05/03/2010
CITY COUNCILWORKSESSION MINUTES
CITY OF CLEARWATER
May 3, 2010
Present: Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
Also William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
present: Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney,
Cynthia E. Goudeau - City Clerk, and Rosemarie Call - Management Analyst.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
The meeting was called to order at 9:00 a.m. following the Community Redevelopment
Agency meeting.
1. Gas System
1.1 Increase Standard Purchase Order ST106364 to Jones Edmunds in the amount
of $48,000, to scan and digitize an additional 2,200 micro-filmed service line
cards, and authorize the appropriate officials to execute same. (consent)
Jones Edmunds, an engineer of record, provided a scope of service in March
2010 to scan and digitize micro-filmed service line cards into the existing GIS
database at an estimated cost of $85,500. The quote was based on an estimated
quantity of 5,500 micro-filmed cards. However, it was discovered an additional
2,200 cards exist, making a total count of 7,700 cards. These additional cards will
increase the total amount of the project to $133,500.
In response to questions, Gas Program Manager Brian Langille said Jones Edmunds
did not anticipate scanning and digitizing the service line cards to be as difficult. The
additional cards were microfilmed but staff did not know the number of locations.
2. Human Resources
2.1 Approve the agreement between the City and CareATC for the administration of a
facility to provide onsite medical and prescription drug services under a fixed cost
pricing arrangement at a total cost not to exceed $750,000 for the remainder of
fiscal year 2009/2010, and $1 million each year in succeeding years, and
establish project 181-99862 (Employee Health Clinic) in the amount of $1.75
million from Central Insurance Fund reserves to fund the remainder of Fiscal Year
2010 and all of Fiscal Year 2011 estimated costs, and authorize the appropriate
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officials to execute same. (consent)
In January, City Council approved staff’s recommendation to select CareATC as
the administrator for an onsite medical clinic, and authorized staff to negotiate a
contract with CareATC for such purpose. This is a three-year agreement with a
not-to-exceed cost of $750,000 for the remainder of fiscal year 2009/2010 and $1
million each year in succeeding years, and with the ability to terminate upon 90
days written notice by either party. The total not-to-exceed cost includes staffing,
equipment, supplies, and any work necessary to convert a facility to a fully
functional operational clinic, as well as an administrative fee of $303,300 annually
for the life of the agreement, to be paid to CareATC in monthly installments, minus
a credit of $1,500 per month toward any necessary start up and build out costs.
Under the agreement, CareATC will be responsible for providing for all clinic
services to City employees, retirees, and their respective dependents enrolled in
the City’s medical insurance plan. Clinic hours of operation are anticipated to be
between 40 and 56 per week initially. Services will include primary care office
visits and case management, acute and urgent care, initial treatment of job related
injuries, immunizations, dispensing of a pre-determined formulary of prescription
drugs, employee pre-hire and annual physicals, health risk assessments (at a cost
of $59.95 each), disease management, and other wellness initiatives. CareATC
will also be responsible for staffing and the purchase of equipment and supplies
for the clinic.
Funding will be provided by transferring $1.75 million from Central Insurance Fund
reserves to project 181-99862 (Employee Health Clinic) to fund the remainder of
Fiscal Year 2010 and all of Fiscal Year 2011 estimated costs. Fiscal Year 2012
costs will be budgeted as part of the Fiscal Year 2012 annual budget.
The estimated costs are identified below:
Item FY09/10 FY10/11 FY11/12
Administration Fee $126,375 $303,300 $303,300
Staff Costs $190,000 $456,000 $456,000
Supplies/Rx/Labs $37,500 $90,000 $90,000
Health Risk Assessments $37,500 $90,000 $90,000
Build Out/Start Up $350,000 n/a n/a
Total $741,375 $939,300 $939,300
In response to questions, Human Resources Manager Allen Del Prete said the 2
properties near the hospital are turn-key ready with little build-out costs. A city-owned
property would require significant build-out. The clinic will stock prescription
medications used by plan participants, primarily generics. CareATC representative Paul
Ketting said the city will pay the wholesale cost for medications.
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Human Resources Director Joe Roseto said the landlord for the Jeffords location may
be willing to negotiate a shorter term lease. The total build-out cost for the Campus
Walk location is $100,000; N. Myrtle will require 2 phases at $250,000 each. Campus
Walk is the best location for employee access.
Staff was requested to provide cost information for a shorter term lease.
In response to a question, Gehring Group representative Kurt Gehring said it was more
important to have a clinic location near the employee base than a hospital. Mr. Gehring
said there is no history of health clinics failing. Similar health clinics have expanded
hours or list of drugs.
Concern was expressed that the City may not be able to attain necessary permits within
6 months.
It was stated the permit timeframe varies on the location but six months is a reasonable
timeframe.
Staff was directed to add choosing the site location to the agenda item for Thursday's
meeting.
2.2 Approve offering retirement incentives to eligible employees and authorize the
appropriate officials to execute same. (consent)
Creating an incentive for retirement eligible employees to retire during the current
Fiscal Year will benefit the City’s current budget reduction initiatives in several
ways. They are:
1. It will potentially create vacant FTE’s (Full Time Equivalent) that may be
considered for elimination.
2. It will afford the City additional options to accommodate employees that are
displaced from other positions being eliminated.
3. If it is necessary to refill the positions, the new employees will be hired at a
significantly lower salary.
Retirees who leave employment with the City under this program will receive a
one-time lump sum of $15,000 cash, minus applicable withholding, provided they
meet the following eligibility criteria:
1. They are eligible to retire and draw a pension benefit under the following
provisions:
a. 30 years of service and any age
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b. 20 years of service and age 55
c. 10 years of service and age 65
d. 20 years of service and any age for Police Officers and Firefighters
2. They apply during the established enrollment period of 5/17/2010 to 6/18/2010.
Eligible employees would be required to apply during a limited application window
(May 17 to June 18, 2010) and would be required to retire by the end of the month
in which they become eligible or after the initial waiting period as required by the
release form, whichever comes first. Those employees who are eligible to retire in
September must be retired or on retirement runout by September 10, 2010 (last
pay period of the FY). There are currently 182 employees across all
departments/funds that are eligible to apply in this category.
This incentive program will also be offered to those non pension participating
employees (401A Plan or Social Security) who meet the same retirement eligibility
criteria as those employees who are enrolled in the City Pension Plan.
Should all eligible employees afford themselves of this opportunity, the City would
incur a one-time cost of approximately $1,860,000 for general fund employees,
$255,000 for internal service fund employees, and $615,000 for enterprise fund
employees for the incentives alone. Public safety employees would account for
approximately $1,080,000 of these costs.
If all eligible employees retired and every position was back-filled at the entry rate
of pay, the salary savings would amount to $3,089,179.
In addition to the costs for the incentives, the City is obligated for sick and
vacation leave payouts. These costs are approximately $3,161,708 for general
employees, $459,081 for internal service fund employees, and $828,093 for
enterprise fund employees. Public Safety employees would account for
approximately $ 1,870,367 of these costs. These additional costs represent a
current liability that would exist regardless of whether or not the incentives are
offered.
Last year, 55 employees opted to participate in a similar program. Through that
program, the City expended over $2.2 million in pay-out costs, to include
$800,000 in incentive pay and $1.6 million in sick, vacation and accrued leave
pay. However, the City realized a permanent savings of over $2 million in salary
and benefits costs by eliminating vacated positions and/or back-filling vacated
positions at a lower salary.
In response to questions, Finance Director Margie Simmons said individuals are not
retiring as early as assumed due to the current economy. The incentive is afforded to
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employees who are eligible to retire. The incentive will not have a negative impact as
the Pension Plan is well funded.
3. Library
3.1 Award a contract (Purchase Order) in the amount of $164,053.19 to Integrated
Technology Group (ITG) for 9 ITG XpressCheck self check-out stations, including
hardware, software, and 5 years of maintenance and support, establish project
316-94861, Library Technology, authorize lease purchase under the City’s Master
lease Purchase Agreement, and authorize the appropriate officials to execute
same. (Consent)
During the past three years, the Clearwater Library system has reduced the
number of open hours by 34% and the staff size by 25%, but usage has remained
stable. The Library anticipates further reductions going forward. Recognizing this
as the new normal, staff has identified ways to continue to provide quality library
service with a reduced level of resources. One method is to make use of
technology and empower the public to assist themselves with routine activities.
Self Checkout machines allow the public to check out their own material and pay
fines with coin, cash, debit or credit cards, freeing up staff members to do other
essential work. It was planned for in the budgeting process when current staffing
levels were set, and is a beginning step toward implementation of RFID (Radio
Frequency Identification), which is planned in future Penny projects. Should the
number of libraries be further reduced, this technology will become even more
important as we work to provide the best service possible with even fewer
resources.
To select the most effective equipment configuration we issued RFP 08-10 and
received 9 responses. A committee made up of library staff members, other city
employees and representatives of library advocacy groups reviewed the RFPs.
ITG was selected by the committee as having submitted the proposal with the
combination of system capabilities and cost most advantageous to the City.
A mid-year budget amendment will establish project 316-94861, Library
Technology, in the amount of $164,053.19. Funding for the estimated debt service
payment for the current year of $11,250 is available in the Library Department
current year operating budget, and the estimated annual debt payments of
$36,000 will be included in the proposed 2010/11 and future year’s operating
budgets.
4. Parks and Recreation
4.1 Approve renewal of License Agreement from June 1, 2010 through May 31, 2013
with Emerald Coast Bungee, Inc., to provide entertainment concessions at Pier 60
Park, and authorize the appropriate officials to execute same. (consent)
On May 3, 2007, City Council approved a three-year License Agreement with
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Emerald Coast Bungee, Inc., to provide entertainment concessions which
included a climbing wall and trampoline bungee jump.
Under the License Agreement, Emerald Coast Bungee, Inc. will remit 25% of
gross revenue collected to the City, with a guaranteed minimum payment of no
less than $40,000 per year for each year of the License Term.
Staff has included revenue from entertainment concession in the general fund
budget to off-set some of the costs of operating the Parks and Recreation
Department (approximately $50,000/year).
Staff is recommending renewal of the License Agreement between Emerald Coast
Bungee, Inc. and the City for an additional three (3) years. The City may cancel
the Agreement at any time during the agreement period.
Substantial changes to the past Agreement include the following:
Guaranteed minimum payment of no less than $40,000 per year for each year of
the License Term.
Require that the Commercial General Liability (CGL) coverage is specific for the
activities identified under the Agreement.
Payment received from Emerald Coast Bungee last year was $48,425.
4.2 Approve renewal of License Agreement from June 1, 2010 through May 31, 2013
with Ultimate Bounce to provide entertainment concessions at Pier 60 Park, and
authorize the appropriate officials to execute same. (consent)
On May 3, 2007, City Council approved a three-year License Agreement with
Ultimate Bounce to provide entertainment concessions which included a water
slide, dry slide and bounce house.
Under the License Agreement, Ultimate Bounce will remit 25% of gross revenue
collected to the City, with a guaranteed minimum payment of no less than $40,000
per year for each year of the License Term.
Staff has included revenue from entertainment concession in the general fund
budget to off-set some of the costs of operating the Parks and Recreation
Department (approximately $40,000/year).
Staff is recommending renewal of the License Agreement between Ultimate
Bounce and the City for an additional three (3) years. The City may cancel the
Agreement at any time during the agreement period.
Substantial changes to the past Agreement include the following:
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Guaranteed minimum payment of no less than $40,000 per year for each year of
the License Term.
Require that the Commercial General Liability (CGL) coverage is specific for the
activities identified under the Agreement.
Payment received from Ultimate Bounce last year was $31,502.
4.3 Approve co-sponsorship and waiver of requested City fees and service charges
for Fiscal Year 2010-2011 special events including three annual City events (a
reduction of one event); and seven City co-sponsored events; at an estimated
General Fund gross cost of $441,370 ($19,300 representing cash contributions
and $422,070 representing in-kind contributions) and Enterprise Fund cost and
fee waiver of $71,220 for the purposes of departmental budget submittals.
(consent)
According to the City Council Policy, Item “M”, Special Event Fees, there shall be
an annual review of City sponsored/co-sponsored events during the budget
process. An agenda item approving co-sponsorship and level of support for these
events will be brought before the City Council at the beginning of the budget
process each fiscal year.
In the event additional money is requested beyond what is included in the
approved budget, City Council approval will be needed before additional funds are
dispersed.
The chart shows cash and in-kind contributions requested to be included in FY
2010/2011 budget for City sponsored and co-sponsored special events. In
addition, the 2009/2010 approved spreadsheet is provided for comparison
purposes.
Decreases for FY2010/11 are as follows:
Suncoast Jazz Classic at Sheraton Sand Key – Pinellas Visitors Bureau is no
longer sponsoring this event, which would increase the City’s costs to
sponsor from $1,600 to $3,860. Staff recommends eliminating this event.
Fall Hispanic Concert - Staff is recommending that this event continue however
that it be funded completely with revenue generated from the event, thus the
removal from in-kind City sponsorship. The savings of approximately $34,880 can
be used to help offset some of the cost of the new Super Boat Offshore Boat
Race.
Increases for FY2010/11 are as follows:
Super Boat Offshore Boat Race – This was an international championship event
that was held in Clearwater in 2009 with a great deal of success and national
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exposure. Staff is recommending adding this event as a co-sponsored event for a
cost of $28,280.
Ironman 70.3 Triathlon - Support for this event has increased by $11,900 primarily
in the area of Police traffic/ops and Fire EMS due to the fact that more of the race
route is now in Clearwater City limits proper. We will look to offset with new
revenue from Ironman as this has been their expense in the past.
Clearwater Celebrates America – An additional $18,000 is needed in order to
move the fireworks display from Memorial Causeway to a barge, 845 feet off
shore from the Memorial Causeway and the new boat slips at Coachman Park, so
that traffic will not be impeded during the fireworks display. The safety perimeter
around the barge of 845 feet will move the display further north of the park and
closer to Island Estates and residents on the bluff.
Jazz Holiday – A total increase of $2,790, with the majority of the increase
($2,390) in EMS and Life Safety costs due in part to salary increases under the
IAFF contract, increased hours for Sunstar Ambulance coverage and adjustments
for actual costs in FY 2009.
“Cash Requests” of $19,300 are identical to 2009/10 which includes $14,550 to
Clearwater Jazz Holiday and $4,750 for Martin Luther King Jr. Day.
“In-kind contributions” are included in operating budgets under various
departments.
Overall, this item is an increase of $29,360, however the addition of a barge for
the 4th of July fireworks display and the additional interior route for the Ironman
70.3 added almost all of this increase (approximately $27,000).
In response to a question, Parks and Recreation Director Kevin Dunbar said staff does
not have the authority to waive the $1600 parking fee for the Dixieland Jazz. The event
is larger than the property on which it is held.
Councilmember Bill Jonson suggested the agenda item be a part of the budget
discussion.
The City Manager said staff needs direction on events Council is willing to support.
Staff needs to make sure there is adequate police and fire presence.
Staff was directed to provide information regarding funds provided by the Tourist
Development Council for the Super Boat Offshore Race, Jazz holiday, and the Turkey
Trot.
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In response to a question, Mr. Dunbar said the city still has to apply for a permit to close
the bridge for the fireworks display during the Clearwater Celebrate America event.
Police Chief Tony Holloway said if a barge is used, the city will not close the bridge
unless the Department of Transportation requires it.
4.4 Approve a First Amendment to Agreement between the School Board of Pinellas
County and the City of Clearwater providing the School Board assume all utility
and other costs associated with the light poles and lights on the baseball fields at
Countryside High School and authorize the appropriate officials to execute same.
(consent)
On August 29, 1990, the City of Clearwater and School Board of Pinellas County
entered into an Agreement that the City install and maintain field lighting and other
improvements to the baseball and soccer fields located at Countryside High
School. The City in turn was allowed to use the school facilities for youth sports
programs.
The light poles on the baseball field were in need of replacement and the School
Board has since replaced them with new poles and lights.
Staff has requested that the School Board assume all utility and other costs
associated with the light poles and lights on the baseball fields at Countryside
High School.
This First Amendment to Agreement accomplishes this and all other aspects of
the Agreement remain in full force and effect.
4.5 Approve Public Access License Agreement from West Central Florida Council,
Inc., Boy Scouts of America providing a public access connection (corridor)
between Soule Road Park and the Lake Chautauqua Equestrian and Nature
Preserve; approve the First Amendment to License Agreement to Maintain
Signage and Fence; authorize a Letter of No Objection to Pinellas County
regarding the requested vacation by the West Central Florida Council, Inc., Boy
Scouts of America of certain property, upon which said public access corridor is to
be licensed and constructed, and authorize the appropriate officials to execute
same. (consent)
In 1960, a deed from the Boy Scouts conveyed a parcel of land adjacent to the
south of Camp Soule to Pinellas County “For Public Road, Drainage or Utility
Purposes Only” (County Roadway Property).
The West Central Florida Council, Inc, Boy Scouts of America has now requested
vacation of the County Roadway Property from Pinellas County, which would vest
a majority of the subject property in the West Central Florida Council, Inc, Boy
Scouts of America, as adjoining property owner.
The City of Clearwater owns property on both the east and west sides of the
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County Roadway Property, and as such, has requested that simultaneous to
successful vacation of the County Roadway Property, the West Central Florida
Council, Inc., Boy Scouts of America grant a Public Access License Agreement
east to west along the property for the provision of public access connecting City-
owned Soule Road Park and the Lake Chautauqua Equestrian and Nature
Preserve.
The West Central Florida Council, Inc., Boy Scouts of America has agreed to
enter into the License Agreement, but has requested that the Public Access
License Agreement, and a License Agreement to Maintain Signage and Fence,
which had been previously granted by the City of Clearwater to the West Central
Florida Council, Inc., Boy Scouts of America, be contingent, each upon the other
continuing to exist. Finally, the Letter of No Objection to the vacation will be
subject to the simultaneous effectiveness of both License Agreements.
Approval of this item will benefit the public by providing safe access between two
parks and allow for the connection of neighborhoods through future enhanced
trails. It will secure more open space for future citizen’s use and provide an
ecological corridor to preserve and protect wildlife.
This will provide easy access to existing recreation trails and parks which when
used for walking, jogging, cycling, etc. will improve citizen’s health, stamina, life
span and general well being.
5. Solid Waste/General Support Services
5.1 Award a contract (Purchase Order) for $129,731.00 to Navistar, Inc. of Wesley
Chapel, FL for one 2010 International 7600 12 yard Dump Truck in accordance
with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid; authorize
lease purchase under the City’s Master Lease Purchase Agreement and authorize
the appropriate officials to execute same. (consent)
The dump truck will be purchased through the Florida Sheriff’s Association
and Florida Association of Counties Contract 09-17-0908 and quote 5726-01
dated Feb. 2, 2010 and specification 59.
The dump truck is included in the Garage CIP Replacement List for Budget Year
09/10 and replaces G2292.
G2292 is a 2001 Sterling LT 7500 with a 12 yard dump body and has over 90,000
miles.
6. Engineering
6.1 Approve the engineering design services work order to Engineer of Record,
McKim and Creed, in the amount of $228,332.00 for the Clearwater Harbor
Reclaimed Water Project (10-0008-UT); and approve the Cooperative Funding
Agreement (CFA) with the Southwest Florida Water Management District
(SWFWMD) which provides reimbursement of project costs up to $165,305 for
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design and permitting and up to $936,720 for construction of the reclaim system,
for a total reimbursement of $1,102,025, and authorize the appropriate officials to
execute same. (consent)
The City of Clearwater continues to expand its reclaimed water system to serve its
residents with water for irrigation and other non-potable uses as outlined in the
2007 Reclaimed Water (RCW) Master Plan Re-Evaluation. The next proposed
project area for development has been identified as the Clearwater Harbor
neighborhood, which is bound by Union Street to the north, Stevenson Creek to
the south, and the intracoastal and Douglas Avenue to the west and east,
respectively. The reclaimed water system is to be served by the existing
distribution system, which is connected to the City’s Marshall Street Advance
Pollution Control Facility. The project includes the design of approximately 25,700
linear feet of distribution piping with two subaqueous crossings of Stevenson
Creek. The design phase is anticipated to be completed by October 31, 2010, with
the construction phase scheduled for completion by December 31, 2011.
The purpose of the Cooperative Funding Agreement is to accept SWFWMD
funding in support of constructing reclaimed water service to the Clearwater
Harbor area of the City of Clearwater. The Agreement between the City and
SWFWMD includes reimbursement of up to 50% of the $2,204,050 costs of
design, permitting and construction for pumping, transmission, and distribution of
reclaimed water up to a maximum of $1,102,025.
The City’s estimated share of the $2,204,050 total project costs is
$1,102,025.There are no fees to the City associated with the SWFWMD
Agreement portion of the agenda item.
The Public Utilities Department shall own and maintain the proposed
improvements included in this design Work Order.
Sufficient 09 Water and Sewer Bond proceeds are available in 0376-96739-
561300-533-000-0000 in the amount of $228,332 to fund this Work Order.
Staff was directed to meet with Councilmember Bill Jonson to discuss the availability
fee.
6.2 Approve the Cooperative Funding Agreement with the Southwest Florida Water
Management District (SWFWMD), which provides reimbursement of project costs
up to $225,000, for the City of Clearwater Groundwater Replenishment Program,
approve a work order to Leggette, Brashears and Graham (LBG) in the amount of
$160,000 for hydrogeologic engineering services, approve a work order to Tetra
Tech in the amount of $290,000 for professional engineering services, and
authorize the appropriate officials to execute same. (consent)
This agenda item provides for engineering and preliminary design services in
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support of a formal feasibility study for the City of Clearwater Groundwater
Replenishment Project. The results of this effort will determine whether or not the
project is technically and financially viable and in the best interests of the City,
resulting in recommendations on how to proceed and whether or not the project
will qualify for future cooperative funding through SWFWMD.
The premise of this future project would be to utilize highly treated effluent
produced at an existing City of Clearwater Water Reclamation Facility (WRF),
treat it to beyond drinking water standards and inject the purified water into the
aquifer to recharge and/or supplement the existing aquifer water levels. The result
would have multiple benefits to the City and environment by reducing the
discharge of effluent to surface waters, recharging the aquifer, allowing for
additional safe yield from the City’s wellfield and extending the life of the wellfield.
This project study area involves proposed facilities at the Northeast WRF and
injection wells in Northern Clearwater.
The study is anticipated to be completed by December 2010.
LBG and Tetra Tech are Engineers-of-Record with the City of Clearwater, and
these work orders were negotiated in accordance with the Consultants
Competitive Negotiations Act.
The Cooperative Funding Agreement between the City and SWFWMD includes
reimbursement of up to 50% of the cost of design, permitting and construction
costs for up to a maximum of $225,000 for Fiscal Year 2010.
The City’s estimated share of these project costs is $225,000.
There are no fees to the City associated with the SWFWMD Agreement portion of
the agenda item.
Mid-Year amendments will increase the budget for Other Governmental
Revenues (337900) in project 0315-96721, System R and R Maintenance
for SWFWMD’s share of this contract in the amount of $225,000.00 (for which the
City will be reimbursed) and transfer $225,000.00 of 2009 Water and Sewer Bond
proceeds from Project 0376-96742, Line Relocation Capitalized to Project 0376-
96721, System R and R Maintenance.
Councilmember Bill Jonson requested to meet with staff to discuss how the feasibility
study fits into need to reduce discharge into bay.
7. Official Records and Legislative Services
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7.1 Reappoint Peggy Cutkomp as the Real Estate Professional in connection with
affordable housing representative to the Neighborhood and Affordable Housing
Advisory Board with the term to expire May 31, 2014. (consent)
Consensus was to reappoint Peggy Cutkomp.
7.2 Appoint a member and reappoint Aubrey "Brooks" Hammac and Ray Shaw to the
Parks and Recreation Board with terms to expire May 31, 2014.
Consensus was to reappoint Aubrey Hammac and Ray Shaw and appoint Jason
Happe.
8. Legal
8.1 Authorize the City Attorney to hire William D. Brinton, RogersTowers, P.A., to
review portions of the Community Development Code regarding signs, make
recommendations as to any necessary amendments, and review
recommendations of stakeholder groups, in the total amount not to exceed
$10,000 and authorize the appropriate officials to execute same. (consent)
The City Attorney’s Office determined that revisions to the City’s sign Code
[portions of Article 3, Community Development Code] may be necessary as a
result of the opinion of the United States District Court for the Middle District of
Florida in The Complete Angler, et al. v. City of Clearwater, Case No. 8:09-CV-
0346-T-27EAJ.
At its meeting of April 15, 2010, the City Council directed the City Attorney to
retain William D. Brinton, Esq., of the law firm of RogersTowers, P.A. to review the
sign code and make recommendations for any amendments deemed necessary
or advisable.
Additionally, the Planning and Development Department is working with
stakeholder groups regarding certain areas of interest, including murals and
sandwich board signs, and it is advisable that outside counsel review any
proposed sign code amendments arising from those discussions.The total funding
of $10,000 will come out of the City Attorney’s professional services budget.
8.2 Adopt Ordinance 8160-10 on second reading, annexing certain real property
whose post office address is 1404 Seabreeze Street, together with the abutting
right-of-way, into the corporate limits of the city and redefining the boundary lines
of the city to include said addition.
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8.3 Adopt Ordinance 8161-10 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for
certain real property whose post office address is 1404 Seabreeze Street,
together with the abutting right-of-way, upon annexation into the City of
Clearwater, as Residential Low (RL).
8.4 Adopt Ordinance 8162-10 on second reading, amending the Zoning Atlas of the
city by zoning certain real property whose post office address is 1404 Seabreeze
Street, together with the abutting right-of-way, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR).
8.5 Adopt Ordinance 8170-10 on second reading, vacating the 10-foot drainage and
utility easement lying along the west side of the east property line of Lot 18,
Countryside Tract 56, Unit 1.
9. City Manager Verbal Reports
9.1 Changes made as result of Grove Street fire
Fire Assistant Chief Douglas Swartz provided a briefing of the incident and reviewed
changes to the PIE (Post Incident Evaluation). Education, training, and rapid
intervention team training were added to the PIE. Staff is planning command training on
incident command procedures. Fire Assistant Chief Swartz said other changes include
appointing a Safety Officer for each incident and requiring employees to review every
PIE report.
In response to questions, Fire Assistant Chief Swartz said the highest ranking officer
has the opportunity to take command but not required to. Staff is clarifying this
designation. Fire Chief Jamie Geer said the revised S.O.P. was sent to the union for
review as it may trigger a bargaining issue. Fire Chief Geer said the county 600 series
act as guidelines and is modified to the city's best practices.
10. Council Discussion Items
10.1 Accessory Use - Cretekos
Councilmember George N. Cretekos expressed concern with accessory uses; free
standing may have higher parking requirements than the primary use.
Staff was directed to look at accessory uses and bring back recommendations.
10.2 Councilmember Offices Renovations - Jonson
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Councilmember Bill Jonson expressed concern with timing of proposed renovations.
Discussion ensued. It was stated that Councilmembers are more onsite than previously
and need individual office space to do city business.
Staff was directed to place item on Thursday's agenda.
10.3 Election Date - Hibbard
Mayor Frank Hibbard expressed concerns with voter turn out, news coverage, and
number of hired poll workers for March election. He suggested the city's election should
coincide with the General Election.
Discussion ensued with concerns expressed regarding ballot drop off and losing city
identity if spotlight is shared with the General Election.
It was stated that the number of poll workers hired for polling sites is required by law.
11. Other Council Action - None.
12. Adjourn
The meeting was adjourned at 12:06 p.m.
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