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PARKING FEASIBILITY STUDY I I AGREEMENT FOR PROFESSIONAL SERVICES /fl A /9~ This AGREEMENT is made and entered into this ~ day of~, by and between the City of Clearwater, Florida (CITY) and Kimley-Horn and Associates, Inc. (CONSULTANT). WITNESSETH: WHEREAS the CITY desires to engage the CONSULTANT to perform certain professional services pertinent to such work in accordance with this Agreement; and WHEREAS the CONSULTANT desires to provide such professional services in accordance with this Agreement; and WHEREAS the CITY selected the CONSULTANT in accordance with the competitive selection process described in Section 287.055 of the Florida Statutes, and based on information and representations given by the CONSULTANT in a proposal dated July, 1995; NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Agreement, it is mutually understood and agreed as follows: 1.0 GENERAL SCOPE OF THIS AGREEMENT The relationship of the CONSULTANT to the CITY will be that of a professional CONSULTANT, and the CONSULTANT will provide the professional and technical services required under this Agreement in accordance with acceptable practices and ethical standards. (!(! / ~ ~ 1 September, 1995 I I 2.0 PROFESSIONAL TECHNICAL SERVICES It shall be the responsibility of the CONSULTANT to work with and for the CITY toward completion of a parking feasibility study as described in Exhibit "A". The purpose of the study will be to assess the existing and projected need for the construction of additional parking facilities on Clearwater Beach and to determine the financial feasibility of the recommended approach. 3.0 GENERAL SCOPE OF SERVICES The scope of the study will include two separate phases. The following will be included as Phase I: ~ a geographic area bounded on the north by Acacia and the South by South Gulfview Boulevard/Harnden Drive; ~ all existing and proposed parking demand including a parking needs analysis; ~ effects of foreseeable land use, zoning, and traffic pattern changes on existing and projected parking demand; ~ consideration of innovative financing methods. Phase II of the study will include: ~ all of the information from Phase I; ~ potential parking solutions to possibly include any site on the beach or in the Downtown area of Clearwater (i.e., existing parking garages). The boundaries to consider for Downtown are Chestnut Street on the south, Drew Street on the north, Myrtle Avenue on the east and the bayfront on the west. Total compensation for Tasks 1 - 15 of Exhibit "A" shall not exceed $75,000 unless specifically authorized by the City Commission. 3.1 The CONSULTANT shall maintain an adequate and competent staff of professionally qualified personnel available to the CITY for the purpose of rendering the required parking and traffic services hereunder, and shall diligently execute the work to meet the 2 September, 1995 I I completion time established. 4.0 PERIOD OF SERVICE The CONSULTANT shall begin work promptly after receipt of a fully executed copy of this agreement. Receipt of a fully executed Agreement shall constitute written notice to proceed. 4.1 If the CONSULTANT'S services called for are delayed for reasons beyond the CONSULTANT'S control, the time of performance shall be adjusted as appropriate. 4.2 It is the intent of the parties hereto that this Agreement continue in force for a period of nine (9) months from the date of execution unless extended by the CITY and agreed to by CONSULTANT, subject to the provisions for termination contained herein. Assignments that are in progress at the Contract termination date will be completed by the CONSULTANT unless specifically terminated by the CITY. 5.0 INSURANCE REOUIREMENTS 5.1 Workers Compensation and Employers Liability. The CONSULTANT shall procure and maintain, for the life of this Agreement, Workers Compensation Insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employers Liability with limits meeting all applicable state and federal laws. 5.2 General Liability. The CONSULTANT shall procure and maintain, for the life of this Agreement, General Liability Insurance. This coverage shall be on an "Occurrence" basis. Coverage shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. Coverage shall be no more restrictive than the latest edition of the Commercial General Liability policies of the Insurance Services Office (ISO). This policy shall provide coverage for death, bodily injury, personal injury or property damage that could arise directly or indirectly from the performance of this Agreement. 3 September, 1995 I I The minimum limits of coverage shall be $500,000 per Occurrence Combined Single Limit for Bodily Injury Liability and Property Damage Liability. The CITY shall be included and identified as an Additional Insured under the policy/certificate of insurance. 5.3 Business Automobile Liability. The CONSULTANT shall procure and maintain, for the life of the Agreement, Business Automobile Liability Insurance. The minimum limits of coverage shall be $500,000 per Occurrence Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This coverage shall be an "Any Auto" type policy. Coverage shall be no more restrictive than the latest edition of the Business Automobile Practices of the Insurance Services Office (ISO). The CITY shall be included and identified as an Additional Insured under the policy/certificate of insurance. 5.4 Professional Liability Insurance. The CONSULTANT shall procure and maintain for the life of the Agreement, Professional Liability Insurance. This insurance shall provide coverage against negligent acts, errors or omissions by the CONSULTANT in the performance of this contract. The minimum limits of coverage shall be $1,000,000. 5.5 Indemnify. The CONSULTANT agrees to defend, save and hold the CITY, its agents, assigns and employees, harmless from all claims or causes of action, including costs and attorney's fees, and all judgements whatsoever, involving personal injury, bodily injury, death, or property damage, arising out of any negligent act or omission, or the violation of any federal, state or local law or regulations by the CONSULTANT, its subcontractors, agents, assigns, invitees or employees in connection with this Agreement. The CONSULTANT agrees to indemnify and hold harmless the CITY from losses, damages or lawsuits resulting from the CONSULTANT'S intentional misconduct or intentional torts committed during the performance of this contract. 4 September, 1995 I I 5.6 Hazardous Substances. It is understood and agreed that in seeking the professional services of the CONSULTANT under this Agreement, the CITY does not request the CONSULTANT to undertake uninsurable or potentially uninsurable obligations for the CITY's benefit involving or related in any manner to hazardous substances. Therefore, the CONSULTANT undertakes no such obligation hereunder, and the CITY agrees to hold harmless, indemnify, and defend the CONSULT ANT from and against any and all claims, losses, damages, liability, and costs arising out of or in any way connected with the presence, discharge, release, or escape of contaminants or hazardous substances of any kind, or environmental liability of any nature, in any manner related to services performed by the CONSULTANT under this Agreement. 5.7 Supplemental Provisions. The insurance coverages and conditions afforded by the above mentioned policies shall not be suspended, voided, canceled or coverage reduced except after thirty (30) days prior written notice by certified mail return receipt requested has been given to both the CITY Engineer and the Risk Management Offices of the CITY. Certificates of Insurance meeting the specific required insurance provisions specified within this Contract! Agreement shall be forwarded to both the CITY Engineer and Risk Management Offices of the CITY and approved prior to the start of any work. After review, the Certificate will be filed with the City Clerk as a part of the official contract file. Receipt and acceptance of the CONSULTANT Certificate of Insurance, or other similar document does not constitute acceptance or approval of amounts or types of coverages which may be less than required by this Agreement. In lieu of providing the CITY with copies of its insurance policies, the CONSULTANT agrees, within ten (10) day's of a written request of the CITY, to make available for inspection and the taking of notes any original policy of insurance that is required by the terms of this Agreement. Any of the following CITY representatives will 5 September, 1995 'i L I be permitted to inspect the policies on insurance: any member of the CITY's legal staff or the CITY's outside legal counsel, City Manager's staff, Risk Management staff, or the CITY COMMISSION. The policies of insurance to be produced will be made available at the offices of the CONSULTANT in Orlando, Florida during normal business hours of the CONSULT ANT. All insurance policies required within this Agreement shall provide full coverage from the first dollar of exposure unless otherwise stipulated. No deductible will be accepted without prior approval from the CITY. The CONSULTANT has advised the CITY that it carries a deductible or self-insured retention in its policies of insurance. Presently, the liability deductible is $200,000 and CONSULTANT requests the CITY to accept its deductible. The CITY agrees that CONSULTANT may carry a $200,000 deductible during the term of this contract provided CONSULTANT provides satisfactory financial data to the CITY showing that it has the financial ability to satisfy the deductible. To show its financial ability to meet the deductible, the CONSULTANT will provide balance sheets, and profit and loss statements for at least three years, together with such other financial data as deemed necessary by the CITY'S Finance Director to audit the CONSULTANT'S financial condition. In lieu of providing such financial data, the CONSULTANT may provide a Letter of Credit, in form satisfactory to the CITY, from a bank or insurance company, licensed to do business in Florida, that it (the bank or insurance company) will guarantee payment of any sum finally adjudicated against the CONSULTANT arising out of the legal responsibilities of the CONSULTANT undertaken in this contract up to the amount of the deductible. 5.8 Safety and Health Requirements. It is the CONSULT ANT'S sole duty to provide safe and healthful working conditions to its employees on and about the site of Agreement Performance. The CITY assumes no duty for supervision of the CONSULTANT. The CONSULTANT will provide a "Drug Free" workplace in 6 September, 1995 ~ , I accordance with Section 287-987, Florida Statutes. The CITY may, without any liability to the CONSULTANT, order that the work stop at the site of Agreement Performance if a condition of immediate danger to CITY employees, CITY equipment, citizens, or property damage exists. This provision shall not shift responsibility for any risk of loss for injuries or damage sustained from the CONSULTANT to the CITY, and the CONSULTANT shall remain solely responsible for compliance with all safety requirements and for the safety of all persons and property at the site of Agreement Performance until the beginning of construction, which arise out of the CONSULTANT'S negligence. The CONSULTANT shall comply with the standards and regulations set forth by the Occupational Safety and Health Administration (OSHA), the Florida Department of Labor and Employment Security, and all other appropriate federal, state, and local regulations or City safety and health standards. 6.0 GENERAL CONDITIONS 6.1 All documents including parking data collection counts, drawings, and calculations, supplied by the CONSULTANT shall become the property of the CITY. The CITY acknowledges that such documents are not intended or represented to be suitable for use by the CITY or others for purposes other than those for which the documents are prepared. Any reuse of these documents without written verification or adaption by the CONSULTANT for the specific purpose intended will be at the CITY'S sole risk without liability or legal exposure to the CONSULTANT. 6.2 The CONSULTANT will provide expert witnesses, if required, to testify in connection with any suit of law. A supplemental agreement will be negotiated between the CITY and the CONSULT ANT describing the services desired and providing a basis for compensation to the CONSULT ANT. 7 September, 1995 I 6.3 Upon the CONSULTANT'S written request, the CITY will furnish or cause to be furnished such reports, studies, instruments, documents, and other information as the CONSULTANT and CITY mutually deem necessary. 6.4 The CITY and the CONSULTANT each bind themselves and their successors, legal representatives and assigns to the other party to this Agreement and to the partners, successors, legal representatives and assigns of each other party, in respect to all covenants of this Agreement; and, neither the CITY nor the CONSULTANT will assign or transfer its interest in this Agreement without written consent of the other. 6.5 The CONSULTANT hereby agrees to indemnify, defend, save and hold harmless the CITY from all claims, demands, liabilities and suits caused by any negligent act, error or omission of the CONSULTANT, the CONSULTANT'S subcontractors, agents, or employees in rendering the professional services called for herein. It is specifically understood and agreed, however, that this indemnification agreement does not cover or indemnify the CITY for its own negligence. The CONSULTANT hereby further agrees to indemnify, defend, save and hold harmless the CITY from any and all fines, costs, and expenses caused by, directly or indirectly, with the CONSULTANT'S failure to comply with any applicable laws, statutes, ordinances, or government regulations. 6.6 The CONSULTANT agrees not to engage the services of any person or persons in the employ of the CITY to an allied capacity, on either a full or part-time basis, on the date of the signing of the Agreement, or during its term. 6.7 Key personnel assigned to CITY project by the CONSULTANT shall not be removed from the project until alternate personnel acceptable to the CITY are approved in writing by the CITY. Key personnel are identified as: . Laura Firtel, AICP, Associate . Dan Brame, P.E., Principal In Charge . Chris Squires, P .E., Transportation Engineer . Jill Abel, Transportation Technician 8 September, 1995 I I 6.8 The CONSULTANT shall execute the appropriate State of Florida sworn statement under Section 287. 133(3)(a), Florida Statutes, Public Entity Crimes prior to the execution of the Agreement. 6.9 The CONSULTANT shall attach a brief status report on the project(s) with each request for payment. 6.10 The CONSULTANT shall provide a Certificate regarding a "Drug Free Workplace" per the requirements of State of Florida directive: City Memorandum No. 23(90-91) dated December 17, 1990, from George C. Banks, CPPO, Director, Division of Purchasing. 6.11 The CITY will designate in writing a person to act as the representative with respect to the Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY'S decisions. 6.12 The CITY will provide all information and criteria as to the CITY'S requirements, objectives, and expectations for the project. These data shall include all numerical criteria that are to be met and all standards of development, design, or construction that are to be followed. 6.13 The CITY will provide the CONSULTANT all previous studies, plans, or other documents pertaining to the project and all new data reasonably necessary, in the CONSULTANT'S opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon on all of which the CONSULTANT may rely. 6.14 The CITY will arrange for access to the site(s) and other public property as required for the CONSULTANT to provide the services under this Agreement. 6.15 The CITY will review all documents or verbal reports presented by the 9 September, 1995 I I CONSULT ANT and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the CONSULTANT. 6.16 The CITY will furnish approvals and permits from governmental authorities having jurisdiction over the project and approvals and contents from other parties as may be necessary for completion of the CONSULTANT'S services. 6.17 The CITY will provide such independent accounting, legal, insurance, cost estimating, and overall feasibility services beyond the scope of the Agreement as the CITY may require or the CONSULTANT may reasonably request with regard to the scope as described in Exhibit "A". 6.18 The CITY will give prompt written notice to the CONSULTANT whenever the CITY becomes aware of any developments that affects the scope and timing of the CONSULTANT'S services or any defect or noncompliance in any respect of the project. 6.19 The CITY will bear all costs incident to the responsibilities of the CITY. 7.0 COMPENSATION 7.1 The CONSULT ANT shall be compensated for all services rendered under this Agreement upon presentation of the CONSULTANT'S invoice. Exhibit "A" will be provided for a lump sum amount of $65,276. 7.2 The compensation for services shall be invoiced by the CONSULTANT and paid by the CITY once each month. Such invoices shall be due and payable within 25 days of receipt of said invoice. 7.3 The CONSULTANT agrees to allow full and open inspection of payroll records and expenditures in connection with hourly rate and cost plus fixed fee work assignments upon request of the CITY. 10 September. 1995 J I 7.4 If the CITY fails to make any payment due the CONSULTANT for services within thirty (30) days after the CONSULTANT'S transmittal of its invoice therefor, the CONSULTANT may, after giving seven (7) days' written notice to the CITY, suspend services under this Agreement until all amounts due hereunder are paid in full. 7.5 In the event any invoice or any portion thereof remains unpaid for more than sixty (60) days following the invoice date, the CONSULTANT may initiate collection proceedings to collect the same and recover, in addition to all amounts due and payable, its reasonable collection fees and other expenses related to the proceeding. Such expenses shall include, but shall not be limited to, the cost, determined at the CONSULTANT'S normally hourly billing rates, of the time devoted to such proceeding by its employees. 7.6 The CITY acknowledges and agrees that the payment for services rendered and expenses incurred by the CONSULTANT pursuant to this Agreement is not subject to any contingency or conditions unless expressly set forth in this Agreement. 8.0 PROHffiITION AGAINST CONTINGENT FEES The CONSULT ANT warrants that is has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this Agreement and that it has not paid or agreed to pay any persons, company, corporation, individual or firm, other than a bona fide employee working for the CONSULTANT any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 9.0 TERMINATION 9.1 The Agreement may be terminated by either party seven (7) days prior written notice, in the event of substantial failure to perform in accordance with the terms hereof by the other party through no fault of the terminating party. If this Agreement is terminated, the CONSULTANT shall be paid in accordance with the provisions of outstanding Invoices for all work performed up to the date of termination. 11 September, 1995 I ,j 9.2 All claims, counterclaims, disputes, and other matters in question between the CITY and the CONSULTANT arising out of this Agreement or the breach thereof shall be decided by binding arbitration in accordance with the Construction Industry Rules of the American Arbitration Association then obtaining, at the sole discretion of the CONSULT ANT. Notice of demand for arbitration must be filed in writing with the other party to this Agreement and with the American Arbitration Association no later than that date when institution of legal or equitable proceedings based on such claim, dispute, or other matter in question would be barred by the applicable statute of limitations, In addition, no arbitration proceedings shall include by consolidation, joinder, or in any other manner, any party other than the CITY and the CONSULTANT, and arbitration in respect of a specifically described claim, counterclaim, dispute or other matter in question shall not be expanded to include any other issue. The restrictions of the previous sentence as to parties and issues of the arbitration proceedings may be amended by specific written approval of the CITY and the CONSULTANT for each exception. 10.0 SUSPENSION. CANCELLATION OR ABANDONMENT 10.1 If any portion of the scope is suspended, canceled, or abandoned by the CITY, the CONSULTANT shall be given five (5) days prior written notice of such action and shall be compensated for professional services provided up to the date of suspension, cancellation or abandonment. 10.2 This Agreement shall be administered and interpreted under the laws of the State of Florida. 11.0 TERMINATION OF CONVENIENCE Either the CITY or the CONSULTANT may terminate the Agreement at any time by giving written notice to the other of such termination and specifying the effective date of such termination at least thirty (30) days before said termination date. If the Agreement is terminated by the CITY as provided herein, the CONSULTANT will be paid for services rendered through the date of termination. 12 September, 1995 I I IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date and year first above written. KIMLEY-HORN AND ASSOCIATES, INC. By: By: ~<Llt llLldtucJ GAL~ L. WAT21rL Countersigned: CITY OF CLEARWATER A~ /YJtY(),/e()lItm/~ I())/e~ By: ~M~ &f h/~7.-.J Approved as to form and correctness: Attest: ~~.{7i~ ~ ~.~.~ 13 September, 1995 I I EXHmIT "A" SCOPE OF SERVICES TASK 1 - Parking Occupancy Parking occupancy is needed in all City-operated off-street lots on the beach side of the bridge within the study area and at selected on-street locations. Parking occupancy to be collected August 25-27, 1995 and September 2-4, 1995 at approximately 10:30 a.m., 12:30 p.m. and 3:30 p.m. The reason for both weekends is to have a contingency in case of rain. The following locations are recommended. . Lot 30 (Marina) . Lot 31 (Pier 60) . Lot 32 (North and South Gulfview) . Lot 33 (Civic Center) . Lot 34 (Mandalay South of Papaya) . Lot 35 (Mandalay North of Papaya) . Lot 36 (Rockaway) . Lot 37 (Avalon/Kendall) . Lot 38 (Bay Esplanade) . Lot 39 (McKay Field) . Lot behind Pelican Walk . On-street parking between Acacia and Glendale on Mandalay Avenue . On-street parking between 5th and 3rd Streets on S. Gulfview Boulevard . On-street parking between Marianne Street and Bay Esplanade on Mandalay A venue . On-street parking west of Mandalay Avenue on Rockaway Street The CITY will provide parking occupancy at the attended lots (31 and 32) using the revenue control equipment. The remaining locations for parking occupancy will be collected by the CONSULTANT. 1 Exhibit "A" I I Task 2 - Parking Turnover Parking turnover is needed in the same locations as occupancy data. However, in the larger homogeneous lots, such as 31, 32 and 36, a sample turnover of approximately 25% of the lot, tabulated every three hours is adequate. The CITY will provide this data for lots 31 and 32 via the revenue control equipment. Other lots should have turnover collected hourly. On-street turnover is required hourly, except between Marianne Street and Bay Esplanade on Mandalay A venue. In this location, turnover will be collected every half hour since this parking serves many of the businesses on the beach. All parking turnover other than lots 31 and 32 will be collected by the CONSULT ANT. Task 3 - Turning Movement Counts The CONSULTANT will provide data about traffic distribution during the peak periods, two hour AM and PM turning movement counts (TMC) be obtained at the entrance/exit points in lots 31 and 32. This will be conducted during one weekend. The time for these counts will be 10:00 a.m. - 12:00 noon and 2:00 p.m. - 4:00 p.m. Task 4 - Other Data Collection . The CITY will collect parking occupancy during one weekend, daytime occupancy every four hours in the following locations. Garden Avenue Parking Garage Surface Lots: 5, 10, 14, and 15 . The CITY will provide a three year history of the operating costs and revenue for the parking system. . If possible, the CITY will provide on disk, a computer generated base map of the beach and downtown areas. Other reproducible base maps can be used if computer generated maps are not available. (NOTE: Tasks 1 - 4 were paid for by purchase order #8613, 8/23/95 for $8,9(0). 2 Exhibit "A" I I Task 5 - Conduct Stakeholder Interviews The CITY will provide a list of individuals and/or organizations and their telephone number/address who may be included in the stakeholder interviews. The CONSULTANT will meet with the CITY to finalize the list of individuals who will be interviewed and the CONSULTANT will establish the interview questions for CITY approval. The CONSULTANT will schedule and conduct up to 20 stakeholder interviews. These interviews will be conducted over a three day period. Task 6 - Data Analysis Based on the patterns of parking use on the beach, the CONSULTANT will define subareas within the study area for the CITY's approval. The analysis undertaken in this task will be organized by subarea. The CONSULTANT will analyze the data reported in Tasks 1-4 and develop a summary of each parking facilities' and each subarea's current conditions. This data will be converted to bar chart format for ease of review by the CITY and the public. An interim draft technical memorandum will be developed that summarizes the results of the data analysis phase of the project. Task 7 - Project Future Parking Demand The CONSULT ANT will evaluate future parking demand based on historic parking trends on the beach provided by the CITY and new development that may occur. The CITY will provide data or a contact person to obtain data from regarding potential new projects to be located within or immediately adjacent to the beach study area. This data should include the location, land use, square footage (or number of residential units), the number of parking spaces to be provided, the number of parking spaces that may be lost as a result of the project, and the possible time frame for construction. The CONSULTANT may be required to summarize raw data. The CONSULTANT will develop future parking projections by subarea for up to three land development (redevelopment) scenarios. Task 8 - Define Current and Future Parking Deficiencies and Surpluses The CONSULTANT will evaluate each subarea and define current and potential future 3 Exhibit "A" I ) parking surpluses and deficiencies. Based on the anticipated construction year of future projects, the CONSULTANT will project the time frame of future deficiencies. Projections of future surpluses and deficiencies will be developed for a five year period. The CONSULTANT will develop an interim draft technical memorandum that summarizes the findings of Tasks 7 and 8. Task 9 - Identify Alternatives Based on the results of Task 7 and 8, the CONSULTANT will develop alternatives for addressing the parking deficiencies by subarea. Up to three (3) alternative parking options will be developed on the beach; and one scenario which includes the use of surplus parking in the downtown, coupled with adequate transit to support the scenario will be developed. If the distance between the "west of the causeway" parking alternatives and the beach exceeds reasonable walking distance thresholds, the CONSULT ANT will include appropriate transit service to support the alternative parking sites. The CITY will provide data about the hourly operating costs and current characteristics (headways, number of vehicles, seating capacity) of the Jolley Trolley. Up to three (3) sites for potential new parking construction on the beach will be identified. These will be presumed to be structures, however, they may initially be surface lots. We will develop estimates of probable cost for each option. If land acquisition is required for any of the options, the CITY will provide land cost estimates. Task 10 - Evaluate Alternatives The CONSULTANT will produce conceptual layouts for the structure parking options. Conceptual layouts of the surface parking will be prepared in order to define the location of ingress and egress points in an effort to address potential traffic impacts. The CONSULTANT will develop an evaluation matrix which includes criteria to be discussed with the public and ultimately approved by the CITY. Some of the criteria may include: cost, footprint efficiency, walking distance, consistency with CITY development goals, and potential traffic impacts. The criteria may be assigned weights which will be 4 Exhibit "A" I j recommended by the CONSULTANT pursuant to the CITY's and the public's perspectives with ultimate approval by the CITY. At the conclusion of this task, the CONSULTANT will provide to the CITY an evaluation matrix that reflects each alternative and how it ranked on the basis of the weighted criteria. The matrix will be accompanied by text that describes the process used to develop the matrix. At the conclusion of Task 10, the CITY may determine that one of more of the alternatives should not be pursued any further. Task 11 - Establish Parking Rates for New Facilities The CONSULTANT will develop and recommend rate assumptions for the new parking alternatives to be approved by the CITY. Rate assumptions must be made before the CONSULTANT can develop revenue projections. Task 12 - Develop Revenue Projections for New Facilities Based on the rate assumptions developed in Task 11, the CONSULT ANT will develop a five-year revenue projection for each alternative identified in Task 10. Task 13 - Define Financial Options The CONSULTANT will work with the CITY to define financing sources to implement the alternatives identified in Task 10. Alternative financing options may include, but would not be limited to, parking user fees, revenue bonds, general obligation bonds, Tax Increment Financing (if the CITY agrees to pursue an expansion of the CRA), general fund revenues, existing parking revenues, and special assessments. Task 14 - Develop Implementation Plan Based on the results of Tasks 9-13, the CONSULTANT will develop an implementation plan that describes the alternatives that are recommended for implementation, the costs associated with the alternatives, the revenues projected for the alternative and the financing mechanisms for funding the program. The CONSULTANT will use a spreadsheet model to present the 5 Exhibit "A" ~ ~. I recommended financial plan. The CONSULTANT will prepare a final report which addresses the process and results of each of the preceding tasks. The report will also document the public involvement program, as described below in Task 15. Task 15 - Consensus Building/Public Involvement/Meetings The CONSULTANT will hold public meetings at a location on the beach at the conclusion of the following tasks: . Task 4 - Data Collection . Task 8 - Define Current and Future Parking Surpluses and Deficiencies . Task 9 - Identify Alternatives . Task 10 - Evaluate Alternatives . Task 14 - Develop Implementation Plan These public meetings will be organized and facilitated by the CONSULTANT. The CONSULTANT will provide the necessary presentation graphics and any hand-out materials that are necessary. The CONSULTANT will work with the CITY to define the methods of public notification. Some options of notification may include: paid notices in the local newspaper, flyers, portable/changeable message signs, and radio advertisements. The CITY will bear the cost of any paid advertisements. Two computer-enhanced images or renderings of similar quality will be produced showing the top two alternatives. In addition to public meetings, the CONSULTANT will attend the following meetings with CITY staff and City Commission (as noted below) in order to keep the CITY apprised of the project's status and progress. To the greatest extent, the CONSULTANT will attempt to try to schedule milestone and staff meetings on the same day. 6 Exhibit "A" I l ~ MEETING TOPIC(S) OBJECTIVE Kick-off with CITY Staff Project Description and Orientation; Refine Goals Schedule and Objectives Meeting with CITY Staff Data Collection and Reach Consensus on Analysis Existing and Future Parking Conditions Meeting with CITY Staff Parking/Transit Alternatives Receive Reaction to Identified Alternatives and Consider Other Potential Alternatives Meeting with CITY Staff Financial Feasibility/Draft Discuss Implementation Report Strategies/Reach Consensus on Program CITY Commission Meeting Present Final Report Take Action on Report Task 16 - Supplemental Services There are a couple of specific techniques that may be appropriate to use in order to gain public consensus on a given optin. However, at this time it is not possible to say definitively which options will be needed. Therefore, for purposes of this scope of services, the following special techniques are listed and the unit cost of each one will be provided for the' CITY'S information. The CONSULTANT recommends these be included in the Agreement for services, but suggest that written authorization from the CITY be required in order to initiate the following techniques. a. Project Walk b. Slide Presentation (Fixed Audio) c. Project Notebook d. Evaluate Additional Sites 7 Exhibit "A"