11/05/2009
- City Council Agenda
Location: Council Chambers - City Hall
Date: 11/5/2009- 6:00 PM
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your
name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless
otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a
spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the
audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being
presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of
dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more
than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly
supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours
prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are
available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the
meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Presentations
4.1 Jazz Holiday
Attachments
4.2 Ironman Triathlon - Kevin Dunbar, Parks and Recreation Director
Attachments
4.3 World Planning Day Proclamation
Attachments
5. Approval of Minutes
5.1 Approve the minutes of the October 22, 2009 City Council Meeting as submitted in written summation by
the City Clerk.
Attachments
6. Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1 Approve the applicant's request to vacate the south 5 feet of a 10-foot drainage and utility easement lying
along the north property line of Lot 122, Replat of Willow Ridge, (AKA 1932 Hastings Lane), less the
West 10 feet and the East 5 feet thereof, and pass Ordinance 8129-09 on first reading. (VAC2009-06
Evans)
Attachments
7.2 Revise the 2008 Affordable Housing Inventory List pursuant to requirements of Chapter 166.045 1,
Florida Statutes, adopt Resolution 09-41 and authorize the appropriate officials to execute same.
Aanchmcmts
7.3 Approve amendments to the Capital Improvements Element (CIE) of the Clearwater Comprehensive Plan
making modifications pursuant to the City of Clearwater's Capital Improvement Program budget adopted
on September 17, 2009 and updating the reference to the School District's Five-Year Work Program for
FY2009/10 through 2013/14 as adopted by the School Board on September 15, 2009, and pass Ordinance
8088-09 on first reading. (CPA2009-07001)
Attachments
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 8098-09 on second reading, amending the Community Development Code to allow
outdoor automobile, boat, and recreational vehicle shows and provide standards for such shows.
Attachments
8.2 Adopt Ordinance 8110-09 on second reading, annexing certain real property whose post office address is
1408 Citrus Street, together with the abutting right of way of Citrus Street, into the corporate limits of the
city and redefining the boundary lines of the city to include said addition.
Attachments
8.3 Adopt Ordinance 8111-09 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post office
address is 1408 Citrus Street, together with the abutting right of way of Citrus Street, upon annexation
into the city, as Residential Low (RL).
Attachments
8.4 Adopt Ordinance 8112-09 on second reading, amending the Zoning Atlas of the city by zoning certain
real property whose post office address is 1408 Citrus Street, together with the abutting right of way of
Citrus Street, upon annexation into the city, as Low Medium Density Residential (LMDR).
Attachments
8.5 Adopt Ordinance 8113-09 on second reading, annexing certain real property whose post office address is
1876 Sylvan Drive into the corporate limits of the city and redefining the boundary lines of the city to
include said addition.
Attachments
8.6 Adopt Ordinance 8114-09 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post office
address is 1876 Sylvan Drive, upon annexation into the city, as Residential Urban (RU).
Attachments
8.7 Adopt Ordinance 8115-09 on second reading, amending the Zoning Atlas of the city by zoning certain
real property whose post office address is 1876 Sylvan Drive, upon annexation into the city, as Low
Medium Density Residential (LMDR).
Attachments
8.8 Adopt Ordinance 8120-09 on second reading, rescinding Ordinance 8085-09 and vacating the east five
feet of the ten-foot drainage easement lying east of and adjacent to the west property line of Lot 5, Block
V, Hibiscus Gardens.
B Attachments
City Manager Reports
9. Consent Agenda
9.1 Adopt a policy for the disposition of city-owned real property for the purposes of workforce or affordable
housing to meet Florida Statutes Chapter 166.0451 and City Charter provision 2.01(d)(5). (consent)
Attachments
9.2 Accept a three part Gas Main and Utilities Easement containing a total of 7,036 square feet, more or less,
to encumber a portion of Tracts 34, 35 and 37 of the Tampa and Tarpon Springs Land Company's
Subdivision, Pasco County, Florida, conveyed by Ramco-Gershenson Properties Limited Partnership,
given in consideration of receipt of $10.00 and the benefits to be derived therefrom. (consent)
Attachments
9.3 Approve additional waiver of fees in the amount of $11,864 for the Ironman 2009 event, to cover the cost
of potential lost parking revenue to the parking fund for use of additional lots on Clearwater Beach.
(consent)
Attachments
9.4 Appoint Paul E. Maser to the Board of Trustees, Clearwater Police Supplementary Pension Fund for a two
year term from November 1, 2009 through October 31, 2011. (consent)
B Attachments
9.5 Approve a Contract (Blanket Purchase Order) to Fleet Products Inc. of Tampa, FL in the amount of
$160,000 for the purchase of replacement vehicle parts used by all City Departments during the contract
period December 1, 2009 through August 11, 2010 in accordance with Sec. 2.564(1)(d), Code of
Ordinances - City of Tampa Bid 410051205 and authorize the appropriate officials to execute same.
(consent)
Attachments
9.6 Award a contract (Purchase Order) for $412,960.00 to Duval Ford of Jacksonville, FL for 16 Ford Crown
Victoria Police Cruisers in accordance with Sec 2.564(1)(d), Code of Ordinances - Other governmental
bid, authorize lease purchase in the amount of $180,670.00 under the City's Master Lease Purchase
Agreement and authorize the appropriate officials to execute same. (consent)
Attachments
9.7 Accept a Blanket Water Main and Utilities Easement over, under and across a portion of the Northwest
1/4 of the Northeast 1/4 of Section 17, Township 29 South, Range 16 East conveyed by Island In The Sun
Co-Op, Inc., a Florida not-for-profit cooperation, in consideration of receipt of $10.00 and the benefits to
be derived therefrom. (consent)
Attachments
9.8 Authorize the City Attorney's Office to institute a civil action on behalf of the City against Advanced
Communications, LLC, whose employees broke a water main near the intersection of Bertland Way and
Chenango Avenue, Clearwater, washing out the roadway and resulting in damage to a City vehicle.
(consent)
Attachments
10. Other Items on City Manager Reports
10.1 Approve agreement with Matrix C G, Inc d/b/a Matrix Consulting Group, Ltd in the amount of $89,000,
to perform an efficiency review of the Clearwater Fire Department, in accordance with Code Section
2.564(d), other governmental Bid (Seminole County RFP-1187-06/TRJ, Fire/Rescue/EMS
Comprehensive System Assessment issued October 4, 2006), funding to be provided out of General Fund
unappropriated retained earnings, and authorize the appropriate officials to execute the same.
Attnchmentc
10.2 Countywide School Zone Improvement Program - Resolution 09-48
Attachments
10.3 Proposed Local Bill for 2010 State Legislative Session -Clearwater Working Waterfront, removing
reverter clause.
Attachments
Miscellaneous Reports and Items
11. City Manager Verbal Reports
11.1 Estimated Hours for Beach Hotel Density Pool Criteria
Attachments
11.2 Sidewalks in East Gateway
Attachments
12. Other Council Action
12.1 Other Council Action
Attachments
13. Adjourn
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Jazz Holiday
SUMMARY:
Meeting Date: 11/5/2009
Review Approval: 1) Clerk
Cover Memo
Item # 1
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
lronman Triathlon - Kevin Dunbar, Parks and Recreation Director
SUMMARY:
Meeting Date: 11/5/2009
Review Approval: 1) Clerk
Cover Memo
Item # 2
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
World Planning Day Proclamation
SUMMARY:
Meeting Date: 11/5/2009
Review Approval: 1) Clerk
Cover Memo
Item # 3
City Council Agenda
Council Chambers - City Hall
Meeting Date: 11/5/2009
SUBJECT / RECOMMENDATION:
Approve the minutes of the October 22, 2009 City Council Meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 4
Attachment number 1
Page 1 of 23
CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
October 22, 2009
Present: Mayor Frank Hibbard, Vice-Mayor Paul Gibson, Councilmember George N.
Cretekos, Councilmember John Doran, and Councilmember Carlen Petersen.
Also William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
present: Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney,
Rosemarie Call - Management Analyst, and Karen Vaughan - Senior Staff
Assistant.
Unapproved
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order - Mayor Frank Hibbard
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation - Reverend Dr. Becky Burton of Peace Memorial Pre
Church
3. Pledge of i
4. Presentations Mayor Frank Hibbard said Phillies Director of Florida Operations John Timberlake
presented the City with a commemorative 2008 World Series Championship ring earlier
today.
4.1 Service Awards
One service award was presented to a city employee.
4.2 Presentation of certificate to Mayor by Sons of th American volution for the
City°s is layin of American fla George Pratt, A Vice President; Nelson
Jensen, and avid Kitchen.
Council 2009-10-22 Item #14
Attachment number 1
Page 2 of 23
4.3 Introduction of Mr. Ito, Exchange Teacher from agano - Elizabeth Ming
r, Cultural
Aff i rs
4.4 Brian unst and Frank Chivas Thank You to Council for SuDerBoat Festival
articipation
4.5 Week of the Family Proclamation -November 1-7, 2009
4.6 Arts and Humanities Month in Clearwater Proclamation - October 2009
4.7 United ay Month Proclamation, ov r 2009 - Chuck arrington, Laura
Cameron, Lisa rins Robin Gomez
4.8 Natural as Marketing Person of the Year - Awarded to Lupita Newell.
Presentation qiv n y Chuck Warrington, Managing Director - Clearwater as
st
5. Approval of Minutes
5.1 Approve th minutes of the OctobgLI,2009 City Council Meeting as submitted in
written summation th City Clerk.
Councilmember Carlen Petersen moved to approve the minutes of the October 1, 2009
City Council Meeting as submitted in written summation by the City Clerk. The motion
was duly seconded and carried unanimously.
6. Citizens Stephen Sarnoff - expressed need for national health care reform.
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
7.1 Approve amendments to the Co unity v lop nt Cod stalishin outdoor
Council 2009-10-22 Item #Z
Attachment number 1
Page 3 of 23
use. This proposed use will be allowed in the Commercial (C) District for up to
four (4) days at a time, not more than four (4) times per year. Standards for this
new temporary use are created by this ordinance and are as follows:
Properties must be a minimum of 75 contiguous acres in size;
A maximum of 48 hours for set-up and 48 hours for break-down will be allowed in
addition to the maximum cumulative allowable time period;
Products displayed at the show may be sold, regardless of the property's primary
use.
The definition of "temporary retail sales and displays" was originally proposed to
be modified in the ordinance, and was so advertized. However, this proposal is
being withdrawn and a motion to amend is recommended.
Ordinance 8098-09, the motion to amend and the staff report contain further
analysis and information on the proposed amendments.
The Community Development Board (CDB) reviewed the proposed text
amendment and motion to amend at its meeting of September 15, 2009. The
Board unanimously recommended the amendment for approval.
Concerns were expressed regarding the 48-hour time period allowable for set-up and
break-down.
Planning Director Michael Delk said 24 hours for set-up and break-down may not be
enough time for instances involving larger tents.
Councilmember George N. Cretekos moved to restrict the break-down and set-up to a
total of 72 hours.
The motion died for lack of second.
Westfield Mall representative Ed Armstrong said his client has indicated that past
experience shows 48 hours as reasonable amount of time.
Councilmember George N. Cretekos moved to restrict shows to 3 days a week with 48
hours for set-up and break-down. The motion was duly seconded.
It was suggested that shows be limited to 7 days total.
Council 2009-10-22 Item #34
Attachment number 1
Page 4 of 23
Councilmember George N. Cretekos amended the motion to limit shows to 7
days total including set-up and break-down. The seconder accepted the
motion. The vote on the amended motion was:
Vice-Mayor Paul Gibson, Councilmember George N. Cretekos, and
"Ayes": Councilmember John Doran.
"Nays": Mayor Frank Hibbard and Councilmember Carlen Petersen.
Motion passed.
Councilmember George N. Cretekos moved to approve Item 7.1 as amended. The
motion was duly seconded and upon the vote being taken:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran, and Vice-
Mayor Paul Gibson.
"Nays": Councilmember Carlen Petersen and Mayor Frank Hibbard.
Motion passed.
Ordinance 8098-09 was presented for first reading as amended and read by title only.
Vice-Mayor Paul Gibson moved to pass Ordinance 8098-09 as amended on first
reading. The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran, and Vice-
Mayor Paul Gibson.
"Nays": Councilmember Carlen Petersen and Mayor Frank Hibbard.
Motion passed.
Council 2009-10-22 Item #,14
Attachment number 1
Page 5 of 23
Ordinance 8120-09 rescinds the previous vacation and vacates the appropriate
portion of the subject drainage easement.
The applicant is seeking to vacate the easement portion to eliminate an existing
encroachment by a building that was permitted in 1973.
Due to the easement being a drainage easement the applicant was not required
to obtain letters of no objection from the private utility companies.
The City of Clearwater has no facilities in the drainage easement and anticipates
no future need for the subject easement portion.
The Engineering Department has no objections to the vacation request.
Councilmember Carlen Petersen moved to approve the vacation of the east 5-feet of
the 10-foot drainage easement lying east of and adjacent to the west property line of Lot
5, Block W", Hibiscus Gardens, (a.k.a. 1221 Turner St.). The motion was duly seconded
and carried unanimously.
Ordinance 8120-09 was presented for first reading and read by title only.
Councilmember John Doran moved to approve Ordinance 8120-09 on first reading.
The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson and Mayor Frank Hibbard.
"Nays": None.
The applicant is requesting this annexation in order to receive water, sanitary
sewer and solid waste service from the City. The Planning Department is
requesting that the 0.09-acres of abutting State Street right-of-way not currently
within the City limits also be annexed. The property is contiguous to existing City
Council 2009-10-22 Item #54
Attachment number 1
Page 6 of 23
boundaries to the north and east. It is proposed that the property be assigned a
Future Land Use Plan designation of Residential Urban (RU), Preservation (P),
and Drainage Feature Overlay, and a zoning category of Medium Density
Residential (MDR) and Preservation (P).
The Planning Department determined that the proposed annexation is consistent
with the provisions of Community Development Code Section 4-604.E as follows:
The property currently does not receive water service. The closest water lines are
located in both the adjacent State Street and Betty Lane rights-of-way. The
closest sanitary sewer line is located in the adjacent State Street right-of-way. The
applicant is aware of the additional costs to extend both City water and sewer
service to this property. Collection of solid waste will be provided by the City of
Clearwater. The property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce Street. Fire
and emergency medical services will be provided to this property by Station 51
located at 1720 Overbrook Avenue. The City has adequate capacity to serve this
property with water, sanitary sewer, solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public facilities and their
levels of service; and
The proposed annexation is consistent with and promotes the following objective
of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact
urban development within the urban service area shall be promoted through
application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the annexation
of a variety of land uses located within the Clearwater Planning Area.
The proposed RU and P Future Land Use Plan categories are consistent with the
current Countywide Plan designation of this property. This RU designation
primarily permits residential uses at a density of 7.5 units per acre. The Planning
Department and the Pinellas Planning Council are processing a map adjustment
to update the Drainage Feature Overlay, making it congruent with the P
designation, pursuant to a jurisdictional wetlands survey. The proposed zoning
districts to be assigned to the property are the Medium Density Residential (MDR)
and Preservation (P) Districts. The use of the subject property is consistent with
the uses allowed in the District and the property exceeds the District's minimum
dimensional requirements. The proposed annexation is therefore consistent with
the Countywide Plan, City's Comprehensive Plan and Community Development
Code; and
The property proposed for annexation is contiguous to existing City boundaries to
Council 2009-10-22 Item 04
Attachment number 1
Page 7 of 23
the north and east; therefore the annexation is consistent with Florida Statutes
Chapter 171.044.
Planning Director Michael Delk said staff is unable to resolve the applicant's concerns
and requests to pull the item.
Item pulled.
7.4 Approve th Annexation, Initial Land Use Plan Designation of Residential Low
(RL) and Initial oni Atlas si nation of Low Medium Density Residential
(LIVIDELDistrict for 1408 ? Citrus Street (Th east 3 feet of Lot 2 and Lot 1,
lock unny ark Groves in Section 239 Township 29 Suth9 an 1 East)
and ass Ordinances 8110-09, 8111-09 and 8112-09 on first reading. (A X 9-
7 12
This voluntary annexation petition involves a 0.23-acre property consisting of one
parcel of land occupied by a single-family dwelling. It is located on the north side
of Citrus Street, approximately 100 feet east of Sunny Park Road. The applicant is
requesting this annexation in order to receive sanitary sewer and solid waste
service from the City. The Planning Department is requesting that the 0.15-acres
of abutting Citrus Street right-of-way not currently within the City limits also be
annexed. The property is contiguous to existing City boundaries to the west. It is
proposed that the property be assigned a future land use plan designation of
Residential Low (RL) and a zoning category of Low Medium Density Residential
(LMDR).
The Planning Department determined that the proposed annexation is consistent
with the provisions of Community Development Code Section 4-604.E as follows:
The property receives water service from Pinellas County. Sanitary sewer
connections are analyzed on a case by case basis through the City's Engineering
Department. In this case, the applicant will install a private pump station, at their
own cost, that will connect to the closest sanitary sewer line located in the Sunny
Park Road right-of-way (100 feet west of the property). The applicant has paid
the City's sewer impact fee. In the future, should the City extend the sanitary
sewer line down Citrus Street adjacent to the property, the property owner will be
required to then connect to the gravity system and pay the assessment fee at that
time. The applicant is aware of this potential additional cost. Collection of solid
waste will be provided by the City of Clearwater. The property is located within
Police District II and service will be administered through the district headquarters
located at 645 Pierce Street. Fire and emergency medical services will be
provided to this property by Station 47 located at 1460 Lakeview Road. The City
has adequate capacity to serve this property with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexation will not have an adverse
Council 2009-10-22 Item #'kl
Attachment number 1
Page 8 of 23
effect on public facilities and their levels of service; and
The proposed annexation is consistent with and promotes the following objective
of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact
urban development within the urban service area shall be promoted through
application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the annexation
of a variety of land uses located within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family
residential properties upon request.
The proposed RL future land use plan category is consistent with the current
Countywide Plan designation of this property. This designation primarily permits
residential uses at a density of 5 units per acre. The proposed zoning district to
be assigned to the property is the Low Medium Density Residential (LMDR)
District. The use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan, City's Comprehensive Plan and Community Development
Code; and
The property proposed for annexation is contiguous to existing City boundaries to
the west; therefore the annexation is consistent with Florida Statutes Chapter
171.044.
Councilmember George N. Cretekos moved to approve the Annexation, Initial Land Use
Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1408 Citrus Street (The east 30 feet of
Lot 20 and Lot 21, Block D Sunny Park Groves in Section 23, Township 29 South,
Range 15 East). The motion was duly seconded and carried unanimously.
Ordinance 8110-09 was presented for first reading and read by title only. Vice-Mayor
Paul Gibson moved to pass Ordinance 8110-09 on first reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
Council 2009-10-22 Item #4
Attachment number 1
Page 9 of 23
Ordinance 8111-09 was presented for first reading and read by title only.
Councilmember Carlen Petersen moved to pass Ordinance 8111-09 on first reading.
The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
Ordinance 8112-09 was presented for first reading and read by title only.
Councilmember John Doran moved to pass Ordinance 8112-09 on first reading. The
motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
7.5 Aoorov the Annexation, Initial Land Use Plan Desianation of Residential Urban
(RU) and Initial Zoning Atlas Designation of Low Medium Density Residential
(LMD ) istrict for 1876 Sylvan riv (Lot 16, Bock arbor Vista in Section ,
Townshio 29 South. an 1 East): and ass Ordinances 8113-09. 8114-09 and
8115-9 on first readinq. (A X200 - 7 13)
This voluntary annexation petition involves a 0.14-acre property consisting of one
parcel of land occupied by a single-family dwelling. It is located on the west side
of Sylvan Drive, approximately 170 feet south of Sunset Point Road. The
applicant is requesting this annexation in order to receive solid waste service from
the City. The property is contiguous to existing City boundaries to the south. It is
proposed that the property be assigned a Future Land Use Plan designation of
Residential Urban (RU) and a zoning category of Low Medium Density Residential
(LMDR).
The Planning Department determined that the proposed annexation is consistent
with the provisions of Community Development Code Section 4-604.E as follows:
The property receives water service from Pinellas County. Sanitary sewer service
is not currently available to this property. Collection of solid waste will be provided
by the City of Clearwater. The property is located within Police District II and
service will be administered through the district headquarters located at 645
Pierce Street. Fire and emergency medical services will be provided to this
property by Station 51 located at 1720 Overbrook Avenue. The City has adequate
Council 2009-10-22 Item #%
Attachment number 1
Page 10 of 23
capacity to serve this property with solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public facilities and their
levels of service; and
The proposed annexation is consistent with and promotes the following objective
of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact
urban development within the urban service area shall be promoted through
application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the annexation
of a variety of land uses located within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family
residential properties upon request.
The proposed RU Future Land Use Plan category is consistent with the current
Countywide Plan designation of this property. This designation primarily permits
residential uses at a density of 7.5 units per acre. The proposed zoning district to
be assigned to the property is the Low Medium Density Residential (LMDR)
District. The use of the subject property is consistent with the uses allowed in the
District and the property meets the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan, City's Comprehensive Plan and Community Development
Code; and
The property proposed for annexation is contiguous to existing City boundaries to
the south; therefore the annexation is consistent with Florida Statutes Chapter
171.044.
Councilmember George N. Cretekos moved to approve the Annexation, Initial Land Use
Plan Designation of Residential Urban (RU) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1876 Sylvan Drive (Lot 16, Bock A
Harbor Vista in Section 3, Township 29 South, Range 15 East). The motion was duly
seconded and carried unanimously.
Ordinance 8113-09 was presented for first reading and read by title only. Vice-Mayor
Paul Gibson moved to pass Ordinance 8113-09 on first reading. The motion was duly
seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
Council 2009-10-22 Item 4(4
Attachment number 1
Page 11 of 23
"Nays": None.
Ordinance 8114-09 was presented for first reading and read by title only.
Councilmember Carlen Petersen moved to pass Ordinance 8114-09 on first reading.
The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
Ordinance 8115-09 was presented for first reading and read by title only.
Councilmember John Doran moved to pass Ordinance 8115-09 on first reading. The
motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
8. Second Readings - Public Hearing
8.1 Continue to November , 200 second Reading of Ordinances 8093-0
-
8095-09 - A X - 7011 1923 tt Lane
Item pulled.
Note - related to Item 7.3.
8.2 Adopt Ordinance 8084-09 on second reading, vacating the forty-foot drains and
utility as nt lying east of and ajac nt to th w st prop rty lin of Lot 1,
Clearwater 1 Commerce ark.
Ordinance 8084-09 was presented for second reading and read by title only.
Councilmember George N. Cretekos moved to adopt Ordinance 8084-09 on second
and final reading. The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
Council 2009-10-22 Item 414
Attachment number 1
Page 12 of 23
Ordinance 8102-09 was presented for second reading and read by title only. Vice-
Mayor Paul Gibson moved to adopt Ordinance 8102-09 on second and final reading.
The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
8.4 Adopt Ordinance 8103-09 on second rain 9 amending the Capital I prov nt
uq t for the fiscal y ear ending September 30, 2009 to reflect net decrease of
4,432,444.
Ordinance 8103-09 was presented for second reading and read by title only.
Councilmember Carlen Petersen moved to adopt Ordinance 8103-09 on second and
final reading. The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
8.5 Adopt Ordinance 8105-09 on second reading, amending the Code of Ordinances,
Appendix A9 Subject I, ars9 ach s9 cr ation to modify th definition of
family and providing additional criteria to establish the class of city r si nts for
the purpose of applying fees.
Ordinance 8105-09 was presented for second reading and read by title only.
Councilmember John Doran moved to adopt Ordinance 8105-09 on second and final
reading. The motion was duly seconded and upon roll call the vote was:
Council 2009-10-22 Item 4Z
Attachment number 1
Page 13 of 23
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
8.6 Adopt Ordinance 8106-09 on second reading, rescinding Sections 32.272(4 and
32.288 of Ordinance No. 8025-09.
8106-09 was presented for second reading and read by title only.
Councilmember George N. Cretekos moved to adopt Ordinance 8106-09 on second
and final reading. The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
9. ConsentAgenda
9.1 Approve contract with Northeast II, Inc., DBS C cialtis of Tampa, FIL, in th
amount of _$470 00 , for utility bill printing and ailing and for mail rocessing
s rvic s _an_ostag for the City of Clearwater from November 1, 2009 through
cto r31, 2010, and authorize the appropriate officials to execute same
(consent).
9.2 Award a contract (purchase order) to Pierce Manufacturing Inc. of Appleton, WI. in
the amount of $436,380.00 for the purchase of one (1) new Pierce Heavy Duty
Velocity Pumper in accordance with Sec. 2.564 (1 (b)and(ee), Code of
Ordinances, Exceptions to Bid and authorize the appropriate officials to execute
same. (consent)
9.3 Award a contract to Arbitrage Compliance Specialists, Inc., of Centennial,
Colorado, for arbitrage consulting services for a not-to-exceed amount of $50,000
for the five year period ending September 30, 2014 and authorize the appropriate
officials to execute same. (consent)
9.4 Ratify and confirm Grant Agreement between the U.S. Department of
Transportation and the City of Clearwater. (consent)
9.5 Award a contract (purchase order) to Sprint/Nextel, Los Angeles, California for
cellular/radio, Treo and Blackberry services for the period November 2009
through October 2010 in an amount not to exceed $286,000 in accordance with
the best response to RFP 28-09 for wireless communication services and
authorize the appropriate officials to execute same. (consent)
9.6 Award a contract (purchase order)to Kenworth of Central Florida of Orlando, FL in
Council 2009-10-22 Item 434
Attachment number 1
Page 14 of 23
the amount $297,398.00 for the purchase of two Kenworth T800 with Galbreath
Roll-Off Hoist in accordance with Sec 2.564(1)(d), Code of Ordinances - other
governmental bid, authorize lease purchase under the City's master lease
purchase agreement and authorize the appropriate officials to execute same.
consent
9.7 Approve a contract (Purchase Order) to Rush Truck Center of Tampa, FL for the
purchase of four (4) Peterbilt Model 320 chassis with 29 yard Labrie Automatic
Side Loader body at a cost of $896,352.00 in accordance with Sec. 2.564(1)(d),
Code of Ordinances - Other governmental bid, authorize lease purchase under
the City's Master Lease Purchase Agreement and authorize appropriate officials
to execute same. (consent)
9.8 Ratify and Confirm the City Manager's acceptance to receive proceeds from the
U.S. Department of Energy Block Grant Award Number DE-S00002363 in the
amount of $1,075,400.00 for several protects within the City, Approve a first
quarter budget amendment to establish a budget for this grant in projects 181-
99856 in the amount of $18,000 for LEED Training and Certification, 181-99857 in
the amount of $244,000 for Electronic Plan Submittal and Review, 181-99858 in
the amount of $350,000 for Clearwater Energy Efficiency, Conservation and
Mobility Strategies, 181-99859 in the amount of $463,400 for Energy Efficiency
Retrofits in City Facilities for a grand total of $1,075,400, and authorize the
appropriate officials to execute same. (consent)
9.9 Award contract (purchase order) to SPIER Chemical in the amount of $556,500.00
for FYs 2010 2012 for corrosion control (polyphosphate) chemical at water plants
and authorize the appropriate officials to execute same. (consent)
9.10 Approve a one-year extension, at no increase in cost, to an existing contract
(purchase order) with ITT Water and Wastewater U.S.A., Inc., of Tampa, Florida
for Flygt Pumps, replacement parts and factory authorized service and authorize
the appropriate officials to execute same. (consent)
9.11 Award two (2) new Purchase Orders (Contracts) for the period October 23, 2009,
through September 30, 2010, to Odyssey Manufacturing Company, of Tampa
Florida, for a total value of $324,762.69, for Liquid Sodium Hypochlorite for the
Water Division and the Water Pollution Control Division and authorize the
appropriate officials to execute same. (consent)
9.12 Approve the Alligator Creek Watershed Management Plan Phase 1 Work Order
between the City and Jones Edmunds Associates, Inc. (Engineer of Record) in
the amount of $400,000.00 and authorize the appropriate officials to execute
same. (consent)
9.13 Approve the Alligator Creek Watershed Management Plan Phase 1(N097)
cooperative funding agreement in the amount of $200,000 between the City and
Southwest Florida Water Manaaement District (SWFWMD) and authorize the
appropriate officials to execute same. (consent)
9.14 Award Construction contract for the Bayfront Upland Improvements Project (07-
Council 2009-10-22 Item 4,14
Attachment number 1
Page 15 of 23
0045-MA) to BRW Contracting Inc., in the amount of $456,009.66 and
an additional $27,500 for Alternate Bid Item 81 for a total contract value of
$483,509.66 and authorize the appropriate officials to execute same. (consent)
9.15 Approve the Declaration of the Tampa Bay Nitrogen Management Consortium
(NMC) to implement the 2009 Tampa Bav Reasonable Assurance Addendum and
authorize appropriate officials to execute same. (consent)
9.16 Approve a Work Order in the amount of $271,690 to Cardno TBE, an Engineer-of-
Record for the City of Clearwater, to provide Construction Engineering and
Inspection (CEI) services for the relocation of the City's water, sewer and
reclaimed water facilities that are in conflict with the reconstruction of US 19 from
Whitney Road to north of Gulf to Bay Blvd, (SR 60 and authorize the appropriate
officials to execute same. (consent)
During the Cleveland Street Streetscape redesign and reconstruction project from
2006 to its completion in 2009, "Progress Energy" failed to resolve conflicts that
arose from its decision not to relocate its facilities, such as overhead lines, duct
banks, and storm pipes. As a result, the City was required to expend funds to
compensate the contractor for time delays, redesign, and additional work. The
total amount claimed against "Progress Energy" is $179,298.00.
During the Beach Walk - Coronado Drive redesign and reconstruction project from
2006 to its completion in 2009, "Progress Energy" failed to resolve conflicts that
arose from its decision not to relocate one of its duct banks. As a result, the City
was required to expend funds to compensate the contractor for time delays,
redesign, and additional work. The total amount claimed against "Progress
Energy" is $263,626.00.
The legal department requests authority to bring a legal action in each of the
above-referenced items against Florida Power Corporation, and Florida Power
Council 2009-10-22 Item 454
Attachment number 1
Page 16 of 23
Corporation d/b/a Progress Energy Florida, Inc. (including all other subsidiaries
and related corporations as necessary to obtain relief), to recover damages for the
additional costs and expenses incurred by the City.
The costs relative to each of these actions will include a $255.00 filing fee and
fees for service of process of approximately $200.00.
Mayor Frank Hibbard said he contacted Progress Energy and requested the item be
continued as Progress Energy will be approaching staff with estimates to begin
negotiations.
Vice-Mayor Paul Gibson moved to continue
motion was duly seconded and passed una
delayed to December 3, 2009.)
Item 9.19 to November 5, 2009. The
iimously. (Note: this item was subsequently
Councilmember John Doran moved to approve the Consent Agenda as submitted, less
item 9.19, and that the appropriate officials be authorized to execute the same. The
motion was duly seconded and carried unanimously.
City Manager Reports
10. Other Items on City Manager Reports
In 2009, an interim rate study was completed that identified a need for
approximately $41.5 million in capital project from FY 2010 through FT 2011, with
bonds to be issued in FY 2011 of approximately $34,678,500. The FY 2011 bond
issue is expected to partially finance the projects on the list with the remainder to
be financed with water and sewer revenues.
The date of issuance will be determined at a later date based on market
conditions. The Water and Sewer fund will be incurring expenses on these
projects prior to the issuance of the bonds. This reimbursement resolution will
allow for the City to be reimbursed from the bond proceeds.
Councilmember Carlen Petersen moved to establish the intent to reimburse certain
Water and Sewer project costs incurred with proceeds of future tax-exempt financing.
Council 2009-10-22 Item 04
Attachment number 1
Page 17 of 23
The motion was duly seconded and carried unanimously.
Resolution 09-42 was presented and read by title only. Councilmember John Doran
moved to adopt Resolution 09-42. The motion was duly seconded and upon roll call the
vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
The agreement is a three-year contract, providing for no general wage increase in
the first year and including reopener clauses to negotiate wage and pay range
adjustments in years two and three, as well as reopener clauses to discuss the
promotional selection process and the implementation of a Master Officer
designation. The agreement also provides for the City to pay for the first three
vacation days used by each bargaining unit member with no charge to the
employee's vacation leave balance in the first year of the contract only. In
addition, the parties agreed all bargaining unit members will comply with the City's
revised Tobacco Product Usage Policy. There are no other significant changes to
the existing contract language. Costs are within the City's approved budget for the
first year of the contract, and will be determined in accordance with the outcome
of negotiation of the wage reopener clauses for the second and third years.
Councilmember George N. Cretekos moved to approve the collective bargaining
agreement as negotiated between the City of Clearwater and the Fraternal Order of
Police Officers for Fiscal Years 2009/10, 2010/11, and 2011/12 and authorize the
appropriate officials to execute same. The motion was duly seconded and carried
unanimously.
10.3 Authorize the ne_ otiation of a contract with CI A althCar for medical
insurance under a fully insured funding arrangement for the contract rio of
Janu__ 1, 2 1 , to ec r 31, 2 11, at a total cost not to exceed $1
Council 2009-10-22 Item 4-4
Attachment number 1
Page 18 of 23
de pendant on the funding strategy as determined by the City Council.
The contract with the City's current medical insurance provider, CIGNA
HealthCare, expires on December 31, 2009. CIGNA presented a renewal offer
that was not acceptable to the City and The City's Benefits Committee
recommended that the City's Agent of Record the Gehring Group negotiate with
the major carriers to achieve a more favorable proposal. Only CIGNA and United
Healthcare responded, with Aetna, Blue Cross/Blue Shield, and Humana
declining.
The final proposal from CIGNA to maintain the plan options currently in effect
would result in a 14.7% overall cost increase totaling approximately $2.034 million
in additional premiums based on no shift in enrollment. The final proposal from
United Healthcare to maintain the plan options currently in effect would result in a
17% overall cost increase totaling approximately $2.355 million in additional
premiums based on no shift in enrollment. Both carriers also presented alternate
proposals that would result in no increase in premiums for the base plan option
currently in effect.
After evaluating all proposals, the City Benefits Committee by a vote of 14-1
elected to recommend to City Council that CIGNA HealthCare be retained as the
medical insurance provider for 2010, and also recommended that the plans
currently in effect be maintained with the increase in cost being shared by the City
and employees in accordance with the percentages for City subsidies proscribed
by the City's current funding strategy, i.e., 100% for employee-only, 75% for
employee plus one, and 68% for employee plus family based on the rates for the
base plan option. The Benefits Committee recommendation would result in an
increase in cost of approximately $411,000 for employees and $1.623 million for
the City based on current enrollment demographics.
Staff does not concur with this recommendation. The City recommends retaining
CIGNA HealthCare as the medical insurance provider for 2010, but recommends
adopting the alternate proposal submitted by CIGNA. This proposal would
maintain the current benefit levels for both the City's "buy-up" co-pay and POS
plans, but with increases in premiums, and would also provide for reductions in
the schedule of benefits for the base plan option, but with no increase in
premiums. The staff recommendation would maintain the City's current funding
levels, resulting in an increase in cost of approximately $1.55 million for
employees, provided there is no shift in enrollment.
For fiscal year 2010, the City has budgeted approximately $10.28 million for
approximately 1658 full time positions for the City's share of medical insurance
coverage (including EAP and mental health/substance abuse).
Based on the Benefit Committee recommendation, the City's estimated share of
actual expenses for FY 2010, which covers three months of the current year and
nine months of this proposed contract with CIGNA as well as estimated costs for
Council 2009-10-22 Item 44
Attachment number 1
Page 19 of 23
EAP/mental health would be $11.59 million. The difference between budgeted
and maximum actual costs, estimated to be $1.31 million, would have to be taken
from reserves in the Central Insurance Fund. The CY cost for this scenario would
be $15.9 million ($11.9 million city share, $3.3 million employee share, and
$700,000 retiree/cobra share).
Based on the staff recommendation, the City's estimated share of actual
expenses for FY 2010 would be $10.45 million. The difference between budgeted
and maximum actual costs, estimated to be $170,000 would also have to be taken
from reserves in the Central Insurance Fund. The CY cost for this scenario would
be $15.4 million ($10.3 million city share, $4.3 million employee share, and
$800,000 retiree/cobra share).
Both the Benefits Committee and Staff recommend maintaining the current
funding strategy for City contributions to health care premiums to represent 100%
of the "Base" HMO cost for Employee Only, 75% of the "Base" HMO cost for
Employee plus One, and 68% of the "Base" HMO cost for Employee plus Family,
to be applied to the respective tiers in the co-pay HMO and POS plans.
The above numbers assume that all positions are filled at all times and that
employees select the tier of coverage (employee only, employee + 1, and
employee + family) similar to the current year. City share of costs related to the
CIGNA contract for coverage for FY 2011 will be budgeted as part of the fiscal
year 2011 budget.
Human Resources Manager Allen Del Prete provided a power point presentation.
In response to questions, Mr. Del Prete said there are approximately 4,000 city
employees and retirees in the health plan. Last year 200 employees opted out of the
city's plan. A health clinic will provide participating employees with routine office visits
and select prescription drugs at no charge. The health clinic would reduce employee
co-pay costs and claims for routine services. The initial monthly per employee charge
would be paid by the employer. Mr. Del Prete said most claims have been made for
office visits and prescription drugs. Staff is reviewing RFPs for the health clinic.
Respondents have been asked to provide suggested size and hours for facility.
Gehring Group representative Kurt Gehring said vendors have estimated a 90 day
period after the location has been contracted to open the clinic. Services provided will
determine the size of the facility.
Human Resources Director Joe Roseto said the health clinic may provide opportunity to
partner with surrounding government agencies and potentially assist with costs. Staff
will bring item before council to fund potentially $800,000 to $1.3 million for the facility.
In response to questions, Finance Director Margie Simmons said the item before
Council 2009-10-22 Item 4%
Attachment number 1
Page 20 of 23
council is a minimum premium payment plan. The city will pay a smaller amount for
plan administration and pay claims as they are incurred. Staff recommends using
reserves from the Central Insurance Fund to fund the clinic for the first year.
Four individuals expressed concerns with the proposed increased costs.
In response to a question, Mr. Roseto said the health clinic would be available to health
plan members.
Discussion ensued with consensus to expedite plans for a health clinic.
Staff was directed to explore possibility of a benevolence fund.
Councilmember John Doran moved to authorize the negotiation of a contract with
CIGNA HealthCare for medical insurance under a fully insured funding arrangement for
the contract period of January 1, 2010, to December 31, 2011, at a total cost not to
exceed $16,000,000 dependant on the funding strategy as determined by the City
Council. The motion was duly seconded and carried unanimously.
10.4 Approve A Agreement Supplement n for the East venue Trail Connection,
cr asinq the total amount t $313,596.00, t reflect the actual bid amount plus
additional funding provid v FDOT for C I and Materials Testing and a oot
solution 09-40.
The new amount of $313,596.00 reflects the bid amount of $289,029.25 rounded
off to $289,029.00 plus $20,232.00 (7%) for CEI and $4335.00(1.5%) for materials
testing for a grand total of $313,596.00. This is a supplement to the LAP
agreement approved on June 30th, 2009. The award of bid on this project was
September 3rd, 2009 and this supplement is to bring the paperwork into
agreement with the bid amount plus additional funding for CEI and Materials
Testing.
Councilmember George N. Cretekos moved to approve LAP Agreement Supplement
One for the East Avenue Trail Connection, decreasing the total amount to $313,596.00,
to reflect the actual bid amount plus additional funding provided by FDOT for CEI and
Materials Testing. The motion was duly seconded and carried unanimously.
Resolution 09-40 was presented and read by title only. Vice-Mayor Paul Gibson moved
to adopt Resolution 09-40. The motion was duly seconded and upon roll call the vote
was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
Council 2009-10-22 Item 4%
Attachment number 1
Page 21 of 23
"Nays": None.
The Council recessed from 8:02 p.m. to 8:09 p.m.
10.5 Dedicate a 4.313 sauar foot, or or less, oarc I of land Ivin within Lots 17. 2
Section 2.01(d)(5) of the City Charter permits dedication of right-of-way from
property with a recreation/open space land use designation without prior approval
of voters at referendum.
Councilmember Carlen Petersen moved to dedicate a 4,313 square foot, more or less,
parcel of land lying within Lots 17, 24 and 25 of the plat of PINELLAS GROVES, as
recorded in Plat Book 1, Page 55 of Pinellas County Official Records, as public right-of-
way. The motion was duly seconded and carried unanimously.
Resolution 09-43 was presented and read by title only. Councilmember John Doran
moved to adopt Resolution 09-43 and authorize the appropriate officials to execute
same. The motion was duly seconded and upon roll call the vote was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
Councilmember George N. Cretekos moved to authorize appropriate City of Clearwater
officials to sign applications for Florida Department of Transportation permits. The
Council 2009-10-22 Item 914
Attachment number 1
Page 22 of 23
motion was duly seconded and carried unanimously.
Resolution 09-44 was presented and read by title only. Vice-Mayor Paul Gibson moved
to adopt Resolution 09-44. The motion was duly seconded and upon roll call the vote
was:
"Ayes": Councilmember George N. Cretekos, Councilmember John Doran,
Councilmember Carlen Petersen, Vice-Mayor Paul Gibson, and Mayor Frank Hibbard.
"Nays": None.
Miscellaneous Reports and Items
11. City Manager Verbal Reports
11.1 City Manager Verbal Reports
Downtown Boat Slips
It was stated that the promenade will be closed during construction. Staff continues to
report safety issues with those accessing the area for fishing activity.
12. Council Discussion Items
Jetty Light Plan
Marine and Aviation Director Bill Morris provided visuals showing the jetty and
turnstyle. The jetty was built in 1975 to manage sand migration on Clearwater Beach
and prevent sand closures on Clearwater Pass. The turnstyle has been struck several
times.
Marine Construction Contractor Tom Horn reviewed his project at MacDill Air Force
Base. Mr. Horn recommended installing 5 yellow flashing marine lights, at $3,000 per
light, onto pilings hammered into the sea floor. He estimated it would cost
approximately $30,000 to remove the turnstyle. The project would be completed in a
few days.
In response to questions, Mr. Morris said the jetty was built by the city and the Coast
Guard considers it to be owned by the city.
It was stated if the city installs the pilings, the city would be liable to maintain them
correctly.
Council 2009-10-22 Item 9Z
Attachment number 1
Page 23 of 23
Staff was directed to proceed with lighting plan and removal of turnstyle.
12.1 City Attorney valuation
AND
12.2 City Manager valuation
Councilmembers gave positive evaluations of the City Manager and City Attorney.
13. Other Council Action
13.1 Other Council Action
Councilmembers reported on events in which they recently participated and reviewed
upcoming events.
r
The meeting was adjourned at 9:10 p.m.
Mayor
City of Clearwater
Attest
City Clerk
Council 2009-10-22 Item 934
City Council Agenda
Council Chambers - City Hall
Meeting Date: 11/5/2009
SUBJECT / RECOMMENDATION:
Approve the applicant's request to vacate the south 5 feet of a 10-foot drainage and utility easement lying along the north property
line of Lot 122, Replat of Willow Ridge, (AKA 1932 Hastings Lane), less the West 10 feet and the East 5 feet thereof, and pass
Ordinance 8129-09 on first reading. (VAC2009-06 Evans)
SUMMARY:
The applicant is seeking to vacate the easement portion to construct a swimming pool.
The pool, as designed, meets current Community Development Code requirements.
Progress Energy, Knology, Bright House and Verizon have no objections to the vacation request.
There are no City-owned utilities in the easement portion subject of the vacation request and no future need for the easement
portion is anticipated.
The Engineering Department has no objections to the vacation requested.
Review Approval: 1) Planning 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8129-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE SOUTH FIVE FEET OF A 10-
FOOT DRAINAGE AND UTILITY EASEMENT, LESS THE
WEST 10 FEET AND THE EAST 5 FEET THEREOF, LYING
SOUTH OF AND ADJACENT TO THE NORTH PROPERTY
LINE OF LOT 122, REPLAT OF WILLOW RIDGE;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Thomas Warren Evans, owner of real property located in the City of
Clearwater, has requested that the City vacate the drainage and utility easement depicted
in Exhibit A attached hereto; and
WHEREAS, the City Council finds that said easement is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
South five feet of a 10-foot drainage and utility easement lying south of and
adjacent to the north property line of Lot 122, Replat of Willow Ridge, as
recorded in Plat Book 71, Pages 98-101, Public Records of Pinellas
County, Florida, less the west 10 feet and the east five feet thereof.
is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as
described above to the owner of the servient estate thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Item # 5
Ordinance No. 8129-09
Attachment number 2
Page 1 of 1
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City Council Agenda
Council Chambers - City Hall
Meeting Date: 11/5/2009
SUBJECT / RECOMMENDATION:
Revise the 2008 Affordable Housing Inventory List pursuant to requirements of Chapter 166.045 1, Florida Statutes, adopt
Resolution 09-41 and authorize the appropriate officials to execute same.
SUMMARY:
The 2006 Legislature amended Chapter 166, Florida Statutes, adding Section 166.0451 entitled "Disposition of municipal property
for affordable housing." In 2008, the Council adopted Resolution 08-01 that established the 2008 Affordable Housing Inventory
List. Twenty-nine city-owned parcels are currently on the list.
As part of the continuing review of the City's affordable housing programs, staff conducted a physical inspection of each parcel on
the inventory list. After further review, 27 of 29 parcels have been determined to be inappropriate for affordable housing. Of the
original 29 properties, 23 are located in the Community Redevelopment Agency (CRA) area, mostly in the Town Lake Business
District, and are more appropriate to be available for redevelopment than for affordable housing. Four of the properties are too
small and narrow for the development of any housing. The remaining two parcels are appropriate for the list. For this reason, the
2008 Affordable Housing Inventory List needs to be revised to reflect this assessment.
The state statute includes that the governing body of each municipality must review the proposed affordable housing inventory list
at a public hearing, and may revise the list at the conclusion of the hearing. Following the public hearing the local governing body
must adopt a resolution that includes an inventory list of such property deemed appropriate for affordable housing development.
The revised inventory list includes the address and legal description of each property, and specifies whether the property is vacant
or improved.
Section (1) of the statutory amendment requires that every three years each municipality prepare an inventory list of all real
property within its jurisdiction to which the municipality holds fee simple title that is appropriate for use as affordable housing.
Type: Other
Current Year Budget?: None Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost: Annual Operating Cost:
Not to Exceed: Total Cost:
For Fiscal Year: to
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager ED 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 6
Attachment number 1
Page 1 of 3
RESOLUTION 09-41
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
DETERMINING THE CITY HOLDS FEE SIMPLE TITLE IN AND
TO 2 PARCELS OF LAND LYING AND BEING SITUATE WITHIN
ITS CORPORATE LIMITS THAT ARE APPROPRIATE FOR USE
AS AFFORDABLE HOUSING AS DEFINED IN SECTION
166.0451, FLORIDA STATUTES; ESTABLISHING AN
INVENTORY LISTING OF SAID PARCELS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Chapter 166.0451, Florida Statutes, requires that every three
years each municipality within the State of Florida shall prepare an inventory list
of all real property within its jurisdiction to which the municipality holds fee simple
title that is appropriate for use as affordable housing; and,
WHEREAS, the inventory list must include the address and legal
description of each such property and specify whether the property is vacant or
improved; and,
WHEREAS, the governing body of the municipality must review the
inventory list at a public hearing, and may revise it at the conclusion of the public
hearing; and,
WHEREAS, Resolution 08-01 established the first Affordable Housing
Inventory in 2008 with twenty-nine (29) parcels of city-owned land; and,
WHEREAS, after further review and physical inspection of each parcel,
certain parcels adopted therein have now been determined to be inappropriate
for said list because of lot size or location in a community redevelopment area;
and,
WHEREAS, the list is hereby revised to include only those properties
deemed appropriate for use as affordable housing;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. That the following two parcels of vacant land as identified in
EXHIBIT "A" appended hereto are hereby determined to be appropriate for use
Resolution No. dteM # 6
Attachment number 1
Page 2 of 3
as affordable housing as defined in Section 166.0451 and 420.0004, Florida
Statutes.
Section 2. That the City holds fee simple title in and to all of said
parcels.
Section 3. That the parcels inventory list shall be titled "2008
Affordable Housing Inventory List".
Section 4. That the City Clerk is hereby directed to record this
Resolution in the Public Records of Pinellas County, Florida.
Section 5. That this resolution shall take effect immediately upon
adoption.
PASSED AND ADOPTED this day of 2009.
Frank V. Hibbard
Mayor
Approved as to form:
Laura Lipowski Mahony
Assistant City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
2 Resolution No. 09-41tem # 6
Attachment number 1
Page 3 of 3
EXHIBIT "A"
2008 AFFORDABLE HOUSING INVENTORY LIST
918 PALMETTO ST. PENNSYLVANIA SUB., LOT 5 VACANT
1454 S. MLK, JR. AVE. COMMENCE AT THE NW CORNER OF S. MLK, VACANT
JR. AVE. & WOODLAWN ST.; THEN RUN N 320
FT TOTHE POINT OF BEGINNING; THEN W 260.4
FT.; THEN N 225 FT.; THEN E 260.4 FT.; THEN S
225 FT. TO THE POINT OF BEGINNING
Resolution No. 09-41tem # 6
Attachment number 2
Page 1 of 1
LOCATOR MAP
City Parcel No. 262
1454 S. Martin Luther King, Jr. Ave.
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PARCEL SUMMARY N Legend
W-;; E TT6iWTTT Subject Properties:
City Atlas Page: 314A 0 50 100 200 Feet Improved
Parcel I.D. No.: 22-29-15-0000-320-1300 S Vacant
Legal Description: Commence at the NW Cor. of S. Greenwood Ave. & Woodlawn St.;
then run N 320' to the Point of Beginning; then W 260.4'; then N 225';
then E 260.4'; then S 225' to the Point of Beginning.
Dimensions: 1.3448 Acres, more or less
Zoning: MDR
Acquired: 12/12/1995
Purchase Price: $847000
Owner Fund: 181 - Infill Housing (1996)
Comments: At time of purchase property was intended for development of 7 single-family
homes for low/moderate income housing. Item # 6
Attachment number 3
Page 1 of 1
LOCATOR MAP
City Parcel No. 266
918 Palmetto Street
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PARCEL SUMMARY " Legend
W E Subject Properties:
City Atlas Page: 269A 0 50 100 200 Feet Improved
Parcel I.D. No.: 10-29-15-68346-000-0050 S Vacant
Legal Description: PENSYLVANIA SUB., Lot 5
Dimensions: 50'x104'
Zoning: MDR
Acquired: 12/17/1997
Purchase Price: Acquired in settlement of a judgement to foreclosure demolition & lot clearing liens.
Owner Fund: Unknown
Comments: Parcel leased to Head Start as a playground for its adjoining pre-school from
2/1/2006 - 1/31/2011. lessee has first option to renew for additional 5-year terms
consistent with the Charter. City may terminate with 60 days notice if required
for other purposes. Item # 6
Attachment number 4
N Page 1 of 1
LOCATOR MAP
W E Revised 2008 Citywide Affordable Housing Inventory Parcels
S 0 750 1,500 3,000 Feet
s
mw
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve amendments to the Capital Improvements Element (CIE) of the Clearwater Comprehensive Plan making modifications
pursuant to the City of Clearwater's Capital Improvement Program budget adopted on September 17, 2009 and updating the
reference to the School District's Five-Year Work Program for FY2009/10 through 2013/14 as adopted by the School Board on
September 15, 2009, and pass Ordinance 8088-09 on first reading. (CPA2009-07001)
SUMMARY:
The Planning Department is recommending amendments to the Clearwater Comprehensive Plan in order to meet statutory
requirements that an annual update be developed which incorporates both the Capital Improvement Program Budget and the
School District's Five-Year Work Program.
The fundamental purpose of the Capital Improvements Element is to ensure that the City is able to fund the public facilities
supported in the Comprehensive Plan Elements. These amendments bring the Comprehensive Plan into alignment with the City's
Six-Year Capital Improvements Program (CIP) Budget as adopted on September 17, 2009. By Statute, these amendments are due
by December 1 each year, are exempt from the twice-a-year limitation for large-scale amendments and require transmittal to the
State Department of Community Affairs (DCA).
The proposed amendments are: (pages are given from Comprehensive Plan):
Capital Improvements Element Needs Summary (page I-1): Updates examples of CIP projects to reflect the FY 2009/10 CIP
Budget adopted by Ordinance No. 8101-09 on September 17, 2009.
Policy 1.1.1.2 (page I-2): Updates the reference to the annual update from FY2008/09 Capital Improvement Program Budget
to FY2009/10 Annual Update to the Capital Improvements Element.
Policy 1.1.7.6 (page I-12): Changes dates to reflect current year relative to the School District's Five-Year Work Program.
FY2008/09 CIE Schedule I-A (Schedule 1-A Pages 1 - 49): Deletes FY2008/09 CIE Schedule I-A, Pages 1 through 49 and
replaces it with FY2009/10 Annual Update to the Capital Improvements Element.
The staff report and Ordinance 8088-09 contain further analysis and information on the proposed amendment. The Community
Development Board (CDB) will review the proposed amendments at its public hearing of October 20, 2009. The Planning
Department will report the Board's recommendation at the City Council meeting.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 7
Attachment number 1
Page 1 of 10
ORDINANCE NO. 8088-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE COMPREHENSIVE PLAN OF THE CITY AS
ADOPTED ON MAY 18, 2000, AS SUBSEQUENTLY AMENDED,
AMENDING THE CAPITAL IMPROVEMENTS ELEMENT, MAKING
CORRECTIONS AND MODIFICATIONS PURSUANT TO THE
UPDATED SCHEDULE OF THE CITY OF CLEARWATER'S
FY2009/10 THROUGH FY2014/15 CAPITAL IMPROVEMENT
PROGRAM BUDGET ADOPTED ON SEPTEMBER 17, 2009, AND
UPDATING THE REFERENCE IN POLICY 1.1.1.2 TO THE SCHOOL
DISTRICT'S FIVE-YEAR WORK PROGRAM FOR FY2009/10
THROUGH 2013/14 AS ADOPTED BY THE SCHOOL BOARD ON
SEPTEMBER 15, 2009; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Local Government Comprehensive Planning and Land Development
Regulation Act of Florida empowers and requires the City Council of the City of Clearwater to plan
for the future development and growth of the City, and to adopt and periodically amend the
Comprehensive Plan, including elements and portions thereof; and
WHEREAS, the City of Clearwater adopted a Comprehensive Plan on May 18, 2000 by
Ordinance Number 6522-00, subsequently amended; and
WHEREAS, certain amendments are statutorily required, and others are advisable in
order to harmonize the Comprehensive Plan with state law and good planning practice; and
WHEREAS, amendments to the Comprehensive Plan of the City have been prepared in
accordance with the applicable requirements of law, after conducting the appropriate planning
analysis, and public participation through public hearings, opportunity for written comments, open
discussion and the consideration of public and official comments; and
WHEREAS, the Community Development Board, serving as the designated Local
Planning Agency for the City, has held a public hearing on the proposed amendments and has
recommended adoption of the proposed Comprehensive Plan amendments; and
WHEREAS, per provisions of Florida Statutes Chapter 163, it is necessary to annually
adopt an ordinance amending and updating the Capital Improvements Element of the
Comprehensive Plan to maintain a financially feasible minimum 5-year schedule of capital
improvements consistent with the plan; and
WHEREAS, the City Council finds it necessary, desirable and proper to adopt the
amendments to the objectives and policies of the Comprehensive Plan in order to reflect
changing conditions; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER,
FLORIDA:
Section 1. Amendments to the text of the Clearwater Comprehensive Plan attached
hereto as Exhibit "A" are hereby adopted.
Page 1
Ordinance 8088-09 Item # 7
Attachment number 1
Page 2 of 10
Section 2. If any section, provision, clause, phrase, or application of this Ordinance
shall be declared unconstitutional or invalid for any reason by a court of competent jurisdiction,
the remaining provisions shall be deemed severable therefrom and shall remain in full force and
effect.
Section 3. This ordinance shall become effective when the Department of Community
Affairs (DCA) issues a final order determining the adopted amendment to be in compliance, or the
Administration Commission issues a final order determining the adopted amendments to be in
compliance, in accordance with Section 163.3177, 163.3178, 163.3184, 163.3187, 163.3189 or
163.3189 F.S., as amended.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank Hibbard
Mayor-Councilmember
Attest:
Cynthia E. Goudeau
City Clerk
Page 2
Ordinance 8088-09 Item # 7
Attachment number 1
Page 3 of 10
ORDINANCE 8088-09
EXHIBIT A
AMENDMENT 1 - CAPITAL IMPROVEMENTS ELEMENT SUMMARY
Amend Capital Improvements Element Needs Summary of the Plan on Page 1-1 as follows:
Capital Improvements Element Needs Summary:
The following summarizes several of the current capital improvement projects and funding
sources proposed for public facilities supported in the other Comprehensive Plan Elements
and as specified in the City's six-year schedule of the Capital Improvement Program (CIP) that
is updated and adopted annually by the City Council:
The $2.5 million Bayshore Boulevard Realignment Project is planned in FY2012/13. This
project will eliminate a dangerous curve must north of Drew Street on heavily traveled
Bayshore Boulevard. Funding is Penny for Pinellas III. The $1.25 million Druid Read
IMPFOVeMeRtS PR?JeGt is plaRRed OR 2008-409- fGF the GOMPIR-tiOR of the Mr, -id Read Trail ser-tion
Of thP- PAR-11-AS Tr-;;El fFE)Fn GIeR Qaks Park to the N.4Rmnr0;;1 Causeway Bridge. Improvernents
'rinll Ogi mrl pcr??ping alksa ?°^r? hiL 2 ath$. P61RdiRg 06 2Nrrpr- RY f^r
?vr Diomre ?
tnvrcrcr zrc, 21Aicmt?rnrrmc-I'?iirTn us
• The City's Streets and Sidewalks Program is currently budgeted for $15.283472 million on the
six-year CIP schedule with a funding source of road millage.
• The City proposes a total of $43.845 48 44 million of improvements within the City's
Stormwater Infrastructure Program over the six-year CIP period. The funding sources for this
project are the Stormwater Fund and a future bond issue.
• The $1.602 4552 million Commercial Container Acquisition CIP project is planned through
Solid Waste funds.
• The $19.627 2a-066 million Reclaimed Water Distribution System CIP project is being funded
through: , $17.112 43 841 million from future bond issue,
$0.986 million 4-833 from Sewer Revenue, and $1.529 million from Utility Renewal and
Replacement.
AMENDMENT 2 - CAPITAL IMPROVEMENTS ELEMENT GOALS, OBJECTIVES AND
POLICIES
Amend Policy 1.1.1.2 of Objective 1.1.1 of Goal 1.1, on page 1-2 as follows:
1.1.1.2 The City shall be permitted to amend the Schedule of Capital Improvements two times
during any calendar year and as allowed for emergencies, developments of regional impact
and certain small-scale development activities pursuant to Florida Statutes 163.3187. The
annual update of the plan is hereby incorporated by reference and is located following policy
1.1.7.6 as the FY2009/10 Annual Update to the Capital Improvements Element. The s^hed ul° of
Gap
B 1dget is innnrnnr?t°rl as Qnhed il° 1_4 of this Capital Improvements Element
Page 1
Ordinance 8088-09 Item # 7
Attachment number 1
Page 4 of 10
AMENDMENT 3 - CAPITAL IMPROVEMENTS ELEMENT GOALS, OBJECTIVES AND
POLICIES
Amend Policy 1.1.7.6 of Objective 1.1.7 of Goal 1.1 on page 1-12 as follows:
1.1.7.6 The City hereby adopts by reference the School District's Five-Year Work
Program for FY 2009/10 PY 20084)9 through 2013/14 203, as adopted by
the School Board on September 15, 2009, X998.
AMENDMENT 4 - CAPITAL IMPROVEMENTS ELEMENT GOALS, OBJECTIVES AND
POLICIES
Remove CAPITAL IMPROVEMENTS ELEMENT SCHEDULE I-A CAPITAL IMPROVEMENT
PROGRAM FY2008/09 commencing on page I-12 and including Schedule I-A Pages 149
following page I-12, and replace as follows:
FY2009/10 ANNUAL UPDATE TO THE CAPITAL IMPROVEMENTS ELEMENT
The intent of this annual update is to evaluate capacity and demand for concurrency-related
public facilities (solid waste, potable water, stormwater, sanitary sewer, parks and roads), to
determine that LOS standards are being met and that they will service approved and planned
development over a 5-year period.
The Citv's Capital Improvement Proaram Budaet FY2009/10 is used as the basis for this update
It ensures that future public facility needs will be met based upon existing, approved, and planned
development that will require public services in the 5-year planning horizon. It summarizes the
timina. location and fundina of capital improvement proaram construction proiects to meet future
ublic facilities demand
PROJECTIONS
The following tables provide the capacity and demand for each of the City's respective public
facilities projected over the next 5 years. There are no projected deficiencies.
Report is based on 2008 population: 110,831
Projected 2018 population (Future Land Use Element): 120,028
SOLID WASTE:
Current Capacity: 7.12 Ibs per capita per day
Current Demand: 5.19 Ibs per capita per day
Fiscal Year Projected Demand Projected Capacity at End of Surplus
Ibs per capita Per day) FY Ibs per capita Per day) Deficit
2009/10 5.19 7.12 1.93
2010/11 5.19 7.12 1.93
2011/12 5.19 7.12 1.93
2012/13 5.19 7.12 1.93
2013/14 5.19 7.12 1.93
Totals
20( 13/14) 5.19 7.12 1.93
Page 2
Ordinance 8088-09 Item # 7
Attachment number 1
Page 5 of 10
Solid Waste LOS Standard:
7.12 Ibs Der
Current capacity*:
Total Solid Waste capacity (in tons): 143,906
Pounds of Solid Waste per capita per day: 7.12
Current demand:
Total Solid Waste Generated by the City in 2008 (in tons): 104,898
Current Pounds of Solid Waste Der capita Der dav: 5.19
*The current capacity is based on the Citv's LOS standard. Capacity is actuallv areater since the Citv's
Solid Waste Department is able to dispose of all waste produced within the city, as it works with Pinellas
County on waste disposal. Garbage is taken to the Pinellas County Waste to Energy Plant where most
is incinerated. Anv material that is not incinerated is "land filled". The most recent Droiections take the
life of the land fill to the vears 2085 to 2090
POTABLE WATER:
Current Capacity: 25 MGD
Current Demand: 12.2 MGD
Fiscal Year Projected Demand Projected Capacity at End Surplus (Deficit)
max. of FY min.
2009/10 12.0 MGD 25.0 MGD 13.0 MGD
2010/11 12.1 MGD 25.0 MGD 12.9 MGD
2011/12 12.1 MGD 25.0 MGD 12.9 MGD
2012/13 12.2 MGD 25.0 MGD 12.8 MGD
2013/14 12.2 MGD 25.0 MGD 12.8 MGD
Totals
20( 13/14) 12.2 MGD 25.0 MGD 12.8 MGD
MGD = million gallons per day; Projections as per the City's Water Master Plan
Potable Water LOS Standard: 120 gallons per capita per day
Current capacity:
Total Potable Water Available per day in gallons:
Gallons available per capita per day:
25,000,000 (25.0 MGD)
225.56
Current demand:
Total Potable Water Consumption per day in gallons:
Gallons consumed per capita per day:
STORM WATER:
Current Capacity: 10-year LOS standard
Current Demand: 10-vear LOS standard
12,000,000 (12.0 MG
ins 97
Fiscal Year Protected Demand Protected Capacity at End of Surplus (Deficit)
FY
2009/10 10-Year LOS Min 10-Year LOS Min N/A*
2010/11 10-Year LOS Min 10-Year LOS Min N/A*
2011/12 10-Year LOS Min 10-Year LOS Min N/A*
2012/13 10-Year LOS Min 10-Year LOS Min N/A*
2013/14 10-Year LOS (Min) 10-Year LOS Min N/A*
Totals
2013/14 10-Year LOS (Min) 10-Year LOS (Min) N/A*
Page 3
Ordinance 8088-09 Item # 7
Attachment number 1
Page 6 of 10
Stormwater LOS Standard:
Design storm:
10-year storm frequency for all new street development using the rational design method
Current Capacity: 10-year LOS standard (Min.)*
Current Demand: 10-year LOS standard (Min.)*
Total: 10-year LOS standard (Min.)*
*Stormwater management is reviewed on a permit-by-permit basis. The City only approves if a proposed
development meets the LOS standards for stormwater management facilities listed above.
SANITARY SEWER:
Current Capacity: 257 gallons per capita per day
Current Demand: 127 gallons per capita per day
Fiscal Year Projected Demand Projected Capacity at End Surplus (Deficit)
max. of FY min.
2009/10 14.1 MGD 28.5 MGD 14.4 MGD
2010/11 14.2 MGD 28.5 MGD 14.3 MGD
2011/12 14.2 MGD 28.5 MGD 14.3 MGD
2012/13 14.3 MGD 28.5 MGD 14.2 MGD
2013/14 14.3 MGD 28.5 MGD 14.2 MGD
Totals
20( 13/14) 14.3 MGD 28.5 MGD 14.2 MGD
MGD = million gallons per day; Projections as per the City's Water Pollution Control (WPC) Master Plan
Sanitary Sewer LOS Standard: 127 gallons per capita per day
Current Capacity (in gallons): 28,500,000
Gallons available per capita per day 257.14
Current Demand: 14,100,000
Gallons available per capita per day 127.22
PARKLAND:
Current Capacity: 13.31 acres per 1,000 people
Current Demand: 4 acres per 1,000 people
Fiscal Year Projected Demand Projected Capacity at End Surplus (Deficit)
max. of FY min.
2009/10 4 per 1,000 13.31 per 1,000 9.31 per 1,000
2010/11 4 per 1,000 13.31 per 1,000 9.31 per 1,000
2011/12 4 per 1,000 13.31 per 1,000 9.31 per 1,000
2012/13 4 per 1,000 13.31 per 1,000 9.31 per 1,000
2013/14 4 per 1,000 13.31 per 1,000 9.31 per 1,000
Totals 4 per 1,000 13.31 per 1,000 9.31 per 1,000
Parkland LOS Standard: 4 acres per 1,000 people
Current capacity (Parkland Acres As of 05/13/09): 1,475 acres (a)- 13.31 per 1,000 people
Current demand: 440 acres (a)- 4 per 1,000 people
Total (Acres / Per Thousand People): 1,475 acres (a)- 13.31 per 1,000 people
Page 4
Ordinance 8088-09 Item # 7
Attachment number 1
Page 7 of 10
ROADS:
Add the following table
City Ten Year Glarridar Imprrvnment Plan FY 2CM-Nla FY 20138-21318
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Remainder of page is intentially left blankl
Page 5
Ordinance 8088-09 Item # 7
Attachment number 1
Page 8 of 10
FY2009/10 Capital Improvement Program Budgeted Expenditures and Revenues:
Add the following table
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2009/10
GENERAL SOURCES:
General Operating Revenue
General Revenue/County Coop
Road Millage
Penny for Pinellas
Transportation Impact Fee
Local Option Gas Tax
Special Development Fund
Special Program Fund
Grants - Other Agencies
Donations
SELF SUPPORTING FUNDS:
Marine Revenue
Downtown Boat Slips Revenue
Aviation Revenue
Parking Revenue
Utility System:
Water Impact Fees
Sewer Impact Fees
Utility R & R
Stormwater Utility Revenue
Gas Revenue
Solid Waste Revenue
INTERNAL SERVICE FUNDS:
Garage Revenue
Administrative Services Revenue
BORROWING -SELF SUPPORTING FUNDS:
Lease Purchase - Water
Lease Purchase - Stormwater
Lease Purchase - Solid Waste
Lease Purchase - Recycling
Bond Issue - Water & Sewer
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage
Lease Purchase - Administrative Services
TOTAL ALL FUNDING SOURCES:
Budgeted
Revenues
2009/10
1,470,990
635,310
2,090,670
6,225,000
290,000
1,720,000
950,000
30,000
2,900,000
900,000
50,000
15,000
10,000
260,000
250,000
500,000
3,050,490
5,652,800
5,340,000
350,000
119,400
150,000
42,540
300,000
170,000
220,000
15, 665, 240
2,312,300
400,000
$52,069,740
Page 6
Ordinance 8088-09 Item # 7
Attachment number 1
Page 9 of 10
Add the following table
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2009/10
Budgeted
Expenditures
FUNCTION: 2009/10
Police Protection 150,000
Fire Protection 678,490
Major Street Maintenance 3,645,670
Intersections 435,000
Parking 250,000
Misc Engineering 35,000
Parks Development 5,837,500
Marine Facilities 4,315,000
Airpark Facilities 10,000
Libraries 635,310
Garage 2,716,700
Maintenance of Buildings 277,930
General Public City Building & Equipment 950,000
Miscellaneous 640,000
Stormwater Utility 5,945,000
Gas System 5,310,000
Solid Waste 520,000
Utilities Miscellaneous 26,000
Sewer System 9,772,590
Water System 9,699,550
Recycling 220,000
TOTAL PROJECT EXPENDITURES $52,069,740
Page 7
Ordinance 8088-09 Item # 7
Attachment number 1
Page 10 of 10
Add the following table
CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY BY FUNCTION
FY 2009-2010 THROUGH FY 2014-2015 CAPITAL IMPROVEMENT FUND
CITY OF CLEARWATER
Schedule of Planned Expenditures
Function 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 Total
Police Protection 150,000 150,000
Fire Protection 678,490 1,153,400 1,089,490 2,515,270 4,244,860 1,555,400 11,236,910
New Street Construction 2,500,000 2,500,000
Major Street Maintenance 3,645,670 3,497,430 4,057,430 4,107,430 4,107,430 4,032,430 23,447,820
Sidewalk and Bike Trails 472,000 472,000
Intersections 435,000 435,000 435,000 435,000 435,000 435,000 2,610,000
Parking 250,000 225,000 200,000 200,000 225,000 225,000 1,325,000
Miscellaneous Engineering 35,000 8,035,000 35,000 35,000 35,000 35,000 8,210,000
Parks Development 5,837,500 4,622,500 907,500 1,147,500 9,967,500 982,500 23,465,000
Marine Facilities 4,315,000 275,000 413,000 413,000 413,000 413,000 6,242,000
Airpark Facilities 10,000 10,000 10,000 10,000 10,000 10,000 60,000
Libraries 635,310 635,310 10,635,310 639,740 665,310 685,270 13,896,250
Garage 2,716,700 2,798,200 2,882,150 2,968,610 3,057,670 3,149,410 17,572,740
Maintenance of Buildings 277,930 299,800 1,108,650 420,560 452,530 379,560 2,939,030
Gen Public City Bldg & Equi 950,000 7,000,000 7,950,000
Miscellaneous 640,000 640,000 620,000 5,420,000 645,000 645,000 8,610,000
Stormwater Utility 5,945,000 8,800,000 7,200,000 7,100,000 7,400,000 7,400,000 43,845,000
Gas System 5,310,000 5,600,000 5,800,000 6,100,000 5,900,000 6,145,000 34,855,000
Solid Waste 520,000 595,000 755,000 713,000 735,000 746,000 4,064,000
Utilities Miscellaneous 26,000 30,000 26,000 26,000 30,000 26,000 164,000
Sewer System 9,772,590 9,073,990 12,108,380 7,351,360 11,776,590 25,617,400 75,700,310
Water System 9,699,550 12,913,120 17,928,910 18,125,340 11,251,410 6,917,790 76,836,120
Recycling 220,000 290,000 290,000 386,000 400,000 410,000 1,996,000
Total 52,069,740 59,928,750
rA
h 66,501,820
9
hor11lo 60,613,810
I /A h 61,751,300 67,281,760 368,147,180
#aG
G
P-M
Remove the entire
CAPITAL IMPROVEMENTS ELEMENT SCHEDULE I-A
CAPITAL IMPROVEMENT PROGRAM FY2008/09, Schedule I-A Pages 1-49
Page 8
Ordinance 8088-09 Item # 7
Attachment number 2
Page 1 of 3
CDB Meeting Date: October 20, 2009
Case #: CPA2009-07001
Ordinance 8088-09
Agenda Item: E.2
CITY OF CLEARWATER
PLANNING DEPARTMENT STAFF REPORT
COMPREHENSIVE PLAN AMENDMENTS
REQUEST: Clearwater Comprehensive Plan Amendments related to the 2009
Annual Update to the Capital Improvements Element (CIE)
referencing the City's adopted FY09/10 Capital Improvement
Program Budget and the School District's adopted Five-Year Work
Program of FY2009/10 through 2013/14.
INITIATED BY: City of Clearwater Planning Department
TYPE OF AMENDMENT: Large-scale - Exempt
BACKGROUND INFORMATION:
This item involves amendments to the Clearwater Comprehensive Plan to update the
Capital Improvements Element (CIE) related to the City's adopted FY09/10 Capital
Improvement Program Budget as well as the School District's Five-Year Work Program
of FY2009/10 through 2013/14. These amendments are made annually pursuant to
Florida Statutes.
The fundamental purpose of the Capital Improvements Element is to ensure that the City
is able to fund the public facilities supported in the Comprehensive Plan Elements. These
amendments bring the comprehensive plan into alignment with the City's Six-Year
Capital Improvement Program (CIP) Budget. By Statute, these amendments are due by
December 1 each year, are exempt from the twice-a-year limitation for large-scale
amendments and require transmittal to the State Department of Community Affairs
(DCA).
ANAI,VCIC-
The four proposed amendments are refinements to existing needs summary, schedule and
policies contained in the Clearwater Comprehensive Plan which are made pursuant to
Florida Statutes (F.S.) Section 163.3177(2), Section 163.3177(3)(b) 1., and Florida
Administrative Code section 9J-5.011. The most important change is the replacement of
"Schedule 1-A" with "FY2009/10 Annual Update to the Capital Improvements Element".
This change adds information required by the Florida Department of Community Affairs
(DCA), including adopted Level of Service standards (LOS), capacity and demand of
public facilities subject to concurrency.
Page - 1
CPA2009-07 # 7
Attachment number 2
Page 2 of 3
The proposed amendments are:
Amendments - CAPITAL 1WROVEMENTS ELEMENT: (pages are given from
Comprehensive Plan):
• Capital Improvements Element Needs Summary (page I-1): Updates examples of
CIP projects to reflect the FY 2009/10 CIP Budget adopted by Ordinance No.
8101-09 on September 17, 2009.
• Policy 1.1.1.2 (page I-2): Updates terminology referencing the annual update
from FY2008/09 Capital Improvement Program Budget to FY2009/10 Annual
Update to the Capital Improvements Element.
• Policy 1.1.7.6 (page I-12): Changes dates to reflect current year relative to the
School District's Five-Year Work Program.
• FY2008/09 CIE Schedule I-A (Schedule 1-A Pages 1 - 49): Deletes FY2008/09
CIE Schedule I-A, Pages 1 through 49 and replaces it with FY2009/10 Annual
Update to the Capital Improvements Element.
STANDARDS FOR REVIEW
Pursuant to Community Development Code Section 4-603(F) no amendment to the
Clearwater Comprehensive Plan shall be approved unless it complies with the following
standards:
1. The amendments will further implementation of the comprehensive plan
consistent with the goals, policies and objectives contained in the plan.
The proposed amendments to the Capital Improvements Element of the Clearwater
Comprehensive Plan are consistent with and will further the implementation of the
goals, objectives, and policies (GOPs) in the Clearwater Comprehensive Plan by
ensuring that statutory requirements are reflected in the Capital Improvements
Element.
2. The amendments are not inconsistent with other provisions of the comprehensive
plan.
The proposed amendments are consistent with the provisions of the Comprehensive
Plan. They update the CIE to reflect changes in the City's six-year CIP which are
supported in other elements of the Comprehensive Plan.
3. The available uses, if applicable, to which the property may be put are appropriate
to the property in questions and compatible with existing and planned uses in the
area.
Page - 2
CPA2009-07 # 7
Attachment number 2
Page 3 of 3
The proposed amendments are text amendments that are not directly related to a
specific property.
4. Sufficient public facilities are available to serve the property_
The proposed amendments are text amendments that are not directly related to a
specific property.
5. The amendments will not adverselv affect the natural environment.
The proposed amendments seek to provide consistent and coordinated efforts
pursuant to the City's CIP projects as identified within the elements of the City's
Comprehensive Plan. No projects adversely affect the natural environment, while
some projects positively affect it. An example of the latter is the CIP project for the
Reclaimed Water Distribution System.
6. The amendments will not adversely impact the use of property in the immediate
area.
The proposed amendments are text amendments that are not directly related to a
specific property.
SUMMARY AND RECOMMENDATION:
The proposed text amendments meet state statutes and rules by making corrections and
modifications to the Clearwater Comprehensive Plan Capital Improvements Element.
These amendments are made pursuant to the City of Clearwater's FY2009/10 through
FY2014/15 Capital Improvement Program Budget (adopted on September 17, 2009) and
the Pinellas County School District's Five-Year Work Program FY2009/10 through
2013/14 (adopted by the School Board on September 15, 2009).
The Planning Department recommends APPROVAL of Ordinance No. 8088-09 that
amends the Clearwater Comprehensive Plan.
Prepared by Planning Department Staff:
Sandra E. Herman
Planner III
ATTACHMENT:
Ordinance No. 8088-09
Page - 3
CPA2009-07 # 7
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8098-09 on second reading, amending the Community Development Code to allow outdoor automobile, boat,
and recreational vehicle shows and provide standards for such shows.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 8
Attachment number 1
Page 1 of 4
ORDINANCE NO. 8098-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, MAKING
AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE TO
MODIFY SUBSECTION 3-2102 "PERMITTED TEMPORARY USES" TO
INCLUDE OUTDOOR AUTOMOBILE, BOAT, AND RECREATIONAL
VEHICLE SHOWS; TO MODIFY SECTION 3-2103 "STANDARDS" TO
INCLUDE STANDARDS FOR THE OUTDOOR AUTOMOBILE, BOAT,
AND RECREATIONAL VEHICLE SHOWS TEMPORARY USE; AND TO
PROVIDE AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater adopted a new Community Development Code on
January 21, 1999 which was effective on March 8, 1999, and
WHEREAS, the City of Clearwater desires for the Community Development Code to
function effectively and equitably throughout the City, and
WHEREAS, it has been determined that certain locations and use of commercial
properties for limited temporary uses promotes the local economy, and
WHEREAS, it has been determined that limited and reasonable restrictions on such
temporary uses are in the public interest, and
WHEREAS, the City of Clearwater has determined where the Community
Development Code needs clarification and revision, now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER,
FLORIDA:
Section 1. That Article 3, "Development Standards", Division 21, "Temporary
Uses", Section 3-2102, "Permitted temporary uses", of the Community Development Code,
be, and the same is hereby amended to modify subsection A, as follows:
Section 3-2102. Permitted temporary uses.
A. The following temporary uses are permitted subject to obtaining a Level One
approval in accordance with the provisions of Article 4, Division 3 and the provisions of this
division:
1. Circuses and/or carnivals.
2. Contractor's offices and/or construction sheds.
3. Evangelical and religious revivals or assemblies.
4. Sales for Christmas trees, pumpkins or other seasonal materials.
5. Other temporary recreational or entertainment related events or activities such as
fairs, concerts or festivals.
OrdinAeert?l# .a098-09
Attachment number 1
Page 2 of 4
6. Outdoor bazaars, cookouts, special fund raising sales and/or similar activities.
7. Sidewalk sales.
8. Temporary commercial parking lots associated with special events.
9. Temporary real estate sales offices.
10. Temporary relocation tents or mobile homes for displaced persons as a result of
natural or manmade disasters in a neighborhood or area.
11. Temporary retail special sales and displays (e.g., occasional sidewalk or parking lot
sales).
12. Block and neighborhood parties.
13. Portable storage units.
14. Outdoor automobile, boat, and recreational vehicle shows.
Section 2. That Article 3, "Development Standards", Division 21, "Temporary
Uses", Section 3-2103, "Standards", of the Community Development Code, be, and the
same is hereby amended to modify "ADDITIONAL REQUIREMENTS FOR TEMPORARY
USES" table and add number five to subsection B, as follows:
Section 3-2103. Standards.
***********
ADDITIONAL REQUIREMENTS FOR TEMPORARY USES
Maximum Cumulative Allowable Time Period
for Each Separate Use (per site per calendar
Temporary Use year or absolute time limitation, as applicable) Permitted Districts
Block and neighborhood parties 2 days All residential districts
Circuses or carnivals 14 days C, IRT, and I
Contractors office and/or During construction period only while building All districts
construction sheds permit is valid
Evangelical and religious revivals or 7 days C, D, T, I and IRT
assemblies
Garage, yard or estate sales No more than 2 times per property within one All residential districts
year, no longer than 3 days each
Sales for: Christmas tree and
All non-residential zoning
pumpkin sales and other seasonal 45 days districts
sales
Other temporary recreational or 7 days, except 14 days for annual events All nonresidential districts
entertainment events approved by the special events committee
Outdoor bazaars, cookouts, special
fund raising sales and/or similar 2 days C, I and D
activities
2
OrdinAeerl?!# .a098-09
Attachment number 1
Page 3 of 4
Sidewalk sales 7 days in conjunction with a special event T and D
Temporary commercial parking lots The period of time during which the temporary All districts
use the parking serves is authorized
Temporary relocation tents or 18 months (unless authorized longer by
mobile homes for displaced persons commission resolution) Within a designated area
Temporary real estate sales office or 24 months All districts
model home
Temporary retail sales and displays 7 days (not more than 4 times per year) T, C and D
Residentially zoned property: Four days, not
more than four times a year. Non-residentially
zoned property: 30 days, not more than four
Portable storage units times a year or for the duration of an active All districts
construction permit. Refer to Sections 3-
2103(B)(3) and 2103(C)(2) for additional
requirements.
Outdoor automobile, boat, and
recreational vehicle shows 7 davs (not more than 4 times per vear) C
***********
B. The following additional requirements shall apply for specified temporary uses:
***********
5. Outdoor automobile, boat, and recreational vehicle shows.
a. Outdoor automobile, boat, and recreational vehicle shows shall be permitted only
on properties located in the Commercial zoning district which are at least 75
contiguous acres in size;
b. A maximum of 7 days shall be allowed for each permitted outdoor
automobile, boat, and recreational vehicle show, inclusive of set up and
take down time for all temporary use related facilities;
C. Sales of products displayed at the show are permitted, without regard to the
primary use of the property.
Section 3. Amendments to the Community Development Code of the City of Clearwater
(as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby
adopted to read as set forth in this Ordinance.
Section 4. The City of Clearwater does hereby certify that the amendments
contained herein, as well as the provisions of this Ordinance, are consistent with and in
conformance with the City's Comprehensive Plan.
Ord inAeer>N#. a098-09
Attachment number 1
Page 4 of 4
Section 5. Should any part or provision of this Ordinance be declared by a court of
competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as
a whole, or any part thereof other than the part declared to be invalid.
Section 6. Notice of the proposed enactment of this Ordinance has been properly
advertised in a newspaper of general circulation in accordance with applicable law.
Section 7. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
AS AMENDED
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
4
OrdinAeerl?!# .a098-09
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8110-09 on second reading, annexing certain real property whose post office address is 1408 Citrus Street,
together with the abutting right of way of Citrus Street, into the corporate limits of the city and redefining the boundary lines of the
city to include said addition.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 9
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8110-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
NORTH SIDE OF CITRUS STREET APPROXIMATELY 100 FEET
EAST OF SUNNY PARK ROAD, CONSISTING OF THE EAST
THIRTY FEET OF LOT 20 AND 21, BLOCK D, SUNNY PARK
GROVES, WHOSE POST OFFICE ADDRESS IS 1408 CITRUS
STREET, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
CITRUS STREET, INTO THE CORPORATE LIMITS OF THE CITY,
AND REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
The east 30 feet of Lot 20 and Lot 21, Block D, Sunny Park Groves, according to
the map or plat thereof as recorded in Plat Book 36, Page 2, Public Records of
Pinellas County, Florida, together with the abutting right-of-way of Citrus Street
(ANX2009-07012)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall
file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit
Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption,
and shall file a certified copy with the Florida Department of State within 30 days after adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
Item # 9
Ordinance No. 8110-09
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8111-09 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to
designate the land use for certain real property whose post office address is 1408 Citrus Street, together with the abutting right of
way of Citrus Street, upon annexation into the city, as Residential Low (RL).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8111-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
NORTH SIDE OF CITRUS STREET APPROXIMATELY 100
FEET EAST OF SUNNY PARK ROAD, CONSISTING OF THE
EAST THIRTY FEET OF LOT 20 AND LOT 21, BLOCK D,
SUNNY PARK GROVES, WHOSE POST OFFICE ADDRESS IS
1408 CITRUS STREET, TOGETHER WITH THE ABUTTING
RIGHT-OF-WAY OF CITRUS STREET, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property Land Use Category
The east 30 feet of Lot 20 and Lot 21, Block D, Sunny Residential Low (RL)
Park Groves, according to the map or plat thereof as
recorded in Plat Book 36, Page 2, Public Records of
Pinellas County, Florida, together with the abutting
right-of-way of Citrus Street (ANX2009-07012)
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8110-09.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Item # 10
Ordinance No. 8111-09
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8112-09 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post
office address is 1408 Citrus Street, together with the abutting right of way of Citrus Street, upon annexation into the city, as Low
Medium Density Residential (LMDR).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 11
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8112-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE
OF CITRUS STREET APPROXIMATELY 100 FEET EAST OF
SUNNY PARK ROAD, CONSISTING OF THE EAST THIRTY
FEET OF LOT 20 AND LOT 21, BLOCK D, SUNNY PARK
GROVES, WHOSE POST OFFICE ADDRESS IS 1408 CITRUS
STREET, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY
OF CITRUS STREET, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Property Zoning District
The east 30 feet of Lot 20 and Lot 21, Block D, Low Medium Density
Sunny Park Groves, according to the map or plat Residential
thereof as recorded in Plat Book 36, Page 2, Public (LMDR)
Records of Pinellas County, Florida, together with
the abutting right-of-way of Citrus Street (ANX2009-07012)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8110-09.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Item # 11
Ordinance No. 8112-09
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8113-09 on second reading, annexing certain real property whose post office address is 1876 Sylvan Drive into
the corporate limits of the city and redefining the boundary lines of the city to include said addition.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 12
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8113-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
WEST SIDE OF SYLVAN DRIVE APPROXIMATELY 170 FEET
SOUTH OF SUNSET POINT ROAD, CONSISTING OF LOT 16,
BLOCK A, HARBOR VISTA, WHOSE POST OFFICE ADDRESS
IS 1876 SYLVAN DRIVE, INTO THE CORPORATE LIMITS OF
THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE
CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 16, Block "A", Harbor Vista, according to the map or plat thereof as recorded in
Plat Book 18, Page 41, Public Records of Pinellas County, Florida (ANX2009-
07013)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
Item # 12
Ordinance No. 8113-09
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8114-09 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to
designate the land use for certain real property whose post office address is 1876 Sylvan Drive, upon annexation into the city, as
Residential Urban (RU).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 13
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8114-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE WEST SIDE OF SYLVAN
DRIVE APPROXIMATELY 170 FEET SOUTH OF SUNSET
POINT ROAD, CONSISTING OF LOT 16, BLOCK A,
HARBOR VISTA, WHOSE POST OFFICE ADDRESS IS
1876 SYLVAN DRIVE, UPON ANNEXATION INTO THE
CITY OF CLEARWATER, AS RESIDENTIAL URBAN (RU);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Lot 16, Block "A", Harbor Vista, according to the map or Residential Urban (RU)
plat thereof as recorded in Plat Book 18, Page 41, Public
Records of Pinellas County, Florida (ANX2009-07013)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8113 -09.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form: Attest:
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk Item # 13
Ordinance No.8114 -09
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8115-09 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post
office address is 1876 Sylvan Drive, upon annexation into the city, as Low Medium Density Residential (LMDR).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 14
Attachment number 1
Page 1 of 1
ORDINANCE NO. 8115-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE WEST SIDE OF SYLVAN DRIVE APPROXIMATELY 170
FEET SOUTH OF SUNSET POINT ROAD, CONSISTING OF
LOT 16, BLOCK A, HARBOR VISTA, WHOSE POST
OFFICE ADDRESS IS 1876 SYLVAN DRIVE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
Lot 16, Block "A", Harbor Vista, according to the map Low Medium Density
or plat thereof as recorded in Plat Book 18, Page 41, Residential
Public Records of Pinellas County, Florida (LMDR)
(ANX2009-07013)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8113-09.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Item # 14
Ordinance No. 8115-09
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8120-09 on second reading, rescinding Ordinance 8085-09 and vacating the east five feet of the ten-foot drainage
easement lying east of and adjacent to the west property line of Lot 5, Block V, Hibiscus Gardens.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 15
Attachment number 1
Page 1 of 2
ORDINANCE NO. 8120-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RESCINDING ORDINANCE 8085-09 AND
VACATING THE EAST FIVE FEET OF THE TEN-FOOT
DRAINAGE EASEMENT LYING EAST OF AND ADJACENT
TO THE WEST PROPERTY LINE OF LOT 5, BLOCK V,
HIBISCUS GARDENS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater previously adopted Ordinance No. 8085-09,
effective September 3, 2009, improperly vacating the west five feet of the 10-foot
drainage easement lying east of and adjacent to the west property line of Lot 5, Block V,
Hibiscus Gardens; and
WHEREAS, this ordinance vacates the appropriate parcel of property below; and
WHEREAS, Norman L. Kirkland, Jr., Trustee, owner of real property located in the
City of Clearwater, has requested that the City vacate the drainage easement depicted in
Exhibit A attached hereto; and
WHEREAS, the City Council finds that said easement is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Ordinance No. 8085-09 is hereby rescinded.
Section 2. The following:
The east five feet of the 10-foot drainage easement lying east of and
adjacent to the west property line of Lot 5, Block V, Hibiscus Gardens, as
recorded in Plat Book 14, Pages 55-58, Public Records of Pinellas County,
Florida
is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as
described above to the owner of the servient estate thereto.
Section 3. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 4. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
Item # 15
Ordinance No. 8120-09
Attachment number 1
Page 2 of 2
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance No. Ifem#115
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt a policy for the disposition of city-owned real property for the purposes of workforce or affordable housing to meet Florida
Statutes Chapter 166.0451 and City Charter provision 2.01(d)(5). (consent)
SUMMARY:
The 2006 Legislature amended Chapter 166, Florida Statutes, adding Section 166.0451 entitled "Disposition of municipal property
for affordable housing." As part of this amendment, the municipality must prepare an inventory list of all real property within its
jurisdiction to which the municipality holds fee simple title that is appropriate for use as affordable housing. The city has prepared
its inventory list. In addition, as part of the City Charter changes approved by referendum in 2007, city-owned parcels that are one-
half acre or less can be donated or sold for less than fair market value for workforce or affordable housing. The intent of this policy
is to provide direction for the implementation of the state statute and city charter provisions regarding the disposition of these
properties.
The proposed policy is as follows:
When city-owned properties become available that are suitable for the development of workforce or affordable housing or for
those properties on the City's Affordable Housing Inventory List, the City will dispose of the property through a declaration of
surplus with the following conditions:
For properties one-half acre or below, since property may be donated or sold for less than fair market value to an eligible
entity that will develop the property for affordable housing or to an end-user that is income eligible per HUD guidelines, the City
will declare the property surplus for the purpose of soliciting Request for Qualifications (RFQ) from eligible entities to develop the
property in accordance with the Code of Ordinances and Community Development Code requirements. If two or more responders
are equally qualified, the City will make the final selection by lottery.
For properties over one-half acre, the property will be declared surplus for the purposes of affordable housing following the
state's recommended disposition process.
In both cases, a restrictive covenant will be placed on the land to maintain an affordability period of 20 years for
homeownership or 30 years for rental projects.
Upon submission of any given parcel to the City Council for the declaration of surplus, the Economic Development and Housing
Department will advise Council which method of disposition the department recommends it intends to pursue as provided for in
the statute. This process will assist in assuring compliance with the state statute, city charter, and provide additional guidance to
the City Council.
Review Approval: 1) Clerk 2) Assistant City Manager ED 3) Clerk 4) City Manager 5) Clerk
Cover Memo
Item # 16
Attachment number 1
Page 1 of 2
City of Clearwater
Disposition Policy for Real Property Suitable for
Workforce or Affordable Housing
Purpose
To establish a policy for the disposition of city-owned real property for the purposes of
workforce or affordable housing to meet Florida Statutes Chapter 166.0451 and City
Charter provision 2.01(d)(5).
Background
Chapter 166.0451 of the Florida Statutes requires that each municipality within the State
of Florida prepare an inventory list of all real property within its jurisdiction to which the
municipality holds fee simple title that is appropriate for use as affordable housing. In
addition, it also sets out the proper disposition of such properties:
(1) may be offered for sale and the proceeds may be used to purchase land for
the development of affordable housing or to increase the local government
fund earmarked for affordable housing, or
(2) may be sold with a restriction that requires the development of the property as
permanent affordable housing, or
(3) may be donated to a nonprofit housing organization for the construction of
permanent affordable housing.
(4) may otherwise make the property available for use for the production and
preservation of permanent affordable housing.
In addition to the state statute, the City Charter provides for the disposition of city-
owned surplus property in the following fashion (Section 2.01(d)):
(i) Prior to the sale, donation, lease for a term longer than five years, or other
transfer of any municipal real property, the real property must be declared
surplus and no longer needed for municipal public use by the council at an
advertised public hearing. Except in the case of right-of-way dedications,
the granting of easements, transactions with governmental entities as
described herein, or conveyance for Workforce or Affordable Housing no
real property may be given away or donated without prior approval at
referendum. Following a public hearing, the City Council may approve the
donation or sale for less than fair market value of city-owned property of
not more than one-half acre in size for workforce or affordable housing.
Workforce or Affordable Housing means housing affordable to persons or
families whose total annual income does not exceed 120 percent of the
Area Median Income (AMI), adjusted for household size, as published by
Proposed Disposition Policy September 2009
Item # 16
Attachment number 1
Page 2 of 2
the U.S. Department of Housing and Urban Development (HUD) for
Pinellas County or metropolitan area.
(ii) Except as otherwise provided herein, real property declared surplus shall
be sold to the party submitting the highest competitive bid above the
appraised value whose bid meets the terms set by the Council and whose
proposed use of the property is in accordance with the Council's stated
purpose for declaring the property surplus, if any.
Policy
When city-owned properties become available that are suitable for the development of
workforce or affordable housing or for those properties on the City's Affordable Housing
Inventory List, the City will dispose of the property through a declaration of surplus with
the following conditions:
• For properties one-half acre or below, since property may be donated or sold for
less than fair market value to an eligible entity that will develop the property for
affordable housing or to an end-user that is income eligible per HUD guidelines,
the City will declare the property surplus for the purpose of soliciting Request for
Qualifications (RFQ) from eligible entities to develop the property in accordance
with the Code of Ordinances and Community Development Code requirements.
If two or more responders are equally qualified, the City will make the final
selection by lottery.
• For properties over one-half acre, the property will be declared surplus for the
purposes of affordable housing following the state's recommended disposition
process.
• In both cases, a restrictive covenant will be placed on the land to maintain an
affordability period of 20 years for homeownership or 30 years for rental projects.
Upon submission of any given parcel to the City Council for the declaration of surplus,
the Economic Development and Housing Department will advise Council which method
of disposition the department recommends it intends to pursue as provided for in the
statute. This process will assist in assuring compliance with the state statute, city
charter, and provide additional guidance to the City Council.
Effective Date
Proposed Disposition Policy September 2009
Item # 16
Attachment number 2
Page 1 of 2
City of Clearwater
Disposition Policy for Real Property Suitable for
Workforce or Affordable Housing
Purpose
To establish a policy for the disposition of city-owned real property for the purposes of
workforce or affordable housing to meet Florida Statutes Chapter 166.0451 and City
Charter provision 2.01(d)(5).
Background
Chapter 166.0451 of the Florida Statutes requires that each municipality within the State
of Florida prepare an inventory list of all real property within its jurisdiction to which the
municipality holds fee simple title that is appropriate for use as affordable housing. In
addition, it also sets out the proper disposition of such properties:
(1) may be offered for sale and the proceeds may be used to purchase land for
the development of affordable housing or to increase the local government
fund earmarked for affordable housing, or
(2) may be sold with a restriction that requires the development of the property as
permanent affordable housing, or
(3) may be donated to a nonprofit housing organization for the construction of
permanent affordable housing.
(4) may otherwise make the property available for use for the production and
preservation of permanent affordable housing.
In addition to the state statute, the City Charter provides for the disposition of city-
owned surplus property in the following fashion (Section 2.01(d)):
(i) Prior to the sale, donation, lease for a term longer than five years, or other
transfer of any municipal real property, the real property must be declared
surplus and no longer needed for municipal public use by the council at an
advertised public hearing. Except in the case of right-of-way dedications,
the granting of easements, transactions with governmental entities as
described herein, or conveyance for Workforce or Affordable Housing no
real property may be given away or donated without prior approval at
referendum. Following a public hearing, the City Council may approve the
donation or sale for less than fair market value of city-owned property of
not more than one-half acre in size for workforce or affordable housing.
Workforce or Affordable Housing means housing affordable to persons or
families whose total annual income does not exceed 120 percent of the
Area Median Income (AMI), adjusted for household size, as published by
Proposed Disposition Policy September 2009
Item # 16
Attachment number 2
Page 2 of 2
the U.S. Department of Housing and Urban Development (HUD) for
Pinellas County or metropolitan area.
(ii) Except as otherwise provided herein, real property declared surplus shall
be sold to the party submitting the highest competitive bid above the
appraised value whose bid meets the terms set by the Council and whose
proposed use of the property is in accordance with the Council's stated
purpose for declaring the property surplus, if any.
Policy
When city-owned properties become available that are suitable for the development of
workforce or affordable housing or for those properties on the City's Affordable Housing
Inventory List, the City will dispose of the property through a declaration of surplus with
the following conditions:
• For properties one-half acre or below, since property may be donated or sold for
less than fair market value to an eligible entity that will develop the property for
affordable housing or to an end-user that is income eligible per HUD guidelines,
the City will declare the property surplus for the purpose of soliciting Request for
Qualifications (RFQ) from eligible entities to develop the property in accordance
with the Code of Ordinances and Community Development Code requirements.
If two or more responders are equally qualified, the City will make the final
selection by lottery.
• For properties over one-half acre, the property will be declared surplus for the
purposes of affordable housing following the state's recommended disposition
process.
• In both cases, a restrictive covenant will be placed on the land to maintain an
affordability period of 20 years for homeownership or 30 years for rental projects.
Upon submission of any given parcel to the City Council for the declaration of surplus,
the Economic Development and Housing Department will advise Council which method
of disposition the department recommends it intends to pursue as provided for in the
statute. This process will assist in assuring compliance with the state statute, city
charter, and provide additional guidance to the City Council.
Effective Date
Proposed Disposition Policy September 2009
Item # 16
Attachment number 3
Page 1 of 1
City of Clearwater
Disposition Policy for Real Property Suitable for
Workforce or Affordable Housing
Purpose
To establish a policy for the disposition of city-owned real property for the purposes of
workforce or affordable housing to meet Florida Statutes Chapter 166.0451 and City
Charter provision 2.01(d)(5).
Background
Chapter 166.0451 of the Florida Statutes requires that each municipality within the State
of Florida prepare an inventory list of all real property within its jurisdiction to which the
municipality holds fee simple title that is appropriate for use as affordable housing. In
addition, it also sets out the proper disposition of such properties:
(1) may be offered for sale and the proceeds may be used to purchase land for
the development of affordable housing or to increase the local government
fund earmarked for affordable housing, or
(2) may be sold with a restriction that requires the development of the property as
permanent affordable housing, or
(3) may be donated to a nonprofit housing organization for the construction of
permanent affordable housing.
(4) may otherwise make the property available for use for the production and
preservation of permanent affordable housing.
In addition to the state statute, the City Charter provides for the disposition of city-
owned surplus property in the following fashion (Section 2.01(d)):
(i) Prior to the sale, donation, lease for a term longer than five years, or other
transfer of any municipal real property, the real property must be declared
surplus and no longer needed for municipal public use by the council at an
advertised public hearing. Except in the case of right-of-way dedications,
the granting of easements, transactions with governmental entities as
described herein, or conveyance for Workforce or Affordable Housing no
real property may be given away or donated without prior approval at
referendum. Following a public hearing, the City Council may approve the
donation or sale for less than fair market value of city-owned property of
not more than one-half acre in size for workforce or affordable housing.
Workforce or Affordable Housing means housing affordable to persons or
families whose total annual income does not exceed 120 percent of the
Area Median Income (AMI), adjusted for household size, as published by
Proposed Disposition Policy September 2009
Item # 16
Attachment number 4
Page 1 of 1
(i) the U.S. Department of Housing and Urban Development (HUD) for
Pinellas County or metropolitan area.
(ii) Except as otherwise provided herein, real property declared surplus shall
be sold to the party submitting the highest competitive bid above the
appraised value whose bid meets the terms set by the Council and whose
proposed use of the property is in accordance with the Council's stated
purpose for declaring the property surplus, if any.
Policy
When city-owned properties become available that are suitable for the development of
workforce or affordable housing or for those properties on the City's Affordable Housing
Inventory List, the City will dispose of the property through a declaration of surplus with
the following conditions:
• For properties one-half acre or below, since property may be donated or sold for
less than fair market value to an eligible entity that will develop the property for
affordable housing or to an end-user that is income eligible per HUD guidelines,
the City will declare the property surplus for the purpose of soliciting Request for
Qualifications (RFQ) from eligible entities to develop the property in accordance
with the Code of Ordinances and Community Development Code requirements.
If two or more responders are equally qualified, the City will make the final
selection by lottery.
• For properties over one-half acre, the property will be declared surplus for the
purposes of affordable housing following the state's recommended disposition
process.
• In both cases, a restrictive covenant will be placed on the land to maintain an
affordability period of 20 years for homeownership or 30 years for rental projects.
Upon submission of any given parcel to the City Council for the declaration of surplus,
the Economic Development and Housing Department will advise Council which method
of disposition the department recommends it intends to pursue as provided for in the
statute. This process will assist in assuring compliance with the state statute, city
charter, and provide additional guidance to the City Council.
Effective Date
Proposed Disposition Policy September 2009
Item # 16
SUBJECT / RECOMMENDATION:
City Council Agenda
Council Chambers - City Hall
Meeting Date: 11/5/2009
Accept a three part Gas Main and Utilities Easement containing a total of 7,036 square feet, more or less, to encumber a portion of
Tracts 34, 35 and 37 of the Tampa and Tarpon Springs Land Company's Subdivision, Pasco County, Florida, conveyed by Ramco-
Gershenson Properties Limited Partnership, given in consideration of receipt of $10.00 and the benefits to be derived therefrom.
(consent)
SUMMARY:
In 2008 Publix super market in the River Crossing Centre (Centre), 5300 Little Road, New Port Richey, requested that Clearwater
Gas System (CGS) extend a natural gas distribution line into the Centre to serve the super market.
CGS conducted a feasibility study in the Summer of 2008 and determined it was economically feasible to construct a 4-inch main
extension into the Centre for Publix, with potential to serve seven additional business operations in the center, including six
existing restaurants.
It is estimated potential revenue should pay back the nearly $95,000 project construction cost in approximately 7.3 years.
The Centre owner, Ramco-Gershenson Properties Limited Partnership, has conveyed the subject five-foot easement authority to
the City and CGS to extend and perpetually maintain the proposed distribution line into the Centre to serve Publix and other
potential customers.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
None Budget Adjustment:
Annual Operating Cost:
Total Cost:
to
None
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 17
Attachment number 1
Page 1 of 14
I
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GAS Mj-jN t I 1"ILITIES EASEMENT
FOR AND IN (--)NS0ER.ATI0N ,i if l III IT II in 1'-)nr! ?,- ? "'i
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PROPERTIES, L L.. 11 ; I1, I ?l I; !iIJ`-I
GLRSHENSON PROPEPTIES LIMITED PARTNERSHIP, ? 'JI,,I'rr??,?
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tr-.1CA, -l ',j
f s! 1: - ;,I siill;.t ill th
A three pw- 54-, t ea ; -nr ent containing a total of 7,036 sgor ire feat, nicrek or less, to
ncL;nil)t,€ ,I Fortiori of Tracts 34, 35 and 37 of the TAMPA AND TARPON a-'? LAND
C:t1MPANY"3 SUBDIVISION of Section 11, Township 6 Booth, RanUe 16 East. as shown on
t1i,J pint record=.,d in Plit gook 1, Page 68„ 69 and 70 of the Public Records of PZIsco 0011ty,
Florida. b6ilg molt, j)artjLL11arly described and depicted in EXHIBIT "A". Pages 1 throta+jhl 1`1
inckisive, ,iapt rtd :cI hf veto and by this reference nade a part hereof (" asen,ertt Prcrrjise-l ',1
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Page 2 of 14
Item # 17
Attachment number 1
Page 3 of 14
CONSENT &.JOIN DI R
The tr;.?ersi?r Nlcrtg :fee, civrner ar._a holder Df s.,, egil ,iaol:-:
SrPtil C1L';r_(? r I, y' .;ral '= c tYl-?it %'1.oit'jarg4 Tri", r f
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River Crossing Centre - Pasco: Gas Distribution Easement
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Item # 17
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date: 11/5/2009
Approve additional waiver of fees in the amount of $11,864 for the Ironman 2009 event, to cover the cost of potential lost parking
revenue to the parking fund for use of additional lots on Clearwater Beach. (consent)
SUMMARY:
On June 18, 2009 the City Council approved the list of co-sponsored events and the waiver of requested City fees and service
charges for those events including a waiver of $28,000 to the parking fund for the annual Iron Man competition.
In the event additional money is requested beyond what was included in the agenda item the request needs to be brought to City
Council for approval before additional funds are dispersed.
Since approving this list and in the process of planning for this year's Iron Man event it became apparent additional parking
spaces are needed in order to make the 2009 event function more smoothly. This was due, in part, to the recent changes on the
beach as well as an attempt to expand vendor areas at Pier 60 Park.
Therefore, Iron Man is requesting the additional waiver of fees for the use of the Patel Lot (middle section); Cortel - Lot 63 and
East Shore - Lot 43 (west side) for a total cost of $11,864.
Staff recommends approval of this request in that it will help solve some of the parking issues apparent with conducting this event
and will assist in making the event a success.
Type: Operating Expenditure
Current Year Budget?: Yes Budget Adjustment: Yes
Budget Adjustment Comments:
The budget adjustment may be needed to adjust revenue figures in parking fund by $11,864.00 or less.
Current Year Cost:
Not to Exceed:
$11,864 Annual Operating Cost: 0
$11,864 Total Cost: $11,864
For Fiscal Year: 2009 to 2010
Review 1) Public Works Administration 2) Financial Services 3) Legal 4) Clerk 5) Office of Management and
Approval: Budget 6) Clerk 7) Assistant City Manager 8) Clerk 9) City Manager
Cover Memo
Item # 18
Attachment number 1
Page 1 of 1
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Item # 18
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint Paul E. Maser to the Board of Trustees, Clearwater Police Supplementary Pension Fund for a two year term from
November 1, 2009 through October 31, 2011. (consent)
SUMMARY:
Florida Statute 185.05 states in part..."the board of trustees shall consist of five members, two of whom, unless otherwise
prohibited by law, shall be legal residents of the municipality, who shall be appointed by the legislative body of the
municipality..."
It is requested that Paul E. Maser (1125 Fairwood Avenue, Clearwater) be appointed by the City Council to serve on the Board of
Trustees of the Police Supplementary Pension for a period of two (2) years (Nov. 1, 2009 through Nov. 1, 2011). Mr. Maser is
replacing Mr. William Schwob, who is retiring his position as Trustee effective November 1, 2009.
Mr. Maser has stated that he will accept the appointment.
Appropriation Code
None
Review Approval: 1) Clerk
Amount Appropriation Comment
Cover Memo
Item # 19
City Council Agenda
Council Chambers - City Hall
Meeting Date: 11/5/2009
SUBJECT / RECOMMENDATION:
Approve a Contract (Blanket Purchase Order) to Fleet Products Inc. of Tampa, FL in the amount of $160,000 for the purchase of
replacement vehicle parts used by all City Departments during the contract period December 1, 2009 through August 11, 2010 in
accordance with Sec. 2.564(1)(d), Code of Ordinances - City of Tampa Bid 410051205 and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
This blanket purchase order will cover the period December 1, 2009 to August 11, 2010 for purchase of equipment replacement
parts and heavy duty brake parts used by all City Departments.
The reason for the less than one year duration for this BPO is aligned with the City of Tampa contract period.
Type: Purchase
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$160,000
$160,000
10/1/2009 to 9/30/2010
Appropriation Code
566-06611-550600-519-000
Amount
$160,000
Budget Adjustment: None
Annual Operating Cost:
Total Cost: $160,000
Appropriation Comment
BPO
Bid Required?:
Other Bid / Contract:
No
City of Tampa Bid
#410051205
Bid Number:
Bid Exceptions: None
Review Approval: 1) Assistant City Manager 2) Clerk 3) City Manager 4) Official Records and Legislative Services
Cover Memo
Item # 20
City Council Agenda
Council Chambers - City Hall
Meeting Date: 11/5/2009
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) for $412,960.00 to Duval Ford of Jacksonville, FL for 16 Ford Crown Victoria Police Cruisers
in accordance with Sec 2.564(1)(d), Code of Ordinances - Other governmental bid, authorize lease purchase in the amount of
$180,670.00 under the City's Master Lease Purchase Agreement and authorize the appropriate officials to execute same. (consent)
SUMMARY:
These automobiles will be purchased through the Florida State Contract 071-000-09-01.
These automobiles are included in the Garage CIP Replacement List for Budget Year 09/10 and replace G1950, G2226, G2400,
G2401, G2618, G2619, G2622, G2627, G2685, G2755, G2843, G2845, G2847, G2849, G2850, G2853.
The purchase of 7 cars replacing G1950, G2226, G2845, G2847, G2849, G2850, G2853, will be paid through the Lease Purchase
agreement. The remaining 9 automobiles will be paid through the Penny III Proceeds.
Type: Purchase
Current Year Budget?: Yes Budget Adjustment: None
Budget Adjustment Comm ents:
Current Year Cost: $62,502.08 Annual Operating Cost: $62,632.27
Not to Exceed: Total Cost: $125,134.35
For Fiscal Year: 2009 to 2010
Appropriation Code Amount Appropriation Comment
0316-94234-564100-519- $180,670.00 L/P CIP
0000
0315-94238-591000-521- $232,290.00 Penny III Fund
0000
Bid Required?: No
Bid Number:
Florida State
Other Bid / Contract: Contract #071- Bid Exceptions: None
000-09-01
Review 1) Financial Services 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Approval: Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 21
City Council Agenda
Council Chambers - City Hall
Meeting Date: 11/5/2009
SUBJECT / RECOMMENDATION:
Accept a Blanket Water Main and Utilities Easement over, under and across a portion of the Northwest 1/4 of the Northeast 1/4 of
Section 17, Township 29 South, Range 16 East conveyed by Island In The Sun Co-Op, Inc., a Florida not-for-profit cooperation, in
consideration of receipt of $10.00 and the benefits to be derived therefrom. (consent)
SUMMARY:
Island In The Sun Mobile Home Park, located at 100 Hampton Road, was developed in the early 1980's, and later annexed into the
City.
In May of 2009 Public Services investigated removing a tree that posed a potential hazard to the City's potable water service into
the mobile home community. It was determined at that time the City did not have any easement authority to maintain its water
service and appurtenant utilities within co-op boundaries.
Subject to customary terms and conditions, and the expressed provision of being able to replace a permanent structure and mobile
home units of the same size in the same location as existing units, Island In the Sun Co-Op, Inc. has granted the City blanket
authority to perpetually maintain and replace as necessary any and all of its potable water facilities within the mobile home
community.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
None Budget Adjustment:
Annual Operating Cost:
Total Cost:
to
None
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 22
Attachment number 1
Page 1 of 12
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FEE: u ? I! 1 1 1-" i-I .1-1,i :
BLANKET WATER MAIN & UTILITIES EASEMENT
FOR AND IN CONSIDERATION 1 the siI m of Ten L," Il._,r t?1 ? fl, r Pt
and sul'1_ "-rlcy of hlch i-, and the 1,iuii :fIl1- 1a
ISLAND IN THE SUN CO-OP, INC., a Florida not-for-profit corporation
105 Hampton Road, Clearwater, Fl. 33759-3927
to the CITE! CL CLEARWATER, FLCRIDt, , Florida
?_li lli 7 X11 4 ra f ti :' .1 ?_'> Iisrve e5? ?',? 1 V'{gr_ fillet I rellowlr°t
rtes ur Inc!
I,Ill ir,d I'? ir.u s,tu ?lr, In ti ?- County of P,11T.11 _ ti fate of Flruu , t
A ten-foot (10') easement lying five feet 5') each side of all water mains, rrPi apt rrten:lr?t
meters, hydrants, valves and all other related infrastructure collectivel thsa "tacliitJ10 ).
but excluding all facilities that may lie under structures or within five, feet (5" _of
strUctures, as such facilities are now constructed and existinct or as-may he constructed
or reconstructed hereafter within and Upon that certain real pr? pert ' a??. irry
EXHIBIT "A'° appended hereto, and being more particularly described as follows:
PARCEL 1
The Northwest '4 of the Northeast 1/4 of Section 17, Township 9 South, Range
16 East, Pinellas County. Florida, LESS the North 50 feet and the West 3 feet
for road right-cif-way; AND LESS the East 858.44 feet of the South 25 feet for
drainage r ight-of way, AND LESS the South 5 feet of the West 530 feet thereof.
PARCEL
The East 858.44 feet o the South 25 feet of the Northwest 1/y of the tJ tIII, ,-t "4
of Section 17, Township 29 South, Range 16 East, Pinellas County, Florida.
T'r1-J CITY OF CLEA ATE , FLORIDA, shall 1 the right to
to construct, install and n1 ,_3infain and <<?r, ? ?trur.t as r?ec?
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,€ la'J1,C7 rrf-r717.?l In ?' Charier: .ler?'rsr
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C 'll 5[_ -i1': 1;1 f 1. .,I'l tr, time. Grante` `:hall h ].'i:' CUII Luthorl? , 1:'
f lfl .all f :ill
?I 11f1- t1 ti[ is I-L3 ement
dr,d tlon as existed I)ririr f , thl - l?11 ,1 ',I";tL j ,et?t
the Ll e of the premises by rant-, ,?. ,"ly Ir<<In??, ??11? ; ?il the
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y Item # 22
Attachment number 1
Page 2 of 12
?f'I? ? fi- ?iI I fI??L" l -f, I; I its best erf oit t conduct
of the `onveyed irk[ „II ir.'ll t, .
thit IT, dIhfji-ntly pur16 je the cui -pJt I1 of all pf [?I??G?
,-,I . fcw retaim. rl s onsibillty to instiA ci in tru-t, r?1'ilrl ?,in modify ,-in(! 1-. j 1 1:1' Ii. ,- i
R, I l -d-that are not r,rili{_ anion of Gr?inl'.,e as provided I 1 II
11 Cleanivdfr,i C, ide of Ord inn-ii
It is not the into-fit it this as_rn? nt Agreement to prevent, dela, cr ,,I I.I. ,I i 1 I :)in
? [,k c a mobile l i rlr 1,'i hicirre site that is currently ocif_ilfl-,d .;.1 ,lip ?'+ M'fr' ire t
rrt r ?,,?, L Th : e nct in anyway diminish t,i- Gf wi?t.?l L rr -plfj a here pith
r? sl_'1. rI 1:-1 f-, r Ir. ;i?.r; nrr ation as the home exists 1'" th I, is over or
.'.I l1il l
& ;I!?',,f .. 3il;irl`s an[t rlarits with Granf that it is the yawner h, , 1
ii!
ci : .?`.r+f I? ?1'w l f?Inl'=t?, :I?'1 li'iat Grantu f ] Ball right and lawful i1 Mcl f, it id c
1 to Graf ' aF Iii that Grantee st-,ill have quiet and pea_.i 'l l I vise a d
f this easel ° -i t
hrr
-rmitted by applicable law, agr?(--?-, 11.: -IIs?IIi? and
?r<,? ? rfr cif l 1,alf l'-t 3?'1':? .ill clair`riL?, demands, action t? Il1?I_lri 't
ns U(,'f(i 1 ?i;1ri_:. r _f l''L I:i o f 1Y or re at}_' 1o Gr rltei: ,; or S"cal I' ;i,
Il,,, ?ifhj I?.Il_lcltl in -?espfnentpi i?9ill .rtt .1:1
t. ,'1aive or nici[-]ify the 1.i(il...;Ians. cf Frl_ii`-II.,
_1 'I ofIinitil Cr i 1i! ci66y party -lC7 In ? i
tl lktl?
-'f B. PFR tkf ?i 7 et 7II''
-irl u ? , ti be sued by third pmiti? _.f my mat,?r, I ,1riL?,.l
r? f Ir, or as < .?r -t si F_ir;,1 immunity,
In the rlt C-,,f ;rit >r. ?;scrs or should ev ?rir'lr.unlf
r-C i?l if , _, rhllr' ant pr,'fni-, r "i'1
?ii,-I;' i!f tiiii? t it 1iu prsa@"
Ieit
''gill' f)( upon aPpr % of
?3fId Iaense, and shall convey altr?G?hi and ill' iI Ift l r 11i; ;yf°
Sur
if- d C tt at Grantor reser. " (into its-If Al i.1f l` r vi! I ,iii t the
it III "'ifl?a "J'Itli ?'le esernef)t r IJ''li
? ti rf, -- 1 rs at1 l t. I'.,±I'[. ? r L_CCsta r-??n T'??_- f IIl''.tL1 9flf_i- II GI ill
nd shall run VItll the land c _,f,,1jt hj,;he writter, u tl,-il ;I 11: ni-t. ;°?r
i, 11 it by abandon- I-nt of the easement premises by Grantee.
l vl I >il? i ? ?' "?I I i I I l ll
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Item # 22
Attachment number 1
Page 3 of 12
IN WITNESS WHEPEC3:, 'He irder: igned j3ant'_ r has Paused these presents to be duly
executed this day of
i.g r -1 ralMl and
,`?,,'i!-%ESS signatwe
ri ',,v'tr-ess Nar,le,
f -Int '',hj,t r S N err"r°
STATE OF FLORIDA
COUNTY F PINELLAS
By"
ISLAND IN THE SUN C0.0F, ;N .,
a Florida not-for-profit corporation
Clubhouse
Clearwater, Fiar d,i "v7
SS
The= Icreg,go 17 nstrl_iri, e n t `ryas 4,nc ledged before me th is ?a 0t
W i, ; y° F ,t:'e * Ir'tir lan at P?-esidert ':-f Islataa In The Surf Co-Cu, II vhcT :l' the foregoing
lu t,"!.rl"iCS'1 :ail 'bthai:t 'oT saic; cr.ru,at'or, and V is acknowledged 'I,e exe'cut er !he-t--„f to be his free
act and deed rcE the usew a 1 J ,-ucse?: lone rein r2xi)ressed and [ ] '? l 's I_'erscna y ',-,no n to rye, or
,,vhc as pfrdu e as ant t'c ?t,cr .
';f"a`
N(Dfary Purji c - Mate c'` Rcr,da
Print Nctar Nar?:ryu
Icy Commission Ex? ,-s;
,. a
Item # 22
Attachment number 1
Page 4 of 12
O ?, Item # 22
Attachment number 1
Page 5 of 12
r-IOMEOWNERS ASSOCIATION CONSDENT,
JOINDER AND SUBORDINATiON
`? I I.T_ I-1 dtlE +''''IVF_FR A 0'1: AT10N, INC_ i l cla not ',-r -f,T
,"s? lat.i?n nleres1,s i??,`Jr''+,'ar Ir;
f_C t t ( thw t f ., r,f. _ s ? ?', f 1 +If? a Ut Ides F 5'_ T
o- '?? Iirc,, lor?_" ? ?r ?r rli . t. fl (?i r i ? I?3rtcr' tr t I of ^?3t i" ?i
Florida municipal core-r ? 1 _ry I ? o
TJ ._7mr1'.eti;?y IM1.A b f ? ?Hl? ?I? tt`Fi 1Ir
County, Florio,; Jues her. -'y conse ' t) ?nd joins r' the cart Ji :?.?I_ 3Sr_'rr ! 'I ni r and 1 ;t
fiuf-7- 1:r scbor''-tin .t zr, ar all of the Associaticr-'s righfs, and in.?ret r th-1 lands to be
e- -r-umber .1 '? e jr-3nt of easement ,? :e'-'cr bed th r l 7.
Signed, I r ;- rncj el .+ r Wr
In the pre e t-, e of:
P-int'v'Jltne s name
LEARWATER 1.1,T. S. HOMEOWNERS
ASSOCIATION, INC,, Florida not for Prot f
corporation
y:
R row-3s Taylor, N{ den$
f' r I Tarn ton Road ? 1
-
Clearwater, Florida 3-59
Print VyIi',nes- r?r
STATE OF FLORIDA
SS
COUNTY OF PINELLAS ;
The foregoing
2005 by Thomas T aydl) gas P - slc, 'rt ?.)f Clear,,ater I I T 5 Nomeo ned r-)c,
execute the fcrego r Ir tr?r, V, r ;sin behalf of sa!d A,sscciat;an ar,? who ack{ ,vvle(.?ej the x :.: on
therect to be his U ell r?('r 1r, jeed for the „'urnr-sus +h r {r, exlar sr ld who
r3erscnall knovvn'i) rye or who I ? did I:r w cle as
Notary P,.,bkc ta'e of Florda
Type, int 'vane
%11?, '--'Om passion Expires: I -, , L"' ("I'
Item # 22
Attachment number 1
Page 6 of 12
CONSENT & JOINDER IN GRANT OF EASEMENT
The l.llidd 'I:sigl-f-d 1'J7 o(1L`;-il.ar...: irw,`lei ?i 1ld ho {lei o an
i Cl,Lllt ll r' it
f7iore. y r-)esc-Ibie_'l? t- 1-1 1Ft I-)?' 'Dt IIf--FI 7 'eat?--.j air{,1 Ir1?lu) 11, ll
f''vlortgage anci Security Agri-elr'li-rlt 1wed M iy '_11 ive fir.,
a Floi-;d'a nct f?Jr-f]rC,'It r_',r?crf?iorBtlT.if? ?'J?7r at? r yr as recorri-r7
I.lr1l ei :L Pu+"._!r1 at
at p ? 2-e5 Pi,r )11i: R>?;;ards Qf PineHas C,Cj-lflty, Ronda, I 7e a
1 1 i,.r
-
heteL'y loin'vdit'r1 the aforesaid P'??c'r, agar+'Gr?antnr ',r1 1}ie grant of easement as d ?,rl_,, ?is,?nteCa n the h??eirl
descriher9 Blar*el ''7?''1`atSr t'u9alr', f--ii,d lJ*il'tieq Easement onve e:f tc, t?`1 ?`e d ti^v?at?r ? pl_t
ct
('GFantee anti 1-lpren f con-.ent5 tG sL?ic1 gfant 'at e2Sement s° nc, `; L1 Li; 11r';?tfWS :III I?ht it e,
and JlalrlOs in the lien evideilcen "e aft resald Vol--tgAge rd Seci-iritr J?,ra;°, ,Ill n. t: th r' ?es?t
oi:irlt,, a, onveved to 1-?r?irt' e r -Iii d
"v? }V [3 Ctol 4- r r"`tcr.
_
the Lreser'r;+ of,
t,.
_ T
f`W'ITNE`S,) sigr a'w
N E'_, 5 l (?; ;7 ,? t LJ ,? f ,
alt
I S
ll R,
S N IIie
STATE OF FLORIDA
COUNTY OF PMELLAS
BROWN' ASSOCIATES, Lt!?., II„
a Florida limited partnership, as t an
undivided 1/3 lnter st ?
Herbert ,'.;,. Ftrjwn, QD'eli,,i--al -ja tner
The t rp:"+a' Irls r rt,ll'1 Cr1"iv s ICk,nr'vvIedge--d b fCirF' me `tl,S ? :'y c_lf
t.i''y' }-EF?r47t` rfi ice. 3,rFiv,+r-1 Imo'="'I r, Pair-rrPr c{ Brown ;` SSOCILItes. Ltd H, l
partnership vjh o exe-c-Ut,-C! MC- f_tre:TDlr1g 'ilstr-annent by ar,d LJ=1 deha''f of ? alrj genelr-il r ,artrl-l', :. Ilfio
r r;, ?hri the eXtt'';;Llt CI) ;r recf 't" be hi- f,e~ * ?N
act deed f+??r -,r°C pl_!rl-lc,ti+?.,'f?Pr~ih.
l-- I r'.yp essed, :'?n+,i Iz i J'V'I ' I:y r"F'fS(;rlc?l il[,,?'Jn t:?T 111e._, car V. V0r{? provide+,.i
Notar w+ Pt-i'bliC . St:s!e iDf F oncia
T'Jf-'P_jt?nrlt N,_?I1I
Item # 22
Attachment number 1
Page 7 of 12
r',Jae
STATE F FLORIDA
ROBERT ASSOCIATES-31 L7D, II,
a Florida limited partnership, as are
undivided 1,+31 interec t
?fIY re I f,-,r .JI ' l r
'U TYQF PI'NELLAS
?? r+i I I'If?ll? 1'F?Ir __? l:l r?r? I"Ir _';i a° ?f ilf frS%jii ent by and c r ?
'XI. [-L!P21; :f eF, c1 f?) be f S ?Fee ict and ,lee l `he uses _ind tfr..ust' ?ht°f' Ji
e?•p'? J: and [ iv-L :r, P-,e r ] who pro,, de -4 I'D SIii#e ct F 1 J
Ivy 1_ -.mmi ion Expires:
Item # 22
Attachment number 1
Page 8 of 12
?JL RJr'? _ ?.rr;?r
-• -
J signj
Prr' rr?u?fJ?.._ ?_ffi
STATE TENNE-S -F
KENNEDY ASSOCIATES. LTD„
a Florida hm7ted partriershi , as t an
undivided 1/3 irterest
r
COUNTY OF HAMILTON
The fefr_goin instrrrn,=nt w Rs aCkn ,',de,? --c] b - r,e
2009: by L1s,Jefll T"iorn --? [17?r-tr, "t 3t ?.}:?
Ir' tfJnl nt J'{," n on r t:3 + t'1+Jr5h9 and,',,iri ?;^'I-i)Yy,"r i!,J !' r, 1 r7Wr
e he t _ :33t and deed r s s therein expressed ad rtt. ,1
C whc er-who
r:entsti -at c; r, T s
J t arr t !i'_ -- ",gate JT 7wnr ess ee
F'w G'`# {(1k earl";, F;
Item # 22
Attachment number 1
Page 9 of 12
KENNEDY ASSOCIATES, LT°,
I a Florida limited par#,nershp, to an
r divided 113 interest
B r"
STATE OF FLORIDA
COUNTY OF PINELLAS
The r,=,(?r I Irl WIS'-_Ml'r',i "E;=iS r?efore F"T"1 this
AL? Lt
f bby H'_ `, rrT?l "if 1 t 5, W- x tr
d' 'he
s, a t? 7
r1 T fDG i c _ a f t ., us i7 .?i,d who ack. 1 s 9,1 iI7 LJs c vll, press rj, i'1 N ho l f '
as
Expires.
Item # 22
Attachment number 1
Page 10 of 12
STATE F FLORIDA
COUNTY OF PINE'S LAS
AF71DAV7 F NO LIENS
BEFORE ME, '1-re undersigned ar§t ?e??on,al f 3r.'I-? II P-?bert Newman
Fr s r„ t ,.a The Sun C, p liL: F r, nuk-f?l r; +it corporation
h -;ri, ing first duly „y does depose ar'c+
That said cor_ crat o, is the owner of legal an, aui[ ?hle Ole to the 1II. ,v ng
described proper€l in ?__ nellas County Florida, to
PARCEL I
The Northwest ';, of the Northeast 1/4 of Section 17, Township 29 South, Range
16 East, Pinellas County, Florida. LESS the North 50 feet and the West 33, feet
for read right-of-way; AND LESS the East 858,44 feet of the South 25 feet for
drainage right-of way; AND LESS the South 25 feet of the e 530 feet therecif,
PARCEL 2
The East 558.44 feet of the South 26 feet of the Northwest 1/4 of the Northeast 1/4
of Section 17, Township 29 South, Range 16 East, Pinellas COUnty, Florida,
2, That paid the possession -,t
Tt ?T ?! t: f - as be,'' - a: o eiforr1 t-d' or niater!a s fl_Jr'`IISl'&-j t-jrl sal orope'rty f,00
,vwhicl there ;-3?N :anpad bil''s +:'r lah'or or'irater'a''S ?gairsr Sail! t f ,N
,at 'vill :De p'air? daring the 7 crmal course of n)us ness except 0f none, enter NC)NE",
if no entry, It will be deemed that Affiant has entered `NONE")
4. "t"hat ,,rl1r t.r n s, °St rears 3rj+-1 es'r vtions of record andmern ers r "he
coopelatn;w, 'rE I ?r .s eFr •f 71hr 1G s of f3 nature ?s 9?e tll '',elf J th
property rer?'natnLve aes- [ e-d x_
(a) As shown ,;r-IL,ir D 3ttachec' he ',',
T ,at et: r _qj'r r _m-;tease %1o e t'Vl a 4a4? ? ar d Eer.u t ,4,greement _1 ?i
the ' 1 'Df ''' lc3 700 F n fWgvr r of Firo)vvr ASSvt:iat s I<,`,d , Il a Florida 'imiteci
partr!_rsh?p, R oeiis,1.ssc'c'ites, Li?_ al, Florida rr;ite parrtr?ers p, and Roberts
Item # 22
Attachment number 1
Page 11 of 12
753, et '71 if thepual 1-.: l F ,ri, F
5. 7-3t 3t ft' a A3rf; j'tr.r cat 1 G "i f C; ha r f1 w J,y i r(J : r y'
rYsa', _i+?'';I 3`l'
for If 4 -`r ^ w _
f"? r' I fir„ Nr. 'n rr it t'lr f ?1 ,3 i ti
of rep 'r i,l.
That ti r;3 n -rJt 3r,_. II. = Wf ,I.;e 3f r as ni ,F-_
any overnn',c ,
i That the << -se-r ? ri herein , , fc F, t? ,4 Purpose of
+ t;
CITY L F'ARWATE , FLORIDA, " rgenC L'r'= and ; rl, , rely
n+ )n,
IT?J Ey:-a n k r ?y a
By-,
, ?tai
e i °.,v:- r, ±
to and ,fps: L ; before rye this day of ;
fJot.a ', '-ur'Ii', - Fate _t = r,r rah
r i t 3 `r' r: ' a n
L',l'', "C, rnmi lon y,- re ,
Item # 22
Attachment number 1
Page 12 of 12
117.a C l ? 1 1 ;1 1-1 i i_ <<I'1 II .i ;I`iI"
1n Easement in favor of Pinellas Water Company, a Florida orpcration f?corded "n
Deed Book 1465, pane 107, said Easement subsequently assigned to the amity of t.
Reter5burq Florida, by Assignment attached to said Easement, r (:orded in Deed
Boo 1465, rage 108, of the public records of Pineilas County, Fiwicla 1.3s to Parcel
. License Agreement in favor of General Telephone Cornp„ny .f Florida, zi Florida
corporation, reco(ded in Official Records Book 2586, page 521, of thy? s?r?t?lic?
rec,,?rd,; of Pinellas C-DuntyF, Florida. Ias to Parcel 11
Drainage Easemert in favor of Pinellas tmty, a pol4icai sL hbdivislon of the 'State
of Florida, recorded In Official Records Rook 5420, page 449 of the prjbiic records
of Pinellas County, Florida. +as to Parcel 1)
4. Telephone J'rstrihution Easement in favor of General Telephone .ompany M
Florida„ a Florida corporation, regarded in Official Records Book 5849, page, 2107,
of the public records of Pinellas County, Florida. las to Parcel 1)
Easement lrs; favor of the City of leerwater•, Florida, recorded In ClffirW Record
Book X076 page 1.178. of the public racords of Pinellas County, Florida. Ias to
Item # 22
Attachment number 2
PagC 1 Of 1
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MERRILL ,
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VIRGINIA AVI
KENTUCKY Al
TENNESSEE Al
CAROLINA AV
p
Cl Island In The Sun Co-Op Legend Parcel Boundary N
earwater Blanket Water Main & Utilities Easement Bldg Footprint
Outside CLWTR City limits W E
Prepared by: - - - -
Clearwater Service Area
Engineering Department -, ;
Ite m # 223
Geographic Technology Division
100S . Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755 Map Gen By: JHH Reviewed By: EB Date: 9/25/2009 Grid #: 291 B S-T-R: XX-XXs-XXe Scale: N.T.S.
www. MyC learwater. com
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize the City Attorney's Office to institute a civil action on behalf of the City against Advanced Communications, LLC,
whose employees broke a water main near the intersection of Bertland Way and Chenango Avenue, Clearwater, washing out the
roadway and resulting in damage to a City vehicle. (consent)
SUMMARY:
On September 25, 2008, employees of Advanced Communications, LLC were performing work in the vicinity of Bertland Way
and Chenango Avenue, Clearwater. While the employees were excavating, they accidentally severed a water main. The water
flooded the corner and the employees did not place any barricade of cones to block the street. A City vehicle was making a right
turn from Chenango onto Bertland Way, at which point the pavement collapsed and resulted in damages to the City vehicle in the
amount of $2,885.62.
The costs relative to each of these actions will include a $300.00 filing fee and fees for service of process of approximately
$50.00. The required funds are available in the City Attorney's budget.
Type: Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost: 350
Not to Exceed:
For Fiscal Year: 10012009 to 09302010
Appropriation Code
010-09600-548000-514-000-
0000
Bid Required?:
Other Bid / Contract:
No
Amount
350.00
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
Bid Number:
Bid Exceptions:
No
350.00
Less
than
$2,500
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Item # 23
?- Meeting Date: 11/5/2009
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve agreement with Matrix C G, Inc d/b/a Matrix Consulting Group, Ltd in the amount of $89,000, to perform an efficiency
review of the Clearwater Fire Department, in accordance with Code Section 2.564(d), other governmental Bid (Seminole County
RFP-1187-06/TRJ, Fire/Rescue/EMS Comprehensive System Assessment issued October 4, 2006), funding to be provided out of
General Fund unappropriated retained earnings, and authorize the appropriate officials to execute the same.
SUMMARY:
Fiscal conditions have led the City of Clearwater to consider efficiency reviews to re-examine spending and operations.
The reviews are intended to help the City of Clearwater determine priority customer service areas and ways to improve efficiency
and reduce costs. In completing an efficiency review, the City of Clearwater has two primary goals: (1) lowering spending and
saving money in the short term, and (2) improving performance and yielding additional savings in the long term.
Purpose and Scope of Fire Efficiency Review
The key focus shall be to determine and review core services then identify budget limits and performance targets for each core
service. This short-term review can clarify greater changes that can be made within the department or one of its processes to
improve efficiency in the long-term. Options include maintaining a program, restructuring or cutting back a program, outsourcing
a program, or eliminating the program altogether. When focusing on ways to improve departmental efficiency, the key focus
should be to first determine the most effective organizational structure to deliver core services. Secondly, develop effective
performance measures while maintaining the standards required for fire department accreditation through the Center for Public
Safety Excellence, (CPSE), and the commitments as outlined by the Pinellas County Fire and EMS contracts.
II. Scope of Work:
Organizational Structure: Examine and review the following aspects of the organization.
a. Organizational progress and changes since last management study by MGT of America dated March 10, 2004.
b. The number, type, and purpose of stations, units, bureaus and their functions; the number and type of personnel and other
resources allocated to them.
C. The number and type of line and staff personnel and the relationship between them, to include the extent to which authority
and responsibility is properly allocated between them and the manner in which their efforts are planned, directed, coordinated, and
supervised by Department administration.
d. Comparative analysis of the management structure and ratio of administrative to front line fire service personnel.
e. Benchmark the critical areas of the department's staffing with those of similar departments, both inside and outside of
Pinellas County, as well as compare to "best practices" in the delivery of fire department services.
2. Management/Administration
a. Evaluate responsibilities, special assignments, and workload of department sworn and non-sworn administrative staff.
b. Assess management's problem identification, long-term planning, and organizational development strategies.
C. Provide observations and recommendations regarding command structure. Cover Memo
d. Review of succession planning to senior management positions.
Item # 24
e. Evaluate communication and interaction with officers, line personnel, union representatives, command, and other
management staff.
3. Operations, Support Services, Fire Prevention, EMS, and Technology
a. Evaluate technology systems, equipment, and staff use/capability and make recommendations to enhance productivity and
effectiveness.
b. Assess department policies and procedures and collective bargaining provisions that impact the efficient operations of the
department.
C. Benchmark the critical areas of the department's operations with those of similar size departments, both inside and outside of
Pinellas County.
4. Review of other areas/issues deemed necessary by the consultant to meet the goals of this study.
Type: Operating Expenditure
Current Year Budget?: No Budget Adjustment: Yes
Budget Adjustment Comments:
A first quarter budget amendment will allocate $89,000 of General Fund unappropriated retained earnings to the Non-Departmental
program to provide funding for this contract.
Current Year Cost: 89,000 Annual Operating Cost: 89,000
Not to Exceed: 89,000 Total Cost: 89,000
For Fiscal Year: 2010 to 2010
Appropriation Code Amount Appropriation Comment
0-010-07000-530300-519- 89,000
000-0000
Bid Required?: No
Bid Number:
RFP-1187- Other
Other Bid / Contract: 06/TRJ Bid Exceptions: Government
Bid
Review 1) Office of Management and Budget 2) City Auditor 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant
Approval: City Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 24
Attachment number 1
Page 1 of 42
Proposal to Conduct an Efficiency Review of the
Fire & Rescue Department
CITY OF CLEARWATER, FLORIDA
matrix
Item # 24
Attachment number 1
Page 2 of 42
TABLE OF CONTENTS
Proposal Section Page
PROPOSAL COVER LETTER AND FORM
PROJECT TEAM AND FIRM EXPERIENCE
2. PROPOSED PROJECT TEAM 6
3. PROJECT APPROACH AND SCHEDULE 13
4. PRICE PROPOSAL 38
Item # 24
Attachment number 1
Page 3 of 42
t r i
October 13, 2009
Mr. Robin Gomez
City Auditor and Hispanic-Latino Liaison
City of Clearwater
Municipal Services Building - 3rd Floor
100 South Myrtle Ave., Room 345
Clearwater, FL 33756
Dear Mr. Gomez:
The Matrix Consulting Group, Ltd. is pleased to provide you with a proposal to
conduct an Efficiency Review of the Fire & Rescue Department for the City of
Clearwater. The Matrix Consulting Group is a firm comprised of highly experienced
local government management consultants specializing in the analysis of public safety
services, including fire, rescue and emergency medical services. This project team is
comprised of people who have already worked with the City of Clearwater on the Police
Department Efficiency Study that was recently completed.
The references we have provided can attest to the depth, quality and value of our
analysis. Our team has over 20 years of experience working with Fire Departments in
Florida, and we also have extensive experience dealing with post-tax-reform conditions
in several states around the United States (including Florida, Massachusetts and
California). Our team's fire and emergency medical service analytical experience
includes hundreds of projects throughout the United States, including this partial list of
assignments conducted in just the past three years:
Amesbury, Massachusetts Highland, California Pinellas Sun Coast, FL
Bayonne, New Jersey Indio, California Plymouth, Massachusetts
Barnstable, Massachusetts Jupiter, Florida Portland, Oregon
Bellingham, Washington Keene, New Hampshire Portsmouth, New Hampshire
Brattleboro, Vermont Meriden, Connecticut Pueblo, Colorado
Canandaigua, New York Middletown, Ohio Red Bluff, California
Cedar Rapids, Iowa Milwaukee, Wisconsin Reno, Nevada
Chesapeake, Virginia Monrovia, California Sacramento, California
Coventry, Connecticut Napa, California Santa Clara County, California
Dubuque, Iowa Needham, Massachusetts San Mateo County, California
EI Paso, Texas North Kingstown, RI Seminole, Florida
Fort Lauderdale, Florida Norwalk, Connecticut Seminole County, Florida
Glenview, Illinois Omaha, Nebraska Spokane, Washington
Hanford, California Parkland, Florida Sunnyvale, California
Hermosa Beach, California Peoria, Illinois West Des Moines, Iowa
300 Brickstone Place, Suite 201 Andover, MA 01810 978.662.5335 978.824.2366 fax
California, Florida, Illinois, Massachusetts, Maryland, Texas, Virginia, Washington
Item # 24
Attachment number 1
Page 4 of 42
We are also in the process of completing management studies and master plans
in Palm Coast, Stuart and Sumter County, Florida as well as in East St. Louis, Illinois
and Manchester, New Hampshire. Our approach to conducting this study is
characterized by the following points:
• As a Senior Vice President of the firm and Project Manager for this assignment, I
will be directly involved in every project activity and will be responsible for overall
quality control as well function as a field analyst.
• All of the proposed staff are extremely experienced, having themselves
conducted up to hundreds of fire service studies. This includes:
Steve Wolfberg is a former Florida Fire Chief who has served at every
rank from Firefighter-Paramedic to Fire Chief before retiring as the Public
Safety Director for Martin County.
- Joseph Bravo is a Senior Manager and the developer of our GIS analytical
tools. Mr. Bravo was also a senior team member on our assignment with
the Clearwater Police Department and has been a key member on most of
the fire studies conducted by our firm in the past five years.
• We are a `fact based' firm providing detailed data collection and analysis.
• We obtain extensive input from `stakeholders' in all of our studies, including city
management, elected officials, staff, community stakeholders and others.
• We work closely with our clients through interim reports and review meetings.
• We provide our clients with detailed implementation plans.
The Matrix Consulting Group is domestically incorporated in the State of
California and is registered as foreign corporation in the State of Florida. Our Florida
office is located in Stuart. If you have any questions, please do not hesitate to contact
me at my office or via email at tmiller@matrixcg.net.
Travis R. Miller
Senior Vice President
Matrix Consulting Group
Item # 24
Attachment number 1
Page 5 of 42
CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
1. PROJECT TEAM AND FIRM EXPERIENCE
The sections, that follow, provide a description of the background and experience
of our firm, the staff members who would be assigned to this project, and the lead
professional responsible for the project.
1. THE MATRIX CONSULTING GROUP
The Matrix Consulting Group is a management consulting firm dedicated to
providing assistance to local government. While we provide a wide variety of services
to local government, the analysis of fire and emergency medical services is our largest
service area. Key elements of our approach to working with local governments include
the following:
• A Senior Vice President of our firm would serve as project manager; he would
also serve as an analyst on the project. In addition:
An analyst proposed for this assignment is a former Florida Fire Chief (in
Stuart, Florida).
The final member of our team is the leader of our GIS analytical practice.
• We are specialists, not generalists. Members of our proposed project team have
experience conducting up to hundreds of fire service studies.
• As a later section of this proposal indicates, we have extensive fire and EMS
analytical experience in Florida and around the country.
• We incorporate multiple opportunities for input from a variety of `stakeholders'.
• We maximize field time with our clients, typically devoting over half of our project
budgets to obtain client input through interviews and detailed data collection.
• We take pride in meeting schedules but exceeding expectations in every project.
• We have a strong personal commitment and track record providing assistance to
our clients to implement appropriate solutions to organizational and operational
issues.
As noted above, while our analytical capabilities encompass all local government
services, our most significant experience area is in public safety services - including fire
and emergency medical services. A summary of our company includes:
Matrix Consulting Group Page
Ttem # 24
Attachment number 1
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
• While our company was formed in 2002, senior members of our project team
have worked together in this and other firms for over 25 years.
• We have personally served over 300 fire agencies in our careers.
• We have worked with over 25 fire agencies in the State of Florida.
• We currently have 15 full time and 5 part time employees.
• Our firm maintains its headquarters in Palo Alto (CA). Our Florida office is
located in Stuart. We also have offices in the following metropolitan areas -
Washington, D.C., St. Louis (MO), Dallas (TX) and Boston (MA).
• The Matrix Consulting Group is incorporated in the State of California and is
registered as a foreign corporation in the State of Florida.
The philosophy of the firm is to provide our clients with valuable assistance and
advice in dealing with important public policy issues. It has resulted in projects with high
implementation rates.
2. EXPERIENCE AND PROJECT REFERENCES
A summary of our experience over the past 10 years is provided, below (this is
the same table that was provided in the first section of our proposal), with projects
conducted in the last 3 years in bold:
Alachua County, Florida Georgetown County, South Caro. Peoria, Illinois
Albany, New York Glenview, Illinois Phoenix, Arizona
Alexandria, Louisiana Goodyear, Arizona Pinellas Sun Coast, Florida
Americus, Georgia Gresham, Oregon Placer County, California
Amesbury, Massachusetts Hanford, California Plymouth, Massachusetts
Athens, Texas Hermosa Beach, California Pompano Beach, Florida
Augusta, Maine Highland, California Portland, Oregon
Augusta-Richmond, Georgia Hilton Head, South Carolina Portsmouth, New Hampshire
Barnstable, Massachusetts Indio, California Pueblo, Colorado
Bayonne, New Jersey Keene, New Hampshire Putnam County, Florida
Bellevue, Washington Kettering, Ohio Red Bluff, California
Bellingham Washington Killington, Vermont Redmond, California
Brattleboro, Vermont Lansing, Michigan Reno, Nevada
Bremerton, Washington Lima, Ohio Ridgewood, New Jersey
Brisbane, California Lon Beach, California Sacramento, California
Broward County, Florida Mariposa County, California San Rafael, California
Burlington, Massachusetts Martin County, Florida Santa Clara County, California
Canandaigua, New York Mason, Ohio San Mateo County, California
Ca itola, California McDuffie County, Georgia Sarasota County, Florida
Cedar Rapids, Iowa Meriden, Connecticut Scottsdale, Arizona
Central San Mateo, California Middleborough, Massachusetts Seminole County, Florida
Charlotte County, Florida Middletown, Ohio Seminole, Florida
Chesterfield County, Virginia Milwaukee, Wisconsin Snohomish County, WA
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
Chesapeake, Virginia Monrovia, California Sonoma County, California
Claremont, California Monterey County, California South Pasadena, California
Clayton, Ohio Mountain View, California Southlake, Texas
Cleveland Suburbs, Ohio Napa, California Spokane, Washington
Corte Madera, California Needham, Massachusetts Stanislaus County, California
Coventry, Connecticut North Kingstown, RI Sun Prairie, Wisconsin
Danville, Virginia Norwalk, Connecticut Sunnyvale, California
Dennis, Massachusetts Oceanside, California Tiburon, California
Dinuba, California Omaha, Nebraska Ti City, Ohio
Dixon, California Orange County, California Tulare County, California
Dublin-San Ramon, California Palm Coast, Florida Tustin, California
Dubuque, Iowa Palo Alto, California Visalia, California
EI Paso, Texas Paradise, California Walton County, Florida
Escondido, California Parkland, Florida Wayland, Massachusetts
Fairborn, Ohio Parma + 6 Cities, Ohio West Des Moines + 2, IA
Fort Lauderdale, Florida Pasadena, California Wilbraham, Massachusetts
The following agencies are provided as references for the Matrix Consulting
Group. Please note that these references are not only those of our firm, but also
specifically of the project team. We have provided references for the assignments that
the members of the proposed project team have conducted - we encourage you to call
to check the quality and practicality of our work with these references. Additional
references can be provided on request. In all cases we were the only firm involved in
the projects, below:
Client Project Summa Reference
Pinellas County, Pinellas County retained Matrix Consulting Michael Cooksey
Florida Group to evaluate the current operations and County Fire Coordinator
alternatives for service delivery for the Pinellas County
Operations and Pinellas Suncoast Fire Rescue District. The 12490 Ulmerton Road
Consolidation project team examined the current location Largo, FL 33774
Feasibility Study and deployment of personnel, current 727-582-2437
management and operations. The team also 727-582-2021 (fax)
examined the potential for consolidating
operations of the District with that of other
districts in the County.
Fort Lauderdale, The Matrix Consulting Group was retained to David Hebert
Florida evaluate the current organization and staffing Assistant City Manager
of the Fort Lauderdale Fire Rescue City of Fort Lauderdale
Staffing Study of the Department. The project team examined 528 N.W. 2nd Street
Fire Rescue emergency response capabilities including Fort Lauderdale, FL 33311
Department station locations, resource deployment and 954-828-5013
emergency workloads. In addition, fire
prevention and support services were
evaluated to identify resource needs and the
efficiency and utilization of personnel.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
Client Project Summa Reference
City of Seminole, The Matrix Consulting Group was retained by Mike Wallace
Florida the City and District of Seminole to evaluate Now Fire Chief,
current and alternative fire station locations. Largo Fire Rescue
Analysis of Fire Station The project team's analysis demonstrated the 201 Highland Avenue
Locations and effect of adding an additional ALS unit at the Largo, FL 33770
Deployment main station as well as the impact of several 727.587.6714
station relocations. The project team
recommended the opening of a fifth station
and the redeployment of another and the
movement of existing units to maximize the
Cit 's deplo ment options.
Seminole County, The project team was retained by the County Leeana Raw
Florida to conduct an assessment of the feasibility of County Fire Chief
consolidation among and between the County 150 Bush Blvd
Consolidation and the five municipal fire rescue providers in Sanford FL 32773
Feasibility Study the County. The project team's analysis 407.665.5002
demonstrated that there are significant
financial and operational benefits that could
be achieved given the current structure of fire
rescue services in the County. There are
several examples where municipal agencies
have constructed fire stations in proximity to
one another since these decisions have
historically been made independently.
Sacramento, California The Matrix Consulting Group has presented Michelle Basurto
the Fire Department with the final draft of this Special Project Coordinator
Fire Department Fire Department Master Plan. The City is 5770 Freeport Boulevard,
Master Plan currently undergoing an update to the Sacramento, CA 95822
comprehensive plan, of which this Master 916-808-1357
Plan is to be a part. The focus of the project
was on 5,10 and 20-year planning horizons.
The project team made numerous
recommendations focusing on organizational
structure, management systems, staffing and
deployment of resources and location for new
stations to address growth pressures in the
City. The project team also addressed special
services including EMS, hazardous materials,
response to flooding, etc.
Plano, Texas The Matrix Consulting Group was retained by Jim Dickerson
the City of Plano to conduct an assessment of Assistant Chief EMS
EMS Systems Analysis EMS services delivered by the Plano Fire Plano Fire Department
Department. This project will be completed by 1901 Avenue K
mid-June. Issues evaluated include: EMS Plano TX 75086
staffing requirements and certifications, 972-941-7159
response times and service levels, medical
control and quality assurance programs,
training, EMS supervision, infection control,
use of technology, and other issues.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
2. PROPOSED PROJECT TEAM
The Matrix Consulting Group proposes to use a team of fire / EMS specialists for
this assignment. Our three-person project team is comprised of some of the most
experienced fire and EMS consultants in the United States. The chart, below, provides
a graphical summary of our proposed team:
Travis Miller
Senior Vice President
Project Manager
Steve Wolfberg Joseph Bravo
Senior Manager Senior Manager
Fire Analyst Fire / GIS Analyst
Summaries of the experience of our project team are provided, below:
Travis Miller • Senior Vice President and Project Manager
Senior Vice President • Manager of the Matrix Consulting Group fire / EMS practice.
• 13 years of experience as a fire / EMS consultant.
• MS, Public Policy Analysis, University of Rochester
• Project manager and lead analyst on almost 200 projects.
• Extensive experience conducting fire / EMS studies nationwide.
Steve Wolfberg • Senior Manager
Senior Manager • 30+ years as a fire / EMS practitioner, manager and consultant.
• BS, Barry University.
• Served in every rank in a South Florida Fire Department, retiring as Public
Safety Director for Martin County.
• Graduate, National Fire Academy Executive Fire Officer.
Joseph Bravo • Senior Manager
Senior Manager • 5+ years of experience.
• MS, University of California, Los Angeles
• Head of the firm's GIS services.
• More than 40 fire / EMS studies.
More detailed resumes are provided on the following pages.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
TRAVIS MILLER
Senior Vice President, Matrix Consulting Group
BACKGROUND
Travis Miller is a Senior Vice President with the Matrix Consulting Group. He has been
providing management consulting and analytical services to government for 13 years.
This experience includes: work as a budget and economic analyst for the State of New
York (governor's budget office and the Metropolitan Transportation Authority); as an
analyst in the Municipal Finance Department of Goldman, Sachs; and, most recently as
a Senior Manager for a national consulting firm where Mr. Miller was a consultant to
local government specializing in the analysis of public safety services prior to founding
Matrix Consulting Group. Mr. Miller has been involved with the analysis of hundreds of
local government service providers with a special focus on public safety issues.
EXPERIENCE RELEVANT TO THE PROJECT
• Management audits, each of which have included evaluation of fire station
locations; assessment of all departmental programs (e.g., Hazmat; public
education; plan check and development review, etc.); service level analysis for
fire suppression and emergency medical services; financial analysis of all fees
and revenues; and training program evaluation. Also included staffing level
evaluation and revenues; and training program evaluation of all functions and
review of departmental management practices. For example:
- Amesbury, Massachusetts
- Bayonne, New Jersey
- Barnstable, Massachusetts
- Bellingham, Washington
- Canandaigua, New York
- Chatham County, Georgia
- Clayton, Ohio
- Dennis, Massachusetts
- EI Paso, Texas
- Fairborn, Ohio
- Farmington Hills, Michigan
- Fort Lauderdale, Florida
- Hall County, Georgia
- Hermosa Beach, California
- Hilton Head Island, South Carolina
- Kettering, Ohio
- Killington, Vermont
- Lima, Ohio
- Martin County, Florida
- Mason, Ohio
- Meriden, Connecticut
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
- Middleborough, Massachusetts
- Monrovia, California
- Norwalk, Connecticut
- Peoria, Illinois
- Pinellas County (SunCoast), Florida
- Plymouth, Massachusetts
- Pompano Beach, Florida
- Southlake, Texas
- Sunnyvale, California
- Tallahassee, Florida
- Tipp City, Ohio
- Venice, Florida
- Wayland, Massachusetts
- Wilbraham, Massachusetts
• Developed comprehensive fire master plans for the following clients. Each
project included evaluation of service levels for both fire protection and
emergency medical services; recommendation of service level standards related
to response times; company staffing; fire flow capabilities; and built-in protection.
Also included development of multi-year facilities plans; capital equipment
requirements; and detailed program recommendations involving prevention
programming and hazardous materials control.
- Anne Arundel County, Maryland
- Cedar Rapids, Iowa
- Clayton, Ohio
- Coventry, Connecticut
- Indio, California
- Keene, New Hampshire
- Middletown, Ohio
- Needham, Massachusetts
- North Kingstown, Rhode Island
- Polk County, Florida
- Putnam County, Florida
- Sacramento, California
- Tipp City, Ohio
- Walton County, Florida
- Washington County, Florida
• Station location studies/plans for:
- Augusta, Maine
- Broward County, Florida
- Dubuque, Iowa
- Fort Lauderdale, Florida
- Glenview, Illinois
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
- Milwaukee, Wisconsin
- Napa, California
- Needham, Massachusetts
- Palm Coast, Florida
- Parkland, Florida
- Pueblo, Colorado
- Red Bluff, California
- Seminole, Florida
- Wilton, California
• Regional analyses of fire service systems to identify consolidation opportunities;
potential to improve service cost-effectiveness by contracting for service in
specific areas; and assessing the feasibility of multi-agency cooperation in such
areas as training; communications and dispatch; and hazmat response and
control. All projects included an analysis of fire station locations:
- Albemarle County and Charlottesville, Virginia
- Chesterfield, Virginia
- Cleveland Suburbs (7 cities), Ohio
- Fauquier, Virginia
- Lee County, Florida
- City of Thompson and McDuffie County, Georgia
- Pinellas County, Florida
- Polk County, Florida
- Scottsdale, Arizona
- Seminole County, Florida
- West Metro Des Moines, Iowa (Clive, Urbandale, West Des Moines)
EDUCATION
Mr. Miller received his BA and MS from the University of Rochester (Public Policy).
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
STEVE WOLFBERG
Senior Manager, Matrix Consulting Group
BACKGROUND
Mr. Wolfberg has recently retired as the Director of Emergency Services in Martin
County, Florida and has over 30 years of experience in County Government, Fire, EMS,
and Emergency Management. Mr. Wolfberg also has experience as a fire professional
and EMS consultant, is a graduate of the National Fire Academy, and is a certified
firefighter and paramedic. He has extensive experience in government financial
analysis, implementation of public safety re-organizations, including implementation of
combining countywide EMS and fire rescue services, as well as public administration.
RELEVANT EXPERIENCE
Director of Emergency Services - Martin County Board of County Commissioners,
Stuart, FL
Mr. Wolfberg has served as the Director of Emergency Services since 1980. As
Director, he is responsible for developing and directing the implementation of goals,
objectives, and initiatives for this diverse department. This position manages a $37M
budget and 4 Divisions with 315 employees - Fire Rescue, Emergency Management,
Marine Safety, and Fire Prevention. Work involves in-depth planning, organizing, and
prioritizing along with extensive and varied communications at all levels of the
organization and the County overall. This position also serves as the Senior Fire Official
for the County.
Mr. Wolfberg's key accomplishments as Director of Emergency Services include:
Developed a comprehensive ALS program in a community of volunteers and
a small career staff, which progressed into a third service utility model. This 15-
year evolution culminated in becoming Florida's Number One EMS Provider of
the Year (2005) and being recognized as a progressive and innovative
department.
• Blended a career fire department with an established volunteer
organization, which has maintained harmonious relations from the onset.
• Lead role in the creation of Florida's current statewide Critical Incident
Management Program. Recipient of the Al Ridgeway Award, Florida's
highest EMS Award, as a result of this program.
• Achieved "Exemplary" ratings in Department of Health on-site inspections.
• Established the first public/private agreement in aero medical air
transport requiring only the cost of clinicians. Supported by Fire Rescue's
Dispatch Center along with a flight hangar.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
Lead role in the development of the Alternative Medical Treatment Sites
(AMTS) Program, with Martin County participating as one of three Beta
counties. This project includes a partnership with Nova Southeastern's Medical
School to source students to support an AMTS. Positioned to become Florida's
statewide model.
EDUCATION
Mr. Wolfberg received graduate from the National Fire Academy with an Executive Fire
Officer designation. He also received a Bachelor of Science in Management from Barry
University.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
JOSEPH I BRAVO
Senior Manager, Matrix Consulting Group
BACKGROUND
Joe Bravo is a Senior Manager in the Matrix Consulting Group. He is our GIS analyst
for fire studies projects. Since joining our firm, he has specialized in the analysis of fire
and EMS functions with a focus on GIS solutions.
EXPERIENCE RELEVANT TO THE PROJECT
• Management audits, each of which have included evaluation of fire station
locations; assessment of all departmental programs (e.g., Hazmat; public
education; plan check and development review, etc.); service level analysis for
fire suppression and emergency medical services; financial analysis of all fees
and revenues; and training program evaluation. Also included staffing level
evaluation and revenues; and training program evaluation of all functions and
review of departmental management practices. For example:
- Bayonne, New Jersey
- EI Paso, Texas
- Hermosa Beach, California
- Kettering, Ohio
- Mason, Ohio
- Meriden, Connecticut
- Norwalk, Connecticut
- Plymouth, Massachusetts
• Developed comprehensive fire master plans for the following clients. Each
project included evaluation of service levels for both fire protection and
emergency medical services; recommendation of service level standards related
to response times; company staffing; fire flow capabilities; and built-in protection.
Also included development of multi-year facilities plans; capital equipment
requirements; and detailed program recommendations involving prevention
programming and hazardous materials control.
- Cedar Rapids, Iowa
- Clayton, Ohio
- Indio, California
- Middletown, Ohio
- North Kingstown, Rhode Island
- Sacramento, California
- Tipp City, Ohio
• Station location studies/plans for:
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
- Fort Lauderdale, Florida
- Milwaukee, Wisconsin
- Needham, Massachusetts
- Pueblo, Colorado
- Red Bluff, California
- Seminole, Florida
• Regional analyses of fire service systems to identify consolidation opportunities;
potential to improve service cost-effectiveness by contracting for service in
specific areas; and assessing the feasibility of multi-agency cooperation in such
areas as training; communications and dispatch; and hazmat response and
control. All projects included an analysis of fire station locations:
- Cleveland Suburbs (7 cities), Ohio
- Pinellas SunCoast, Florida
- Polk County, Florida
- Seminole County, Florida
- West Metro Des Moines, Iowa (Clive, Urbandale, West Des Moines)
EDUCATION
University of California, Los Angeles (UCLA): BA / Political Science; MS / Public Policy
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
3. PROJECT APPROACH AND SCHEDULE
This section of our proposal describes the approach that the Matrix Consulting
Group would take on conducting this assignment.
1. OUR UNDERSTANDING OF THE PROJECT
The City of Clearwater is seeking to conduct an efficiency review of its Fire and
Rescue Department with the intent of helping the City to determine priority customer
service areas and finding ways to improve efficiency and reduce costs. The Matrix
Consulting Group has recently completed a similar scope of services for the City
relating to its Police Department. Specifically, the City has established the following
goals for the study:
• Lowering spending and saving money in the short term.
• Improving performance and yielding additional savings in the long term.
In conducting the study, the Matrix Consulting Group proposes to determine and
review the core services of the Clearwater Fire & Rescue Department (CFRD), then
identify budget limits and performance targets for each of the identified core services.
We propose to accomplish these objectives by first determining the optimum
organizational structure for the Department, then, given the identified core services and
budgetary limitations, developing appropriate performance measures while maintaining
the standards required for fire department accreditation through the Center for Public
Safety Excellence (CPSE), and the commitments as outlined in the Pinellas County Fire
and EMS contracts. We recognize that the Fire Rescue Department is currently
accredited by the CPSE and look forward to working with the Department and the City.
The CFRD is comprised of 203 positions, which are depicted organizationally
below:
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CITY OF CLEAR WATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
Clearwater Fire & Rescue Department
Organization Chart
Fire Chief
Administrative Analyst
Staff Assistant
Deputy Chief
Division Chief Administrative Support
Fire Operations Manager
Assistant Chief
Special Operations
Bureau
Assistant Chief
Suppression Bureau
(6)
Lieutenant
(46)
Driver Operator
(47)
Firefighter
(27)
Assistant Chief Personnel/Payroll Accounting
Training Bureau Technician Technician
Assistant Chief
EMS Bureau
Fire Medic
Lieutenant
(3)
Fire Medic
(50)
Division Chief/Fire Marshal
Fire Prevention Services
Staff Assistant
(Z)
Assistant Chief Assistant
Health and Safety Bureau Fire Marshal
Fire Inspections
& Investigative Bureau
(4)
1 Construction
Services Bureau
(2)
Manager
Logistics Bureau
Storeskeeper
The 203 positions in the Department serve the City of Clearwater, which, in 2008,
had a population of 105,774. This represents a decrease of 3,013, or approximately
2.8% from 2000, when the population was 108,787, however, the current population is
about 7% greater than in 1990, when it was 98,784. The population resides in an area
of 40.7 square miles. The Department currently operates eight stations located in
various parts of the City.
The CFRD is a full service Department, providing non-emergency and
emergency services to its residents, including fire prevention, education, building plan
review and inspection, ALS and BLS response services, fire suppression, and technical
rescue ad marine rescue.
Recent economic conditions have necessitated reductions in both budget and
staff for the CFRD in recent years. In the latest fiscal year, the Department has been
reduced by nine positions, including a Division Chief over the Administrative Division,
and eight Fire Medic positions in the Emergency Medical. The latter positions were
eliminated due to the reduction in funding for the program by Pinellas County. To gain a
sense of these recent reductions, we provide the following tables:
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
Clearwater Fire & Rescue Department
Actual and Budgeted Expenditures
Actual
2006/2007 Actual
2007/2008 Budget
2008/2009 Budget
2009/2010
Administration $700,009 $718,823 $826,700 $691,620
Support Services $3,716,079 $3,067,801 $2,227,130 $2,203,310
Fire Prevention Services $1,012,465 $722,172 $756,280 $831,140
Fire Operations $11,944,082 $10,912,309 $11,401,880 $11,807,630
Emergency Medical $6,303,925 $6,090,395 $6,046,440 $5,646,950
TOTAL $23,676,560 $21,511,500 $21,258,430 $21,180,650
A review of the table above provides the following highlights and details:
• The overall budget for the CFRD decreased by approximately 0.4% in the past
year, however, it has seen a decrease of 10.5% since 2006/2007.
• The Fire & Rescue Department's 2009/2010 budget comprises 18.5% of the total
City General Fund budget.
• The Administration Division has experienced the largest percentage decrease in
the past year, falling by 16.3%, due largely to the reduction of the Division Chief
position.
• Although the Fire Operations and Fire Prevention Divisions received budgetary
increases in the past year (3.6% and 9.9%, respectively), they too have seen
overall decreases since fiscal year 2006/2007 (1.1 % and 17.9%, respectively).
• Although not specifically shown in the table, personnel-related costs represent
81% of the CFRD budget. The 2009/2010 budget includes only budgeted step
increases for union employees. There are no general wage increases included in
this year's budget.
The following table shows the Department's staffing by Division:
Clearwater Fire & Rescue Department
Actual and Budgeted Full Time Equivalent Positions
Actual
2006/2007 Actual
2007/2008 Budget
2008/2009 Budget
2009/2010
Administration 10 10 10 9
Support Services 4 1 2 2
Fire Prevention Services 15 7 8 8
Fire Operations 136 132 130 130
Emergency Medical 56 62 62 54
TOTAL 221 212 212 203
Highlights resulting from a review of the table above include the following:
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
• As noted above, staffing has decreased by nine positions in the current fiscal
year, equating to a 4.2% decrease.
• The 203 positions in the CFRD represent 18.7% of the total City General Fund
full time equivalent positions.
• The total staffing reduction for the City's General Fund Departments and
agencies was 93 full time equivalent positions. With nine of these position
losses, the Fire & Rescue Department's share was 9.7% of the total.
• Since fiscal year 2006/2007, staffing has decreased by 18 positions, or 8.1 %.
• The smallest Divisions (Support Services and Fire Prevention Services) have
experienced the largest percentage staffing decreases in the period covered by
the table (50% and 46.7%, respectively).
This engagement requires the skills and experience of a consultant with not only
the operational knowledge and experience in the development of recommendations
related to the quantitative elements of the study, but perhaps more importantly, for the
City of Clearwater, in more qualitative aspects as well. The Matrix Consulting Group
project team has demonstrated abilities in both of these important dimensions, having
conducted hundreds of studies which have resulted in the "hard" recommendations
related to proper staffing and organizational alignment, but also in the "softer"
operational practices that will result in not only true cost savings, but in greater
operational efficiencies as well.
2. PROJECT APPROACH AND METHODOLOGIES
This section of our proposal provides a detailed description of the approach that
we will utilize, if selected, to perform the scope of services required by the City.
Task 1 Initial Interviews.
The first task for our project team is to develop our understanding of the key
issues that have led to this assignment, including finances, operations, programs, etc.
Through interviews with City staff (e.g., City Manager, Assistant City Manager - Public
Safety, Finance Director, Human Resources Director, Police Chief, etc.) and Fire &
Rescue Department staff we will gain a preliminary understanding of the range of
perspectives on key background issues which will better enable us to better direct this
project. These interviews will focus on the following key issues:
• Basic service delivery goals and objectives of the City and staff.
• Identification of key problems impacting service needs to which the City of
Clearwater must respond.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
• Identification of historical financial practices and future goals.
• Impacts of technological changes and identification of planned technological
innovations in the Fire & Rescue Department.
• Review of key political and legislative impacts on the Fire & Rescue Department.
• Review of customer satisfaction surveys or other documents that indicate public
perceptions of the service delivery provided by the Fire & Rescue Department.
The project team would also collect data which would form an initial basis to
understand the service environment. These would include:
Detail the City's current and projected future population and economic
demographics through meetings with planning and development staff in the City.
Document key elements of the environment found within the Fire & Rescue
Department including organizational cultural and organizational philosophical
issues.
The project team will also review basic documents such as the following to
enhance our understanding of the Department and its operations. These documents
would include but not be limited to the following:
• Missions statements, philosophy statements, goals and objectives.
• Current performance measures.
• Strategic and master plans.
• Current detailed budget documents.
• Annual reports.
• Policies and standard operating procedures.
• Any contracts for service.
• EMS response protocols.
• The last management study, conducted in 2004.
These documents serve as the foundation for our understanding of the operation
of the Fire & Rescue Department and key issues from the perspectives of various
stakeholders. The project team will develop our final work plan for this assignment and
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
will review a week-by-week project schedule with the City's project manager and the
Fire Chief following these interviews.
Deliverable: The project team would develop an initial list of the key
environmental issues that impact service delivery by the CFRD. This would be
reviewed with staff and would be combined with the results of the following task.
Task 2 Conduct an Anonymous Survey of Fire & Rescue Department
Personnel.
While the project team will conduct a large number of interviews (group
interviews in fire stations as well as individual interviews with staff having unique
responsibilities) we also believe that it is critical to provide all members of the Fire &
Rescue Department staff with an opportunity to provide feedback on current operations
and management of the Department. In addition, the survey will be used to ascertain
employee attitudes regarding future service delivery alternatives. This questionnaire
would document the following:
• Attitudes toward organization and management which impact job satisfaction
such as leadership, performance evaluation and internal communications.
• Identification of personnel and departmental values.
• Attitudes toward the level and quality of services provided by the Department and
implications regarding resource deployment and scheduling.
• Attitudes regarding the delivery of emergency medical services in the City.
• Attitudes toward the adequacy of equipment and related resources available to
employees to accomplish their jobs and deliver services to citizens in the City.
• Attitudes toward training and other Department support functions and systems.
• Opinions about opportunities to control costs.
• Perceptions of progress and changes made since the 2004 management study.
The survey will be returned directly to our offices used pre-stamped envelopes.
All individual responses will be kept strictly anonymous. A summary of the results will
be developed and shared with staff and the steering committee. The final results will be
included within the final report.
Deliverable: The project team would develop a summary of the prevailing
attitudes regarding service delivery and departmental management in the
Clearwater Fire & Rescue Department. This would be reviewed with staff and
would be combined with the results of the preceding task.
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Task 3 Develop an Understanding of Key Hazards and Service Level Goals.
The focus of this task will be to develop an understanding of the range of hazards
found within the Fire & Rescue Department's area of responsibility. In addition, the
project team will focus on understanding the stated mission, goals, performance
standards and other guides utilized by the City and Fire & Rescue Department to plan
and assess performance. Specific steps to be taken in this task will include the
following:
• Review documentation of performance goals, policies and objectives.
• Review current standards of cover for the City.
• Review current standards of response for the Fire & Rescue Department.
• Review documentation and plans relating to hazard identification and planning by
the Fire & Rescue Department. These may include the following:
- Emergency preparedness documents.
- Target hazard identifications.
- Major incident and selected other pre-plans.
• The project team will also tour the City with Fire & Rescue Department
representatives to get a direct view of the variety of service level and hazard
requirements faced citywide.
• The Matrix Consulting Group will meet with members of the Operations Division
to understand their view of major hazards, challenges and service demands in
their areas of responsibility.
• Review of land-use and planning documents and maps.
Deliverable: The Matrix Consulting Group will develop a detailed inventory and
assessment of the hazards and service demands and objectives facing the Fire &
Rescue Department.
Task 4 Develop a Comprehensive Inventory of Current Fire & Rescue
Department Operations, Personnel and Management Systems.
To provide a basis for subsequent analysis, the project team will develop a
detailed understanding of all aspects of the current organization and operations of the
Clearwater Fire & Rescue Department. The principal focus of this informational
foundation would be the functions included within the scope of this study. The
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paragraphs, which follow, identify the nature and type of data we will collect in
developing this initial detailed inventory.
• Document the overall departmental plan of organization and staffing.
Through interviews with the Fire Chief, command and support staff, and review of
available organization charts, shift schedules, and other relevant documents, we
will develop a detailed understanding of the current plan of organization and
staffing to include:
- Organization structure.
Number and type of staff assigned to each engine and truck company.
Approaches to scheduling.
- Current staffing philosophies and review of approaches to minimum
staffing by station, unit and shift.
Basic job responsibilities and work time allocations of all administrative
and command staff and other administrative and support personnel.
Basic lines of responsibility and authority running through the organization.
• Document key management documents and policies. The project team will
work with the Fire & Rescue Department to develop a summary of key
management documents, including:
- Employee contracts.
Policies and procedures manuals.
Dispatch policies and protocols for each major call type.
Mutual aid and automatic aid agreements.
- Contracts with Pinellas County for provision of fire, rescue, hazmat and
EMS services in the City and in the areas around it.
- Contracts to provide services to smaller municipalities next to the City.
Review of key documents leading to the accreditation of the Department
under the CPSE including standards of cover, master plan, strategic plan
and other key elements.
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• Document key personnel management information. The project team will
work with the Fire & Rescue Department to document key personnel information,
including:
Salaries and wages by classification.
Benefit descriptions and costs.
Turnover and longevity by classification.
Use of leave.
Overtime by person by major category (and by reason).
• Develop a detailed understanding of the current fire suppression network.
Through interviews and review of key operating and response policy documents,
the project team will develop a detailed understanding of the existing fire
suppression network and service structure to include the following:
- Location and related response area for each station.
Age, basic characteristics, and any capital improvement needs associated
with each of the stations in the existing network.
- Any plans to adjust the deployment of staff resources or stations.
Assignment of staff and apparatus to each station.
- Basic response policies to each type of call received by the Fire & Rescue
Department.
Response characteristics and deployment of staff resources to provide
emergency medical services in the City.
- Current resources and approaches employed to handle fire dispatch and
communications.
Review of the most recent ISO rating report, together with developing an
understanding of deficiency points assessed.
• Documentation of the City's approaches to delivering EMS services under
the contracts with the County. This will include the contracts for service,
delivery of EMS first response within the EMS contract area and the working
relationship between the City and Sunstar.
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• Thoroughly document the City's and the Department's approach to fire
prevention and code enforcement related services. Through interviews with
Fire & Rescue Department staff, analysis of existing codes and ordinances, and
discussions with planning and building representatives of the City, we will focus
on understanding all aspects of the Department's current approach to fire
prevention related services. This would include:
Developing a detailed understanding of the organization and
responsibilities of the Department's fire prevention services to include staff
time allocations and assigned responsibilities involving inspections, plan
checking, public education, and other fire prevention related activities, as
well as responsibilities for fire investigation.
- Understanding current philosophies and contents of codes and ordinances
related to "building in" fire protection in the City to moderate future
demands for fire suppression resources.
Reviewing the role of fire suppression personnel in the Department's
overall fire prevention program to include company inspection policies and
inspection frequencies, and other relevant activities in the fire prevention
areas accomplished by fire suppression personnel.
Assessing the integration of fire prevention and other programming into
the City's overall risk management program.
Understanding how fire investigations are handled in the City.
• Document characteristics of current departmental hazardous materials
control and response capabilities including any issues related to how City and
regional activities are coordinated with the Fire & Rescue Department (e.g.,
permitting and regional response capabilities); and how the Department's initial
response units are utilized, trained and supported; how the response and
planning functions are regionalized and supported by the CFRD.
• Document the nature and scope of internal training programs and
philosophies as well as the Department's personnel management systems
to include:
Basic assignment of training responsibilities to include training personnel
as well as unit officers.
Departmental training philosophy.
Training facilities available to support departmental operations and the
academy.
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Approaches currently employed to evaluate individual staff member and
company proficiency as part of the overall training program.
Approaches utilized to attract, recruit and retain employees in the Fire &
Rescue Department.
Personnel management systems relating to performance appraisals,
records, promotions, grievance processing, etc.
• Document the Department and region's approach to emergency
communications. This will include documenting interface with other public
safety agencies in the City as well as the region in a joint communications
context through the County's fire / rescue dispatch system and the technology
supporting dispatch and emergency communications.
• Develop a detailed inventory of departmental apparatus and thoroughly
document existing approaches and philosophies related to apparatus
replacement. In completing this sub-task, the project team will develop a
detailed inventory of existing apparatus; thoroughly document existing
departmental and City approaches to replacing fire apparatus to include financing
approaches, timing, and other relevant information; and document vehicle
replacement/purchase needs over the next ten years to include vehicle type,
timing, anticipated cost and, as noted above, current financing provisions. This
sub-task would also focus on apparatus and equipment maintenance and repair.
• Document how the Department is managed. The project team will develop a
comparable inventory of the management, administrative and internal
communications systems utilized in the Fire & Rescue Department. This
information will provide a base upon which to assess issues associated with:
Departmental goals and objectives and mission.
How the Department measures accomplishments in meeting established
goals.
How the Department plans and schedules work assigned to fire crews.
How formal and informal communications are accomplished in the
Department.
The roles of all management and supervisory personnel (i.e., chief officers
and shift officers).
Personnel management systems including hiring standards, promotional
processes, performance appraisal systems, grievance handling
procedures, etc.
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To provide a basis for analysis of the efficiency and effectiveness of current fire
suppression, EMS and support operations, it is necessary to develop a detailed
understanding of both service levels and demand for service currently experienced by
the Department. We plan to document workload and service levels from several
perspectives as follows:
• On a City-wide and station-by-station basis, develop indicators of call and unit
response volume by major call type over the last five years. Once collected,
these data will be analyzed to assess the extent to which various types of
demand for service are changing in Clearwater.
• Develop a detailed understanding of the response requirements and plan of the
Clearwater Fire & Rescue Department, including the number of units dispatched
by type of call, how units cover each other when multiple units are required and
the deployment and use of staff in support of ambulances.
• Document the City's responses which result from their obligations to the County
in the fire / EMS service areas under the County contracts. This includes their
responses as first responders in support of the Sunstar ALS transport units.
• Through analysis of dispatch records, incident reports, and other appropriate
documents, develop a detailed profile of calls handled by the Department to
include:
Response times for all calls, by type of call and priority.
Amount of clock and staff time required to handle each call type and
including the various elements of handling time:
•• Reflex time.
•• Travel time.
•• Set-up time.
•• Total on-scene time.
The dispatch queue time associated with handling a call by the dispatch
center.
The number of units dispatched by type of call.
The incidence of automatic and mutual aid in responses.
- How runs are distributed, by unit, by time of day and day of week.
• The project team would also document the workloads of other functions included
in the scope of this study, including:
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Inspections.
Plan checks.
Fire investigations.
Public education programs.
Training (academy and in service).
Recruitment activities.
• The project team would also document the workloads and service levels of other
departmental support functions, including:
- Apparatus maintenance.
Hazardous materials management.
Supply.
Finance, human resources support, public information and other elements
of administration.
Deliverable: The product of this task would be a detailed statistical and narrative
profile, which documents current services, organization, staffing and workload.
The focus of this report would not only be descriptive - the analysis must also
compare performance with service objectives and targets. This report would be
reviewed with Fire & Rescue Department staff and the project steering committee.
Task 5 Conduct a Gap Analysis of the Clearwater Fire & Rescue Department
Comparing It to Best Practices and to Peer Agencies.
The use of "benchmarking" and/or "best management practices" analysis is
topical in the analysis of public and private sector agencies today. The content and
characteristics of its use, however, can mean many things depending on the study team
and the needs of the organization. Benchmarking has meant in many studies nothing
more than general comparative analysis; in other studies it has represented a
comparison to general standards of efficiency and effectiveness. The use of these
techniques is to assist in the development of issues, not an end analysis through
comparison.
In this study, we propose to utilize both approaches to shed light on operating
and programmatic issues in the functions being studied in the Clearwater Fire & Rescue
Department. As a result, we propose to accomplish the following:
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• The project team would develop a detailed list of "best management practices"
for use in a "diagnostic assessment" of each service function in the Fire &
Rescue Department. This diagnostic assessment would be developed to identify
those areas in which the organization was meeting targeted service delivery
objectives or standards of service efficiency or effectiveness. These `standards'
represent the project team's experience working with fire agencies over the past
20+ years.
The project team would use the data collection activities conducted in
previous tasks to assess the degree to which services or service levels
conformed to the benchmark.
Each service area diagnostic element would consist of the following:
•• A definition of the service level, efficiency or deployment target.
•• A description of the current performance.
•• Identification of areas which meet or exceeded the target(s).
•• Identification of areas which represent improvement opportunities.
•• A description of the next steps which the project team should take.
• Among other sources, the project team would refer to the CPSE and CAAS for
guidance about high performance organizations.
• The project team would also develop a `benchmark' survey to compare and
contrast the programs, services, staffing levels and organizational structure of the
Clearwater Fire & Rescue Department. We would, in consultation with the City,
select other cities in Florida and the southeast with populations or service
populations of around 100,000. As with the best practices analysis this survey
would focus on:
- A comparative range of services, service levels, costs and practices.
Quantification of performance or service levels and workloads (including,
for example, response or reflex time targets, apparatus staffing, types and
levels of service provided, use of alternatives types of employees).
Identification of areas in which the Department exceeds the average.
Identification of areas in which the Department falls below the average.
We believe that these approaches should be conducted side-by-side because a
survey alone does little to identify the `best' approach for the client agency.
Deliverable: The project team will develop two documents resulting from this
task. The first will be a summary of the comparative survey information. The
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second will be the development of a gap analysis that provides the result of the
comparative assessment of the Clearwater Fire & Rescue Department to `best
practices'.
Task 6 Evaluate Current Station Deployments and Alternatives.
The Matrix Consulting Group is providing in the task a description of how we
would evaluate the effectiveness of the fire station location network. The Matrix
Consulting Group has developed an in-house capability for the analysis of fire station
locations. This analytical approach is based on a number of key factors including:
Utilization of state of the art GIS software developed by ESRI. These elements
includes Arclnfo 9.0, Network Analyst, Spatial Analyst and specialized sub-
routines that focus on analyzing facility locations.
Development of the most complete road network possible. This would mean
working closely with the City's GIS staff and with other resources as necessary.
Access to and utilization of the most detailed call for service information possible.
These data are taken from the CAD / RMS systems maintained by the City. In
order to reduce the impact of seasonal or annual outliers, the Matrix Consulting
Group utilizes multiple years of data. These include data points, which focus on
key information for analyzing station networks including:
Street address of the call.
Call type and priority.
- Actual response times achieved by the Fire & Rescue Department.
The Matrix Consulting Group has a methodology for evaluating fire stations given
an extensive list of options. This list of options might include existing station
locations, City-owned land, land available from the County or State and land that
the City would be willing to purchase. For this study it would also be necessary
to understand the regional response network in closest unit response.
The model is then used to calculate the fastest possible response time from each
of these City and neighboring municipal locations to each unique call address.
This analysis generates a database of expected travel times from each location
to each unique address.
Once that table is developed, the project team weights the run information by
incorporating information about the frequency with which each address received
a response. This is crucial for dealing with multi-response addresses (assisted
living facilities, medical practices, group homes, etc.). This recognizes that every
address does not have an equal likelihood of generating the need for a response.
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• Various alternatives can then be tested to determine the optimal solution for the
City. This enables the City's policy makers and staff to evaluate potential
tradeoffs between the costs (capital and operating) and the benefits (response
time reduction or improved fractile performance) resulting from each alternative.
• Utilization of these technologies and approaches enables the Matrix Consulting
Group to calculate a large range of statistical information about the current
system or about various alternatives. These may include the predicted average
response time, the fractile response time, etc.
The map, which follows, demonstrate how the station location and deployment
model can be utilized to illustrate alternative resources deployment scenarios. These
maps illustrate the number of personnel and units (engine and trucks companies)
capable of meeting an arbitrarily selected service level objective.
City of Clearwater, Florida
Potential Fire Department Responders at 4 Minutes Drive Time from Current Stations
Legend
fftGt Fire Stations
n
Streets
Railroad
Clearwater Boundaries
t Personnel at 4 Nins
F-1 3
t
10 - 14
15- 17
,_r-, t ?I ali ? ?_S
A few key elements should be understood in examining this map:
• The project team did not have the benefit of an in-depth understanding of the Fire
& Rescue Department and its deployment, service level goals, etc.
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• The map does not take into account the location of other resources (for example
those in Largo) which are an integral part of the response under the County's
mutual aid / closest unit response plan.
• The 4-minute standard was arbitrarily selected and does not match the County's
stated objective - nor necessarily that of the City of Clearwater.
The Matrix Consulting Group will also evaluate other issues and alternatives
having a significant impact on the efficiency and effectiveness of the fire protection and
emergency medical response systems in Clearwater, including:
• The project team will evaluate the ability of the Department to work better with
neighboring communities. Are automatic and mutual aid agreements used to
their fullest extent?
• The project team will evaluate fire ground management, policies and the incident
command system.
• The project team will evaluate the City's use of codes and ordinances to mitigate
the density of stations and units in low density / low risk areas.
• Are there opportunities to use lighter-duty vehicles as a way of reducing wear
and tear on major fire units in low density / low risk areas?
• The use of technologies designed to improve response capabilities such as traffic
pre-emption devises, in unit information technologies, vehicle location systems
and the like.
Deliverable: The project team's standards of cover and standard of response
analysis will enable the City to understand the implications of various staffing
and deployment decisions. These will be reviewed with the steering committee
before they are included in the final report.
Task 7 Evaluate Fire & Rescue Department Operations, Staffing Levels and
Staff Utilization Issues.
This task is focused on evaluating the programs, staffing and deployment of
personnel associated with service delivery by the Fire & Rescue Department - this will
include both field service providers and the personnel working in the Fire & Rescue
Department dispatch center. This will focus on the following types of issues:
• Evaluate targeted staffing levels in the Fire & Rescue Department and the
number of positions authorized to meet these levels.
• Is leave effectively managed to minimize the use of overtime?
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• Are suppression / EMS personnel highly utilized? Are there, for example,
opportunities to increase their utilization in the areas of:
Engine company inspections and/or pre-fire plans?
Hydrant maintenance?
Public education?
• Does the Fire & Rescue Department effectively track and manage key personnel
indicators such as use of sick leave, workers compensation claims, etc.?
• Does the Department track and manage using key service performance
indicators? Are shift commanders and company officers held to account for their
performance against those goals?
• Are these issues with the utilization and results of special assignments?
• Are there FLSA issues and other scheduling factors?
Deliverable: The project team will analyze these and other issues for inclusion in
the final report. Initial issues will be reviewed with the Fire & Rescue Department
and the project steering committee before the analysis is completed for inclusion
in the final report.
Task 8 Evaluate Fire Prevention, Training and Other Programs and Services
Supporting Fire and Emergency Services in the Clearwater Fire &
Rescue Department.
The purpose of this task is to evaluate and analyze those key programs which
complement and enhance the fire suppression and emergency services programs
analyzed in the preceding tasks of the project. The project team would assess the
following programs and activities in this task through interview, data collection to
substantiate workloads and review of policies and practices:
• Evaluate fire prevention and code enforcement policies and programs. Fire
prevention-related codes and ordinances and fire prevention activities of the
Department can have a major impact on resource requirements. The purposes
of this portion of the task are to thoroughly evaluate existing fire prevention
policies, plans and operations, and to identify improvement opportunities. Basic
steps required to complete this task include the following:
Evaluate the current policies, codes and ordinances related to fire
prevention in Clearwater and assess their impacts on both current and
projected future Fire & Rescue Department operations. Complete a
review of current codes and ordinances related to building and
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development and assess their impact on current and longer-range Fire &
Rescue Department operations. This would include, but not be limited to,
existing philosophies and practices related to requiring sprinklering
systems in various types of buildings; requirements for retrofitting existing
structures; requiring other types of built-in protection; levying development
fees to mitigate fire protection costs related to major developments;
consideration of levying fees for non-educational services provided by the
bureau (inspections, plan reviews, etc.) and others.
The second major component of this task will involve evaluation of the
operations, capabilities and productivity of fire prevention-related activities
of both fire prevention staff and the field fire suppression operation.
Focuses of this analysis would include the following:
•• Conduct an in-depth review of fire prevention activities to include
organization, staffing, staff utilization, scheduling and inspection
frequency performance monitoring, and public information
programs. Perform a detailed analysis of division workloads in
terms of plan checks, inspections, and other activities.
•• Evaluate key links between central fire prevention and other City
development activities such as planning, building, and the like.
Identify areas where links and coordination could be improved to
upgrade overall fire prevention impact on a Citywide basis.
•• Evaluate field operations services in the fire prevention area. This
would involve drawing on the results of our previous analysis of
field service workload and analysis of fire prevention division
programs and services to answer such questions as the following:
(1) Are field unit company inspection activities consistent with an
effective fire prevention program? (2) Are field service and
company inspection activities properly coordinated with central fire
prevention division programs and services? (3) Are there
opportunities to enhance the effectiveness of fire prevention
programs by transferring selected inspection responsibilities from
fire prevention staff to the field unit level? What would be the
impact of transfer on both staffing patterns and staff utilization at
both the fire prevention unit and field unit levels? (4) What
additional programs are needed to fill program gaps?
•• Identify revenue enhancement options which have potential related
to fire prevention programs and services. Include cost-recovery
performance associated with existing fees and the potential to
establish additional fees to support recommended programs and
program enhancements.
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• Evaluate hazardous materials management programs, including alternative
level responses, capabilities and equipment / apparatus, as well as planning
issues, program management and coordination with other agencies. This will
include an assessment of the City's participation in regional service delivery.
• Evaluate Emergency Management issues and opportunities for the Fire &
Rescue Department. This will include an assessment of the Department's ability
to provide services under the City's emergency preparedness plans, and to
assess the Department's current efforts and capacity for seeking available grants
from federal and state providers. This will include an assessment of current
emergency plans, their comprehensiveness, coverage of weather, emergency,
hazardous materials, nuclear plant and other foreseeable events.
• Evaluate training, and staff development systems and practices. The
project team will assess the positive features and improvement opportunities that
may exist in recruitment, training and other related personnel management
programs within the Fire & Rescue Department.
- Identify and evaluate training provided to enhance management and
supervision in the Fire & Rescue Department.
- In conducting these evaluations, we will interview training and personnel-
related staff; document the processes used to advertise, screen and test
candidates for positions at various levels.
- Identify opportunities to increase the diversity in the Department's overall
workforce.
- Document how training needs are assessed and in-service training
provided at the field unit level.
- Compare current recruitment, training and career development efforts with
the best practices found in other progressive fire protection organizations.
•• Are training facilities consistent with departmental needs?
•• What is the utilization of departmental training staff?
•• Are training services provided consistent with needs?
•• Do existing training programs focus on employee development?
•• Are there opportunities to enhance skills training?
•• Are there revenue or other improvement opportunities available?
• Assess Personnel Systems by evaluating the following issues:
- Are recruitment and staff development strategies and activities based on a
review of needs for the Fire & Rescue Department including personnel
needs to accommodate turnover and operations expansion? How
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proactive are staff in attracting the most highly qualified candidates to the
Department?
- Are there issues associated with the Department's promotional systems in
terms of consistency, fairness, and the identification and preparation of
highly skilled and motivated employees through training opportunities?
How is overtime managed in the Department? Are there opportunities to
reduce the expenditure of overtime dollars?
- Are there any FLSA issues?
How are firefighter and other employee health and safety issues
addressed? Does the Department conform to Federal and State OSHA
requirements? Is `wellness' promoted in the Department? How is
experience factored into changes to these programs?
•• Availability of critical incident stress debriefing.
•• Approaches used for emergency incident rehabilitation.
•• General physical fitness programs in the Department.
Utilization of performance evaluations for staff.
Approaches used to control and minimize absenteeism from the CFRD.
Methods used to maintain positive employee relations.
Training and application of infection control and blood-borne-pathogen
control methods.
• Evaluate financial and operational support to the Fire & Rescue
Department. The project team would also evaluate other operational support
functions in the Department, including public information, billing and other
financial services, disaster management, etc. This will include the current status
of records keeping functions, the quality of records and information kept and
reported, etc.
• Evaluate fleet maintenance and apparatus replacement plans for the Fire &
Rescue Department. The project team will focus on evaluating the cost-
effectiveness of the current approach to maintenance of fire apparatus. In
addition, the project team will assess current fire apparatus replacement planning
- specifically as it relates to the current Capital Improvement Plan. In the
previous Tasks focused on assessment of operations the project team will
assess the proper mix of response apparatus given the variety of missions faced
by the Department.
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Deliverable: The product of this work task would be a detailed review of current
approaches, staff utilization, programs and coordination approaches relating to
each of the support and program areas listed above. Current practices and
performance levels would be described in each service area, issues identified and
alternatives assessed. The costs and cost savings associated with each
alternative would be identified and described in detail. Steps needed to
implement each recommendation would be provided.
Task 9 Assess the Organizational Structure of the Department and Its
Management Systems.
In this work task, the project team will evaluate the Clearwater Fire & Rescue
Department's current plan of management organization and staffing. The analysis will
focus heavily on the roles, responsibilities, and workload demands of all administrative
and command personnel within the Department. Evaluation will take into account
operations and the capability of the organization to respond to those requirements.
In conducting the organization and management analysis, a variety of issues will
be addressed including:
• Are current spans of management control too broad or too limited?
• Does adequate coordination and/or cooperation occur among the Department's
various administrative support and field operating units?
• Are the Department's missions, goals, and values known in the organization?
• Are lines of authority and responsibility clear to all?
• Do program gaps exist within the Department that require organizational
attention (e.g., planning and research, career development programs, etc.)?
• How is long range planning accomplished in the Department?
• How does the organization and its command officer staffing pattern compare with
other comparably-sized organizations?
• Do opportunities exist to utilize civilian personnel in functions now occupied by
uniformed officers?
Strengths of the existing organizational structure, as well as possible
improvement opportunities, will be identified. The costs and benefits of any changes in
the organization, management and supervisory staffing patterns also will be
documented.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
The management systems and processes used to plan and control fire and
emergency medical service operations will be evaluated. The methodologies utilized for
conducting these evaluations will be interviews, review of policy and procedure
manuals, and assessment of management reporting systems. The management
processes that will receive particular attention by the study would include: goal-setting
and monitoring; budget preparation and fiscal control; long-range program planning; and
other command and control systems utilized by the CFRD. Analytical attention will be
focused on such major management system issues as the following:
• Are vertical or horizontal communications within the Department adequate?
• How does the CFRD plan, schedule and control the work to be done in each of
its organizational units?
• Does each major organizational unit have accurate and timely measures of the
performance of that unit?
• How are goals, objectives and service level targets developed?
• Do the City Manager / Council receive the information that they need to provide
an on-going assessment of the performance of the CFRD?
• How does the Department prioritize community relations, make staff accountable
for achieving high levels of community service and interaction?
• Are there issues associated with the way in which the Fire & Rescue Department
interacts with other City and regional departments. For example, are services
coordinated with Police? Are human resources policies and procedures
followed?
• Evaluate operations management, including incident command and large scale
emergency preparedness. Has incident command been fully integrated into the
Department's approach to responding to emergencies? Have other City
departments been trained and integrated into this management approach?
• Utilization of post-incident critiques to learn from incidents, to identify training
needs, to assess performance, etc.
• Overall use of quality assurance and quality control techniques to assess
performance and to address opportunities for improvement.
When the above analyses are completed, positive features of existing
management systems and processes will be documented as well as improvement
opportunities that may exist.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
In this work task, the project team will also evaluate the policies and procedures
used by the CFRD to support and manage achievement of its various objectives.
Members of the project team will review, in detail, each policy/procedure manual to
address and resolve the following questions:
• Are policy and procedure manuals/documents complete? Do major gaps exist
relating to operations?
• Are the manuals and documents updated frequently enough to reflect legal,
departmental and community changes? What is the process for updating these
manuals and documents?
• How are the contents of these manuals and documents and their revisions
communicated throughout the Fire & Rescue Department?
• Through policies and procedures as well as through personnel systems, how is
liability controlled?
• How do these documents conform to State and national standards.
• Most importantly, are major policies and procedures followed based on our
review of operations and services conducted in previous work tasks?
Deliverable: These issues will be addressed in a progress report that would be
reviewed with staff and the project steering committee.
Task 10 Develop a Final Report Which Identifies and Analyzes Key Findings
and Recommendations
The next task in the process is the development of the final report. The project
team will approach this with the following steps:
• The analyses, described above, form various elements of the draft report. The
key issues will have already been reviewed with the staff and project steering
committees prior to the development of the draft report.
• All analyses will provide fiscal and operational impact estimates. All
recommendations will be prioritized with cost estimates.
• Detailed recommendations for each alternative; specific work steps required to
implement each recommendation; recommended timing for implementation;
recommended responsibility for implementation; and any costs or savings.
• A detailed capital improvement plan addressing any recommendations regarding
changes / additions to fire station locations, apparatus, and equipment.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
• Specific proposals for revenue enhancements, as appropriate.
• Documentation of progress and changes in the CFRD since the 2004
management study.
The final report will be reviewed in draft with the project steering committee.
Once in final form, we will present the final report to the City.
3. PROPOSED SCHEDULE
The Matrix Consulting Group proposes to conduct this assignment over a period
of four (4) months, or 16 weeks. The table, below, shows the breakdown of each task
over that four-month period:
Task / Month 1 2 3 4
1. Initial Interviews
2. Employee Survey ES
3. Risk Assessment
4. Department Profile DP
5. Comparative Assessment (BMP)
6. Station Location Analysis
7. Staffing and Operations
8. Support Services
9. Organization and Management
10. Final Report DFR / FR
We are open to modification of the schedule based on the needs of the City.
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CITY OF CLEARWATER, FLORIDA
Proposal to Conduct an Efficiency Review for the Fire & Rescue Department
4. PRICE PROPOSAL
The Matrix Consulting Group proposes to conduct the Efficiency Study of the Fire
& Rescue Department for the City of Clearwater for a fixed price of $89,000. This
includes all professional fees and travel costs. The detailed make-up of our price
proposal is provided in the exhibit, below:
Task / Consultant Miller Wolfber Bravo Total
1. Initial Interviews 8 8 0 16
2. Employee Survey 0 0 16 16
3. Risk Assessment 8 16 0 24
4. Profile 16 40 40 96
5. Comparatives 8 8 16 32
6. Station Locations 8 16 40 64
7. O s. Staffing 8 16 8 32
8. Support Services 8 16 24 48
9.Or ./Mana ement 8 16 8 32
10. Final Report 24 24 24 72
Total Hours 96 160 176 432
Billing Rates $225 $175 $185
Professional Fees
Travel Cost
Total Project Cost E $21,600
im $28,000 $32,560 $82,160
$6,840
$89,000
As with our previous work with the City, we would intend to provide monthly
invoices for work and expenses as they are actually incurred.
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AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING
SERVICES TO THE CITY OF CLEARWATER, FLORIDA
Matrix Consulting Group
THIS AGREEMENT, entered into this Day of Octoberber, 2009 and effective
immediately by and between Matrix Consulting Group (hereinafter called the
"CONSULTANT" and THE CITY OF CLEARWATER, FLORIDA (hereinafter called
"CITY"), WITNESSETH THAT,
WHEREAS, CITY desires to engage the CONSULTANT to Conduct an Efficiency Study
of the Fire Department.
NOW, THEREFORE, the parties hereto mutually agree as follows:
(1) Employment of Consultant. CITY agrees to engage the CONSULTANT and
the CONSULTANT hereby agrees to perform the services described in the
CITY's Request for Proposal dated October 6, 2009 and incorporated into this
Agreement as Attachment A and CONSULTANT'S proposal dated October 13,
2009 and incorporated into this Agreement as Attachment B.
(2) Time of Performance. The services to be performed hereunder by the
CONSULTANT shall be completed within 120 days of the project start date,
unless this Agreement is terminated earlier as provided for herein. The project
shall be initiated within 14 days of a notice to proceed.
(3) Compensation. The CITY agrees to pay the CONSULTANT a sum not to
exceed eighty-nine thousand dollars ($89,000) in CONSULTANT'S Price
Proposal. CONSULTANT agrees to complete the project and all services
provided herein for said sum.
(4) Method of Payment. The CONSULTANT shall bill monthly for hours completed
to date as described in CONSULTANT'S Price Proposal. Total payments shall
not exceed the amount shown in (3), above. CITY shall pay invoices within thirty
(30) days of receipt.
(5) Changes. CITY may, from time to time require changes in the scope of services
of the CONSULTANT to be performed hereunder. Such changes, which are
mutually agreed upon by and between CITY and the CONSULTANT, shall be
incorporated in written amendment to this Agreement.
(6) Services and Materials to be Furnished by CITY. CITY shall furnish the
CONSULTANT with all available necessary information, data, and material
pertinent to the execution of this Agreement. CITY shall cooperate with the
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CONSULTANT in carrying out the work herein and shall provide adequate staff
for liaison with the CONSULTANT.
(7) Termination of Agreement. If, for any cause, the CONSULTANT shall fail to
fulfill in timely and proper manner his obligation under this agreement, CITY shall
thereupon have the right to terminate this Agreement by giving written notice to
the CONSULTANT of such termination and specifying the effective date thereof,
at least five (5) days before the effective date of such termination.
(8) Information of Reports. The CONSULTANT shall, at such time and in form as
CITY may require, furnish such periodic reports concerning the status of the
project, such statements, and copies of proposed and executed plans and other
information relative to project as may be requested by CITY. The CONSULTANT
shall furnish CITY, upon request, with copies of all documents and other material
prepared or developed in relation with or as part of project.
(9) Records and Inspections. CONSULTANT shall maintain full and accurate
records with respect to all matters covered under this Agreement for a period of
one year after the completion of the project. CITY shall have free access at all
proper times to such records, and the right to examine and audit the same and to
make transcripts there from, and to inspect all program data, documents,
proceedings, and activities.
(10) Completeness of Contract. This contract and any additional or supplementary
document or documents incorporated herein by specific reference contain all the
terms and conditions agreed upon by the parties hereto, and no other
agreements, oral or otherwise, regarding the subject matter of this contract or
any part thereof shall have any validity or bind any of the parties hereto.
(11) CITY Not Obligated to Third Parties. CITY shall not be obligated or liable
hereunder to any party other than the CONSULTANT.
(12) When Rights and Remedies Not Waived. In no event shall the making by
CITY of any payment to the CONSULTANT constitute or be construed as a
waiver by CITY of any breach of covenant, or any default which may exist on the
part of the CONSULTANT and the making of any such payment by CITY while
any such breach or default shall exist in no way impairs or prejudices any right or
remedy available to CITY in respect to such breach or default.
(13) Hold Harmless. Each party shall be responsible for its own acts and will be
responsible for all damages, costs, fees and expenses which arise out of the
performance of this Agreement and which are due to that party's own negligence,
tortious acts and other unlawful conduct and the negligence, tortious action and
other unlawful conduct of its respective agents, officers and employees.
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(14) Insurance. Consultant agrees to maintain insurance during the term of this
Agreement: for comprehensive general liability in the amount of $2,000,000 per
occurrence and $4,000,000 in aggregate; automobile liability insurance in the
amount of $1,000,000; workers' compensation insurance in the amount of
$1,000,000 and professional liability in the amount of $1,000,000 per occurrence
and $2,000,000 in aggregate. CONSULTANT shall provide CITY with an
insurance certificate which names the CITY as an additionally insured.
(15) Personnel. The CONSULTANT has all personnel required in performing the
services under this Agreement. All of the services required hereunder will be
performed by the CONSULTANT or under CONSULTANT'S supervision, and all
personnel engaged in the work shall be qualified to perform such services.
(16) Assignability. The parties hereby agree that Consultant may not assign, convey
or transfer its interest, rights and duties in this Agreement without the prior written
consent of CITY.
(17) Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be sufficient if sent by the parties in the United States mail, postage paid, to the
addresses noted below:
Robin I. Gomez Richard P. Brady, President
City Auditor Matrix Consulting Group
City of Clearwater 721 Colorado Ave., #101
P.O. Box 4748 Palo Alto, California 94303
Clearwater, FL 33758
IN WITNESS WHEREOF, CITY and the CONSULTANT have executed this agreement
as of the date first written above.
CITY OF CLEARWATER, FLORIDA
By:
Date:
MATRIX CONSULTING GROUP
Richard P. Brady, President
By:
Date:
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Item # 24
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Countywide School Zone Improvement Program - Resolution 09-48
SUMMARY:
Meeting Date: 11/5/2009
Review Approval: 1) Clerk
Cover Memo
Item # 25
Attachment number 1
Page 1 of 2
RESOLUTION NO. 09-48
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, SUPPORTING THE COUNTYWIDE SCHOOL
ZONE IMPROVEMENT PROGRAM DEVELOPED BY THE
PINELLAS COUNTY METROPOLITAN PLANNING
ORGANIZATION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater recognizes that motorists travel daily through
unincorporated areas and various municipalities within Pinellas County with the
resulting change in jurisdiction; and
WHEREAS, it is acknowledged that, with the exception of State Roads, each
individual jurisdiction has responsibility over traffic controls including devices and speed
limits set for school zones within that area; and
WHEREAS, the Pinellas County Metropolitan Planning Organization (MPO) has
developed a Countywide School Zone Improvement Program to provide much needed
consistency in the treatment of school speed devices and control; and
WHEREAS, it is agreed that the implementation of the Countywide School Zone
Improvement Program will include:
A. A reduced speed limit for all school zones
B. School flasher signs (automated and permanently mounted)
C. Low energy or solar powered school flasher signs
D. All school signage and pavement markings will be verified and
corrected
E. All school zones will be reviewed for good signing practices and the
"End of School Zone" and posted speed limit signs will be collocated
when possible;
Now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The City Council endorses and supports the Countywide School
Zone Improvement Program recommended by the MPO with the goal to protect our
students, parents, and public at large.
Section 2. This resolution shall take effect immediately upon adoption.
Resolution NdeD94E25
Attachment number 1
Page 2 of 2
PASSED AND ADOPTED this day of
Approved as to form:
Pamela K. Akin
City Attorney
2009.
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Resolution Nde(d9# E25
City Council Agenda
Council Chambers - City Hall
Meeting Date: 11/5/2009
SUBJECT / RECOMMENDATION:
Proposed Local Bill for 2010 State Legislative Session - Clearwater Working Waterfront, removing reverter clause.
SUMMARY:
The Marina property is outdated and needs to be redeveloped.
The proposed bill brings the outdated language of the 1925 Special Act land grant to be consistent with the current legislative
policy for recreational and commercial Working Waterfronts.
This bill will require us to be in compliance with applicable Florida law related to waterfront property in the State of Florida.
More specifically, the proposed bill impacts the upland portion of the municipal marina property, and releases the state reverter
clause only to the extent that the property is redeveloped in accordance with the current policies and law of the State for working
waterfront properties including the Florida Coastal Management Program, the Waterfronts Florida Program, the City
Comprehensive Plan and the Code of Ordinances. The proposed bill does not have any impact on the 2007 Local Bill 1585
requirement for a site-specific referendum if the "existing public land use designation" is changed. Further, the proposed bill
requires a site-specific referendum if the City sells the subject upland property.
The bill, following the intent of Working Waterfronts, maintains the availability of public access to the navigable waters of the
State.
Review Approval: 1) Clerk
Cover Memo
Item # 26
Attachment number 1
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A bill to be entitled
An act relating to the City of Clearwater, Pinellas County;
amending chapter 11050, Laws of Florida, 1925, as amended by
chapter 2007-312, Laws of Florida, 2007; providing for use of
city-owned property for recreational and commercial working
waterfronts; providing for use of revenue from city-owned
property; providing for development of city-owned property
consistent with Florida Coastal Management Program and
Waterfronts Florida Program; providing for preservation of
referendum requirement of use of certain city-owned property;
adding a referendum requirement for sale of certain city-owned
property; providing an effective date.
WHEREAS, the right-of-way for the causeway to Clearwater
Beach known as Memorial Causeway and certain adjacent submerged
lands was granted to the City of Clearwater under chapter 11050,
Laws of Florida, 1925, to be owned and maintained as provided in
the 1925 special act, and
WHEREAS, chapter 2007-312, Laws of Florida, 2007, amended
chapter 11050, ratifying existing uses as consistent with the
original grant and reiterating certain restrictions on such
uses; and
WHEREAS, the Legislature recognizes the important state interest
in maintaining viable water-dependent support facilities such as
lodging, boat hauling and repair, and commercial fishing
activities, as well as providing access to the state's navigable
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Item # 26
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30 waters as a vital conduit for commerce, transportation of goods,
31 and maintaining and enhancing the annual $71 billion economic
32 impact of tourism and boating; and
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34 WHEREAS, the City of Clearwater wishes to address the physical
35 and economic decline of its existing coastal and working
36 waterfront areas by revitalizing its waterfront as a
37 recreational and commercial working waterfront in accordance
38 with the Florida Coastal Management Program, the Waterfronts
39 Florida Program and other legislative findings and intent on the
40 subject matter; and
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42 WHEREAS, the City of Clearwater has taken the requisite action
43 to revitalizing its coastal and waterfront areas by implementing
44 §§ 197.303-197.3047, Florida Statutes (2005) through adoption of
45 tax deferrals for recreational and commercial working waterfront
46 properties, amending its Comprehensive Plan, which implements
47 both a Future Land Use Element requiring that redevelopment
48 activities be sensitive to the city's waterfront and promote
49 public access to the city's waterfront resources, and a Coastal
50 Management Element encouraging the preservation of recreational
51 and commercial working waterfronts and marinas and other water-
52 dependent facilities; and
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54 WHEREAS, the City of Clearwater has committed significant
55 resources and made tremendous monetary investment in
56 revitalizing its coastal and waterfront areas by planning and
57 developing Beach by Design: A Preliminary Design for Clearwater
58 Beach and Design Guidelines, a redevelopment area plan; and
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WHEREAS, the city wishes to expand such revitalization efforts
consistent with the Florida Coastal Management Program, the
Waterfronts Florida Program and provide for the limited
elimination of reversion provisions that inherently conflict
with the city's working waterfront and coastal revitalization
efforts contained in the 1925 special act as subsequently
amended by chapter 2007-312, and NOW, THEREFORE,
Be It Enacted by the Legislature of the State of Florida:
Section 1. The City of Clearwater may authorize the use of the
filled upland portion of the property described in chapter
11050, Laws of Florida, 1925, as amended by chapter 2007-312,
Laws of Florida, 2007, for purposes of recreational and
commercial working waterfronts as defined in Florida Statute
342.07, thereby providing access for the public to the navigable
waters of the state, and providing access to water-dependent
commercial activities notwithstanding whether the use is for a
public purpose.
Section 2. Submerged portions of the property granted to the
City of Clearwater under chapter 11050, Laws of Florida, 1925,
shall continue to be used as provided for in chapter 11050, Laws
of Florida, 1925, as amended by chapter 2007-312, Laws of
Florida, and the City shall use any revenue generated by public
or private use of the submerged land to fund water-related
activities for the benefit of the public.
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Section 3. Any filled portion of the lands granted under
chapter 11050, Laws of Florida, 1925, currently existing as
uplands to the west of the east abutment of the west bridge,
shall be used and developed in accordance with the Florida
Coastal Management Program, the Waterfronts Florida Program,
City of Clearwater Comprehensive Plan, City of Clearwater Code
of Ordinances, and other applicable law, and are hereby released
from a right of reverter to the extent that the use and
development of the property are consistent therewith.
Section 4. This act shall not modify or supersede any
provision of the Charter of the City of Clearwater concerning
the requirement of a referendum for the use of waterfront
property that is owned by the City of Clearwater.
Section 5. Prior to any sale by the City of any filled portion
of the lands granted under chapter 11050, Laws of Florida, 1925,
that may currently exist as uplands upon which the City of
Clearwater Beach Marina exists, the sale must be approved by a
referendum put before the voters of the City of Clearwater.
Section 6. This act shall take effect upon becoming a law.
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Item # 26
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Estimated Hours for Beach Hotel Density Pool Criteria
SUMMARY:
Meeting Date: 11/5/2009
Review Approval: 1) Clerk
Cover Memo
Item # 27
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Sidewalks in East Gateway
SUMMARY:
Meeting Date: 11/5/2009
Review Approval: 1) Clerk
Cover Memo
Item # 28
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Other Council Action
SUMMARY:
Meeting Date: 11/5/2009
Review Approval: 1) Clerk
Cover Memo
Item # 29