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06/08/1993 - Neighborhood Advisory Committee DATE NAC 1#~~11 Minutes Neighborhood Advisory Committee b- (..'13 . . . . " r .. AGENDA CLEAR\VATER NEIGHBORHOOD ADVISORY COMMITTEE 111 th REGULAR MEETING CITY HALL COMMISSION CHAMBERS 112 SOUTH OSCEOLA AVENUE TUESDAY, JUNE 8,1993 7:30 P.M. 1. Call to Order 2. Approval of minutes of previous n:teeting (attached) 3. Presentation of Proposed Housing Manual 5. New Business 6. Adjourn L:\DATA\CDO\NACJUNE.AGD June 4, 1993 . 'i' , . . . ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1993 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 12 9 9 19 11 25 8 29 12 14 Brewton, Willie A A P P A A P A P Brooks, Thomas J. --- --- --- A A A P E A P Collins, Darrell P P P P P P P A P (Chairman) Harris, Cherry P P P P P P P P P Heard, Mary N. --- P A A A P A P A P Infinger, Fred P P P P P E P P R Joplin, Milly P P A P P P P P A Kinseher, Richard --- --- --- P A E A A A A Linn, Ralph P P P P P P P A A Miller, Rudy A P P A E P P P P (Vice Chairman) Mitchell, Robert A A A A A A P P A Pimenidis, Tina 8/6 P P Stephenson, Molly A P P RE SI GN ED - Gammage, John 12/14 p L:\NACATTEN.93 P = Present E = Excused A = Absent . . . ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1993 Jail Feb Mar Apr May June July Aug Sept Oct Nov Dec 12 9 9 19 11 25 8 29 Brewton, Willie A A P P A A P Brooks, Thomas J. -~_.- --- --- A A A P E Collins, Darrell p p p p p p p (Chairman) Harris, Cherry p p p p p p p Heard, Mary N. --.- P A A A P A P Infinger, Fred p p p p P E P Joplin, MiHy p P A P P P P Kinseher, Riu:hard --- --- --- P A E A A - Linn, Ralph p p p p p p p - Miller, Rudy A p P A E P P (Vice Chairman) Mitchell, Rober-t A A A A A A P Stephenson, Molly A p P RE SI GN ED L:\NACATTEN.93 P = Present E = Excused A = Absent . . .: ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1993 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 12 9 9 19 11 25 8 Brewton, Willie A A P P A A Brooks, Thomas J. --- --- --- A A A P Collins, Darrell p p p p p p (Chairman) Harris, Cherry p p p p p p Heard, Mary N. --- P A A A P A Infinger, Fred p p p p P E Joplin, Milly p P A P P P Kinseher, Richard --- --- --- P A E A Linn, Ralph p p p p p p Miller, Rudy A p P A E P (Vice Chairman) Mitchell, Robert A A A A A A Stephenson, Molly A p P RE SI GNED L:\NACATTEN.93 P = Present E = Excused A = Absent ., z*. ~; ~~~~f~~;j '-~2>;_ ~~ . 1 ,; i ~. '. .--~;. , i ". , . .' . . .\' ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1993 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 12 9 9 19 11 25 Brewton, willie A A P f A Brooks, Thomas J. --- --- --- A P, A Collins, Darrell p p p f p (Chairman) Harris, Cherry p p p f p Heard, Mary N. --- P A A ~ P Infinger, Fred p p p f' p Joplin, Milly p P A (J P Kinseher, Richard --- --- --- p t-r E Linn, Ralph p p p p p Miller, Rudy A P P ft E (Vice Chairman) Mitchell, Robert A A A f} A Stephenson, Molly A P P RE - SI GN ED L:\NACATTEN.93 P = Present E = Excused A = Absent " ....:. (0'0' .' -. . , ...... . :~:..-;/t-.. ,', _....~_.-~ -...... ~~ ',4;.', ~.;.;.. .~-- ".""~.~1;. ,,'~/"" ~.~~~.. ...~i":'~~ / I ;1.;;., _;:. <~j);. .' J ...::......---.....c_._._.~._ . . 'j.. . \., -,,- ~..:-.-~- .,-~~-' .,~,"'.,.'.:.~.,,~~_...~._----...;..-..-- ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1993 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 12 9 9 19 Brewton, Willie A A P Brooks, Thomas J. --- --- --- A Collins, Darrell p p p (Chairman) Harris, Cherry p p p Head, Mary N. --- P A A Infinger, Fred p p p Joplin, Milly I::;:.~'-"" ",C- -.... c..'~ I.::,.',. c.i '.'>:.::-:> .....1:..':'. .' ;.., .0.;" P .- -',,,p.". ,,:- ." ,-..-:..,......-" 1..'.:'-"'-".. --,.:' ,'-.c' ... -..-~-;:: -~~?:~-_. .-, Kinseher, Richard --- '" "--0 C,-:: 7 .. - ;>'-"-'-.: Linn, Ralph p p -p ~--.' ~ --.~~,_r. .". ....... '" Miller, Rudy . -- A P P (Vice Chairman) Mitchell, Robert A A A Stephenson, Molly A P P RESIGN ED L: \NACATTEN. 93 P = Present E = Excused I A = Absent '- ;:. o.,:~ -'" -... ~" ~ , . -\ .. . \. - . ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1993 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 12 9 9 Brewton, Willie A A Brooks, Thomas J. --- --- --- Collins, Darrell p p (Chairman) Harris, Cherry p p Head, Mary N. --- P A Infinger, F'-.' p P Joplin, Milly p P Kinseher, Richard --- --- --- Linn, Ralph p p Miller, Rudy A p (Vice Chairman) Mitchell, Robert A A Stephenson, Molly A p RESIGN ED L: \NACATTEN. 93 P = Present E = Exoused A = Absent .- ,~ .~';. I. .- [~~~ l ~. i I , I .~ -~ ~ i. I I I. t. . ,- :".- .....;-- e:'.' "~-':,_:"..:-.',::";'"-.;.~---- ..;. " '. I , ~....~..:..;.;:............":...."...;.. --~ _,",_ "'''''''' ~,____~_.c._,._ ,--.,__--........;0 :t'::-'_~, ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1993 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 12 9 Brewton, Willie A Brooks, Thomas J. --- --- --- Collins, Darrell p (Chairman) Harris, Cherry p Head, Mary N. --- P Infinger, Fred p Joplin, Milly p Kinseher, Richard --- --- --- Linn, Ralph p Miller, Rudy A (Vice Chairman) Mitchell, Robert A Stephenson, Molly A L: \NACATTEN.93 P = Present E = Excused A = Al:>sent ....;-- --' .' . . , . . ..,.'/""'- . . . ;. ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1992 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec N/A 11 10 14 19 26 N/A N/A N/A 29 20 17 8 Brewton, Willie P P P P P A A A P Collins, Darrell P P P P P E E A P (Chairman) Grigalanz, patricia A A -- - - -- -- -- -- Harris, Cherry P P P P P P P A A Infinger, Fred P A P P P A A A P Joplin, Milly A E P P P P P P P Linn, Ralph P P P P P P P P P Miller, Rudy P A A P P P P P A (Vice Chairman) Mitchell, Robert p A P P A P P P A Pratt, Donna A A A A - - -- -- -- Roshia, Kathy A A A A - - -- -- -- Stephenson, Molly p P P P P P P P P L: \NACATTEN. 92 P = Present E = Excused A = Absent . . . ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1992 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec N/A 11 10 14 19 26 N/A N/A N/A 29 20 17 Brewton, Willie P P P P P A A COllins, Darrell P P P P P E E (Chairman) Grigalanz, Patricia A A -- - - -- -- Harris, Cherry P P P P P P P Infinger, Fred P A P P P A A Joplin, Milly A E P P P P P Linn, Ralph P P P P P P P Miller, Rudy P A A P P P P (Vice Chairman) Mitchell, Robert P A P P A P P Pratt, Donna A A A A - - -- Roshia, Kathy A A A A - - -- Stephenson, Molly P P P P P P P L: \NACATTEN. 92 P = Present E = Excused A = Absent . . . ... ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1992 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec NfA 11 10 14 19 26 NfA NfA NfA 29 13 Brewton, Willie P P P P P A Collins, Darrell P P P P P E (Chairman) Grigalanz, Patricia A A -- - - -- Harris, Cherry P P P P P P Infinger, Fred P A P P P A Joplin, Milly A E P P P P Linn, Ralph P P P P P P Miller, Rudy P A A P P P (Vice Chairman) Mitchell, Robert P A P P A P Pratt, Donna A A A A - - Roshia, Kathy A A A A - - Stephenson, Molly P P P P P P L:\NACATTEN.92 P = Present E = Excused A = Absent . . .. - ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1992 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec N/A 11 10 14 19 26 N/A 14 Brewton, Willie P P P P P Collins, Darrell P P P P P (Chairman) " Grigalanz, Patricia A A -- - - Harris, Cherry P P P P P Infinger, Fred P A P P P Joplin, Milly A E P P P Linn, Ralph P P P P P Miller, Rudy P A A P P (Vice Chairman) Mitchell, Robert P A P P A Pratt, Donna A A A A - Roshia, Kathy A A A A - Stephenson, Molly P P P P P L: NACATTEN.92 \ P = Present E = Excused A = Absent . . . ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1992 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 11 10 14 19 26 Brewton, Willie p p p p Collins, Darrell p p p P (Chairman) Grigalanz, patricia A A e~.-<:: "-.... Harris, Cherry P P P P Infinger, Fred P A P P Joplin, Milly A E P P Linn, Ralph p P P P Miller, Rudy P A A P (Vice Chairman) Mitchell, Robert P A P P Pratt, Donna A A I Kt/'1.ff:.? ~A Roshia, Kathy A A ~~IJP f Stephenson, Molly P P P P L:\NACATTEN.92 P = Present E = Excused A = Absent " . ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1991 Jan Mar Apr May May Jun Jul Aug Sep Oct Nov Dee 22 12 .lL 14 J.L ~ .lL JQ 15 12 Atkins A A Deleted--------------------------------- Brewton P P P P P P P P P Campbell A A Resigned-------------------------------- Collins P p P P E P A P A Grigalanz -------------------------- P A A Harris P P P P P P P P P . Infinger P P P E P P E E P Johnson A A Deleted--------------------------------- Joplin P P P P P P P P P Knoll -------------------------- P A A Linn -------------------------- p p p Miller A P P E P P A E P Roshia E E P P P A P E A Stephenson P P P P P P P P P P = PRESENT E = EXCUSED A = ABSENT . CDO:NACATTEN ~ ~- _BJECT: Public Service, Public Facility, Economic Development, Fair Housing, Acquisition, Rehabilitation Administration, and Other Subrecipients for 1993-94 Community Development Block Grant (CDBG) program. ---. -'":'~~,_. \~~;J I tern # Meeting Date: 07/01/93 Clearwater City Commission Agenda Cover Memorandum mOOIA\~1f RECOMMENDA TION/MOTION: Approve public service, public facility, economic development, fair housing, acquisition, rehabilitation administration, and other subrecipient grants for the 1993-94 Community Development Block Grant (CDBG) program as recommended by the Neighborhood Advisory Committee and staff, thereby setting 1993-94 funding for grant recipients, subject to the following conditions: An agreement of lease with an option to buy be negotiated between the North Greenwood Association (NGA) ~nd the owner of the old Plaza Theater and that the purchase price be included at the time of the lease; and Pinellas Habitat for Humanity be funded for $25,000 with the condition that the moneys be used in North Greenwood and that the City buy lots for Pine lias Habitat for Humanity. [] and that the appropriate officials be authorized to execute same. BACKGROUND: In 1992-93, the City of Clearwater approved 17 contracts for CDBG subrecipients to provide public services, public facilities, etc. This was a higher number of subrecipients than were funded by St. Rtersburg and Pinellas County for the same time frame, although those jurisdictions received much .ger amounts of Community Development Block Grant (CDBG) funds. For the 1993-94 grant year, the I\leighborhood Advisory Committee (NAC) and staff are recommending grants be given to 26 separate subrecipients for a total of $408,272. Although the CDBG regulations require extensive contracting and monitoring provisions, in response to the City Commission's concerns expressed during discussions of last years grants, the NAC and staff are recommending that the City's CDBG funds be spread across as many subrecipients as possible. Revi ewed by: Legal Budget Purchasing Risk Mgmt. CIS ACM Other ,lJai tted by: City Manager ,Ij- . NIA Originating Dept: PLANNING & DEVELOPMENT Total Costs: $ N/A Commission Action: o Approved o Approved w/conditions o Deni ed o Continued to: NIA NIA NIA NIA User Dept: $ Current Fiscal Yr. Funding Source: o Capital Imp. o Operating o Other Attachments: ATTACHMENT A - METHODOLOGY FOR STAFF RECOMMENDATIONS ATTACHMENT B - CHART OF NAC AND STAFF RECOMMENDATIONS AND PAST AIJARDS Advertised: Date: Paper: ~ Not Requi red Affected Parties o Notified ~ Not Requi red Appropriation Code: o None .-. ~~ Printed on recycled paper C.C.07/01/93 COBG . . . 00 fn1 & ~ 1T Page 2 'n May 24, 1993, the NAC made the following motions and staff joins in recommending these motions to the City Commission: 1 . An agreement of lease with an option to buy be negotiated between the North Greenwood Association (NGA) and the owner of the old Plaza Theater and that the purchase price be included at the time of the lease; 2. A determination be made concerning the responsibility for damages by water flooding the Latchkey Services for Children; 3. Pinellas Habitat for Humanity be funded for $25,000 with the condition that the moneys be used in North Greenwood and that the City buy lots for Pinellas Habitat for Humanity; and 4. Any surplus or shortfall of funds for the COBG subrecipients be debited or credited from the rehabilitation line item. At that same meeting, the NAC reviewed staff's recommendations for COBG subrecipient grants for public services, public facilities, etc., and suggested some minor revisions as they developed their own recommendations. The joint 1993-94 COBG ~wards thus recommended are: The anticipated COBG funds the City of Clearwater expects to receive for FY 1993/94 is recommended to be used as follows: . Total Funds Allocated by HUO $1,018,000.00 Anticipated Program Income 120.000.00 $1,138,000.00 Program Activities: Administration $150,000.00 Public Services (15% cap) 160,489.00 Public Facilities 74,096.00 Rehabilitation (including CNHS rehab expenses of $20,000) 389,728.00 Special Activities/Subrecipient 40,000.00 ' 'i- , Economic Oevelopment 15,000.00 Fair Housing 7,800.00 Acquisition 50,887.00 Infill (including CNHS infill admin $40,000) 250.000.00 $1,138,000.00 . ., . lIDOObJ~~ 'e breakdown of subrecipient grants recommended is as follows: Public Services - Ervin's All American Youth Club Greenwood Panthers Culture and Sports Sgt. Allen Moore Community Partnership West Central FI. Council of Boy Scouts of America Pinellas Opportunity Council, Inc. North Greenwood Association Community Service Foundation Coordinated Child Care of Pinellas, Inc. Youthbuilders Boys and Girls Clubs of the Suncoast Girls, Inc. Clearwater Police Dept. LEAP YWCA of Tampa Bay Partners in Self Sufficiency Total of Public Service Grants $12,429.00 5,000.00 4,214.00 1,571.00 5,941.00 11,640.00 36,651 .00 14, 1 87.00 13,628.00 13,200.00 13,439.00 11,389.00 1,200.00 16.000.00 $160,489.00 . Public Facilities - Head Start City of Clearwater Parks and Recreation Dept. Clearwater Housing Authority Community Pride Child Care Center Neighborly Senior Services, Inc. Family Resources, Inc. Homeless Emergency Project Religious Community Services Total Public Facility Grants $8,000.00 18,130.00 4,650.00 10,416.00 4,000.00 5,944.00 9,300.00 13.656.00 $74,096.00 Economic Development - Clearwater Neighborhood Housing Services Total Economic Development Grants $15.000.00 $15,000.00 Fair Housing - Community Housing Resource Board Total Fair Housing Grants $7.800.00 $7,800.00 . Acquisition - Sgt. Allen Moore Community Partnership Pinellas Habitat for Humanity Total Acquisition Grants $25,887.00 25.000.00 $50,887.00 C.C.07/01/93 CDBG Page 3 .li. , . lIDOO~~lI C.C. 07/01/93 CDBG Page. 4 Rehabilitation Administration - Clearwater Neighborhood Housing Services Total Rehab Administration $20.000.00 $20,000.00 Attachment A explains the methodology utilized by staff in developing recommendations. Attachment B is a chart showing the funds requested qy each agency, the staff recommendation, the NAC recommendation in which the staff is joining, as well as the 1991/2 and 1992/3 subrecipient grant amounts. . . Other Subrecipients - Clearwater Neighborhood Housing Services (Infill Housing) Tampa Bay Community Development Corp. Total Other Subrecipients $40,000.00 40.000.00 . $80,000.00 Grand Total All Grants $408,272.00 . 'i- I " ) . -f . '. Attachment A -- Methodology for Staff Recommendations .requests ;o~r'--~~~munity Development Block Grant f~-~ds were reviewed for completeness with the --- requirements as detailed In the application form (copy attached). A ten point system was developed and points assigned determined by details in the requests (8 copy of the rating sheet is attached): One point was given if the budget documentation was complete. A maximum of 4 points were awarded based on the scope of the program: specific purpose of the program, the type of organization, objectives, and services to be provided, the targeted population, time tables, and number of clients to be served. A maximum of 2 points were assigned based on other funding sources identified, the ratio of funds requested to other funding sources, and capacity for fund raising. A maximum of 3 points were given based on identification of the national objective/community need of the requested activity funding, including the need based upon very low to moderate income benefit, prevention or elimination of slum and blight, or urgent need (as these terms are defined by HUD), and whether current data documenting service gaps, community needs, etc., were included with the request. .he Public Service category, it was determined that an award of 10 points would correspond to a .ommendation that 80 percent of the requested funds be granted. For an award of 9 points, 70 percent funding would be recommended. For an award of 8 points, 60 percent funding would be recommended. For an award of 7 points, 50 percent funding would be recommended. For an award of 6 points, 40 percent of funding would be recommended. For an award of 5 points, 30 percent of funding would be recommended. For less than 5 points, 20 percent funding would be recommended. 10 points = 80% of funds 9 points = 70% of funds 8 points = 60% of funds 7 points = 50% of funds 6 points = 40% of funds . Ii- 5 points = 30% of funds < 5 points = 20% of funds . lIDill~~~ Attachment B CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1993-94 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET .,1 Agency Description Funds Staff N.A.C. City 1991-92 1992-93 Project Name Requested Recom- Recom- Commission Funding Location 93/94 mendation mendation Recom- Funding mendetion > PUBLIC SERVICES 1. Ervin's All American Youth Club Operating expense $40,900 16,000 12,429 $30,200 $15.850 i 1250 Holt Avenue I Clearwater, FL 34615 2. Greenwood Panthers Culture and Sports Football equipment and Office equipment $25.000 5,000 5.000 $ 12.600 P. O. Box 1541 Clearwater. FL 34617 3. Sgt. Allen Moore Community Partnership Operating expense (Safe-House of North $ 6.020 4,214 4,214 19321 U.S. Hway 19 N.. Ste. 415 Greenwood) Clearwater, FL 34624 4. West Central Florida Council Registration and Supplies (Clearwater $ 3.600 1.800 1.571 Boy Scouts of America Scouting Assistance Proposal) 801 West Bay Drive. Ste. 400 Largo. FL 34640 5. Pine lias Opportunity Council, Inc. Administration (Chore Services) $ 9,878 5.941 5,941 P. O. Box 11088 Client Assistance (Emergency Assistance $ 5,000 St. Petersburg, FL 33733-1088 Program) 6. North Greenwood Association Building Rental and Operating Expense $ 1 9,400 11,640 11.640 P. O. Box 805 Clearwater, FL 34617-0805 { I , " P:a;cje 1 of 5 [IDrn&~lr . . !t~ ii'li 7. Red Ribbon Homestead Administration, , $20,000 1 0,000 - 0 - 11 23 Pine lias Street " ,.:.-:: .~~,'.:::,,; <:~IH?g~~,;,j~~~~:.t>:.:'; 'c,: h':'" ~',},'k;:":!:-':";;':.;:.~;;:';~ .. Clearwater, FL 34616 >',. ....:. - , 8. Community Service Foundation Administration and Operating Expense $36,651 25,655 36,651 36,000 $34,200 i 111 S. Garden Avenue (Central Housing Assistance Service) + 10.996 I Clearwater, FL 34616 36,651 9. Coordinated Child Care of Pinellas, Inc. Child Care Match $23,645 14,187 14,187 4140 - 49th Street North St. Petersburg, FL 33709 10. Youthbuilders Youth salaries $19.469 13,628 13,628 $11.900 P. O. 179 Clearwater, FL 34617-0179 : 11. Boys and Girls Clubs of the Suncoast Administration: 13,200 14,000 $14.400 2936 Tanglewood Drive Condon Gardens Club $16,500 13.200 (Boys Clearwater, FL 34619 Club) 12. Girls Inc. Administration: Condon Gardens $23,324 13.439 14,000 $20.800 2936 G&H Tanglewood Drive South Operating Expense: Kings Kids $21.472 13.439 10,500 Clearwater, FL 13. Clearwater Police Department Administration/L.E.A.P. Program $10.410 4,164 11,389 6,500 $10.400 Law Enforcement Apprentice Program 644 Pierce Street Clearwater, FL 34617 , 14. Y.W.C.A. of Tampa Bay Administration (King's Kids) $ 2.400 1,200 1,200 2.400 1201 MLK Avenue Clkearwater, FL 34615 15. Partners in Self Sufficiency Administration $20,000 16,000 16,000 16,000 $13.000 P. O. Box 960 Clearwater, FL 34617-3453 .... . - ........ ................. ....... ..,........... mrn&~TI ~~ Page 2 of 5 I ,;,t "~I ' i' ! e - :i '1 " , i. PUBLIC FACILITIES 16. YWCA of Tampa Bay Replace air conditioning system (222 S. $80,000 - 0 - - 0 - See - I 655 Second Avenue South Lincoln Avenue) above I St. Petersburg, FL 33701 I 1 7. Head Start Purchase modular classroom: 701 N. $32,000 8,000 8,000 $ 5,300 12351 - 134th Avenue North Missouri Avenue Largo. FL 34644-1811 18. City of Clearwater Building Renovations $39,882 9.970 18,130 Parks and Recreation Dept. (Wood Valley Recreation Center) P. O. Box 4148 Clearwater, FL 34618 19. Clearwater Housing Authority Buildings Renovation: 4.650 P. O. Box 960 - 210 S. Ewing Avenue Levison Center $18,600 4,650 7,200 Clearwater, FL 34617 Fulton Apts. $34,225 1,500 (Condon) 20. Community Pride Child Care Center Building Renovation: Holt Bldg. $31,150 10,416 10,416 1.700 $10,000 211 South Missouri Avenue Building Improvement: Missouri Bldg. $ 9,914 Clearwater, FL 34615 21. Neighborly Senior Services, Inc. Building Renovation: 210 Ewing A venue $ 4,000 4,000 4.000 Neighborly Adult Day Care Project (Neighborly Clearwater Adult Day Care I 13650 Stoneybrook Drive Center) Clearwater. FL 34622 22. Family Resources, Inc. Building addition 23,775 5.944 5.944 P. O. Box 13081 St. Petersburg, FL 33733 23. Ervin's All American Youth Club Building Addition: Monroe Jones Hall Multi- $842.000 - 0 - - 0 - See 1250 Holt Avenue Cultural Art Center/Gymnasium above Clearwater, FL 34615 124. Homeless Emergency Project Renovation and addition $31.200 9,300 9,300 13,030 $15,500 1100 N. Garden Avenue Clearwater, FL 34615 i' I I '! [IDill~~~ Page 3 of 5 ~ 'Ii t.. 41 e e It' .... , , 25. Religious Community Services Acquisition of Modular Homes $54,626 13,656 13,656 $ 5,000 1125 Holt Avenue Emergency Housing Revitalization Program - Clearwater, FL 35615 26. Latchkey Services for Children, Inc. Playground Improvement $ 5,908' 5,908 - 0 - 3,500 154 Tanglewood Drive West Condon Gardens Club Clearwater, FL 34620 ., C:.,. , ......."........ ~ .. ........... ,..7', . """..' ....., ':.'. .,. :.. ".' .'. ,....}.. '. '.'. ...... ................. 11:::>':":"":' .... .... ....... .,..'" ECONOMUCDEVELOPMENT 27. Clearwater Neighborhood Housing Services Administration $28,000 15,000 15,000 $50,000 1002 N. Greenwood Avenue Clearwater, FL 34625 FAIR HOUSING . 28. Comm\Jnity Housing Resource Board Administration/Fair Housing Auditing $ 7,800 7,800 7,800 P. O. Box 2651 Clearwater, FL 34617-2651 --.. ACQUISITION 29. Sgt. Allen Moore Community Partnership Acquisition $70,000 17,500 25,887 19321 U.S. Hway 19 North, Ste. 415 Clearwater, FL 34624 30. Pinellas Habitat for Humanity Acquisition of vacant lots $50,000 25,000 25,000 25.000 $20.000 P. O. Box 16101 St. Petersburg, FL 33733 .. .. . . .}. . ........ .....,..... , ',IA""t""I" ... i..,........ .......... ..............;::. '.. .... IU IUI~:.' 50,887 '.' ...... i.. .... ..' lIDm&~lf !..:: Page 4 of 5 .i~' e - fi" '>~- REHABILITATION ADMINISTRATION 31. Clearwater Neighborhood Housing Service Administration/Rehab $40,000 20,000 20,000 20,000 $18,000 1002 N. Greenwood Avenue Clearwater, FL 3461 5 OTHER SUBRECIPIENT FUND 32. Clearwater Neighborhood Housing Service Administration/lnfill Housing $80,000 40,000 40,000 $20,000 1002 N. Greenwood Avenue Clearwater, FL 3461 5 33. Tampa Bay Community Development Corp. Administration/Direct Loan (Homeownership $50,000 40,000 40,000 35,000 $27,000 1499 Gulf to Bay Blvd., Ste. 201 Opportunity Program) Clearwater, FL 3461 5 > ..... ..... '>>') ..... i..>L..... i....... ....... ............i.\ ii.'..... .... ........... > . . .... , VAL I Ht:t\ ,..... '/ 'ii' i tlU.UUU .. " NAC TOTAL FUNDING RECOMMENDATION $ 408,272. (of which $160,489. is Public Services) L:\DATA\CDO\RATESHET.93 :..--:: '. - .. rnrnlA\~V . Ii} Page 5 of 5 .' '( e . ,,' ..:e . , I I ! I I " CRITERIA FOR CDnG FUNDING . A. The project must meet one of the national objectives of the CDBG Program: 1. It must principally benefit 10w- and moderate-income persons; or 2. It must aid in the prevention or elimination of slums and blight; or 3. It must meet an emergency need where existing conditions pose a serious and immediate threat to the community. B. The project must be an eligible activity under the regulations of the CDBG Program. Generally, these are: rehabilitation of residential and non-residential structures; acquisition and disposition of real property; acquisition, construction, reconstruction, rehabilitation or installation of public facilities and improvements such as senior centers, neighborhood facilities, roads, etc; removal of architectural barriers; historic preservation; public services; and provision of special economic development activities necessary or appropriate to carry out an economic development project. This is not an all-inclusive list of eligible activities, and additionally some activities are ineligible. For example, equipment, furnishing, operations and maintenance are not eligible costs for capital improvements projects (slIch as construction of a building) and, therefore, must be provided by the agency rather than the CDBG Program. Although public services are eligible, the City has funded only a few, generally . limiting them to services provided in targeted areas. The main thrust of the City's CDBG Program in providing services is to assist agencies that support disadvantaged youths, the homeless, and residents of low/moderate income neighborhoods. Phone Michael Holmes at 462-6880 if you need assistance in determining the eligibility of a project. C. The project must meet one or more of the objectives of the City of Clearwater CDBG Program, which are: . 'i' Develop livable communities by providing decent housing and suitable living environment and expanding economic opportunities, principally for persons of low- and moderate-income. Conserve, upgrade and expand the existing housing stock, especially that available to low- and moderate-income persons and families. Provide for a variety of housing types and locations within economic reach of low- and moderate-income persons and families. . OOrn&~V . . . ..;..;./; ..f Address the housing needs of low- to moderate-income elderly, handicapped, female- headed households, large-family households and other groups with special needs. Minimize involuntary displacement due to CDna activities or, when displacement is unavoidable, mitigate its adverse effects on low- and moderate-income households. Provide improved neighborhood environments, especially in low- and moderate-income areas to include protecting and enhancing the natural and man-made environments in <111 aspects. Provide a full-range of public utilities, facilities and infrastructure of appropriate quality to meet the particular needs of low- and moderate-income residents. Provide a full-range of human services as necessary to meet the needs of Jow- and moderate-income persons, the elderly. and handicapped. Eliminate blighting conditions and all conditions detrimental to the health, safety and welfare of community residents. . Expand economic opportunities, principally for Jow- and moderate-income persons. . 'i' . [IDrnill~u . . . ., CITY OF CLEARWATER COJM1\1UNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR FUNDING FY 1993-94 Due April 20. 1993. 4:00 P.M. Mail or bring six copies to City of Clearwater Community Development, 10 S. Missouri Avenue, Clearwater, FL 34616. (If engineering or architectural drawings or plans are to be submitted,only one copy of these is needed.) For assistance with the application, telephone Mike Holmes at 462-6880. Name of Agency: Mailing Address: Contact Person/Title: Telephone: Name of Project: Total Project Cost: $ CDBG Funds Requested frol11 the City of Clearwater . 'i' . $ Signature: Date: Person Authorized to Submit Application Title: ffiJrn&~IT . Provide information to address all of the points indicated below: 1. Proiect Purpose and Description A. Briefly describe the project and explain the reason it is needed. If the proposed project is part of a larger project (e.g., one phase of comprehensive improvements, construction of a building from which services will be provided, etc.), give a brief description of the larger project or program also. Do not include more than one page of Section IA. B. Describe all components or phases of the project for which City CDBG funding is being requested. For example, if funds are being requested for rehabilitation of a structure, state what needs to be done. Be specific. Include any necessary quantities or measurements. 2. National Objectives. Describe how your project will meet national HUD objectives: . A. Principally benefit low- and moderate-income persons: . 1) If the proposed project results in the provision of service or other direct benefits to individuals or households, describe the clientele to be served and state the eligibility criteria established by the agency for persons to be served. Specify the geographic area from which the majority of clients are drawn. Provide estimates on the number of low- and moderate-income persons who will benefit from the project. Low- and moderate-income is defined as 50 % and 80% respectively of the City median income, adjusted for family size. A 1993 income scale is attached. The rollowing groups of persons are presUl)led to be of low- and moderate-income: abused children, battered spouses, elderly, handicapped, homeless, illiterate. . ,'i' 2) If the proposed project will benefit the residents of an area (such as paving a street or improving a park), specify the area that will be served. B. Prevention or elimrnation of slums and blight: limited to CDBG targeted areas or community redevelopment areas approved by the City of Clearwater. 3. Proiect Cost and Funding. . A. Attach a project cost estimate of each phase or component of the project. Include all phases/components such as design, engineering, acquisition, construction, providing service, etc. Indicate the source of all funds and indicate specifically the components for which CDBG funds are being requested as described in lB. mmffi~lI . . . . \ '. ' B. If you are a non-profit corporation that has not previously received City of Clearwater CDnO funds, attach a copy of the agency's budget and relevant information about the agency's capacity to carry out the project. Do not include more than two pages on Section 3B. 4. Proiect Timetable. Provide an anticipated timetable for the completion of the project. Include all phases as listed in 113 above; CDBG funds will be avalJable about the first week In October, 1993. Note that planning and design can commence prior to October, 1993, but other phases must begin after funding is available. We are under an obligation to expend COBG funds in a timely manner. Therefore, careful consideration should be givel} to all mallers which could delay YOllr project. Experience has shown that extended periods of time can be required for the following: design (engineering or architectural), acquisition, and land use plan and zoning changes. 5. . Proiect Location. In addition to the property address, slate the parcel number of any real properly involved in the project.' (The parcel number can be obtained from the County Property Appraiser's Office by calling 462-3207 and giving the property address.) If the property does not have an address, describe it so that it can be located on a site visit. Attach an easily readable map showing the location of the project. Please indicate the exact location on the map. This information is used for verification of area benefit as well as to complete an environmental assessment of the project once selected. 6. Other Information .' , '.' I Give the Federal Emergency Management Agency (FEMA) floodplain zone designation for the property. This can be obtained by calling the Building Division, 462-6550. Note: A project located in the 100 year floodplain (all of the" A" and "V" zones) must meet all federal flood insurance program requirements which can substantially increase costs of construction or rehabilitation, and will require flood insurance. No project will be considered if it is located in a "V" zone. [IDfKjffi~V . . . " ~LEARWATER COMl\1UNITY DEVELOPMENT BLOCK GRANT PROGRAM AMENDMENT CRITERIA Amendments to the Final Statement will be necessary when: 1. A decision is made to carry out an activity not previously described in the Final Statement. 2. .\ decision is made not to carry out an activity described in the Final Statement. This does not include activities which must be dropped due to circumstances beyond the control of Clearwater, such as a subgrantee who elects not to do an activity. However, reallocation of funds in excess of $45,000 or 5 % to a new activity not previoUsly described in the Final Statement will necessitate a program amendment.i',:::'.,: " .'; ;:/'~,~:-\'-t The purpose, scope, location or beneficiaries of an activity are substantially chah'g;~d. An activity will be considered substantially changed when anyone of the follow,ihg criteria apply::,,'i:'::,A, \: - ::<':2/;;';' A. The activity will no longer principally benefit the targeted population as id~~u'fl~d, in the Final Statement.;:::}:"":' ~':';::t:'~t;;~\/[~~' ~~, B. The activity will no longer address the low- and moderate-income need idelllified " in the Final Statement, or the activity ceases to address the qualifying cOI'ldili,o~:,bf.' slum and blight as identi fied in the Final Statement. :;~,~'};i;r~}""Y,'I .' ;..~'::'~/fX'\',:~'';:,; .~{.. C. The activity location of an area-benefiting activity changes so that the COil~pi~t~d,,':: activity will principally serve beneficiaries other than those originally inte'\ld~dj\)t, I :' " ~~. "." .,1.:_,. : " ; ,I ~ I':j ~ _i'~\ ''-.: . J:, ~', . D. The scope of the activity has increased to the point where its completioh\'(,Hh '(,' CDBG funds would result in the inability to carry out another approved adh~ily~: ;,;~- or would necessitate reducing the scope of another activity to a poinl wh~te It ";; would not accomplish its intended purpose. ' ": ';' , 3. 4. Prior to amending the Final Statement, the City shall provide citizens with reasonable notice of, and opportunity to comment on, the proposed changes. The City shall consider such comments and modify the changes as appropriate. The City shall make available to the public, and to HUD, a description of such changes as adopted. [IDOO&~u ......:.< .\ . LOW- AND MODERATE-INCOME LIMITS BY HOUSEHOLD SIZE Number of 50% of City 80 % of City Persons Median Income Median Income 1 11 ,850 18,950 2 13,500 21 ,650 3 15,200 24,350 4 ~ 6,900 27,050 5 18,250 29,200 6 19,600 31,350 . 7 20,950 33,550 8 22,300 35,700 Source: Pinellas County Community Development April, 1991 Median Income/1991 = $33,800 , 'i- , L:\DA T A \CDO\CDBOAPPL.L TR . [IDm1ffi~u .\ . CITY OF CLEARWATER COMMUNITY DEVELOPMENT SCORE SHEET Potential Subrecipient: FQINIS 1. BUDGET DETAIL (maximum I point) Completed budget detail 2. SCOPE OF PROGRAM (maximum 4 points) Target population (low/mod), number served, etc. Time tables (start/finish) 3. . OTHER FUNDING SOURCES (maximum 2 points) . Other sources identified Ratio of other sources to request 4. NATIONAL OBJECTIVES/COM.MUNITY NEED (maximum 3 points) Identification of objective/need for at least one of the key areas of low/mod benefit, pryvention and elimination of slum and blight, and urgent need. .Ij. Maximum points possible = 10 Total Points . [IDrn&~v . . . .' CITY OF CLEARWATER Interdepartment Correspondence TO: 7)NAC Members . P Steve Watry, Community Development banges to Proposed Housing Manual DATE: June 4, 1993 Please substitute the accompanying modified sections to the proposed revised Housing Programs and Policies Manual. Program Table - language clarified Loan Committee Section - procedure for committee review modified to permit transmittal of documents for approval Priority rating - unchanged from most recent draft Infill Housing Process - Outline/Checklist - This is a new section, to precede the Rehab. Process Outline, beginning on page 42. Please note - the page numbering has been adjusted as a result of the new section, and the index and table of contents have been updated to reflect these changes. You will receive a correctly numbered and fully indexed copy upon acceptance of the manual by the City Commission. . Ii- . . INFILL HOUSING & REHABIUT A TION PROGRAMS - OWNER OCCUPIED, '-4 UNITS ~ All structures must be owner occupied, , -4 units, legal structures zoned residential, and meet feasibility' requirements, except emergency loans which are exempt from feasibility' review. INFILL DPL Blended Amortizing (Challenge or Refinance Rehabilitation Emergency - HOUSING IBL) Funding Source Governmene + Governmene Government2 + Challenge Challenge funds. - Chellenge Challenge funds. Government2 Challenga (Privata) (Private) Lender with (Private) lender with Challenge (Privata) Lender with Governmene guarantee Government2 guarantee; lender with Governmene guarantee IBl funds. Governmene Governmant' guarantee loan Maximum $7,500 - Government $20,000 $20,000 $20,000. Government Ability to Pay $5,000 , Ability to Pay - Private Ability to Pay - (Challenge only projects) Challenge Funds loan Minimum None. Government $5,000 $ 5,000 Challenge (Private) $5,000 $5,000 NA Funds, $1,000 $5,000. Challenge Governmene funds Funds GPIJ Allowed Ability to pay Specific items plus Specific items plus 20% of Challenge funds - ability to Ability to pay None. . 20% of loan amt. loan amt. pay IBL funds. Specific items plus 20% of loan amt. Areas North Greenwood Target Target Challenge. All Areas of City All areas of City All Areas of City Neighborhood IBL - Target Maximum Income 120% of median 120% of median 120% of median 120% of median 1 20% of median 1 20% of median (North (North Greenwood) (North Greenwood) (North Greenwood) (North Greenwood) Greenwood) 80% of median 80% of median 80% of median 80% of median 80% of median (Balance of Target) (Balance of City) (Balance of City) (Balance of City) (Balance of Target) Minimum Income SSI Protected Income NA S51 Protected Income 551 Protected Income 551 Protected Income NA Levels levels levels Levels Interest Rate Government funds at OO/~ Challenge (Private) Funds Challenge (Private) funds at Challenge (Private) funds 0% 0% at Challenge Rate; Challenge (Rehab) Rate; at Challenge (lnfilll rate Government2 DPl funds at IBL funds at 8% Challenge (Private) funds 0%; IBL funds at 8% at Challenge (Infill) rate Repayment Max 25 years Upon title transfer Challenge (Private) Funds Maximum 20 years, shorter Maximum 25 years, Deferred 1 yr. then or default. and Government2 IBl term based on borrower's shorter term based on payback based on funds amortized as ability to pay. borrower's ability to pay ability to pay. May be Challenge. Government2 rolled into full loan. DPL funds due upon title transfer or default Ability to Pay Borrowers have full Borrowers have no Borrowers have limited Borrowers have full ability Borrowers have full Ability to pay not an Calculations ability to pay abiH\Y: to pay ability to pay to pay ability to pay underwriting factor. , loan to value Challenge funds - 90% 100% 100% Challenge funds - 90%; Challenge funds - 90% NA rati08 Government funds - IBl funds - 100% 100% Debt Retio Criteria 40% Total Debt NA 40% Total Debt 40% Total Debt 40% Total Debt NA Footnotes to Table Feasibility: Review of factors to predict project success. 2 Government funds: Federal, State or local monies which are paid through City of Clearwater 3 GPI (General Property Improvements) - Repairs or improvements to a home which are not necessary in order to correct existing or incipient code violations, but not including luxury improvements, as defined by HUD and City policy. . Emergency loans are limited to repair of conditions which do not meet code requirements and which 1) threaten the life, health or safety of the resident(s). or 2) render a necessary system completely unusable or unsafe. 6 See attached map. Target areas designated by City Manager. 6 The value of the property, using assessor's est. market value or after-rehab appraisal, divided by the total financial obligation secured by the property. Maximum value - FHA qmits (as per HOME Program). . . . 'i' . . Loan Committee , The Loan Committee shall be composed of three individuals to be appointed by the City Manager. The Community Development Manager shall transmit the appropriate materials for review of other Committee members from time to time as may be necessary to review loan applications, delinquency or foreclosure actions, or policy revisions. . The Loan Committee shall have the authority to review and approve all collection agreements and foreclosure actions, except first time requests for short term payment schedules and short term deferrals, as outlined above and authorized to be entered into by the Community Development Manage~ on behalf of the City. The Loan Committee may approve temporary alternative payment plans or terms in cases of death, illness or disability. The Loan Committee, in its review shall consider the following: 1) Client's payment record to the time of the default or request, 2) Client's Long Term Debt Ratio, 3) Client's ability to pay, including any extenuating circumstances, 4) Client's compliance with other program requirements, such as attendance in budgeting sessions, 5) Loan to value ratio of the secur~d property, 6) Staff recommendation, 7) Any other factors relevant to the loan in Question. . Decisions of the Loan Committee are final. Priority Rating A point system shall be used in the review of potential rehabilitation projects to determine the relative need of the household, based on an evaluation of the condition of the health, safety, and sanitation of the house to be rehabilitated. Three points shall be awarded when conditions present an immediate hazard to the safety or lives of the residents; two points shall be awarded when conditions do not present an immediate hazard to the safety or lives of the residents, but are likely to present such a hazard(s) in the immediate future (incipient hazards); one point shall be awarded when conditions do not present an immediate or incipient hazard but are likely violations of the Standard Housing Code. Conditions which are threatening to the life or safety of the residents of the structure shall be given highest priority. . , 3 Points 2 Points 1 Point Life/Safety Life/Safety Code Violation Existing Hazard Incipient Hazard Existing Health Safety Sanitation Total Points: Note: Consider Emergency Loan for Life/Safety Hazards , 'i- . 35 . . . I. SITE ACQUISITION Date INFILL HOUSING PROCESS - OUTLINE/CHECKLIST Procedure Done By 1. Site Identification A. Determine ownership B. Discuss program with owner CNHS Outreach 2. Execute Agreement to Enter. Notify owner of usual costs of sale, including requirement of seller paid title insurance. CNHS Outreach 3. Obtain owner's written permission for environmental testing CNHS Outreach 4. Determine feasibility of site A. Check zoning B. Historic review C. Title search D. Appraisal CNHS Processor 5. Execute option tq purchase at appraised value CNHS Processor 6. Request City to order Phase 1 environmental review. Community Development staff to request report from Public Works. Public Works will coordinate private bidding of contract for site review, supervise such reviews as necessary, and interpret and maintain reports in accordance with City policy. Community Development Division staff shall provide such technical assistance as necessary, and shall provide copies of reports generated to the appropriate parties. CNHS Processor & City Housing Specialist & Public Works 7. List site as available CNHS Processor 8. Applicant selection (see PROJECT DETERMINATION, below) CNHS Processor , 'i- . A. Site and house plan B. Determine feasibility of project C. Collect selection deposit 9. Execute Offer to Purchase CNHS Processor 10. Schedule acquisition closing with owner and title company CNHS Processor 11 . Request acquisition funding from City of Clearwater CNHS Processor 42 II. APPLICANT QUALIFICATION 1 . Explain program to applicant, including disclosure of all financilll and deposit requirements and applicant responsibility to successfully complete maintenance and budget counseling workshops. CNHS Processor 2. Pre-Qualify applicant A. First time buyer B. Income within program limits - between 40% and 120% of median income C. Income stability D. Credit CNHS Processor 3. Provide application packet to applicant A. Program descriptions and requirements B. Instructions C. Work sheet D. Application CNHS Processor 4. Applicants submits the following documents: A. Work sheet - signed by all adult residents of the household B. Income information - copy of last year's federal tax return, full name and address of employer, copy of most recent pay stub, entitlement letters or verification of income for all adult residents of household, as appropriate. C. Asset verification - copy of most recent statement for all savings or investment accounts, disclosure of other assets, for all adult residents of household D. Debt verification - copy of most recent statement for 1) all revolving or installment loan obligations (such as charge cards, bank loans, finance company agreements, car payments, etc) 2) disclosure of all other debt (such as judgements) for all adult residents of household E. Release of information and certification of information CNHS Processor 5. Initial review A. Review application as submitted for completeness B. Determine whether property is located in target zone C. Review income and assets as submitted - must be within required limits CNHS Processor 6. Upon acceptable preliminary review, obtain initial applicant deposit CNHS Processor CNHS Processor 7. Record application in log book, assign case number CNHS 43 . . , 'i' . . . . . 8. Order mortgage credit. report verifying income. indebtedness, assets, and creditworthiness Processor 9. Deter":line Preliminary Eligibility A. Review verified information on credit report - obtain verification for any information not adequately verified B. Determine if any adjustments are applicable to gross household income, as per policy (medical expenses which exceed 3% of gross household income or expenses for care of children or other dependant individuals in order to allow for the gainful employment of an adult household member) C. Determine adjusted gross household income as a percentage of median income (as adjusted for household size) D. Verify that assets are within required limits E. Determine affordability F. Determine creditworthiness of applicant. and request a signed written explanation of all derogatory information disclosed in credit report G. Determine if applicant has banking relationship ~ith a Challenge lender, if not - determine .which lender is next in rotation CNHS Processor 10. Prepare and present application packet to loan committee for preliminary approval A. Staff analysis report showing gross household income, applicable adjustments to gross household income, the ratio of gross household income to median income (as adjusted for household size), assets, affordability calculations B. Copy of application C. Copy of credit report D. Signed applicant statement explaining all derogatory information disclosed in credit report CNHS Processor CNHS Processor 11 . Notify applicant of loan committee determination, including project limitations and any applicant actions necessary to meet conditions of preliminary loan approval. CNHS Processor ,. . I' , 12. Discuss requirement of applicant attending maintenance workshop and budget counseling, and provide schedule of sessions. Determine which session applicant will attend, and notify workshop presenter. CNHS Processor 13. Provide applicant with booklet of accepted house plans and available building sites. CNHS Processor 14. Upon completion of required workshop sessions, verify that applicant has fulfilled all requirements of preliminary loan approval. CNHS Processor CNHS 44 --;':< 15. Verify that applicant has funds necessary for loan closing, or determine when such funds will be available Processor 16. Provide applicant with updated information regarding available sites and house plans. Request that applicant select site and house plan. Encourage applicant to discuss project with several builders approved for program participation. CNHS Processor III PROJECT DETERMINATION 1 . Applicant selection A. Record selection of site and house plan B. Determine feasibility of project 1) Add costs of site acquisition and house construction 21 Determine that project does not exceed maximum limit (FHA 203b mortgage limit) 3) Determine maximum Challenge Fund guaranteed funds - 90% of above costs 4) Determine if applicant funds in excess of normal (2 % of first mortgage loan amount) are necessary for project completion, and verify availability of any such necessary funds C. Obtain applicant signature on selection and feasibility work sheet form D. Execute offer to purchase site at option price with applicant, contingent upon availability of first and second mortgage funding, acceptable environmental site tests, approval by the City of Clearwater and successful acquisition of site. Allow 90 days for closing. E. Collect selection deposit from applicant CNHS Processor 2. Notify lot seller of selection. Execute offer to purchase site at option price, contingent upon availability of acquisition funding, acceptable environmental tests, and approval by the City of Clearwater. Schedule acquisition closing with seller and title company. Allow 90 days for closing. CNHS Processor 3. Complete application for Affordable Housing Grant. Submit to City CNHS Processor 4. Request City to order environmental site testing. Community Development staff to request report from Public Works. Public Works will coordinate private bidding of contract for site tests, supervise such tests as necessary, and interpret and maintain such reports in accordance with City policy" Community Development Division staff shall provide such technical assistance as necessary, and shall provide copies of reports generated to the appropriate parties. CNHS Processor & City Housing Specialist & Public Works 45 . . . 't" I . . . . IV LOAN APPROVAL 5. Request applicant to execute standard program Work Contract with builder, contingent upon availability of financing. CNHS to sign as additional party (owner) for projects which will be funded from City revolving construction account. 6. Order appraisal of structure to be built 7. Prepare construction proforma report 8. Provide applicant with copy of environmental Phase 1 Audit and site test upon receipt of site test report. Applicant and . CNHS to sign Acknowledgement of Receipt form for such reports. 9. Prepare Challenge Loan Application packet, including completed appraisal, as per Application Transminal Form. Prepare cover memo indicating anticipated closing date A. Provide copy to City of Clearwater, with request for loan approval, Challenge Fund loan guarantee, and acquisition funding. Include copy of historic review B. Provide copy to appropriate Challenge Fund lender, with request for loan approval 10. Provide such technical assistance and applicant counseling as may be necessary to facilitate loan approval 11. Request title commitment and closing statement from title company. Review both for accuracy. 12. Execute additional forms as necessary 1 . Provide all such technical assistance as necessary to facilitate successful project 2. Affordable Housing Grant A. Review application for completeness, except for fee calculations B. Determine if residential structure ever existed on property. Determine when such structure was demolished. Review the following as necessary: aerial photos, building permit cards and logs, Building Division computer records C. Calculate appropriate impact fees for project, and enter figures into application D. Prepare updated Grant ledger sheet E. Circulate application with ledger sheet for 46 CNHS Processor CNHS Processor CNHS Processor CNHS Processor CNHS Processor All CNHS & City Staff CNHS Processor All CNHS & City Staff All City. 'i' Staff . City Housing Specialist approval 1) Community Development Division Manager 2) Budget Manager 3) Planning and Development Department Director F. Upon approval, prepare Acknowledgement of Grant Conditions Form, and obtain appropriate signatures from sponsoring non profit agency 3. Acquisition Funding A. Verify the following: property is within target zone, site is properly zoned for project, requested acquisition funding is no more than 11 5 % of appraised value, historic review and environmental reports (Phase 1 review and site tests) are acceptable, offers to purchase (from CNHS to seller, and from applicant to CNHS) are properly executed and applicant is identified and is within income guidelines (except properties in acquisition target zones, which may be acquired prior to applicant identification) B. Prepare and submit disbursement authorization. Attach copy of appraisal and sponsoring non profit funding request. Check to be made co-payable to sponsoring non profit agency and title company. City Housing Specialist 4. Challenge Loan Guarantee A. Verify eligibility 1) income 2) affordability 3) project value B. Verify project conformance 1) builder approval 2) house plan approval a) verify plan approval by Architect Review Committee, or submit plan for approval b) review blueprints 3) review work contract for proper execution C. Complete Policy Review Checklist D. Prepare updated Guarantee ledger sheet. Provide copy to Budget Manager E. Prepare Challenge Loan Guarantee, and obtain signature of Planning and Development Department Director. Provide copy of executed guarantee to lender at time of execution. (Original to lender at closing) City Housing Specialist 47 . . . 'i' I . . . . V LOAN CLOSING 1 . Verify proper execution of mortgage, note, and other closing documents, including project budget 2. Verify deposit of Challenge and applicant funds in escrow account, as appropriate (all private funds to be placed in escrow with title company, as permitted by lender) 3. Instruct title company to forward certified copy of all executed documents to be recorded to City within 3 business days, and to forward recorded documents to the appropriate lender. Original Notice of Commencement to be forwarded to the City. VI PRECONSTRUCTION CONFERENCE 1 . Review work to be performed 2. Review terms of work contract A. Specifications B. Change orders and prohibition of "side deals" C. Contractor insurance requirements - request certificate, to be provided prior to the start of construction D. Draw procedures E. Permit requirements 1) Inspection requirements - provide checklist of inspection points F. Punch list procedure G. Construction schedule H. Warranty requirements. I. Responsibilities and roles of the parties J. Prohibition of self help K. Dispute resolution 3. Material selection 4. Obtain list of subcontractors to be used 48 CNHS Processor & City Housing Specialist CNHS Processor & City Housing Specialist CNHS Processor & City Housing Specialist City Rehabilitation Specialist City Rehabilitation Specialist . 'i' . City Rehabilitation Specialist City Rehabilitation Specialist . I '" V~I CONSTRUCTION . . . __:,:,;;.,.T~,_ 1. Verify that contractor has obtained proper permits and builder's risk insurance certification 2. Deliver copy of certified Notice of Commencement to owner 3. Inspection & Monitoring - maintenance of inspection log 4. Facilitate installation of sidewalk in public right of way. Notify Public Works Department of project 2 weeks before contractor pours driveway. Contractor is to contact Public Works to coordinate sidewalk installation. Public Works will install sidewalk at no charge to contractor or owner. 5. Payment requests A. At points in construction as per work contract and attached draw schedule B. Owner to sign authorization to disburse funds C. Rehabilitation Specialist to verify proper installation of materials, and forward copy of such verification to the construction lender or escrow agent D. Contractor to provide Lien Affidavits prior to release of funds E. Final payment 1) Contractor to present invoice for work completed 2) Owner to sign authorization to disburse funds 3) Rehabilitation Specialist to verify proper installation of materials and completion of all work items, and forward copy of such verification to the construction lender or escrow agent 4) Contractor to deliver all warranty and instruction manuals and materials to owner 5) Owner to sign completion report F. Change orders to be executed as necessary. 1 ) Approval a) Rehabilitation Specialist and Housing Specialist b) Homeowner c) Contractor 2) Additional funds - Housing Specialist shall verify availability 6. Project close out A. Prepare disposition of funds statement, detailing expenditures. Any unused funds shall 49 City Rehabilitation Specialist City Rehabilitation Specialist City Rehabilitation Specialist City Rehabilitation Specialist City Rehabilitation Specialist . 'i' , City Housing . .. . . . VIII LOAN SERVICING be applied to the outstanding balance of the government mortgage (blended or government only loans), or the private mortgage (Challenge only loans). Obtain owner signature. B. Prepare project completion report C. Forward copy of A & B, above to Finance Dept. Specialist 1 . Annual verifications A. Residency - send certification form to household, return receipt not to be forwarded B. Code compliance - exterior inspection by drive by C. Insurance - monitor certificate expiration notices City Housing Specialist 2. Subordination Requests and Mortgage Satisfaction - to be prepared by Housing Specialist, as per requirements of City, Attorney's office City Housing Specialist 3. Collections - to be handled by Housing Specialist. See Policy manual City Housing Specialist 4. Exercise of Challenge Guarantee by lender - to be handled by Housing Specialist. See Policy manual City Housing Specialist 5. Foreclosure - to be handled by Housing Specialist. See Policy manual. City Housing Specialist , 'i' . 50 . BID PROCEDURES - EMERGENCY Responsibility: RS . Bid procedures are streamlined when work is required through an EMERGENCY LOAN, and differ from the preceding BID PROCEDURES - REHABILITATION LOANS as follows: Note: The BID PROCEDURES - REHABILITATION apply unless specifically modified for Emergency Loans. Owner Documents RS will provide the homeowner with only the approved work write up (with any construction drawings attachedl prior to contractor notification of bid request. Self help is not permitted, and contract award shall be made to the lowest qualified eligible and responsive bidder. Site Inspection Contractors shall contact the homeowner directly to schedule an inspection of the work to be done. Notification to PurchasinQ RS shall provide Purchasing the following information with the request that bid be obtained: Name, address and phone number of the owner - Name of contractors qualified tq perform the required services Copy of accepted work write up, with any construction drawings attached Staff estimate of repair costs . Bid Packets Purchasing shall contact at least three qualified contractors (telephone acceptable) requesting bids, and shall make bid packets available consisting of the following: Copy of the accepted work write up, with any construction drawings attached Procedure for contacting home owner Copy of the required bid form Statement indicating: Contractor eligibility requirements Availability of Rehabilitation Specifications Availability of technical assistance in bid preparation Equal Employment Opportunity compliance requirement Requirement for item by item cost breakdown with bid Procedure for bid submission, including notice that contractors are to bid only on work items identified in Work Write Up. Any proposed modifications or additions to work items must be clearly identified and, 'i- listed separately as proposed Change Orders. :." Deadline for bid submission Criteria for bid acceptability Progress payment procedures Final payment procedures Pre-bid Documentation from Rehabilitation Specialist These requirements are not applicable to Emergency Loans, except the staff estimate of repair costs, which is to be submitted to Purchasing upon notification, above. . 71 ." o. " · BID PROCEDURES - EMERGENCY (cont.) . Bid Submission and aDenine Bids shall be opened upon receipt of bids (or indication that no bid will be offered) from notified contractors, or at the pre-determined submission deadline, whichever is first. Purchasing shall list the bids received, and shall indicate which are within 15% of the staff estimate. Bids shall be forwarded to RS for review. Bid Review RS shall provide homeowner with a copy of the lowest qualified responsive bid. If not within 15% of staff estimate, at the discretion of the Community Development Manager, the project will be re-bid. Contractor References These requirements are not applicable to Emergency Loans Contractor Selection Homeowner shall award Contract for Services to the lowest qualified responsive contractor, unless the project is to be re-bid. All mortgagees shall be required to sign appropriate' documentation. Self HelD Self Help is not allowed through Emergency Loans. ALL OTHER BID PROCEDURES REMAIN UNCHANGED . . 'i' . - 72 . . . '" Grantee Performance Report Comments for the February 1992 Neighborhood Advisory Committee My name is Diane Elliott and I live at 1880 Lombardy Drive in Clearwater, and we are citizen clients of CDBG. We've had rehab loans through the HUD rehabilitation loan program and my comments - I have a few comments for the Guarantee Performance Report because we've had some problems as I'm sure the members of the NAC know. My comments are as follows and I did write them down and I'll be happy to give them to you. But according to a memo from Earl Barrett, who was the Housing Counselor, and it was a memo to Chris Papandreas - it's public record - it was dated July 18, 1991 - we were given a rehabilitation loan for which we did not legally qualify and which we could not afford. The onlr way this could have happened is because the City needed loan reclpients to use the money: use it or lose it, as it goes. CDBG allowed an unlicensed contractor on the city approved list in direct violation of City ordinances. CDBG employees allowed my escrow to be paid out prior to the job completion and checks were made payable to the unlicensed individual rather than to a company name. On October 29, 1990, James Polatty wrote a memo to Ron Rabin, who was the City Manager at that time, and he said, and I quote: "Therefore, final payment should not have been processed, and the Elliott's should not have signed the request. Staff should not have been presented a request for final payment when they knew that the job was not complete". (blank tape).....use the money to pay our subcontractors and when City officials learned of this, they did not notify the Police Department or the State Attorney's office of the violation of Florida State Statute 812.014 Theft. Mayor Garvey, James Polatty and Chris Papandreas are all listed as specific contacts of the NAC, and yet they failed to notify us of the NAC and failed to inform them of us and our problems. I had to learn of the NAC after two years from a private citizen, Mrs. Lois Cormier. CDBG employees failed to notify the City commissioners of the problems in the rehabilitation program and allow them to repeal ordinances designed specifically to keep this kind of thing from happening to CDBG clients. Two and a half years later, our home is still not done, we have a roof which does not meet Code because it has rotten wood under the rafter tails. We have not received any delay damages despite the fact that our contract specifically calls for them, nor has the City as administrators of the contract tried to collect them for us or force Charles Wolfersberger, the licensed contractor to complete the job. I strongly object to the 1990-91 report (Guarantee Performance Report) and the 91-92 report which was a copy of the 90-91 report saying, "No negative comments have been received regarding the overall administration of the program." And the housing rehabilitation program continues to generate a limited number of comments. Thank you. . . . Grantee Performance Report Comments for the February 1992 Neighborhood Advisory Committee My name is Joanne Watson and I live at 1719 Lombardy Drive in Clearwater, and I had the same rehab, $23,000 was my loan. I had the same unlicensed contractor as the Elliott's, Owen Hurd and Merger Division of Charger which was a non-existing company. It never received state authorization to perform work and neither did he. He borrowed someone's license (Charles Wolfersberger's) which was found out at a later date. He illegally pulled permits which was against Ordinances. That's not why I fired him - I fired him because he was doing negligence on my home and I notified the city of Clearwater - they knew about it, and they tried to make me pay him. I had to live in bad conditions for about nine months with exposed wires, door openings letting in cold and bugs (Palmetto bugs), and I also had leaks in my house, and they wouldn't let me - they wouldn't release the money to fix the leaks, so we had to take f J. ve minute showers because it would flood out my whole hallway. I had to turn on and off the hot water in my kitchen whenever I wanted to use it because I had massive flooding in my kitchen which destroyed the kitchen floor. My children were - let's see, the youngest one was under a year old or something, they all had to wear heav~ pajamas in the wintertime around the house because the heating - the aJ.r - would come in and we'd freeze. And so, we had - and then plus I had plyboard up for back door, the door where the room addition was - there was no windows, and it was open house for any guy that wanted to come in - break-in, OK. Exposed wires in the new bathroom addition, hanging from the water heater and I had to keep the door locked and make sure my kids didn't get in there. So it was a really bad situation, and James Polatty was aware of it. He was out to my house in December, saw my conditions. Chris Papandreas saw it, and so did Charles Wolfersberger. Yet, it took till April of 91 to get a contract to get my house fixed because they wanted me to pay someone I had no contract with, or pay the unlicensed contractor. Now, Mike Hughes wrote up the fraudulent contracts, and he was a City official. He was friends with Owen Hurd, and they've acknowledged their friendship in certain memos that is public record. Also Mike Hughes, you're probably not aware of this, he also entered into a contract for my air conditioning and heating unit. I had no idea that he went to a contract with Montgomery Industries with my money. I was told that it would cost me $2,995 to do my air conditioning and heating.' Then my escrow account said $3,115. Then Mr. Mike Hughes crossed off the amount of $2,995 and wanted to charge me $3,195 for the air conditioning unit, and stated that he was an authorized agent for us. I never gave him permission, verbally or written, to be our agent and to put a contract for our money. So that's another thing that Mike Hughes has done. My 20, no about $17,000 something hundred dollars was put in an escrow account with the fraudulent company, Merger. So that whole amount there was in jeopardy. So I didn't pay him or the legal license holder. I didn't give him the chance to do the house because he wanted to charge me double initially. That's why I didn't pay Charles Wolfersberger - he was incompassionate to the way Owen Hurd treated me, and I told him the way Mike Hughes treated me - yelling at me on the phone - telling me I only get to choose my colors. He approved all the negligent work that Owen Hurd did. . . . Chris Papandreas and Charles Wolfersberger sat together and ignored me at my house - talking over my job like I was a third party. So finally, after a long time, Mr. Polatty, after I received several abusive phone calls from Chris Papandreas and him, he finally let me have my money to do the house. So I had Richard from DesignWise come in and the contract was done. And the first problem I had, which was the only problem I knew of until after the work was done, was that I had to pay for a leak in the kitchen and it was supposed to be - the plumbing was supposed to be checked out and it wasn't. The leak happened, ruined my new cabinet, and I had to pay $125. under protest. And that was the first that we knew of. And Earl Barrett told us that we legally - you know - it was our fault, even though it was in my contract in black and white. So then Bob McClelland was the inspector. He inspected the house while my ex-husband was at home with the children (I was at work), said everything was great - everything was up to par. And at that time, we didn't know of all the breaches that were there, because we're not inspectors. Well, we notified the City of Clearwater November or October of 1991, that we had problems with termites that weren't addressed properly, we had problems with overloaded circuits and that's a fire hazard when you have a major appliance with several others, and it was passed by the building inspectors, the electrical. And now, finally, February of 93, I'm finally getting somebody to go back in and fix my house. You see, they want - Someone suggested Designwise. Well, first of all, the only reason why I let DesignWise come out is I was waiting for HUD anyway. I fi~ured, let 'em come out - I'll wait to see what HUD wants to do. But 1f you let someone - first of all his attitude at my house, he denied doing my roof - I had to show him my contract - "You did my roof - there was termites in it, OK." And he was trying to - there was a ~roblem with the wall that he saying that he could do a certain way and 1t sounded like a really shafty job to me or a half job, and I'm like I didn't like it at all. And my mind was already made up by the second or third meeting, I didn't want him. And Commiss10ner Deegan said I didn't have to have him. I thought that matter was settled. Now when you have a contractor come in, they do a breach in your contract, and you've got to lay down just what your liquidated damages in those contracts - if you let that contractor come back in and do your home, you lose your damages. You cannot take him back to court later for making you live in that condition for so, so long. And the same thing with Charles Wolfersberger. You cannot let them come back in and do that. You lose your legal rights. And that's the major reason, along with the fact that I didn't trust him, why I didn't let him in my house again. And you get tired of fighting it for three rears - day in and day out, when people ignore your contracts - people 19nore your feelings - they ignore that you have children. You know why? Because they go home to a nice house - they're comfortable and they're happy - they close their doors. They don't care what your living conditions are. They don't care how you're being abused by City Officials that you trusted, and rou put a mort9age on your home - a second mortgage on your home thinklng your home 1S going to be done right. You know that's - that's - I may not ever be able to get another house again. This might be my last house and my first house. And it's jeopardized because of unlicensed people and city Officials that breached their fiduciary duties. I'll never recommend the rehab pro~ram to anyone as long as Mr. Polatty works as the Director. They're dOlng some changing, but he's at the top of the ladder. . . . steve Watry came in last year - boy, was he filled in because he picked up right where Chris Papandreas left off - that if you have - lf Mr. Polatty was doing his job and innocent and everythin~, it's funny how steve Watry was filled in on this information. He dldn't just get it out of thin air, you know. So I don't believe that this program will ever improve with him guiding it. And especially when you don't tell HUD what's really going on. They hear half-truths or they hear everything's going to be OK. Well it's not OK. Three years of suffering, living in bad conditions, and why should I pay the mortgage on that when the house isn't right. It's ridiculous. You know? Pay for what? Pay for constant abuse and negligence on your home? And take away your rights as a citizen and not only, you know, little children are involved, too. They suffer, too. So I really would like to see HUD come down and investigate everything: the money - everything - because I don't even think the money - I think there's something wrong with every - the whole program, the way who's been involved. And I don't believe they've removed enough of the problem to get it taken care of. And I want to get my house done. And I've not changed my mind about my rights - I have not changed my mind about what I think about DesignWise - Chris Papandreas overheard Wolfersberger, Mike Hughes and James Polatty and now you can add Steve watr~ to the list, you know? So I'm hoping Carole Greener is a woman wlth some compassion. It would be nice to get someone in there that has a human heart, and that cares about how people live, and how much money value is on the home, and what - and and what it means to them - and not ignore their problems for three years. And I think that delayed damages is very minimal - and it's the least we should get - at the very least. And I - you know, and James Polatty said at a Commission meeting that we are contract managers. Well, without the contract managers, Hurd and DesignWise wouldn't have gotten away with all this stuff. They obviously didn't do their job right. And I think the least we're entitled to is our delayed damages. And I'd like to see HUD step in and I've made the request - and I'm waiting for them - and I'm hoping that they're gonna come in. Because it's not only - I get my house done - what about the next guy and the next guy and the next guy? What about the other people down the street? I'm sure there's many families like me that have children. Many people that have to throwaway their money - I ike the Barry's - her husband died. William Barry. Her husband died. She had a contract with Owen Hurd. Do you know he used his personal address as well as his own - he didn't even use a business address. And that is - Mike Hughes wrote that contract up, too. That woman - she probably doesn't even know what she has. Well, anyway, somebody has to speak for the Barry's because then when HUD comes down they'll know that there's other families involved. But anyway, I just would like to see someone investigate and not just people take the word of City Officials because their word is not as good as gold. And I'm sorry to have to say that. It's a shame because I lost a lot of trust in the City, and I will never, ever in my life go for a rehab loan again - anythlng that has to do with anything like that. Not unless I was dying and it would pay for my coffin - because I wouldn't be around to see it. L:\DATA\CDO\MINUTES.GML . Complaints currently encountered by the Community Development Division can be divided into two broad categories - Administrative or Construction. Administrative complaints deal with the processing and subsequent servicing of the rehabilitation loan. Construction complaints deal with the workmanship and/or durability of the improvements financed by the rehabilitation loan. COMPLAINT RESOLUTION IDm~w\t . The key to successful resolution of either type of complaint is timeliness and sincerity of response, with impartial review. Staff will respond to all citizen complaints within 5 days of receiving such complaints. Review will be provided by the Housing Committee, which shall make recommendations in specific cases directly to the Neighborhood Advisory Committee (NAC). The NAC shall consider the recommendations of the Housing Committee, and, when required, will recommend further action to the City Commission. Construction complaints may cover several types of problem - warranty service, incomplete or poor workmanship of work items, latent defects, and consequential damages. In all cases, except latent defects and resulting consequential damages, recourse will be limited to one year from the date of completion. This corresponds to the warranty period. Staff will work with the client and contractor during this period to resolve the complaint. This will include site inspection, preparation of revised Work Write Up as necessary and negotiation with the client and the contractor. In the event the contractor is unable or unwilling to make the corrections required, the City will fund the necessary repairs to be completed by another contractor. This funding will be limited to $5,000 per case, to be provided as a grant to the qlient for problems resulting from improper workmanship, and as a Community Development loan to pay for work beyond the initial Work Write Up, but necessary to provide adequate housing for the client. The client will be required to assign damage rights to the City, to enable the City to seek legal recourse against the contractor. This grant .-equires the approval of the City Commission, which will consider the recommendation of the Committees. . Latent defects to be considered are limited to roof, heating and cooling, structural soundness, plumbing and electrical, and exclude finish work such as painting, windows, millwork, drywall, etc. Latent defects will be considered on a case by case basis. CONSTRUCTION COMPLAINT RESOLUTION Type Conditions Funding I Warranty Period Repairs, including Limited to one year after job Contractor liability. Max $5,000 consequential damages - work on completion, except latent defects City grant. Initial Work Write Up Warranty Period Repairs - work not Limited to one year after job Max $5,000 City loan, ~r.IRtl, on initial Work Write Up completion -- Latent Defects 1, including Considered on a case by case Max $5,000 as grant when related consequential damages basis. to work on initial Work Write Up, and as a CD loan for work not on , initial Work Write Up Latent defects to be considered are limited to roof, heating and cooling, structural soundness, plumbing and electrical, and exclude finish work such as painting, windows, millwork, drywall, etc. Latent defects will be considered on a case by case basis. i. , . . . . HOUSING COMMITTEE RECOMMENDATION TO NEIGHBORHOOD ADVISORY COMMITTEE Meeting - December 15, 1992 Attending: Ralph Lien, NAC Member Milly Joplin, NAC Member James M. Polatty, Jr., Director, Planning & Development Michael Burke, Equal Opportunity Investigator, Human Relations Steven C. Watry, Housing Specialist, Community Development Dixie Walker Duncan, Inspector, Community Development The Housing Committee met December 15, 1992 to consider resolution of the i rehabilitation problems of the Watson case. RECOMMENDED: The Work Write Up for resolution of the Watson case be modified by the' deletion of the repair/replacement of the refrigerator door seal, and that the Work Write Up, as so modified, be accepted by the NAC. RECOMMENDED: The City provide funding for the repairs as called for in the Work Write Up by having the contractor of record, Designwise Building Contractors, Inc. perform the work, under close inspection. If the owners wish to have another contractor complete the repairs, they will be responsible for any additional costs. , . . . CITY OF CLEARWATER WORK WRITE-UP REPORT DATE: December 15, 1992 OWNER: Jeffery and Joanne Watson PHONE:443-0102 PROPERTY ADDRESS: 1719 Lombardy Drive, Clearwater, FL PARCEL #: SUBDIVISION: Woodmont Park Estates BLOCK NO.: 0 LOT NO.: 30 FACILITIES AVAILABLE: WATER [Xl SANITARY SEWER [Xl ELECTRICAL POWER [Xl GAS [l DIXIE WALKER-DUNCAN Page 1 of 3 CD SPEC # WORK DESCRIPTION AND SPECIFICATION COST ********************************************************************************************* DOORS AND TRIM Remove master bathroom door. Frame-in and drywall opening to accommodate a 2'- 6" door. Using existing hardware install a prehung hollow core luan door. Properly seal all sides according to CD specifications. Install weather stripping on front door of home. Install _ door stops in specified areas. SCREENS Install _ window screens in specified areas. Screens shall be free of tears, fit tightly and have no missing fasteners. CARPENTRY / DRYWALL- INTERIOR Shower pan in main bath is leaking. Remove buckled tiles. Check integrity of shower pan by water test advise City of results. Properly install tiles (match color closely as possible). Remove all loose grout from shower enclosure and regrout. Remove damaged door frame (between dining room and hallway). Install pressure treated furring strips. Install gypsum board complete with returns in accordance with CD specifications. Texture opening to match existing wall surfaces. Repair crack in ceiling between kitchen and living room. Crack shall be grooved out and filled with compound. Surface shall match the adjacent smooth surface of ceiling as closely as possible. Repair damaged walls throughout the home (all bedrooms, kitchen, plaster door jamb areas, hot water closet and dining room). Surfaces to match existing. Install missing baseboard behind refrigerator. Match existing baseboard in style and finish. ,# . . . Watson Work Write-up 1719 Lombardy Drive Page 2 of 3 CD SPEC # WORK DESCRIPTION AND SPECIFICATION COST ********************************************************************************************* CABINETS Remove existing master bath vanity. Install a 36" lavatory base cabinet. Cabinet shall be clad with mica plastic on sides, front doors and draws. Top shall be formica "curve-a-top" or equal. Owner to specify color. Reinstall existing sink, faucet, supply and drain lines. FLOORING Allow termite exterminator access to treat for subterranean termites. Install new vinyl floor covering oVer existing floor covering in effected areas. (Hall, kitchen, main bath and master bath flooring will potentially be effected.) Sheet vinyl shall be .065 gauge by Armstrong or equal. Seams shall be kept to a minimum and properly sealed. Metal edge strips, shoe molding, and vinyl base shall be properly installed. Owner to specify color and pattern. MASONRY Stucco work to the north of front door was placed around a coaxial cable. Chip out bulging section of stucco. Remove coaxial cable. Repair all stucco that is effected by the removal of the coaxial cable. Match the existing stucco finish as closely as possible. Properly seal exterior wall around conduit in vicinity of service panel. PAINTING INTERIOR: Clean and when necessary prime walls, ceiling and woodwork throughout home to provide for uniform coverage. Finish walls with acrylic latex paint. Paint ceiling with sufficient amount of white latex flat paint to achieve uniform coverage. Kitchen: Apply one coat of fastdry alkyd wall primer. Finish wall and ceiling with semi-gloss enamel. Trim work: Prime all new wood with one coat primer. Cover with sufficient amount of semi-gloss enamel paint to achieve uniform coverage. No hardware that was not previously painted should be painted. Surfaces shall be dry before any hardware is reinstalled. Note: Wall papered areas require only the ceiling to be paint. EXTERIOR: Thoroughly clean areas to be painted. Fill all holes larger than hairline cracks. Prime areas with one coat of primer/sealer. Finish with sufficient paint to achieve a uniform finish. Colors are to match existing. (Areas to be painted are where stucco is replaced and fascia/soffit is repaired: entry, any areas of excessive cracking, north side of dining room, by service panel and fascia outside of kitchen window.) MISCELLANEOUS Install a blank plate over obsolete electrical box on south side of living room. Install blank plates in main breaker box. Properly caulk (silicon lOyr. warranty or better) around base of tub in master bathroom. .; . . . Watson Work Write-up 1719 Lombardy Drive Page 3 of 3 CD SPEC # WORK DESCRIPTION AND SPECIFICATION COST ********************************************************************************************* MISCELLANEOUS CONTINUED Install 3" high address identification numbers on home. Numbers shall be of a contrasting color with exterior paint. Soffit outside of the kitchen window shows signs of water damage. The fascia board above this area has a large hole in it. Replace this portion of fascia and soffit. Prime new wood with in 48 hours of installation. .- ~ ~ tj/t,/ft'z. CITY OF CLEARWATER WORK WRITEUP REPORT I DATE: November 5, 1992 ADDRESS: 1519 South Prospect Avenue, Clearwater, FL OWNER: Paul D. and Laurie Schuman ADDRESS: 1519 South Prospect Avenue, Clearwater, FL 34616 SUBDIVISION: Belmont 2nd Addition BLOCK NO.: C LOT NO.: 42 & 43 FACILITIES A V AILABLE: WATER[X] SANITARY SEWER [X] ELECTRICALPOWER [X] GAS [X] . NO. OF BUILDINGS: One NO. OF DWELLING UNITS: One CONDITION OF BUILDING INDICATES: VNSAFE'nUILDINGS [] UNFIT DWELLING [] V ACANT[] OCCUPIED [x] RECOMMENDED ACTION: REIIABILITATE[x] DEMOLlSII [ ] I10USING INSPECTOR: DIXIE W ALKER-DUNCAN/BOBMCCLELLAND PAGE. 1 OF 2 . ALL REPAIRS MUST BE TO CD SPECS AND MEET OR EXCEED ALL BUILDING CODE REOUIREMENTS. ............................................................................................. MAJOR VIOLATIONS . 305.3 Have a licensed roofer inspect roof covering material on flat deck portion' for defects. Repair and replace as necessary. Replace all deteriorated wood discovered. . (Note: Flashing at Ihe interseclion of addilion (with shed roof) 10 the hal deck appears 10 be one area where significant waler leakage is occurring. There is evidence ofroof leaks along the weslern porI ion of slruclure (in front of enlry door and above Ihe living room window. . Remove all old roof covering and metal. Install modified bitumen roof per Spec H63.Replace all bad shealhing, rafters and lead bools, soffit and fasicia. 'COST 3q3.4 Several hazardous electrical conditions exist. Inslall a duplex oullet in work room where exposed wires are hanging from the junclion box. Properly inslall exterior outlet 10 the south of master bedroom window (east side of structure). Check this outlet to insure it is a GFI outlet. Install a dedicaled circuit for dining room freezer. Repair or replace all missing or broken electrical switching outlets, fixtures and face plates throughoul the home. Repair GFI outlel al N. W. comer of house. Replace water damaged light in utility room. COST MINOR VIOLATIONS 305.12 Repair or replace exlerior door weatherstripping as required to ensure passageways are substanlially wealhertight, walerlight and rode~t proof. Repair front entry door to swing in. Install new aluminum screen door. Repair or replace all tom, damaged or missing window screens throughout the home. COST . 305.~4 Properly prepare all exlerior surfaces and prolecl from the elements and decay by painting or other prolective covering or treatment. It is recommended lhat the 'work room interior door casemenl be properly primed and painled. COST ' .. . 305.16 305.16 . . Replace or repair interior walls in work room and utility room by properly sealing all wall and ceiling penetrations. Install attic access panel in work room. Install access panel for water line shut-off valves in utility room. Complete the installation of baseboard throughout the home (dining room, kitchen, living room, master bedroom, hall, closets, utility room, work room and bath room). silt and water appear to be leaching into master bath room. Inspect interior of south wall and around tub alcove in order to ascertain origination of this problem. Repair or replace wall/foundation/roof system as necessary. Install concrete in hole in floor at north end of tub in master bath. COST Install caulking around the base of tub in hall bath. COST Repair ceiling in s.e. bedroom, approx. 4 square feet, match as close as possible. Remove vent fan, wiring, and vent stack cover in kitchen and repair ceiling to match existing finish as close as possible. Recaulck around kitchen counter top. COST Replace carpet in dining room, living room and area at rear of liv~ng room. Owner prefers ceramic tile. Check carpet in master bedroom to determine if replacement is needed. COST - carpet COST - tile Repair crack in floor of master bathroom and replace damaged tile with matching tile. COST Repair door frame and casing at entry to laundry room to match existing door openings. COST Drywall in half bath and s.e. bedroom not properly finished where old windows removed. Install new drywall and finish to match existing as close as possible. COST Caulk hole in wall at n.e. corner of walt and roof at rear of house, also at wall by front door. COST Repair rough concrete at door from dining room to living room. And any other areas found when carpet removed. COST Have house treated for termites and any other pests. COST Repair ceiling in living room, approx 32 square feet to match as closely as possible. COST Repair ceiling in dining room, approx 32 square feet to match as closely as possible. COST ~ .. ~. . T' J. f .... , COMMUNITY DEVELOPMENT REHABILITATION WORK WRITE-UP APPLICA~ION NO.1 RL-695 OWNER'S NAMEI Vernal & Diane Elliott PHONE I 461-4350 .PROPER~Y ADDRESSI 1880 Lombardy, Clearwater, FL LO~I 65 BLOCK I LEGAL DESCRIP~IONI SUBDIVISION I WooDMONT pARK LO~ SIZEI ON WATERI x ZONING I ON. SEWER I X .II . REVIEVlED At'Hi. APP~OV::::;) Date: : .?,. J?~9 0 . By: _~~~~~ REVIEV.,rED j'tiD Ar-n:cH/[D Date.:.lJ~_f/-9j'l(L_____,._., 51':: _. . . .1..U-.~--- SPEC# II VI STD. # 1,2,5,6 2,3 1,2,3 WORK AND DESCRIPTION ROOFING Remove all existing roof covering material from the flat deck over Florida room at rear of structure. Replace any deteriorated sheathing or rafters discovered. Install a 43# base sheet, then hot mop in 3 plies of 15# felt. Top coat per manufacturer's specifications, flood coat with asphalt and install gravel of owner's choice. Includes replacement of all metal and any lead boots in this area. . _01 I I COS - .J( J a 5" (f) ..0,( ) . SOFFIT/FASCIA Replace any deteriorated soffit, fascia, screens discovered on the entire house. and soffit vent .if ELECTRICAL Remove existing electrical panel and any subpanels. Install new 150 amp service panel and balance circuits to avoid an overload. Installation must comply with 1990 N.E.C. Install 2 battery powered, ionization type smoke detectors by the sleeping areas. --- ;2- - Install a G. F. I. outlet by the kitchen sink and in both bathrooms. Remove the fixture in the main bath and replace with a fixture meeting current code. Enclose romex to Water Heater and to washing machine L.{ 00. l) 0 ~ot"J fri~ tJtJ AJ e'l-.T ret~e- 4 . . . . " . . III . . IX '0 1,3,4,6 7,9 1,2,3 ...... l - finish/color. ,. ,., INTERIOR AND GENERAL Repair water damaged ceiling in family room, matching Burface . texture to existing as closely as possible. ~ I,{(a(~ ""'{'4c-if - ,.s-O." ~ Reset wall tile in bath alcove around tub faucet and shower fJ head. - 76". t9J> receptacle in an approved raceway. 10 fa. ( E I ~c. ~ , p' " c 'f ~/~II5' D I . I . Install junction boxes at all "flying splice" viBible in the garage or discovered. properly connect exhaust fan in the half bath & install light fixture in this location. DOORS Remove the door at the rear entrance to family room and install a new ~olid core flush door complete with aluminum threshold, vinyl. weatherstripping, key in knob lock. and, deadbolt, keyed alike. .. ~"3 c> ~ &'tl Remove the entry door to the garage and install a new solid core combination door complete with aluminum threshold, vinyl f weatherstripping, key in knob lock and deadbolt, keyed alike ~ ~ S:... "0 and to the rear door. · Install a mill finish aluminum screen door at the rear entry, t complete with pneumatic closer, latch, grill, and bug sweep.- I (9 0.... (f , Install a mill finish storm door at the front entry, complete.. /0& .- with pneumatic closer,' latch, and bug sweep. 00 0-0 Remove the existing deteriorated garage door and all of its hardware. Install a new metal garage door complete'with ~~ ~ ~ ~. new hardware. II '=> 00 EXTERIOR PAINTING . Pressure clean the exterior. Scrape and sand as necessary to achieve a smooth, bondable surface. Caulk and fill any 'holes or cracks larger than hairline which might allow rain or dampness to enter the structure. Prime any new or bare wood with a least one coat of oil based primer. seal all masonry surfaces. Paint all exterior paintable surfaces with sufficient paint to achieve a full, uniform coveraae. Color choice by owner. II - 'I J ~ 00. ~ 0 I INSULATION Install sufficient fiberglass, batt insulation over the half bath to garage to achieve an R-19 factor. 11 l..{O. DO . . - REHABILITATION WORK CONTRACT City of Clearwater, Florida community Development Office Post Office Box 4748 Clearwater, FL 34618-4748 Vernal M. Elliott Dianne Elliott Name(s) of property owner(s) 1880 Lombardy Job Address Clearwater, FL 34615 RL-695 COO File Number THIS AGREEMENT. made this 31st day of August. Nineteen hundred and Ninety between the Owner: Vernal M. Elliott & Dianne Elliott and the Contractor: Merger . Construction, Inc. WITNESSETH: This Agreement becomes effective and binding upon the Contractor and the Owner(s) when signed by both parties in the spaces provided below. Merger Gonstruction, ~. f)~ C~AI~V ~~~. Vernal M. Elliott C\.~- ~ ~ul) f !b--I A.-~ ~,~~ ~ Title (if corporate ofcr) 1901 Ulmerton Rd. Largo. FL 34641 sA, 4-., Date . JJ::::, Ellt/fuil-. 8/31 l'f 0 Date '~~L-- Acknowledgement . The owner and Contractor agree as set forth below: . t - . ~:... ";'.l~' . ~ :. ',- " . . :~ ..:~ '::-","-": " eM"tiCl. . ellfUI.... "1"'""';'"-- --::;-:r: . _, -:q'1~{;,~;~;!7f;~',""- "- .~. .. - .. ~':! : Il ..~~ ...-,,~...:,:::..~~t;:.. _, "'_,:~,-."" fl..._.'...;.;l1.,.....,-.~.." ,.. .;,t~ .... :~.. .. ,e ....." . .- ..:' ........ .,1"" -:..~... .~..- ".- ~.~._ A .;.,.~.iy~~::;...=~:~.~;.....~:;.. '~''::.:;- "...~. .~:.-..-._.-!'.:.._.~:-~- '. , ,. Number:,'Rii69.5.'~' ,._.. ~:,.:,,, ..' ....I : :'.'<',:,.,:'.~ .." ...~.. .., . ::, ,:-., "-"",:::'~;';,;;'~',::';;:;~ '::~<<,".. . ,~._,;::';;":"- ':,.'," ~:~..':: ..:-'.,~~~ ,:.', .,. .: :.. '''~,: '. .,. , Date i",'Sep:te1n15titl 1';-:-1990'" -"" :.-..:'.' .. ." .. .... ......,' ...._~. ..... .". ' '.:-.~,"',,:,',,;,...,:,.........~:- .......;.'..~....;_.:...~_,..'~...7-.>:\.:-.. ~... --'. >..~>;.)~~. '"':'1,,-,--,. . . ,', .4. ." ~ _......~..". .. . "'~'.' ,l,.tJ;,", .~-~ ..... , .' ....-...:. "",,',:,~.::r'''-''.--' ........ ...~...:.::-~-~._, ~-::....~:.... : .,",,":.~'-....'" .:. .,_...,. .~._',. .. . ., h ,-".. ....~ .---_..~. ...., . .'.,- - .,,'. ,..... ,.-. ::.: ,':~2:',:;,:1.7~ DATE OF CONTRACT: 'AuguSt 31, .1990'. 0.' ..... ... . -" .. ,. .". ...... ...- ... .- . ' ",",.. ". :: .:.--':_.~<~""Bi:.TWEE.N: Vetnal & Diane Elliott and Owen Hurd ,.,:~7~:~';'~~:.:~/.'''.~;'.J.:(i ~.:., '. '.. ,. ..___':',L;.~.:..:;~;~.:~.:.~.~~~:-~~:-.....- ...._...:_...:.:.:~~.~... ;-..: .- '., . it. ' . .,' -: - :," ", ~~: '. 'SCOPE': OF': CHANGE. I' ,. f," ,......, .0..: ....... "r-;l': :->~.::.-~.~"? :.~:;o:_...~':...:.7::""_.'~.~:~ ",,:". ,~~:?-:.:.,~,~;.~ .p' ';. ""_'~~ -.~,. - ., .. '>~d,',;:;';::' ':';, ADDITIONS I Install new sheet vinyl of owner's choice in garage bath & 'kitchen/dining area "(required due to removal of old to jack out concrete & install required drain line.) $565.39 Remove existing tile roof covering material down to bare wood. Replace any deteriorated sheathing or rafters discovered. Slowly jack edge at front where its sloping & install one additional support post. Dry in w/30# felt, nailed w/either tin tabs or simplex n?ils. Flash' all valleys w/crimped "w" flashings in a minimum width of 16" & a minimum gauge of 26. Any other flashings must bea minimum gauge of 26. Hot mop in either 90# asphalt or fiberglass foofing, BACICNAILING AT ALL TOP EDGES. Install glazed tile of o~lner's choice in accordance with all manufacturer's specifications. Building inspections must be performed at dry in, flashings, and to verify the backnailing. $5,500.00 lris~all 30bU combo (24x24 sliding glass) door at rear entry vs. solid core flush door. 52.00 This Change Order accepts revisions' to .. contract as follows: the . THIS CHANGE ORDER EXTENDS THE CONTRACT COHPLETION TUlE BY SEVEN (7) CALENDAR DAYS. STATEME.NT OF CONTRACT AMOUNT: original contract: $10,162.00 Total Present Contract: $6,117.39 $N/A $N/A $16,279.39 Change Order III Change Order f!2 Change Order f!3 ACCEPTED BY: ~~~erc#4' L....~ . " Owner . I\)\~ ~~~ Contr ctor . Ir .. " .. . . . City of Clearwater, Florida cOmmunity Development Office Post Office Box 4748 Clearwater, FL 34618-4748 REHABILITATION ~ CONTRACT Jeffrey S. Watson Joanne J. Watson Name(s) of property owner(s) 1719 Lombardy Job Address Clearwater, FL 34615 RL-699 COO File Number THIS AGREEMENT, made this 19th day of September, Nineteen hundred and Ninety between the Owner: Jeffrey S. Watson & Joanne J. Watson and the Contractor: Owen Hurd WITNESSETH: This Agreement becomes effective and binding upon the Contractor and the Owner ( s) when signed by both parties in the spaces provided below. Owen Hurd o~~ J.~'A.D i "0 ~~-D j) - Title (if corporltre ofcr) 1901 Ulmerton Rd. Largo, FL 34641 9 19 ~" Date ~/~ AckOowledgement Jeffrey S. Watson JGtt~~ cri~ ~Ck Date . The owner and Contractor agree as set forth below: ". . . . '. . ' ARTICLE I~CONTRACT SUM: The owner shall pay the Contractor for the performance of the rehabilitation work. subject to additions and deductions by approved Change Order, the Contract Sum of $17,847.00. SEVENTEEN THOUSAND EIGHT HUNDRED FORTY SEVEN AND NO/100 Dollars. ARTICLE 2-THE WORK: The Contractor agrees to furnish all labor, materials, equipment, permits, 'licenses and services for the proper completion of the above identified property in accordance with the Bid Documents and Rehabilitation Specifications. The Contractor agrees that materials supplied are guaranteed to be as specified. All work shall be completed in a workmanlike manner according to standard practices. The premises will be occupied during the course of construction. ARTICLE 3-TIME OF COMMENCEMENT AND COMPLETION: No work shall be commenced by the Contractor until he has received a written Order to Proceed from the Owner and the City of Clearwater Community Development Office. The Order to Proceed will be issued within thirty (30) days from the date of acceptance of the Contractor's bid or proposal, or if 1t is not, the Contractor has the option of withdrawing his bid or proposal. Work shall begin no later than 7 days after the Order to Proceed is issued. All work shall be satisfactorily completed within 60 calendar days after the Order to Proceed is issued. If the work is not completed within the agreed upon time period, Contractor will be penalized FIFTY DOLLARS (S50. 00) for every normal working day until completion, unless approval for extension has been agreed upon in writing by Owner, Contractor, and the City Community Development Office. This provision is contingent upon strikes, accidents, or Acts of God. OWNER MUST PROVIDE NOTIFICATION. IN WRITING. TO CONTRACTOR Rll1! QQll 1Q. THE COMMUNITY DEVELOPMENT OFICE AT LEAST ~ l1Ql ~ PRIOR 1Q. EXPIRATIONQE 1ll! ORIGINAL (OR EXTENDED) CONTRACT TERM. ARTICLE 4-PAYMENT: The Contractor will be paid in one lump sum after the Clearwater Planning & Development Department issues a Certificate of Final Inspection, certifying that all work has been completed according to the Contract. On rehabilitation projects where the Contract cost is in excess of EIGHT THOUSAND DOLLARS ($8,000.00), a progress payment or payments may be authorized by the Owner and the City Community Development Office. These payments will require inspection by the Clearwater Planning & Development Department prior to disbursement. All payments due the Contractor will be made within twenty (20) calendar days after the Contractor has furnished the Owner, in care of the Community Development Office, satisfactory release of liens or claims for liens by subcontractors, laborers, and material suppliers for completed work or installed materials. ARTICLE 5-CONTRACTOR'S INSURANCE: The Contractor shall be responsible for all damages to person or property that occur on the job site or adjacent thereto as a result of his fault or negligence in connection with this Contract. The Contractor shall, prior to commencing work, furnish evidence of required comprehensive liability insurance. The Contractor shall also furnish evidence of coverage in accordance with Florida Worker's Compensation Laws. ." . . . '. ARTICLE 6-SUBCONTRACTS: All Subcontractors shall be bound by the terms and conditions of this Contract insofar as it applies to their work, but this shall not relieve the General Contractor from the responsibility to the Owner for the proper completion of all work to be executed under this Agreement, and he shall not be released from this responsibility by any subcontractural agreement he may make with others. Upon request, the Contractor may be' required to furnish to the Owner and the Community Development Office in writing, a list of names of Subcontractors. Contractor shall not employ any Subcontractor to whom the Owner or the Community Development Office may have a reasonable objection. ARTICLE 7--GENERAL RESPONSIBILITIES OF THE CONTRACTOR: 7.1 The Contractor shall supervise and direct the work using his best skills and attention. 7,2 The Contractor shall provide the Owner with evidence that he has secured and paid for all licenses and permits necessary for the proper execution of the work; and upon completion of the job shall provide evidence that all work. has been inspected and approved by the appropriate Building Inspectors. ) 7.3 The Contractor shall not employ on the work any unfit person or anyone not skilled in the task assigned to him. 7.4 The Contractor shall be responsible for the acts and omissions of all his employees, and all Subcontractors, their agents and employees, and all other persons performing any of the work. 7.5 The Contractor shall not assign this Contract without written consent of the Owner. Any request for assignment must be addressed to the Community Development Office. 7.6 The Contracto~ at all times shall keep the premises free from accumulation of waste materials or rubbish caused by his work. 7.7 The Contractor shall permit the City of ClearWater, its agents or employees, to examine and inspect the rehabilitation work under this Contract at ~ny reasonable time. 7.8 The Contractor shall furnish the Owner and the Community Development Office with the names, addresses, and telephone numbers of the firms to be contacted for service to the various appliances or other equipment that is to be installed or repaired under this Contract. ARTICL~ 8--GENERAL RESPONSIBILITIES OF THE OWNER: 8.1 The Owner shall permit the Contractor to use, at no extra cost, existing utilities such as light, heat, power and water necessary for the proper execution and completion of the work, 8.2 The Owner and occupants shall cooperate with the Contractor to facilitate the performance of the work including the removal and replacement of rugs, covering of furniture, and clothing if necessary. " i '. " . . 8.3 The Owner and occupants shall be responsible for the proper use and care of the property including all equipment and appliances. 8.4 The Owner shall provide the Contractor with access to the property Oduring normal working hours on normal work days. ARTICLE 9-CONTRACT DOCUMENTS: This Contract consists of the Bid Proposal, the Rehabilitation Work Write-Up, including any drawings or plans, General Bid Specifications, and Performance Standards. I ARTICLE lO-CHANGES IN THE WORK: Except in an emergency endangering life or property, no change in the work shall be made by the Contractor unless he has received a prior written order signed by the Owner and the Community Development Office. The Contract Sum and the Contract Time may be changed only by Change Order. No extra costs will be paid to the Contractor when he has neglected to properly evaluate the extent of the rehabilitation work. . ARTICLE ll~GUARANTEES AND WARRANTIES: The Contractor shall guarantee to correct any work that fails to conform to the Contract Documents and shall correct such defects due to faulty materials, equipment, or workmanship which appear during the progress of the work or within a period of one year from the date of final acceptance or such longer periods of time as may be specified by law or by the terms of any special guarantees required by the Contract Documents. The provisions of this Article apply to work done by Subcontractors as well as work done by the Contractor. Furthermore, the Contractor shall furnish the Owner, in care of the community Development Office, with all manufacturers' and suppliers' written guarantees and warranties covering materials and equipment furnished under the Contract. ARTICLE 12-TERMINATION OF CONTRACT BY THE OWNER: If the Contractor defaults or neglects to carry out the work in accordance with the Contract Documents or fails to perform any provisions of the Contract, the Owner acting through the Community Development Office may, after seven (7) days written notice, terminate this Contract and finish the work by whatever method he deems expedient. If the unpaid balance of the Contract Sum exceeds the expense of finishing the'work, such excess shall be paid to the Contractor; but if such expense exceeds such unpaid balance, the Contractor shall pay the difference , to the Owner. ARTICLE 13-TERMINATION OF CONTRACT BY THE CONTRACTOR: If the Owner fails to perform any applicable provisions of the Contract, the Contractor may, upon seven (7) days written notice to the Owner and the Community Development Office, terminate the Contract and recover from the Owner payment for all work satisfactorily completed and all other such remedies as are otherwise specified by law. ARTICLE 14--GENERAL CONDITIONS: 14.1 The ~ Write-Up shall take precedence over the Basic Specification and, when in conflict, the material, equipment or workmanship called for in the .Work Write-Up. will be required. . ,. . . . 14.2 The prawinRs or floor plans are diagrammatic only, illustrating the general intention of the Owner; they do not show all of the work required, exact dimensions, or construction detail. 14.3 ~ehabilitation Soecifications and Performance Standards are detailed in The City of' Clearwater, Community Development Office, Home Rehabilitations GENERAL SPECIFICATIONS AND PERFORMANCE STANDARDS MANUAL. Contractor acknowledges receipt of this manual, familiarity with its contents, and agrees to be bound by the manual. A copy of the manual is required to be on the job site to be used as a reference in settlement of any question or dispute. 14.4 WorkmanshiR shall he done in accordance with the standards of the several trades known as a -workmanlike manner.- . 14.5 Materials shall be new, in good condition, and of standard grade unless otherwise agreed to in writing before their delivery to the job. 14.6 Reoaire shall be made to all surfaces damaged by the Contractor resulting from his work under this Contract at no additional cost to Owner. Where -repair of existing work- is called for by the Contract, the feature is to be placed in -equal to new condition- either by patching or replacement; all damaged or loose, or rotted parts shall be removed and replaced and the finished work shall match adjacent work in design and dimension. 14.7 Bids .2!:. Prooosals will be submitted at bidder's risk and the Owner reserves the right to reject any or all bids or proposals. 14.8 BuildinR Codes All work to be done shall be subject to the regulations of Local Building Codes as interpreted by the Building Inspection Department, 'whether or not covered by the specifications and drawings for the work. 14.9 Clean Up and removal from the site of all debris and waste materials resulting from this work shall be the responsibility of the Contractor. Materials and equipment that have been removed and replaced as part shall belong to the Contractor and shall be removed from the site. 14.10 Trade Names are used in the basic specifications to establish quality and type of materials to be used on a specific property and will be described in the -Work Write-Up- for the particular property. i4.11 Ad1acent Prooerty When adjacent property is affected or endangered by any work done under this Contract, it shall be the responsibility of the Contractor to take whatever steps are necessary for the protection of the adjacent property and to notify the owner thereof of such hazards. . 14.12. Paint The use of lead-based paint (paint containing oore than 0.06& of lead metal by weight in tbe total nonvolatile content) is prohibited on all interior surfaces and on all exterior surfaces up to five feet from the floor or ground where these exterior surfaces are readily accessible to children age six years and younger. . ADDENDUM TO CONTRACT THIS ADDENDUM to the rehabilitation work contract dated Septe~ber 19,1990 is agreed to by the parties as evidenced by their signatures belowl BE IT AGREED that should a dispute arise between the owner and the contractor or any subcontractors where it appears that there could be a delay in the timely, successful completion of the rehabilitation work to be performed. the owner agrees to notify the Community Development Office and both the owner and the contractor agree to submit to reasonable mediation or arbitration procedures as may be specified by the Community Development Office. .::::, '4:"\. . Dat \'\ \ C\... '\. 0 · D~~ J ~--<<) Contractor . Bv Its ~~ ACKNOWLEDGED I Community Development Office BY ~ /~ C 1<0 I~ ~ a: contract.add -. ,. ~ ~ I . SPEC# . XI X . If.. o. '- COMMUNITY DEVELOPMENT REHABILITATION WORK WRITE-UP OWNE2.S RAMEl 3eff , 30anne Watson APPLICATION NO. I RL-699 PROPERTY ADDRESS: 1719 Lombardy, Clearwater, FL PHONE: 443-0102 LEGAL DESCRIPTION: SUBDIVISION: 'WOODMONT PARK ESTATES LOT: 30 BLOCK: LOT SIZE: ON SEWER: X ON WATER: X ZONING: o P.\ G.lrJ~() ~ 'P l 0 ~ eJ'{., I .~f\ 6 ell ~ ~\\ 0 v6 t.. ~'t-IJ' (/\ v J>I-{ 0G STD. # WORK AND DESCRIPTION ROOFING COST 1,2,3.5,6 Remove existing roof covering material from the flat deck at the rear of the house. Replace any deteriorated sheathing or rafters discovered. Install all new metal. Install a 43# base sheet. Hot mop in 3 plies of 15# felt. Top coat per manufacturer's specifications. and flood coat with hot asphalt ani. instal..J, gravel of ~er's choice. C o,d..ta.ct~R. lAo.S OfS(Ne&.. t'o.t' C1-^6. no\-\c.~ e.~~e~ YO~f"~lo"il'#cQ... I~()(!). ~ Replace all deteriorated soffit. fascia, or soffit vent screens discovered. L( 0" . c9 0 , INSULATION Install sufficient blown insulation in the attic area over all habitable spaces to achieve an R-19 factor, Certification required. APPLIANCES 'lOt). ~() Remove non-working countertop cooking surface and wall oven. 1.1 r-' c9{) Install a new free standAng range by Sears, #64121 or equal.- 7 ~ C/. complete with pigtail. KE'HAbV4t\ e>t' UlA\l OU(';\ ~ c~ot.fOfJ.- I LJ - ,.. '" c-qD. r I" , C Q . Remove non-working refrigerator. Provide and install a new Sears refrigerator, #38921 or equal. tol s: 4>0 1,3.4 . IX VIII . . 1,2,3 1,6 '.-' EXTERIOR PAINTING Pressure clean exterior. scrape/sand as required to achieve a smooth, bondable surface. Fill any holes or cracks larger than hairline which might allow rain or dampness to enter the structure. Prime all new or bare wood with at least one coat of oil based primer. Seal all masonry surfaces. Paint with sufficient coats to provide full. uniform coverage. Color choice by owner. DEMOLITION Remove the deteriorated shed in the rear yard. CABINETS Remove the deteriorated kitchen base and wall cabinets. Provide, and install new cabinets of similar dimensions. Cabinets are to be Merrillat -Horizon- or equal. Owners choice of finish. ~ ~f[(j~. if ~<9. Vl Install new cove formed countertop, Formica .Curv a Top. or equal on new kitchen base cabinets, reinstalling existing sink and faucet. Owners choice of color. S ' '-4t puS) II ' BA~E! ~ I PA,J"\-",\ 1 5'6 M. -\-ot ' '1 ' hOIl\: ~4 B,.ct b..se., a. · \IAN \: INTERIOR AND GENERAL Repair broken tile area at shower curb so that this area provides a proper watertight seal. Repair all cracked or damaged areas of interior walls and ceilings, matching surface texture to existing as closely as possible. \ I tJ"O. ~ I . Remove the slider dividing the dining area and Florida room. Frame in and close this opening using 1x material and 2 1/4- casings. (~.- ~ - ~ - - I.:J l -' L. ") - I 7 ~ ~ c. , \ Carpeting in the living room and dining area is splitting at the seams and forming a trip hazard. Additionally, tile in the Florida room is cracking up. Install new FHA grade carpeting and pad where required_ in thes~ areas. L ( ;; ''J ..... ~\A~ ~ - ~ 4..[( Vlvtl/ll-\ 'f{6/1'~o.. '-c)d.M. ~ ~CXl FENCING Replace as required deteriorated sections of stockade fencing at North property line to prevent young children from being attracted to and have access to the neighbor's swimming pool.. a 13 -F'-t: ,,-{'- F~AC<" t~5M/~ - 3 6.<>' . . .- . IV III . VI . 1 1,5 I 2,3,4 1,2,3 WINDOW'S Check and service all existing windows, except for the bath window under carport and window on North wall under carport to insure that they all have glass panes free of breaks or cracks, open easily and close tightly, lock with hardware provided, and screens secure in their frames that are free from tears and voids. DOORS Front entry door-weatherstrip with vinyl weatherstripping, ' install an observerscope, and properly seal all surfaces of this door. Remove one of the smaller window sections in the Florida room and the block below it. Install a new prehung metal combination door complete with vinyl weatherstripping, aluminum threshold, and key in knob lock and deadbolt keyed alike. HEATING Examine existing ductwork for condition to determine if it is still serviceable. If so, install a new heat pump tied to the existing ductwork and with new ductwork as required to service the carport conversion area that is capable of heating all habitable rooms and baths to a temperature of 680 three feet above the floor under ordinary minimum winter conditions. If existing ductwork cannot be used install replacement. Price to be complete including any slabs, high & low voltage wiring, and removal of existing equipment. Please indicate the manufacturer, model, and SEER of the proposed equipment. ELECTRICAL Install a new waterproof main panel box in accordance with 1990 N.E.C.,complete with breakers, on the outside wall at current location. Balance all circuits to prevent an overload. Old circuit(s) for radiant heat system should be disconnected. Install 2 smoke detectors, 1 outside each sleeping area. Provide service as required and as indicated on the attached floorplan to service the new addition. 'f:/4"'-" (~J~ ,'". ...~s .:2 6c.9- e ~ ~ _ c)- 3 ~c9. e': Bt~ ---- 111_" , ~ , . v . . 1.2,3 ,", PLUMBING Relocate the water heater as shown on the attached floorplan. installing in accordance with plumbing code. Provide plumbing as required on the attached floorplan for a bath and laundry area. CARPORT CONVERSION Convert the carport/laundry/bath area into living space as shown on the attached floor plan and in accordance with these specs: Remove window on North wall of living room. Remove block below to allow installation of a prehung 2868 hollow core door. Close remaining space. drywalling living room side & matching surface texture to existing as closely as possible. Build block wall in front of carport to close area up, and install block on North wall of carport as needed above existing and at door opening to close ~hat area up. Finish exterior surface to match existing exterior as closely as . possible. ' Hallway, bath, and washer/dryer area are to have sheet vinyl in owner's choice of color/pattern installed. Bedroom is to have carpeting in owner's choice of color/pattern installed. ~ e(}~ '-{ tJ6. ~ I lI2~D,' I 5e>. ~ J..~) O. ( Vaulted ceiling in this area is to be dropped to 8' heightJ by installation of rafters. Ceiling then to have 5/8 drywall" I 00 d. 0- applied, taped, bedded, and sanded and popcorn finished. ( All new exterior wall areas are to receive PT furring strips, insulation to achieve an R-11 factor, 1/2- drywall. taped,d I (q 7~ ~ bedded, and sanded, ,with a light orangepeel finish. All I - interior painting is to be by owner.) pl'"tCo(, z~clutl'fS F~c.:c.6 WA.lts Jalousie window in bath is to be replaced with obscure glass, mill finish aluminum single hung window. Other two windows in this area are to be mill finish aluminum in owner's choice of single hung or awning style to match existing windows. Bathtub is to be porcelain on steel, with fiberglass tub surround. Linen closet to have 5 vinyl covered metal ventilated shelves. Closet to have vinyl covered metal ventilated shelving. l ^' -t ~,.. \" () r- ~"tl;GS W\A.{~\"4\.\ -" l-6~- :5 t< c...) lA-docj s (:2) 3\:~ ... .. P/'I C-e W"v VI Iff (tM1,P'^(j 75.oc I ~ ().' C!>(:) eo ~ 5""0. a.. 0<9 "' ~ . '. . . . REHABILITATION WORK CONTRACT City of Clearwater, Florida Community Development Office Post Office Box 4748 Clearwater, FL 34618-4748 Paul and Laurie Shuman Name(s) of property owner(s) 1519 So. Prospect Job Address Clearwater, FL 34616 RL-687 CDO File Number THIS AGREEMENT, made this 14th day of May, Nineteen hundred and ninety between the OWner: Paul and Laurie Shuman and the Contractor: CBS Erection & Rigging WITNESSETH: This Agreement becomes effective and binding upon the contractor and the Owner(s) when signed by both parties in the spaces provided below. & Rig~i: g //a ~/di~ Title (if corporate ofcr) 7851 US Hwy. 301 Riverview, FL 33569 ~11 Cl-J, Iff'O Date /. . ~idL ~ . Acknowledgement Paul and Laurie Shuman X ritt j!"!IU>>IW"/l.~' JaJAiU-L i. / ~ /IIet "- \ff)tilr ! r, /9 70 Date U . I C. t3. 5 I f;i! ,~(Y1'lt".f Cr jllc.,r:, IIV?, l ,-../1:.. 7 'i J~ I U .5. 1/),,1 y. ..3 0 / 7< 1'1' GI2 V Il~ t/l/, f't, ~ Jj~{7- f.J[L /_ / c-.:z.:t 0 I 9 03 0 (J L 14 5,; '/-7 " C) C I\} e /? q Lei> '" -r Ie t4 e 7;:/ I( 'tHO IVI r9~ )c /I tI~:5 l'9k . , ' , " ~ The owner and Contractor agree as set forth below: ARTICLE l-CONTRACT SUN: The owner shall pay the Contractor for the performance of the rehabilitation work, subject to additions and deductions by approved Change Order, the Contract Sum of $22,750.00. TWENTY TWO THOUSAND SEVEN HUNDRED AND FIFTY Dollars. ARTICLE 2-THE WORK: The Contractor agrees to furnish all labor, materials, equipment, permits, licenses and services for the proper completion of the above identified property in accordance with the Bid Documents and Rehabilitation Specifications. The Contractor agrees that materials supplied are guaranteed to be as specified. All work shall be completed in a workmanlike manner according to standard practices. The premises will be vacant during the course of construction. ~ ARTICLE 3-TIME OF COMMENCEMENT AND COMPLETION: No work shall be commenced by the Contractor until he has received a written Order to Proceed from the Owner and the City of Clearwater Community Development Office. The Order to Proceed will be issued within thirty (30) days from the date of acceptance of the Contractor's bid or proposal, or if It is not, the Contractor has the option of withdrawing his bid or proposal. Work shall begin no later than 14 days after the Order to Proceed is issued. All work shall be satisfactorily completed within 90 calendar days after the Order to Proceed is issued. If the work is not completed within the agreed upon time period, Contractor will be penalized FIFTY DOLLARS (S50. 00) for every normal working day until completion, unless approval for extension has been agreed upon in writing by Owner, Contractor, and the City Community Development Office. This provision is contingent upon.strikes, accidents, or Acts of God. OWNER MUST PROVIDE NOTIFICATION, IN WRITING, TO CONTRACTOR Rll!!. fill TO m COMMUNITY DEVELOPMENT OFICE AT LEAST TEN J..1Ql DAYS PRIOR TO EXPIRATION OF THE ORIGINAL (OR EXTENDED) CONTRACT TERM. ARTICLE 4-PAYMENT: The Contractor will be paid in one lump sum after the Clearwater Building Inspection Department issues a Certificate of Final Inspection, certifying that all work has been completed according to the Contract. On rehabilitation projects where the Contract cost is in excess of EIGHT THOUSAND DOLLARS ($8,000.00), a progress payment or payments may be authorized by the Owner and the City Community Development Office. These payments will require inspection by the Clearwater Building Inspection Department prior to disbursement. All payments due the Contractor will be made within twenty (20) calendar days after the Contractor has furnished the Owner, in care of the Community Development Office, satisfactory release of liens or claims for liens by subcontractors, laborers, and material suppliers for completed work or installed materials. ~ ARTICLE 5-CONTRACTOR'S INSURANCE: The Contractor shall be responsible for all damages to person or property that occur on the job site or adjacent thereto as a result of his fault or negligence in connection with this Contract. The Contractor shall. prior to commencing work, furnish evidence of required comprehensive liability insurance. The Contractor shall also furnish evidence of coverage in accordance with Florida Worker's " . . . I .J, Compensation Laws. ARTICLE 6-SUBCONTRACTS: All Subcontractors shall be bound by the terms and conditions of this Contract insofar as it applies, to their work, but this shall not relieve the General Contractor from the responsibility to the Owner for the proper completion of all work to be executed under this Agreement, and he shall not be released from this responsibility by any subcontractural agreement he may make with others. Upon request, the Contractor may be required to furnish to the Owner and the Community Development Office in writing, a list of names of Subcontractors. Contractor shall not employ any Subcontractor to whom the Owner or the Community Development Office may have a reasonable objection. ARTICLE 7--GENERAL RESPONSIBILITIES OF THE CONTRACTOR: 7.1 The Contractor shall supervise and direct the work using his best skills and attention. 7.2 The Contractor shall provide the Owner with evidence that he has secured and paid for all licenses and permits necessary for the proper execution of the work; and upon completion of the job shall provide evidence ,that all work has been inspected and approved by the appropriate Building Inspectors. 7.3 The Contractor shall not employ on the work any unfit person or anyone not skilled in the task assigned to him. 7.4 The Contractor shall be responsible for the acts and omissions of all his employees, and all Subcontractors. their agents and employees. and all other persons performing any of the work. 7.5 The Contractor shall' not assign this Contract without written consent of the Owner. Any request for assignment must be addressed to the Community Development Office. 7.6 The Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by his work. 7.7 The Contractor shall permit the City of Clearwater, its agents or employees, to examine and inspect the rehabilitation work under this Contract at any reasonable time. 7.8 The Contractor shall furnish the Owner and the Community Development Office with the names', addresses, and telephone numbers of the firms to be contacted for service to the various appliances or other equipment that is to be installed or repaired,under this Contract. ARTICLE 8--GENERAL RESPONSIBILITIES OF THE OWNER: 8.1 The Owner shall permit the Contractor to use, at no extra cost. existing utilities such as light, heat, power and water riecessary for the proper execution and completion of the work. 8.2 The Owner and occupants shall cooperate with the Contractor to facilitate the performance of the work including the removal and replacement of rugs, covering of furniture, and clothing if necessary. . ' 1 . .' ~ . 8.3 The Owner and occupants shall be responsible for the proper use and care of the property including all equipment and appliances. 8.4 The Owner shall provide the Contractor with acce s s to the property during normal working hours on normal work days. ARTICLE 9-CONTRACT DOCUMENTS: This Contract consists of the Bid Proposal, the Rehabilitation Work Write-Up, including any drawings or plans, General Bid Specifications, and Performance Standards. ARTICLE IO-CHANGES IN THE WORK: Except in an emergency endangering life or property, no change in the work shall be made by the Contractor unless he has received a prior written order signed by the Owner and the Community Development Office. The Contract Sum and the Contract Time may be changed only by Change Order. No extra costs will be paid to the Contractor when he has neglected to properly evaluate the extent of the rehabilitation work. . ARTICLE ll-GUARANTEES AND WARRANTIES: The Contractor shall guarantee to correct any work that fails to conform to the Contract Documents and shall correct such defects due to faulty materials, equipment, or workmanship which appear during the progress of the work or within a period of one year from the date of final acceptance or such longer periods of time as may be specified by law or by the terms of any special guarantees required by the Contract Documents. The provisions of this Article apply to work done by Subcontractors as well as work done by the Contractor. Furthermore, the Contractor shall furnish the Owner, in care of the Community Development Office, with all manufacturers' and suppliers' written guarantees and warranties covering materials and equipment furnished under the Contract. ARTICLE 12-TERNINATION OF CONTRACT BY THE OWNER: If the Contractor defaults or neglects to carry out the work in accordance with the Contract Documents or fails to perform any provisions of the Contract, the Owner acting through the Community Development Office may, after seven (7) days written notice, terminate this Contract and finish the work by whatever method he deems expedient. If the unpaid balance of the Contract Sum exceeds the expense of finishing the work, such excess shall be paid to the Contractor; but if such expense exceeds such unpaid balance, the Contractor shall pay the difference to the Owner. ARTICLE 13-TERMINATION OF CONTRACT BY THE CONTRACTOR: If the Owner fails to perform any applicable provisions of the Contract, the Contractor may, upon seven (7) days written notice to the Owner and the Community Development Office, terminate the Contract and recover from the Owner payment for all work satisfactorily completed and all other such remedies as are otherwise specified by law. ARTICLE 14--GENERAL CONDITIONS: 14.1 The Work Write-Up shall take precedence over the Basic Specification and, when in conflict, the material, equipment or workmanship called for in the "Work Write-Up" will be required. . -, . . . 14.2 ~ Drawings or floor plans are diagrammatic only, illustrating the general intention of the Owner; they do not show all of the work required, exact dimensions, or construction detail. 14.3 Rehabilitation Specifications and Performance Standards are detailed in The City of Clearwater, COIml1unity Development Office, Home Rehabilitations GENERAL SPECIFICATIONS AND PERFORMANCE STANDARDS MANUAL. Contractor acknowledges receipt of this manual, familiarity with its contents, and agrees to be bound by the manual. A copy of the manual is required to be on the job site to be used as a reference in settlement of any question or dispute. 14.4 Workmanship shall he done in accordance with the standards of the several trades known as a "workmanlike manner." 14.5 Materials shall be new, in good condition, and of standard grade unless otherwise agreed to in writing before their delivery to the job. 14.6 Repairs shall be made . to all surfaces' damaged by the Contractor resulting from his work under this Contract at no additional cost to Owner. Where "repair of existing work" is called for by the Contract, the feature is to be placed in "equal to new condition" either by patching or replacement; all damaged or loose, or rotted parts shall be removed and replaced and the finished work shall match adjacent work in design and dimension. . 14.7 Bids ~ Proposals will be submitted at bidder's risk and the Owner reserves the right to reject any or all bids or proposals. 14.8 BuildinR Codes All work to be done shall be subject to the regulations of Local Building Codes as interpreted by the Building Inspection Department, whether or not covered by the specifications and drawings for the work. .- 14.9 Clean Up and removal from the site of all debris and waste materials resulting from this work shall be the responsibility of the Contractor. Materials and equipment that have been removed and replaced as part shall belong to the Contractor and shall be removed from the site. 14.10 Trade Names are,used in the basic specifications to establish quality and type of materials to be used on a specific property and will be described in the "Work Write-Up" for the particular property. 14.11 Adiacent Property When adjacent property is affected or endangered by any work done under this Contract, it shall be the responsibility of the Contractor to take whatever steps are necessary for the protection of the adjacent property and to notify the owner thereof of such hazards. . 14.12 Paint The use of lead-based paint (paint containing oore than 0.06Z of lead metal by weight in tbe total nonvolatile content) is prohibited on all interior surfaces and on all exterior surfaces up to five feet from the floor or ground where these exterior surfaces are readily accessible to children age six years and younger. ", "', . ,- "~. , . OWNER · S NAME: coMMUNITY DEVELOPMENT REHABILITATION WoRK WRITE-UP Paul D. & Laurie Shuman APPLICATION NO.: RL-687 PROPERTY" ADDRESS: 1519 S. Prospect, Clearwater, FL PHONE: 441-1570 BLOCK: ....C LEGAL DESCRIPTION: SUBDIVISION: BELMONT 2ND ADDITION LOT: 42&43 LOT SIZE: ON SEWER: X ON WATER.: X ZONING: REVIEWED AND APPROVED D L/ tf <7t' B;:e~-= SPEC' STD. # . 2(c) 3(a) (b)(e) (f) 4(a) x 3(a) (b)(c) l(a) v x l(a) 3(a)(b) X l(c) VI 1,2 . ~ fY(1f REVIEWED AND APpr~OVED Date: .--------.-.-.--------- By: --------.--.--.--.---'-.----.-. COST WORK AND DESCRIPTION Install ducted heating/cooling system capable of safely heating all habitable rooms and baths to a temperature of 68 degrees three feet above the floor under normal minimum winter conditions, with sufficient supply and return lines to adequately perform its function. ~~. Clearwater City Gas will remove meter and cap the gas line, contractor responsible for removing existing gas water heater, gas wall furnace, and gas stove and disposing of same. Install new electric water heater, 40 gal minimun, at location c!> 0 of existing gas water heater, in accordance with plumbing Z{ 6~" code. Install new Sears #62881 electric range, complete w/pigtail - 1;-6 (). C)u in owner's choice of white or almond, located as shown on kitchen detail drawing. Install ducted range hood over. range, color to match. ELECTRICAL Using the new, not connected breaker box in the laundry, move box to new location in the new workshop. All breakers. for individual circuits are new, in place, and are to be used, along with new meter can provided by the homeowner. Electrician will need to provide new 200 amp main breaker. .' r~ I i . . 3000, b0 I . The following electrical detail is to be included in the bid: Provide the wiring as required in the kitchen for the range hood, the GFI & dedicated appliance circuits as shown on the kitchen detail drawing, and the garbage disposal. Provide all electrical service as required by the HVAC contractor, to include 10KW capacity in the air handler closet and wiring to the condenser unit. Provide ducted exhaust fans in both bathrooms. Provide 2 ionization type smoke detectors. Install doorbell at main entry. Wire overhead boxes at 2 locations in carport/new living room (tied together with 2 way switches from french door and front walkthrough area) and in new master bedroom for owner to install ceiling fan/light kits. Workshop to have 20 amp circuit with 4 duplex outlets and duplex outlet switch controlled in ceiling. Provide 3 exterior GFI's-at front, under SW bedroom window; on North side, new exterior wall; and East side, new exterior wall. Run circuit so that homeowner may timer/sprinkler system. later connect Adjacent to the french doors 4 switches should be provided, 1 for porch light outside french doors, 1 for 2 boxes on new fascia for future installation of floodlights by homeowner [this should be a two way switch, also operable from the master bedroom),l for the previously mentioned ceiling fan in the family room , and 1 for a duplex outlet at NE corner of new liv.ing area addition. Master bedroom closet is to have a switch controlled, flourescent fixture. Provide 2 duplex outlets at the following locations: on existing outside/new interior wall toward front of house, in the center of the new N exterior wall, and on E bedroom wall, 2ft. +/- from closet. Provide 2 duplex outlets spaced 7ft. +/- on the N bedroom wall. . IV . III . .' . - . 1,2,3 1,6,7 Switch at front wall of new addition with wiring to the exterior for homeowner installation of exterior lampost. All electrical work to be performed in conformity with applicable electrical code for new construction. Contractor to pre-wire for cable TV at owner specified location in the new family area and Master bedroom. Contractor to pre-wire for telephone at owner specified location in the new family area and master bedroom, and properly re-wire kitchen telephone. WINDOWS Existing awning windows which will remain ar~ to be checked for proper operation, mechanisms cleaned and lubricated, weatherstripped, and have screens which are free from tears and voids. Additionally, window in SE bedroom has a broken pane which must be repaired. Replace the living room window in the front of the house with a window to match the new installation. All new windows are as located on plan, and are to be single pane, single hung mill finish by Keller, or equal. All new windows to have marble sills. In the upper elevation of the new shed roof, install a 3'x4', safety glazed, mirrored sun tint window. ~ DOORS Install new solid core Lauan door at front entry, complete' with key in knob iock and deadbolt [keyed alike), vinyl weatherstipping, aluminum threshold, and observerscope. Finish in accordance with owner's instructions. Door to be installed to swing into home, with former hinge areas to be repaired so that finish surface matches existing. Install screen door at front entry, complete with latch, pneumatic closing device, safety chain, bug sweep, and grill. Install louvered bi-fold doors on 2 existing closet bedrooms, finished to owner's choice. Remove wooden door to laundry and install new flush, hollow core lauan door, finished to owner's choice. Remove exterior door from kitchen to carport, and finish this area as normal walk-through. , pr' C~ I~d~d.f'& ~'^' , ~/-e..J\ O~~ t>~\e. 150. <f / Iv o. C I . XII XII . . ." . 34 35,36 New exterior door on N wall of addition and door to new workshop to be pre-hung, flush metal by Stanley, or equal, complete with key in knob lock and deadbolt (keyed to match new front entry hardware], vinyl weatherstripping, aluminum threshold, and observerscope. French doors on E wall of new addition are to be Stanley, or equal, keyed to match others, with deadbolt, and finished as specified by owner. Master bedroom passage door, bathroom door, and closet door are are to be flush lauan finished as specified by ~wner. Passage and bathroom doors are to have privacy locks. ADDITION Construct approximately 675 sq. accordance with the attached specifications: ft. plans of 1i ving and the space in following ?ll (-e \~((<{ ~Q'~ (!)^ , rf:~~ v$ 3 c)o. oC - Install footer in accordance with applicable building code -- and CDO specs under existing carport slab. Enclose and extend carport area as shown on plan, and _fs( 3 o{) O. oc construct new exterior walls as shown on plan, with scored ( CB. New addition area to have a shed roofline. with the highest elevation to the West. Area above lintel to be plywood with - a stucco finish. Interior ceiling over closet and bath flat. with scuttle in closet. Ceiling over storage flat. with scuttle. Bedroom ceiling to fellow ~vur liftC.~ ~~ Shed roof to be covered with two layers of 15# felt laid single fashion with a 19" overlap. Over felt install three - tab, self-sealing class A fiberglass shingles by Owens Corning. or equal. in accordance with CDO and manufacturer's specifications. Color choice by owner. Wooden soffit with adequate ventilation, and fascia to match - the existing are to be installed. New ~oof area must have R-19 factor fibreglass' insulation - installed. (Existing SE bedroom (East wall). bath. windows are to be removed. framed in. existing side, and finished to match the surface. and laundry room) drywalled to the existing interior ~ S; CJ (). "[)fJ , q f)(). ~O ;)CJD. ~D 3c90. cro _ 10'1 Ow V\ ek. . XII . VII VII V IX XII XII . . 3 5 1,6 l(c) 2(e)3(a) 6 (Window in the existing North wall of the living room is to be removed, along with the block below it. Finish as a walkthrough by framing in and wrapping with drywall, finished per drywall specs. 1 KITCHEN ( Remove existing cabinets, countertop, sink, supply and drain "\ ~lines. and wall that holds ga. 'pace heater. ) Construct a 2x4 stud wall extending the So. kitchen wall to the East as shown on the plans. Construct a 2x4 stud wall with opening to form the East wall of the kitchen as shown on the plan. Install 1/2 drywall, taped, bedded, and sande~ on both sides of these new partition walls. Construct a soffit of the size normally used with wall cabinets on the South wall ONLY. Remove the existing ceiling exhaust fan, terminating electrical connections as required by electrical code, and close this hole using proper thickness drywall, finished texture to match existing. Close through the wall A/C hole using proper thickness drywall, finished texture to match existing. Install new base and wall cabinets as shown on plan. Cabinets are to be Merillat "Horizon" or equal, WITH BURDEN OF PROOF RE: EQUAL ON CONTRACTOR IF oTHERS USED. Owner to choose cabinet finish from samples provided by contractor. Install Curv A Top countertop on base cabinets. Owner to choose from samples provided by contractor. Install new double bowl, nickel-stainless kitchen sink with 1 a minimum depth of 6 1/2", complete with Moen #7841 single lever washerless faucet, or equal, new supply and drain lines, and garbage disposal. ( Paint the kitchen ceiling using owner's color choice Ceiling) paint. Prime all new drywall and paint the kitchen using sufficien~ latex semi-gloss paint to provide full, uniform coverage, in the owner's choic~ of color. Install furring strips on former exterior CB wall in new living area and bedroom area and finish with 1/2" drywall taped, bedded, and sanded in accordance with CDO specs. 1,6 The interior of all new exterior walls are to have furring strips and insulation applied, and then install 1/2" drywall taped, bedded and sanded. b, DlJ^~ ~'-'\ DWII\~ 9i{)O. OS t{ / S- DO. C) I "3 S- 8 ' t9( 6i Ov..J/\eJ( ~ ()O{)~ c 0' . ' . .<{ . . . . XII 1,3 t 5,9 XII 11 v 2 v 2,3 v . IX 1,2,3 . Construct 2x4 interior partition walls as shown on plan to create a workshop, master bedroom, closet, and bath. Install 1/2' drywall on all partition walls , properly taped, bedded, and sanded per cno specs. If joists are spaced 16" O.C. install 1/2" drywall, if 24"O.C. install 5/8' drywall on all new ceiling areas, taped, bedded, and sanded per cno specs. ?~ l (~ '- \^ \. l ~ ct ec{ o /I- ftf.Y'~ fAj I< (Baseboards and trim standard 2 1/4" stained/varnished per owner's choice. ranch, painted or) 6 L\ Ow II\. de. NEW' MASTER BATH Install one piece fiberglass tub/shower combination complete ~ with Moen #2625 or equal tub/shower valve, wa~ersaver shower~ head, and shower curtain rod. I~OO.OC Install 2 vanities w/curvatop countertop complete with 7 <{ DC). c!JO lavatories, Moen #4621 or equal single lever washerless 5 faucet, supply and drain lines. Install new watersaver water closet complete w/seat. Bathroom to include medicine cabinet, wall switch controlled ( ~ 0 O. CDO lighting fixture, towel bar, and toilet paper holder. AlSO,~ construct linen closet as shown on plan. All installations, such as in closet, linen closet, or pantry, ~ shall be of vinyl coated ventilated metal shelving. Master closet shall have shelving along both long walls. Pantry and linen closet shall have a minimum of five shelves each. Pantry shelves 30. in depth. COORDINATION WITH HVAC CONTRACTOR HVAC will be installed by Mike Kass Air Conditioning. The contractor is expected to provide full cooperation and coordination to achieve this installation. In addition to electrical referenced above, contractor will be responsible for building 30' x 30' closet for air handler at indicated location, with a small coat closet backing to it as shown. Contractor will also need to build soffit to enclose ductwork as shown on shaded areas, finishing with drywall per specs. I c.90 0<. S-O. PAINTING Ull new interior surfaces are to be orangepeeled, primed and '\ ~ i painted with sufficient latex paint to provide full, uniform )D ' coverage, with color choice by owner. w'^~ .. c, ,..:. .. ".,. " . . VII h, . A:t>.D - . (All new exterior wood surfaces are to be primed with at least) one coat of oil based primer and painted with sufficient latex paint to provide full, uniform coverage, with color choice by owner. . (All new exterior masonry surfaces are to be sealed and painted \ with sufficient paint to match the existing exterior to ) provide full, uniform coverage. FLOOR COVERINGS 6-1 &~ '0/~ b""\ u~ v--~ Existing kitchen, new bath, existing living room and} approximately the Easternmost 12' of new livi~g area to be finished with sheet vinyl of the owner' s cho~ce of pattern. 100 c). 00 Install FHA grade carpet of the owner's choice of color, complete with pad, in all other areas of the house. Move hose bib from rear of existing house to new rear exterior"( I cD 0 . c!)o wall. .) Provide stub-in H&C water lines, along with drain, ,in new"( ~OC). 00 workshop. . ) Building plans must be submitted to and approved by the City of Clearwater Building Division and the homeowner. All work completed under this contract must comply with the building code applicable for new residential construction. Building, mechanical, plumbing, roofing, and electrical permits required by licensed contractors, in addition, proof of PCCLB certification and City of Clearwater Occupational License required for painting contractor if subcontracted. r U \..A.-J b~ 5 ~ ~ ,- V '"- '-,J \:--,-\ Se c ~ \.:---... ~'5 ( \ ":) ( X- Z{ DO. 00 Clearwater City Commission Agenda Cover Memorandum Item # Meeting Date: 10/15/92 .BJECT: Amendments to 1990-1991 Community Development Block Grant (CDBG) final statement RECOMMENDATION/MOTION: Approve the amendments to the 1990-91 CDBG Final Statement Description of Use of Funds [] and that the ~ppropriate officials be authorized to ~xecute same. BACKGROUND: As a result of the monitoring visit by the U.S. Department of Housing and Urban Development (HUD), the City was required to make several revisions to the 1990-91 COBG program. These revisions will recategorize expenditures for infill housing into component categories which are consistent with the HUO reporting system and directives. These revisions are summarized on Attachment A. All of the funds expended under this grant were authorized by the City Commission. Housing rehabilitation funds had been carried over as special project balances from prior years. HUD has requested that carry-over balances be shown as part of the current year's budget; this is the reason for the apparent increase of rehabilitation funding of $159,275. Three activities are proposed to be added: relocation, demolition, and acquisition. Relocation and emolition address the City's local option program which was implemented to rebuild one unit in the ~rth Greenwood neighborhood during 1990-91. Acquisition funds were spent in furtherance of the Infill Housing Development Program. A further formal amendment is required to recognize the City Commission's action of 11/15/90 which revised the scope of services applied to the funding granted to the Homeless Emergency Project. These amendments are scheduled for review by the Neighborhood Advisory Committee on October 13, 1992. The Committee's recommendation will be transmitted under separate cover. The first quarter budget review will provide for these project amendments as detailed on the attached Final Statement. Reviewed by: Legal Budget Purchasing Risk Mgmt. CIS ACM Other N/A N/A N/A N/A P~NT Costs: $ MIA Total C~ission Action: o Approved o Approved w/conditions o Deni ed o Continued to: S Current Fiscal Yr. User Dept: Manager Ad>tertised: Date: Paper: Tampa Tribune o Not Requi red Affected Parties o Notified 181 Not Requ ired FlXlCling Source: o Capital Imp. o Operating o Other A ttachlllents: Revised Final Statement, 1990-91 Appropriation Code: o None . \. .-. ~~ Printed on recycled paper . . SUMMARY FINAL STATEMENT pluS Amendments CDBG PROGRAM 1990-1991 DESCRIPTION OF USE OF FUNDS FUNDING RESOURCES 5/17 Approval FUNDING RESOURCES Entitlement contingency from Prior Year Estimated Program Income TOTAL 679,000 68,000 150.000 897,000 WOPOSED EXPENDITURES ~ lic Facilities and Improvements Public Services Infill Housing Development Housing Rehabilitation Special Economic Development Program Administration Relocation Demolition Acquisition 105,500 104,500 180,000 377,000 50,000 80,000 - 0 - - 0 - - 0 - 897,000 TOTAL *Rounded . Paqe 1 of 5 Prior Amend- ments - 0 - +53,400 - 0 - +53,400 +60,400 -7,000 - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - 53,400 Proposed Amend- ments Revised Totals - 0 679,000 +216,109 337,509 - 0 - 150.000 +216,109 1,166,509 - 0 - *165,900 - 0 - *97,500 -23,000 157,000 +159,275 536,275 - 0 - 50,000 +20,000 100,000 +55,054 55,054 +1,780 1,780 +3.000 3.000 216,109 1,166,509 . l"...... DESCRiPTION ~ ~ QE FUNDS (* Rounded) . Public Works and Facilities 1) CRA/Fulton Avenue Apartments, 1610 Fulton Avenue, Clearwater, FL 34615. Located in the North Greenwood neighborhood, the Fulton Avenue Apartments are a 16-unit apartment complex which houses very-low income families. The Authority has requested funds to paint the exterior and replace the privacy fence. ($5,700) Total $5,700 2) Community Pride Child Care Center, North, 1235 Holt Avenue, Clearwater, FL 34615. This day care center is located in a target neighborhood and serves children of predominantly low income families. Improvements would replace obsolete lighting fixtures and playground equipment. ($1,965 5/17/90), (+$1,000 8/13/91) Total $2,965 3) Community Pride Child Care Center, South, 211 Missouri Avenue, Clearwater, FL 34615. Funding for general improvements to renovate former YWCA thrift shop and convert to day care center. ($3,0005/17/90) (+ $11,4001/24/90) Total $14,400 4) Creative Care I Early Childhood Development Center, 154 Tanglewood Drive West, Clearwater, FL 34618. Purchase playground equipment and replace carpeting. ($2,828) Tota I $2,828 . 5) Y'.W.C.A./Project HELP, 814 Franklin street, Clearwater, FL 34615. Building improvements to meet child care licensing requirements for program day care center, which assists pregnant adolescents, and their infants ($2,000) Total $2,000 6) Junior League of Clearwater - Dunedin Inc., Day Care Project, 129 N. Ft. Harrison Avenue, Clearwater, FL 34615. Rehabilitate Salvation Army building to initiate a day care center to serve residents of transitional housing, spouse abuse shelters and emergency housing. ($10,000 5/17/90) (+ $12,000 4/18/91) Total $22,000 7) Homeless Emergency Project, 1120 North Betty Lane, Clearwater, FI 34615. nchabilitatc 10 d....cllirnjs-l-eascd to H.E,r. fOf-\:l-Se aD trnnoitional houDing. Fundiflg rcq~tcd 10 local ~~~ SAFAH grant Renovate two units for use as transitional housinq. ($25,996 5/17/90) (- $4,996 12/15/90) Total $21,000 8) Clearwater Parks and Recreation Department" Condon Gardens Recreation Center, P.O. Box 4748, Clearwater, FL 34618. Add 960 square feet of building area to the Condon Gardens recreation center, to provide for general use by residents of this 284 unit public housing project. ($48,000) Total $48,000 . Paqe 2 of 5 , .~"- . 9) Clearwater Parks and Recreation Department, P.O. Box 4748, Clearwater, FL 34618. Renovate existing building and enlarge by 1,000 square feet, Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater, FL 34615. (+ $35,000 2/12/91) Total $35,000 10) Clearwater Parks and Recreation Department, Martin Luther King Center, P.o. Box 4748, Clearwater, FL 34618. Renovate kitchen to accommodate frequent community use. (+$6,000 1/24/91) Total $6,000 Public Services 11) Clearwater Parks and Recreation Department, Martin Luther King Center, P.o. Box 4748, Clearwater, FL 34618. Purchase four "Samsun" computers and four "star NX 1000" printers, with software and accessories, to provide learning opportunity at Norton Park Recreation Center. ($6,000 Deleted 1/24/91) Total $0 12} Boy's Club, Condon Gardens I 2930 Tanglewood Drive South, Clearwater, FL 34619. Operating support for Boy's Club located in 284 unit public housing project. ($11,500) Total $11,500 . 13) Partners in Self-Sufficiency, 210 s. Ewing st., Clearwater, FL 34616. Operating support for comprehensive program tOe provide education, housing, child care and counseling for single parents ($11,500) Total $11,500 14) Community Pride Child Care Center, 211 S. Missouri Avenue, Clearwater, FL 34615. Operating Support and Title XX match for day care center serving children of low/moderate income families. ($4,100 5/17/90) (-$1,000 8/13/91) Total $3,100 15) Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater, FL 34615. Operating support for program to help disadvantaged youths with tutoring, sports and motivational training. ($14,000) Total $14,000 16) Girls Clubs of pinellas County, Inc. 610 E. Druid Road, Clearwater, FL 34616. operating support for Condon Gardens Girls club located at 2936 Tanglewood Drive South. ($10,500) Total $10,500 17) Girls Clubs of pinellas County, Inc. 610 E. Druid Road, Clearwater, FL 34616. Operating support for Condon Gardens "Kings Kids" tutoring program, which serves an average of 44 girls and 48 boys per month. ($11,500). Total $11,500 . Paqe 3 of 5 , ~'" . . 19) 18) Community service Foundation, 111 South Garden Avenue, Clearwater, FL 34616. operating support for Central Housing Assistance Service, which provides housing placement, emergency rental assistance, referrals, and fair housing education. ($39,000) Total $39,000 Y.W.C.A. of Greater Clearwater, Inc., 222 S. Lincoln Avenue, Clearwater, FL 34616. After school tutoring at the Martin Luther King Center in the North Greenwood neighborhood, and at the R.C.S. spouse abuse shelter. ($2,400) Total $2,400 Infill Housinq Development Infill Housing Development Program, Clearwater Community Development Office, 10 S. Missouri Avenue, Clearwater, FL 34616. Land acquisition site clearance, plans, and application fees for the construction of owner-occupied new housing the North Greenwood target neighborhood. El1gible activities may be carried out by the city, Neighborhood Housing Services, (a neighborhood based non-profit organization) , or other governmental or private non-profit agencies. ($180,0005/17/90) (- $23.000 proposed) Total $157.000 Housinq Rehabilitation 21) citywide Housing Rehabilitation Program, Clearwater Community Development Off ice, 10 S. Missouri Avenue, Clearwater, FL 34616. Housing rehabilitation and relocation pro9ram operated by city staff and by Clearwater Neighborhood Hous1n9 Services, Inc. Preference is given to weatherization and rev1talization of older developed areas with a predominance of housing greater than 30 years old. ($377,000 5/17/90) (+$159.275 proposed) Total $536.275 20) . Special Economic Development 22) Economic Development Program, Clearwater Neighborhood Housing services, Inc., 1380 S. Greenwood Avenue, Clearwater FL 34616. Loanable funds and operating support for the business loan program operated by Clearwater Neighborhood Housing Services, Inc., in the North Greenwood neighborhood. Determination that this activity is necessary and appropriate is included as Attachment C. ($50,0005/17/90) (- $5,0008/16/90) Total $45,000 23) CNHS Paint Program, North Greenwood Commercial District, Clearwater Neighborhood Housing Services, 1380 S. Greenwood Avenue, Clearwater, FL 34616. Grants made for paint and related supplies to neighborhood businesses to implement facade improvements consistent with the North Greenwood Commercial District General Development Plan ($5,000 8/16/90) Total $5,000 . Paqe 4 of 5 , l, " . . . General Proqram Administration 24) Clearwater Community Development Office, 10 South Missouri Avenue, Clearwater, FL 34616. General administrative costs of monitoring, reporting and compliance of the Clearwater Community Development Office and initiation of the infill housing development program. ($80,000 5/17/90) (+ $20.000 proposed) Total $100.000 Relocation 25) 'Local Relocation Program - Clearwater Community Development Office. 10 S. Missouri Avenue. Clearwater. FL 34616. Provide relocation benefits to low- and moderate-income owner-occupants of dilapidated units within the city who move to safe. decent and sanitary dwellinq units. as indicated QY the city's Local Relocation Policy. ($55.054 proposed) Total $55.074 Demolition 26) Demolition. Community Development Office. 10 South Missouri Avenue. Clearwater. FL 34616. Clearance of substandard housing units to permit reconstruction under the city's local option replacement housinq proqram (+$1.780 proposed) Total $1.780 Acquisition 27) Infill Housing Development Proqram. Clearwater Community Development. 10 South Missouri Avenue. Clearwater. FL 34615. Payment of surveys and appraisals to enable purchase of vacant lots in the North Greenwood neiqhborhood ($3.000) proposed) Total $3.000 FS90.SUM Paqe 5 of 5 , l~" . Clearwater City Commission Agenda Cover Memorandum I tern tI Meeting Date: 10/15/92 AJSJECT: "T'mendments to 1 991 -1 992 Community Development Block Grant (CDBG) Final Statement. RECOMMENDATION/MOTION: Amend the 1991 - 1992 CDBG Final Statement to reclassify activities and to increase overall funding by $40,000. [] and that the appropriate officials be authorized to execute same. BACKGROUND: Staff has reviewed the CDBG expenditures for 1991-1992 in preparation for the Grantee Performance Report. Several areas of expenditure should be reclassified to conform to the requirements of the Department of Housing and Urban Development. These revisions are detailed in the amended Final Statement (attached). HUD requires that eligible expenditures in support of new construction be classified based on the activity, rather than the end use. For example, installation of streetscape improvements for infill housing must be classified as a public facility improvement, instead of infill housing development as previously stated. The requested increases for public facility 3nd land acquisition and disposition are infill housing support activities. Direct City funding of 5urveys and appraisals remains as a City infill housing activity. .ViOUSIY, reconstruction of dilapidated housing units under the City's local option program was ;Iassified under the general category of rehabilitation. The City's expenditures for this activity are ecommended to be reclassified as demolition ($2,000) and relocation ($38,000). n order to maintain a 1991- 1992 year budget which reflects actual encumbrances, staff requests hat $40,000 be transferred into the 1991-1992 budget. Adequate funds are budgeted in 181-1- ~453 (Infill Housing Development '90) to support this allocation. The first quarter review will !rovide for these project amendments as detailed on the attached Final Statement. . Revi ewed by: Originating DepC~P Costs: $ 40.000. Commission Action: legal N/A PLANNING & DE l Total 0 Approved Budget 0 Approved w/conditions ;>urchasing N/A $ ~isk "gmt. N/A User Dept: Current Fiscal Yr. 0 Denied CIS N/A 0 \CH FU1ding Source: Continued to: )ther 0 Capital Imp. Advertised: 0 Operating Attachments: Date: ~ Other Special Proqram Amended Final Statement Paper: Tampa Tribune 0 Not Required itted by: Affected Parties 0 None 0 Notified Appropriation Code: 181-1-9453 i ty Manager ~ Not Required 1 Printed on recycled paper FUNDING SOURCES Entitlement for 1991 - 1992 Supplement from UDAG redistributions Estimated program income Contingency fund from prior year's activities TOTAL PROPOSED EXPENDITURES Public facilities and improvements Infill housing development Public Services Homeless shelters Housing rehabilitation Demolition Economic development & Program administration Acquisition Rental Rehabilitation Relocation Disposition TOTAL e FINAL STATEMENT CDBG Program, 1991-1992 App'd 6/20/91 766,000 7,000 80,000 147.000 1,000,000 29,000 315,000 126,282 15,030 315,688 29,000 90,000 80,000 - 0 - - 0 - - 0 - - 0 - 1,000,000 Amend 7/2/92 - 0 - - 0 - 25,724 - 0 - 25,724 - 0 - +15,000 +15,000 - 0 - 24,724 -29,000 - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - 25,724 page of 5 Amend 3/5/92 - 0 - o - 0 - - 0 - - 0 - - 0 - -60,000 - 0 - - 0 - -120,550 - 0 - - 0 - +40,000 - 0 - 140,550 - 0 - - 0 - 0"- Total 8/27/92 766,000 7,000 ~05,724 147.000 1,025,724 Amend Req'd - 0 - - 0 - - 0 - 40.000 40,000 29,000 +5,000 270,000 -147,500 141,282 - 0 - 15,030 - 0 - 219,862 - 0 - - 0 - +2,000 90,000 - 0 - 120,000 - 0 - - 0 - +138,500 140,550 - 0 - - 0 - +38,000 - 0 - 1,025,724 +4.000 +40,000 / ~J Total Req'd 766,000 7,000 105,724 187.000 1,065,724 34,000 122,500 141,282 15,030 219,862 2,000 90,000 120,000 138,500 140,550 38,000 4.000 1,065,724 e . 1) . . Public Facilities and Imorovements city of Clearwater/Greenwood Panthers, 1190 Russell street, Clearwater 34615. This facility is located in the North Greenwood neighborhood. Funds will rehabilitate, the concession stand to permit the sale of food items. Sales of concessions are the main fund raiser for this youth football program ($12,600 no change). ' 2) Community Pride Child Care Center, North, 1235 Holt Avenue, Clearwater, 34615. This day care center is located in a target neighborhood and serves children of predominantly low and moderate income families. Improvements will replace an obsolete range hood in the kitchen ($1,700 no change). 3) Clearwater Housing Authority/Levison Center, 210 S. Ewing Avenue, Clearwater 34616. This facility houses seven social service agencies, which provide assistance to elderly, low income and homeless persons. Funds will be used to repair and resurface the parking lot, which is severely deteriorated ($7,200 no change). 4) Clearwater Housing Authority jCondon Gardens Recreation Center, 2930 Sandalwood Drive South, Clearwater 34619. This facility is located in a 284 unit public housing project. The requested funds will be used to replace the air conditioning system in the existing recreation center, which was expanded last year with CDBG funds ($7,500 no change). .a Infill Housinq Development/Citv of Clearwater, P.o. Box 4748, Clearwater 34618. Improvements in the public riqht-of-way to support construction of new homes in the Infill Housinq Development Proqram ($5.000 requested) Public Services 6) GirlS, Inc., 610 E. Druid Road, Clearwater 34616. Operating support for Condon Gardens Girls Club located at 2936 Tanglewood Drive South ($10,500 no change). 7) GirlS, Inc., 610 E. Druid Road, Clearwater 34616. Operating support to provide certified teachers and support for after school tutoring program at Condon Gardens Girls Club ($14,000 no change). 8) Community Pride North Child Care center, 1235 Holt Avenue, Clearwater 34615. Operating support for equipment, toys, and a data base program for children's records ($1,600 no change). 9) Community Pride South Child Care Center, 211 S. Missouri Avenue, Clearwater 34615. Operating support and Title XX match for day care center serving children of low and moderate income families ($6,582 no change) . 10) Boy's Club, Condon Gardens, 2936 Tanglewood Drive South, Clearwater 34619. Operating support for Boy's Club located in 284 unit public . Page 2 of 5 . .~ .... . 11) 12) 13) 14) 15) . 16) .-. .. . housing project ($14,000 no change). YWCA of Tampa Bay, 655 Second Avenue south, st. Petersburg 33701. Funds are to be used to provide a certified teacher, teacher's aide and volunteers to travel and provide services at three homeless ~helters located in the North Greenwood neighborhood ($2,400 no change~. Latchkey Services for Children, 1715 East Bay Drive, Largo 34641. Funds are to be provided for literature and equipment at Creative Care I Early childhood Development Center, 154 Tanglewood Drive West, Clearwater. This"facility is located in the Condon Gardens public housing project ($3,500 no change). community service Foundation/Central Housing Assistance Service, 111 S. Garden Avenue, Clearwater 34616. This program provides emergency rental and utility assistance (through FEMA), eviction counseling, referrals and housing placement ($36,000 no change). Project Self-Sufficiency, 210 Ewing Avenue, Clearwater 34616. Operating support for this program will provide a comprehensive support system of education, housing, child care and counseling for low income, primarily those with single heads of household, families ($16,000 no change). Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater 34615. This grant will provide support for staff salaries for the youth club. Program components are education, athletics, and motivational training ($15,200 approved 6/20/91; $15,000 added 6/20/92). city of Clearwater, P.O. Box 4748, Clearwater 34618!Law Enforcement Apprentice Program. Operating support will be provided to the Police Department for this new program, which will provide training and employment for minority youth interested in law enforcement ($6,500 no change) . Homeless Shelters 17) Quest Inn, 509 N. Ft. Harrison Avenue, Clearwater 34615. This facility provides shelter for homeless men and women. The requested funds will be used to paint the exterior of this three story building ($2,000 no change) . 18) Homeless Emergency Project, 1120 N. Betty Lane, Clearwater 34615. Funds will be used to rehabilitate two dwelling units. These units are located at 1410 N. Garden Avenue, and will be used for emergency/transitional housing. Renovations are needed to comply with 'City housing and building codes ($13,030 no change). 19) . Homeownership Tampa Bay Community Development Corporation, 1499 Gulf to Bay Blvd., #201, Clearwater 34616. Funding will provide second mortgage funds and administrative support to enable the sale of two homes to qualified low i Page 3 of 5 , l1o-, . 20) 21) 22) 23) e) .. and moderate income families ($20,000 6/20/91; $15,000 added 7/2/92; Total $35,000). Clearwater Neighborhood Housing Services, 1002 N. Greenwood Avenue, Clearwater 34615. Commitment to provide administrative support for a maximum of 12 new home loans in the North Greenwood neighborhood $20,000 6/20/91; $22,500 added 7/2/92; Total $42,500). Habitat for Humanity, P.O. Box 16101, st. Petersburg 33733. Funds will allow for the purchase of three building lots to be conveyed for const~uction of homes to be occupied by low and moderate income families ($25,000 no change). city of Clearwater, P.O. Box 4748, Clearwater 34618. Program operation, deferred payment mortgages, streetscape, planning, surveying, appraisals and other permissible costs associated with the Clearwater Neighborhood Housing Services Infill Housing Development Program ($250,000 6/20/91; -$60,000 3/5/92; -$22,500 7/2/92; -$147.500 requested: Total $20.000). Housing Rehabilitation Clearwater Neighborhood Housing Services, 1002 N. Greenwood Avenue, Clearwater 34615. Commitment to provide administrative support for a maximum of 25 home rehabilitation loans in the North. Greenwood Neighborhood ($20,000 no change). city of Clearwater, P.O. Box 4748, Clearwater 34618. Operating support and loanable funds for housing rehabilitation for low and moderate income homeowners, and loan guarantees for qualified loans made by private lending institutions to revitalize the housing stock and conserve older neighborhoods ($295,688 6/20/91; -$120,550 3/5/92; +$24,724 7/2/92; Total $199,862). Demolition 25) city of Clearwater, P.O. Box 4748, Clearwater 34618. This program will be administered in conjunction with the infill housing program. It will provide loans to owners of abandoned dwelling who desire to make the lot available for new housing construction ($29,000 6/20/91; -$29,000 3/5/92 +$2.000 requested: Total $2.000). Economic Development 26) Clearwater Neighborhood Housing Services, 1002 North Greenwood Avenue, Clearwater 34615. operating support for commercial loan programs operated by the neighborhood based non-profit organization $15,000 no change) . 27) city of Clearwater, P.O. Box 4748, Clearwater 34618. Loanable funds will be provided to support the commercial loan program operated by Clearwater Neighborhood Housing services ($75,000 no change). . Page 4 of 5 . l~ .... .8) Administration city of Clearwater, P.o. Box 4748, Clearwater 34618. Subrecipient contracts, program monitoring, financial reporting and compliance with applicable federal regulations will be assured through program administration ($80,000 6/20/91, +$40,000 3/5/92; Total $120,000). Acauisition 1.2.l Clearwater Neiqhborhood Housinq Services. 1002 N. Greenwood Avenue. Clearwater 34615. Purchase of land for new housinq construction for the Infill Housinq Development Program ($138.500 requested). Rental Rehabilitation 30) City of Clearwater, P.o. Box 4748, Clearwater 34618. Rehabilitation of substandard rental units located in the North Greenwood housing reconstruction and neighborhood conservation area ($140,500 3/5/92). Relocation 211 city of Clearwater. P.o. Box 4748. Clearwater 34618. Construction of last resort housinq under the city's local option program ($38.000 reauested). . Disposition city of Clearwater. P.o. Box 4748. Clearwater 34618. Transfer costs (title insurance. documentary stamps. etc) necessary to convey land to buyers under the Infill Housinq Development ($4.000 requested). L:\DATA\CDO\9192AMEN . Page 5 of 5 . ...., Clearwater City Commission Agenda Cover Memorandum Item # Meeting Date: 11/05/92 .BJECT: Amendment to 1991-1992 Subrecipient Agreement with Clearwater Neighborhood Housing Services to provide quarterly reports, maintain loan documentation, and acquire land in support of the Infill Housing Development Program RECOMMENDATION/MOTION: Approve the Amendment to the Agreement with Clearwater Neighborhood Housing Services to provide quarterly reports, maintain loan documentation, and acquire land in support of the Infill Housing Development Program. ~ and that the appropriate officials be authorized to execute same. BACKGROUND: Clearwater Neighborhood Housing Services (CNHS) is an important partner in the City-financed effort to build new homes in the North Greenwood Neighborhood. City funding is derived from both local revenue and the Community Development Block Grant (CDBG) provided by the Department of Housing and Urban Development (HUD). In order to fully comply with all HUD rules, staff is presenting the attached amendment to the 1991- 92 Contract between the City and CNHS. This amendment will add reporting and documentation requirements, and will streamline land acquisition for infill housing. Currently, land is acquired from .' ate sellers by CNHS with City CDBG funds. A mortgage in favor of the City is taken out at that e. In most cases, the land is immediately used for an infill house, and the City's mortgage on the lot is converted to a second mortgage on the house when the participating bank makes the first mortgage on the home. After this Agreement is in effect, the initial mortgage on the lot will become unnecessary. This will save paperwork and recording fees. Lot disposition will still be governed by the Federal requirements, as they are now. Funding for 1991/92 was previously approved as part of the 1991-92 Final Statement as an infill housing expenditure. No additional funds will be required. Reviewed by: Legal Budget Purchasing Risk. Mgmt. CIS ACM Other Originating Dept: PLANNING & DEVELOPMENT Costs: Total COMMission Action: o Approved o Approved w/conditions o Deni ed o Continued to: N/A N/A N/A User Dept: Current Fiscal Yr. Manager Advertised: Date: Paper: o Not Requi red Affected Parties o Notified o Not Requi red FlWlding Source: o Capital Imp. o Operating o Other A ttaclllllent s : Amendment to Agreement itted by: o None Appropriation Code: ~ Printed on recycled paper . . . AMENDMENT TO AGREEMENT city of Clearwater and Clearwater Neighborhood Housing Services, 1991-1992 Cownunity Development Block Grant Program WHEREAS, The CITY OF CLEARWATER (CITY) received funds under the Community Development Block Grant (CDBG) Program which require that certain provisions be included in any agreements that the CITY makes with subrecipients for use of CDBG funds; and WHEREAS, the CITY entered into an agreement with CLEARWATER NEIGHBORHOOD HOUSING SERVICES (CNHS) on October 1, 1991 to perform eligible activities under the CDBG program for the year 1991-1992; and WHEREAS, this Agreement did not include all of the provisions required by the CDBG legislation; and WHEREAS, the CITY and CNHS desire to comply with all requirements of law and regulation, 2. 'CNHS agrees to maintain documentation in all economic development loan files regarding job creation and the necessary or appropriate determination of the use of Community Development Block Grant funds to support private, for-profit businesses. 3. CNHS agrees to operate the land acquisition activity in support of the Infill Housing Development Program. The CITY agrees to pay for appraisals, surveys and environmental reports for land proposed for purchase for infill housing. The CITY agrees to provide funds to CNHS to purchase lots, in consideration of the appraised value and the selection of the lot as a client homesite. The CITY Planning and Development Director reserves the right to disapprove any lot purchase if no client has selected the lot as a homesite or if the proposed purchase price is more than 15% above the appraised value. Funds to purchase lots will be advanced to CNHS within 10 days after submittal of a request. A copy of the appraisal and the contract for sale shall be attached as documentation. At the time Page 1 of 2 . 1-<-, . . . . , CNHS closes on the purchase of the lot, an Affirmatiorlf of Contractual Conditions will be issued in favor of the CITY for the purchase price. Land purchase funds will be secured by a second mortgage in favor of the CITY when title is transferred from CNHS to the client who will be the ultimate occupant of the ne;wly constructed home. CNHS shall proceed in a timely manner to assist the client in securing a bank commitment for a first mortgage and to begin construction on a new home. Funding for the land acquisition activity shall be $138,500 for 1991-1992. Source of funds shall be the Community Development Block Grant Program. 4. Al~ other provisions of the Agreement between the CITY and CNHS included in the contract dated October 1, 1991 shall remain in force and effect. Countersigned: ~. " CITY OF CLEARWATER, FLORIDX By: Rita Garvey Mayor-Commissioner Approved as to form and correctness: Michael J. Wright City Manager Attest: M.A. Galbraith, Jr. City Attorney L:\DATA\CDO\CNHSAMEN.DMT cynthia E. Goudeau City Clerk CLEARWATER NEIGHBORHOOD HOUSING SERVICES President Date ATTEST: Date Page 2 of 2 . '<- ~, " . . . DIANE AND VERNAL ELLIOT REHAB. LOAN SCHEDULE OF EVENTS April 10, 1990 August 24, 1990 August 24, 1990 August 31, 1990 August 31, 1990 Sept. 6, 1990 Sept. 13, 1990 Sept. 14, 1990 Sept 17, 1990 Sept. 18, 1990 Sept. 25, 1990 October 2, 1990 Diane and Vernal Elliot applied for a COBG rehab loan. Rehab. Loan Committee approved 6% Rehab. loan for Diane and Vernal Elliot for $12,500. Diane Elliot wrote a letter to Mike Hughes stating that she and her husband had chosen Merger as the contractor. Diane and Vernal Elliot entered in to a mortgage with the city of Clearwater for $12,500 to be repaid at 6% per year with payments of $89.55 beginning on 11/1/90 until paid on October 1, 2010. Diane and Vernal Elliot entered into a rehab. work contract with Merger Construction, a division of Charger Enterprises, for $10,162. Vernal Elliot signed an Authorization Disbursement for emergency installation water heater for Garrett Plumbing. for of Diane Elliot Disbursement $4,064.80. signed an Authorization for Owen Hurd of Merger for for Vernal and Diane Elliot signed an Authorization for $2,000 for Hercules of Florida for Roofing Replacement. Increase costs detailed in change order #1 reflect the deed restrictions which require tile instead of shingles. Vernal and Diane Elliot and Owen Hurd (contractor) signed change order #1 to increase the original contract by $6,117.39. Vernal and Diane Elliot entered into an additional mortgage with the city of Clearwater for $6,000 to be repaid at 6% per year with payments of $42.99 monthly beginning Nov. 1, 1990 through October 1, 2010. Diane Elliot and Owen Hurd signed change order #2 to increase the original contract by $617.00. Diane Elliot signed an Authorization for Disbursement for $10,831.59 for Owen Hurd of . No Date listed October 10, 1990 October 10,1990 October 23, 1990 October 23, 1990 - December 6,1990 . December 6, 1990 December 12, 1990 - December 23, 1991 . Merger. Owen Hurd signed a Final Payment Affidavit on behalf of Charger Enterprises for $10,831.59. Vernal and Diane Elliot and Owen Hurd signed change order #3 to increase the original contract by an additional $445.00. Memo to file indicates dispute between Mike Hughes and Mr. Elliot. Ms. Elliot sent Chris her first letter stating that she was unable to get Owen Hurd to finish the job and listed the items that needed to be addressed. She referenced a meeting she had with Chris at her residence. Correspondence was written between the Elliots and Chris as to discussing the 6% verses DPL loan, the number and items that needed to be fixed to complete the project, the Elliots' belief that the city had recommended an unlicensed contractor who was a friend of Mike Hughes and the release of the Elliots' construction escrow without the job being complete. After no conclusion to the rehab. dispute the Elliots hired James Lentz as their attorney in this matter. Mr. Lentz wrote Chris stating that he was representing the Elliots and all interaction with the Elliots were to be made through his office. Correspondence was written between the City Attorney and James Lentz offering ways to complete the proj ect. The city and Charger Enterprises paid for correction of the items the Elliots had requested on their original punch list. After taking care of most of the items on the punch list the Elliots appear to have added new items as time went on. In order to complete this project City staff suggested that the city repair some of the items the Elliots said were inadequate and the Elliots and the City would sign a Mortgage Modification to set back the date of the initial payment to November 1, 1991. Mr. and Mrs. Elliot did not make regular payments for the first seven months of their mortgage. Subsequent payments have been credited to their account, but the . . . ".. December 24, 1991 February 18, 1992 April 2, 1992 May 11, 1992 June 3, 1992 June 8, 1992 June 9, 1992- June 18, 1992 June 19,1992 August 4, 1992 August 24, 1992 elliot.soe status still reflects an arrearage. Rescheduling the start date will clear up this delinquent status by allowing the missing loan payments to be caught up at the end of the loan term. The city replaced the rear entry door at the City's expense in August 1991. The Elliots did not respond. After no conclusion was made on the project, Mr. Lentz filed a Notice of Claim in regard to this rehab. project. James Lentz forward an Amended Notice of Claim. James Lentz made an offer of settlement to Miles Lance with City to pay $1,291 in construction costs to complete the proj ect, $18,500 in liquidated damages, and $2,700 in attorney's fees. The Elliots wrote the Mayor's Office requesting a meeting to discuss their rehabilitation project. Elizabeth Deptula, Miles Lance, Jim Lentz, Jim Polatty, and Jay Elliott met to discuss a settlement of the Elliott's Rehab. Case. No complete settlement was reached, however staff was instructed to work with the Elliots to conclude this matter. Mike Holmes met with Mrs. Elliott to discuss the existing rehabilitation problems and identify a method for completing the project. Mike Holmes worked with the Elliott's to prepare a work write-up for the remaining rehab. items. The Elliott's entered into a contract with H. D. Construction Inc. to complete the items listed in the work write-up. The rehab. project is complete and final payment is authorized by Mr. and Mrs. Elliot. Mortgage modification faxed to Mr. and Mrs. Elliot's attorney. e Proposed 18th Year CDBG REVISED * Application Schedule . Nei9hborhood Advisory Committee 2/11/92 2/11/92 Advlse of New Proposal Cvcle Discuss Alternatives to limit number 2/11/92 of subrecipients and make recommendation for city commission consideration Publish Invitation to Neighborhood 3/2/92 Clearwater Times Advisory Committee Meetings/Notice of . Open Meetinqs ~ Publish Notice of Funds 3/9/92 Clearwater Times Available/Reauest for Proposals Nei9hborhood Advisory Committee 4/14/92 city Hall Annex Addltional Public Suaaestions 7:30 P.M. Deadline for Proposals 4/28/92 city Hall Annex 4:30 P.M. Nei9hborhood Advisory Committee 5/19/92 city Hall Annex Revlew of proiects 7:30 P.M. Route Proposal Information to city 5/18/92 Commission and city Departments * Neighborhood Advisory committee 5/26/92 city Hall Annex Recommendations for citv Commission 7:30 P.M. Submit Aaenda Item to citv Clerk 6/5/92 Advertise for Public Hearing 6/11/92 Clearwater Times Leqal and Viewinq Recommended Fundina Public Hearing/Adopting Proposed 6/18/92 city Hall statement 6:00 P.M. Advertise for Viewina Final Plan 6/26/92 Clearwater Times Initiate Environmental Reviews (as 7/1/92 necessary) Submit application to U.S.HUD 8/15/92 Environmental Review Completed 9/15/92 Publish Finding of No Significant 9/30/92 Clearwater Times Impact/Reauest Release of Funds US-HUD Approval of Grant Begin 18th 10/1/92 Year of COBG IBcdbg.sch . e . . CITY OF CLEARWATER Interdepartmental Correspondence TO: Members of the Neighborhood Advisory Committee FROM: Chris Papandreas, Community Development Manager SUBJECf: Special meeting March 10, 1992 COPIES: James M. Polatty, Jr., Director, Planning & Development Isay Gulley, Executive Director, CNHS William C. Baker, Director/Public Works Cyndie Goudeau, City Clerk Lois Cormier John Jenkins DATE: March 4, 1992 A special meeting of the Neighborhood Advisory Committee will be held at Noon March 10 in the DRC Conference Room in the City Hall Annex. The purpose of this meeting is to discuss the following environmental and public works concerns: Stormwater detention in the North Greenwood neighborhood Condition of Stevenson's Creek Status of availability of reclaimed water for lawn irrigation in the North Greenwood neighborhood Odors from the Marshall Street Sewage Treatment plant Mr. Bill Baker, Public Works Director, will be present to discuss these concerns. Lunch will be served. A copy of the schedule for the upcoming 1992-93 review cycle for applications is attached for informational purposes. The Minutes of the meeting of February 11 are also included. CP/gml Enclosures . . . From: To: Date: Subject: GINNY: Greiner (CAROLE) GINNY Thursday, February 18, 1993 NAC MINUTES 1:58 pm A COPY OF ALL NAC MINUTES FROM THEIR BOARD MEETINGS MUST BE SENT TO THE CITY MANAGER'S OFFICE EACH TIME. WILL YOU PLEASE MAKE SURE THAT WE ARE DOING THAT? THANKS .' . . CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1993-94 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET Agency Description Funds Staff N.A.C. City 1991-92 1992-93 Project Name Requested Recom- RecOmc Commission Funding Location 93/94 mendation mendation .... Recom- Funding mendetion ... PUBLIC SERVICES 1. Ervin's All American Youth Club Operating expense $40,900 16,000 12.429 $30,200 $15,850 1250 Holt Avenue Clearwater, FL 34615 ............ .. ... 2. Greenwood Panthers Culture and Sports Football equipment and Office equipment $25,000 5,000 5,000 .. $12,600 P. O. Box 1541 . Clearwater, FL 34617 . 3. Sgt. Allen Moore Community Partnership Operating expense (Safe-House of North $ 6,020 4,214 ,21' ..... 19321 U.S. Hway 19 N., Ste. 415 Greenwood) Clearwater. FL 34624 . 4. West Central Florida Council Registration and Supplies (Clearwater $ 3,600 1.800 1.571 Boy Scouts of America Scouting Assistance Proposal) 801 West Bay Drive, Ste. 400 Largo, FL 34640 .. 5. Pinellas Opportunity Council, Inc. Administration (Chore Services) $ 9.878 5,941 5.941 P. O. Box 11088 Client Assistance (Emergency Assistance $ 5,000 St. Petersburg. FL 33733-1088 Program) 6. North Greenwood Association Building Rental and Operating Expense $19.400 11.640 11,640 P. O. Box 805 Clearwater, FL 34617-0805 page 1 of 5 . . . Agency Description Funds Staff N.A.C. City 1991-92 1992-93' Project Name Requested Recom- Recom- Commie.ion Funding Location 93/94 mendation mendation Reeom- Funding mendetion 7. Red Ribbon Homestead Administration $20,000 10.000 - 0 - 1123 Pinellas Street Clearwater, FL 34616 8. Community Service Foundation Administration and Operating Expense $36.651 25.655 36,651 36,000 $34,200 111 S. Garden Avenue (Central Housing Assistance Service) + 10.996 Clearwater. FL 34616 36.651 9. Coordinated Child Care of Pinellas, Inc. Child Care Match $23,645 14.187 14,187 4140 - 49th Street North St. Petersburg, FL 33709 10. Y outhbuilders Youth salaries $19.469 13,628 13,628 $11,900 P. 0.179 Clearwater, FL 34617-0179 11. Boys and Girls Clubs of the Suncoast Administration: 13,200 14.000 $14,400 2936 Tanglewood Drive Condon Gardens Club $16,500 13,200 (Boys Clearwater, FL 34619 Club) 12. Girls Inc. Administration: Condon Gardens $23.324 13.439 14,000 $20.800 2936 G&H Tanglewood Drive South Operating Expense: Kings Kids $21.472 13.439 10,500 Clearwater, FL 13. Clearwater Police Department Administration/L.E.A.P. Program $10.410 4,164 11 ,389 6,500 $10,400 Law Enforcement Apprentice Program 644 Pierce Street Clearwater, FL 34617 14. Y.W.C.A. of Tampa Bay Administration (King's Kids) $ 2.400 1,200 1,200 2.400 1201 MLK Avenue Clkearwater, FL 34615 Page 2 of 5 f~ . . . Agency Description Funds Staff N.A;C; ... City 1991-92 1992-93 Project Name Requested Recom- Recom- Commission Funding Location 93/94 mendation mendation Recom- Funding mendetion 15. Partners in Self Sufficiency Administration $20.000 16.000 1 6.000 16.000 $13.000 P. O. Box 960 Clearwater. FL 34617-3453 ..... TorALPUBLlC SERVICE ...... .....}.. 16004B9 .. ( .. PUBLIC FACILITIES 16. YWCA of Tampa Bay Replace air conditioning system (222 S. $80.000 - 0- - 0 - See 655 Second Avenue South Lincoln Avenue) above St. Petersburg. FL 33701 17. Head Start Purchase modular classroom: 701 N. $32.000 8.000 8.000 $ 5.300 12351 - 134th Avenue North Missouri Avenue Largo. FL 34644-1811 18. City of Clearwater Building Renovations $39.882 9.970 18,130 Parks and Recreation Dept. (Wood Valley Recreation Center) P. O. Box 4748 Clearwater. FL 34618 19. Clearwater Housing Authority Buildings Renovation: 4.650 P. O. Box 960 - 210 S. Ewing Avenue Levison Center $18.600 4.650 7.200 Clearwater. FL 34617 Fulton Apts. $34.225 7.500 (Condon) 20. Community Pride Child Care Center Building Renovation: Holt Bldg. $31.750 10,416 10,416 1.700 $10.000 211 South Missouri Avenue Building Improvement: Missouri Bldg. $ 9.914 Clearwater. FL 34615 21. Neighborly Senior Services. Inc. Building Renovation: 210 Ewing Avenue $ 4.000 4.000 4.000 Neighborly Adult Day Care Project (Neighborly Clearwater Adult Day Care 13650 Stoneybrook Drive Center) Clearwater. FL 34622 Page 3 of 5 . . . Agency Description Funds Staff N.A.C. .. City 1991-92 1992-93 , Project Name Requested Recom- Recom~ Commission Funding Location 93/94 mendation mendation Recom- Funding mendation 22. Family Resources, Inc. Building addition 23,775 5,944 5,944 P. O. Box 13087 St. Petersburg, FL 33733 23. Ervin's All American Youth Club Building Addition: Monroe Jones Hall Multi- $842,000 - 0- - 0 - See 1250 Holt Avenue Cultural Art Center/Gymnasium above Clearwater, FL 34615 24. Homeless Emergency Project Renovation and addition $37,200 9,300 9,300 13,030 ~15,500 1100 N. Garden Avenue Clearwater, FL 34615 25. Religious Community Services Acquisition of Modular Homes $54,626 13,656 13,656 $ 5,000 1125 Holt Avenue Emergency Housing Revitalization Program Clearwater, FL 35615 26. Latchkey Services for Children, Inc. Playground Improvement $ 5,098 5,098 - 0 - 3,500 154 Tanglewood Drive West Condon Gardens Club Clearwater, FL 34620 TOTAL PUBLIC FACILITIES 74,096 ECONOMIC DEVELOPMENT 27. Clearwater Neighborhood Housing Services Administration $28,000 1 5,000 15,000 $50,000 1002 N. Greenwood Avenue Clearwater, Fl 34625 FAIR HOUSING 28. Community Housing Resource Board Administration/Fair Housing Auditing $ 7,800 7,800 7,800 P. O. Box 2651 Clearwater, Fl 34617-2651 Page 4 of 5 .,\ . :e > . , .-!l Agency Description Funds Staff N.A.C. City 1991-92 1992-93 Project Name Requested Recom- Recom- Commission Funding Location 93/94 mendation mendation Recom- Funding mendation ACQUISITION 29. Sgt. Allen Moore Community Partnership Acquisition $70,000 17,500 25,887 19321 U.S. Hway 19 North, Ste. 415 Clearwater, FL 34624 . 30. Pinellas Habitat for Humanity Acquisition of vacant lots $50,000 25,000 25,000 25,000 $20,000 P. O. Box 16101 St. Petersburg, FL 33733 TOTAL ACQUISITION 50,887 REHABILITATION ADMINISTRATION 31. Clearwater Neighborhood Housing Service Administration/Rehab $40,000 20,000 20,000 20,000 $18,000 1002 N. Greenwood Avenue Clearwater, FL 34615 OTHER SUBRECIPIENT FUND 32. Clearwater Neighborhood Housing Service Administration/lnfill Housing $80,000 40,000 40,000 $20,000 1002 N. Greenwood Avenue Clearwater, FL 34615 33. Tampa Bay Community Development Corp. Administration/Direct Loan (Homeownership $50,000 40,000 40,000 35,000 $27,000 1499 Gulf to Bay Blvd., Ste. 201 Opportunity Program) Clearwater, FL 34615 TOT AL OTHER SUBRECIPIENT FUND 80,000 NAC TOTAL FUNDING RECOMMENDATION $ 408,272. (of which $160,489. is Public Services) - 'ill' L:\DA TA\CDO\RAl ESIlEf.93 June 21, 1993 9A.M. Page 5 of 5 . . .'. MAY 2 1 '993 . , c- L-..- ...-1 n,:r-7-(~- ! -"IT T 0_ ..._,;......~......-_.'"-'--~-~ PUBLIC WO~r:<~EPr,RTMENT ~.'CB INfRA UTIL ENS mANS (NV o GS CJ RMfl 0 CMH 0 PY 0 TM Cl 0 0 r~l Ll o PN 0 JRL 0 MH 0 DB COPIES TO: C IFlil. v 0 'Ii' (' T. Ii: A.- R W ATE R Interdepartment Correspondence 4, Bill Baker, Director Public Works James M. Polatty, Development Jr. , Director ~~ing & SUBJECT: Latchkey Services for Children at 154 Tanglewood Drive West COPIES: DATE: May 26, 1993 . I am writing concerning the Latchkey Services request for CDBG Funding (attached). Their concern is to solve an erosion problem at their child care center in Condon Gardens. They claim they have a problem caused by run off in the front yard from Drew Street. The Neighborhood Advisory Committee (NAC) motioned to "determine responsibility and to inquire about using available stormwater monies to address their problem". Would you please have your staff investigate this to determine if the City or State is: a) responsible; b) can fund the improvements from existing funds (such as stormwater); or c) any other factor that may have an impact on the NAC recommendation. I would appreciate an answer by June 4, 1993 to help me prepare the Agenda item for the July 1, 1993 City Commission meeting. The City Commission agenda item is due to the City Clerk on June 9, 1993. Your continued assistance to us is greatly appreciated. .b) 4- r- :f ..() ~/1 ?Jal.., ~.- u"f: J d4< cs r 14 cOI/ec,le.c1 /4 JcJ #cA. 4 aHd.l-if.cv (" c.q.,tc;,~ ~tI~,.v 1V~.;t.fI. ;,., ~/4 ,....,,t; 0" fJY<- 41~,~~ .,I.~~. ;/ ~qS~ a_d' A/""~, tJ/"/4 -t't>M ~cW .,J,( d~f:s ,,~-I J~ /0 Nc r"rr6ettfcl. . Va-/c, ~.,f .f:,"/.r d~(;clf t> JJ ~ /'4{.t41( t..//rl C:::~(J~e. (iU(.".3;" V I:;; .,I4'-'fI. 's (/1(" J'6d.,4 cot's~. ,//J~ ~AMI'bc.)fS" tbn -Nfl. 'lJd~7f .,/I~~ /v Co"'-6I'~I/:J ~"61 f#'p./., 1> .,Me, l"~rrW"~' . (fkrto~ /ife 400/ d,Q,...~.r ....1 ;f)o/~ if!. .,I~J ./& c,a... t'r~. ~ UJCf:ti w<. V.,~1-4J .1ft '-',,,.-Ie. u~~" GMs,o,J .. - 41/{1" I/cll&~ ~/ty f)ltrCSJ J'~i1~ C~V.. ~s C3tUq;/J.' ;.;> -I~c /1iIt;;.ffJl:1..d .1,3 .#'"...cI J(k~ -li.1 "'cHelf -1(& <:6V" ~I' /flll ,(A,,~ r-l ~~.:. ;/Ic.r Pf:.o../ y/o HtII. ",+"",1PiJ ~."v. ~/"c.. , ~..... ".. .... JMP/pdf admin\latchkey.PW - ~ I,. . . ~ ,", CITY OF CLEARWATER COMMl.JI\iTV DEVELOPMEl\"T BLOCK GRAl\"T APPLICATION FOR FUNDING IT 1993-94 Due April 20. 19~3, 4:00 P.l\f. Mail or brini six copies to City of Clearwater Community Development, 10 S. Missouri Avenue, Clearwater, FL 34616. (If engin~ring or architectural drawings or plans are to be submitted,only one copy of these is needed.) Por assistance with the ap?lication, telephone Mike 'Holmes at 462-6880. Name of Agency: Mailing Address: .- Contact PersonfritIe: Telephone: Name of Project: Total Project Cost: CDBG Funds Requested from the City of Clearwater Signarore: . /2.. ~ Person Authoriz to Submit Application W. David Braug ton ",' ',.' , Executive Director Title: ,I:',;"~ , :;\{t:~.~: i "l:'~ I' , .,,\;...;1, LATCHKEY Services for Children, Inc. 4910-D Creekside Drive Clearwater, FL 34620 W. David Braughton, Executive Director (813) 573-1060 Comprehensive Playground improvement for ~~41~~on ~~~pnrlin'g rTP~tive Care It 154 Tan2lewood Drive W, Clearwater, FL S 5,098 $ 5,098 Date:April 20, 1993 00 ~a3~O\Yl~ ~ . APR 2 0 1993 . COMMU1~iTY DEVELOFrENT . CITY OF CLE~HNt\TER - ------------------------------------~------------------ - ___ n __ ,. \ CITY OF CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT Application for Funding 1993-1994 Submitted by LA TCHKEY Services for Children, Ine. 4910-D Creekside Drive Clearwater, Florida 34620 I. Project Purpose and Description ~'; 1; _: ;t . To provide a comprehensive playground improvement for the children attending Creative Care I, Early Childhood Development<;enter located at 154 Tanglewood Drive West, Oearwater, Florida. , ' ::1:, <;.'}~i':; d'-;'J J';""" The playground equipment at Creative Care child care center serving primarily Condon Gardens residents, is in serious need ofrepair. Throughout the years of LATCHKEY's operation at the child care center, the pi~yground equipment has been in constant repair. Recent findings note extensive wood rot of the equipment in addition to major rusting through metal surfaces. The playgrourt~ , equipment is exposed to daily use from fifty (50) preschool children. Weather erosion haS ,rendered some playground equipment unsafe for children's use. ,,X, ' '_,'i-I';',.; ,.:,,>;:, The playground sand and mulch havereen eroding with each rain stonn. Currently there is no foliage, walls or borders to hold the sod in place. Rain draining from the roadway washes more and more soil down the f:1illside. The Pinellas County License Board has cited the center for having exposed m:e;roots posing a danger to young children. The mulch we use several times a year to p~vent erosion does very little to hold the soil in place. The play ground area is in ne~:,pfmajor landscaping to arrest the continual wash out of the grounds. 'i?'i!:t" ,'lf1 ;!"r'~\. '" The Community Block Grant Funding y.rould be used to replace the playset jungle gym equipment and purchase landscaping fofthe hill side along the fence. :" :,1,',~!~.::_ -"',; ..,1.,.". II. National Objectives ,g:!", ,:;.}~\- ::~." Creative Care I primarily serve low to moderate income families who reside in the Oearwater Condon Gardens housing complex. The average annual income of these families is approximately $11,850 or 1~~s. -:~'s; ,L ,....:, r.' ',i,: :.,:"....',: Ti:':> 'l'":.,,J,"" . , II',':,' ?\t;l:,~/'~' , ' f! \~ e e- ~ ill. IV. V. Project Cost and Funding Each of the items listed below would be installed on the preschool playground. Estimates for both the playground equipment and landscaping are attached. All About Playgrounds, Ine. playset, tower, roof, deck, wheel, seat, slide, bridge, net, tire swing $1,379 installation and delivery 414 $1,793 Total: Trison's Ine. Landscaping Design wood around 2 trees and in front of fence (using more durable wood) includes labor $3,305 GRAND TOTAL: $5,098 Project Time Table TIlis project will be completed within twelve weeks or by December 30, 1993. Equipment will take approximately 45 days to order and 30 days to install. Project Location Creative Care I Early Childhood Development Center 154 Tanglewood Drive West Oearwater, Florida 34619 Parcel # 71-29-16-00000-110-0200 ~:L;i; i."";': ~'i ;~i};'---' i /~, , ~,. "" I, VI. Other Information .~;~:.~, ,,'i :i" Federal Emergency Management Agen,cy(FEMA) floods plain wne designated for this ; f.:l~, ,,; 1 '.) property. ,tfi( . Zone -- 3:;;:; . d', Panel -- 18',~1:, Number -- 125096-18B (#i{ Contact Persons: W. David Bflipghton, Executive Director Nancy Stefan~KProgram Services Director .;,;l~~:t',(;.; > i LA TCHKEVSeivices for Children, Inc. 4910-D Cree~ide Drive Oearwater, F1brida 34620 Phone: (813) 573-1060 Fax: (813) 572-4591 Agency: t! 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Fax Transmittal Memo 7672 To J.. ~ J'/fi:/ Co~nJ 7 /$m !.butlOn ,.., ~/~-l/S'/ COt"l'Itnls ~ LATctEY ---. - 1 1 1 L~-~ Ttlvphone, ~ ,~~~~_=-_~~....:_~__!.""":"'""" ........ ~'_~~~'......~ '. -,oL "'" TO 813 585 3920 . '.' '*" Nuv!P.. / TodO(I}ly! ~.l TIflllI . '. .,..\:tI 'Y//P/J'~ From P/i-/ C~~~/A/~J Corrrpany;~t.. ~~e.-7 ,;.:'A.~/~c;?e;-.,..s Loutioo 4 iv 1'" MAiif ~1P~DePt. Charg. FU~....3f'? 9 TeI,phon'3-r~ - StJ?~ =~on 0 Dest,oy 0 Ae!urn 0 Cell 10' pick~p POI ----. "tt,4~ p~, 1~. INVOICE N~ 93231 6352 - 49th STREET NORTH PINELLAS PARK, FLORIDA 34665 813/546-5076 · 1-800-441-4125 ---- ..:W:..... .-.SX!!~_ _ _~ ;;".';" BENCH SEAT AND SLATS !".~. --. 1 1 1 119 PLAYSET ~x 4 x 4~' TOWER PEAK!D lOOF .-'.- 1 -.kQW D~_ _ '- t::OM,.=~~,l;. 1~9~- -= PAM ' --'-- .-- Ml!!SMAN ~AT CUMM~GS _ ,_ , I FlMS Y~~:/,:," . 413.70 \,';,'1':.'" '.,tl/: ' ",.-. .\'i'~t. 1792.70 -- ..--. I ,:~~,;'/;.i;:~~..~ .....-. 8' SLIDE --, 8' CHAIR BRIDGE CARGO NET ---'TIP.! SW~ftG - -- 7~ *cue -'-... ~- ------........- ----.-. ----~ ,_.._-----~-_. -- . According to a memo from Earl Barrett, Housing Counselor, to Chris Papandreas, Community Development Manager dated July 18, 1991, we were given a rehabilitation loan for which we did not legally qualify and which we could not afford. This could have only happened because the City needed loan recipients. CDBG allowed an unlicensed contractor on the City approved bid list in direct violation of City Ordinances. CDBG employees allowed my escrow money to be paid out prior to job completion and checks made payable to the unlicensed "individual rather than a company name. On 10/29/90, James Polatty wrote a memo to Ron Rabun, city Manager, which said and I quote "Therefore, final payment should not have been processed and the Elliotts should not have signed the ' request. Staff should not have presented a request for final payment when they knew that the job was not complete." The worst thing of all was that the unlicensed contractor did not use the money to pay the subcontractors, and when City officials learned of this they did not notify the Police Department or the States Attorneys Office of the violation of Florida State Statute 812.014 - Theft. Mayor Garvey, James Polatty and Chris Papandreas are listed as specific contacts of the NAC and failed to notify us of them and failed to inform them about us. I had to learn of the NAC after two years from a private citizen, Mrs. Lois Cormier. . CDBG employees failed to notify the city Commissioners of the problems in the rehab program, and allowed them to repeal ordinances designed specifically to keep this kind of thing from happening to CDBG clients. Tw''.) and one ha 1 f years la ter, our home s till is no t done. We have a roof which does not meet code, because it has rotted wood in the rafter tails. We have not received any delay damages despite the fact that our contract specifically calls for them, nor has the City, as administrators of the contract, tried to collect them for us or force Charles Wolfersberger, the licensed contractor, to complete the job. I strongly object to the 90-91 report and the 91-92 report (which is merely a photo copy of 90-91) saying "no negative comments have been received regarding the overall administration of the program." And "The housing rehabilitation program continues to generate a limited number of comments." . ~ f)1df 0</1/12> . . . . . . . Grantee Performance Report Comments for the February 1992 Neighborhood Advisory Committee My name is Diane Elliott and I live at 1880 Lombardy Drive in Clearwater, and we are citizen clients of CDBG. We've had rehab loans through the HUD rehabilitation loan program and my comments - I have a few comments for the Guarantee Performance Report because we've had some problems as I'm sure the members of the NAC know. My comments are as follows and I did write them down and I'll be happy to give them to you. But according to a memo from Earl Barrett, who was the Housing Counselor, and it was a memo to Chris Papandreas - it's public record - it was dated July 18, 1991 - we were given a rehabilitation loan for which we did not legally qualify and which we could not afford. The only way this could have happened is because the city needed loan recipients to use the money: use it or lose it, as it goes. CDBG allowed an unlicensed contractor on the City approved list in direct violation of City ordinances. CDBG employees allowed my escrow to be paid out prior to the job completion and checks were made payable to the unlicensed individual rather than to a company name. On October 29, 1990, James Polatty wrote a memo to Ron Rabin, who was the City Manager at that time, and he said, and I quote: "Therefore, final payment should not have been processed, and the Elliott's should not have signed the request. Staff should not have been presented a request for final payment when they knew that the job was not complete". (blank tape) .....use the money to pay our subcontractors and when city officials learned of this, they did not notify the Police Department or the state Attorney's office of the violation of Florida State statute 812.014 Theft. Mayor Garvey, James Polatty and Chris Papandreas are all listed as specific contacts of the NAC, and yet they failed to notify us of the NAC and failed to inform them of us and our problems. I had to learn of the NAC after two years from a private citizen, Mrs. Lois Cormier. CDBG employees failed to notify the City Commissioners of the problems in the rehabilitation program and allow them to repeal ordinances designe~ specifically to keep this kind of thing from happening to CDBG clients. Two and a half years later, our home is still not done, we have a roof which does not meet Code because it has rotten wood under the rafter tails. We have not received any delay damages despite the fact that our contract specifically calls for them, nor has the city as administrators of the contract tried to collect them for us or force Charles Wolfersperger, the licensed contractor to complete the job. I strongly object to the 1990-91 report (Guarantee Performance Report) and the 91-92 report which was a copy of the 90-91 report saying, "No negative comments have been received regarding the overall administration of the program. II And the housing rehabilitation program continues to generate a limited number of comments. Thank you. . ' . . . - .., . Grantee Performance Report Comments for the February 1992 Neighborhood Advisory Committee My name is Joanne Watson and I live at 1719 Lombardy Drive in Clearwater, and I had the same rehab, for $23,000 was my loan. I had the same unlicensed contractor as the Elliott's, Owen Hurd and Merger Division of Charger which was a non-existing company, it never received state authorization to perform work and neither did he. He borrowed someone's license (Charles Wolfersberger's) which was done at a later date. He illegally pulled permits which was against Ordinances. That's not why I fired him - I fired him because he was doing negligence on my home and I notified the city of Clearwater - they knew about it, and they tried to make me pay him. I had to live in bad conditions for about nine months with exposed wires, door openings letting in cold and bugs, Palmetto bugs, and I also had leaks in my house, and they wouldn't let me - they wouldn't release the money to f1X the leaks, so we had to take five minute showers because it would flood out my whole hallway. I had to turn on and off the hot water in my kitchen whenever I wanted to use it because I had massive flooding in my kitchen which destroyed the kitchen floor. My children were - let's see, the youngest one was under a year old or something, they all had to wear heavy pajamas in the wintertime around the house because the heating - the a1r would come in and we'd freeze. And so, we had - and then plus I had plyboard up for back door, the door where the room addition was - there was no windows, and it was open house for any guy that wanted to come in - break-in, OK. Exposed wires in the new bathroom addition, hanging from the water heater and I had to keep the door locked and make sure my kids didn't get in there. So it was a really bad situation, and James Polatt~ was aware of it. He was out to my house in December, saw my condit10ns. Chris Papandreas saw it, and so did Charles Wolfersber~er. Yet, it took till April 1991 to get a contract to get my house f1xed because they wanted me to pay someone I had no contract with, or pay the unlicensed contractor. Now, Mike Hughes wrote up the fraudulent contracts, and he was a City official. He was friends with Owen Hurd, and they've acknowledged their friendship in certain memos that is public record. Also Mike Hughes, you're probably not aware of this, he also entered into a contract for my air conditioning and heating unit. I had no idea that he went to a contract with Montgomery Industries with my money. I was told that it would cost me 2995 to do my air conditioning and hea t ing . Then my escrow account sa id 3115 . Then Mr. Mike Hughes crossed off the amount of 2995 and wanted to charge me 3195 for the air conditioning unit, and stated that he was an authorized agent for us. I never gave him permission, verbally or written, to be our agent and to put a contract for our money. So that's another thing that Mike Hughes has done. My 20, no about 17,000 something hundred dollars was put in an escrow account with the fraudulent company, Merger. So that whole amount there was in jeopardy. So I didn't pay him or illegal license holder, I didn't give h1m the chance to do the house because he wanted to charge me double initially. That's why I didn't pay Charles Wolfersberger - he was incompassionate to the way Owen Hurd treated me, and I told him the way Mike Hughes treated me - yelling at me on the phone - telling me I only get to choose my colors - he approved all the negligent work that Owen Hurd did. Chris Papandreas and Charles Wolfersberger sat together and ignored me at my house - talking over my job like I was a third party. So finally, after a long time, Mr. Polatty, after I received several abusive phone calls from Chris Papandreas and him, he finally let me have my money to do the house. So . " . . . . . . , I had Richard from DesignWise come in and the contract was done. And the first problem I had, which was the only problem I knew of until after the work was done, was that I had to pay for a leak in the kitchen and it was supposed to be - the plumbing was supposed to be checked out and it wasn't. The leak happened, ruined my new cabinet, and I had to pay $125. under protest. And that was the first we knew of. And Earl Barrett told us that we legally - you know - it was our fault, even though it was in my contract in black and white. So then Bob McClelland was the inspector. He inspected the house while my ex-husband was at home with the children (I was at work), said everything was great - everything was up to par. And at that time, we didn't know of all the breaches that were there, because we're not inspectors. Well, we notified the City of Clearwater November or October of 1991, we have problems with termites that weren't addressed properly, we had problems with overloaded circuits and that's a fire hazard when you have a ma~or appliance with several others, and it was passed by the buildl.ng inspectors, the electrical. And now, finally, February 1993, I'm finally getting somebody to 90 back in and fix my house. You see, they want - Someone suggested Desl.gnWise, well first of all, the only reason why I let DesignWise come out is I was waiting for HUD anyway. I figured, let 'em come out - I'll wait and see what HUD wants to do. But if you let someone - first of all his attitude at my house, he denied doing my roof - I had to show him my contract - "You did my roof" there was termites in it, OK. And he was trying to - there was a problem with the wall that he saying that he could do a certain way and it sounded like a really shafty job to me or a half job, and I'm like I didn't like it at all. And my mind was already made up by the second or third meeting, I didn't want him. And Commissioner Deegan said I didn't have to have him. I thought that matter was settled. Now when you have a contractor come in, they do a breach in your contract, and you've 90t to lay down just what your liquidated damages in those contracts - l.f you let that contractor come back in and do your home, you lose your damages. You cannot take him back to court later for making you live in that condition for so, so long. And the same thing with Charles Wolfersberger. You cannot let them come back in and do that. You lose your legal rights. And that's the major reason, along with the fact that I didn't trust him, why I didn't let him in my house again. And you get tired of fighting it for three years - day in and day out, when people ignore your contracts - people ignore your feelings - they ignore that you have children. You know why? Because they go home to a nice house - they're comfortable and they're happy - they close the doors. They don't care what your livin9 conditions are. They don't care how you're being abused by City Offl.cials that you trusted, and you put a mortgage on your home - a second mortgage on your home thinking your home is going to be done right. You know that's - that's - I may not ever be able to get another house again. This might be my last house and my first house. And it's jeopardized because of unlicensed people and city Officials that breach their fiduciary duties. I'll never recommend the rehab program to anyone as long as Mr. Polatty works as the Director. They're doing some changing, but he's at the top of the ladder. steve Watry came in last year - boy was he filled in 'cause he picked up right where Chris Papandreas left off - that if you have - if Mr. Polatty was doing his job and innocent and everything, it's funny how Steve Watry was filled in on this information. He didn't just get it out of thin air, rou know. So I don't believe that this program Wl.ll ever improve with hlm guiding it. And especially when you don't tell HUD what's really going on they hear half-truths or they hear everything's going to be OK. Well it's not OK. Three years of suffering, living in bad conditions, and why should I pay the mortgage . " . . . '. . , . on that when the house isn't right. It's ridiculous. You know? Pay for what? Pay for constant abuse and negligence on your home? And take away your rights as a citizen and not only, you know, little children are involved, too. They suffer, too. So I really would like to see HUD come down and investigate everything: the money - everything - because I don't even think the money - I think there's something wrong with every - the whole program the way who's been involved. And I don't believe they've removed enough of the problem to get it taken care of. And I want to get my house done. And I've not chan~ed my mind about my rights - I have not changed my mind about what I thlnk about DesignWise Chris Papandreas overheard Wolfersberger, Mike Hughes and James Polatty and now you can add Steve Watry to the list, you know? So I'm hoping Carole Greener is a woman with some compassion. It would be nice to get someone in there that has a human heart, and that cares about how people live, and how much money value is on the home, and what - and and what it means to them - and not ignore their problems 'for three years. And I think that delayed damages is very minimal - and it's the least we should get - at the very least. And I - you know, and the James Polatty said at a Commission meeting that we are contract managers. Well, without the contract managers, Hurd and DesignWise wouldn't have gotten away with all this stuff. They obviously didn't do their job right. And I think the least we're entitled to is delayed damages. And I'd like to see HUD step in and I've made the request - and I'm waiting for them - and I'm hoping that they're gonna come in. Because it's not only - I could get my house done - what about the next guy and the next guy and the next guy. What about the other people down the street. I'm sure there's many families like me that have children. Many people that have to throwaway their money - like the Barry's - her husband died. William Barry. Her husband died. She had a contract with Owen Hurd. Do you know he used his personal address as well as his own - he didn't even use a business address. And that is - Mike Hughes wrote that contract up, too. That woman - she probably doesn't even know what she has. Well, anyway, somebody has to speak for the Barry's because then when HUD comes down they'll know that there's other families involved. But anyway, I just would like to see someone investigate and not just people take the word of City Officials, because their word is not as good as gold. And I'm sorry to have to say that - it's a shame because I lost a lot of trust in the City, and I wlll never, ever in my life go for a rehab loan again - anythlng that has to do with anything like that? Not unless I was dying and it would pay for my coffin - 'cause I wouldn't be around to see it. Clearwater City Commission Agenda Cover Memorandum Item #I Meeting Date: 10/15/92 . SUBJECT: Amendments to 1990-1991 Community Development Block Grant (CDBG) final statement RECOMMENDA TION/MOTION: Approve the amendments to the 1990-91 CDBG Final Statement Description of Use of Funds [] and that the appropriate officials be authorized to ~xecute same. BACKGROUND: As a result of the monitoring visit by the U.S. Department of Housing and Urban Development (HUD), the City was required to make several revisions to the 1990-91 CDBG program. These revisions will recategorize expenditures for infill housing into component categories which are consistent with the HUD reporting system and directives. These revisions are summarized on Attachment A. All of the funds expended under this grant were authorized by the City Commission. Housing rehabilitation funds had been carried over as special project balances from prior years. HUD has requested that carry-over balances be shown as part of the current year's budget; this is the reason for the apparent increase of rehabilitation funding of $ 159,275. A1ree activities are proposed to be added: relocation, demolition, and acquisition. Relocation and 'molition address the City's local option program which was implemented to rebuild one unit in the North Greenwood neighborhood during 1990-91. Acquisition funds were spent in furtherance of the Infill Housing Development Program. A further formal amendment is required to recognize the City Commission's action of 11115/90 which revised the scope of services applied to the funding granted to the Homeless Emergency Project. These amendments are scheduled for review by the Neighborhood Advisory Committee on October 13, 1992. The Committee's recommendation will be transmitted under separate cover. The first quarter budget review will provide for these project amendments as detailed on the attached Final Statement. Reviewed by: legal Budget Purchasing Risk Mgmt. CIS ACM Other N/A NIA N/A N/A P~NT Costs: $ MIA Total $ Current Fiscal Yr. Commission Action: o Approved o Approved w/conditions o Denied o Continued to: User Dept: FU'lding Source: o Capital Imp. o Operating o Other Attachlllents: Revised Final Statement, 1990-91 Sl.bai tted by: Advertised: Date: Paper: Tampa Tribune o Not Requi red Affected Parties o Notified 181 Not Requi red Appropriation Code: o None .. l1...... Cit Manager .-.. ~~ Printed on recycled paper ., . SUMMARY FINAL STATEMENT D1us Amendments CDBG PROGRAM 1990-1991 DESCRIPTION OF USE OF FUNDS FUNDING RESOURCES 5/17 Approval FUNDING RESOURCES Entitlement contingency from Prior Year Estimated Program Income TOTAL 679,000 68,000 150.000 897,000 ~ROPOSED EXPENDITURES "'ublic Facilities and Improvements Public Services Infill Housing Development Housing Rehabilitation special Economic Development Program Administration Relocation Demolition Acquisition 105,500 104,500 180,000 377,000 50,000 80,000 - 0 - - 0 - - 0 - 897,000 TOTAL *Rounded . Paqe 1 of 5 Prior Amend- ments - 0 - +53,400 - 0 - +53,400 +60,400 -7,000 - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - 53,400 Proposed Amend- ments Revised Totals - 0 679,000 +216,109 337,509 - 0 - 150.000 +216,109 1,166,509 - 0 - - 0 - *165,900 *97,500 -23,000 157,000 +159,275 536,275 - 0 - 50,000 +20,000 100,000 +55,054 55,054 +1,780 1,780 +3.000 3.000 216,109 1,166,509 ,,. ,"'- .... DESCRIPTION 2l- USE OF FUNDS (* Rounded) . Public Works and Facilities 1) CRA/Fulton Avenue Apartments, 1610 Fulton Avenue, Clearwater, FL 34615. Located in the North Greenwood neighborhood, the Fulton Avenue Apartments are a 16-unit apartment complex which houses very-low income families. The Authority has requested funds to paint the exterior and replace the privacy fence. ($5,700) Total $5,700 2) Community Pride Child Care Center, North, 1235 Holt Avenue, Clearwater, FL 34615. This day care center is located in a target neighborhood and serves children of predominantly low income families. Improvements would replace obsolete lighting fixtures and playground equipment. ($1,965 5/17/90), (+$1,000 8/13/91) Total $2,965 3) Community Pride Child Care Center, South, 211 Missouri Avenue, Clearwater, FL 34615. Funding for general improvements to renovate former YWCA thrift shop and convert to day care center. ($3,000 5/17/90) (+ $11,400 1/24/90) Total $14,400 4) Creative Care I Early Childhood Development Center, 154 Tanglewood Drive West, Clearwater, FL 34618. Purchase playground equipment and replace carpeting. ($2,828) Total $2,828 . 5) Y.W.C.A./project HELP, 814 Franklin street, Clearwater, FL 34615. Building improvements to meet child care licensing requirements for program day care center, which assists pregnant adolescents, and their infants ($2,000) Total $2,000 6) Junior League of Clearwater - Dunedin Inc., Day Care Project, 129 N. Ft. Harrison Avenue, Clearwater, FL 34615. Rehabilitate Salvation Army building to initiate a day care center to serve residents of transitional housing, spouse abuse shelters and emergency housing. ($10,000 5/17/90) (+ $12,000 4/18/91) Total $22,000 7) Homeless Emergency Project, 1120 North Betty Lane, Clearwater, FI 34615. neh~bilit~te 10 d~elling3 le~3ed to H.E.P. for uoe ~3 tr~n3itional hou3ing. Funding requested is local match for SAFAH grant Renovate two units for use as transitional housinq. ($25,996 5/17/90) (- $4,996 12/15/90) Total $21,000 8) Clearwater Parks and Recreation Department,. Condon Gardens Recreation Center, P.o. Box 4748, Clearwater, FL 34618. Add 960 square feet of building area to the Condon Gardens recreation center, to provide for general use by residents of this 284 unit public housing project. ($48,000) Total $48,000 . Paqe 2 of 5 ., 4- .. . 9) Clearwater Parks and Recreation Department, P.O. Box 4748, Clearwater, FL 34618. Renovate existing building and enlarge by 1,000 square feet, Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater, FL 34615. (+ $35,000 2/12/91) Total $35,000 10) Clearwater Parks and Recreation Department, Martin Luther King Center, P.O. Box 4748, Clearwater, FL 34618. Renovate kitchen to accommodate frequent community use. (+$6,000 1/24/91) Total $6,000 Public Services 11) Clearwater Parks and Recreation Department, Martin Luther King Center, P.o. Box 4748, Clearwater, FL 34618. Purchase four "Samsun" computers and four "Star NX 1000" printers, with software and accessories, to provide learning opportunity at Norton Park Recreation Center. ($6,000 Deleted 1/24/91) Total $0 12) Boy's Club, Condon Gardens, 2930 Tanglewood Drive South, Clearwater, FL 34619. operating support for Boy's Club located in 284 unit public housing project. ($11,500) Total $11,500 . 13) Partners in Self-Sufficiency, 210 S. Ewing st., Clearwater, FL 34616. operating support for comprehensive program to provide education, housing, child care and counseling for single parents ($11,500) Total $11,500 14) Community Pride Child Care Center, 211 S. Missouri Avenue, Clearwater, FL 34615. operating Support and Title XX match for day care center serving children of low/moderate income families. ($4,100 5/17/90) (-$1,000 8/13/91) Total $3,100 15) Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater, FL 34615. Operating support for program to help disadvantaged youths with tutoring, sports and motivational training. ($14,000) Total $14,000 16) Girls Clubs of pinellas County, Inc. 610 E. Druid Road, Clearwater, FL 34616. Operating support for Condon Gardens Girls club located at 2936 Tanglewood Drive South. ($10,500) Total $10,500 17) Girls Clubs of pinellas County, Inc. 610 E. Druid Road, Clearwater, FL 34616. operating support for Condon Gardens "Kings Kids" tutoring program, which serves an average of 44 girls and 48 boys per month. ($11,500). Total $11,500 . Paqe 3 of 5 ,r l... '. . 19) 20) . 18) Community Service Foundation, 111 South Garden Avenue, Clearwater, FL 34616. Operating support for Central Housing Assistance Service, which provides housing placement, emergency rental assistance, referrals, and fair housing education. ($39,000) Total $39,000 Y.W.C.A. of Greater Clearwater, Inc., 222 S. Lincoln Avenue, Clearwater, FL 34616. After school tutoring at the Martin Luther King Center in the North Greenwood neighborhood, and at the R.C.S. spouse abuse shelter. ($2,400) Total $2,400 21) Infill Housinq Development Infill Housing Development Program, Clearwater Community Development Office, 10 S. Missouri Avenue, Clearwater, FL 34616. Land acquisition site clearance, plans, and application fees for the construction of owner-occupied new housing the North Greenwood target neighborhood. El1gible activities may be carried out by the City, Neighborhood Housing services, (a neighborhood based non-profit organization) , or other governmental or private non-profit agencies. ($180,0005/17/90) (- $23.000 proposed) Total $157.000 Housinq Rehabilitation Citywide Housing Rehabilitation Program, Clearwater Community Development Office, 10 S. Missouri Avenue, Clearwater, FL 34616. Housing rehabilitation and relocation pro~ram operated by city staff and by Clearwater Neighborhood Hous1n9 Services, Inc. Preference is given to weatherization and rev1talization of older developed areas with a predominance of housing greater than 30 years old. ($377,000 5/17/90) (+$159.275 proposed) Total $536.275 Special Economic Development 22) Economic Development Program, Clearwater Neighborhood Housing Services, Inc., 1380 S. Greenwood Avenue, Clearwater FL 34616. Loanable funds and operating support for the business loan program operated by Clearwater Neighborhood Housing Services, Inc., in the North Greenwood neighborhood. Determination that this activity is necessary and appropriate is included as Attachment C. ($50,0005/17/90) (- $5,000 8/16/90) Total $45,000 23) CNHS Paint Program, North Greenwood Commercial District, Clearwater Neighborhood Housing Services, 1380 S. Greenwood Avenue, Clearwater, FL 34616. Grants made for paint and related supplies to neighborhood businesses to implement facade improvements consistent with the North Greenwood Commercial District General Development Plan ($5,000 8/16/90) Total $5,000 . Paqe 4 of 5 -. L. ..... . . . General Proqram Administration 24) Clearwater community Development Office, 10 South Missouri Avenue, Clearwater, FL 34616. General administrative costs of monitoring, reporting and compliance of the Clearwater Community Development Office and initiation of the infill housing development program. ($80,000 5/17/90) (+ $20.000 proposed) Total $100.000 Relocation 25) 'Local Relocation Program - Clearwater Community Development Office. 10 S. Missouri Avenue. Clearwater. FL 34616. Provide relocation benefits to low- and moderate-income owner-occupants of dilapidated units within the city who move to safe. decent and sanitary dwellinq units. as indicated bY the city's Local Relocation Policy. ($55.054 proposed) Total $55.074 Demolition 26) Demolition. Community Development Office. 10 South Missouri Avenue. Clearwater. FL 34616. Clearance of substandard housinq units to permit reconstruction under the city's local option replacement housinq proqram (+$1.780 proposed) Total $1. 780 Acquisition 27) Infill Housing Development Proqram. Clearwater Community Development. 10 South Missouri Avenue. Clearwater. FL 34615. PaYment of surveys and appraisals to enable purchase of vacant lots in the North Greenwood neiqhborhood ($3.000) proposed) Total $3.000 FS90.SUM Paqe 5 of 5 ". "......" .. Clearwater City Commission Agenda Cover Memorandum Item # Meeting Date: 10/15/92 AlJECT: ~endments to 1991-1992 Community Development Block Grant (CDBG) Final Statement. RECOMMENDA TION/MOTION: Amend the 1991-1992 CDBG Final Statement to reclassify activities and to increase overall funding by $40,000. [J and that the appropriate officials be authorized to execute same. BACKGROUND: Staff has reviewed the CDBG expenditures for 1991-1992 in preparation for the Grantee Performance Report. Several areas of expenditure should be reclassified to conform to the requirements of the Department of Housing and Urban Development. These revisions are detailed in the amended Final Statement (attached). HUD requires that eligible expenditures in support of new construction be classified based on the activity, rather than the end use. For example, installation of streetscape improvements for infill housing must be classified as a public facility improvement, instead of infill housing development as previously stated. The requested increases for public facility :3nd land acquisition and disposition are infill housing support activities. Direct City funding of ~urveys and appraisals remains as a City infill housing activity. eiOUSIY, reconstruction of dilapidated housing units under the City's local option program was ~Iassified under the general category of rehabilitation. The City's expenditures for this activity are ecommended to be reclassified as demolition ($2,000) and relocation ($38,000). n order to maintain a 1991-1992 year budget which reflects actual encumbrances, staff requests hat $40,000 be transferred into the 1991-1992 budget. Adequate funds are budgeted in 181-1- 3453 (lnfill Housing Development '90) to support this allocation. The first quarter review will irovide for these project amendments as detailed on the attached Final Statement. Revi ewed by: Ori9inati~ Dep~~~ Costs: S 40.000. Commission Action: Legal N/A PLANNING & DE L Total 0 Approved Budget 0 Approved w/conditions ~urchasing N/A $ ~isk Mgmt. N/A User Dept: Current Fiscal Yr. 0 Denied CIS N/A 0 ,eM FU'ldi~ Source: Continued to: )ther 0 Capital l"ll. Advertised: 0 Operating Attachments: Date: 181 Other Special Program Amended Final Statement P ape r: T lIIIl>a T r I bune 0 Not Required etted by: Affected Parties 0 None 0 Notified Appropriation Code: 181-1-9453 i ty Manager 181 Not Required . <, , Printed on recycled paper FINAL STATEMENT CDBG Program, 1991-1992 FUNDING SOURCES App'd 6/20/91 Entitlement for 1991 - 1992 Supplement from UDAG redistributions Estimated program income Contingency fund from prior year's activities TOTAL 766,000 7,000 80,000 147,000 1,000,000 PROPOSED EXPENDITURES Public facilities and improvements Infill housing development Public Services Homeless shelters Housing rehabilitation Demolition Economic development . Program administration Acquisition Rental Rehabilitation Relocation Disposition TOTAL 29,000 315,000 126,282 15,030 315,688 29,000 90,000 80,000 - 0 - - 0 - - 0 - - 0 - 1,000,000 . Amend 7/2/92 - 0 - - 0 - 25,724 - 0 - 25,724 - 0 - +15,000 +15,000 - 0 - 24,724 -29,000 - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - 25,724 PW 1 of 5 Amend 3/5/92 - 0 - o - 0 - - 0 - - 0 - - 0 - -60,000 - 0 - - 0 - -120,550 - 0 - - 0 - +40,000 - 0 - 140,550 - 0 - - 0 - o Total 8/27/92 Amend Req'd 766,000 7,000 - 0 - - 0 - }.05,724 - 0 - 147,000 1,025,724 40,000 40,000 29,000 +5,000 270,000 -147,500 141,282 - 0 - 15,030 - 0 - 219,862 - 0 - - 0 - +2,000 90,000 - 0 - 120,000 - 0 - - 0 - +138,500 140,550 - 0 - - 0 - - 0 - +38,000 +4,000 +40,000 1,025,724 -- .,j Total Req'd 766,000 7,000 105,724 187,000 1,065,724 34,000 122,500 14~,282 15,030 219,862 2,000 90,000 120,000 138,500 140,550 38,000 4,000 1,065,724 . . 1) .a 10) . Public Facilities and Imorovements City of Clearwater/Greenwood Panthers, 1190 Russell street, Clearwater 34615. This facility is located in the North Greenwood neighborhood. Funds will rehabilitate the concession stand to permit the sale of food items. Sales of concessions are the main fund raiser for this youth football program ($12,600 no change). . 2) Community Pride Child Care Center, North, 1235 Holt Avenue, Clearwater, 34615. This day care center is located in a target neighborhood and serves children of predominantly low and moderate income families. Improvements will replace an obsolete range hood in the kitchen ($1,700 no change). 3) Clearwater Housing Authority/Levison Center, 210 S. Ewing Avenue, Clearwater 34616. This facility houses seven social service agencies, which provide assistance to elderly, low income and homeless persons. Funds will be used to repair and resurface the parking lot, which is severely deteriorated ($7,200 no change). 4) Clearwater Housing Authority/Condon Gardens Recreation Center, 2930 Sandalwood Drive South, Clearwater 34619. This facility is located in a 284 unit public housing project. The requested funds will be used to replace the air conditioning system in the existing recreation center, which was expanded last year with CDBG funds ($7,500 no change). Infill Housinq Develooment/Citv of Clearwater. P.o. Box 4748. Clearwater 34618. Improvements in the public right-of-way to support construction of new homes in the Infill Housinq Development Proqram ($5.000 requested) Public Services 6) Girls, Inc., 610 E. Druid Road, Clearwater 34616. Operating support for Condon Gardens Girls Club located at 2936 Tanglewood Drive South ($10,500 no change). 7) Girls, Inc., 610 E. Druid Road, Clearwater 34616. Operating support to provide certified teachers and support for after school tutoring program at Condon Gardens Girls Club ($14,000 no change). 8) Community Pride North Child Care Center, 1235 Holt Avenue, Clearwater 34615. Operating support for equipment, toys, and a data base program for children's records ($1,600 no change). 9) Community Pride South Child Care Center, 211 S. Missouri Avenue, Clearwater 34615. Operating support and Title XX match for day care center serving children of low and moderate income families ($6,582 no change) . Boy's Club, Condon Gardens, 2936 Tanglewood Drive South, Clearwater 34619. Operating support for Boy's Club located in 284 unit public Page 2 of 5 .,. .. " . 11) 12) 13) 14) 15) . .. housing project ($14,000 no change). YWCA of Tampa Bay, 655 Second Avenue South, st. Petersburg 33701. Funds are to be used to provide a certified teacher, teacher's aide and volunteers to travel and provide services at three homeless shelters located in the North Greenwood neighborhood ($2,400 no change). Latchkey Services for Children, 1715 East Bay Drive, Largo 34641. Funds are to be provided for literature and equipment at Creative Care I Early Childhood Development Center, 154 Tanglewood Drive West, Clearwater. This-facility is located in the Condon Gardens public housing project ($3,500 no change). Community service Foundation/Central Housing Assistance Service, 111 S. Garden Avenue, Clearwater 34616. This program provides emergency rental and utility assistance (through FEMA), eviction counseling, referrals and housing placement ($36,000 no change). Project Self-Sufficiency, 210 Ewing Avenue, Clearwater 34616. Operating support for this program will provide a comprehensive support system of education, housing, child care and counseling for low income, primarily those with single heads of household, families ($16,000 no change). Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater 34615. This grant will provide support for staff salaries for the youth club. Program components are education, athletics, and motivational training ($15,200 approved 6/20/91; $15,000 added 6/20/92). 16) city of Clearwater, P.O. Box 4748, Clearwater 34618/Law Enforcement Apprentice Program. operating support will be provided to the Police Department for this new program, which will provide training and employment for minority youth interested in law enforcement ($6,500 no change) . . Homeless Shelters 17) Quest Inn, 509 N. Ft. Harrison Avenue, Clearwater 34615. This facility provides shelter for homeless men and women. The requested funds will be used to paint the exterior of this three story building ($2,000 no change) . 18) Homeless Emergency Project, 1120 N. Betty Lane, Clearwater 34615. Funds will be used to rehabilitate two dwelling units. These units are located at 1410 N. Garden Avenue, and will be used for emergency/transitional housing. Renovations are needed to comply with .city housing and building codes ($13,030 no change). Homeownership 19) Tampa Bay community Development Corporation, 1499 Gulf to Bay Blvd., #201, Clearwater 34616. Funding will provide second mortgage funds and administrative support to enable the sale of two homes to qualified low \ Page 3 of 5 ~ ........ . 20) 21) 22) .. and moderate income families ($20,000 6/20/91; $15,000 added 7/2/92; Total $35,000). Clearwater Neighborhood Housing Services, 1002 N. Greenwood Avenue, Clearwater 34615. Commitment to provide administrative support for a maximum of 12 new home loans in the North Greenwood neighborhood $20,000 6/20/91; $22,500 added 7/2/92; Total $42,500). Habitat for Humanity, P.O. Box 16101, st. Petersburg 33733. Funds will allow for the purchase of three building lots to be conveyed for construction of homes to be occupied by low and moderate income families ($25,000 no change). City of Clearwater, P.O. Box 4748, Clearwater 34618. Program operation, deferred payment mortgages, streetscape, planning, surveying, appraisals and other permissible costs associated with the Clearwater Neighborhood Housing Services Infill Housing Development Program ($250,000 6/20/91; -$60,000 3/5/92; -$22,500 7/2/92; -$147.500 requested: Total $20.000). Housinq Rehabilitation 23) Clearwater Neighborhood Housing Services, 1002 N. Greenwood Avenue, Clearwater 34615. Commitment to provide administrative support for a maximum of 25 home rehabilitation loans in the North. Greenwood Neighborhood ($20,000 no change). .24) City of Clearwater, P.O. Box 4748, Clearwater 34618. Operating support and loanable funds for housing rehabilitation for low and moderate income homeowners, and loan guarantees for qualified loans made by private lending institutions to revitalize the housing stock and conserve older neighborhoods ($295,688 6/20/91; -$120,550 3/5/92; +$24,724 7/2/92; Total $199,862). Demolition 25) city of Clearwater, P.O. Box 4748, Clearwater 34618. This program will be administered in conjunction with the infill housing program. It will provide loans to owners of abandoned dwelling who desire to make the lot available for new housing construction ($29,000 6/20/91; -$29,000 3/5/92 +$2.000 requested; Total $2.000). Economic Development 26) Clearwater Neighborhood Housing Services, 1002 North Greenwood Avenue, Clearwater 34615. operating support for commercial loan programs operated by the neighborhood based non-profit organization $15,000 no change) . 27) . city of Clearwater, P.O. Box 4748, Clearwater 34618. Loanable funds will be provided to support the commercial loan program operated by Clearwater Neighborhood Housing services ($75,000 no change). Page 4 of 5 " k"" -28) Administration City of Clearwater, P.O. Box 4748, Clearwater 34618. Subrecipient contracts, program monitoring, financial reporting and compliance with applicable federal regulations will be assured through program administration ($80,000 6/20/91, +$40,000 3/5/92; Total $120,000). Acquisition l..2.l Clearwater Neighborhood Housinq services. 1002 N. Greenwood Avenue. Clearwater 34615. Purchase of land for new housing construction for the Infill Housinq Development Proqram ($138.500 requested). Rental Rehabilitation 30) City of Clearwater, P.O. Box 4748, Clearwater 34618. Rehabilitation of substandard rental units located in the North Greenwood housing reconstruction and neighborhood conservation area ($140,500 3/5/92). 1.ll -ill- Relocation city of Clearwater. P.O. Box 4748. Clearwater 34618. Construction of last resort housing under the city's local option proqram ($38.000 requested) . Disposition city of Clearwater. P.O. Box 4748. Clearwater 34618. Transfer costs (title insurance. documentary stamps. etc) necessary to convey land to buyers under the Infill Housinq Development ($4.000 requested). L:\DATA\CDO\9192AMEN - Page 5 of 5 ~. ", Clearwater City Commission Agenda Cover Memorandum Item # Meeting Date: 10/15/92 eBJECT: Amendment to 1991-1992 Subrecipient Agreement with Clearwater Neighborhood Housing Services to provide quarterly reports, maintain loan documentation, and acquire land in support of the Infill Housing Development Program RECOMMENDA TION/MOTION: Approve the Amendment to the Agreement with Clearwater Neighborhood Housing Services to provide quarterly reports, maintain loan documentation, and acquire land in support of the Infill Housing Development Program. [] and that the appropriate officials be authorized to execute same. BACKGROUND: Clearwater Neighborhood Housing Services (CNHS) is an important partner in the City-financed effort to build new homes in the North Greenwood Neighborhood. City funding is derived from both local revenue and the Community Development Block Grant (CDBG) provided by the Department of Housing and Urban Development (HUD). In order to fully comply with all HUD rules, staff is presenting the attached amendment to the 1991- 92 Contract between the City and CNHS. This amendment will add reporting and documentation ,Uirements, and will streamline land acquisition for infill housing. Currently, land is acquired from .,ate sellers by CNHS with City CDBG funds. A mortgage in favor of the City is taken out at that time. In most cases, the land is immediately used for an infill house, and the City's mortgage on the lot is converted to a second mortgage on the house when the participating bank makes the first mortgage on the home. After this Agreement is in effect, the initial mortgage on the lot will become unnecessary. This will save paperwork and recording fees. Lot disposition will still be governed by the Federal requirements, as they are now. Funding for 1991/92 was previously approved as part of the 1991-92 Final Statement as an infill housing expenditure. No additional funds will be required. Revi ewed by: Legal Budget Purchasing Risk Mgmt. CIS ACM Other N/A N/A N/A N/A Originating Dept: PLANNING & DEVELOPMENT Costs: Total CORRission Action: o Approved o Approved w/conditions o Deni ed o Continued to: User Dept: Current Fiscal Yr. i tted by: Advertised: Date: Peper: o Not Requi red Affected Parties o Notified o Not Requi red Flniing Source: o Capi tal Iq>. o Operating o Other Attachllents: o None Appropriation Code: Cit Manager r. ,~ Printed on recycled paper . . . AMENDMENT TO AGREEMENT city of Clearwater and Clearwater Neighborhood Housing Services, 1991-1992 Community Development Block Grant Program WHEREAS, The CITY OF CLEARWATER (CITY) received funds under the Community Development Block Grant (CDBG) Program which require that certain provisions be included in any agreements that the CITY makes with subrecipients for use of CDBG funds; and WHEREAS, the CITY entered into an agreement with CLEARWATER NEIGHBORHOOD HOUSING SERVICES (CNHS) on October 1, 1991 to perform eligible activities under the CDBG program for the year 1991-1992; and WHEREAS, this Agreement did not include all of the provisions required by the CDBG legislation; and WHEREAS, the CITY and CNHS desire to comply with all requirements of law and regulation, NOW THEREFORE, the parties agree as follows: 1. CNHS will provide reports no less often than quarterly documenting the number, income status, and race of clients served. These reports shall be submitted on forms provided by the CITY. Failure to submit reports on a timely basis may be used by the CITY as a reason to withhold payment. 2.CNHS agrees to maintain documentation in all economic development loan files regarding job creation and the necessary or appropriate determination of the use of Community Development Block Grant funds to support private, for-profit businesses. 3. CNHS agrees to operate the land acquisition activity in support of the Infill Housing Development Program. The CITY agrees to pay for appraisals, surveys and environmental reports for land proposed for purchase for infill housing. The CITY agrees to provide funds to CNHS to purchase lots, in consideration of the appraised value and the selection of the lot as a client homesite. The CITY Planning and Development Director reserves the right to disapprove any lot purchase if no client has selected the lot as a homesite or if the proposed purchase price is more than 15% above the appraised value. Funds to purchase lots will be advanced to CNHS within 10 days after submittal of a request. A copy of the appraisal and the contract for sale shall be attached as documentation. At the time Page 1 of 2 ,. ,~< ". . . . CNHS closes on the purchase of the lot, an Affirmation of Contractual Conditions will be issued in favor of the CITY for the purchase price. Land purchase funds will be secured by a second mortgage in favor of the CITY when title is transferred from CNHS to the client who will be the ultimate occupant of the newly constructed home. CNHS shall proceed in a timely manner to assist the client in securing a bank commitment for a first mortgage and to begin construction on a new home. Funding for the land acquisition activity shall be $138,500 for 1991-1992. Source of funds shall be the Community Development Block Grant Program. 4. Al~ other provisions of the Agreement between the CITY and CNHS included in the contract dated October 1, 1991 shall remain in force and effect. Countersigned: CITY OF CLEARWATER, FLORIDA By: Rita Garvey Mayor-Commissioner Michael J. Wright City Manager Approved as to form and correctness: Attest: M.A. Galbraith, Jr. city Attorney Cynthia E. Goudeau City Clerk CLEARWATER NEIGHBORHOOD HOUSING SERVICES President Date ATTEST: Date L:\DATA\CDO\CNHSAMEN.DMT Page 2 of 2 .. ..... '-. . . . DIANE AND VERNAL ELLIOT REHAB. LOAN SCHEDULE OF EVENTS April 10, 1990 August 24, 1990 August 24, 1990 August 31, 1990 August 31, 1990 Sept. 6, 1990 Sept. 13, 1990 Sept. 14, 1990 Sept 17, 1990 Sept. 18, 1990 Sept. 25, 1990 October 2, 1990 Diane and Vernal Elliot applied for a CDBG rehab loan. Rehab. Loan Committee approved 6% Rehab. loan for Diane and Vernal Elliot for $12,500. Diane Elliot wrote a letter to Mike Hughes stating that she and her husband had chosen Merger as the contractor. Diane and Vernal Elliot entered in to a mortgage with the City of Clearwater for $12,500 to be repaid at 6% per year with payments of $89.55 beginning on 11/1/90 until paid on October 1, 2010. Diane and Vernal Elliot entered into a rehab. work contract with Merger Construction, a division of Charger Enterprises, for $10,162. Vernal Elliot signed an Authorization for Disbursement for emergency installation of water heater for Garrett Plumbing. Diane Elliot Disbursement $4,064.80. signed an Authorization for Owen Hurd of Merger for for Vernal and Diane Elliot signed an Authorization for $2,000 for Hercules of Florida for Roofing Replacement. Increase costs detailed in change order #1 reflect the deed restrictions which require tile instead of Shingles. Vernal and Diane Elliot and Owen Hurd (contractor) signed change order #1 to increase the original contract by $6,117.39. Vernal and Diane Elliot entered into an additional mortgage with the City of Clearwater for $6,000 to be repaid at 6% per year with payments of $42.99 monthly beginning Nov. 1, 1990 through October 1, 2010. Diane Elliot and Owen Hurd signed change order #2 to increase the original contract by $617.00. Diane Elliot signed an Authorization for Disbursement for $10,831.59 for Owen Hurd of '. . . . . No Date listed October 10, 1990 October 10,1990 October 23, 1990 October 23, 1990 - December 6,1990 December 6, 1990 December 12, 1990 - December 23, 1991 Merger. Owen Hurd signed a Final Payment Affidavit on behalf of Charger Enterprises for $10,831.59. Vernal and Diane Elliot and Owen Hurd signed change order #3 to increase the original contract by an additional $445.00. Memo to file indicates dispute between Mike Hughes and Mr. Elliot. Ms. Elliot sent Chris her first letter stating that she was unable to get Owen Hurd to finish the job and listed the items that needed to be addressed. She referenced a meeting she had with Chris at her residence. Correspondence was written between the Elliots and Chris as to discussing the 6% verses DPL loan, the number and i terns that needed to be fixed to complete the project, the Elliots' belief that the city had recommended an unlicensed contractor who was a friend of Mike Hughes and the release of the Elliots' construction escrow without the job being complete. After no conclusion to the rehab. dispute the Elliots hired James Lentz as their attorney in this matter. Mr. Lentz wrote Chris stating that he was representing the Elliots and all interaction with the Elliots were to be made through his office. Correspondence was written between the City Attorney and James Lentz offering ways to complete the proj ect. The ci ty and Charger Enterprises paid for correction of the items the Elliots had requested on their original punch list. After taking care of most of the items on the punch list the Elliots appear to have added new items as time went on. In order to complete this project City staff suggested that the City repair some of the items the Elliots said were inadequate and the Elliots and the City would sign a Mortgage Modification to set back the date of the initial payment to November 1, 1991. Mr. and Mrs. Elliot did not make regular payments for the first seven months of their mortgage. Subsequent payments have been credited to their account, but the . . . . . December 24, 1991 February 18, 1992 April 2, 1992 May 11, 1992 June 3, 1992 June 8, 1992 June 9, 1992- June 18, 1992 June 19,1992 August 4, 1992 August 24, 1992 elliot.soe status still reflects an arrearage. Rescheduling the start date will clear up this delinquent status by allowing the missing loan paYments to be caught up at the end of the loan term. The City replaced the rear entry door at the City's expense in August 1991. The Elliots did not respond. After no conclusion was made on the project, Mr. Lentz filed a Notice of Claim in regard to this rehab. project. James Lentz forward an Amended Notice of Claim. James Lentz made an offer of settlement to Miles Lance with City to pay $1,291 in construction costs to complete the proj ect, $18,500 in liquidated damages, and $2,700 in attorney's fees. The Elliots wrote the Mayor's Office requesting a meeting to discuss their rehabilitation project. Elizabeth Deptula, Miles Lance, Jim Lentz, Jim Polatty, and Jay Elliott met to discuss a settlement of the Elliott's Rehab. Case. No complete settlement was reached, however staff was instructed to work with the Elliots to conclude this matter. Mike Holmes met with Mrs. Elliott to discuss the existing rehabilitation problems and identify a method for completing the project. Mike Holmes worked with the Elliott's to prepare a work write-up for the remaining rehab. items. The Elliott's entered into a contract with H. D. Construction Inc. to complete the items listed in the work write-up. The rehab. project is complete and final paYment is authorized by Mr. and Mrs. Elliot. Mortgage modification faxed to Mr. and Mrs. Elliot's attorney. Clearwater City Commission Agenda Cover Memorandum Item # Meeting Date: 6/18/92 .UBJECT: Mid-year Amendment of 1991-92 Community Development Block Grant (CDBG) program. RECOMMENDATION/MOTION: Amend the 1991-92 CDBG Final Statement to delete demolition from the 1991-92 Final Statement, reallocate $29,000 which was budgeted for demolition, and allocate $25,724 in surplus program income as follows: 1) Ervin's All American Youth Club 2) Tampa Bay Community Development Corp. 3) City Housing Rehabilitation $15,000 $15,000 $24,724 $54,724 TOTAL [J and that the appropriate officials be authorized to execute same. BACKGROUND: The annual CDBG budget is composed of newly authorized funds, funds carried over from previous years, and income generated from repayments of loans made with CDBG funds. Because the budget is prepared several months before the fiscal year ends, a conservative estimate of program income is used for budgeting purposes. In 1990-91 the City received $175,724 in loan repayments. Only $150,000 in repayments were ~udgeted for 1991-92, therefore $ 25, 724 is eligible to be reprogrammed. Demolition funds allocated .' the 1991-92 Final Statement have not been used to avoid duplication of the City's existing demolition lien program; the $29,000 allocated to this activity is proposed to be reprogrammed. There are several Federal restrictions on CDBG allocations. Federal requirements limit the expenditures for public services and program administration. Of the $ 54, 724 in reprogrammed funds, a maximum of $20,618 could be allocated to public services. $126,282 were committed to public services in the Final Statement approved last June. Staff strongly recommends that the City's additional public service commitments be limited to $15,000; because actual expenditures made to subrecipients can overlap from one program year, it is necessary to keep committed funds below the statutory maximum. The City's total committed funds for public services under this recommendation will be $141,282 or $5,618 below the HUD-mandated maximum. Reviewed by: Legal Budget Purchasing Risk Mgmt. CIS ACM Other Originating Dept: PLANNING & DEVELOPMENT Costs: $ 95.724. Total N/A N/A N/A N/A N/A User Dept: $ Current Fiscal Yr. Funding Source: o Capital Imp. o Operating 121 Other Special Proqram Advertised: Date: Paper: o Not Requi red Affected Parties o Notified o Not Requi red Appropriation Code: 9455, 9457 Sul:mitted by: City Manager .-.. ~~ Printed on recycled paper Commission Action: o Approved o Approved w/conditions o Denied o Continued to: Attachments: 1. Requests from Ervin's All American Youth Club and Tampa Bay C.D.C. 2. 1991-92 Final Statement (Narrative) 3. Attachment 4 o None e C.C. 6/18/92 Mid-Year Allocation CDBG Page 2 ~ Several agencies enumerated on Attachment 4 were denied funds for 1991-92. The City Commission may want to reconsider these requests at this time. The unfunded requests were reviewed by Staff, and the Y.W.C.A./Adolescent Pregnancy and Parenting Program coordinator remains a valid request. This position has been filled, but is unfunded and is currently running at a deficit. Requests for mid-year allocations have been received from Ervin's All American Youth Club and Tampa Bay Community Development Corporation (TBCDC). The Youth Club is requesting funds to continue operations while faced with a financial shortfall due to loss of a State grant. The Youth Club was allocated $15,200 for operations in the 1991-92 Final Statement. On March 19, 1992 the City Commission approved a contribution of $10,000 to the Youth Club. On April 2, the City Commission considered extension of the agreement for use of the facility at Holt Avenue. A report on the effectiveness of the program was requested at that time, and is expected to be submitted on or before June 1, 1992. An additional public service funding request was anticipated from Youthbuilders, however that program is still in reorganization and is not yet operational. A request for 1992-93 funds has been received from Youthbuilders. tCDC has fully committed the entire $20,000 allocation included in the 1991-92 Final Statement. The requested funds will be used for the TBCDC Direct Assistance Loan Program to provide down payment assistance for purchase of existing houses by qualified low or moderate income families. Funds will be provided for down payment assistance for approximately 18 families. The $24,724 balance of surplus funds is requested to be allocated by the City Housing Rehabilitation Program. Additional rehab funds have been allocated under the HOME program, however funding for administration is not eligible under HOME. The recommended allocation will permit the City and Clearwater Neighborhood Housing Services to fully utilize HOME revenues. The Neighborhood Advisory Committee will consider this amendment at their meeting of May 26. Their recommendation will be presented to the City Commission on June 18. L:\OA T A \COO\MIOYEAR. CC . '.. . . . CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1992-93 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET Agency Description Funds Staff Your N.A.C. Previous Project Name Requested Recom- Recom- Recom- Funding/Comment Location mendation mendation mendation Priority * Priority * PUBLIC SERVICES 1. Ervin's All American Youth Operational support for sports, $17,400 $15,200 91-92 Club motivational, tutoring and cultural operating; 1250 Holt Avenue enrichment program for 200 youth $71,172 facility Clearwater, FL 34615 and 60 parents in North Greenwood improvement area. 2. Head Injury Support Inc. Supported independent living for 30 $19,900 $169,450 in 1401 Alpine Rd. head injured adults. Request is for building rehab. Clearwater, FL 34615 resident manager's salary for one funds requested year. from Pinellas County 3. Y outhbuilders Train youth in North Greenwood in $28,035 Start-up program P. O. 10216 building trades. Funds will pay for Clearwater, FL 34617 7 youth participants. Page 1 of 6 -, . . . CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1992-93 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET 4. Boys and Girls Clubs of the After school and summer activities $16,000 $14,000 in Suncoast for 158 youth in Condon Gardens. CDBG, 1991-92 2936 Tanglewood Drive Education and personal development Began in 1988 as Clearwater, FL 34619 are taught. Boys Club. Part time teacher is paid by Pinellas Co. School Board 5. Girls Inc - Kings Kids at Tutor 193 youth residing in Condon $20,973 $14,000 in Condon Gardens Gardens. Computer literacy is also CDBG, 2936 Tanglewood Drive taught. 1991-92 Clearwater, FL 34619 6. Girls Inc. - Operations Counseling after-school activities, $20,580 Began in 1975 2936 Tanglewood Avenue and developmental programs for 58 $10,500 in Clearwater, FL 34619 girls. CDBG, 1991-92 7. Clearwater Police Department Hire 3 residents of the North $14,778 Began in 1991 Law Enforcement Apprentice Greenwood neighborhood to work $6,500 CDBG Program as part-time police aides. funds 1310 N. Greenwood Avenue Clearwater, FL 34617 8. Partners in Self Sufficiency Coordinates services to enable 120 $20,000 $16,000 in CDBG 210 Ewing Avenue single low income parents to obtain funding, 1991-92 Clearwater, FL 34616 job training and achieve economic Application also self-reliance. Funds requested for submitted to administrator's salary. Pinellas County. Page 2 of 6 . . . CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1992-93 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET 9. Latchkey Services Inc. Provide van to bus a minimum of $25,000 $3,500 in CDBG 1715 East Bay Drive, Ste. H 12 elderly persons for intergener- funds, 1991-92 Largo, FL 34614 ational enrichment program. PUBLIC FACILITIES 10. YWCA of Tampa Bay Replace and repair heating and air $60,000 Building houses 222 S. Lincoln Avenue conditioning systems; install (est) H.E.L.P. teen Clearwater, FL 34615 bathroom floor and correct drainage pregnancy problem. program, day care center. Gymnasium currently can't be used. 11. Head Start Purchase and install modular $24,000 920 Palmetto Street classroom at Sanderling Center, Clearwater, FL 34615 which serves 40 children in the North Greenwood neighborhood. 12. Latchkey Services, Inc. Build three classrooms, multi- $157,590 $3,500 in CDBG, 1715 E. Bay Drive, Suite H purpose room and playground to 1991-92 Largo, FL 34614 expand day care center at Condon Van requested as Gardens. a public service expense, cost of $25,000. 13.Clearwater Housing Authority Complete repaving of parking lot; $59,500 $7,200 in CDBG, Levison Center air condition atrium, carpet common 1991-92 210 S. Ewing Avenue areas, comply with ADA and Clearwater, FL 34617 provide amenities for adult day care. Page 3 of 6 .. . . . CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1992-93 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET 14. Mt. Olive A.M.E. Multi Construct multi-service center for $94,683 Application also Service Center youth enrichment and adult submitted to 304 Railroad Avenue education in North Greenwood Pinellas County. Clearwater, FL 34615 neighborhood. 15.Community Pride Child Care Renovate existing building. Replace $50,000 $1,700 in CDBG Center, N. air-conditioning, rebuild bathrooms, funds, 1991-92 1235 Holt Avenue replace floors and walks. Facility Clearwater, FL 34615 serves 80 children per day. 16. City/Parks & Recreation Enclose 36' x 15' porch area to $25,000 No CDBG funds Wood Valley Recreation Center expand indoor recreation space at for this facility, P. O. Box 4748 existing facility to serve moderate 1991-92 Clearwater, FL 34618 income neighborhood HOMELESS FACILITIES 17. Homeless Emergency Project Renovate housing unit at 606 Hart $16,238 $13,030 in CDBG 1120 N. Betty Lane Street to provide transitional housing funds, 1991-92 Clearwater, FL 34615 for 6 people. 18. Religious Community Services Replace deteriorated vinyl flooring $ 7,763 Installation by 1885 Highland A venue, South in 12 mobile homes used for RCS personnel. Clearwater, FL 35616 emergency housing. $13,217 requested from Pinellas County for awnings. Page 4 of 6 '" . . . CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1992-93 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET PERMANENT HOUSING 19. Tampa Bay Community Provide second mortgage and down $75,000 $20,000 in CDBG Development Corporation payment assistance for 20 families funds in 1991-92 1499 Gulf-to-Bay Blvd., to buy homes. $400,000 in Suite 201 County funds Clearwater, FL 34616 requested for 1992-93. 20. Pinellas Habitat for Humanity Purchase lots to build 5 houses for $30,000 $25,000 in CDBG P. O. Box 16101 low/moderate income families. funds, 1991-92 St. Petersburg, FL Units have also 33733-6101 had impact fees- waived 21. Community Service Operating funds to assist 2500 $36,000 $36,000 in CDBG Foundation families in finding and retaining funds, 1991-92 111 S. Garden Avenue housing. Services provided are $70,000 in Clearwater, FL 34616 counseling, referral and emergency County funds payments. requested 1991- 93. 22. Clearwater Neighborhood Make 15 loans to low/moderate $24,000 $20,000 in CDBG Housing Services income families in North (adminis- funds, 1991-92 1002 N. Greenwood Avenue Greenwood for home rehabilitation. tration Loanable funds Clearwater, FL 34615 only) must also be allocated. 23. Clearwater Neighborhood Operate the infill housing program; $33,328 $20,000 in CDBG Housing Services add 50 lots and construct 25 units. (adminis- funds, 1991-92 1002 N. Greenwood Avenue tration Loanable funds Clearwater, FL 34615 only) must also be allocated. Page 5 of 6 . .. ~. . . . CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1992-93 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET 24. Clearwater Neighborhood Administer HOME-CHDO funds; $23,500 New category of Housing Services move 3 new homes, resell 4 homes activity; will be 1002 N. Greenwood Avenue and build 8 new homes. applied to City's Clearwater, FL 34615 20% administrative funding cap. Loanable funds allocated in home program. ECONOMIC DEVELOPMENT 25. Clearwater Neighborhood Administer revolving loan program $29,500 $15,000 in CDBG Housing Services and technical assistance. Initiate (adminis- funds, 1991-92. 1002 N. Greenwood Avenue one-stop business center and "micro- tration Loanable funds Clearwater, FL 34615 lending" program. only) must also be allocated. 'A:\RATINGSH.EET * H - HI!h g M = Medium L = Low Page 6 of 6 . . . CITY COMMISSION SOCIAL SERVICE ACTION (CCSA) FUNDING REQUESTS, 1992-93 AGENCY DESCRIPTION FUNDS TOTAL OTHER FUNDING PREVIOUS PROJECT REQUEST PROJECT SOURCES FUNDING/ LOCATION ED COST COMMENTS a. Neighborly Senior Provide partial $11,660 $15,926 State of Fla $11,660 in CCSA Services matching funds for 447 In-kind match funds, 1991-92 13650 Stoneybrook Dr. clients in Clearwater Clearwater, FL 34622 for congregate dining program b. Religious Community continuous annual $7,000 $10,000 Donations $7,000 in CCSA Services funding for utility (utili- funds, 1991-92 1855 Highland Ave., S. costs at 12 unit ties) Clearwater, FL 34616 transitional housing complex at Holt Ave. c. Coordinated child Provide local match $23,645 $23,645 Federal funds $23,645 in CCSA Care, Inc. for $295,562; this funds, 1991-92 4140 49th st. N. will assist approx- st. Petersburg, FL imately 120 children 33709 on a continuing basis. d. Girls Inc. - Program equipment, $10,450 $10,450 Juvenile $10,450 in CCSA Operations supplies, van insur- Welfare Board, funds, 1991-92 2936 Tanglewood Dr. ance and other ex- united Way Clearwater, FL 34619 penses of this program which serves 58 girls. Page 1 of 2 . e. Quest Inn 509 N Ft Harrison Ave. Clearwater, FL 34615 f. Homeless Emergency Project 1120 N. Betty Lane Clearwater, FL 34615 g. YWCA of Tampa Bay Kings Kids at Shelters 1201 M.L. King Drive Clearwater, FL 34615 h. Community Pride Child Care, South 211 S. Missouri Avenue Clearwater, FL 34616 i. Community Pride child Care, South 211 S. Missouri Avenue Clearwater, FL 34616 j. Quest Inn 509 N Ft Harrison Ave. Clearwater, FL 34615 A: \CCSA utility payment assistance for 30 bed shelter. utility payment assistance for 200 bed shelter Provide 10 hours a week for a teachers assistant to travel to homeless shelters for tutoring assistance to children. Balance of program is on-site tutoring at M.L. King Center. Matching funds for children subsidized by Federal Title XX funds. Local match of 8% is required. Convert two adult bathrooms to child bathrooms. Facility serves 97 children per day. Repair shower in the Director's residence at this facility which houses 350 single adults (18-35 years old) per year. . $4,000 $6,000 $2,400 $4,200 $5,000 $562 Page 2 of 2 $83,500 $36,000 (utili- ties) $44,555 $48,300 $5,000 $562 Donations Donations united Way Federal funds none none . $2,915 in CCSA funds, 1991-92 $0 in CCSA funds, 1991-92 $2,400 in CDBG funds, 1991-92. Assigned from CDBG. $6,582 in CDBG funds, 1991-92. Assigned from CDBG. $48,400 in CDBG funds, 1990-91. Assigned from CDBG. $2,000 in CDBG funds, 1991-92. Assigned from CDBG ." . . . .. ;;; proposed 18th Year CDBG Application Schedule Neighborhood Advisory Committee 2/11/92 Advise of New proposal cycle Discuss Alternatives to limit 2/11/92 number of subrecipients and make recommendation for city commission consideration Publish Invitation to 3/2/92 Clearwater Times Neighborhood Advisory committee Meetings/Notice of Open Meetings Publish Notice of Funds .3/9/92 Clearwater Times Available/Request for proposals Neighborhood Advisory Committee 4/14/92 city Hall Annex Additional Public suggestions 7:30 P.M. Deadline for proposals 4/16/92 city Hall Annex 4:30 P.M. Neighborhood Advisory Committee 5/12/92 city Hall Annex Review of Projects 7:30 P.M. Route proposal Information to 5/18/92 city commission and city Departments Submit Agenda Item to city 6/5/92 Clerk Advertise for Public Hearing 6/11/92 Clearwater Times Legal and viewing Recommended Funding Public Hearing/Adopting 6/18/92 city Hall Proposed Statement 6:00 P.M. Advertise for viewing Final 6/26/92 Clearwater Times Plan Initiate Environmental Reviews 7/1/92 (as necessary) . Submit application to U.S.HUD 8/15/92 Environmental Review completed 9/15/92 Publish Finding of No 9/30/92 Clearwater Times significant Impact/Request Release of Funds US-BUD Approval of Grant Begin 10/1/92 18th Year of CDBG lBcdbg.Bch . ~ .,1'///// , i /' ~, It ".~... ,,' _.~ ,\tr,..,,-,)--_ 1,. ,':--\ )~~ 1..,;);0",. '''''", ' * .I.... ,", " / ...~, "'.-.... ,''';/ , ,~ '_~~ 0'':' 2~:; ~ .~-I' hI' , .... ~ ~".- ( . "C::;")~.'" ~, .~ \'<i -:::: ~ ":~'" ~t=,~\ '-',r ,;., .f....~~,i. . .__j/~~;~~i': ' . . C I T Y Department of the City Clerk (813) 462-6684 Winfred A. Infinger 2231 Sequoia Drive Clearwater, FL 34623 Dear Mr. Infinger: OF CLEARWATER P 0 S T 0 FF ICE BOX 4 74 8 CLEARWATER. F LOR I 0 A3 4 6 1 8 . 4 7 4 8 October 26, 1993 Your resignation in July from the Neighborhood Advisory Committee ended 14 years of loyal and dedicated service. Mayor Garvey and the City Commission wish to recognize your fine record and express appreciation for your many contributions to the City of Clearwater by presenting you with a Citation at the next Commission meeting to be held as follows: Date: November 8, 1993 Time: 6:00 p.m. Place: Commission Chambers It would be greatly appreciated if you would telephone our office at 462-6684 (ask for Sally) to advise us whether it will be possible for you to attend. Again, thank you for your very generous service to our community. It is our sincere wish that you will consider further advisory board service, and to that end we are enclosing an application form. Enclosure CEG/st '110 cc: Darrell Collins, Chair Community Development Very truly yours, ~~~LA-~ Z. ~~c....- Cyn~ia E. Goudeau, CMC City Clerk o "Equal Employment and Affirmative Action Employer' .,. 'i{ . . CITY OF CLEARWATER Interdepartment Correspondence TO: Kathy S. Rice, Deputy City Manager FROM: Carole L. Greiner, Assistant Director, Planning and Development SUBJECT: Neighborhood Advisory Committee Recommendation Concerning the Second Mortgage on New Homes in the Infill Program COPIES: DATE: July 1, 1993 On Tuesday night, June 29, 1993, the Neighborhood Advisory Committee (NAC) met to discuss the proposed changes to the policy manual for the Community Development housing programs. The NAC made a motion to recommend to the City Commission that "the second mortgage can be deferred, but when [the property is] resold the basic amount [of the second mortgage] will be paid by [the] estate or [the new] owners with no interest and no [other] charges. The second mortgage cannot be a grant." The motion refers to the language on page ~ in the first paragraph entitled "Second Mortgage Terms" (see attached copy of this page for reference). Please note that the policy manual uses the strike through method for deleted language and highlighting for added language. The language the NAC is recommending be changed is not new language -- it is language that has been in the policy for quite some time -- and therefore would be a significant change from current practice. Further, this is not a revision that was recommended by staff, HUD, or Florida Planning Group. The purpose of the grant provision, as I understand it, was to make new housing more affordable to the lower income individuals we have been attempting to attract to the Infill Program. Staff informs me that the second mortgage grants given thus far have usually been much less than the $7,500 maximum allowed in the policy. Att. 1Ilr~' --" ""~,, ''''". ." '(""w...,,,,,_ ilIIl."";I'.k!t..l::;;C"U&&-~&~,~ji~r.1"'."-"l..S~l\l'1Irl.. . ~l.a,~~~'",I.a'""".~,,~';;:-l.i~U;;,::~_............... '~":';.,,. ..",,",",,~, ...~._--~.. " ,,.,,... tHALLliNG; 2000 LO^N PROGRAM INFILL. HOUSING PROGRAM (cont.) City mortgage of up to 57,500, based on financial need of borrower, is available in addition to City guarantee of 1st mortgage.:cttV rtlpttg}jg$JH:,$[::::nQo~amQrtj~itig'Xd€f$trgQ)} Cit'! mortg3ge ..... 'is riOriamortlzirig (dMerred), arid forgivable at the rate of $1,000 per year beginning upon the 6th year anniversary of the 10an,~nQ:?tiD$aOV .1.ll!l~l~~III~~~tll~~'~'~~!i~ltl~UI~hIJ l'l~sqQmp:H$(:Y:with~I!Qth~rmqrtg~9~te(m$i and annuall)' there3fter OriPflle jr1rilijersji\id3te provided th3t the borrower has m3intained the house 3S his/her prim3ry residence continuousl)', Loan shall bear no interest unless property is sold or transferred, or ceases to be the borrower's primary residence before the 5th year anniversary date,or otJjer::d$f~Ult;:QemQtt9?g$term${jhMihJ$h:(;~$$:tlje,lpahsh~lrpedtje iQfgtl;wlth':mjj~~R~t:).; .P . . P ... , . . .... P P" ,Pp' . ,PP .. . P . .. ,. ...P . !U!U!!UU&U(iifilfJl'.lIgla~~'i~~!I'!!~'''~ cjiJeTrifUii\"Jith'PiriferesfciICiJiafedPjfth'eP'r:;te of 12%. 2nd Mortqaqe Terms CitY Grant City Gr:mt . Costs and Fees Application None processing None .A.pproved borrowers will receive d gr:mt of 51,000 (non repaY3blel from the City to fund streetside 13ndscaping dnd improvements, such 3S sidewalks. Deposit $ 1 00.Op.Q~Va.J:jlg':~g.:.:qNffl$):P$pqsft!$'9t~9~E~9.@~~jQ$~;.J1qy.yQP~Y.WgQt;oo payable to Clear\'V3ter Neighborhood HOusing Ser'/ices. Deposit is credited 3gainst closing costs, and is refundable only in limited circumstances. D()WQP?Vm~nt.A1;QQq;pqqr:??4.qftD~gg~r?D~$~9.1.g~Q~w~:@U;it; DOwnpayment S1000 or 2% of the guar:mteed IOdn amoun~T whichever is greater. Imp3ct Fees "'.ny required imp3ct fQes \vill be p3id by thQ City. Add'l costs . The following costs must be paid by the homeowner, and may be paid from the downpayment. I :t , I r Appraisal Closing Costs Title policy Intangibles Tax survey ReCording Fees Document stamps "1 J ! ,t...... The>cbsts.....()f..c~rt~irlJtf;mS....fTlgst(t>$>pai<1....tJythetjQtrQW~ta.tlq .....rii~Y....Dbt.. .be < financed; ...... .. [: ~ ~ Revised 07-15-93 ."< . . CITY OF CLEARWATER Interdepartment Correspondence TO: Kathy S. Rice, Deputy City Manager FROM: Carole L. Greiner, Assistant Director, Planning and Development SUBJECT: Neighborhood Advisory Committee Request to the City Commission COPIES: DATE: July 1, 1993 On Tuesday, June 29, 1993, the Neighborhood Advisory Committee (NAC) held a special meeting to discuss the policy manual of the Community Development Division housing programs. During the meeting the NAC made a motion to "request [the] City Commission to look into the feasibility of [establishing a public] library in South Greenwood. " I am relaying this request to you for the appropriate routing. Thanks. \{ . . . CITY OF CLEARWATER Interdepartment Correspondence TO: Bill Baker, City Engineer FROM: Carole L. Greiner, Assistant Director, Planning and Development SUBJECT: Neighborhood Advisory Committee Concerns COPIES: DATE: June 22, 1993 At the June 8, 1993, meeting of the Neighborhood Advisory Committee (NAC), member Milly Joplin expressed these concerns which we are relaying to your department for consideration: 1) Because of the number of traffic accidents at this location, there appears to be a need for a traffic light at the intersection of Bellevue and Ft. Harrison. 2) An informational sign should be posted at the temporary ends of the Pinellas Trail to give the location of the Trail's resumption (is this a City or a County function?). Thanks. . . . CITY OF CLEARWATER Application for Advisory Boards (must be Clearwater resident) Name Home Address: Office Address: ZIP: ZIP: Telephone Telephone How Long a resident of the City of Clearwater? Occupation Employer Field of Education: Other Work Experience: If retired, former occupation Community Activites: Other Interests: Board Service (current and past) Additional Comments: Signed: Date: Please see attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS FORM TO: Planning Department P.O. Box 4748 Clearwater, FL 34618 .-" " ~ ;(",~ / __,(",A"_, _ /-("(7 '.' V (G \0) ~;vlf -,........-----=" .' ... ~~(l;';~~~ . ~ . ~ C:i ",I'I ~ ~ ..... ~ ~~~~ ~~ ~~~L~!,~, C I T Y OF CIJEARWATER POST OFFICE BOX 4748 C lEA R W ATE R, F LOR IDA 3 4 6 1 8 - 4 7 4 8 City Commission July 23, 1993 Mr. Ralph Linn 1729 Harbor Dr. Clearwater, Florida 34615 Dear Mr. Linn: Attached is a copy of a letter from Martha Skeleton, Community Pride Child Care Center, Inc., the current Executive Director. . Based on her letter, it appears that a review should be made of the current Neighborhood Advisory Committee's policy and procedures in recommending Block Grants. Specifically, the practice, or omission thereof, regards inspection/visitation. If Ms. Skeleton's allegations are correct, it is very hard for me to understand how an "Advisory Board" such as yours, can make recommendations for Block Grants. Indeed, I would think that exercise of such responsibility would entaii a visit to the prospective recipients of these Grants. Please list for me each agency you visited and the date, before you recommended them for Block Grant Funds. As a sitting Commissioner who must make decisions based on your recommendations, I must have complete confidence that you did your due diligence. I await your response and hoped for review plan. Also, I ask that you consider forwarding policy and rules change recommendations, e.g., procedures improvement. " '," \ " (.,.J I' ., il'! . . t' ,",i ....'...:'! : , . "-r'. FAT / sr Enclosure ~. : i" ;;;. ' ' . cc: Mayor, City Manager, Commissioners I I' I o . 'Equal Em p I 0 Y men I and A I fir m alive A c I ion E m p I 0 Y e r . . /. ,. y ;.--' -,-- . ':-,.6\t'g A Br; '~ Community Pride Child Care Center Of Clearwater, Inc. 1235 Holt Avenue . Clearwater, Florida 34615 . (813) 443-0958 · (813) 443-0948 Tod_y-s Yourhs I Tomorrows L._d.rs lie. , C62513 ,J u 1 '/ 1. S ~ 1.li' 9 ~~\ _ tOHES Tn: COM1VllSSIO~1 PRESS Date 'JUl 20199-:- CITY CLERK Commis~ioner Fred Thomas City of Clearwater P. O. Elm: 47413 Clearwater, Fl. 3461.8 Dt!nr Cc;,mtni S!lIi c:;)ne!l~ ThO/lll!.'\ID: I Wc\rlt to e}:pr-es!:l my gra-t.itude t.o 'lOLl for increasing our all oc.nti on to remodel cl as~;rooms at OW" Hol t. Ave. centel~. You c.,m be assurE~d that. I wi 11 find thl? shDr-t felll and compl ~,t.E? tIll:? pl~oj ec t. . I agree that the process for awarding thesE grants need~ a major ovel~haLl 1. . I sat through the sec:ond tJr?i ghborhc.lI::ld f.)dvi 501-Y 1'1eet i I"Ig when the decisions were made and there was a lot. to be de!:.:;j_I~ed. ThE' tTri:\ke--up of this committee might be looked .;.1: C:l.1so. T "Ocrn not .:<\')c\re of .'3[l't' of it!:. members visitin(;:) my CE!nt.er. Tiley may drive by but have not come inside to SHe the situation fil~5t hand. I realize there are many worthwhile agencies serving the nf?E'UE Df t.he citi.<:erls Df Clearw.-a\:er. Trying to pick vJhich IH~f?c1s C:l.re mo~;t p,'-esp..iing .."nd ~o,Jh:lc:h ag8nc:ip.L:; h';lve a h,':\.r-c1 time r.;\isi;1g funds em theil~ O\'Jn is not C:l. job I would relish. Ithc<.nk YCH,\ fDr- youI" thclr-Ou(;Jhnt?sm and 'y't1LW' SUPPOI't. elF Clur' ~o,JDr-k vii_ 1:h the chi 1 dl-Em. Sin c l"?r- e I 'I' ~ 7JitudtL~k t-1arU,C:l. Skel ton ENGCutive Director 1'1~;/ mac . FUNDED BY: COOROINATEOt1a I aULl> CARE ('lfM!'([llA\,[N(. .' ("''' '. ' -. ~, 'I o e . l..lrUlJ PNl.l.AS o:um lCKlClS . 1': . . . . 2231 Sequoia Drive Clearwater, FL 34623 July 30, 1993 Commissioner Fred Thomas City of Clearwater City Hall Clearwater, FL 34616 Dear Commissioner Thomas: Reference your letter dated 7/23/93 to me at the wrong address, notification of address change was given 22 April 1993 to City Hall. Your letter is not based on fact, but on a letter patting you on the back because you helped her get her wish. A wise person would have investigated before insulting people that have been trying to help make the City of Clearwater a better place to live, by taking time from their families to aid the Commission (which is elected by us and paid by us) in making their decisions. It's not easy playing with people's "wish lists". There are suppose to be 12 members on this committee, I cannot recall a meeting since 1979 that has had all 12 members present. However, we have used a voting system that has kept each member's vote independent and individual. This has, at times, caused hardship on our City staff personnel, who tabulate our votes. I've served on this committee since I was asked to serve (2-5-79), copy enclosed. Mr. Willie Brewton and I with other members of the committee used our cars and time to check out needs for our recommendations even during times when my late wife was sick with cancer. Mr. Brewton and I are both past chairmen of the committee. If you check our by-laws, the chairperson is only suppose to chair for three (3) years. I served much longer. Each time I put the election on the table, the committee voted to suspend the by-laws, to keep me as chairman at our 96th regular meeting I resigned as chairman. The committee asked me to stay on the committee to help out, which I did. While chairman, at our 69th meeting, our minutes paragraph 12, I asked permission from the committee to write a letter to the Commission for comments on the performance of our committee, copy enclosed. I will not dignify your ignorant letter by further answers. I'll simply tell you to read the minutes, which you should have done before you spent our money sending the letter. If you have a better plan, I wish you good luck with it. There is nothing that can't be improved. . . . Page 2 July 30, 1993 Commissioner Fred Thomas How many neighborhood Advisory Committee meetings have you attended or Public Hearings which, by the way, you should have conducted. How many of these organization's have you visited? Since we are only an advisory committee, we cannot do anything that's not approved by the Commission. We don't make the rules; HUD and the Commission makes the rules. If you had done your homework for which you are paid, you would know that. We have been doing work for no pay that you should have been doing for pay (our tax money). If you are not satisfied with the advisory board, why don't you get the Commission to abolish it or remove any and all its members. After all, we are only serving at the pleasure of the Commission. You need to get HUD Rules and educate yourself about the use of Federal funds, and read the minutes of the Committee. It would be educational for you, on all the questions in your letter to read the minutes of the Committee. Most of our trips as a committee were made in our own cars, our gas, our time to the organizations. I would suggest that you ask Martha Skeleton to serve on the Committee but, there would be conflict of interest, and of course, the waiting list to get on the Committee is so long. I hereby resign from the Neighborhood Advisory Committee. Copy to Rita Garvey, Mayor-Commissioner Arthur Deegan, City Commissioner/Vice Mayor Richard Fitzgerald, City Commissioner Sue Berfield, City Commissioner James M. Polatty, Director, Planning & Development Dept. ( /~//",-, f,/~\M Or ;;;;~---.. I'L~4..0~ \\~ ';-' ~~,'\I./..".. "i\~ ,. . -----... ~ ~C":l".!.C""L ~, ,,-: -'---= '........~ 'f"C'" '~,- - """"'" \.~ ::~ ::-" ~/ ~!84TE\\~;/ -___,,1,,,,,,1 CI.TY OF CLEARWATER e', POST OFFICE BOX 4748 CLEARWATER. FLORIDA 33518 CITY t.4ANAGER February 5, 1979 Mr. Winfred A. Infinger 931 Dempsey Street Clearwater, Florida 33516 Dear Mr. Infinger: .- We are pleased to inform you that you have been appointed by the City Commission to serve as a representative of your neighborhood on the newly formed Neighborhood Advisory Committee. This Committee will be a key element in the City's continuing Community Development Block Grant Program. If you accept this position you will be given an opportunity to participate in formulating a three year program for the allocation of $2,697,000 to accomplish needed improvements among low to moderate income households within the City of Clearwater. Enclosed is a copy of the Citizen Participation Plan and proposed By-laws for the Committee. Please give this opportunity your careful consideration, and make plans to attend the upcoming neighborhood meeting at the Ross Norton Park Community Center. 7:30p.m., February 21, 1979; the next Committee meeting will be at the City Hall Annex. 10 South ~tissouriAvenue. 7:30p.m., February 28. 1979. If you have any questions regarding this program please contact Mr. Don Jass, Community Development Office, tele~lone number 442-6131. extension 353. ~e~ /In ~ ~;'ony L. :oemaker V !/ City Manager fi-- . '. I,III"'''J.~'',__ ", c\:. f.-l Ci',,;" \\~~~.;;.\ ~,,,..;~.~, ,\~ '~~L _ ,'r -:. ,L r:. ..... ~ ':. ~....... .".' - . .... ~~ --- '~".'.';'.-: ~%- ....j.~~ 't~ 7~.<\\ ~.;.ll'A TEn ~~:/ ........'1 ""t" #""''''.I/IJ,/Il C I T Y o F CLEARWATER POST OFFICE BOX 4748 CLEARWATER, FLORIDA 33518 CITY MANAGER June 13, 1985 Mr. Winfred A. Infinger Neighborhood Advisory Committee 931 Dempsey Street Clearwater, FL 33516 Dear Mr. Infinger: The City Commission has gone on record that the City's Advisory Boards must avoid conflicts of interest and the appearance of same. . The City Commission would prefer that where there is any possibility that a financial or other relationship enjoyed by any Board Members with any person or entity appearing before the Board, even if that relationship would not be a cause for disqualification, that the Board Member declare the potentional or apparent conflict on the record and provide a written statement to the City Clerk after the meeting. The City Commission is not in anyway referring that any Board Member has been in conflict with this particular policy. Sometimes, however, actions may be perceived to be in conflict according to one's point of view. This policy has been designed in an attempt to avoid this type of situation. The City Commission requested that I notify all Advisory Board Members of this policy. ~ Anthony . Shoemaker City Manager '. / . "Equal Employment and Affirmative Action Employer" ". II,J,1.r~.r".4'-4'''_ . /' ~\H4' Ih'C---_ I"~~~~ ,':--..: '" ,,-., ~c....i --...,..L# ~ \ ~c--, ..::c ~ ~ ~~ . ~~ ..~... ~\ \.~u: .. ~ "" ~7A TE\l.S~Jt' ~-'''''''.r,r/,Jl City Commission CITY OF CLEARWATER ~:-. POST OFFICE BOX 4748 C LEA R W ATE R. F LOR IDA 3 4 6 1 8 - 4 7 4 8 . December 19, 1988 ", Neighborhood Advisory Committee c/o Mr. Fred Infinger, Chairman 931 Dempsey Street Clearwater, FL 34616 Dear Chairman Infinger and Members of the Neighborhood Advisory Committee: . I have received your letter and would like to thank you for allowing me the opportunity to comment on the Nei ghborhood Advi sory Committee (NAC) and to also thank you for your work on the Committee. Although minutes of your meetings are made available at City Hall for review at any time and are appreciated, your recommendations are considered and are most important at the time the Community Development 810ck Grant funds are discussed at City Commission Meetings. Your comments are an important part of the decision making process. We bel i eve you serve a very useful purpose and appreci ate your efforts and recommendations. Please except my best wishes for a happy holiday! Si ncerely, f~ Rita Garvey Mayor cc: Jim Sheeler, Community Development Coordinator l. . "Equal Employment and Affirmative Action Employer" -.,..;;.~;;;;~, / ' '.~, , . . MINUTES CLEARWATER NEIGHBORHOOD ADVISORY COMMITTEE 82nd Regular Meeting March 13, 1990 Clearwa ter City Hall Annex Planning Conference Room Members of the Committee Ella Mae Atkins Willie Brewton Wal ter campbell Darrell Collins, Vice Chair (P) Cherry Harris (P) Fred Infinger, Chair (P) Rose Johnson Millie Joplin (P) Rudy Miller Chris Papandreas, City (P) Molly Stephenson (P) Also present: Bob Joplin, Lois Cormier, Nellie Carpenter, Etta J. Barrington, Bernice M. Jenkins, John W. Jenkins, Stephen Beatty, Dor.?-s B. Stein, David Ponds, Leon Dash, Lucille Dudley, Lucille Woods, Emmett W. Carpenter, John Pillsbury, Alfreda Pillsbury, Isay Gulley 1. Meeting was called to order by Chair Fred Infinger at 7:30 P.M. Due to the large number of visitors the location was moved to the employee lounge area. 2. No announcement were made. 3. Chairman Infinger took the Agenda out of order to allow the visitor's concerns to be addressed. A typed letter signed by those in attendance was entered into the record (copy attached). 4. Mr. John Jenkins spoke to the need for increased recreational opportunities in the South Greenwood, and for the need for drug and family counseling. 5. Ms. Lois Cormier stressed the concerns noted in the neighborhood letter and spoke further of a need for a pedestrian crossing over the railroad tracks at Bellview Blvd. 6. Darrell Collins gave a further update on South Greenwood projects. 7. Under old business, Chris Papandreas noted the upcoming application cycle for CDBG funds. The agenda for next month will include a program amendment to implement the Housing Issue Paper. CNHS loan status was noted. 8. The substantial Change Criteria were amended to be consistent with Federal regulations. Amendment was moved by Millie Joplin and seconded by Molly Stephenson. NAC .MIN .. ." 'f";.' , ,#. - . ,~:<~; ,i:. i;':!) March 13. 1990 If ,. '7\'l Minutes Page Two 9. The review of the Grantee Performance Report was received. that several amendments to the G.P.R. were necessary. It was noted 10. Membership changes were noted. Monica Moir and Rebecca Kane have been dropped due to lack of attendance. New appointments from East Clearwater will be made by the City Commission. 11. The need for full participation at the next meeting was noted, to hear the request for Public Service and Facility grants. 12. The next meeting will be held on Tuesday, April 10, 1990, at 7:30 p.m. in the Annex Auditorium. 13. The meeting adjourned at 8:30 p.m. . . NAC.MIN . . . ~ .. C I T Y o F CLEARWATER POST OFFICE BOX 4748 C LEA R W ATE R, F LOR IDA 3 4 6 1 8 - 4 7 4 8 DEPARTMENT OF PLANNING AND DEVELOPMENT Telephone (813) 462-6880 June 16, 1993 Ms. Lugia Crouch, CPD Representative Community Planning and Development Jacksonville Area Office, Region IV 301 West Bay St., Suite 2200 Jacksonville, Florida 32202-4303 Dear Ms. Crouch: After our conversation on June 10, 1993 about nepotism, I contacted Miles Lance of the City's Attorney Office to seek legal advice. You stated that according to Section 570.611 of the Housing and Community Development Act of 1974, as amended, it is a violation of federal statutes to expend funds to a subrecipient for administration if that subrecipient employs family members. Federal regulation 570.611(b) states that "except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, the general rule is that no persons described in paragraph (c) of this section who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a fmancial interest or benefit from a CDBG assisted activity, or with respect to the proceeds of the CDBG assisted activity, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter". It appears that the opening sentence to Section 570.611(b) allows funds to be expended to pay for administration personnel costs. Assistant City Attorney Miles Lance has indicated to me that because the subrecipient is not involved in the decision making process of City allocations o "Equa'-_Employment and Affirmative Action Emolovpr" . . . . 4 Page 2 Ms. Lugia Crouch June 16, 1993 Re: Nepotism of CDBG funds, nepotism does not cause a conflict. Additionally, Mr. Lance informed me that even if it appeared there were a conflict because CDBG funds were awarded to such an agency, there would not actually be a conflict because the funds were awarded to the agency - not one individual, and that agency is controlled and administered by a board of directors Due to the factors mentioned above, it is the interpretation of Assistant City Attorney Miles Lance that the hiring of family members by an executive director of agency which receives funds from CnBG does not constitute a conflict of interest. Please forward the official determination of your office on whether a conflict of interest has occurred in the actions mentioned above. Michael Holmes Acting Community Development Manager cc: Miles Lance \nepltr. mah . . . /~~ ~ CITY OF CLEARWATER Interdepartmental Correspondence &~( TO: Department Directors FROM: Cynthia E. Goudeau, City Cler~ SUBJECT: Advisory Board Minutes ~ ~m5r2r]~ljr~ m o -1S~L~W2 [J~: 1 ~_1~93]~ COMMlJNll Y O!:VtLOPMENT u CITYOFCLEM1W.ATEIi ... .. COPIES: Michael J. Wright, City Manager Kathy S. Rice, Deputy City Manager Elizabeth Deptula, Assistant City Manager M. A. Galbraith, Jr., City Attorney DA TE: June 9, 1993 The Commission has requested copies of the minutes of all boards appointed by them and/or the City Manager be sent to them. Therefore, beginning immediately as minutes are produced for boards for which your department serves as liaison, please assure that a copy is forwarded to the Manager's office to be distributed to the Commission. If you have any questions please let me know. ( . . ~" r: ~:;..., i :,~1 i:.;t:ra et JlsB:::,~,-'::tt8~c, .".~ ':":,~u(lt tJ ~1:>? _i.~", l';3.J _'-115 Cero12 ~'. r'I'r2~i.11e::~ \OJ ~ @ [IT \1] ~,rm lJU jUN 1 5 1593 1@! L ---'-lE.J ~ l'" -..,~ r i ...... il.I~-i' COMMU1'.ll \ Ct. \; G..'J ,'i,_,H ITY OF CL t 'S;~~1::1 A.ssicrt.ant ,Jlr8cto):" .tl_E~,rl1" Ci t.~r of CIC'a~C'1;,,~....t2-~ I". O. 70):: r;'7t~,,Q CJ.e,33:,";rs.te:,c,?L 3':~~;~,18-.l~7L!"J a,::"~ .~ie~\.r'::J_o f" C~1t .~e ~ \~: \r(;J~ti~:,5,.nt'~ for 0. 'J88.,J:' ~'::rs. Cor:-~l<::.'r: T~l21'1~<: :)1011 :f O~-:- ~Torl.r 10t tsr of !TV,Yla l(J, l-jq3 II Y e;3te-rc~2,~r ~;~fteJ-.-.no("r:., t,T-;.Jr,e 11, 19S::, ..,... vi8~ttec:, ~;~i.~'J. r~2~t~~J.J'~ ,]i~e ~_l'" .her of:fic8, a..11j~ s}~e '1:-;.:'-::Y C2-.:;::,_'..,ly exglC'.i'nec] ~'That had been done :=tnd F'1,,,t Hould 1~e J one in t>.e fLltl.lTG to better adviEjO tl-'18 rU~:11ic--clt5...ZG11S of Cle,~::.t...rrter "'~::d ot~":':<re. 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"~..' . ~-:t ~",...~!::.. :v ~:;:.:;7 .';~~) L('2".~.s ;.~ f' i 0,"'; rtn -Y,,: fl~E}r!,"Y ,-.: :;:'. \1d tt ,~" .": trr. 'I' t'p <'> '~*... i: l"'\ C" ''''0 rn.J t "!(}'\ H. . _ ')',.. }';Lrp ~~~rC" ';f):.R(~,'::;:7"': '. ~!.:r ~~r~J ' . 'n "'\ ~ ,~~ ~~. ,~ f)p~L~_'r..>~r,.(.). ,rj~'" ... 'r:r~ ).~. ~ f'lF [,,;,..I C,:- rfJ). ~?.c:J .:->:.uO"'I.'. .: :;'.'-':' " ?i~... -~, . n ~~,,:, J"li': Co~__>h;-~;,',., "'~~L'f~V"., .rrov ")"Cf':rrr ~,'. \ ~,r,.1 r..:_3: __"i.! ~t .,.. , 1--:.r .-- -:\\, ..,. ti" .~: <; {!\[ ;"'.71"; ( /';' ',')~l_f!"""_"J'~ ":"{O\l . f . . CITY OF CLEARWATER Interdepartment Correspondence TO: Michael Wright, City Manager VIA: Kathy S. Rice, Deputy City Manager VIA: James M. Polatty, Director, Planning and Development FROM: Carole L. Greiner, Assistant Director, Planning and Development SUBJECT: Neighborhood Advisory Committee Terms DATE: June 15, 1993 It appears that the Neighborhood Advisory Committee (NAC) does not have any set period for members' terms of office. I have reviewed both the Citizen Participation Plan and the by-laws of the NAC and do not find any set term indicated. Further, I contacted P. A. Tyrer of Pinellas County Community Development to inquire whether there were any state or federal regulations setting the terms for such citizen advisory committees, and she indicated that the terms for the county's advisory committee were set through the citizen participation plan, not by the state or federal regulations/statutes. Copies of the Citizen Participation Plan and of the NAC by-laws are attached for your information/review. Atts. , .~. 7 ~~,,~\ 5'\ \C\Q3 fjJUA" j~~ I r \Q.~<;Q. 0-. ~U'- ~-\ ~ j ," ~ ~~ ~ ", 'C"\ ~ C'c "'" . \""'"' -'<- N "- ~ '2,\' '-00'<" ~O cl d. \\ ~ ~ \5. 0 (" ( "- 0 "" "" ,\;- \-- Ie e.., .e:I\-~.Q c\ ~ '-' e... \\ ~" ,\ ?, 0 I \ q q ?, \'1\1 ~~O-""~ o.'<'.d- \' ~c\\ ~ !V\ 0 ,; \ '<'-~ -\-0 0 \6 S. ""'-0-" \ 'C\ \..c..T..... ~ 0../' c; :"'~, ~~bT~ . ~ ~ l~ [~ 1.1 0 ~ ~\ 1JU APR 2 0 1993 ilJlj, COMMUNll 'fDEVelOPMENT CITY OF CLEARWATER Hr. James R stephenson ~~645-palmetto st ~11~leanwate~, FL 34615 SPECIAL OLYMPICS INTERNATIONAL --~-.~. f:..\' ~"< ('\ " ,D ',',~ ,.>\ <.:::" r-' \\'\" ,\ }-, \ '7;- _i~--"'"' /.,~,.-,-...,..- .--------- .. -: -.-.,,,,,...,,,,,.,.,~,, .'" '~'--'--~-- A1TEMPTED NOT KNOWNIB::j- NO SUCH NUMBER 'f~, D . ROUTE N"CARR/INJ I ntl-lJ~c(~ ~s.> \'l\ t, ~ ~ 1'<'> ~ <>-. \ <>- \--\-7' · c: \ eo.. '< uJ cS.l2." (0 "'..~,,;\y y.o.u.lo ~ \'<\R ~ \'n~ ~ '<\ I '=,~~==~:.=-.::.;::~ \'{\ r ~~~/~. \\\J~ Jo c..\~~~o..~l st . --.... ....",---........- ........ ~~ "'"' s.: ~l-: ,r- - -,.- -",-- - --- \. 'I' ,r, -t- L l\ --:~:~~,-- -- :A' . " ~~ (" ,,- ~ \' ~ \ lo t. ....~;Hf 7 Wild Flax ,.; /111/////'''''''-- /1 '.>\~laFrHrC--"'- h~4...?'I"",,- I':..... ?Nt ;-0' II~,I.,.. ~" ~ ~ /--... . ~ . ~~~~:-~.-.c_. ~ ~~ ~~ =:--.-::--~::--......~ \.~ - -= ~\\\ ~-~ TE\t ~~/ -,,.,,,,,,,,/,,,il,J C I T Y OF CLEARWATER POST OFFICE BOX 4748 C LEA R W ATE R, F LOR IDA 3 4 6 1 8 - 4 7 4 8 Department of the City Clerk . April 5, 1993 Thomas J. Brooks 1208 Jadewood Avenue Clearwater, FL 34619 Dear Mr. Brooks: Congratulations! The City Commission at its regular meeting on April 1, 1993 appointed you to serve as a member of the Neighborhood Advisory Committee in the East Clearwater category. The term for which you have been appointed will run until such time as you desire to serve. . I am sure you will enjoy participating in the work of this Committee as well as your association with the other fine citizens who make up the membership. P~ease accept my sincere congratulations on your appointment. You will be notified concerning time, date and place of meetings. 1 U I 1O:J lq lse,n Enclosed please find a Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees and a copy of Chapter 119, Florida Statutes relating to the Public Records Law. If you have any questions, please feel free to call our department at 462-6684. Very truly yours, 0~~2. He- Q~,-~- c;nQ,ia E. Goudeau, CMC City Clerk CEG/st Enclosure cc: Community Development Darrell Collins . ,0 "Equal Employment and Affirmative Action Employer" ... . . . ~ CITY OF CLEARWATER Application for Advisory Boards (must be Clearwater resident) Name Drcol~~ J -r n arY\~ Home Address: i a d$ J ADe"u....:::oaZ:::> Office Address: Cl \'{ OF ~-rO I=J Ue ~LL0fL., i=L ZIP: 3L:L~19 P.O. \X:>I. aqlo ZIP: 3L-/<.o'-IO "~ ..'q. TelePh~~':' - ,'1 io . S 503 .~)relePhond~-=-=~2:~~7=) How Long a resident of the City of Clearwater? 3 5 Lf E:A.rc-::> . Occupation 6Lclct- (1\a...L 1\ t. Employer Cl,'! OF L Fh2- c.. -, 0 Field of Education: 6L~1 '()Q...::::> ~ Other Work Experience: ~E:C ~e-AII Ol'--l (11 AlNT, if retired, former occupation ~\)A . Community Activites: WO(L~1 "-Ie.... C. \ j'l 0 t= c... L "'....-=::i<- <-..J..,::)l""T H ~oc. ueP-r: D' FFe12-~, F '--l.l'o..l c:... ... I Qr-l -::> I t:... -.;,. po l:...l'::> ji'.l PD'2.rn~TIC>t' u..J I T 1-4 Other Interests: 01 A-Q.:r\ C\ L A-Q... l~ ~u::,A\IO"-' c:.o III (Y'). D t:. OECO r rn t'l--l T. Board Service (current and past) Board Preference: CI T'f OF LA12~D (2./:::"c 12..~-r,C" I ) f\..\ E"\<......" 1-1 Ge:R. 1400"0 AbOl ~cQ..""'1 (-)11E:)......:>~ \/ ?MLIO"""':::' F........r><-TIO"-J~ CO("'f) ("Yj 1,-reE/' c..D 6(" I PI<. C<:..... iGA-<<) U-;>ITI-l ,HE: ~18I(.t:;;' ~MD \,,\~i. Additional Comments: \" TI-t~ oPPDl2....I""-'" I 1-"1 ,0 ..Dc, moQ..t<E ~m Signed: J .~. ~I~ Date: @ - a (0 -q .3 Please see attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS FORM TO: City Clerk's Department P.O. Box 4-748 Clearwater, FL 34618 .. /1111/'//""-- /1~\r..loFr,,(C-___ \\L~~~~ ,\\~ ,:\;-~ ~~ ->'--'-.:..;/ " ~ ~ ,~ -----==--- " . ~r- ::~__:c_'df!r~ ~~ '1'1"" ----:":--..' ~~ -_. -.c_= ~\\' -:{'1>, ---- ~ / --=-}t/~ TEn ~"SII -_" 1\. III -',."",/11 C I T Y OF CLEARWATER POST OFFICE BOX 4748 C LEA R W ATE R. F LOR IDA 3 4 6 1 8 - 4 7 4 8 Department of the City Clerk April 5, 1993 Richard Kinseher 1049 Jadewood Avenue Clearwater, FL 34619 Dear Mr. Kinseher: Congratulations! The City Commission at its regular meeting on April 1, 1993 appointed you to serve as a member of the Neighborhood Advisory Committee in the East Clearwater category. The term for which you have been appointed will run until such time as you desire to serve. . I am sure you will enjoy participating in the work of this Committee as well as your association with the other fine citizens who make up the membership. Please accept my sincere congratulations on your appointment. You will be notified concerning time, date and place of meetings. ~ L.1 1- ~- '/~ ! q J 50f\J Enclosed please find a Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees and a copy of Chapter 119, Florida Statutes relating to the Public Records Law. If you have any questions, please feel free to call our department at 462-6684. Very truly yours, ~~ Z. ~.~L Cynt~ia E. Goudeau, CMC City Clerk CEG/st Enclosure cc: Community Development Darrell Collins . o "Equal Employment and Affirmative Action Employer" . . . . RECEIVED JAN 2 9 1993 CITY OF CLEARWATER CITY CLERK DEPT. Application for Advisory Boards (must be Clearwater resident) Name R 1\ L h (( ~ n p. /( )'NSef,p R SR Home Address: I a V q J' a. 0 e l..J N', () av-e [..-I.eo.:;.,-,) <>'+-~''Z.' ~( 3(/(,/9 /.// -- --...."."'" TelePhon~7;)'..5- CJ 91./ t.. ) --- --~-- How Long a resra~nt of the City Occupation [),'<:c.i3l-rn Field of Education: 1;;2. )..J ,'~ I. 5:,..4<< L Ga~~ y~a~5 o is<l B~~o If ~otircd, former occupation Community Activites: Office Address: }j ON e Telephone N/Ji of Clearwater? Sy~s Employer N),4 Other Work Experience: ;:','/3(',1. o,rt:c f V\/J'2J j::'J' }] f2 ,2 () 0 +-.-c , f,r;YIV~<""i~ ~ Other Interests: ;?J-1 \.j -Ia. ....... ,Lv / J Board Service (current and pa$t) Nctl'l-<!. Additional. Conunents: [(;(")/( /Ny Signed: 1lcLi f. '-j(A.~,-L 2 BOard Preference: f/ei'8~B0RhU;'() O!Jv/rO'?.ll Co;,.......... / c.od..." c;MloR.(e1w~",r iSO>d~() 1:>1 ,~ .l!J ,. C 17 Q ( I A /j( UI,/.,,-f A v. -n.~Y? 1+7 F::.'Y2"'f ,""'<7 To See.v'....3 My C 1+; . Da te : I - ~ 7 - 9' ~ Please see attached list for Boards Disclosure. PLEASE RETURN THIS FORK TO: P.O. Box 4748 Clearwater, FL. 34618 that require Financial City Clerk's Department _..--..-._.,....._~-.. ___...,_'...___..:...___.._'..L~.'._ ~__ __n_,,'..' . . . (~,~.~~.~.r;';;11 C I T Y 0 F C LEA P~T :F~E :o~o~ - .~., C LEA R W ATE R, F LOR IDA 3 4 6 1 8 . 4 7 4 8 \.~ ... ~\\\ ";.~-~ TE\\.~)1,,1 #-',,,.,,,rIJ DEPARTl\1ENT OF PLANNING AND DEVELOPl\1ENT Telephone (813) 462-6880 March 23, 1993 Ms. Joanne Watson 1719 Lombardy Street Clearwater, FL 34615 Dear Ms. Watson: In accordance with your request, I have listened a few times to the tape of the NAC meeting of February 9, 1993 and have made a number of changes according to what I heard on that tape. . A copy of the revised transcription is enclosed. Please be assured that a copy will also be forwarded to HUD with our next Grantee Performance Report. We trust this is satisfactory, and if we can help further, please call on us. Very truly yours, ~~ Carole L. Greiner Assistant Planning and Development Director CLG / gml Enclosure .r . o "Equal Employment and Affirmative Action Employer" . . . GrJltee Performance Report com~ts for the February 1992 Neighborhood Advisory Committee My name is Joanne Watson and I live at 1719 Lombardy Drive in Clearwater, and I had the same rehab, $23,000 was my loan. I had the same unlicensed contractor as the Elliott's - Owen Hurd and Merger Division of Charger (which was a non-existing company). It never received state authorization to perform work and nelther did he. He borrowed someone's license (Charles Wolfersberger's) which was found out at a later date. He illegally pulled permits which was against Ordinances. That's not why I fired him - I fired him because he was doing negli~ence on my home and I notified the City of Clearwater. They knew about lt, and they tried to make me pay him. I had to live in bad conditions for about nine months with exposed wires, door openings letting in cold and bugs (Palmetto bugs), and I also had leaks in my house, and they wouldn't let me - they wouldn't release the money to fix the leaks, so we had to take flve minute showers because it would flood out my whole hallway. I had to turn on and off the hot water in my kitchen whenever I wanted to use it because I had massive flooding in my kitchen which destroyed the kitchen floor. My children were - let's see, the youngest one was under a year old or something, they all had to wear heavy pajamas in the wintertime around the house because the heating - the alr - would come in and we'd freeze. And so, we had - and then plus I had plyboard up for back door, the door where the room addition was - there was no windows, and it was open house for any guy that wanted to come in - break-in, OK. Exposed wires in the new bathroom addition, hanging from the water heater and I had to keep the door locked and make sure my kids didn't get in there. So it was a really bad situation, and James Polatty was aware of it. He' was out to my house in December, saw my conditions. Chris Papandreas saw it, and so did Charles Wolfersberger. Yet, it took till April of '91 to get a contract to get my house fixed because they wanted me to pay someone I had no contract with, or pay the unlicensed contractor. Now, Mike Hughes wrote up the fraudulent contracts, and he was a City official. He was friends with Owen Hurd, and they've acknowledged their friendship in certain memos - that is public record. Also Mike Hughes, you're probably not aware of this, he also entered into a contract for my air conditioning and heating unit. I had no idea that he went to a contract with Montgomery Industries with my money. I was told that it would cost me $2,995 to do my air conditioning and heating. Then my escrow account said $3,115. Then Mr. Mike Hughes crossed off the amount of $2,995 and wanted to charge me $3,195 for the air conditioning unit, and stated that he was an authorized agent for us. I never gave him permission, verbally or written, to be our agent and to put a contract for our money. So that's another thing that Mike Hughes has done. My 20, no about $17,000 something hundred dollars was put in an escrow account with the fraudulent company, Merger. So that whole amount there was in jeopardy. So I didn't pay him or the legal license holder. I didn't give him the chance to do the house because he wanted to charge me double initially. That's why I didn't pay Charles Wolfersberger - he was incompassionate to the way Owen Hurd treated me, and I told him the way Mike Hughes treated me - yelling at me on the phone - telling me I only get to choose my colors. He approved all the negligent work that Owen Hurd did. . . . ~ Chris Papandreas anJlltarles Wolfersberger sat ~ether and i~nored me at my house - talking over my job like I was a third party. So finally, after a long time, Mr. Polatty, after I received several abusive phone calls from Chris Papandreas and him, he finally let me have my money to do the house. So I had Richard from DesignWise come in and the contract was done. And the first problem I had, which was the only problem I knew of until after the work was done, was that I had to pay for a leak in the kitchen and it was supposed to be - the plumbing was supposed to be checked out and it wasn't. The leak happened, ruined my new cabinet, and I had to pay $125. under protest. And that was the first that we knew of. And Earl Barrett told us that we legally - you know - it was our fault, even though it was in my contract in black and white. So then Bob McClelland was the inspector. He inspected the house while my ex-husband was at home with the children (I was at work), said everything was great - everything was up to par. And at that time, we didn't know of all the breaches that were there, because we're not inspectors. Well, we notified the City of Clearwater November or O~tober of 1991, that we had problems with termites that weren't addressed properly, we had problems with overloaded circuits and that's a fire hazard when you have a major appliance with several others, and it was passed by the building inspectors, the electrical. And now, finally, Februar,y of '93, I'm finally getting somebody to go back in and fix my house. You see, they want - Someone suggested DesignWise. Well, first of all, the only reason why I let DesignWise come out is I was waiting for HUD anyway. I figured, let them come out - I'll wait to see what HUD wants to do. But if you let someone - first of all his attitude at my house, he denied doing my roof - I had to show him my contract - "You did my roof - there was termites in it, OK." And he was trying to - there was a problem with the wall that he was saying that he could do a certain way and it sounded like a really shafty job to me or a half job, and I'm like I didn't like it at all. And my mind was already made up by the second or third meeting, I didn't want him. And Commissioner Deegan said I didn't have to have him. I thought that matter was settled. Now when you have a contractor come in, they do a breach in your contract, and you've got to lay down just what your liquidated damages in those contracts - if you let that contractor come back in and do your home, you lose your damages. You cannot take him back to court later for making you live in that condition for so, so long. And the same thing with Charles Wolfersberger. You cannot let them come back in and do that. You lose your legal rights. And that's the major reason, along with the fact that I didn't trust him, why I didn't let him in my house again. And you get tired of fighting it for three ~ears - day in and day out, when people ignore your contracts - people 19nore your feelings - they ignore that you have children. You know why? Because they go home to a nice house - they're comfortable and they're happy - they close their doors. They don't care what your living conditions are. They don't care how you're being abused by City Officials that you trusted, and ~ou put a mort9age on your home - a second mortgage on your home think1ng your home 1S going to be done right. You know that's - that's - I may not ever be able to get another house again. This might be my last house and my first house. And it's jeopardized because of unlicensed people and City Officials that breached their fiduciary duties. I'll never recommend the rehab pr09ram to anyone as long as Mr. Polatty works as the Director. They're d01ng some changing, but he's at the top of the ladder. . . . -,-_..,..-.~.....::~~, steve Watry came in tltt year - boy, was he fill~ in because he ~icked up right where Chris Papandreas left off - that if you have - lf Mr. Polatty was doing his job and innocent and everythin9, it's funny how steve Watry was filled in on this information. He dldn't just get it out of thin air, you know. So I don't believe that this program will ever improve with him guiding it. And especially when you don't tell HUD what's really going on. They hear half-truths or they hear everything's going to be OK. Well it's not OK. Three years of suffering, living in bad conditions, and why should I pay the mortgage on that when the house isn't right. It's ridiculous. You know? Pay for what? Pay for constant abuse and negligence on your home? And take away your rights as a citizen and not only, you know, little children are involved, too. They suffer, too. So I really would like to see HUD come down and investigate everything: the money - everything - because I don't even think the money - I think there's something wrong with every - the whole program, the way who's been involved. And I don't believe they've removed enough of the problem to get it taken care of. And I want to get my house done, And I've not changed my mind about my rights - I have not changed my mind about what I think about Designwise - Chris Papandreas overheard Wolfersberger, Mike Hughes and James Polatty and now you can add Steve Watr~ to the list, you know? So I'm hoping Carole Greener is a woman wlth some compassion. It would be nice to get someone in there that has a human heart, and that cares about how people live, and how much money value is on the home, and what - and and what it means to them - and not ignore their problems for three years. And I think that delayed damages is very minimal - and it's the least we should get - at the very least. And I - you know, and James Polatty said at a Commission meeting that we are contract managers. Well, without the contract managers, Hurd and DesignWise wouldn't have gotten away with all this stuff. They obviously didn't do their job right. And I think the least we're entitled to is our delayed damages. And I'd like to see HUD step in and I've made the request - and I'm waiting for them - and I'm hoping that they're gonna come in. Because it's not only - I get my house done - what about the next guy and the next guy and the next guy? What about the other people down the street? I'm sure there's many families like me that have children. Many people that have to throwaway their money - like the Barry's - her husband died. William Barry. Her husband died. She had a contract with Owen Hurd. Do you know he used his personal address as well as his own - he didn't even use a business address. And that is - Mike Hughes wrote that contract up, too. That woman - she probably doesn't even know what she has. Well, anyway, somebody has to speak for the Barry's because then when HUD comes down they'll know that there's other families involved. But anyway, I just would like to see someone investigate and not just people take the word of city Officials because their word is not as good as gold. And I'm sorry to have to say that. It's a shame because I lost a lot of trust in the City, and I will never, ever in my life go for a rehab loan again - anythlng that has to do with anything like that. Not unless I was dying and it would pay for my coffin - because I wouldn't be around to see it. L:\DATA\CDO\MINUTES.GML II.lfT;Z,.,.." ~if:... "\ ",1 ....~.. /S\.AI."F7If~'l---:. l~ :0~ \':--"; i ":;~ ~c...j ,\ 1/ .... ~ !l' \S ,C"':' ~~ .\~~~~=~ ~~ '~"f,:>l --==~==- ~l '~TE\t~;/ ~rJ',tJl C I T Y OF CLEARWATER POST OFFICE BOX 4748 C LEA R W ATE R, F LOR I D A 3 4 6 1 8 - 4 7 4 8 Department of the City Clerk January 8, 1993 ,J. Mary/~leard 801 Moss Avenue Clearwater, FL 34619 Dear Ms. Heard: Congratulations! The City Commission at its regular meeting on January 7, 1993 appointed you to serve as a member of the Neighborhood Advisory Committee in the East Clearwater category. The term for which you have been appointed will run until such time as you desire to serve. . I am sure you will enjoy participating in the work of this Committee as well as your association with the other fine citizens who make up the membership. Please accept my sincere congratulations on your appointment. You will be notified concerning time, date and place of meetings. Enclosed please find a Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees and a copy of Chapter 119, Florida Statutes relating to the Public Records Law. If you have any questions, please feel free to call our department at 462-6684. Very truly yours, 0~~z. ~ cyn:~ E. Goudeau, CMC City Clerk CEG/st Enclosure 79/- PI17 cc: Community Development Darrell Collins . o "Equal Employment and Affirmative Action Employer" ,_....... ~__~.,.... ~ _ "'_"_~~""..~,_"""_-'~--$ .......,~... r~-~~~~"""""~'~~':"-~:~_~~~~5Y":f:::~_~ ~'.:'C:;"'~"'."7"'""'~"S""~~'1""""""",'.r:--.~. .,~~-,:""~~~-,-~"'-"~~-~."<':""~~'1{4\ . . . TO: ~ }~LL-,~) CITY OF CLEARWATER ~ HUMAN RELATIONS DEPARTMENT MEMO S~, ~ fiL[ (~,-L'L~ L Jim Po latty, Director of Planning & Development FROM: Michael Burke, Equal Opportunity Investigat~ / VIA: Jerry Mitchell, Compliance Coordinator COPIES: Eleanore Breland, Director; Sally Ruby, Manager DATE: December 15, 1992 SUBJECT: CDBG Loan Committee Membership Resignation Please accept my resignation from the Community Development Block Grant Loan Committee. After some thought, I have come to believe that loan approvals for this program would be best served as a function of the Neighborhood Advisory Committee. My present job duties have put me somewhat out of touch with the current workings of the CDBG program, and I view this unfamiliarity as a detriment in fulfilling the duties of a Loan Committee member. I would be willing to continue in these duties for a brief period of time, until this responsibility can be assumed by another who works more closely with the program. (;<>l';' (- ~ OEC , 7 1992 _.~/ , . ! C'-Y \~) 'j(=. C(J ,j.> ", /" ~ ( '-' 'Z-<-6<-7 l c;,,; ( ,! t.-t.. l t "':~L --. (:t'i L-(';:" z:t- /,;: l, t <,<j-,c.~) .c C'--'<C _ /) ! /' -/'~ ,,) {<'//} / Kcc y~ ':Xl'H~, . "I(j /)l<"L:fo~ /{!I'~_ )'-/J!_~.. l.'~ ;'4',"1 COMMUNnv OEVELOPMENT .:.J '!;I~ 1..(' .I j,<<_t~~'t/) '- c'~ ~_., ).<"'-1..-.. 'T" f L_ ,.1 : .c-:.:..- (tJ"}(.. GT._c-.:..-c__..::t' i:,' 1.. S='L, 0'~) . . . .' /' :/ ;?/'v('./ / ~~)-'-'-' CITY OF CLEARWATER Interdepartmental Correspondence TO: CITIZEN COMMENT FILE FROM: Lois Cormier / LA}-A.-a..J Various suggestions &~ (f SUBJECf: COPIES: Chris Papandreas, Manager, Community Development Division Lois Cormier DATE: September 25, 1992 Mrs. Cormier telephoned this morning, to make the following comments and suggestions: Citizen Participation Plan: Page 14 indicates a copy is available at Twiggs Library, which Lois believes in no longer functional. She urges instead that a copy be made available at the Clearwater East branch (on Drew Street). She expressed concern for the citizens who are unable to read - and recommended that there be a "Community Outreach" person to make personal (perhaps telephone) contact. She expressed concern for our non-literate and non-English speaking people (Le., at Condon Gardens, etc., and the Senior Citizens at Levison Center). She also recommended that we have microphones with louder amplification for persons who are hard-of-hearing. She expressed a wish that the wife of John Jenkins be added to CDBG mailing list. gml . . CITY OF CLEARWATER Interdepartmental Correspondence TO: Clearwater Neighborhood Advisory Committee Chris Papandreas, Community Development ManagerCf Comprehensive Housing Affordability Strategy (CHAS) FROM: SUBJECf: DATE: September 8, 1992 A joint meeting of Pinellas County's Countywide Citizen, Clearwater's Neighborhood and Largo's Neighborhood Development Advisory Committees, as well as interested members of the public, will be held on Wednesday, September 16, 1992 at 7:00 p.m. in the Clerk of the Circuit Court's conference room on the fourth floor of the new Courthouse, 315 Court Street in downtown Clearwater. Enclosed please find a summary of the City of Clearwater's portion of the Comprehensive Housing Affordability Strategy (CHAS) annual plan for your review. . The primary focus of the meeting is to review and comment on the annual update of ~HAS. The CHAS is a comprehensive, five-year affordable housing strategy required under the National Affordable Housing Act. . The Urban County's summary CHAS contains the priorities, five-year strategy and one-year plan for the Urban County, as well as some supporting data on the Pinellas County and Tarpon Springs Housing Authorities and on the homeless. The Urban County includes the unincorporated area of the County and the eighteen cpoperating cities under the Community Development Block Grant Program. CP/gml Enclosure . . . -'" AGENDA JOINT MEETING URBAN COUNTY, CLEARWATER AND LARGO ADVISORY COMMITTEES SEPTEMBER 16, 1992, 7:00 P.M. CONFERENCE ROOM, FOURTH FLOOR, NEW COURTHOUSE 315 COURT STREET, CLEARWATER I. CALL JOINT MEETING TO ORDER David Reed Chairman, Countywide Citizen Advisory Committee II. INTRODUCTION OF COMMITTEE MEMBERS Cheryl Reed Pinellas County Community Development III. COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY (CHAS) A. Urban County P. A. Tyrer Paula Gibson Pinellas County Community Development B. city of Clearwater Chris Papandreas Mike Holmes Clearwater Community Development C. City of Largo George Romagnoli Largo Community Development IV. COMMENTS ON CHAS V. ADJOURN JOINT MEETING David Reed ~ . (',{J { 'I M/)) ( b . o F (i/ . ) ) \ /t) CLEARWAT i /J') /\.) C I T Y E R POST OFFICE BOX 4748 CLEARWATER. FLORIDA 34618-4748 DEPARTMENT OF THE CITY CLERK June 1,1992 Ms. Donna Pratt 55-0 Tanglewood Drive Clearwater, FL 34619 Re: Neighborhood Advisory Committee membership Dear Ms. Pratt: . The City Manager has been informed that you have had more than three unexcused absences from the Neighborhood Advisory Committee meetings. Section 22.06(a) of the City Code states "A representative to any board or committee may be removed by the City Manager for more than three (3) unexcused absences in any twelve-month period. II Therefore, with regret, he has removed you from membership on the Committee. If you have any questions, please contact my department at 462-6684. Very truly yours, ~~L~'-'--- Cy~t~ia E. Goudeau, CMC City Clerk CEG/st cc: Community Development (Chris Papandreas) Darrell Collins, Chairperson , I . o "Equal Employment and Allirmative Action Employer" . . . C I T Y OF C LEA R W ATE R Interdepartmental Correspondence TO: Michael J. Wright, City Manager Cynthia E. Goudeau, City Clerk CEG/S+ FROM: SUBJECT: Neighborhood Advisory Committee COPIES: Chris Papandreas DATE: June 1,1992 Since being appointed January 2, 1992, Donna Pratt has been absent (unexcused) 4 consecutive meetings held by the Neighborhood Advisory Committee this year. Sec. 22.06(a) of the Code provides the City Manager may remove board members for more than three (3) unexcused absences. Please note, on the space provided below, your action on this matter. I will notify Ms. Pratt and Community Development of your decision. If you remove this member from the board, I will agenda an appointment at an upcoming meeting to fill the vacancy. Pratt: /' remove from board do not remove from board --> Michael J.( right, City Manager - . . C I T Y OF C LEA R W ATE R Interdepartmental Correspondence TO: Michael J. Wright, City Manager Cynthia E. Goudeau, City Clerk CEGfs--r 1. ',~ i FROM: SUBJECT: Neighborhood Advisory Committee COPIES: Chris Pa pandreas DATE: June 1, 1992 Since being appointed January 2, 1992, Donna Pratt has been absent (unexcused) 4 consecutive meetings held by the Neighborhood Advisory Committee this year. Sec. 22.06(a) of the Code provides the City Manager may remove board members for more than three (3) unexcused absences. Please note, on the space provided below, your action on this matter. I will notify Ms. Pratt and Community Development of your decision. If you remove this member from the board, I will agenda an appointment at an upcoming meeting to fill the vacancy. Pratt: / remove from board do not remove from board ~ Michael J.\: right, City Manager - . . CITY OF CLEARWATER Interdepartmental Correspondence TO: James V. Maglio~ Assistant Superintendent, Solid Waste/Operations Chris Papandreas, Community Development ManagerC;P Sanitation Complaint at Woodlawn Gardens FROM: SUBJECf: COPIES: DATE: May 28, 1992 At the Neighborhood Advisory Committee meeting of May 26, a member expressed a complaint about garbage and trash pick-up at Woodlawn Gardens. She stated that there were numerous bags of trash around the dumpster, and that this is both unsightly and a potential health hazard. Could you please call me at 6880 and tell me the status of this account? I understand that non- payment may be an issue. Thanks for your cooperation. CP/gml ,) e CITY OF CLEARWATER Interdepartmental Correspondence TO: Cyndie Goudeau, City Clerk FROM: Chris Papandreas, Community Development Manager SUBJECf: Membership attendance, N.A.C. COPIES: DATE: May 26, 1992 Ms. Donna Pratt has missed more than three meetings of the Neighborhood Advisory Committee. . Due to her excessive absences, please remove her from the Committee. CP/gml - ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1992 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 11 10 14 19 26 Brewton, Willie P P P P Collins, Darrell P P P P (Chairman) Grigalanz, Patricia A A -- - Harris, Cherry P P P P Infinger, Fred P A P P Joplin, Milly A E P P Linn, Ralph P P P P Miller, Rudy P A A P (Vice Chairman) Mitchell, Robert P A P P Pratt, Donna A A A A Roshia, Kathy A A A A Stephenson, Molly P P P P L: \NACATTEN. 92 P = Present E = Excused A = Absent "' . . . ~ . tit . . ; CITY OF CLEARWATER Interdepartmental Correspondence TO: . C;yndie Goudeau, City Clerk FROM: Chris Papandreas, Community Development Manager SUBJECf: Membership attendance, N.A.C. DATE: May 8, 1992 Ms. Kathy Roshia has missed more than three meetings of the Neighborhood Advisory Committee. Due to her excessive absences, please remove her from the Committee. cPt gml . . . . ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1991 .,.' Jan Mar Apr May May Jun Jul Auq Sep Oct Nov Dee 22 12 1.L 14 JL -L- 1.L -1Q J.2 10 Atkins Deleted--------------------------------- ~ A A Brewton P P P P P P P P P E campbell A A Resigned-------------------------------- Collins P P P P E P A P A E Griqalanz -------------------------- p A A A , . Harris P P P P P P P P P P Infinqer P P P E P P E E P P Johnson A A Deleted--------------------------------- Joplin P p P P P P P P P E Knoll -------------------------- p A A ~ Linn -------------------------- p p p p Miller A P P E P P A E P P Roshia E E P P P A P E A 11 stephenson P P P P P P P P P P . P = PRESENT E = EXCUSED A = ABSENT CDO:NACATTEN ATTENDANCE RECORD OF NEIGHBORHOOD ADVISORY COMMITTEE 1992 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 11 10 14 Brewton, Willie P P P Collins, Darrell P P P (Chairman) Grigalanz, Patricia A A -- Harris, Cherry P P P Infinger, Fred P A P Joplin, Milly A E P Linn, Ralph P P P Miller, Rudy P A A (Vice Chairman) Mitchell, Robert P A P Pratt, Donna A A A Roshia, Kathy A A A Stephenson, Molly P P P . L: \NACATTEN. 92 P = Present E = Excused A = Absent . . . . . - TO: FROM: RE: DATE: City of Clearwater Interdepartmental Correspondence Chris Papandreas, Community Development Sally Thomas, City Clerk Department ~~. Neighborhood Advisory Committee April 20, 1992 Please indicate below what category Mr. Stephen Guss should be placed in with his address being: 1536 S. Hillcrest Ave., 34616 East Clearwater North Greenwood South Greenwood At-Large i/0f Please note Susan Diner is longer on the list of volunteers for the At-Large category as she was appointed to the Community Relations Board this month. COMMUNITY DEVELOPMENT - . . CITY OF CLEARWATER Interdepartmental Correspondence TO: Peter Yauch, Assistant Public Works Director and City Traffic Engineer James M. Polatty, Jr., Director, Planning & Development ~ 7vvP FROM: SUBJECf: Traffic concerns from Neighborhood Advisory Committee COPIES: Chris Papandreas, Community Development Manager William C. Baker, Director/Public Works DATE: April 16, 1992 On April 14, the Neighborhood Advisory Committee met and expressed several traffic concerns. This committee advises the City regarding the expenditure of Community Development Block Grant funds. It is composed of representatives of the North and South Greenwood neighborhoods and the City at-large. One concern was the traffic signal at Bellvue Street and Ft. Harrison Avenue. A member noted that there seem to be a lot of accidents at this location. Is this signal under our jurisdiction? Is there anything you can recommend to improve traffic operations at this location? One suggestion was to add a left turn arrow to the traffic signal, but I question how effective this would be without a left turn storage lane. An additional concern was the need for directional signs for bicyclists at the end of the Pinellas Trail. These signs would lead them to the northern extension of the Trail along the recommended route. The Committee noted a conflict at the corner of Drew Street and Betty Lane where the exit from the GTE parking lot is treated like a street. Perhaps some additional signage is needed to alert motorists that there is 4 way traffic at this site. One Committee member noted that the "No Parking" signs on Harbor Drive have been taken down. Could these signs be replaced? Also, what will be the parking policy on the street ends adjacent to the Trail? The Committee will meet again on May 18. Could you please get with me or Chris Papandreas prior to that date to provide us with a response to these concerns. Thanks for your cooperation. -.-.--.-.- -..,....... ..... ~ -- - - - , . :tD .0~-!LrL ~u~ cr;-~-P . -r-h.1L:- N PrG. ~ - t\}Q PA--Mitwl1 SU,JS OV"L t~rv6~t1 J:)f4~ ~clsLc..J~~ htw-c- ~ 1--v-K-~#" ~/S'~ ~ PJ2e~I2a-~ ~ ~i~tvf ! . . - -.......' - ~-......... .......... - ---- ----- -- - ~ -)0 p~ \! · ~ in . /... t c; A;I- c...-f fS Q 02rJ,v1R.w- r:t ~ J-f-aNLLS ~ _ v.. Ct- c.CA-~ a/l.{L D a=,,~ ~t.~ ~~ ~ ~t- ~ ~ Q,~~~kD\)' M~ ~ ONlj . . . . ~ - -- ............- ~ ........ J " .. ... 4 ~ III . .. . .. -~ cJ- lo-a~. ~ ~ ~~)(L _ ~ ')(2 0.- I[ p~j~ ~ L:,T- ~'7 ~ s~ <r /J1 ~ t. vu-c- ~ <:..- ~G.-- ~e~ ~f- ~~ (~ (<) <L--J..-,\ 11' ~ lZ-oY\...- l.J ~ I vt:.S-~I~ ~ 1- WCf (~~ fU~ . .- - . . CITY OF CLEARWATER Interdepartmental Correspondence TO: Sally Thomas, City Clerk Technician Chris Papandreas, Community Development ManagerM Eligibility for proposed members - Neighborhood Advisory Committee FROM: SUBJECT: DATE: March 19, 1992 I have checked the map of incorporated areas and determined that the following persons are eligible for appointments as At-large members of the Neighborhood Advisory Committee. Rev. Graham 1564 Scott Street Ms. Susan Dinar 1336 Stewart Blvd. CP/gml - . . e e CITY OF CLEARWATER Interdepartmental Correspondence TO: Cyndie Goudeau, City Clerk FROM: Chris Papandreas, Community Development Manager SUBJECf: Membership attendance, N.A.C. DATE: March 19, 1992 of Ms. Pat Grigalanz has missed more than three meetings of the Neighborhood Advisory Committee. The last mailing we sent to her was returned with the notation that the resident had moved. Due to her excessive absences, please remove her from the Committee. CP/gml . . . .~. . " ,. CITY OF CLEARWATER Interdepartmental Correspondence TO: Cyndie Goudeau, City Clerk r.. f) Chris Papandreas, Community Development Manager ~ Returned mail for N.A.C. member FROM: SUBJECT: DATE: March 16, 1992 A meeting notice was returned from Pat Grigalanz, member of the Neighborhood Advisory Committee from East Clearwater. It appears that she is no longer a resident of Condon Gardens. Based on this information, it may be appropriate to remove her from membership. CP/gml d_._ COMMUNiTY DEVELOPMENT ~ { ~l 01,.-'--_ 2"(-~0\ CITY OF CLEARWATER '%z' c.~...~ POST OFFICE BOX 4748 c~__/.~i CLEARWATER, FLORIDA 34618-4748 -~TE\l.,~'S RECEIVED l~:-~?W-~4>:-ZZ-~~-J;ji~:~:_ : ,; \>-' 4j\~ __I~' '" ~: . "~ ': <"-/ /'.- l....~1 U.v.r,.J-..J-~ j.. f"("'\ I.,~, S. Lor. t:~) MAR-5'92:o r ~it ."~! ::: 0 ? 9 :::1.: ~'- ',1- .... --I:' ~ ;>R MfTEH 'c . L 6810845 _____, ...--J.. ii) 1 ;.~ PLAW.JJNG ~ "r">-- Df!-o~ -.- (:14 '1.,';"- n_rl l:.VE'O'~'~ -. .,...,.~ i. j-jl'IEyr DT-. . < r..;--' r. Ms. Patricia Grigalanz Sl-J Sandlewoode Clearwater, Florid~ ,4h1Q 3~blq3087 13q2 03/13/~2 GRIGOSl GRJ:GAL~AlEFT NO ADDRESS UNABLE TO FORtAiMO RETURN TO SENDER CITY OF CLEARWATER Interdepartmental Correspondence TO: Members of the Neighborhood Advisory Committee FROM: Chris Papandreas, Community Development Manager SUBJECf: Special meeting March 10, 1992 COPIES: James M. Polatty, Jr., Director, Planning & Development Isay Gulley, Executive Director, CNHS William C. Baker, Director/Public Works Cyndie Goudeau, City Clerk Lois Cormier John Jenkins DATE: March 4, 1992 A special meeting of the Neighborhood Advisory Committee will be held at Noon March 10 in the DRC Conference Room in the City Hall Annex. The purpose of this meeting is to discuss the following environmental and public works concerns: Stormwater detention in the North Greenwood neighborhood Condition of Stevenson's Creek Status of availability of reclaimed water for lawn irrigation in the North Greenwood neighborhood Odors from the Marshall Street Sewage Treatment plant Mr. Bill Baker, Public Works Director, will be present to discuss these concerns. Lunch will be served. A copy of the schedule for the upcoming 1992-93 review cycle for applications is attached for informational purposes. The Minutes of the meeting of February 11 are also included. CP/gml Enclosures MINUTES CLEARWATER NEIGHBORHOOD ADVISORY COMMITTEE 96th Regular Meeting February II, 1992 Clearwater City Hall Annex DRC Conference Room MEMBERS OF THE COMMITTEE Willie Brewton (P) Patricia Grigalanz Fred Infinger, Chairman(P) Ralph H. Linn (P) Robert Mitchell (P) Kathy Roshia Chris Papandreas, City (P) Darrell Collins (P) Cherry Harris (P) Milly Joplin Rudy Miller (P) Donna Pratt Molly Stephenson (P) James Polatty, City (P) 1) The meeting was called to order by Chairman Infinger at 7:30 p.m. willie Brewton gave the invocation. Robert Mitchell, the new member from the North Greenwood neighborhood, was introduced. 2) The minutes of the meeting of December 10 were presented, and were approved as submitted. 3) Mr. Infinger announced his resignation of the chairmanship. Cherry Harris nominated Darrell Collins as the new chairman. The nomination was seconded by Willie Brewton and passed unanimously. Mr. Infinger nominated Rudy Miller for Vice- Chairman; the nomination was seconded by Molly Stephenson and was approved unanimously. 4) The Committee tabled discussion of the representation from East Clearwater until a later date. The citizen Participation Plan will likely require amendment, and amendments to the by- laws will be considered at the same time. 5) Chris Papandreas passed around a copy of the Grantee Performance Report which was submitted on December 30. HUD has asked for revisions to this report. A public hearing on the revised GPR will be scheduled in March or April. 6) Chris Papandreas reported that four HUD monitors visited the City on February 3-6. This is a new monitoring team. The monitoring visit was extremely rigorous, and some procedural findings are expected. to be cont'dj2 7) - 2 - A draft application schedule for 1992-1993 was distributed. This schedule calls for meetings on April 14 and on May 12, at which time subrecipient proposals will be considered. A policy to limit the number of subrecipients was considered. Molly stephenson moved to recommend that the city commission limit the number of subrecipients to eight grants of not more than $15,000 per grant for 1992-1993. The motion was seconded by Darrell Collins. After much discussion, the motion passed unanimously. The Committee further suggested that the number of requests be limited to one per agency, and that other City funds be allocated to fund some of the smaller subrecipient requests. Staff was further requested to evaluate the requests for consistency with the service levels and number of beneficiaries currently being assisted. 8) Chris Papandreas reported that five new homes have been started, and that one of the homes was occupied last week. Five rehabs are currently underway. 9) Under "other business", Chris Papandreas asked the Committee to consider an item to amend the 1991-92 Final Statement to merge the CDBG program with the newly established HOME program. Program amendments will increase administrative funding from $80,000 to $120,000; add a new activity, rental rehabilitation at $140,550j reduce housing rehabilitation to $193,138; and reduce infill housing to $255,000. HOME funds will be applied to housing needs to increase funding for owner occupied rehabilitation to $365,688 (which is $50,000 more than the current CDBG funding level). HOME funds will also replace the reallocated CDBG funds to maintain the current funding level for infill housing. Mr. Linn moved to approve this amendment, contingent upon HOME funds becoming available. The motion was seconded by Rudy Miller and passed unanimously. 10) Mr. Linn noted four requests for information regarding Public Works operations in North Greenwood. These are: stormwater detention, the condition of stevenson's Creek, the status of availability of reclaimed water, and odors from the Marshall street Sewage Treatment plant. Mr. Polatty suggested that a lunch meeting be held on March 10. Representatives of the Public Works Department will be present to answer questions. The Committee approved this meeting time. 11 ) The meeting adjourned at 9:15. cp/GML 2/14/92 A: \2-11NAC.MIN ;; Prop-osed 18th Year CDBG Application Schedule Neighborhood Advisory Committee 2/11/92 Advise of New proposal cycle Discuss Alternatives to limit 2/11/92 number of subrecipients and make recommendation for city commission consideration Publish Invitation to 3/2/92 Clearwater Times Neighborhood Advisory committee Meetings/Notice of Open Meetings Publish Notice of Funds .3/9/92 Clearwater Times Available/Request for proposals Neighborhood Advisory Committee 4/14/92 city Hall Annex Additional pUblic suggestions 7:30 P.M. Deadline for Proposals 4/16/92 city Hall Annex 4:30 P.M. Neighborhood Advisory Committee 5/12/92 city Hall Annex Review of projects 7:30 P.M. Route proposal Information to 5/18/92 city commission and city Departments Submit Agenda Item to city 6/5/92 Clerk Advertise for Public Hearing 6/11/92 Clearwater Times Legal and viewing Recommended Funding Public Hearing/Adopting . 6/18/92 city Hall Proposed statement 6:00 P.M. Advertise for viewing Final 6/26/92 Clearwater Times Plan Initiate Environmental Reviews 7/1/92 (as necessary) -:- Submit application to U.S.HUD 8/15/92 Environmental Review Completed 9/15/92 Publish Finding of No 9/30/92 Clearwater Times significant Impact/Request Release of Funds US-BUD Approval of Grant Begin. 10/1/92 18th Year of CDBG 18cdbg.ach JI .. ..............,..;.,....d."c.............., ..,",,~.,~"""'.' , . . - - . . . C I T Y OF C LEA R WAT E H. POST OFFICE BOX 4748 C LEA R W ATE R, F LOR I D A 3 4 6 1 B - 4 7 4 B DEPARTMENT OF PLANNING AND DEVELOPMENT Telephone (813) 462-6880 ,. February 12, 1992 / Mr. Robert Mitchell 1219 Eldridge Street Clearwater, FL 3~616 . Dear Mr. Mitchell: It was a pleasure to meet you last. night and welcome you to membership on the Clearwater Neighborhood Advisory Committee. Enclosed are the N.A.C. By-Laws. , . I'll be happy to meet with you at your convenience to help bring you up to date on the activity and operations of the N.A.C. Please call me to arrange a time. Yours truly, &uo CHRIS PAPANDREAS, Manager Community Development Dept. cPt gml . o e e e C I T 'y OF CLEARWATER 'Interdepartmental Correspondence TO: Cindy Goudeau, City Clerk Managed FROM: Chris Papandreas, Community Development SUBJECT: Membership eligibility, N. A. C. DATE: January 6, 1992 I have checked the following addresses for eligibility for the Neighborhood Advisory Committee: ~ 1219 Eldridge street (Mitchell) is eligible for appointment as a North Greenwood Neighborhood representative. 1341 Fairmont Avenue (Rivers) is located outside North Greenwood but is eligible for appointment as an at-large member. . I agree that it is best to put these eligibility determinations in writing from now on. Please send them over here, to my attention, and we will turn them back to you within 2 days. CP/gml . ~. . . . -~.. .# ...... ) l-~'" BY-LAWS OF THE CLEARWATER COMMUNITY DEVELOPMENT NEIGHBORHOOD ADVISORY COMMITTEE ARTICLE I - GENERAL Section I - Purpose. This Committee has been organized to provide citizens an opportunity to become directly involved in those activities carried out by local government that are directed to improving the physical environment and life-style of low to moderate income people being assisted by Community Development Block Grant Programs. Citizens are hereby provided a means of becoming involved in: a. Assessing neighborhood needs b. Formulating neighborhood goals and objectives c. Establishing priorities on projects within neighborhoods d. Monitoring programs e. Evaluation of programs Section 2 _ Responsibilities. Committee Members are, as a minimum, expected to become active in: a. Attending and participating in public hearings b. Collecting and reviewing condition data c. Reporting citizen reactions to projects and programs d. Reviewing reports on projects and program activities e. Reviewing goals and objectives and setting priorities which dictate the order in which activities are to be undertaken f. Reviewing applications for the funding of selected programs g. Stimulating neighborhood interest in development activities Section 3 - Technical Assistance. Administrative support to the Committee is provided by the staff of the Clearwater Community Development Office. The staff person having direct responsibility for this function is the Co~munity Development Manager. This individual is available to provide or arrange for any necessary administrative or technical assistance that may be needed by the Committee. ARTICLE II - ORGANIZATION Section I - Membership. The Committee shall be composed of three citizens representing each of the three neighborhood areas outlined below and three persons from the community at large: a. North Greenwood b. South Greenwood and Clearwater Heights .area c. East Clearwater (Wood Valley & Condon Gardens) Section 2 - Eligibility. Each member must bea resident of one of the designated target neighborhoods in the City of Clearwater or the City at large (if filling one of the at large positions) and be over 18 years of age. Section 3 - Voting. Each active member shall have one vote on every question before the meeting. Voting shall be by voice unless roll ~all or written ballot is demanded by seven or more voting delegates. Rev. NACBLAW 890210 o .~ ~ . - . . \ AAiICLE III - OFFICERS & MEMBERS tit Section I - Qualifications. Each Officer or Executive Committee member must be a resident of one of the designated target neighborhoods or if filling an At Large porsition be a resident of the City of Clearwater, Florida. Section 2 - Officers. The Officers of this Committee shall be a Chairperson, Vice-Chairperson and Secretary. Election of Officers shall be done by simple majority vote of the current membership, and said elections shall be held every third year. Section 3 - Executive Committee. The Executive Committee shall consist of the Chairperson, the Vice-Chairperson, the Secretary, and one member at large appointed by the membership. Section 4 - Powers and Duties of Officers. The powers and duties of the Officers of this Committee shall generally be those that are associated with the title of their office. The Chairperson may appoint standing or special Committees as are deemed necessary. Section 5 - Vacancies. A vacancy in the office of Chairperson shall be filled by the succession of the Vice-Chairperson, their unexpired terms shall be filled by a simple majority vote by the membership. Section 6 - Membership Vacancy. Should a vacancy occur in the membership it shall be filled in the same manner as an original appointment. . Section 7 - Vacancy by Multiple Absences. If a member misses three consecutive meetings on an unexcused basis, that member's seat on the Committee will become vacant. ARTICLE IV - MEETINGS Section I - Schedule. (on the 2nd Tuesday). Regular membership meetings shall be held once a month Special meetings may be called by the Executive Committee. Section 2 - Notice of Meetings. Notice of meetings of this Committee shall be mailed or delivered to the last known address of each member not less than ten (10) days before such meeting. The Community Development staff will coordinate all scheduled meetings with the Neighborhood Advisory Committee Chairperson. Section 3 - Meeting Location. Meetings shall be held at the City Hall Annex (10 South Missouri Avenue) or such other location as the Committee may decide. ~ection 4 - Quorum. A quorum for regular Committee meetings are five members. ARTICLE V - AMENDMENTS Section I - Amendments. These by-laws may be repealed or amended during a regular or special meeting by a simple majority vote of the eligible membership. . Rev. NACBLAW 890210 o . . . ORDINANCE NO. 5434-93 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE APPOINTIVE BOARDS AND COMMITTEES OF THE CITY; I AMENDING SECTIONS 2.061 THROUGH 2.069, CODE OF ORDINANCES, TO REQUIRE THAT MEMBERS OF THE APPOINTIVE BOARDS AND COMMITTEES OF THE CITY SHALL BE RESIDENTS OF THE CITY; PROV 10 I NG FOR EXCEPTI ONS TO THE RES I DENCY RULE FOR CERTAIN SPECIFIED BOARDS; PROHIBITING CITY EMPLOYEES FROM MEMBERSHIP ON THE BOARDS AND COMMITTEES OF THE CITY; PROVIDING A PROCEDURE FOR APPOINTMENTS TO THE BOARDS AND COMMITTEES OF THE CITY; LIMITING REAPPOINTMENTS OF MEMBERS AFTER TWO FULL AND CONSECUTIVE TERMS AS A MEMBER, OR AFTER RESIGNATION FROM A BOARD OR COMMITTEE; PROVIDING FOR THE REMOVAL OF MEMBERS FOR EXCESSIVE ABSENCES; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Sections 2.061 through 2.069, Code of Ordinances, are amended to read: Sec. 2.061. Application of article: definitions. ill The provisions of this article shall apply to all appointive boards of the City and committees, except as otherwise provided in this Code. 111 As used in this article: ill IIBoard of the C ityll or IIboardll means a board. committee. authority. or other entity established by an ordinance or resolution adopted by the city commission or by a special act of the Florida Leaislature relatinq solely to the city. and for which the city commission has the authority to establish the qualifications for membership. The term does not include an aqency of the state or of the county. or an aqency established by interlocal aqreement. notwithstandinq that the city commission may appoint one or more members to the board of such aqency. ill IIResident" means a natural person who resides within the Citv of Clearwater for not less than six months in each calendar year. Sec. 2.062. Establishment of new boards and cemmittees. New boards and committees shall be established by ordinance at the discretion of the city commission. An ordinance establishinq a board shall also establish the duties of the board and the qualifications of its members. 5C;~cj--B . (b) The Firefiqhters Relief and Pension Fund Board of Trustees shall be appointed or elected as provided in Section 2.443. (c) The Firemen1s Pension Fund Board of Trustees shall be elected or, in the case of the mayor and chief of the fire department. assume office as provided in Section 4 of Article I of the Related Laws of the City. derived from Chapter 30658. Laws of Florida. Special Acts (1955). (d) The Gas Fitter's Examininq Board shall be appointed as provided in the Gas Code of the City of Clearwater. Florida. 1965. as adopted by Ordinance 1070 on December 6. 1965. or as may be amended from time to time. (e) The Pension Fund Pension Advisory Committee shall be elected as provided in Section 2.395(2) (f) The Police Officers Pension Trust Fund (also known as the . Supplementary Police Officers' Retirement Fund) Board of Trustees shall be appointed or elected as provided in Section 2.473(1). ill Any person appointed to any poard or committee of the city shall be appointed by the city commission in the following manner: ~ f+} Any person meetinq the qualifications of office and wishinq to serve on a board shall submit his or her name and a brief resume to the city clerk. ^t the second reg~lar city cemmissioR meetiR~ of each mORth, aRRo~RcemeRt shall Be made of ':acancies OR tho vaY'iol:1s advisory boarl:ls apl30iRtea BY the commission. iQl ~ The city clerk shall notify the city commission. in writinq, of upcominq vacancies on the boards. and shall provide to the city commission the names and brief resumes of the persons who have expressed an interest in servin~ on each board havin~ a vacanc~. ~lomiRatioRs 1,Jith Brief res~mes shall Be maele BY ~:c ~:yor commissi Rer aRd t e ether cOHlHlissisRers t>rior to thc Relet r:~~~~r ct' g. NomiRations iR writiR~ will Be accel3ted from iRelividl:1als aRd gY'Q~l3s. Copies of Rames shall be e1istribl:1ted. 1fl ~ At the first regular city commission meeting each month~ ~ mayor cemmissioRer shall present his recemmeRelatioRs and appointments will be made by a vote of the commission to fill the vacancies. . 2 5'13cf -73 . . . Sec. 2.063. Qualifications and appointment AppeintmeAt of members. ill In addition to other qualifications which mav be specified for board membershig~ a eerson appointed to a board shall be a resident of the citv at the time of a~~ointment and shall maintain residency within the city durinQ the term of the ap~ointment as a condition of eliaibility to hold office. No employee of the city shall be appointed to membership on aboard of the city. As exceptions to the requirements of this section: (a) The Community Relations Board shall appointed as provided in Section 2.121. (b) The Firefiqhters Relief and Pension Fund Soard of Trustees shall be appointed or elected as provided in Section 2.443. (c) The Firemen's Pension Fund Board of Trustees shall be elected or. in the case of the mayor and chief of the fire department. assume office as provided in Section 4 of Article I of the Related Laws of the City. derived from Chapter 30658. Laws of Florida. Special Acts (1955). (d) The Gas Fitter's Examininq Board shall be appointed as provided in the Gas Code of the City of Clearwater. Florida. 1965. as adopted by Ordinance 1070 on December 6. 1965. or as may be amended from time to time. (e) The Pension Fund Pension Advisory Committee shall be elected as provided in Section 2.395(2) (f) The Police Officers Pension Trust Fund (also known as the su~P lementarv Police Off icJrs' Retirement Fund) Board of Trustees shall be ap_ointed or elected as provided in Section 2.473(1). ~ Any person appointed to any poard or cemmittce of the city shall be appointed by the city commission in the following manner: ~ f+} Any person meetinq the Qualifications of office and wishinq to serve on a board shall submit hi s or her name and a brief resume to the cit~ clerk . ~ t ~. s :~a~ ;:;:,1 a; ~~ ty ~"': ~~ ~ i aA meet! 0 ~ af eac h "'Ath. ,:':'1~ ".:~m~~~ shall b-- ffi---C __ , ----lC- -- t-- '..--10I:lS 3.aV1sory 139:1rds apPoHltea by tAC commission. ~ ~ The city clerk shall notify the city commission. in writina. of upcominq vacancies on the boards. and shall provide to the city commission the names and brief resumes of the persons who have ex~ressed an interest in servin~ 00 each board h~Vi~~ a vacaoc~. :~~:atiaA~ w~th ~pi.f resumes shall ~e mad. by thc mayor co:m1SS1.ttnCr and ~~ev-r--' CeR1HllSS10Aers S-Y'lor to tl:l-e Aext rC€jl:llar mccting. No inations in ~;riting ~ill 130 accepted fram individuals ana grOb/ps. I Copics of namcs sRill l3e distriob/tcd. .ill W At the first regular city commission meeting each month..&.. · mayor commissioRcr shall prosoAt Ris recommCA8atioRs and appointments will be . made by a vote of the commission to fill the vacancies. 2 5lf3cf -'i3 . iQl f4+ Board ~ members of all aevisory Boares and comffiittees whose terms have expired shall continue to serve OR s~cA Boards or cOffiffiittees until their successors are appointed. (5) Persons ROffiinated and not a~~ointed sAall be retainea OR a list fer f~ture consideration if S~CA persoRs express aR iRterest iR BeiR~ placed OR tAe 1 i st. . ~ +&} When a vacancy due to resiqnation. removal. or death is filled~ the appointment of a replacement member shall take effect terffi starts on the date of appointment. except as may otherwise be provided by unless tRere is a cORflict w-i-t4T state law. A vacancy due to expiration of a term shall be filled approximately 30 days in advance. with the appointment effective as of the beQinninQ of the next term. Sec. 2.064. Terms NYffiDer af terms of members. . ill Except as may be required by state law. and notwithstandinQ any other provision of this code or a resolution of the city commission to the contrary. a term of office on any board shall be for four years. This provision shall not apply to any member of any board who is presently servinq a term of Qreater or less than four years until the expiration of such term, but this provision shall apply upon the expiration of the current term of each such member. (2) No WitA tAe exceptioR of city staff or dcpartfficRt ffieffiEers appoiRted to boards, AO person shall serve more than two consecutive full terms on anyone board or cOffiffiittee, and no person shall serve concurrently on more than one board unless the second board is an ad hoc board. (3) Once a person has served two full and consecutive terms on a board, that person shall not be eliqible for reappointment to the same board for a lenqth of time equal to one full term on the board. Sec. 2.065. Compensation of members. Board and cOffiffiittee members shall serve without compensation except as may be provided by ordinance or special resolution of the commission. Sec. 2.066. Attendance by members at meetings. (1) Except as may otherwise be provided by law, a member of representative ~ any board or cOffiffiittee may be removed by the appointinQ authority city ffianagcr for excessive absences. "Excessive absences" shall mean: . (a) For a board which meets monthly on a reqular basis. more than four tAree ~flexc~scd absences, excused or unexcused. in any consecut ive 12-month period. (b) For a board which meets less often than monthly on a reQular basis, more than three absences. excused or unexcused. in any consecutive 12-month period. 3 5' If 3 r./ -1-.$ ecl For a board which meets more often than monthly on a reaular basis. more than five absences. excused or unexcused. in any consecutive 12-month . period. (2) The staff liaison for each ~ board or committee shall be required to keep attendance records and to submit monthly reports to the city clerk €4ty maRager setting forth both the excused and unexcused absences of each member of the board or committee. The city clerk will notify the appointinq authority and request direction reqardinq the removal of any board member havinq a record of excessive absences. (3) ^ny board or committee member affected by a determiRatioR by tRe city maRager tRat s~ch Board or committee memBer sAoHld Be remo~ed becaHse of three uRexc~sed absences iR any 12 month ~eriod may a~~eal SHCR decision to tRc city commission by filiRg a Rotice of ap~eal ',:ith tAe city clerk \\'itAin ten days af receipt of tAe city maRagcr's decisioR removing SHCR board or committee memser. Sl:lch appcal shall be limited to tAC record of tAe action taken by tAe city manager. Sec. 2.067. Officers arid bylaws. The boards and committees established by the city shall meet annually for the purpose of electing one of their members as chairperson and electing other such officers as may be necessary. Each board or committee shall adopt rules and regulations to govern its proceedings, including rules and regulations governing attendance, and keep a correct record thereof. Each board sha 11 adhere to Robert1s Rules of Order to the extent that such Rules do not conflict with this . ordinance. rules adopted bv the board. or applicable state law. Sec. 2.068. Staff members and etl:1er ex officio members. (1) The city manager shall appoint a staff member to serve as a liaison with an ex officio lRelRBCr to each of the aavisory boards and cOlRlRittees established by the city commission. City employees shall provide support for a board upon invitation only or as their official duties may require. (2) The In addition, tAC city commission shall ffiaj' designate a person between the age of 17 and 22 years who mayor may not be an active student to serve as .2. In ex officio member of each of the followina boards: The ~ community relations board, parks and recreation board, library board and beautification committee. (3) WRerc thc city cOlRlRissioR rcql:lests tAat a persoR Raving tRe statHs af a st~8CRt be appointcd as an ex efficio IRCIRBer to aRY of tRC boards establis~ed by tRe city cOlRmissioR, tRCR tAe city lRaRa~er sRall select S~CR a per~oR ~8 f111 SHCR ex officio appoiRtlRCRt aftcr first verifyiRg tRat S~CR perseR lS e1tRcr a ~~9h ~C~~~l or college StHacRt aRd sRall previec a report to tRe city.colRmissioA 'ViR Rame of tRe pcrseR selcctce, tRe ~lace wRere S~CA perseR lS eRrolled as a st~aeRt aRa tAC Boara S~CA persoR will serve OR as ex officie member. Sec. 2.069. Resignation of members. . 4 ~tf3<!-f3 . . . (c) For a board which meets more often than monthly on a reaular basis. more than five absences. excused or unexcused. in any consecutive 12-month period. (2) The staff liaison for each ~ board or committee shall be required to keep attendance records and to submit monthly reports to the city clerk ~ manager setting forth both the excused and unexcused absences of each member of the board or committee.. The city clerk will notify the appointina authority and reauest direction reaardina the removal of any board member havina a record of excessive absences. (3) Any board or committee member affected by a determination by the city manager that SHCA board or committee member shoHld be removed becal:lse of three ~ne)(el:lsed absences in Jny 12 montA period may appeal sl:lch decision to the city commission by filing a notice of appeal with the city clerk within ten days of receipt of the city manager's decision removing SHch board or committee memBer. S~ch Jppeal shall be limited to the record af the action takeR by the city manager. Sec. 2.067. Officers and bylaws. The boards Jnd committees established by the city shall meet annually for the purpose of electing one of their members as chairperson and electing other such officers as may be necessary. Each board or committee shall adopt rules and regulations to govern its proceedings, including rules and regulations governing attendance, and keep a correct record thereof. Each board shall adhere to Robert's Rules of Order to the extent that such Rules do not conflict with this ordinance. rules adopted by the board. or applicable state law. Sec. 2.068. Staff members and ~ ~x officio members. (1) The city manager shall appoint a staff member to serve as a liaison with Jn ex off i c i 0 member to each of the aE!-..; sory boards aRE! commi ttees established by the city commission. City employees shall provide support for a board upon invitation only or as their official duties may reauire. (2) The tn additiofl, the city commission shall ma.y- designate a person between the age of 17 and 22 years who mayor may not be an active student to serve as .9.: an ex officio member of each of the followina boards: The.tRe. community relations board, parks and recreation board, library board and beautification committee. (3) Where the city commission reql:lests that a person having the st3tl:lS of a student be appointed as an ex officio member to any of the eoards estaBlished by the city commission, then the city maAagbr ~h31l ~c1ect sHch a petsoA to fill SUCR e)( officio appointment after first verifying that sHch per~en is either a high school or college student and shall provide a report to the city commissien giviRg the name of the persoR selected, the place where s~ch pcr~eR is cRrellce as a stl:ldeRt and the board s~ch persoR will serve OR as ex officio memBer. Sec. 2.069. Resignation of members. 4 ~l(3 cf-f3 . . . Members of boards Jnd committees may resign at any time. All resigRatioRs sRall be iR effect for a period of ORe year aRe d~riR@ tRat perioe, A member who resiqns resigRecs will not be eligible for appointment to the same board ~ committee for a period of time equal to a full term of that board. Section 2. Nothing herein shall affect the term of any member of a board of the City as of the effective date of this ordinance, and each such member shall serve the remainder of his or her term without regard to any provision of this ordinance which might otherwise disqualify such member from appointment or membership. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING AS AMENDED PASSED ON SECOND AND FINAL READING AND ADOPTED November 8. 1993 November 18, 1993 Rita Garvey Mayor-Commissioner Attest: Approved as to form and correctness: L ~ [. tj6) ~O.. Cynth~ E. Goudeau City l."'i erk 5 .... ) . BY-LAWS Of THE CLEARWATER COMMUNITY DEVELOPMENT NEIGHBORHOOD ADVISORY COMMITTEE . ARTICLE I - GENERAL Section I - Purpose. This Committee has been organized to provide citizens an opportunity to become directly involved in those activities carried out by local government that are directed to improving the physical environment and life-s tyle of low to moderate income people being assisted by Community Development Block Grant Programs. Citizens are hereby provided a means of becoming involved in: a. Assessing neighborhood needs b. Formulating neighborhood goals and objectives c. Establishing priorities on projects within neighborhoods d. Monitoring programs e. Evaluation of programs Section 2 - Responsibilities. to become active in: Committee Members are, as a minimum, expected \ a. Attending and participating in public hearings b. Collecting and reviewing condition data. c. Reporting citizen reactions to projects and programs d. Reviewing reports on projects and program activities e. Reviewing goals and objectives and setting priorities which dictate the order in which activities are to be undertaken f. Reviewing applications for the funding of selected programs ~ g. Stimulating neighborhood interest in development activities Section 3 - Technical Assistance. Administrative support to the Committee is~ provided by the staff of the Clearwater Community Development Office. The staff person having direct responsibility for this function is the Community Development Coordinator. This individual is available to provide or arrange for any necessary administrative or technical assistance that may be needed by the Committee. ARTICLE II - ORGANIZATION Section I - Membership. The Committee shall be composed of three citizens representing each of the three neighborhood areas outlined below and three persons from the community at large: a. North Greenwood b. South Greenwood and Clearwater Heights area c. East Clearwater (Wood Valley & Condon Gardens) Section 2 - Eligibility. Each member must be a resident of one of the designated target neighborhoods in the City of Clearwater or the City at large (if filling one of the at large positions) and be over 18 years of age. . Section 3 - Voting. Each active member shall have one vote on every question before the meeting. Voting shall be by voice unless roll call or written ballot is demanded by seven or more voting delegates. Rev. NAC By-laws 881014 . . . .- " ) . ARTICLE II[ - OFFICERS Section I - Qualifications. Each Officer or Executive Committee member must be a resident of one of the designated target neighborhoods. Section 2 - Officers. The Officers of this Committee shall be a Chairperson, Vice-Chairperson and Secretary. Election of Officers shall be done by simple majority vote of the current membership, and said elections shall be held every third year. Section 3 - Executive Committee. The Executive Committee shall consist of the Cha i rperson, the Vice-Chairperson, the Secretary, and one member at large appointed by the membership. Section 4 - Powers and Dutles of Officers. The powers and duties of the Officers of this Committee shall generally be those that are associated with the title of their office. The Chairperson may appoint standing or special Committees as are deemed necessary. Section 5 - Vacancies. A vacancy in the office of Chairperson shall be filled by the succession of the Vice-Chairperson, their unexpired terms shall be filled by a simple majority vote by the membership. Section 6 - Membership Vacancy. Should a vacancy occur in the membership it shall be filled in the same manner as an original appointment. Sec t ion 7 - Vacancy by Mul t iple Absences. consecutive. meetings on an unexcused bas is, Committee will become vacant. If a member mis ses three that member's seat on the ARTICLE IV - MEETINGS Section I - Schedule. Regular membership meetings shall be held once a month (on the 2nd Tuesday). Special meetings may be called by the Executive Committee. Section 2 - Notice of Meetings.. Notice of meetings of this Committee shall be mailed or delivered to the last-known address of each member not less than ten (10) days before such meeting. The Community Development staff will coordinate all scheduled meetings with the Neighborhood Advisory Committee Chairperson. Section 3 - Meeting Location. Meetings shall be held at the City Hall Annex (10 South Missouri Avenue) or such other location as the Committee may decide. Section 4 - Quorum. A quorum for regular Committee meetings are five members. ARTICLE V - AMENDMENTS Section I - Amendments. These by-laws may be repealed or amended during a regular or special meeting by a simple majority vote of the eligible membership. Rev. NAC By-laws 881014 ,~' li////.r?".~ :[11/..:-. \! jF;.,;....::':.. \~~,l~ ?:.~.:~,~"~~\. \~ :-..::: / .,-.'.-\ ......- "':- , 1:.., ( ,I, """ A.o','"" \ ," ,~ ~' ,'-,,'.r,~r).'....... '" e-:: -~.-.:.--..,.)...... ~,' _I .:,' 'f~' r<' \ y::::::: ~ "":.--., ~ "'.. .... C I T Y OF CLEARWATER POST OFFICE BOX 4748 -:""~"-' -----,- " ;" ~ /~J .,..-"" " .,.t' -___~'Y. J c'A. ;i:j' -,/..,/;//11 C LEA R W ATE R, F LOR I D A 3 4 6 1 8 - 4 7 4 8 Department of the City Clerk August 6, 1993 rn[~,; l~~;~~J~ COMMUNiTY DEVELOPMENT _ CITYOFClEARWATEI~ Tina Pimenidis 440 East Shore Drive Clearwater, FL 34630 Dear Ms. Pimenidis: Congratulations! The City Commission at its regular meeting on August 2, 1993 appointed you to serve as a member of the Neighborhood Advisory Committee in the At-Large Clearwater category. The term for which you have been appointed will run until such time as you desire to serve. . I am sure you will enjoy participating in the work of this Committee as well as your association with the other fine citizens who make up the membership. Please accept my sincere congratulations on your appointment. You will be notified concerning time, date and place of meetings. Enclosed please find a Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees and a copy of Chapter 119, Florida Statutes relating to the Public Records Law. If you have any questions, please feel free to call our department at 462-6684. Very truly yours, r~2.~ CY~:~i'~' E. G~UdeaU' CMC City Clerk CEG/st Enclosure . cc: Community Development Darrell Collins o "Equal Employment and Affirmative Action Employer" Mr. Jonny Gammage 311-3 S. Arcturas Avenue ~earwater, FL 34625 Ms. Milly Joplin 535 Belleview Blvd. Clearwater, FL 34616 Mr. Darrell Collins 1000 Howard street Clearwater, FL 34616 Mrs. Mary N. Heard 801 Moss Avenue Clearwater, FL 34619 Mr. Thomas J. Brooks 1208 Jadewood Avenue Clearwater, FL 34619 . . C ba\ N*~ i \.....~L Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, FL 34615 Mr. Rudolph Miller 1400W. Madison Avenue Clearwater, FL 34616 Mrs. Isay Gulley C.N.H.S. Mr. Robert Mitchell 1219 Eldridge street Clearwater, FL 34615 Mr. Richard Kinseher 1049 Jadewood Avenue Clearwater, FL 34619 Mr. Willie Brewton 2606 Brewton's Court Clearwater, FL 34619 Mrs. Cherry Harris 1789 Harbor Drive Clearwater, FL 34615 Mr. Doke T. Mann, Pres. S. Clw cit. for prog Action 1426 S. Greenwood Avenue Clearwater, FL 34616 Ms. Lois Cormier 625 McLennan street Clearwater, FL 34616 Ms. Tina Pimenidis 440 East Shore Drive Clearwater, FL 34630 . . . NAC MEMBERSlDP LIST Mr. Winfred A. Infinger ,eS\Gr-:JC::d \ o/ct ~ 2231 Sequoia Drive Clearwater, Florida 34623-1140 726-7803 Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, Florida 34615 441-4688 011) 847 6526 Mr. Willie Brewton 2606 Brewton's Court Clearwater, Florida 34619 784-1623 Ms. Milly Joplin 535 Belleview Blvd Clearwater, Florida 34616 443-3854 Mr. Rudolph Miller 1400 W. Madison Avenue Clearwater, Florida 34616 442-4366 Mrs. Cherry Harris 1789 Harbor Drive Clearwater, Florida 34615 442-6877 Mr. Darrell Collins 1000 Howard Street Clearwater, Florida 34616 442-7405 011) 588-6718 Jonny Gammage 311-3 S. Arcturas Avenue Clearwater, FL 34625 429-3795 (beeper) H 441-3813 Mr. Thomas J. Brooks 1208 Jadewood Avenue Clearwater, FL 34619 (H) 796-8503 011) 5876717 Mr. Richard Kinseher 1049 J adewood Avenue Clearwater, FL 34619 725-0946 Mr. Robert Mitchell 1219 Eldridge Street Clearwater, FL 34615 461-4026 Ms. Mary N. Heard 801 Moss Avenue Clearwater, FL 34619 797-8117 Ms. Tina Pimenidis 440 East Shore Drive Clearwater Beach, FL 34630 461-6223 Mr. James M. Polatty, Jr. Director, P&D City of Clearwater L:\DATA\CDO\PHONE.NAC Updated 12/10/93 Non-Members: Isay Gulley, 442-4155 Lois Cormier, 447-5781 . . . NAC MEMBERSIllP LIST , Mr. Winfred A. Infinger 2231 Sequoia Drive Clearwater, Florida 34623-1140 726-7803 , Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, Florida 34615 441-4688 (W) 8476526 . Mr. Willie Brewton 2606 Brewton's Court Clearwater, Florida 34619 784-1623 Ms. Milly Joplin 535 Belleview Blvd Clearwater, Florida 34616 443-3854 . Mr. Rudolph Miller 1400 W. Madison Avenue Clearwater, Florida 34616 442-4366 , Mrs. Cherry Harris 1789 Harbor Drive Clearwater, Florida 34615 442-6877 Mr. Darrell Collins 1000 Howard Street Clearwater, Florida 34616 442-7405 (W) 588-6718 . Mr. Thomas J. Brooks 1208 Jadewood Avenue Clearwater, FL 34619 (H) 796-8503 (W) 5876717 Mr. Richard Kinseher 1049 Jadewood Avenue Clearwater, FL 34619 725-0946 , Mr. Robert Mitchell 1219 Eldridge Street Clearwater, FL 34615 461-4026 Ms. Mary N. Heard 801 Moss Avenue Clearwater, FL 34619 797-8117 . Ms. Tina Pimenidis 440 East Shore Drive Clearwater Beach, FL 34630 461-6223 Mr. James M. Polatty, Jr. Director, P&D City of Clearwater L:\DATA\CDO\PHONE.NAC Updated 8/6/93 Non-Members: . Isay Gulley, 442-4155 , Lois Cormier, 447-5781 . . . Mr. Winfred A. Infinger 2231 Sequoia Drive Clearwater, Florida 34623-1140 726-7803 Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, Florida 34615 441-4688 (W) 847 6526 Mr. Willie Brewton 2606 Brewton's Court Clearwater, Florida 34619 784-1623 Ms. Milly Joplin 535 Belleview Blvd Clearwater, Florida 34616 443-3854 Mr. Rudolph Miller 1400 W. Madison Avenue Clearwater, Florida 34616 442-4366 Mrs. Cherry Harris 1789 Harbor Drive Clearwater, Florida 34615 442-6877 Mr. Darrell 1000 Howard Clearwater, 442-7405 Collins Street Florida 34616 (W) 588-6718 Mr. Thomas J. Brooks 1208 Jadewood Avenue Clearwater, FL 34619 (H) 796-8503 (W) 587 6717 Mr. Richard Kinseher 1049 Jadewood Avenue Clearwater, FL 34619 725-0946 Mr. Robert Mitchell 1219 Eldridge street Clearwater, FL 34615 461-4026 Ms. Mary N. Heard 801 Moss Avenue Clearwater, FL 34619 797-8117 Mr. James M. Po1atty, Jr. Planning & Development Director City of Clearwater Non-Members: Isay Gulley, Lois Cormier, 442-4155 447-5781 L:\DATA\CDO\PHONE.NAC Updated 7/12/93 . . . Mr. Winfred A. Infinger 301 Kilmer Avenue Clearwater, Florida 34625 726-7803 Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, Florida 34615 441-4688 (W) 847 6526 Mr. Willie Brewton 2606 Brewton's Court Clearwater, Florida 34619 784-1623 Ms. Milly Joplin 535 Belleview Blvd Clearwater, Florida 34616 443-3854 Mr. Rudolph Miller 1400 W. Madison Avenue Clearwater, Florida 34616 442-4366 Mrs. Cherry Harris 1789 Harbor Drive Clearwater, Florida 34615 442-6877 Mr. Darrell 1000 Howard Clearwater, 442-7405 Collins street Florida 34616 (W) 588-6718 Mr. Thomas J. Brooks 1208 Jadewood Avenue Clearwater, FL 34619 (H) 796-8503 (W)587 6717 Mr. Richard Kinseher 1049 Jadewood Avenue Clearwater, FL 34619 725-0946 Mr. Robert Mitchell 1219 Eldridge street Clearwater, FL 34615 461-4026 Ms. Mary N. Heard 801 Moss Avenue Clearwater, FL 34619 797-8117 Mr. James M. Polatty, Jr. Planning & Development Director City of Clearwater Non-Members: Isay Gulley, 442-4155 Lois Cormier, 447-5781 L:\DAT A \CDO\PHONE.NAC U pdaled 4/6/93 .Jr ./ . . Iyl/:./r: i-''- /, , rtY' [..\ . ... Mr. Winfred A. Infinger 301 Kilmer Avenue Clearwater, Florida 34625 Mr. Willie Brewton 2606 Brewton's Court Clearwater, Florida 34619 Mr. Rudolph Miller 1400 W. Madison Avenue Clearwater, Florida 34616 Mr. Darrell Collins 1000 Howard street Clearwater, Florida 34616 Mr. & Mrs. Vernal M. Elliott, Jr. 1880 Lombardy Drive Clearwater, FL 34615 (,,,> Mr. Doke T. Man, President s. Clearwater Cit. for Progr. Action 1426 s. Greenwood Avenue Clearwater, FL 34616 Mr. Robert Mitchell 1219 Eldridge street Clearwater, FL 34615 '>.c c.. t/<")( Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, Florida 34615 Ms. Milly Joplin 535 Belleview Blvd Clearwater, Florida 34616 Mrs. Cherry Harris 1789 Harbor Drive Clearwater, Florida 34615 Ms. Molly Stephenson 1645 Palmetto street Clearwater, Florida 34615 ~ Ms. Isay Gulley ~ ' CNHS Ms. Mary N. Heard 801 Moss Avenue Clearwater, FL 34619 Ms. Lois Cormier \ f 625 McLennan Street r Clearwater, FL 34616 . . . - Mr. Michael Holmes Ass't. Community Development Manager City of Clearwater Mr. James M. Polatty, Jr. . Planning & Development Director City of Clearwater Mr. Thomas J. Brooks 1208 Jadwood Avenue Clearwater, FL 34619 Mr. Richard Kinseher 1049 Jadewood Avenue Clearwater, FL 34619 L:\DATA\CDO\NAC.LBL Updated 4/6/93 . . . Mr. Winfred A. Infinger 301 Kilmer Avenue Clearwater, Florida 34625 726-7803 Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, Florida 34615 441-4688 (W) 847 6526 Mr. Willie Brewton 2606 Brewton's Court Clearwater, Florida 34619 784-1623 Ms. Milly Joplin 535 Belleview Blvd Clearwater, Florida 34616 443-3854 Mr. Rudolph Miller 1400 W. Madison Avenue Clearwater, Florida 34616 442-4366 Mrs. Cherry Harris 1789 Harbor Drive Clearwater, Florida 34615 442-6877 Mr. Darrell 1000 Howard Clearwater, 442-7405 Collins street Florida 34616 (W) 588-6718 Mr. Thomas J. Brooks 1208 Jadewood Avenue Clearwater, FL 34619 (H) 796-8503 (W) 587 6717 Mr. Richard Kinseher 1049 Jadewood Avenue Clearwater, FL 34619 725-0946 Mr. Robert Mitchell 1219 Eldridge Street Clearwater, FL 34615 461-4026 Ms. Mary N. Heard 801 Moss Avenue Clearwater, FL 34619 797-8117 Mr. James M. polatty, Jr. Planning & Development Director City of Clearwater Non-Members: Isay Gulley, 442-4155 Lois Cormier, 447-5781 L:\DAT A \CDO\PHONE.NAC Updated 4/6/93 - . . . ... NEIGHBORHOOD ADVISORY COMMITTEE Meeting Date: 2nd Tuesday Time: 7:30 P.M. Place: Annex Members: 12 Term: Ad Hoc Appointed By: Commission Staff Liaison: Community Development Chairperson: Winfred Infinger Financial Disclosure: Not required Purpose: To provide citizens an opportunity to become directly involved in those activities carried out by local government that are directed to improving the physical environment and lifestyle of low to moderate income people being assisted by Community Development Block Grant programs. An Ad Hoc Committee of 12 members - 3 members from each of 4 Target Areas. North Greenwood Area Mrs. Cherry Harris 1789 Harbor Dr., 34615 H: 442-6877 Mr. Robert L. Mitchell 1219 Eldridge St., 34615 H:461-4026 Ralph Linn 1729 Harbor Dr., 34615 H:441-4688 South Greenwood Area Mrs. Milly Joplin 535 Belleview Blvd., 34616 H: 443-3854 Mr. Rudolph Miller 1400 S. Madison Ave., 34616 H: 442-4366 Mr. Darrell Collins, Vice Chairman 1000 Howard St., 34616 H: 442-7405 East Clearwater Kathy J. Roshia 64-Q Tanglewood Dr., 34619 H:797-1274 Patricia Grigalanz 51-J Sandlewood, 34619 At-Laroe Mr. Willie Brewton 2606 Brewton's Court, 34619 H: 784-1623 Mr. Winfred A. Infinger, Chairperson 301 Kilmer Ave., 34625 H: 726-7803 Donna M. Pratt 55-0 Tanglewood Dr W, 34619 : 726-7147 Mrs. Molly Stephenson 1645 Palmetto St., 34615 H: 443-4083 ~ . . . B. FOR THE NEIGHBORHOOD ADVISORY COMMITTEE: North Greenwood Area Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, FL 34615 Phone: 441-4688 J Mrs. Cherry Harris 1789 Harbor Drive Clearwater, FL 34615 Phone: 442-6877 South Greenwood Avenue -J Mr. Darrell Collins \U3/<.)'S88-~7/8 1000 Howard Street Clearwater, FL 34616 Phone: 442-7405 .J Ms. Milly Joplin 535 Belleview Blvd. Clearwater, FL 34616 Phone: 443-.3~ S '/ East Clearwater Vacant Vacant At-Large Mr. Winfred A. Infinger 301 Kilmer Avenue Clearwater, FL 34625 Phone: 726-7803 .\ Mr. Willie Brewton 2606 Brewton's Court Clearwater, FL 34619 Phone: 784-1623 Mr. Robert Mitchell 1219 Eldridge Street Clearwater, FL 34615 Phone: 461-4026 Mr. Rudolph Miller 1400 W. Madison Avenue -J Clearwater, FL 34616 Phone: 442-4366 Vacant Mrs. Molly Stephenson 1645 Palmetto Street Clearwater, FL 34615 Phone: 443-4083 H /;l~ e . . e e Below to be included in the mailing list:- Ms. Lois Cormier 625 McLennan Street Clearwater FL 34616 8134475781 Mr. John Jenkins President South Greenwood Neighborhood Association Ross Norton Recreation Center 1426 S. Greenwood Avenue Clearwater FL 34615 8134626025 Ms. Isay Gulley, CNHS 8134424155 A3: \NAC.LST Revised 6/11191 /-f' ./ . -,- .0._" . . q ~ C I T Y o F CLEARWATER POST OFFICE BOX 4748 C LEA A W ATE R. F LOR I D A 3 4 6 1 8 - 4 7 4 8 Department of the City Clerk October 11, 1993 Jonny Gammage 311-3 S. Arcturas Avenue Clearwater, FL 34625 Dear Mr. Gammage: Congratulations! The City Commission at its regular meeting on October 7, 1993 appointed you to serve as a member of the Neighborhood Advisory Committee in the At-Large Clearwater category. The term for which you have been appointed will run until such time as you desire to serve. I am sure you will enjoy participating in the work of this Committee as well as your association with the other fine citizens who make up the membership. Please accept my sincere congratulations on your appointment. You will be notified concerning time, date and place of meetings. Enclosed please find a Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees and a copy of Chapter 119, Florida Statutes relating to the Public Records Law. If you have any questions, please feel free to call our department at 462-6684. Very truly yours, cSC:o~ea~ City Clerk CEG/st Enclosure .. ~- -['ff'iTTTtnT-\71r r--I'~'~"'~ o [.__2......,.-::"...:~C.:,_:.:....,::!..,... '~"'1 i. fll, ('. ., -I "). .." ,) ! u l 1 {. 1'"' "J I'!:' .. ............. ..-.... _.. '. '-'.- ....... .,. ~~.~-"... -t"1: C\'A\'H.~t i!~n'i y [(;\l;J~ (.>r';,,~ FJJ r eil y (J: (Ii'," .-,,,. .r~,l -_..- ...-.....--.. ._..........._'~...~. -.-.. ~~~..~'"'---.o""_. cc: Community Development Darrell Collins o "Equal Employment arid Affirmative Action Employer" ~ " r- NAME JDAIII/Y Home Address: CITY OF CLEARWATER APPLICATION FOR ADVISORY BOARDS (Must be Clearwater resident) t, (c};;ma7I1Je Office Address: RECEIVED DEe 2 4 1992 . CITY CLERK DEPT. 1// --3 ~\ 14PttiJt?ccs Ihre qOI) !1! 8-t1,-~cK fryJd clraR.V k!tlj Pk}f/t1a ,1'1?:?;S- (lcp!lrlAJ:z+-~1/ Florid/) 3tjt/7 Telephone (? /J \ Lit /:2. ittcJ 7. Telephone ~!f) ~_) LjLjI-22l. ~ b-v-pett U~ 1-3'7<1;;; . How long a resident of the! City of Clearwater? del /YJDa-!/; S Occupation ~j!1I1 E.la/c . ~4ks~4\,rzr::;c.k I Field of Education: Other Work Experience: ~lf!j1fJ lr:Ju I . / /f1bt.Jd /Je~l/~, (A5t> fA y)fl f i YVlfftlovtbr fdYd JKkr/ enf-r-efJ€//7~('. ... . . If retired, former occupation Community Activities r I';, I ., .. Ii Board Preference: I -fJf e J~bcf hd (ljVi I[(Y lo"",^: +i<>P ctrr- Y i, Nor\'nP:.eerw'CQ\ [y;:5" 1Y\J;~^' e,rwniJ+-e e I ;JjA//~:rn" /l~L;/;1c /Av1fl3 j j Other interests: &A!1' ,knA'lid, / ;t' Board Service (current and past) \ VOu~ 0tli JdLrJ (I.k;/-;( /j( !tie I Signed: Date:'{)/'~ I'-/, /9tJJ I I :~ . Please see at ched list for boards that require financial disclosure. PLEASE RETURN THIS FORM TO: City Clerk's Department, P.O. Box 4748, Clearwater, FL 34618 Referred by: Affirmative Action Office .... /'0 t\ II _-< . ,.y-,."\.k.1'-' ~ j{t'lc- ;; 1r~ .. .- CLEARWATER NEIGHBORHOOD ADVISORY COMMITTEE 105th Regular Meeting January 12, 1992 -- 7 19f~ ' Clearwater City Hall Annex DRC Conference Room MEMBERS OF THE COMMITTEE Cherry Harris Ralph Linn Rudy Miller, Vice Chairman Mollie Stephenson Willie Brewton (P) Milly Joplin (P) Fred Infinger (P) Robert Mitchell (P) Darrell Collins, Chairman (P) (P) (P) (A) (P) others present: Michael Holmes, City Steve Watry, City Jim Polatty, Planning and Development Director 1. The meeting was called to order by Chairman, Darrell Collins at 7:30 p.m. The invocation was given by Willie Brewton. 2. The minutes of the previous meeting were approved as read. ,~,Y 3. ~. AJ r ., liJ' ,q~ .' ~ U~16 Fred Infinger opened discussion of the FY 1991-1992 city of Clearwater Grantee Performance Report. Staff presented differences between this report and past reports. They include changes in activity classification such as deleting the Homeless and Homeownership activities titles and reclassifying them as public facilities and Special Activities by Subrecipients, respectively. Another change will include the addition of a subsection to the Relocation activity entitled temporary relocation assistance. Fred Infinger made a motion to accept the grantee performance report as submitted, seconded by Willie Brewton. Motion carried. . 4. Ralph Linn presented the Housing Committee Report. Report included a report on the status of Ms. Joanne Watson's rehabilitation proj ect. Discussion included the inconsistencies stated by Ms. Watson as to what actions will be necessary to complete the project. Housing Committee members reported that all parties agreed to a compromise to complete the project only to be told later that they were trying to force her to chose a contractor she did not want. Housing committee recommended that Ms. Watson can accept the work offered by Designwise to correct the rehab. problems or she can chose any contractor she wants and pay for it. They also recommend that Ms. Watson be given 30 days to bring her mortgage into compliance. Should she not comply, City should proceed with foreclosure procedures. Fred Infinger motioned that the NAC accept the Housing Committee Report and forward all further documentation through the city Attorney's Office. Motion failed because of lack' of s~cond. Further discussion questioned whether Housing Committee members could second motions relating to Housing Committee reports. Consensus felt that it should be seconded by other NAC member. Fred Infinger made motion that the NAC accept the Housing Committee Page 1 of 2 .. - recommendation of Ms. Watson and that all further contact with Ms. Watson be done in writing through return receipt mailings and with legal review. Motion seconded by Cherry Harris. Motion carried. - 5. steve Watry presented the Rehabilitation Program status Report. Report included findings of CDM report which showed 20 past rehab. jobs to be reviewed. 15 were reviewed, 10 of which had problems. The city feels there is no problem with the 5 t.hat were not reviewed, since they did not answer correspondences. staff to forward to NAC any City/Federal Policies on environmental matters (Radon, Lead-Based Paint, Asbestos) Millie Joplin motioned that all houses rehabilitated with CDBG funds be brought up to standard housing code. There was no second because staff wants to review the rehab program with the Florida Planning Group. staff will report back to the NAC on this mattpr once the Florida Planning Group has prepared the policies and procedures manual. Ralph Linn motioned that the City of Clearwater Legal Dept. bring charges against any contractor who fails to perform his or her duties as identified in the rehabilitation contract for CDSG assisted projects. Seconded by Rudy Miller. Motion carried. . Fred Infinger motioned that the City not allow any contractor who has lost their license work on any CDBG assisted projects. Millie Joplin seconded. Motion carried. 6. In other business, Fred Infinger motioned to make it known that NAC will support any actions to defer teenage rowdiness. Cherry Harris seconded, and the Motion carried. Fred Linn requested staff to view any assistance that can be provided to make the railroad crossing at Greenwood Avenue safe for biking and foot traffic. Staff to report back to NAC. . 7. In new business, staff announced that the NAC had a new member named Mary Heard. 8. Staff requested that NAC support the hiring of Florida Planning Group. Rudy Miller motioned that NAC supports the employment of Florida Planning Group provided that contract be performance specific. Ralph Linn seconded. Motion carried. 9. The date of the next meeting was scheduled for February 8, 1993. 10. The meeting adjourned at approximately 9:45 P.M. L:\DATA\CDO\NACOl12.MIN . Page 2 of 2 )'fl-1:: ,,//.2-LG- /Y''--''--',''--' CLEARWATER NEIGHBORHOOD ADVISORY COMMITTEE . 106th Regular Meeting February 9, 1993 Clearwater City Hall Annex DRC Conference Room MEMBERS OF THE COMMITTEE Cherry Harris Ralph Linn Rudy Miller, Vice Chairman Mollie Stephenson Willie Brewton (P) Milly Joplin (P) Fred Infinger (A) Robert Mitchell (P) Darrell Collins, Chairman (A) (P) (P) (A) (P) Others present: Michael Holmes, Assistant Community Development Manager, Jim Polatty, Planning and Development Director,' Ms. Joanne Watson, citizen and Mrs. Diane Elliott 1. The meeting was called to order by Chairman, Darrell Collins at 7:30 p.m. . 2. The minutes of the previous meeting were approved as read. 3. Fred Infinger opened discussion of the FY 1991-1992 City of Clearwater Grantee Performance Report. Staff presented differences between this report and past reports. They include changes in activity classification such as deleting the Homeless and Homeownership activities titles and reclassifying them as public facilities and Special Activities by Subrecipients, respectively. Another change will include the addition of a subsectlon to the Relocation activity entitled temporary relocation assistance. Fred Infinger made a motion to accept the grantee performance report as submitted, seconded by Willie Brewton. Motion carried. 4. Ralph Linn presented the Housing Committee Report. Report included a report on the status of Ms. Joanne Watson's rehabilitation proj ect. Discussion included the inconsistencies stated by Ms. Watson as to what actions will be necessary to complete the project. Housing Committee members reported that all partles agreed to a compromise to complete the project only to be told later that they were trying to force her to chose a contractor she did not want. . Housing committee recommended that Ms. Watson can accept the work offered by Designwise to correct the rehab. problems or she can chose any contractor she wants and pay for it. They also recommend that Ms. Watson be given 30 days to bring her mortgage into compliance. Should she not comply, City should proceed with foreclosure procedures. Fred Infinger motioned that the NAC accept the Housing Committee Report and forward all further documentation through the City Attorney's Office. Motion failed because of lack of second. Further discussion questioned whether Housing Committee members could second motions relating to Housing Committee reports. Consensus felt that it should be seconded by other NAC member. Fred Infinger made motion that the NAC accept the Housing Committee recommendation of Ms. Watson and that all further contact with Ms. Watson be done in writing through return receipt mailings and with legal review. Motion seconded by Cherry Harris. Motion carried. Steve Watry presented the Rehabilitation Program Status Report. 5. Page 1 of 2 l. . . . ...- . Report included review of the draft findings of CDM report which showed 20 past rehab. jobs to be inspected. These 20 included randomly selected jobs as well as all rehabs where construction problems were known or suspected, with the exception of Elliott, Shuman and Watson. Inspections were completed in 15 homes, 10 of which had problems, while 5 were properly completed. Staff believes there is no problem with the 5 that were not reviewed, since they did not answer correspondence or calls to allow the inspector access and were among the suspected problem cases. Staff to forward to NAC any City/Federal policies on environmental matters (Radon, Lead-Based Paint, Asbestos) Millie Joplin motioned that all houses rehabilitated with CDBG funds be brought up to standard housing code. There was no second because staff wants to review the rehab program with the Florida Planning Group. Staff will report back to the NAC on this matter once the Florida Planning Group has prepared the policies and procedures manual. Ralph Linn motioned that the City of Clearwater Legal Dept. bring charges against any contractor who fails to perform. his or her duties as identified in the rehabilitation contract for CDBG assisted projects. Seconded by Rudy Miller. Motion carried. Fred Infinger motioned that the City not allow any contractor who has lost their license work on any CDBG assisted projects. Millie Joplin seconded. Motion carried. 6. In other business, Fred Infinger motioned to make it known that NAC will support any actions to defer teenage rowdiness. Cherry Harris seconded, and the Motion carried. Fred Linn requested staff to view any assistance that can be provided to make the railroad crossing at Greenwood Avenue safe for biking and foot traffic. Staff to report back to NAC. 7. In new business, staff announced that the NAC had a new member named Mary Heard. 8. Staff requested that NAC support the hiring of Florida Planning Group. Rudy Miller motioned that NAC supports the employment of Florida Planning Group provided that contract be performance specific. Ralph Linn seconded. Motion carried. 9. The date of the next meeting was scheduled for February 8, 1993. 10. The meeting adjourned at approximately 9:45 P.M. L:\DATA\CDO\NAC01SW.MIN Page 2 of 2 /1", /1/1.',C I , -I {I" -,..~' (1.1 "_~n'-C ";.:.- CLEARWATER NEIGHBORHOOD ADVISORY COMMITTEE . l06th Regular Meeting February 9, 1993 ClearvaterrCity Hall Annex DRC Conference Room MEMBERS OF THE COMMITTEE Cherry Harris Ralph Linn Rudy Miller, Vice Chairman Mollie Stephenson Willie Brewton (P) Milly Joplin (P) Fred Infinger (A) Robert Mitchell (A) Darrell Collins, Chairman (A) Mary Heard (P) (P) (A) (P) (P) Jim Polatty, Planning and Development Director Michael Holmes, Assistant C. D. Manager Bob Joplin, Diane Elliott, Joanne Watson, citizens others present: 3 . . /4, ~( 5. ;~10 \0 ~' 6. 1. The meeting was called to order by Chairman, Darrell Collins at 7:30 p.m. A moment of silent prayer was observed. 2. Darrell Collins introduced and welcomed the newest NAC member, Ms. Mary Heard. The minutes of the previous meeting were approved. Michael Holmes re-presented the Grantee Performance Report (GPR) with noted change. NAC support of the GPR was delayed.until after review and comment period of four days. Motion was made by Fred Infinger, second by Ralph Linn, that it be tentatively accepted based on the above. Motion carried. Darrell Collins introduced Joanne Watson and Diane Elliott who presented their comments on the GPR. Mrs. Elliott presented her comments in writing (attached) and orally. Ms. Joanne Watson presented her comments orally (verbatim minutes attached). Their comments were based upon their past rehabilitation projects. Michael Holmes presented the Amendments to the FY 1991-1992 Final Statement. They were accepted as presented. 7. Michael Holmes questioned NAC members to get their opinion on whether they want to change the citizen Participation Plan (CPP) to allow the NAC to be the public hearing body and make recommendations for CDBG activities, excluding CDBG Final Statements and GPR. The City Commission will also hold the public hearings for these two items. After discussion, the members rejected the reference to changing the CPP. They stated that since they are not elected, they should only recommend and leave the decision making with the city commission. However, they did recommend that when the public speaks at one of their public hearings, should they become abusive, they would be asked to leave. t:-h lj ~ ~~~~ Page 1 of 2 . . . 8. Ralph Linn stated that there was not a report from the housing committee for this meeting. .,/, ~ 9. Michael Holmes presented NAC with a written copy of the status report for the current rehabilitation projects, and on the hiring of Florida Planning Group and CDM. 10. After discussion of the rehabilitation cases, Fred Infinger made a motion that we rehire or allow the minimum housing inspector as originally designed by the first rehabilitation program, to inspect the rehabilitation projects and assist in any problems that come up with the CDBG rehabilitation program. Second by Ralph Linn. Motion carried. 11. Ralph Linn made a motion, second by Millie Joplin, that Mike Foley be invited to the next meeting to discuss Stephenson Creek problems. Motion carried. 12. The date of the next meeting was scheduled for March 9, 1993. 13. The meeting adjourned at approximately 9:30 P.M. L:\DATA\CDO\NAC0209.MIN Page 2 of 2 . . . LEGAL NOTICE NOTICE OF PUBLIC HEARING COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY MARCH 17, 1993 The Countywide Citizen Advisory Committee, in cooperation with the Neighborhood Advisory Committees of the Cities of Largo and Clearwater, is holding a public hearing for the Board of County Commissioners on housing needs for the Pinellas County Consortium. The purpose of the public hearing is to obtain views of citizens, public agencies and other interested parties to assist in preparation of the Comprehensive Housing Affordability Strategy (CHAS). The public hearing will be held on Wednesday, March 17, 1993 at 7:30 p.m. in the Clerk of the Circuit Court's Conference Room, Fourth Floor, Pinellas County Courthouse, 315 Court Street, Clearwater, Florida. If accommodations such as wheelchair access, large type materials or sign language are needed by persons interested in attending please contact Pinellas County Community Development prior to the public hearing at 462-4851 or 462-4479(TDD). The Pinellas County Consortium is comprised of the Cities of Clearwater and Largo, and Pinellas County in its capacity as an Urban County under the Community Development Block Grant Program. Pinellas County is the lead agent in the Consortium. Persons are advised that, if they decide to appeal any decision made at these meetings/hearings, they will need a record of the proceedings, and, [or such purpose, they may need to insure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. . SOLD TO: TERMS: LASER . . ~. ,- ,.... " ..., II~" ~ The. D Hive Award Center f>-.. "'-. ... 1810 N. Hercules Avenue Clearwater, Florida 34625 Telephone: (813) 442-7163 FAX: (813) 461-5063 LOri) (I', .'~DI<:v~ , 5/3/q3 INVOICE A 30291 CUSTOMER ORDER NO, TAX EXEMPT NO, (J, I TY Or:: t!, L~.nF 11/ /.:fR' If .1!t;;;::;J.;~~")1 vir ~ ~. 31{(,f!' qlNIJ'I L.cJlUJonJ J/t;J-&8K() APPROVE PROOF SHIP TO: ~mm'&:v c5M MAIL: ,... SUBLI ENGR ~t1A ..flA~u6 WlnI (JT'IaF~MM.Wt:J~L Lo4tJ WITt! pW fi1n~/ GtoLD.LE m~s: rn ~M~ ~ ~ ~3~ ~ COMMUNITY DEVELOPMENT CITY OF CLEARW.ATER Charge of 1 .50% per month (the annual percent rate is 18.00) will be charged on all past due amounts. In the event of nonpayment of this invoice, purchaser shall pay all collection costs including, but not limited to, reasonable attorney fees and court costs. Terms net 30 days. S~~4beu 1960 7~ ~ II DATE . / 4-15- :B SALESPERSON JI / e.,p,LL ../ ~ PREPAY TA>c TOTAL CIS II 10) If q -- . - . .' .. CITY OF CLEARWATER - AUTHORIZATION FOR DISBURSEMENT DATE: June 11, 1993 PAY TO: The "B" Hive Award Center 1810 N. Hercules Avenue Clearwater, FL 34625 I....:..'...........;., " .., ,.. ..,.. .. .. --:--c '..'..'. ,':.A.:.:.J':'..'. Amount . "'-''-,- for plaque: Mollie Stephenson in 010-01440-548000-554-000 $ 11.95 appreciation for work done with/for NAC. Invoice A-30291 4/15/93 (X) Send check to: Planning & Development TOTAL $ 11.95 - .--- .,-" - . INVOICE DATE ...., ""'.. ,,-. .... '. -",' ....:..... --,',", ...., Barnett Ba~k'. of Plnellas County; N.A. 11300 . :1 0 8 :1 ? III I: 0 b :1 .0 b . 2 91: . 2 bOO :1 0 ? 5 8111 LOWER HALF FOR RECORD' DETACH BEFORE DEPOSITING 0000130837 INVOICE NO..! .'. . j;;';:INVOICE AMOU/'fi AMOUNT P.O. 11.95 AUTH 11.95 04/13/93 A 30291 Tax Exemption Certificate enclosed. . . . PUBLIC NOTICE NEIGHBORHOOD ADVISORY COMMITTEE All meetings of the Neighborhood Advisory Committee of the Clearwater Community Development Office are open to the public. The Committee meets on a monthly basis, usually the second Tuesday of each month at the City Hall Annex, Planning Conference Room at 7:30 P.M. The Committee advises the City on the conduct of the Community Development Block Grant (CDBG) Program, which has historically provided primarily a housing rehabilitation loan program for low and moderate income families within the City of Clearwater, as well as limited other public works and public services. With continued federal cutbacks in funding in recent years, the Clearwater CDBG program has increasingly focused on housing rehabilitation loans for low and moderate income families of individual members of those families; or community programs eliminating or reducing slum and blight conditions can also be considered. Funding is very limited. Suggestions for projects may be made to the Neighborhood Advisory Committee. The next meeting is on July 13, 1993, at the Clearwater City Hall Annex at 7:30 P.M. Clearwater Community Development Office Carole Greiner or Michael Holmes 10 S. Missouri Avenue P. O. Box 4748 Clearwater, FL 34618 (813) 462-6880 cdo:nac.leg Off'~~ ~~" ~~ cJ}~ . . . 0( CITIZEN PARTICIPATION PLAN CITY OF CLEARWATER, FLORIDA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM City of Clearwater, Florida Office of Community Development Page 1 of 17 . . . CITY OF CLEARWATER COMMUNITY DEVELOPMENT BWCK GRANT CITIZEN INFORMATION TABLE OF CONTENTS: Statement of purpose Philosophy of Citizen Involvement Citizen Participation Plan Scope of Participation Submission of views and proposals Consideration of Objectives and Grievances Technical Assistance Adequate Information CRAS Residential Antidisplacement and Relocation Assistance Appendix Media Usage Depositories Schedule of Advertisements (Attachment K) Map of Target Areas 4 5 6 7 8 8 9 9 10 11 12 14 14 15 17 Page 2 of 17 . . . CITIZEN PARTICIPATION PLAN CITY OF CLEARWATER, FLORIDA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT OF PURPOSE According to Federal Regulations, Paragraph 570.303(b), a mechanism for citizen participation is to be adopted for the Community Development Block Grant Program. The Community Development Act has required that a Citizen Participation Plan be developed and followed to obtain citizen input beginning since the first application submitted to HUD under the provisions of the 1978 CDBG regulations. This plan must remain in effect until all Community Development activities funded under these regulations are completed or until it is superseded by a new plan. Local governments must provide for the continuity of citizen participation throughout all stages of the Community Development Program including: 1. The Citizen Participation Plan. 2. Identification of Community Development and Housing Needs and Setting of Priorities. 3. The Annual Community Development Program. 4. Subsequent Amendments and Other Changes to the Above. 5. Program Implementation. 6. Assessment of Performance 7. Consideration of Objections and Complaints. Although the Community Development legislation is designed to allow each local governing body flexibility in meeting the requirements of the legislation, certain minimal requirements must be met. These requirements establish a set of ground rules or minimal obligations on the part of the local government. The requirements, as specified, include the developing and publicizing of a plan that specifies the role that citizen participation will play in the formulation of the grant application and implementation of the grant program. Page 3 of 17 . . . The plan must: 1. provide for and encourage citizen participation, with particular emphasis on participation by persons of low and moderate income who are residents of deteriorated areas; 2. provide citizens with reasoriable and timely access to local meetings, information, and records relating to the grantee's proposed use of funds, as required by regulations of the Secretary; 3. provide for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals, with the level and type of assistance to be determined by the grantee; 4. provide for public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program, including at least the development of needs, the review of proposed activities, and review of program performance, which hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation for the handicapped; 5. provide for a timely written answer to written complaints and grievances, within 15 working days where practicable; and 6. identify how the needs of non-English speaking residents will be met in the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate. This paragraph may not be construed to restrict the responsibility or authority of the City of Clearwater for the development and execution of its community development program. PHILOSOPHY OF CITIZEN INVOLVEMENT Citizen participation is important in the development of any community planning program. In recognition of this important aspect of planning, the Community Development Division has prepared a plan that emphasizes the need for a broad range of citizen input in the establishment of goals, objectives, projects, and priorities to be pursued in the use of Community Development Funds available to the City of Clearwater and in the implementation, monitoring, and evaluation of funded programs. This action, with the support of the City Commission, sets the tone for an increased degree of involvement. The intended philosophy which governs the planning process allows all sectors of the community to participate in the development of Clearwater's grant applications and in all phases of the City's funded Community Development Programs, and to insure that as many citizens as possible are given adequate information on which to base their recommendations. The role of the Community Development staff is to educate citizens, solicit their opinions, and to translate these opinions into specific recommendations within an organized planning framework. Page 4 of 17 . . . At no time should the citizens see their recommendations as anything other than advisory. realizing that the final authority for decision-making rests with the elected officials, for it is they who must bear the ultimate responsibility to the citizenry and the Federal Government. CITIZEN PARTICIPATION PLAN The following procedures for citizen participation establish a program for citizen input which satisfies the intent and letter of applicable Federal laws and regulations and incorporates the principles listed above. The citizens organization for promoting, monitoring and evaluating the Community Development Program in the City of Clearwater is the Neighborhood Advisory Committee. Three (3) neighborhood target areas have been designated. These are North Greenwood, South Greenwood and Wood Valley {Condon Gardens. Boundaries of these neighborhoods are depicted on the attached map. The City Commission shall appoint three (3) persons from each of the designated target neighborhoods, along with three (3) persons from the community at large, who will together provide citizen involvement and represent local interest regarding the Community Development Block Grant Program. Vacancies on the Committee shall be filled by appointment by the City Commission. If vacancies occur on the Neighborhood Advisory Committee which cannot be filled because there are no applicants from the target neighborhood in which the vacancy occurs, the vacancy may be filled by an applicant from the community at large. These twelve (12) persons will make up the Neighborhood Advisory Committee, and shall be granted the authority to hold neighborhood meetings for the purpose of providing a vehicle by which all citizens can participate in the Community Development Program of Clearwater. It is anticipated that the appointment process will result in the representation of low and moderate income residents, minorities and the handicapped. The Neighborhood Advisory Committee is organized with by-laws to govern its conduct of business, to hold regular meetings, and to make recommendations to the City Commission. The regular neighborhood meetings of the Neighborhood Advisory Committee serve as a primary vehicle for the dissemination of information about the Community Development Program and the solicitation of views about proposed actions and activities. Citizen involvement at the community level is solicited by the City and available through open public meetings and public hearings on Community Development matters. 1. All aspects of citizen participation shall be conducted in an open manner with freedom of access to all meetings, information, and public records by all interested persons. Page 5 of 17 . . . 2. The Neighborhood Advisory Committee and the Community Development Division will solicit the involvement and opinions of low and moderate income persons, members of minority groups, residents of the target area or areas, the elderly, the handicapped, and other persons directly affected by, or interested in, the Community Development Program. The Neighborhood Advisory Committee will involve itself and will participate throughout all stages of the program, including development of the application, program implementation, monitoring, and evaluation. The Community Development Division and the Neighborhood Advisory Committee will provide the citizens of Clearwater with adequate and timely information, through press releases, advertisements, and neighborhood meetings to enable them to be meaningfully involved in important decisions at various stages of the program. To ensure that opportunities are available to hearing impaired citizens to participate in the process, the City has installed a TDD system. To ensure that opportunities are available to non-English speaking people to participate in the process, the City will provide an English translator in the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate. 3. 4. 5. 6. SCOPE OF PARTICIPATION The Neighborhood Advisory Committee, as citizen representatives, shall participate throughout all stages of the program and, in conjunction with the Community Development Division, be responsible for the effective development and inclusion of citizen comment in all phases of the block grant program The Neighborhood Advisory Committee is to comment on all plans and programs they feel necessary before they are submitted to the City Commission for public hearings. These plans and programs include: 1. Citizen Participation Plan. 2. Application Development, including: a. The Community Development Plan, identifying Community Development and Housing needs, and the setting of priorities. b. The Comprehensive Housing Assistance Strategy, including the Annual Housing Action Program. c. The Annual Community Development Program. d. Subsequent amendments and other changes to the above. e. Grantee Performance Report. Page 6 of 17 . . . The Neighborhood Advisory Committee is to act as an advisory committee for any programs becoming operational under the Community Development Program. With City Commission approval, the committee or their designees may directly assist in the operation of certain types of activities such as self-help efforts or other types of involvement which becomes feasible as tools for implementing the program. The Neighborhood Advisory Committee is to be given regular progress reports concerning implementation of activities funded under the Community Development Division are to solicit direct input from individuals and groups directly affected by ongoing activities with regard to the effective performance of the activity as it is (being) implemented. SUBMISSION OF VIEWS AND PROPOSAlS The Community Development Division and the Neighborhood Advisory Committee are to encourage the submission of views and proposals regarding the Community Development Program by citizens, particularly those low and moderate income persons residing within the target area. This includes submission of such views: 1. Directly to the City during the planning period prior to public hearings on the application. 2. Directly to the Neighborhood Advisory Committee. 3. At neighborhood and other public meetings scheduled by the Community Development Division or The Neighborhood Advisory Committee prior to public hearings. 4. At formal public hearings. The Community Development Division shall provide responses to all proposals submitted directly to the Division, or referred by The Neighborhood Advisory Committee to the Division, including written responses to written proposals stating the reasons for the actions taken by the City on the proposal. In order to obtain citizen involvement in an open manner with freedom of access to all meetings and information, it may be necessary to provide for participation by a group or groups of non-English speaking persons. This event is not expected due to the demographic composition of the area residents. There are no non- English speaking ethnic neighborhoods in the area. Staff of the Planning Division estimates that there are fewer than 300 individuals at the maximum that speak any single non-English language throughout the City, based on 1980 Census information. However, in the case of public hearing where a significant number of non-English speaking residents can reasonably be expected to participate, an interpreter will be provided. Due to the small number of non-English speaking residents, all documents will continue to be published solely in English. CONSIDERATION OF OBJECTIVES AND GRIEVANCES Any objection or grievance initiated by a citizen and received in written form should first be referred for administrative disposition to the Community Development Manager who shall reply directly to the citizen in written form within ten (10) days of receipt of same, and further indicate to the citizen avenues of appeal available. Page 7 of 17 . . . If the citizen is not satisfied with the determination of the Manager, he/she may appeal to The Neighborhood Advisory Committee presenting the complaint in written or oral form. The Neighborhood Advisory Committee may determine that the staff has sufficiently addressed the problem and take no further action or it may request that staff respond in another manner. All citizens may ask for higher review of lower level staff decisions. TECHNICAL ASSISTANCE The Community Development Division shall provide technical assistance through staff or other resources. Such assistance shall be available on a timely basis: 1. To The Neighborhood Advisory Committee so that they may be adequately organized and fully participate in planning, implementation, monitoring, and evaluation. 2. Whenever possible, to groups of low and moderate income persons and residents of the target area which requests assistance in developing proposals and statements of views. 3. To assist citizens in carrying out Community Development Program activities. Technical assistance should be provided by specialists trained in the area of concern. The organizations and groups to be provided assistance should assist in the selection of the specialists. ADEOUATE INFORMATION At the time planning begins for the next program year, the City, through the Community Development Office, will provide full disclosure and public access to all program information to the public and the Neighborhood Advisory Committee. The information will include the following: 1. The amount of CDBG funds expected to be available (including the annual grant, program income expected to be received during the program year together with program income received during the preceding program year and that has not yet been programmed for use, and surplus from urban renewal settlement for community development and housing activities); 2. The range of activities that may be undertaken with those funds pursuant to the criteria in 24 CFR 570 Subpart C; 3. The estimated amount of those funds proposed to be used for activities that will benefit the low and moderate income persons; 4. The proposed CDBG activities likely to result in displacement and the City's plans (consistent with the City's Comprehensive Housing Affordability Strategy and policies developed pursuant to Section 570.606 (c) for minimizing such displacement of persons as a result of its proposed activities; and 5. The types and levels of assistance the City will make available (or to require others to make available) to persons displaced by CDBG funded activities, even if the City expects no such displacement to occur. Page 8 of 17 . . . The City will hold a minimum of two public hearings per year to obtain citizens' views, respond to proposals and questions, review community development and housing needs, and review program performance. The City will also publish community-wide its proposed statement of community development objectives and projected use of funds so as to afford affected citizens an opportunity to examine the statement's contents, and to provide comments on the proposed statement and on the City's community development performance. CHAS Before submitting the City of Clearwater's Annual and 5-Year Comprehensive Housing Affordability Strategy, the City will 1. Make available to its citizens, public agencies, and other interested parties information concerning the amount of assistance the City expects to receive and the range of investment or other uses of the assistance that the jurisdiction may undertake. 2. Make the proposed housing strategy for the jurisdiction available to the public by publishing a summary of the strategy in an appropriate number os newspapers of general circulation, and by offering copies of the entire strategy itself at an appropriate number of local libraries, local government offices and other appropriate public places. The length of time provided for affected citizens, public agencies, and other interested parties to examine its content and to submit comments on the proposed housing strategy must be reasonable (at least sixty days, except thirty days in the case of a strategy to be submitted before October 1991). 3. Hold one or more public hearings to obtain the views of citizens, public agencies, and other interested parties on the housing needs of the jurisdiction. The hearings held on the housing strategy may be combined with other public hearings required in the CDBG programs, provided that the two subjects are treated separately. 4. Provide citizens, public agencies, and other interested parties with reasonable access to records regarding any uses of any assistance the jurisdiction may have received during the preceding five years. 5. Consider any comments or views of citizens. A summary of these comments or views will be attached. The submitted housing strategy or substantial amendment will be made available to the public. Before submitting any performance report or substantial amendment to a housing strategy under this section, the City will provide citizens with reasonable notice of, and opportunity to comment on, the performance report or substantial amendment, and it must consider any comments or views of citizens. When a substantial amendment to a housing strategy, or a performance report is submitted, it must include a summary of citizen views received. The amendment or report will be made available to the public. The City will establish appropriate and practicable procedures to handle complaints from citizens related to the housing strategy or performance reports. At a minimum, the jurisdiction must respond to every written citizen complaint, either orally or in writing, within an established period of time. Page 9 of 17 . RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE In accordance with section 104(d) of the Act, the City will adopt, make public, and certify that it is following a residential antidisplacement and relocation assistance plan providing one-for-one replacement units (paragraph (c)(l) of this section), and relocation assistance (paragraph (c)(2) of this section). The plan shall also indicate the steps that will be taken consistent with other goals and objectives of this part to minimize the displacement of families and individuals from their homes and neighborhoods as a result of any activities assisted under this part. Before the City enters into a contract committing it to provide funds under this part of any activity that will directly result in the demolition of low/moderate-income dwelling units or the conversion of low/moderate-income dwelling units to another use, the City will make public, and submit the following information in writing to the HUD Field Office for monitoring purposes: . DOCUMENTS A. B. A description of the proposed assisted activity; The location on a map and the number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than for low/moderate-income dwelling units as a direct result of the assisted activity; A time schedule for the commencement and completion of the demolition or conversion; The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. If such data are not available at the time of the general submission, the submission shall identify the general location on an area map and the approximate number of dwelling units by size, and information identifying the specific location and number of dwelling units by size shall be submitted and disclosed to the public as soon as it is available; The source of funding and a time schedule for the provision of replacement dwelling units; The basis for concluding that each replacement dwelling unit will remain a low/moderate-income dwelling unit for at least 10 years from the date of initial occupancy; and Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e.g., a 2-bedroom unit with two I-bedroom units) is consistent with the needs analysis contained in the HUD-approved Comprehensive Housing Affordability Strategy. C. D. E. F. G. Documents relevant to the Community Development Program shall be available upon request, during normal working hours, from the Community Development Division. Copies of the following materials shall be available from the Community Development Division located in the City Hall Annex. 1. All mailings and promotional material. 2. Records of hearings. 3. All key documents, including all prior applications, letters of approval, performance reports, evaluation reports, other reports required by HUD, and the proposed and approved application for the current year. will be held in order to review progress and performance of implementation of the program. The community Development Division is to provide for a public hearing on these matters when a noticeable percentage of the program is underway. . Page 10 of 17 . . . In order to give adequate notice of public hearing: 1. Prior to each public hearing, the City shall publish notice in easily readable type in the nonlegal section of a newspaper of general circulation reaching persons oflow/moderate-income. The City may supplement this with advertisements in neighborhood newspapers or periodicals serving low/moderate-income neighborhoods. The City shall, if required and at the determination of the City Attorney, publish additional legal notice. Such notices shall indicate the dates, times, places and procedures of the hearing, the topics to be considered, basic information about the program, and the procedures and timing being followed in the development and approval of the application. 2. The City may, as appropriate, use radio, television, newspapers, and other media to publicize public hearings. When the application and performance reports are submitted to HUD, the City shall publish hearing notice that the application has been submitted and is available to interested parties. Information describing the requirements on citizen objection procedures shall also be provided. Page 11 of 17 . APPENDIX TO TIlE CITIZEN'S PARTICIPATION PLAN OF TIlE CITY OF CLEARWATER I. POINTS OF CONTACT FOR COMMUNITY DEVELOPMENT ACTIVITIES As a guide for citizen interaction with the Community Development Block Grant process, the following specific contacts are furnished: A. FOR THE LOCAL GOVERNMENT: 1. Chris Papandreas, Community Development Manager P. O. Box 4748, Clearwater, FL 34618 Phone: 462-6880 2. Rita Garvey, Mayor, City of Clearwater P. O. Box 4748, Clearwater, FL 34618 Phone: 462-6700 3. Michael Wright, City Manager P. O. Box 4748, Clearwater, FL 34618 Phone: 462-6700 4. James M. Polatty, Director, Planning & Development P. O. Box 4748, Clearwater, FL 34618 Phonw: 462-6880 . B. FOR THE NEIGHBORHOOD ADVISORY COMMITTEE: North Greenwood Area Mr. Ralph H. Linn 1729 Harbor Drive Clearwater, FL 34615 Phone: 441-4688 Mr. Robert Mitchell 1219 Eldridge Street Clearwater, FL 34615 Phone: 461-4026 Mrs. Cherry Harris 1789 Harbor Drive Clearwater, FL 34615 Phone: 442-6877 . Page 12 of 17 . South Greenwood Avenue Mr. Darrell Collins 1000 Howard Street Clearwater, FL 34616 Phone: 442-7405 Mr. Rudolph Miller 1400 W. Madison Avenue Clearwater, FL 34616 Phone: 442-4366 Ms. Milly Joplin 535 Belleview Blvd. Clearwater, FL 34616 Phone: 443-3854 East Clearwater Vacant Vacant Vacant At-Large . Mr. Winfred A. Infinger 301 Kilmer Avenue Clearwater, FL 34625 Phone: 726-7803 Mrs. Molly Stephenson 1645 Palmetto Street Clearwater, FL 34615 Phone: 443-4083 Mr. Willie Brewton 2606 Brewton's Court Clearwater, FL 34619 Phone: 784-1623 C. FOR THE UNITED STATES OF AMERICA: 1. Jim Chaplin, Area Manager U.S. Dept. of Housing & Urban Development Jacksonville Office 325 West Adams Street, Jacksonville, FL 32202 Phone: (904) 232-2626 2. Jim Nichol, Director of Community Planning & Development U.S. Dept. of Housing & Urban Development Jacksonville Office 325 West Adams Street, Jacksonville, FL 32202 Phone: (904) 232-3587 . Page 13 of 17 . . . . A:\CPP II. MEDIA USAGE: All requisite public notices and advertisements shall be advertised in the St. Petersburg Times, a local daily newspaper of general circulation. III. DEPOSITORIES OF COMMUNITY DEVELOPMENT INFORMATION: All program documents, including all mailings and promotional material; records, prior applications; grant agreements; this plan; performance reports; evaluation reports; regulations and any other documentation pertaining to the Community Development Block Grant program is available during normal working hours at the City of Clearwater, Office of Community Development, 10 South Missouri Avenue, Clearwater, FL. Copies of any documentation will be furnished to interested persons upon request and without charge by that office. In addition, copies of the current Citizen's Participation Plan, the current grant application and contract and the most recent performance report are available for inspection at the following locations: a. The Office of the City Clerk Clearwater City Hall, 10 S. Osceola Avenue, Clearwater, FL b. The Main Library 100 N. Osceola Avenue, Clearwater, FL c. The Northeast Branch Library 1250 Palmetto Street, Clearwater, FL{ /III 11 J d.~~ .:;:i~~~~ '.. ..... .(/~-(~.<r' ~~+.. ,;U ,.,v R.0, Clear n ate!, F ~./.J t-u l~(!~ e. Clearwater Neighborhood Housing Service Incorporated o-v'. J 1002 N. Greenwood Avenue, Clearwater, FL Page 14 of 17 . . . PUBLIC NOTICE NEIGHBORHOOD ADVISORY COMMITTEE All meetings of the Neighborhood Advisory Committee of the Clearwater Community Development Office are open to the public. The Committee meets on a monthly basis, usually the second Tuesday of each month at the City Hall Annex, Planning Conference Room at 7:30 P.M. The Committee advises the City on the conduct of the Community Development Block Grant (CDBG) Program, which has historically provided primarily a housing rehabilitation loan program for low and moderate income families within the City of Clearwater, as well as limited other public works and public services. With continued federal cutbacks in funding in recent years, the Clearwater CDBG program has increasingly focused on housing rehabilitation loans for low and moderate income families of individual members of those families; or community programs eliminating or reducing slum and blight conditions can also be considered. Funding is very limited. Suggestions for projects may be made to the Neighborhood Advisory Committee. The next meeting is on July 13, 1993, at the Clearwater City Hall Annex at 7:30 P.M. Clearwater Community Development Office Carole Greiner or Michael Holmes 10 S. Missouri Avenue P. O. Box 4748 Clearwater, FL 34618 (813) 462-6880 cdo:nac.leg . . . . . 4cuuc:k~ ~ '7:f~, ';tJ~C?! /9Y3 ~__I/ ~' /- /(; J~ ~ / / ~ flCk-U ) trV WUa ct:P61f~ .' ___1_ _ U I ~ . ~~~~ . ' ~~,' ~LAL~#~ ~--vu-c><M,k aM; '?0 C}0~ CL~ -A-uA~ 7fao ClldQdj07/ ~, d:~ /'~fZ ~..-}t . V /11:>/- .~ C? O.7/";'/- , ~. ffUo/7~~J;~~ ~~.~>O~ . .~t.-&6VAd 20 ~_~~%. ',r ~~ d -~. ~~J~.:-Ai .~s:r~~~~ ~~' ~/? /~ R /Gh o.~ () p, J( /N-Se.h e.tC., ~\Ch a,~'O )~/NSeJ,f? R R ecc-~ /h.1~-eNt7t:.;t'/OH5 CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1993-94 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET Agency Description Funds Staff N.A.C. City 1991-92 1992-93 Project Name Requested Recom- Recom- Commission Funding Location 93/94 mendation mendation Recom~ Funding mandelion PUBLIC SERVICES 1. Ervin's All American Youth Club Operating expense $40,900 / $I tJ'-'C> $30,200 $15,850 1250 Holt Avenue Clearwater, FL 3461 5 2. Greenwood Panthers Culture and Sports Football equipment and Office equipment $25,000 $12,600 P.O. Box 1 541 IS,(Jo(.; Clearwater, FL 34617 3. Sgt. Allen Moore Community Partnership Operating expense $ 6,020 &,O)..D 19321 U.S. Hway 19 N., Ste. 415 Clearwater, FL 34624 4. West Central Florida Council Registration and Supplies $ 3,600 3,te 0(,) Boy Scouts of America 801 West Bay Drive, Ste. 400 Largo, FL 34640 5. Pinellas Opportunity Council. Inc. Administration $ 9,878 .siove P. O. Box 11088 Client Assistance $ 5,000 'sf tJ/JO SI. Petersburg, FL 33733-1088 , i , Page 1 of 5 . . . \ \ CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1993-94 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET 6. North Greenwood Association Building Rental and Operating Expense $19,400 P. O. Box 805 /5',<""';1 Clearwater, FL 34617-0805 7. Red Ribbon Homestead Administration $20,000 ;Z 0, "6~' 11 23 Pinellas Street Clearwater, FL 3461 6 8. Community Service Foundation Administration and Operating Expense $36,651 !,'-I ts:-I 36,000 $34,200 111 S. Garden Avenue Clearwater, FL 34616 9. Coordinated Child Care of Pinellas, Inc. Child Care Match $23,645 .,23 6 'If' 4140 - 49th Street North . I St. Petersburg, FL 33709 10. Y outhbuilders Youth salaries $19,469 i 9/(/ t, 'i $11,900 P. O. 179 Clearwater, FL 34617-0179 11. Boys and Girls Clubs of the Suncoast Administration: 14,000 $ 14,40 2936 Tanglewood Drive Condon Gardens Club $16,500 1>, (J ()i) (Boys 0 Clearwater, FL 34619 Club) 12. Girls Inc. Administration $23,324 I () ()"c> 14,000 $20.800 7700 - 61 st Street North Operating Expense $21,472 10,500 Pinellas Park, FL 34665 9jtJt.?o 13. Clearwater Police Department Administration/L.E.A.P. Program $10,410 6,500 $10,400 Law Enforcement Apprentice Program /0,1//0 644 Pierce Street Clearwater, FL 34617 14. Y.W.C.A. of Tampa Bay Administration (King's Kids) $ 2,400 J. 'i t'l1 2,400 655 Second Avenue South { St. Petersburg, FL 33701 Page 2 of 5 . .. . CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1993-94 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET 1 5. Partners in Self Sufficiency Administration $20.000 /8 ~1 0"" 16.000 $13,000 P. O. Box 960 Clearwater, FL 34617-3453 PUBLIC FACILITIES 16. YWCA of Tampa Bay Replace air conditioning system $80.000 L/O, c.:.>~ See 655 Second Avenue South above St. Petersburg, FL 33701 1 7. Head Start Purchase modular classroom $32.000 I ; J ,",0,,"- $ 5,300 12351 . 134th Avenue North Largo, FL 34644-1811 18. City of Clearwater Building Renovations $39.882 3S; .::,~O Parks and Recreation Dept. P. O. Box 4748 Clearwater, FL 34618 1 9. Clearwater Housing Authority Buildings Renovation: .~ 9{3oo P. O. Box 960 Levison Center $18.600 7.200 Clearwater. FL 34617 Fulton Apts. $34.225 ~' I tJ1 (}<'(. 7.500 (Condon) 20. Community Pride Child Care Center Building Renovation: Holt Bldg. $31.750 I()/ t,1,,'U 1.700 $10.000 - 1235 Holt Avenue Building Improvement: Missouri Bldg. $ 9.914 1CJ/'1 Clearwater, FL 34615 21. Neighborly Senior Services, Inc. Building Renovation $ 4.000 Neighborly Adult Day Care Project L( OU(J 13650 Stoneybrook Drive I Clearwater, FL 34622 22. Ervin's All American Youth Club Building Addition $842,000 LtNOe~/o~ See 1250 Holt Avenue above Clearwater, FL 34615 Page 3 of 5 . . . 23. Homeless Emergency Project 1120 N. Betty Lane Clearwater. FL 34615 24. Religious Community Services 1125 Holt AvenUE; Clearwater. FL 35615 ,~ ~ :1 :1 25. LatchkE;y Services tor Children, Inc. 4910D Creekside Dnve f- Clearwater, FL 34620 ~ 26. Clearwater Neighborhood Housing Services \ 1002 N. Greenwood "'.vE;nue t Clearwater, FL 34615 [" 27. Community HOUSing Resource Board lPO.BOX2651 Clearwater. FL 34617.2651 I 28. Sg\. Allen Moore Cornmur1ily Partnership 19321 U.S Hway 19 North, Ste. 415 CleiHwater. FL 34624 29. Pinellas Habitat tor Humanity P. D. Box 16101 SI. Petersburg, FL 33733 . Administration Acquisition ; ,".500 1 , 5.000 jl .1 I --I ---I'-~-;-----I $50,000 I I I -r----- 13,030 lot 0) t},>(.1 S' '1/ b J. G. ~ 9"13 J.... S-j Gh:'\.._) '7) BI)C' ~ 5-; C (.:'0 3.0)000 3,500 r'-T'~I 25.000 $2000~1 . \ CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT FY 1993-94 APPLICATION SUMMARY SOCIAL SERVICE FUNDING RATING SHEET REHABILITATION 30. Clearwater Neighborhood Housing Service Administration/Rehab $40,000 ,";lO/ tJL'O 20,000 $18,000 1002 N. Greenwood Avenue Clearwater, FL 34615 SPECIAL ACTION BY SUB RECIPIENT 31. Clearwater Neighborhood Housing Service Administration/lnfill Housing $80,000 $20,000 1002 N. Greenwood Avenue Y f} 1 {)(.Ii) Clearwater, FL 34615 32. Clearwater Neighborhood Housing Service AdministrationlHOME Program $16,000 /1,.,1 L'rltJ 15,000 $ 7,000 1002 N. Greenwood Avenue Clearwater, FL 34615 33. Tampa Bay Community Development Corp. AdministrationlDirect Loan $50,000 3.01 poe 35,000 $27,000 1499 Gulf to Bay Blvd., Ste. 201 Clearwater, FL 34615 L:IDA T AICDOIRA TESHET.93 ~.-. ,-, , Page 5 of 5 . . . . . . ,. r_l STATE OF FLORIDA ~ DEPARTMENT OF HEALTH AND REHABILITATIVE SERVICES May 18, 1993 Shirley Carlson 2044 San Sebastian Clearwater, FL 34623 Dear Ms. Carlson: As the District 5 AIDS Program Coordinator for the State of Florida, Department of Health and Rehabilitative Services, I am pleased to be able to support your application for the Pinellas County Community Block Grant Program. I commend you and your staff for all the hard work and dedication you have shown in putting the Red Ribbon Homestead housing program together. As you are aware, I am very excited about your concept for housing at your facility and the cooperation you have demonstrated in working with both private and public agencies. My staff and I will continue to work closely with you to support and help in any way we can. It is with projects like yours that our community continues to grow and expand to meet the ever-increasing needs of the HIV/AIDS population. Please call if I can be of further assistance. Sincerely, Goss, Jr., MPH 5 AIDS Program Coordinator , / DISTRICT FIVE . 11351 ULMERTON ROAD. SUITE 100 . LARGO. FLORIDA 34648 - 1630 L\ \\'TO, (:HILL<.; (;()\TH,()i{ PINELLAS COUNTY DEPARTMENT OF SOCIAL SERVICES PINELLAS COUNTY, FLORIDA 1100 CLEVELAND STREET CLEARWATER. FLORIDA 34615 May 20, 1993 Mr. Steve Krakowe The Red Ribbon Homestead 1123 Pine11as Street Clearwater, FL 34616 . Dear Mr. Krakowe: We understand you are making application for a Clearwater Development Block Grant for the Red Ribbon Homestead. We want to encourage your effort and would like to add our collective agency point of view that there are few needs more pressing in the Clearwater area than quality housing, especially for HIV Clients. As you know, housing and A.C.L.F. placements are a high priority in the needs assesment com- pleted by the Sun Coast Aids network and the Title I (Ryan White) Planning Council for Hi11sborough, Pine11as and Pasco Counties. Good luck with your efforts. Please let us know if there is anything we can do for the Red Ribbon Homestead. JRHjfaf . "Dinoll!JC' ('1""111"'+11;"''''''' C',..!",."l t"\r"l..."........"....;..... ~...........I......'"".... "~............l......... n;.......II........ r";......................L-.:.... l,........ r'\...._ :-.._~ '...'......1._,....__ ft . . __._._-" __ ..__. _'H' ____ Pinellas County Public Health Unit HEADQUARTERS .500 7th Avenue, South St. Petersburg, FL 33701 (813) 823-0401 May 19,1993 TO WHOM IT MAY CONCERN: [IIL~] As Physician-Coordinator of the Pinellas AIDS Medical Service (PAMS) at the County Health Department. 1 can attest to the urgent need for low income housing for people with HIV disease. Pilot programs such as the Red Ribbon Homestead seem a worthwhile endeavor. . Sincerely, &09; James D. Schroering Physician-Coordinator JDS/jh cc: Steve Krakower Clearwater 310 N. Myrtle Ave. 34615 (813) 893-2700 Pinellas Park 6350 76th Ave., North 34665 (813) 547-7780 Tarpon Springs 301 S. Disston Ave. 34689 (813) 942-5457 LAwrON CHILES, GOVERNOR PINELLAS COUNTY DEPARTMENT OF SOCIAL SERVICES PINELLAS COUNTY, FLORIDA 1100 CLEVELAND STREET CLEARWATER, FLORIDA 34615 May 20, 1993 Mr. Steve Krakowe The Red Ribbon Homestead 1123 Pinellas S~reet Clearwater. FL 34616 Dear Mr. Krakowe: . We understand you are making application for a Clearwater Development Block Grant for the Red Ribbon Homestead. We want to encourage your effort and would like to add our collective agency point of view that there are few needs more pressing in the Clearwater area than quality housing. especially for HIV Clients. As you know, housing and A.C.L.F. placements are a high priority in the needs assesment com- pleted by the Sun Coast Aids network and the Title I (Ryan White) Planning Council for Hillsborough. Pine1las and Pasco Counties. Good luck with your efforts. Please let us know if there is anything we can do for the Red Ribbon Homestead. JRH/faf . "Pinellas County is an Equal Opportunity Employer" . Member-Pinellas Partnership for a Drug Free Workplace n '-J printed on recycled paper Grace L. Daley, l\1.S., C.A.D.C. Profe8sional Con8ultant · Case Manager · Therapisl Program Developmenl & Profes8ional Training 2508 Adrian Avenue S.W. Largo, Florida 34644 Telephone: 813/581-2871 . May 21, 1993 Mr. Michael Holms City of Clearwater Planning and Development P.O. Box 4748 Clearwater, Florida 34618 Dear Mr. Holm: . I have known Mr steve Krakower and Mr. Bill Neuschaefer for one year. We became aquainted because of our interest in the People with aids/hiv community. Mr. Krakower and Neuschaefer have a vision of keeping the HIV/Aids client self-sufficient and mainstreamed for as long as it is possible. The need for a facility of this kind is mandatory since the disease continues t~ be on the rise and that appears to continue to escalate rather than decrease in the near future. I recommend any funding or direct financial help that is necessary to expedite the completion of the Red Ribbon Homestead. If you have any questions, please feel free to contact me. Sincerely, Grace L. Daley M.S.,C.A.D.C. . . . . IMI STATE OF FLORIDA DEPARTMENT OF HE:.ALTH A~D REHABILITATIVE SERVICES May 20, 1993 To Whom It May Concern: This letter is written in support of the program of the Red Ribbon Homestead. This important housing initiative was designed to provide affordable housing and needed services to persons with HIV and AIDS in our community. The owners and administrators of this program have worked well with community organizations to identify the most needed services and to coordinate those services. The result is that the Red Ribbon Homestead fills a specific need in this community for an affordable homelike residential setting for individuals with HIV and AIDS. As a new organization in the community, they have worked hard to learn the resources, to coordinate and to communicate both their needs and their potential. I urge you to support this important initiative. Sincerely, ~o~. Barbara Butz senior Human Se . es Program Manager BB/llg DISTRICT FIVE . 11351 ULMERTON ROAD. SUITE 100 . LARGO, FLORIDA 34648 - 1630 l..\\\'T()', I HILI_" ',i )\TI{".' Ii.: 'J (jUDD . PQrtners in Self-Sufficiency 210 Ewing Avenue P.O. Box 960 Clearwater, FL 34617 (813) 461-3453 or 461-5777 Fax (813) 446-3462 Board of Directors Nancy S. Kaylor President James Waldo Vice President Nancy Rffz Secretary Greg Nenstie/ Treasurer Mayor Rita Garvey Dale Goodman Me/issa Ransdell Mary Rogero . Elizabeth Shaw Ron Short Robert Tanke/, Esq. Deborah Vincent Sue King Executive Director . May 18, 1993 Michael Holmes, Acting community Development Manager 10 South Missouri Avenue Clearwater, Florida 34618 Dear Mike and the Neighborhood Advisory Committee: As a fellow-agency of the Red Ribbon Homestead, I would like to add my support to their request for CBDG funding. I sit with Bill and Steve on the Human Services Coalition Steering Committee, and attend the Homeless Coalition's Shelter Director Service Provider Committee meetings with them. My main interest in this new service to the HIV/AIDS population is that two of our sons have died of AIDS in the past several years. Both of them had the services available to Canadian citizens to assist with all their health and housing needs. It is so important that excellent housing services would be available to Clearwater-area persons who have this serious diagnosis in their lives. I have toured the facility and feel that it can be a comfortable and safe place to live. I am impressed with the knowledge that both Steve and Bill have gained about services to this population. They have followed up on any and all suggestions and referrals gained from the many meetings they attend. CBDG funds reimbursements would allow the facility to continue to employ dedicated staff. Please consider their application and award them part of the CBDG funds. Very sincerely, / / ~ '-- c.?-..-:--e"-"-,~ Sue King PSS Executive Director SPK/wp Clearwater's Family Self-Sufficiency Program '- Gulf Coast . Home Health Services 10901 -A Roosevelt Boulevard Sl. Petersburg, Florida 33716 (813) 576-7550 KIMBERLYIU QUAL11Y GillE May 14, 1 993 To whom it may concern: As a social worker dealing with solutions to the problems faced by persons with AIDS, or HIV positive, I am very excited about the Red Ribbon Homestead. The facility in my opinion has tremendous potential for enhancing the lives of these persons in our community. I am equally pleased to see the sincere concern and motivation of the Red Ribbon staff as they continue to seek ways to service these individuals. I am impressed with their current involvement in the Buddy Program, as well as membership in SCAN and various other projects. . I have already begun sharing this new endeavor with my clients, as well as my peers. My last client was brought to tears over hearing how the Red Ribbon staff wishes to join in the commitment to enhancing the lives of persons like himself. My agency as well as my peers in the social work community are equally excited to see this first ACLF for persons with AIDS and HIV positive come into reality, due to the tremendous need that prevails. My hopes and prayers are that more of our community will join in the support efforts needed to assure that Red Ribbon Homestead will reach its goals. This project has my full support. Sincerely, Susan McClelland, BA. Regional Medical Social Worker ~' ? / /, -(,' , :,")' C! /_ ~--{;:~ ,'- -' ,,' ",' J'}./ "',~'- / ' 'Kimberly Quality Care/Gulf Home Health Services 579-9847 Coast SM/bm . Quality of Life is Our Commitment I .. . ~G fJU~ (\ ~ ~ ~ ~ Ql: ('5 ~ - 863 3rd Avenue North · St. Petersburg, Florida 33701 · 821.1200 May 18, 1993 Bill Neuschaefer Red Ribbon Homestead 1123 pinellas Street Clearwater, FL 34616 Dear Bill, I would like to write this letter of support for you in your efforts to meet the needs of the growing number of HIV+/AIDS clients in our area through the Red Ribbon Homestead. Many times we have people coming to the St. Petersburg Free Clinic, Inc. who have need of services that you are providing or hope to provide in the near future. Many of these individuals have limited resources available to them both financially and in terms of support services . and personal assistance. It has been a pleasure hearing about your progress at our Human Services Coalition meetings. I am pleased you are getting involved in networking; it is so important in social services. Best wishes in your efforts. Sincerely, ~/J(~ aane. F. Walker Deputy Executive Director . . . . . . PUBLIC NOTICE NEIGHBORHOOD ADVISORY COMMITTEE All meetings of the Neighborhood Advisory Committee of the Clearwater Community Development Office are open to the public. The Committee meets on a monthly basis, usually the second Tuesday of each month at the City Hall Annex, Planning Conference Room at 7:30 P.M. The Committee advises the city on the conduct of the Community Development Block Grant (CDBG) Program, which has historically provided primarily a housing rehabilitation loan program for low and moderate income families within the City of Clearwater, as well as limited other public works and public services. wi th continued federal cutbacks in funding in recent years, the Clearwater CDBG Program has increasingly focused on housing rehabilitation loans for low and moderate income families of individual members of those families; or community programs eliminating or reducing slum and blight conditions can also be considered. Funding is very limited. Suggestions for projects may be made to the Neighborhood Advisory Committee. The next meeting is on April 13, 1993, at the Clearwater City Hall Annex at 7:30 P.M. Clearwater Community Development Office Carole Greiner or Michael Holmes 10 S. Missouri Avenue P. O. Box 4748 Clearwater, FL 34618 (813) 462-6880 A:\NACPUBNO.LEG . . . NOTICE OF FUNDS AVAILABLE AND ELIGIBLE ACTIVITIES CITY OF CLEARWATER FY 1993-94 CDBG PROGRAM This is to provide public notice that the city of Clearwater expects to receive an estimated $1,018,000.00 in grant funds and approximately $180,000.00 program income under the Community Development Block Grant (CDBG) pro9ram for the 1993-94 Program Year beginning October 1, 1993. This is also notlfication that the grant amount may increase or decrease. Due to prior commitments to multi-year and previously planned pro~ects, as well as to the funding level necessary to maintain the housing rehabllitation program, funds will be limited or may not be available for new projects. Federal regulations applicable to this program may also limit the availability of dollars. Nevertheless, proposals for new projects will be accepted at this time. Suggestions for new projects for FY 93-94 may be presented and should meet the following local objectives: e. Improve and preserve the existing housing stock that is available to low- and moderate-income persons. Provide additional housing to groups with special needs such as single-parent households, homeless, develol?mentally disabled, physically handicapped. This may include provislon of services to assist in locating and utilizing available housing and to prevent discrimination. Make concentrated and comprehensive physical improvements with supporting public services as appropriate to specifically delineated low- and moderate-income areas, such as South Greenwood, North Greenwood and Condon Gardens neighborhoods. Provide facilities to assist in meeting the social, economic and recreational needs of single-parent households, homeless, elderly, developmentally disabled, physically handicapped and substance abusers. Make non-comprehensive public works improvements in areas satisfying low- and moderate-income criteria or which will eliminate slums and blight. Eligible activities that may be undertaken with Block Grant funds are rehabilitation and preservation of buildings and improvements; acquisition and disposition of real property; acquisition, construction, reconstruction, rehabilitation or installation of public facilities and improvements such as senior centers, neighborhood facillties and roads, public community services; special economic development activities and special activities by subrecipients to, carry out neighborhood revitalizatlon, community economic development or energy conservation projects and related projects. 1. 2. 4. Proposals are also invited in response to housing needs of low- and moderate- income persons and special populations. Funds may be used only wi thin the incorporated limits of the city of Clearwater. Brief letter proposals are to be sent to Michael Holmes, Clearwater Community Development Office, 10 South Missouri Avenue, P. O. Box 4748, Clearwater, FL 34618 (813) 462-6880 and are to be received in the Community Development Office by 4:30 P.M. on Tuesday, April 20, 1993. The proposal letter should include the nature of proposal, the need to be served, budget, and background ~nformation on the proposing organization. Any questions should also be ..,irected to the Community Development Office. A:\FUNDAV.LEG .' . . . c' To: From: Subject: Date: Department Directo Cynthia E. Gaud u. City Cler~ Memorandum t Advisory Boards "i:~.(1..:. ~ ...., A tI ~ C I T Y 0 F C L E ~~ A ~ r!R Interdepartmental Correspondence ']W,J~, 'T>, (;7,,' l W~,' 1, :,',' c::-7\ ", F'r;~,1~, ',' V ~;~ \~,/) I ' ' I ," ! , ! l ~ ~\" a." ~,;,;'\.,,::(,:l \'. ; ;"" .... ~ . .",t I' ~ ~(.~".. " , . '" " " '" IT~ J it" qcp t IL ~'J) . ,,' , r. ' 1 PLI-\ p.; ;'} i [\] G DEPARTMENT fI!IM. )0..'''". ~ .. ease forward the attac ed memorandum regarding Subcommittees and the Sunshine Law to 0 which you may be liaison. Also, please help me impress upon all board members the need to abide by the sunshine law. Thank you for your cooperation. , /h. ~ 1/d1.' ~ ?Lt-~,J,J..u d- '/~ / . . . . ". .\ CITY OF CLEARWATER Interdepartmental Correspondence To: All City Advisory and Regulatory Boards Cynthia E. Goudeau, City Cler~ Mayor and Commissioners Michael J. Wright, City Manager M. A. Galbraith, Jr., City Attorney Department Directors From: Copies: Subject: Subcommittees and the Sunshine Law Date: September 11, 1992 It has come to my attention that city boards may have formed subcommittees in order to facilitate the activities of the boards. Please be aware that any and all subcommittees are subject to the same sunshine law requirements as the full board or committee. That means all meetings must be noticed to the public and minutes must be produced. Any actions taken by boards or committees based on recommendations of subcommittees that do not follow the requirements of the sunshine law can be invalidated. Also, please be aware that conversations, between two or more board members, regarding board business held in hallways, parking lots, etc. are inappropriate as they are also subject to the sunshine law. I realize some of you may feel this is too constraining. However, it is the law and failure to abide by those requirements could jeopardize all actions of your respective boards. Also, violation of the law carries criminal penalties for anyone convicted. Thank you for your cooperation. . .. , . - - -- CITY OF CLEARWATER - AUTHORIZATION FOR DISBURSEMENT PAY TO: DATE: March 25, 1992 Chris Papandreas Manager, community Development city Hall Annex Take-out for lunch meeting 3/24/92 Jerry Spilatro Isay Gulley JIm Polatty Chris Papandreas 010-1-1440-480/554 $ 16.01 i" TOTAL $ 16.01 . X Send to Planning & Development ~~~ f'M 0, Authorit: 9/91:gml ~naucdJ Authority . .... . =. cltY<OF ClEARW~"ER QON SQt.IDATEO<€ASHACCOU LE;~W4hR;Ft.bRfg~::: l;\ARCU ......... 'i~t . ..~.~1Jf};;' ~~:~f4l d~ltl~J!!11 I:Ob:l ~Ob ~ 2'11: ~ 2 bOO:lO? 58". . IICEDATE _.j/25/92 LOWER HALF FOR RECORD, DETACH BEFORE DEPOSITING INVOICE NO." INVOICE AMOUNT,;,~;~) P.O. N.O.. F 0 0 D 16.01 MEET 3/2 CODE AMOUNT 16 . 0.1 CHANGE 2,29 [- 2.29 B 2,29 E' 2129 B 2.29 ~ 2.69 r . . ,Ill \'1 \Ut !l,.'\\..II\:,I'Hl:i\l\;: _CMm F'LAZA---CLEARWA TER, FL, f- ~HERE SHOPPING IS A PLEASURE .~ DELI SANDWICH DELI SANDWICH DEL! SANDWICH DELI SANDWICH DEL! SANDWICH OTML RSN COOKIE STRAWBERRIES ***f TAX .81 BAL ;"\^~u \",t1.J11 1 .06 F 16.01 20,01 ..~ f ~kj/24/92 11 :44 AM 0026 OJ 0127 225 ~!!f. VALUE VARIETY. SER'JICE J'f ** THANK yOU 4.00 1t.c; .......... i '-t'--', -. .~.,.'."" .H\f.....,.... ~.: ->i/':,!.- ."'"_;'i-i'-" , ~ .-;-~~~"""".".i.""n'f.rr!~^'t~"'~:~~;':'~.::;"","" . .. ---- # ---- . . e ~,-......, ...j . .. CITY OF CLEARWATER - AUTHORIZATION FOR DISBURSEMENT PAY TO: Christine Papandreas city of Clearwater community Development Manager Reimbursement for luncheon expense, Neighborhood Advisory Committee 010-1-1440-480/554 o Send to planning & Development 9/91:gml W~~@~IlW~~ !!_\ lliJ MAR 1 l3 1992 #/c ;c:?dc:<' PLANNING DEPARTMENT March 11, 1992 DATE: $ 18.70 TOTAL $ 18.70 ~Qrv;/.;uL0 uthority . .. . ."I'~"/iI"'III"""'-'" , .. ,.- Pub!~b~ : **~CLEVELAND PLAZA---CLEARWATER;F~. ** I U WHERE SHOPPING IS A PLEASURE ** I ~GED ICE .b5 B I FAMOUS Ct\IE 110Z 3.39 F J SOLO PLASTIC PLATE ,.99 T . ! DIXIE CUPS REFILL 1.29 T I S@2, 29 DELI SANDWICH 11. 45 B , S!!2. 29 DELI SANDWICH 11. 45 it \ 4!!2, 29 DELI SANDWICH 9,16 B , G/F S/CRM & ONION 1.39 F \ DIET COKE eN 2,29 B \ COCA COLA CLASSIC 2.29 II \ UU TAX 2,77 BAL 47,12 TAX EXEMPTION 2,77- un TAX .00 BAL , \ 44.35 VF CHECK 44.35 3/10/92 10:30 AM 0026 02 0082 202 ** VALUE VARIETY SERVICE *~ ** THANK YOU ** I 7. 3 s !Qd",\~~'" ~"<<-'\~ ,bib e . - NEIGHBORHOOD ADVISORY COMMITTEE Meeting Date: 2nd Tuesday Time: 7:30 P.M. Place: Annex Members: 12 Term: Ad Hoc Appointed By: Commission Staff Liaison: Community Development Chairperson: Winfred Infinger Financial Disclosure: Not required Purpose: To provide citizens an opportunity to become directly involved in those activities carried out by local government that are directed to improving the physical environment and lifestyle of low to moderate income people being assisted by Community Development Block Grant programs. An Ad Hoc Committee of 12 members - 3 members from each of 4 Target Areas. North Greenwood Area Mrs. Cherry Harris 1789 Harbor Dr., 34615 H: 442-6877 Mr. Robert L. Mitchell 1219 Eldridge St., 34615 H:461-4026 Ralph Linn 1729 Harbor Dr., 34615 H:441-4688 South Greenwood Area Mrs. Milly Joplin 535 Belleview Blvd., 34616 H: 443-3854 Mr. Rudolph Miller 1400 S. Madison Ave., 34616 H: 442-4366 Mr. Darrell Collins, Vice Chairman 1000 Howard St., 34616 H: 442-7405 East Clearwater Kathy J. Roshia 64-Q Tanglewood Dr., 34619 H:797-1274 Patricia Grigalanz 51-J Sandlewood, 34619 Mr. Willie Brewton 2606 Brewton's Court, 34619 H: 784-1623 Mr. Winfred A. Infinger, Chairperson 301 Kilmer Ave., 34625 H: 726-7803 Donna M. Pratt 55-0 Tanglewood Dr W, 34619 : 726-7147 At-Laroe Mrs. Molly Stephenson 1645 Palmetto St., 34615 H: 443-4083 l~'T~I.'W:Q1t E eEl V E D ~~ i1flllfi l . "e." " <"".." P.PR 01 199? PL~N\liG & URBAN DEVelOPMENT DEPT. r'~~.R 2_7 13S2 U. S. DEPARTMENT OF HOUSING AND URBAN DEliELUl"i1i,CN'I ATLANTA REGIONAL OFFICE, REGION IV Richard B. Russell Federal Building 75 spring street, S.W. Atlanta, Georgia 30303-3388 Rita Garvey, Mayor City of ClearWater City Hall P.O. Box 4748 Clearwater, Florida 34618 Dear Mayor Garvey: SUBJECT: Monitoring Review - Relocation Activity Grant Number: B-90-MC-12-0002 Clearwater, Florida On February 6-7, 1992, Cathy Thompson-Burton, HUD Realty Specialist of this Office, visited the Community Development Department, Clearwater, Florida, to review the City's compliance with statutes and regulations governing relocation activities. . The results of this review are enclosed. Your staff was most helpful and we appreciate the courtesy extended to Ms. Thompson-Burton during this visit. If you have any questions about the review, please contact Ms. Thompson-Burton directly at (404) 331-4096. Very sincerely yours, CfrQ"", g ()),-,-,-,1c c~arlVs N. Straub (j D~rector Office of Community Planning and Development Enclosure cc: Mr. Michael Wright City Manager City Hall P.O. Box 4748 Clearwater, Florida / 34618 - Mr. James polatty Director Department of Planning and Development e RELOCATION AND ACQUISITION MONITORING REVIEW Clearwater, Florida Grant Number(s): B-90-MC-12-0002 Date of Review: February 6-7, 1992 Reviewer(s):- Cathy Thompson-Burton, Realty Specialist Atlanta Regional Office Person(s) Contacted: George Romagnoli, Planner Community Development Department Matthew Anderson, Rehabilitation Manager PURPOSE OF REVIEW: The purpose of this review was to evaluate the City's performance in implementing relocation activities in compliance with the requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA). This review also included the Ci.ty' s compliance with the requirements of Section 104(d) of the Housing and Community Development Act (HCD) of 1974, as' amended, and the requirements of Section 504 of the HCD of 1973, as amended. . ACQUISITION: The City of Clearwater staff reported that there had not been any acquisition activity since the previous monitoring review conducted in September of 1990. RELOCATION (Local Optional Policy): During this review, the City staff reported the only relocation completed was done in accordance with their locally adopted policy. This policy was to pzcvide homeowners with a replacement housing alternative to rehabilitation if the City Housing Code Inspector made a determination that their existing housing unit was not feasible for rehabilitation. . The City has a Housing Code which includes a process by which the City can force an owner to bring his/her property to code. The City Housing Inspector has the responsibility to enforce the City's Housing Code. When the property is placarded as not feasible for rehabilitation, the owner is then notified that the Housing Code allows 120 days from the receipt of the notification to "make the required repairs." This letter from the "Minimum Housing Inspector" advises the owner(s) of their right to appeal. The owner(s) 'then have 15 days in which to file their appeal to the City. This notification implies a "threat" of further action by the City to force the repair of the property. - . e Under these mandatory circumstances, the "voluntary" Local Relocation/Demolition program cannot be considered to be totally voluntary. This program provides CDBG funds to demolish the owner(s) old unit and makes available financing for a new replacement unit on the same lot the old unit was on. The files documenting the relocation of the four participating homeowners are listed below. Property address Occupant(s) 411 Jergens Street Clearwater, Florida Gloria Bailey 912 North Madison Street Clearwater, Florida / Alfred McCloud 1208 North Garden Avenue Clearwater, Florida Leander Jones 100 Lee Street Clearwater, Florida Linda Roberts CONCLUSION: The program utilizes the City Housing Code Inspector to determine if a unit is feasible for rehabilitation. If it is not feasible to rehabilitate the unit, then a process is initiated by which the City could in fact force an action against the owner(s). This program, under these local policy conditions, cannot be considered "voluntary." The owner(s) properties were demolished and the demolitJ_Q!1_._paid for Wl.th CDBG funds the~fC?t~__tr.tgg~:t;"l-}lg ,./ relocatl2.[l_as.sistance-:=rif-=-.aQC_Qra'~nq~~-.w.JJ'1L!:li~=QIy,. r~guirements. . - - - , . - '-,'- ._~_.............._------_._~ A telephone interview was done with Ms. Linda Roberts. She indicated the City staff had been very helpful and that she was very satisfied with her unit. FINDING: The homeowner(s) must be treated as displacees eligible for assistance in accordance with the URA regulations. These individuals should have their relocation payments recalculated in compliance with the below cited standard. STANDARD: The City shall refer to the requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, at 49 CFR 24.401 Replacement housing payment for 180-day homeowner-occupants., 49 CFR 24.301 Payment for actual reasonable moving and related expenses--residential moves., and/or 49 CFR 24.302 Fixed Payments for moving expenses-- residential moves. e . - REQUIRED CORRECTIVE ACTION: The Grantee must recalculate the payments in accordance with the above cited references and forward verification of these payments along with the related back up documents to the Regional Office within 30 days of the date of this letter. BCD SECTION 504 REQUIREMENTS: The reviewer verified with the City staff that the Grantee was prepared to comply with the requirements of Section 504 of the HCD of 1973, as amended. One owner, Alfred McCloud, was assisted by the City in accordance with the Section 504 requirements through modification of his replacement housing unit to address his special needs. BCD 104(d) REQUIREMENTS: This visit was a joint review with staff from the Jacksonville Field Office. At the time of this review, the City was unable to produce a Residential Antidisplacement and Relocation Assistance Plan for the demolition and replacement of the units listed above as required by Section 104(d) of the HCD. This plan was to be made public and submitted to the Field Office prior to obligating funds for this activity. The Field Office correspondence covering this review addresses this area of noncompliance as well as the corrective action. GENERAL CONCLUSION: Based on a review of the information provided, the Grantee has been determined to be in compliance with Section 504 of the HCD of 1973, as amended. However, the City has not fully complied with Section 104(d) of the HCD of 1974, as amended, or the requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. During this monitoring visit, technical assistance was provided to the City's CDBG staff. The technical areas covered during this review included those of general recordkeeping and the public disclosure submittance requirements of Section 104(d) of the HCD, as amended. Suggestions were made to the Grantee to advise them of how changes to their Local Relocation/Demolition program could be implemented to make it totally voluntary. The City files were readily available and the staff was very helpful in helping to complete this review. We will provide on-site technical assistance whenever possible. As always, this office will accommodate requests for assistance in the future. . . . j.J - ~. I., ----' G~'anlee Performance Report U.S. Department 01 Houalog and Urban Devalopm.nt Convnunlty Developmllflt Block Grant progl1lm ~ 1r OMB Appl'ovll No. 2508-oon (up. 3131190) I. ~ d Gt."... CITY or CLEARWATER &.0'....-- B _ 90 - ~lC -12 - 0002 4. P............ c.n "-1__'--""" 11M',,*, Developmel t Chris Papandreas a.. Gt........ ~ Clearwater Community P. O. Box 4748 Clearwater, FL 34618 L T olophano H....- (813) 462-6880 II. Thl. repor1 con.l.t. 0' the following 'orma allowIng proor... achieved through (dat.) I B. Ae~vlty Summary, 10"" HUD.o49049.2. b. StatUI 01 Funds. PIIrt land Part II, Ionn HUD-49049.3. c. Low / Mod Benefit Worksheet, 10"" ItUD-49-49.3a. d. SLatul 01 Foods. Part Ill, 10"" 049-49.04. .. Direel Benefit Actlvtdel. 10"" ItUD-49-49.5; I. Aedollllo Affirmedvely Funhllf Fair Houling, 10"" HUD-49-49.e. g. Oiaplocemenl,lO(JTl HU0-<49049.7. 1/ 30/ q I See HUD handbook 65 10.2, 'En~llement Grantee Performanoe Report InllrLJClk\n,' lor guIdance on comploling the GPR. 7. Thl. report allo contain.: B. AUolSmentt by the granloe 01 Ihe relellonahlp 01 dill ule of CommunII)' DeV'\llopment Block Grant (CDBG) funds 10: (I) Iocnny Idontifled oommunll)' development obJoctlves; . (2) dIG National ObJoctlvel which require thaI each COBa Bulsted aclivlty mUlt eIther benefit low .nd moderale Iooome parton" .klln the prevenllon or elimInation 01 Iluml or blight. or meot community needs having a par1icular urgency; and (3) Ihe Primary Objecdve which require I thai In the aggr~.le al Ie...I 60 percenl of all COBO lundl .xpended 6.Jring the on.. \W'O or thrH oonMCUII-.. program years specified by Ihe granlee In III oenllicallon wi. be lor acti...lllel which benefillow and moder." Inoom. peraonl; b. Descriptions 01: (1) Ihe nature 01 and roasonl lor changOI In the granlOO'l pr09ram objectives: and (2) how dill grantae would change 11& program as . resull 01 Its experlenoel; c. Summary 01 any commentl rooet...ed by the granlee on lIs program from dtiz8flslo Ilslurlsdicdon. 8. Tha gr.nl.... aulhorlzed OlOela' Rapr...nlallv. O8rllO.. that: e. This roport contains all \Iems klentifled In Iloms 6 and 7 aboV'\l. b. To lhe bell of his / her knowledge and bellol the data In thll report II lrue and correel as 01 the dale In Item e. e. Fedoral a"l,tance made .vallablo UndOf the Community Oevelopmonl Block Oranl (COBO) Pr09ram hu nol been utilized 10 roouce sub'Iantially che emounl 01 local fin811cl8l IUpport for oommunlty dovelopment actlvidol below dIG level olluch IUpport prior \0 th. 11811 of the mosl r~nlly eomploloo COSO program year. WMnlnQ: 8...,lIon 1001 01 TIll. 11 ollh. Unll..d SI.I" Cod. (CrimInal Coda and CrImIna' Procadu,..) ahall apply 10 the 'or~olng carllneallon. Till. 11 provld.., among olt.... I"lng., Ih.t who_or, knowingly .nd wllllully m.k.. or u... a dooum....1 or writing oonl.lnlng any 1.1.., 1I"lIl1ou., or lraudul""I ala'""",,"I or .nlly.ln any mallor wllhln Ihafurl.dlcllon olany daparlm.nl or, ag8flcy 01 Ih. Unlled SIBI". ahan be nned nol more Ihan StO,OOO orlmprl.oned nol more than n.... y..ra. or bolh. i. 1~ Ii"'" Ond Tl~ .. AUlhorlu4 0IIIcl0I f\op<............ Michael Wright, City Manager II. Del. REV.3/20/S ]2/17/91 '~ ~ lorm HUD.4P4P.1 (4.88) reI. 24 CFR part 510 and handbook 6510.~ Rotnill dlls record lor 3 yearl Prevlou. eolion Is obi 0,10 18 .. . . . 12-3 ASSESSMENTS 1990-1991 CLEARWATER CDDG PROGRAM Relationship of Funds to Local Obiectives The principal objective of Clearwater's Community Development Block Orant (CDDO) program is to develop and maintain livable communities by providing safe housing in a suitable living environment and expanding economic opportunities for persons of low and moderate income. Funds have been expended to improve social services, upgrade the housing stock and enhance the neighborhood business climate in low and moderate income areas. One hundred percent (100%) of all CODO funds, were expended in furtherance of extending benefits to low and moderate income persons or were expended in elimination of conditions of slum and blight. Citizens throughout Clearwater may participate in CO DO funded activities, however expenditures are concentrated on target neighborhoods in North Greenwood, South Oreenwood, and East Clearwater. These target neighborhoods are described in a later section. Clearwater has adopted additional objectives to guide the expenditure of CDDG funds. These ~bjectives and Lbe specific activities which support them are summarized below: 1. Conservation and upgrading of tho housing stock has been accomplished through home rehabilitation and an infill housing development program. 2. Provision of a variety of housing types within ~onomic reach of low and moderate fncome persons has been a key objective of the infill housing program, which provides newly built housing in a neighborhood where existing housing is primarily small, deteriorated older houses. 3. Provision of housing services to elderly and special needs households has been accomplished through home rehabilitation and modifications to include handicapped accessibility at a local homeless shelter. 4. Involuntary displacement has been minimized by implementation of a local relocation plan which provides for on-site replacement of demolished units. 5. Neighborhood improvements to the North Greenwood commercial strip have used both CODG and local revenues to provide locally funded streetscape improvements, coupled with a CODG funded paint program to implement a coordinated design for local businesses in this neighborhood conunercial area. 6. Public facilities and infrastructure in low and moderate income areas are funded with both local and CODG revenues. Renovations to several recreation facilities were accomplished last year. 7. Public services funded with COSG revenues have assisted families with emergency housing needs. children, young adults, homeless persons, and low income single parents. 8. Neighborhood improvements in the North Greenwood commercial district and in provision of new housing have begun to improve conditions of blight. Relationship to National Obiectives One hundred percent (100%) of all CODG funds expended either benefitted low or moderate income persons, or aided in the prevention or elimination of conditions of slum or blight. Relationship to the Primary Obiectives Ninety-four percent of all program expended CODG funds supported activities which directly benefitted low or moderate income persons. This exceeds the sixty percent (60 %) National primary objective. . 1? "7- ../ . , TARGETED AREAS . North Greenwood Neighborhood This neighborhood includes parts of census tracts 261, 262, and 263. According to the 1980 census, 20,622 persons lived the North Greenwood, in 8,167 households. Persons per household numbered 2.53. Structural conditions for this area vary from excellent to dilapidated. The City is currently completing a structural condition and door-to-door assessment of housing conditions, however conditions of high renter occupancy and age of housing structures contribute to a 'pattern of disinvestment and neighborhood decline. Conditions currently appear be marginalIy sound, however many structures are in need of some repair to meet housing codes. A July 1989 survey indicated that 1024 parcels of 1828 surveyed had major or minor code violations. The median income in this neighborhood in 1980 was $12,064, which was weIl below the city-wide median income of $14,597. 427 households derived their income from public assistance, and 464 households had incomes below the poverty level. 1744 households paid more than 30% of their income for housing, and 992 were female headed households. Of 8167 housing units, 2282 were built before 1950; city-wide, only 5086 units were built before 1950. Most of the land in this neighborhood is also included in a State enterprise zone. South Greenwood Neighborhood . South Greenwood encompasses parts of census tracts. 258, 259.02 and 264. This neighborhood had a 1980 population of 7,231 in 2,270 dwelling units. Persons per household were 3.19. The overall condition of this neighborhood varies, however this neighborhood is less severely deteriorated than North Greenwood. It contains modest homes which are generaIly in good to adequate repair; continued attention to housing condition is warranted. The economic profile of this neighborhood is similar to North Greenwood. Median income in 1980 was $11,085. 242 families received part or all of their income from public assistance, and 202 families were below the poverty level. 789 families paid more than 30% of their income for housing. A relatively small number (328) of households were headed by a female, however nearly half of the housing units were built before 1950. East Clearwater Neighborhood This area includes part of censuS tracts 268.03 and 286.04. It had a 1980 population of 10,871 living in 3050 dwelling units, with 3.56 persons per household. Housing conditions in this target neighborhood are generally sound, and most of the housing has been built since 1970. Housing is generaIly modest. This area has been targeted for CDBG expenditures due to its unusual housing composition. It contains a 319 units of public housing, and an owner-occupied subdivision which was built with a HUD subsidy in the early 1970's. The economic conditions are varied. The median income of the overall neighborhood was $15,008 in 1980, however 128 families derived all of their income from public assistance. and 171 families had incomes below the poverty level. Female headed households totalled 355, and 544 families paid more than 30% of their income for housing. Downtown Economic Development Zone This zone includes censuS tract 259.01 and a small portion of tract 259.02. This area is also part of a State authorized enterprise zone. No new CDBG expenditures have been programmed in this area for several years, however old economic development loans made in this area are still being repaid. . \~ _ 3 . , DESCRIITION OF CHANGES IN OBJECfIVES . Nature and Reasons for Changes There have been no changes in objectives during the program year. The existing objectives have remained relevant to the intent of the citizens and City officials, as expressed by the Neighborhood Advisory Committee aDd the City Commission. How the Grantee would change the Program The City has established a cooperative program with local lending institutions to provide first mortgage funds for homebuyers in the North Greenwood neighborhood. Due to the lack of sound, modern housing in the area, the City is coordinating the construction of new housing, with a neighborhood based non-profit agency serving as an intermediary for the purchase of land. COHG funds passed through the non-profit agency are used to buy the land. This land is developed with a house and transferred to the purchasing family, with the City receiving a deferred payment second mortgage. Ultimately, COHG funds are leveraged about 4.5-1 with private bank funds. Prohibitions in the COHG regulations against direct local government involvement in new housing have resulted in significant extra paperwork and staff time being devoted to initiation of this program. If changes in the regulations are effected to streamline the administrative requirements and allow direct funding of such expenditures as a revolving fund for home construction, this program would be administratively streamlined and would be directly transferable to other jurisdictions. Additional changes which would be helpful would be reinstatement of the lump sum drawdown, increase of the public service cap to 20%, and reduced environmental requirements relating to historic preservation. . SUMMARY OF COMMENTS No negative comments have been received regarding the overall administration of the program. The Neighborhood Advisory Committee continues to meet and provide input to staff and the City Commission. At the time that the application is prepared for submittal, numerous agencies are contacted and given an opportunity to request funds. Their comments on the program are generally positive, however to current economic recession and State budget shortfalls have had a severe impact on many of the agencies that the City funds. Due to the public service cap, the City has a limited -ability to respond. The housing rehabilitation program continues to generate a limited number of comments. These comments generally relate to specific complaints regarding an aspect of the rehabilitation job. Contractors are required to warrant their work for one year, and resolution of complaints is actively pursued by this department. assess.obj . . " A N v. o 600 1000 FT I~---J : ~. . [ Co ( ~ If CITY OF CLEARWATER 1~~1 IISLUM & BLIGHTII AREA DETERIORATED STRUCTURES ~ 64% - , r I I i I . GRANTEE PERFORMANCE REPORT ACTIVITY SUMMARY 20-Kar-92 . U.S. Department of Housing and Urban Development Community Development Block Grant Program . --.-----...---------.-.------.-------------------------------------------------------------------------------------------------------------------------------------------------------- To 09/30/91 Name of Grantee: City of Clearwater Grant Number: B-90-KC-12-002 From 10/01/90 ------------------------------------------------------------~------------------------------------------------------------------------------------------------------------------------- Period Covered E xi>ended KolY r This Total Un- Un- Activity Activity L/K SIB UN Report i ng Expended Liquidated Obl igated Activity Nurber Activity Name, Description and Location Funded Period To Date obl igations Balance Codes (a) (b) (c) (d) (e) (f) (g) (h) ( i ) (j) (k) ":"~~f'~-~;"'" .~-.r J. 1.1 1.1.1 PUBLIC FACILITY IMPROVEMENTS Public Facilities Clearwater Parks & Recreation,Martin Luther Kinv Center Kitchen. Expansion and install- ation of restaurant-grade kitchen appliances at this heavily used recreation center which serves a predominantely low income neighborhood (CT 262) 70.06X LM, 1201 MLK Jr. Drive Clearwater Housing Authority Condon Gardens Recreation Center Expand recreation center by 960 sq ft to provide for general use by residents of this 284 unit public housing project 2930 Sandalwood Dr City of Clearwater, Ervin's All American Youth Club. Renovate exterior, install air conditioning equipment and expand facility by 1000 sq 1t. 1250 Holt Avenue 1.1.2 1.1.3 1.2 1.2.1 Other Social Service Facilities Community Pride Child Care Center North Replace obsolete lighting fixtures and playground equipment 1235 Holt Avenue 1235 Holt Avenue Community Pride Child Care Center South Convert previous retail facility to space for a child care center 211 S. Missouri Ave. 1.2.2 1.2.3 Creative Care Early Childhood Devel Center Replace carpeting and install playground equipment located in a public housing project 1610/54 Tanglewood Dr ,'AGE TOTAL 10/90 A 10/89 C 10/89 C 10/90 C 10/90 C 10/90 C 5,984 o B Accomplishments/Status (l) Installationn of restaurant-grade equipment and cabinet renovations are complete and are actively being used to serve community. Additional funds of approximately $6400 were provided from City revenues. Expansion of recreation center is approx. 90X complete. Building is expected to be placed in service in 11/91. Additional funds to complete ground improvements are allocated in FY 91-92 as separate project. Expansion of the Youth Club is complete and facility is open and serving the community. Showers, weight room, and offices are currently in use. Youth club added 1500 square feet to facit i ty. Replacement of 12 lighting fixtures is complete. Playground equipment has been ordered, and final invoice is expected in 11/91. Facility improvements (built classrooms, installed bathroom, etc.) to the South Center completed and facility moved from 1436 S. Madison Ave. Daycare facility operational, and serving child care needs of low to moderate income families. Playground equipment and carpeting purchased and installed. Page 1 of 6 HUO 4949.2 5,984 o ,It- :!".-;J'1-:;-rl'"-.-rtr;""!Il"'fllIIII'~~..1~~rlf,.,''':rf:"!f1!'7'tl.~".'''l''''.II~~'''''''..I'''''.,."~"~I_, "~;~[,-t;-'::."".......,..,...,.,.-..-.~":.,"'., . . ....:.~...........,.:'""..-,..:ll.T...'1'.,:'" ~..';':~ilr:~.i,rr~T!'''1''l:~.....r'~.:~'..,..'''''....'''.,..''''.''''...,...,.,.......,1 ",:",,,....- . .~~., ,.. ,.,....11 ..... 48,456 o A,D 53,900 o 71 , 172 o B 71 , 172 o 1,465 500 o A,D 1,465 26,400 26,400 1,000 o B,D 2,828 o o B 2,828 156,305 161,749 o .1,500 . ;RANTEE PERFORMANCE REPORT CTIVITY SUMMARY ~O-Mar-92 . u.s. Department of Housing and Urban Development CClIIlUli ty Development Block Grant Program . .ame of Grantee: City of Clearwater .-.----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- To 09/30/91 Grant Number: B-90-MC-12-002 Period Covered From 10/01/90 ----------------------------------------------------------------------------------------------------.--------------------------------------------------------------------------------- .&.ctivity ,Llrber (a) Activity Name, Description and location (b) 1.2.4 Y.U.C..&.. Project H.E.l.P Add partition walls to meet child care licensing requirements for program to pregnant and parenting teenagers. 222 S. lincoln .&.venue Junior league of Clearwater-Dunedin Construct building addition for day-care center for children of families In homeless shelters and transitional housing. Joint project with pinellas County 211 S. Missouri .&.ve 1.2.5 1.3 1.3.1 HOMELESS FACiliTIES Homeless Emergency Project Installation of wheelchair ramps and rehabilitation of shelter kitchen at 199 bed shelter. Residents are offered two meals per day and are served at the shelter dining pavillion 1120 North Betty lane Quest Inn. Joint project with Pinellas County to expand emergency housing at 509 N.Ft. Harrison .&.ve. 10 beds Religious Community Services. Repairs at emergency housing facility at 1221 Holt .&.ve 1 unit lH 1.3.2 1.3.3 2 2.1 2.1.1 PUBLIC SERVICES Child Care Centers Community Pride Child Care Center South 91 Provides operating support and Title xx Match for day care center serving children of low and moderate income families 211 S. Missouri .&.ve P.&.GE TOTAL _____-- :._.~_ ,-",~""._v" ',~ Mo/Y r .&.ctlvity l/M SIB UN Funded (c) (d) (e) (f) 10/90 C Expended This Reporting Period (g) 2,000 Total Expended To Date (h) Un. liquidated Obl i gat i ons (i) Un- Obl igated Balance (j) o .&.ctivi ty Codes (1:) o B,D .&.ccomplishments/Status (l) Classroom walls installed to comply with licensing requirements for A.P.P.S. program 10/90 C 22,000 22,000 0 B,D,G Building addition of 2500 square feet was 80X com. plete on 9/30/91. Project had grand opening on 11/4/91 and is in active, daily use. Additional funds of $50,000 were provided through Pinellas County; total project costs of $123,053 included funds from non-Federal sources. 10/90 H 21,073 21,073 0 0 B,D,G Kitchen renovations and wheelchair ramps installed. 10/89 H 10/89 H 10/90 C 35,000 2,313 1,260 83,646 2,000 35,000 5,800 1,260 87,133 o o 666 666 o B,D,G o B,D,G o .&.,D o to bed conversion of attic space placed in service Repairs to trailer completed. Installation of skirting, plumbing and floor replacement, wall replacement, and replacement of 6 interior doors were accomplished. Assignment of eligible children has been insuff- ient to fully use grant award. Operational support was provided for 12 months of service at this facility. 114 children were assisted this year. Page 2 of 6 HUD 4949.2 . : ;RANTEE PERFORMANCE REPORT ,CTIVITY SUMMARY ~O-Mar-92 . U.S. Department of Housing and Urban Development Community Development Block Grant'Program . -..------------.-.-.------------------------------------------------------------------------------------------------------------------------------------------------------------------ To 09/30/91 .arne of Grantee: City of Clearwater Grant NUTber: ' B-9O-MC-12-002 Period Covered From 10/01/90 ~-------------------------------------------------------------------------------------------------------------------------------------------------------------.----------------------- Activity -Iurber (a) Activity Name, Description and location (b) 2.1.2 Community Pride Child Care Center South 90 Provides operating support for and Title XX Match for day care center serving children of low and moderate income families. 211 S. Missouri Avenue Mo/Yr Activity l/M SIB UN Funded (c) (d) (e) (f) Expended This Reporting Period (g) Activity Codes (I:) Total Expended To Date (h) Un- liquidated ObI igations (I) Un- ObI igated Balance (j) 10/89 C 497 4,400 o o 2.2 Youth Services 2.2.1 Boys Clubs of Pinellas County. Salaries and 10/90 C related expenses assisted for Boy's Club located in a 284 unit publ ic housing project. 2931 Sandalwood Drive 2.2.2 Girl's Inc. Operating support for Condon 10/90 C Salaries and related expenses assisted for Condon Gardens Girls Club, located in a 284 unit public housing project. 2936 Tanglewood Drive 2.2.3 Ervin's All ,American Youth Club. Operating. 10/90 C support for multi-cultural education, recreation and anti-drug program jn the North Greenwood Heighborhood 1250 Holt Avenue 2.3 Education 2.3.1 Y.~.C.A. of Tampa Bay. Support for after- school tutoring to travel to homeless shelters and transitional housing, tutoring 1201 H.l.(ing Dr. 2.3.2 Community Service Foundation program of central housing assistance and fair housing counseling for low and moderate income families. Joint project with pinellas County to assist in locating affordable housing for persons in homeless shelters. 111 S. Garden Avenue (Citywide) PAGE TOTAL .. '.. 11,193 11,193 307 o 9,438 9,438 o 14,000 14,000 o Accomplishments/Status (I) B,D Close"out of prior year's CDBG allocation to allow agency to fully utilize funds. 79 children were assisted at this location. A,D Services in tutoring, athletics, and cultural enrichment continue to be offered at the Boy's Club. Operational support was provided for 12 months of service at this facility. 81 boys were helped this year. Services provided 193 children for 12 months of operation. Program provides social, academic and motivational training. (See also 2.3.4 for comple- mentary program.) B,D B,O Services for 128 persons were provided for 12 months. Facility provides academic, athletic and motivational training. 10/90 C 2,400 2,400 0 0 B,D,G Tutoring provided at two shelters and one trans- itional housing facility for 41 ch i ldren of homeless families. 10/90 C 39,000 39,000 0 0 B,D,G Activity continued for 12 mos. to provide housing information, counseling and referrals to 490 (County wide) low and moderate income families. Additional funds were provided by Pinellas County and largo. 76,528 80,431 307 0 Page 3 of 6 HUD 4949.2 . GRANTEE PERFORMANCE REPORT ACTIVITY SUMMARY 08-Apr-92 Name of Grantee: City of Clearwater . u.S. Department of Housing and Urban Development Community Development Block Grant Program Grant Number: B-90-MC-12-002 Activity Number (a) Activity Name, Description and Location (b) Ho/Yr Activity L/H SIB UN Funded (c) (d) (e) (f) 2.3.3 Partners in Self-Sufficiency. General operating support and direct client assistance for agency which cooordinates child care, education, training, and other resources for single parents receiving public housing assistance (City-wide) Girls Inc. Operating support for after school tutoring program offered in a 284unit public housing project 2936 Tanglewood Dr. 2.3.4 3. 3.1 RELOCATION Local Relocation Program. Provides for re- location of low/moderate income families displaced by fire, natural disaster, or Code Compliance activities. 1003 Lee Street This is the City'S Last Resort Housing Pro- gram, as authorized by the City Commission. If a home is inspected after application for a rehab loan and found to be beyond rehabilitation (estimated cost of rehab greater than $20,000) this option is avail- able to the client. 4. REHABILITATION 4.1 Single Family Rehabilitation 4.1.1 City Rehabilitation Program. This program provides assistance to low/moderate income homeowners in all areas of the City except North Greenwood. Report includes funds for rehab. administration (City wide) 4.1.2 Clearwater Neighborhood Housing Services This program assists low/moderate income homeowners in the North Greenwood neighbor- hood (CT 261, 262 and 263), This item includes administration. PAGE TOTAL 10/90 C 10/90 C 10/90 H 10/89 H 10/81 Expended This Reporting Per i od (g) 11,500 12,562 51 ,705 63,933 258,327 Total Expended To Date (h) 11,500 12,562 51 ,705 347,448 960,321 398,027 1,383,536 Period Covered Un- Liquidated Obligations (i) Un- ObI i gated Balance (j) o o o o o o From 10/01/90 Acti vi ty Codes (k) o o o o o o B,D B,D B,D . To 09/30/91 Accomplishments/Status (l) Assistance provided to 110 families on public assistance to gain academic and technical training. Tutoring provided for 193 children 12 months at Girls Club Facility (See 2.2.2 for complimentary program) B One replacement single family structure built and occupied. A total of 22 units were rehabilitated. B 4 new City loans were funded for rehabilitation a total of 18 completed since 10/89. Bidding and construction inspection services were provided for City and CNHS jobs. CNHS began construction work to rehabilitate 13 owner occupied houses this year (28 rehabs begun since 1989) Page 4 of 6 HUD 4949.2 . GRANTEE PERFORMANCE REPORT ACTIVITY SUMMARY 20-Har-92 . . u.s. Department of Housing and Urban Development Community Development Block Grant Program .------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- To 09/30/91 Name of Grantee: City of Clearwater -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Activity Nl.Irber (a) 4.1.3 4.2 4.2.1 5 5.1 5.1.1 .......<:..f'.~.r_': Activity Name, Description and location (b) City Rehabilitation Program '91 This program provides assistance for low/ moderate income homeowners in all areas of the City except North Greenwood. This report includes funds for rehab. administ- rat ion. low Income Plbl ic Housing Clearwater Housing Authority/Fulton Avenue Apartments. Paint the exterior of this 16 unit apartment cO<rplex, operated by the Housing Authority 1620 Fulton Avenue (16 lH) 4.3 4.3.1 Commercial Revitalization CNHS Paint Program This is a facade paint program to implement the North Greenwood Commercial Revitali~tion plan by improving the physical characteristics of the neighborhood commercial strip to qualified businesses located in the North Greenwood neighborhood See 7.1.3 for area description and structural conditions. CONSTRUCTION OF HOUSING Infill Housing Development Program CNHS Infill Housing Development Program 10/89 land acquisition, client recruitment, client intaKe, and counseling to build new housing In the North Greenwood neighborhood (CT 261/BG2) 54.28X LH; (CT 262) 73.13% lH and (CT 263/BG5) 78.07% lH. This includes funds for area description & structural conditions. PAGE TOTAL r--". .'- ::: ...~r._,.~ Grant Number: B-90-HC-12-002 Period Covered From 10/01/90 Expended HolY r This Total Un- Un- Activity l/H SIB UN Reporting Expended Li qui dated obl i gated Activity AccompliShments/Status Funded Period To Date Obl i gat ions Balance Codes (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) 10/90 H 218,364 218,364 14,666 0 A,D 5 new City loans were funded and rehab cO<rpleted or underway. 10/90 H 5,700 5,700 o o B,D Pressure cleaning, sealing, and painting of exter- ior complete at this 16 unit assisted (l/H) housing project. Entire project cost was $13,500; additional funds of $7800 were provided by Clearwater Housing Authority 10/90 A 2,428 2,428 o o B,D Eight commercial structures located in the North Greenwood business center were repainted consist- ent with the locally-adopted design theme. A 22,042 22,979 o o A,D Seven clients have completed budgeting counseling, and six pre-screened applications have been sub- mitted for approval by participating lenders. Four building sites have been purchased. 248,534 249,471 14,666 o Page 5 of 6 HUD 4949.2 ._--~---.~~._--......~ ._.. .~._~....~._--,---..,.-_.. . GRANTEE PERFORMANCE REPORT ACTIVITY SUMMARY 08-Apr-92 u.S. Department of Housing and Urban Development Community Development Block Grant Program . . -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- To 09/30/91 Name of Grantee: City of Clearwater Grant Number: B-90-MC-12-002 Period Covered From 10/01/90 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Activity Number (a) 6.1 6.1.1 7 7.1 7.1.1 7.1.2 7.1.3 Activity Name, Description and location (b) MolYr Activity l/M SIB UN Funded (c) (d) (e) (f) 6 DIRECT ECONOMIC DEVELOPMENT ASSISTANCE TO PRIVATE FOR-profit entities Clearwater Neighborhood Housing Services CNHS Economic Development Establish an economic development loan program to increase employment in this low-income neighborhood 10/88 PROGRAM ADMINISTRATION General Management, Oversight & Coordination City CDBG program administration. 10/90 Management oversignt and coordination of the 1990-1991 CDBG program. (Citywide) Rental Rehabilitation Administration 10/90 Overall administrative expenses for the rental rehabilitation activity in the North and South Greenwood neighborhoods. (North & South Greenwood neighorhood strategy areas. ) City Infill Housing Development Program. 10/90 This program provides planning, surveys, appraisals, and program design for con- struction of new housing in the North Greenwood Neighborhood. This area was determined by the City Commission to qual- ify under Federal criteria (resolution and map are attached). This includes funds for activity administration. Boundaries are (generally) Drew St. Stevenson's Creek, & Betty lane and Alt 19; 64% deteriorated structures. PAGE TOTAL GRAND TOTAL A Expended This Reporting Period (g) 4,500 80,240 20,581 106,126 Total Expended To Date (h) 50,055 80,240 805 20,581 1,069,166 2,114,001 151,681 Un- Li qui dated Obl i gat ions (1) o o 805 o o 17,139 Un- Obl i gated Balance (j) 43,072 o o o o 43,072 43,072 Activity Codes (k) A,D Accomplishments/Status (l) Program has had new staff and committee assigned and is actively reviewing loan applications. Technical assistance was provided to 16 existing and potential businesses in the North Greenwood neighborhood. B CDBG Program aaninistration was provided for 12 months. B Administration provided for 12 months. Two new applications are being processed. A Appraisals have been completed for 18 lots, and 19 house plans have been approved by a design review committee. Participation from 6 financial institu- tions has been secured by letter of committment. A City-funded loan guarantee program and construct- ion loan fund has been established. Page 6 of 6 HUD 4949.2 ( . . . Grantee Performance Report Status of Funds Parts I and II ~ ,r U.S. DepBrtmontofHouslng and Urban Development Communi!)' Devopment Block Grant Program R-4 OMS Approval No. 2506-00n (exp. 3/31190) ~ame of Gran1.. I G,an! Nu~' P.. iod eov...., City of Clearwater B-90-MC-12-000 ~ro... 1 0/ 1 / 9 0 T09/ 30/ Partl: SummaryofRelourcel and Expendl1urea CDBG Fundi 1. Unexpended CDBG funds at end of previous reporting period $ 688,103 2. Additional CDBG funds received $ a. Entitlement Grant (HUD-7082, line 8b) 679 000 b. Surplus from Urban Renewal/ NDP Selllement (HUD-7082, line lOb) $ 0 - - - c. Loans guaranteed under Section 108 $ - 0 - d. Program income I13ceived during the program year (as shown in Status of Funds Part III, column f) $ 175,724 e. Return of grant funds $ 0 - - 3. TOlal CDBG funds available for use during this reporting period (sum of lines 1thru 2e) $ 1,542,827 4. Tolal CDBG funds expended during this reporting Reriod $ a. Amount shown on Activity Summary forms, co umn g ,. 1,069,166 b. CDBG funds used for Section 108 payments $ - 0 - 5. Unexpended balance of CDBG funds at the end of this reporting period (line 3 minus lines 4a and 4b) $ 473,661 9 Parlll: Overall Program Benefl1to Lowand Moderatelncome Perlon. A. low/Mod Benent During thl. Reporllng Period 6. a. Total CDBG funds expended (from line 4a above), except for Sec. 108 payments $1,069,166 $ 101,626 $ 967,540 $ 943,434 98 0/. b. leu: Planning and program administration costs (as shown In Activity Summary forms, column g) c. Net expenditures subject to program benefit calculation (line 6a minus line 6b) 7. Expenditures benefitting low and moderate income persons (as shown in Low/Mod Benefit Worksheet Part IV) 8. Percent benefit to low and moderate income persont (line 7 as a percent of line 6c) 8. Program year(s) covered in certification py~ py- py- :~~ij::ril:~~:I~tj~~~!~~I~!I:I~~I)::~~:'I'~i~~:~I'::I~'III':I!!I!:iil~I:;11 B. low/Mod BenenUorMulll- YoarCerllncallonl (complete onlylfcerllflcaUon period exceedl one year) 10.a. Cumulative net expenditures subject to program benefit calculation $ b. Cumulative expenditures benefitting low and moderate income persons $ c. Percent cumulative benefilto low and moderate income persons (line lOb as a percent of line 10a) "10 Retain this record lor 3 years Previous editions are obsolete IonnHUD-4949.3 (4-tlB) ref. 24 CFR part 570 and handbook 6510.2 @? . ~' " tP Grantee Performance Report Status of Fundr. Part III u.s. o.partm.nt 01 Houalng and Urban Devalopm.nt Community Oevopmenl Block Grant Program Name 01 ,om. R :> ~ ,r OMB Approval No. 2506-0077 (exp. 3'31190) _Iod eov.eod Cit of Clearwater Provam Income and s..t... 01 Lump lkHn Account. Ac1!vtty Number Ac1fvtty Nwna and Neue of Income 4.1 Rehabilitation a 4.1.1. 4.1.2 City Rehabilitation Program , Clearwater Neighborhood Housing Svcs. 6 Special Activities by Subrecipient 6.1.1 CNHS Economic Development Program City .Economic.Development Program (88:'GPR, 4.1,.1) 10/1/90 /30/91 Lump Sum Prt>9ramlnooma R.oeiYe<! c e x X X 101,737.43 47,162.79 X X 24,457.50 X 2,366.24 . Attach narrative (see Instructions) Retain this record lor 3 years Previous edition is obsole18 Page 01 pages Iorm HUD-41149.4(4-88) reI. 24 CFR part 570 and handbook 6510.2 File: GPR_PI CITY OF CLEARWATER B-90-MC-12-0002 "'~conciliation of Program Income as Repo~ted in Grantee Performance Report ~O Program Income Reported in Federal Cash Transaction Reports For The Fiscal Year Ended 9-30-91 PROGRAM INCOME reported in Federal Cash Transaction Reports 89,991.41 City adjustments: Court loan remittance (originally recorded NET of forclosure costs) Refund of prior yr expenditure Refund of Insurance policy - forclosed property 14,227.94 136.70 262.00 Year end Add: accruals - 9-30-91 accruals - Economic Dev Loan Program Housing Rehabilitation Loan Program 116.40 4,230.15 Subtract: 9-30-90 accruals - Economic Dev Loan Program Housing Rehabilitation Loan Program (629.38) (4,231.55) 411Lbgrantee Program Income reported annually: Clearwater Neighborhood Housing Services, Inc (Subgrantee Revolving Loan Funds) Economic Dev Loan Program Housing Rehabilitation Loan Program 24,457.50 47,162.79 Total 175,723.96 ---------- ---------- PROGRAM INCOME reported on line 2.d., Part I, Status of Funds (Form HUD-4949.3) 175,724 . ["tlliel "v.-..-~;::.-.=------- m01unity Planning and Development R-4 1lr OMB Approval No. 2506-0077 (exp. 3131 '93) ar!lge 4.0 hours per response, Including the time lor reviewing instructiCJns, and completing and reviewing the collection 01 information. Send comments 11..' ion, Including suggestions for reducing this burden, to the Reports -11 Housing and Urban Development. Washington, D.C. 20410-3600, and )6- ) Washington, D.C. 20503. Granl Nunt>et Period covered From To _90_MC-12-0002 10 1 90 9 30 91 Single Family MultifamilY Activities Aclivllies (One Unit Structures) (TwO or More Unit Structures) 2.62 $ 65,119 $ $ 44,553 $ Projects Units Proiects 22 Units Units olects 37 Weeks per Weeks per Unit Project ehabllltalion 430,952 $ 430,952 $ $ - 0 - $ $ - 0 - $ $ 14,666 $ $ 416,286 $ $ 416,286 $ $ - 0 - $ $ - 0 - $ activities none 0 none CD . . form HUO-4949.2A (05/91) ret. 24 CFR part 570 and Handbook 6510.2 . asneeded. . . . Gmlllp.~ (>01 (OIIlWIlCe nepor 1 Low I Moli Ucnelil WOII(slleet ...,,.. 01 auu".. CITY OF CLEARWATER, FLORIDA U.S.lnr,rlmenloll lou.lng .nd Urb n1\ Devc-Iopmenl COn1"~" " 'j' Developmonl Block Granl Program QlanI Nu~ B-90-MG-12-006 .2-:3. ~ If OMS ^pproval No. 2506-0077 (oxp. 3131/90) P Mk>d CcN-el.o From 10/ 1/90 To 9/ 30/ 9'1 Piiii:V~F.lp.nd/lur" lorlh. Acqul.lllon, Conalrucllon or Rahabllllallon 01 Prop.rly lor Houalng 'If, 01 total unlit 10 be o<xupl..d by low/mod houleholds c Advtry Acdvily Nam. Number -i Total cos, Malt low / mod Cladlt d . COBG R.ducllon .h",.ol rello coil low/mad aadillhil r.poning triad g "s~rri a; Dlr~~i Expenditures -0- P.rll!: cooa Elp"ndlluro. U.ad Only lor sIan and Ov.rhood 10 Aullllnlh. Acqul.IUon, ConatrucUonor RahabllltaUonoIProp"r1y lorlloualng % 01 unils In proornm to bo occuplo d by low/mod !>J!!!!!!)olds c ACliviTy Number ActiviTy Nnmo Nom. 01 Program ^1,I,rod ------- .. ParI III: Totll Eapandllur.. Thll noporUng Porlod lor AIIOtho< Acllvlll.. Qualifying.. Low/Mod Ban.1II T oLBl ndmln costthh r.porting period low / mod a.di,lhl. r.porting period d . . . . . ..' Sum orSI..rr eodOverh..d Co.i. -0- J 943,434 PilI IV: Tolallow/ModBonolltlrom Part.l,II,andlll J nnt:>in this rncord lor 3 yoms Provious edition is obsololo 943.434 loonIlUO.4949.31 (4 BIll ror. 24 CFR part 570 and handbook 6510.2 J. ) . ) . ~ 1r OMS Approv8I No. zsoo-oon (exp. :Y.3119O) Grantee Performance Report . Direct Benefit Activities u.s. Department 01 Housing WId Urban Development CommlKlity Devopment Block Grant Program 1. ........ ot a.w- 1~~ Porod c....od City of Clearwater, Florida B-90-MC-12-002 From 10/1/90 To 9/30/91 Pooroenlol Total Nunbel' 01 ~ Aaail>>d (coum q...no 1f1I: T ollllUnber l.DIf and Whi Ie Bad!. Arr>eOc:owl Aai.,cr FI<NiOe ~ crl~ I.loOer"a>> l.DIf No! Hi S!>anic Noll-liapenlc n:liwlcr I-iap&ric: Pldr.: ~ N~ /.cMtr Name, ~ and Loc:alIon Pencna AaslSlOd Income Income 0ri9in Qri9n Alakan Islandw HouMhold Naliw . b c d . I g h I , k 1.2 Clearwater Housing Authority/ Condon Gardens Recreation Cent. 274(H 100 100 21 53 0 2 24 85 1.3 E rv in I s All American Youth Club 128(P 100 95 5 95 0 0 0 95 2 . 3 2 . 1 Community Pride Chil d CAre Cen- 1.1 ter, North 141(P)' 70 27 16 82 0 0 2 71 1.2 . 2.2 :::ommuni ty Pride Child Care Cen - - er, South 114(P) 100 90 33 64 1 2 0 79 2.3 . (:reative Care Early Childhood . Development Center 31(P) 100 77 61 39 0 0 0 65 2.4 .W.C.A. Project H:,;E.L.P. 88(P) 93 53 51 48 0 1 0 36 2.5 Jun i or League of Clearwater 0 0 0 0 0 0 0 0 0 3.1 : -Iomeless Emergency Project 2137(P) 100 100 66 32 0 1 1 9 3.2 Quest Inn 414(P) 100 100 82 17 0 .5 .5 27 I . 3.3 Religious Community Services 135(P) 100 100 70 24 1 4 1 53 2.1 Boys Clubs of Pine1las 81(P) 100 83 24 83 0 3 0 83 2 . 2 Girls Clubs of Pinellas 193(P) 100 100 15 74 0 5 6 72 3.4 3 . 1 Y.W.C.A. of Tampa Bay/Tutor 41(P) 100 100 76 24 0 0 O. 70 . 1. 2. 1. 2. 2 , 1. 1. 1. 1. 1. 1. 1. "I - . 2 . 2 . 2 . Rttaln ttn ~ lor 3 years Previous eabOns are obsolete page 1. 01 2 pages loon HUD-4949.S (4-BS) reI. 24 CFR oart 570 B~d hilndbook 6510.2 ." )~. Ll.' 2. 2 . 3. 4 . 4. 4. 4. . ) . ) . Grantee Performance Report Direct Benefit Activities U.S. Department of Houalng and Urban Development Community Devopment Bl<x:k Grant Program ~ ,r OMS Approval No. 2St:I'rOOn (exp. at3119O) ...... '" 0...- I Gtanl Nurm.t Ponxl eo-od City of Clearwater, Florida B-90-MC-12-002 From 10/1/90 To 9/30/91 P..-cenl 01 ToIIll NlXTlber 01 HooaeholcWPenona Assisted (colurm c) who 1f1I: . While 8lad\ AmericIln AaiWlor F<<T\aIe T olal No..mb<< Low and AaMy 01 Ho<>>eholdW MoOe<ale Low Not Ho spIlnIc Nol Hiapenlc lnd...,or ~ Padllc Heeded Nl..C1'lb<< Ac.1Mty ...",., o.~ and Locallon Pe<3Of\S Aasialld Income Income Origin OriQlin Alaskan blaJ'>cle( Hou~ Nalive a b c d . I g h I J k 3 . 2 Community Service Foundation 490(H 100 98 69 30 0 1 0 - - 3.3 Partners in Self-Sufficiency 142(H 100 100 81 16 1 2 0 93 1.1 Lo c a 1 Relocation Program l(H 100 0 0 100 0 0 0 1 1.i. City Rehabilitation Program '90 , 4(H 100 75 100 0 0 0 0 75 1.2 C.N.H.S. Rehabil i tation Program 13(H 100 85 0 100 0 0 0 62 1.3 City Rehabilitation Program '91 5(H 100 60 100 0 0 20 0 40 2 . 1 Clearwater Housing Authority/ lS(H 100 100 13 87 0 0 0 87 Fufton Avenue Apartments .. , - ~ ..- Retain lhIs record lor 3 years Previoos editions are ob$olete form HU(}..4949.S (4-88) ref. 24 CFR oart 570 a~d handbook 6510.~ u page 2 01 2 pages /1) , ' IJ - Grantee Performance Report "--. Actions to Affirmatively Further Fair Housing' " ~ ~ =~.,_ and lJn)an Oevei04)n'tel'lt CanmLnlt'f ~ Bloat Gnlnt f>rc9tan\ L . . '.. "" ~ ...... I ;" :.:"-::: " 1r 06JB ~ No. 25Q6.0JT7 I ex:o. Y.l119O) \=~/1/90 To 9/30/91 . , _...a..- City of Clearwater. ~lorida JJ::1;I:JtlaT- I a-.. .....- B_90-MC-12-0002 IWtulI ~ . The City of Clearwater has submitted its proposed amended fair housing ordinance for review. I 1. Fair Housing Education Grant " \ , Sraff and Board members received housing training as follows: .~~. ..:::.~.~'~:~"'.. National-Association of Human Rights Workers in St. Paul. Minnesota. Workshop on Fair Housing, Orlando, Fl.' International Association on Human Rights Agency Conference in Philadelphia, Pa. Construction and Design Training in Atlanta, Ga. National F.H.A.P. Conference in Dallas, Texas Tri-Regional F.H.A.P. Conference in Atlan.ta, Ga~ 2. Fair Housing Training 3. Fair-~~ousing Training Staff conducted training at the Board of Realtors. Staff trained six respondents and .30 real estate agent as part of a fair housing -settlement'~ Staff is involved in Partners in S~lf-Suffici~ncy, assisting mothers on public housing. This year staff was honored for their ongoing support. Staff members are active in local organizations offer~ services to low income seekers, i;e. Habitat for Huma~ Community- Service Foundation, CBRB, Clearwater Housin~ Authority. Neighborhood Housing Service. Staff is involved in CHRB. This organization has ass- Condon Gardens in establishing a Share Food Program. we~e instrumental in assisting tenants in establishin resident I s association and continue to be active in t beautification project. CHRB will be conducting an e tensive Fair Housing poster contest. Re..... n& rwocx>n2 lOr :J .,.~ ~....1IIOn& _ 0""""'" ~ 1 ot 2 ~- \om1 HU[)...4~lI,4 (L-&ll rwI. 2' C ffi "./1 S70 and l\anODOOO< 65 10.2 . >.. u .~ - .:-:..... ...;.-i.... .:'".~ -:.;:. . 1r ., .... . - - . c..e AoaowI No. 2506-<':On laIll. Y.3111lOl l-~ From 101/90':.. '.:.-. To 9/30/91'. -. r'l ~ , Grantee Periormance ReDort ('~ Actions to Affirmatively Further Fair Housing - .. us.o-ni.,_ -" U"""n o...-oomeol CommU'lltY ~ Bloat G(.rll ~ ....:-.. :... :-'- '. .: """ ~ - ...h':'__' ',:,,_ ....0 - o. . . . -':.-..... -. '. e.--.. u.-- City of Clearwater. Florida I""*" - B-90-MC-12-0002 .AaD1& T_ R-na b a The .Office of Community~Relations in conjunction with CHRB held a Fair Housing Workshop for local rea~tois. service providers and the general public. Staff members. made p.rese:n-tat'ions at the Sertoma Club. Staff members app~are~ oi a local t.V. program. Ebony Visions. discussing Fair Housing. Housing literature continues to be provided to our Public Library. S. Housi~g Discrimination Complaint The Clearwater Office of Community Relations closed 26 charges of housing discrimination during this'~eriod_ 6. Outreach CBRB was an exhibitor at the annual meeting for the Board of Realtors. CHRB provided fair housing informa and outreach. . . . ' A new site for our Outreach Office is under negotiatio in Tarpon Springs. Through a contract with the NAACP the housing auditing program in upper Pinellas County is continuing. On-site visits were conducted to monitor housing agree -- i=o.:....... In 5 rw:cn2 tar ::I ....or& ~""DC>nS"" ~ ~ 2 01 2 ~ lom1 HU[)...(....1I.0 14-a8\ rwt.. 2' C ffi 011 rt 570 IW>Cl l\anClDOOO< liS I CL2 r- " o!. (V\ .". \ _Grant..yerformance Report r~ Displacement " ) u.s. O"oal'....A. Hou.lng Ilnd urt)Sn:..~menl Communrty DeYe<oolTleOl 8loal. Granl PrcQ r.lm ) . ,r OMB AilcrovaJ No. 2506-0077 Inc. 3f3119O\ \-~ From 1 0/ 1/ 90 To 9/ 3 0/ 9 1 /4mIa\ ~ 1- ...NQIClNI \G<.w ........... B_90-MC-12-002 --"'~ CITY OF CLEARWATER ~ ....onQ... n. e>>.-.& 1I'1Id t;ouuoOICS remalWl9 '" Il'U 00ClIU3I 1I'1Id DtsI>lOOHl ~ rwooca_ ID 1lU oe<l&lA n<:l ---~ o ..... 0110--- Irom ....,~ e>>nsuI nd. c-ua WI-. a-cx \ E\ \ /ul..c< \ ~. 0\ BlaCll \= \ \ ~at ym, .. \ SlaCll =::\ \ ~ar 1..a Net Mol Hoaoouw: Paa lie Nol 1001 Hisoenic: P1IO&c: Mol Nol H~ Pw:rf>c .-- .....ne: blano<< ........ne: Hosoanic; ~ Hoso&nic; Haol>&rOc ~UlI ......... c::ln9'" 0nQ0n Qn.;wn ~ Hall... OnOln OnQCn tu.... a II c: I 4 . I I I g I /I I i I j \ k I I m I n I 0 I p - - - - - - - - N 0 N E - - - - - - . . - . - - ." . , L- _ __. _ __ Ola_ood Qunn91r.. Lat c.omo-.d ~ 1- OTotala : \ . ;::w,....n (fllS nocard lot 3 ~ Pre"""'"'s e<llbOns.... QCSOMa ~ 1 oj 2 paQ9S lo<m Hu~~9.7 (.4-881 rel. 2' eFR oart 510 and NnOOOOK 6510.2 I ~ I. 1\ J, . ~ . . RESQ!-UTION llO, 91-13 A RESOLUTION OF '!'IIE CITY C0l1MISSION OF TilE CI'!'Y OF CLEARWATER, FLORIDA, DEFIIHHG TilE TERM "1I0USING RECONSTRUCTION AND CONSERVATION AREA" AS QUALIFIED FOR COMMUNITY DEVELOPMENT BLOCK GRANT ASSISTANCE UtWEH SECTION 570.208 (b) , 24 CFR, SPECIFYING TilE CIIARACTERISTICS OF TilE 1I0USING RECONSTRUCTION AND CONSERVATION AREA WHICII DOCUMENT AND SUPPORT A FINDING CONSISTENT WITII TilE DEFINITION INCLUDED IN CIlAPTER 163.340 (8) (a) OF TilE FLORIDA STATUTES, AND S'ETTING FORTIl PROPOSED ACTIVITIES AND EXPENDITURES TO ALLEVIATE DETERIORATED CONDITIONS. WHEREAS, the city commission has reviewed the report. included . . as "ATTACHMENT 1\," to this resolution which documents the condi tions of residential structures and other buildings located in the Housing Reconstruction and conservation Area; and . HIIEREAS, the city commiss ion finds tha t 67% of the res ident ia 1 structures and 64% of the total buildings in the area are in 6eteriorated or deteriorating condition; and \-lIlEREAS, an estimated 75% of the hous ing in this area is over 30 years old, and .' . HHEREl\S, tile owner occupied housing units consti tute an .' estimated 50% of th~ housing units in the area; and ~ HIlEREAS, the North Greenwood Commercial Revitalization Plan as prepared. by the Clearwater Neighborhood 1I0using Services has identified conditions of deterioration in the neighborhood . commercial district on north Greenwood Avenue; now therefore BE IT RESOLVED BY THE CITY COMMISSION OF.TIlE CITY OF CLEARHATER, FLOHIDA: section 1. hereby established further specified buildings are in a The .definition of "conditions in this area" is consistent with Cl1apter 163.340 (8) (a), as as an area within which at. least 25% of the state of deterioration. . ~ection 2.. A survey of structural conditions in 1989 and 1990 determined that 64% of the buildings, and 67% of the housing units in the Housing Reconstruction and conservation Area are in a state of deterioration. Section J. Owner occupied tWines are estimated from census reports to constitute fewer than 50% of tile total housing units. Res91-1J 1 (/' ,/"1 / / ~ / /) . . . . . . ; \ ..J. section 4. There are over "300 vacant parcels in this area zoned for residential development. Inspections have indicated that. vacant lots have frequent viola tions of the sani tat ion codes (regarding junk cars, overgrowth, trash dumping). section 5. Based on censUS data, the current residents of the area had a median income approximatelY 55\ of the areawide . median. . section 6. "in the Housing before 1959. Based on census data, over 75\ of the housing . neconstruction and Conservaeion Area was built section 7. . A plan to revitalize the North Greenwood commercial District was developed and adopted in 1988, the focus of which was to upgrade the appearance and function of this I neighborhood commercial district. l1ajor portions of this plan have .not been implemented." section B l There is a need to address and alleviate" the eondi tions of deter iora ted homes and bui Idings, increase area income, provide for increased homeownership and enhance the function and appearance of the 11Edghborhood commercial dist;.r ict. section 9. The 1I0using Reconstruction and Conserva tion Area delineated in "Attachment A" is designated for funding under the provisions of section 570.208 (b), 24.CFR, consistent witlltlle" definitions established in Chapter 163.340 (8) (a) Florida statutes. "section 10. steps proposed to include use .Grant ftinds for housing, improvements. to improve housing conditions are of Federal community Development Block commercial district and other necessary Section 11. upon adoption. This resolution shall take effect immediately PASSED AHD ADOPTED this 20th day of" June~ 1991. 111ta Garvey Mayor-commissioner Attest: ~f~;'>- 2. Ji. " Yn 11a E. Goudeau cit Clerk ,00 . -- -- 1 horWy OOrtlf y thnt this Is R. tmJ n.nd oorrcd copy of the oril!;ill"\ as It . ~1.r.l in the fj\c:s of the Cily of Clcorwaicor. Wi\.ncsS my hand ano offloW. soal of the ..,jAy of C\caTW"~""" ~o~~yof 19Q~ 11e591-1] 2 . . . . , ~ (, ...l I . ATTACHMENT "A" To Resolution 91-13 DOCUMENTATION OF STRUCTURAL CONDITIONS The Housing Reconstruction and tonservation Are~ is delineated on MAP 1 of this report. It generally encompasses the older section 'of the city of Clearwater known as North Greenwood. Tllis district is predominatelY residential in land use, however, there is an industrial section located near the railroad tracks and a neighborhood commercial district on North Greenwood Avenue. public facilities included in the area are Martin Luther King Center, Jack Russell stadium, Philip - Jones Field, a branch library, a police sub-station, two schools, a wastewa ter 'treatment plant, and a public works facility: The neighborhood is well-establ ished, wi th churches, a neighborhood association, and various civic g~oups. social services are in place with tutoring programs, a day care center, recreational programs, and athletic programs. Despite the strong community spirit evident in North Greenwood, -" physical conditions have continued to decline. In 1989, the Planning and Development Department compiled a llousinq Issues PaQg~ which addressed physical, fiscal and regulatory conditions as they relate to improving housing conditions in North Greenwood. In 1988, the North Greenwood Commercial District General DeveloQ!rrent El.B.n addressed physical and economic conditions of the neighborhood commercial district. Taken together, these reports present strong evidence that conditions of blight exist, and provide definitive activities to alleviate those ,conditions of, blight. The following table illustrates the building conditions documented in July, 1989. TABLE 1 BUILDING CONDITIONS/ALL ,PROPERTIES HORTH GREENHOOD 1989 condition Number of Number of N9n- Total % Residential Residential" structures structures Numerous major code 27 11 38 2 violations One or more major 55 21 76 4 code violations res91-13.att 1 revised 6-24-91 I '.1, I \ .::.{ . . condition Number of Number of Non- Total " Residential Residential structures structures Many minor code 847 76 923 55 violations sound 249 . 104 353 21 Vacant lot 285 26 311 18 Total Parcels 1,463 238 1,701 100 When vacant properties are excluded from the calculations, the following structural condition calculations are derived. TABLE 2 . condition Number of Number of Non- Total \; Residential Residential structures structures Numerous major 27 11 38 3 code violations One or more major 55 21 76 5 code violations I .' Many minor code 847 76 923 67 violations Sound 249 104 353 25 Total structures 1,178. 212 1,390 100 BUILDING CONDITIONS/DEVELOPED PARCELS 1989 structural conditions surveyed clearly indicate that both the majority of residences and the majority of total buildings suffer from structural deficiencies. This is not surprising when several other contributing factors are con~idered. e. In 1980, census figures state that 70% of the housing units were substandard. In 1989, the neighborhood as a whole contained 67% substandard residential structures. For two years (1988 and 1989) , demolition records were researched and they reveal demolition of 119 structures. This indicates tllat the cycle of deterioration has continued. Deteriorated structures whicll were demolished did not res91-13.att 2 revised 6-24-91 . 1 . N: o 500 1000fT ~) 1 . .' /,- J [ [ . [ . = ., INFILL HOUSING DEVELOPMENT AREA MAP1 . CITY OF CLEARWATER CDBG PROGRAM CENSUS TRACTS - ?'- ..A . I t I i 1 I j I reduce the total of deteriorated structures, but other properties declined leaving the number of deteriorated properties relatively constant. . Census Tract 262, comprises 842 of the total parcels surveyed (or 46% of the total number of parcels). The remainder of the subject area is comprised of portions of Census Tracts 261 and 263. Tracts 261 and 263 contain a much greater area than that included in tlle Infill Housing Development Area. Neighborhood conditions are presumed to be relatively constant throughout the area. Due to the difficulty in disaggregating census data for key housing ?ind economic variables, it was presumed that the characteristics of Tract 262 prevail for the district as a whole. Census Tract 262 has a low proportion of owner occupancy, 41% versus. 65% Citywide. For the Infill Development District, it is presumed that 50% of the housing. is owner-occupied. When a property is renter-occupied, property improvements and maintenance by the owner are often deferred due ~o the need of the property owner to see a "pay back" on the investment. Median rents in this neighborhood were estimated to be $220.00 per month, or 64% of the citywide median. Due to lower yields on investment, the tendency for landlords in this area will be to reduce maintenance and improvement expenses. Median income of residents was 55% of the citywide median in 1980. This reduced ability to pay prevents landlords from being able to increase rents to support property improvements, and further prevents families from being able to saVe sufficient down payments to become homeowners.. . . Because of high renter occupancy, the existing programs which focus on rehabilitation of owner occupied structures are inadequate to address the deteriorated housing conditions.in the area. Further contributing to substandard .conditions is a high proportion of vacant lots. There are 326 vacant lots, 30] (or 92%) of which are vacant and residentially zoned. These lots frequently are overgrown and used as dumps for trash and old cars. In addition, these lots are an economic resource which is not currently creating any benefit to the community. Vacant,lots are scattered throughout the neighborhood, as shown on MAP 2. These vacant parcels are a significant, underutillzed resource. The following conditions have been identified as barriers to use (or re-use) of these parcels: . l. 2 . Absentee owners do not market properties. Investment decisions on the part of owners often take a very passive approach. Lack of financial capability of lot owners to undertake construction. Bank underwriting criteria regarding.appraisals, loan-to- 3 . 4 . res91-13.att 3 revised 6-24-91 /, .) I ..:'. }: . I I ! . ~ II il N o 500 1000FT ~ ) 1 -. .- ..-. ." . (1). ~b-- INFILL HOUSING DEVELOPMENT AREA MAP 2 V ACANT RESIDENTIAL LOTS @ NUMBER OF LOTS IN BLOCK CITY OF CLEARW A TER CDBG PROGRAM . , . . . . . . 1--- .J I. value ratios and debt/expense ratios exclude, many neighborhood residents. 5. Builders have incr~ased the average size and amenities of the homes they offer, so no one is building a modest "starter" home as a custom product. 6. Residents are not educa ted as to how to undertake a construction loan/build contract. 7. The person who owns the lot already has a house and is "not interested in using it. Over 75% of the housing in the neighborhood was built before 1959. This lack of newer structures hinders the potential to increase owner-occupants in several ways. Banks are reluctant to lend money for a new home in the area for fear that it 'vJi,ll be an "over- improvement for the neighborhood". If they are forced to foreclose, resale potential is reduced. However, when families do decide to take on homeownership, their options are limited if they want to remain in the neighborhood, . due to the scarcity of newer, sound structures. Most home buyers will need a mortgage and most banks are reluctant to finance the sale of a substandard house. Further, the cost and skill level needed to rehabilitate an older home make it a project few people are willlng to tackle. Property values in the Inf ill Housing Program Area are low, and have shown a tendency to decl ine in recent years. Research of property tax records shows that the aggregate value for selected subdivisions was $14,694,600 in 1988 and $14,645,200 in 1989. These subdivisions comprise 499 properties; therefore, the average per property value was $29,358 in 1988 and $29,349 in 1989. Instituting new construction will increase the aggregate neighborhood value and also have a positive influence on the resale markets for both vacant lots and existing residences. The low aggregate neighborhood purchasing power was also reflected in the recommended strategies of the General Development Plan for the commercial district. This ~eport was prepared in 1988 for Clearwater Neighborhood llousing Services under the direction of a task force. The market analysis for the commercial district indicated that "futUre. economic potential in North Greenwood is restricted when serving only the neighborhood trade area by the limited number of people, relatively low income per capita, lack of population growth, market dominance of competing stores, and the relatively large size required to establish many types of businesses. II The adopted strategy seeks to provide a better neighborhood business base, and expand goods and services to areas outside the neighborhood. Physical improvements needed to support the economic revitalization program include street trees, sidewalks, parking, signage and facade improvements, and better maintenance. street trees and sidewalks are currently being installed; other improvements remain to be impleciented. res91-13.att 4 revised 6-24-91 - if ~ r .;. . , . . .... - f- -3 ~ " Additional small business deyelopment needs which were identified are: 1. 2. 3 . -1 . . 5. 6. Loans to help busine~ses expand their product lines. Loans to allow landcons6lidation due tb small parcel sizes in the commercial area. Loans for development of commercial property Technical assistance for. new businesses. Loans and technical assistance to improve facades and 61gnage. Greater capitalization of the public economic loan program. Economic development and housing opportunities are linked in the North' Greenwood neighborhood. The recognition of this as the Inf i 11 Housing Development Area establishes a posi ti ve framework to support community success and alleviate conditions at blight. ~- . . res91-13.att 5 revised 6-24-91 - . . I \ .J '. ! .. QlSPLACEMENT NARRATIVE There was no involuntary, permanent move of any person (family, business, non-profit organization, or farm) from real property as a direct result of an activity assisted by the community Development Block Grant Program. In all activities, it is a' working priority of the community Development Office to minimize permanent or temporary dislocation of persons. projects which might result in dislocation are. not encouraged. Where benefits of a project are strong even in ligllt of potential dislocation, the work strategy is developed as much as possible to work in smaller increments that will minimize dislocation. If dislocation is necessary, the timing of a project is developed so that there is ample time for a reasonable and comfortable move. There was one family who was not displaced, but who needed to ~ relocate temporarily while their housing waS improved. Relocation assistance was provided according to term~ of the local relocati6n policies. ..page 2 of 2 ., . .. N: eaa..: ,,:~:::~.::,""~.:"',",:":' Ai=='" ::~"':'...;""""" :C......:omml:....:......tt.:ee.. . ." '. .... ". - ...." . . . . . .. . ". Amluatlt~pbtt" l.'l!$3 After considerable review of documentation, recommendations were made to approve the following items: a) Amendments to 92/93 Final Statement and additional funding for Clearwater Neighborhood Housing Services b) Proposed Amendments to 1990/91 Final Statement c) Proposed Amendments to 1991/92 Final Statement d) Citizen Participation Plan e) Grantee Performance Report? f) FY 1993-1994 Community Development Block Grant (CDBG) Program Statement Three citizens brought their home rehabilitation problems to the committee's attention. In response to the citizen complaints the City hired Camp, Dresser & Mc Gee to re-inspect several homes and is also having the city minimum housing inspectors evaluate the homes. After review of the problems the committee made a motion to approve the City's present proposal of: 1. City continuing to procure the services of CDM and city staff to reinspect homes. 2. City procure the services of a consultant to evaluate the City's rehabilitation policies and procedures. 3. City continue course taken to rehabilitate the homes of the citizens involved. A status report was given on the three problem rehab cases; one house was completely rehabilitated, the second was near completion and the third was being solicited for bids. Three new cases were reported. The City is presently viewing each of these cases. The Stevenson's Creek channelization and the effect it has had on the environment and the homeowners who live around it was brought to the committee's attention by a concerned citizen. The committee reviewed all of the information given and made a motion to go on record stating that they will be willing to use as much Block Grant money as can be found to see that this project was done right to meet all environmental regulations. .. Regarding the FY 1993-94 Community Development Block Grant (CDBG) Program Statement: twenty eight applicants for Community Development Block Grant funding gave their presentations at two meetings. After all applications were reviewed the committee gave their recommendations to the City Commission. It was affirmed the NAC recommendation for funding, along with the applications, will be reviewed by City Commission at the July 15th Commission meeting. A presentation was given on the proposed new Housing Manual. A special meeting was held to review the material. After more discussion a motion was made to approve the new manual????? Updates were give on the Historical Survey and the State Housing Incentive Program (SHIP). A motion was made that a request be forwarded to the City Commission to look into the feasibility of a library branch in the South Greenwood area.