furnished under this AGREEMENT. F. The parties recognize that the CONSULTANT is an independent contractor. The CONSULTANT agrees to indemnify and hold harmless CLIENT of, from, and against all liability and expense, including reasonable attorney's fees, in connection with any and all claims whatsoever for personal injuries or property damage caused by the negligent or deliberate act or omission of the CONSULTANT, its agents, officers, subcontractors, employees, and independent contractors. II. GENERAL CONSIDERATIONS A. All original sketches, drawings, computations, details, design calculations, and other documents and plans that result from the CONSULTANT'S services under this AGREEMENT shall become and remain the property of the CLIENT, including copyright rights, upon receipt of payment by the CONSULTANT from the CLIENT for services rendered in connection with preparation of said sketches, drawings, etc. Where such documents are required to be filed with governmental agencies, the CONSULTANT will furnish copies to the CLIENT upon request. B. CONSULTANT, at its own expense, shall procure and maintain the following insurance: 1. Workman's Compensation insurance as required by the laws of the State of Florida. 2. Comprehensive public liability including contractual liability and liability arising out of use of owned and non-owned automobiles in the amount of not less than $1,000,000 combined single limit for bodily injury and property damage for anyone accident or loss. 3. Professional liability (errors and omissions) insurance with a limit of not less than $1,000,000 per occurrence. C. The CLIENT acknowledges that the materials cited in Paragraph II. A. above which are provided by the CONSULTANT are not intended for use in connection with any project or purpose other than the project and purpose for which such materials are Attachment number 1 Page 2 of 6 3 prepared. Any use by the CLIENT of such materials in connection with a project or purpose other than that for which such materials were prepared without prior written consent and adaptation by the CONSULTANT shall be at the CLIENT'S sole risk, and the CONSULTANT shall have no responsibility or liability therefore. D. The CONSULTANT agrees to cooperate with the CLIENT and other CONSULTANTS providing services to the CLIENT in accomplishing work that may require joint efforts to accomplish the CLIENT'S goals. This cooperation, when requested by the CLIENT, will include but not be limited to: 1. Sharing technical information developed under contract with the CLIENT. 2. Joint meetings for project coordination. 3. Establish lines of communication. III. COMPENSATION A. Services shall be compensated in accordance with a negotiated Project lump sum or time and materials charges with established hourly rates. METHOD I –PROJECT LUMP SUM Lump Sum Amount When requested by the CLIENT to conduct a Project, the CONSULTANT shall prepare a thoroughly defined and outlined Scope of Services to the CLIENT prior to the Project’s authorization. The CLIENT and CONSULTANT shall mutually agree to a Lump Sum amount for services to be rendered and a detailed scope of services. METHOD II -TIME AND REIMBURSABLE CHARGES Computation of Time and Reimbursable Charges - When a service is to be compensated for on a time and reimbursable charge basis, the CONSULTANT will provide an estimated cost to the CLIENT for prior approval. It is anticipated that the total cost to the CLIENT for the performance of time and reimbursable charge services including, but not limited to time charges, professional associates, and other reimbursable costs as noted in III.C will not exceed the estimated costs; and the CONSULTANT agrees to use its good faith effort to perform said work within said estimated costs. If, as the actual work progresses, the CONSULTANT has reason to believe that the cost for the task will be greater than estimated, the CONSULTANT shall notify the CLIENT to that effect, giving the revised estimate of such cost for said work and, upon acceptance by the CLIENT, the revised estimate shall become the estimated cost which the CONSULTANT will use in good faith effort not to exceed. Attachment number 1 Page 3 of 6 4 B. Sub-contractual services shall be invoiced at the actual fees paid by the CONSULTANT with no mark-up in fees. Sub-contractual services will be approved by the CLIENT prior to performance of the sub-contractual work. C. Reimbursable expenses shall be invoiced at the actual expenditures incurred by the CONSULTANT as follows: 1. Expense of transportation and lodging, long distance calls and telegrams, and fees paid for securing approval of authorities having jurisdiction over the project. 2. Expenses of reproductions, postage, and handling of drawing, graphics and reports including duplicate sets for the CLIENT'S review and approval. 3. Expense of overtime work requiring higher than regular rates, when authorized by the CLIENT. 4. Expense of models for the CLIENT'S use. 5. Expense of computer time. IV. PAYMENT Payments for professional services, sub-contractual services, and reimbursable expenses as defined in Section III shall be in accordance with the Florida Prompt Payment Act, F.S. Sections. 255.0705-255.078. The CONSULTANT shall submit monthly invoices or other periodic invoices including a report of work completed during the respective invoice period. The report shall be adequate in detail to describe work progress. V. RECORDS Records of all expenses relative to all services performed under this AGREEMENT shall be kept on a generally recognized accounting basis and shall be available to the CLIENT or its authorized representative at mutually convenient times. VI. SUSPENSION, CANCELLATION OR ABANDONMENT This AGREEMENT may be terminated in whole or in part in writing by the CLIENT for its convenience, provided, that the CONSULTANT is given: (1) not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate and (2) an opportunity for consultation with the CLIENT prior to termination. In the event the project described in the Scope of Services, or the Services of the CONSULTANT called for under any ADDITIONAL SERVICES AUTHORIZATION is or Attachment number 1 Page 4 of 6 5 are suspended, cancelled, or abandoned by the CLIENT, the CONSULTANT shall be given five days prior written notice of such action and shall be compensated for the professional services provided and reimbursable expenses incurred up to the date of suspension, cancellation, or abandonment. Upon receipt of a cancellation action, the CONSULTANT shall (1) promptly discontinue all services affected (unless the notice directs otherwise) and (2) deliver or otherwise make available to the CLIENT all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated by the CONSULTANT in performing this AGREEMENT, whether completed or in process together with all other material and property belonging to the CLIENT and in the CONSULTANT'S possession. The CLIENT may take over the work and prosecute the same to completion by agreement with another party or otherwise. VII. INTEREST OF THE CONSULTANT The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the Project to which this AGREEMENT pertains or any other interest which would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further covenants that in the performance of this AGREEMENT, no person having such interest shall be employed. VIII. ASSIGNABILITY The CLIENT and CONSULTANT each binds itself and its successors, legal representatives, and assigns to the other party to this AGREEMENT and to the partners, successors, legal representatives, and assigns of such other party, in respect to all covenants of this AGREEMENT; and, neither the CLIENT nor the CONSULTANT will assign or transfer their interest in this AGREEMENT. Attachment number 1 Page 5 of 6 6 IN WITNESS WHEREOF, THE CLIENT and the CONSULTANT have executed this Agreement as of the day and year first written above. ATTESTED CITY OF CLEARWATER By: __________________________ By: _____________________________ Print Name: __________________ ______________________________ Signatory’s Name and Title WITNESS: RENAISSANCE PLANNING GROUP, Inc. By: __________________________ By: __________________________ Frank W. Kalpakis, AICP Principal,/Director Print Name: __________________ Attachment number 1 Page 6 of 6 SCOPE OF SERVICES STRATEGIES & ACTIONS TO ENHANCE MOBILITY, INCREASE ENERGY EFFICIENCY & CONSERVATION, & REDUCE GREENHOUSE GAS EMISSIONS CITY OF CLEARWATER PROJECT PURPOSE The purpose of this Scope of Services is to provide support to the City of Clearwater (“City”) in developing strategies and actions to enhance mobility, increase energy efficiency and conservation, and reduce greenhouse gas emissions. Renaissance Planning Group and ECO2ASSET SOLUTIONS (together the “Consultant”) will conduct relevant analyses, develop reports and other materials, and engage community stakeholders to complete this project. The City has already made a commitment to pursuing sustainable and environmentally conscious policies and programs and is undertaking this planning process to further this commitment through satisfying the greenhouse gas and energy conservation requirements of Florida House Bill 697 (HB 697) and the mobility planning requirements of Senate Bill 360 (SB 360). By conducting a greenhouse gas (GHG) inventory and GHG reduction strategy concurrently with a land use and mobility strategy, the City will explore new ideas and take advantage of new kinds of decision-making information. The Consultant and the City (together the “Project Team”) will develop an approach to analyzing and understanding these issues in a measured and thorough way using the analytical tools and data described in this Scope of Services. The process will produce metrics for a greenhouse gas inventory and integrated land use and transportation analysis, and will be accompanied by tools and information the City can use to monitor its progress toward reduction targets and develop measurable objectives for the Comprehensive Plan. GREENPRINT FOR SUSTAINABILITY In addition to the technical and policy-related work, the Consultant will present and articulate the study findings in ways that resonate with the City’s community members, elected officials and planning partners. The Consultant will develop a Greenprint for Sustainability, which will provide the necessary framework for action. It will include measurable goals for greenhouse gas emission reductions, energy efficiency and conservation, waste reduction and localized production and consumption. In addition, the Greenprint will address the relationship between land use and transportation, putting forth recommendations to ensure a complete transportation network and built environment that will result in predictable and desirable levels of walking, bicycling and transit use. The Greenprint will be the basis for understanding, communicating and building consensus for recommended strategies. At the beginning of the study process, the Greenprint will be used as a policy framework identifying GHG and energy efficiency issues, establishing sustainability goals, and creating preliminary strategies, measures and policies. As the study progresses, it will then be used to communicate the benefits of various strategies. The Greenprint will also be used to support the development of specific Comprehensive Plan policies that address HB 697 and SB 360. It will be a branded effort that will include a set of published documents, website content and meeting materials intended for public consumption. Highly technical or detailed information will be included as appendices or separate deliverables. Attachment number 2 Page 1 of 9 APPROACH TO COORDINATION AND DECISION-MAKING The Project Team will design, organize and implement a strategy for effective public participation, agency coordination and decision-making. The City will identify members of the community and partner agencies to participate in a Steering Committee that will be engaged throughout the study. The Steering Committee will assist the Project Team in identifying issues and opportunities and assisting with the development of Greenprint goals, measures and strategies. These activities will be done in conjunction with two public outreach periods that will each include online and direct communications, opinion surveys, interactive open houses and a speakers’ bureau. The Consultant will prepare materials for and conduct all of the Steering Committee meetings and interactive open houses. The Consultant will also prepare materials for the City to present the study findings to various groups within the community. The Project Team will identify points of contact and key staff from relevant public, quasi-public and private agencies and organizations, and engage them to collect data and ensure early and ongoing coordination at important milestones in the process. The results of the study will be presented to the City Council at key milestones. The Consultant will be present at these meetings and assist the City with compiling and presenting decision-making information. TASK 1: COMMUNICATION, DATA AND ANALYSIS Project Initiation, Management and Coordination The project team will hold a kick off meeting with the City Project Manager and other appropriate staff from the City to initiate the project, establish expectations and organize for the GHG inventory and forecast. At this meeting, the project team will define the boundaries for the greenhouse gas inventory, establish the baseline and forecast year, identify data sources, location, format and availability, compile a preliminary list of current practices affecting energy and GHGs, and determine a timeline for data collection, analysis and other milestones. The Project Team will hold six (6) face-to-face coordination meetings with the City staff, including the kick off meeting. The Consultant will prepare for and conduct four (4) Steering Committee meetings throughout the course of the study. The City will identify and manage a list of the Steering Committee members for the project. The meetings will be held at a location of the City’s choosing. The Consultant will prepare agendas and methods for engaging the Steering Committee in the study. Deliverables: Detailed project schedule; six (6) Project Team and four (4) Steering Committee meetings preparation and attendance Documentation, Communication and Community Education The project team will create a branded set of products for the Greenprint for Sustainability. This will include a look and feel and an overall message and purpose statement. The initial products will include colors, report format and style. The theme will relate to existing logos (City of Clearwater or Think Green). Using the theme, the Consultant will produce professional quality and coordinated materials throughout the study, including a PowerPoint presentation template, standard report cover and template, display boards, cut sheets on study topics, and technical memoranda. The Consultant will assist the City in establishing a web presence for the project on the City’s website by recommending a structure for a page within the City’s official site. The Consultant will create summary information appropriate for the page that is based on the Greenprint structure and content. Attachment number 2 Page 2 of 9 Deliverables: Project brand and templates; project webpage content Community-Wide GHG Analysis Tool A user-friendly GHG calculator tool will be developed for the City of Clearwater. The Microsoft Excel-based calculator will be developed to automatically quantify the City’s community-wide emissions and generate graphs and tables when new data are input into the appropriate cells. The Consultant will provide instructions on how to use the tool to conduct future inventories and training will be provided to the Project Team in conjunction with a coordination meeting. Deliverables: Greenhouse gas calculator tool and supporting data Data Collection, Validation and Refinement The Consultant will request necessary data from the City staff, other agencies and local utilities to conduct the community-wide GHG inventory and quantify the GHG reduction impacts of existing programs and policies. All data maintained by the City must be provided in ready-to-use electronic format (Microsoft Excel Spreadsheets). The Consultant may provide templates to City staff to facilitate the data collection process. The key categories that will be evaluated for inclusion in the community-wide inventory are electricity, natural gas, transportation, solid waste and wastewater. The baseline for the greenhouse gas inventory will be 2007. The Consultant has already obtained electricity, natural gas, transportation and solid waste data for the City of Clearwater’s residential, commercial, and industrial sectors. The Consultant will need data from the City of Clearwater’s wastewater treatment facilities and heavy industrial users (i.e. cement and steel industries, etc). The Consultant will rely on the City and the Pinellas MPO to provide the inventory of sidewalks, bicycle lanes and roadway characteristics. Data with a geospatial component will be organized and managed using ArcGIS database, which will ensure all of the appropriate layers of information are relatable and organized. The cost of the task includes setting up that database, establishing and populating the grid cell network for CorPlan, and establishing conventions and styles for mapping information. The Consultant will refine and structure data as necessary to make it compatible with the tools and methods to be used for the GHG inventory and the integrated land use and transportation analysis. Deliverables: GIS database; CorPlan structure and data; project map templates; base data for greenhouse gas inventory Existing Conditions Analysis With assistance from the City, the Consultant will compile a comprehensive a list of the City’s conservation practices to date that are responsible for mitigating energy consumption and greenhouse gas emissions. The Project Team will compile the list of practices from both the initial kick-off meeting as well as documents that will include, but are not limited to, the City of Clearwater Comprehensive Plan, City of Clearwater Community Development Code, City of Clearwater Green Team recommendations and actions, City programs and policies including recycling, waste reduction, resource conservation programs, green design, and energy efficiency programs, and steps accomplished toward Local Government Green Certification. Using readily available data from the City, the Consultant will quantify the impact of the practices and programs on the GHG baseline and rank the effectiveness of current practices and programs in mitigating energy consumption and greenhouse gas emissions. The Consultant will document the background research, information and conclusions and relate City practices to potential private sector programs, policies and practices. Deliverables: Existing conditions assessment Attachment number 2 Page 3 of 9 Baseline, Forecast and Goal Setting Based on the initial meeting, a “Key Category” analysis will be conducted using the most up-to-date scientific methodologies. The Consultant will use greenhouse gas accounting protocols published by The Climate Registry, ICLEI, U.S. DOE’s 1605b, IPCC, and additional peer-reviewed scientific methodologies and computer models. The project team’s approach will be to use methodologies that represent the highest ‘tier’ for available data. Community-wide GHG emissions will be forecasted for 2035 using population growth projections from Pinellas County and any that exist from the City of Clearwater Planning Department. All results will be imported into ArcGIS 9.3 to create a geospatial database. Emissions data will be linked to geographic data (parcels, building footprints, etc.) and presented in map form where possible. Additionally, all raw data and analysis will be provided to the City in Microsoft Excel format. All results will be compiled into a technical report that includes the community-wide inventory with GHG emissions summarized by category, by sector, and per capita; a business-as-usual forecast of greenhouse gas emissions for the Clearwater community; a detailed methodology; and recommendations on how to conduct inventory process in future years. The Consultant will use the baseline and business as usual forecast to frame a discussion of reduction targets for the community as a whole and for each element. The reduction goals will be tested for viability in Task 2 based on the strategies identified after Task 1. The Consultant will prepare for and conduct an Interactive Open House meeting to review the findings of Task 1. The materials will include an opinion survey, which will be conducted online and available in paper form. The meeting will include stations by topic area that will be staffed by the Project Team and select members of the Steering Committee. The Consultant will create a form of structured feedback on the topics and document the results of the meeting. No formal presentation will be given as the meeting is a come and go as you please format. The City will be responsible for identifying the means by which the meeting will be advertised and promoted and secure a location. The Consultant will produce a flyer announcement, logistics plan and instructions for facilitators. The Consultant will coordinate the production, delivery and City review materials for all of Task 1 in conjunction with Steering Committee meeting 1 (kick off), Steering Committee Meeting 2 (Task 1 review), and the Interactive Open House 1. Deliverables: Baseline GHG inventory and forecast, including initial GHG reduction goals; Draft and Final Greenprint Issues; Interactive Open House materials; opinion survey; presentation to City Council TASK 2: STRATEGY TESTING AND DEVELOPMENT Energy Efficient Mobility and Land Use Strategies The Consultant will use a set of tools for the land use and transportation analysis and mobility strategies, including CorPlan, CorMap and MOVES. The tools will take advantage of and integrate various sources of data, including the existing and future land use, property appraiser data, data from the Tampa Bay Regional Planning Model, existing and planned transportation networks, utilities data and other sources. All three tools are open source applications that can be used by the City without cost after the project is complete. CorPlan will be used to support a number of the measures and strategies. For the transportation analysis, it will be used to conduct a multimodal mode choice propensity score that varies based on use, context and the quality of the transportation network. The information will be separated by trip purposes, be related to the assumptions in the travel demand forecasting model, and provide input into CorMAP. The results of the Attachment number 2 Page 4 of 9 analysis will be used in the transportation component of the GHG inventory and forecast. The results will also be used to provide a rational basis for Comprehensive Plan policies. The Consultant will use the data to conduct a proximity analysis for walking and transit and analyze jobs-housing balance, providing clues for where and how much to incentivize new housing or employment so as to create compact, mixed-use and demonstrably multimodal places. The CorPlan results will also be used to estimate mode choice. CorMAP will be used to create the VMT output that is needed for MOVES. A planning area will be established for Clearwater using traffic analysis zones that are a subset of the zones in the travel demand forecasting model. Trip purposes and origins and destinations will be broken out by category. The Consultant will be able to distinguish between trips that start and end within the City, originate or end in the city with another trip end outside the City, and those that are just passing through the City. The trips will be further broken down into work and non-work trips. The Consultant will test the VMT impact of assuming different percentages of walk or transit trips. MOVES will be used to measure the GHG characteristics of the vehicle component of the transportation system. MOVES permits fuel type assumptions for the vehicle fleet, giving the user the ability to test future fleet fuel characteristics and the GHG benefits that would result relative to the trend. Deliverables: Parcel level and CorPlan grid cell geospatial data and analytical findings (e.g. walkability index, areas of transit adjacency for existing and planned bus and rail, station areas and TOD development potential forecasts, transit supportive areas present and future, energy conservation area recommendations, redevelopment potential); CorMAP data, tool and multimodal strategy test results (e.g. base year and future VMT and VMC, VMT reduction based on various multimodal strategies, length and location of work trips; percentage of pass through traffic on major facilities; effect of different trip generation rates on VMT and VMC); MOVES results on GHG reductions Energy Efficient Design and Construction The Consultant will summarize and compare the State requirements, the LEED rating system, and other best building practices to determine an appropriate course of action for the City. The result will be a recommendation to adopt or expand upon systems in place or to produce something unique to the City. Deliverables: Assessment and recommendation for changes and additions to the building efficiency standards the City is required to use Potential for Renewable Energy and Energy Conservation The Consultant will evaluate the potential for renewable energy, including, but not limited to, solar, landfill gas, and biomass energy. For solar power, the potential capacity of solar power will be calculated by using ArcGIS to measure roof surface area and pitch of buildings throughout the City. From there we will be able to calculate an amount of solar energy that can be produced in the City. For energy efficiency, the project team will calculate the amount of energy savings that can be achieved through various levels of retrofitting. Next, the Consultant will also identify policies and programs that incentivize property owners to install renewable energy systems and retrofit existing buildings with energy efficiency measures. Since financing is often one of the main barriers to both renewable energy and energy efficiency, the Consultant will conduct a feasibility study to implement an energy finance program in Clearwater. The study will analyze energy and demographic data to prioritize cost-effective improvements and neighborhoods that would be most likely benefit from such a program. In addition, the Consultant will set up a format for citizen and business reporting of the conservation measures they have taken on their properties. Without some type of voluntary feedback or Attachment number 2 Page 5 of 9 reporting mechanism, the City will have no way of tracking the amount and type of individual measures that are being employed in community. Deliverables: Rooftop and other renewable energy resource analysis and data; recommended incentives and programs; energy finance program feasibility assessment Recycling and Waste Reduction The Consultant will assess the effectiveness of the existing City recycling program and establish a baseline rate of recycling for the community. The baseline will include differentiating factors and information for residential and non-residential waste. The Consultant will analyze the types of solid waste being produced and the potential for the waste to be reduced, reused or recycled, and recommend policies and programs that address the opportunities and challenges. In addition to recommending ways to reduce waste and to recycle waste, the analysis will include the opportunity for household, business or community composting. Deliverables: Waste reduction, recycling and composting analysis; recommended incentives and programs Natural Resource Conservation The Consultant will analyze and measure the potential for reducing the use of potable water for household and commercial purposes. The work will build on what the City has already done to forward the use and availability of reclaimed water to summarize and present the benefits and potential for this program. The Consultant will also calculate the potential to reduce the need for metered water through different types of landscape installations, rainwater harvesting systems, and low flow faucets, fixtures and appliances. Participation rates for programs already in place will be estimated and goals will be set for increased participation. A measured water and energy savings benefit will be calculated. The calculations will be based on a GIS analysis of existing property characteristics. The Consultant will also recommend strategies to sequester carbon through increasing the size and improving the effectiveness of the urban forest and natural areas within the City for this purpose. Deliverables: Water use and reduction analysis; carbon sequestration strategies, recommended incentives, policies and programs Sustainable Food Production The Consultant will estimate the potential amount and nature of local food production in Clearwater. The emphasis will be on the capacity, skills and resources needed for individuals to grow their own food and the circumstances the City can create to support them. While the community may only be able to meet modest goals in this area, there is significant room for awareness and improvement. The Consultant will recommend programs and partnerships that have been employed in other communities with a specific focus on what the City can be doing to promote local food production and consumption. The assessment will also include recommendations for supporting local sources of food from the region and the state. Deliverables: Sustainable food production strategy; recommended incentives and programs Implementation Strategies, GHG Analysis and Prioritization The Consultant will create a draft set of recommended strategies. Each of the strategies will be tested and assessed for GHG reduction and energy efficiency benefits. Based on the findings, the Project Team will revisit the GHG reduction goals and determine how the strategies are accomplishing the reduction targets for each sector. The Consultant will integrate the output of the analytical tools to allow for adjusting the goals and benefits of the strategies as needed to meet the overall reduction target and the targets for individual sectors. Attachment number 2 Page 6 of 9 While there are various strategies that the City of Clearwater can adopt to comply with HB 697, the Project Team will prioritize those strategies that are both feasible and have a significant impact on the GHG baseline. Using the best available data, the Consultant will evaluate and quantify energy/greenhouse gas emission reductions for the recommended strategies. This evaluation will be valuable in assessing what short and long term strategies the City should implement to reach its GHG reduction targets. Deliverables: Draft and final report on strategies, measures and effect on GHG reduction goals by sector and community; refinement and finalization of Greenprint materials TASK 3: COMPREHENSIVE PLAN AMENDMENTS Supporting Documentation and Materials The Consultant will take the materials from Greenprint documentation and supplement them with reported information from the land use and transportation analysis. The purpose of this information will be a record of the analysis conducted to support the HB 697 and SB 360 recommendations for the Comprehensive Plan Future Land Use, Transportation, Conservation and Housing Elements. The SB 360 documentation will include the mobility plan requirements, which will be based on Comprehensive Plan policies, a description of the context- sensitive, performance-based multimodal development review process, and the approach to changing Community Development Code regulations. The task also includes preparing materials for Interactive Open House 2, which covers the Greenprint and the Comprehensive Plan recommendations. This will give the City the opportunity to present a comprehensive and coordinated set of strategies to the community that will deal with how to visualize and work toward a sustainable future (Comprehensive Plan) and how to generate awareness of and a call to action for the greenhouse gas reduction and energy efficiency measures (Greenprint). The materials will be produced in conjunction with two Steering Committee meetings – one prior to the Open House and one prior to adoption of the Greenprint and transmittal of the Comprehensive Plan amendments. Deliverables: Comprehensive Plan report documenting analysis substantiating HB 697 and SB 360 policies; presentation to City Council; Interactive Open House 2 materials; opinion survey 2; preliminary recommendations for how the Comprehensive Plan policies should be implemented in the Community Development Code and other processes, policies, plans, standards and programs Goals, Objectives and Policies The cost of drafting Comprehensive Plan policies is included in the overall fee estimate. The project team will base recommended text changes and provide required maps for the Comprehensive Plan amendments for HB 697 and SB 360. Deliverables: Comprehensive Plan amendments draft and final; presentation to City Council PROJECT SCHEDULE AND BUDGET The project schedule will be determined based on the need to finalize Comprehensive Plan amendment materials in advance of the Community Development Board Public Hearing in February 2011. The Consultant will perform the work described above for a lump sum fee indicated on the attached Fee Summary. The Consultant will submit monthly invoices identifying percent completion by task, supported by a progress report of work accomplishments. Attachment number 2 Page 7 of 9 Date: Project Mgr. Project No: Title: Project Manager Senior Specialist Senior Planner Project Planner PlannerAdmin Renaissance Total Hours Labor Labor Cost by Subtask 2010 Rate45.26$ 56.48$ 36.8328.23$ 22.45$ 20.48$ CostCost Task Task 1: Communication, Data and Analysis Project Initiation, Management and Coordination4040242 106 3,519$ Templates and Website828244 46 1,322$ GHG Analysis Tool 48 12 407$ Data Collection, Validation and Refinement162836484 114 3,308$ Existing Conditions Assessment812102 32 966$ Baseline, Forecast and Goal Setting244832486 122 3,711$ Task 2: Strategy Testing and Development Mobility and Land Use Strategies2442472562 182 5,527$ Built Environment 1224 36 1,221$ Recycling and Waste Reduction4 4 181$ Natural Resource Conservation62416 46 1,308$ Sustainable Food Production20816 44 1,490$ Strategies, GHG Analysis and Prioritization1644032484 144 4,486$ Task 3: Comprehensive Plan Amendments Supporting Documentation and Materials1242448406 134 4,029$ Goals, Objectives and Policies122816244 66 2,023$ Total Hours:20622112360354341,088 Unloaded Labor $:$9,324$1,243$4,125$10,163$7,947$696 33,498$ -$ 33,498$ Overhead:1.866062,506$ Subconsultants FCCM:3.689%1,236$ ECO2Asset Solutions 102,039$ Subtotal:97,240$ Fee:12.0%11,520$ Direct Expenses:3.5%3,807$ Total:102,039$ Renaissance Total:112,567$ Total Estimate:214,605$ Fee Estimate - Strategies and Actions to Enhance Mobility, Increase Energy Efficiency and Conservation and Reduce Greenhouse Gas Emissions 06/03/10 AKS Date: Project Mgr. Project No: Title: Senior Environmental Scientist Sustainability Project Manager Sustainability Project Associate Sustainability Project Associate Data Manager Admin ECO2Asset Solutions Total Hours Labor Total Cost by Subtask 2010 Rate150.00$ 125.00$ 100.00$ $100.00100.00$ 50.00$ CostCost Task Task 1: Communication, Data and Analysis Project Initiation, Management and Coordination 84020 68 8,200$ Templates and Website 44 8 900$ GHG Analysis Tool 432 36 3,700$ Data Collection, Validation and Refinement 41684032 100 9,000$ Existing Conditions Assessment 4243530 93 8,600$ Baseline, Forecast and Goal Setting 4561285644 225 23,900$ Task 2: Strategy Testing and Development Mobility and Land Use Strategies 4884 24 2,800$ Built Environment 6632201620 100 9,450$ Recycling and Waste Reduction 824 32 3,400$ Natural Resource Conservation 86 8 22 2,750$ Sustainable Food Production 2248650$ Strategies, GHG Analysis and Prioritization 44428301230 148 14,600$ Task 3: Comprehensive Plan Amendments Supporting Documentation and Materials 62423284 85 9,200$ Goals, Objectives and Policies 488 20 2,400$ Total Hours:52250143226174124969 Unloaded Labor $:$7,800$31,250$14,300$22,600$17,400$6,20099,550$ -$ 99,550$ Subtotal:99,550$ Direct Expenses:2.5%2,489$ ECO2Asset Solutions Total:102,039$ Fee Estimate - Strategies and Actions to Enhance Mobility, Increase Energy Efficiency and Conservation and Reduce Greenhouse Gas Emissions 06/03/10 AKS Community GHG Inventory, Forecast and Reduction Goals Greenprint Land Use and Transportation Analysis Work Products and Schedule Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunProducts Energy Efficiency and Production Strategies Resource Conservation and Waste Reduction Mobility Planning Requirements Energy Efficient Land Uses Comprehensive Plan Amendments Transportation, Land Use, Conservation and Housing Issues, Opportunities and Challenges Draft Goals, Strategies and Measures Analysis and Testing Refined Goals, Strategies and Measures Outreach, Coordination and Adoption Outreach and Coordination Final Review, Transmittal and Adoption Preliminary Goals and Objectives Plan Analysis and Documentation Draft Goals, Objectives, Policies and Comprehensive Plan Text Final Plan Amendment for Transmittal to DCA Respond to DCA Comments Attachment number 3 Page 1 of 1 Indicates City staff effort Greenprint Land Use and Transportation Analysis Outreach and Coordination Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunProducts Comprehensive Plan Amendments Outreach, Coordination and Adoption Preliminary Goals Plan Analysis Draft Amendments Prepare for Transmittal Respond to DCA Issues Draft Products Analysis Final Products DCA Review Initiation Comment Period Refine and Respond Comment Period City Review Transmittal and Adoption Public Hearings Steering Committee Interactive Open House Speakers Bureau and Survey City Council City Website and Online Interaction New Content Survey 1 Survey 2 Speakers Bureau Updated Content Updated Content Survey 1 Survey 2 Speakers Bureau l DOE GRANT PHASE I Planning Agenda Item 101 Guiding Principlesobjectives 1 This project will address unfunded state mandates HB 697 and SB360 2 This project will analize and provide future direction for creating a sustainable apprach to land use and transportation including green house gas inventory and reductions 3 This project will lay the foundation for strategies and actions to address post currency mobility and prepare for transit oriented development 4 This project will priovde direction for community development code changes to implement the provisions needed to address these issues 5 This project will emphasize public engagement in developing the strategies and approaches necessary to accomplish these objectives Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 133 West Grapefruit Circle (Lot 22, Block 3 Virginia Groves Estates in Section 8, Township 29 South, Range 16 East); and pass Ordinances 8174-10, 8175-10 and 8176-10 on first reading.(ANX2010-03004) SUMMARY: This voluntary annexation petition involves a 0.19-acre property consisting of one parcel of land occupied by a single-family dwelling. It is located on the south side of West Grapefruit Circle, approximately 100 feet east of Calamondin Lane. The applicant is requesting this annexation in order to receive sanitary sewer service from the City. The property is located within an enclave and is contiguous to existing City boundaries to the south. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL)and a zoning category of Low Medium Density Residential (LMDR). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E as follows: The property currently receives water service from Pinellas County. The closest sanitary sewer line is located in the Calamondin Lane right-of-way and the applicant has paid the City's sewer impact fee. In coordination with the City’s Engineering Department, at a future date, the sanitary sewer line will be extended to the adjacent West Grapefruit Circle right-of-way and the assessment fee will be paid. The owner is aware of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective A.6.4: Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District’s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City’s Comprehensive Plan and Community Development Code; and The property proposed for annexation is contiguous to existing City boundaries to the south; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo S:\Planning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Authority of Pinellas County\Maps\ANX2010-03004 Location Map.doc [ PROJECT SITE -N o t t o S c a l e - -N o t a S u r v e y - Location Map Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004 Site: 133 West Grapefruit Circle Property Size (Acres): 0.194 Land Use Zoning PIN: 08-29-16-94284-003-0220 From : To: RL R-3 RL LMDR Atlas Page: 273B Attachment number 1 Page 1 of 7 S:\Planning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Authority of Pinellas County\Maps\ANX2010-03004 Aerial Photograph.doc EDENWOOD ST EDENWOOD ST NAVEL DR NAVEL DR CALAMONDIN LN CALAMONDIN LN W GRAPEFRUIT CIR W GRAPEFRUIT CIR CANDLEWOOD ST CANDLEWOOD ST AVOCADO DR AVOCADO DR FAIRWOOD AVE FAIRWOOD AVE BE A C H W O O D A V E BE A C H W O O D A V E GR A N T W O O D A V E GR A N T W O O D A V E L A K E C I R L A K E C I R -N o t t o S c a l e - -N o t a S u r v e y - Aerial Photograph Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004 Site: 133 West Grapefruit Circle Property Size (Acres): 0.194 Land Use Zoning PIN: 08-29-16-94284-003-0220 From : To: RL R-3 RL LMDR Atlas Page: 273B Attachment number 1 Page 2 of 7 S:\Planning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Authority of Pinellas County\Maps\ANX2010-03004 Proposed Annexation Map.doc LAKE PATRICIA 3 0 60 60 60 60 60 60 60 60 60 60 60 3 0 94284 99099 3 4 3 7 8 9 1 2 5 6 9 6 7 6 7 10 8 9101112 1617 23 27 28 29 30 31 32 33 3 4 5 6 7 8 91011 12 1314 3 456 7 8 91011 12 1314 34 5 67 8 7 12 13 14 1516171819202122 1314 15 16 17 18 19 2021 222324 2526 1 234567 12 3 4 5 6 7 8 9 1011 12 1 1 2 3 4 5 6 7 8 9 10 11 1 35 1 2 2 3 4 5 6 13141516171819202122 123 4 567 8 9 10 131415 16 171819202122 12 11 2 3 4 5 6 30 31 32 33 34 2728 1 2 2 (27) 1 1 1 1081 1 0 112 1 1 4 124 113 115117 1 1 91 2 112 3 13 1 12 5 13 5 12 9 12 7 12 6 13 4 120 1 2 2 118 116 27 5 5 27 4 3 27 4 9 27 5 9 27 6 5 27 7 1 1400 28 2 4 1401 27 6 5 27 7 1 1501 2813 2809 2805 2809 2805 2813 2828 2844 2836 2840 2748 2742 2743 2749 2739 2755 2766 2772 2765 2771 2754 2760 2759 2738 2738 1208 1316 2770 2767 2801 2840 1216 2804 2744 1217 2816 2775 2771 1300 2746 2808 1316 2804 1209 2737 1308 1216 2766 2759 2762 2754 2743 2750 2817 2800 2771 2778 1308 2760 2816 2742 1208 2841 1217 2775 2767 2817 1403 2832 1224 2754 1300 1225 2759 2772 2812 2779 2845 2758 1318 1200 1200 2763 2820 2766 2774 1224 2779 2748 EDENWOOD ST NAVEL DR CALAMONDIN LN W GRAPEFRUIT CIR CANDLEWOOD ST AVOCADO DR BE A C H W O O D A V E GR A N T W O O D A V E 111 133 128 130 2739 1411 1413 1417 1421 1509 1505 150 1209 2812 2808 284 283 2801 1301 2766 1309 1201 2749 1317 2770 2763 2758 2759 2844 2762 -N o t t o S c a l e - -N o t a S u r v e y - Proposed Annexation Map Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004 Site: 133 West Grapefruit Circle Property Size (Acres): 0.194 Land Use Zoning PIN: 08-29-16-94284-003-0220 From : To: RL R-3 RL LMDR Atlas Page: 273B Attachment number 1 Page 3 of 7 S:\Planning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Authority of Pinellas County\Maps\ANX2010-03004 Future Land Use Map.doc RL RU RL RL RL RU RU RL RU RU RU RU WATER RU RU RU R/OS EDENWOOD ST NAVEL DR CALAMONDIN LN W GRAPEFRUIT CIR CANDLEWOOD ST AVOCADO DR FAIRW OOD AVE BE A C H W O O D A V E GR A N T W O O D A V E L A K E C I R 1081 1 0 112 1 1 4 124 113 115 1 1 7 1 1 91 2 112 3 13 1 12 5 12 9 12 7 12 6 12 8 13 0 13 4 120 1 2 2 118 116 27 5 5 27 4 3 27 4 9 27 5 9 27 6 5 27 7 1 1400 1401 27 6 5 27 7 1 1411 1413 1417 1421 1501 1509 1505 2813 2809 2805 2812 2808 2809 2805 2813 2828 2844 2836 2840 2748 2742 2743 2749 2739 2755 2766 2772 2765 2771 2754 2760 2759 2738 2738 1208 1316 2770 2767 2801 2840 1216 2804 2744 1217 2801 2816 2775 1301 2771 1300 2746 2808 1316 2804 1209 2766 2737 1308 1216 2766 2759 2754 2743 2750 2817 2800 2771 2778 1308 2760 2816 2742 1309 1208 2841 1217 2775 2767 2817 1403 2832 2754 1225 2759 1317 2772 2812 2779 2845 2770 2758 1318 1200 1200 2763 2758 2766 2774 2759 2844 1224 2762 2779 2748 111 135 133 2739 2824 1505 1209 2841 2831 2762 1201 2749 1224 1300 2763 2820 -N o t t o S c a l e - -N o t a S u r v e y - Future Land Use Map Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004 Site: 133 West Grapefruit Circle Property Size (Acres): 0.194 Land Use Zoning PIN: 08-29-16-94284-003-0220 From : To: RL R-3 RL LMDR Atlas Page: 273B RL Attachment number 1 Page 4 of 7 S:\Planning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Authority of Pinellas County\Maps\ANX2010-03004 Zoning Map.doc EDENWOOD ST NAVEL DR CALAMONDIN LN W GRAPEFRUIT CIR CANDLEWOOD ST AVOCADO DR FAIRW OOD AVE BE A C H W O O D A V E GR A N T W O O D A V E L A K E C I R LMDR LMDR OS/R LMDR LMDR 1081 1 0 112 1 1 4 124 113 115 1 1 7 1 1 91 2 112 3 13 1 12 5 13 5 12 9 12 7 12 6 12 8 13 0 13 4 120 1 2 2 118 116 27 5 5 27 4 3 27 4 9 27 5 9 27 6 5 27 7 1 1400 28 2 41401 27 6 5 27 7 1 1411 1413 1417 1421 1501 1509 1505 1209 2813 2809 2805 2812 2808 2813 2828 2844 2836 2840 2748 2742 2743 2749 2739 2755 2766 2772 2765 2771 2754 2760 2759 2738 2738 1208 1316 2770 2767 2801 2840 1216 2804 2744 1217 2816 2775 1301 2771 1300 2746 2808 1316 2804 1209 2766 2737 1308 1216 2766 2759 2754 2743 2750 2817 2800 2771 2778 1308 2760 2816 2742 1309 1208 2841 1217 2775 2767 2817 1403 2832 1224 2754 1300 1225 2759 1317 2772 2812 2779 2845 2770 2758 1318 1200 1200 2763 2758 2820 2766 2774 2759 2844 1224 2762 2779 2748 111 133 2739 1505 2809 2805 2841 2831 2801 2762 1201 2749 2763 -N o t t o S c a l e - -N o t a S u r v e y - Zoning Map Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004 Site: 133 West Grapefruit Circle Property Size (Acres): 0.194 Land Use Zoning PIN: 08-29-16-94284-003-0220 From : To: RL R-3 RL LMDR Atlas Page: 273B LM D R Attachment number 1 Page 5 of 7 S:\Planning Department\C D B\Annexations\ANX - 2010\ANX2010-03004 - 133 W. Grapefruit Circle - Housing Finance Authority of Pinellas County\Maps\ANX2010-03004 Existing Surrounding Uses Map.doc LAKE PATRICIA 3 0 60 60 60 60 60 60 60 60 60 60 60 3 0 94284 99099 3 4 3 7 8 9 1 2 5 6 9 6 7 6 7 10 8 9101112 1617 23 27 28 29 30 31 32 33 3 4 5 6 7 8 91011 12 1314 3 456 7 8 91011 12 1314 34 5 67 8 7 12 13 14 1516171819202122 1314 15 16 17 18 19 2021 222324 2526 1 234567 12 3 4 5 6 7 8 9 1011 12 1 1 2 3 4 5 6 7 8 9 10 11 1 35 1 2 2 3 4 5 6 13141516171819202122 123 4 567 8 9 10 131415 16 171819202122 12 11 2 3 4 5 6 30 31 32 33 34 2728 1 2 2 (27) 1 1 1 1081 1 0 112 1 1 4 124 113 115117 1 1 91 2 112 3 13 1 12 5 13 5 12 9 12 7 12 6 13 4 120 1 2 2 118 116 27 5 5 27 4 3 27 4 9 27 5 9 27 6 5 27 7 1 1400 28 2 4 1401 27 6 5 27 7 1 1501 2813 2809 2805 2809 2805 2813 2828 2844 2836 2840 2748 2742 2743 2749 2739 2755 2766 2772 2765 2771 2754 2760 2759 2738 2738 1208 1316 2770 2767 2801 2840 1216 2804 2744 1217 2816 2775 2771 1300 2746 2808 1316 2804 1209 2737 1308 1216 2766 2759 2762 2754 2743 2750 2817 2800 2771 2778 1308 2760 2816 2742 1208 2841 1217 2775 2767 2817 1403 2832 1224 2754 1300 1225 2759 2772 2812 2779 2845 2758 1318 1200 1200 2763 2820 2766 2774 1224 2779 2748 EDENWOOD ST NAVEL DR CALAMONDIN LN W GRAPEFRUIT CIR CANDLEWOOD ST AVOCADO DR BE A C H W O O D A V E GR A N T W O O D A V E 111 133 128 130 2739 1411 1413 1417 1421 1509 1505 150 1209 2812 2808 284 283 2801 1301 2766 1309 1201 2749 1317 2770 2763 2758 2759 2844 2762 -N o t t o S c a l e - -N o t a S u r v e y - Existing Surrounding Uses Map Owner: Housing Finance Authority of Pinellas County Case: ANX2010-03004 Site: 133 West Grapefruit Circle Property Size (Acres): 0.194 Land Use Zoning PIN: 08-29-16-94284-003-0220 From : To: RL R-3 RL LMDR Atlas Page: 273B Single Family Residential Single Family Residential Single Family Residential Single Family Residential Attachment number 1 Page 6 of 7 ANX2010-03004 Housing Finance Authority of Pinellas County 133 West Grapefruit Circle View looking south at the subject property, 133 West Grapefruit Circle West of the subject property East of the subject property Across street, to north of the subject property View looking easterly along West Grapefruit Circle View looking westerly along West Grapefruit Circle Attachment number 1 Page 7 of 7 Ordinance No. 8174-10 ORDINANCE NO. 8174-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF WEST GRAPEFRUIT CIRCLE APPROXIMATELY 100 FEET EAST OF CALAMONDIN LANE, CONSISTING OF LOT 22, BLOCK 3, VIRGINIA GROVE ESTATES, WHOSE POST OFFICE ADDRESS IS 133 WEST GRAPEFRUIT CIRCLE INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 22, Block 3, Virginia Grove Estates, according to the plat thereof recorded in Plat Book 36, Pages 68 and 69, Public Records of Pinellas County, Florida (ANX2010-03004) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ Frank V. Hibbard Mayor Approved as to form: Attest: ___________________________ ____________________________________ Leslie K. Dougall-Sides Cynthia E. Goudeau Assistant City Attorney City Clerk Attachment number 2 Page 1 of 1 Ordinance No. 8175-10 ORDINANCE NO. 8175-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF WEST GRAPEFRUIT CIRCLE APPROXIMATELY 100 FEET EAST OF CALAMONDIN LANE, CONSISTING OF LOT 22, BLOCK 3, VIRGINIA GROVE ESTATES, WHOSE POST OFFICE ADDRESS IS 133 WEST GRAPEFRUIT CIRCLE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 22, Block 3, Virginia Grove Estates, according Residential Low (RL) to the plat thereof recorded in Plat Book 36, Pages 68 and 69, Public Records of Pinellas County, Florida (ANX2010-03004) Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8174 -10. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED __________________________ Frank V. Hibbard Mayor Approved as to form: Attest: __________________________ __________________________ Leslie K. Dougall-Sides Cynthia E. Goudeau Assistant City Attorney City Clerk Attachment number 3 Page 1 of 1 Ordinance No. 8176-10 ORDINANCE NO. 8176-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF WEST GRAPEFRUIT CIRCLE APPROXIMATELY 100 FEET EAST OF CALAMONDIN LANE, CONSISTING OF LOT 22, BLOCK 3, VIRGINIA GROVE ESTATES, WHOSE POST OFFICE ADDRESS IS 133 WEST GRAPEFRUIT CIRCLE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoning District Lot 22, Block 3, Virginia Grove Estates, Low Medium Density according to the plat thereof recorded in Plat Residential Book 36, Pages 68 and 69, Public Records of (LMDR) Pinellas County, Florida (ANX2010-03004) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8174-10. PASSED ON FIRST READING ___________________________ PASSED ON SECOND AND FINAL ___________________________ READING AND ADOPTED _______________________________ Frank V. Hibbard Mayor Approved as to form: Attest: __________________________ ______________________________ Leslie K. Dougall-Sides Cynthia E. Goudeau Assistant City Attorney City Clerk Attachment number 4 Page 1 of 1 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8159-10 on second reading, amending Section 28.041(3), Code of Ordinances, to exempt solicitors from obtaining liability insurance under specified conditions and to clarify conditions under which solicitations shall be permitted, and amending Section 28.041, to provide for appealing the denial of a permit. SUMMARY: Review Approval:1) Clerk Cover Memo Ordinance No. 8159-10 ORDINANCE NO. 8159-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO SOLICITING ON PUBLICLY- OWNED STREETS, GARAGES, AND PARKING LOTS; AMENDING SECTION 28.041(3), CODE OF ORDINANCES, TO EXEMPT SOLICITORS FROM OBTAINING LIABILITY INSURANCE UNDER SPECIFIED CONDITIONS AND TO CLARIFY THE CONDITIONS UNDER WHICH SOLICITATIONS SHALL BE PERMITTED; AMENDING SECTION 28.041(4), CODE OF ORDINANCES, TO PROVIDE AN AGGRIEVED APPLICANT A RIGHT TO APPEAL THE DENIAL OF A PERMIT; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Department of Highway Safety and Motor Vehicles of the State of Florida, as of February 1, 2010, has provided 884,803 currently valid decals for motor vehicles in Pinellas County; and WHEREAS, Pinellas County is the most densely populated county in the State of Florida; and WHEREAS, the Tampa Bay area has the second highest incident of pedestrian fatalities in the State of Florida, and City of Clearwater has the third highest among local governments with the Tampa Bay area; and WHEREAS, the orderly flow of motorized traffic is a major concern in congested urban areas, particularly because an obstruction or delay in traffic at one point along a traffic artery results in delays and backups far down the roadway; and WHEREAS, a public safety hazard has been identified with persons approaching motor vehicles to solicit charitable contributions, business, or employment from the occupants of motor vehicles being operated on public streets in Clearwater; and WHEREAS, unlike the oral advocacy of ideas, or even the distribution of free literature, successful solicitation from drivers distracts them from their primary duty to watch the traffic and potential hazards in the road, observe all traffic control signals or warnings, and prepare to move through the intersection because the individual is required to respond to the solicitor by, for example, searching for currency, passing it along to the solicitor, securing any change returned, replacing a wallet or closing a purse, and then returning proper attention to the full responsibilities of operating a motor vehicle; and WHEREAS, there are numerous and diverse methods of soliciting available in the city that provide ample alternatives for solicitation, including Attachment number 1 Page 1 of 5 Ordinance No. 8159-10 2 soliciting pedestrians on the sidewalk, canvassing door-to-door, telephoning individuals, or direct mailing; and WHEREAS, the Ordinance is narrowly aimed at the disruptive nature of soliciting the occupants of motor vehicles being operated on public streets and is not intended to restrict the communication of ideas, including the distribution of free literature to occupants of motor vehicles or even the solicitation of the occupants of motor vehicles that are lawfully parked; and WHEREAS, failure to restrict solicitations of the occupants of motor vehicles being operated on public streets will endanger the health, safety, and general welfare of the public by permitting unsafe pedestrian movement within travel lanes, sudden stoppage or slowdown of traffic, rapid lane changing, turns, and other dangerous traffic movement, increased vehicular accidents, and motorist injuries and fatalities; and WHEREAS, although the City Council has a substantial governmental interest in enhancing traffic safety and ensuring the free flow of traffic, the Council also seeks not to sweep too broadly in its prohibitions so as not to burden more speech than is necessary to promote its governmental interest; and WHEREAS, the City Council has determined that a balance can be reached between its governmental interest in enhancing traffic safety and ensuring the free flow of traffic and a solicitor’s First Amendment right to solicit by authorizing street solicitations when the solicitors comply with the conditions set forth below; and WHEREAS, the City Council recognizes that some solicitors may not be able to comply with the insurance requirements contained in Section 28.041(3); and WHEREAS, the City Council wants to ensure that any party denied a solicitor’s permit is afforded prompt judicial review; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 28.041, Clearwater Code of Ordinances, is amended to read as follows: Section 28.041 Soliciting, collecting, etc., upon streets. * * * * * (3) A An person, an organization, or person acting on behalf of the organization shall be exempt from subsection (1) under the following conditions: Attachment number 1 Page 2 of 5 Ordinance No. 8159-10 3 (a) The person, organization, or person acting on behalf of the organization must provide the following to the chief of police, who shall approve the request within 5 business days from the date that all of the following information is provided: 1. No fewer than 14 calendar days prior to the proposed solicitation, the name and address of the person or organization that will perform the solicitation and the name and address of the person or organization that will receive funds from the solicitation. 2. A plan for the safety of all persons participating in the solicitation, as well as the motoring public, at the locations where the solicitation will take place. 2.3. Specific details of the location or locations of the proposed solicitation and the hours during which the solicitation activities will occur. 3.4. Proof of commercial general liability insurance against claims for bodily injury and property damage occurring on streets, roads, or rights-of-way or arising from the solicitor's activities or use of the streets, roads, or rights-of-way by the solicitor or the solicitor's agents, contractors, or employees. The insurance shall have a limit of not less than $1 million per occurrence for the general aggregate. The certificate of insurance shall name the City of Clearwater as an additional insured and shall be filed with the Office of the Chief of Police no fewer later than 14 days 72 hours prior to before the date of the solicitation. 4._The requirements of insurance contained in subparagraph (a)3. shall be waived where the applicant presents evidence of financial disability or inability to obtain an insurance company that will provide the insurance. Financial disability shall mean lack of present funds with which to pay the premium associated with the policy of insurance described in this section. (b) Organizations or persons meeting the requirements of subparagraphs (a)1.-4. may solicit for a period not to exceed 10 cumulative days within 1 calendar year. (c) All solicitations shall occur during daylight hours only. (d) Solicitation activities shall not interfere with the safe and efficient movement of traffic and shall not cause danger to the participants or the public. (e) No person engaging in solicitation activities shall persist after solicitation has been denied, act in a demanding or harassing manner, or use any sound or voice-amplifying apparatus or device. (f) All persons participating in the solicitation shall be at least 18 years of age and shall possess picture identification. (g) Signage providing notice of the solicitation shall be posted at least 500 feet before the site of the solicitation. Attachment number 1 Page 3 of 5 Ordinance No. 8159-10 4 (4) Any applicant who has been denied an exemption by the chief of police shall have the right of appeal to the city manager. The applicant shall file with the city clerk a written request for a hearing, which should include the grounds for such appeal and the complete name, address, and telephone number of the applicant. Upon the filing of a written request for a hearing, the city clerk shall notify the city manager or city manager’s designee, who shall conduct a hearing within 20 calendar days from the date of the filing of the request. At least 10 calendar days prior to the hearing, the city clerk shall send the applicant notice of the date and place of the hearing by regular U.S. Mail to any address included on the written request for a hearing and shall also attempt to contact the applicant at any telephone number included on the written request for a hearing to inform the applicant of the date and place of the hearing. If the applicant did not include an address or a telephone number on the written request for a hearing or if the applicant wants to know the status of the appeal, the applicant can obtain information about the date and place of the hearing by contacting the city clerk at (727) 562-4091 or in person at 112 South Osceola Avenue, 2nd floor, Clearwater, Florida. At the hearing, the applicant shall have an opportunity to present evidence, to cross-examine witnesses, and to be represented by counsel. The City shall have the burden of proof by clear and convincing evidence and the decision of the city manager or city manager’s designee shall be based solely on the evidence presented at the hearing. The city manager or designee shall file a written decision with the city clerk’s office within 5 calendar days from the date of the hearing. The written decision shall contain the findings of fact upon which the decision was based and the legal basis for the decision. The city clerk shall send the applicant a copy of the decision by regular U.S. Mail to any address included on the written request for a hearing and shall also attempt to contact the applicant at any telephone number included on the written request for a hearing to inform the applicant that the decision has been filed. If the applicant did not include an address or telephone number on the written request for a hearing or if the applicant wants to know the status of the appeal, the applicant can obtain information about whether a decision was filed, as well as a copy of the decision, by contacting the city clerk at (727) 562-4091 or in person at 112 South Osceola Avenue, 2nd floor, Clearwater, Florida. The decision by the city manager or city manager’s designee shall be final and conclusive, subject to judicial review by common-law certiorari in the Circuit Court for Pinellas County. (4) (5) If any provision of this section is declared invalid for any reason, such invalidity shall not affect any of the remaining provisions of this section. Attachment number 1 Page 4 of 5 Ordinance No. 8159-10 5 Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED __________________________ Frank V. Hibbard Mayor Approved as to form: Attest: _________________________ __________________________ Robert J. Surette Cynthia E. Goudeau Assistant City Attorney City Clerk Attachment number 1 Page 5 of 5 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8169-10 on second reading, vacating a 16-foot alley in Bay View City Subdivision subject to a water main easement that is retained over all city-owned water mains on the properties, and a sewer main easement that is located upon Meadow Lark Lane and a portion of Virginia Avenue lying east of Meadow Lark Lane. SUMMARY: Review Approval:1) Clerk Cover Memo Ordinance No. 8169-10 ORDINANCE NO. 8169-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A 16-FOOT ALLEY CONSISTING OF A PORTION OF LAND LYING BETWEEN LOTS 3 THROUGH 10, BLOCK 1 BAY VIEW CITY SUBDIVISION; A 16-FOOT ALLEY CONSISTING OF A PORTION OF LAND LYING BETWEEN LOTS 1 THROUGH 10, BLOCK 2, BAY VIEW CITY SUBDIVISION; A PORTION OF LAND LYING NORTH OF LOTS 1 THROUGH 5, BLOCK 2, BAY VIEW CITY SUBDIVISION; A PORTION OF SECTION 16, TOWNSHIP 29 SOUTH, RANGE 16 EAST; A PORTION OF LAND LYING EAST OF LOT 5, BLOCK 2, BAY VIEW CITY SUBDIVISION; A PORTION OF LAND LYING NORTH OF LOTS 1 THROUGH 3, AND THE WESTERLY 14 FEET OF LOT 4, BLOCK 4, BAY VIEW CITY SUBDIVISION; A PORTION OF LAND LYING NORTH OF LOTS 1 THROUGH 3, BLOCK 3, BAY VIEW CITY SUBDIVISION; A PORTION OF LAND LYING NORTH OF LOTS 1 THROUGH 6, BLOCK 1, BAY VIEW CITY SUBDIVISION; A PORTION OF LAND LYING SOUTH OF LOTS 1 THROUGH 3, AND THE WESTERLY 14 FEET OF LOT 4, BLOCK 4 AND NORTH OF THE WESTERLY 14 FEET OF LOT 9, AND LOTS 10 THROUGH 12, BLOCK 4, BAY VIEW CITY SUBDIVISION; AND A PORTION OF LAND LYING BETWEEN BLOCK 1, AND BLOCK 2, BAY VIEW CITY SUBDIVISION; SUBJECT TO A WATER MAIN EASEMENT THAT IS RETAINED OVER ALL CITY-OWNED WATER MAINS ON THE ABOVE PROPERTIES AND A SEWER MAIN EASEMENT THAT IS LOCATED UPON MEADOW LARK LANE AND A PORTION OF VIRGINIA AVENUE LYING EAST OF MEADOW LARK LANE; PROVIDING AN EFFECTIVE DATE. WHEREAS, First Baptist Church of Clearwater, Inc., a/k/a Calvary Baptist Church of Clearwater, owner of real property adjoining the alleys described herein, has requested that the City vacate the alleys depicted in Exhibit A attached hereto and that the City vacate the rights-of-way depicted in Exhibit A attached hereto; and WHEREAS, the City Council finds that said alley is not necessary for municipal use and it is deemed to be to the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A portion of land lying between Lots 3 through 10, Block 1, Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43, of the Public Records of Pinellas County, Florida, more particularly described as follows: Attachment number 1 Page 1 of 6 2 Ordinance No. 8169-10 Commencing at a point along the northerly right-of-way for a 16.00 foot platted alley also being the southeast corner of Lot 6, Block 1, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence S 00° 00’ 00” E a distance of 16.00 feet to a point lying on the northeast corner of Lot 7, Block 1 of said Map or Plat entitled “Bay View City Subdivision”, thence continuing along a southerly right of way line for a 16.00 foot alley also being the northerly lot lines of Lots 7 through 10, Block 1, of said Map or Plat entitled “Bay View City Subdivision” S 90° 00’ 00” W a distance of 200.00 feet to the Northwest corner of said Lot 10, Block 1, of said Map or Plat entitled “Bay View City Subdivision”, thence N 00° 00’ 00” E a distance of 16.00 feet to the northerly right-of-way line for said 16.00 foot alley, also being the southwest corner of Lot 3, Block 1, of said Map or Plat entitled “Bay View City Subdivision”, thence along the northerly right-of-way line of said platted 16.00 foot alley, also being the southerly boundary lines of Lots 3 through 6, Block 1, of said Map or Plat entitled “Bay View City Subdivision” S 90° 00’ 00” E a distance of 200.00 feet to the southeast corner of said Lot 6, Block 1, also being the Point of Beginning, and A portion of land lying between Lots 1 through 10, Block 2, Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43, of the Public Records of Pinellas County, Florida, being more particularly described as follows: Commencing at a point along the northerly right-of-way for a 16.00 foot platted alley also being the southwest corner of Lot 1, Block 2, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence continue along the platted northerly right-of-way line for a 16.00 foot alley also being the southerly boundary for Lots 1 through 5, Block 2, Map or Plat entitled “Bay View City Subdivision”, S 00° 00’ 00” E a distance of 250.00 feet to a point lying on the southeast corner of Lot 5, Block 2, of said Map or Plat entitled “Bay View City Subdivision”, thence leaving said southerly boundary line of said Lots 1 through 5, Block 2, Map or Plat Entitled “Bay View City Subdivision” S 00° 00’ 00” W a distance of 16.00 feet along easterly boundary line of 16.00 foot platted alley to a point lying on the northeast corner of Lot 6, Block 2, Map or Plat entitled “Bay View City Subdivision”, thence continue N 90° 00’ 00” W along northerly boundary line for Lots 6 through 10, Block 2 Map or Plat entitled “Bay View City Subdivision” also being the southerly boundary line for said platted alley a distance of 250.00 feet to a point lying at the northwest corner of Lot 10, Block 2, Map or Plat entitled “Bay View City Subdivision”, thence N 00° 00’ 00” E a distance of 16.00 feet to a point along the northerly right-of-way line of said 16.00 foot platted alley, also being the southwest corner of said Lot 1, Block 2, Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, and A portion of land lying north of Lots 1 through 5, Block 2, Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida being more particularly described as follows: Commencing at a point along the southerly right-of-way line of Virginia Avenue also being the northwest corner of Lot 1, Block 2, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence N 00° 00’ 00” E a distance of 30.00 feet to a point along the northerly right-of-way of Virginia Avenue, thence continue along said northerly right-of-way of Virginia Avenue N 90° 00’ 00” E a distance of 250.00 feet, thence S 00° 00’ 00” W a distance of 30.00 feet to a point along the southerly right- of-way line of said Virginia Avenue, also being the northeast corner for said Lot 5, Block 2, of said Map or Plat entitled “Bay View City Subdivision”, thence S 90° 00’ 00” W along the southerly right-of-way line for Virginia Avenue also being the northerly boundary line Attachment number 1 Page 2 of 6 3 Ordinance No. 8169-10 for Lots 1 through 5, Block 2, of said Map or Plat entitled “Bay View City Subdivision” a distance of 250.00 feet to northwest corner of Lot 1, Block 2, Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, and A portion of land commencing at the southwest corner of the northwest ¼ of the northwest ¼ of Section 16, Township 29 South, Range 16 East and run thence S 89° 27’ 56” E along the 40 acre line, 669.05 feet, thence north 00° 37’ 03” east 75.14 feet to the Point of Beginning, thence N 90° 00’ 00” W a distance of 200.00 feet, thence N 00° 00’ 00” W a distance of 15.00 feet, thence S 90° 00’ 00” E a distance of 50.00 feet, thence N 00° 00’ 00” W a distance of 15.00 feet, thence S 90° 00’ 00” E a distance of 150.00 feet, thence S 00° 00’ 00” E a distance of 30.00 feet to the Point of Beginning, and A portion of land lying east of Lot 5, Block 2, Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43, of the Public Records of Pinellas County, Florida. Being more particularly described as follows: Commencing at a point along the southerly right-of-way line of Virginia Avenue also being the northeast corner of Lot 5, Block 2, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence N 00° 00’ 00” E a distance of 30.00 feet to a point along the northerly right-of-way of Virginia Avenue, thence continue along said northerly right-of-way of Virginia Avenue N 90° 00’ 00” E a distance of 60.00 feet, thence S 00° 00’ 00” E a distance of 166.01 feet to a point along the easterly right- of-way line of Bay Street, perpendicular to the intersection of the westerly right-of-way line of Bay Street and the centerline of the alley dividing Block 2, thence N 89° 44’ 51” W a distance of 60.00 feet to a point along said centerline of the alley dividing Block 2 of said Map or Plat entitled “Bay View City Subdivision”, thence N 00° 00’ 00” W a distance of 8.00 feet to the southeast corner of Lot 5, Block 2, Map or Plat entitled “Bay View City Subdivision”, thence N 00° 00’ 00” W a distance of 127.75 feet to the northwest corner of Lot 5, Block 2, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, and A portion of land lying north of Lots 1 through 3, and the westerly 14.00 feet of Lot 4, Block 4, Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43, of the Public Records of Pinellas County, Florida, being more particularly described as follows: Commencing at a point along the southerly right-of-way line of Kentucky Avenue, also being the northwest corner of Lot 1, Block 4, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence N 00° 00’ 00” E a distance of 60.00 feet to a point on the northerly right-of-way of Kentucky Avenue, thence continue along said northerly right-of-way of Kentucky Avenue N 90° 00’ 00” E a distance of 164.50 feet, thence S 00° 00’ 00” W a distance of 60.00 feet to a point along the southerly right- of-way line of said Kentucky Avenue, also being the northeast corner for said westerly 14.00 feet of Lot 4, Block 4 of said Map or Plat entitled “Bay View City Subdivision”, thence S 90° 00’ 00” W along the southerly right-of-way line for Kentucky Avenue also being the northerly boundary line for Lots 1 through 3, and the westerly 14.00 feet of Lot 4, Block 4 of said Map or Plat entitled “Bay View City Subdivision” a distance of 164.50 feet to the northwest corner of Lot 1, Block 4, Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, and Attachment number 1 Page 3 of 6 4 Ordinance No. 8169-10 A portion of land lying north of Lots 1 through 3, Block 3, Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida, being more particularly described as follows: Commencing at a point along the southerly right-of-way line of Kentucky Avenue also being the northwest corner of Lot 1, Block 3, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence N 00° 00’ 00” E a distance of 60.00 feet to a point along the northerly right-of-way of Kentucky Avenue, thence continue along said northerly right-of-way of Kentucky Avenue N 90° 00’ 00” E a distance of 150.00 feet, thence S 00° 00’ 00” W a distance of 60.00 feet to a point along the southerly right- of-way line of said Kentucky Avenue, also being the northeast corner of said Lot 3, Block 3 of said Map or Plat entitled “Bay View City Subdivision”, thence S 90° 00’ 00” W along the southerly right-of-way line for Kentucky Avenue also being the northerly boundary line for Lots 1 through 3, Block 3 of said Map or Plat entitled “Bay View City Subdivision” a distance of 150.00 feet to northwest corner of Lot 1, Block 3, Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, and A portion of land lying north of Lots 1 through 6, Block 1, of said Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43, of the Public Records of Pinellas County, Florida, being more particularly described as follows: Commencing at a point along the southerly right-of-way line of Virginia Avenue also being the northwest corner of Lot 1, Block 1, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence N 00° 00’ 00” E a distance of 40.00 feet to a point along the northerly right-of-way of Virginia Avenue, thence continue along said northerly right-of-way of Virginia Avenue N 90° 00’ 00” E a distance of 316.50 feet, thence N 00° 00’ 00” E a distance of 95.00 feet, thence N 90° 00’ 00” E a distance of 18.00 feet, thence S 00° 00’ 00” W a distance of 105.00 feet, thence N 90° 00’ 00” E a distance of 26.00 feet, thence S 00° 00’ 00” W a distance of 30.00 feet to a point along the southerly right-of-way line of said Virginia Avenue, also being the northwest corner of Lot 1, Block 2 of said Map or Plat entitled “Bay View City Subdivision”, thence S 90° 00’ 00” W along the southerly right-of-way line for Virginia Avenue also being the northerly boundary line of Lots 1 through 6, Block 1, of said Map or Plat entitled “Bay View City Subdivision” a distance of 360.50 feet to the northwest corner of Lot 1, Block 1, Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, and A portion of land lying south of Lots 1 through 3 and the westerly 14 feet of Lot 4, Block 4, and north of the westerly 14-feet of Lot 9 and Lots 10 through 12, Block 4, Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida, being more particularly described as follows: Commencing at the northwest corner of Lot 12, Block 4 of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence N 00° 00’ 00” E a distance of 16.00 feet to the southwest corner of Lot 1, Block 4, thence N 90° 00’ 00” E along the southerly boundary line for Lots 1 through 3 and the westerly 14.00 feet of Lot 4, Block 4 a distance of 164.50 feet to the southeast corner of the westerly 14.00 feet of Lot 4, Block 4, thence S 00° 00’ 00” W a distance of 16.00 feet to a point along the southerly right of way line for a 16 foot platted alley 14.00 feet east of the northwest corner of said Lot 9, Block 4, thence S 90° 00’ 00” W along the northerly boundary line of the west 14 feet of Lot 9 and Lots 10 through 12, Block 4, a distance of 164.50 feet to the Attachment number 1 Page 4 of 6 5 Ordinance No. 8169-10 northwest corner of Lot 12, Block 4, Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, and A portion of land lying between Block 1 and Block 2, Map or Plat entitled “Bay View City Subdivision”, as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida being more particularly described as follows: Commencing at a point along the westerly right-of-way line of Meadow Lark Lane (field), Michigan Boulevard (plat), and along the northerly right-of-way line of Kentucky Avenue also being the southeast corner of Lot 7, Block 1, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning, thence N 00° 00’ 00” E a distance of 270.75 feet along the westerly right-of-way of said Meadow Lark Lane (field), Michigan Boulevard (plat) to a point along the southerly right-of-way line of Virginia Avenue also being the northeast corner of Lot 6, Block 1, thence N 90°00’ 00” E along the southerly right-of-way of Virginia Avenue a distance of 60.00 feet to a point along the easterly right- of-way of Meadow Lark Lane (field), Michigan Boulevard (plat) also being the northwest corner of Lot 1, Block 3, thence S 00° 00’ 00” W along the easterly right-of-way of said Meadow Lark Lane (field), Michigan Boulevard (plat), a distance of 270.75 feet to a point along the southerly right-of-way of said Kentucky Avenue also being the southwest corner of Lot 10, Block 2, thence S 90° 00’ 00” W along the northerly right-of-way line of said Kentucky Avenue a distance of 60.00 feet to the southeast corner of Lot 7, Block 1, of said Map or Plat entitled “Bay View City Subdivision”, also being the Point of Beginning. All of the property described above is hereby vacated, closed and released, subject to the retention of a 10-foot water main easement located over all City owned water mains contained within the above described properties, said water main easement(s) to lie 5 feet on either side of the centerline of all water mains, and subject to the retention of a 15-foot sewer main easement located over the City-owned sewer main contained in the street right-of-way portions of Meadow Lark Lane and Virginia Avenue east of Meadow Lark Lane as described above, said sewer main easement to lie 7.5 feet on either side of the centerline of the sewer main, and only then does the City of Clearwater release all of its right, title and interest to the property described above. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ Attachment number 1 Page 5 of 6 6 Ordinance No. 8169-10 PASSED ON SECOND AND FINAL READING AND ADOPTED _________________________ ______________________________ Frank V. Hibbard Mayor Approved as to form: Attest: ______________________________ ______________________________ Camilo A. Soto Cynthia E. Goudeau Assistant City Attorney City Clerk Attachment number 1 Page 6 of 6 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Approve Police Staff's proposed budget reductions for the Police Department. SUMMARY: On May 20, 2010 the Council approved a motion to direct the City Manager to sit down with Police staff, and police bargaining units along with CWA. After discussion with Unions, the Police Department will report back to City Council within 30 days with recommendations on savings. Proposed Budget Reductions to be discussed include: Historical Reductions FY 2009 – Elimination of 4 FTE’s, Overtime Budget Reduction $500,000 Historical Reductions FY 2010 – Elimination of 16 FTE’s Department-Wide Reductions FY 2011 – Elimination of 26.9 FTE’s Office of the Chief – Reduction of 1 FTE Criminal Investigations – Reductions of 3 FTE’s Patrol Division – Reduction of 10.4 FTE’s Support Services – Reduction of 12.5 FTE’s Current Span of Control Criminal Investigations – Sergeant/Detective Ratio Patrol Division – Sergeant/Officer Ratio Special Operations - Sergeant/Officer Ratio Potential Budget Reductions FY2011 – 2012 Property and Evidence Intake Savings Crime Scene Cost Reductions Other Cost Savings Opportunities Review Approval:1) Clerk Proposed Budget ReductionsProposed Budget Reductions for 2010-2011 1 Historical Reductions Historical Reductions FY 2009 FY 2009 Eliminated Personnel Captain-1 FTE Officer-2 FTE Officer (Funded by CRA) +2 FTEOfficer (Funded by CRA) +2 FTE Communication Operator -1 FTE PST Supervisor-1 FTE Crime Analyst -1 FTE Elimination of 4 FTE’s 2 Historical Reductions Historical Reductions FY 2009 FY 2009 Original Overtime Budget $1,275,420 Reduction of $500,000 3 Historical Reductions Historical Reductions FY 2010FY 2010 Eliminated Personnel Deputy Chief-1 FTE Sergeant -2 FTESergeant-2 FTE Officer-13 FTE Elimination of 16 FTE’s 4 Office of the Chief Office of the Chief FY 2011 ReductionsFY 2011 Reductions Personnel Sergeant-1 FTE Police Recruit Sponsorships Humane Society DonationHumane Society Donation Officer Background Investigations Reduction of 1 FTE 5 Criminal Investigations Criminal Investigations FY 2011 ReductionsFY 2011 Reductions Economic Crimes Detective -1 FTE CACF Detective-1 FTE Misdemeanor Detective-1 FTE Eliminate 4 Pool CarsEliminate 4 Pool Cars Postpone Purchase of 1 Vehicle Programming Services Other Services/Charges Reduction of 3 FTE’s 6 Patrol Division Patrol Division FY 2011 Reductions FY 2011 Reductions Police Officers -7 FTE Police Service Technicians -2 FTE Seasonal Police Aides Hours -1.4 FTESeasonal Police Aides Hours -1.4 FTE Take Home Vehicle Program Uniforms Reduction of 10.4 FTE’s 7 Patrol Division Patrol Division FY 2011 Reductions FY 2011 Reductions Patrol Pick-up Truck K-9 (Dog only) Patrol MulesPatrol Mules Patrol ATV Volunteer Recognition 8 Support Services Support Services FY 2011 ReductionsFY 2011 Reductions Police Service Technicians -6 FTE Police Information Tech -1 FTE Communication Operators 4 Vacant Communication Operators 4 Vacant Communication Supervisor 1 Vacant Custodial Worker (part-time) -.5 FTE Reduction of 12.5 FTE’s 9 Support Services Support Services FY 2011 ReductionsFY 2011 Reductions Training Travel Language Service LineLanguage Service Line Hard Copying/Paper (reduction) History Checks 10 Support Services Support Services FY 2011 ReductionsFY 2011 Reductions Air Card Savings Command Bus Video Maintenance Pager SavingsPager Savings Carpet Cleaning Service 11 DepartmentDepartment--Wide Wide FY 2011 ReductionsFY 2011 Reductions Downtown Bike Substation Memberships & SubscriptionsMemberships & Subscriptions 12 Proposed Budget Proposed Budget FY 2011 ReductionsFY 2011 Reductions Office of the Chief-1 FTE Criminal Investigations -3 FTE Patrol Division -10.4 FTEPatrol Division -10.4 FTE Support Services-12.5 FTE DEPARTMENT-WIDE REDUCTIONS 26.9 FTE’s 13 Current Span of ControlCurrent Span of Control Criminal Investigations DivisionCriminal Investigations Division UNIT Sergeant-Detective Ratio CurrentProposed Robbery 1 : 5 Robbery 1 : 5 Homicide 1 : 6* Burglary 1 : 6* 1 : 5* CACF1 : 7* 1 : 6* *Includes non-sworn personnel 14 Current Span of ControlCurrent Span of Control Criminal Investigations DivisionCriminal Investigations Division UNIT Sergeant-Detective Ratio Current Proposed Economic Crime 1 : 7* 1 :6* 15 Economic Crime 1 : 7* 1 :6* Vice & Narcotics 1 : 7* Intelligence 1 : 8* *Includes non-sworn personnel Current Span of ControlCurrent Span of Control Patrol DivisionPatrol Division District Sergeant-Officer Ratio 11 : 4 2 1 : 10.821 : 10.8 31 : 9 16 Current Span of ControlCurrent Span of Control Special OperationsSpecial Operations UNIT Sergeant-Officer Ratio Community Policing 1 : 5 K-9 1 : 4K-9 1 : 4 17 Potential Budget ReductionsPotential Budget Reductions For 2011-2012 18 Clearwater PoliceClearwater Police Property/Evidence Intake SavingsProperty/Evidence Intake Savings PCSO property rate: $ 11.60 per-item FY-09/10 -3688 items (8 months)$42,780 FY-10/11 -projected savings $30,000 CPD will retain additional evidence 19 Clearwater Police Clearwater Police Crime Scene Cost ReductionsCrime Scene Cost Reductions Pinellas County Sheriff’s Office Crime Scene Contract 1,800 calls for service @ $251.58/scene1,800 calls for service @ $251.58/scene 11,475 property/evidence intake @ $11.60/item Total Contract Cost for FY-11 $558,406 20 Clearwater Police Clearwater Police Cost Saving OpportunitiesCost Saving Opportunities Police Communications Possible consolidation with other agencies Unincorporated areas Negotiate with PCSO for patrol by CPD 21 Clearwater Police Clearwater Police Cost Saving OpportunitiesCost Saving Opportunities Fleet Maintenance Costs Negotiations with both Officers & Negotiations with both Officers & Supervisor’s Unions 22 23 Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Provide guidance on the conversion of Coronado Drive and Hamden Drive from two way traffic flow to one way pairs. SUMMARY: Traffic Operations Division installed temporary channelizing devices prior to spring break of 2010 in front of the Hyatt garage, the Britts parking lot and the Patel temporary parking lots to prohibit exiting traffic from turning left onto Coronado Drive. Traffic Operations staff conducted turning movement counts at the parking lots listed above to determine the actual movements of traffic exiting during spring break in the peak period which was the afternoon. The results indicated that traffic exiting the parking lots were doing u-turns as soon as feasible to go north on Coronado Drive. This was in the range of 20%-39% of the exiting traffic. The results indicated that a one way southbound operation on Coronado Drive would be justified to prevent the u-turning issue. However, it may be better to wait until after the Britts garage is completed so that we can do a further study. In the meantime the temporary channelizing devices could be replaced with a pinned curb and sod to make it more aesthetic. Review Approval:1) Clerk Cover Memo U-Turns to outbound traffic @ Patel and Hyatt garages Spring Break 2010 DateU-Turns total exiting lots % of U-turns to exiting Illegal Lefts out of Patel U-Turns total exiting lots % of U-turns & Lefts to exiting U-Turns total exiting Hyatt & Britts % of U-Turns to exiting 3/15/20108 137 5.8 26 8 137 24.8 21 62 33.8 3/19/2010 14 115 12.2 29 14 115 37.4 63 223 28.3 3/22/2010 15 50 30 8 15 5046 23 62 37.1 3/24/2010 12 112 10.7 25 12 11233 70 205 34.1 3/26/20100 19 0 4 0 19 21.1 12 68 17.6 3/29/2010 11 70 15.7 14 11 70 35.7 27 69 39.1 3/31/2010 16 139 11.5 29 16 139 32.4 71 19736 4/3/2010 13 239 5.44 45 13 239 24.27 87 259 33.59 N&S Patel Lots N& S Patel Lots w/Illegal Lefts U-Turns/Exiting traffic Hyatt/Britts Work Session Council Chambers - City Hall Meeting Date:6/14/2010 SUBJECT / RECOMMENDATION: Thank you to Census Complete Count Committee SUMMARY: Review Approval:1) Clerk Cover Memo