03/31/2010
CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
March 31, 2010
Present: Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Bill Jonson.
Also William B. Horne II - City Manager, Rod Irwin - Assistant City Manager,
present: Pamela K. Akin - City Attorney, Cynthia E. Goudeau - City Clerk, and
Rosemarie Call - Management Analyst.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
Unapproved
1. Call to Order - Mayor Frank Hibbard
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation - Councilmember George N. Cretekos
3. Pledge of Allegiance - Mayor Frank Hibbard
4. Presentations - Given
4.1 April is Civitan Appreciation Month Proclamation - Richard Fuller, President of the
Clearwater Civitan Club
4.2 April is Water Conservation Month Proclamation - Glenn Daniel, Water,
Reclaimed & Wastewater Collection Manager
4.3 March is National Nutrition Month Proclamation - Member of the Governor’s
Council for Physical Fitness, Health and Nutrition for the State of Florida
4.4 Lawn Bowling Tournament Presentation
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Clearwater Lawn Bowling Club President Cliff Bailey presented a check to the
Clearwater Marine Aquarium.
4.5 The City’s Assistance New Service Center - HEP - Homeless Emergency Project
Homeless Emergency Project President Barbara Green presented a plaque to the
Clearwater Economic Development and Housing Department for their efforts and
leadership in meeting the needs of the homeless community.
4.6 Updated Determination of Consistency - David Healey, PPC Executive Director
and Christopher Mettler, PPC Program Planner
Pinellas Planning Council Executive Director provided copies of the determination and
said Clearwater is compliant with the county-wide plan.
5. Approval of Minutes
5.1 Approve the minutes of the March 18, 2010 City Council Meeting as submitted in
written summation by the City Clerk.
Councilmember Bill Jonson moved to approve the minutes of the March 18, 2010 City
Council Meeting as submitted in written summation by the City Clerk. The motion was
duly seconded and carried unanimously.
6. Citizens to be Heard re Items Not on the Agenda
Desmond Buzzel expressed concerns with sidewalks on the north side of Turner Street.
Public Hearings - Not before 6:00 PM
7. Second Readings – Public Hearing
7.1 Adopt Ordinance No. 8148-10 on second reading, annexing certain real property
whose post office address is 3043 Cherry Lane, 3031 Virginia Avenue, 3009
Kentucky Avenue, and 225 Bayview Avenue, together with the abutting right of
way, into the corporate limits of the city and redefining the boundary lines of the
city to include said addition.
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Ordinance 8148-10 was presented and read by title only. Councilmember George N.
Cretekos moved to adopt Ordinance 8148-10 on second and final reading. The motion
was duly seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Bill Jonson.
"Nays": None.
7.2 Adopt Ordinance No. 8154-10 on second reading, annexing certain real property
whose post office address is 1836 Beverly Circle North into the corporate limits of
the city and redefining the boundary lines of the city to include said addition.
Ordinance 8154-10 was presented and read by title only. Vice Mayor Paul Gibson
moved to adopt Ordinance 8154-10 on second and final reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Bill Jonson.
"Nays": None.
7.3 Adopt Ordinance No. 8155-10 on second reading, amending the future land use
plan element of the Comprehensive Plan of the city to designate the land use for
certain real property whose post office address is 1836 Beverly Circle North, upon
annexation into the City of Clearwater, as Residential Low (RL).
Ordinance 8155-10 was presented and read by title only. Councilmember Bill Jonson
moved to adopt Ordinance 8155-10 on second and final reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Bill Jonson.
"Nays": None.
7.4 Adopt Ordinance No. 8156-10 on second reading, amending the Zoning Atlas of
the city by zoning certain real property whose post office address is 1836 Beverly
Circle North, upon annexation into the City of Clearwater, as Low Density
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Residential (LDR).
Ordinance 8156-10 was presented and read by title only. Councilmember John Doran
moved to adopt Ordinance 8156-10 on second and final reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Bill Jonson.
"Nays": None.
7.5 Adopt Ordinance No. 8166-10 on second reading, amending the Operating
Budget for the Fiscal Year ending September 30, 2010 to reflect increases and
decreases in revenues and expenditures for the General Fund, Special
Development Fund, Special Program Fund, Water and Sewer Fund, Solid Waste
Fund, Airpark Fund, Parking Fund, Administrative Services Fund, and Central
Insurance Fund.
Ordinance 8166-10 was presented and read by title only. Councilmember George N.
Cretekos moved to adopt Ordinance 8166-10 on second and final reading. The motion
was duly seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Bill Jonson.
"Nays": None.
7.6 Adopt Ordinance No. 8167-10 on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2010, to reflect a
net decrease of $1,381,607.
Ordinance 8167-10 was presented and read by title only. Vice Mayor Paul Gibson
moved to adopt Ordinance 8167-10 on second and final reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Bill Jonson.
"Nays": None.
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City Manager Reports
8. Consent Agenda
8.1 Award contracts for the five year period ending April 25, 2015, to Bryant Miller
Olive P.A. as bond counsel and Nabors, Giblin and Nickerson, P.A. as disclosure
counsel and authorize the appropriate officials to execute same. (consent)
8.2 Approve $28,245.84 settlement of the liability claim of Mr. and Mrs. Lance Latta
and authorize the appropriate officials to execute same. (consent)
8.3 Approve an Interlocal Agreement with the School Board of Pinellas County to
allow the cafe area in the Main Library to be used for on-the-job training for
students in Pinellas County Schools Extended Transition Program, at no cost to
the School Board through the end of the 2011-2012 school year and authorize the
appropriate officials to execute same. (consent)
8.4 Approve demolition of a 2,694 square foot masonry structure located at 105 East
Avenue North with City Manager flexibility funds not to exceed $11,600. (consent)
8.5 Approve the submission of a grant application to the Florida Department of
Environmental Protection Office of Greenways and Trails (OGT) for a
Recreational Trails Program grant in the amount of $200,000 for the construction
of trails within the Lake Chautauqua Equestrian and Nature Preserve. (consent)
8.6 Approve an increase to purchase order BR505766 (Contract) for Liquid Sodium
Hypochlorite with Allied Universal Corporation of Miami, FL, in the amount of
$92,556.29 for a new total contract value of $214,056.29 and extend end date
from April 1, 2010 to September 13, 2010 and authorize the appropriate officials
to execute same. (consent)
8.7 Elect Councilmember Doran to serve as Vice-Mayor. (consent)
8.8 Appoint to the Municipal Code Enforcement Board: Richard Avichouser with a
term to be completed October 31, 2010 and James E. Strickland to a term to be
completed October 31, 2012. (consent)
8.9 Reappoint Joshua Bomstein as the Clearwater Arts Foundation representative
and Alex Plisko, Jr. in the architect category to the Public Art and Design Advisory
Board with terms to expire March 31, 2014. (consent)
8.10 Appoint Councilmembers as representatives on Regional and Miscellaneous
Boards. (consent)
See below.
Councilmember Bill Jonson moved to approve the Consent Agenda as submitted, less
Item 8.10, and authorize the appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
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8.10 Appoint Councilmembers as representatives on Regional and Miscellaneous
Boards. (consent)
Councilmember Bill Jonson expressed interest in additional board appointments
as he cannot serve on the Tampa Bay Partnership as planned.
It was stated that the Tampa Bay Partnership requires the Mayor or the Vice
Mayor as the city’s representative.
Discussion ensued with consensus that Councilmember Bill Jonson be
appointed to the Pension Advisory Committee and the Homeless Leadership
Network.
Councilmember Bill Jonson moved to approve Item 8.10 as amended. The motion was
duly seconded and carried unanimously.
9. Other Items on City Manager Reports
9.1 Accept Sovereignty Submerged Land Lease 520345063 with the Florida
Department of Environmental Protection, Bureau of Public Lands for use of state
owned land under three boat slips to be used for mooring fire and rescue vessels
at 700 Bayway Blvd, authorize the appropriate officials to execute same and
adopt Resolution 10-10.
The Board of Trustees of the Internal Improvement Trust Fund (TIIF) of the State
of Florida Department of Environmental Protection, Bureau of Public Lands
requires the City of Clearwater to accept a lease instrument for use of a parcel of
sovereign submerged land in Section 17, Township 29 South, Range 15 East, in
Clearwater Harbor, Pinellas County, containing 2,819 square feet, more or less.
Accepting this lease for submerged lands authorizes the City of Clearwater to use
State owned bottomland for the City of Clearwater’s three boat slips located at
700 Bayway Blvd in the Clearwater Harbor. The term of the lease is five years
from November 6, 2009, expiring November 5, 2014. The 3-slip docking facility
with a boat lift is exclusively to be used for mooring of rescue vessels in
conjunction with an upland fire and rescue station.
Councilmember John Doran moved to accept Sovereignty Submerged Land Lease
520345063 with the Florida Department of Environmental Protection, Bureau of Public
Lands for use of state owned land under three boat slips to be used for mooring fire and
rescue vessels at 700 Bayway Blvd and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
Resolution 10-10 was presented and read by title only. Councilmember George N.
Cretekos moved to adopt Resolution 10-10. The motion was duly seconded and upon
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roll call the vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Bill Jonson.
"Nays": None.
9.2 Approve an agreement between the City of Clearwater and the Florida
Department of Environmental Protection (FDEP) under Florida’s Clean Vessel Act
Grant Program in the amount of $88,548 for two (2) pumpout systems at the
Downtown Boat Slips, authorize the appropriate officials to execute same and
adopt Resolution 10-09.
The City has received FDEP Agreement MV008 for Clean Vessel Act Grant
Program CVA 09-552, confirming the City will receive $88,548.00 (75% of the
Total Project Cost) for the construction, equipment purchase, and installation of
two (2) pumpout systems for the Downtown Boat Slips on a cost reimbursement
basis. The city portion $29,516.00 (25%) will come from Downtown Boat Slip CIP
93405.
The cost of the project was estimated by Misener Marine as part of their
design/build package. A midyear amendment will increase the budget for Capital
Improvement Program (CIP) project 0315-93405 Downtown Boat Slips by
$88,548 of FDEP grant funding. Sufficient budget in the amount of $29,516 is
available in CIP 0315-93405, Downtown Boat Slips for total funding in the amount
of $118,064 for pump outs.
In response to questions, Marine and Aviation Director Bill Morris said the city received
a grant for the pumpout boat that does not allow the city to charge an excess of
$5.00/per pumpout. The number of pumpouts would not generate enough revenue to
cover the cost of collection.
Vice Mayor Paul Gibson moved to approve an agreement between the City of
Clearwater and the Florida Department of Environmental Protection (FDEP) under
Florida’s Clean Vessel Act Grant Program in the amount of $88,548 for two (2) pumpout
systems at the Downtown Boat Slips and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
Resolution 10-09 was presented and read by title only. Councilmember Bill Jonson
moved to adopt Resolution 10-09. The motion was duly seconded and upon roll call the
vote was:
"Ayes": Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.,
Councilmember John Doran, and Councilmember Bill Jonson.
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"Nays": None.
9.3 Approve a one-year Aquatic Pool Use Agreement, with automatic one-year
renewals upon agreement by both parties, between the City of Clearwater (City)
and All Childrens Hospital, Inc. (ACH), to partner in providing the Long Center
pool facility and its amenities for the purpose of conducting a pediatric aquatic
therapy program and authorize the appropriate officials to execute same.
(consent)
All Children’s Hospital has conducted aquatic therapeutic programs at the Long
Center for many years.
It is ACH’s desire, as well as the City’s, to continue this partnership by approving
a more formal Agreement which will protect both ACH and the City.
As part of the agreement, ACH will abide by all Long Center rules and regulations
as it relates to the use of the aquatic facilities. ACH will have use of the pool on
Tuesday, Wednesday, and Thursday of each week from 1:00 p.m. to 6:00 p.m.
including the therapeutic pool and the locker facilities.
ACH will pay a license fee of $660.00 per month for the use of the pool.
The effective date of the Agreement is retro-active to February 9, 2010. The
agreement provides for automatic renewals of one year until either party
terminates this Agreement for any reason or at any time.
Councilmember George N. Cretekos recused himself as he is a paid consultant for All
Childrens Hospital.
Councilmember John Doran moved to approve a one-year Aquatic Pool Use
Agreement, with automatic one-year renewals upon agreement by both parties,
between the City of Clearwater (City) and All Childrens Hospital, Inc. (ACH), to partner
in providing the Long Center pool facility and its amenities for the purpose of conducting
a pediatric aquatic therapy program and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
9.4 Approve a new Capital Improvement Project 315-93411 entitled, Clearwater
Beach Lifeguard Building Renovations, for $455,700, approve funding from
unappropriated retained earnings of the parking fund and authorize the
appropriate officials to execute same. (consent)
The beach lifeguard building located on Clearwater Beach, just south of Pier 60, is
in need of renovations to accommodate the beach lifeguards and their rescue
equipment. The existing building was built in excess of 20 years ago and has
required constant maintenance to repair weathering issues, aesthetics and
Council 2010-03-31 8
plumbing issues.
When the Beach Walk project was completed the lifeguard building only received
a coat of fresh paint to extend the useful life until additional improvements are
made. The building is adjacent to the Beach Walk trail system and does not align
with the current improvements in the area. The building needs to be updated and
modernized to accommodate the operations of the beach lifeguards as well as all
of their equipment.
The renovated building will provide enhanced storage areas on the ground floor,
staff lockers, work areas, bathroom and showers on the second floor and
observation post and staff and planning room on the third floor.
The footprint of the building will remain the same. An additional story will be
added for improved visibility of the beach operations as well as needed staff
operations area increasing overall space from approximately 1800 square feet to
2280 square feet.
The building is for city staff only and will not be accessible to the public. For that
reason the City will be requesting a waiver of the ADA access requirements to the
2nd and 3rd floors.
If approved, a mid-year budget amendment will transfer $455,700 from the
unappropriated retained earnings of the Parking Fund to establish this project.
The construction contract will be brought to Council for approval, tentatively in
August.
The allocation of funds for this project can be broken out as
follows:
Professional Services (design and other services) $43,000
Site Development $5,700
Construction $387,000
Furniture, Fixtures and Equipment $20,000
Total $455,700
Concern was expressed regarding use of reserve funds prior to having more definitive
information regarding the 2010-11 Budget.
Councilmember Bill Jonson moved to delay Item 9.4 until June. The motion
was duly seconded and upon the vote being taken:
Council 2010-03-31 9
Councilmember Bill Jonson.
"Ayes":
"Nays":Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember
George N. Cretekos, and Councilmember John Doran.
Motion failed.
It was stated that the beach guards are funded through the Parking Fund and
renovations are being funded with Parking Fund reserves. Parking Fund reserves are
not used to pay for General Fund operations.
Councilmember John Doran moved to approve a new Capital Improvement Project 315-
93411 entitled, Clearwater Beach Lifeguard Building Renovations, for $455,700,
approve funding from unappropriated retained earnings of the parking fund and
authorize the appropriate officials to execute same. The motion was duly seconded and
carried unanimously.
9.5 Award a contract (Purchase Order) for $364,496.00 to Southern Sewer
Equipment Sales of Ft. Pierce, FL for two 2010 International 4300 Cab and
Chassis with Tymco Sweeper Bodies in accordance with Sec. 2.564(1)(d), Code
of Ordinances - Other governmental bid, authorize lease purchase under the
City’s Master Lease Purchase Agreement and authorize appropriate officials to
execute same. (consent)
These Sweepers will be purchased through the Florida Sheriff’s Association and
Florida Association of Counties Contract 09-17-0908 and Quote CLR-600-002
and CLR 500X-002.
These Sweepers are included in the Garage CIP Replacement List for Budget
Year 09/10 and replace G2709 and G2714.
G2709, a 2003 Freightliner with Tymco Model 600 Sweeper with 56,110 miles will
be replaced with a 2010 4300 International with Tymco Model 600 Sweeper.
G2714, a 2003 Freightliner with Tymco Model 600 Sweeper with 53,837 miles will
be replaced with a 2010 4300 International with Tymco Model 500X Sweeper.
In response to questions, Stormwater Maintenance Manager Muhammad Abdur-Rahim
said the streets are swept to remove trash before it enters the stormwater system and
into the bay. State regulations do not allow the City to recycle sand from the parking lot
back onto the beach due to contamination.
Council 2010-03-31 10
Councilmember George N. Cretekos moved to award a contract (Purchase Order) for
$364,496.00 to Southern Sewer Equipment Sales of Ft. Pierce, FL for two 2010
International 4300 Cab and Chassis with Tymco Sweeper Bodies in accordance with
Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid, authorize lease
purchase under the City’s Master Lease Purchase Agreement and authorize the
appropriate officials to execute same. The motion was duly seconded and carried
unanimously.
9.6 Provide direction regarding the list of projects and the funding strategy for a
Performance Contracting Agreement with Honeywell.
In 2009, a contract was awarded to Honeywell to install equipment at the Long
Center that would reduce the cost of operation and generate savings to the
General Fund. This equipment included air conditioning, humidifier and lighting
modifications. During the last six months, the savings have been documented
above the projected level. Honeywell is guaranteeing annual savings for 20 years
and must reimburse the difference between the guaranteed savings and the
actual savings if the actual is less.
Staff requested Honeywell review all City facilities to evaluate and make
recommendations on how electrical and operating costs can be further reduced.
While the original list included many more facilities, the proposed list of buildings
includes only those facilities staff feels are worthy of consideration. After Council
provides direction, staff will bring forward a contract with Honeywell for
Council approval.
The projects can be categorized in 6 broad areas:
1. Building lighting - the replacement of existing lights to a more efficient lighting
fixture
2. Field lighting - replace lights at various sports fields to increase the lighting
intensity while reducing the electrical cost of operation
3. Mechanical - install efficient air conditioning systems
4. Controls Automation - install automated thermostats with a central location to
control the temperature in buildings from a remote site
5. Roof replacement – replace existing roof covering with energy efficient
materials
6. High Efficiency motors and pool covers – replace pool motors with more
energy efficient motors and install pool covers to reduce energy and operational
costs.
There are several projects staff would like to discuss separately to get Council
direction.
1. Basic Projects – this includes the projects staff is in agreement should go
forward due to the facility life and usage expectancy and the simple payback
Council 2010-03-31 11
calculation (cost of project divided by annual guaranteed savings). Staff would like
Council’s feedback on going forward on these projects.
2. City Hall – there has been discussion as to the life expectancy of the current
City Hall. It is budgeted for replacement in the current Penny for Pinellas list in
FY14 (New City Hall and Parking Garage) at $7 million. In addition, as a cost
cutting measure, the possibility of moving the City Hall offices to a portion of the
Main Library to save taxpayer dollars has been discussed. There is a potential
annual operating savings of approximately $300,000 by making this move. In
addition, there would be the cost avoidance of around $500,000 of needed capital
improvements (roof repairs, painting, elevators, carpet, etc.). Staff would like
Council’s direction on the future of City Hall and whether to include these energy
efficiency repairs in the contract with Honeywell.
3. Long Center Roof Replacement – although this project does not have
significant payback, the roof over the entire Long Center is scheduled for
replacement in FY12 from Penny II funds ($700,000). We recommend that this
project be completed as part of this contract with Honeywell and the funds moved
forward to the current fiscal year. Staff would like direction from Council on
moving this project forward.
4. There are three field lighting projects for consideration; however, the payback
periods do not make these projects feasible simply from the payback
standpoint. The primary reason these projects would go forward would be to
improve the illumination of the field. However, there would be some reduction in
overall cost of operation.
Funding Strategy
Funds available for these projects are as follows:
Basic Projects
Non – General Fund - Several facilities are related to the operations of various
enterprise and internal service funds. It is recommended that these improvements
be funded from available resources in those funds. It is broken out as follows:
$341,724 Gas Fund
$71,956 Parking Fund
$5,830 Water and Sewer Fund
$28,050 Solid Waste Fund
$201,841 Garage Fund
$11,227 General Services Fund
$660,628 Total Non-General Fund Basic Projects
Council 2010-03-31 12
General Fund – There are several sources of funding available for these projects:
$463,400 - A grant was awarded in the amount of $463,400 specifically to make
energy efficiency improvements to buildings. It is recommended that the MSB,
main library, and main police building be partially funded from this grant.
$900,000 - Project 315-xxxx (Aging Well Center) included funds for air
conditioning, roofing and other improvements to the Long Center. There is an
available balance in this project of $900,000 that is available for these
improvements. It is recommended that these funds be used for the long center
improvements.
$929,417* – General Fund Reserves will be needed to fund the remainder of
these projects.
$2,292,817 – Total General Fund Basic Projects
$2,953,445 - Total All Basic Projects
City Hall
$284,177* – General Fund Reserves
Long Center Roof
$700,000 – Penny for Pinellas
$68,800* - General Fund Reserves
$768,800 - Total Long Center Roof
Field Lighting Projects
$2,321,935* – General Fund Reserves (Field Lighting Projects)
$5,667,729 – Total General Fund Projects
$6,328,357 – Total All Projects
* Total General Fund Reserves (if all projects completed) = $3,604,329
Council 2010-03-31 13
Project Benefits and Annual Operating Savings
Although the main purpose of doing these projects is to reduce energy and
operating costs in the future, there are many other positive benefits to making
these improvements, which include:
· Long-term reductions in the City’s operating costs
· Is entirely self-funding, well within State guidelines for similar projects
· Corrects many maintenance and reliability issues in facilities
· Savings performance is guaranteed, significantly reducing the risk of
financial payback
· Over 30 facilities throughout the City will be improved
· Improves the indoor air environment in many facilities
· Eliminates many existing indoor climate issues
· Retains the capability for local temperature set point adjustment, with central
range limiting and override capability
· Reduces potential downtime and improves overall productivity for City staff
working in the facilities
· Provides faster, less costly maintenance response to problems
· Improves public safety through improved lighting quality in many public
areas
· Reduces the City’s Carbon Footprint
The estimated annual operation savings per fund is as follows if all projects are
completed:
$390,186 – General Fund
$ 21,755 – Gas Fund
$ 6,593 – Parking Fund
$ 1,422 – Water and Sewer Fund
$ 4,040 – Solid Waste Fund
$ 16,239 – Garage Fund
$ 994 – General Services Fund
$441,229 – Total All Funds
Councilmember Bill Jonson questioned if he should recuse himself since he is a
Honeywell retiree.
The City Attorney said as a retiree he had no special gain or loss and did not need to
recuse himself.
Council 2010-03-31 14
Finance Director Margie Simmons suggested removing the Field Lighting entry and
allowing staff to determine the best way to address. In regards to the Gas Services
Warehouse, the item is part of the meter shop and staff recommends it remain on the
list.
Discussion ensued regarding City Hall with concerns expressed that Library and City
Hall functions cannot co-exist. It was stated that the payback for City Hall is less than 4
years and is the 2nd fastest payback on the list.
There was consensus that City Hall remain on the list.
In response to questions, Parks and Recreation Director Kevin Dunbar said the roof at
the Long Center will be replaced; this is a more cost effective strategy. According to the
agreement with UPARC, the City is responsible for maintaining the roof and the Air
Conditioning system.
In response to a question regarding the Field Lighting, the City Attorney said there are
no blanket national standards for field lighting. Each organization has a set of
standards. The city is not automatically liable. Contract states the city will meet the
standards.
In response to a question, Ms. Simmons said field lighting is funded from the General
Fund.
Staff was directed to remove the Field Lighting from the list.
One individual provided options for City Hall.
In response to questions, Library Director Barbara Pickell said consolidating City Hall
and the Main Library will require a diminishment of some library services. There is no
un-used space at the Main branch. The 4th floor is used for special collections and
quiet study area. The Main branch is the busiest location. There is space to absorb
more people if the East branch is closed.
One individual opposed consolidating City Hall with another city facility.
The proposed list of projects includes:
Council 2010-03-31 15
BASIC PROJECTS Project Cost Savings Simple Payback
Library-Main Library 194,360 23,612 8.23
Library-N. Greenwood 4,283 463 9.25
Library
Library-Beach Library 1,716 1,073 1.60
Police-Main Station 253,799 16,649 15.24
Police-Countryside 36,604 3,285 11.14
Station
Police-Beach 22,805 1,725 13.22
Substation
Police-Countryside PD 2,881 180 16.00
Impound Lot
Gas -Gas Division 289,817 17,787 16.29
(offices)
Gas -Metershop 22,925 2,419 9.48
Gas -Gas Sales Office 21,539 1,789 12.04
Gas Service Warehouse 14,101 655 21.53
Public Works - E 67,541 4,672 14.46
Garden Avenue Parking 25,148 4,869 5.16
Garage
Public Services-Traffic 18,274 1,295 14.11
shop -E
Public Service-Bldg. A 5,760 1,422 4.05
Public Service-Bldg. B 7,988 747 10.69
Fire Stations-Station 6,645 639 10.40
48/Training
Pks & Rec-Long Center 668,480 62,938 10.62
UPARC
Pks & Rec-Long Center 263,710 19,511 13.52
Aquacenter
Solid Waste-Transfer 27,712 4,040 6.86
Station & Scale House
MSB 170,746 15,013 11.37
General Services-Fleet 199,412 16,239 12.28
Maintenance
General Services-B & M 11,091 994 11.16
Shops
City Hall 284,177 75,905 3.74
Long Center Roof 768,800 22,975 33.46
Councilmember John Doran moved to approve the list of projects, as amended and the
funding strategy for a Performance Contracting Agreement with Honeywell. The motion
was duly seconded and carried unanimously.
Miscellaneous Reports and Items
Council 2010-03-31 16
10. Closina Comments bv Mavor
Mayor Frank Hibbard urged all to complete the 2010 Census forms and reviewed recent
and upcoming events.
11. Adiourn
The meeting was adjourned at 7:52 p.m.
31~y~.~
Mayor
City of Clearwater
Attest
Counci12010-03-31
17
FORM SB MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME-FIRST NAME--MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE
Cretekos, George Clearwater City CoCincil
MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON
1310 Gulf Blvd. #20A WHICH I SERVE IS A UNIT OF:
COUNTY a CITY O COUNTY ? OTHER LOCAL AGENCY
CITY
Clearwater, FL Pinellas NAME OF POLITICAL SUBDIVISION:
DATE ON WHICH VOTE OCCURRED MY POSITION IS:
Ma ELECTIVE ? APPOINTIVE
WHO MUST FILE FORM 813
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies equally to members of advisory. and non-advisory bodies who are presented with a voting
conflict of interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea-
sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the
parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or
to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or
163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that
capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband; wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you
are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min-
utes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you
must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made
by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side)
CE FORM 8B - EFF. 112000 PAGE 1
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately-to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I, George Cretekos hereby disclose that on_ March 31 ,.,,. 20 10
(a) A measure came or will come before my agency which (check one)
X inured to my special private gain or loss;
inured to the special gain or toss of my business associate,
inured to the special gain or loss of my relative,
inured to the special gain or loss of
whom I am retained; or
- inured to the special gain or loss of
is the parent organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
49.3
Approve a one-year Aquatic Pool Use Agreement between the City of
Clearwater and All Children's Hospital, Inc.
Councilmember Cretekos is a 44JMW of the All Children's Hospital Dound,..
'f CV,a CO r s A+". - 10
3)31jro
Date Filed
_ C? ec vle /I CrQ't( jC,7S
Signature
by
which
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. 1/2000 PAGE 2