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ENGINEER OF RECORD FOR STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN :~? ~ '~ l I AGREEMENT BElWEEN CITY AND ENGINEER/CONSULTANT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this I ~ay of ~, ~19' q I , by and between the City of Clearwater, Florida, hereinafter referred to as the CITY, and King Engineering Associates, Inc., a Florida corporation, hereinafter referred to as the ENGINEER/ CONSULTANT. WITNESSETH: WHEREAS, the CITY proposes to do certain work towards accomplishment of the project. The nature, character, CITY'S objectives and limits of the proposed project are to develop and submit U.S. Environmental Protection Agency, National Pollutant Discharge Elimination System (NPDES) municipal and industrial permit applications for the City of Clearwater. Work includes coordination with Pinellas County and adjacent cities to eliminate duplication of effort. An application will also be prepared to comply with Flood Damage Reduction requirements of the National Flood Insurance Program. WHEREAS, the CITY desires to engage the ENGINEER/CONSULTANT to perform certain professional services pertinent to such work in accordance with this Agreement; WHEREAS, the ENGINEER/CONSULTAN:T desires to provide such professional services in accordance with this Agreement. NOW THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Agreement, it is mutually understood and agreed as follows: I. GENERAL SCOPE OF THIS AGREEMENT The relationship of the ENGINEER/CONSULTANT to the CITY will be that of a professional consultant, and the ENGINEER/CONSULTANT will provide the professional and technical services required under this Agreement in accordance with acceptable environmental and engineering practices and ethical standards. II. PROFESSIONAL AND TECHNICAL SERVICES It shall be the responsibility of the ENGINEER/CONSULTANT to work with the CITY and apprise it of solutions to environmental, engineering, planning and design problems and the approach or techniques to be used towards accomplishment of the CITY'S objectives. The scope of services to be provided to accomplish the CITY'S objectives is set forth in Attachment B, subject, however, to the inclusion of additional 11/26/91 - 1 - ee,'~ V 7l!~ (i,J-//&-X ( :;':, .~ I ] services as provided III Section IV.C. Additional Services by the ENGINEER/CONSULTANT may include upon completion of the NPDES Permit Applications, and upon direction of the CITY, to prepare a comprehensive Stormwater and Watershed Management Plan and to provide additional engineering, environmental, planning and surveying services required to design, permit and construct the various selected alternatives resulting from the Master Plan and/ or to assist the CITY with the implementation of the Master Plan. III. PERIOD OF SERVICE A The ENGINEER/CONSULTANT will begin work promptly after receipt of a fully executed copy of this Agreement; such receipt shall constitute written notice to proceed. B. If the ENGINEER/CONSULTANTS design services called for under this Agreement are delayed for reasons beyond the ENGINEER/CONSULTANTS control, the time of performance shall be adjusted appropriately. If the services under this Agreement continue for a period of more than two (2) years from the beginning date (as above provided), the fees contained in Attachment C shall be subject to renegotiation; any change in such fees shall apply only to the unfinished services as of the effective date of such change. C. The ENGINEER/CONSULTANT shall not be bound under this Agreement if a fully executed copy hereof is not received by the ENGINEER on or before December 31, 1991. IV. GENERAL CONSIDERATIONS A 11/26/91 All original sketches, tracings, drawings, computations, details, design calculations and other . documents and plans that result from the ENGINEER/CONSULTANTS services under this Agreement are and remain the property of the ENGINEER/CONSULTANT as instruments of service. Where such documents are required to be filed with governmental agencies or where indicated in Attachment B, Scope of Services, the ENGINEER/CONSULTANT will furnish copies to the CITY upon request. B. The CITY may, at its expense, obtain a set of reproducible copies of any maps and/or drawings prepared for it by the ENGINEER/CONSULTANT in consideration of which the CITY agrees that no additions, deletions, changes or revisions shall be made to same without the express written approval of the ENGINEER/CONSULTANT. c. Notwithstanding that specific services are enumerated in Attachment B, the ENGINEER/ CONSULTANT will, upon written request of the CITY, provide any and all other civil engineering, environmental, surveying, landscape architecture and planning services required to implement the NPDES Permits - 2 - ~ ~ ........... I I and/ or Master Plan and normally falling within the scope of selVices offered by the ENGINEER/CONSULTANT; provided, however, that such additional services shall result in extra compensation to the ENGINEER/CONSULTANT, as provided in Attachment C. It is understood and agreed that if such additional services are requested, the Agreement shall be considered as a continuing contract with respect thereto. D. The CITY hereby acknowledges that estimates of probable construction costs cannot be guaranteed, and such estimates are not to be construed as a promise to design facilities within a cost limitation unless mutually agreed in advance. E. It is understood and agreed that the ENGINEER/CONSULTANT'S services under this Agreement do not include participation, whatsoever, in any litigation. Should such services be required, a supplemental agreement may be negotiated between the CITY and the ENGINEER/CONSULTANT describing the services desired and providing a basis for compensation to the ENGINEER/ CONSULTANT. F. Upon the ENGINEER/CONSULTANT'S request, the CITY will furnish or cause to be furnished such reports, studies, instruments, documents, and other information as the ENGINEER and CITY mutually deem necessary, and the ENGINEER/CONSULTANT may rely upon same in performing the services required under this Agreement. G. The CITY and the ENGINEER each binds itself and its successors, legal representatives, and assigns to the other party to this Agreement and to the partners, successors, legal representatives, and assigns of such other party, in respect to all covenants of this Agreement; and neither the CITY nor the ENGINEER will assign or transfer interest in this Agreement without written consent of the other. V. INSURANCE/SAFETY AND HEALTH A. Workers Compensation and Employers Liability The ENGINEER/CONSULTANT shall procure and maintain, for the life of this Contract/Agreement, Workers Compensation Insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employers Liability with limits meeting all applicable state and federal laws. 11/26/91 - 3 - 11/26/91 .. f ,,-' J B. General Liability The ENGINEER/CONSULTANT shall procure and maintain, for the life of this Contract/Agreement, General Liability insurance. This coverage shall be on an "Occurrence" basis. Coverage shall include Premises and Operations; Independent Contractors; Products and Completed'o-Operations and Contractual Liability. Coverage shall be no more restrictive than the latest edition of the Commercial General Liability policies of the Insurance Services Office (ISO). This policy shall provide coverage for death, bodily injury, personal injury or property damage that could arise directly or indirectly for the performance of this Agreement. The minimum limits of coverage shall be $500,000, per Occurrence Combined Single Limit for Bodily Injury Liability and Property Damage Liability. The CITY shall be included and identified as an Additional Insured under the policy/certificate of insurance. C. Business Automobile Liability The ENGINEER/CONSULTANT shall procure and maintain, for the life of the Contract/Agreement, Business Automobile Liability Insurance. The minimum limits of coverage shall be $500,000, per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability, with a $100 deductible. This coverage shall be an "Any Auto" type policy. Coverage shall be no more restrictive than the latest edition of the Business Automobile Policies of the Insurance Services Office (ISO). The CITY shall be included and identified as an Additional Insured under the policy/certificate of insurance. D. Professional Liability Insurance The ENGINEER/CONSULTANT shall procure and maintain, for the life of the Contract/Agreement, Professional Liability Insurance. This insurance shall provide coverage against such liability resulting from this contract/project. The minimum limits of coverage shall be $1,000,000 (with a $75,000 deductible limit paid by ENGINEER/CONSULTANT). - 4 - :T .' 11/26/91 I 1 E. Indemnity In consideration of the sum of One Hundred Dollars ($100.00), the receipt and sufficiency of which is acknowledged, payable as part of the first payment for services the ENGINEER/CONSULTANT agrees to defend, save and hold the CITY, its agents, assigns and employees, harmless from- all claims or causes of action, including costs and attorney's fees, and all judgements whatsoever, involving personal injury, bodily injury, death, or property damage, arising out of any negligent act or omission, or the violation of any federal, state or local law or regulations by the Engineer/Consultant, its subcontractors, agents, assigns, invitees or employees in connection with this Contract/ Agreement. F. Supplemental Provisions The insurance coverages and conditions afforded by the above mentioned policies shall not be suspended, voided, canceled or modified except after thirty (30) days prior written notice by certified mail return receipt requested has been given to both the Public Works Director and the Risk Management Offices of the CITY. Certificates of Insurance meeting the specific required insurance provisions specified within this Contract/ Agreement shall be forwarded to both the Public Works Director and Risk Management Offices of the OTY and approved prior to the start of any work. After review, the Certificate will be filed with the City Clerk as a part of the official contract file. Receipt and acceptance of the ENGINEER/CONSULTANT's Certificate of Insurance, or other similar document does not constitute acceptance or approval of amounts or types of coverages which may be less than required by this Contract/ Agreement. The CITY may, at its option, require a copy of the ENGINEER/ CONSULTANTs Insurance Policies. G. Safety and Health Requirements It is the ENGINEER/CONSULTANTs sole duty to provide safe and healthful working conditions to its employees on and about the site of Contract/ Agreement Performance. The CITY assumes no duty for supervision of the ENGINEER/ CONSULTANT. The CITY may order that the work stop if a condition of immediate danger to CITY employees, equipment or property damage exists. This provision shall not shift responsibility or risk of loss for injuries or damage sustained from the ENGINEER/CONSULTANT to the CITY, and the - 5 - J I ENGINEER/CONSULTANT shall remain solely responsible for compliance with all safety requirements and for the safety of all persons and property at the site of ENGINEER/ CONSULTANT performance. Should the work continue into the construction phase, it is understood and agreed to by all parties that the approved contractor will have sole responsibility for safety and health conditions at the construction site. The ENGINEER/CONSULTANT shall comply with. the standards and regulations set forth by the Occupational Safety and Health Administration (OSHA), the Florida Department of Labor and Employment Security and all other appropriate federal, state, local regulations or CITY safety and health standards. VI. COMPENSATION The ENGINEER/CONSULTANT shall be compensated for all services rendered under this Agreement in accordance with the provisions of Attachment C. VII. TERMINATION This Agreement may be terminated by either party by seven (7) days prior written notice, in the event of substantial failure to perform in accordance with the terms hereof by the other party through no fault. of the terminating party. If this Agreement is terminated, the ENGINEER shall be paid in accordance with the provisions of Attachment C for all work performed up to the date of termination. VIII. SUSPENSION, CANCELLATION OR ABANDONMENT In the event the project described in Attachment A, or the services of the ENGINEER/ CONSULTANT called for under this Agreement, is/are suspended, canceled or abandoned by the CITY, the ENGINEER/CONSULTANT shall be given thirty (30) days prior written notice of such action and shall be compensated for the professional services provided and/or related fees for which there is an irreversible obligation up to the date of suspension, cancellation or abandonment. 11/26/91 - 6 - .. '...... .', I I IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date and year first above written. B. Edward Mazur, Jr. CIATES, INC. WITNESS By: Go~ '1(~~ Countersigned: CITY OF CLEARWATER 1k BY~~ Michael J. Wr' City Manager Rita Garvey Mayor-Commissioner Approved as to form and correctness: Attest: -,-/ M.A. Galbraith, City Attorney 11/26/91 - 7 - J ATIACHMENT A STATEMENT ON A DRUG FREE WORKPIACE/ SWORN STATEMENT - PUBliC EN1ITY CRIMES (PREVIOUSLY SUBMl'lTED) -ON FIlE WITII CITY- --~ ~. - , ..... - .- '''''. ........ .../ -.. .~, ~ ~ 11/26/91 ',- - 8 - 1 _ .- I J''oi .. , ", I t CITY OF ClEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PIAN SECllON A BASE DATA An objective of the Base Data task will be to assimilate available existing information which may be used to compile the data required for submittal to the U.S. Environmental Protection Agency (EP A) under the NPDES municipal permitting (Section B) and industrial permitting (Section C) tasks. No new research will be undertaken except as may be required to meet NPDES requirements and where it may be demonstrated to the City that information is not otherwise available and is a Federal requirement. The anticipated level of effort for each data collection task (e.g., number of structures to be located, number of outfalls to be sampled, etc.) is estimated in the Preliminary Estimate of Time and Effort included as Exhibit A. I. INFORMATION COLLECTION AND MANAGEMENT Upon receipt of written notice to proceed from the City, the Consultant will proceed with Task I. I.A. Work Program Coordination - Coordinate the City work program with relevant Federal, State and local regulatory agencies; undertake and begin conducting the Project as described in the Agreement, supplying the necessary personnel, essential equipment, and facilities to accomplish the objectives stated therein. I.B. Project Coordination Meeting - Designate in writing to the City, the Project Manager and those persons who will supervise and coordinate the essential portions of the project. The Consultant will also designate a project liaison 11/26/91 A-I 11/26/91 J - , J , ' officer to coordinate significant project actions with the City. Once these key personnel are designated by the Consultant, the Consultant will schedule an initial joint coordination meeting with the City. 1.C. literature Search - Perform a literature search to review and assimilate -,' available information pertinent to the project area. This will include but not be limited to, a review of the following information available from the City, Pinellas County, the Southwest Florida Water Management District (SWFWMD), the Florida Department of Environmental Regulation (DER), the Florida Department of Transportation (FDOT), the U.S. Army Corps of Engineers (CaE), the U.S. Geological Survey (USGS), the U.S. Department of Agriculture Soil Conservation Service (SCS), and the Tampa Bay Regional Planning Council (TBRPC). lCl. Existing reports relative to the study area. lCZ. Hydrologic, meteorological, and tidal records. lC3. City Stormwater Atlas Sheets lCA. Existing drainage and stormwater management systems within the study area on file. lCS. Aerial photography of the study area. lC6. Documentation of rainfall volume and duration data. The NPDES permit application process required documentation of the annual median or average rainfall event in the City to determine appropriate storm events for sampling. A-Z , '- ~' , 11/26/91 I I I.e.? Present and projected land use within the study area including the land use elements of the City of Clearwater Comprehensive Plan, and major developments which have been approved by the City. Data regarding proposed DRl's, PUD'sand other large scale or significant impact projects will be requ~s~ed from the City, Pinellas County, TBRPC, etc. I.e.S. Drainage maps for City, County and State roads within the City. I.e.9. Rules and laws related to stormwater and flood plain management (local, regional, state, and federal) pertinent to the project area. I.e.l0. Water quality (existing data sources to include USGS, FDER, SWFWMD, Pinellas County) I.C.l1. Stream conditions (e.g., bank erosIOn and hardening, sediment contamination etc.) I. C.12. Watershed characteristics (e.g., SCS soils types, impervious surface area etc.) In addition, interviews will be conducted with appropriate Public Works Department personnel to determine availability of maintenance staff and equipment, frequency of maintenance work, etc. I.D. Field Work - The City of Clearwater Stormwater Atlas sheets will be reviewed and evaluated. Major channelj outfalls will be field investigated and existing drainage and stormwater management systems not indicated on the Stormwater Atlas sheets will be identified. This work will not result in a formal update or revision of the City's Atlas sheets. A-3 , I L',... The field level familiarization will point out specific problem areas and also note other pertinent factors such as areas subject to sedimentation, high velocity reaches, environmentally sensitive areas, and features affecting modeling. A GIS EHYDRO coverage will be prepared showing major drainage conveyance routes, structures and outfall locations. I.E. Land Use Inventory - Inventory existing and proposed land use records from the City of Clearwater land use plan for use in developing input data for the municipal NPDES permit application. I.F. Survey and Topograpbic Base Data - Maximum use will be made of existing data found in studies made for the City and for Pinellas County. Maximum use will also be made of City staff, as available, to support base data collection. I.F.1. I.F.2. I.F.3. 11/26/91 Topography- Reproducible aerial topographic maps (scale: 1"=200' with l' contours) will be procured by the City from SWFWMD for the entire basin. If SWFWMD topographic data is available in GIS format, an integrated layer for topography will be included in GIS data files. Crossing Structures - Existing As Built plans for bridge ,and culvert crossings on the major channels will be obtained, where available, and pertinent information (invert elevations, low chord elevations, overtopping elevations at road crossings, pile size and spacing, and opening dimensions) will be entered into the GIS/ESTRUC Coverage. Outfall Structures - Details of major outfall structures will be taken from existing plans obtained from the City, Pinellas A-4 . > 11/26/91 I.FA. I.F.5. I , County, DOT, etc. Such details will include structure dimensions, elevations of the flow line and any bleed down device, existing surface elevation, and elevation of. the top of bank; this data will be entered into the GIS/ESlRUC Coverage. Water Bodies - A GIS Coverage (WATER) showing major water bodies digitized from SWFWMD aerial topographic maps will be prepared. This will be a polygon coverage showing areas that appear to be significantly wet based on the aerial photography (wetlands, streams, lakes, etc.) GIS Data Base - GIS coverage will be developed containing data developed under Tasks I.e.?, I.e.lO., lD., I.E., I.F.1., I.F.2., I.F.3., and I.FA. of this Section. A-5 , I ..f...... ATIACHMENT B - SCOPE OF SERVICES GENERAL This Scope of Services which was developed jointly by the Consultant and City of Clearwater staff with the mutual goal of responding to the U.S. Environmental Protection Agency (EP A) NPDES municipal stormwater permitting requirements. The Scope of Services is broken into sections as follows: A Base Data Collection of information necessary for development of U.S. Environmental Protection Agency - NPDES stormwater permit applications for the City of Clearwater municipal stormwater system and designated City industrial facilities. Existing information will be used wherever possible and available. New research to support the development of required NPDES application will only be undertaken where it may be demonstrated to the City that such work is necessary and not otherwise available through existing data. B. Municipal NPDES Permit Application Meet the requirements of the U.S. Environmental Protection Agency nonpoint source NPDES program through completion and submittal of Parts I and II of the stormwater nonpoint source pollution discharge elimination system permit application for the City of Clearwater municipal stormwater system. C. Industrial NPDES Permit Application Component Meet the requirements of the U.S. Environmental Protection Agency nonpoint source NPDES program through preparation of individual Industrial nonpoint source pollution discharge elimination permit applications for selected City of Clearwater industrial facilities. 11/26/91 -1- . - I I D. Coordination - Municipalities/Regulatory Agencies It will be critical to the success of the NPDES project to adequately coordinate activities with Pinellas County, the Cities of Dunedin, Safety Harbor, Largo, Belleair and Belleair Beach, as well as regulatory agencies such as the ~n~ronmental Protection Agency (EP A) and the Florida Department of Environmental Regulation (FDER). The Consultant will assist the City staff through meetings, coordination, technical research and presentations. E. National Flood Insurance Program Application Compliance with the National Flood Insurance Program, Flood Damage Reduction Requirements for those areas of the City that are considered repetitive loss properties. These properties include 18 locations within the City of Clearwater that have been damaged more than one time since 1978. F. Project Services At the option of the City Commission, servIces will consist of preparation of Stormwater and Ecosystem Management Master Plans, construction documents and regulatory permits for watersheds or basins selected by the City or other stormwater management/ ecological consulting services. The exact scope of services and estimate of fees for professional services will be negotiated at the time when the City is prepared to authorize the work. It is mutually understood that the schedules for fees and charges may need to be revised and/or updated at the time these services hare negotiated. 11/26/91 -2- I CITY OF CLEARWATER I STORMWATER AND WATERSHED MANAGEMENT MASTER PIAN - .. SECTION B MUNICIPAL NPDES PERMIT APPliCATION I. PART I NPDES PERMIT APPliCATION In 1972 the U. S. Congress amended the Clean Water Act to prohibit point source discharge of pollutants to waters of the United States. These discharges are regulated by the U. S. Environmental Protection Agency (EPA) under the National Pollutant Discharge Elimination System (NPDES) permitting program. The initial goal of the NPDES Program was to reduce pollutant loading in municipal sewage and industrial process wastewater. The Water Quality Act of 1987, also known as the Clean Water Act of 1987, added Section 402(p) which required that the EPA establish regulations governing NPDES permit application requirements for stormwater discharges. On November 16, 1990, final NPDES permitting application requirements for industries as well as certain municipalities were published in the Federal Register (Vol. 44, No. 22). Generally, municipal permits (a two-part application) are required for urban areas with populations in excess of 100,000 (1980 census). The Part I application is a background assessment of the City of CleaIWater (City) using predominately existing information and information collected under Section A Base Data. This information establishes technical, legal, management, and financial "baseline" data for the Part II application Work Plan. LA General Information and Legal Authority The Consultant will coordinate with the City Attorney, Public Works Department, and other appropriate personnel to document: 11/26/91 B-1 11 /26/91 I , General information regarding the City required for the Part I application. Those laws that provide legal authority to the City to enact ordinances, require permits, or monitor activities that mandate control of stormwater discharges by various types of sources. This task will include the establishment of a coordination plan with Pinellas County for their County-wide NPDES permit. Technical tasks will be coordinated with GIS data management considerations for the NPDES. I.B. Source Identification The Consultant will identify and document background data necessary for the development of a comprehensive stormwater pollution management program and a NPDES permit application. This background information is required for the Part I NPDES permit application and also supports the technical studies that need to be completed in order to prepare the final management plan for the Part II NPDES application. Specific items to be gathered, assessed, and documented include: Outfall locations Identification of known storm sewer outfalls that discharge into waters of the United States (existing outfall location maps may be used). Drainage Boundaries Estimate of the outer perimeter and area of drainage for each major outfall. B-2 I ~ I , , , ' Land Use Data Identification of land use activities within the drainage basin of each major outfall, with estimates of population densities per land use and projected growth (year 2000) areas. An average runoff coefficient will be. provided for each land use. Industry Locations Identification of industrial activities by Standard Industrial Classification (SIC) codes. Waste Disposal Facilities Location and description of municipal landfills (operating or closed) and waste treatment facilities, including hazardous waste sites. Existing NPDES Discharges Location of known discharges to the storm sewer system that have been issued an NPDES permit. Stormwater Controls Location of major structural stormwater /nonpoint source pollution controls for stormwater discharges. 11/26/91 B-3 . . 11/26/91 I 1 Open Space Location of publicly owned parks, recreational areas and other open areas. I.e. Discharge Characterization The Consultant will gather and present background information on the stormwater discharge characteristics of the City's stormwater system, as well as conditions in, and potential impacts to, downstream water bodies. Specific items to be addressed include the following: I.e.l. Rainfall Information Monthly mean and average information. I.e.2. Discharge Information Existing quantitative data for volume and quality of storm discharges, summarized from existing drainage studies. Include, where readily available, water quality sampling information, including procedures and methods. I.C.3. Receiving Water Information Summarize existing water quality information on waters that receive City storm discharges. The following data sources will be used for this analysis: Section 305 (b) Reports Section 304 (1) Reports and supporting information Section 319 (a) Report for the State of Florida B-4 11/26/91 I I .' Section 314 ( a) Reports Section 320 Estuary Program information Available water quality reports provided by the City, Pinellas County, SWFWMD or FDER lCA. Field Screening The Consultant will coordinate with Pinellas County staff and the City of Clearwater to develop the field screening program for the City of Clearwater which will: Utilize City wide grid system (1/4 mile square grid cells) to define candidate grid cells. Use land use information, e.g., heavily urbanized areas suspected of illegal discharges, to select final screening points. Select 250 screening points. Each screening point will be visually observed during non-storm conditions. If flow is observed, two grab samples shall be collected in a 24 hour period and evaluated for: flow rate color odor turbidity oil sheen or surface scum Provide a narrative description of the above for both samples. Also, develop field analytical data for: pH total chlorine total copper total phenol B-5 I 1 surfactants The Consultant will coordinate with City and Pinellas County staff who will perform actual sampling and use results of field screening program to support the Part I application. I.D. Characterization Plan Prepare a plan for storm discharge characterization, including the selection of 10 discharge points for storm event sampling. Prepare narrative for Characterization Plan. I.E. Management Program Prepare a narrative of the City's existing management programs for storm pollution control. Include narrative sections describing: structural and non-structural controls operation and maintenance measures floodplain management program wetland protection program land development regulations emergency/spill response programs Florida DER and SWFWMD storm pollution control regulations/programs currently being implemented in Clearwater. any programs/measures directed toward illicit connection detection and management. I.F. Financial Review 11/26/91 B-6 I I The Consultant will review the City's existing financial abilities (e.g., the current Stormwater Utility) to determine whether it has adequate capacity to finance the final City stormwater management program. Activities will include: Identify current financial resources of the City to fund stormwater NPDES implementation tasks, including current funding levels, municipal budget overview. Identify funding requirements for preparation of the Part II application and for long-term ability to support more intensive water management responsibilities. Search for other funding sources such as the Southwest Florida Water Management District. I.G. Preparation of NPDES Part I Application Part I NPDES application materials will be prepared according to EP A content and format requirements. Data Mapping Information developed in Task I.E. will be input to the GIS data management system as separate overlays. This data will then be mapped for Part II application purposes, on either 7.5 minute USGS topographic maps or other appropriate base map approved by EP A. Permit Application Narratives 11/26/91 B-7 ~ I I Develop a draft report that summarized necessary Part II application information for City review. Incorporate review comments, if necessary, and prepare final application/report for City submittal to EPA by May 18, 1992. tH. Part IT Work Plan Following the completion of the preparation of the Part I NPDES Permit Application, the work plan for the preparation of the Part II application will be refined, as necessary by the Consultant to incorporate new information developed or identified through the Part I application process. This work plan will be based on the preliminary work plan presented below, along with an evaluation of the results, conclusions and policy decisions made during the Part I application process. II. PART IT NPDES PERMIT APPliCATION The Part II application will supplement and build upon the information submitted in Part I and will require comprehensive water quality sampling and testing. The final objective of the Part II application is to establish a comprehensive stormwater management program for the City of Clearwater. The Consultant will not proceed with Part II NPDES permit application preparation and related services without written authorization by the City. ItA. General and Legal Activities The Consultant will coordinate with City staff and the City Attorney's office to develop a narrative report containing the following: Roles and responsibilities of the City during the ensumg permit compliance period. 11/26/91 B-8 11/26/91 ,,. I I Legal framework and options for the vanous management plan alternatives, including; industrial site activities and storm discharges, illicit discharges, spills or other non-storm discharges, co-applicant agreements with Pinellas County, enforcement provisions, inspection or monitoring/surveillance activities. Identify recommended steps to exercise legal authority to control discharges. IlB. Source Identification Outfall locations Identify and map any new outfall locations identified subsequent to the preparation of the Part I application. Include with GIS map overlay developed for Task I.B. Industrial Discharge Data Develop an inventory of industrial storm dischargers by watershed, including SIC codes. Use the overlay map developed for Task lB. updated with any industrial stormwater NPDES permit application information that can be obtained from EP A. II.C. Discharge Characterization Data Gather information and conduct sampling as described below: II.C.l. Quantitative Data B-9 11/26/91 I I Collect storm discharge samples for 3 events at 10 outfall locations (at least 30 days between sampling). Prepare a narrative description for the following for each sampling event: date and storm duration rainfall amount time from last rainfall Analyze storm samples for: organic pollutants, Table TI of EP A Form 2F toxic pollutants, Table ill of EP A Form 2F TSS, IDS, COD, BaS, Oil and Grease, Fecal Coliform, Fecal Strep., pH, TKN, NOJN03, dissolved phosphorous, Total ammonia plus organic nitrogen, Total P. ILC.2. Pollutant Loading Analysis Prepare estimates for annual pollutant load of cumulative discharges to Water of U. S. from City outfalls defined in L B. and TI. B. Also, estimate event mean concentration of this cumulative discharge for BOD, COD, TSS, IDS, Total N, Total ammonia plus nitrogen, Total P, dissolved P, CD, CU, PB, and ZN. The technical approach to be used for the pollutant loading analysis is a spreadsheet methodology that uses information contained in GIS overlays for each selected watershed. These GIS overlays (e.g., land use) have technical information associated with them (e.g., land use types, loading factors, etc.) that is stored in the GIS database. This information can be manipulated, using database management techniques available for the GIS system to, for example, summarize the acreage of various land use types within a B-lO 11/26/91 I I specified geographical area or drainage basin. The GIS database management system then also allows for calculations to be made that assign a specified pollutant load to a data parameter (for example, land use) and then summarized this data parameter's information - for example total pollutant loads for land use in a watershed. This approach is used tor pollutant types described herein. In this way, environmental impacts can be identified graphically (within a watershed) using the GIS system; such as: Runoff nutrient loadings based on land use categories Loss or degradation of wetlands and other natural systems. Use of herbicides, pesticides, and fertilizers. Disposal of automotive and yard wastes. Illicit discharges into sewers. In a similar matter, the following nonstructural pollution management practices can also be evaluated: Maintenance of ditches and retention ponds. Preservation and conservation of natural systems. Upland buffers. Natural control vs. use of herbicides and pesticides. Urban pond and wetland maintenance and mitigation. Erosion control. Reclaimed water use. Hazardous wastes management. This task includes the development of coverages for an ARC/INFO Geographic Information System (GIS). These B-ll ... I I coverages will be developed for ecosystems information. Where possible, existing sources of electronic media will be used for the information to be input to the ecosystems GIS coverages. The Coverages will include the following data: Points of illicit discharge into the storm drainage system (including contaminated groundwater seepage). Wastewater treatment and disposal methods, including areas of septic tanks use (existing and projected). Historic and current landfill areas and conditions (including known and/or documented contamination of surface and groundwaters). Point sources of pollution, including wastewater treatment facilities, industrial discharges, and other "dry weather sources". Nonpoint sources of pollution, including land use nonpoint source loads. Watershed chemical usage, including fertilizers, pesticides, herbicides, etc. on a land use basis, or on a site activity basis. Watershed ecological impacts will be identified by locating point and nonpoint source impacts throughout the watershed, using available information concerning documented pollution discharges resulting from the identified ecological impact categories. 11 /26/91 B-12 11/26/91 '" J I The GIS overlay system will be used to define ecological impact summaries for watersheds within the City. This is essentially the accumulated total of stormwater or nonpoint source pollution impacts on a watershed basis. Watershed nonpoint source loadings will be identified for selected ecosystem problem points throughout each selected. watershed. Total pollutant loading coverages to these ecosystem problem points will be overlayed, calculated and documented for use by the City in developing future Watershed Management Plans and for submission to EPA. II.C.3. Seasonal Pollutant Estimates Develop a schedule to provide estimates of seasonal pollutant loads and event mean concentrations for any constituent detected in sampling conducted for Task II.C.l. This task is for the development of the schedule only, no additional sampling or analysis is budgeted. II.CA. Monitoring Program Develop a 5-year sampling and monitoring. program, including the identification of outfall locations, sampling and analysis protocols, and narrative justification. II.D. Develop NPDES Stormwater Management Program Coordinate with City of Clearwater staff to identify proposed city wide comprehensive stormwater management master planning programs and activities to be conducted by the City prior to or during the five year permit period. Augment these programs/activities with those required by EPA regulations as developed in the following sub-tasks (budgeted effort does not B-13 '~ , . '. 11/26/91 I I include the actual development of master plans, ordinances or ordinance language ): II.D.l. Commercial and Residential Area Controls Identify measures and programs as described- below for commercial and residential areas: a. maintenance activities and schedules for structural controls b. planning procedures for new development, including construction site runoff c. public roadway storm pollution control plan d. flood control program coordination, including retrofit opportunities e. management and monitoring plan for storm pollution at municipal waste facilities, including inspection schedules f. pesticide, herbicide and fertilizer management program II.D.2. Illicit Discharge Management Program Prepare a program and schedule to detect and remove illicit discharges and improper disposal of pollutants in storm sewer system. Include the following provisions: B-14 11/26/91 J I a. sources to be covered under this program (reflect EP A regulations) b. screening procedures and locations c. detailed pipe inspections for identified illicif connection areas, including areas to be so tested d. spill prevention and emergency response program e. public involvement and reporting program f. educational program for used oil and toxies disposal II.D.3. Industrial and Municipal Waste Disposal Program Develop a storm pollution control program for municipal waste disposal areas and industrial discharges subject to SARA Title III Section 313 provisions. Identify inspection priorities and procedures, and a city wide management program. Also, develop an industrial stormwater discharge monitoring program. I1.DA. Construction Site Program Develop a program, or incorporate existing City and SWFWMD programs for construction site storm pollution (erosion and sedimentation) control. Identify site planning provisions, BMP requirements, inspection program, enforcement program, and educational and training measures. B-15 ... . , . 11/26/91 I I II.E. Assessment of Controls Identify the anticipated reduction in existing condition stormwater pollution loads (developed in Task II.C.2.) that can be expected to occur by implementing the Management Program developed in Task !I. D. of this Section. II.F. Financial Plan Based upon funding required to implement the Part IT management plan, the Consultant will identify a financial strategy which will be required to support the overall management plan on an annual basis for the five year permit program. Funding sources will be identified. Select feasible financing mechanisms for the City's selected Part 2 Stormwater Management Plan. IT.G. Preparation of NPDES Part n Application The Consultant will prepare Part II NPDES permit application which will include the preparation of narrative information that must be provided in the Part II NPDES application. In addition, identify and define programs and commitments necessary to implement the Part 2 Management Plan. B-16 I r . ... I ATTACHMENT C - COMPENSATION '\ . ~ I I ATTACHMENT C - COMPENSATION I. METHOD OF COMPENSATION A. Time Charges - The CITY agrees to compensate the ENGINEER/CONSULTANT for the professional services called for under Attachment B to this Agreement by the hours worked and the-:.attached fee schedule as outlined in Table 1. Estimated costs for each of the work items follow in Exhibit A. It is estimated that the cost for some work items may be less or greater than the estimate as long as the upset limit total including reimbursable costs shown for the entire work effort is not exceeded. B. Additional Services - services authorized by the CITY other than those specifically listed in the Scope of Services shall be considered additional services for which the CITY shall compensate the ENGINEER/CONSULTANT as provided for herein. Additional services shall include revisions to work previously performed that are required because of a change in the data or criteria furnished to the ENGINEER/CONSULTANT, or a change in the scope or concept of the project initiated by the CITY, and/or services that are required by changes in the requirements of public agencies, after work under this Agreement has commenced. C. Out-of-Pocket (Reimbursable Expenses) - The CITY shall reimburse the ENGINEER/CONSULTANT for all out-of-pocket expenses directly chargeable to the services provided at the actual cost incurred. Such charges shall be itemized and included in the monthly invoices and shall be submitted and paid as provided for such invoices. Typical reimbursable expenses include long distance phone charges, meals and travel expenses when traveling outside the Tampa Bay area on the CITY's behalf, computer time charges, and identifiable reproduction costs. II. INVOICING PROCEDURE A. The ENGINEER/CONSULTANT shall submit invoices and progress reports to the CITY for work accomplished during each calendar month; the amount of each monthly invoice shall be based on time charges/out-of-pocket expenses for the work accomplished during the invoicing period. Such invoices shall be submitted by the ENGINEER/CONSULTANT as soon as possible after the end of the month in which the work was accomplished and shall be due and payable by the CITY within thirty (30) days. 11 /26/91 C-1 16 ~ I J III. MISCELLANEOUS A. Fee Renegotiation - If the ENGINEER/CONSULTANT's services continue beyond 24 months from the date of this Agreement, the fees contained in Exhibit 1 of this Attachment shall be sUbject to renegotiation; any change in such fees shall apply only to the unfinished service as of the effective date of such change. B. Regulatory Constraints - The CITY understands and agrees that should the CITY direct the ENGINEER/CONSULTANT to perform a portion of the work prior to receiving the necessary approval from the applicable regulatory agency, and regulatory agency approvals, when granted, require changes to said work, such changes shall be considered as "Additional Services" and the ENGINEER/CONSULTANT will be compensated for the "Additional Services" in accordance with Paragraph I.B above. C. Rules, Regulations, Ordinances - The CITY understands and agrees that the work outlined in section I of Attachment B, Basic Services, and the fees outlined in Section I of Attachment C, Compensation, are based on the ENGINEER/CONSULTANT's performing the services in accordance with the existing local, County, state, and Federal rules, regulations and ordinance in effect at the time of execution of this Agreement and that should any changes to such rules, regulations and ordinance be made, the ENGINEER/CONSULTANT will be compensated for any "Additional Services" necessitated by such changes in accordance with Paragraph I.B above. 11/26/91 C-2 '" "" ". , ; I I CITY OF CIEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECI10N C INDUSlRIAL NPDES PERMIT APPUCATION COMPONENT I. INDIVIDUAL INDUS1RIAL NPDES PERMIT APPUCATION As described in Section B, the final National Pollutant Discharge Elimination System (NPDES) permitting program (Federal Register Volume 44, No. 22) also requires Individual Industrial permits for certain industrial facilities operated by Municipalities. It appears, at this time, that City facilities requiring individual permits will include: East Wastewater Treatment Plant Northeast Wastewater Treatment Plant Marshall Street Wastewater Treatment Plant Solid Waste Transfer Station Vehicle Maintenance Facility Airport (if required) Solid Waste Management Facility (adjacent to Marshall Street WWTP) Public Works Materials Storage/Handling Facility lA Site Inspection and Coordination Meeting The Consultant will meet with City personnel to gather necessary facility information required for the permit application package. This information includes site mapping and related characteristics data, as well as existing information concerning materials use, management, and disposal at the 11/26/91 C-l 11/26/91 .-., ~ "-... , I facility. This meeting will include a site inspection to identify storm drainage characteristics and site areas and/or outfalls. lB. Agency Coordination Meeting It is proposed that the final sampling plan for a facility (including any grouping of similar outfalls that is relevant and appropriate) be identified to EP A for review and approval. Any additional specific considerations for a facility, as they relate to the development of a permit application according to the EP A regulations, also would be identified as part of this task. A meeting with the agency to review this information will be requested. IC. Field Sampling Individual applications for stormwater NPDES permits require that a field sample of storm discharge from ,a facility (and from all outfalls of a facility unless grouping of similar outfalls is appropriate) be submitted with the application package. The Consultant proposes the use of analytical test kits, which include specific sampling and handling information designed for each site. With this approach, City personnel will sample stormwater flows using EP A-approved bottles, preservatives, and QA procedures, to ensure the proper and consistent timing, collection, storage, and holding time for each analysis. The analytical test kit approach for NPDES permit application sampling involves the following subtasks: Selection of representative outfalls for field sampling. C-2 .... .-"- !" 11/26/91 I , Development of instructional materials (possibly including an instructional video tape) describing and illustrating the field sampling procedures for the particular facility, and including the specific sampling locations, along with the proper use of the sampling kits. Training of City of Clearwater personnel for sampling of storm events at each necessary facility. Delivery of a field sampling kit(s) with a description of specific sampling procedures to the City. Storm event sampling by City personnel (according to specific instruction and guidelines included with the sampling kit), including completion of sampling forms and submission of detailed site photographs and supplementary information. Delivery/shipment of completed samples by City personnel, in the sampling kit, to the selected analytical laboratory for analysis within required holding times. Rigorous evaluation of analytical laboratory results by the Consultant including QA/QC and data consistency check. lD. Non-Stormwater Discharge Certification EP A regulations require that a facility owner certify that there are no non- stormwater discharges to a facility's storm drainage system. The Consultant proposes to use a field inspection during non-storm conditions to identify whether any discharge is occurring in or through the facility's storm drainage system. This independent inspection can then be augmented by a documented reinspection program by City facility personnel over a long enough period of C-3 ,,' .. . I I I time to allow for the necessary certification to be provided to the regulatory agency. The field inspection and thorough review of a facility's operations and storm drainage mapping may identify a need to conduct more rigorous smoke or dye testing. The Consultant Team can then develop a practical testing program for specific applications as necessary. I.E. Permit Application Preparation Information gathered and developed through the previous tasks will be synthesized into a draft permit application document for review and approval by City staff prior to submission to EP A The Consultant will provide documentation (including backup files) for the application package. I.F. Agency Interaction This task includes coordination with EPA Regional IV (Atlanta) personnel to discuss the permit application package and respond to any questions or concerns. Additional support needs, including negotiation of eventual permit conditions and/or limitations, will also be provided by the Consultant. I.G. Control Alternatives Based on the sampling results and the interpretation of facility information, a practical and cost-effective management strategy, including specific control alternatives, can be developed to satisfy both the city's needs and EP A requirements. 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J TABLEl FEE SCHEDULE I Job Classification Rate ($/Hour) Principal Water Resources/Environmental Science Director Senior Project Manager Project Manager Senior Engineer Project Engineer Designer Technician Drafter Senior Environmental Scientist Environmental Scientist Survey Manager Land Surveyor Survey Technician GIS/CADD Technician Survey Crew (3 Man) Sf. Planner Planner Construction Manager Field Representative \V ord Processor , 10/02/91 $110.00 97.00 91.50 77.00 85.00 62.00 48.50 42.00 32.00 ...,... ?- I :J._::> 56.25 65.00 52.00 47.00 55.00 82.00 70.00 55.00 55.00 49.50 25.00 i-.' _ ,~ I I CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECTION D .COORDINAll0N - MUNICIPAI1TIESjREGUlATORY AGENCIES An objective of this task will be to ensure that all work efforts are performed as efficiently and economically as possible by eliminating. duplication of efforts performed by adjacent municipalities, and preparing documents, etc. in accordance with the latest guidelines from the reviewing agencies when it is in the best interest of the City. to do so. 1 MUNICIPAI1TIES Upon receIvmg direction from the City, the Consultant will meet with the appropriate representatives of Pinellas County and adjacent municipalities to discuss project objectives, approach and final product in order for all work efforts to be coordinated and free of duplication. It is anticipated that meetings/coordination with the Cities of Dunedin, Safety Harbor, Largo, Belleair and Belleair Beach, as well as Pinellas County will be required. ll. REGUlATORY AGENCIES Upon receIvmg direction from the Client, the Consultant will meet with representatives of EP A and FDER to discuss and negotiate for the most efficient final work product that is in the best interest of the Client. It is anticipated that travel to Atlanta, Georgia, and Tallahassee, Florida, will be necessary on several occaSIOns. 11/26/91 D-l ': ... 'Ii' . , I ID. OTIJER MEETINGS 11/26/91 I Upon receiving direction from the Client, the Consultant will meet with, and present status reports to, groups such as the Clearwater Environmental Advisory Committee, and others as the budget will allow. In addition, it is anticipated that two presentations to the City Commission will be made. D-2 I I CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECTION E NATIONAL FWOD INSURANCE PROGRAM APPUCATION The City desires to comply with the Flood Damage Reduction requirements of the National Flood Insurance Program by preparing an application addressing those areas of the City that are considered to contain Repetitive Loss properties. The Engineer has been provided with a list of 18 locations that have been damaged by flooding more than one time since 1978. This list will be the basis of the work outlined below. I. RESEARCH/EVALUATION The Engineer will visit each of the 18 repetitive loss sites and discuss the prior damage with owners knowledgeable of the events. In addition, research will be conducted to determine the recurrence interval of the storm that created the damage to determine if it exceed the 100 year event in order to determine which of the 18 sites (if any) need not be classified as Recurring Loss sites. II. APPUCATION The Engineer will prepare an application outlining a program to reduce/eliminate the damage occurring at the Repetitive Loss sites. Parts of the application will explain the Stormwater Management Plan work effort, outlined in other sections of this Agreement, to show progress already being made in eliminating the Repetitive Loss damage. It is understood that structural solutions may not be available for all sites and that, in some cases, acquisition and/or relocation may be the only solution. 11/26/91 E-1 it' ,- " ^i c .. <.-... ~ '" 11/26/91 I I Any follow on reports outlining further progress will be prepared by the Engineer under separate Agreement since it is outside the Scope of Services of this work element. E-2