01/14/2010
CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
January 14, 2010
Present: Mayor Frank Hibbard, Vice Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Carlen Petersen.
Also William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
present: Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney,
Cynthia E. Goudeau - City Clerk, and Karen Vaughan - Administrative
Analyst.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order - Mayor Frank Hibbard
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation - Pastor Anthony Ballestero of New Destiny Worship Center
3. Pledge of Allegiance
4. Presentations - Given.
4.1 Service Awards
One service award was presented to a city employee.
4.2 Adopt-A-Street Awards - Elmer Luoma, Countryside Kiwanis.
4.3 Acknowledge the Countryside Jr. Cougars
The Countryside Jr. Cougars were recognized for being the first Pinellas County youth
team to participate in a state championship football game.
5. Approval of Minutes
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5.1 Approve the minutes of the December 17, 2009 City Council Meeting as
submitted in written summation by the City Clerk.
Councilmember Carlen Petersen moved to approve the minutes of the December 17,
2009 City Council Meeting as submitted in written summation by the City Clerk. The
motion was duly seconded and carried unanimously.
6. Citizens to be Heard re Items Not on the Agenda - None.
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
7.1 Approve the applicant’s request to vacate the East 35 feet of a portion of South
Gulfview Boulevard right-of-way lying along the west boundary of Lots 60, 61 and
62, Lloyd-White-Skinner Subdivision, (A.K.A. 311 South Gulfview Blvd.), as more
particularly described in the ordinance, subject to project completion on or before
June 30, 2012, and pass Ordinance 8145-10 on first reading. (VAC2009-07
L.O.M., Inc.)
Staff requested the item be continued.
Councilmember John Doran moved to continue Item 7.1 to February 4, 2010. The
motion was duly seconded and carried unanimously.
7.2 Continue to February 4, 2010, approval of a Development Agreement between
L.O.M. Inc. (the property owner) and the City of Clearwater as per Beach by
Design and Community Development Code Section 4-606 and adopt Resolution
10-01.
Staff requested the item be continued.
Councilmember George N. Cretekos moved to continue Item 7.2 to February 4, 2010.
The motion was duly seconded and carried unanimously.
8. Second Readings – Public Hearing
8.1 Adopt Ordinance 8124-10 on second reading, annexing certain real property
whose post office addresses are 3001, 3002, 3008, 3013, 3016, 3021, 3024,
3029, 3032, 3037, 3040, 3045, 3056, 3057, 3069, 3081, and 3093 Crest Drive into
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the corporate limits of the city and redefining the boundary lines of the city to
include said addition.
Ordinance 8124-10 was presented for second reading and read by title only. Vice
Mayor Paul Gibson moved to adopt Ordinance 8124-10 on second and final reading.
The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
8.2 Adopt Ordinance 8125-10 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for
certain real property whose post office addresses are 3001, 3002, 3008, 3013,
3016, 3021, 3024, 3029, 3032, 3037, 3040, 3045, 3056, 3057, 3069, 3081, and
3093 Crest Drive, upon annexation into the City of Clearwater, as Residential
Suburban (RS).
Ordinance 8125-10 was presented for second reading and read by title only.
Councilmember Carlen Petersen moved to adopt Ordinance 8125-10 on second and
final reading. The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
8.3 Adopt Ordinance 8126-10 on second reading, amending the Zoning Atlas of the
city by zoning certain real property whose post office addresses are 3001, 3002,
3008, 3013, 3016, 3021, 3024, 3029, 3032, 3037, 3040, 3045, 3056, 3057, 3069,
3081, and 3093 Crest Drive, upon annexation into the City of Clearwater, as Low
Density Residential (LDR).
Ordinance 8126-10 was presented for second reading and read by title only.
Councilmember John Doran moved to adopt Ordinance 8126-10 on second and final
reading. The motion was duly seconded and upon roll call the vote was:
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"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
8.4 Adopt Ordinance 8128-10 on second reading, amending Ordinance No. 3205-83
as subsequently amended, a Development Order issued pursuant to Chapter 380,
Florida Statutes, for Park Place, a Development of Regional Impact, providing
findings of fact and conclusions of law; incorporating a revised Map H/Master
Development Plan; providing a conversion factor for retail and office development
in Parcel 7; allocating retail development to Parcel 7; adding retail development to
Parcel 9; extending the buildout date and termination date pursuant to Section
380.06(19)(c), Florida Statutes; determining that said amendments are consistent
with the adopted Comprehensive Plan; providing for proper notice of proposed
enactment.
Ordinance 8128-10 was presented for second reading and read by title only.
Councilmember George N. Cretekos moved to adopt Ordinance 8128-10 on second
and final reading. The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
City Manager Reports
9. Consent Agenda
9.1 Appoint David Hogan as Trustee of the Clearwater Firefighters’ Supplemental
Trust Fund with term ending December 31, 2010, filling the remaining term
vacated by Robert Going in accordance with Sec. 175.061 of the Florida State
Statutes. (consent)
9.2 Approve the second renewal of the contract (Purchase Order) with Florida Gas
and Electric, 8011 Land O’Lakes Boulevard, Land O’Lakes, FL for the period
February 1, 2010, to January 31, 2011, for the Installation of Gas Mains and
authorize the appropriate officials to execute same. (consent)
9.3 Approve an increase of $2,595,384.15 in the Clearwater Gas System FY 09/10
Dividend to the City General Fund and allocate $100,000 of this back to the
Clearwater Gas System for investment in the Clearwater Neighborhoods
Expansion Program to provide gas mains and services to Clearwater citizens.
(consent)
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9.4 Authorize Clearwater Gas System to apply for a Compressed Natural Gas Fueling
Equipment Grant from the Florida Energy and Climate Commission. (consent)
9.5 Approve in concept the use of $2,075,709.31 of funding to accomplish certain
energy conservation objectives, authorize the Gas System Managing Director to
develop and implement programs to accomplish these objectives, authorize CIP
project 315-96386 (Expanded Energy Conservation) to be established at first
quarter, and authorize the continuation of this funding by recouping these monies
as expended through the Gas System Energy Conservation Adjustment rate
mechanism. (consent)
9.6 Authorize the renewal of a contract with Humana (CompBenefits) for voluntary
employee and retiree dental insurance for the period from January 1, 2010, to
December 31, 2010 and authorize the appropriate officials to execute same.
(consent)
9.7 Approve renewal of the Agreement between the City and Lincoln Financial and
authorize a purchase order in the amount not to exceed $480,000 for life
insurance premiums for CWA Life, SAMP Life, SAMP Supplemental Life, City
Basic Life, and Long Term Disability coverages for the two-year period from
January 1, 2010 to December 31, 2011 and authorize the appropriate officials to
execute same. (consent)
9.8 Authorize the renewal of a contract with MHNet of Florida for employee and
retiree Employee Assistance Program and Mental Health/Substance Abuse
benefits for the period from January 1, 2010, to December 31, 2010, authorize a
purchase order in the amount not to exceed $175,000 for the payment of
associated premiums and authorize the appropriate officials to execute same.
(consent)
9.10 Accept a non-exclusive Blanket Water Main and Utilities Easement over, under,
across and through a portion of the Northwest 1/4 of Section 15, Township 29
South, Range 16 East, conveyed by D. Paul and Barbara J. Haagsma, given in
consideration of receipt of $10.00 and the benefits to be derived therefrom.
(consent)
9.11 Approve 2010 Federal Legislative Package
9.12 Appoint Judith McSwine to the Library Advisory Board with the term to expire
January 31, 2014.
9.13 Appoint Margo Walbolt to the Sister Cities Advisory Board as the Clearwater Arts
Foundation representative with the term to expire January 31, 2014.
9.14 Approve payment of $100,000 to Chase Realty for services of Mark Searcy in
connection with obtaining property for beach parking garage contingent on
execution of the Development Agreement with LOM. (consent)
Councilmember John Doran moved to approve the Consent Agenda as submitted, less
Item 9.9, and that the appropriate officials be authorized to execute same. The motion
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was duly seconded and carried unanimously.
9.9 Approve Change Order 4 to R.E. Purcell Construction Co., Inc. for S Gulfview
Blvd Reconstruction in the amount of $69,205.00 for a total contract value of
$1,257,369.22 and authorize the appropriate officials to execute same. (consent)
June 18, 2009, City Council awarded R.E. Purcell the construction contract for
South Gulfview Blvd Reconstruction Project in the amount of $1,109,657.62.
September 11, 2009, City Manager approved Change Order 1 for additional
scope of work, specifically water items, increasing the contract by $4,623.76 for a
total contract value of $1,114,281.38.
October 1, 2009, City Manager approved Change Order 2 adding PVC conduit for
traffic signalization and Brighthouse conduit, increasing the contract by
$14,924.30 for a total contract of $1,129,205.68.
December 3, 2009, City Manager approved Change Order 3 adding items for
unforeseen field conditions increasing the contract by $58,958.54 for a total
contract of $1,188,164.22.
Change Order 4 is to increase the contract for utility conflicts and excessive debris
that caused 32 days of delays to the construction schedule in the amount of
$69,205 for an amended contract total of $1,257,369.22
Sufficient budget and revenue is available as follows from Capital Improvement
Program projects: $50,088.85 from 0315-92273, Streets and Sidewalks;
$2,980.76 from 0315-96170, Coastal Basins; and from 09 Water Sewer Bond
Proceeds: $14,157.92 from 0376-96752, Water Service Lines; $1,750.66 from
0376-96665, Sanitary Sewer R&R and $226.81 from 0376-96739, Reclaimed
Water Dist System to fund the change order.
In response to a question, Engineering Director Mike Quillen said sidewalks still
meet ADA guidelines.
Vice Mayor Paul Gibson moved to approve Change Order 4 to R.E. Purcell
Construction Co., Inc. for S Gulfview Blvd Reconstruction in the amount of $69,205.00
for a total contract value of $1,257,369.22 and authorize the appropriate officials to
execute same. The motion was duly seconded and carried unanimously.
10. Other Items on City Manager Reports
10.1 Approve the RFP Evaluation Committee ranking of Onsite Medical Clinic
Providers: 1- CareATC, 2- CareHere, 3- Healthstat, authorize negotiation of a
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contract with CareATC, for the administration of a facility to provide onsite medical
and prescription drug services under a fixed cost pricing arrangement at a total
cost not to exceed $1.5 million per year; should negotiations with CareATC be
unsuccessful authorize negotiations with CareHere; once negotiated, the contract
to be presented to Council for approval and approve the first year to be funded
from City reserves.
In June of 2009, the City issued Request For Proposals 14-09 seeking qualified
firms to administer a facility with the ability to provide onsite medical and
prescription drug services to the City’s employees, retirees, and their dependents
enrolled in the City’s medical insurance plan. Responses to the RFP were
received from six entities. A City RFP evaluation committee met initially on
Thursday, December 3, 2009 to review and conduct a comparative analysis of the
responses. The review focused on respondents’ qualifications, capacity to provide
for primary care and work related injuries, identification, measurement, and
treatment of high risk individuals, communication plans and member services, as
well as proposed costs and cost savings. The evaluation committee scored and
ranked the responses, narrowing the list to three finalist candidates. Criteria for
the scoring included cost, ability, capacity and skill to perform the requested
services, references, and experience with clinic operations. The RFP evaluation
committee met again on Wednesday, December 9, 2009 to receive presentations
from and interview the three respondents to the RFP identified as finalists. The
evaluation committee again scored and ranked the three finalist candidates
utilizing the prior criteria. CareATC emerged with the highest ranking by a narrow
margin over CareHere. As such, the City requests that Council authorize the City
to enter into negotiations initially with CareATC to serve as administrator of a full
service onsite primary care clinic.
It is anticipated the medical clinic will be used for primary care office visits and
case management, acute and urgent care, initial treatment of job-related injuries,
immunizations, dispensing of a pre-determined formulary of prescription drugs,
employee pre-hire and annual physicals, health risk assessments, disease
management, and other wellness initiatives. Costs are to be determined based
on negotiated levels of staffing, hours of operation, and extent of services, and will
be funded initially from City reserves.
Councilmember George N. Cretekos moved to approve the RFP Evaluation Committee
ranking of Onsite Medical Clinic Providers: 1- CareATC, 2- CareHere, 3- Healthstat,
authorize negotiation of a contract with CareATC, for the administration of a facility to
provide onsite medical and prescription drug services under a fixed cost pricing
arrangement at a total cost not to exceed $1.5 million per year; should negotiations with
CareATC be unsuccessful authorize negotiations with CareHere; once negotiated, the
contract to be presented to Council for approval and approve the first year to be funded
from City reserves. The motion was duly seconded and carried unanimously.
10.2 Approve an agreement between the Federal Aviation Administration (FAA) and
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the City of Clearwater to waive FAA funding and redirect to Albert Whitted Airport,
another local general aviation airport and authorize the appropriate officials to
execute same.
The Federal Aviation Administration (FAA) apportions funds specified for general
aviation airports, including Clearwater Airpark, each fiscal year. If we accept the
funds the airpark will become subject to requirements the City does not want to
implement. These requirements include, among others, the airpark being open 24
hours a day, maintaining it as an airpark for 20 years and widening the clear zone
from 250 to 500 feet.
The FAA will allow the City to waive receipt of the funds and redirect them to
another local general aviation airport. Albert Whitted Airport is the closet general
aviation only airport and already accepts FAA funding, abiding by its
conditions. Signing the agreement will keep general aviation grant dollars in
Pinellas County and assist an airport that is able to provide general aviation
aircraft storage that Clearwater’s airpark cannot accommodate. Signing the
agreement will not impose any obligations on the City.
It was stated that at least 75 Clearwater residents keep planes at Albert Whitted Airport.
Councilmember Carlen Petersen moved to approve an agreement between the Federal
Aviation Administration (FAA) and the City of Clearwater to waive FAA funding and
redirect to Albert Whitted Airport, another local general aviation airport and authorize the
appropriate officials to execute same. The motion was duly seconded and carried
unanimously.
Miscellaneous Reports and Items
11. City Manager Verbal Reports
11.1 City Manager Verbal Reports - None.
12. Council Discussion Items
12.1 September Meetings
In order to accommodate the County's budget schedule, staff was directed to change
the September council meetings to September 9th and 23rd. Council also directed the
February 1 work session begin at 1:00 p.m. to accommodate the Hyatt Grand Opening.
12.2 Dali Museum Funding Request from Tourist Development Council
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It was stated that the Dali Museum presented a $5.1 million funding request at
yesterday's Tourist Development Council (TDC) meeting. The funds are being
requested to help fund construction of the new building. The TDC recognizes other
organizations also need the ability to request and compete for funds and is looking for
cities to propose other organizations. The TDC subcommittee will meet the first week in
February and staff will provide proposals.
Discussion ensued with concerns expressed regarding organizations in North
Pinellas county also deserving funds. It was stated that the Dali Museum is home to a
unique collection with international interest. It was noted significant fund raising has
already been done for the Dali Museum's new building.
It was requested that information regarding from where the Dali's existing funds had
come be provided.
13. Other Council Action
13.1 Other Council Action
Councilmember Carlen Petersen thanked city employees for their generosity during the
food drive.
Mayor Frank Hibbard offered condolences to the Schwobs and Perkins families.
Adiourn
The meeting was adjourned at 6:53 p.m.
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Mayor
City of Clearwater
Attest
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