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03/01/2010 WORK SESSION AGENDA Council Chambers - City Hall 3/1/2010 - 9:00 AM 1. Financial Services 1.1 Declare the list of furniture, fixtures and equipment from the Harborview Center surplus to the needs of the City, authorize disposal through in-house auction by Tampa Machinery Auction, Tampa, Florida, establish an expenditure budget in the amount of $5,000 for presale advertising and other expenses related to the sale and authorize the appropriate officials to execute same. (consent) Attachments 1.2 Authorize the full redemption of $12,785,000 outstanding City of Clearwater, Florida, Improvement Revenue Bonds, Series 2008, authorize transferring $3.9 million from General Fund reserves to provide the additional funds needed to redeem this debt and adopt Resolution 10-04. Attachmentc 2. Police 2.1 Approve extension of agreements for contractual services related to Clearwater's Human Trafficking Immersion Training Project to August 31, 2010, the revised end date of the grant and authorize the appropriate officials to execute same. (consent) Attachments 3. Engineering 3.1 Approve Change Order 1 of the Bayfront Uplands Improvement Project to Caladesi Construction Co in the amount of $127,680 for a total contract amount of $642,994.57 and authorize the appropriate officials to execute same. (consent) Attachments 3.2 Approve a Work Order to Engineer of Record (EOR) Cardno TBE of Clearwater, Florida, for the Geographic Information System (GIS) and Enterprise Asset Management (EAM) Services - Sign Inventory project (10-0006-EN)in the amount of $185,421.36 and authorize the appropriate officials to execute same. (consent) Attachments 3.3 Confirm staff recommendation that no action be taken at this time regarding various parking issues in the 700 and 800 blocks of El Dorado Avenue and to continue enforcement of on-street parking regulations on a complaint basis. 2 Attachments 3.4 Discuss impacts of proposed new Numeric Nutrient Criteria (NNC) EPA rule making on Clearwater and the State of Florida (WSO) Attachments 4. Official Records and Legislative Services 4.1 Award contract (purchase order) in the amount of $395,015.60 for conversion of City records into the Laserfiche Electronic Document Management System to Advanced Data Solutions, Inc., Oldsmar, Florida, in accordance with Section 2.564(1)(d) Code of Ordinances, Florida State Contract 973-561-010- 1 and authorize the appropriate officials to execute same. (consent) Attachments 4.2 Appoint one member to complete a term expiring October 31, 2011 and appoint one member to complete a term expiring October 31, 2012 on the Municipal Code Enforcement Board. Attachments 5. Legal 5.1 Approve a $378,000 settlement of the case of City of Clearwater v. Florida Power Corporation, and Florida Power Corporation d/b/a Progress Energy Florida, Case 08-18004-CI-07, Pinellas County Circuit Court and claims for costs and expenses incurred by the City in the Cleveland Street and Coronado Drive Projects and authorize the appropriate officials to execute same. (consent) Attachments 5.2 Adopt Ordinance No. 8132-10 on second reading, amending the Community Development Code, Article 3, Development Standards, Section 3-601 to amend side setback standards for commercial or multi-use docks on nonresidentially zoned property adjacent to residentially zoned property. Attachments 5.3 Adopt Ordinance No. 8135-10 on second reading, annexing certain real property whose post office address is 1624 Stevenson's Drive, together with the abutting right-of-way, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Attachments 5.4 Adopt Ordinance No. 8136-10 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1624 Stevenson's Drive, together with the abutting right-of-way, upon annexation into the City of Clearwater, as Residential Low (RL). Attachments 5.5 Adopt Ordinance No. 8137-10 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1624 Stevenson's Drive, together with the abutting right-of-way, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Attachments 5.6 Adopt Ordinance No. 8138-10 on second reading, annexing certain real property whose post office address is 2170 Catalina Drive South, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Attachments 5.7 Adopt Ordinance No. 8139-10 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2170 Catalina Drive South upon annexation into the City of Clearwater, as Residential Urban (RU). Attachments 5.8 Adopt Ordinance No. 8140-10 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2170 Catalina Drive South, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Attachments 5.9 Adopt Ordinance No. 8145-10 on second reading, vacating, with conditions, the east 35 feet of the 70 foot South Gulfview Boulevard right-of-way contained between the westerly extension of the north property line of Lot 60, Lloyd-White-Skinner Subdivision and the westerly extension of the south property line of Lot 62, Lloyd-White-Skinner Subdivision. 2 Attachments 6. City Manager Verbal Reports 6.1 City Manager Verbal Reports Attachments 7. Other Council Action 7.1 Other Council Action Attachments 8. Adjourn 9. Presentation(s) for Council Meeting 9.1 Clearwater Bombers Proclamation Attachments 9.2 Girl Scout Week Proclamation Attachments Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Declare the list of furniture, fixtures and equipment from the Harborview Center surplus to the needs of the City, authorize disposal through in-house auction by Tampa Machinery Auction, Tampa, Florida, establish an expenditure budget in the amount of $5,000 for presale advertising and other expenses related to the sale and authorize the appropriate officials to execute same. (consent) SUMMARY: Harborview Center has now closed following its final event. The furniture, fixtures, and equipment must be disposed of prior to demolition of the building. City departments will first select any furniture, fixtures and equipment that can be efficiently used within the City and for which they have a valid requirement. Remaining items must be rearranged to allow for an efficient sale to proceed. The City will provide Tampa Machinery Auction (TMA) with temporary labor to assist in this effort at a cost not to exceed $3,000. Advertising will be accomplished by the Tampa Machinery Auction on the internet, local newspapers, local radio spot announcements and direct mailing to hotels and convention centers in the Southeast. Tampa Machinery Auction (TMA) is the Pinellas County Purchasing Cooperative Auctioneer of Record. TMA experience includes providing auction services for the City of Saint Petersburg's Bayfront Center. Saint Petersburg Purchasing Department provided a positive recommendation for the services of TMA. Tampa Machinery Auction has requested the City provide up to a maximum of $2,000 for advertising. TMA also makes extensive use of internet advertising that will be at no cost to the City. TMA commission will be 10% of sales plus the proceeds from a 3% buyer's premium. Funding for the sale expenses will be provided from sale proceeds received; however a budget will need to be established ahead of the sale. Sale proceeds will cover the costs of the sale plus provide additional revenue to the City. A quarterly budget amendment will provide an expenditure budget of $5,000 offset by a revenue budget for sales proceeds. All furniture and fixtures remaining after the sale will be donated to charities as approved by the City Manager, forwarded to Solid Waste for recycling or demolished with the building. Type: Operating Expenditure Current Year Budget?: No Budget Adjustment: Yes Budget Adjustment Comm ents: See background. Current Year Cost: $5,000 Annual Operating Cost: Not to Exceed: Total Cost: $5,000 For Fiscal Year: 2009 to 2010 Appropriation Code Amount Appropriation Comment 0462-01570-543100-552- $2,000 Advertising 000-0000 Item # 1 0462-01570-530300-552- $3,000 Labor 000-0000 Review 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City Approval: Manager 8) Clerk Cover Memo Item # 1 Attachment number 1 Page 1 of 1 P.Q. Box 291069 Tampa, FI 33687-1069 February 5, 2010 George McKibben, Purchasing Department City of Clearwater P.Q. Box 4748 Clearwater, M 33758-4748 Re: Harborview Center Auction Proposal Dear Mr. McKibben Please accept this as our proposal to conduct an on-site auction to sell the contents of the Harborvicw Center on behalf of the City of Clearwater. We recommend that the sale be scheduled for Saturday April 20, 2010 to allow sufficient time for preparation of the contents and advertising the event. Current economic conditions make it very difficult to estimate the current auction value of the building contents and therefore also very difficult to determine how much to charge just to cover the costs of conducting the auction. If the City would agree to share in some of the costs and allow us to charge a 3% buyers premium, we be]ievc that we can keep the commission rate at 10% of the gross revenues. The following are areas where we propose the City share in the costs: 1. The City provides the necessary labor to initially organize the contents of the building in preparation for auction. 2. The City agrees to split the cost of advertising the event evenly with a maximum out of pocket of $2,000. 3. The City provides knowledgeable personnel before, during and after the auction to assist with lighting, electric, water and gas connections where necessary. The following are the services that Tampa Machinery Auction, Inc. will provide the City for the on-site auction. I . Design and execute an advertising campaign sufficient to maximize the revenue from a[I of the types of items to be sold at the auction. 2. Provide personnel, data processing equipment and supplies to take inventory, label items and do data entry in preparation for the auction. 3. Provide personnel, data processing equipment and supplies necessary to perform registration, conduct the auction and provide inventory control. 4. Collect, secure and place in escrow all proceeds from the auction including applicable sales taxes. 5. Provide personnel for up to five working days after the auction to control the rcmovaI of items from the building. 6. Remit revenues from the auction, less commission and advertising expenses to the City. Thank you for the opportunity to assist in this project and we are looking forward to the challenge. Sincerely, David W. Nelson, President Tampa Machinery Auction, Inc. Item # 1 Agenda. PDFConvert.11227.xls PAach age 1 of s rage ?I?of 8 Harborview Inventory As of February 10, 2010 Total Hall Inventory Comments 346 Exhibit table 8x30 112 Exhibit table 6x30 4 Tables 4x30 12 Tables 3x3 460 Classroom Tables 18"x96" 113 5' Round Tables 30 6'x5' Tables 19 Cocktail Tables 10 Crescent (Serp) Tables 6 Half Round Tables 7 Quarter Round Tables 7 Table Carrier Flat 14 Table Carrier -Round/Ovals 500 Chairs - Burgandy 750 Chairs - Golden/Brown 21 Stage Risers - 6'x8' 20 Step/Guard rails for stage 4 Handicap Ramps for Risers 3 Self Leveling Steps 1 Non Leveling Step 5 Sofas (Leather) 12 Chairs (Leather) 3 Coffee tables (+ one broken one) 4 Half Moon Sofas (Burgandy) 4 Corner Sofas (Burgandy) 4 Large A/V Carts 5 Small A/V Carts 1 Wood Podium 6 Carpeted Podiums 12 Metal Easels 12 Wood Easels 6 Flipchart Stands 2 Screens 10'x10' 2 Screens 8'x8' 4 Screens 6'x6' 1 Screen 4'x4' 193 Dance Floor Sections (3'x3') 10 Dance Floor Carriers 96 Dance Floor Trim Pieces 3 JBL Sound Systems (1 bad horn) 1 Handheld Wireless microphone 4 Wireless/Lavalier Microphone Combo 15 Corded Microphone 6 Microphone Floor Stands 10 Microphone table Stands .-m#1 Agenda. PDFConvert.11227.xls PAachment age 2 of 8 rage `L2of 8 Harborview Inventory As of February 10, 2010 Total Hall Inventory Comments 3 Overhead Projectors 25 Slide Projectors 3 LCD Projectors 3 Telephones 1 TV/VCR Combo 19" 1 TV 25" 1 TV 27" 3 6 Channel Mixer Old 2 6 Channel Mixer New 1 8 Channel Mixer 1 DVD Player 1 VCR 2 American Flags 2 Florida State Flags 4 Flag Pole/Stand 2 Large Vacuums 1 Small Vacuum 1 Spotlight 5 Restroom Carts 216 Exhibit table Skirt Blue 30" 20 Exhibit table Skirt Blue 40" 720 Blue Drape 8' 445 Blue Drape 3' 772 Burgandy Drape 3' 130 Black Drape 8' 347 Burgandy Drape 8' 356 Silver Drape 8' 50 Table Skirts Burgandy 67 Table Skirts White 20 Table Skirts Black 12 Stage Skirt Black 500 Skirt Clips 3 Ashtray Urn - Outside 3 Large Trash bin - Outside 21 Black Drape 12' 426 Telescope Pipe 6'-10' 319 Upright 8' 450 Upright 3' 12 Bases Extra Large 200 Bases Large 230 Bases Small 12 Uprights 12' 360 Exhibit Gray Chairs 350 Exhibit Blue Chairs (Mighty Light) 4 Chair Carts --m#1 Agenda. PDFConvert.11227.xls PAachment age 3 of 8 rage `32of 8 Harborview Inventory As of February 10, 2010 Total Hall Inventory Comments 4 Drape Storage Bin 6 Drape Racks 12 White Fence 3 Pallet Jacks 1200 S Hooks Total Hall Inventory 17 Table Carts 12 Gray Carpet pieces 12 Clip Lights 3 Registration booths 2 Concession Stands 35 Red Rope 18 Blue Rope 44 Stanchions 4 Sign Stanchions 11x17 2 Sign Stanchions 8x11 1 Wood Ramp 2 Steel Ramps 1 Floor Scrubber 1 Carpet Extractor 2 Buffers 2 Electronic Marquees 1 Display Board 6 Chair Carriers 1 3 tier Utility Cart 2 Platform Truck Cart 4 Steel Blade Scrapper 1 Comment card box Large 1 Comment card box Small 1 Jiffy Steamer 1 Pressure Washer Kitchen Counts 11 Dish Rack on Wheels 8 Dish Dolly Adjustable 17 Speed Racks 32 Silverware Racks 50 Strainer - Spoon 30 Spoons Full 1548 Tea Spoons 802 Soup Spoons 1344 Salad Knife 656 Dinner Knife 1032 Bread & Butter Knife 917 Desert Fork Em#1 Agenda. PDFConvert.11227.xls Page 4 of s rage 42of 8 Harborview Inventory As of February 10, 2010 Total Hall Inventory Comments 1695 Dinner fork 870 Salad Forks 1264 spoons -regular 924 Bread and Butter Knife 206 Forks 150 Steak Knife 840 Spoons-Soup 1660 China - Boullion/Soup Cup OLD 1280 China - 10" Dinner Plates OLD 1744 China - 9" Dinner Plates OLD 2470 China - Coffee Saucer OLD 752 China - Coffee Cups OLD 1520 China - Bread & Butter Plate OLD 960 China - Glass Salad Plates OLD 762 China - Dinner Plates Plastic Covers 1029 China - Soup Plate OLD 6 Soup Insert Liners 869 China-Big Soup Bowls OLD 489 China - Boullion/Soup Cup NEW 583 China - 10" Dinner Plates NEW 974 China - 9" Dinner Plates NEW 335 China - Coffee Saucer NEW 142 China - Coffee Cups NEW 1245 China - Bread & Butter Plate NEW 486 China - Glass Salad Plates NEW China - Dinner Plates Plastic Covers China - Soup Plate New 139 Weird Design 10" Plates 8 Weird Design Shallow bowls 26 Weird Design 9" Plates 175 Weird Design Bread and Butter Plates 25 Weird Design Coffee Mugs 5 Designed Salad Plates- Glass 276 Glass - Soda 847 Glass - Highball 917 Glass - Red Wine/H2o/Tea 1325 Glass - Water 809 Glass - Champagne Long Stem 62 Glass - Coffee Mugs Tall 375 Glass - Coffee Mugs Short 319 Glass - Martini --m#1 Agenda. PDFConvert.11227.xls PAachment age 5 of 8 rage 52of 8 Harborview Inventory As of February 10, 2010 Total Hall Inventory Comments 175 Glass - Rocks 1092 Glass-Wine/Beer 301 Storage Racks for Glasses 10 Dishwashing Racks for Glasses 10 Glass Large Salad Bowls 10 Large Crystal Bowls 80 Black Wire Bread Baskets 13 Small Baskets 13 Medium Baskets 14 Large Baskets 12 Huge Plastic Mixing Bowls 15 Tall Hurricanes 3 Misc. Vases Boxes 480 votives 36 taper candle holders 139 Coffee Pot Swirl White 1 Coffee Pot Swirl Black 3 Booster Seats 3 High Chairs 105 Water/Tea Pitchers 30 Spandex-White 3 Spandex-Small Black 29 Stainless Steel Salad Dressing Servers 25 Stainless Steel Coffee Pots 62 Miscellaneous Coffee Pots 100 Miscellaneous Serving Dishes 2 Mixing Bowls on Wheels 368 Sheet Pan Large 4 Queen 1 Bain Marie 11/4 Qt 1 Bain Marie 4 1/4 Qt 2 Bain Marie 6 Qt 3 Bain Marie 8 Qt 2 China Cap (Strainer) 5 Colanders 4 Glass Bowls Small 2 Glass Bowls Medium 5 Glass Bowls Large --m#1 Agenda. PDFConvert.11227.xls PAachment age 6 of 8 rage 62of 8 Harborview Inventory As of February 10, 2010 Total Hall Inventory Comments 4 Cam Square 6Qt 4 Cam Square Lids 6Qt 6 Cam Square 8Qt 6 Cam Square Lids 8Qt 4 Cam Square 18Qt 4 Cam Square Lids 8Qt 13 Cutting Board White 5 Cutting Board Wood 9 Fryer Baskets 9 Hot Boxes 29 Hotel Pan 1/2 2" 33 Hotel Pan 1/2 4" 11 Hotel Pan 1/2 6" 5 Hotel Pan 1/3 2" 8 Hotel Pan 1/3 4" 142 Hotel Pan Full 2" 20 Hotel Pan Full 4" 15 Rack Metco 2 Rack Plastic White Large 1 Rack Plastic White Small 41 Ramekins White 1 Ice Machine 2 Ice Caddies 2 Cash Registers 2 Slicers 1 Buffalo Chopper 1 Mandolines Chinese 4 Knife - Bread 12 Knife - Chef 1 Knife - Filet 2 Knife - Paring 2 Knife - Steels 3 Pastery Brushes 5 Spatula - Large 6 Spatula - Medium 6 Spatula - Small 1 Tomato Shark 31 Tongs --m#1 Agenda. PDFConvert.11227.xls PAachment age 7 of 8 rage `2of 8 Harborview Inventory As of February 10, 2010 Total Hall Inventory Comments 2 Vegetable Peelers 6 Whips - 18" 4 Whips - 24" 147 Serving Spoons 2 Ladel - 1oz 10 Ladel - 2oz 2 Ladel - 3oz 9 Ladel - 4oz 3 Ladel - 6oz 1 Ladel - 8oz 2 Mixing Bowls - 1/3 2 Mixing Bowls - 3/4 8 Pan - Muffin 24 count 1 Pan - Muffin 48 count 7 Pan - Perforated 2" 14 Pan - Perforated 4" 5 Pan - Roasting 24 Pans - Sautee 55 Pan -Sheet Half 5 Pot Lids 3 Pot - Sauce 1 Gal 1 Pot - Sauce 2 Qt 1 Pot - Sauce 3 Gal 2 Pot - Sauce 4" 1 Pot - Sauce 5 Gal 3 Pot - Stock 8 Qt 4 Pan - Sauce 8.5 Qt 2 Scale - Ounce 1 Scale - Pound 5 Silver Trays - Square 8 Silver Trays - Oval 3 Carving Lights 2 Chafer Brass Round 36 Chafer Rectangle Old 8 Chafer Rectangle 120 Globes Table 169 Mirror Table 100 Oval Trays .-m#1 Agenda. PDFConvert.11227.xls PAachment age 8 of 8 rage ?2of 8 Harborview Inventory As of February 10, 2010 Total Hall Inventory Comments 223 Salt and Pepper Shakers 18 Sugar Caddies 49 Waiter Tray Jacks 4 Metro Heated Cabinets 4 2 Tier Platter 1 Silver Leaf 125 Water Pitcher 123 Coffee Pitcher 12 Cambro 10 Gal 1 Cambro 3 Gal 22 Silver Suger Bowls 6 Floor Mats 2 Utility Carts Item # 1 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Authorize the full redemption of $12,785,000 outstanding City of Clearwater, Florida, Improvement Revenue Bonds, Series 2008, authorize transferring $3.9 million from General Fund reserves to provide the additional funds needed to redeem this debt and adopt Resolution 10-04. SUMMARY: On August 12, 2008 the City issued $12.9 million in 20 year, tax-exempt bonds at 4.66% interest to Branch Banking and Trust Company (B BT). The average annual debt service payments are just over $1,000,000. The debt markets at that time were experiencing considerable turmoil and there was concern that issuing debt at a later date would be at significantly higher rates or not available at all. $3.75 million of the bond proceeds were used to finance a portion of the Beach Walk project. The balance was intended to finance a portion of the Downtown Boat Slip project. Subsequently, on February 19, 2009, the Council decided to fund the Downtown Boat Slips from current funds available. The bond proceeds of approximately $8.2 million were then redirected to provide financing for a beach parking garage. Now that the parking garage will be privately financed and there is not an appropriate project needing financing, it is appropriate to redeem these bonds at this time. Raymond James has negotiated with BBT to allow the City to repay the outstanding principal balance of $12,785,000 on March 30, 2010 with the payment of a I% prepayment penalty. The original terms of the loan only allowed full prepayment (with a I% penalty) on interest payment dates (2/1 or 8/1). The total cash required to redeem these bonds on 3/30/10 is approximately $13,008,000 ($12,785,000 principal, $95,000 interest, and $128,000 prepayment penalty). Cash available in the bond construction fund (362) and debt service funds (220 & 221) will be approximately $9,187,000. The balance of cash needed in the amount of approximately $3.821 million is available in General Fund reserves, which has approximately $21.1 million in reserves. The $21.1 million in reserves is approximately $11.3 million above the required 8.5% ($9.8 million) of adopted 2010 budget. Staff is requesting that $3.9 million be transferred from General Fund reserves to the General Fund Non Departmental cost center (07000) to provide for transfers to the Debt Service Funds 220 and 221 to provide funds for this redemption. Any funds remaining after redeeming the bonds will be returned to the General Fund at year end. The total interest cost that will be saved over the remaining life of the original 20 year term is $6.525 million. BBT has also agreed to a partial redemption with a 2% prepayment penalty should the Council wish to only redeem the boat slip portion of the loan. Type: Debt-Bond Current Year Budget?: No Budget Adjustment Comments: Budget Adjustment: Yes Transfer $3.9 million from General Fund reserves to the General Fund Non Departmental cost center (07000) to provide funds to tranfer to Debt Service Funds 220 ($420,000) and 221 ($3,480,000). Current Year Cost: Annual Operating Cost: Not to Exceed: $3.9 million Total Cost: For Fiscal Year: to Appropriation Code Amount Appropriation Comment 0010-07000-592100-581 $3,443,000 Principal (Fund 221 - Beachwalk) Cover Memo Item # 2 0010-07000-592200-581 $ 37,000 Interest (Fund 221 -Beachwalk)) 0010-07000-592100-581 $ 328,000 Principal (Fund 220 - Boatslip) 0010-07000-592200-581 $ 92,000 Interest (Fund 220 - Boatslip) Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 2 Attachment number 1 Page 1 of 2 RESOLUTION NO. 10-04 A RESOLUTION AUTHORIZING AND DIRECTING THE REDEMPTION OF $12,785,000 CITY OF CLEARWATER, FLORIDA, IMPROVEMENT REVENUE BONDS, SERIES 2008; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on October 4, 2001, the City Council of the City of Clearwater, Florida (the "City" or the "Issuer") enacted Ordinance No. 6873-01 (the "Bond Ordinance") to provide for the issuance of Improvement Revenue Bonds, Series [to be determined] payable from City's Public Service Tax (as defined in the Bond Ordinance); and WHEREAS, the City has presently outstanding $12,785,000 principal amount of its $12,900,000 Improvement Revenue Bonds, Series 2008 (the "Series 2008 Bonds"), the proceeds of which were intended to fund certain capital costs associated with a beach walk revitalization project in the City's south beach area (the "Beach Walk Project") and for the construction of approximately 140 boat slips and 2,500 feet of side moorings in downtown Clearwater (the "Boat Slip Project", and together with the Beach Walk Project, the "Series 2008 Project"); and WHEREAS, the City has determined that it no longer intends on paying the cost of the Boat Slip Project with proceeds of the Series 2008 Bonds; and WHEREAS, the City has determined that it is in the best interest of the City to redeem in full the Series 2008 Bonds; and WHEREAS, the Series 2008 Bonds are currently subject to redemption in whole on any Interest Payment Date, but the City has obtained the consent of Branch Banking and Trust Company ("Bank"), the holder of all of the Series 2008 Bonds, to allow for a redemption of all of the Series 2008 Bonds on March 30, 2010 with a redemption premium of one percent (1 %); and WHEREAS, the City now desires to authorize and direct the redemption of $12,785,000 principal amount of Series 2008 Bonds, being all of the Series 2008 Bonds on March 30, 2010 (or such other date as may be acceptable to the City's Finance Director and Bank), and to authorize the City's Finance director to take such other actions in connection with the early redemption of all of the Series 2008 Bonds; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. This Resolution is adopted pursuant to the provisions of Article VIII, Section 2 of the Constitution of the State of Florida, Chapter 166, Florida Statutes, the Resolution 10-04 Item # 2 Attachment number 1 Page 2 of 2 Charter of the City of Clearwater, Florida, the Bond Ordinance, Resolution No. 08-17 adopted on August 7, 2008, and other applicable provisions of law. Section 2. The early redemption of $12,785,000 in principal amount of the Series 2008 Bonds on March 30, 2010 (or such earlier date as may be acceptable to the Bank and the City's Finance Director), at a redemption premium of one percent (1%) is hereby approved and authorized, the City's Finance Director is hereby authorized to take such action as may be required to provide notice of such redemption to the Bank and to effect such redemption. The redemption price shall be the sum of $12,785,000 plus the redemption premium of $127,850 plus interest accrued but unpaid to the date of redemption. Section 3. To the extent sufficient funds to pay the redemption price of the Series 2008 Bonds are not on deposit in the Construction Fund and allocable to the Series 2008 Project, the Finance director shall use funds on deposit in the City's General Fund reserves. Section 4. The Mayor, or in his absence the Vice Mayor, the City Manager, the Finance Director, the City Attorney and the City Clerk or any other appropriate officers of the Issuer are hereby authorized and directed to execute any and all certifications or other instruments or documents required by this Resolution to effect the redemption of the Series 2008 Bonds as herein authorized. All action taken to date by the officers of the Issuer in furtherance of the issuance of the Series 2008 Bonds is hereby approved, confirmed and ratified. Section 5. This resolution shall become effective immediately upon its adoption. Passed and adopted by the City Council of the City of Clearwater, Florida, this 4th day of March, 2010. CITY OF CLEARWATER, FLORIDA By: Frank V. Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney 2 Cynthia E. Goudeau City Clerk Resolution 10-04 Resolution Item # 2 Attachment number 2 Page 1 of 1 CITY OF CLEARWATER Pf ls•r 0i is iI Box 4748, CITAIt1C:-UTR, FI•OE IDA 3375 3-' 7,48 WNI(VAL SERVR R-Ts BiIRIAN(-., 100.OIFIII M!"ft lu Avi-, i-, C.iVAPW':1ITR, RoRam 33756 Janu,qr 14, 2010 FINANCIAL H TS Michael C. Smith Florida Sales Officer Cc)ver"nmentai Finance Branch Banking and 'Trust- Company 255 S. Orange Avenue, 101" Floor Orlando, FL. 32801 Dear Mr". Smith: 'phis letter is to confirm the City of Clearwater's (the "City") intention to prepay all or a portion of the outstanding $12,785,000 Improvement Revenue Bond, Series 2008, plus any accrued interest. The City intends t.o make: this payment on March 30, 2010 pending approval by the City Council (the "Council"). Subsequent to Council approval, Branch Banking and Trust Company ("BB&T") will be given 10 days written notice of the prepayment. In addition, it has been agreed upon by both the City and BB&T that i"f the Council e-i"acts to prepay the entire outstanding principal. amount of $12,7H5,000, the prepayment penalty will. be 1', of the out-standing par amount. fiowevor, if the Counc,.il elects to prepay only a portion of the outstanding loan, the prepayment penalty will be 2?, of the prepaid par amount. Please sign below and return the signed letter acknowledging agreement by 1313&T to th i.s early prepayment, and stated prepayment penalties, associated with the aforementioned loan. Sincerely, Margaret L. Simmons, C1?A Finance, Director City of Clearwat"e,r, F'I. Michael C. Smith, Florida Sales Officer Branch Banking & Trust Co. RErFIVED JAN 2 5 2010 Item # ?" fld???1t+? "E(JIIAL ?:MI?E.?Iy"M t!N'I' ?I M1'fT Af11k:11 ?1'i'!?'f•: Af 111 IN L'NPI.I I}I:ft" Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve extension of agreements for contractual services related to Clearwater's Human Trafficking Immersion Training Project to August 31, 2010, the revised end date of the grant and authorize the appropriate officials to execute same. (consent) SUMMARY: On August 7, 2008, the City Council approved acceptance of a FY 2008 Department of Justice, Bureau of Justice Assistance (DOJBJA) grant in the amount of $99,370 to fund the Clearwater Area Task Force on Human Trafficking Immersion Training Project. Council also approved contractual agreements with the Florida RCPI; Pinellas Core Management Services, Inc.; World Relief Tampa; and, Gulfcoast Legal Services, Inc. to provide coordination of activities and participation in certain portions of the delivery of Immersion training with the City. On July 28, 2009, the City Council approved extensions of these contractual agreements to February 28, 2010. These extensions were necessary due to delays in the project that were beyond Clearwater's control. DOJBJA has now given Clearwater a six-month extension of time on the grant in order to complete two additional Immersion trainings -- one for Suffolk County, New York and one for Pitt County, North Carolina. This necessitates an additional extension of time on the above-referenced contractual agreements to August 31, 2010. There are no additional costs associated with the extension of time for the existing contractual agreements. The extensions of time will simply allow Clearwater to conduct two more training sessions and to utilize all of the federal grant funds to which it is entitled. Type: Other Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: to Budget Adjustment: Annual Operating Cost: Total Cost: No Appropriation Code Amount Appropriation Comment 181-99268 -0- Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Item # 3 Attachment number 1 Page 1 of 1 EXTENSION TO AGREEMENT THIS AGREEMENT made and entered into on the day of , 2009, by and between Gulfcoast Legal Services, Inc., hereinafter referred to as the "Contractor," and the City of Clearwater, Florida, a municipal corporation, hereinafter referred to as the "City," is to extend the termination date of the original Agreement entered into on October 1, 20087 between the Contractor and City. WHEREAS, on September 26, 2008, the City was awarded a grant from the U.S. Department of Justice, Bureau of Justice Assistance, in the amount of $99,730, for the implementation of the "Clearwater Human Trafficking Immersion Training Project 2008"; WHEREAS, on the first of October 2008, the Contractor entered into an Agreement with the City to coordinate activities and participate in certain portions of the delivery of the training with the City; WHEREAS, the Agreement entered into on October 1, 2008, was to commence on October 1, 2008, and terminate on June 30, 2009; WHEREAS, the June 30, 2009, termination date of the Agreement does not allow the City to conduct all of the necessary Immersion training sessions and to expend all funds available through the grant; and WHEREAS, extending the Agreement to February 28, 2010 to coincide with the actual expiration date of the federal grant will allow all grant funds to be expended; NOW THEREFORE, in consideration of the promises and the mutual covenants contained in the Agreement, the Contractor and City hereby agree as follows: The Agreement between the Contractor and the City, which commenced on October 1, 2008, and terminates on June 30, 2009, is hereby extended to February 28, 2010. All other terms and conditions of the Agreement shall remain in effect. Countersigned: CITY OF CLEARWATER, FLORIDA Frank V. Hibbard Mayor Approved as to form: By: William B. Horne City Manager Attest: Robert J. Surette Cynthia E. Goudeau Assistant City Attorney City Clerk GULFCOAST LEGAL SERVICES, INC. By: John P. Cunningham, Esq. Executive Director Item # 3 Attachment number 2 Page 1 of 2 EXTENSION TO AGREEMENT THIS AGREEMENT made and entered into on the day of , 20097 by and between Pinellas Core Management Services, Inc., hereinafter referred to as the "Contractor," and the City of Clearwater, Florida, a municipal corporation, hereinafter referred to as the "City," is to extend the termination date of the original Agreement entered into on October 1, 2008, between the Contractor and City. WHEREAS, on September 26, 2008, the City was awarded a grant from the U.S. Department of Justice, Bureau of Justice Assistance, in the amount of $99,730, for the implementation of the "Clearwater Human Trafficking Immersion Training Project 2008"; WHEREAS, on the first of October 2008, the Contractor entered into an Agreement with the City to coordinate activities and participate in certain portions of the delivery of the training with the City; WHEREAS, the Agreement entered into on October 1, 2008, was to commence on October 1, 2008, and terminate on June 30, 2009; WHEREAS, the June 30, 2009, termination date of the Agreement does not allow the City to conduct all of the necessary Immersion training sessions and to expend all funds available through the grant; and WHEREAS, extending the Agreement to February 28, 2010 to coincide with the actual expiration date of the federal grant will allow all grant funds to be expended; NOW THEREFORE, in consideration of the promises and the mutual covenants contained in the Agreement, the Contractor and City hereby agree as follows: The Agreement between the Contractor and the City, which commenced on October 1, 2008, and terminates on June 30, 2009, is hereby extended to February 28, 2010. All other terms and conditions of the Agreement shall remain in effect. Countersigned: Frank V. Hibbard Mayor Approved as to form: Robert J. Surette Assistant City Attorney CITY OF CLEARWATER, FLORIDA By: William B. Horne II City Manager Attest: Cynthia E. Goudeau City Clerk Item # 3 Attachment number 2 Page 2 of 2 PINELLAS CORE MANAGEMENT SERVICES, INC. By: Elise Minkoff Chairperson, Board of Directors, PCMS Item # 3 Attachment number 3 Page 1 of 1 EXTENSION TO AGREEMENT THIS AGREEMENT made and entered into on the day of , 2009, by and between the Florida Regional Community Policing Institute (RCPT), hereinafter referred to as the "Contractor," and the City of Clearwater, Florida, a municipal corporation, hereinafter referred to as the "City," is to extend the termination date of the original Agreement entered into on October 1, 2008, between the Contractor and City. WHEREAS, on September 26, 2008, the City was awarded a grant from the U.S. Department of Justice, Bureau of Justice Assistance, in the amount of $99,730, for the implementation of the "Clearwater Human Trafficking Immersion Training Project 2008"; WHEREAS, on the first of October 2008, the Contractor entered into an Agreement with the City to coordinate activities and participate in certain portions of the delivery of the training with the City; WHEREAS, the Agreement entered into on October 1, 2008, was to commence on October 1, 2008, and terminate on June 30, 2009; WHEREAS, the June 30, 2009, termination date of the Agreement does not allow the City to conduct all of the necessary Immersion training sessions and to expend all funds available through the grant; and WHEREAS, extending the Agreement to February 28, 2010 to coincide with the actual expiration date of the federal grant will allow all grant funds to be expended; NOW THEREFORE, in consideration of the promises and the mutual covenants contained in the Agreement, the Contractor and City hereby agree as follows: The Agreement between the Contractor and the City, which commenced on October 1, 2008, and terminates on June 30, 2009, is hereby extended to February 28, 2010. All other terms and conditions of the Agreement shall remain in effect. Countersigned: Frank V. Hibbard Mayor Approved as to form: Robert J. Surette Assistant City Attorney CITY OF CLEARWATER, FLORIDA By: William B. Horne City Manager Attest: Cynthia E. Goudeau City Clerk FLORIDA RCPI By: Eileen LaHaie Executive Director Item # 3 Attachment number 4 Page 1 of 1 EXTENSION TO AGREEMENT THIS AGREEMENT made and entered into on the day of , 2009, by and between World Relief Tampa, hereinafter referred to as the "Contractor," and the City of Clearwater, Florida, a municipal corporation, hereinafter referred to as the "City," is to extend the termination date of the original Agreement entered into on October 1, 2008, between the Contractor and City. WHEREAS, on September 26, 2008, the City was awarded a grant from the U.S. Department of Justice, Bureau of Justice Assistance, in the amount of $99,730, for the implementation of the "Clearwater Human Trafficking Immersion Training Project 2008"; WHEREAS, on the first of October 2008, the Contractor entered into an Agreement with the City to coordinate activities and participate in certain portions of the delivery of the training with the City; WHEREAS, the Agreement entered into on October 1, 2008, was to commence on October 1, 2008, and terminate on June 30, 2009; WHEREAS, the June 30, 2009, termination date of the Agreement does not allow the City to conduct all of the necessary Immersion training sessions and to expend all funds available through the grant; and WHEREAS, extending the Agreement to February 28, 2010 to coincide with the actual expiration date of the federal grant will allow all grant funds to be expended; NOW THEREFORE, in consideration of the promises and the mutual covenants contained in the Agreement, the Contractor and City hereby agree as follows: The Agreement between the Contractor and the City, which commenced on October 1, 2008, and terminates on June 30, 2009, is hereby extended to February 28, 2010. All other terms and conditions of the Agreement shall remain in effect. Countersigned: CITY OF CLEARWATER, FLORIDA Frank V. Hibbard Mayor Approved as to form: Robert J. Surette Assistant City Attorney By: William B. Horne City Manager Attest: Cynthia E. Goudeau City Clerk WORLD RELIEF TAMPA By: Idanuldis Lopez Affiliate Director Item # 3 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve Change Order 1 of the Bayfront Uplands Improvement Project to Caladesi Construction Co in the amount of $127,680 for a total contract amount of $642,994.57 and authorize the appropriate officials to execute same. (consent) SUMMARY: Change Order 1 is to add a Security System, which will tie into the City's IT system, and related items to the Downtown Boatslips. Sufficient budget and revenue is available in Capital Improvement Program project 0315-93405, Downtown Boat Slips Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: S127,680.00 Annual Operating Cost: Not to Exceed: $127,680.00 Total Cost: $127,680.00 For Fiscal Year: 2009 to 2010 Appropriation Code Amount Appropriation Comment 0315-93405-563800-575- $127,680.00 000-0000 Review 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City Approval: Manager 8) Clerk Cover Memo Item # 4 CHANGE ORDER # 1 PROJECT: Bayfront Uplands Improvement Project CONTRACTOR: Caladesi Construction Company 1390 Donegan Road Largo, FL 33771 Attachment number 1 Page 1 of 4 Date: Frcbruary 11, 2010 PROJECT NUMBER: 07-0045-MA PO REFERENCE NO.: ST106093 COUNCIL AWARD: 12/17/2009 DATE OF CONTRACT: 01/08/2010 CODE: 0315-93405-563800-575-000-0000 A CODE: 0315-92630-563500-545-000-0000 B CODE: 0315-92636-563500-545-000-0000 C SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT Add Security System and related items for Downtown Boatslips which will tie into Citywide IT SystemSee attached sheet for additional items. STATEMENT OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT CO #I -CC - 3/4/2010 NEW CONTRACT AMOUNT ATTEST: Cynthia E. Goudeau, City Clerk Date: CITY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA William B. Horne, II City Manager $515,314.57 $127,680.00 5642,994.57 ACCEPTED BY: By: (SEAL) Mr. Donald J. Hinrichs, President Date Witnesses: Recommended By: City of Clearwater Perry M. Lopez Construction Manager Michael D. Quillen, RE City Engineer Item # 4 Attachment number 1 Page 2 of 4 Page 2 of 2 Administrative Change Order #1 Re: Bayfront Uplands Improvement Project ITEM DESCRIPTION QUANTITY UNIT UNIT COST Additional BoatsliD Items Code A: 0315-93405-563800-575-000-0000 91 Fiber Optics camera System 1 LS $63,500.00 92 Fiber Optics Communications System 1 LS $38,500.00 93 Electric Supply 1 LS $18,500.00 94 Cut, Remove, Dispose of Exisitng 1 LS $680.00 Seawall for Conduit Run 95 Unload, Relocate Poles, Excavate 1 LS $6,500.00 Pole Holes, Set Individual Poles, Place Concrete Ballast 1 LS $6,500.00 Total Addi tions Code A: TOTAL COST $63,500.00 $38,500.00 $18,500.00 $680.00 $6,500.00 $127,680.00 Item # 4 Attachment number 1 Page 3 of 4 Item # 4 Attachment number 1 Page 4 of 4 Item # 4 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a Work Order to Engineer of Record (EOR) Cardno TBE of Clearwater, Florida, for the Geographic Information System (GIS) and Enterprise Asset Management (EAM) Services - Sign Inventory project (10-0006-EN)in the amount of $185,421.36 and authorize the appropriate officials to execute same. (consent) SUMMARY: This contract is for Geographic Information System (GIS) and Enterprise Asset Management (EAM) Services to develop a Sign Inventory for all traffic control signs installed and maintained by the City of Clearwater within the city limits. This project is being initiated to develop an electronic traffic control sign inventory similar to the existing electronic inventory that the Public Utilities Department has in place. Developing an electronic sign inventory will provide several benefits to a valuable asset including but not limited to: quick searches and identification of signs along with their locations and attributes, easy graphical access to authorized users and the public from any PC, and electronic backups of this vital data for records retention and disaster recovery purposes. Maintenance of traffic control signs is critical for public safety and the electronic sign inventory will be used to interface with an electronic work order system for regularly scheduled and emergency maintenance and sign replacement. The work involves conducting a "windshield survey" of all traffic control signs and their attributes under the City's jurisdiction. This includes all city streets, county roads within the city limits, and city streets that intersect state highways. It also includes all city parking lots and city parks. The scope also includes creation of a data collection tool for database migration and integration into the existing Geographic Information System (GIS). Work on the sign inventory will commence upon award and execution of the work order. The project will be completed in 90 days from issuance of notice-to-proceed. Updating and maintenance of the sign inventory will be performed by the Traffic Operations Division along with the Geographic Technology Division for GIS related tasks. Sufficient budget and funding is available in Capital Improvement Program project 0315-94839, Roadway & Traffic Asset Management to fund this work order. Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: $185,421.36 Not to Exceed: $185,421.36 For Fiscal Year: 2009 to 2010 Budget Adjustment: None Annual Operating Cost: 0.00 Total Cost: $185,421.36 Cover Memo Item # 5 Appropriation Code Amount Appropriation Comment 0315-94839-561200-541- $185,421.36 000-0000 Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 5 Attachment number 1 Page 1 of 5 December 21, 2009 TBE Shaping the Future Ms. Veronica Josef Senior Staff Assistant City of Clearwater 100 South Myrtle Avenue, Suite 220 Clearwater, FL 33756 RE: Work Order Initiation Form Geographic Information Systems (GIS) and Enterprise Asset Management Services - Sign Inventory Dear Ms. Josef: Cardno TBE 380 Park Place Blvd Suite 300 Clearwater, FL 33759 USA Phone 727 531 3505 Phone 800 861 8314 Fax 727 5391294 Email the@CardnoTBE.com www.CardnoTBE.com Cardno TBE is pleased to submit two original Work Order Initiation Forms for the Geographic Information System (GIS) and Enterprise Asset Management (EAM) Services - Sign Inventory project. Please return one executed original of the Work Order form for our files. Cardno TBE is committed to performing these services upon receipt of the City's approved Purchase Order. If you have any questions, please contact the undersigned at 727-531-3505. We look forward to working with you on this very important project. Sincerely, Steven Howarth, PE Vice President Cardno TBE Direct Line (727) 431-1545 Enclosures: Work Order Initiation Forms (2) xc: Himanshu Patni, PE, CLW, w/enclosure Paul Bertels, CLW, w/enclosure Tom Mahony, PSM, CLW, w/enclosure Dorothee Morrow, CLW, w/enclosure Rick Bowers, PE, Cardno TBE, w/enclosure Item # 5 Attachment number 1 Page 2 of 5 Aft TBE CARDNO TBE WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date: 12-21-09 Project Number: 00083-183.00 City Project Number:-10-0006-EN 1. PROJECT TITLE: Geographic Information System (GIS) and Enterprise Asset Management (EAM) Services -Sign Inventory 2. SCOPE OF SERVICES: Background The Traffic Operations Division of the Engineering Department is responsible for the planning, geometric design and traffic operations of roads, streets and highways under City jurisdiction. As part of its responsibility, the Traffic Operations Division fabricates, installs and maintains City traffic signs. Recently, new rules have been established by the Federal Highway Administration (FHWA) regarding traffic signs, most notably the Final Rule for sign retroreflectivity. Under this rule, agencies have until January 2012 to implement an assessment or management method that is designed to maintain traffic sign retroreflectivity at or above the established minimum level, January 2015 for replacement of regulatory, warning, and ground-mounted guide (except street name) signs that are identified using the assessment or management method as failing to meet established minimum levels, and January 2018 for the replacement of street name signs and overhead guide signs. Additionally, other modifications to the MUTCD will require agencies to ensure that their signs are compliant. For example, street signs are now required to have upper- lower case lettering rather than all upper case as in the past and color selections are limited to green, blue, brown and black for the background with white lettering only. Signs are valuable assets to agencies and their maintenance is critical. If not for well maintained traffic signs, citizen's safety would be jeopardized. Knowing what you have is key in developing a management method for maintaining your signs. The City already has a Geographic Information System (GIS) in place. A physical inventory of your signs will identify what you have and can be stored in your GIS. A GIS inventory will satisfy the FHWA requirement of implementing an assessment or management method to maintain traffic sign retroreflectivity. Information gathered during the inventory can also be stored in your Oracle WAM work Item # 5 Attachment number 1 Page 3 of 5 order/asset management system. Additionally, budgets for your Capital Improvement Program (CIP) can be quickly determined based on this inventory and maintenance method. Task 1 - Sign Inventory Cardno TBE will perform a `windshield' inventory of signs that fall under the City of Clearwater's jurisdiction. This includes street signs along City roads and County roads under City jurisdiction e.g. Keene Road (County Road 1). This also includes signs such as stop and street signs along City jurisdictional roads that intersect State right of way. Some examples are Lake Avenue and Old Coachman Road. The City will provide Cardno TBE with its functional class centerline GIS layer to distinguish City sign ownership. Cardno TBE will also inventory signs in City-owned parking lots and parks. Cardno TBE will use laptop computers equipped with ESRI ArcGIS software to perform the inventory. A GIS point will be captured for each sign pole using the Pinellas County Property Appraiser's 2009 Aerial Photography as reference. Cardno TBE will use its personalized ArcMap Sign Inventory Data Collection Form to capture the following attributes for each sign attached to the sign pole: ¦ X and Y - based on Pinellas County Property Appraiser Aerial Photography in Florida Stateplane NAD 83/90 coordinates ¦ Code - MUTCD or Non-Standard (NS) ¦ Install Date - based on City Sign Zone GIS layer ¦ Inventory Date ¦ Direction - North Bound, South Bound, East Bound West Bound ¦ Observation - Obstructed View, Damaged, Defaced, Broken Pole, Tilted Pole ¦ Meets Standard - Yes/No ¦ Backlit - Yes/No ¦ Photo - Non-Standard or Obstructed/Damaged signs only ¦ Street Name - Based on City GIS centerline layer ¦ Zone ¦ Owner - Traffic, Park, Parking ¦ Pole Type - Channel, Round, Pelco Cardno TBE will provide a unique GIS identification number for each sign pole and sign based on the Pinellas County 911 Emergency Response grid. Sign poles can have multiple signs per pole. For example, a point is captured for a sign pole having three signs attached. The sign pole is given an identification number of "242A- 0005". Each sign attached to the pole will be given an identification number based on the pole number as follows: ¦ Sign-1-ID = 242A-0005-01 ¦ Sign-2-ID = 242A-0005-02 Item # 5 Attachment number 1 Page 4 of 5 ¦ Sign-3-ID = 242A-0005-03 Task 2 - WAM Data Collection Tool Cardno TBE will provide the City with a Microsoft Access Data Collection Tool to assist the City with data migration to Oracle WAM. Cardno TBE will coordinate with City staff to ensure proper data mapping to Oracle WAM. Cardno TBE will populate the following tables in the Data Collection Tool: ¦ SYNERGEN SA ASSET ¦ SYNERGEN SA ASSET ATTACHMENT ¦ SYNERGEN SA SPECIFICATION DATA ¦ SYNERGEN SA SPECIFICATION DETAILS 3. PROJECT GOALS: Cardno TBE is to provide the City with the following deliverables: Task 1 - One (1) Sign Inventory GIS Feature Class Task 2 - One (1) Microsoft Access Data Collection Tool database containing sign inventory data for Oracle WAM Data Migration 4. BUDGET: Task 1 - Time and Materials ................................................... $157,043.94 Task 2 - Time and Materials .....................................................$18,377.42 Contingency ........................................................................ $10,000.00 Total ...............................................................................$185,421.36 Note: The budget is based on available information to date. A contingency amount has been included to account for the unknown number of signs within the City's jurisdiction. 5. SCHEDULE: The project is to be completed three (3) months from issuance of notice-to-proceed. The schedule below presents the tasks and estimated timeframes for the project. Task Month 1 Month 2 Month 3 1) Sign Inventory - Streets, Parks, Parking Lots 2) Data Collection Tool Item # 5 Attachment number 1 Page 5 of 5 6. STAFF ASSIGNMENT (Cardno TBE): Rick Bowers, PE, GISP Craig Payne, GISP Matt Woloschek, GISP Nathan Kerr Sandra Nickerson Tanya Camacho Frank Nolte Mark Parry 7. 8. 9. Principal in Charge Proj ect Manager Senior GIS Programmer GIS Analyst Senior GIS Technician GIS Technician GIS Technician Data Collection (727) 531-3505 - Ex 1544 (727) 531-3505 - Ex 1571 (727) 531-3505 - Ex 1570 (727) 531-3505 - Ex 1691 (727) 531-3505 - Ex 1551 (727) 531-3505 - Ex 1582 (727) 531-3505 - Ex 1645 (727) 531-3505 - Ex 1587 CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER's project correspondence shall be directed to Craig Payne, GISP. All City project correspondence shall be directed to Himanshu Patni, PE with copies to others as may be appropriate. INVOICING/FUNDING PROCEDURES: Invoices shall be submitted monthly to the City of Clearwater, Engineering Dept, Attn: Veronica Josef, Senior Staff Assistant, P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed. Invoices will be prepared monthly according to the CITY'S Engineer of Record contract procedures and requirements. Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. City Invoicing Code: 031594839-561200-539-000-0000 ITEM 9 INTENTIONALLY LEFT BLANK 10. SPECIAL CONSIDERATIONS: None. PREPARED BY: Steven Howarth, PE Vice President Cardno TBE Date APPROVED BY: Michael D. Quillen, PE City Engineer City of Clearwater Date Item # 5 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Confirm staff recommendation that no action be taken at this time regarding various parking issues in the 700 and 800 blocks of El Dorado Avenue and to continue enforcement of on-street parking regulations on a complaint basis. SUMMARY: In mid-2009 the City received a complaint that residents on El Dorado were parking their cars across and blocking the sidewalk. Complaints were also received and reviewed with the Clearwater Beach Association as to parking over the sidewalk and related on- street parking issues along and in the vicinity of El Dorado Avenue. Parking over a public sidewalk is a violation of both Florida Statute and City Code. Clearwater Police have been enforcing the violation on a complaint basis, not only along El Dorado and within north beach, but throughout the City. During the summer of 2009 Public Communications conducted a survey of El Dorado property owners as to various parking issues and sought their input as to options for on-street parking. The City held a public meeting with the residents in October 2009 to share the survey results and determine the extent of illegal parking over the sidewalk and to present possible solutions. Solutions ruled out were: not enforcing the code; making El Dorado one way to allow more on street parking; relocating the sidewalk to the back of curb; and complete removal of the sidewalk. After evaluation of the comments received at the October meeting a follow-up meeting was held with the residents in January 2010. The consensus taken from the participants at the meeting was that the extent of the problem has been overblown and a vast majority of the residents recommended leaving the situation status quo. The only alternate option considered that had any neighborhood support was to allow parking by resident permit only on the west side of the street and restrict on-street parking totally on the east side. This alternative is not recommended for the following reasons: • Would have to be implemented through an ordinance. • Would require decisions on how many permits to give out and that number likely would exceed the number of parking spaces available on the west side. • We would still post no parking designations for beach access points on the west side. • This alternative would serve to push beach goers to other streets for parking. • Most of the comments from the residents of Eldorado Avenue were to leave the parking regulations as is. With input from the property owners and residents, there has been an extensive review of the physical conditions along El Dorado that include existing, signed no parking areas along both the west and east sides of the street. These existing restrictions work in conjunction with the narrow street configuration to limit the amount of illegal parking that occurs. The built environment, particularly on the west side of the street limits compliant parking off of the right-of-way. The original complaints occurred during times of private parties at both legal nonconforming short-term rental properties as well as non- short-term rental properties. There have been no formal complaints to the Clearwater Police Department since summer of 2009. It is felt that staff can work with the few affected residents to minimize their problems by evaluating current no parking designations and identify possible alternative parking arrangements on their property. Review Approval: 1) Clerk 2) Assistant City Manager 3) Clerk 4) City Manager 5) Clerk Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 y t? 17 10 D? •r f p'. Altacl nwnt number 2 „ P?igE 1 of 1 Y !? i 71 Item # 6 ?9' J ;r l'?9 iJr. Cul i is ? ?d51'i 1', of Attachment number 3 ,.? L ? d;11 rf.^_:i+aa v age of 3 Clcarwv"??L :;r Breach, Florida 3 767 We will be out of town en Jr.viuary 27, 2014 but world lilae to nur opinion regarding parking on Sir, ,, ?v-' live there parking is ?a to s. moved here about 13 t a .,Zgo. to May of 21309 {,ve received the first notice r:_garding parking across sidz- .walk . Our ear is tot-) to ? , I.o fit without part of the sidewalk. l called and talked to Lieutenant Joseph Yu,, ng and he advised -6-tat as long, as a person could walk b--hid our ear %'1.J hkout walking in the street, there should not be a problem. This w-),il(` wF orrr prefererr as a solution.. II'blocking a sidewalk is to be totally en-l' E ced, tfc°ornnien on the west side c ldorado and only by pen-nit. ']Clue fp-,c:mit placed t? s roar similar to hw'l -;xs permits.. This --low r-c ,; c.n?, cr, sides o Eldoado to have packing area and not block sidewalk:_s or Eldorado A,'e, as ci. F?, parked on both sides of Eldorado would retake it a one way street. Guest and wcj-kincn permits would have to be addressed also. ?i ? ? --' LLJ Attachment number 3 Page 3 of 3 I ? ?s Ian r Attachment number 4 Page 1 of 15 Cummentc-c . } s . ? 6 / v f ti. Email (opti Item # 6 Attachment number 4 C- , of Clec ter COMment Card Page 2 of 15 E R' Name S,OPtional ?.? t 74 r 7 L- Phone (00onao _.,..... . ... Item # 6 Attachment number 4 Name (optional) Phone (Optional) Email (optional) Item # 6 Attachment number 4 Page 4 of 15 of Clearvv,, COMment Card q s , - (Optional) Phone (OPfi nal EmQjI (Optional) Item # 6 City of Cleninp,,ater Comment Card Attachment number 4 Page 5 of 15 k u f - Item # 6 Attachment number 4 Item # 6 It of Clearwater Comment r i ... _, ?" A n Attachment number 4 Page 7 of 15 Name (optional) Phone (optional) Email (optional) Item # 6 City of Clear,,vvatsr Ccnmrant Card Attachment number 4 Page 8 of 15 Ins i?L ? im" yam' ?t . ?.? a+,l l? 1j Name (optional) Phone (optional) Email (optional) Item # 6 City Clearwater Comment r arse (options li Phone (optional) Email (optional) Attachment number 4 Page 9 of 15 C -77211- Item # 6 Attachment number 4 Name (optional) Phone (optional) Email (optional) Item # 6 Attachment number 4 Page 11 of 15 Phone (opflonal) Email (optional)-- Item # 6 Name (optional') Phone (optional) Email (optional) Item # 6 Attachment number 4 Item # 6 City Clearwater Comment Card t Attachment number 4 Page 14 of 15 Item # 6 Attachment number 4 Page 15 of 15 City of Clearwater Comment r rP ' u Nerve (optional) Phone (optional) Email (optional) Item # 6 Attachment number 5 Page 1 of 4 Eldorado Avenue Parking Survey We mailed out to 80 addresses (both occupant and owner) on Eldorado. We had 3 surveys that were returned without giving us their address (marked owner) but the forms were completed. We had 11 not received back as of July 16, 2009. We had an 86 % feedback. Responses are below in bold lettering. I have enough space on my property to park the following number of vehicles without blocking the sidewalk. 5 zero 6 one 18 two 19 three 1 four 1 five Do you have a garage or carport where you park at least one vehicle? 42 Yes 11 No Do you use on-street parking? 19 Yes 33 No If you use on-street parking, how many vehicles do you park on the street? 11 zero one two three Does parking in your driveway block access to the sidewalk? 16 Yes 33 No (Circle one) Please indicate any of the following which you think should be pursued as solutions to the parking issues on your street. Check all that you feel are viable options. 18 Do nothing to address the issue and enforce the state statute and give violators citations. 27 Work with the property owners who do not have enough parking space on their lot to address their specific issues. - Move the location of the sidewalk on both sides of the street to back of roadway curb. This may result in an assessment of the homeowners for the cost of the project. 5 _ Make Eldorado a one-way street and allow on-street parking the entire length on one side of the street. Additional comments are the space below: Within sight there is probably only one neighbor who uses on street parking. I don't believe there is much of a problem. There are so few pedestrians on Eldorado. Much ado about nothing. Must have additional parking when local family visits especially on weekends. There is minimal on street parking used often by beach goers. Prohibits resident's use of on street limited parking. Take down all no parking signs!!! On Eldorado Ave. So we don't have to block sidewalks that cross our driveway. Item # 6 Attachment number 5 Page 2 of 4 I do not think we should be giving citations to invitees of property owners. There is not enough parking availability. I have a narrow driveway that I share with my neighboring property owners. When either one of us has guests, parking is an issue. Please leave the residents alone. Never - Street is narrow & emergency vehicles would never fit. Eldorado is a narrow street. Parking on one side with one way traffic would prevent emergency vehicles from reaching their destination. Eldorado Ave is now a beach parking lot. You are probably aware history of the parking problems and shortages on Eldorado Ave. However, I would like to provide you with our experiences during the past 31 years. I will attempt to give you a truncated version. We have parked across the sidewalk at 736 Eldorado Ave. for the past 31 years. Twice, during that time, this parking problem has raised its ugly head. The Clearwater Police, realizing that Eldorado Ave. has its own particular identity, researched the history and decided to let parking remain as it has always been-across the sidewalk, especially on the west side of Eldorado Ave. This was allowed for a number of reasons. 1. There is a fine sidewalk on the eastside of Eldorado. Ave. 2. Eldorado Ave. is a relatively quiet street. 3. There are no curbs on Eldorado Ave. and it is very easy to maneuver around the parked cars, if people feel that they have to walk on the west sidewalk. 4. My Dad is the only person I have seen, on Eldorado Ave. in a wheelchair. My husband and I never had a problem maneuvering the wheelchair around our cars. 5. Many of the homes, on Eldorado Ave. were built during the 1930's. the garages are small. And, at the time, there where were no sidewalks and Eldorado Ave was a dirt road. 6. One of our cars is a Yukon with car seats and boosters in it for our grandchildren. Obviously, since there were no Yukons in the 30's our car will not fit in the small garage. The garage door is 2.6 feet from the sidewalk so that when we park in our driveway we are already over the sidewalk. 7. The lots on the west side of Eldorado Ave. are 110' deep and owners may not build within 20' of the sea wall. There is also 10' setback from the front property line. This only allows for 80' which severely restricts development and parking. 8. My husband and I have been blessed with 5 children and 7 grandchildren. We cannot even begin to imagine that when they are all home for the holidays and/or for family gatherings that there would not be a place for them to park at their home. 9. We have been told that at one time, several years ago, this problem was discussed by the Clearwater City Commission. They decided not to enforce the ordinance because of the extenuating circumstances on the west side of Eldorado Ave. Perhaps one suggestion I have and that is not on your questionnaire is to restrict Eldorado Ave. parking to residents and their guest only. This can be done by providing resident stickers and or family "passes" to the homeowners. This, of course, should be done at no charge as I believe that amount we pay in taxes will surly cover any additional cost. It is our sincere request that the city of Clearwater make special considerations for the homeowners on the west side of Eldorado Ave. My husband and I look forward to finding a satisfactory solution for all of us. * Ellen and Newt Hardgrave 736 Eldorado Ave. Clearwater, FI 33767 727.441.9830 We walk on Eldorado (other streets) frequently & are not bothered by this issue what concerns us are beach goers who park here often illegally with no consequences. Parking officers either do not patrol or ignore infractions. People park too near corners &/or fire hydrants in or blocking driveways on grass etc. not to mention right in front of "NO PARKING" signs. Property owners should have a special permit to park on the street. Beach goers park in front of property owner's homes and the owners should be able to park there. Especially since some owners can't park in their own driveways because of the sidewalk. Item # 6 Attachment number 5 Page 3 of 4 1. Is it legal to park between the curb & the sidewalk with no blockage on obstruction of any public or private pave driveway or sidewalk occurs? 2. We have lived at this address for 20 years now we have walked the area & have not found cars blocking the sidewalk ETC to be a problem. 3. It would be best to eliminate the law/ordinance & ignore the complaint (BUSY BODY). 4. Part of living is being able to have relatives, friends visit you. I cannot help but think the complainant either does not live on Eldorado or has no life. In all the years on Eldorado, I have seen very few walkers on the west sidewalks. I cannot see how we could have inconvenienced many people by parking across the sidewalks. I think the law should be changed for this street. Our houses are old. Spaces to park are hard to find, you should give leeway to houses that do not have two car garage- this means the whole street (Kathy Annas) Parking is allowed now in a segmented fashion on various stretches and it is 2-way, and traffic moves fine. Parking should be allowed the entire length on one side, but no need to make one-way. Larry Fuentes Many homes do not have a choice but to partially block the sidewalk. They should be able to park in their driveway even if part of the sidewalk is blocked. Usually the side of Eldorado's sidewalk is not blocking the pedestrian's side walk. Is this statute being enforced elsewhere? As I find the same situation in other parts of the residential area of the beach. Encourage Property owners to provide sidewalks. Make pedestrians, joggers, bicyclist use the sidewalks instead of blocking the road even when the sidewalks are all clear, people still walk their dogs and bicycle on the street. Also, enforce illegal street parking and this will generate funds to clean-up the seaweed on North Beach! We can park one car in the garage if we remove kayaks. We could park one car sideways on the driveway approach, if that is allowed. Short term rentals (4 & 5 cars at one house) and illegal parking makeup 85% of our problem here. Why not issue resident parking decals? I have owned this home since 1979 & only option is to park in drive blocking sidewalk, but sidewalk ends 60' south of my property in front of beach access. Sidewalk on east side off Eldorado runs length of entire road with no interruptions. Why can't that be used for pedestrians there's not many pedestrians using sidewalks that would cause this not to work respectfully Barry L Mears. Eldorado Avenue should be exempt from ordinance 30.041 (1)(6) or the statue sidewalk should be removed on the Westside. I don't know any other neighborhood in Pinellas that you would be ticketed for parking in your driveway on the sidewalk. For the amount of taxes we pay for living on the Island it's ridiculous it has got to this. Kathy Boos Parking in my Drive Blocks the sidewalk but does not force a person to enter the street to get around my car. I was told that this was ok. The main purpose or the statue was to not force pedestrians to enter the street when walking around a vehicle in the driveway. Item # 6 Attachment number 5 Page 4 of 4 My name is David Ramos and I live at 851 Eldorado Avenue. I received your survey and I will be answering it with this letter. I was a surprise to receive the attached survey because we were both in the same meeting and discussed the same issue on June 24 at 3:OOPM. You never brought existence of this document to any of the attendees. It was mailed the next day. Following response: a. I have enough parking area for four (4) vehicles without blocking the side walk. And if you physically observe the east side of Eldorado Avenue those residences have plenty of parking area without blocking the sidewalk. b. I do not have a garage or carport. c. I park as necessary on the street but : "ON ELDORADO AVENUE" d. One or two of my vehicles are parked as necessary. e. As in above, parking in my driveway does not block the sidewalk. If I park more than 4 then it will block the sidewalk. Of the proposed alternatives that you are suggesting NONE will resolve the parking problem. Basically the problem is on the west side of Eldorado Avenue where the parking space between the house and the sidewalk is very limited or non-existent. So the basic question is, what is going to be the solution to the residents of the west side of Eldorado? One solution could be to declare the west side parking ONLY for residents of that side as is practiced in other communities such as Miami, St Petersburg, Tampa and others. Residents of the west side could be issued a decal or sticker (by the City) to be posted on their car. Any other car should be citied. No parking on the street for the east side. The proposed solution will put a burden on the residents or the City. If you select not to advocate for residents of the west side and allow parking by anyone, then the whole area will be filled by day trippers. Not only the day trippers, the multiple number of vehicles visiting the short term rentals that sometimes exceed 10 or more. I also suggest that you not rush this issue. Have a meeting where people can bring suggestions that will alleviate the problem for the residents of the west side of Eldorado. Enforce the codes on the east side of Eldorado for parking over the side walk or pedestrian areas on driveways. Sincerely, David Ramos CC: Jay Keys, President Clearwater Association, Inc. Bill Horne, City Manager City of Clearwater John Doran, City Councilman, City of Clearwater Thank you for asking us before the citation route. We now block the sidewalk during the week but park on the street on weekends to avoid tickets. Thus, we take spaces that Non-Resident Beach goers would normally use which is unfortunate. Also, this adds to the shortage of Beach parking which is always a problem. Moving the sidewalks to the street would resolve almost everyone's problem. A resolution that involves a citation program on the street probably pays more property taxes than any other street in Clearwater would not be politically wise. It would cost the city a lot of money to defend its actions and a group of Eldorado Residents were ready to go to Court. Nobody wins if this happens. Thanks again for soliciting opinions- That's Good Gout. Robb Cole Aside for an occasional beach wedding or similar weekend gathering I have not noticed nor been inconvenienced by sidewalk blocking. Eldorado Avenue is a nice Neighborhood and most of us are tolerant of an occasional parking problem. Don't be swayed by one person's complaint. Crayex Corporation. Remove sidewalks on West side on Eldorado. The sidewalk on the east side of the street is ample. Our house was built in 1940's and favors the street side probably grandfathered in. Parking in our driveway blocks sidewalk, however we are at end of street. Give two hang tag parking passes per house. Cars parked on street with pass. Ok to park. Allow parking across sidewalk! It seems that a few people are a problem and they don't even live on Eldorado. Item # 6 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Discuss impacts of proposed new Numeric Nutrient Criteria (NNC) EPA rule making on Clearwater and the State of Florida (WSO) SUMMARY: The U.S. Environmental Protection Agency (EPA) is proposing standards to address phosphorous and nitrogen loads in Florida waters. The proposed rule is called "Water Quality Standards for the State of Florida's Lakes and Flowing Waters". In February EPA conducted public hearings across the state on the proposed standards, drawing strong response from local governments and agriculture interests throughout the state. The Florida Department of Environmental Protection (FDEP) has had nutrient water quality standards for many years, but they have always been narrative, not numeric. As a result of legal actions the EPA determined that numeric standards were needed to meet the requirements of the Clean Water Act in Florida. The EPA Numeric Nutrient Criteria (NNC) will have a significant impact in Florida. The City of Clearwater will be impacted by the proposed rule as having "publicly owned water treatment facilties" and being an "entity responsible for managing stormwater runoff". The rule will also affect industries discharging pollutants to lakes and flowing waters as well as non-point source contributors to nutrient pollution, which include agricultural production, managed landscapes and urban areas. In our area new EPA rules would likely result in requiring increased treatment of wastewater and stormwater discharges into impaired waters such as Tampa Bay, Stevensons Creek, Alligator Creek, and Allens Creek. In general terms, the cost of attaining stormwater compliance with the proposed NNC for Florida local governments is expected to be four to six times the cost of meeting current FDEP Total Maximum Daily Load (TMDL) requirements. This estimate is based on twice the number of TMDLs and two to three times the construction, operation and maintenance costs for the stormwater treatment facilities required to comply with the proposed NNC. The cost for wastewater compliance is also expected to be unsustainable. There is currently a 60 day public comment period within which to submit written comments to EPA on the proposed rule by March 29, 2010. The City of Clearwater is working with the Tampa Bay Estuary Program, the Tampa Bay Nitrogen Management Consortium and Pinellas County to consolidate comments to EPA. Review Approval: 1) Clerk 2) Assistant City Manager 3) Clerk 4) City Manager 5) Clerk Cover Memo Item # 7 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Award contract (purchase order) in the amount of $395,015.60 for conversion of City records into the Laserfiche Electronic Document Management System to Advanced Data Solutions, Inc., Oldsmar, Florida, in accordance with Section 2.564(1)(d) Code of Ordinances, Florida State Contract 973-561-010-1 and authorize the appropriate officials to execute same. (consent) SUMMARY: In June 2007, the City Council authorized CIP 315-94850 and awarded a contract in the amount of $500,000 to Tandel Systems, Clearwater, Florida for the backfile conversion of city records. The conversion includes documents that are frequently accessed, accessed by multiple users, and have long-term or permanent retention. In July 2009, the city was notified that Tandel Systems would no longer provide conversion services as the company was focusing on engineering and information technology services. The Purchase Order with Tandel Systems will be closed and the remaining balance of $395,015.60 be awarded to the new vendor. In January 2010, staff conducted a site visit at Advanced Data Solutions, Inc. and was satisfied with work sample provided. Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: to Budget Adjustment: Annual Operating Cost: Total Cost: None Appropriation Code Amount Appropriation Comment 0315-94850 $395,015.60 Review 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City Approval: Manager 8) Clerk Cover Memo Item # 8 Attachment number 1 Page 1 of 6 Proposal for: City of Clearwater Proposal for Paper and Film Media Conversion Services „14 .q?lyb?'9 ,r r n. Submitted by: S d?f rn . Advanced Data Solutions, Inc. Florida Department of Management Services Information Technology Services Contract #973-561-010-1 141 Scarlet Boulevard, Suite A Oldsmar, FL 34677 813.855.3545 Item # 8 Attachment number 1 Page 2 of 6 Advanced Data Solutions, Inc. (ADS) is pleased to submit this Proposal to provide Document Imaging and Conversion Services for the City of Clearwater (COC). We stand ready to perform in accordance with the requirements of the COC in a timely manner. As an experienced solutions provider of records management services, ADS has developed a reputation for reliability and dependability in meeting short deadlines and providing top quality services to Florida Municipal Government. We are one of the few Document Imaging Companies on State Contract & we are certified as a WMBE and Small Business with both the state of Florida, the City of Tampa and Hillsborough County. With a client focus on City and County government, ADS has provided electronic document management solutions to countless entities with documentation similar (if not identical) to that described in this proposal. We have completed huge back-file conversion projects involving microfilm / microfiche records, bi-tonal / color / grayscale wide format blueprints and drawings and related hard copy records from all municipal departments. We are always the prime and only contractor involved in the services offered. We have a local technical staff who will serve as the implementation team and point of contact for COC. Our main service bureau is headquartered in Oldsmar where we run three shifts, seven days per week. From this facility, we handle the outsourcing requirements for over 100 Florida Cities, Counties & Agencies. Our primary focus in the service bureau is on the conversion of standard paper and large-format drawings to digital images. We also perform the conversion of millions of microfilm / microfiche images to various formats and indexing schemes. Because of our extensive work within the service bureau division, we are uniquely qualified to provide the services required by the City offering a breadth of knowledge not possessed by companies focused mostly on software installations. We have the strongest expertise within the municipal area of document imaging in the State of Florida. Overview ADS is offering services to the City of Clearwater to satisfy their needs for back-file conversion of small format letter, legal and double letter sized documents, large format drawings, 35MM and 16MM microfilm and microfiche data for management within the City's Laserfiche Electronic Document Management System. It is understood that each department may have individual and unique formatting and indexing needs according to their specific records management requirements. ADS will consider all such requirements prior to the commencement of any new statement of work and honor the firm pricing offered within this proposal. General Procedures / COC ? The City will prepare control logs to accompany each Batch Records Release prior to ADS records retrieval. ? The City shall prepare all records for pick-up within clearly definable batches (i.e. Boxes 1-50, Rolls 200 - 250, etc....). ? The City shall notify ADS of any special prepping, scanning or processing needs such as color scanning, re-binding of documents or change in index requirements. Such notification can be made via email or direct written correspondence supported by instructions or notation on box control logs. Item # 8 Attachment number 1 Page 3 of 6 General Procedures / ADS ? All source data media (paper, microfilm or microfiche) will be converted at resolutions of 300 dpi or higher in accordance with Florida Administrative Code Records Management Standards and Requirements - Electronic Recordkeeping - Rule 1 B-26. ? ADS will image documents on both sides and not image any side that is blank. All imaged documents will be reviewed for quality to ensure that correct, legible representations of the documents have been obtained. ? Each Pick-up from the City will contain a control sheet detailing records released. Such sheet will be verified at the point of retrieval and at the ADS operation facility in Oldsmar for accuracy and completeness. Any discrepancies will be reported immediately. ? All converted images and related index data will be transferred to CD-ROM or DVD media discs of standards to exceed industry guidelines. All discs are of high quality and exceed an expected life of 10 years. CD-ROM or DVD media discs will be provided to the City at no charge as part of the conversion services offered. All discs are Read Only / Write Once and can't be modified once created. ? ADS will retain source data on "in-house" servers for a period of 60 days after delivery and until client acceptance. ? ADS will conduct "make ready" repairs, as required, to documents so they are ready for imaging. This includes staple / paperclip / rubber band removal, unfolding of documents, repair of torn documents, smoothing of creases and other tasks necessary to ensure clear conversion of images. We will return documents to their original groups as originally found in the files. ? ADS will emboss raised seals on all documents as part of "best practices" established for guidelines of scanning government records. Care will be taken as to not disrupt the integrity of any information surrounding or within raised seals. ? ADS will deliver all source documents back to the City within 2 weeks of retrieval. ? ADS will offer "scan on demand" services to the City at no charge. Records requests will be satisfied immediately through our request email address that is routed to six persons. Documents will be emailed or placed on a secure FTP site for immediate download. Physical re-delivery will occur, if necessary. ? Advanced Data Solutions, Inc. operates and is governed by the rules and regulations established under HIPAA, the Health Insurance Portability and Accountability Act of 1996. Sensitive Records are kept under lock and key and converted on an immediate basis. All ADS employees have read and signed HIPPA compliance forms and are routinely educated on privacy rules and regulations. ADS' complies with the Florida Public Records Act in fulfilling our service contracts. We shall not disclose to third parties information which does not constitute a public record under said act. Additionally, ADS' performs background verifications and random drug testing on all employees. Item # 8 Attachment number 1 Page 4 of 6 Conversion Pricing Schedule - City of Clearwater Florida Department of Management Services Information Technology Services Contract # 973-561-010-1 State Contract Fixed Price Description Rate/Hour Image Rate Job Code #1420 - Data Modeler / Large Format Print Conversion Conversion of 200 Large Format / Blueprint Data Image Files at our Negotiated State Contract Rate of $100 per hour equivalent to our Fixed $100.00 $.50 Contract rate of $.50 per image. Per Hour Per Image Conversion EQUIVALENT TO $.50 per Image as a fixed price to the City of Clearwater and in compliance with State Contract Rates. Job Code #1420 - Data Modeler / Small Format Image Conversion Conversion of 2,000 Small Format / Data Image Files per Hour at our Negotiated State Contract Rate of $100 per hour equivalent to a Fixed $100.00 $.05 Contract rate of $.05 per image. Per Hour Per Image Conversion EQUIVALENT TO $.05 per Image as a fixed price to the City of Clearwater and in compliance with State Contract Rates. Job Code #1420 - Data Modeler / Microfilm Conversion Conversion of 4 Data Microfilm Rolls (16MM or 35MM) per Hour at our Negotiated State Contract Rate of $100 per hour equivalent to a $100.00 $25.00 Fixed Contract rate of $25.00 per Media Roll. Per Hour Per Roll Conversion EQUIVALENT TO $25.00 per Roll as a fixed price to the City of Clearwater and in compliance with State Contract Rates. Job Code #1420 - Data Modeler / Microfiche Conversion - 35 MM Conversion of 400 Data Microfiche Images per Hour at our Negotiated State Contract Rate of $100 per hour equivalent to a Fixed Contract rate $100.00 $.25 of $.25 per Media Image. Per Hour Per Image Conversion EQUIVALENT TO $.25 per Image as a fixed price to the City of Clearwater and in compliance with State Contract Rates. Job Code #1420 - Data Modeler / Microfiche Conversion -16 MM Conversion of 2,500 Data Microfiche Images per Hour at our Negotiated State Contract Rate of $100 per hour equivalent to a Fixed $100.00 $.04 Contract rate of $.04 per Media Image. Per Hour Per Image Conversion EQUIVALENT TO $.04 per Image as a fixed price to the City of Clearwater and in compliance with State Contract Rates. Creation of Flat Data Files for interface within the City's Laserfiche Records Management System - Conversion in accordance with Dept of State Guidelines of 300 dpi within Group IV TIFF Files. Creation of system-specific index file and directory pointer files according to Data requirements of Laserfiche system. Item # 8 Attachment number 1 Page 5 of 6 Out of Pocket and Miscellaneous Expenses Local Pick Up and Redeliver $30 Round Trip Unusual Document Preparation or Records Repair for all Categories of Conversion. This is applicable to unusually damaged paper records, microfilm or microfiche $8.00 Per Hour Records Requests - Satisfied Via Email No Charge Records Requests - Immediate Physical Return of Files $30.00 Special Request - CD or DVD Duplication $15.00 Per Media Disc Special Indexing Per Keystroke Data Modeling Rate/Hour Equivalent to 10,000 Keystrokes/Hour) $.01 Occasional Color Paper Records Scanning - This will be Billed as Black and White unless it exceeds 50 pages per batch of records processed. A batch typically consists of 5 boxes of records or higher No Charge Volume Color Scanning - Letter, Legal and Double Letter Size $.09 Per Image Volume Color Scanning - Wide Format Prints $1.00 Per Image Item # 8 Attachment number 1 Page 6 of 6 Example Contract PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF CLEARWATER AND ADVANCED DATA SOLUTIONS, INC. FOR DOCUMENT IMAGING AND CONVERSION SERVICES FEBRUARY , 2010 THIS AGREEMENT is made this day of , 2010, between Advanced Data Solutions, Inc. (hereinafter the "Company"), a Florida corporation, and the City of Clearwater (hereinafter the "City"), a political subdivision of Florida. WHEREAS, the Company and City, through mutual negotiation, have agreed upon a scope of services and fees for fiscal years 2010 - 2012, the City may, at its discretion, extend this Agreement two consecutive years at each anniversary date. We will convert your documents in accordance with the services and pricing outlined within the Scope of Services following. Acceptance of Melody S. Buell, President Date Advanced Data Solutions, Inc. Authorized Representative City of Clearwater Date Item # 8 Attachment number 2 Page 1 of 1 I(Praxsys Technologies Making Technology Work: forYour Business July 27, 2009 Ms. Sue Diana Assistant City Clerk City of Clearwater 112 S. Osceola Ave. Clearwater, FL 33756 Reference: City of Clearwater P.O. ST 103518/Tandel Job 21002 Dear Ms. Diana, I wanted to take this opportunity to follow up on our conversations with Trish Zitouni and inform you that Praxsys Technologies (through their partner Tandel Systems) will no longer be able to provide conversion services for the City of Clearwater. After a careful business analysis of our various activities we have decided to cease operation in this type of business and focus on engineering and information technology services. We have appreciated the opportunity to provide conversion services to the City of Clearwater and will provide this service for an additional 60 days to allow you to find a suitable replacement. If you have any questions or need further information, please do not hesitate to call, and again thank you for allowing us to work with you. Sincerely, wjak- - Bill Volmuth President bvolmuth@praxsystech.com Praxsys Technologies, Inc. 24701 US Hwy 19 N., Ste 100, Clearwater, FL 33763 info@praxsystech.com 0 Phone: 727-771-0267 Item # 8 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint one member to complete a term expiring October 31, 2011 and appoint one member to complete a term expiring October 31, 2012 on the Municipal Code Enforcement Board. SUMMARY: APPOINTMENT WORKSHEET BOARD: Municipal Code Enforcement Board TERM: 3 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: Whenever possible, this Board shall include an architect, engineer, businessperson, general contractor, sub-contractor & a realtor MEMBERS: 7 CHAIRPERSON: Ronald V. Daniels MEETING DATES: 4th Wed., 3 p.m. Nov. and Dec. - TBA APPOINTMENTS NEEDED: 2 THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. 1. Jim B. Goins - 1726 Great Brikhill Rd., 33755 - Retired - Sales Rep. Original Appointment: 10/02/2008 (I't term to expire 10/31/2011) Resigned 1/27/2010 2. Kurt B. Hinrichs - 1029 Charles St., 33755 - Civil Engineer/Builder Original Appointment: 10/22/2009 (I't term to expire 10/31/2012) Appointed to CDB 2/4/2010 council meeting - Resigned MCEB 2/17/2010 THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. Richard Avichouser - 202 Windward Passage, #604, 33767 - Realtor/Investor Served two full terms in the past - received new application 9/23/2009 2. Bob Luna - 774 Snug Island, Island Estates, 33767 - Mortgage & Real Estate Broker 3. Louise C. Riley - 1620 Drew St., 33755 - Retired/Financial Planner 4. Donald Van Weezel - 1290 Gulf Blvd., #1408, 33767 - Consultant/BA Economics & Business Zip codes of current members: I at 33756 1 at 33759 2at 33761 1 at 33767 Cover Memo Item # 9 Current Categories: Attorney Banker (Retired) Civil Engineer Executive Director/Clearwater Beach Chamber of Commerce Real Estate Acquisition/Development Review Approval: 1) Clerk Cover Memo Item # 9 Attachment number 1 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: ?P (C,? RaD 1AV (C,bDOLS&,2 Home Address: Office Address: Zo a t0t1V1bLkl A Q,.D J04SS 466?_--tt6af 15 is-) D M-4 i ?) ST- OIL.WZ'Q Zip,33?.67 -moo "vEOI-j zip 3w.5T Telephone: L4'1 5 S- 4 Telephone: -7 3 cv q--l u C-I Cell Phone: ? "F" 1S 8? E-mail Address: P_$Q 05E@0M T, N ST How long a resident of Clearwater? ! & Occupation: 72:0A L- Est (/V VesT Employer: 54'c- r- Field of Education: Other Work Experience: S L2,S .?' -D-c- q LT O Q_ i I N S V (L+ -V cjS If retired, former occupation: Community Activities: Other Interests: Board Service (current and past): Board Preference: E) 0 N F i71 1J E-o c `4 (_ P LA AJN tN? C 0 3? A-) po 2 Ge_ NI E•vT FaD Additional Comments: -3u t L_'p E?7 0 66,A)c Date: Sig n6? See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your applicati at City Hall, 2nd Floor, 112 S. Osceola Avenue. SEP 23 OFFICIAL RECORDS ANdtem # 9 LEGISLATIVE SRVCS DEPT Attachment number 1 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 'o {? Fi a C ib ?A-) Lo M a UPIr N C.C Lo ?T H F K r S"7 t v cR? C4y? 7Mc 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? D 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? BU ? x.10 t: 5 i iZs o-L c-s-r- --iE aAyC E 4. Why do you want to serve on this Board? o C9 t tl (13 4 C- / CS5M/n VN I ? Name: t CIn ?92? AVIG t,- 0 cIS0- Board Name: C006 ?^? ?? r?C6Mcti r Item # 9 Attachment number 2 Page 1 of 2 Name CITY OF CLEARWATER - APPLICATION FOR ADVISORY BC jV1:D (must be Clearwater resident) ell- L 1, , 'L 1 ?& Ate Is Home Add °2 / 2 y C' N Telephone:22?- ?-W- 8 ?c r Cell Phone: 7d-7 68 ' -3 J How long a resident of Clearwater? Occupation: 1,(10r27&1j6 Field of Education: If retired, former occupation: Community Activities: ,r /? d /?-' S ,/i`?"?'L` ?? j ?df'? ?rl''I ?3 Y- Other Interests: Board Service (current and past): Additional Comments: Signed: Offi ddress: OFFICK RSCORDS AND "ISLAWE SRVCS OUT zip Telephone: E-mail Address: ployer: Other Work Experience: --- a..n? v , B rd Preference: A d,___ Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 9 Attachment number 2 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 4. Why do you want to serve on this Board?,- .S r Name: c Board Name: Item # 9 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Attachment number 3 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) y °' "° + ,, ; Name: L D U i <c IL ._4 . s Home Address: 110 9 6 0 0&:tcJ 5F 011a Are-k- zip 33155 Telephone: IQ- 7 _776 Office Address: zip Telephone: Cell Phone: E-mail Address: How long a resident of Clearwater? 32 D!! L,9 S Occupation: R L T-12 t.:F_0 Employer: Field of Education: ?/?Lc=S 1 N S u ?e A- n/ c? ?i L & Ain, &L PA *10411 41C Other Work Experience: If retired, former occupation: ! W A kid ,44 4- f Al41 C K Community Activities: (74> P?? G= ?/ F r? 2n?,= .v r A /jA!K Lu ony/d'W Other Interests: 424: A a',-? 55t 7 S -- ? 2 4?itI&5 Gill-soW, AA1,0jilsZ- R, Board Service (current and past): Board Preference: eQpL 1W Af Fy/c r'? ?vT- 00,0e 1s= A/ Fun 06- M4-?Al Additional Comments: Signed: Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 9 P Attachment number 3 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? S & GC T/-j A Y- Coo aE 5 /996 G ?l/fvRC?? 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? L= S 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? %As r ? x P? ?.L a??? ,.r 4. Why do you want to serve on this Board? .?,U 5?F ,-Liz?- TAE C$.Ty a,= 9XSX2W//-",C- Name: t- D u, s L= 0. , ?0,1 46zY Board Name: Oa I» G=-N/=U2L* c r19?,?1 Item # 9 Attachment number 4 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: Donald van Weezel Home Address: 1290 Gulf Blvd. #1408 Clearwater, FL Zip 33767 Telephone: 727-595-7462 Cell Phone: 973-903-6577 Office Address: same as home zip Telephone: 973-903-6577 E-mail Address: donaldvanw(a)-aol.com How long a resident of Clearwater? 4 years Occupation: Consultant Employer: Regulatory Solutions (self-employed) Field of Education: BA Economics and Business Other Work Experience: New York Stock Exchange Executive 1971-2006 If retired, former occupation: Community Activities: Clearwater Police+Recreation Dept. Volunteer, Sand Key Civic Association Board, Condo Board President, Miniature Art Society of Florida Volunteer, Clearwater Citizens Academy-2009 and Clearwater Complete Census Count Committee 2010. Other Interests: Camping, classic cars, bicycling and kayaking. Board Service (current and past): Board Preference: Borough of Ringwood, New Jersey, Planning 1.Community Development Board Board-1987-1995-Chairman 3 years, 2. Municipal Code Enforcement Board Executive Secretary 2 years Additional Comments: Signed: s/Donald van Weezel Date: January 11, 2010 February 17, 2010 (revised) See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. RECEIVED FEB 1 "' ?019 a?: ? FICWL RECORDS Arid tem # 9 LE, aISLATIVE SRVCS DEPT Attachment number 4 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Review instances where persons/entities have been cited for violations of City Ordinances or Codes. Conduct hearings and receive testimony from City Enforcement Officials and the cited persons and render a fair and impartial decision. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Regularly watch meetings on C-View. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Eight years experience on Municipal Planning Board which involves application and interpretation of building/municipal codes . Work experience involved writing, interpreting, and enforcing rules and regulations for financial services industry. Have been involved in conducting and testifying at securities industry disciplinary proceedings and arbitration hearing panels. Serve as arbitrator for FINRA (Financial Industry Regulatory Authority) . 4. Why do you want to serve on this Board? I will bring an informed, objective and impartial perspective to Board deliberations. I enjoy and am good at addressing/analyzing complex issues, finding practicable solutions, and working cooperatively as part of a group. While it may sound "trite". I want to help Clearwater become an even better place. Name: Donald van Weezel Board Name: Municipal Code Enforcement Board Item # 9 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a $378,000 settlement of the case of City of Clearwater v. Florida Power Corporation, and Florida Power Corporation d/b/a Progress Energy Florida, Case 08-18004-CI-07, Pinellas County Circuit Court and claims for costs and expenses incurred by the City in the Cleveland Street and Coronado Drive Projects and authorize the appropriate officials to execute same. (consent) SUMMARY: An action was brought against Florida Power to recover damages for the additional costs and expenses incurred by the City during the Myrtle Avenue reconstruction project from 2003 to its completion in 2006. The City alleged that Florida Power failed to resolve conflicts with existing above ground utilities and buried utilities in a timely manner during the reconstruction process. As a result, the City was required to expend funds to compensate the contractor for time delays, redesign, and additional work. Florida Power denies the allegations that it is responsible for any additional costs and expenses. The parties have engaged in negotiations over the past several weeks on these claims and also on similar claims arising from the Cleveland Street and Coronado Drive projects in an effort to arrive at a mutually agreed settlement so as to avoid the additional costs and expenses and uncertainties of a jury trial. A tentative agreement has been reached settling all claims for a cash payment from Florida Power in the amount of $378,000.00. The legal department requests authority to settle the case and claims for this amount and execute a release and other documents necessary to resolve the case and dismiss the suit. Type: Current Year Budget?: Other Yes Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Review Approval: 1) Clerk Annual Operating Cost: Total Cost: to Cover Memo Item # 10 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8132-10 on second reading, amending the Community Development Code, Article 3, Development Standards, Section 3-601 to amend side setback standards for commercial or multi-use docks on nonresidentially zoned property adjacent to residentially zoned property. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 11 Attachment number 1 Page 1 of 3 ORDINANCE NO. 8132-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE; AMENDING ARTICLE 3, DEVELOPMENT STANDARDS, SECTION 3-601. TO AMEND SIDE SETBACK STANDARDS FOR COMMERCIAL OR MULTI-USE DOCKS ON NONRESIDENTIALLY ZONED PROPERTY ADJACENT TO RESIDENTIALLY ZONED PROPERTY; CERTIFYING CONSISTENCY WITH THE CITY'S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater adopted a new Community Development Code on January 21, 1999 which was effective on March 8, 1999, and WHEREAS, the City of Clearwater desires for the Community Development Code to function effectively and equitably throughout the City, and WHEREAS, it has been determined that limited and reasonable restrictions on the dimensional standards for commercial docks are in the public interest, and WHEREAS, the City of Clearwater has determined where the Community Development Code needs clarification and revision, and WHEREAS, the City Council has fully considered the recommendations of the Community Development Board and testimony submitted at its public hearing; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 3-601., Community Development Code, is amended to read as follows: Section 3-601. Docks. C. New docks. Ordinance No.IfM32 1011 Attachment number 1 Page 2 of 3 h. Dimensional standards. i) Setbacks for commercial and/or multi-use docks shall be as follows: a) If the commercial or multi-use dock is located adiacent to a waterfront property occupied by a detached dwelling or two-unit attached dwelling use and the use of said property conforms to the zoning district, the setback adjacent to the residential property line as extended into the water shall be a minimum of one-third of the applicant's waterfront property width measured from the side property lines; b) If a commercial or multi-use dock located on non-residentially zoned property is adjacent to any waterfront residentially zoned property, the setback adjacent to the residentially zoned property line as extended into the water shall be a minimum of twenty percent of the applicant's waterfront property width measured from the side property lines; c) In all other circumstances, commercial and multi-use docks shall be located so that the setback from any property line as extended into the water shall be a minimum of ten percent of the applicant's waterfront property width measured from the side property lines. Section 2. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 3. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City's Comprehensive Plan. 2 Ordinance No. EMM4011 Attachment number 1 Page 3 of 3 Section 4. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 5. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 6. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 3 Ordinance No. &tbt$ #011 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8135-10 on second reading, annexing certain real property whose post office address is 1624 Stevenson's Drive, together with the abutting right-of-way, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 12 Attachment number 1 Page 1 of 1 ORDINANCE NO. 8135-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF STEVENSON'S DRIVE APPROXIMATELY 20 FEET SOUTH OF CLAIRE DRIVE, CONSISTING OF LOT 12, BLOCK A, STEVENSON'S HEIGHTS, WHOSE POST OFFICE ADDRESS IS 1624 STEVENSON'S DRIVE, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 12, Block A, Stevenson's Heights, according to plat thereof recorded in Plat Book 34, Page 13, Public Records of Pinellas County, Florida, together with the abutting right-of-way. (ANX2007-03007) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Cynthia E. Goudeau Assistant City Attorney City Clerk Item # 12 Ordinance No. 8135-10 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8136-10 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1624 Stevenson's Drive, together with the abutting right-of- way, upon annexation into the City of Clearwater, as Residential Low (RL). SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 13 Attachment number 1 Page 1 of 1 ORDINANCE NO. 8136-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF STEVENSON'S DRIVE APPROXIMATELY 20 FEET SOUTH OF CLAIRE DRIVE, CONSISTING OF LOT 12, BLOCK A, STEVENSON'S HEIGHTS, WHOSE POST OFFICE ADDRESS IS 1624 STEVENSON'S DRIVE, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 12, Block A, Stevenson's Heights, according to Residential Low (RL) plat thereof recorded in Plat Book 34, Page 13, Public Records of Pinellas County, Florida, together with the abutting right-of-way. (ANX2007-03007) Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8135 -10. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Cynthia E. Goudeau Assistant City Attorney City Clerk Item # 13 Ordinance No. 8136-10 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8137-10 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1624 Stevenson's Drive, together with the abutting right-of-way, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 14 Attachment number 1 Page 1 of 1 ORDINANCE NO. 8137-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF STEVENSON'S DRIVE APPROXIMATELY 20 FEET SOUTH OF CLAIRE DRIVE, CONSISTING OF LOT 12, BLOCK A, STEVENSON'S HEIGHTS, WHOSE POST OFFICE ADDRESS IS 1624 STEVENSON'S DRIVE, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoning District Lot 12, Block A, Stevenson's Heights, according to Low Medium Density Residential plat thereof recorded in Plat Book 34, Page 13, Public (LMDR) Records of Pinellas County, FL, together with the abutting right-of-way. (ANX2007-03007) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8135-10. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 14 Ordinance No. 8137-10 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8138-10 on second reading, annexing certain real property whose post office address is 2170 Catalina Drive South, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 15 Attachment number 1 Page 1 of 1 ORDINANCE NO. 8138-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF CATALINA DRIVE SOUTH APPROXIMATELY 250 FEET WEST OF BELCHER ROAD, CONSISTING OF LOT 42, SUNSET GARDENS, WHOSE POST OFFICE ADDRESS IS 2170 CATALINA DRIVE SOUTH, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 42, Sunset Gardens, according to the plat thereof as recorded in Plat Book 41, Page 6, Public Records of Pinellas County, FL (ANX2009-11015) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Attest: Cynthia E. Goudeau City Clerk Item # 15 Ordinance No. 8138-10 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8139-10 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2170 Catalina Drive South upon annexation into the City of Clearwater, as Residential Urban (RU). SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 16 Attachment number 1 Page 1 of 1 ORDINANCE NO. 8139-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF CATALINA DRIVE SOUTH APPROXIMATELY 250 FEET WEST OF BELCHER ROAD, CONSISTING OF LOT 42, SUNSET GARDENS, WHOSE POST OFFICE ADDRESS IS 2170 CATALINA DRIVE SOUTH, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 42, Sunset Gardens, according to the plat thereof as Residential Urban (RU) recorded in Plat Book 41, Page 6, Public Records of Pinellas County, FL (ANX2009-1 1 01 5) Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8138-10. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 16 Ordinance No. 8139-10 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8140-10 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2170 Catalina Drive South, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 17 Attachment number 1 Page 1 of 1 ORDINANCE NO. 8140-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF CATALINA DRIVE SOUTH APPROXIMATELY 250 FEET WEST OF BELCHER ROAD, CONSISTING OF LOT 42, SUNSET GARDENS, WHOSE POST OFFICE ADDRESS IS 2170 CATALINA DRIVE SOUTH, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoning District Lot 42, Sunset Gardens, according to the plat Low Medium Density Residential thereof as recorded in Plat Book 41, Page 6, (LMDR) Public Records of Pinellas County, FL (ANX2009-11015) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8138-10. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 17 Ordinance No. 8140-10 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 8145-10 on second reading, vacating, with conditions, the east 35 feet of the 70 foot South Gulfview Boulevard right-of-way contained between the westerly extension of the north property line of Lot 60, Lloyd-White-Skinner Subdivision and the westerly extension of the south property line of Lot 62, Lloyd-White-Skinner Subdivision. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 18 Attachment number 1 Page 1 of 2 ORDINANCE NO. 8145-10 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING WITH CONDITIONS, THE EAST 35 FEET OF THE 70- FOOT SOUTH GULFVIEW BOULEVARD RIGHT-OF-WAY CONTAINED BETWEEN THE WESTERLY EXTENSION OF THE NORTH PROPERTY LINE OF LOT 60, LLOYD-WHITE-SKINNER SUBDIVISION AND THE WESTERLY EXTENSION OF THE SOUTH PROPERTY LINE OF LOT 62, LLOYD-WHITE-SKINNER SUBDIVISION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater has embarked on a community revitalization effort for Clearwater Beach; WHEREAS, one of the major elements of the City's revitalization effort is a preliminary design for the revitalization of Clearwater Beach entitled Beach by Design; Beach; WHEREAS, Beach by Design identifies a need for additional public parking on Clearwater WHEREAS, the City has adopted Beach by Design pursuant to the Pinellas Planning Council's Rules in support of the City's Comprehensive Plan; WHEREAS, L.O.M., Inc., owner of real property (the "Owner') located in the City of Clearwater, has entered into a Development Agreement (as amended, restated and supplemented from time to time, the "Development Agreement") with the City as approved by Resolution 10-01 for the purpose of facilitating the development of a mixed-use project (the "Project") that includes the construction of approximately three hundred and forty-nine (349) parking spaces, of which three hundred (300) spaces shall be open to the public; and has requested that the City vacate the right-of-way depicted in Exhibit B, attached hereto in order to facilitate the Project, WHEREAS, adoption of this ordinance is a step necessary to make it possible for the Owner to develop the Project on the real property depicted in Exhibit A and adjacent lands owned by Owner in accordance with the goals and objectives of Beach by Design; WHEREAS, the completion of the Project will enhance the quality of life and improve the aesthetic and useful enjoyment of Clearwater Beach and the City, all in accordance with and in furtherance of the Comprehensive Plan of the City of Clearwater, by providing much-needed public parking on Clearwater Beach; WHEREAS, the City Council finds that said right-of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated to enable the construction of the Project; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following land: Ordinance No.lW04018 Attachment number 1 Page 2 of 2 Being the East 35-feet of the 70-foot South Gulfview Boulevard right-of-way contained between the westerly extension of the north property line of Lot 60, Lloyd-White-Skinner Subdivision as recorded in Plat Book 13, Pages 12 and 13 and the westerly extension of the south property line of Lot 62 of said Lloyd-White-Skinner Subdivision as more particularly described in Exhibit B attached hereto. is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto to and for the benefit of the adjacent property owner, provided that and conditioned upon the following: 1) The Project shall be constructed and completed in accordance with the Development Agreement on or before September 30, 2012; 2) the Parking Covenant required by the Development Agreement shall be executed and delivered by the fee owner(s) of the Property, with a joinder, consent and subordination from all lien holders and any other person or entity with an interest in the property superior to and with priority over the Parking Covenant, which makes the Parking Covenant a valid, binding and permanent, superior, restrictive covenant against the Property (subject to the terms thereof), and shall be recorded in the Public Records of Pinellas County, Florida (the "Conditions"). If the Completion Date (as defined in the Development Agreement) is extended for any reason, the outside date for completion of the Project shall be extended for a commensurate period of time for purposes of the Condition. Completion shall be evidenced by the issuance of a conditional or permanent certificate of occupancy for the Project. If the Conditions are not met, this vacation shall be rendered null and void. If the Conditions are met, this vacation shall become permanent and irrevocable. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance No. 8145-10 Item # 18 Attachment number 2 Page 1 of 1 EXHIBIT A Legal Description of Property Legal Description of Property prior to Vacation of Right-of-Way (as defined in the Development Agreement): PARCEL 1: Lot 110, LLOYD-WHITE-SKINNER SUBDIVISION, according to the plat thereof as recorded in Plat Book 13, Pages 12 and 13, Public Records of Pinellas County, Florida. PARCEL 2: Lots 60, 61 and 62, and the Southerly one-half of Lot 107 and all of the Lots 108 and 109, LLOYD-WHITE-SKINNER SUBDIVISION, according to the plat thereof as recorded in Plat Book 13, Pages 12 and 13, Public Records of Pinellas County, Florida. Legal Description of Property after Vacation of Right-of-Way- PARCEL 1: Lot 110, LLOYD-WHITE-SKINNER SUBDIVISION, according to the plat thereof as recorded in Plat Book 13, Pages 12 and 13, Public Records of Pinellas County, Florida. PARCEL 2: Lots 60, 61 and 62, and the Southerly one-half of Lot 107 and all of the Lots 108 and 109, LLOYD-WHITE-SKINNER SUBDIVISION, according to the plat thereof as recorded in Plat Book 13, Pages 12 and 13, Public Records of Pinellas County, Florida. TOGETHER WITH THE FOLLOWING DESCRIBED PARCELS: The Easterly 1/2 of Gulfview Boulevard lying West of and adjacent to the Westerly boundaries of Lots 60, 61 and 62, THE LLOYD-WHITE-SKINNER SUBDIVISION, as recorded in plat book 13 on pages 12 and 13 of the Public Records of Pinellas County, Florida, more particularly described as follows: Begin at the Northwest corner of said Lot 60; thence 180.12 feet along the Westerly boundary of said Lots 60, 61 and 62, and along the arc of a curve to the right with a radius of 6017.52 feet, subtended by a chord distance of 180.11 feet, bearing S08°35'03"W to the Southwest corner of said Lot 62; thence N80°34'24"W along the Westerly extension of the Southerly boundary of said Lot 62, a distance of 35.00 feet to a point of intersection with the centerline of said Gulfview Boulevard, a 70 foot wide right of way; thence 179.08 feet along said centerline and along the arc of a curve to the left with a radius of 5982.52 feet, subtended by a chord distance of 179.08 feet, bearing N08°35'03"E to a point of intersection with the Westerly extension of the Northerly boundary of said Lot 60; thence S82°15'44"E a distance of 35.00 feet to the Point of Beginning. Item # 18 Attachment number 3 Pa e SKETCH of DESCRIPTION THIS IS NOT A BOUNDARY SURVEY SCALE : 1 ° = 50' 0' 50' 100' r r r ` LOT 59 35., 9 corner UO•* NW 60 ----------- Ti e(P r LOT LOT 106 ' -------------- i Q Radial "'a 60 ,r-------- _ r r r r J -LOT3a7------ _i ; ----------------- ------------- , ' r ------- ca - --- ' '-- to LOT 108 i!J LOT 61 , I + r r!? , r _ - `--- i _`--- q r ? + ' -? LOT 109 ; , r Z , J' LOT 62 ; r 180- i 35.00 4,?+ - - ---_dol r' LOT 110 ; V $W Corner lot 62 r-------- 63 ;r ----------- r LOT , i r r r CURVE e DATA LOT 111 i r r i r e , Westerly BEARING Boulevard lying ARC 180.12' West LENGTH of and adjacent 180.11CHORD' acent to LENGTH the CHORD r r boundaries of Lots 60, 61 and 62, THE LLOYD-WHITE-SKINNER SUBDMSION, as recorded in plat book 13 on pages 12 and 13 of the Public Records of Pinellas County, Florida, more particularly described as follows: Begin at the Northwest comer of said Lot 60; thence 180.12 feet along the Westerly boundary of said Lots 60, 61 and 62, and along the arc of a curve to the right with a radius of 6017.52 feet, subtended by a chord distance of 180.11 feet, bearing SOS'35'03'W to the Southwest comer of said Lot 62; thence N80'34'24'W along the Westerly extension of the Southerly boundary of said Lot 62, a distance of 35.00 feet to a point of intersection with the centerline of acid Gulfview Boulevard, a 70 foot wide right of way; thence 179.08 feet along said centerline and along the arc of a curve to the left with a radius of 5982.52 feet, subtended by a chord distance of 179.08 feet, bearing N01r35'03*E to a point of intersection with the Westerly extension of the Northerly boundary of said Lot 60; thence S82-15'44'E a distance of 35.00 feet to the Pant of Beginning. Contains 6,286.20 square feet (0.144 acres), more or less. NOTES: LEGEND 1. NO UNDERGROUND NISTAL1AT10NS OR IMPROVEMENTS HAVE BEEN LOCATED EXCEPT AS SHOWN. 2. NO INSTRUMENTS OF RECORD REFLECRNG EASEMENTS. RIGHT OF WAY AND/OR OWIERSNP WERE ID nEtnlFlaml FURNISHED TO THIS SURVEYOR EXCEPT AS SHOWN. ? PRO113901K LAND SAY= 3. THIS SKETCH DOES NOT REFLECr OR DETERMINE OWNERSHIP. 4. USE OF THIS SKETCH BY ANYONE OTHER THAN THOSE PREPARED FOR WILL BE THE RE-USERS p EE or NESOW71CN IiORMM SOLE RISK WITHOUT LIABIFTY TO THE SURVEYOR. ((?F53 FaD rIA<AIND 5. THE SKETCH WAS PREPARED WRHOUr THE BEIEFIT OF A CURREM TTILE COMMITMEM AND IS POB POW OF I6lyMIG SUBJECT TO FASEIADn NQUS-OF-WAY AND SIMILAR MATTERS OF ME. POC PONT OF OXISKSENT 6. MERNMAN BIASED ON THE WESTERLY RKBR OF WAY LIE OF GRIFVIEW BOULEVARD AS KONG SW35.03-W (MIMED. Prepared for and Certified To: DATE; rDrawing No. 902601.dwg? Project No. 9026 Keith Zayoc and Associates, Inc. September S. 2009 Pages Checked By KoM Fdd Book Drawn By LAC SURVEYOR'S CERTIFICATE I hwVW ON" lot the SKM depide6 hereon .m Wfall abler MY RESPONS7LE SUNCOAST LAND SURVEYING, Inc. OWM an I» del ewe, mW .aee the MNww TWW-4L sWOM »L f«Rn by 111 FOREST LAKES BOULEVARD the Rom I m OF PPAIESSIOK Lne SLWAYORS In qqtr?r IG17-s, M VA OLDSMAR. FLA. 34877 AOtDIST 7114 OWE P1NAot to Seelon 472027. RDRIDA STIIMFS W VLO WIHOUT TIE AND TIE CROW Rl?q SFI1L OF A FLORIDA UCDSM BOUNDARY - TCPIIGRAPINC - CONSTRUCTION STAKEOUT SURtEVOR AND MaIrPPFR'. Y A. COPELAND, LS No.3279 11, ' L 45f3 PHONE: (813) 854-1342 FAX: (813) 655-6890 CURVE RADIUS DELTA ANGLE C1 6017.52' 01' 42 54 C2 5982.52' 01'42 54 179.08' 179.08' ND8'35'0'E The Easterly 1/2 of Gulfview 1 of 1 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 19 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Other Council Action SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 20 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Clearwater Bombers Proclamation SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 21 Meeting Date: 3/1/2010 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Girl Scout Week Proclamation SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 22