05/06/2010CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
May 6, 2010
Present: Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson.
Also William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
present: Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney,
Cynthia E. Goudeau - City Clerk, and Rosemarie Call - Management Analyst.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order - Mayor Frank Hibbard
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation - Pastor Walter Campbell of Bayview Baptist Church
3. Pledge of Allegiance - Mayor Frank Hibbard
4. Presentations - Given
4.1 Sportsmanship Awards
4.2 Emeraencv Medical Services Week Proclamation - Mav 16-22. 2010
4.3 Building Safety Month Proclamation -May 2010
5. Approval of Minutes
5.1 Approve the minutes of the April 15, 2010 City Council Meeting as submitted in
written summation by the City Clerk.
Councilmember Bill Jonson moved to approve the minutes of the April 15, 2010 City
Council Meeting as amended by adding "like Clearwater's" at the end of the first
sentence of the third paragraph on page 12. The motion was duly seconded and
carried unanimously.
6. Citizens to be Heard re Items Not on the Agenda
Council 2010-05-06 1
Tommy Duff said the Clearwater Beach Chamber appointed Darlene Kole as the new
Executive Director.
Eleanor Breland, Malcolm Stewart, and Steve Sarnoff opposed consolidating the
Clearwater Police Department with the County Sheriff's Office.
Anita Williams, Jonathan Wade, Elizabeth Horton, and Kellis Glenn opposed closing the
North Greenwood Library.
Robert Webber provided Council with copies of the Florida Shuffleboard Association's
2009-2010 Preview and reviewed recent activities of the Clearwater Shuffleboard Club.
Public Hearings - Not before 6:00 PM
7. Second Readings - Public Hearing
7.1 Adopt Ordinance 8160-10 on second reading, annexing certain real property
whose post office address is 1404 Seabreeze Street, together with the abutting
right-of-way, into the corporate limits of the city and redefining the boundary lines
of the city to include said addition.
Ordinance 8160-10 was presented and read by title only. Councilmember George N.
Cretekos moved to adopt Ordinance 8160-10 on second and final reading. The motion
was duly seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson
"Nays": None.
7.2 Adopt Ordinance 8161-10 on second readina. amendina the future land use Dlan
element of the Comprehensive Plan of the city to designate the land use for
certain real property whose post office address is 1404 Seabreeze Street,
together with the abutting right-of-way, upon annexation into the City of
Clearwater, as Residential Low (RL)
Ordinance 8161-10 was presented and read by title only. Councilmember Paul
Gibson moved to adopt Ordinance 8161-10 on second and final reading. The motion
was duly seconded and upon roll call the vote was:
Council 2010-05-06 2
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson
"Nays": None.
7.3 Adopt Ordinance 8162-10 on second reading, amending the Zoning Atlas of the
city by zoning certain real property whose post office address is 1404 Seabreeze
Street, together with the abutting right-of-way, upon annexation into the City of
Clearwater. as Low Medium Densitv Residential (LMDR).
Ordinance 8162-10 was presented and read by title only. Councilmember Bill Jonson
moved to adopt Ordinance 8162-10 on second and final reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson
"Nays": None.
7.4 Adopt Ordinance 8170-10 on second reading, vacating the 10-foot drainage and
utility easement lying along the west side of the east property line of Lot 18,
Countrvside Tract 56. Unit 1.
Ordinance 8170-10 was presented and read by title only. Vice Mayor John Doran
moved to adopt Ordinance 8170-10 on second and final reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember George N.
Cretekos, Councilmember Paul Gibson, and Councilmember Bill Jonson
"Nays": None.
8. Consent Agenda
8.1 Approve offering retirement incentives to eligible employees and authorize the
appropriate officials to execute same. (consent)
8.2 Award a contract (Purchase Order) in the amount of $164,053.19 to Integrated
Technology Group (ITG) for 9 ITG XpressCheck self check-out stations, including
hardware, software, and 5 years of maintenance and support, establish project
316-94861, Library Technology, authorize lease purchase under the City's Master
Council 2010-05-06 3
lease Purchase Agreement, and authorize the appropriate officials to execute
same. (Consent)
8.3 Approve renewal of License Agreement from June 1, 2010 through May 31, 2013
with Emerald Coast Bungee, Inc., to provide entertainment concessions at Pier 60
Park, and authorize the appropriate officials to execute same. (consent)
8.4 Approve renewal of License Agreement from June 1, 2010 through May 31, 2013
with Ultimate Bounce to Drovide entertainment concessions at Pier 60 Park. and
authorize the appropriate officials to execute same. (consent)
8.5 Approve a First Amendment to Agreement between the School Board of Pinellas
County and the City of Clearwater providing the School Board assume all utility
and other costs associated with the light poles and lights on the baseball fields at
Countryside High School and authorize the appropriate officials to execute same.
consent
8.6 Approve Public Access License Agreement from West Central Florida Council,
Inc., Boy Scouts of America providing a public access connection (corridor)
between Soule Road Park and the Lake Chautauqua Equestrian and Nature
Preserve; approve the First Amendment to License Agreement to Maintain
Signage and Fence; authorize a Letter of No Objection to Pinellas County
regarding the requested vacation by the West Central Florida Council, Inc., Boy
Scouts of America of certain property, upon which said public access corridor is to
be licensed and constructed, and authorize the appropriate officials to execute
same. (consent)
8.7 Award a contract (Purchase Order) for $129,731.00 to Navistar, Inc. of Wesley
Chapel, FL for one 2010 International 7600 12 yard Dump Truck in accordance
with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid; authorize
lease purchase under the City's Master Lease Purchase Agreement and authorize
the appropriate officials to execute same. (consent)
8.8 Approve the engineering design services work order to Engineer of Record,
McKim and Creed, in the amount of $228,332.00 for the Clearwater Harbor
Reclaimed Water Project (10-0008-UT); and approve the Cooperative Funding
Agreement (CFA) with the Southwest Florida Water Management District
(SWFWMD) which provides reimbursement of project costs up to $165,305 for
design and permitting and up to $936,720 for construction of the reclaim system,
for a total reimbursement of $1,102,025, and authorize the appropriate officials to
execute same. (consent)
8.9 Approve the Cooperative Funding Agreement with the Southwest Florida Water
Management District (SWFWMD), which provides reimbursement of project costs
up to $225,000, for the City of Clearwater Groundwater Replenishment Program,
approve a work order to Leggette, Brashears and Graham (LBG) in the amount of
$160,000 for hydrogeologic engineering services, approve a work order to Tetra
Tech in the amount of $290,000 for professional engineering services, and
authorize the appropriate officials to execute same. (consent)
Council 2010-05-06
8.10 Reappoint Peggy Cutkomp as the Real Estate Professional in connection with
affordable housing representative to the Neighborhood and Affordable Housing
Advisorv Board with the term to exaire Mav 31. 2014. (consent)
8.11 Appoint Jason Robert Happe and reappoint Aubrey "Brooks" Hammac and Ray
Shaw to the Parks and Recreation Board with terms to exaire Mav 31. 2014.
8.12 Authorize the City Attorney to hire William D. Brinton, RogersTowers, P.A., to
review portions of the Community Development Code regarding signs, make
recommendations as to any necessary amendments, and review
recommendations of stakeholder groups, in the total amount not to exceed
$10,000 and authorize the appropriate officials to execute same. (consent)
Vice Mayor John Doran moved to approve the Consent Agenda as submitted and
authorize the appropriate officials to execute same. The motion was duly seconded and
carried unanimously.
City Manager Reports
9. Other Items on City Manager Reports
9.1 Increase Standard Purchase Order ST106364 to Jones Edmunds in the amount
of $48,000, to scan and digitize an additional 2,200 micro-filmed service line
cards, and authorize the appropriate officials to execute same.
Jones Edmunds, an engineer of record, provided a scope of service in March
2010 to scan and digitize micro-filmed service line cards into the existing GIS
database at an estimated cost of $85,500. The quote was based on an estimated
quantity of 5,500 micro-filmed cards. However, it was discovered an additional
2,200 cards exist, making a total count of 7,700 cards. These additional cards will
increase the total amount of the project to $133,500.
Gas System Managing Director Chuck Warrington said there are over 85 years of
service cards on file. In 2006, Jones Edmunds presented the best plan to digitize the
cards into the GIS database. Staff found additional cards on microfilm. Each card
has to be researched and identified.
Councilmember George N. Cretekos moved to increase Standard Purchase Order
ST106364 to Jones Edmunds in the amount of $48,000, to scan and digitize an
additional 2,200 micro-filmed service line cards, and authorize the appropriate officials
to execute same. The motion was duly seconded and carried unanimously.
9.2 Aaarove the aareement between the Citv and CareATC for the administration of a
facility to provide onsite medical and prescription drug services under a fixed cost
pricing arrangement at a total cost not to exceed $750,000 for the remainder of
Council 2010-05-06
fiscal year 2009/2010, and $1 million each year in succeeding years, and
establish project 181-99862 (Employee Health Clinic) in the amount of $1.75
million from Central Insurance Fund reserves to fund the remainder of Fiscal Year
2010 and all of Fiscal Year 2011 estimated costs, authorize the appropriate
officials to execute same and identify the initial location for the Clinic. (consent)
In January, City Council approved staff's recommendation to select CareATC as
the administrator for an onsite medical clinic, and authorized staff to negotiate a
contract with CareATC for such purpose. This is a three-year agreement with a
not-to-exceed cost of $750,000 for the remainder of fiscal year 2009/2010 and $1
million each year in succeeding years, and with the ability to terminate upon 90
days written notice by either party. The total not-to-exceed cost includes staffing,
equipment, supplies, and any work necessary to convert a facility to a fully
functional operational clinic, as well as an administrative fee of $303,300 annually
for the life of the agreement, to be paid to CareATC in monthly installments, minus
a credit of $1,500 per month toward any necessary start up and build out costs.
Under the agreement, CareATC will be responsible for providing for all clinic
services to City employees, retirees, and their respective dependents enrolled in
the City's medical insurance plan. Clinic hours of operation are anticipated to be
between 40 and 56 per week initially. Services will include primary care office
visits and case management, acute and urgent care, initial treatment of job related
injuries, immunizations, dispensing of a pre-determined formulary of prescription
drugs, employee pre-hire and annual physicals, health risk assessments (at a cost
of $59.95 each), disease management, and other wellness initiatives. CareATC
will also be responsible for staffing and the purchase of equipment and supplies
for the clinic.
Funding will be provided by transferring $1.75 million from Central Insurance Fund
reserves to project 181-99862 (Employee Health Clinic) to fund the remainder of
Fiscal Year 2010 and all of Fiscal Year 2011 estimated costs. Fiscal Year 2012
costs will be budgeted as part of the Fiscal Year 2012 annual budget.
The estimated costs are identified below:
Item FY09/10 FY10/11 FY11/12
Administration Fee $126,375 $303,300 $303,300
Staff Costs $190,000 $456,000 $456,000
Supplies/Rx/Labs $37,500 $90,000 $90,000
Health Risk Assessments $37,500 $90,000 $90,000
Build Out/Start Up $350,000 n/a n/a
Total $741,375 $939,300 $939,300
Human Resources Manager Allen Del Prete said the Jeffords property is no longer
available. The Powell Center, located at 401 Corbett Street, provides a 3-year modified
Council 2010-05-06 6
gross leasing option at $16.00 per square foot and a 1-year no penalty out clause.
There are 3 medical suites available at the Powell Center. Mr. Del Prete said a Level 1
approval is needed for the Campus Walk location and may take a couple of months for
the permit review process. The N. Myrtle facility will require a small scale land use plan
amendment as the downtown development plan requires it to be a gas facility and may
take up to 6 months for review.
Concerns were expressed regarding that Amendment 4, if passed, would require this
amendment to go to referendum.
Discussion ensued regarding whether it was more important to choose a location that is
more convenient for the employees and their families or one that would allow the clinic
to be opened more quickly. It was suggested getting the clinic up and running would
allow time and information to design a more permanent facility correctly and to
determine the best location.
It was requested that Gehring Group return at a future date to provide information
regarding a permanent clinic location and how to effectively serve demographics.
The Council recessed from 7:15 p.m. to 7:23 p.m.
The City Attorney said the modified gross lease includes everything except janitorial
services and electricity.
One person spoke in support.
Councilmember Paul Gibson moved to approve the agreement between the City and
CareATC for the administration of a facility to provide onsite medical and prescription
drug services under a fixed cost pricing arrangement at a total cost not to exceed
$750,000 for the remainder of fiscal year 2009/2010, and $1 million each year in
succeeding years, and establish project 181-99862 (Employee Health Clinic) in the
amount of $1.75 million from Central Insurance Fund reserves to fund the remainder of
Fiscal Year 2010 and all of Fiscal Year 2011 estimated costs, authorize the appropriate
officials to execute same and the initial location for the Clinic be at 401 Corbett Street,
Suite 240. The motion was duly seconded and carried unanimously.
Staff was directed to begin process to remove restriction requiring the N. Myrtle facility
be a gas facility.
Council 2010-05-06 7
9.3 Approve co-sponsorship and waiver of requested City fees and service charges
for Fiscal Year 2010-2011 special events including three annual City events (a
reduction of one event); and seven City co-sponsored events; at an estimated
General Fund gross cost of $441,370 ($19,300 representing cash contributions
and $422,070 representing in-kind contributions) and Enterprise Fund cost and
fee waiver of $71,220 for the purposes of departmental budget submittals.
According to the City Council Policy, Item "M", Special Event Fees, there shall be
an annual review of City sponsored/co-sponsored events during the budget
process. An agenda item approving co-sponsorship and level of support for these
events will be brought before the City Council at the beginning of the budget
process each fiscal year.
In the event additional money is requested beyond what is included in the
approved budget, City Council approval will be needed before additional funds are
dispersed.
The chart shows cash and in-kind contributions requested to be included in FY
2010/2011 budget for City sponsored and co-sponsored special events. In
addition, the 2009/2010 approved spreadsheet is provided for comparison
purposes.
Decreases for FY2010/11 are as follows:
Suncoast Jazz Classic at Sheraton Sand Key - Pinellas Visitors Bureau is no
longer sponsoring this event, which would increase the City's costs to
sponsor from $1,600 to $3,860. Staff recommends eliminating this event.
Fall Hispanic Concert - Staff is recommending that this event continue however
that it be funded completely with revenue generated from the event, thus the
removal from in-kind City sponsorship. The savings of approximately $34,880 can
be used to help offset some of the cost of the new Super Boat Offshore Boat
Race.
Increases for FY2010/11 areas follows:
Super Boat Offshore Boat Race - This was an international championship event
that was held in Clearwater in 2009 with a great deal of success and national
exposure. Staff is recommending adding this event as a co-sponsored event for a
cost of $28,280.
Ironman 70.3 Triathlon - Support for this event has increased by $11,900 primarily
in the area of Police traffic/ops and Fire EMS due to the fact that more of the race
route is now in Clearwater City limits proper. We will look to offset with new
revenue from Ironman as this has been their expense in the past.
Clearwater Celebrates America - An additional $18,000 is needed in order to
move the fireworks display from Memorial Causeway to a barge, 845 feet off
Council 2010-05-06
shore from the Memorial Causeway and the new boat slips at Coachman Park, so
that traffic will not be impeded during the fireworks display. The safety perimeter
around the barge of 845 feet will move the display further north of the park and
closer to Island Estates and residents on the bluff.
Jazz Holiday - A total increase of $2,790, with the majority of the increase
($2,390) in EMS and Life Safety costs due in part to salary increases under the
IAFF contract, increased hours for Sunstar Ambulance coverage and adjustments
for actual costs in FY 2009.
"Cash Requests" of $19,300 are identical to 2009/10 which includes $14,550 to
Clearwater Jazz Holiday and $4,750 for Martin Luther King Jr. Day.
"In-kind contributions" are included in operating budgets under various
departments.
Overall, this item is an increase of $29,360, however the addition of a barge for
the 4th of July fireworks display and the additional interior route for the Ironman
70.3 added almost all of this increase (approximately $27,000).
In response to questions, Parks and Recreation Kevin Dunbar said including the
Dixieland Jazz Classic will require a $2,260 parking meter waiver. Ironman has
redesigned the route this year to include a larger portion of Clearwater and will increase
the city's cost.
It was suggested this item be held until the budget situation was clearer. It was noted
staff needs to know which special events the Council wants to be included in the
budget.
Vice Mayor John Doran moved to amend Item 9.3 by adding $2,260 for the
Dixieland Jazz Classic. The motion was duly seconded and upon the vote
being taken:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember
George N. Cretekos, and Councilmember Paul Gibson.
"Nays":Councilmember Bill Jonson.
Motion carried.
Councilmember George N. Cretekos moved to approve Item 9.3 as amended. The
motion was duly seconded and upon the vote being taken:
Council 2010-05-06 9
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember
George N. Cretekos, and Councilmember Paul Gibson.
"Nays": Councilmember Bill Jonson.
Motion carried.
Miscellaneous Reports and Items
10. City Manager Verbal Reports
It was stated that Matrix's information regarding Fire Department best practices was
emailed to the City Manager and Council earlier today.
10.1 Police Chief Initiatives
Police Chief Anthony Holloway provided a power point presentation and reviewed
recent implemented initiatives that include neighborhood policing, predictive policing
principles, and efficient utilization of technology.
11. Other Council Action
11.1 Councilmember Offices Renovations - Jonson
Concern was expressed with timing of renovations.
It was stated that during the last 3 years, Council has returned $27,456 in unused
Council travel to retained earnings.
Councilmember George N. Cretekos moved to reduce Council travel expense
by $1000 per councilmember, not the Mayor, for fiscal year and request the
City Manager to consider reducing our travel even further to offset the cost of
this renovation. The motion was duly seconded and upon the vote being
taken:
"Ayes": Mayor Frank Hibbard, Vice Mayor John Doran, Councilmember
George N. Cretekos, and Councilmember Paul Gibson.
"Nays": Councilmember Bill Jonson.
Motion carried.
Council 2010-05-06 10
Motion carried.
12. Closing Comments by Mayor
Mayor Frank Hibbard reviewed recent and upcoming events and provided condolences
to survivors of Philadelphia Phillies Hall of Fame Pitcher Robin Roberts.
13. Adjourn
The meeting was adjourned at 8:15 p.m.
Mayor
City of Clearwater
Attest
I )L,
Clerk
Council 2010-05-06 11