03/17/1995 - Neighborhood Advisory Committee
CITY OF CLEARWATER
Interdepartment Correspondence
FROM:
Candidates for Proposed NAB/ AHAC
Pearl Johnson, Banking/Mortgage industry
Priscilla Morris, East Clearwater Representative
Howard Groth, Low Income Housing Provider
Bill Turner, Labor Engaged in Home Building
Mamie Hodges, North Greenwood
Ruth Hunte'r, East Clearwater
Shirley Moran, Advocate for Low Income Persons
Bertha Kelly, Real Estate
Judy Mitchell, At Large
William Graham, At Large . ^V'
Michael Holmes, Assistant Economic Development Directo~
Invitation to Neighborhood Advisory Committee Meeting
TO:
SUBJECT:
COPIES:
NAC member/candidates Darrell Collins, Milly Joplin
DATE:
March 17, 1995
The City Commission will be considering an ordinance to merge the Neighborhood Advisory
Board and the former Affordable Housing Advisory Committee. You name/application has
been submitted as a potential member. The City Commission will make the final selection.
We are holding a meeting of the Neighborhood Advisory Committee on Tueaday, March 21,
1995 in the DRC Conference room at the City Annex, 10 South Missouri (use north
entrance on Missouri), Clearwater, FL at 7:45 pm. - We invite you to attend to learn more
about the proposed group and its function.
For your review we are enclosing a copy of the Agenda, the Citizen Participation Plan and
the evaluation form for CDBG applicants.
;
A copy of ,~his memo is being sent to Neighborhopd Advisory Committee members .who
have expr,essed an interest in being on the new, board.
Please call Pat Fernandez at 462-6882 and let her know if you will or will not attend.
- "" . i
MH/pdf
Enclosures
CITIZEN PARTICIPATION PLAN
CITY OF CLEARWATER, FLORIDA
City of Clearwater, Florida
Department of Economic Development
Revised March14, 1995
Page 1 of 19
TABLE OF CONTENTS
STATEMENT OF PURPOSE
3
PHILOSOPHY OF CITIZEN INVOLVEMENT
4
NEIGHBORHOOD and AFFORDABLE HOUSING ADVISORY BOARD 5
Creation and Membership ..................................... 5
Officers; conduct of meetings; staff liaison .......................... 6
Powers and duties . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Removal ................. e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
CITIZEN INVOLVEMENT PROCESS
8
SCOPE OF PARTICIPATION
9
SUBMISSION OF VIEWS AND PROPOSALS
9
AMENDMENT CRITERIA
10
TECHNICAL ASSISTANCE
11
ADEQUATE INFORMATION
12
ACCESS TO RECORDS
12
CITIZEN COMMENTS
13
PERFORMANCE REPORTS
13
PUBLIC HEARINGS
13
RESIDENTIAL ANTIDISPLACEMENT
14
CONSIDERATION OF OBJECTIONS AND GRIEVANCES
15
DOCUMENTS
15
APPENDIX
17
Page 2 of 19
STATEMENT OF PURPOSE
The consolidated citizen participation plan reflects amendments to the u.s. Department
of Housing and Urban Development (HUD) regulations replacing the Comprehensive
Housing Affordability Strategies (CHAS). These amendments consolidate into a single
submission the applications for the Community Development Block Grant Program
(CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships (HOME), and
Housing Opportunities for Persons with Aids (HOPWA). This new consolidated submission
also replaces CHAS, the HOME program description, the Community Development Plan,
and the CDBG final statement: The rule also consolidates the reporting requirements for
these programs, replacing several program reports with one performance report.
The consolidated submission also dictates a new citizen participation process that will
promote public participation in the identification of local needs and priorities. Regulation
SS 91.105 requires the City to develop a plan that encourages participation by very low and
low income persons, especially those living in targeted slum and blighted areas.
The City of Clearwater encourages citizens to participate in the development of this
consolidated plan including:
1. The Citizen Participation Plan,
2. Identification of needs and priorities,
3. The Community Development Block Grant, HOME Investment Partnerships,
and State Housing Incentive Partnership Programs,
4. Program Amendments,
5. Program implementation,
6. Performance Assessment, and
7. Consideration of objections and complaints.
While the consolidated plan legislation allows each local governing body flexibility in
meeting the requirements, it does mandate certain guidelines. These requirements are
developing and publicizing a plan for citizen participation in the formulation of grant
applications and program development.
The City of Clearwater encourages all citizens to participate in the development of local
programs, with particular emphasis on participation by persons of low and moderate
Page 3 of 19
income who are residents of areas targeted for funding. Clearwater will provide citizens
with access to local meetings, information, and records relating to our proposed use of
funds. The Economic Development Department will offer technical assistance to develop
program proposals for groups representing persons of low and moderate income.
The City will hold public hearings to obtain citizen views and respond to citizen proposals
and questions about proposed activities and program performance. The City will provide
written answers, within 15 working days, to written complaints and grievances. Clearwater
will also provide translation for non-English speaking residents at public hearings where
many non-English speaking residents are expected to participate. The City encourages
minorities and non-English speaking persons, and persons with mobility, visual or hearing
impairments to participate in the process.
The City of Clearwater encourages participation of public and assisted housing residents
in the preparation of the consolidated plan. The City also encourages low income
residents of targeted revitalization areas to participate in this process.
Clearwater will provide information to the Clearwater Housing Authority about consolidated
plan activities affecting their developments and surrounding communities. The housing
authority can make this information available at their annual public hearings required under
the Comprehensive Grant Program.
PHILOSOPHY OF CITIZEN INVOLVEMENT
Citizen participation is important in the development of any consolidate plan. This plan
emphasizes the need for a broad range of citizen opinion in the establishment of goals,
objectives, projects, and priorities in the use of CDBG, HOME, SHIP or other funds and in
the application, monitoring, and evaluation of funded programs. The philosophy that
governs the planning process supports and encourages all sectors of the community to
participate in the development of Clearwater's grant applications and in all phases of the
City's federal and state programs, and to insure that as many citizens as possible receive
adequate information to form their recommendations. The role of the Economic
Development staff is to educate citizens, solicit their opinions, and to translate these
opinions into specific recommendations within the program planning framework.
Citizens should see their recommendations as advisory, recognizing that the final authority
for decision-making rests with the City Commission.
Page 4 of 19
NEIGHBORHOOD AND
AFFORDABLE HOUSING ADVISORY BOARD
Creation and Membership
(1) The City Commission will create and establish the Neighborhood and
Affordable Housing Advisory Board of the City of Clearwater.
(2) The City Commission shall appoint nine (9) residents of the City to this
Board. The board shall include the following:
1. One citizen who is actively engaged In the residential building
industry.
2. One citizen who is actively engaged in the banking or mortgage
industry.
3. One citizen who is a representative of those areas of labor engaged
in home building.
4. One citizen who is an advocate for low income persons.
5. One citizen who is a provider of affordable housing.
6. One citizen who is a real estate professional.
7. One citizen who is a resident of the North Greenwood Area.
8. One citizen who is a resident of the South Greenwood Area.
9. One citizen who is a resident of East Clearwater.
The boundaries of the North Greenwood Area, South Greenwood Area, and East
Clearwater are defined by a resolution of the City Commission.
(3) Of the initial appointments, three members shall be appointed for a term of
four years; three members shall be appointed for a term of three years; three
members shall be appointed for a term of two years. After that,
appointments shall be for a term of four years. A member, including a
member initially appointed for a term of less than four years, may be
reappointed for not more than one additional term. If a vacancy occurs, a
new appointment shall be made by the City Commission for the unexpired
Page 5 of 19
term. Members shall serve without pay.
Officers; conduct of meetings; staff liaison.
(1) The board shall elect from its membership a chairperson, a vice-chairperson,
and other officers as the board may find necessary. Each officer of the
board shall serve for a term of one year. The chairperson shall not serve
consecutive terms as chairperson.
(2) The board shall adopt rules of procedure to govern the conduct of its
business. The board shall hold at least one regular meeting every three
months and may hold regular meetings more frequently, but not more than
one regular meeting shall be held per month. Special meetings may be
called as is necessary by the chairperson, or by any three members, upon
not less than 24 hours written notice. A quorum shall consist of five
members. In the presence of a quorum, board business shall be conducted
by a majority vote of the members present and voting. The board and its
members shall comply with the public records and public meeting laws and
other applicable laws of the State of Florida.
(3) The City Manager shall designate a city employee to serve as staff liaison for
the board and to help the board in the performance of its duties, including the
appointment of a recording secretary to meet the administrative needs of the
board. Any request by the board for information, reports, or other significant
work effort that will exceed eight hours of staff time shall require the advance
approval of the City Commission.
Powers and duties.
The board shall have the following powers and duties:
(1) Review the programs of the City that improve the physical environment and
lifestyle of low to moderate income people helped by Community
Development Block Grant programs, by:
(a) assessing neighborhood needs;
(b) formulating neighborhood goals and objectives;
(c) establishing priorities for projects within neighborhoods;
Page 6 of 19
(d) monitoring programs; and
(e) evaluating programs.
(2) The monitoring and evaluation of programs shall, as a minimum, include the
following activities:
(a) attending and participating in public hearings regarding the programs;
(b) reviewing condition data;
(c) reporting citizen reactions to projects and programs;
(d) reviewing reports regarding projects and program activities;
(e) reviewing goals and objectives and recommending priorities for the
order in which activities are to be undertaken; and
(f) reviewing applications for the funding of selected programs.
(3) Make recommendations to the City Manager and City Commission regarding
such programs.
(4) Carry out the duties of an advisory committee when and to the extent that an
advisory committee may be required for Community Development Block
Grant programs.
(5) Those powers and duties of the Affordable Housing Advisory Committee as
stated in Section 1 of Ordinance 5410-93, adopted July 1, 1993.
Removal
(1) The City Commission shall have the authority to remove any member of the
board for misconduct or neglect of duty.
(2) The City Manager shall have the authority to remove any member of the
board for excessive absence as defined in Section 2.066.
CITIZEN INVOLVEMENT PROCESS
Page 7 of 19
The City will solicit citizen involvement at the community level through public meetings and
hearings on community development matters.
1. All aspects of citizen participation shall be conducted openly with freedom
of access to all meetings, information, and public records by all interested
persons.
2. The NAB - AHAC and the Economic Development Department will solicit the
involvement and opinions of low and moderate income persons, members
of minority groups, residents of the target areas, the elderly, the
handicapped, and other persons directly affected by, or interested in, the
community development programs.
3. The NAB - AHAC will participate through all stages of the program, including
development of the application, program implementation, monitoring, and
evaluation.
4. The Economic Development Department and the NAB - AHAC will provide
the citizens of Clearwater with adequate and timely information, through
press releases, advertisements, television programming and neighborhood
meetings to enable them to be involved in decisions at various stages of the
program.
5. To ensure that opportunities are available to hearing impaired citizens to
participate in the process, the City has installed a telephone device system
for the deaf.
6. To ensure that opportunities are available to non-English speaking people
to participate in the process, the City will provide an English translator for
public hearings where many non-English speaking residents are expected
to participate.
SCOPE OF PARTICIPATION
The NAB - AHAC, as citizen representatives, shall participate through all stages of the
program and, with the Economic Development Department, will be responsible for the
development and inclusion of citizen comment.
The NAB - AHAC is to comment on all plans and programs they feel necessary before they
are submitted to the City Commission for public hearings. These plans and programs
include:
Page 8 of 19
1. Citizen Participation Plan.
2. Application Development, including:
a. The Consolidated Plan and local housing development plan (SHIP),
identifying community development and Housing needs, and the
setting of priorities.
b. Subsequent amendments and other changes to the above.
c. Program Performance Report.
The NAHAB is to act as an advisory committee for any programs becoming operational
under the Economic Development Department. With City Commission approval, the
committee or their designers may directly assist in the operation of certain types of
activities such as self-help efforts or other types of involvement that become feasible as
tools to carry out the program.
The Department of Economic Development will give the NAHAB progress reports
concerning implementation of activities funded under the Economic Development
Department. The NAHAB will solicit direct opinion from individuals and groups directly
affected by ongoing activities about the effective performance of the implemented
activities.
SUBMISSION OF VIEWS AND PROPOSALS
The Economic Development Department and the NAHAB encourage the submission of
views and proposals regarding programs by citizens, particularly those low and moderate
income persons residing within targeted areas. This includes submission of such views:
1. directly to the City during the planning period before public hearings on the
application.
2. directly to the NAHAB during regularly scheduled meetings.
3. at neighborhood and other public meetings scheduled by the Economic
Development Department or the NAHAB before public hearings.
4. at formal public hearings.
The Economic Development Department shall respond to all proposals submitted directly
to the department, or referred by the NAHAB, including written responses to written
Page 9 of 19
proposals stating the reasons for the actions taken by the City on the proposal.
..... AMENDMENT CRITERIA
Amendments to consolidated plan, performance reports, Local Housing Incentive Plan,
Local Housing Assistance Plan, State Housing Incentive Partnership Program, or any local
housing program description will be necessary when:
1. A decision is made to carry out an activity not previously described In the
consolidated plan or program descriptions.
2. A decision is made not to carry out any activity described in the consolidated plan.
This does not include activities that must be dropped due to circumstances beyond
the control of the City, such as a subgrantee who elects not to carry out an activity.
3. A program amendment is required when reallocation of funds is more than 5% to
an activity previously described in the consolidated plan.
4. The purpose, scope, locations of beneficiaries of an activity are substantially
changed, an activity will be considered substantially changed when any of the
following criteria applies:
A. The activity will no longer principally benefit the targeted population as
identified in the consolidated plan.
B. The activity will no longer address the low and moderate income needs
identified in the plan or the activity ceases to address the qualifying condition
of slum and blight as identified the plan
C. The activity location changes so that the completed activity will ptincipally
serve beneficiaries other that those originally intended.
D. The scope of the activity has increased to the point where its completion
would result in the inability to carry out another approved activity, or would
require reducing the scope of another activity to a point where it would not
accomplish its intended purpose.
5. Before amending the consolidated plan the city shall provide citizens with
information concerning the proposed change and opportunity to comment on the
proposed change, the city shall provide reasonable notices, as defined in the
Citizen Participation Plan. The City shall consider such comments and modify the
changes as appropriate. The City shall make available to the public, and to HUD,
Page 10 of 19
a description of such changes as adopted.
The city will provide citizens with reasonable notice and an opportunity to comment on
substantial amendments. The citizen participation plan will provide a period, not less than
30 days, to receive comments on the substantial amendment before the amendment is
implemented.
Clearwater will consider any comments or views of citizens received in writing, or orally at
public hearings, in preparing substantial amendments to the consolidated plan. A
summary of these comments or views shall be attached to any substantial amendment of
the consolidated plan.
TECHNICAL ASSISTANCE
The Economic Development Department shall provide technical assistance through staff
or other resources. Such assistance shall be available regularly:
1. to the NAHAS for their participation in planning, implementation, monitoring,
and evaluation;
2. to groups representing persons of low and moderated income that request
assistance developing proposals for funding under any of the programs
covered by the consolidated plan;
3. to assist citizens in carrying out Consolidated Plan Program activities.
ADEQUATE INFORMATION
During the planning period beginning with the program year 1995-96, the City, through the
Economic Development Department, will provide full disclosure and public access to
citizens, public agencies, and interested parties, of all program information. The
information will include the following:
1. the expected funds to be available (including annual grants, program income
and any unprogrammed funds);
2. the range of activities that may be undertaken with those funds;
3. the estimated funds proposed for activities that will benefit the low and
moderate income persons;
Page 11 of 19
4. the proposed activities likely to result in displacement and the City's plans for
minimizing such displacement of persons because of its proposed activities;
and
5. the types and levels of assistance the City will make available (or to require
others to make available) to persons displaced by funded activities, even if
the City expects no such displacement to occur;
The City will publish a summary of the proposed consolidated plan in a local newspaper
3D days before a public hearing. The advertisement will also identify location in which
interested parties can view the'entire document or obtain a copy of the consolidated plan.
The City will provide copies of the consolidated plan as adopted, substantial amendments,
and the performance report to the public, upon request.
ACCESS TO RECORDS
The city will provide citizens, public agencies, and other interested parties with reasonable
and timely access to information and records about the City's Consolidated Plan and the
City's use of funding under the programs covered by this plan.
CITIZEN COMMENTS
The city will provide citizens with a reasonable opportunity to .comment on the citizen
participation plan. The City will publish in local newspapers (Tampa Tribune, Weekly
Challenger and the Beach Views) a notice of public hearing and a notice of availability of
the proposed Citizen Participation Plan. Copies of the proposed plan will be available in
several areas through out the City including, public libraries, the City's Economic
Development and Clerk Departments.
The City will establish a 3D-day comment period on the consolidated plan to receive public
comments. The City will consider any comments or views of citizens received in writing,
or orally at the public hearings, in preparation of the final consolidated plan. A summary
of these views and comments and a summary of any comments or views, shall be attached
to the final consolidated plan.
PERFORMANCE REPORTS
The city will provide citizens with reasonable notice and an opportunity to comment on
performance reports. The citizen participation plan provides a period of not less that 15
days, to receive comments on the performance report before its submission.
Page 12 of 19
The City will consider any comments or views of citizens received in writing, or orally at
public hearings in preparing the performance report. A summary of these comments or
views shall be attached to the performance report.
The City will hold at least two public hearings on the consolidated plan and performance
report and one public hearing on the citizen participation plan. Public hearings will address
housing and community development needs, development of proposed activities, and the
review of program performance. At least one of these hearings will be held before the
proposed consolidated plan is published for comments.
The city will place and ad in the local newspaper 15 days before each public hearing to
notify the citizens of each hearing, with sufficient information about the subject of the
hearing to allow informed comments. The public hearings will be held at times and
locations convenient to potential and actual beneficiaries, and with accommodations for
persons with disabilities.
RESIDENTIAL ANTIDlSPLACEMENT AND RELOCATION ASSISTANCE
According to section 104(d) of the Act, the City will adopt, make public, and certify that it
is following a residential antidisplacement and relocation assistance plan providing one-for-
one replacement units (paragraph (c)(1) of this section), and relocation assistance
(paragraph (c)(2) of this section).
Before the City enters a contract committing it to provide funds under this part of any
activity that will directly result in the demolition of low/moderate-income dwelling units or
the conversion of low/moderate-income dwelling units to another use, the City will make
public, and submit the following information in writing to the HUD Field Office for monitoring
purposes:
A. A description of the proposed assisted activity;
B. The location on a map and the number of dwelling units by size (number of
bedrooms) that will be demolished or converted to a use other than for
low/moderate-income dwelling units as a direct result of the assisted activity;
C. A time schedule for the commencement and completion of the demolition or
conversion;
Page13of19
D. The location on a map and the number of dwelling units by size (number of
bedrooms) that will be provided as replacement dwelling units. If such data
are not available at the time of the general submission, the submission shall
identify the general location on an area map and the approximate number of
dwelling units by size, and information identifying the specific location and
number of dwelling units by size shall be submitted and disclosed to the
public when it is available;
E. The source of funding and a time schedule for the provision of replacement
dwelling units;
F. The basis for concluding that each replacement dwelling unit will remain a
low/moderate-income dwelling unit for at least 10 years from the date of
initial occupancy; and
G. Information demonstrating that any proposed replacement of dwelling units
with smaller dwelling units (e.g., a 2-bedroom unit with two 1-bedroom units)
is consistent with the needs analysis.
CONSIDERATION OF OBJECTIONS AND GRIEVANCES
Any objection or grievance initiated by a citizen and received in written form should first be
referred for administrative disposition to the Economic Development Director who shall
reply directly to the citizen in written form within fifteen (15) days of receipt, and further
indicate to the citizen avenues of appeal available. If the citizen is not satisfied with the
determination of the Economic Development Director, he/she may appeal to NAHAS
presenting the complaint in written or oral form. The NAHAS may decide that the staff has
sufficiently addressed the problem and take no further action or it may request that staff
respond in another manner.
DOCUMENTS
Documents used for the Economic Development Department administered federal and
state programs shall be available upon request, during normal working hours. Copies of
the following materials shall be available from the Economic Development Department.
1. All mailings and promotional material.
2. Records of hearings.
3. All key documents, including all prior applications, letters of approval,
Page 14 of 19
performance reports, evaluation reports, other reports required by HUD and
the State of Florida, and the proposed and approved Consolidated Plan for
the current year.
Copies of regulations and issuances governing the program.
To give adequate notice of public hearing:
1. Prior to each public hearing, the City shall publish notice in easily readable
type, no smaller than seven point, in the nonlegal section of a newspaper of
general circulation reaching persons of low/moderate-income. The City may
supplement this with advertisements in neighborhood newspapers or
periodicals serving low/moderate-income neighborhoods. The City shall, if
required and at the determination of the City Attorney, publish additional
legal notice. Such notices shall show the dates, times, places and
procedures of the hearing, the topics to be considered, basic information
about the program, and the procedures and timing being followed in the
development and approval of the application.
2. The City may, as appropriate, use radio, television, newspapers, and other
media to publicize public hearings.
When the application and performance reports are submitted to HUD, the City shall publish
a notice that the application has been submitted and is available to interested parties.
Information describing the requirements on citizen objection procedures shall also be
provided.
Page 15 of 19
APPENDIX TO THE
CITIZEN'S PARTICIPATION PLAN
OF THE
CITY OF CLEARWATER
I. POINTS OF CONTACT FOR CONSOLIDATED PLAN ACTIVITIES
As a guide for citizen interaction through the Consolidated Planning process,
the following specific contacts are furnished:
A. FOR THE LOCAL GOVERNMENT:
1. Alan Ferri, Economic Development Director
P. O. Box 4748, Clearwater, FL 34618
Phone: 462-6882
2. Michael Holmes, Assistant Economic Development Director
P. O. Box 4748, Clearwater, FL 34618
Phone: 462-6882
3. Elizabeth M. Deptula, City Manager
P. O. Box 4748, Clearwater, FL 34618
Phone: 462-6700
4. Rita Garvey, Mayor, City of Clearwater
P. O. Box 4748, Clearwater, FL 34618
Phone: 462-6700
B. FOR THE NEIGHBORHOOD AND AFFORDABLE HOUSING
ADVISORY BOARD:
To be nominated
Page 16 of 19
C. FOR THE UNITED STATES OF AMERICA:
1. Jim Chaplin, Area Manager
U.S. Dept. of Housing & Urban Development
Jacksonville Office
301 West Bay Street, Ste. 2200, Jacksonville, FL 32202
Phone: (904) 232-1205
2. Jim Nichol, Director of Community Planning & Development
U.S. Dept. of Housing & Urban Development
Jacksonville Office
301 West Bay Street, Ste. 2200, Jacksonville, FL 32202
Phone: (904) 232-3587
II. MEDIA USAGE:
All requisite public notices and advertisements shall be advertised in the
Pinellas North section of the Tampa Tribune, a local daily newspaper of
general circulation. Additional supplementary advertisements and notices
may be placed in The Weekly Challenger, and other publications.
III. DEPOSITORIES OF INFORMATION:
All program documents, including all mailings and promotional material;
records, prior applications; grant agreements; this plan; performance reports;
evaluation reports; regulations and any other documentation concerning the
Community Development Block Grant, Home, and SHIP program are
available during normal working hours at the following:
City of Clearwater
Economic Development Department
10 South Missouri Avenue
Copies of any documentation will be furnished to interested persons upon
request and without charge by that office.
Page 17 of 19
In addition, copies of the current Citizen's Participation Plan, the
Consolidated Plan and the most recent performance report are ayailable for
inspection at the following locations:
a. The City Clerk Department
Clearwater City Hall, 112 S. Osceola Avenue, Clearwater, FL
b. The Main Library
100 N. Osceola Avenue, Clearwater, FL
c. The Greenwood Branch Library
1250 Palmetto Street, Clearwater, FL
d. The East Branch Library
2251 Drew Street, Clearwater, FL
e. Clearwater Neighborhood Housing Service Incorporated
807 N. Garden Avenue, Clearwater, FL
Page 18 of 19
~
.
I,
,
CITY OF CLEARWATER
SOCIAL SERVICES GRANT
AND
COMMUNITY DEVELOPMENT BLOCK GRANT
SUBRECIPIENT RANKING SYSTEM
Applicant Name:
Address:
Proposed use of
Funds
Amount Requested
$
------------------------------------------------------------------
------------------------------------------------------------------
I. MANDATORY EVALUATION FACTORS (CDBG ONLY)
A. Does the project meet the basic CDBG eligibility for the
National Objectives? If yes, identify National Objective.
(Low Moderate Income Benefit, Aid in the Prevention and
Elimination of Slum and Blight or Urgent Need)
YES - Proposal continues through processing.
NO
If NO, do not continue
automatically denied.
evaluation,
is
the
funding
B. Are the goals the agency wishes to accomplish with the CDBG
funds consistent with the City's Affordable Housing Strategy
or Comprehensive Plan?
YES - Proposal continues through processing.
NO
If NO, do not continue
automatically denied.
the
evaluation,
is
funding
Subrecipient Ranking System - page 1 of 7 -
c
C. Is the request for funding considered necessary and
appropriate?
YES - Proposal continues through processing.
NO
If NO, do not continue the evaluation,
automatically denied.
funding is
D. What is the agency's capacity to carry out the functions of
the program? Does the agency have adequate staff to implement
the program within federal mandates?
YES - Proposal continues through processing.
NO
I f NO, do not continue
automatically denied.
the evaluation,
funding is
E. Was the application as submitted complete? Did it provide all
the information asked for in the request for proposals?
2
YES - Proposal continues through processing.
NO
F. Is the agency a registered 501 (C) (3) Non-Profit Agency or in
the process of obtaining one within the next 6 months?
YES - Proposal continues through processing.
NO
G. Has agency received any federal grant awards before and what
was the history behind them? Did they receive any maj or
monitoring findings that would disqualify this present
application?
NO - Proposal continues through processlng.
YES
H. Are the services to be provided a duplication of services
provided by another existing agency?
NO
Subrecipient Ranking System - page 2 of 7 -
YES
I. Has the agency had a financial audit with any outstanding
findings that would disqualify their present application?
NO
YES
J. Does the agency have a good history of being a service
provider to the community?
YES
NO
Subrecipient Ranking System - page 3 of 7 -
II. IMPACT ON LOW INCOME PERSONS - 30 Points
Evaluate only the proportion of low to moderate income
households or individuals of the total households or
individuals to be helped by the proposed program.
O%" to 69%"
70%" to 79%"
80%" to 89%"
90%" to 99%"
100%"
o points
15 points
20 points
25" points
30 points
III. RATING OF AGENCY AS SERVICE PROVIDER - 30 Points
1. Does the information presented demonstrate that there is a
documented need for the program? (2 points)
2. Does the application describe the services and/or resources
presently in place for resolving the problem? (2 points)
3. Is the target population well defined? (2 points)
4. Is the need clearly described and does it explain the
relationship between the service, the population to be served
and the linkage to the projects identified as essential for
community development? (2 points)
5. Is the facility licensed to provide these services? (2 points)
6. Are the services to be provided measurable? (2 points)
7. Are the objectives specific, time-related, realistic and
measurable? (2 points)
8. Is there a direct and feasible relationship between program
services and outcome measures? (2 points)
9. Is professional expertise and experience documented through
certification, educational attainment or past performance? (2
points)
Subrecipient Ranking System - page 4 of 7 -
10. Is there a satisfactory record of the agency providing the
proposed type of service? (2 points)
.11.
Does the
resources
points)
agency have the the financial capability and
to successfully support the proposed services? (2
Subrecipient Ranking System - page 5 of 7 -
12. Does the agency have the administrative capability to account
for the funds received, administer the proposed program,
maintain the necessary records? (2 points)
Are there additional committed resources available for this
program? (2 points)
14. Did the agency provide any data on its plan for self
sufficiency? (2 points)
15. Is the percentage of the total agency's budget for
administration below 20%? (2 points)
BONUS SERVICE QUESTIONS
16. Does the proposed program address a Priority I need area
identified in the I-COPE study? (5 points)
17. Does the proposed program address an item with 51% consensus
as a priority in the community consensus report? (5 points)
IV. LEVERAGE OF OTHER FUNDS - 10 Points BONUS
Evaluate on the basis of committed funds only. Percentages
refer to proportion of CDBG/SSGP funds to the total program
budget.
1% to 20% 10 points
21% to 40% 8 points
41% to 60% 6 points
61% to 80% 4 points
81% to 99% 2 points
100% 0 points
V. HUD NATIONAL OBJECTIVES - 25 Points Maximum
1. Does the agency aid in the elimination of slums and blight and
Subrecipient Ranking System - page 6 of 7 -
the prevention of blighting influences and the deterioration
of property and neighborhood and community
importance to the welfare of the community,
persons of low to moderate income? (3 points)
facilities of
principally to
2. Does the agency aid in the elimination of conditions which are
detrimental to health, safety, and public welfare, through
code enforcement, demolition, interim rehabilitation
assistance, and related activities? (3 points)
3. Does the agency aid in the conservation and expansion of the
community's housing stock in order to provide a decent home
and a suitable living environment for all persons, but
principally those of low and moderate income? (3 points)
4. Does the agency aid ln the expansion and improvement of
quantity and quality of community services; principally
persons of low and moderate income, which are essential for
sound community development of viable urban communities? (3
points)
5. Does the agency provide for a more rational utilization of
land and other natural resources and the better arrangement of
residential, commercial, industrial, recreational and their
needed activity centers? (3 points)
6. Does the agency aid in the reduction of the isolation of
income groups within communities and geographical areas and
the promotion of an increase in the diversity and vitality of
neighborhoods through the spatial deconcentration of housing
opportunities for persons of lower income and the
revitalization of deteriorating or deteriorated neighborhoods?
(3 points)
7. Does the agency aid in the restoration and preservation of
properties of special historic, architectural or aesthetic
value? (1 point)
8 .
Does the agency aid in the alleviation
economic distress through the stimulation
community revitalization in areas with
migration or a stagnating or declining tax
of physical and
of investment and
population out-
base? (3 points)
Subrecipient Ranking System - page 7 of 7 -
9. Does the agency aid in the conservation of energy resources,
improvement of energy efficiency, and provision of alternative
and renewable energy sources of supply? (3 points)
VI. FAIR HOUSING: (15 points)
Does the proposed program aid in efforts to affirmatively
further fair housing?
VII. Prior Perfor.mance: (5 point deduction)
Did the applicant fail to meet program goals? ( -2 points)
Did the applicant fail financial monitoring? ( -1 point)
Did the applicant fail programmatic monitoring? ( -1 point)
Did the applicant fail to submit required reports? ( -1 point)
Subrecipient Ranking System - page 8 of 7 -
SCORING SUMMARY
TOTAL POINTS = 100 (MAXIMUM)
10 MANDATORY CDBG EVALUATION FACTORS:
BENEFIT TO LOW AND MODERATE PERSONS
(30 POINTS MAX) :
III. SERVICE PROVIDER ANALYSIS (30 POINTS MAX) :
SERVICE BONUS (10 POINTS):
IV. LEVERAGE BONUS (10 POINTS):
V. NATIONAL OBJECTIVE ANALYSIS (25 POINTS MAX) :
VI. FAIR HOUSING IMPACT (15 POINTS MAX):
VII. PAST PERFORMANCE (5 POINT DEDUCTION MAX) :
OVERALL SCORE (INCLUDING BONUS CAN NOT EXCEED 100)
Subrecipient Ranking System - page 9 of 7 -
LOCAL HOUSING ASSISTANCE PLAN
PURPOSE AND SUMMARY
According to the 1990 Census data, over 50 percent of City
residents income will not allow them to live in affordable
housing situations. While inflation's growth has been
minimal, housing costs have continued to escalate. This plan
is intended to reduce the cost of housing, increase the amount
of homeowners, and provide decent and standard housing for the
residents of City of Clearwater.
This plan is required by the William E. Sadowski Affordable
Housing Act (F.S. 420.907). It describes how the City
Manager, or designee will administer the State Housing
Initiatives Program (SHIP), which is a noncompetitive State-
funded program geared towards housing and home ownership and
the role to be played by the Local Housing Partnership.
This plan Consists of three programs:
A. An Homeowner Rehabilitation Program. This money will be
leveraged with Federal HOME, and Community Development
Block Grant (CDBG) funds.
B. An In-Fill Housing Program to assist home buyers. This
program will be leveraged with private bank loans, CDBG
and HOME funds.
C. Home Ownership Purchase of existing housing. This
program will be leveraged with private bank loans, CDBG
and HOME funds.
The use of SHIP funds will assist in the reduction of housing
costs for residents of the City of Clearwater. All
households that are assisted with SHIP funds shall have
affordable housing payments and live in decent, safe housing.
Loans the City will provide will have variable rates to ensure
affordability, and many of the loans may be deferred.
1
II. DEFINITIONS
A. "Adjusted for family size" means adjusted in a manner
which results in an income eligibility level that is
lower for households having fewer than four people, or
higher for households having more than four people, than
the base income eligibility determined as provided in
subsection (17), subsection (18), or subsection (22) of
the SHIP Regulations, based upon a formula established by
the United States Department of Housing and Urban
Development. .
B. "Adjusted gross income" means wages, income from assets,
regular cash or noncash contributions, and any other
resources and benefits determined to be income by the
United States Department of Housing and Urban
Development, adjusted for family size, minus the
deductions allowable under s. 61 of the Internal Revenue
Code of 1986, as amended.
C. "Affordable" means that monthly rents or monthly mortgage
paYments including taxes and insurance do not exceed 30
percent of that amount which represents the percentage of
the median adjusted gross annual income for the
households as indicated in subsection (17), subsection
(18), or subsection (22) of the SHIP regulations.
D. "Eligible person" means one or more natural persons or a
family determined by the City or eligible municipality to
be of very low income, low income, or moderate income
according to the adjusted gross income of the resident
with adjustment made for family size.
E. "Eligible sponsor" means a person or a private or public
for-profit or not-for-profit entity that applies for a
loan under the local housing assistance program for the
purpose of providing eligible housing for eligible
persons.
F. "Low-income person" means one or more natural persons or
a family, not including students, that has a total annual
adjusted gross household income that does not exceed 80
percent of the median annual adjusted gross income for
2
households within the State or 80 percent of the median
annual adjusted gross income for households within the
metropolitan statistical area, or within the City,
whichever amount is greater. With respect to rental
units, the low-income person's annual income at the time
of initial occupancy may not exceed 80 percent of the
State's median income adjusted for family size. While
occupying the rental unit, a moderate-income person's
annual income may increase to an amount not to exceed 140
percent of 120 percent of the State's median income
adjusted for-family size.
G. "Moderate-income person" means one or more natural
persons or a family, not including students, that has a
total annual adjusted gross household income that is less
than 120 percent of the median annual adjusted gross
income for households within the State or 120 percent of
the median annual adjusted gross income for households
within the metropolitan statistical area, or within the
Ci ty, whichever is greater. Wi th respect to rental
units, the moderate-income person's annual income at the
time of initial occupancy may not exceed 120 percent of
the State's median income adjusted for family size.
While occupying the rental unit, a moderate-income
person's annual income may increase to an amount not to
exceed 140 percent of 120 percent of the State's median
income adjusted for family size.
H. "Personal property" means major appliances, including a
freestanding refrigerator or stove, to be identified on
the encumbering documents.
I. "Persons who have special housing needs" means
indi viduals who have incomes not exceeding moderate
income and, because of particular social, economic, or
health-related circumstances, may have greater difficulty
acquiring or maintaining affordable housing. Such
persons may have, for example, encountered resistance to
their residing in particular communities, and may have
suffered increased housing costs resulting from their
unique needs and high risk of institutionalization. Such
persons may include, but are not limited to, persons with
developmental disabilities; persons with mental illnesses
3
or chemical dependency; persons with Acquired Immune
Deficiency Syndrome (AIDS) and Human Immunodeficiency
Virus (IV) disease; runaway and abandoned youth; public
assistance recipients; migrant and seasonal farm workers;
refugees and entrants; the elderly; and disables adults.
J. "Student" means a person not living with the person's
parent or guardian who is eligible to be claimed by the
person's parent or guardian as a dependent under the
Federal Income Tax Code and who is enrolled at least half
time in a secondary school, vocational/technical center,
community college or university. The term does not
include a person participating in a job training program
approved by the City.
K. "Very low- income person" means one or more natural
persons or a family, not including students, that has a
total annual adjusted gross household income that does
not exceed 50 percent of the median annual adjusted gross
income for households within the metropolitan statistical
area, or within the City, whichever is greater. With
respect to rental units, the very low-income person's
annual income at the time of initial occupancy may not
exceed 50 percent of the State's median income adjusted
for family size. While occupying the rental unit, a very
low- income person I s annual income may increase to an
amount not to exceed 140 percent of 50 percent of the
State's median income adjusted for family size.
L. Other definitions adopted by reference to 91.37.002,
F.A.C.
III. PROCESS OF PLAN DEVELOPMENT
The Local Housing Assistance Plan was developed by City of
Clearwater Economic Development Department after the review of
available census and other housing surveys. The City of
Clearwater had completed a needs assessment as part of the
federally required Comprehensi ve Housing Affordabili ty
Strategy (CRAS) which included the programs to be funded under
SHIP. The housing element of the Comprehensive Plan was also
used as a reference document. This plan is consistent with
4
that Comprehensive Plan. The Assistance Plan programs were
discussed at public meetings in January and September, 1992,
. March 1993 and May 1994. At these meetings, the Community
Development Division endeavored to receive input from the
community and non-profit agencies. Additionally,
solicitations of citizen and public and private agency input
was sought from January through October, 1992, as part of the
CRAS development process. This Local Housing Assistance Plan
was first presented to the City Commission at a June 17, 1993,
public hearing. This plan was reviewed and amended by the
City Commission a second time at a June 16, 1994 public
hearing.
IV. DESIGNATION OF RESPONSIBILITIES
The City Manager, will be responsible for the administration
of this program. Implementation will involve other partners
as specified below.
V. TERM OF PLAN
This plan will cover funding from three State Fiscal Years
1992-93, 1993-94 and 1994-95.
VI. PROGRAMS, BUDGET, AND DISTRIBUTION OF FUNDS
PROGRAMS: City of Clearwater will use SHIP funds as follows:
Homeowner Rehabilitation - SHIP funds will be used as the
Federally required match for the Federal HOME Program. Very
low-income and low-income persons/households will be targeted
for this program. The HOME, CDBG and SHIP funds will be used
together to provide either low-interest loans, deferred
payment loans, or Challenge 2000 loans to rehabilitate
property. Loans may be totally or partially deferred to make
the loans affordable. Loans will be made by the City of
Clearwater, Clearwater Neighborhood Housing Services or other
nonprofit housing agencies.
This program is administered by the City Manager and
5
implemented by division staff, private contractors, and
various social service agencies. Social service agencies will
beinvol ved as necessary on a case by case basis through
referrals from staff working with the program. Pinellas
County is lead agent for the HOME Consortium of which
Clearwater is a member. Therefore, the County will also be
involved in this program as administrator of the Cash
Management System for the HOME Program.
Proposed Average cost per unit:
Proposed maximum cost per unit:
1992-93 proposed average SHIP cost per unit:
1992-93 proposed maximum SHIP cost per unit:
Number of units to be rehabilitated:
1993-94 proposed average SHIP cost per unit:
1993-94 proposed maximum SHIP cost per unit:
Number of units to be rehabilitated
1994-95 proposed average SHIP cost per unit:
1994-95 proposed maximum SHIP cost per unit:
Number of units to be rehabilitated
Acceptable after rehab sales price
$4,000
$5,000
$4,000
$5,000
7
$5,000
$5,000
15
$5,000
$5,000
15
$71,640
In-Fill Housing Program - This will be a home buyer second
mortgage loan program to purchase housing newly constructed by
Clearwater Neighborhood Housing Services, Inc. and other non-
profit In-Fill housing developers in eligible target areas.
Banks will provide first mortgages for the new houses. The
City will offer second mortgages to fund the gap between what
the buyer can afford and the bank loan. Additionally, the
City will guarantee the loans for five years to all banks.
Those loans made using SHIP funds will be counted as match for
HOME Program activities; however, such SHIP loans must meet
all the requirements of the HOME Program. Thus, only loans
made to households at 80% of median income or less, and for
housing valued at $91,850 will be eligible as match for HOME
funds.
Proposed average cost per unit: $65,000
Proposed maximum cost per unit: $91,850
Proposed 1992-93 maximum SHIP cost per unit: $5,000
Proposed 1992-93 average SHIP cost per unit: -$3,000
6
$3.800
Number of households assisted:
Proposed 1993-94 average SHIP cost per unit:
Proposed 1993-94 maximum SHIP cost per unit:
Number of households assisted:
1994-95 proposed average SHIP cost per unit:
1994-95 proposed maximum SHIP cost per unit:
Number of households assisted:
5
$3,000
$5,000
10
C2,OOO
CS,OOO
-3:-&
$6.000
$8.000
.a
Twenty-three households will be assisted with the three years
funding available. At $50,000 average private mortgage, this
equates to leveraging $650,000 in private mortgage money for
this program.
Home Ownership Purchase Program - This will be a home buyer
second mortgage loan program to purchase existing housing in
the City of Clearwater. Banks will provide first mortgages.
The City will offer second mortgages to fund the gap between
what the buyer can afford and the bank loan.
Those loans made using SHIP funds will be counted as match for
HOME Program activities; however, such SHIP loans must meet
all the requirements of the HOME Program. Thus, only loans
made to households at 80% of median income or less, and for
housing valued at $91,850 will be eligible as match for HOME
funds.
Proposed average cost per unit: $55,000
Proposed maximum cost per unit: $91,850
Proposed 1992-93 maximum SHIP cost per unit: $5,000
Proposed 1992-93 average SHIP cost per unit: $2,155
Number of households assisted: 5
Proposed 1993-94 average SHIP cost per unit: $2,410
Proposed 1993-94 maximum SHIP cost per unit: $5,000
Number of households assisted: 10
1994-95 proposed average SHIP cost per unit: $2,880
1994-95 proposed maximum SHIP cost per unit: $5,000
Number of households assisted: 10
Administration - SHIP funds will be used to pay salaries of
the City Manager's designated staff involved in the SHIP
Program. Salaries includes wages and benefits of persons
directly responsible for preparation of plans or reports
7
required as part of the administration of the SHIP program,
including coordination of the SHIP Affordable Housing Advisory
Committee, handling of fiscal matters, and such other
administrative matters as may be related to the program.
Administrative expenses will not exceed five percent of SHIP
funds received during this Plan period. The line items budget
for these expenses is as follows:
FY 1992-93 FY 1993-94 FY 1994-95
Salaries -B- C C,795 C 7,994
$ 302 $ 7.449 $ 6.596
SHIP BUDGET:
1992-93 1993-94 1994-95
.
SHIP Budget Breakdown: $ 28,000 $ 75,000 $ 75,000
Homeowner Rehab
Home Ownership C 15,000 $ 30,000 $ 48,000
- New Homes $ 19.000
Home Ownership $ 13,000 C 24,104 C 20,080
- Existing Homes S 29.000 S 20.000
Administration (5%) : S 302 S 7.449 S 6.596
-Salaries
Total SHIP Funds C SO,OOO C1JS,099 C159,882
S 60.302 $141.449 $149.586
SHIP REQUIRED ACTIVITIES:
Home Ownership - (65% Required)
1992-93 - 7C.8~ 77.9%
1993-94 - 01.1~ 74.2%
1994-95 - OO.O~ 82.2%
Construction - (75% Required)
1992-93 - ~ 77.9%
1993-94 - ~ 74.2%
1994-95 - ~ 82.2%
8
VII. AWARD SCHEDULE
All assistance for rehabilitation and home buyers will be in
the form of either low interest loans, deferred payment loans,
or Challenge 2000 loans. These loans will be on terms as per
the City's Housing Rehabilitation Programs and In-Fill Housing
Program, and will be made in compliance with applicable HOME
Program resale provisions.
Housing Rehab
Home Ownership Programs
$ 5,000 maximum
$ 5,000 maximum
For client selection, see Section XI of this plan.
9
VIII. PRICE OF HOUSING
The following will be the average price of units assisted with
SHIP funds:
New Existing
1 Bedroom $50,000 $40,000
2 Bedroom 70,000 50,000
3 Bedroom 85,000 55,000
4 Bedroom 91,850 60,000
These amounts meet the requirements of F.S. 420,907, which
mandates that SHIP-assisted units cannot be priced more than
90 percent of the median area purchase price $91,850 - new
construction (FHA 203 (b) mortgage limits - 1993 to meet
requirements of HOME Program: $71,640 existing) of the Tampa-
St.Petersburg-Clearwater SMSA.
IX. HOUSEHOLDS TO BE SERVED
A. Households to be Served
Owner-Rehab Households:
Very Low Income:
Low Income:
Moderate Income:
1992-93
7
4-~
3
o
1993-94
15
10
5
o
1994-95
15
10
5
o
Average Household Size: 3
Persons with Special Needs:
3
6
6
In-Fill Housing Households:
Very Low Income:
Low Income:
Moderate Income:
5
1
2
2
10
o
5
5
8
o
4
4
Average Household Size: 3
Persons with Special Needs:
o
o
o
10
Home Ownership Households: 6 10 10
Very Low Income: 1 1 2
Low Income: 2 4 4
Moderate Income: 3 4 4
Average Household Size: 3
Persons with Special Needs: 0 0 0
B. Special Needs
The entire program is available to those with special
needs.
Based on past expenses, the City anticipates
rehabilitating elderly owner occupied units as shown
below. Existing structures can be modified to
accommodate those with special needs under the Homeowner
Rehabili tation Program as well. proj ections are as
follows:
Homeowner Rehabilitation: 1992-93 1993-94 1994-95
Elderly 3 6 6
Homeowner - New Housing
Elderly 0 0 0
Homeowner - Existing Housing
Elderly 0 0 0
C. SHIP Required Activities
Very Low Income
Low Incom
Moderate Income
1992-93
6
7
5
1994-95
12
13
8
1993-94
11
14
10
X. SUPPORT SERVICES TO BE PROVIDED
The City of Clearwater will contract with a local agency In
11
order to provide counseling and monitoring of the new
homeowners. The agency will assist clients in credit
counseling, budgeting, and home maintenance. Additionally,
the working group described in Sections IV, VI, and XII will
also be available to provide services to the SHIP clients.
XI. SHIP FUNDS - NOTICE OF AVAILABILITY
SHIP funds will be advertised in order that the widest range
of people may know about the program. Besides advertising in
the St. Petersburg Times and The Tampa Tribune. which are the
two largest newspapers serving the City, advertisements shall
also appear in newspapers or periodicals serving ethnic or
diverse neighborhoods. These advertisements shall be placed
at least 30 days before the beginning of the application
period.
12
XII. OUTREACH CLIENT SELECTION AND PARTNERSHIPS
A. Outreach
1. Home Buyer Programs
The City of Clearwater Community Development will
work with area banks, realtors, and mortgage
brokers in disseminating information about its home
buyer programs. The City will meet with these
groups and nonprofit agencies in an effort to
continually refine and improve its programs.
2. Housing Rehabilitation
The City of Clearwater will contact the media,
nonprofit agencies, and community centers in order
that everyone will know about the program.
Community Development staff will apeak at community
meetings to provide information.
B. Client Selection
Applications will be received for one month after
advertising the programs, and prior to initial selection
of clients after that the process will be ongoing. A
running total of number of households served by program
and income group will be maintained to insure that income
targeting goals are met for each program year's funds.
Qualified applicants will be funded until funds are no
longer available for that applicant's income group. A
waiting list of qualified applicants will be maintained,
and these applicants reviewed again as funds are
available.
1. Home Buyer Programs
Real Estate and mortgage professionals will bring
their clients to us for our review. Client
selection will primarily be on a first-come/first-
serve basis; however, the income requirements of
the SHIP program will be observed.
13
Applicants will be qualified according to income
eligibility and affordability guidelines.
2. Housing Rehabilitation
Client selection for housing rehabilitation will be
based on applications meeting income eligibility
and affordability guidelines as well as
rehabilitation needs of the structure.
3. The City of Clearwater certifies by approval of
this plan that it will not discriminate on the
basis of race, religion, creed, color, age, sex,
familiar status, national origin, or handicap.
4.
In addition, the City
it will require
contractually commit
guidelines.
of Clearwater certifies that
recipients of funds to
to comply with program
C. Partnerships
The City of Clearwater has developed partnerships with
local financial institutions (banks and savings and
loans) for the facilitation of the home ownership
housing financing programs. Meetings have been held with
representatives of the area financial institutions to
discuss procedures and aspects of the program.
Discussions have been positive and have helped the
partnership develop program refinements.
Private, non-profit organizations have also become part
of the partnership. The Clearwater Neighborhood Housing
Service (CNHS) is one of the City's agents to implement
the In-Fill Housing program.
In addition, the Community Service Foundation (CSF)
provides comprehensive housing services to low to
moderate income families and individuals that is designed
to keep people in permanent housing, CSF I S services
include housing placement, rental listings, emergency
rental assistance I education and training classes for
potential homeowners, emergency utility assistance,
14
referrals, and fair housing acti vi ties. CSF can be
authorized to implement both the home ownership and home
rehabilitation programs, in a fashion similar to the*role
described for both CNHS and the City in Sections I, IV,
and VI above.
Further, the Clearwater Housing Authority is a local
governmental agency that can implement either the "gap"
financing or home rehabilitation programs in a fashion
similar to the role described for both CNHS and the City
in Sections I, IV, and VI above.
Other private non-profits will be contacted and may be
designated by the City Commission to also implement these
programs in a similar role as described for both CNHS and
the City in Sections I, IV, and VI above. These private
non-profits could include such agencies as Pinellas
County Habitat for Humanity, Boley, Inc., Religious
Community Services (RCS), Tampa Bay Community Development
Agency and the Homeless Emergency Project.
XIII. TIME LINE FOR EXPENDITURE OF FUNDS
Housing is an existing activity for the City of
Clearwater. The City has an in-house Community
Development staff. Expenditure of funds will begin
immediately after the initial application period
following advertising the availability of SHIP funds.
Important Dates to Note:
12/31/94 All FY 1993-94 and FY 1992-93 funds must be
encumbered, or an amended Plan submitted to
the State within 21 days of adoption.
~.
Fund Expenditure Plan:
FY 1993-94
September 1994
December 1994
June 1995
40% of funds
70% of funds
100% of funds
15
FY 1994-95
March 1995
June 1995
40% of funds
100% of funds
MONIES AND INTEREST
All loan repayments, reimbursements, and other payments that
go to the Local Housing Assistance Trust Fund, and interest
that Trust Funds earn shall stay in the Trust Fund. These
monies shall be used for the strategies outlined in this plan.
XV. FUND USE RESTRICTIONS
A. SHIP funds shall not be held to provide for aggregation
for proj ects. However, SHIP funds may be used in a
different fiscal year that when received.
B. Homes which are sold under the SHIP Program may not have
a sales price which exceeds 90 percent of the median area
purchase price.
C. Loans issued using SHIP funds may not have terms
exceeding 30 years, except for deferred payment loans.
D. All units constructed, rehabilitated, or otherwise
assisted with SHIP program funds must be occupied by
persons with special housing needs, or have very low
income, low income, or moderate income. At least 30
percent of the units must be occupied by very low-income
persons and at least an additional 30 percent by low-
income persons. The remainder may be occupied by persons
with special housing needs and moderate-income persons.
E. Monthly payments for principal, interest, taxes and
insurance must be affordable for the very low-income,
low-income and moderate-income persons and households who
will benefit from the program.
F. Houses constructed or rehabilitated with SHIP funds which
are sold to home buyers shall be subj ect to subsidy
16
recapture provisions as specified in the contract
documents to be submitted as part of this Plan.
G. Developers receiving assistance from both SHIP and the
Low Income Housing Tax Credit (LIHTC) Program shall be
required to comply with the income, affordability, and
other LIHTC requirements. Similarly, any units receiving
assistance from SHIP and other federal programs shall be
required to comply with any requirements specified by the
Federal program in addition to SHIP program requirements.
H. SHIP funds may not be used as a pledge of the debt
service on bonds or as rent subsidies.
XVI. AMENDMENTS TO PLAN
The Local Housing Assistance Plan may
by action of the City Commission.
properly noticed.
be amended at any time,
The revision must be
The City of Clearwater will notify the Florida Housing Finance
Agency if the City feels it will be unable to comply with the
provisions of the plan. In addition, if at the midway point
on this plan's period (except for 1992-93), 50 percent of the
distributed funds received by the City have not been
encumbered, the City will submit an amended plan.
Once a revision has been approved by the City Commission, the
City will send the plan to the Florida Housing Agency within
21 days after adoption.
17
XVII. INCOME LIMITS
MEDIAN INCOME INFORMATION WITH COMPARISON
OF MONTHLY INCOME AFFORDABILITY & SAMPLE HOURLY WAGES
EFFECTIVE 5/5/93
PERSON Very Low Inc Low Inc
50% of County Hourly 80% of County Hourly 120% of Hourly
Median Income Rate Median Income Rate County Rate
Median
Income
Annual 12,200. 5.87 19,550. 9.40 29,350. 14.n
1 Monthly 1,107. 1,629. 2,446.
30% Housing 305. 734. 734.
2 Annual 13,950. 6.71 22,350. 10.75 33,500. 16.n
Monthly 1,163. 1,863. 2,792.
30% Housing 349. 559. 837.
3 Annual 15,700. 8.39 25,150. 12.09 37,700. 18.13
Monthly 1,308. 2,096. 3,142.
30% Housing 392. 629. 942.
4 Annual 17,450. 8.39 27,900. 13 .41 41,900. 20.14
Monthly 1,454. 2,325. 3,492.
30% Housing 436.. 698. 1,048.
5 Annual 18,850. 9.06 30,150. 14.50 45,250. 21.75
Monthly 1,571- 2,513 . 3,771.
30% Housing 471- 754. 1,131-
6 Annual 20,250. 9.74 32,400. 15.50 48,600. 23.37
Monthly 1,688. 2,700. 4,050.
30% Housing 506. 810. 1,215,
7 Annual 21,650. 10.41 34,600. 16063 51,950. 24.98
Monthly 1,804. 2,883. 4,329.
30% Housing 541- 865. 1,299.
8 Annual 23,050. n.08 36,850. 17.72 55,300. 26.59
Monthly 1,921- 3,071. 4,608.
30% Housing 576. 921- 1,382.
18
CITY OF CLEARWATER
Interdepartment Correspondence
TO: Darrell Collins, Chairman, Neighborhood Advisory Committee
FROM: Pat Fernandez, Staff Assistant III
SUBJECT: Attendance at Neighborhood Advisory Committee
COPIES: Neighborhood Advisory Committee Members
Alan J. Ferri, Community Development Manager
City Clerk's Office
DATE: March 20, 1995
MEMBERS Nov Jan Feb Feb Mar
22 17 14 23 21
Cherry Harris XX XX
<<:"Y Joplin XX XX XX XX
udy Miller XX XX
Darrell Collins XX XX XX
Willie Brewton XX XX XX
Mary Heard XX XX
John Gammage
I STAFF I
Alan Ferri XX
Mike Holmes XX XX XX
Pat Fernandez XX XX XX
tjhrys Holmes XX
: II::NNAC
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NEIGHBORHOOD ADVISORY COMMITTEE
TABLE OF CONTENTS
Subiect
Section
By-Laws
1
NAC Membership List, including names, addresses and telephone
n\lIllbers . . . . . . . . .. . . . . . . . . . . .. 2
Minutes . . . . . .
3
City Information
Department Staff . . . . . . . . . . . . . . . . . . .. 4
Department Organization Chart/Information. . . . . . . . . 4
City Organization Chart/Information . . . . . . . . . .. 4
Citizen Participation Plan
5
Final Statement -- 1992\1993 and 1993\1994
6
Grantee Performance Reports -- 1991\1992 & 1992\1993 . . . . . 7
Housing Policies
8
City Monitoring System . . . . . . . . . . . . . . . . . . . . 9
Other Policies
10
HOD Regulations .
11
Home Funding Agreement
12
2/8/94
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N..' .'N:: .C.' y: B}G. ...., .~.' .' ."." U. .~' ...
'. -... - . '. .' '. ., .. .'
"" "
N. GREENWOOD
VACANT (Ralph H. Lynn)
Mrs. Cherry Harris (appt 1979)
1789 Harbor Drive
Clearwater, FL 34615
442-6877
V ACANT (Robert L. Mitchelf)
S. GREENWOOD
Milly Joplin (appt 4/86)
535 Belleview Blvd.
Clearwater, FL 34616
443-3854
Darrell Collins, Chairman (appt 12/86)
1000 Howard Street
Clearwater, FL 34616
442-7405 (Of c) 588-6718
Rudolph Miller, Vice-Chairman (appt 4/83)
1400 S. Madison Avenue
Clearwater, FL 34616
442-4366
STAFF
Alan Ferri
Community Development Manager
City of Clearwater
L:\DA T A \CDO\JOANNE\NACPHONE.SA V
Updated 01111/95
E. CLEARWATER
V ACANi (Thomas t. nrooks)
VAcANT (lUchard kinseher)
Ms. Mary N. Heard (appt 4-1-93)
801 Moss Avenue
ClearwAter J FL 34619
797-8117
AT-LARGE
11 JOhlly Gammage (appt 10/93)
1122-11>ine Stteet North
Cleatwater, FL 34616
447-7513 (Of c) 538-7225
Willie nrewton (appt 4/86)
1118 1tatti~ Lane
ClearwaterJ FL 34616
733-7280
VAcANT (tins. Pimenidis)
NON-MEMBERS
lSiy Gulle)f...... .442-4155
toi~ Cohrtiet.... ..447-5781
625 Me Ufihart; 34616
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NAC MEMBERSIllP LIST
Mr. Winfred A. Infmger - '<:':"'jf'l€-ci IclS3
2231 Sequoia Drive
Clearwater, Florida 34623-1140
726-7803
Mr. Ralph H. Linn
1729 Harbor Drive
Clearwater, Florida 34615
441-4688 (W) 847 6526
Mr. Willie Brewton
2606 Brewton's Court
Clearwater, Florida 34619
784-1623
Ms. Milly Joplin
535 Belleview Blvd
Clearwater, Florida 34616
443-3854
Mr. Rudolph Miller
1400 W. Madison Avenue
Clearwater, Florida 34616
442-4366
Mrs. Cherry Harris
1789 Harbor Drive
Clearwater, Florida 34615
442-6877
Mr. Darrell Collins
1000 Howard Street
Clearwater, Florida 34616
442-7405 (W) 588-6718
Jonny Gammage
311-3 S. Arcturas Avenue
Clearwater, FL 34625
429-3795 (beeper) H 441-3813
Mr. Thomas J. Brooks
1208 Jadewood Avenue
Clearwater, FL 34619
(H) 796-8503
(W) 587 6717
Mr. Richard Kinseher
1049 Jadewood Avenue
Clearwater, FL 34619
725"{)946
Mr. Robert Mitchell
1219 Eldridge Street
Clearwater, FL 34615
461-4026
Ms. Mary N. Heard
801 Moss Avenue
Clearwater, FL 34619
797-8117
Ms. Tina Pimenidis
440 East Shore Drive
Clearwater Beach, FL 34630
461-6223
Mr. James M. Polatty, Jr.
Director, P&D
City of Clearwater
L:\DA T A \CDO\PHONE.NAC
Updated 12/10/93
Non-Members:
Isay Gulley, 442-4155
Lois Cormier, 447-5781
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UNAPPROVED
NEIGHBORHOOD ADVISORY COMMITTEE SPECIAL MEETING
1 24th Regular Meeting Clearwater City Hall Annex
March 21, 1995 DRC Conference Room
MEMBERS OF THE COMMITTEE
Willie Brewton (P) Darrell Collins, c;:pi~f.person
John Gammage (A) Cherry Harris:::::;:::::::::::::::)::"
~Uad~ ~~I~;~ Vice Chair :~: Milly JOP~'
Others present: Prospective member Howard gIS'" Also Al:aqi:::::i~irri
Fernandez, both City Staff.
(P)
(P)
(P)
and Pat
......
:~eo;:~~~gp;:;~:~alled to order at 7: 50 pm ~:;, Willie Brewton offered
Mr. Ferri was asked for the city' s refl.:~ons for resthJ,SlYling the NACI AHAC. Now
regulations require that the main fOQgliiptrY;Ut.~itizen PailPi:p~tion Plan be addressing
the needs and priority in four specifl9:::::I:rea1\l.M::g~un~.less p'efjOns, housing, Aids, and
Economic Development. Mr. Ferri adv~i@~ the:'::!gffQmr::::&tu~C sunset via legislation on
6/1 7/94.'::::::::::::;:::::::::::::::((::.;:.;::::::::::::::' ...:.:::::::;:((()::.,
................................ .....
.................. ."
. ................... ........... .
A motion was made by:::::!!:,iiil,Pl)IRHn and:$Ip'pnded by Cherry Harris to approy~~~t1.~
:~~:~~::~i::~:~:Z:X~~e::: :::o:~:;~;~:i!~~~~:. ,
He discussed current'\ij,Pl!y@:::])IAC membdr's remaining on the 'hew 'Committ.ee antl~.
giving them y~rQl,:,:!Jr.nits~.::':':mwmi::;;:.board would have twelve members, ".with 9,\members
occupying::::,t!i::"'lAHlm::::q:~sign"~::J?ositions and voting on AHACi'ssues. The 3 NAC
member~(:w6'uld vot'eFitf::NAC."'itirn$.. and the full committee vote on any other issues.
........... ............ -.......... "
DarreIL:6.:~d':.nothing in \~ri.1i."g ret~t'ing to his conversation with Ms. Akin. Alan will
.........~' '.........
contcdft:::::~tu~ City Attorne,yi:i:ii~o get her consensus and make whatever changes are
necessa:fY::lq::::!pe items re':il~hg to this. This agenda item is to be ready for submission
to the CorrilQr:~~~pn on4tg.8-95 and is due in the City Clerk's office on 3-22-95.
. . . ....
............. ..........
............ ..........
............ ..........
............ ..........
Potential new msrqllfs::'were invited to attend the meeting. Howard Groth came and
was introduced. Upon request, he listed his credentials. In addition it was reported
that Ruth Hunter and William Graham are still interested and want to be considered
for the Board. Pearl Johnson has illness in her family and was unable to come. Also
Mary Heard withdrew her name from contention. Several persons advised Mr. Ferri
they felt uncomfortable attending as potential members.
Mr. Ferri said the City Clerk found his proposed committee name very confusing and
suggested Neiahborhood & Affordable Housing Advisorv Board. He spoke on new
ways in which this group can assist housing. It is possible to utilize some existing
1
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Neighborhood Advisory Committee Special Meeting
Page 2
March 21, 1995
funds to pay impact fees. Also mentioned was funding used/:!pr the Community
Response operation at Vine & Palmetto. All this is designed t~::::!lpfove the quality of
life for needy citizens. .::::::::::::::::.:I.llllllllllli::::::::::.
Agenda Item #6 -- It was recommended to the City ..QQpilrll~!9n. that the Citizen
Participation Plan, with changes from Pam Aken Wh~ah Mr...:::::j:tirp::::::.will make, be
approved. The motion made by Milly Joplin and.:(j:lj?=hded by Chel~::.:_I::~:~:i::~ carried.
Agenda Item #7 -- The committee recomnu~n~:~d to :t!@. City Commission the
expenditure of $435,000 to the Housing Autm9r[~y, $6qiggO for rehab and $35,000
program delivery. The motion was made by::::l\!t!1x:::..J,HE!~fr with a second by Cherry
Harris. The motion carried unanimously. :.::::\?it:r:t::::{::::
. ~-::::~:~:~:frr:::..
,':':'.. "::::;:;:;:;:;:;:;:;:;::';"
Willie Brewton made a motion ~::::::::II@:::::::::y:.~mmissidf[::::::lbit~ the NAC Committee
recommend the SHIP funding plan b~::::ip'Bptig:~&m=J:;::::Y"as se:aqnded by Milly Joplin and
the motion carried. .\ttt:: ..:.:.:::::::i:...:::::::::::::::::::::ii:::::::::::::::::}::\::. .
....
........ .........
... .........
......... .........
......... .........
.......... .........
Mr. Ferri advised membe.gt.:.:Y.l.~.t the Jqt~t~{:::in the recent election approved the
~~t~~~~i~: ;~tt:::i~e~n. If it is approved by the State of
Mr. Ferri informed:t:i!m.bers::(9!:::::inl;:ior::::::9:~:~pges to the point system in the CBDG
Application. He alsd':::::"!i9:::::j:n:~tead of driEr there would be four Technical Review
Committees. ..:.:.g:nJ;~::::yyouldi:~in~le Social Service agencies, one facilities, one housing
and the la~:~::::i~9Q:n:ql~~:m:eev:6Iql:m:~nt.
....... .........
Mr. FE.wt!:::s~ve all prese"H~::I::popy .Btthe agenda item establishing a new Neighborhood
and A~Qt9.1rg Housing Aq}a~ory Board. Getting the word out is important. Television
was SUgg~I'i:~::::..as one ~11,um via programming on Channel 35.
Members were::::::inMI.!~9::::::~8 the City Commission meeting on April 6, 1995, for the
Proclamation of "t1Qlp)\iveek. Members also were informed of the city luncheon for
volunteers which vJtn be held at Ruth Eckerd Hall on April 4, 1995 at 6:00 pm.
There were no citizens present and no new or old business.
The meeting was adjourned on a motion at 9:24 pm by Milly Joplin and seconded by
Cherry Harris. The motion carried.
2
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NEIGHBORHOOD ADVISORY COMMITTEE SPECIAL MEETING
1 23rd Regular Meeting Clearwater City Hall Annex
February 23, 1995 ORC Conference Room
MEMBERS OF THE COMMITTEE
Willie Brewton
John Gammage
Mary Heard
Rudy Miller, Vice Chair
.}.:~,
Darrell Collins, Cbdlterson
. ,;;:~:::::::::::::::::.,
Cherry Harris ..::,:,:,:,:,:,:,:,,,,,
Milly JOPIi~
,.::;=;=;:::;:::;:;:?' ":::::;:;:::;:;:;:;:;:;::::"
Others present: Michael Holmes and Pat Fernand~tt!:i~:~:~ City ~il"il!!:!::!:t,,::.;
The meeting was called to order at 7:06 pm by,ll!:COIli9fj. Willie ~n offered
an opening prayer. A motion was made by Ry~~:::~iIIer an~;~lconded by Cherry Harris
to approve the minutes of November 22, 1994~:::::I'J}l!fJ~~:):1:7, 1995 and February 14,
1995. There were no corrections and the motid'ii{I~I~d.
....::::~:i:j:~:i:j:~:i:i::::.:. .
~:ec:~:i:::e:::i~:::: had calle1~ 'nform all the members
first hand of the ordinance to be presentedIW6 'll1litflhy Commission which will
discontinue the present N~JQb:pg.rhood A,-il~)f':Y Committee. Lack of a quorum was
one consideration for an/g[gt^an~!:;. to mak"!!:ibe new committee serve dual purposes.
The ordinance, as wri:~~,rfby tHi.i::i:~iW Attortl.ty, covers the formulation of the joint
Neighborhood Advi.:!:~r:V'Board ..::@oliiiii:tlt<<':l:. Affq:r~able Housing Advisory Committee.
Members queried tA@:::gf9Pose.g:::lrb:Gp:~'l:!:ipmp6sition as the present NAC allows three
members from Nortti'::;$ri@n:4~p'd, three'::ft'(Wn South Greenwood, etc., while the new
group provide$...1;l..;.$.ingleHi'P.'re.$entative from each neighborhood.
..::::~~f~~1~[ttt~~jj~r1t~r~~t1I~t~::::::.. .:::\t~\~j~~~~~~~l~~;~~~~~::::...,
The Sta~~r:::$UHuteuh'~a::b.(um f~:*~a:::1P Darrell who said the statute deals only with the
makeyp;::i:~rthe Afford~l),I@:::J-Iouslri'g' group. They inquired as to the reasons for the
disbang!:p.t;lOf the Neighbgirbpod Advisory Committee. They are still interested in their
neighbo;rH.~l=i:::::t:::..d feel .~~:~~:::are best qualified to determine its needs.
It was pointe8\!8ut.. ttuti!:!:!at several meetings the group had stated they would had,
through staff, in\JitIM:i'w~'mbers of the defunct Affordable Housing Advisory Committee
to attend an NAC mEH~ting. A merge would be positive and strengthen both groups.
(P)
(A)
(P)
(P)
(P)
(P)
(P)
.
In response to queries, Mike Holmes assured members that this move was not racist
in nature and blacks would be on the new committee. If the present NAC were to join
with the AHAC as defined in the state statute, the group would be too large and
become unwieldy. Volunteer applications for the Board were available and some
members filled them in giving them to staff to turn in at the City Clerk's office.
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Page 2
February 23, 1995
Members acknowledged they have not always had a quorum. They are dedicated
volunteers and feel they should all be allowed to retain their NAC membership until
their term expires. Some expressed the view they should be;;:::~~!:~tved to name their
replacement should they be unable to serve. They would lik~t:tp~~:~ee the NAG retained
and be joined by the Affordable Housing Advisory Gomrqit(ii:~::~~::;;..With new positions
and an increased committee membership, quorums WOl~J4.::::,asny:::Jl~:Jllaintained. Two
long-time members advised they joined the group wtlgH:::~:lrwas pF~;hminantly white.
Over the years more blacks filled empty spots and ..n~i'::are the mafgrtil::::~i:i:,;.They want
assurances that the reconstitution is not politicaLj~:g~fblacks will be con~:!9:;red for all
vacancies. They recognize the group needs ~i~.!~:p:te.::::;::::
In conclusion, Mike Holmes agreed to speak i~~rming the City and City
Man age r - -_:::;:{~::~::~::::ii::l::::f:::::"
.. .............
. the NAG would, Ii,ke con.sider9~lllm..::ig~~:~~1:D:.:ir co~'t'iW'~R~i::::~edication to the NAG,
. be allowed to finIsh their term~:tH~nd::?t::r::~:::::::m::)~;\:::::::....:::::\?;:::;
. be joined by the positions as dEjip[ibed1Q::::~~~:~:::::I~i.t~ statute for the Affordable
Housing Advisory Committee.":';'::'::" .::.:........::::::::::(]i{.
.
.................
..................
..............,.... ...........
.....,.............., ..........
Mike advised he would ;g~~::::BiiC~!:!~e themll.Ma. week with the City's response.
There being no fur18:~1~::!busines~i::::!III:~..I~:rtin~:.i:.was adjourned at 8:15 pm.
.
2
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(2'1 fl;je-h .:peer tic; FCLii Vh..
PitA. ~
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Subiect
Notice of
Neighborhood
Advisory Meeting
Notice of Funds
Available/Request
for Proposals/C.D.
objectives
Notice of Public
Hearing and viewing
of Final statement
Notice of viewing of
Adopted Final
statement
Notice of
Substantial Change
Notice of finding of
No significant
Impact/Release of
Funds
Notice of viewing of
Proposed Annual
Performance
Report/Public
Hearing
Notice of vi~wing of
Adopted GPR
Notice of Demolition
ATTACHMENT K
CITIZEN PARTICIPATION
REQUIRED ADVERTISING
for
CDBG - and - CRAS
Time Frame
Published once per
year to announce
meeting schedule
On or about March 9.
On or about June 11.
On or about June 26
Af3 needed
On or about
September 30
On or about
October 22
On or about
November 23
Published prior to
demolition of a low
or moderate income
housing unit using
Federal funds
Page 1 of 2
specifio Comments
General CDO Activity
(F.S., GPR, etc)
Notification of CDBG
funding upcoming
year
Notification of
Places to view
Proposed Final
Statement and Date
of Public Hearing
Notification of
Places to view
adopted final
statement
Public hearing to
consider change to
the Final Statement
Release of Funds in
accordance with
Final Statement
Notification of how
CDBG funds were
spent.
viewing of report
forwarded to HUD
Inform public and
HUD when the city is
removing a low or
moderate income
housing unit.
e
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Notice of viewing of
Proposed Anti-
Displacement
Plan/Public Hearing.
Adopted 1-4-90
Notice of Viewing
Adopted Anti-
Displacement Plan
(revision)
Notice of Viewing of
Proposed/Amended
citizen
participation
Plan/Public Hearing
Notice of Viewing of
Adopted citizen
Participation Plan
Notice of Viewing of
proposed one/five
year CHAS/Public
Hearing
Notice of viewing of
adopted one/five
year CHAS
Notice of Request
for proposals for
Davis-Bacon projects
Plan to show how the
city will prevent
displacement of
special efforts to
L/M income families
5 days subsequent to Plan to show how the
revision city will prevent
displacement of L/M
income families
10 days prior to
revision of adopted
plan
On or about
September 17
On or about
September 23
On or about
September
September 1992
I
on-going
Inform public of
citizen rights of
notification of
CDBG, CHAS
activities
II
Inform the public of
how the city will
address
comprehensive
housing needs
II
Inform potential
contractor of
federally funded
construction jobs.
FLOOD PLAIN COMPLIANCE
ENVIRONMENTAL CLEARANCE/REVIEW
Notice of Flood
Plain Compliance
Notice of
Environmental Review
. A:\CITIPART.ADV
Published when new
activities are
funded that are
located in the (C)
Flood Zone
Published when new
activities are
funded
Page 2 of 2
Inform the public
when the city
proposes to fund
projects located in
the Flood Zone.
Inform the public
that the city has
reviewed projects
for environmental
concerns.
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CITIZEN PARTICIPATION PLAN
CITY OF CLEARWATER, FLORIDA
COMMUNITY DEVELOPMENT BLOCK GRANT
. PROGRAM
Page 1 of 17
City of Clearwater, Florida
Office of Community Development
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CITY OF CLEARWATER
COMMUNITY DEVELOPMENT BLOCK GRANT
CITIZEN INFORM A TION
TABLE OF CONTENTS:
Statement of purpose
Philosophy of Citizen Involvement
Citizen Participation Plan
Scope of Participation
Submission of views and ~roposals
Consideration of Objectives and Grievances
Technical Assistance
Adequate Infonnation
CHAS
Residential Antidlsplacement and Relocation Assistance
Appendix
Media Usage
Depositories
Schedule of Advertisements (Attachment K)
Map of Target Areas
4
5
6
7
8
8
9
9
10
11
12
14
14
15
17
Page 2 of 17
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CITIZEN PARTICIPATION PLAN
CITY OF CLEARWATER, FLORIDA
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STATEMENT OF PURPOSE
According to Federal Regulations, Paragraph 570.303(b), a mechanism for citizen participation is to be
adopted for the Community Development Block Grant Program.
The Community Development Act has required that a Citizen Participation Plan be developed and followed
to obtain citizen input beginning since the first application submitted to HUD under the provisions of the 1978
CDBG regulations. This plan must remain in effect until all Community Development activities funded under these
regulations are completed or until it is superseded by a new plan.
Local governments must provide for the continuity of citizen participation throughout all stages of \he
Community Development Program including:
1. The Citizen Participation Plan.
I
2. Identification of Community Development and Housing Needs and Setting of Priorities.
3. The Annual Community Development Program.
4. Subsequent Amendments and Other Changes to the Above.
5. Program Implementation.
6. Assessment of Performance
7. Consideration of Objections and Complaints.
Although the Community Development legislation is designed to allow each local governing body flexibility
in meeting the requirements of the legislation, certain minimal requirements must be met. These requirements
establish a set of ground rules or minimal obligations on the part of the local government. The requirements, as
specified, include the developing and publicizing of a plan that specifies the role that citizen participation will play
in the formulation of the grant application and implementation of the grant program.
Page 3 of 17
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The plan must:
1. provide for and encourage citizen participation, with particular emphasis on participation by
persons of low and moderate income who are residents of deteriorated areas;
2. provide citizens with reasonable and timely access to local meetings, information, and records
relating to the grantee's proposed use of funds, as required by regulations of the Secretary;
3. provide for technical assistance to groups representative of persons of low and moderate income
that request such assistance in developing proposals, with the level and type of assistance to be
determined by the grantee;
4. provide for public hearings to obtain citizen views and to respond to proposals and questions at
all stages of the community development program, including at least the development of needs,
the review of proposed activities, and review of program performance, which hearings shall be
held after adequate notice, at times and locations convenient to potential or actual beneficiaries,
and with accommodation for the handicapped;
5. provide for a timely written answer to written complaints and grievances, within 15 working days
where practicable; and
6.
identify how the needs of non-English speaking residents will be met in the case of public hearings
where a significant Dumber of non-English speaking residents can be reasonably expected to
participate. This paragraph may not be construed to restrict the responsibility or authority of the
City of Clearwater for the development and execution of its community development program.
I
PHILOSOPHY OF crnZEN INVOLVEMENT
Citizen participation is important in the development of any community planning program. In recognition
of this important aspect of planning, the Community Development Division has prepared a plan that emphasizes the
need for a broad range of citizen input in the establishment of goals, objectives, projects, and priorities to be
pursued in the use of Community Development Funds available to the City of Clearwater and in the implementation,
monitoring, and evaluation of funded programs. This action, with the support of the City Commission, sets the tone
for an increased degree of involvement. The intended philosophy which governs the planning process allows all
sectors of the community to participate in the development of Clearwater's grant applications and in all phases of
the City's funded Community Development Programs, and to insure that as many citizens as possible are given
adequate information on which to baso their recommendations. The role of the Community Development staff is
to educate citizens, I(>licit their opinions, and to translote these opinions into specific recommendations within an
organized planning framework.
Page 4 of 17
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At no time should tho citizens see their recommendations as anything other than advisorv. realizing that the final
authority for decision-making rests with the elected officials, for it is they who must bear the ultimate responsibility
to the citizenry and tho Federal Government.
ClTIZEN PARTICIPATION PLAN
The following procedures for citizen participation establish a program for citizen input which satisfies the
intent and letter of applicable Federal laws and regulations and incorporates the principles listed above.
The citizens organization for promoting, monitoring and evaluating the Community Development Program
in the City of Clearwater is the Neighborhood Advisory Committee.
Three (3) neighborhood target areas havo been designated. These are North Greenwood, South Greenwood
and Wood Valley/Condon Gardens. Boundaries of these neighborhoods are depicted on the attached map. The City
Commission shall appoint three (3) persons from each of the designated target neighborhoods, along with three (3)
persons from tho community at large, who will together provide citizen involvement and represent local interest
regarding the Community Development Block Grant Program. Vacancies on the Committee shall be filled by
appointment by the City Commission. If vacancies occur on the Neighborhood Advisory Committee which cannot
be filled because thero aro no applicants from tho target neighborhood in which the vacancy occurs, the vacancy
may be filled by an applicant from the community at large. These twelve (12) persons will make up the
Neighborhood Advisory Committee, and shall be granted the authority to hold neighborhood meetings for the
p'!rpose of providing a vehicle by which ~ll citizens can participate in the Community Development Program of
Clearwater. It is anticipated that the appointment process will result in the representation of low and moderate
income residents, minorities and the handicapped.
The Neighborhood Advisory Committoc is organized with by-laws to govern its conduct of business, to
hold regular meetings, and to make recommendations to the City Commission. The regular neighborhood meetings
of the Neighborhood Advisory Committee serve as a primary vehicle for the dissemination of information about the
Community Development Program and the solicitation of views about proposed actions and activities.
Citizen involvement at tho community level is solicited by tho City and available through open public
meetings and public hearings on Community Development matters.
1. All 8llpects of citizen particiration shall be conducted in an open manner with freedom of access
to all meetings, information, and public records by all interested persons.
Page 5 of 17
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2. The Neighborhood Advisory Committee and the Community Development Division will solicit the
involvement and opinions of low and moderate income persons, members of minority groups,
residents of the target area or areas, the elderly, the handicapped, and other persons directly
affected by, or interested in, the Community Development Program.
3. The Neighborhood Advisory Committee will involve itself and will participate throughout all
stages of the program, including development of the application, program implementation,
monitoring, and evaluation.
4. The Community Development Division and the Neighborhood Advisory Committee will provide
the citizens of Clearwater with adequate and timely information, through press releases,
advertisements, and neighborhood meetings to enable them to be meaningfully involved in
important decisions at various stages of the program.
5. To ensure that opportunities are available to hearing impaired citizens to participate in the process,
the City has installed a TDD system.
To ensu~e that opportunities are available to non-English speaking people to participate in the
process, the City will provide an English translator in the case of public hearings where a
significant number of non-English speaking residents can be reasonably expected to participate.
6.
SCOPE OF P ARllCIP A 110N
The Neighborhood Advisory Committee, as citizen representatives, shall participate throughout all stages
of the program and, in conjunction with the Community Development Division, be responsible for the effective
development and inclusion of citizen comment in all phases of the block grant program
The Neighborhood Advisory Committee is to comment on all plans and programs they feel necessary before
they are submitted to the City Commission for public hearings. These plans and programs include:
1. Citizen Participation Plan.
2. Application Development, including:
a. The Community Development Plan, identifying Community Development and Housing
needs, and the setting of priorities.
b. The Comprehensive Housing Assistance Strategy, including the Annual Housing Action
Program.
c. The Annual Community Development Program.
d. Subsequent amendments and other changes to the above.
e. Grantee Performance Report.
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The Neighborhood Advisory Committee is to act as an advisory committee for any proarams becoming
operational under the Community Development Program. With City Commission approval, the committee or their
designees may directly assist in the operation of certain types of activities such as self-help efforts or other types
of involvement which becomes feasible as tools for implementing the program.
The Neighborhood Advisory Committee is to be given regular progress reports concerning implementation
of activities funded under the Community Development Division are to solicit direct input from individuals and
groups directly affected by ongoing activities with regard to the effective performance of the activity as it is (being)
implemented.
SUBMISSION OF VIEWS AND PROPOSALS
The Community Development Division and the Neighborhood Advisory Committee are to encourage the
submission of views and proposals regarding the Community Development Program by citizens, particularly those
low and moderate income persons residing within the target area. This includes submission of such views:
1. Directly to the City during the planning period prior to public hearings on the application.
2. Directly to the Neighborhood Advisory Committee.
3. At neighborhood and other public meetings scheduled by the Community Development Division
or The Neighborhood Advisory Committee prior to public hearings.
4. At formal public hearings.
The Community Development Division shall provide l'e.'1ponses to all proposals lIubmitted directly to the
Division, or referred by The Neighborhodd Advisory Committee to the Division, including written responses to .
written proposals stating the reasons for the actions taken by the City on the proposal.
In order to obtain citizen involvement in an open manner with freedom of access to all meetings and
information, it may be necessary to provide for participation by a group or groups of non-English speaking persons.
This event is not expected due to the demographic composition of the area residents. There are no non-
English speaking ethnic neighborhoods in the area. Staff of the Planning Division estimates that there are fewer
than 300 individuals at the maximum that speak any single non-English language throughout the City, based on 1980
Census information.
However, in the case of public hearing where a significant number of non-English speaking residents can
reasonably be expected to participate, an interpreter will be provided. Due to the small nu~ber of non-English
speaking residents, all documents will continue to be published solely in English.
CONSIDERATION OF OBJEcrIVES AND GRIEVANCES
Any objection or grievance initiated by a citizen and received in written form should first be referred for
administrative disposition to the Community Development Manager who shall reply directly to the citizen in written
form within ten (10) days of receipt of same, and further indicate to the dtizen avenues of appeal available.
Page 7 of 17
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.
If the citizen is not satisfied with the determination of the Manaaer, he/she may appeal to The Neighborhood
Advisory Committee presenting the complaint in written or oral form. The Neiahborhood Advisory Committee may
determine that the staff bas sufficiently addressed the problem and take no further action or it may request that staff
respond in another manner. All citizens may ask for higher review of lower level staff decisions.
TECHNICAL ASSISTANCE
The Community Development Division shall provide technical assistance through staff or other resources.
Such assistance shall be available on a timely basis:
1. To The Neighborhood Advisory Committee 80 that they may be adequalely oraanized and fully
participate in planning, implementation, monitoring, and evaluation.
2. Whenever possible, to groups of low and moderale income persons and re!lidents of the target area
which requests assistance in developing propo!lllls and stalements of views.
3. To assist citizens in carrying out Community Development Proaram activities.
Technical assistance should be provided by llreciali!lls trained in the area of concern. The organizations
and groups to be provided assistance should assist in the selection of the specialists.
ADEOUATE INFORMATION
At the time planning begins for the next program year, the City, throuah the Community Development
Office, will provide full disclosure and public access to all program information to the public and the Neighborhood
Advisory Committee. The information will include the following:
1.
The amount of CDBG funds expected to be available (including the annual grant, program income
expected to be received during the program year together with program income received during
the preceding program year and that has not yet been programmed for use, and surplus from urban
renewal settlement for community development and housing activilies);
2.
The range of activities that may be undertaken with those funds pursuant to the criteria in 24 CFR
570 Subpart C;
3.
The estimated amount of those funds proposed to be used for activities that will benefit the low
and moderate income persons;
4.
The proposed CDBG activities likely to result in dillplacement and the City's plans (consistent with
the City's Comprehensive Housing AffonJability Straten and policies developed pursuant to
Section 570.606 (c) for minimizing such displacement of persons as a result of its proposed
activities; and
5.
The types and levels of assistance the City will make available (or to require others to make
available) to persons displaced by CODO funded activities, even if the City expects no such
displacement to occur.
Page 8 of 17
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The City will hold a minimum of two public hearin8s per year to obtain citizens' views, respond to
proposals and questions, review community development and housing needs. and review program performance.
The City will also publish community-wide its proposed statement of community development objectives
and projected use of funds so as to afford affected citizens an opportunity to examine the statement's contents. and
to provide comments on the proposed statement and on the City's community development performance.
CHAS
Before submitting the City of Clearwater's Annual and S-Year Comprehensive Housing Affordability
Strategy, the City will
1. Make available to its citizens, public agencies. and other interested parties information concerning
the amount of assistance the City expects to receive and the range of investment or other uses of
the assistance that the jurisdiction may undertake.
2. Make the proposed housing strategy for the jurisdiction available to the public by publishing a
summary of the strategy in an appropriate number os newspapers of general circulation, and by
offering copies of the entire strategy itself at an appropriate number of local libraries, local
government offices and other appropriate public places. The length of time provided for affected
citizens, public agencies, and other interested parties to examine its content and to submit
comments on the proposed housing strategy must be reasonable <at least sixty days, except thirty
days in the case of a strategy to be submitted before October 1991).
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3.
Hold one or more public hearings to obtain the views of citizens, public agencies, and other
interested parties on the housing needs of the jurisdiction. The hearings held on the housing
strategy may be combined with other public hearings required in the CDDG programs, provided
that the two subjects are \reated separately.
4. Provide citizens, public agencies, and other interested parties with reasonable access to records
regarding any uses of any assistance the jurisdiction may have received durin, the preceding five
years.
5. Consider any comments or views of citizens. A summary of these comments or views will be
attached. The submitted housing strategy or substantial amendment will be made available to the
public.
Before submitting any performance report or substantial amendment to a housing strategy under this section,
the City will provide citizens with reasonable notice of, and opportunity to comment on, the performance report or
substantial amendment, and it must consider any comment!! or vlewl of citizens. When a lubstantial amendment
to a housing strategy, or a performance report is submitted, It must Include a summary of citl:r.en views received.
The amendment or report will be made available to the public.
The City will establish appropriate and practicable procedures to handle complaints from citizens related
to the housing strategy or performance reports. At a minimum, the jurisdiction must re.'lpond to every written
citizen complaint, either orally or in writing, within an established period of time.
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RESIDENTIAL ANTIDISPLACEMENT AND RELOCA nON ASSIST ANCB
In accordance with section 104(d) of the Act, the City will adopt, make public, and certify that it is
following a residential antidisplacement and relocation assistance plan providina one-for-one replacement units
(paragraph (c)(l) of this section), and relocation assisl.ance (paraal1lph (c)(2) of this section). The plan shall also
indicate the steps that will be taken consistent with other ,oal. and objectiveA of thill part to minimize the
displacement of families and individuals from their homes and neiahborhoods as a result of any activities assisted
under this part.
Before the City enters into a contract committing it to provide funds under this part of any activity that will
directly result in the demolition of low/moderate-income dwelling units or the conversion of low/moderate-income
dwelling units to another use, the City will make public, and submit the following information in writing to the
HUD Field Office for monitoring purposes:
A.
B.
C.
D.
E.
F.
G.
DOCUMENTS
A description of the proposed assisted activity;
The location on a map and the number of dwel1ing units by size (number of bedrooms) that wi1\
be demolished or converted to a use other than for low/moderate-income dwelling units as a direct
result of the assisted activity;
A time schedule for the commencement and completion of the demolition or conversion;
The location on a map and the number of dwelling units by size (number of bedrooms) that will
be provided as replacement dwelling units. If such data are not available at the time of the general
submission, the submission shall identify the general location on an area map and the approximate
number of dwelling units by size, and information identifying the specific location and number of
dwelling units by size shall be submitted and disclosed to the public as soon all it is available;
The source of funding and a time schedule for the provision of replacement dwelling units;
The basis for concluding that each replacement dwelling u"it will remain a low/moderate-income
dwelling unit for at least 10 yean from the date of initial occupancy; and
Information demonstrating that any proposed replacement of dwelling unitll with smaller dwelling
units (e.g., a 2-bedroom unit with two I-bedroom unitll) is consistent with the needs analysis
contained in the HUD-approved Comprehensive Housing Affordability Strategy.
Documents relevant to the Community Development Program shall be available upon request, during normal
working hours, from the Community Development Division. Copies of the following materials Ilhall be available
from the Community Development Di...ision located in the City Hatt Annex.
1. All mailings and promotional material.
2. Records of bearings.
3. All key documents, including all prior applications, letters of approval, performance reports,
evaluation reports, other reports required by HUD, and the proposed and approved application for
the current year.
will be held in order to review progress and performance of implementation of the program. The community
Development Division is to provide for a public hearing on these matten when a noticeable percentage of the
program is underway.
Page 10 of 17
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In order to give adequate notice of public hearing:
1. Prior to each public hearing, the City shall publish notice in easily readable typo in the nonlegal section
of a newspaper of general circulation reaching persons of low/moderate-income. The City may supplement this with
advertisements in neighborhood newspapers or periodicals serving low/moderate-income neighborhoods. The City
sball, jf required and att~e determination of the City Attorney, publish additional legal notice. Sucb notices shall
indicate the dates, times, places and procedures of the hearing, the topics to be considered, basic information about
the program, and the procedures and timing being followed in the development and approval of the application.
2. The City may, as appropriate, use radio, television, newspapers, and other media to publicize
public hearings.
When the application and perfonnance reports are submitted to HUD, the City shall publish hearing notice
that the application has been submitted and is available to interested parties. Information describing the requirements
on citizen objection procedures shall also be provided.
Page 11 of 17
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APPENDIX TO THE
CITIZENtS PARTICIPATION PLAN
OF THE
CITY OF CLEARWATER
I. POINTS OF CONTACT FOR COMMUNITY DEVELOPMENT ACTIVITIES
As a guide for citizen interaction with the Community Development Block Grant
process, the following specific contacts are furnished:
A.
FOR THE LOCAL GOVERNMENT:
1. Chris Papandreas, Community Development Manager
P. O. Box 4748, Clearwater, FL 34618
Phone: 462-6880
2. Rita Garvey, Mayor, City of Clearwater
P. O' Box 4748, Clearwater, FL 34618
Phone: 462-6700
3. Michael Wright, City Manager
P. O. Box 4748, Clearwater, FL 34618
Phone: 462-6700
4. James M. Polatty, Director, Planning & Development
I
P. O. Box 4748, Clearwater, FL 34618
Phonw: 462-6880
.
B. FOR THE NEIGHBORHOOD ADVISORY COMMITIEE:
North Greenwood Area
Mr. Ralph H. Linn
1729 Harbor Drive
Clearwater, FL 34615
Phone: 441-4688
Mr. Robert Mitchell
1219 Eldridge Street
Clearwater, FL 34615
Phone: 461-4026
Mrs. Cherry Harris
1789 Harbor Drive
Clearwater, FL 34615
Phone: 442-6877
.
Page 12 of 17
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South Greenwood Avenue
Mr. Darrell Collins
1000 Howard Street
Clearwater, FL 34616
Phone: 442-7405
Mr. Rudolph Miller
1400 W. Madison Avenue
Clearwater, FL 34616
Phone: 442-4366
Ms. Milly Joplin
535 Belleview Blvd.
Clearwater, FL 34616
Phone: 443-6877
East Clearwater
Vacant
Vacant
Vacant
At-Lar~e
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Mr. Winfred A. Infinger
301 Kilmer Avenue
Clearwater, FL 34625
Phone: 726-7803
Mrs. Molly Stephenson
1645 Palmetto Street
Clearwater, FL 34615
Phone: 443-4083
Mr. Willie Brewton
2606 Brewton's Court
Clearwater, FL 34619
Phone: 784-1623
C.
FOR THE UNITED STATES OF AMERICA:
1. Jim Chaplin, Area Manager '
U.S. Dept. of Housing & Urban Development
Jacksonville Office
325 West Adams Street, Jacksonvl11e, FL 32202 .
Phone: (904) 232-2626
2. Jim Nichol, Director of Community Planning & Development
U.S. Dept. of Housing & Urban Development
Jacksonville Office
325 West Adams Street, Jacksonville, FL 32202
Phone: (904) 232-3587
.
Page 13 of 17
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II. MEDIA USAGE:
All requisite public notices and advertisements shall be advertised in the St.
Petersburg Times, a local daily newspaper of general circulation.
III. DEPOSITORIES OF COMMUNITY DEVELOPMENT INFORMATION:
All program documents, including all mailings and promotional material; records,
prior applications; grant agreements; this plan; performance reports; evaluation
reports; regulations and any other documentation pertaining to the Community
Development Block Grant program is available during normal working hours at
the City of Clearwater, Office of Community Development, 10 South Missouri
A venue, Clearwater, FL.
Copies of any documentation will be furnished to interested persons upon request
and without charge by that office.
In addition, copies of the current Citizen's Participation Plan, the current grant
application and contract and the most recent performance report are available for
inspection at the following locations:
a. The Office of the City Clerk
Clearwater City Hall, 10 S. Osceola Avenue, Clearwater, FL
b. The Main Library
100 N. Osceola Avenue, Clearwater, FL
c. The Northeast Branch Library
1250 Palmetto Street, Clearwater, FL
d. The Twig Library
530 Sky Harbor Drive, Clearwater, FL
e. Clearwater Neighborhood Housing Service Incorporated
1002 N. Greenwood Avenue, Clearwater, FL
A:\CPP
Page 14 of 17
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Subiect
Notice of
Neighborhood
Advisory Meeting
Notice of Funds
Available/Request
for Proposals/C.D.
Objectives
Notice of Public
Hearing and Viewing
of Final statement
Notice of viewing of
Adopted Final
statement
Notice of
Substantial Change
Notice of finding of
No significant
Impact/Release of
Funds
Notice of Viewing of
Proposed Annual
Performance
Report/Public
Hearing
Notice of viewing of
Adopted GPR
Notice of Demolition
: '
CITIZEN PARTICIPATION
REQUIRED ADVERTISING
for
CDBG - and - CHAS
Time Frame
Published once per
year to announce
meeting schedule
On or about March 9.
On or about June 11.
On or about June 26
As, needed
On or about
September 30
On or about
October 22
On or about
November 23
Published prior to
demolition of a low
or moderate income
housing unit using
Federal funds
Page 15 of 17
specific comments
General COO Activity
(F. S., GPR, etc)
Notification of CDBG
funding upcoming
year
Notification of
Places to view
proposed Final
Statement and Date
of Public Hearing
Notification of
Places to view
adopted final
statement
Public hearing to
consider change to
the Final Statement
Release of Funds in
accordance with
Final statement
Notification of how
CDBG funds were
spent.
Viewing of report
forwarded.to HUD
Inform public and
HUD when the city is
removing a low or
moderate income
housing unit.
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Notice of Viewing of
proposed Anti-
Displacement
Plan/Public Hearing.
Adopted 1-4-90
Notice of Viewing
Adopted Anti-
Displacement Plan
(revision)
Notice of Viewing of
proposed/Amended
citizen
participation
Plan/Public Hearing
Notice of Viewing of
Adopted citizen
participation Plan
Notice of Viewing of
proposed one/five
year CRAS/public
Hearing
10 days prior to
revision of adopted
plan
5 days subsequent to
revision
On or about
September 17
On or about
september 23
On or about
september
Notice of viewing of September 1992
adopted one/five
year CHAS
Notice of Request dn-going
for proposals for
Davis-Bacon projects
Plan to show how the
city will pre~ent
displacement of
special efforts to
L/H income families
Plan to show how the
city will prevent
displacement of L/H
income families
Inform public of
citizen rights of
notification of
CDBG, CHAS
activities
"
Inform the public of.
how the city will
address
comprehensive
housing needs
"
Inform potential
contractor of
federally funded
construction jobs.
FLOOD PLAIN COMPLIANCE
ENVIRONMENTAL CLEARANCE/REVIEW
Notice of Flood
Plain compliance
Notice of
Environmental Review
~ As\CITIPART.ADV
Published when new
activities are
funded that are
located in the (C)
Flood Zone
Published when new
activities are
funded
Page ~,6 of 17
Inform the public
when the city
proposes to fund
projects- located in
the Flood Zone.
Inform the public
that the city has
reviewed projects
for environmental
concerns.
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NEIGHBORHOOD TARGET AREA
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----------
NEIGHBORHOOD. ADVISORY' COMMITTEE'
ELIGIBILITY AREAS
1990
SOUTH GREENWOOD
. NEIGHBORHOOD TARGET .AREA
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EAST CLEARWATER
NEIGHBORHOOD TARGET AREA
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Attachment D
SUMMARY
FINAL STATEMENT plus Amendments
CDBG PROGRAM 1990-1991
DESCRIPTION OF USE OF FUNDS
FUNDING RESOURCES
5/17 Prior Proposed
Approval Amendments amendments
FUNDING RESOURCES
Entitlement 679,000 679,000 679,000
Contingency from Prior Year 68,000 121,400 337,509
Estimated Program Income 150,000 150,000 150,000
TOTAL 897,000 950,400 1,166,509
PROPOSED EXPENDITURES
Public Facilities and
Improvements
105,500
*165,900
*165,900
Public Services
104,500
*97,500
*97,500
Infill Housing Development
180,000
180,000
157,000
536,275
Housing Rehabilitation
377,000
377,000
Special Economic Development
50,000
50,000
80,000
"50,000
100,000
Program Administration
80,000
- 0 -
- 0 -
::....Q....=.
897,000
:\ C '. ~-' . ;
1,166,509
Relocation
- 0 -
55,054
Demolition
- 0 -
'1,780
~
.3,000
Acquisition
~,
950,400
TOTAL
,-
*Rounded
f ,.'
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DESCRIPTION OF USB Ql FUNDS 1* Rounded)
Public Works and Facilities
1) CHA/Fulton Avenue Apartment., 1610 Fulton Avenue, clearwater, FL 34615.
Located in the North Greenwood neighborhood, the Fulton Avenue Apartments
are a 16-unit apartment complex which houses very-low income families. The
Authority has requested funds to paint the exterior and replace the privacy
fence. ($5,700) Total $5,700
2) community Pride Child Care Center, North, 1235 Holt Avenue, Clearwater, FL
34615. This day care center is located in a target neighborhood and serves
children of predominantly low income families. Improvements would replace
obsolete lighting fixtures and playground equipment. ($1,965 5/17/90),
(+$1,000 8/13/91) Total $2,965
3) community Pride Child Care Center, South, 211 Missouri Avenue, Clearwater,
FL 34615. Funding for general improvements to renovate former YWCA thrift
shop and convert to day care center. ($3,000 5/17/90) (+ $11,400 1/24/90)
Total $14,400
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4) Creative Care I Early childhood Development Center, 154 Tanglewood Drive
West, clearwater, FL 34618. Purchase playground equipment and replace
carpeting. ($2,828) Total $2,828
5 )
y.W.c.A./Project HELP, 814 Franklin street, Clearwater, FL 34615.
Building improvements to meet child care licensing requirements for program
day care center, which assists pregnant adolescents, and their infants
($2,000) Total $2,000
6)
Junior League of Clearwater - Dunedin Inc., Day Care Project, 129 N. Ft.
Harrison Avenue, Clearwater, FL 34615. Rehabilitate Salvation Army
building to initiate a day care center to serve residents of transitional
housing, spouse abuse shelters and emergency housing. ($10,000 5/17/90) (+
$12,000 4/18/91) Total $22,000
7)
Homeless Emergency Project, 1120 North Detty Lane, Clearwater, Fl 34615.
Rehabilitate 10 dwellings leased to H.E.P. for use as transitional housing.
Funding requested is local match for SAFAH grant ($25,996 5/17/90)
(_ $4,996 12/15/90) Total $21,000
8)
Clearwater Parks and Recreation Department, Condon Gardens Recreation
Center, P.O. Box 4748, Clearwater, FL 34618. Add 960 square feet of
building area to the Condon Gardens recreation center, to provide for
general use by residents of this 284 unit public housing project.
($48,000) Total $48,000
9)
Clearwater Parks and Recreation Department, P.O. Box 4748, Clearwater, FL
34618. Renovate existing building and enlarge by 1,000 square feet,
Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater, FL 34615.
(+ $35,000 2/12/91) Total $35,000
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10) Clearwater Parks and Recreation Department, Martin Luther King Center, P.O.
Box 4748, Clearwater, FL 34618. Renovate kitchen to accommodate frequent
community use. (+$6,000 1/24/91) Total $6,000
Public Services
11) Clearwater Parks and Recreation Department, Martin Luther King Center, P.o.
Box 4748, Clearwater, FL 34618. Purchase four "Samsun" computers and four
"Star NX 1000" printers, with software and accessories, to provide learning
opportunity at Norton Park Recreation Center. ($6,000 Deleted 1/24/91)
Total $0
12) Boy's Club, condon Gardens, 2930 Tanglewood Drive South, Clearwater, FL
34619. Operating support for Boy's Club located in 284 unit public housing
project. ($11,500) Total $11,500
13) Partners in Self-Sufficiency, 210 S. Ewing st., Clearwater, FL 34616.
operating support for comprehensive program to provide edllc^tlon, housing,
child care and counseling for single parents ($11,500) Totftl $11,500
14) community Pride Child Care Center, 211 Mi ssour i Avenue, clearwater, FL
34615. Operating support and Title xx match for day care center serving
children of low/moderate income families. ($4,1005/17/90)(-$1,0008/13/91)
Total $3,100
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15) Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater, FL 34615.
operating support for program to help disadvantaged youths with tutoring,
sports and motivational training. ($14,000) Total $14,000
16 . 1 . lid 1
) Gl.rls Cubs of Pl.nellas County, Inc. 610 E. Dru dRaa , C earwater, FL
34616. operating support for Condon Gardens Girls club located at 2936
Tanglewood Drive South. ($10,500) Total $10,500
17) Girls Clubs of pinellas County, Inc. 610 E. Druid Road, Clearwater, FL
34616. operating support for Condon Gardens "Kings Kids" tutoring program,
which serves an average of 44 girls and 48 boys per month. ($11,500).
Total $11,500
18)
Community service Foundation, 111 south Garden Avenue,
34616. operating support for Central Housing Assistance
provides housing placement, emergency rental assistance,
fair housing education. ($39,000) Total $39,000
Clearwater, FL
Service, which
referrals, and
19)
Y.W.C.A. of Greater Clearwater, Inc., 222 s. Lincoln Avenue, Clearwater, FL
34616. After school tutoring at the Martin Luther King Center in the North
Greenwood neighborhood, and at the R.C.S. spouse abuse shelter. ($2,400)
Total $2,400
.
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Infill Housinq Development
20)
Infill Housing Development Program, Clearwater Community Development
Office, 10 S. Missouri Avenue, Clearwater, FL 34616. Land acquisition
site clearance, plans, and application fees for the construction of owner-
occupied new housing the North Greenwood target neighborhood. Eligible
activities may be carried out by the city, Neighborhood Housing Services,
(a neighborhood based non-profit organization), or other governmental or
private non-profit agencies. ($160,000 5/17/90) (- $23,000 proposed)
Total $157,000
Housinq Rehabilitation
21) Citywide Housing Rehabilitation Program, clearwater Community Development
Office, 10 S. Missouri Avenue, Clearwater, FL 34616. Housing
rehabilitation and relocation program operated by City staff and by
Clearwater Neighborhood Housing Services, Inc. Preference is given to
weatherization and revitalization of older developed areas with a
predominance of housing greater than 30 years old. ($377,000 5/17/90)
(+$159,275 proposed) Total $536,275
Special Economic Development
22) Economic Development Program, Clearwater Neighborhood Housing Services,
Inc., 1380 S. Greenwood Avenue, Clearwater FL 34616. Loanable funds and
operating support for the business loan program operated by Clearwater:
Neighborhood Housing Services, Inc., in the North Greenwood neighborhood.
Determination that this activity is necessary and appropriate is included
as Attachment C. ($50,OPO 5/17/90) (- $5,000 8/16/90) Total $45,000
23) CNHS Paint Program, North Greenwood Commercial District, Clearwater
Neighborhood Housing Services, 1380 S. Greenwood Avenue, clearwater, FL
34616. Grants made for paint and related supplies to neighborhood
businesses to implement facade improvements consistent with the North
Greenwood Commercial District General Development Plan ($5,000 8/16/90)
Total $5,000
General Proqram Administration
24) Clearwater Community Development Office, 10 south Missouri Avenue,
Clearwater, FL 34616. General administrative costs of monitoring,
reporting and compliance of the clearwater community Development Office and
initiation of the infill housing development program. ($80,000 5/17/90)
(+ $20,000 proposed) Total $100,000
Paqe 4 of 5
e
e
.
Relocation
25)
Local Relocation Program - Clearwater Community Development office, 10 s.
Missouri Avenue, Clearwater, FL 34616. Provide relocation benefits to low-
and moderate-income owner-occupants of dilapidated units within the City
who move safe, decent and sanitary dwelling units, as indicated by the
City's Local Relocation Policy. ($55,054 proposed) Total $55,074
Demolition
26) Demolition, community Development Office, 10 South Missouri Avenue,
Clearwater, FL 34616. Clearance of substandard housing units to permit
reconstruction under the city's local option replacement housing program
(+$1,780 proposed) Total $1,780
Acquisition
27) Infi1l Housina Development Proaram, Clearwater Community Development, 10
South Missouri Avenue, Clearwater, FL 34615. Payment of surveys and
appraisals to enable purchase of vacant lots in the North Greenwood
neighborhood ($3,000) proposed) Total $3,000
A:\FS90.SUM
PaQe 5 of 5
Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date: 12/16/93
.
SUBJECT:
Amendments to 1992-1993 Community Development Block Grant (CDBG) Final Statement.
RECOMMENDATION/MOTION:
Amend the 1992-1993 CDBG Final Statement to reclassify or rename activities, to transfer certain
Infill Housing expenditures, and to increase the estimate of benefit to low and moderate income
persons.
[] and that the appropriate officials be authorized to execute same.
BACKGROUND:
Staff has reviewed the CDBG expenditures for 1992-1993 in preparation for the Grantee
Performance Report. Several areas of expenditure should be reclassified to conform to the
requirements of the Department of Housing and Urban Development (HUD). Nevertheless, all funds
were spent in accordance with City Commission decisions and HUD regulations. These
reclassifications are detailed in the amended Final Statement (attached). A public hearing is required
to consider amendments to that Final Statement. The results of the Neighborhood Advisory
~mmittee's December 14, 1993 consideration of these proposed amendments will be reported prior
.he City Commission at the December 16 meeting.
HUD requires that eligible expenditures in support of new construction be classified based on the
activity, rather than the end use. For example, some infill housing activities must be classified as
acquisition and disposition, instead of infill housing development as previously stated. Both
acquisition and disposition are infill housing support activities. Direct City funding of surveys and
appraisals remains a City infill housing activity. This reclassification also increases the benefit to low
and moderate income persons (last page of the Final Statement). Other expenditures not classified
under the national objective benefiting low and moderate income persons are classified under another
national objective.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
Originating Dept:
PLANNING & DEVELOPMENT
Costs:
$
NA
Total
Commission Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
N/A
N/A
N/A
User Dept:
$
Current Fiscal Yr.
mitted by:
Advertised:
Date:
Paper: Tampa Tribune
o Not Requi red
Affected Parties
o Notified
181 Not Requi red
FUOlding Source:
o Capital Imp.
o Operating
o Other
Attachments:
Amended FinaL Statement
o None
Appropriation Code:
NA
City Manager
r.
,~ Printed on recycled paper
- 2 -
!ViOUSIY, acquisition of land for the Pinellas Habitat for Humanity was classified under the general
category of infill housing and should be reclassified as acquisition. Other expenditures to be
reclassified include both Homeless Emergency Project's rehabilitation of a house at 606 Hart Street
from a Homeless Facility category to the Public Facility category. Likewise, the Religious Community
Services' replacement of flooring at 1125 Holt Avenue should be reclassified from Homeless Facility
category to the Public Facility category.
9293amen.cc
.
.
.
.
.
CDBG PROGRAM 1992-1993 SUMMARY
FINAL STATEMENT plus AMENDMENTS
DESCRIPTION OF USE OF FUNDS
FUNDING RESOURCES
$$ Approved
by City Previous Proposed
Activity Commission Amendments Amendments TOTAL
Entitlement for 1992-1993 808,000 0 0 808,000
Estimated Program Income 127,000 0 0 127,000
Carry-over of prior year 0 34,800 0 34,800
unexpended balance
TOT A L ........... 935,000 34,800 0 969,800
PROPOSED EXPENDITURES
Public Services 120,550 0 0 120,550
Homeless Facilities (nQJ 5adl -f~Jlrdr~ .\ 20,500 '-. 0 (20,500) 0
. ._..---:--------'---....
',- / ~\
Public Facilities 15,300 0 ~ _\ 20,500 35,800
Owner Rehabilitation 336,000 3,750 (1,000) 338,750
Relocation 0 0 1,000 1,000
Special Activities by Sub recipient 0 0 67,950 67,950
Infill Housing 285,650 (144,050) 1{"(141,600) 0
Acquisition 0 165,000 \ \"" 20,000 185,000
Disposition 0 0 '\ 53,650 53,650
Economic Development 50,000 10,100 0 60,100
Administration 107,000 0 0 107,000
TOT A L ............. 935,000 34,800 0 969,800
finalswn .\hl
(~~d"l"',,^ I'" ;dL~h ,n... f,.j~!,
NeT dU I\'l%~ hJ k1V .~,eJ-
DESCRIPTION OF USE OF FUNDS
.
PUBLIC SERVICES
Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater, FL 34615. This grant will provide
support for staff salaries at the Youth Club. Program components are education, athletics and
motivational training ($15,850, 7/2/92).
Youthbuilders Inc., P. O. Box 10216, Clearwater, FL 34617. Funds will be provided for 7 participants'
salaries at minimum wage while enrolled in the program. Y outhbuilders will train low income teenagers
in building trades in a neighborhood based program and will rehabilitate deteriorated buildings within the
neighborhood for "hands on" experience ($11,900, 7/2/92).
Boys and Girls Clubs of the Suncoast Inc. (formerly Boy's Club), 2936A Tanglewood Drive, Clearwater,
FL 34619. Operating support for youth club's activity program located in the 284 unit Condon Gardens
public housing development ($14,400, 7/2/92).
Girl's Inc., 2936B Tanglewood Drive, Clearwater, FL 34619. Funding for certified teacher and supplies
for after school tutoring program at Condon Gardens ($13,600, 7/2/92).
Girl's Inc., 2936B Tanglewood Drive, Clearwater, FL 34619. Operating support for staff salaries to
provide after school and developmental activities to 58 girls ($7,200, 7/2/92).
.
City of Clearwater/Police Department, Law Enforcement Apprentice Program, P. O. Box 4748,
Clearwater, FL 34618. Matching funds to pay police aide salaries to employ neighborhood youth at the
North Greenwood Police substation. This program is an additional City service funded in part with
CDBG resources to provide an increment of services to a low and moderate income neighborhood
($10,400, 7/2/92).
Partners in Self Sufficiency, 210 S. Ewing Avenue, Clearwater, FL 34616. Operating support for this
program will provide a comprehensive support system of education, housing, child care and counseling
for low income families, principally those with single heads of household ($13,000, 7/2/92).
Community Service Foundation, 111 S. Garden Avenue, Clearwater, FL 34616. This program provides
emergency rental counseling and assistance, eviction counseling, referrals and housing placement
($34,200, 7/2/92).
PUBLIC FACILITIES
Sanderlin Head Start Center, 920 Palmetto Street, Clearwater, FL 34615. This facility is operated by
Head Start, 12351 -134th Avenue North, Largo, FL 34644. Funds provided under this grant will assist
in the purchase and installation of a modular classroom to serve 20 more children in this low income
neighborhood ($5,300, 7/2/92).
Community Pride Child Care Center, 1235 Holt Avenue, Clearwater, FL 34615. Funds will provide
for partial support of building renovation, specifically replacement of air conditioning system, rebuilding
bathrooms, and replacement of floors and walks. This is a 30 year old day care center which serves 80
children per day in a low and moderate income neighborhood ($10,000, 7/2/92).
. Homeless Emergency Proiect, 1120 N. Betty Lane, Clearwater, FL 34615. Funds are provided to
.
.
.
renovate a deteriorated structure located at 606 Hart Street to provide transitional housing for 6 people
($15,500, 7/2/92).
Religious Community Services, 1885 Highland Avenue South, Clearwater, FL 34616. Replace
deteriorated vinyl flooring in twelve mobile homes used as emergency housing ($5,000, 7/2/92).
OWNER REHABILITATION
Clearwater Neighborhood Housin2: Services. Incorporated, 1002 N. Greenwood Avenue, Clearwater, FL
34616. Provide intake, screening and loan processing to close 15 loans for owner occupied housing
rehabilitation ($18,000, 7/2/92; +3,750 10/1/92; Total $21,750).
City of Clearwater/Community Development Division/Owner Occupied Rehabilitation Program. Provide
administrative services for City loans, inspection services for all City and CNHS loans, loanable funds
for 19 deferred payment loans made by the City and CNHS, and guarantees for 10 Challenge loans
originated by the City and CNHS ($318,000, 7/2/92; -1,000, Requested; Total $317,000).
RELOCATION
City of Clearwater/Community Development Division, P.O. Box 4748, Clearwater, FL 34618. Provide
funds for temporary relocation and expenses for 5 households residing in structure(s) undergoing
rehabilitation, as necessary. ($0.00, 7/2/92; $0.00, 10/1/92; + 1,000, Requested; Total $1,000.00).
SPECIAL ACTIVITIES BY SUBRECIPIENT
Tampa Bay Community Development Corporation, 1499 Gulf to Bay Blvd., Ste 210, Clearwater, FL
34616. Funding will provide down payment assistance and administrative support for approximately ten
low and moderate income families to purchase housing in Clearwater ($27,000, 7/2/92).
Clearwater Neighborhood Housing Services. Incorporated, 1002 N. Greenwood Avenue, Clearwater, FL
34615. Provide administrative services for acquisition of 40 lots, acquire land, provide client screening,
and counseling for 20 predominantly low and moderate income families to acquire new homes in the
North Greenwood Infill Housing area ($20,000, 7/2/92; + $20,950, 10/1/92; Total $40,950).
ACQUISITION
City of Clearwater/Community Development Division/Infill Housing Development Program. P. O. Box
4748, Clearwater, FL 34618. Funds provided to fund costs in association with the purchase ofland in
the North Greenwood Neighborhood for the Infill Housing Program. Funds are also used to acquire these
properties. ($0, 7/2/92; + $165,000 10/1/92; Total $165,000)
Pinellas Habitat for Humanity. Inc., P. O. Box 16101, St. Petersburg, FL 33733-6101. Provide funds
for the purchase of five building lots for construction of new housing for low income families ($20,000,
7/2/92).
DISPOSITION
City of Clearwater/Community Development Division/Infill Housing Development Pro2:ram, P. O. Box
4748, Clearwater, FL 34618. Provide soft costs for the disposition of land for 20 units built in the
North Greenwood Infill Housing area and conveyed to eligible families ($218,650, 7/2/92 - $165,000,
.
.
.
10/1/92; Total $53,650).
ECONOMIC DEVELOPMENT
Clearwater Neighborhood Housing Services. Incorporated, 1002 N. Greenwood Avenue, Clearwater, FL
34616. Provide administrative support and loanable funds for job creation activities in the North
Greenwood neighborhood ($50,000, 7/2/92; + $10,100, 10/1/92; Total $60,100).
ADMINISTRATION
Clearwater Neighborhood Housing Services. Incorporated/HOME, 1002 N. Greenwood Avenue,
Clearwater, FL 34616. Provide administrative funds to allow CNHS to develop a total of six
homeownership opportunities for qualified families (four purchase/rehab and two housemoving) in the
North Greenwood neighborhood ($7,000, 7/2/92).
City of Clearwater/Community Development Division, P.O. Box 4748, Clearwater, FL 34618.
Administration of subrecipient contracts, program monitoring, financial reporting, and compliance with
applicable Federal regulations ($80,000, 7/2/92).
City of Clearwater/Community Development Division/HOME, P. O. Box 4748, Clearwater, FL 34618.
Administer local funding under the HOME program, assure compliance with program regulations,
maintain project records and provide financial reports ($20,000, 7/2/92).
.
.
.
LOW TO MODERATE INCOME BENEFIT
Of the proposed expenditures listed in the Fiscal Year 1992-1993 Final Statement, the following are the
estimated amounts of those funds proposed to be used for activities that will directly benefit low and
moderate income persons:
PROPOSED EXPENDITURES
Public Services ............................................... $120,550
Public Facilities .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 35,800
Owner Rehabilitation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 338,750
Relocation ..................................................... 1,000
Special Activities by Subrecipient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47,475
Acquisition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 102,500
Disposition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 26,825
Economic Development ............................................ 60,100
TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $733,000
fsdfrev.92
Clearwater City Commission
Agenda Cover Memorandum
1 tem 1/
Meeting Date: 12/16/93
e
SUBJECT:
Amendments to 1992-1993 Community Development Block Grant (CDBG) Final Statement.
RECOMMENDA TION/MOTION:
Amend the 1992-1993 CDBG Final Statement to reclassify or rename activities, to transfer certain
Infill Housing expenditures, and to increase the estimate of benefit to low and moderate income
persons.
[] and that the appropriate officials be authorized to execute same.
BACKGROUND:
Staff has reviewed the CDBG expenditures for 1992-1993 in preparation for the Grantee
Performance Report. Several areas of expenditure should be reclassified to conform to the
requirements of the Department of Housing and Urban Development (HUD). Nevertheless, all funds
were spent in accordance with City Commission decisions and HUD regulations. These
reclassifications are detailed in the amended Final Statement (attached). A public hearing is required
to consider amendments to that Final Statement. The results of the Neighborhood Advisory
Committee's December 14, 1993 consideration of these proposed amendments will be reported prior
. the City Commission at the December 16 meeting.
HUD requires that eligible expenditures in support of new construction be classified based on the
activity, rather than the end use. For example, some infill housing activities must be classified as
acquisition and disposition, instead of infill housing development as previously stated. Both
acquisition and disposition are infill housing support activities. Direct City funding of surveys and
appraisals remains a City infill housing activity. This reclassification also increases the benefit to low
and moderate income persons (last page of the Final Statement). Other expenditures not classified
under the national objective benefiting low and moderate income persons ~re classified under another
national objective.
('illlo.v A (,tr-~,,-k ~,~,1 ho'~ \
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
N/A
Originating Dept:
PLANNING & DEVELOPMENT
Costs:
s
NA
Total
Commission Action:
o
o
o
o Continued to:
Approved
Approved w/conditions
Denied
N/A
NIA
N/A
$
Current Fiscal Yr.
User Dept:
Slbai tted by:
Advertised:
Date:
Paper: Tampa Tribune
o Not Requi red
Affected Parties
o Notified
~ Not Requi red
Ftrding Source:
o Capital Imp.
o Operating
o Other
Attachments:
Amended Final Statement
o None
Appropriation Code:
NA
City Manager
.-..
,.. Printed on recycled paper
- 2 -
e
Previously, acquisition of land for the Pinellas Habitat for Humanity was classified under the general
category of infill housing and should be reclassified as acquisition. Other expenditures to be
reclassified include both Homeless Emergency Project's rehabilitation of a house at 606 Hart Street
from a Homeless Facility category to the Public Facility category. Likewise, the Religious Community
Services' replacement of flooring at 1125 Holt Avenue should be reclassified from Homeless Facility
category to the Public Facility category.
9293amen.cc
e
e
Clearwater City Cornrni~ion
Agenda Cover Memorandum
I tern #
Meeting Date: 12/16/93
.
SUBJECT:
Amendments to the 1993
Statement
~MENDA1toN/MOTION:
1994 Community Development B;Lock Grant
Final
,
Approve Amendments to the 1993 -1994 Community Development Block Grant Final Statement
to: add a Demolition program funded for $30,000, waive income restrictions for up to four
Clearwater police officers entrance into the Infill Housing Program, add $7,800 allocation for
Community Pride Day Care, add $10,000 for architectural renderings for the North Greenwood
Facade Improvement Program, add $4,600 funding for administration of the SHIP program, add
$15,000 to Disposition for foreclosures, reduce the rehabilitation account by $48,604, delete the
Alternative for funding for the Community Housing Resource Board, and add $10,996 of carry-over
funds as revenue from prior year unobligated balance.
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The City of Clearwater's 19th year of Community Development Block Grant (CDBG) funding was
approved by the City Commission on July 15, 1993. The 19th year entitlement award $1,018,000
and program income is expected to generate $120,000 for a total budget of $1,138,000. This
.. program amendment will increase the revenue from $1,138,000 to $1,148,996. A public hearing
.., is required to consider amendments to that Final Statement. The r~sults of the Neighborhood
Advisory Committee consideration of these proposed amendments at their meeting of December
14, 1993 will be reported prior to the December 16 meeting.
Of the 33 requests for funding originally received from 26 separate agencies, these amendments
do the following: add revenue of $10,996; delete one allocation requested by Community Housing
Resource Board; fund 3 new programs, including demolition, foreclosure funding, and SHIP
administration; add $7,800 for Community Pride Child Care; and amend 2 programs by adding
police officers as eligible recipients in the Infill Housing Program and funding architectural
renderings as part of the North Greenwood Facade Program. No changes are proposed to Public
Service expenditures, which are capped at a maximum of 1 5 % of the total revenue by Federal
e
Reviewed by: Origilllltinll Dept: ;; f Co.ta: $ 1.148.998.00 Commillion Action:
Legal N/A ECONOMIC DEVELOPMENT ('tv Total D Approved
Budget D Approved w/conditions
Purchasing N/A S
Risk Mgmt. N/A Current Fiscal Yr. D Denied
CIS N/A U.er Dept: D Continued to:
ACM Funding Source:
Other D Capital 11J1l.
ldverti.ed: D operating Attachmenta:
Date: Nov. 23, 1993 ~ Other Federal grants Amended Final Statement
Paper: TalJ1lB Tribune FY 93-94
D Not Required CHRB Letter
Submitted by: Affected Pertio.
D Notified lpproprietion Code: D None
To be established
City Manager X Not Required
r.
,.. Printed on recycled paper
- 2 -
e
regulations (15 % of the sum of the 1993-1994 grant plus the 1992-1993 program income). The
budget for Public Services approved by the City Commission is $180,489. The changes are discussed
below and amendments to the Final Statement are highlighted:
DEMOUll0N: The City Commission has discussed the necessity to more aggressively demolish the
dilapidated houses in Clearwater. The Final Statement must be amended to allow use of CDBG funds. The
related demolition policy is proposed to govern demolitions using CDBG funds. The demolition account is
proposed to be funded at a level of $30,000 and the Rehabilitation line item reduced by a like amount. The
description of the demolition activity would be as follows:
Police Housing:\ The Clearwater Neighborhood Housing Services Board has requested the City to establish a
program to encourage police officers to reside in the North Greenwood community. The following program
change is proposed t9 meet the recommendation of the Clearwater Neighborhood Housing Services Board. All
police officers will beeijgible for the City's Infill Housing Program, regardless of income. A maximum of
four (4) Clearwater police officers per year can become eligible for the City's Infill Housing Program with the
waiv~r of the income limits: N. o. Ch. an~e. in any program activity is _needed. 1,'his is a poli.lch~ge, in the Inf1l1, .
Housmg Program by the Clty/ CommIssIon. C2.vtVw-W' ~olIQ \UlNt-v..-u o..uht, 4) .lJo ineai116 r~u.ciw)1,')
\,4o~ v.j,1I il1l1l101( ~Ii':.) C(v'oV ** .~ ~~!I~J .~ "~I\z:k ~~.
Arth Greenwood Facade Imph>vement Program: Funding of $10,000 is proposed to be added for akhitectural
Wderings. The Steering Committee of the Business Alliance met and decided that architectural renderings
should be made available for free, if needed for any business interested in this program. Many businesses will
not need or want the renderings. This is a I similar service that is provided to businesses in some Main Street
Programs. The change to the description of the activity would be as follows:
ECONOMIC DEVELOPMENT: Clearwater Chamber of Commerce, North Greenwood Business
Alliance, 128 N. Osceola Avenue, Clearwater, FL 34617. Funds to be provided to establish a North
Greenwood Commercial Facade Improvement Program. Funds under this program to be provided for
match and straight grants to business owner to rehabilitate the facade of their businesses. Mt::ilUllil
_t~
SIllP Administrative Funds: The Housing Authority has requested additional assistance to administer the SlllP
program for the first year. A total of $4,600 has been requested to pay administrative fees to Tampa Bay
Community Development Corporation (TBCDC) to administer the Citywide component of the program and to
Clearwater Neighborhood Housing Services to administer the program in the CNHS neighborhood. The total
SIllP goals would be divided between both agencies, which effectively would increase the housing assistance
in the City by the corresponding SillP goal. The $4,600 increase would be for both housing rehabilitation and
new housing and would be allocated by the Housing Authority between the CNHS and TBCDC. The changes
to the descriptions of the activities would be as follows:
.
e
- 3 -
Deletion of Community Housing Resource Board Expenditure: The Community Housing Resource Board sent
the attached letter to staff to revoke their application for Community Development assistance for this Fiscal
Year. Based on this request, the proposed activity should be deleted.
Foreclosure: Funds of $15,000 are to be provided are to be used to fund the costs disposing of property
acquir~ either through the Housing Rehabilitation Program or the Infill Housing Program. This amendment
will implement the CDBG Foreclosure Policy under consideration by the City Commission.
Community Pride Child Care Center, 1235 Holt Avenue: The City Commission approved in concept the
Mesirability of adding funds to make further renovation improvements available at the Community Pride Child
W:are Center. This additional allocation would change only the amount of CDBG assistance Community Pride
would receive. The changes to. the description of the activity would be as follows:
PUBliC FACIliTIES AND IMPROVEMENTS: Community Pride Child Care Center, 1235 Holt
Avenue, Clearwater, Fl 34615. This program provides child care opportunities to children primarily
from the North Greenwood Neighborhood. Funds provided to be used to renovate the buildings located
at 1235 Holt Avenue and 211 So. Missouri Avenue. ($18,546) ml$.1:~:800m:~:gm:$2'6.~3.46]
:::::;:::;:::;:;::.::::::::::.,;:::::::::;:::::;:;:::;::::::::::::::::::::.:::::::::::;:::..,:::~::::::::::::::::::
Rehabilitation is proposed to be reduced by $46,304. This is a reasonable reduction given the $360,700 balance
of HOME funds dedicated to rehabilitation.
Additional income of $10,996 is proposed to be added (lS carry-over of prior year unobligated funds from 1992
_ 1993 fiscal year. The carry-over projects include subrecipients who did not utilize part of their CDBG funding
and choose to return it to the City. These returns include $2,587 from RCS, $50 from Ervin's All American
Youth Club, $2 from the Boy's Club, $1,357 from Community Service Foundation, and $7,000 from
Clearwater Neighborhood Housing Service. .
L:\DA TA \CDO\SCW\J Pll_18\PS9394AM.END
e
- 4 -
e
SUMMARY
FINAL STATEMENT plus AMENDMENTS
CDBG PROGRAM 1993-1994
DESCRIPTION OF USE OF FUNDS
.
FUNDING RESOURCES
$$ Approved
by City Proposed
Activity Commission Amendments TOTAL
Entitlement for 1993-1994 1,018,000 0 1,018,000
Estimated Program Income 120,000 0 120,000
Carry-over of prior year ~ 10,996 10,996
unexpended balance
TOT A L ........... 1,138,000 10,996 1,148,996
PROPOSED EXPENDITURES
Public Services 180,489 0 180,489
Public Facilities * 56,140 0 56,140
Rehabilitation 247,941 ** -46,304 201,637
Relocation 50,000 0 50,000
Special Activities by 140,000 + 2,300 142,300
Sub recipient
Acquisition 253,430 0 253,430
Demolition 0 + 30,000 30,000
Disposition 20,000 + 15,000 35,000
Economic Development 40,000 + 10,000 50,000
Administration 150.000 0 150,000
TOT A L ............. 1,138,000 10,996 1,148,996
* Amount mcludes $26,346 for Commumt Pride Child Care Center
y
** Amount includes $2,300 which was added to Rehabilitation Account for
Clearwater Housing Authority.
.
- 5 -
e
/~\
AMENDEb FINAL STATEMENT
CDBG pR&GID<M 1993-1994
DESCRIPTION OF USE OF FUNDS
CITY OF CLEARWATER, FLORIDA
FUNDING RESOURCES
Entitlement for 1993-1994
Estimated Program Income
Carry-over of prior year
unexpended balance
$1,018,000
120,000
10,996
----------
----------
. $1,148,996
PROPOSED EXPENDITURES
e
Public Services
Public Facilities
Rehabilitation
Relocation
Special Activities by
Subrecipient
Acquisition
Demolition
Disposition
Economic Development
Administration
$180,489
56,140
201,637
50,000
142,300
253,430
30,000
35,000.
50,000
150,000
----------
----------
$1,148,996
PUBliC SERVICES
Ervin's All American Youth Club, 1250 Holt Avenue, Clearwater, FL 34615.
This grant will provide support for staff salaries at the Youth Club. Program
components are education, athletics and motivational training. ($12,429)
Youthbuilders Inc., P. O. Box 10216, Clearwater, FL, 34617. Funds will be
provided for 7 participants' salaries at minimum wage while enrolled in the
program. Y outhbuilders will train low income teenagers in education and
employment skills. ($13,628)
.
Boys and Girls Clubs of the Suncoast Inc. , 2936A Tanglewood Drive,
Clearwater, Fl, 34619. Operating support for youth club's activity program
located in the 284 unit Condon Gardens public housing development. ($13,200)
- 6 -
e
Girls Inc., 2936B Tanglewood Drive, Clearwater, FI 39619. Funding for certified
teacher and supplies for after school tutoring program at Condon Gardens and
operational support for staff salaries to provide after school and development for
58 girls in the Condon Gardens Housing Project. ($13,439)
City of Clearwater/Police Department Law Enforcement Apprentice Program, P.
O. Box 4748, Clearwater, Fl 34618. Matching funds to pay police aide salaries
to employ neighborhood youths at the North Greenwood Police Substation which
covers the North Greenwood Neighborhood. ($11 ,389)
Partners in Self Sufficiency, 210 S. Ewing Avenue, Clearwater, FI 34616.
Operational support for this program will provide a comprehensive support
system of education, housing, child care and counseling for low income families,
principally those with single heads of household. ($16,000)
Community Service Foundation, 111 S. Garden Avenue, Clearwater, FI 34616.
This program provides emergency rental counseling and assistance, eviction
counseling, referrals and housing placement. ($36,651)
.
Greenwood Panthers Culture and Sports Club, P. O. Box 1541, Clearwater, Fl
34617. This program provides organized team recrea~ional activities for the youth
in the North Greenwood Neighborhood. Funds will be used to purchase sports
equipment and office equipment. ($5,000)
Sgt. Allen Moore Community Partnership, 19321 u.S. Highway 19 North, suite
415, Clearwater, FI 34624. This program provides for a safe-house concept to
offer counseling and other related services to alcohol and drug addicted people.
Funds will be used for operational assistance. ($4,214)
West Central Florida Boy Scouts of America, 801 West Bay Drive, Suite 400,
Largo, FI 34640. This program provides scouting opportunities for boys in the
North Greenwood and Condon Gardens Neighborhoods which are considered low
income. Funds will be used for registration and supplies. ($1,571)
Pinellas Opportunity Council, Inc., P. O. Box 11088, St. Petersburg, Fl 33733-
1088. This program provides housekeeping services to the low income elderly
who are unable to care for themselves throughout the City of Clearwater. Funds
will be used to provide administrative support to the agency. ($5,941)
North Greenwood Association, P. O. Box 805, Clearwater, FI34617-0805. This
program provides a central location for a variation of activities for the residents
of the North Greenwood Neighborhood. Funds will be used to provide operational
support and building rental expenses. ($11,640)
.
Coordinated Child Care of Pinellas, Inc., 4140 49th Street North, St. Petersburg,
FI 33704. This program provides for child care assistance to low/moderate
income families whose children are enrolled in the Community Pride Childcare
Centers. Funds to provided will be used as a match for child care expenses for
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the children. ($14,187)
YWCA of Tampa Bay, 1201 Martin Luther King Avenue, Clearwater, F134615.
This program provides tutorial assistance to children of homeless families who
live in RCS Emergency Housing Shelter and Everybody's Tabernacle. Funds to
be provided will be used for administrative expenses for the tutor. ($1,200)
Homeless Drop Inn Center, Clearwater, FL. This program will provide a facility
in which homeless individuals and families can be taken and given transitional
housing and other social services. Funds to be provided under this program will
be used for operational expenses. ($10,000)
Red Ribbon Homestead, 1123 Pinellas Street, Clearwater, FL. Funds to be
provided to be used for operational expenses for non-profit agency which provide
housing and meals for mV-positive individuals. ($10,000)
PUBliC FACIliTIES AND IMPROVEMENTS
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Community Pride Child Care Center, 1235 Holt Avenue, Clearwater, F134615.
This program provides child care opportunities to children primarily from the
North Greenwood Neighborhood. Funds provided to be used to renovate the
buildings located at 1235 Holt Avenue and 211 Mi~souri Avenue. ($18,546) +
$7,800 12/16/93 = $26,346.
Clearwater Housing Authority, 210 South Ewing St., Clearwater, F134617. This
program provides a multi-use center which houses the local housing authority,
dental center, soup kitchen and elderly daycare center. Funds requested will be
used to renovate existing unused floor space for a larger office for AARP Senior
Employment Office. ($4,650)
Neighborly Senior Services, Inc., 13650 Stoneybrook Drive, Clearwater, Fl
34622. This program provides elderly day care service for the elderly population
in the City of Clearwater. Funds provided to be used to renovate a bathroom in
the center to serve the elderly population by offering them a place to take a
shower. ($4,000)
Family Resources, Inc., P. O. Box 13087, St. Petersburg, FI 33733. This
program provides counseling for runaway children in the City of Clearwater.
Funds provided are to be used to build an addition to the office for additional
counselors. ($5,944)
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Homele~s Emergency Project, 1100 N. Garden Avenue, Clearwater, F134615.
This program provides transitional housing for the homeless in the City of
Clearwater. Funds provided will be used to add two additional bedrooms to a unit
that is presently being used as a homeless shelter which is located at 1100 N.
Garden Avenue. ($15,200)
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REHABIliTATION
City of Clearwater, P. O. Box 4748, Clearwater, Florida 34618. Clearwater
Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue, Clearwater,
FI 34615. This program provides administrative services for City rehabilitation
loans, inspection services for all City and CNHS loans, loanable funds for
approximately 20 deferred payment loans made by the City and CNHS, and
guarantees for 10 Challenge loans originated by the City and CNHS. ($187,853) -
$50,904 12/16/93 = 136,949
Clearwater Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue,
Clearwater, Florida 34615. Provide funds for activity delivery costs for
rehabilitation program intake, screening, and loan processing approximately 15
loans for owner occupied housing rehabilitation. ($17,168)
City of Clearwater, P. O. Box 4748, Clearwater, Fl 34618. Clearwater
Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue, Clearwater,
Florida 34615. Provide funds for emergency home repair for homeowners in the
North Greenwood Target Area and Citywide. ($42,920)
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Clearwater Housing Authority, 210 South Ewing ,St., Clearwater, FI 34617.
Funding will provide for activity delivery costs to administer the SHIP program
to provide housing opportunities for low to moderate income persons and families
for rehabilitation program intake, screening, and loan processing for owner
occupied housing rehabilitation and emergency home repair for homeowners in
the City of Clearwater. + $2,300 12/16/93
RELOCATION
City of Clearwater, P. O. Box 4748, Clearwater, FI 34618. Clearwater
Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue, Clearwater,
FI 34615. Provide funds for temporary relocation for City and Clearwater
Neighborhood Housing Service,Inc. rehabilitation clients should they have to
move temporarily while their home is being rehabilitated. ($50,000)
SPECIAL ACTIVITIES BY A SUBRECIPIENT
Tampa Bay Community Development Corporation, 1499 Gulf to Bay Blvd., Suite
201, Clearwater, Florida. Funding will provide for down payment assistance and
activity delivery costs for approximately ten low to moderate income families to
purchase houses in the City of Clearwater. ($40,000)
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Clearwater Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue,
Clearwater, Florida 34615. Provide funds for activity delivery costs for the
agency's Inf1l1 Housing Program which include client screening and counseling
for up to 20 predominantly low and moderate income families to acquire new
homes in the North Greenwood area. ($40,000)
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Clearwater Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue,
Clearwater, Fl 34615. Provide funds for deferred payment mortgages to support
the agency's Infill Housing Program. ($60,000)
Clearwater Housing Authority, 210 South Ewing St., Clearwater, Fl 34617.
Funding will provide for activity delivery costs to provide housing opportunities
for low to moderate income persons and families to purchase houses in the City
opf Clearwater. + $2,300 12/16/93.
ACQUISITION
Religious Community Services, 1885 Highland Avenue South, Clearwater, F1
34616. This program provides transitional housing opportunities to homeless
families in the City of Clearwater. Funds provided are to be used to purchase and
install modular homes for transitional housing sites at 1125 Holt Avenue.
($13,656)
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Sanderlin Headstart Center, 920 Palmetto Street, Clearwater, Fl 34615. This
program provides educational opportunities for pre-kindergarten children in the
North Greenwood Neighborhood. Funds to be provided to be used to purchase
and install a modular classroom to serve 20 more t:hildren in the low income
neighborhood. (8,000)
City of Clearwater, P.O. Box 4748, Clearwater, Florida 34618 and Clearwater
Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue, Clearwater,
Fl 34615. Funds to be provided are to be used to pay for appraisals, title
insurance, surveys, and etc. in association with purchasing land in the North
Greenwood Neighborhood for the agency's IOOll Housing Program. Funds will
also be used to acquire these properties. ($180,887)
Pinellas Habitat for Humanity, P. O. Box 16101, St. Petersburg, F133733-61Ol.
Funds to be provided are to be used to purchase approximately 5 buildable lots
for construction of new housing in the North Greenwood Neighborhood for lower
income families. ($25,000)
Sgt. Allen Moore Community Partnership, 19321 U.S. Highway 19 North, Suite
415, Clearwater, Fl 34624. Funds to be provided will be used to acquire a
building for a safe house for alcohol and drug addictive residents of the City of
Clearwater. The residents will be primarily from the North Greenwood Area.
($25,887)
DEMOliTION
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City of Clearwater, P.O. Box 4748, Clearwater, Florida 34618 and Clearwater
Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue, Clearwater,
Fl 34615. Provide funds for demolition of units on lots to be used in the infill
housing program. (+ $30,000) 12/16/93
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DISPosmON
Clearwater Neighborhood Housing Service, Inc., 1002 North Greenwood Avenue,
Clearwater, FI 34615. Funds to be provided are to be used to fund the costs
conveying property from Clearwater Neighborhood Housing Service, Inc. to the
owners of the new housing units built in the Infill Housing Program. ($20,000)
City of Clearwater, P. O. Box 4748, Clearwater, Florida 34618 and Clearwater
Neighborhood Housing Service, Inc. of 1002 North Greenwood Avenue,
Clearwater, Fl 34615. Funds to be provided are to be used to fund the costs
disposing of property through foreclosure acquired either through the Housing
Rehabilitation Program or the Infill Housing Program. +$15,000 12/16/93.
ADMINISTRATION
City of Clearwater, P.O. Box 4748, Clearwater, Florida 34618. Administer local
funding under the HOME program, assure compliance with program regulations,
maintain project records and provide fmanciaI reports. ($20,000)
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City of Clearwater, P. O. Box 4748, Clearwater, FI 34618. Funds to be provided
to be used for administration of subrecipient contracts, program monitoring,
fmanciaI reporting, and compliance with applicable federal regulations for the
Community Development Block Grant Program. ($130,000)
ECONOMIC DEVELOPMENT
Clearwater Neighborhood Housing Service, Inc., 1002 N. Greenwood Avenue,
Clearwater, FI 34615. Funds to be provided are to be used to provide
employment opportunities for low to moderate income persons. Direct loanable
funds to for profit businesses. ($15,000)
Clearwater Chamber of Commerce, North Greenwood Business Alliance, 128 N.
Osceola Avenue, Clearwater, FL 34617. Funds to be provided to establish a
North Greenwood Commercial Facade Improvement Program. Funds under this
program to be provided for match and straight grants to business owner to
rehabilitate the facade of their businesses. $2,500 per business and a total of
$10,000 for architectural renderings/sketches of proposed improvements.
($25,000) + ($10,000) = $35,000 12/16/93.
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LOW TO MODERATE INCOME BENEFIT STATEMENT
Of the proposed expenditures listed in the Fiscal Year 1993-1994 Final Statement,
the following are the estimated amounts of those funds proposed to be used for
activities that will benefit directly low and moderate income persons:
Public Services .
Public Facilities
Rehabilitation
Relocation
Special Activities by
Subrecipient
Acquisition
Disposition
Economic Development
Administration
$ 180,489.
56,140.
199,337.
50,000.
100,000.
200,000.
20,000.
40,000.
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$845,966.
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PllOJECI'ED USE OF FUNDS - ENVIRONMENTAL REVIEWS:
The following is a description of the proposed projects for fISCal year 1993-1994 which require
an environmental review. Other proposed projects not listed to be funded do not require an
environmental review because they are exempt activities as per 24 CFR 58.34 or categorically
excluded activities as per 24 CFR 58.35.
Sgt. Allen Moore Community Partnership, 19321 U.S. Highway 19 North, suite 415,
Clearwater, FI 34624. This program provides for a safe-house concept to offer counseling and
other related services to alcohol and drug addicted people. Funds will be used for operational
assistance. ($4,214)
West Central Florida Boy Scouts of America, 801 West Bay Drive, Suite 400, Largo, FI
34640. This program provides scouting opportunities for boys in the North Greenwood and
Condon Gardens Neighborhoods which are considered low income. Funds will be used for
registration and supplies. ($1,571)
PineUas Opportunity Council, Inc., P. O. Box 11088,. St. Petersburg, FI 33733-1088. This
program provides housekeeping services to the low income elderly who are unable to care for
themselves throughout the City of Clearwater. Funds will be used to provide administrative
support to the agency. ($5,941)
.
North Greenwood Association, P. O. Box 805, Clearwater, F134617-0805. This program
provides a central location for a variation of activities fOf the residents of the North
Greenwood Neighborhood. Funds will be used to provide operational support and building
rental expenses. ($11,640)
Coordinated Child Care of Pinellas, Inc., 4140 49th Street North, St. Petersburg, FI 33704.
This program provides for child care assistance to low/moderate income families whose
children are enrolled in the Community Pride Childcare Centers. Funds to provided will be
used as a match for child care expenses for the children. ($14,187)
Red Ribbon Homestead, 1123 Pinellas Street, Clearwater, FL. Funds to be provided to be
used for operational expenses for non-profit agency which provide housing and meals for
lllV-positive individuals. ($10,000)
Family Resources, Inc., P. O. Box 13087, St. Petersburg, FI 33733. This program provides
counseling for runaway children in the City of Clearwater. Funds provided are to be used to
build an addition to the office for additional counselors. ($5,944)
Clearwater Chamber of Commerce, North Greenwood Business Alliance, 128 N. Osceola
Avenue, Clearwater, FL 34617. Funds to be provided to establish a North Greenwood
Commercial Facade Improvement Program. Funds under this program to be provided for
match and straight grants to business owner to rehabilitate the facade of their businesses.
($25,000)
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COMMuNtTY btvtLOPMENT BLOCK GRANT
GRANTEE CERTIFICATIONS
In accordance with the Hotisln~ and community Developmeht Act of
1974, as amended, and ~ith 24 CFR 570.303 of the community
Development ~lock Grant t~gUlations, the grantee certifie~ that:
(a) It possesses legal authority to make a grant submission and to
execute a community development and housing program;
(b) Its governing body has duly adopted or passed as an official
act a resolution, motion or similar action authorizing the
person identified as the official representative of the
grahtee to sUbmit th~ final statement and amendments thereto
and all understandings and assurances contained theteih, and
directihg and authorizing the per soh identified. hs th~
official represehtative of the grantee to act in connectioh
with the submission of the final statement and to ptovide such
additional information as may be reqUired;
(c)
Prior to submissionot its tihal stat~ment to HUD, the grantee
has:
1.
ket the clti~eh
5570.]01(b) ;
participation
requiremehts
of
2. Prepared its flhal statement of community development
objectives and projected use of fUnds ih accordance with
5570.]01(c) and made the final statement available to the
public;
(d) It is following a detaiied citizen partic~pation ~lah which~
1. Provides for ahd encourages citizen participation, with
particular emphasis on participation by persons of 10~
and moderate income .who are residents of slum and
blighted areas and of areas ih which funds are proposed.
to be used, and provides for participation of residenf~.
in loW and mod~rate income neighb6rhoods as defined by
the 10ca1 ju~isdiction;
2. .~tovides citlieh~ ~lth reason~ble and time1~ ~dces~ to
, local meetihgs, ihformation; ahd tecords relatihg to the
grantee's proposed use of hihds, as requi'red by the
.reguiations of the Secretary, ~hd relating to th~ ~ctual
'use of fund~ Uhdet the Act;
] .
Provides for technical assistance to groupg
. reptesentative or persoh~ of ic;>w ahd moderate ihcome that
. request such Sssistance in deve10pihg proposa1s With th~
,'level and type "elf assistanc'e to be detertnlh~d by th~
,:' grantee;
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4. Provides for public hearings to obtain citi.zen views and
to respond to proposals and questions at all stages of
the community development program, including at least the
development ot needs. the review of proposed activities,
and review of program performance. which hearings shall
be held after 'adequate notice, at times and locations
convenient to potential or actual beneficiaries, ~nd with
accommodation for the handicapped;
5.
Provides for a timely
complaints and grievances.
practicable; and
written answer to writterl
within 15 working days where
6. Identifies how the needs of non-English speaking
residents will be met in t.he case of public hearings
where a significant number of rion-English speaking
residents can be reasonably expected to participate;
(e) The grant will be conducted and administered in compliance
with:
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(1) Title VI of the Civil Rights Act of 1964 (Public Law 88-
352, 42 V.S.C. ~2000d et sec.): and
(2) The Fair Hotlsing Act (42 V.S.C. 3601-20);
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(f) I twill af f irmati vel1y further fair hous ing:
(g) It has developed its final statement of projected use of funds
so as to give maximum feasible pr~ority to activities which
benefit low and moderate income families or aid in the
prevention or elimination of slums or blight: (t:.he final
statement of projected use of funds may also include
activities which the grantee certifies are designed t:.o meet:.
other community development needs having a particular Urgency
because existing conditions pose a serious aha iinmediat:.e
threat to the healt:.h or welfare of t:.he ,community; aha othet
financial resources are not available): except that:. th~
aggregate 'use of CbSG funds received .under Act; &nd it.
applicable, under section 108 of the Act, during the 1993 ;~,.
1994 program year(s) ,(a period specified. by the. grahte~
consisting of one, tWo, or three consecutive years), shall
principally benefit persons of low and 'moderate ihcotrie in !
manner that ensUre~ that not less than 70 percerlt of sucH'
funds are used. for activities that benefit such persoh~ durih~
such period;
It has developed a commtiriity development plan, f~r the period
specified in paragr~ph (g) above, that identifies community
development and housing needs and specifies both short and
long - term ,community development obj ecti yes that have beet!
deve~oped in accordance with the primary object!ve ahd
requirements of the Act;
(h)
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(1) It is following:
1. A curr~nt ho~sih~ affordabili~y ~~rate9Y whichha~ been
approved by "dD in accordance wi~h section 105 of th~
Cranston-Gonz~lez National Affordable Housing Act; or
2. A housing assistance plan which was approved by 1mb
during the 180 day period beginhing November 2S; i990, or
during such longer period as ~ay be prescribed by the
Secretary in ahy case for good cause.
(j) It will not attempt to recover any capital costs of public
improvements assisted in whole or in part with funds provided
under section 106 of the Act or with amounts resulting from a
guarantee under section 108 of the Act by assessing any amount
against properties owned and occupied by persons of low and
moderate income, inclUding any fee charged or assessment made
as a condition of obtaining access to such public
improvements, unless!
1. Funds received uhder section 106 of the Act are Used to
pay the proportion of such fee or assessment that relates
to the capitai costs of such pubiic improvements that are
fihanced from revenue sources other than under tItle I of
the Act; or I
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2 .
.For purposes of assessing any amount against properties
owned and occupied by persons of moderate income, the
grantee certifies to the Secretary that it lack~
sufficient fUnds received under section 106 of the Act to
comply with the requirements 'of subparagraph (1) above:
(k) Its notification, inspection, testing and abatement procedures
concerning lead-based paint will comply with S570.60a;
(1) It will comply with the acquisition and relocation
requirements of the Uhiform Relocation Assistance and Real
Property Acquisition policies Act of 1970 as required under
~570. 606 (a) and Federal implementing regulatiohs: tl).~
requirements in 5570.606 (b) governing the residenti~'1
antidisplacement and relocation assistance plan Under ~ection
104(d) of the Act (ihclUding a certification that the~rantee
is following such A.pian) i the r~lbcation reqUiremehts of
S570.606(c) govethihg displacemeht ~Ubject to section 104(k)
of fhe Act; and the'relocation reqUitementsof ~51b.~06(d)
governihg optibhal relocation ~ssistance uhder ~ectiori
105 (a) (11) of the Ad:J
(m) It ~~s adopted and is enforcing:
1.
A policy prohi6H:ing the, use of excessive force by laW
. enforcement ~ge~cies within its jurisdiction agaihst ahy
individuals ehgaged in noh-violent civil rights
demonstrations: and
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2. A policy of ~hforcing appl~cable state ~nd.local law~
against physically barring eptrance to or E;xit trom a
t~cility or ldc~tion ~hich i~ the subject of ~tich noh-
violent civil rights demonstrations withlh iti
jurisdiction:
en) To the best of its knowledge and belief:
1. No Federal appropriated funds have been paid br will be
paid, by or on behalf of it, to any person for
influencing or attempting to influence an officer ot
employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewa 1;
amendment, ot modification of any Federal cbntrac~)
grant, loan, or cooperative agreement;
2.
If any funds other than Federal appro~riated funds ha~e
been paid or will be paid to any person for ihfluencing
or attempting to influence an officer or employee of ahy
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a I Member of Congress i11
connection with this Federal contract, grant, loan, or
cooperative agreement, it will complete ana submit
standard Form-LLL, "Disclosure Form to Report Lobby ing, il
in accordance with its instructions; and
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3. It will require that the l~ngu~ge of paragraph (h) ot
this certification be included in the award documents fot
all subawards at all tiers (including subcontracts)
subgrants, and contracts under grants, loans, and
cooperative agreements) and th~t all subrecipients shall
certify and disclose accordingly;
(0) It will or will contihue to provide a drug-free workplace by!
. ~I"
1. Publishing a statement notifying employees that t~~
uhlawful mahufacture, distribution, dlspensihgs
possession, or Use of a controlled ~ubst~nce i~
prOhibited in the grantee's ~orkplace and specifying th~
actions that will be takeH against employees fof
violation of gUch prohibitioh}
2. tstabiishin~ lh ongoing drug-f~ee awarene~~ program ~d
inform employe~s about - '
(a) The dangers of drug abuse in the workplace:
(b)
The grant~e is polley of maintaining a drug-fre~
workplacef
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(c) Any avaii&ble drug counseling, rehabilitaclon, and
employee assistance proqr~ms; and
(d)
The penaH:ies that may be imposed upoh
for drug ~buse viol~tibns occurring
workp1cicet
employee~
in th~
3. Making it a requirement that each employee to be engaged
in the performahce of the grant be given a copy of the
statement required by paragraph 1;
... Notifying the employee in the stacement required by
paragraph 1 that, as a condition or employment under the
grant, the employee will -
(a) Abide by the terms of the statement; and
( b)
Notify th~ em~loyer in writing of his or
conviction for a violation of a criminal
statute occurring in the workplace no later
five calendar days after such conviction;
her
drug
than
5.
Notifying the agency in writing, within ten calendar days
after receiving notice under subparagraph -1 (b) from an
employee or otherwise receiving, actual notice of such
conviction. Employers of convicted employees must
provide notice, including position title, to every grant
cfficer or other designee on whose grant activity the
convicted employee was working, unless the Federal agency
has designated a central point for the receipt of such
notices. Notice shall i~clude the identification
number(s) of each affected grant;
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6. Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph 4(b), with
respect to any employee who is so convicted -
(a) Taking appropriate personnel action against such an
employee, up to and including terminatioq~.
consistent. with the requirements of th~.
Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to ~ar~icipat.e
satisfactoriiy in a drug abuse assist.~hce or
rehabilitat.ion program approved for sUch purpose~
by a Federal; state; or local heaH:.hi l~W
enforcementj or other appropriate agency~
7 . Making a good fait.h effort to continue to rnalhtain ~
drug-free workplace through irnpiementation of paragraph~
i, 2,' 3, 4, !5 tihd 6.
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(c) Any available drug counse1ih9, rehabili~ation, and
employee assistance programs; and
8. The grantee may ihsert in the space proyided below the
site(s) for the performance of work done in connection
with the specific grant:
Place
state,
of Performance
zip code)
(street
address,
city,
county,
city of Cl~arwater
city Hall Annex
10 South Missouri Avenue
Clearwater
pinellas county
Florida 34618
.-.
Check
here; and
if there are workplaces on file that are not identified
(p)
. . t . , I d
It w~ll comply w1th he other prov1s~ons of the Act ah with
other applicable laws.
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CERTIFICATION REGARD1NG DRUG-FREE WORKPLACE ~EQUIREMENTS
The certification set out below is a material representation upon
which reliance is placed by the U. S. Department of Hous ing and
Urban Development in awarding the grant. If it is later determined
that the grantee knowingl,.y rendered a false certif ication, or
otherwise violates the requirements of the Drug-Free Workplace Act,
the U.S. Department of Housing and Urban Development, in addition
to any other remedies available to the Federal Government, may take
action authorized under the Drug-free Workplace Act.
CERTIFICATION
A. The grantee certifies that it will provide a drug-free
workplace by:
( a)
Publishing a ktatement notifying employees that the
unlawful manufacture, distribution, dispensing,
possession or Use of a controlled1substance is prohibited
in the grantee's workplace ahd specifying the action~
that will be taken against employees for violation of
such prohibition;
(b) Establishing a drug-free awareness program to inform
employees about
(1)
( 2 )
The dangers of drug abuse in the workplace;
The grantee's policy of maintaining a drug-free
workplace;
Any available drug counseling, rehabilitation, and
. employee ~ssistance programs; and
The penaities that may be imposed upoh
for drug abuse violations occurring
workplace;
( J )
( 4 )
employees
in th~
'I.
(c) Making it a requirement that each employee to be engageJ
in the performance of the graht be given a .copy of th~
statement required by paragraph (a);
. .
(d).' Notifying th~ emp10yee in the statement :t-eqi.lired by
,paragraph (a) that, as a conaH:ion of empioymeht Und~r
the grant, the employee will -
(1)
(2)
Abide by the terms of the statement; and
~otify the employer of lihy criminai drUg statul:l!
convictioH . for a viol~tibh occurrih~ in th~
Workpl~ci - ho tater thih tive day~ ~fte~ sUdk
convid:ioht
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(e) Notify ing the tJ. S. Department of Bous ing - ahd Urbah
Development within ten days after receiving hot ice Under
subparagraph (d) (2) from an employee or otherwise
teceiving actual hotice of such conviction;
(f) Taking one of the following actiohs, within 30 pays of
receiving notice under subparagraph (d) (2), with respect
to any employee who is so convicted -
(1) Taking appropriate personpel action against such an
employee, up to ahd including termination; or
(2) Requiring such employee to participate
satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes
by a Federal, state, or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a
drug-free workplace through implementation of paragraphs
(a), (b), (c) I (d), (e) and (f).
B.
The grantee shall insert in the space provided on the attached
"Place of Performance'. form the site (s) for the performahce of
work to be carried out with the grant funds (including street
address, city, county, state, and z if? code). The grantee
further certifies that, if it is subsequently determined that
additional sites t..rill be used for the performance of work
under the grant, it shall notify the u.s. Department of
Bous ing and Urban Deve lopment immediately upon the decis ion to
use such additional sites by submitting a revised "place of
Performance" form.
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PLACE OF PERFORMANCE
rOR CERTIFICATION REGARDING DRUG-FREE ~ORKPLACE REQUIREMENTS
~ame of Grantee: city of Clearwater. Florida
Grant Program Name: community Development Block Grant
Grant Number: ~-93-MC-12-0002
Date: June 17. 1993
The grantee shall insert in the space provided below the
site(s) expected to be used for the performance of work under the
grant covered by the certification:
Place of Pertormance (include street address, city, county, state,
zip code fot each site): I
'It city Hall Annex. 10 S. Missouri Avenue. (County of Pinellas)
Clearwater. Florida 34616
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~r ~ 1 r L~~~1..2IL--1Qr con t...rJHLt a .
MJ r..g!illill n to 2.
GuntfJ .
LOQ~.
l:!nd
coooeration
The undereIgne" certiriee, to the best or his or hE1r l:nowledge and
belief, Lhat:
(1) 110 redor211 2lppropriatod runde have been paid or will be paid,
hr or on bchalC or tho undbr..I'Jned, to any person Cor lnt:luencing
01.- attempting to inrlucnco on oCtlcer or employee of any agency, a
Ilember o( ConfJrosd, I1n ott!cot or employee ot Congress, or an
elllployee oC a Hombor or cOh<]rDllS in connectioh with the awarding ot
ill'y Federal contract, thb m.bldn<] oC any Federal grant, the making
of any federal loan, tho ontorJnc] ihto of any cooperative
iH)reement, an(l tho o><tohaloh, continuation,. renewal, amehdment, or
mod! tlcatlon ot any FeJond contri)ct, cjrailt, loan, or cooperative
vC]reement.
(2) If any tUhoa othor thlln feueral approprIated funds have been
paid or will bu paid to any poreon Cor inClu~nclng or attempting to
inCluenco an.ofrlcor or omployeo oC any agency, a 11ember of
Congreu9, an orricor or employoo or Con<]tes9, or an employee of a
Ilember of Conl]raeB in conhqctioh \.11th this Federal contract, grant,
10an,or cooperativo agreemont, the undersigned shall complete and
submlt standaru form-I.LL, itnlscloellre rorm to nepol~t Lobbying," in
accordance \-lith 1tu instnlctlons.
(J) 'The undcreigncid shall rerJu.lre that the language
certitication bo included in the award documents for all
at all tiers (lncl\idlncj o\lbcontracts, subgrants, and
under gr-onte, loans, and cooporutive agreement~l) and
subr-eciplents shall cartlty nhddlsclose accordingly.
o t th 1 s
subawards
contracts
that all
This certlflcatlo~ is Ii mater-Ial represehtation of fact. upon \.Ihi~h
r-l:<liallce \..Iaa placod \..Ihon thl~ transaction'was made or entered into':
S\lbmisGlon oe udu cort.itl'catlon is a prerequisite for making bt'
entcr-Inlj into thIs trahsactloh imposed by section 1J52, title ji
U.S. COllo. J\ny porBon who fails to file the required cerl::i.flcatidH
shall bo 'subject to tl. civil penalty of riot less thah $10;000 al1d
not moro.lh6h $100,000 ror ~ach such t~11Ure.
signature!
Certifying Official
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'll"ce'Bry or- ^rprope-iat.e'
o..ler~ln.llon lor CODG Enlille~ent pe-oce-om
Economic bevidopmclIl:. Acl1vlUes
J"dlvlduh} 10nll8 mode undee- the tCOllomlc Development. Loon rtogrom ore
udmlnJ6lclt:d lor Cleorvoler lIi:lghborhood lIou0111& Servlccc, The Clllls Ulle6 the
(01)0....111& chcc\:llot to determine t.he 'neceoonr)' or Dppropriote fltotU8 of ench
}olln, In oddit.ion, CIlIIS hDI odopt.ed policie8 ond pe-ocedureo ",!lich incorporote
'IICCCGr.Of)' or appropriotD" crit.crili for conoiderotlon h)' the loon commit.tee,
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i1:PpRf:SS or plJSlll~SSI
Tnf:rllOIl~ II
PWII~ I
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r
. ~II~C~SS^RY OJt ArrIWfRUU" CIl~CKi.lST
TYr~ or IltlSIIIESS I
nn: or O'rllIERSIlIr I
^t101"'T Of ~COtlOHIC; nnrZ::\.OI'HCHT IttxjUJ::1iT I
rl/l\rOse Of Jl1::XllJr.9T I
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TyrE: or pnOJtCT I Ihur
110
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It"I.\ ~.l.l.
DOQ. th. 'rpl$c~nt havo nece..ar~ licenseo foe the pusiness1
DJd CIIIIS vodtr .~h. typu ot t_c!lity, equipment, oc ~or:king
capll'l the IHqJOIIU rC'luoHod1
f) {d l h " 1m Ii n oj.. ~ 0 1 { c J t. .. t 1 a .. i t t h r: e e bid, 0 nth e e qui pm e n t
lllal It 10 lIiJ l'urcha, eu 7
Do". I\..
lacJllly
'ppl~cj,l{un of Jndu~try IItandardll ensure that the
or "uddll8 capitol tequest i. rellBonable7
\I.. .. chock IJ\Ad. "Ith other applicable third partie. to verify
t..clllly ur \Jc,,\..II\~ capltA11
\J.t ... ."fH.I.1l tut.mlllod to vecify C05l.
\.,I\IJlllt al.:quldUon costs1
'I.
and 10'1:...
for lend
Pl~ Ih. ~rrl Ir~nt ~ub~lc a copy of ch. a.5o...d value of the
properly tro~ lh~ local tAX Ap~t~16ers cifficel
Old th. "rplii:~\ll prcl'"re "n operating Pro ForlnA ~o~k5heet from
the l>udnll~6 tor ~he peelod of CDBG Ilsslstllnce or fot at least
8 flve yc~r perlod7'
DId the bpr1!ciiht submit an Audited balance sheet, market
anBiY8iu, andlbr cor~orate and perional tinencial itatementt'
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pi d l h e c tHl s t t. '1 u '" . t b n d r e c .d v" lL ere d 11: r e po r I: 0 r. l h e
budnes51
Did lIu app.l1canl: rrov~do a copy ot th~ir Liability Inliurance
~nd ~o~kor;'ComrenpDl1on8 rol~Cr7
Did lh. apl'Hcinl proviao a copy of Lbe QU51noliB tax Iitatement
to, the laal lilreel yuliril
Aftor Inttl.i.1 .vi.iual1on of t.h. project coet by the CNIlS
'financIAl "nalYft., do.. tho alllount !:"O'lu..t.ad appear t"aaoonablel
Old lh~ 'I'rllc.lI~ 'truvldo lyo bDO\< dcnlnl letteril7
PIJ tllllJ: Jlicuq l,uqlLla luvHD81ng \..lith the two 1endcrll1
PI.! clIlls ii"u\<. ..JJtllonid pdVDtO ,oure!,' to moximl:r.o privnte
rCOOllrcll,t
Ii 1I.. Ud anJ lHin of tho Economic Deveiopment All51litllnce
rl:QionlLltit
.PIJ CIIIIS cllmphf \li. l'roJucl'. hle of return \..11th the ualiellne
rale uf ._lurn tor ;1adl1\' rrojl!ct~ or the industry average1
DiJ lh. j,ppUcinl provlclQ a l1lit o~ .11 jobll and people
cmployod full f.ild..ratt-Ume w1th the buslneBli, with job title1
DiJ dlo applicant. provldo a llilL of ilil jobs t.o be creoted \..11th
tho chUG iltBiH~ncld
Dllu. lI,.. 11,t. ot. joLt croa~od or relidned 5no\ol that al:. lealit
60t uf lhii job. l:t"llAlou dr retained ...,il1 be tilled by or Dl8de
aVQl1iLlv Lo lb~ .hJ mod~tQl~ income per6on6? (NOTEt
Tl:lIIl'orhy llolllliill. Ju nut Cjuil\Uy.)
'1'
Dou' cllllS \dlv~ l "rlll.." ;,llroaonent \..11th the bU5ine88 etating"
lhatOot '01 1I.;. JulJ \.dl1 \>0 p\aUd avJ.ilo!.>le to 10'"' to Dlodet"6te
loi:nmu pbdon~. ."J 1 ltmu frillne tor cornpl!8nce7
II.... II,. I,"ull,';" +I,,,dileJ i 1:1;~lnIng progro';' I:h4l: ""Quld
...I.lr..it II,,, i~'lulri:....ent for lit'ecIa1 51<.\.111i or education foe
1'.,.III..i.. 11,4l \JoUld be Dlade available to 10'"' to Dloderate
1llcua;c pcrlunti
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Did lh. bua!n..,. !d.;ol1fy pArt-tim. l>oioltlon.
of lhe 60% te~~l (Port-lime po~ltlon5 CAn
If you cOLIn!: tuo: part-lime poidUon. all
p06itlon.) ,
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Oid the "op'p1!cant
lou/moderate income
in i\:._ evaluatIon
be uoed but only
one full time
submit a ~c!tten dhncriptIon of hou
perbono will receIve fIrst con61der..tlon7
Old the appllcai'lt submit a \.Irilten de6crlptlon of the
builln...... hirine policy ",hicn Dhow. proc.... u.ed. low/moderat.e
incom~ par~on~ intervIewed, per~on ocreened, ond hlred7
Dou' CIIIIS hav~ ~ \lcltten agreement \lith the buoineilo
documont the job. hold by lou/modarllte income people no
60% ru1u, providing troining and educntion, ohouing
con81dorlltlon, ~lc.j
whIch
to the
flrot
Old the appllclint provide ony ov!dence thot jobo \.1111 be 105t
wIthout Cl.lnc IIHHlincc7
old t h A . l' p 11 e ~ n l p t 0 v I d a a i!il t 1> y job till e 0 f penna n e n t job 0
rotidnild !ndlc'l1i1g ",!l1ch jobo are full-time, part-time. or
tcmporhyt Tb, llH 6hould .how low/modecnte income personli.
Old tha Aprllc.n!: provldo Infocl1\Iltlon on the siz.e and annual
1ncom.. ot lllo tAml1y toc ODeh cetaliud job clnimed !:o be held
Ly low 1:0 mo~~t~t6 ihcome ~lIrDon~1
/lou, cIIIIS hav' J'ocUlnunt:allon detioll1ng the penalties for not
ru..chln!! lho oci lu~ Alld modotdte income requiremento7
cmirl.~TI!:D bY
/1-
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CEnTtf"IC1\TI0H 1\eo1\nDHld pottey t>f1.o1ttilt'i"Hid USE OF i::xcEsSivE Fot.1.cE
In aooordanoe \.lith liIectlon ~H .ct t>ubilo Law lbi-14~ ,(the i990 Huo
^ppropriatlons hct), thd city bt c1earwater bet-tltles thaI:::
I t:. h 11 S i:l d 0 pl: 0 d b n J ~. 1 B ,~h t ore 1 II g a po i 1 by P r b h 1 b 1 t t h cj the U 6 e
or excessive rot-co' oy llil.i ehtotcemEdit aqencies withih its
jurlDdlctlon bcjrilnst At\)' 'lhdlvldubls ~hgaged lh Jiohvlbleht
cJvll dqhtd domontitt'bUbhlL
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. Clearwater City Commission
Agenda Cover Memorandum
Meeting Date: 12/16/93
.BJECT:
Community Development Block Grant Annual Grantee Performance Report for 1992 - 1993
RECOMMENDA TION/MOTION:
Receive public comment on the Grantee Performance Report
[] and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Grantee Performance Report is the principal administrative report documenting the City's
expenditures of Community Development Block Grant (CDBG) funds to the U. S. Department of
Housing and Urban Development (HUD). It serves as the basis for program monitoring for
compliance and for financial audits. HUD also compiles statistics regarding the effectiveness and
benefits of the program for information contained in these reports. All CDBG recipients are required
to hold a public hearing to receive public comment on the Grantee Performance Report. The public
hearing are scheduled for December 14, 1993, for the Neighborhood Advisory Committee and
December 16, 1993, for the City Commission.
The City of Clearwater received a grant award of $808,000 for fiscal year 1992-1993 under the
iiAP. mmunity Development Block Grant Program. A total of $34,800 was unexpended from fiscal year
_91-1992 and a total of $127,000 was received as program income during fiscal year 1992-1993.
Total funds available for fiscal year 1992-1993 was $969,800. Total expenditures for fiscal year
1992-1993 was $550,622.88. All expenditures met HUD criteria for program beneficiaries.
Amounts listed in the Grantee Performance Report are unaudited by the City's independent auditor
and may be subject to change; the City Commission will be notified of any change(s) to these
figures, as will the public and HUD.
gpr92-93.oc
Rlviewell by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
N/A
N/A
N/A
Originating Dapt:
ECONOMIC DEVELOPMENT
Co.ta:
NA
Total
Commi..ion Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
U.er Dapt:
NA
Current Fiscal Yr.
Submitted by:
Advlrti.ad:
Date: Nov. 23, 1993
Paper: Tampa Tribune
[] Not Requi red
Affected P.rtia.
D Notified
181 Not Requi red
Funding Source:
D Capital Imp.
D Operating
o Other
Attachmenta:
Grantee Performance Report
Fiscal Year 1992-93
Approprbltion Cod.:
D None
City Manager
rr.
,.. Printed on recycled paper
Clearwater City Commission
Agenda Cover Memorandum
Item fI
Meeting Date: 12/16/93
SUBJECT:
:ommunity Development Block Grant Annual Grantee Performance Report for 1992 - 1993
~ECOMMENDA TION/MOTION:
1eceive public comment on the Grantee Performance Report
~ and that the appropriate officials be authorized to execute same.
3ACKGROUND:
rhe Grantee Performance Report is the principal administrative report documenting the City's
~xpenditures of Community Development Block Grant (CDBG) funds to the U. S. Department of
10using and Urban Development (HUD). It serves as the basis for program monitoring for
~ompliance and for financial audits. HUD also compiles statistics regarding the effectiveness and
Jenefits of the program for information contained in these reports. All CDBG recipients are required
o hold a public hearing to receive public comment on the Grantee Performance Report. The public
learing are scheduled for December 14, 1993, for the Neighborhood Advisory Committee and
Jecember 16, 1993, for the City Commission.
fhaty of Clearwater received a grant award of $ 808,000 for fiscal year 1992-1993 under the
:::ommunity Development Block Grant Program. A total of $~4,800 was unexpended from fiscal year
1991-1992 and a total of $127,000 wasl received as program income during fiscal year 1992-1993.
fotal funds available for fiscal year 1992-1993 was $969,800. Total expenditures for fiscal year
1992-1993 was $550,622.88. All expenditures met HUD criteria for program beneficiaries.
l\mounts listed in the Grantee Performance Report are unaudited by the City's independent auditor
3nd may be subject to change; the City Commission will be notified of any chan~e(s) to these
'igures, as will the public and HUD.
jp,92.93.cc
N/A
COltl:
NA
Total
Commlailon Action:
[] Approved
[] Approved w/condttlons
t1 Deni eel
[] continued to:
Reviewed by:
legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
LOPMENT
N/A
N/A .
N/A
Uler Oept:
NA
Current Fiscal Yr.
Submitted by:
Advertised:
Date: Nov. 23, 1993
Paper: Tampa Tribune
[] Not Required
A fflctld Plrti..
[] Notified
IllI Not Requ ired
Funding SourcI:
[] capital imp.
[] operating
[] Other
A rilchmlnti:
Grantee Performance Report
Fiscal Year 1992-93
ApproprIation Code:
tI None
City Manager
..
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.~ Printed on recycle~ paper
COVER PAGE Office 9f community Planning
Grantee Performance Report
community Development Block Grant Program
OMB Approval No. 2502-0006(exp. 3/31/93}
--------------------------------------------------------------------------------
e
--------------------------------------------------------------------------------
\1. PROGRAM YEAR END\2. GRANT NUMBER
09/30/93 B92MC120002
3. NAME & ADDRESS OF GRANTEE
city of Clearwater
P. o. Box 4748
4. NAME & ADDRESS OF C. D. DIRECTOR
Mr. Michael Holmes
community Development Manager
P. o. Box 4748
--------------------------------------------------------------------------------
clearwat~r, FL 34618-
clearwater, FL 34618-
~. NAME & PHONE OF PERSON WITH INFO
Mr. Michael Holmes
(813)462-6880
6. NAME & PHONE OF PERSON TO CONTACT
Mr. Michael Holmes
(813)462-6880
--------------------------------------------------------------------------------
7. Have these community Development Block Grant (CDBG) funds been used:
a. to meet the community development program objectives in the final
statement for this program year? If no, explain, in narrative
attachment, how: (1) the uses did not relate to program objectives;
and (2) future activities or program objectives might change as a
resu}t of this year's experiences. Yes
e
b. exclusively to either benefit low-and-moderate (low/mod) income
persons, aid in the prevention or elimination of slums or blight,
or meet community development needs having a particular urgency? If
no, explain in a narrative attachment. Yes
I
c. such that the grantee has complied with, or ~ill comply with, its
certification to expend not less than 70\ of its CDBG funds, during
the specified period, on activities which benefit low/mod income
persons? If no, explain in a narrative attachment.
Yes
--------------------------------------------------------------------------------
8. Were citizen comments about this report and/or the CDBG program received?
If yes, attach a summary. Yes
--------------------------------------------------------------------------------
9. Indicate how the Grantee Performance
a. By printed notice (name & date)
b. By public hearing (place & date)
c. Other
Report was made
See Attached
See Attached
See Attached
available to the public:
--------------------------------------------------------------------------------
10.
The following forms must be completed
a. Activity summary, form HUD 4949.2
b. Activity Summary,form HUD 4949.2a
c. Financial summary,form HUD 4949.3
and attached:
d. 1-4-1 Replacement, form HUD 4949.4
e. Rehabilitation, form HUD 4949.5
f. Displacement, form HUD 4949.6
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
form HUD-4949.1(11/20/92)
ref Handbook 6510.2
e
This form may be reproduced
on office copiers
Previous editions are obsolete
Retain this record for 3 years.
page 1 of 23
Run Time: 11;03:54
Run Date: i\ \1.24<1 ~
COVER PAGE
Grantee Performance Report
community Development Block Grant Program
OMB
Department of Housing & Urban Development
Office of community Planning
e
--------------------------------------------------------------------------------
Approval No. 2502-0006(exp. 3/31/93)
I hereby certify that: This report contains all required items identified above;
Federal assistance made available under the community Development Block Grant
Program (COGB) has not been utilized to reduce substantially the amount of local
financial support for community development activities below the level of such
support prior to the start of the most recently completed COBG program year;
all the information stated herein, as well as any information provided in the
accompaniment herewith, is true and accurate. Warning: HUD will prosecute false
claims and statements. Conviction may result in criminal and/or civil penalties.
(lBU.S.C.I001,1010,1012;U.S.C.3729,3B02)
Typed Name & Title of Authorized
Official Representative
Michael Wright
City Manager
Signature
Date
x
--------------------------------------------------------------------------------
e
--------------------------------------------------------------------------------
form HUD-4949.1{ll/20/92)
ref Handbook 6510.2
e
This form may:be reproduced
on office copiers
Previous editions are obsolete
Retain this record for 3 years.
page 2 of 23
Run Time: 12:40:36
Run Date: 11/19/93
.
j
~~
COVER PAGE U.S. Department of Housing and Urban Development
Grantee Performance Report Office of Community Planning & Development
Community Development Block Program
~--------------------------------~~~-~~~:~~~=-~~~-~~~~=~~~:~~~~~-~~~=~~~:_-------
8. citizen comments:
9a. Printed Notice:
November 23, 1993
9b. Public Hearing:
city Commission Public Hearing
Depember 16, 1993
e 9c. other:
Neighborhood Advisory Public Hearing
December 14, 1993
--------------------------------------------------------------------------------
form HUO-4949.1(11/20/92)
ref Handbook 6510.2
~
This form may be reproduced
on office copiers
Previous editions are obsolete
Retain this record for 3 years.
..
I
J
page 3 of 23
Ru~ Date: 11/19/93
Run Time: 12:40:44
..~,
e'
summary of Activities
Grantee Performance Report
community Development Block Grant Program
e
e
Name of Grantee:
City of Clearwater
--------..------------------------------------------------------------------------------------------------------------------------------------------------------
Grant Nunber:
B92MC120002
Per i od Covered:
From: 10/01/92 To: 09/30/93
----------------------------------------------------------------------------------------------------------------------------------------------------------------
" Activity
t. "--'- No.
.\
~ct. Name, Desc., & Location
CDBG Funds
I Expended
Budgeted Period
I Date I Nat I I
Init Obj Act
Fund Code Code
Accomplishments/Status
a
b
.---------------------------------------------------------------------------------------------------------------------------------------------------------------
82500.00
47518.98
c
d
g
h
e
---------.--..-------.---------------------------------------------------------------------------------------------------------------------------------.--------
14
01 - Acquisition of Real Property
570 .20H a)
Infill Housing Development Program
City of Clearwater/Community Development Divi
Provide funds for soft costs, site
acquisition, and administrative assistance
for the acquisition of 10 sites to be used
for the construction of single family homes
in the North Greenwood Infill Housing
Neighborhood, to be conveyed to low and
moderate income families.
North.Greenwood Infill Housing Neighborhood,
Clearwater, FL (see attached map).
10/91 LMH
Seven sites acquired, to be conveyed to low
and moderate income families for the
construction of single familiy homes in the
North Greenwood Infill Housing Neighborhood.
UNO
HUO
Number of Households/Persons Directly Assisted In Column i
---------------------------..-..---------....--..--.-----.----------------.----
--.-..---..-.--..--------..----....---.----.-----.---------------------
No. of
Hshlds/
Persons
Assisted
\.Ihi te
not
Low Hispanic
Income Origin
Black Am.
not Indian/
Hispanic Alaskan
Origin Native Hispanic
Low
and
Mod
Income
Asian/ Female
Pacific Headed
Islander Hshlds
----..-.-------------------------..-----..-.....--------------------------.----
I k I 1m 1 n 1 0 I p Iq 1
--------.-----..------------.----..-----------.------------------------------
H 717 01 11 6\ 01 01 01 61
23
--------------------------------------------.----.-------------------------
UNO
01 - Acquisition of Real Property
570.201(a)
Infill Housing Development Program
City of Clearwater/Community Development Divi
Provide funds for soft costs. site
acquisition, and administrative assistance
for the acquisition of 10 sites to be used
for the construction of single family homes
in the North Greenwood Infill Housing
Neighborhood, to be conveyed to families
with income greater than 80X of median and
less than 120% of median income.
North Greenwood Infill Housing Neighborhood,
Clearwater, FL (see attached map).
Boundaries
North Greenwood Infill Housing Neighborhood.
Clearwater, FL (see attached map)
Program effect on area has been nominal.
Deteriorated: 75.0%
10/92 SBA
Six sites acquired.
82500.00
50642.14
-. -0- - -. -. -.. - - - -... - - -.. - - -.... -..... -.. -.. -.......... - -.. -....... - -. - -.. - - -.... - -... - - -................. - .. ...... -...... -.......... -............. -. -....... - -. -..... -...... -... - - - - - - - -... - -...................................
form HUO-4949.2 <11/24/92)
ref. HandboOK 6510.2
PAGE TOTALS: 1 165000.00 I 98161.12
......--.--....-------....-.......----....................................-..-....-.----........-..............-..................................-..........--.....--_........-.-........__.....-...._.__..._--....~.._-_.._.._-_.._....-.....
Run Date: 11/19/93
Run Time: 12:30:27
Page 4 of 23
e
Summary of Activities
Grantee Performance Report
community Development Block Grant Program
e
e
Name of Grantee:
City of Clearwater
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Grant Nunber:
B92MC120002
Period Covered:
From: 10/01/92 To: 09/30/93
----------------------------------------------------------------------------------------------------------------------------------------------------------------
t. Activity
r "--~ .No.
~ct. Name, Desc., & location
-----------------------"-----------------------------------------------------------------------------------------------------------------------------------------
Accomplishments/Status
I Date I Nat I I
Init Obj Act
Fund Code Code
CDBG Funds
I Expended
Budgeted Peri od
a b Ic de g h
------------------------------------------------------------------------------------------------------------------------------------------------------.---------
23 I Area Designated: 1991 I
Number of Households/Persons Directly Assisted In Column i
---------------------------------------------------------------------------
------------------------------------------------------------------
No. of
Hshlds/
Persons
Assisted
low
and
Mod
Income
White Black Am.
not not Indian/ Asian/ Female
low Hispanic Hispanic Alaskan Pacific Headed
Income Origin Origin Native Hispanic Islander Hshlds
---------------.--------------------------.--------------------------------
k I I m I n 10 I p Iq I
---------------------------------------------------------------------------
If- 0 I 0 0 I 0 I 0 I 0 I 0 I 0 I 0 I
12
---------------------------------------------------------------------------
SUBR
01 . Acquisition of Real Property
570.201(a)
Pinellas Habitat for Humanity
Pinellas Habitat for Humanity, Inc.
Private
Purchase of sites for agency to construct
new homes for low income families.
Acquired sites to be located in the North
Greenwood lnfill Housing Neighborhood (see
attached map). Agency address: P. O. Box
16101, St. Petersburg, FL 33733.6101
24
02 . Disposition
570.201(b)
lnfill Housing Development Program
Clarwater Neighborhood Housing Services, lnc
Private
Provide funds for soft costs and
administrative assiatance for the
disposition of 10 sites to be used for the
construction of single family homes in the
North Greenwood Infill Housing Neighborhood,
to be conveyed to low and moderate income
tami lies.
North Greenwood Infill Housing Neighborhood,
Clearwater, FL (see attached map).
10/91 lMH
20000.00
12000.00
10/92 lMH
UNO
HUD
SUBR
Seven lots sold. Nine low and moderate
income families assisted (two projects were
begun in previous program year and completed
in this year).
26825.00
10089.45
.. -..oO.. _..oO....... - -.. -........ -...... - --... .... -. .-. ...--...--.......................................... oO-.... ................... ........... ---...- -......................-...................... ...-.......-.........--...............
PAGE lOlALS: 46825.00 I 22089.45
.. ... .. .. . _ .. . . .. ... ... _ _ _ ... .. .. _ ... ... .. .. ... _ . .. .. _ _.. ... _ ...... .. ... _ . . .. oo .. oo ... . .. ... .. . . . .. ... . . .. . . .. .. . oo . .. .. .. .. .. oo oo .. .. . oo .. . .. .. . . .. ... oo . .. _... . .. . . .. .. ... .. .. oo .. .. .. .. .. .. .. . ... ... .. .. ... .. _ .. .... _ _ .. .. .. . .. .. oo . .. . . . . . .. .. .. . . .. . roo _ _ . -. _ .. ... - - - - ... - ...... .
form HUD.4949.2 (11/24/92)
ref. Handbook 6510.2
Run Date: 11/19/93
Run lime: 12:30:30
Page 5 of 23
e
summary of Activities
Grantee Performance Report
community Development Block Grant Program
e
e
Name of Grantee:
City of Clearwater
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Grant NUJber:
B92MC120002
Period Covered:
From: 10/01/92 To: 09/30/93
--------------------------------------------------------------------------------------------------------------------------------------------------------~-------
! 'c,_~:::~~:~______________,~~~:_~~:_~~~::_~_~~~~~~_________!__1~_I_~;!~_!_;~~_j___________~~~~~~~~~~~~~:~:~___---------------~~~~;;::!:~~--
a I b cd e f g h
----------------------------------------------------------------------------------------------------------------------------------------------------------------
24 I
Number of Households/Persons Directly Assisted In Column i
.~.__..----------------_._----------_._------------_..---------------------
------------------------------...-...---------------------.-.---------
No. of
Hshlds/
Persons
Assisted
low
and
Hod
Income
~hite Black Am.
not not Indian/ Asian/ Female
low Hispanic Hispanic Alaskan Pacific Headed
Income Origin Origin Native Hispanic Islander Hshlds
m
n
o
-----------------------------------------------------.---------------------
p
I q I
o I 6 I
-H-
7 I 7
I
o I
I
1 I
I
6 I
I
o I
I
o I
---------------------------------...-----------------------------------------
25
02 . Disposition
570.201<b)
Infill Housing Development Program
City of Clearwater/Community Development Divi
Provide funds for soft costs and
administrative assistance for the disposal
of 10 sites to be used for the construction
of single family homes in the North
Greenwood Infill Housing Neighborhood, to be
conveyed to families with income greater
than BOX of median and less than 120X of
median income.
North Greenwood Infill Housing Neighborhood,
Clearwater, Fl (see attached map).
Bounda r i es
North Greenwood Infill Housing Neighborhood,
Clearwater, Fl (see attached map). Area
consists of all of census tract # 262, and
parts of census tracts # 261 and # 263.
Il1l>rovement has been nominal.
Deteriorated: 75.0X
Area Designated: 1991
10/92 SBA
UNO
Six sites sold. Six households assisted.
26825.00
12660.12
... ... -. .. .. .. .. .. .. ... ... .. ... ... .. ... ... ... ... .. ... ... .. ... .. ... ... ... ... ... ... .. .. .. .. .. .. .. .. .. .. .. .. .. ... .. .. .. .. .. ... .. .. .. .. .. ... .. .. ... ... .. .. ... .. ... .. ... ... ... ... .. ... ... ... ... ... ... .. .. .. ... ... ... .. ... .. ... ... .. ... .. ... .. ... ... .. .. .. .. .. .. .. .. .. .. ... ... .. .. .. .. ... .. ... - .. .. ... .. .. .. .. .. ... .. .. ... .. .. .. .. ... .. ... ... .. .. .. .. .. .. .. ... ... ... ... .. ... .. .. ... .. .. .. .. ... .. .. ...
. - - -. - - - -.. -. ---------. - ---.--.- -- -. -..-..- - --.. - - -.-. -.... - - ..-.'. -- ---- -'.- ---...-..-.. _..- - - ..-- - -- - -. - - --.~~~:. ~~~~~:: - ..- - - ---..!... -~~~: :~~_!__._~~~~:~~
form HUD'4949.2 (11/24/92)
ref. Handbook 6510.2
Run Date: 11/19/93
Run Time: 12:30:33
Page 6 of 23
e
Summary of Activities
Grantee Performance Report
Community Development Bloc~ Grant Program
e
e
Name of Grantee: Grant Number: Period Covered:
City of Clearwater B92MC120002 . From: 10/01/92 To: 09/30/93
--...----------------------------------------------------.---------------------------------------------------------------------------------.--------------------
Activity I I ~~~~ I ~~j I Act I I CDBGIF~~nded
, No. _ Act. Name, Desc., & Location FU"ld Code Code Acc~l ishments/Status Budgeted Period
t- ~~----._--~----.----------------------------.--------------------------------------------------------------------------------------.----.---------.--------.------
a I b I c 1 dl el fig I h
----------------------------------------------------------------------------------------------------------------------------------------------------------------
25 I 1 I
Number of Households/Persons Directly Assisted In Column i
No. of
Hshlds/
Persons
Assisted
White Blac~ Am.
not not Indian/ Asian/
Low Hispanic Hispanic Alas~an Pacific
Income Origin Origin Native Hispanic Islander
Low
and
Mod
Income
Female
Headed
Hsh lds
~ 1 I m I n I 0 I p Iq 1
.--------------------------------------------------------------------------
HOlD 01 01 01 01 01 01 01
15
03C - Homeless Facilities
570.201(c)
Homeless Emergency Project
Homeless Emergency Project
Private
Renovations of a deteriorated structure at
606 Hart St. to provide transitional- housing
for 6 people.
1120 N. Betty Lane, Clearwater, FL 34615
10/92 LMC
- Number of Households/Persons Directly Assisted In Column i
No. of Low
Hshlds/ and
Persons Mod
Assisted Income
White Blac~ Am.
not not Indian/
Low Hispanic Hispanic Alas~an
Income Origin- Origin Native Hispanic
Asianl Female
Pacific Headed
Islander Hshlds
~ I 1m 1 n I 01 p Iq 1
------------------...-.--.---------------------.------------------.--------
POI PB 0 1 0 I 0 I 0 I 0 I 0 I 0 1
16
03C . Homeless Facilities
570.201(c)
Religious Community Services
Religious Community Services
Private
Replace deteriorated vinyl flooring in
twel ve mobi t e homes used as emergency
housing.
1885 Highland Avenue South, Clearwater, FL
10/92 LHe
COHP Renovations are complete. Six people are
HOHL living in the structures.
SUBR
15500.00
15500.00
UNO Flooring replaCed in four units.
HOHL
SUBR
2413.17
5000.00
~--------------------------------.------_._._-._---------------------..------------....----------------.-.-.----------...------------------.--------------------
form HUO-4949.2 (11/24/92)
ref. Handbook 6510.2
PAGE TOTALS: 20500.00 I 17913.17
---------.-.-...-----------------------..----.--------.-.-.-.-.-------.----..-----.------.-..-...--.-.-..-------...--........-..--............--................
Run Date: 11/19/93
Run Ti~: 12:30:35..***......
Page 7 of 23
summary o~tivities
Grantee Performance Report
community Development Block Grant Program
e
e
Name of Grantee:
City of Clearwater
~---------------------------------------------------------------------------------------------------------------------------------------------------------------
Grant N\nber:
B92MC120002
Period Covered:
From: 10/01/92 To: 09/30/93
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Activity
No.
Act. Name, Desc., & Location
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Accomplishments/Status
I Date I Nat I I
Init Obj Act
Fund Code Code
CDBG Funds
I Expended
Budgeted Period
1. c-- a 1 - _ b I c I die If. I g I h
T" ---~--.~----------------~----------------------------.-----------------------------------------------------------------------------------------------------------
16 XXXXX (ZIP COOE)
09
030 . Youth Centers
570.201(c)
sanderlin Head Start Center
Pinellas County Head Start
Private
Partial funding to purchase and install a
~ular classroom to serve 20 additional
children in a low income neighborhood.
920 Palmetto Street, Clearwater. FL 34615
10/92 LMC
CANC Project cancelled.
SUBR
5300.00
0.00
---------------------------------------------------------------------------
Number of Households/Persons Directly Assisted In Column i
------------------------------------------------------------------
No. of
Hshlds/
Persons
Assisted
Low I ~hite
and not
Mod Low Hispanic
Income Income Origin
Black Am.
not I ndi anI As ian/ Femal e
Hispanic Alaskan Pacific Headed
Origin Native Hispanic Islander Hshlds
---------------------------------------------------------------------------
I k I I m In 1 0 I p Iq I
~--------------------------------~------_...-._------------------------..-----
POlO 01 01 01 01 01 01 01
10
~---_.._-------------------------~-----------_._----~------..----------------
10/90 LMC
COMP Contract renovations completed.
SUBR
10000.00
10000.00
03M - Child Care Centers
570.201(c)
Community Pride Child Care Center
Community Pride Child Care Center
Pr i vate
Partial funding of building renovation.
Center serves 80 children per day in a low
and moderate income neighborhood.
1235 Holt Avenue, Clearwater, FL 34615
--... -- ~ -..... ....... --.. ......... -. ...................- ~..... .... ~ -.............. .......... -..- ....-.. - .... -......... ....-..... ~ ~.. ~ ~................... ...... -. -..- -.. ~_.. -..... ~--_..-_... ..--.....- ~- -- - ..-.. ~.....-.. .......... ~
PAGE TOTALS:
15300.00 I
10000.00
form HUD-4949.2 ("/24/92)
ref. Handbook 6510.2
.... ......-.. - ------ ._~ ~_..._--- - -..... ~--_.... -.. ......-..........-.... ~.._.. -.- ~............ -- - ~..~--~- _.........~-_.. ...-...............-...................................... -.. -.... -....-.... - ........... --..............-..- ......... -........ ~........
Page 8 of 23
Run Date: 11/19/93
"llun Time: 12:'1:35
summary ~tiv;ties
Grantee Performance Report
community Development BLoCK Grant Program
-
e
Name of Grantee:
City of Clearwater
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Period Covered:
From: 10/01/92 To: 09/30/93
Grant NU11ber:
B92HC120002
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Activity
No.
Act. Name, Desc., & Location
I Date I Nat I I
Init Obj Act
Fund Code Code
Accomplishments/Status
CDBG Funds
I Expended
Budgeted Period
----------------------------------------------------------------------------------------------------------------------------------------------------------------
1. c...-.c.." . ~ I - _ b I c I die I. fig I h
I ----------------------~---~------------------------------------------~------------------------------------------------------------------------------------------
10 I I I
---------------------------------------------------------------------------
Number of Households/Persons Directly Assisted In Column i
------------------------------------------------------------------
No. of
Hshlds/
Persons
Assisted
Low
and
Hod
Income
~hite BlacK Am.
not not Indian/ Asian/
Low Hispanic Hispanic AlasKan Pacific
Income Origin Origin Native Hispanic Islander
Female
Headed
Hshlds
---------------------------------------------------------------------------
I
47 I
I
109 I
I
o I
I
o I
p
I
o I
I
D I
m
n
o
q
08
---------------------------------------------------------------------------
10/91 LHC
UNO Provided various assistance, including
SUBR emergency rent and utilities, homeowner
training and budgeting, housing referral and
placements.
05 . Public Services (General)
57D.201(e)
Community Services Foundation
Community services Foundation
Private
Emergency rental counseling and assistance,
eviction counseling, referrals and housing
placement, and homeownership counseling.
1.11 S. Garden Avenue, Clearwater, FL 34616
---------------------------------------------------------------------------
Number of Households/Persons Directly Assisted In Column i
------------------------------------------------------------------
No. of
Hshlds/
Persons
Assisted
Low
and
Hod
I ncome
Uhite BlaCK Am.
not not Indian/ Asian/
Low Hispanic Hispanic Alaskan Pacific
Income Origin Origin Native Hispanic Islander
Female
Headed
Hshlds
---------------------------------------------------------------------------
Ik I m n I 0 I p Iq I
---------------------------------------------------------------------------
P 6405 I 6405 I 4239 I 156 I 6249 I 0 I 0 I 0 I D I
06
---------------------------------------------------------------------------
10/91 LMA
UNO Seven sites acquired, to be conveyed to low
SUBR and moderate income families for the
construction of single familiy homes in the
North Greenwood Infill Housing Neighborhood.
05 . Public Services (General)
570.201< e)
Law Enforcement Apprentice Program
City of Clearwater/Police Department
Publ ic
Provide funds for soft costs, site
acquisition, and administrative assistance
for the acquisition of 10 sites to be used
for the construction of single family homes
34200.00
32843.00
10400.00
10400.00
-----------------------_._~-------------------------------------------------------------------------------------------------------------------------------------
PAGE TOTALS:
44600.00 I
43243.00
--------------------------------------------------------.----------------------------------------------------------------------------------------------.--------
form HUO-4949.2 ("/24/92)
ref. Handbook 6510.2
Page 9 of 23
Run Date: 11/19/93
-Run Time: 12:41:37
summary otllltivities
Grantee Performance Repo.rt
community Development Block Grant Program
e
e
Name of Grantee:
City of Clearwater
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Period Covered:
From: 10/01/92 To: 09/30193
Grant NLmber:
B92HC120002
-------------------------------------------------.--------------------------------------------------------------------------------------------------------------
Activity
No.
Act. Name, Desc., & Location
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Date I Nat I I
Init Obj Act
Fund Code Code
Accomplishments/Status
CDBG Funds
I Expended
Budgeted Period
06
i- ~;:--~-------.---...--~--.-.---.~.---~-.....---.----.-------------~-------~---.--~------------.---.---..----.-----------------.-----.-------~--..-----..-~----.
in the North Greenwood Infill Housing
Neighborhood, to be conveyed to low and
moderate income families.
North Greenwood Infill Housing Neighborhood,
Clearwater, FL (see attached map).
CTNorth Greenwood/BG
L/M BENEFIT = 72.7%
07
05 - Public Services (General)
570.201(e)
Partners in Self Sufficiency
Partners in Self Sufficiency
Private
Comprehensive- support services for low
income families, principally those with
single head of household. Services include
counseling, child care, education, and
housing assistance.
210 S. Ewing Avenue, Clearwater, FL 34616
10/91 LMC
UNO Provided child care, job training and
SUBR educational services for 154 low income
cl ients.
..-----.-.-----------------------------.-.---------------------------------
Number of Households/Persons Directly Assisted In Column i
No. of
Hshlds/
Persons
Assisted
IoIhi te
not
Low Hispanic
Income Origin
Black Am.
not Indian/ Asian/
Hispanic Alaskan Pacific
Origin Native Hispanic Islander
Low
and
Mod
Income
Female
Headed
Hshlds
-----------------------------------.------...------------------------------
lie 1m n I 0 I p Iq I
-------------------------------------....---------------------.------------
P 154 I 154 I 154 I 12 I 142 I 0 I 0 I 0 I 0 I
03
---------------------------------------------------------------------------
10/91 LMC
UNO Operated club at the Condon Gardens Housing
SUBR complex, provided educational and
recreational opportunities to 128 youths.
050 . Youth Services
570. 201( e)
Boys and Girls Clubs of the Suncoast Inc
Boys and Girls Clubs of the Suncoast Inc.
Private
Provide various youth club activities.
2936A Tanglewood Drive, Clearwater, FL 34619
13000.00
13000.00
14400.00
14398.00
---.-----.--.-----------------.----------...-.------------------------.-----------------------------------.-...-------------------------------...------.---.-----
PAGE TOTALS:
27400.00 I
27398.00
form HUO.4949.2 (11/24/92)
ref. Handbook 6510.2
--- -.. -.. .-.. ........... -...........- ........ -........ -.... - - -. -.... - - - -.. --.. --- ....- -- -.. -- - -- .--........ - - -... ..-.... -.. ---- -.. - -...... - - -..... -.. -. -.... - ......-.. - - - ........... --..- -.. -- ---. -.. ..--.......--........- ...................
Run Date: 11/19/93
~un Time: 12:41:40.............
Page 10 of 23
e
e
e
summary of Activities
Grantee Performance Report
community Development Block Grant Program
------------------------.-----------------.------------.---.------------.-.--.-----------.----.---.-----------------.--------.-----------.---.--.-----------.--.
N8lIM! of Grantee:
city of Clearwater
.---....-....-.------------------------------.---.-------.-.-----.--.--.----.-------.-------------------...------.------.-.--------------------.---..-.---------
Grant Nunber:
B92MC120002
Period covered:
From: 10/01/92 To: 09/30/93
Act i vi ty \ \ ~~~~ \ ~~j \ Act \ \ CDBG IF~~ed
No. Act. Name, Desc., & Location Fund Code Code Accempl ishments/Status Budgeted Period
J ::::~:~::::::::j::::::::::::::::::::::~::::::::::::::::::::::::j:::~:::j:::~::j:::~::j:::::::::::::::::::::~:::::::::::::::::::::::::j:::::::;:::::j::::::~:::::
03 I I I
---------------------------------------------------------------------------
----------------------------------------------------------------.-
Number of Households/Persons Directly Assisted In Column i
No. of Low I \ White 1 Blad 1 Am. I
Hshlds/ and not not Indian/ Asian/ Female
Persons Mod Low Hispanic Hispanic Alaskan Pacific Headed
Assisted Income Income Origin Origin Native Hispanic Islander Hshlds
---------------------------------------------------------------------------
k 1m nlo Ip Iq\
---------------------------------------------------------------------------
P 128 I 128 107 I 10 I 118 I 0 I 0 I 0 I 0 I
---------------------------------------------------------------------------
----------------------------------......--..------.----.--..---------------
OSD -' Youth Services
570.201(e)
Ervin'S All American Youth Club
Ervin'S All American Youth Club
Private
Grant provides salary assistance for agency
staff providing educational, athletic, and
motivational training to youth.
1250 Holt Avenue, Clearwater, FL 34615
10/91 LMC
UNO to be determined
SUBR
15850.00
15800.00
01
------------------------------------------.-------.---------------
Number of Households/Persons Oirectly Assisted In Column i
No. of Low I I White Blael: I' Am. I I I
Hshlds/ and not not Indian/ Asian/ Female
Persons Mod Low Hispanic Hispanic Alaskan Pacific Headed
Assisted Income Income Origin Origin Native Hispanic Islander Hshlds
------.--------------------..---.--.-...-.----....-.-.---.-.---...-----.--.
I k. I I m I n I 0 I p I q I
--.---------------------------..----.--.---.-.---.------.-------.--.-----.-
P 0 I N I 0 I 0 I 0 I 0 I 0 I 0 I 0 I
-----..----.---------------.--...-.--.-.-.-.-........--...-.--..-.---------
-..-.-----.---------.-.---..------.-..---.---.-.-.-----.-------.-..----.-----.-.----.-.-.-.---------.----.-.-------------.-.-.-.------.---.--.-.---.-----..-.-.-
050 . Youth Services
570.201(e)
Girl'S Inc.
Girl's Inc.
Private
Salary for certified teacher and educational
supplies to perform after school tutoring at
Condon Gardens.
2936B Tanglewood Drive, Clearwater, fL
10/91 LMC
UNO Certified teacher retained on staff. 43
SUBR persons were served as follows: 25 persons
received educational services, 15 of whom
also received budget assistance. Eleven
additional cases were counseled for
behavioral problems; two additional clients
received mental health counseling, three
were counseled for neglect, and two clients
were counseled for abuse.
13600.00
13600.00
04
----.-.-------.-.--.--------.-.-.---.----....--.----..-.--.--------.------------.-----------.--...-.----.----.----.-.--.------.-----------------.--..--.------..
PAGE TOTALS:
29450.00 I
29400.00
Run Date: 11/19/93
...Run Time: 12:44:23
form HUO-4949.2 ('1/24/92)
ref. Handbook 6510.2
Page " of 23
Summery o~tivities
G~antee Pe~formance Report
Community DevelopMent Block Grant Program
e
e
Name of Grantee:
City of Clearwater
Grant Nunber:
B92HC120002
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Pe~iod Covered:
F~om: 10/01/92 To: 09/30/93
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Activity
No.
I Date I Nat I I
Init Obj . Act
Fund Code Code
Act. Name, Desc., & Location
Accomplishments/Status
CDBG Funds
I Expended
Budgeted Period
----------------------------------------------------------------------------------------------------------------------------------------------------------------
l. ~~--~;..-----!----.-----..---.-:----~-.---.--.--..-....----.-!---~...----~.....-~..!-.------.......--.-..---..-----.-----..--.-----!-..-.--~--.-.!.-----~-----
04 I 34619 . I
---------------------.-------------------------------------.---------------
Number of Households/Persons Directly Assisted In Column i
------------------------------------------------------.-----------
No. of
Hshlds/
Persons
Assisted
~ite Black Am.
not not Indian/ Asianl Female
Low Hispanic Hispanic Alaskan Pacific Headed
Income Origin Origin Native Hispanic Islander Hshlds
Low
and
Hod
I ncome
--------------------------------.-.----------------------------------------
Ik 1m n I 0 I p Iq I
---------------------------------------------------.-----------------------
P 43 I 43 I 38 I 5 I 34 I 0 I 1 I 3 I 0 I
---------------------------------------------------------------------------
05
050 . Youth Se~vices
570.201(e)
Girl's Inc.
Girl's Inc.
Private
Ope~ating support for staff sala~ies to
provide after school and developmental
activities to 58 girls.
2936B Tanglewood Drive, Clearwater, FL
34619
10/91 lHC
UNO P~ovided after school se~vices, including
SUBR tutoring to 61 child~en.
----------------------------------.---------------.------------------------
Number of Households/Persons Directly Assisted In Column i
-------------------------------...................--..----..-----.
No. of Low
Hshlds/ and
Persons Mod
Assisted Income
\.Ihi te
not
Low Hispanic
Income Origin
Black Am. I
not Indian/ Asian/
Hispanic Alaskan Pacific
Origin Native Hispanic Islander
Female
Headed
Hshlds
........--...-...----------.---.-..--.-.-.----.----....---..-.----.-....-...-
I k I m I n I 0 I p I q I
----------.------------..-------.-----------------.--.-.-------------------..
P 61 I 61 I 61 I 9 I 44 I 0 I 5 I 3 I 0 I
-.-------------------.----------------..----.------------------.---------.--
02
05H . Employment Training
570. 201( e)
Youthbuilders Inc.
Youthbuilders Inc.
Private
\.Iages for low income teenagers engaged in
training for building trades.
P. o. Box 10216, Clearwater, Fl 34617
10/92 LMC
UNO Set up operating systems and retained part
SUBR time bookkeeper. No direct services were
provided.
7200.00
7200.00
11900.00
8329.00
---- -- --.... -- - - - - - _.- - - - - -- -..... .-.. - - - -- -----..-- -------- ---- - - -. - - - .-- - -- -- _.-.. --.... --.. - -. _....- -- -........ -_.....- -- --... - ..-- ------- ..... ---.. - - - ----... -- -- -- -.----... - -... -.
PAGE TOTALS:
19100.00 I
15529.00
form HUD-4949.2 (11/24/92)
ref. Handbook 6510.2
Page 12 of 23
-------------..----..-------.......--.------.----------------------------.-----..-.-..-.------.---.....---.....--.-.--------.----.----....-------------.--.-----.----.--
Run Date: 11/19/93
~un Time: 12:44:26
Summary o~tivities
Grantee Performance Report
community Development Block Grant Program
e
e
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Name of Grantee:
City of Clearwater
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Grant NlI1ber:
B92MC120002
Period Covered:
From: 10/01/92 To: 09/30/93
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Activity
No.
Act. Name, Desc., & Location
I Date I Nat I I
Init Dbj Act
Fund Code Code
ACcomplishments/Status
CDBG Funds
I Expended
Budgeted Period
i. ~~~~--~--.-.-~~!-------..---.--.~----.~-.----.-----.--..-.-----!-..:.--.---~------~-.--.-----....-.---.--.-.---..------.-.--.-..-.-...-..-..-~..-------...~-.--.
02 I' 1
--------------------------.-------------------------------------------------
-----------------------------------------.------------------------
Number of Households/Persons Directly Assisted In Column i
No. of
Hshlds/
Persons
Assisted
Low
and
Mod
Income
~hite Black Am.
not not Indian/ Asian/ Female
Low Hispanic Hispanic Alaskan Pacific Headed
Income Origin Origin Native Hispanic Islander Hshlds
---------------------------------------------------------------------------
k 1 1m 1 n I 0 I p Iq I
---------------------------------------------------------------------------
P OIN 01 01 01 01 01 01 01
--------------------------------------.------------------------------------
26
08 - Relocation 10/92 LMH
570.20Hi) .
Relocation
City of Clearwater/Community Development Divi
Provide funds for temporary housing and
expenses as needed during housing
rehabilitation, for 5 households of
structure(s) undergoing rehabilitation.
All areas, City of Clearwater. Program
administered at P. O. Box 4748, Clearwater,
FL 34618.
UND
Five households were assisted with temporary
housing and payment of expenses as a result
of requiring temporary housing during the
rehabilitation of their homes.
1000.00
630.35
---------------------------------------------------------------------------
Number of Households/Persons Directly Assisted In Column i
-----------------.-.---------------------------------------------.
No. of
Hshlds/
Persons
Assisted
Low
and
Kod
Income
~hite Black Am.
not not Indian/ Asian/ Female
Low Hispanic Hispanic Alaskan Pacific Headed
Income Origin Origin Native Hispanic Islander Hshlds
-------..--......----.---.-.-.---.--.-...-.--..-..-...-....-....-------..---
k I 1m 1 n I 0 I p Iq I
-_...._..~.._....__..._.._-_...__.__.._---_...--_.._---..--..--.--.-.--.---
H 515 01 01 51 01 01 01 2\
- -...... -..... -... --. --.....- .... ...-..... ..... ....-.. --.. .-....-... ........... --. ~- .--......
---.................-.--......------..-....--.....--......---.-_....-_....-..._.~......._..-....._.......-.....-_..-_...-_.........._._.......-_..---_....-.......-..-.._...._..~--_........_----_.....~.............--
14A . Single-Unit Residential
570.202
Owner Occupied Rehabilitation Program
City of Clearwater/Community Development Divi
Direct loan funds to private owner occupants
for housing rehabilitation. Funds are used
for assistance to households at 80~ or below
10/92 LMH
317000.00
104150.67
18
PI
PAGE TOTALS:
318000.00 I 104781.02
.. .. .. ... .. . . .. _ _ . .. .. _ .. .. .. .. _ _ . .. .. _ .. _ .. . _ _ . .. .. .. .. .. . .. . .. .. .. .. _ _ .. .. .. _ _ .. .. _ _ .. _ .. .. .. . . .. .. .. .. ... _ .. .. .. .. .. . .. .. .. .. _ .. .. .. _ .. . .. .. _ _ .. .. .. .. .. .. .. .. .. .. . .. .. - .. .. .. .. .. .. .. - .. .. .. - .. .. - .. .. - .. .. .. .. .. .. .. . - - ... .. - .. - . .. - .. . .. .. .. .. .. .. .. - .. .. -. - .. - .. - .. . .. ..
form HUD-4949.2 ('1/24/92)
ref. Handbook 6510.2
Page 13 of 23
Run Date: 11/19/93
-Run lime: 12:44:28
summary o~tivities
Grantee Performance Report
community Development Block Grant Program
.
e
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Name of Grantee:
City of Clearwater
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Grant Nl.mber:
B92MC120002
Period Covered:
From: 10/01/92 To: 09/30/93
}. ~;~_._~_.__._~~!_._---_._.._----;_._;-~------_.--.__._-------------~._-----~----_.~-_._--------------------_.._-_._-----_._---------_._------~------------~_._--
~
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Activity
No.
Act. Name, Desc., & Location
I Date \ Nat I I
Init Obj Act
Fund Code Code
Accomplishments/Status
CDBG Funds
I Expended
Budgeted Period
17
of median income.
P. o. Box 4748, Clearwater, FL 34618
14H . Rehabil itetion Administration 10/91
570.202
Owner Occupied Rehabitiation Program
Clearwater Neighborhood Housing Services, Inc
Private
Administrative funding to process 15 loans
for owner occupied housing rehabilitation.
1002 N. Greenwood Avenue, Clearwater, FL
34615
LMH
UNO Eight households assisted with
SUBR rehabilitation loans.
21750.00
21750.00
18
. ,9.
18L . ED Direct Financial Assistance to 10/88 LHJ
For-Prof i ts
570.203(b)
Clearwater Neighborhood Housing Services
Clearwater Neighborhood Housing Services, Inc
Private
Provide administrative support and loanable
funds for job creation activities in the
North Greenwood Neighborhood.
1002 N. Greenwood Avenue, Clearwater, FL
34615
One loan made to retail shop to assist with
PI move to area.
SUBR
60100.00
15500.00
20
19A - Housing New Construction (Special 10/92 LHH
Subrecipient)
570.204
Clearwater Neighborhood Housing Services
Clearwater Neighborhood Housing Services, Inc
Private
Administration funds to allow agency to
develop six homeownership opportunities
(four purchase rehab and two housemoves),
using local and private funds to finance the
acquisitions.
1002 N. Greenwood Avenue, Clearwter, FL
34615
No project activity.
7000.00
0.00
SUBR
...- --.......................- -- -....-........ --......-.... ---............ -. ----.. ...._--..-.. -_..- ...--................... --..........-.............. -----...... -- -- -_.- ..---- --.. ------..- -_.....- ----...-.................. ---- .............-- -- ---
19A - Housing New Construction (Special
Subrecipient)
570.204
Infill Housing Development Program
Clearwater Neighborhood Housing Services, Inc
PrIvate
10/91
LHH
UNO Thirteen new homes constructed.
SUBR
40950.00
16350.00
13
PAGE TOTALS: I 129800.00 I 53600.00
................ ..................................................................................................................................................................................................................................................................... ........ ..............................................
form HUO-4949.2 (11/24/92)
ref. Handbook 6510.2
Page 14 of 23
Run Oate: 11/19193
-Run Time: 12:44:31.............
Summary tlllttivities
Grantee Perfonnence Report
community Development Block Grant Program
e
e
N8I1Ie of Grantee:
City of Clearwater
.---------------------------------------------------------------------------------------------------------------------------------------------------------------
Grant Nl.Illber:
B92MC120002
Period Covered:
From: 10/01/92 To: 09/30/93
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Ac t i vi ty
No.
Act. Name, Desc., & location
-----------,-----------------------------------------------------------------------------------------------------------------------------------------------------
COBG Funds
I Expended
Budgeted Period
I Date I Nat I I
Ini t Obj Act
Fund Code Code
Accomplishments/Status
i. ~:=-.~----------------.----------~----~--.-----.....--...--..---.--:...--.-~--!-..~-----.-.....--.--..-.---:.--....--.--...---.--------.-----~.----.----.-~-.--.
13
Administrative services for site acquisition
and .client screening and counseling in
support of Infill Housing Program.
1002 N. Greenwood Avenue, Clearwater, FL
34615
11
19C - Homeownership Assistance (Special
Subrecipient)
570.204
Tampa Bay Community Development Corp.
Tampa Bay Community Development Corp.
Private
Downpayment assistance and administrative
support, to assist 10 households to purchase
housing.
1499 Gulf to Bay Blvd, Suite.210,
Clearwater, FL 34616
10/91 lMH
UNO Seven households were assisted.
PI
SUBR
27000.00
25848.00
Number of Households/Persons Directly Assisted In Column i
-----------------------------------------------..---------------------------
------------------------------------------------------.-----------
No. of
Hshldsl
Persons
Assisted
White Black Am.
not not Indian/
low Hispanic Hispanic Alaskan
Income Origin Origin Native Hispanic
Low
and
Mod
Income
As ianl Female
Pacific Headed
Islander Hshlds
m
n
o
---------------------------------------------------------------------------
p
I
o I
I
2 I
H
I
7 I 7
I
o I
I
3 I
I
4 I
I
o I
I
o I
q
--------------------------------------------..-----------------..------.-----
21
21 - Program Administration
570.206
City of Clearwater Community Development
City of Clearwater Community Deveolopment
Administration of subrecioient contracts,
program monitoring, financial reporting, and
compliance with applicable Federal
regulations.
P. O. Box 4748, Clearwater, Fl 34615
21H - Admin Expenses for Other HUD Housing
Programs
570.206
City of Clearwater. HOME Program
City of Clearwater Community Development
22
1
80000.00
80000.00
1
UNO
Three loans made and completed.
20000.00
10000.00
..... ---......- ...-.. -.... ........--- --.......... ..............--.. ........ ..................................................... --..... --- -.. .....- ..... ........... -.... -_....- -.......... -.... --- -----.. -- "'........................ -.....-..... -- -- --...------.........-...--
PAGE TOTALS:
127000.00 I 115848.00
form HUO-4949.2 (11/24/92>
ref. Handbook 6510.2
-------------.........-----..--.....-.....--..---------..--..---.--------.---------.-.--..--..----....--..---..-....-----..------...------------.---------------..-----------...---...--------
Page 15 of 23
Run Date: 11/19/93
-Run Time: 12:45:26
summary ~tivities
Grantee Performance Report
community Development Block Grant Program
.
e
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Name of Grantee:
City of Clearwater
-------------------'---------------------------------------------------------------------------------------------------------------------------------------------
Grant Number:
B92MC120002
Period Covered:
From: 10/01/92 To: 09/30/93
Activity ~~~~ I ~~j I Act I CDBGIF~~nded
No. Act. Name, Desc., & Location Fund Code Code Accomplishments/Status Budgeted Period
-------------------------------------------..-------------------------------------------------------------------------------------------------------------------
i. ~:--~~---------------,---------:-----~-----.--.----------.----..--~----.--~..--.-~----.....-.--..-.-.-.--.---.-------.-.--..-----.-----.-.-.~.--.-!-.-.--~.-..-
22
Administration of local funding under the
HOME program, assure compliance with program
regulations, maintain project records and
provide financial reports.
P. o. Box 4748, Clearwater, FL 34618
----------------------------------------------------------------------------------------------------------------------------------------------------------------
GRAND TOTALS:
969800.00 I 550622.88
----------------------------------------------------------------------------------------------------------------------------------------------------------------
__e. ___...._....... ....---............- -_.......- -- ............. ---....-.......... .----..--..- --............ .-.............--............ ......... -.."'.. --.... ------....- .........--.. ...-..-.... -- ...... ....... --- .......--.. .-....--..... --...... ..-- ...-.........
form HUO-4949.2 (11/24/92)
ref. Handbook 6510.2
Page 16 of 23
Run Date: 11/19/93
-Run lime: '2:4~:27
Financial summary
Grantee Performance Report
community Oevelopment Block Program
OMB Approval No. 2506-0006{Exp. 3/31/93)
~~-~:::-:~-~::~~::----------------------------;~-~::~~-~::~:;---;~-;:~:;~~~~-;:;~:~-------
city of clearwater I 892MC120002 I From. 10/01/92 To 09/30/93
u.s. Department of Housing and Urban Development
Office of community Planning & Development
------------------------------------------------------------------------------------------
Part I: summary of COBG Resources
1. Unexpended CDBG funds at end of previous period
2. Entitlement Grant from form HUO-7082
3. Surplus Urban Renewal Funds
4. section 108 Guaranteed Loan Funds{principal Amount)
34,800.00
808,0,00.00
0.00
0.00
a. Revolving Funds
b. Other (identify below)
Grantee
(column A)
127,000.00
0.00
Subrecipient
(column B)
0.00
0.00
Program income received by:
s. Total Program Income (sum of columns a and b)
6. Prior Period Adjustments (if negativ~, enclose in brackets)
7. Total cosa Funds available for use during this report period
127,000.00
0.00
969,800.00
------------------------------------------------------------------------------------------
Part II: summary of COBG Expenditures
8.
9.
10.
ll.
12.
_13.
Total expenditures reported on Activity Summary
Total expended for Planning & Administration
Amount subject to Low/Mod Benefit Calculation
COBG funds used for section 108 principal & interest
Total expenditures (line 8 plus line 11) I
Unexpended balance (line 7 minus line 12)
550,622.88
90,000.00
460,622.88
payments
0.00
550,622.88
419,177.12
------------------------------------------------------------------------------------------
Part III: Low/Mod credit This Reporting Period
14. Total Low/Mod credit for multi-unit housing expenditures
15. Total from all other activities qualifying as low/mod
expenditures
16. Total (line 14 plus line 15)
17. Percent benefit to low/mod persons
(line 16 divided by line 10 this reporting period)
0.00
397,320.62
397,320.62
86.2 \
------------------------------------------------------------------------------------------
Part IV: Low/MOd Benefit for Multi-Year certifications (Complete
only if certification period includes prior years)
Program years (PY) covered in certification PY py py
18. Cumulative net expenditures subject to program benefit
calculation
19. cumulative expenditures benefiting low/mod persons
20. Percent ben~fit to low/mod persons
(line 19 divided by line 18)
0.00
0.00
.,. .... #II ... "
---------------~--------------------------------------------------------------------------
Part V: For Publ~c Service (PS) Activities only:
Public Service CAP Calculation
------------------------------------------------------------------------------------------
form HUO-4949.3{11/24/92)
ref Handbook 6510.2
e
This form may be reproduced
on local office'copiers
Previous editions are obsolete
Retain this recbrd for 3 years.
,I
J
page 17 of 23
Run Date: 11/19/93
Run Time: 12:45:34
........
Financial Summary
Grantee Performance Report
community Development Block Program
OMB Approval No. 2506-0006(Exp. 3/31/93)
~-----------------------------------------------------------------------------------------
~l. Total PS expenditures from column h, form HUD 4949.2a 141,418.00
22. Total PS unliquidated obligations from column r, 0.00
from HUD 4949.2a
23. Sum of line 21 and line 22
24. Total PS unliquidated obligations reported at the end of the
previous reporting perioa.
25. Net obligations for public services (line 23 minus line 24)
26. Amount of Program Income received in the preceding program
year
27. Entitlement Grant Amount (from line 2)
28. Sum of lines 26 and 27
29. Percent funds obligated for Public Service Activities
(line 25 divided by line 28)
U.S. Department of Housing and Urban Development
Office of Community Planning & Development
141,418.00
0.00
141, H8. 00
34,800.00
808,000.00
842,800.00
16.7 \
------------------------------------------------------------------------------------------
Part VI: planning and Program Administration Cap Calculation
30. Amount subject to planning and adminstrative cap
(grant amount from line2 plus line 5)
31. Amount expended for Planning & Administration
(from line 9 above)
32. Percent funds expended (line 31 divided by line 30)
935,000.00
90,000.00
9.6 \
------------------------------------------------------------------------------------------
e
A. program Income Narrative
Payments received from rehabilitation loan mortgagors.
D. RECONCILIATION OF LINE(S) OF CREDIT (LOC) AND CASH BALANCES
TO UNEXPENDED BALANCE OF CDBG FUNDS SHOWN ON GPR
Complete the following ~orksheet and submit with the attachment:
UNEXPENDED BALANCE SHOWN ON GPR
(line 13 of HUD 4949.3)
419,177.12
ADD:
LOC balance(s) as of GPR Date
Cash on Hand:
Grantee Program Account
Subrecipi~nts Program Accounts
0.00
0.00
0.00
------------------------------------------------------------------------------------------
Revolving.Fu~d Cash Balances
section 108 Accounts
0.00
0.00
This form may be reproduced
... on local office copiers
Previous editions are obsolete
Retain this record for 3 years.
form HUD-4949.3(11/24/92)
ref Handbook 6510.2
page 18 of 23
Run Date: 11/19/93
Run Time: 12:45:36"
.,
I
J
~
Financial Summary
Grantee Performance Report
community Development Block Program
OMB Approval No. 2506-0006(Exp. 3/31/93)
~-----------------------------------------------------------------------------------------
_ (in contract)
u.S. Department of Housing and Urban Development
Office of community Planning & Development
SUBTRACT:
Grantee CDBG Program Liabilities
(include any reimbursements due to
the Grantee from program funds)
0.00)*
Subrecipient CDaG Program Liabilities
(same instructions as above) (
0.00)*
0.00
TOTAL RECONCILING BALANCE:
UNRECONCILED DIFFERENCE:
419,177.12
*
When grantees or subrecipients operate their programs on a
reimbursement basis, any amounts due to the' grantees or
subrecipients should be included in the Program Liabilities.
I.
------------------------------------------------------------------------------------------
form HUO-4949.3(11/24/92)
ref Handbook 6510.2
This form may be reproduced
. on local office copiers
Previous editions are obsolete
Retain this record for 3 years.
"
J
page 19 of 23
Run Date: 11/19/93
Run Time: 12:4&:45
.-.boo
u.s. Department of Housing & Urban Development
Office of community Planning and Development
REHABILITATION ACTIVITIES
Grantee Performance Report
4IIfommunitY Development Block Grant Program
OMB Approval No. 2506-0006(exp. 3/31/93)
-------------------------------------------------------------------------------------
I Grant Number
B92MC120002
Program Year
From 10/01/92 To 09/30/93
Name of Grantee
City of Clearwater
-------------------------------------------------------------------------------------
Single-unit
Activities
(1 Unit)
Multi-unit
Activities
(2+ Units)
All grantees must submit this form,
whether or not they have CDBG funded
rehabilitation programs.
-------------------------------------------------------------------------------------
1. Check box only if grantee has no CDBG
rehabilitation activities:
x
-------------------------------------------------------------------------------------
2. Staffing: number of Staff-Years
(FTE staff years to tenths)
2.5
0.0
-------------------------------------------------------------------------------------
3. Current Program Year Expenditures:
Activity delivery costs from CDBG funds
a. Staff costs: Amount expended in 2 above
b. Other direct costs (not included in 4)
0.00
9737.81
0.00
0.00
-------------------------------------------------------------------------------------
4. Current Program Year Expenditures:
For all projects (a+b+c below)
a. CDSG funds expended
b. Other public(Federal,State,local) funds expended
c. Private funds expended
151900.67
104150.67
29750.00
18000.00
0.00
0.00
0.00
0.00
-------------------------------------------------"------------------------------------
5. Project/Units Rehabilitated/Committed
a. Number of projects committed(mu1ti-unit only)
o
Projects
e
b. Number of units committed
24
Units
o
Units
-------------------------------------------------------------------------------------
6. Obligations: Amount obligated for
projects/units committed in 5a and 5b
a. CDBG funds obligated
b. Other public(Federal,state,local) funds obligated
c. Private funds obligated
193179.00
145429.00
29750.00
18000.00
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------------
7. Projects/Units Rehabilitated/Completed
a. Number of projects completed(multi-unit only)
o
Projects
b. Number of units completed
22
Units
o
Units
-------------------------------------------------------------------------------------
8. Cumulative Expen~itures:
a. CDBG funds expended
b. Other pUb1ic(Federa1,State,10cal) funds expended
c. Private funds expended
151900.67
104150.67
29750.00
18000.00
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------------
--~----------------------------------------------------------------------------------
Individuals may copy this form
... on office copiers as needed.
~previous Editions are Obsolete
Retain this record for 3 years
form HUD-4949.5(11/24/92)
ref. Handbook 6510.2
page 20 of 23
Run Date: 11/19/93
Run Time: 12:46:56
j
..~
u.s. Oepartment of Housing & Urban Oevelopment
Office of community Planning and Development
REHABILITATION ACTIVITIES
~rantee Performance Report
..,ommunity Development Block
Grant program
OMB Approval No. 2S06-0006(exp. 3/31/93)
-------------------------------------------------------------------------------------
Name of Grantee
city of Clearwater
-------------------------------------------------------------------------------------
I Grant Number
B92MC120002
Program Year
From 10/01/92 To 09/30/93
All grantees must submit this form,
whether or not they have COBG funded
rehabilitation programs.
Single-unit
Activities
(1 Unit)
Multi-unit
Activities
(2+ Units)
-------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------
1. Check box only if grantee has no COBG
rehabilitation activities:
2. Staffing: number of Staff-Years
(FTE staff years to tenths)
0.0
0.0
-------------------------------------------------------------------------------------
3. Current Program Year Expenditures:
Activity delivery costs from COBG funds
a. Staff costs: Amount expended in 2 above
b. Other direct costs (not included in 4)
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------------
4. Current Program Year Expenditures:
For all projects (a+b+c below)
a. COBG funds expended
b. Other public(Federal,State,local) funds expended
c. Private funds expended
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------------
5. project/Units Rehabilitated/Committed
a. Number of projects comrnitted(multi-unit only)
o
Projects
e
----------------------------
b. Number of units committed
o
Units
o
Units
-------------------------------------------------------------------------------------
6. Obligations: Amount obligated for
projects/units committed in Sa and Sb
a. COBG funds obligated
b. Other public(Federal,state,local) funds obligated
c. Private funds obligated
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------------
7. Projects/Units Rehabilitated/Completed
a. Number of projects completed(multi-unit only)
o
Projects
----------------------------
b. Number of units completed
o
Units
o
Units
-------------------------------------------------------------------------------------
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
8. Cumulative Expenditures:
a. COBG funds expended
b. other public(Federal,State,local) funds expended
c. Private funds expended
-------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------
form HUD-4949.5(11/24/92)
ref. Handbook 6510.2
Individuals may copy this form
... on office copiers as needed.
.., Previous Editions are Obsolete
Retain this record for 3 years
page 21 of 23
Run Date: 11/19/93
Run Time: 12:40:57
J
..,
onJllll.one Replacement summary
Grantee Performance Report
community Development Block Grant Program
e
e
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Name of Grantee:
City of Clearwater
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Grant NUlber:
B92MC120002
Period Covered:
From: 10/01/92
To: 09/30/93
Part I: Low/Mod Housing Units Demolished/Converted
---------------------------------------------------------------------------------------------------------------------------.------------------------------------
Part II: Replacement Units
}. ~
a. b. c. d. e. 1. g.
No. Units by Bedroom Size
Activity Date of that were demol./converted Date Unit No. of Units by Bedroom Size
No. Activity Address Agreemt. 0/1 I 2 I 3 I 4 I 5+ Total Replacement Address Available 0/1 I 2 I 3 I 4 I 5+ Total
----------------------------------------...----------------------------------------------.----------------------------------------------------------------------
000000 00 D 0 00
o 000000
o 000000
o 000000
o 000000
o 000000
o 000000
o 000000
-------------------------------------------------------------------------------------------------------------------------------------------------------.-.------
Page 22 of 23
Run Date: 11/19/93
Run lime: 12:47:08
e
e
e
.... ... ... ..
".--. ... ... "'
....- ....... ...
," -. ... .... "'
. .... .... ...
..... ..... .....
..... ..... ...... ".
.... ..... .... ...
..... ..... ..... ....
.... ....- ....- ..--- ..
..... ..... .... ...-- ....
.. ... ..... .... ....
... ... ... .....
....... ....
.. .... ....
n. on ...
...,.. ....
....... ....
. n... ....
... , ..
.. n.... _.
.- .,. .... ...
. .. ... . . . - . . . . . .
.. ... ........ ..
... .. ........
......- .....-.
.... ...... -.
.... ...-.-. ...
.....-.:::::.,.. .
.... . . -. ,...... .. ",-' .. - ,-' -.-...,'-- '.
. .... n. .......... ....... ". _ _. ___.".
. ... ... .......... ....,. ..
. .... ..... ........ ., .., . .._-.. ---.
.. ... .... ........ -..... -.... .' .-.. .
.. ... .-.. .....- ....., ..-.., ._-,- -. .
........... .....-... ....-..... ......... .,.....-.. ,". -"..--., ....-----. .....
... ... ..... ....- ..
.:.:r1:I1'\\.tlF.CLEARW'ATER:
POI.;ICIES
Revised 7/12/1993
e
e
e
CONTENTS
ABBREVIATIONS ....................................................... v
DEFINITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . .. v
EXCERPT FROM THE COMPREHENSIVE PLAN - SECTION 13 ........................ vii
TARGET AREA MAP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. xi
HOUSING PROGRAM DESCRIPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
Infill Housing Program ............................................. 3
Challenge 2000 Initiative - Rehabilitation ................................ 7
Deferred Payment Loans (DPL)-rehabilitation .............................. 11
Amortized Loans ................................................. 15
Interest Bearing (IBL) - Rehabilitation .................................... 15
Emergency Loans - Short Term ....................................... 19
Replacement Housing And Relocation loan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 21
POLICY GUIDELINES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 25
Affordability .................................................... 27
Appraisal Requirements ............................................ 27
Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 27
Assumption and Transfer of Loans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 27
Surviving Spouse; Heirs of Borrower
Code Required Repair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 27.
Complaint Resolution - Administrative or Construction ....................... 28
Contractors. . . . . . . . . . . . . . . . . . . . . . . . . . . '. . . . . . . . . . . . . . . . . . . . . . . . .. 29
Creditworthiness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 29
Default and Delinquencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 30
Collection; Payment Schedules; Payment Deferral; Payment Recalculation;
Foreclosure; Default; Collection Agreement Requirements
General Property Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 32
Income Determination ............................................. 33
Income determination; The following applies; The following items shall not be
considered; assets; medical expenses which exceed 3 % of gross household
income; deduction for personal care
loan Committee ................................................. 35
Priority Rating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 35
Refinancing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 36
Self Help ...................................................... 36
SSI/Protected Income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 37
Target Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 37
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ADMINISTRATIVE PROCEDURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 39
Abbreviations ................................................... 41
Infill Housing Process - Outline/checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 43
Rehabilitation Process - Outline/checklist ................................ 53
Marketing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 63
Initial Interview/Eligibility Determination ........:........................ 64
Pre-qualification; Initial Review; Preliminary Review; Affordability; Preliminary
Eligibility Determination; Complete Priority Checklist; Feasibility
Inspection/Review; Initial Interview - Orientation; Post Interview Actions -
Eligible Applicants; Eligibility Guidelines; Blended Loan; Title Defect; Budget
Counseling
Code Inspection ................................................. 68
Standard Housing Code Inspection - Advisory; Standard Housing Code
Inspection Report; Eligibility Review; Community Development Inspection
Project Determination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 69
Work Write Up; Self Help Items; Standard Housing Inspector's Review;
Homeowner Acceptance;
Bid Procedures - Rehabilitation Loans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 70
Eligible Contractors; Pest Control Contractors; Site Inspection (Open House);
Notification to Purchasing; Bid Packets; Pre-bid Documentation from
Rehabilitation Specialist; Bid ~ubmission and Opening; Bid Review; Contractor
References; Contractor Selection
Bid Procedures - Emergency ......................................... 73
Owner Documents; Site Inspection; Notification to Purchasing; Bid Packets; Bid
Review; Contractor Selection; Self Help; All Other Bid Procedures Remain
Unchanged
Preclosing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 75
Determine Relocation Needs; Project Budget; Complete Required Checklists;
Establish Preliminary Construction Schedule; Formal Application; Estimate of
Loan Costs and Payments; Loan Committee Approval; Contractor Award -
Contract for Services; Certificate of Homeowner's Insurance; Application
Transmittal - Challenge 2000 Initiative Loans; Order Title Policy
Closing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 77
Closing; Escrow Of Funds; Document Recording
Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 78
Pre-construction Conference; Initiation; Construction Permits and Inspections;
Construction Monitoring; Change Orders; Payment Requests; Final Inspection
and Payment; Project Close Out; Warranty; Post Construction Inspections;
Conflict Resolution
Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 81
Challenge Initiative Interest Rates; Loan Servicing; Residence Requirement;
Assumption of Mortgage; Subordination; Delinquency and Default; Disposition
of Foreclosed Properties;
INDEX ............................................................. 85
APPENDIX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 87
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APPENDIX CONTENTS
Section I
Section II
Section III
Section IV
Section V
Section VI
Section VII
Section VIII
Section IX
Infill Housing Specifications
Rehabilitation Specifications
1993 Eligible Income Guidelines - HUD Median income
Eligible Energy Efficiency Improvements
Lead Based Paint Requirements
Local Relocation Policy
Rental Rehabilitation Program
Memorandum of Agreement Between City of Clearwater and Florida State
Historic Preservation Officer
Forms:
Initial Interview - Application
Clearwater Challenge 2000 Initiative - Application Transmittal
Borrower's Certification & Authorization
Loan Policy Checklist
Contractor Qualification Form
Work Contract
Mortgage - Infill
Mortgage - CDBG Rehabilitation
Mortgage - HOME Rehabilitation
Note - CDBG Deferred - Infill/Rehabilitation
Note - HOME Deferred
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ABBREVIATIONS
CDBG . . . . . . . . . . . . . . . . . Community Development Block Grant
CDO . . . . . . . . . . . . . . . . . . . . . . Community Development Office
CNHS . . . . . . . . . . . . . Clearwater Neighborhood Housing Services
DPL .................. Deferred Payment Loan (City funded)
GPI . . . . . . . . . . . . . . . . . . . . . . . . General Property Improvement
HS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . City Housing Specialist
HUD . . . . . . .. US Department of Housing and Urban Development
IBL . . . . . . . . . . . . . . . . . . . . . Interest Bearing Loan (City funded)
RS ................ City Rehabilitation/Construction Specialist
SA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Staff Assistant
DEFINITIONS
AFFORDABILlTY The measure of a household's ability to make regularly scheduled payments on a debt
without causing undo hardship. Affordability is based on ratios of expense to gross household
income.
AMORTIZE
The act of paying off a debt or mortgage through regularly scheduled equal payments for a
predetermined period. Payments are generally made on a monthly schedule.
ASSETS
The value of equity in real property, savings, stocks, bonds and other forms of capital
investment. Pension assets, home equity, and the value of furniture, personal use automobile
and personal possessions are excluded from asset limitation calculations within these programs.
CODE REQUIRED REPAIR Repairs or alterations to a building which are required in order for the building
to comply with current City, State or Federal codes. Code required improvements or repairs
are determined by City inspection.
CREDITWORTHY Possessing the ability to obtain private financing or credit as a result of past history
regarding repayment of obligations and financial status.
DEFERRED PAYMENT LOAN A loan made for with City funds which has no specific maturity date and does
not require periodic payments. These loans are not interest bearing. Loan is secured by
mortgage.
FIRST TIME HOMEBUYER/OWNER One who has not, during the preceding 3 years, owned a home for
personal primary residence, whether in whole or in part.
GENERAL PROPERTY IMPROVEMENTS Repairs or modifications to a building which exceed the minimum
requirements necessary to comply with City or other applicable building codes.
GROSS HOUSEHOLD INCOME All monies earned or received by all inhabitants of the home, including
salaries, wages, tips, commissions, court ordered support payments, interest (actual or
estimated), rents, pensions, social security and entitlement payments, and other similar
receipts. Excluded are lump sum additions to household income, such as inheritances and
insurance settlements (although these are used in calculation of assets and estimated interest
earnings) .
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INCIPIENT VIOLATION An element of the structure which is near the end of its useful life, and can
reasonably be expected to deteriorate to the condition of a code violation within a reasonable
period - two years for structural systems, including roofs, heating and cooling, electrical and
plumbing; and one year for nonstructural components.
e
LOAN TO VALUE RATIO The value obtained when the amount of a loan, or the sum of loans and liens
secured by a particular property is divided by the value of the property, used as a guideline in
the evaluation of a proposed loan or transaction. Home equity loans are measured at the full
face amount, rather than at the outstanding balance.
LONG TERM DEBT RATIO A measure of a borrower's financial circumstances and obligations used in
reviewing a loan application. The ratio is determined by dividing the sum of a borrower's
monthly obligations by gross (pre tax) income. Monthly obligations included in the calculation
include payments on all loans having 10 or more scheduled payments remaining, minimum
payments required under revolving charge agreements (using current balances owed), home
equity loan payments based on balance at time of application, average monthly utility
payments, estimated monthly maintenance expen~es (after rehabilitation of property), any
regular land rents or owner's association fees, payments on unsatisfied mortgages, monthly
property taxes and insurance, but excluding expenses for food, clothing, telephone, cable
television, yard maintenance, and non essential expenses.
LUXURY IMPROVEMENTS Nonessential improvements to a building which may not be funded through a
government program. These include: spas, swimming pools, tennis courts, facilities for animals
(except seeing eye dogs), washers, dryers, room air conditioners, furnishings and non
permanent improvements and installations, landscaping, as well as other items.
MEDIAN INCOME An index used in the determination of program eligibility. By definition, 50% of a _
community's households receive more than the median income, while 50% receive less. ,.,
Median income calculations are revised annually.
OWNER-OCCUPANT The owner of record of a property which is his/her primary residence. Rehabilitation
loans are made only to owner-occupants of 1 - 4 family units.
PITI/PRIMARY HOUSING EXPENSE Monthly payments for primary housing expense, which include
mortgage frinciple and Interest, property Iaxes, and property Insurance, and any required land
rents or owner's association assessments or fees.
REFINANCING Repayment of an existing obligation or mortgage using newly obtained funds.
SPECIAL AREA Geographic areas which show one or more of the criterion of a target area, but do not
fully qualify, or have not yet been officially designated as a target area.
SSIIPROTECTED INCOME A minimum benefit level determined by the Social Security Administration, for
a single individual and for a couple, as adjusted by the Community Development Dept. by the
addition of $100 per month for each household member above two.
TARGET AREA(S) Geographic areas which have been officially recognized and designated as having
concentrations of deteriorated structures or are otherwise eligible as Enterprise Zones or other
similar program designations established by the State or Federal governments.
WORK WRITE UP A statement prepared by the Rehabilitation Specialist, based on the property inspection
report which specifies the rehabilitation work to be completed and any applicable
specifications.
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EXCERPT FROM THE COMPREHENSIVE PLAN - SECTION 13
The City of Clearwater has identified specific goals, objectives and policies in regards to housing matters, as
per the Comprehensive City Plan, Section 13. Those applicable to the Community Development Office are as
follows:
13. GOAL -IT IS A GOAL OF THE CITY OF CLEARWATER THAT THE RESIDENTIAL ENVIRONMENT WILL
CONSIST OF AN AFFORDABLE VARIETY OF STANDARD HOUSING UNITS IN DECENT AND SAFE
NEIGHBORHOODS.
13.2 Objective for Affordable Housing - A sufficient supply of standard and affordable housing will
be available for Clearwater's households so that, by the year 2000, the median monthly
housing cost is no more than thirty percent (30%) of income for low income households.
Policies
13.2.1.
13.2.2.
Provide for the construction and!pr rehabilitation with Federal Community
Development Block Grant funds of three hundred (300) housing units which
will be affordable to low-income families, according to Federal income
guidelines, by the year 2000, or an average of thirty (30) units per year.
Increase the use of subsidized Rental Rehabilitation funds to fifteen (15) units
per year by 1994 by requiring housing compliance through increased code
enforcement efforts.
13.6
Objective for Housing Conservation and Rehabilitation - Increase the amount of public and
private investment in declining and blighted neighborhoods by 1995.
Policies
13.6.1.
13.6.2
13.6.3.
13.6.4.
Recognize and meet rehabilitation and redevelopment needs in the North
Greenwood, South Greenwood and East Clearwater neighborhoods.
Use Community Development Block Grant funds for programs and
improvements throughout the City with special emphasis on North Greenwood,
South Greenwood and East Clearwater neighborhoods and such other
neighborhoods as may require housing attention of increased intensity.
Involve private lending institutions in the development of programs which
encourage a greater degree of flexibility in lending policies with respect to
improving older neighborhoods.
Encourage private lending institutions, through their participation in program
and project planning, to be more responsive to the home improvement needs
of low and moderate income households.
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INFlll HOUSING 8& REHABILITATION PROGRAMS - OWNER OCCUPIED UNITS
Structures must be owner occupied, 1-4 units, legal structures zoned residential, and meet feesibility' requirements, except emergency loans which ere exempt from feasibility' review.
INFlll DPl Blended Amortizing (Challenge or Refinance Rehabilitation Emergency
HOUSING IBLI
Funding Source Government2 + Government2 Government2 + Challenge funds - Challenge funds - Government2
Challenge (Private) Challenge (Private) Challenge (Private) lender Challenge (Private)
lender with lender with Government2 with Governmant2 lender with
Governmene guarantee guarantee guarantee; Government2 guarantee
IBl funds - Government2
loan Maximum $7,500 - Government $20,000 $20,000 $20,000 - Government Ability to Pay $5,000
Ability to Pay - Private
Ability to Pay - (Challenge only projects)
Challenge funds
loan Minimum None - Government $5,000 $5,000 Challenge $5,000 $5,000 NA
(Private) Funds, $1,000
$5,000 - Challenge Governmene funds
funds
GPI3 Allowed Ability to pay Up to 20% of loan Up to 20% of loan amt. Challenge funds - ability to Ability to pay None.
amt. pay
IBl funds - Up to 20% of
loan amt.
AreaS North Greenwood Target Target Challenge - All Areas of All areas of City All Areas of City
Neighborhood City
IBl - Target
Maximum 1 20% of median 120% of median 120% of median 1 20% of median 120% of median 120% of median
Income (North Greenwood) (North Greenwood) (North Greenwood) (North Greenwood) (North Greenwood)
80% of median 80% of median 80% of median 80% of median 80% of median
(Balance of Target) (Balance of Target) (Balance of City) (Balance of City) (Balance of City)
Minimum Income SSI Protected Income NA SSI Protected Income S51 Protected Income 551 Protected Income NA
levels levels levels levels
Interest Rate Government funds at 0% Challenge (Private) fu~s Challenge (Private) funds Challenge (Private) funds 0%
0% at Challenge Rate; at Challenge (Rehab) Rate; at Challenge (Infill) rate
Government2 DPl funds IBl funds at 8%
Challenge (Private) funds at 0%; IBl funds at 8%
at Challenge (Infill) rate
Repayment Max 25 years Upon title transfer or Challenge (Private) funds Maximum 20 years, Maximum 25 years, Deferred 1 yr. then
default. and Government2 IBl shorter term based on shorter term based on payback based on
funds amortized as borrower's ability to pay. borrower's ability to pay ability to pay. May be
Challenga. Government2 rolled into full loan.
DPl funds due upon title
transfer or default
Ability to Pay Borrowers have full Borrowers have no Borrowers have limited Borrowers have full ability Borrowers have full Ability to pay not an
Calculations ability to pay ability to pav ability to pay to pay ability to pay underwriting factor.
loan to value Challenge funds - 90% 100% 100% Challenge funds - 90%; Challenge funds - 90% NA
ratiol Government funds - IBl funds - 100%
100%
Debt Ratio 40% Total Debt NA 40% Total Debt 40% Total Debt 40% Total Debt NA
Criteria
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Footnotes to Table
Feasibility: Review of factors to predict project success.
2
Government funds: Federal, State or local monies which are paid through City of Clearwater
3
GPI (General Property Improvements) - Repairs or improvements to a home which are not
necessary in order to correct existing or incipient code violations, but not including luxury
improvements, as defined by HUD and City policy.
4
Emergency loans are limited to repair of conditions which do not meet code requirements and
which 1) threaten the life, health or safety of the resident(s), or 2) render a necessary system
completely unusable or unsafe.
6
See attached map. Target areas designated by City Manager.
II
The value of the property, using assessor's est. market value or after-rehab appraisal, divided by
the total financial obligation secured by the property. Maximum value - FHA Limits (as per HOME
Program) .
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COMMUNITY DEVELOPMENT TARGET AREAS - LEGEND TO MAP
REHABILITATION TARGET AREAS
-
AREA # 1
AREA # 2
AREA # 3
AREA # 4
NORTH GREENWOOD NEIGHBORHOOD REHABILITATION AREA
The area within the corporate limits of the City of Clearwater which is bounded by Stevenson
Creek on the north, Betty Lane on the east, Drew ?treet on the south, and North Myrtle Street
on the west in the area south of Marshall Street and the Pinellas Trail on the west in the area
north of Marshall Street, excluding the area south of the Seaboard Coastline Railroad easement
which is east of North Greenwood Avenue.
SOUTH GREENWOOD COMMUNITY REHABILITATION AREA
The area within the corporate limits of the City of Clearwater which is bounded by Chestnut
Street on the north, Missouri Avenue on the east, Bellair Road on the south, and South Fort
Harrison Street on the west north of Woodlawn Street and City limit to the west south of
Woodlawn Street, excluding the area east of South Greenwood Avenue which is north of
Lakeview Road, the area west of South Myrtle Street which is north of Tuskawilla Street, the
area west of the CSX Railroad right of way south of Tuskawilla Street and north od Corbett
Street.
KINGS HIGHWAY REHABILITATION AREA
The area within the corporate limits of he City of Clearwater which is bounded by Union Street
on the north, Highland Avenue on the east, Palmetto Street on the south in the area east of
Betty Lane, Stevenson Creek on the south and west in the area east of the Pinellas Trail and
west of Betty Lane, and Sedeeva Street (including those homes on the south side of the street
which have direct access to the street) on the south in the area west of the Pinellas Trail and
east of Wilson Blvd., and Betty Lane on the west south of Overlea Street, the Pinellas Trail to
the west in the area north of Stevenson Creek and south od Sedeeva Street, and Wilson Blvd.
to the west in the area north of Sedeeva Street, excluding the area north of Sunset Point road e
which is east of Kings Highway.
NORTH CREST LAKE NEIGHBORHOOD REHABILITATION AREA
The area within the corporate limits of the City of Clearwater which is bounded by the
Seaboard Coastline Railroad easement on the north and west, Clearwater Executive Air park
on the east, and Palmetto Street on the south.
INFILL HOUSING TARGET AREA
The area within the corporate limits of the City of Clearwater which is bounded by Stevenson
Creek on the north, Betty Lane on the east, Drew Street on the south, and North Myrtle Street
on the west in the area south of Marshall Street and the Pinellas Trail on the west in the area
north of Marshall Street, including the area north of Drew Street and south of Marshall Street
which is east of North Myrtle Street and west of North Fort Harrison Street, excluding the area
south of the Seaboard Coastline Railroad easement which is east of North Greenwood Avenue.
.
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CITY OF CLEARWATER
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HOUSING PROGRAM DESCRIPTIONS
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CHALLENGE 2000 INITIATIVE - INFILL HOUSING PROGRAM
Descriotion
The Challenge 2000 Initiative is a cooperative effort of the City of Clearwater, Clearwater Neighborhood e
Housing Services, Incorporated (CNHS), and private lenders in the community. The lenders have agreed to
make loans on favorable terms when backed by a City guarantee to eligible first time homeowners for the
construction of new houses. The guarantee pledges non tax revenues to purchase the loan (principal and
current interest) in the event that a loan becomes 90 days delinquent within the first five years.
All persons seeking public assistance for housing construction are expected to use guaranteed private
Challenge funds to the maximum extent possible under these guidelines. Additional City funds are available
to subsidize new construction of homes for qualified borrowers.
Persons seeking new housing under this program must receive initial approval to participate from CNHS.
Clients must then enter into an agreement with the City and CNHS, and pay a deposit of $100.00. Upon
completion of a series of home ownership and budgeting workshops , clients may select a lot and house plan
to fit their needs from those available to the Program.
A downpayment equal to 2% of the guaranteed loan amount is required at loan closing. Most closing costs
may be financed.
Geoaraohic Availabilitv
Target Area North Greenwood Neighborhood only. Loans administered jointly by CNHS and the
Community Development Division.
Client Eliaibilitv
Credit
Income
Assets
Prooertv Eliaibilitv
Loan to Value
Value
Residence
Amount of Guarantee
Maximum
Clients must have a 12 month history of good credit use, which shall mean:
1) No pending civil actions or new judgements;
2) Applicants with outstanding judgements must provide evidence of a _
payment schedule accepted by the creditor; ,.,
3) All payments for rent, utilities, charge card obligations, and other regular revolving
or installment obligations shall have been made when due.
Households with household income of 120% and below of median income, as adjusted
for family size.
Households with assets in excess of $12,000.00, as defined in the Policy Guidelines
Section of this manual, are not eligible for assistance.
Property owner must have adequate equity at completion to secure amount of loan
guaranteed at no more than an 90% loan to value ratio. Additional funds in excess of
this ratio are available as a City deferred payment loan, with total encumbrance not to
exceed the property value.
Property value must not exceed current FHA 203(b) mortgage limit ( $91,850.00 in
1993).
Property to be constructed must be primary residence of borrower throughout the loan
term, unless borrower has secured the wrinen consent of the mortgagee(s), including
the City.
Guarantee limited to an amount which can be amortized (paid off monthly) with the
requirement that no household spend more than 40% (may be increased to 50% at
the discretion of the Community Development Manager) of gross income on scheduled
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1 st Mortaaae Terms
2nd Mortaaae Terms
Citv Grant
Costs and Fees
Application
Processing
Deposit
long term debt (those debts with 10 or more regular payments owing), which includes
house payments (PITIl. Additional funds may be made available through City deferred
payment loan if required.
Loans are amortized over a maximum 25 year period with monthly payments. The
interest rate is fixed and discounted by the participating lenders below market rate,
with payments for principal, interest, tax~s and insurance (PITIl when combined with
other scheduled long term debt, not to exceed 40% (may be increased to 50% at the
discretion of the Community Development Manager) of the borrower's gross monthly
household income.
City mortgage of up to $7,500, based on financial need of borrower, is available in
addition to City guarantee of 1 st mortgage. City mortgage is non-amortizing (deferred),
and forgivable at the rate of $1,000 per year beginning upon the 6th year anniversary
of the loan, and annually thereafter on the anniversary date provided that the borrower
has maintained the house as his/her primary residence continuously, and has complied
with all other mortgage terms. Loan shall bear no interest unless property is sold or
transferred, or ceases to be the borrower's primary residence before the 5th year
anniversary date, or other default of mortgage terms, in which case the loan shall be
due in full with interest .
Approved borrowers may receive a grant of up to $1,000 (non repayable) from the City
to fund street-side landscaping and improvements, or to address unusual site
conditions, as necessary.
None
None
$100.00 payable to CNHS. Deposit is credited against downpayment, and is
refundable only in limited circumstances.
Downpayment $1,000.00 or 2% of the guaranteed loan amount, whichever is greater.
Impact Fees Any required impact fees will be paid by the City, under the Affordable Housing Grant
Program.
Add'l Costs The following costs must be paid by the homeowner, and may be paid from the
downpayment.
Closing Costs
Title Policy
Intangibles Tax
Recording Fees
Document Stamps
The costs of certain items must be paid by the borrower and may not be financed.
These include the following:
Property Insurance Construction Interest
Any prepaid escrow funds required at time of closing for taxes and insurance
The following costs are paid by the City on the owner's behalf, and are not repayable:
Appraisals
Surveys
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Fundable Activities
Target Area
Construction of new housing as per pre-approved plans.
Nonfundable Activities
Luxury improvements, refinancing.
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CHALLENGE 2000 INITIATIVE - REHABILITATION
Descriotion
The Challenge 2000 Initiative is a cooperative effort of the City of Clearwater, Clearwater Neighborhood e
Housing Services, Incorporated (CNHS), and private lenders in the community. The lenders have agreed to
make loans on favorable terms to eligible homeowners for approved activities.
Challenge loans may be made for rehabilitation only, or may be. used to refinance existing mortgages and
generate available funds for rehabilitation. Loans for rehabilitation only may be blended with a Deferred Loan
to maintain housing affordability.
The Challenge 2000 Initiative provides for a City guarantee for bank loans made to qualified borrowers. The
guarantee pledges non tax revenues to purchase the loan (principal and current interest) in the event that a
loan becomes 90 days delinquent within the first five years.
The Challenge 2000 Initiative is intended to reduce the need for direct government funds to support housing
needs by the use of private funds. The fund is supported by the use of a loan guarantee and may include
interest rate subsidy as necessary in the future.
All persons seeking public assistance for housing rehabilitation 'are expected to use guaranteed private
Challenge funds to the maximum extent possible under these guidelines.
General Reauirement - Maintenance Workshoo
All applicants for rehabilitation loan assistance will be required to attend and successfully complete a
workshop on home maintenance, or to provide evidence that they are capable of performing certain
routine maintenance tasks. The topics to be addressed include:
Plumbing - clearing of clogged toilet, replacement of flush mechanism of toilet, replacement
of faucet washers and units, repair of drain pipes;
Electrical - replacement of light switch, light fixture an'd outlet; _
General Carpentry - light household repairs; .,
Painting - surface preparation and patching, application of paints and caulk;
Potential problems requiring professional attention;
Household safety
This workshop and materials is to be developed and offered by a local non profit agency.
This requirement will apply to all loans closed after October 1, 1993.
Loan Prioritv
Loan applications will be processed priority basis, based on the relative need of the household. Factors
of consideration shall be health, safety and sanitation conditions of the housing and other factors as
determined by the Loan Committee (see Priority Rating - Policies).
Geoaraohic Availabilitv
General Challenge 2000 Loans are available city wide.
Target Area
North Greenwood Neighborhood (loans administered by CNHS in this area)
Nontarget
Balance of City
Client Eliaibilitv
Credit Clients must have a 12 month history of
good credit use, which shall mean:
1 ) No pending civil actions or new judgements;
2) Applicants with outstanding judgements must provide evidence of a
payment schedule accepted by the creditor;
e
7
Revised 07-12-93
e
Income
Assets
SSl/Protected Income
ProDertv Eliaibilitv
loan to Value
Feasibility
e
Value
e
Title
3) All payments for rent, utilities, charge card obligations, and other regular revolving
or installment obligations shall have been made when due.
Homeowners residing within North Greenwood target area with household income of
120% of median income and below, as adjusted for family size.
Homeowners residing outside of the North Greenwood target area with household
income of 80% of median income and beiow, as adjusted for family size.
Households with assets in excess of $12,000.00, as defined in the Policy Guidelines
Section of this manual, are not eligible for assistance.
No household will be required to make payments which would reduce their spendable
income after primary housing expense below the current SSI minimum benefit levels
after primary housing expense. The calculation shall include the addition of $100.00
per month for each family member above two persons.
Property owner must have adequate equity 10 secure amount of loan guaranteed at no
more than a 90% loan to value ratio, based on after rehabilitation value. Those
requiring additional funds in excess of this ratio may also apply for a City deferred
payment loan for projects which do not include refinancing.
Estimated cost of property rehabilitation must not exceed 75% (may be increased to
85% at the discretion of the Community Development Manager) of the value of the
structure to be repaired, as based on the market value of the property, less the value
of the land, as determined by the tax assessor's office. An after rehab. appraisal of
the property may be substituted for the tax assessor's market value. Appraiser must
be approved by the Community Development Division.
loans which include refinancing are subject to the additional requirement that at least
50% of the guaranteed loan amount must be used for rehabilitation.
Staff will consider the following factors in the review of the feasibility rehabilitation:
1 ) Staff estimate of costs of work to be completed, including repair of all existing
and incipient code violations (incipient violations shall include systems or
elements which are likely to fail within two years and result a code violation),
together with the estimated cost of additional eligible items and a construction
contingency of 5%-10%;
2) Equity, which must be sufficient to fund the anticipated work with the
contingency and any program costs within the program guidelines;
3) Economic life of the structure, based on overall condition, which must exceed
the loan term; and
4) Other factors, including the presence of lead based paint, asbestos, or other
site, environmental or regulatory conditions, including the limitation that only
residential properties located in residential zoning districts will be assisted by
these programs, which might affect the desirability of rehabilitation of the
unit(s). Abatement of environmental hazards, including lead based paint, may
be required at the discretion of the Community Development Manager.
Property value must not exceed current FHA 203(b) mortgage limit ( $91,850.00 in
1993).
Client must have clear title and property must be free of liens.
8
Revised 07-12-93
Residence
Property to be rehabilitated must be primary residence of borrower throughout the loan
term, unless borrower has secured the prior written consent of the mortgagee and the
City. Such consent may be granted only if the property has remained the primary e
residence of the borrower for at least three years from the date of the loan, and only
in special circumstances (medical need or infirmity, etc.) that dictate this action is in
the best interests of the borrower. Such consent shall require the approval of the
Loan Committee. Borrowers will be required to verify residence annually during the
term of the loan guarantee. .
Amount of Guarantee
Maximum
Guarantee limited to an amount which can be amortized with the requirement that no
household spend more than 40% (may be increased to 50% at the discretion of the
Community Development Manager) of gross income on scheduled long term debt
(those debts with 10 or more regular payments owing), which includes house
payments (PIT!). Households will not be required to pay an amount toward loan
amortization which would reduce their income which is not committed to long term
debt below the SSI/Protected Income level. Those not eligible for Challenge funds as
a result of this requirement may apply for a City deferred payment loan for projects
which do not include refinancing.
Minimum
Minimum amount of loan guarantee is $5,000.
Loan Terms
Loans are amortized over a maximum 20 year period with monthly payments. The
interest rate is discounted by the participating lenders below market rate. Loans
which include refinancing shall be amortized over a maximum 25 year period, on terms
and rates consistent with the Infill Housing Program.
Costs and Fees
Application/Processing
None
e
Appraisal Property value will be the market value of the property, as determined by the tax
assessor's office, except that an appraisal, indicating current and after rehabilitation
value, may be required on a case by case basis by the Community Development
Manager or the private lender. Borrower is to repay City from loan proceeds at
closing. Appraiser must be approved by Community Development Department.
Closing Costs May be financed as part of loan. Approximate total cost: $300 - $550 (see below)
Title Policy Required at closing. Approximate cost: $200
Document Stamps Required at closing. Approximate cost: $50 - $100
Intangibles Tax Required at closing. Approximate cost: $25
Recording Fees Required at closing. Approximate cost: $25
Appraisal If required Approximate cost: $200
Fundable Activities
All Areas - Use of Program funds is limited to the payment of reasonable costs associated
with the following:
1 ) Rehabilitation of property to meet City Standard Housing Codes
2) Listed energy efficiency improvements
3) Rehabilitation of property to meet environmental requirements
4) Flood proofing required by Executive Order 11988 and the National Flood
Insurance Program
5) Remedying identified lead-based paint hazards for the property
6) Building modifications to enhance accessibility for handicapped residents
7) Repair of structural problems caused by wood destroying organisms, and the _
elimination of any infestation of wood destroying organisms .,
9
Revised 07-12-93
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Nonfundable Activities
All Areas
8)
General property improvements limited to:
a) repainting (interior or exterior)
b) replacement of floor coverings
c) other non-luxury discretionary improvements, based on the owner's
ability to pay.
Refinancing existing mortgage when combined with rehabilitation
9)
Luxury improvements. If a portion of the total rehabilitation cost will be funded with
a City Deferred Payment Loan (DPL), refinancing is not allowed.
10
Revised 07-12-93
DEFERRED PAYMENT LOANS (DPL)-REHABILlT A TION
Descriotion
Deferred Payment Loans funded directly by the City of Clearwater or Clearwater Neighborhood Housing e
Services, Incorporated (CNHS) are a vital component ofthe City's housing strategy. These loans are designed
to supplement private funds and Challenge 2000 Guaranteed Loans to ensure adequate funds to complete
projects.
These loans are made to clients in amounts which exceed their eligibility for Challenge 2000 Guaranteed Loans.
General Reauirement - Maintenance Workshoo
All applicants for rehabilitation loan assistance will be required to attend and successfully complete a
workshop on home maintenance, or to provide evidence that they are capable of performing certain
routine maintenance tasks. The topics to be addressed include:
Plumbing - clearing of clogged toilet, replacement of flush mechanism of toilet, replacement
of faucet washers and units, repair of drain pipes;
Electrical - replacement of light switch, light fixture and outlet;
General Carpentry - light household repairs;
Painting - surface preparation and patching, application of paints and caulk;
Potential problems requiring professional attention;
Household safety
This workshop and materials is to be developed and offered by a local non profit agency.
This requirement will apply to all loans closed after October 1, 1993.
Loan Priority
Loan applications will be processed priority basis, based on the'relative need of the household. Factors ..
of consideration shall be health, safety and sanitation conditions of the housing and other factors as .
determined by the Loan Committee (see Priority Rating - Policies).
Geoaraohic Availabilitv
Target Area North Greenwood Neighborhood (loans administered by CNHS in this area) and other
areas as determined by the City Manager.
Client Eliaibilitv
Credit
Clients who require a City loan as a result of poor credit history or inability to pay on
conventional terms may be required to complete a series of home ownership and
budgeting workshops as a condition of loan approval.
Income
Homeowners residing within North Greenwood target area with household income of
120% and below of median income, as adjusted for family size.
Homeowners residing in target areas other than North Greenwood with household
income of 80% and below of median income, as adjusted for family size.
Income shall be verified using Section 8 guidelines. Loans financed with HOME funds
are limited to homeowners with household income not greater than 80% of median in
all areas.
Assets
Households with assets in excess of $12,000.00, as defined in the Policy Guidelines
Section of this manual, are not eligible for assistance.
Prooertv Eliaibilitv -
Loan to Value Property owner must have adequate equity to secure amount of loan at no more than ·
11
Revised 07-12-93
e
Feasibility
Value
e
Title
Residence
the value of the property, based on after rehabilitation value.
Estimated cost of property rehabilitation must not exceed 75% (may be increased to
85% at the discretion of the Community Development Manager) of the value of the
structure to be repaired, as based on the market value of the property, less the value
of the land, as determined by the tax assessor's office. An after rehab. appraisal of
the property may be substituted for the t'tx assessor's market value. Appraiser must
be approved by the Community Development Division. .
Staff will consider the following factors in the review of the feasibility rehabilitation:
1 ) Staff estimate of costs of work to. be completed, including repair of all existing
and incipient code violations (incipient violations shall include systems or
elements which are likely to fail within two years and result a code violation),
together with the estimated cost of additional eligible items and a construction
contingency of 5%-10%;
2) Equity, which must be sufficient to fund the anticipated work with the
contingency and any program costs within the program guidelines;
3) Economic life of the structure, based on overall condition, which must exceed
. the loan term; and
4) Other factors, including the presence of lead based paint, asbestos, or other
site, environmental or regulatory conditions, h1cluding the limitation that only
residential properties located in residential zoning districts will be assisted by
these programs, which might affect the desirability of rehabilitation of the
unit(s). Abatement of environmental hazards, including lead based paint, may
be required at the discretion of the Community Development Manager.
Property value must not exceed current FHA 203(b) mortgage limit ( $91,850.00 in
1993). \
Client must have clear title and property must be free of liens (except for first
mortgages).
Property to be rehabilitated must be primary residence of borrower throughout the loan
term, and must remain the primary residence, unless borrower has secured the written
consent of the mortgagee. Such consent shall be granted only if the property has
remained the primary residence of the borrower for at least three years from the date
of the loan, and only in special circumstances (medical need or infirmity, etc.). Such
consent shall require the approval of the Loan Committee, and be contingent upon the
execution of a revised mortgage note, requiring amortizing payments on terms
acceptable to the City. Borrowers will be required to verify residence annually during
the term of the loan.
Loan Amount Available
Maximum All Areas
Minimum
Loan Terms
.
Costs and Fees
Application
$20,000
All Areas
$ 1,000
Loan repayment is deferred until such time as the property is sold or transferred, or
ceases to be the primary residence of the borrower, or the occurrence of other default
of mortgage terms.
None
12
Revised 07-12-93
Processing None
Appraisal
Property value will be the market value of the property, as determined by the tax e
assessor's office, except that an appraisal, indicating current and after rehabilitation
value, may be required on a case by case basis by the Community Development
Manager. Appraisal cost will be paid by the City on the borrower's behalf at time of
service. Borrower is to repay City from IQan proceeds at time of closing. Appraiser
must be approved by Community Development Department.
Closing Costs May be financed as part of loan. Estimated total cost: $275-$525 (see below)
Title Policy Required at closing. Approximate cost: $200
Document Stamps Required at closing. Approximate cost: $50 - $100
Recording Fees Required at closing. Approximate cost: $25
Appraisal If required Approximate cost: $200
Fundable Activities
All Areas - Use of Program funds is limited to the payment of reasonable costs associated
with the following:
1 )
2)
3)
4)
Rehabilitation of property to meet City Standard Housing Codes
Listed energy efficiency improvements
Rehabilitation of property to meet environmental requirements
Flood proofing required by Executive Order 11988 and the National Flood
Insurance Program
Remedying identified lead-based paint hazards for the property
Building modifications to enhance accessibility for handicapped residents
Repair of structural problems caused by wood destroying organisms, and the
elimination of any infestation of wood destroying organisms
General property improvements limited'to: _
a) repainting (interior or exterior) ,.,
b) replacement of floor coverings
c) other non-luxury discretionary improvements that do not exceed
20% of the loan amount.
5)
6)
7)
8)
Nonfundable Activities
All Areas Refinancing and luxury improvements,
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13
Revised 07-12-93
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14
Revised 07-12-93
AMORTIZED LOANS
INTEREST BEARING (IBL) - REHABILITATION
e
Descriotion
Loans made by the Clearwater Neighborhood Housing Services, Incorporated (CNHS) for the purposes of
rehabilitating residential housing to meet code requirements and to fund eligible general property improvements
above those allowed under Deferred Payment Loans, and to provide funds for rehabilitation to households not
eligible for Challenge guaranteed loan funds.
New loans are subject to availability of funds, and are only made in limited circumstances as a supplement to
the Challenge 2000 Initiative.
General Reauirement - Maintenance Workshoo
All applicants for rehabilitation loan assistance will be required to attend and successfully complete a
workshop on home maintenance, or to provide evidence that they are capable of performing certain
routine maintenance tasks. The topics to be addressed include:
Plumbing - clearing of clogged toilet, replacement of flush mechanism of toilet, replacement
of faucet washers and units, repair of drain pipes;
Electrical - replacement of light switch, light fixture and outlet;
General Carpentry - light household repairs;
Painting - surface preparation and patching, application of paints and caulk;
Potential problems requiring professional attention;
Household safety
This workshop and materials is to be developed and offered by a local non profit agency.
This requirement will apply to all loans closed after October 1, 1993.
Loan Priority A
Loan applications will be processed priority basis, based on the relative need of the household. Factors _
of consideration shall be health, safety and sanitation conditions of the housing and other factors as
determined by the Loan Committee (see Priority Rating - Policies).
Geoaraohic Availabilitv
Target Area North Greenwood Neighborhood (loans administered by CNHS in this area) and other
areas as determined by the City Manager.
Client Eliaibilitv
Credit
Clients who require a city loan as a result of poor credit history or inability to pay on
conventional terms may be required to complete a series of budgeting or credit
counseling workshops as a condition of loan approval.
Income
Homeowners residing within North Greenwood target area with household income of
120% and below of median income, as adjusted for family size.
Homeowners residing in eligible areas (see Geographic Availability section, above) other
than North Greenwood with household income of 80% and below of median income,
as adjusted for family size.
Income shall be verified using Section 8 guidelines. Loans financed with HOME funds
are limited to homeowners with household income not greater than 80% of median in
all areas.
Assets
Households with assets in excess of $12,000.00, as defined in the Policy Guidelines
Section of this manual, are not eligible for assistance. e
15
Revised 07-12-93
e
SSl/Protected Income No household will be required to make payments which
would reduce their spendable income after primary housing expense below the current
SSI minimum benefit levels after primary housing expense. The calculation shall
include the addition of $100.00 per month for each family member above two persons.
ProDertv Eliaibilitv
Loan to Value Property owner must have adequate equiW to secure amount of loan at no more than
the property value, based on after rehabilitation value.
Feasibility
e
Value
Title
Residence
Amount Available
Maximum
e Loan Terms
Estimated cost of property rehabilitation must not exceed 75% (may be increased to
85 % at the discretion of the Community Development Manager) of the value of the
structure to be repaired, as based on the market value of the property, less the value
of the land, as determined by the tax assessor's office. An after rehab. appraisal of
the property may be substituted for the tax assessor's market value. Appraiser must
be approved by the Community Development Division.
Staff will consider the following factors in the review of the feasibility rehabilitation:
1) Staff estimate of costs of work to be completed,
including repair of all existing and incipient code viol.ations (incipient violations
shall include systems or elements which are likely to fail within two years and
result a code violation), together with the estimated cost of additional eligible
items and a construction contingency of 5%-10%;
2) Equity, which must be sufficient to fund the anticipated work with the
contingency and any program costs within the program guidelines;
3) Economic life of the structure, based on overall condition, which must exceed
the loan term; and
4) Other factors, including the presence of lead based paint, asbestos, or other
site, environmental or regulatory conditions, including the limitation that only
residential properties located in residential zoning districts will be assisted by
these programs, which might affect the desirability of rehabilitation of the
unit(s). Abatement of environmental hazards, including lead based paint, may
be required at the discretion of the Community Development Manager.
Property value must not exceed current FHA 203(b) mortgage limit ($91,850.00 in
1993).
Client must have clear title and property must be free of liens.
Property to be rehabilitated must be primary residence of borrower throughout the loan
term, and must remain the primary residence, unless borrower has secured the written
consent of the mortgagee. Such consent shall be granted only if the property has
remained the primary residence of the borrower for at least three years from the date
of the loan, and only in special circumstances (medical need or infirmity, etc.). Such
consent shall require the approval of the Loan Committee, and be contingent upon the
execution of a revised mortgage note, requiring amortizing payments on terms
acceptable to the City. Borrowers will be required to verify residence annually during
the term of the loan.
$20,000
Minimum
$1 ,000
Loans amortized at 8% interest, over a maximum 20 year period.
16
Revised 07-12-93
Payments limited to an amount which can be amortized with the requirement that no household
spend more than 40% (may be increased to 50% at the discretion of the Community
Development Manager) of gross income on scheduled long term debt (those debts with 10 or -
more regular payments owing), which includes house payments (PIT!). Households will not be -
required to pay an amount toward loan amortization which would reduce their income which
is not committed to long term debt below the SSl/Protected Income level.
Costs and Fees
Application
None
Processing
None
Appraisal
Property value will be the market value of the property, as determined by the tax
assessor's office, except that an appraisal, indicating current and after rehabilitation
value, may be required on a case by case basis by the Community Development
Manager. Appraisal cost will be paid by the City on the borrower's behalf at time of
service. Borrower is to repay City from loan proceeds at time of closing. Appraiser
must be approved by Community Development Department.
Closing Costs May be financed as part of loan. Approximate total cost: $275 - $525 (see below).
These fees are not charged when a deferred payment loan is rewritten.
Title Policy Required at closing. Approximate cost: $200
Document Stamps Required at closing. Approximate cost: $50 - $100
Recording Fees Required at closing. Approximate cost: $25
Appraisal If required Approximate cost: $200
Fundable Activities
All Areas - Use of Program funds is limited to the payment of reasonable costs associated
with the following:
1 ) Rehabilitation of property to meet City Standard Housing Codes
2) Listed energy efficiency improvements
3) Rehabilitation of property to meet environmental requirements
4) Flood proofing required by Executive Order 11 988 and the National Flood
Insurance Program
5) Remedying identified lead-based paint hazards for the property
6) Building modifications to enhance accessibility for handicapped residents
7) Repair of structural problems caused by wood destroying organisms, and the
elimination of any infestation of wood destroying organisms
8) General property improvements limited to:
a) repainting (interior or exterior)
b) replacement of floor coverings
c) other non-luxury discretionary improvements that do not exceed
20% of the loan amount, based on the owner's ability to pay.
.
Nonfundable Activities
Target Area Refinancing and luxury improvements.
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17
Revised 07-12-93
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.
18
Revised 07-12-93
EMERGENCY LOANS - SHORT TERM
NON-INTEREST BEARING
Descriotion A
Emergency loans are made with limited documentation and underwriting procedures in order to address repair .
of conditions which do not meet code requirements and which 1) threaten the life, health or safety of the
resident(s), 2) render a necessary system completely unusable or unsafe, or 3) will result in conditions #1 or
#2 if not corrected immediately. Such loans are secured with a mortgage and note. These loans are intended
to be short term, until full processing can be completed for a standard prOgram or Challenge loan.
Client is required to complete initial program application forms, and must meet minimum Deferred Payment
Loan (DPL) income and ownership criteria based on application.
Emergency loans are made at the discretion of the Community Development Manager, and require verification
from a qualified inspector that a hazard exists.
General Reauirement - Maintenance Workshoo
All applicants for rehabilitation loan assistance will be required to attend and successfully complete a
workshop on home maintenance, or to provide evidence that they are capable of performing certain
routine maintenance tasks. The topics to be addressed in~lude:
Plumbing - clearing of clogged toilet, replacement of flush mechanism of toilet, replacement
of faucet washers and units, repair of drain pipes;
Electrical - replacement of light switch, light fixture and outlet;
General Carpentry - light household repairs;
Painting - surface preparation and patching, application of paints and caulk;
Potential problems requiring professional attention;
Household safety
This workshop and materials is to be developed and offered b.y a local non profit agency.
This requirement will apply to all loans closed after October 1, 1993.
e
Loan Priority
Loan applications will be processed priority basis, based on the relative need of the household. Factors
of consideration shall be health. safety and sanitation conditions of the housing and other factors as
determined by the Loan Committee (see Priority Rating - Policies).
Geoaraohic Availability
Target Area North Greenwood Neighborhood (loans administered by CNHS in this area)
Nontarget
All areas of City other than the North Greenwood Neighborhood.
Client Eliaibility
Credit
Creditworthiness of client is not reviewed.
Income
Homeowners residing within the North Greenwood Neighborhood target area, with
household income of 120% of median income and below, as adjusted for family size.
Income determined by client certification.
Homeowners residing outside of the North Greenwood Neighborhood target area, with
household income of 80% of median income and below, as adjusted for family size.
Income determined by client certification.
Assets
Households with assets in excess of $12,000.00, as defined in the Policy Guidelines
Section of this manual, are not eligible for assistance. Assets determined by client A
certification. ..,
Prooertv Eliaibility
19
Revised 07-12-93
e
e
e
Value
Loan to Value Equity of client is not reviewed.
Title
Residence
Property value must not exceed current FHA 203(b) mortgage limit ($91,850.00 in
1993).
Client must be owner of record per tax assessor's roles.
Property to be rehabilitated must be primary residence of borrower.
Loan Amount Available
Maximum $5,000.00
Minimum None
Loan Terms
Loan repayment is deferred one year, with payments to be based on borrower's ability
to pay.
Payments limited to an amount which can be amortized with the requirement that no
household spend more than 40% (may be increased to 50% at the discretion of the
Community Development Manager) of gross income on scheduled long term debt
(those debts with 10 or more regular payments owing), which includes house
payments (PIT!). Households will not be required to pay an amount toward loan
amortization which would reduce their income which is not committed to long term
debt below the SSl/Protected Income level.
SSl/Protected Income No household will be required to make payments which
would reduce their spendable income after primary housing expense below the current
SSI minimum benefit levels after primary housing expense. The calculation shall
include the addition of $100.00 per month for each family member above two persons.
Costs and Fees
Application
Processing
Appraisal
Closing Costs
Fundable Activities
All Areas
None
None
Property value will be the market value of the property, as determined by the tax
assessor's office.
May be financed as part of loan. Estimated total cost: $50 (see below)
Title Policy None required.
Document Stamps Required at closing. Approximate cost: $25
Recording Fees Required at closing. Approximate cost: $25
Repair of conditions which do not meet code requirements and which 1) threaten the
life, health or safety of the resident(s), 2) render a necessary system completely
unusable or unsafe, or 3) will result in conditions #1 or #2 if not corrected immediately.
Nonfundable Activities
All Areas Refinancing and all non-emergency repairs or improvements.
20
Revised 07-12-93
REPLACEMENT HOUSING AND RELOCATION LOAN
Replacement housing and relocation loans are made under the guidelines of the City's Relocation Policy.
e
These loans may involve a blend of several types of loans, including a guaranteed Challenge loan from a private
lender or a City funded amortizing Interest Bearing Loan (IBL), blended with a City funded Deferred Payment
Loan (DPL). Each component must meet the requirements of the specific loan. The benefits are available
to households with income up to 120% of median income for homeowners residing within the North
Greenwood target area, up to 80% of median income for homeowners residing outside the North Greenwood
target area.
Clients are to select replacement housing from those house plans approved for the lnfill Housing Program, to
be built on their current site.
General Reauirement - Maintenance WorkshoD
All applicants for rehabilitation loan assistance will be required to attend and successfully complete a
workshop on home maintenance, or to provide evidence that they are capable of performing certain
routine maintenance tasks. The topics to be addressed include:
Plumbing - clearing of clogged toilet, replacement ~f flush mechanism of toilet, replacement
of faucet washers and units, repair of drain pipes;
Electrical - replacement of light switch, light fixture and outlet;
General Carpentry - light household repairs;
Painting - surface preparation and patching, application of paints and caulk;
Potential problems requiring professional attention;
Household safety
This workshop and materials is to be developed and offered by a local non profit agency.
This requirement will apply to all loans closed after October 1, 1993.
e
Loan Priority
Loan applications will be processed priority basis, based on the relative need of the household. Factors
of consideration shall be health, safety and sanitation conditions of the housing and other factors as
determined by the Loan Committee (see Priority Rating - Policies).
GeoaraDhic Availabilitv
Target Area North Greenwood Neighborhood (loans administered by
CNHS in this area)
Nontarget
All areas of City other than the North Greenwood Neighborhood.
Client Eliaibilitv
Credit Clients must have a 12 month history of
good credit use to receive a guaranteed Challenge loan, which shall mean:
1) No pending civil actions or new judgements;
2) Applicants with outstanding judgements must provide evidence of a
payment schedule accepted by the creditor;
3) All payments for rent, utilities, charge card obligations, and other regular revolving
or installment obligations shall have been made when due
Income
Clients who require a City IBL loan as a result of poor credit history or inability to pay
on conventional terms may be required to complete a series of home ownership and
budgeting workshops as a condition of loan approval.
Homeowners residing within the North Greenwood Neighborhood target area with e
household income of 120% of median income and below, as adjusted for family size.
21
Revised 07-12-93
Homeowners residing outside the North Greenwood Neighborhood target area with
household income of 80% of median income and below, as adjusted for family size.
.
Assets
Households with assets in excess of $12,000.00, as defined in the Policy Guidelines
Section of this manual, are not eligible for assistance.
SSl/Protected Income
No household will be required to make payments which would reduce their spendable
income after primary housing expense below the current SSI minimum benefit levels
after primary housing expense. The calculation shall include the addition of $100.00
per month for each family member above two persons.
ProDertv Eliaibilitv
Feasibility
Property must be subject to a City
condemnation order or have extensive deficiencies which make rehabilitation
uneconomical (cost of rehabilitation is greater than 75% of the structure's after
rehabilitation value, after subtracting the value of the land).
loan to Value loan funds must be secure, at no more than the value of the property upon
completion. Owners with outstanding mortgages which exceed the value of the land
may need significant personal financial contribution.
Title
Client must have clear title and property must be free of liens.
Residence
Property to be replaced must be primary residence of borrower, and replacement must
be primary residence of borrower throughout the loan term.
Value
Property value must not exceed current FHA 203(b) mortgage limit ($91,850.00 in
1993), prior to replacement or upon completion.
e
Demolition Grant
Demolition of a structure under this policy can be administered by the Community Development
Department at no cost to the owner provided that grants shall not exceed the cost thereof up to the
following maximum amounts:
1) Single story structure . . . . . . . . . . . . . . . . . . . . . . .. $1,800.00
2) Two story structure ......................... $3,000.00
3) Three or more story structure .................. $4,200.00
Any additional costs of demolition and clearance shall be paid by the owner, however, these costs may
be included in the assistance.
loan Amount Available
General Clients are required to obtain the maximum funding available to them, based on ability
to pay, through an amortizing loan (Challenge or IBl), subject to the requirement that
the first $15,000 of required funding be through an amortizing loan regardless of
affordability calculations. Clients eligible for Challenge guaranteed funds may not
receive City IBl funds, but may obtain a City deferred payment loan (up to the
maximum of $20,000, and subject to the project limits below) for those costs which
exceed the Challenge loan eligibility.
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Amortizing loan
Based on ability to pay, limited to an amount which can be amortized (paid off
monthly) with the requirement that no household spend more than 40% (may be
increased to 50% at the discretion of the Community Development Manager) of gross
income on long term debt (see section on affordable housing). Additional funds may
be made available through City deferred payment loan if required.
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Revised 07-12-93
Challenge Guarantee
Maximum
Minimum
None, unless DPL is also required. See project limits, below.
$15,000
OR
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City I BL
Maximum
Minimum
Subject to the project limits, below.
$15,000
PLUS. AS NECESSARY
City DPL
Maximum
Minimum
$20,000, subject to the project limits, below.
$ 1,000
Proiect limits
Projects which require City loan funds as either an IBL or DPL are subject to the maximum financial
assistance as listed below, with the requirement that the Loan to Value ratio not exceed the value of
the completed secured property:
SIZE OF REPLACEMENT STRUCTURE
TOTAL ASSISTANCE
One or Two Bedrooms . . . . . . . . . . . . . . . . . . . . . . . . . . .. $35,000.00
Three Bedroom Home ............................ $42,000.00
Four Bedroom Home ............................. $48,000.00
Five Bedroom Home ............................. $54,000.00
Loan Terms
Challenge Loans
1 st Mortgage - when there is no remaining debt from the original structure. Made on
terms consistent with the Challenge Initiative - Infill Housing Program, amortized over _
a 25 year period. .
2nd Mortgage - when there is remaining debt from the original structure. Made on
terms consistent with the Challenge Initiative - Rehabilitation Loan. Loans are
amortized over a 20 year period with monthly payments. The interest rate is
discounted by the participating lenders below market rate.
City IBL Loans
Loans amortized at 8% interest, over 20 year period.
Payments limited to an amount which can be amortized with the requirement that no
household spend more than 40% (may be increased to 50% at the discretion of the
Community Development Manager) of gross income on scheduled long term debt
(those debts with 10 or more regular payments owing), which includes house
payments (PITIl. Households will not be required to pay an amount toward loan
amortization which would reduce their income which is not committed to long term
debt below the SSl/Protected Income level.
City DPL Loans
Loan repayment is deferred until such time as the property is sold or transferred, or
ceases to be the primary residence of the borrower, or the occurrence of other default
of mortgage terms.
Costs and Fees
Application
None
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Processing None
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Appraisal
May be required ona case by case basis by the Community Development Manager.
When feasible, property value will be the market value as determined by tax
assessor's office. Appraisal cost will be paid by the City on the borrower's behalf at
time of service. Borrower is to repay City from loan proceeds at time of closing.
Appraiser must be approved by Community Development Department.
Closing Costs May be financed as part of loan. Approximate total cost: $300 - $550 (see below)
Title Policy Required at closing. Approximate cost: $200
Document Stamps Required at closing. Approximate cost: $50 - $100
Intangibles Tax Required at closing. Approximate cost: $25
Recording Fees Required at closing. Approximate cost: $25
Appraisal If required Approximate cost: $200
Fundable Activities
Construction of new housing as per pre-approved plans, satisfaction of existing mortgage, demolition
expense in excess of grant funds, required site preparation costs and associated incidental and closing
costs.
Nonfundable Activities
Luxury improvements
Additional Assistance
Additional assistance may be available for relocation expenses.
24
Revised 07-12-93
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b l(\ de L V\ e. S
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POLICY GUIDELINES .
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Affordability
Forty percent (40%) of gross income (pre-tax) is determined to be the maximum affordable level of
scheduled long term debt (which includes primary housing expense -PIT!) to income. This maybe
increased to 50% at the discretion of the Community Development Manager.
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Borrowers will be required to make payments on outstanding loans as per program requirements at
such a level that the maximum ratios are not exceeded. This requirement may be waived or adjusted
on an individual basis with Loan Committee approval upon the documentation of hardship. Clients may
request additional consideration on a case by case basis, 'upon evidence of hardship.
Borrowers will not be required to make payments which would reduce the amount of gross household
income available for long term debt below the minimum monthly payment made under the Social
Security SSI program for individuals and couples, adjusted for families of three or more by the addition
of $100.00 per month for each additional family member above the payment rate applicable to a
couple.
Appraisal Requirements
Property value will be the market value of the property, as determined by the tax assessor's office,
except that an appraisal, indicating current and after rehabilitation value, may be required on a case
by case basis by the Community Development Manager or t~e private lender if the transaction includes
a Challenge Initiative loan.
Assets
The value of equity in real property, savings, stocks, bonds, and other forms of capital investment.
The value of necessary items such as furniture, personal use automobiles, and the dwelling to be
rehabilitated, as well as pension funds held in trust by an employer or federally tax-exempt pension
accounts shall be excluded.
Households with assets in excess of $12,000.00 shall not be eligible for assistance through these
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Assumption and Transfer of Loans
All loans made with City funds (IBL and DPL) are due in full upon sale or transfer of the property, and
loan guarantees are not transferrable or assignable, except as provided in this policy. Property must
be primary residence of new mortgagee. Certification of intent to reside in the secured property is
required.
Survivino Soouse
City funded IBL and DPL loans
Surviving spouse may assume mortgage obligation with no conditions except those set forth
in the original mortgage. Payments may be recalculated based on ability to pay.
Guaranteed Challenge Loans
City guarantee will continue for balance of original term for surviving spouse.
Heirs of Borrower
Heirs of borrower are eligible to have the mortgage obligation rewritten or request assignment
of City guarantee upon the following conditions:
Heirs must complete program required procedures, meet requirements applicable to new
borrowers and loans, and execute new mortgage and note.
Payments will be calculated based on ability to pay.
Property must be inspected and meet City code requirements.
Authorization from City and lender (if Challenge)
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City guarantee (if Challenge obligation) will continue for balance of original term.
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Revised 07-12-93
Code Required Repair
It is the intent of the City of Clearwater that all housing assisted through rehabilitation or construction
activities, funds or guarantees meet applicable City, State and Federal housing codes upon completion.
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Complaint Resolution - Administrative or Construction
All parties will be required to execute a statement acknowledging receipt of a copy of these complaint
resolution procedures and policies, and agreeing to abide by the terms thereby described. All
notifications required by this procedure shall be in writing, and delivered via US Mail.
The relationship of the City to the parties is that of a lender.
Construction complaints and disputes will be addressed initially by the Housing Specialist
(administrative complaints) or by the Rehabilitation Specialist (construction complaints), who will
review the dispute, and ofter a fair resolution. If this resolution is not accepted by the owner and
contractor within 10 days, the dissatisfied parties shall proceed to seek resolution in the following
sequence:
1 ) Review by the Community Development Manager. If the dispute is not resolved within 1 0 days
to the satisfaction of the parties, as per the recommendation of the Community Development
Manager, the parties will be referred to the N!!ighborhood Advisory Committee, or its
designated subcommittee.
2) Appeal to the Neighborhood Advisory Committee, or its designated subcommittee. If the
dispute is not resolved within 45 days to the satisfaction of the parties, as per the
recommendation of the Neighborhood Advisory Committee, or its designated subcommittee,
the parties will be referred to binding arbitration.
3)
Formal and binding arbitration. Upon failure of the parties to the dispute to reach agreement
within 45 days of referral to the Neighborhood Advisory Committee, or its designated
subcommittee, the Community Development Manager shall notify the parties that the dispute
will be referred for binding arbitration. The Community Development Manager shall determine
an arbiter and arrange for timely resolution. Any costs incurred by arbitration shall be the
liability of the parties, and may be an issue of arbitration.
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Responsibilities of the parties - All work done under a Community Development funded construction
contract must meet all applicable local, state and federal codes, as well as project specifications, upon
completion, and be warranted for a period of one year, except for abuse or negligence. The contractor
is responsible for proper completion and warranty service. Certain extended warranties may exist for
specific systems or components, such as roofs or mechanical installations. The owner is responsible
for the normal care and maintenance of the improvements and the home.
Warranty Work, Improperly Completed Repairs, including Latent" Structural or Systems Defects, and
Consequential Damages - If the contractor is unable or unwilling to perform warranty service or
properly complete work for which payment has been made, the Community Development Manager
shall cause the necessary repairs to be completed, and funded from the appropriate account". If the
cost of repairs to be funded by the City exceeds 10% of the original contract amount, the City
Manager, or his designee, shall be required to approve the expenditure on terms consistent with his
purchasing authority. The contractor shall be subject to removal from the list of eligible contractors.
The matter will be forwarded to the City Attorney's office for review and further actions or collections
deemed appropriate.
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Complaint Resolution - Administrative or Construction (cont.)
Inadequately Identified Code Required Work (Work of a non-discretionary nature - violations of the
Standard Housing Code, which can be determined by the appropriate Building Official, or his designee,
to have existed at the time a Community Development funded construction contract was executed,
and which is not identified for repair in the construction contract) and Consequential Damages - The
Community Development Manager shall cause the necessary repairs to be completed. The work will
be funded as a new Rehabilitation or Emergency loan, with any consequential damages funded from
the appropriate account". If the cost of repairs to be funded by the City exceeds 10% of the original
contract amount, the City Manager, or his designee, shall be required to approve the expenditure. The
contractor shall not be subject to any sanctions.
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Any direct expenses incurred as a result of a resolution or the resolution process shall be borne by the
party judged culpable. In the event of a negotiated settlement, the parties shall determine appropriate
allocation of expenses.
Latent Defects - Deficiencies in materials, installation or construction which are not readily or
easily detected, and are a violation of codes or specifications applicable to a project. Limited to roof,
heating and cooling, structural soundness, plumbing and electrical systems excluding normal
maintenance or upkeep, and abuse or negligence. Defi~iencies in finish work such as painting,
windows, millwork, drywall, etc shall not be considered latent.
CDSG eligibility for cost to be determined on a case by case basis, and utilized to the fullest
extent possible.
Contractors
All contractors performing services through programs sponsored by the Community Development
Division must meet minimum standards and criteria in regards to licensure, insurance coverage, and
references and performance histories. The standards required.are intended to ensure that contractors
have the necessary skills, experience and financial resources to successfully complete awarded _
projects, while providing equal opportunity for all firms, including those that are small and .
disadvantaged.
Specific requirements are the following: 1) Contractors must be properly licensed by the City to
perform services, 2) Contracts must be executed and work supervised by the licensee, or a properly
registered employee of the licensee (no assignment of contracts is allowed), 3) Contractors must
complete an informational form, as provided by the Community Development Division, prior to
submittal of project bids, and 4) Contractors must provide such verification, as requested by the
Community Development Division, that they have the skills, experience and financial resources to
successfully complete awarded projects.
Creditworthiness
In the evaluation of an applicant's eligibility, applicants must have a 12 month history of good credit
use to be creditworthy, which shall mean:
1) No pending civil actions or new judgements;
2) Applicants with outstanding judgements must provide evidence of
a payment schedule accepted by the creditor;
3) All payments for rent, utilities, charge card obligations, and other
regular revolving or installment obligations shall have been made
when due.
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Default and Delinquencies
It is in the best interest of the community to support home ownership and to work with clients whose
loan accounts have become delinquent. The goal in servicing delinquent accounts is to bring the client
up to date as quickly as possible without causing undo hardship. Policies designed to address
delinquency allow for individual circumstances and flexibility in achieving program goals.
The methods to address delinquency of City loans are:
1) Collection - extended payment schedules, deferral (partial or full) and payment recalculation
2) Foreclosure
Collection
Collection of past due funds will be pursued to the extent that a client is cooperative and able to make
payments. The key to achieving this result is open communication with the client.
Collection will proceed in the following sequence:
1) Initial collection activities (up to 60 days overdue) are provided by private loan
servicing agent.
2) Upon receipt of notice of delinquency past 60 days from the loan servicing agent, a
letter shall be sent to the client. This letter shall request payment, explain the
consequences of delinquency, and outline conditions for payment collection, deferral
and recalculation. Delinquent clients are instructed to contact the Community
Development Department upon receipt of this letter.
3) Community Development staff will interview the client and review the status of the
account to determine the appropriate action.
If client fails to respond after reasonable efforts to establish contact, the case will be recommended
to the loan committee for foreclosure.
Pavment Schedules
A payment schedule is appropriate when the client's housing costs are within affordable guidelines,
and the delinquency is related to a temporary setback which has been corrected.
Short Term Schedule - 1 st Request
Upon client's first request, the Community Development Department staff will negotiate a payment
schedule of overdue loan payments not to exceed 24 months from the first missed payment. The
overdue payments will be collected dollar for dollar, with no additional interest or penalties, provided
the client does not default or miss additional payments during the term of the repayment schedule.
The client will be required to certify only continued occupancy and habitability of the residence.
Approval of the Community Development Manager shall be required for all 1 st request short term
payment schedules.
Short Term Schedule - 2nd Requests; Long Term Schedule
Approval for second payment schedules, or for extended payment schedules exceeding 24 months
from the date of the first missed payment shall be granted after review by the loan committee, and
shall be contingent upon compliance with the collection agreement requirements. Consideration shall
be given to payment deferral or reduction.
Such 2nd or long term payment schedules shall be through the execution of a revised note, to be
recorded in Pinellas County.
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Revised 07-12-93
Default and Delinquencies (cont.)
Pavment Deferral
Collection of missed or delinquent payments may be deferred if payments under a payment schedu1e _
would result in hardship, and payments under the original mortgage and note remain affordable. .,
All such deferred payments shall be appended to the original payment period through the execution
of a revised note, to be recorded in Pinellas County.
Short Term Deferral - 1 st Request
The Community Development Department staff shall negotiate a deferral period not to exceed 24
months from the first missed payment. The overdue payments will be collected dollar for dollar, with
no additional interest or penalties. The client will be required to certify continued occupancy and
habitability of the residence.
Approval of the Community Development Manager shall be required for all 1 strequest short term
deferrals.
Short Term Deferral - 2nd Request; Long Term Deferral
Approval for partial or total deferred second payment deferral may be granted after review by the loan
committee, and shall be contingent upon compliance with the collection agreement requirements.
Consideration shall be given to payment reduction.
Pavment Recalculation
The Community Development Department staff may recommend payment recalculation on the same
terms as newly originated interest bearing loans (20 year term, 40% long term debt ratio (may be
increased to 50% at the discretion of the Community Development Manager), minimum family income
.. protected" ) .
Approval for payment reduction shall be granted after review and approval by the loan committee, and _
shall be contingent upon compliance with the collection agreement requirements. .,
Such recalculated payments shall be through the execution of a revised note, to be recorded in Pinellas
County, and shall provide for resumption of full payments as per the original note after one year.
Borrowers with continuing hardship may obtain successive annual periods of recalculated payments
based on annual review and approval.
Foreclosure
Clients unable or unwilling to meet the requirements for extended schedule payments or payment
deferral may be subject to foreclosure. The Community Development Department staff will recommend
foreclosure actions for Loan Committee approval and referral to the City Attorney.
Challenge Loan Delinquencies - General
Participating lenders provide initial collection services of Challenge loans in their portfolios and
provide the City with timely notice of late or missed payments. The city may refer the client
to budget counseling in order to cure the default.
Challenge Loan Delinquencies - Rehabilitation
In the event the city guarantee is exercised by the lender as a result of client/borrower's
default, the client shall be subject to the same policies and procedures as a City loan.
Challenge Loan Delinquencies - Infill Housing (New Construction)
In the event the City guarantee is exercised by the lender as a result of client/borrower's
default, the city may begin immediate foreclosure proceedings. The client will be referred to
the housing authority or other agency for assistance in securing alternative housing. The _
secured property will be made available to other program qualified buyers. If it appears that .,
the family can successfully resume payments, the City may delay foreclosure and reestablish
a payment schedule. The loan will be maintained by the City for two years, after which time
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Revised 07-12-93
Default and Delinquencies (cont.)
resale of the loan will be attempted.
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Default
In cases where a default of mortgage requirements has occurred or is anticipated for reasons
other than missed payments, particularly instances of nonresidence by the borrower in the
secured property, the Community Development Manager shall make a recommendation to the
Loan Committee to institute foreclosure, or recommend the conversion of the mortgage
obligation to an amortizing interest bearing loan.
Collection Aoreement Reauirements
1) No deferral shall be approved in cases where foreclosure of subject property is
imminent or in process by any lender or lienholder other than an action by the City of
Clearwater, unless such action or potential action is satisfied, suspended or waived.
2) Clients must complete a new loan application, releases and other documents as may
be necessary to verify factual statements contained therein regarding household size
and income, indebtedness, and housing expense or other relevant information.
3) Clients may be requited to successfully complete a series of specified workshops and
training sessions on home budgeting and management, as currently offered by the
Community Service Foundation and may be offered by various agencies in the future.
Clients shall provide evidence of enrollment in such program within 30 days of
application for deferral, with such sessions to begin within 90 days of application for
deferral. Clients must provide certification of successful completion of such program
within six months of application.
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4)
Repayment of the City loan will be based on verified current information, program
policies and CDSG guidelines. All households are expected to make monthly loan
payments to the extent that payments are affordable (40% as above- may be increased
to 50% at the discretion of the Community Development Manager). Monthly payments
on client's City loan will be adjusted to achieve that level only.
5) Client shall make payments at the calculated affordable level from time of application
through final approval of the recalculation.
6) As affordable payments at this level may not fully amortize loans, any outstanding
balances not amortized will be recorded as deferred payment loans, and will be
administered in accordance with loan policy applicable at the time the deferral is
granted.
7) Client must provide all documentation requested by City in a timely fashion ( generally
not to exceed 30 days).
8) Client will be required to execute an agreement and a revised note with the city. Client
is responsible for recording fees.
City collection and/or potential foreclosure actions in regard to current delinquency will be suspended
provided the above terms are met in full, with the City reserving all future rights.
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General Property Improvements
City funds are to be used for only the following general property improvements: repainting (interior
or exterior), replacement of floor coverings, listed energy efficiency improvements, building
modifications to enhance accessibility for handicapped residents, and other non-luxury discretionary
improvements that do not exceed 20% of the loan amount. Challenge loan funds may be used for
additional general property improvements, based on ability to pay, provided that a City loan is not also
32
Revised 07-12-93
General Property Improvements (continued)
required. Examples include additions or enlargements not required to relieve overcrowding (more than
two persons per sleeping room), remodeling, garage construction, fence installation, finishing of spaces
such as attic or porch.
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Certain repairs are not considered General Property Improvements: Rehabilitation work necessary to
meet City Standard Housing Code (including incipient violations), environmental requirements, flood
proofing as required by Executive Order 11988 and the National Flood Insurance Program, the
remedying of lead-based paint hazards, accessibility modifications to accommodate handicapped
residents, and elimination of infestation and repair of damage caused by wood destroying organisms.
Income Determination
Eligibility in regards to household income is based on HUD guidelines and median income calculations.
Median income figures are revised annually by HUD and are adjusted for household size.
Eligible clients outside of designated target or enterprize zones may not have household income
exceeding 80% of median income for program participatiop.
Income determination is on a household basis. This includes all adult persons residing or claiming
residence (such as students attending an out of town school) in the structure.
The following applies for the purposes of determining eligibility:
A. All payments from all sources, except as provided in paragraph B. of this section received by
the household head (even if temporarily absent) and each additional member of the household
who is not a minor shall be included. Income shall include, but not be limited to :
1.
The gross amount, before any payroll deductions, of wages and salaries, overtime pay,
commissions, fees, tips and bonuses;
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2. The net income from operation of a business or profession or from rental of real or
personal property. The following expenses shall not be deducted for the purposes of
this section:
a. expansion expense
b. amortization of capital indebtedness
c. deduction for home office or business use
d. utility expense related to home office or business use
e. depreciation
f. expenses relating to use of vehicle which are both personal and business;
3. Interest and dividends;
4. The full amount of periodic payments received from Social Security, annuities,
insurance policies, retirement funds, pensions, disability or death benefits, and other
similar types of periodic receipts;
5. Payments in lieu of earnings, such as unemployment and disability compensation,
workmen's compensation and severance pay. See also B.3;
6. Public assistance. If the public assistance payment includes an amount specifically
designated for shelter and utilities which is subject to adjustment by the Public
Assistance Agency in accordance with the actual cost of shelter and utilities, the _
amount of public assistance income to be included as income shall consist of: .,
a. the amount of the allowance or grant exclusive of the amount specifically
designated for shelter and utilities; plus,
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Revised 07-12-93
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Income Determination (cont.)
b.
the maximum amount which the Public Assistance Agency could in fact allow
for the household for shelter and utilities; plus,
Periodic and determinable allowances, such as alimony and child support
payments, and regular contributions or gifts received from persons not residing
in the dwelling;
c.
7. All regular pay, special pay and allowances of a mernber of the Armed Forces (whether
or not living in the dwelling) who is head of household or spouse. See also B.5;
B. The following items shall not be considered as income:
1. Casual, sporadic or irregular gifts;
2. Amounts which are specifically for or in reimbursement of the cost of medical
expenses;
3. Lump-sum additions to household assets, such as inheritances, insurance payments
(including payments under health and accid~nt insurance and workmen's compensation
which exceed payments in lieu of earnings), capital gains and settlement for personal
property losses. See A.5 and C.;
4. Amounts of educational scholarships paid directly to the student or to the educational
institution, and amounts paid by the government to a veteran for e in meeting the costs
of tuition, fees, books and equipment. Any amounts of such scholarships, or payments
to veterans, not used for the above purposes of which are available for subsistence are
to be included in income;
5.
The special pay to a member of the Armed Forces head of household exposed to
hostile fire;
6. Relocation payments made pursuant to Title II of the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 and as amended April 2, 1989;
7. Foster child care payments;
8. The value of coupon allotments for the purchase of food pursuant to the Food Stamp
Act of 1 964 which is in excess of the amount actually charged the eligible household
(those which are unused);
9. Payments received pursuant to participation in the following volunteer programs under
the ACTION Agency:
a. National Volunteer Antipoverty Programs which includes VISTA, Service
Learning Programs and Special Volunteer Programs;
b. National Older American Volunteer Programs for persons aged 60 and over
which include Retired Senior Volunteer Programs, Foster Grandparent Program,
Older American Community Services Program, and National Volunteer Program
to Assist Small Business Experience, Service Corps. of Retired Executives
(SCORE), and Active Corps. of Executives
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Revised 07-12-93
Income Determination (cont.)
C.
Where a household has net household assets in excess of $5,000, income shall include th-e
actual amount of income, if any, derived from all of the net household assets or 10% of the
value of all such assets, whichever is greater. For purposes of this section, net household
assets means value of equity in real property, savings, stocks, bonds, and other forms of
capital investment. The value of necessary items such as furniture, personal use automobiles
and the dwelling to be rehabilitated shall be excluded.
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D. Where a household can substantiate medical expenses which exceed 3% of gross household
income, or where amounts paid by the household for care of minors under 13 years of age or
for the care of disabled or handicapped household members, such expense shall be deducted
from the gross household income in qualifying under this policy. No deduction for personal
care shall be allowed except where such care is necessary to enable a household member to
be gainfully employed, and the amount allowable shall not exceed the amount of income from
such employment.
Loan Committee
The Loan Committee shall be composed of three individuals to be appointed by the City Manager. The
Community Development Manager shall transmit the appropriate materials for review of other
Committee members from time to time as may be necessary to review loan applications, delinquency
or foreclosure actions, or policy revisions.
The Loan Committee shall have the authority to review and approve all collection agreements and
foreclosure actions, except first time requests for short term payment schedules and short term
deferrals, as outlined above and authorized to be entered into by the Community Development
Manager on behalf of the City. The Loan Committee may approve temporary alternative payment plans
or terms in cases of death, illness or disability.
The Loan Committee, in its review shall consider'the following:
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1) Client's payment record to the time of the default or request,
2) Client's Long Term Debt Ratio,
3) Client's ability to pay, inCluding any extenuating circumstances,
4) Client's compliance with other program requirements, such as attendance in budgeting
sessions,
5) Loan to value ratio of the secured property,
6) Staff recommendation,
7) Any other factors relevant to the loan in question.
Decisions of the Loan Committee are final.
Priority Rating
A point system shall be used in the review of potential rehabilitation projects to determine the relative
need of the household, based on an evaluation of the condition of the health, safety, and sanitation
of the house to be rehabilitated. Three points shall be awarded when conditions present an immediate
hazard to the safety or lives of the residents; two points shall be awarded when conditions do not
present an immediate hazard to the safety or lives of the residents, but are likely to present such a
hazard(s) in the immediate future (incipient hazards); one point shall be awarded when conditions do _
not present an immediate or incipient hazard but are likely violations of the Standard Housing Code. .
Conditions which are threatening to the life or safety of the residents of the structure shall be given
highest priority.
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Revised 07-12-93
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Priority Rating (cont.)
3 Points 2 Points 1 Point
Life/Safety Life/Safety Code Violation
Existing Hazard Incipient Hazard Existing
Health .
Safety
Sanitation
Total Points:
Note: Consider Emergency Loan for Life/Safety Hazards
Eligible applicants will be assigned a rating number based on this review which shall be used in
determining loan priority. The loan committee may from time to time revise the rating checklist and
establish a minimum threshold score for committee consideration.
Refinancing
Refinancing is not allowed using City funds or guaranteed funds, except in limited cases of replacement
housing.
Self Help
Owner Contractor/Builder - Owners are not allowed to act as their own general contractor. All required
rehabilitation work must be completed by a competent professional contractor, except as noted below.
Self Help Agreements with Rehabilitation Contract
Work completed by clients must meet the minimum requirements of City building codes and program
specifications. Client is responsible for securing any permits required for client performed work items.
Work items generally performable by clients include interior painting and preparation, minor wallboard
and plaster repairs, minor plumbing repairs, installation and minor repair of floor coverings, gutter
systems and kitchen appliances. Clients wishing to perform items beyond these are expected to
demonstrate skill and knowledge of the work.
Clients are not allowed to perform work items of the following categories, unless specific skills and
knowledge are demonstrated.
1) Hazardous to health or safety of client or community. Examples include roof repair or
replacement; work involving utilities such as plumbing (except simple replacement of washers),
electrical, or gas; lead paint abatement; or asbestos installation or removal.
2) Work of a structural nature.
3) Work which is an integral part of contracted services, or which might impede the flow of a
contractor's work, except when such items are to be completed in full prior to the start of
contracted work. Allowable examples are wall patching (to be completed by client) when a
contractor has been retained for painting, or removal of old carpet and pad prior to installation
of new carpet and pad.
4)
Any other work for which the client cannot demonstrate ability and knowledge.
Clients may be reimbursed for pre-approved material expens~s including sales tax, upon verification
36
Revised 07-12-93
Self Help (cont.)
(receipt), but are not eligible to receive payment for tools and equipment or services and labor on their
own property.
e
Self help repair items are limited to those work items for which the owner can show the necessary
skills and abilities. The owner must execute an agreement which specifies time and manner of
performance, and which authorizes contractor to complete the work if owner does not meet the
agreement requirements. All projects which utilize self help must ensure that adequate project funds
are available to enable contractor to complete work if required, and are subject to the review and
approval of the Loan Committee.
Clients will be required to sign a statement indicating the completion schedule of self help items, and
relieving the City and program of liability. Clients will also be required to provide evidence of property
insurance adequate to cover losses or injuries resulting from work under a Self Help Agreement,
whether to homeowner or volunteer assisting in the repairs.
Specifications
Material and construction requirements applicable to all projects funded through these programs shall
be outlined in the Program Specifications. Such specificatioF\s shall be reviewed and revised from time
to time with technical assistance from the Building Division, and approved by the City Manager or his
designee.
SSl/Protected Income
City guidelines require a financial review of all applicants to ensure that borrowers are not forced into
financial hardship, and will not require a household to make loan payments which would reduce their
monthly gross income after primary housing expense below the SSI minimum benefit level. Current
monthly levels are $434.00 for a single individual, $652.00 for a couple, with the City adjustment
of the addition of $1 00 for each additional household member.
Target Areas
Target areas are the North Greenwood Neighborhood and other areas of the City as determined by the
City Manager or his designee. See Target Area Map.
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37
Revised 07-12-93
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38
Revised 07-12-93
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ADMINISTRATIVE
PROCEDURES
.
39
Revised 07-12-93
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40
Revised 07-12-93
ADMINISTRATIVE PROCEDURES
REHABILITATION PROJECTS
Abbreviations used in this section:
CDBG . . . . . . . . . . . . . . . . . Community Development Block Grant
COO . . . . . . . . . . . . . . . . . . . . . . Community Development Office
CNHS . . . . . . . . . . . . . Clearwater Neighborhood Housing Services
DPL .................. Deferred Payment Loan (City funded)
GPI . . . . . . . . . . . . . . . . . . . . . . . . General Property Improvement
HS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . City Housing Specialist
HUD . . . . . . .. US Department of Housing and Urban Development
IBL . . . . . . . . . . . . . . . . . . . . . Interest Bearing Loan (City funded)
RS ................ City Rehabilitation/Construction Specialist
SA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Staff Assistant
41
Revised 07-12-93
.
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42
Revised 07-12-93
I. SITE ACQUISITION
Date/Initial
INFILL HOUSING PROCESS - OUTLINE/CHECKLIST
Procedure
1. Site Identification
A. Determine ownership
B. Discuss program with owner
2. Execute Agreement to Enter. Notify owner of usual
costs of sale, including requirement of seller paid title
insurance.
3. Obtain owner's written permission for environmental
testing
4. Determine feasibility of site
A. Check zoning
B. Historic review
C. Title search
D. Appraisal
5. Execute option to purchase at appraised value
6. Request City to order Phase 1 environmental review.
Community Development staff to request report from
Public Works. Public Works will coordil1ate private
bidding of contract for site review, supervise such
reviews as necessary, and interpret and maintain
reports in accordance with City policy. Community
Development Division staff shall provide such technical
assistance as necessary, and shall provide copies of
reports generated to the appropriate parties.
7. List site as available
8. Applicant selection (see PROJECT DETERMINATION,
below)
A. Site and house plan
B. Determine feasibility of project
C. Collect selection deposit
9. Execute Offer to Purchase
10. Schedule acquisition closing with owner and title
company
11 . Request acquisition funding from City of
Clearwater
43
Done By
.
CNHS
Outreach
CNHS
Outreach
CNHS
Outreach
CNHS
Processor
CNHS
Processor
CNHS
Processor
&
City
HS
&
Public
Works
e
CNHS
Processor
CNHS
Processor
CNHS
Processor
CNHS
Processor
CNHS
Processor
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Revised 07-12-93
II. APPLICANT QUALIFICATION
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1 . Explain program to applicant. including disclosure of
all financial and deposit requirements and applicant
responsibility to successfully complete maintenance
and budget counseling workshops.
CNHS
Processor
2. Pre-qualify applicant
A. First time buyer
B. Income within program limits - between
40% and 120% of median income
C. Income stability
D. Credit
CNHS
Processor
3. Provide application packet to applicant
A. Program descriptions and requirements
B. Instructions
C. Work sheet
D. Application
CNHS
Processor
4. Applicants submits the following documents:
A. Work sheet - signed by all adult residents of
the household
B. Income information - copy of last year's
federal tax return. full name and address of
employer. copy of most recent pay stub.
entitlement letters or verification of income for
all adult residents of household. as appropriate.
C. Asset verification - copy of most recent
statement for all savings or investment
accounts. disclosure of other assets. for all
adult residents of household
D. Debt verification - copy of most recent
statement for
1) all revolving or installment loan
obligations (such as charge cards. bank
loans. finance company agreements.
car payments. etc)
2) disclosure of all other debt (such as
judgements) for all adult residents of
household
E. Release of information and certification of
information
CNHS
Processor
5. Initial review
A. Review application as submitted for
completeness
B. Determine whether property is located in
target zone
C. Review income and assets as submitted -
must be within required limits
CNHS
Processor
6. Upon acceptable preliminary review. obtain initial
applicant deposit
CNHS
Processor
7. Record application in log book. assign case number
CNHS
Processor
Abbreviations Used In Outline: CNHS - Cleerwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 44 Revised 07-12-93
8. Order mortgage credit report verifying income,
indebtedness, assets, and creditworthiness
9. Determine Preliminary Eligibility
A. Review verified information on credit report -
obtain verification for any information not
adequately verified
B. Determine if any adjustments are applicable
to gross household income,' as per policy
(medical expenses which exceed 3 % of gross
household income or expenses for care of
children or other dependant individuals in order
to allow for the gainful employment of an adult
household member)
C. Determine adjusted gross household income
as a percentage of median income (as adjusted
for household size)
D. Verify that assets are within required limits
E. Determine affordability
F. Determine creditworthiness o~ applicant, and
request a signed written explanation of all
derogatory information disclosed in credit
report
G. Determine if applicant has banking
relationship with a Challenge lender, if not -
determine which lender is next in rotation
10. Prepare and present application packet to loan
committee for preliminary approval
A. Staff analysis report showing gross
household income, applicable adjustments to
gross household income, the ratio of gross
household income to median income (as
adjusted for household size), assets,
afford ability calculations
B. Copy of application
C. Copy of credit report
D. Signed applicant statement explaining all
derogatory information disclosed in credit
report
11. Notify applicant of loan committee determination,
including project limitations and any applicant actions
necessary to meet conditions of preliminary loan
approval.
12. Discuss requirement of applicant attending
maintenance workshop and budget counseling, and
provide schedule of sessions. Determine which session
applicant will attend, and notify workshop presenter.
13. Provide applicant with booklet of accepted house
plans and available building sites.
14. Upon completion of required workshop sessions,
verify that applicant has fulfilled all requirements of
preliminary loan approval.
CNHS
Processor
CNHS
Processor
e
CNHS
Processor
e
CNHS
Processor
CNHS
Processor
CNHS
Processor
CNHS
Processor
e
Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 45 Revised 07-12-93
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15. Verify that applicant has funds necessary for loan
closing, or determine when such funds will be available
CNHS
Processor
16. Provide applicant with updated information
regarding available sites and house plans. Request that
applicant select site and house plan. Encourage
applicant to discuss project with several builders
approved for program participation.
CNHS
Processor
III PROJECT DETERMINATION
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1. Applicant selection
A. Record selection of site and house plan
B. Determine feasibility of project
1) Add costs of site acquisition and
house construction
2) Determine that project does not
exceed maximum limit (FHA 203b
mortgage limit)
3) Determine maximum Challenge
Initiative guaranteed funds - 90% of
above costs
4) Determine if applicant funds in
excess of normal (2 % of first mortgage
loan amount) are necessary for project
completion, and verify availability of
any such necessary funds
C. Obtain applicant signature on selection and
feasibility work sheet form
D. Execute offer to purchase site at option
price with applicant, contingent upon
availability of first and second mortgage
funding, acceptable environmental site tests,
approval by the City of Clearwater and
successful acquisition of site. Allow 90 days
for closing.
E. Collect selection deposit from applicant
CNHS
Processor
2. Notify lot seller of selection. Execute offer to
purchase site at option price, contingent upon
availability of acquisition funding, acceptable
environmental tests, and approval by the City of
Clearwater. Schedule acquisition closing with seller and
title company. Allow 90 days for closing.
CNHS
Processor
3. Complete application for Affordable Housing Grant.
Submit to City.
CNHS
Processor
4. Request City to order environmental site testing.
Community Development staff to request report from
Public Works. Public Works will coordinate private
bidding of contract for site tests, supervise such tests
as necessary, and interpret and maintain such reports
in accordance with City policy. Community
Development Division staff shall provide such technical
assistance as necessary, and shall provide copies of
CNHS
Processor
&
City
HS
&
Public
Works
Abbreviations Used In Outline: CNHS . Clearwater Neighborhood Housing Service, Incorporated; HS . Housing Specialist; RS .
Rehabilitation Specialist; SA. Staff Assistant 46 Revised 07-12-93
IV LOAN APPROVAL
reports generated to the appropriate parties.
5. Request applicant to execute standard program
Work Contract with builder, contingent upon availability
of financing. CNHS to sign as additional party (owner)
for projects which will be funded from City revolving
construction account.
CNHS
Processor
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6. Order appraisal of structure to be built
CNHS
Processor
7. Prepare construction proforma report
CNHS
Processor
8. Provide applicant with copy of environmental Phase
1 Audit and site test upon receipt of site test report.
Applicant and CNHS to sign Acknowledgement of
Receipt form for such reports.
CNHS
Processor
9. Prepare Challenge Loan Application p~cket, including
completed appraisal, as per Application Transmittal
Form. Prepare cover memo indicating anticipated
closing date
A. Provide copy to City of Clearwater, with
request for loan approval, Challenge Initiative
loan guarantee, and acquisition funding.
Include copy of historic review
B. Provide copy to appropriate Challenge
Initiative lender, with request for loan approval
CNHS
Processor
10. Provide such technical assistance and applicant
counseling as may be necessary to facilitate loan
approval
All CNHS
&
City Staff
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11. Request title commitment and closing statement
from title company. Review both for accuracy.
CNHS
Processor
12. Execute additional forms as necessary
All CNHS
&
City Staff
1 . Provide all such technical assistance as necessary to
facilitate successful project
All City
Staff
2. Affordable Housing Grant
A. Review application for completeness, except
for fee calculations
B. Determine if residential structure ever
existed on property. Determine when such
structure was demolished. Review the
following as necessary: aerial photos, building
permit cards and logs, Building Division
computer records
C. Calculate appropriate impact fees for
City
HS
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Abbrevietions Used In Outline: CNHS - Clearwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 47 Revised 07-12-93
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project, and enter figures into application
D. Prepare updated Grant ledger sheet
E. Circulate application with ledger sheet for
approval
1) Community Development Division
Manager
2) Budget Manager
3) Planning and Development
Department Director
F. Upon approval, prepare Acknowledgement of
Grant Conditions Form, and obtain appropriate
signatures from sponsoring non profit agency
3. Acquisition Funding
A. Verify the following: property is within
target zone, site is properly zoned for project,
requested acquisition funding is no more than
115% of appraised value, historic review and
environmental reports (Phase 1 review and site
tests) are acceptable, offers to purchase (from
CNHS to seller, and from applicant to CNHS)
are properly executed and applicant is identified
and is within income guidelines (except
properties in acquisition target zones, which
may be acquired prior to applicant
identification)
B. Prepare and submit disbursement
authorization. Attach copy of appraisal and
sponsoring non profit funding request. Check
to be made co-payable to sponsoring non profit
agency and title company.
City
HS
4. Challenge Loan Guarantee
A. Verify eligibility
1) income
2) affordability
3) project value
B. Verify project conformance
1) builder approval
2) house plan approval
a) verify plan approval by
Architect Review Committee,
or submit plan for approval
b) review blueprints
3) review work contract for proper
execution
C. Complete Policy Review Checklist
D. Prepare updated Guarantee ledger sheet.
Provide copy to Budget Manager
E. Prepare Challenge Loan Guarantee, and
obtain signature of Planning and Development
Department Director. Provide copy of executed
guarantee to lender at time of execution.
(Original to lender at closing)
City
HS
Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service. Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 48 Revised 07-12-93
V LOAN CLOSING
1. Verify proper execution of mortgage, note, and other
closing documents, including project budget
CNHS
Processor
&
City
HS
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2. Verify deposit of Challenge and applicant funds in
escrow account, as appropriate (all private funds to be
placed in escrow with title company, as permined by
lender)
CNHS
Processor
&
City
HS
3. Instruct title company to forward certified copy of all
executed documents to be recorded to City within 3
business days, and to forward recorded documents to
the appropriate lender. Original Notice of
Commencement to be forwarded to the City.
CNHS
Processor
&
City
HS
VI PRECONSTRUCTION CONFERENCE
VII CONSTRUCTION
1. Review work to be performed
City
RS
City
RS
. e
2. Review terms of work contract
A. Specifications
B. Change orders and prohibition of .. side
deals"
C. Contractor insurance requirements - request
certificate, to be provided prior to the start of
construction
D. Draw procedures
E. Permit requirements
1) Inspection requirements - provide
checklist of inspection points
F. Punch list procedure
G. Construction schedule
H. Warranty requirements
I. Responsibilities and roles of the parties
J. Prohibition of self. help
K. Dispute resolution
3. Material selection
City
RS
4. Obtain list of subcontractors to be used
City
RS
1. Verify that contractor has obtained proper permits
and builder's risk insurance certification
City
RS
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Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service. Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 49 Revised 07-12-93
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2. Deliver copy of certified Notice of Commencement
to owner
City
RS
3. Inspection & Monitoring - maintenance of inspection
log
City
RS
4. Facilitate installation of sidewalk in public right of
way. Notify Public Works Department of project 2
weeks before contractor pours driveway. Contractor
is to contact Public Works to coordinate sidewalk
installation. Public Works will install sidewalk at no
charge to contractor or owner.
City
RS
5. Payment requests
A. At points in construction as per work
contract and attached draw schedule
B. Owner to sign authorization to disburse
funds
C. Rehabilitation Specialist to verify proper
installation of materials, and fQrward copy of
such verification to the construction lender or
escrow agent
D. Contractor to provide Lien Affidavits prior to
release of funds
E. Final payment
1) Contractor to present invoice for
work completed
2) Owner to sign authorization to
disburse funds
3) Rehabilitation Specialist to verify
proper installation of materials and
completion of all work items, and
forward copy of such verification to the
construction lender or escrow agent
4) Contractor to deliver all warranty
and instruction manuals and materials
to owner
5) Owner to sign completion report
F. Change. orders to be executed as necessary.
1) Approval
a) Rehabilitation Specialist and
Housing Specialist
b) Homeowner
c) Contractor
2) Additional funds - Housing Specialist
shall verify availability
City
RS
6. Project close out
A. Prepare disposition of funds statement,
detailing expenditures. Any unused funds shall
be applied to the outstanding balance of the
government mortgage (blended or government
only loans), or the private mortgage (Challenge
only loans). Obtain owner signature.
B. Prepare project completion report
C. Forward copy of A & B, above to Finance
Dept.
City
HS
Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service. Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 50 Revised 07-12-93
VIII LOAN SERVICING
1 . Annual verifications
A. Residency - send certification form to
household, return receipt not to be forwarded
B. Code compliance - exterior inspection by
drive by
C. Insurance - monitor certificate expiration
notices
City
HS
2. Subordination Requests and Mortgage Satisfaction -
to be prepared by Housing Specialist, as per
requirements of City Attorney's office
City
HS
3. Collections - to be handled by Housing Specialist.
See Policy manual
City
HS
4. Exercise of Challenge Guarantee by lender - to be
handled by Housing Specialist. See Poljcy manual
City
HS
5. Foreclosure - to be handled by Housing Specialist.
See Policy manual.
City
HS
Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service. Incorporated; HS - Housing Specialist; AS -
Rehabilitation Specialist; SA - Staff Assistant 51 Revised 07-12-93
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Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Steff Assistent 52 Revised 07-12-93
REHABILITATION PROCESS - OUTLINE/CHECKLIST
Datellnitial
Procedure
1. Initial contact from applicant - Determine if need is
for rehabilitation or emergency repair.
2. Determine if applicant's property is in City limits and
target zone
3. Mail pre-qualification material to applicant
A. Program descriptions
B. Instructions
C. Worksheet
4. Applicant submits the following documents
A. Worksheet - signed by all adult residents of
household
B. Income information - copy of last year's
federal tax return, full name ~nd address of
employer, copy of most recent pay stub,
entitlement letters or verification of income for
all adult residents of household, as appropriate.
C. Asset verification - copy of most recent
statement for all savings or investment
accounts, disclosure of other assets, for all
adult residents of household
D. Debt verification - copy of most recent
statement for
1) outstanding mortgages secured by
the property to be repaired showing
monthly payment, escrow amounts,
status of payments, interest rate,
outstanding balance
2) all revolving or installment loan
obligations (such as charge cards, bank
loans, finance company agreements,
car payments, etc)
3) disclosure of all other debt (such as
judgements) for all adult residents of
household
E. Copy of homeowner's insurance policy or
certificate of coverage
F. Release of information and certification of
information
G. Lead paint notification warning
H. Statement as to nature of work intended
5. Initial review
A. Review application as submitted for
completeness
B. Review income and assets as submitted -
must be within required limits
C. Obtain and review tax assessor's report
showing market value, ownership and year built
1) Value must be within guidelines
2) Applicant must be listed as owner
Done By
SA
e
SA
SA
Applicant
Submits to
SA
e
HS
e
Abbreviations Usad In Outline: CNHS - Clearwater Neighborhood Housing Service. Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 53 Revised 07-12-93
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3) Real estate taxes must be current
D. Review zoning map to verify that property is
in residential zone within City limits
6. Record application in log book, assign case number
HS
7. Order mortgage credit report verifying income,
indebtedness, assets, and creditworthiness
HS
8. Review environmental conditions to determine
applicability
A. Review tax assessor's report - if structure
was built before 1940, historic review will be
required
B. Review flood zone map to determine
applicability of FEMA restrictions
HS
9. Determine Preliminary Eligibility
A. Review verified information on credit report-
obtain verification for any ioformation not
adequately verified
B. Determine if any adjustments are applicable
to gross household income, as per policy
(medical expenses which exceed 3% of gross
household income or expenses for care of
children or other dependant individuals in order
to allow for the gainful employment of an adult
household member)
C. Determine adjusted gross household income
as a percentage of median income (as adjusted
for household size)
D. Verify that assets are within required limits
E. Determine equity
F. Determine afford ability
G. Determine creditworthiness and applicant
requirement for budget counseling
H. Determine applicant's program eligibility
1) Challenge
2) DPL
3) IBL
4) Blended
5) Refinance rehab
I. Determine funding source
1) Government - applicant's household
not eligible for Challenge funds
a) HOME applicant's
household income is 80% of
median or less
b) CDBG applicant's
household income is greater
that 80% of median
2) Blended - applicant's household is
eligible for partial Challenge funding
a) Determine if applicant has
banking relationship with a
Challenge lender, if not -
determine which lender is next
HS
Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 54 Revised 07-12-93
in rotation
b)CDBG
3) Challenge - applicant's household is
eligible for Challenge funding
determine if applicant has banking
relationship with a Challenge lender, if
not - determine which lender is next in
rotation
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10. Notify applicant and rehabilitation specialist of
eligibility determination, including loan type and project
limitations with any requirements to comply with
historic or FEMA regulations, and requirement of
attending maintenance workshop and budget
counseling (as applicable)
HS
11. Feasibility inspection
A. Determine cost estimate of work required
1) Existing code violations
2) Incipient violations .
3) Eligible additional work items based
on loan type
B. Determine presence of site or environmental
hazards - lead paint, asbestos, etc
C. Obtain photos of structure if subject to
historic review or if unusual conditions exist
D. Obtain inspections and Quotes for wood
destroying organisms
RS
12. Determine priority rating of application
HS,RS
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13. Feasibility review
A. Determine estimated loan amt, including
rehab cost, contingency, Closing costs, and any
other necessary and expected costs
B. Determine that est. loan amt is within
required guidelines
1) Equity available
2) 75% of structure's value
3) Program limits
HS,RS
14. Initial interview
A. Orientation
1) Explain program objectives,
limitations and requirements
2) Explain counseling requirements
a) Budget
b) Maintenance
3) Review eligibility and feasibility
a) Review work allowable,
required & affordable payment
4) Explain remaining application
process
a) Inspection
b) Work write up
c) Bid procedures
d) Contractor selection
HS
e
Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service. Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 55 Revised 07-12-93
e
e) Closing
5) Explain construction process
a) Draw process
b) Construction monitoring
c) Completion
d) Warranty
B. Relocation policy
1) Explain policy
2) Obtain signature of all adult
residents on relocation waiver
C. Explain any environmental, historic review or
other regulatory requirements
D. Develop preliminary project budget with
applicant
15. Post Interview Actions
A. Request advisory Standard Housing
Inspection
B. Order preliminary title search
C. Notify Historic Officer
16. Eligibility Review
1 7. Work write up
A. Prepare work write up, based on Standard
Housing Inspection and eligible GPls
B. Review with Code inspector to ensure that
all violations are adequately addressed
C. Identify any self help items - verlfy applicant
ability to complete, and notify of insurance
requirement
D. Identify allowable GPI items
E. Provide applicant with copy of Rehabilitation
Specifications
F. Secure applicant approval and signature on
work write up
G. Schedule open house with applicant
H. Review contractors with applicant to
determine which are acceptable
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18. Forward bid documents to purchasing
A. Approved work write up
B. Open house schedule
C. Acceptable contractors
1 9. Bid procedures
A. Bid packets sent to all acceptable
contractors and applicant
1) Work write up
2) Availability of specifications
3) Open house schedule
4) Bid requirements
5) Insurance requirements
6) Draw procedure
7) Bid submission deadline
8) Bid opening schedule
B. Open house - contractors to sign anendance
.
HS
HS,RS
RS
RS
RS, Purchasing
Abbrevietions Used In Outline: CNHS - Cleerwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehebilitetion Specialist; SA - Staff Assistant 56 Revised 07-12-93
sheet
C. Supplemental info to purchasing
1) Contractor attendance
2) Staff estimate
D. Bid opening
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20. Bid review
A. Determine bid eligibility
1) Work items are adequately
addressed
2) Cost within 15% of staff estimate
3) Contractor meets eligibility criteria
B. Review eligible/acceptable bids with
applicant
RS
21. Contractor selection and notification
Owner, RS
22. Pre-closing
A. Determine relocation needs of applicant
during construction period
B. Prepare project budget
1 ) Identify costs construction,
contingency, closing costs, prepaid
costs (appraisal, etc)
2) Identify source of funds, including
any applicant funding required
3) Notify applicant of any funds which
they must provide, and verify
availability of such funds
C. Complete required checklists
1) Policy checklist
2) Statutory checklist (as required)
D. Projects using government funds
1) Request Loan Committee approval
2) Notify applicant of Loan Committee
action
E. Establish construction schedule
F. Execution of construction documents
1 ) Work contract, contingent on
financing on City form.
2) Contractor to execute Equal
Employment Opportunity form if not in
contractor's file, signed' in current
calendar year.
3) Self help agreement if appropriate
4) Instruct contractor to provide
certificate of builder's risk insurance,
naming the owner and all new lenders
as co-insured or certificate holders
before start of construction
5) Instruct owner to provide verification
of insurance as required by self help
agreement
G. Projects using Challenge funds - transmit
application packet to Challenge lender for
approval
H. Request applicant to obtain certificate of
HS,RS
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Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service, Incorporatad; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 57 Revised 07-12-93
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property insurance naming the appropriate
lender(s) as additional mortgagee(s), and verify
receipt prior to closing
I. Notify title company and schedule closing
date with title company and applicant. Order
title policy for government funded loans
J. Notify finance department and Challenge
lender or HOME Consortium of loan and
scheduled closing
1) TranSmit application package to
Challenge lender, as appropriate.
Notify lender of current loan rate.
2) Complete and transmit HOME
Project setup to finance and HOME
Consortium, as appropriate
K. Complete closing documents
1) Government funded loans
a) Mortgage and note
government to take subordinate
funding positior) to Challenge
lender in blended loans
b) Truth in Lending Disclosure
c) Right of Rescission
d) City loan closing statement
2) Challenge funded loans - above
documents to be prepared by Challenge
lender
3) All loans
a) formal application using
verified figures
b) Notice of Commencement
L. Review copy of title commitment and closing
statement prepared by title company
23. Closing - to be performed by title company closing
agent
A. Verify proper execution of mortgage, note,
and other closing documents, including project
budget
B. Verify deposit of Challenge and applicant
funds in escrow account, as appropriate
1) All private funds to be placed in
escrow with title company
2) All government funds to be held by
City until disbursement. Funds for
HOME Consortium funded projects will
be pre-paid by the City, with
reimbursement upon project
completion.
C. Instruct title company to forward certified
copy of all executed documents to be recorded
to City within 3 business days, and to forward
recorded documents to the appropriate lender.
Original Notice of Commencement to be.
forwarded to the City.
24. Preconstruction conference
HS, Title Co
RS
Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehabilitetion Specialist; SA - Staff Assistant 58 Revised 07-12-93
A. Review work to be performed
B. Review terms of work contract
1) Specifications
2) Change orders and prohibition of
"side deals"
3) Contractor insurance requirements -
request certificate, to be provided prior
to the start of construction
4) Draw procedures
5) Permit requirements
6) Inspection requirements - provide
checklist of inspection points, including
2 post construction inspections (2
month & 11 month)
7) Punch list procedure
8) Construction schedule
9) Warranty requirements
1 0) Responsibilities and roles of the
parties
11) Requirements resulting from self
help agreement
12) Dispute resolution
C. Material selection
D. Obtain list of subcontractors to be used
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25. Construction
A. Verify that contractor has obtained proper
permits and builder's risk insurance certification
B. Deliver copy of certified. Notice of
Commencement to owner
C. Inspection & Monitoring - maintenance of
inspection log
D. Payment requests
1) Owner reimbursement - for pre-
approved self help materials
a) owner to present receipts to
Housing Specialist
b) Owner to sign authorization
to disburse funds
c) Rehabilitation Specialist to
verify proper installation of
materials
d) Housing Specialist to prepare
disbursement request
2) At points in construction as per
work contract, and upon completion of
change order items
a) Contractor to present invoice
for work completed, as per
work contract, or for 90% of
change order cost
b) Owner to sign authorization
to disburse funds
c) Rehabilitation Specialist to
verify proper installation of
materials
d) Housing Specialist to prepare
RS,HS
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Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 59 Revised 07-12-93
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disbursement request
e) Contractor to provide Lien
Affidavits prior to release of
funds
3) Final payment
a) Contractor to present invoice
for work completed
b) Owner to sign authorization
to disburse funds
c) Rehabilitation Specialist to
verify proper installation of
materials and completion of all
work items
d) Contractor to deliver all
warranty and instruction
manuals and materials to owner
e) Standard Housing Inspector
to verify that all code violations
have been corrected
f) Owner to si,gn completion
report
g) Housing Specialist to prepare
disbursement request, and
forward for proper City
signatures (two required).
Check shall be co-payable to
owner & contractor. Forward
original signed request to title
company or Finanoe Dept., as
appropriate. Disburse owner
funds first, Challenge funds
second, and government funds
last.
h) Contractor to provide Final
Lien Waiver prior to release of
funds
i) Deliver check to owner for
delivery to contractor
E. Change orders to be executed as necessary.
1) Approval
a) Rehabilitation Specialist and
Housing Specialist
b) Homeowner
c) Contractor
2) Additional funds - Housing Specialist
shall verify availability
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26. Project close out
A. Prepare disposition of funds statement,
detailing expenditures. Any unused funds shall
be applied to the outstanding balance of the
government mortgage (blended or government
only loans), or the private mortgage (Challenge
only loans). Obtain owner signature.
8. Prepare project completion report for HOME
funded projects.
C. Forward copy of A & 8, above to Finance
HS
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Abbrevietions Used In Outline: CNHS - Clearwater Neighborhood Housing Service. Incorporated; HS - Housing Specialist; RS -
Rehabilitetion Specialist; SA - Staff Assistant 60 Revised 07-12-93
Dept., and HOME consortium, if appropriate.
D. Request fund draw from HOME Consortium
for reimbursement of funds expended
27. Post construction inspections by Rehabilitation
Specialist to verify serviceability of repairs. Notify
contractor of' any warranty work necessary, and
monitor proper completion of any such work
A. Two months after project completion
B. Eleven months after project completion
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RS
28. Loan servicing
A. Annual verifications
1) Residency - send certification form
to household, return receipt not to be
forwarded
2) Code compliance exterior
inspection by drive by
3) Insurance - monitor certificate
expiration notices .
B. Subordination Requests and Mortgage
Satisfaction - to be prepared by Housing
Specialist, as per requirements of City
Attorney's office
C. Collections - to be handled by Housing
Specialist. See Policy manual
D. Exercise of Challenge Guarantee by lender -
to be handled by Housing Specialist. See
Policy manual
E. Foreclosure - to be handled by Housing
Specialist. See Policy manual
HS
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Abbreviations Used In Outline: CNHS - Clearwater Neighborhood Housing Service, Incorporated; HS - Housing Specialist; RS -
Rehabilitation Specialist; SA - Staff Assistant 61 Revised 07-12-93
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THIS PAGE INTENTIALL Y LEFT BLANK
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MARKETING
Responsibility: CDO/CNHS
Citv Marketina
City will market programs through a variety of methods, including:
1) Brochure
2) Video film
3) Presentation to groups
4) Word of mouth
5) Public notice and advertising
Taraet Area Marketina
Additional marketing services will be provided in the North Greenwood Neighborhood by
Clearwater Neighborhood Housing Services through direct canvasing and personal networking.
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Revised 07-12-93
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INITIAL INTERVIEW/ELIGIBILITY DETERMINATION PROCEDURES
Responsibility: HS
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Initial interview for applicants residing in the North Greenwood Neighborhood will be conducted by
Clearwater Neighborhood Housing Services (CNHS), with all others by the City Housing Specialist
(HS).
PRE-QUALIFICATION
Prior to initial interview, all potential applicants for rehabilitation loans will receive a pre-
qualification packet. This packet will contain descriptions and requirements of the programs
available, and include a pre-qualification worksheet with instructions. Potential applicants.will
be asked complete the worksheet, and return it to the Community Development Office with
certain documentation.
INITIAL REVIEW
Upon receipt of completed application packet from applicant, Housing Specialist shall review
application material as submitted.
Ownership Status - Obtain tax assessor's report on property of potential applicant. Verify that
potential applicant is the owner of record, that the property value is within the program
guidelines, and that all real estate property taxes are paid as required, with no outstanding
delinquency. Determine equity by subtracting mortgage obligations, as verified on the credit
report, from the property value. Verify that property is within the corporate City limits,
determine if it is located within a target zone, and determine when structure was built.
Initial eligibility will be determined by HS including verification of income, ownership status
(ownership and value of record, currency of real estate tax payments, equity, and location in
regards to target zones and residential zoning district), and. creditworthiness prior to initial
interview. Potential applicants may request assistance in the completion of this worksheet.
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Upon initial determination of eligibility, assign consecutive file number to case and enter into
application log book and order a mortgage credit report, which verifies employment and
income, indebtedness, assets and creditworthiness of applicant. Review tax assessor's report
to determine if structure was built prior to 1 940 and subject to historic review procedures.
Examine floodplain map to determine if property is located within a designated flood zone.
PRELIMINARY REVIEW
Household Income - Determine household income as a percentage of area wide median income,
based on verified information. Household income is the total income of all adult residents of
the home. Household income must be below 80% of median in all areas of the City, except
in the North Greenwood Neighborhood. The maximum household income in this defined area
is 120% of median.
Self-employed individuals are required to submit full copies (with all attachments) of the two
most recent years' federal tax returns. The following items are to be added back to gross
income for eligibility and afford ability calculations: 1) expense for home office; 2) utility costs
associated with home office; 3) deductions for vehicles that are used for both business and
personal purposes; and 4) depreciation.
Creditworthiness - Review the creditworthiness of applicant based on current credit report.
Applicant must meet underwriting criteria of participating lenders to receive a City guaranteed
bank loan. A recent history of no collections, actions or judgements, late payments, account
charge offs, or bankruptcy is generally adequate. It may be necessary to verify rent or utility
payments if an applicant has no prior credit history. Those not meeting the credit requirements
of private lenders may be eligible for a City loan.
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Asset Determination - Determine that applicant's assets are within program guidelines, based
on pre-qualification material submitted.
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INITIAL INTERVIEW/ELIGIBILITY DETERMINATION PROCEDURES lcont.)
A ffordabilitv
Determine applicant's ability to pay based on lending ratio of 40% (may be increased to 50%
at the discretion of the Community Development Manager) maximum long term debt (which
includes housing expense, and any payment which may be required for rehabilitation loan).
Applicant will make payments based on these figures as either a Challenge 2000 Initiative
Loan or a City ISL (North Greenwood only), consistent with the terms and underwriting policies
of those programs.
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Preliminarv Eliaibilitv Determination
Determine applicant's program eligibility, based on preliminary review and affordability
calculations. Contact applicant to obtain any additional necessary information. Notify
applicant of preliminary determination, in writing. RS shall schedule and perform a feasibility
inspection of the property. Review feasibility and schedule initial interview for applicants
determined to be eligible and feasible.
Eligibility determination of applicants residing in the North Greenwood Neighborhood will be by
CNHS, with others by the City.
ComDlete Prioritv Checklist
Feasibilitv InsDection/Review
Upon applicant's request, RS shall perform a feasibility inspection of the proposed property to
be rehabilitated, and staff will request and coordinate inspections for the presence of wood
destroying organisms and quotations for any necesssary treatment from a minimum of two
qualified pest control inspectors/contractors. The purpose of this inspection is to determine
the expected cost of rehabilitation of the structure.
Staff will consider the following factors in the review of the feasibility rehabilitation: 1) Staff _
estimate of costs of work to be completed, including repair of all existing and incipient code .
violations (incipient violations shall include systems or elements which are likely to fail within
two years and result a code violation), together with the estimated cost of additional eligible
items and a construction contingency of 5%-10%; 2) Equity, which must be sufficient to fund
the anticipated work with the contingency and any program costs within the program
guidelines; 3) Economic life of the structure, based on overall condition, which must exceed
the loan term; and 4) Other factors, including the presence of lead based paint, asbestos, or
other site, environmental or regulatory conditions which might affect the desirability of
rehabilitation of the unit(s).
INITIAL INTERVIEW - Orientation
Provide applicant with program overview and requirements (see program descriptions for
detailed information regarding individual items)
1) Policy objectives - maximizing benefit to greatest number of residents
2) Loan types and underwriting criteria - Challenge, ISL, DPL, emergency
3) Eligibility requirements - income/household members, equity, residence
4) Inspection
5) Eligible expenses and costs: GPllimits, closing costs, title policy
6) Estimate of monthly payments
7) Outline approval process
8) Outline construction process
Obtain any information necessary to complete the forms listed below by interviewing the
applicant and reviewing the materials the applicant has supplied. (Note: most of the listed
materials have been submitted in the pre-qualification stage)
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INITIAL INTERVIEW/ELIGIBILITY DETERMINATION PROCEDURES (cont.1
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Complete and obtain signatures on the following (as appropriatel;
11 Initial Interview-Application (required for all applications I
21 Borrower's Certificate & Authorization to Release Information
31 Request for Verification of Employment from all working adult residents
41 Request for Verification of Deposit
51 Multi purpose Verification Request
61 Compensation Verification
71 Borrower's certification of assets
81 Waiver of Relocation Benefits
91 lead Paint Notice
Post Interview Actions - Eliaible Aoolicants
11 Mail out appropriate verification requests, as necessary
21 Request approval of State Historic Preservation Officer, if structure was built before
1940. Submit photo, site map, and information pertaining to the proposed
rehabilitation, as per Memorandum of Agreement between City of Clearwater and the
State Historic Preservation Officer.
31 Order preliminary records and title search, to be performed by title service company
41 Request Advisory Standard Housing Inspection from Building Division.
Eliaibilitv Guidelines
Applicants are required to obtain the maximum portion available of the necessary funding for
their projects with private Challenge 2000 Initiative Loan funds.
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ELIGIBILITY CRITERIA
Loan Type Ability Creditworthy Max.
To Pay LoanNalue
Challenge YES YES 90%
& Refinance
Rehab
City IBL . YES NA 100%
City DPL NO NA 100%
Applicants who have ability to pay, but are not eligible for Challenge 2000 Initiative loan funds
as a result of credit history or inadequate equity will be eligible for City direct IBL (North
Greenwood Onlyl or DPL funds, based on ownership, equity and project factors.
Applicants who have no ability to pay additional primary housing expenses will be eligible for
City direct DPL funds, based on ownership, equity and project factors.
Blended Loan
Applicants eligible for partial Challenge 2000 Initiative Loan or IBL funding will receive the
balance of funds needed for the completion of their rehabilitation projects through a City direct
DPL, resulting in a "blended" loan package. Applicants must meet the requirements of each
component of the loan package.
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Title Defect
Applicants not having clear title free of adverse liens will be referred an attorney or legal aide
organization for assistance. The loan application process may proceed once clear title has been
obtained and liens properly satisfied.
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Revised 07-12-93
INITIAL INTERVIEW/ELIGIBILITY DETERMINATION PROCEDURES (cant.)
Budaet Counselina
Applicants requiring City funds as a result of poor credit history or long term debt ratio in
excess of 40% of gross income may be required to complete a series of budget counseling
workshops prior to loan closing. Determination will be at the discretion of the Housing
Specialist.
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Revised 07-12-93
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CODE INSPECTION
Responsibility: Housing Code Inspector. RS
Standard Housina Code Insoection - Advisorv
Upon notification from the Housing Specialist, the Standard Housing Inspector shall contact
the homeowner and arrange for inspection of the property to be rehabilitated.
Inspection shall identify items or systems of the structure which do not meet the minimum
requirements of the Standard Housing Code of the City of Clearwater and any incipient code
violations.
Standard Housina Code Insoection Reoort
The Standard Housing Inspector shall prepare an advisory report detailing the violations noted,
and deliver a copy to both the homeowner and the rehabilitation specialist (RS). The report,
when requested by a homeowner or the Community Development Division to facilitate a
rehabilitation, shall be advisory only, and shall not result in enforcement actions.
Eliaibilitv Review
Upon receipt of the Standard Housing report, the Housing Specialist and Rehabilitation
Specialist shall review the applicant's preliminary eligibility determination, based on information
verified and contained in the report. Housing Specialist shall notify applicant if it is determined
that the rehabilitation project is not eligible.
Communitv Develooment Insoection
Upon determination that the rehabilitation project appears eligible, the RS shall schedule a
meeting with the homeowner/applicant. The RS shall inspect the property to determine
program eligibility or requirements for repairs beyond items identified in the report including
eligible general property improvements. The RS shall review all required or requested eligible
work items with the homeowner, discuss potential repair and maintenance methods, and the
owner's ability and desire to perform certain work items, and any applicable specifications or
requirements.
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Revised 07-12-93
PROJECT DETERMINATION
Responsibility: RS
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Work Write Uo
The RS shall prepare a work write up which provides for correction of all identified code
deficiencies and other eligible work items. The work write up shall include specific references
to the Community Development Department's adopted1'ehabilitation standards or specifications
for each work item when appropriate. The Building Division shall provide technical assistance
in the preparation of the Work Write Up.
Self HelD Items
RS shall determine which items, if any, are eligible self help items. Determination of self help
items shall be based on homeowner's ability and desire to perform certain work items, and
shall not include items of a hazardous or critical nature which might interrupt the flow of work
on a job site. Generally repair of roofing, plumbing, electrical, foundation or structural systems
are not appropriate self help items, unless specific skills can be demonstrated in those areas.
Appropriate items may include interior painting, weatherization, cabinet repair, etc.
Self help repair items are limited to non-code required work items for which the owner can
show the necessary skills and abilities. The owner must execute an agreement which specifies
time and manner of performance, and which authorizes contractor to complete the work if
owner does not meet the agreement requirements. All projects which utilize self help must
ensure that adequate project funds are available to enable contractor to complete work if
required, and are subject to the review and approval of the Loan Committee. All mortgagees
shall be required to sign appropriate documentation.
Homeowner shall submit a list and cost estimate for materials required for eligible self help
items for which reimbursement will be requested. RS will review to verify adequacy and a
reasonableness of cost. Cost of tools and equipment (paint brushes or trowels, etc.) is not -
eligible for reimbursement.
Standard Housina Insoector's Review
RS shall request the Standard Housing Inspector's review and acceptance of work write up
to ensure that all required code deficiencies are addressed.
Homeowner Acceotance
RS shall secure acceptance of the work write up, including the identification of approved self
help items. Provide owner with a copy of the accepted work write up and rehabilitation
standards or specifications. All mortgagees shall be required to sign appropriate
documentation.
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BID PROCEDURES - REHABILITATION LOANS
Responsibility: RS
Contractor bidding and selection procedures are coordinated through the City Purchasing Department
(Purchasing). Upon homeowner acceptance of the work write up, RS shall request Purchasing to
secure bids from registered contractors. Purchasing shall notify all registered contractors of the
opportunity to bid, and provide information regarding availability of bid documents and specifications,
deadline for bid submission, and scheduled time for site inspection (open house) and bid opening. Bids
are to be submitted directly to Purchasing, and are considered confidential until bid opening.
Eliaible Contractors
RS shall be responsible for initial and periodic review and certification of contractor eligibility.
Such eligibility review shall consist of:
Verification of City, County and State Licensure
Determination that contractor is not ineligible to bid Federal, State or local work.
Determination of individual licensee, and any properly registered employees to
supervise work
Verification of information on informational for.m including references, insurance, and
contractor skill and prior experience.
Review of contractor's permit and inspection activity within the City to verify
compliance
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Contractors not registered with the City of Clearwater Community Development Division
(COO) may bid on projects, but must be determined to meet above eligibility requirements prior
to bid opening. Contractor must submit all requested documentation to enable eligibility
review a minimum of 5 business days prior to bid opening. Purchasing shall return bids
unopened to contractors not determined to be eligible.
Contractors shall be removed from the contractor list, at the discretion of the Community
Development Manager, and shall ineligible to bid or receive contract awards for a minimum
period of one year upon any combination of two or more of the following, as are determined
to be the result of contractor's failure:
Failure to complete work within period specified in work contract
Substandard work (work which does not meet all building codes and program
or work write up specifications or requirements) which is not corrected in a
timely manner upon notification
Material breach of contract
Owner complaints which are not resolved in a timely and acceptable manner
Liens or lawsuits initiated against owners
Use of derogatory language regarding owners
Entering into "side deals" with owners for extra work or other incentives not approved
by properly executed Change Orders
Failure to obtain necessary permits or inspections
Failure to honor warranty obligations to owner
Contractor may appeal decision for removal to the Neighborhood Advisory Committee, or
designated subcommittee, whose decision shall be final.
Pest Control Contractors
All references to contractors in this manual shall include pest control contractors, who may be
required to offer bids or perform services through these programs.
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BID PROCEDURES - REHABILITATION LOANS (cont.)
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Owner Documents
RS will provide the homeowner with the following documents and forms prior to contractor
notification of bid request:
Approved work write up, with any preliminary construction drawings attached
Rehabilitation specifications
Participating contractors list
Notice to City of Contractor Selection form
Procedure for obtaining reimbursement of approved self help material costs.
An outline of construction procedures to be followed
Homeowner is to review contractor list prior to contractor notification and advise RS of any
contractors which are unacceptable.
Site InsDection (ODen House)
RS will schedule a time convenient to the homeowner fpr contractors to inspect the home and
work to be done. The scheduled time shall allow sufficient time for contractor notification.
Contractor attendance at open house shall be mandatory for contractors submitting bids.
Notification to Purchasino
RS shall provide Purchasing the following information and request that bids be obtained:
Name, address and phone number of the owner
Name of contractors which are acceptable to the owner
Copy of accepted work write up, with any preliminary construction drawings attached
Scheduled time of site inspection (open house)
Bid Packets
Purchasing shall provide the owner and each acceptable contractor with a bid packet
consisting of the following:
Copy of the accepted work write up, with any preliminary construction drawings
attached and approved self help items identified
Copy of the required bid form
Notice of required Site Inspection (Open House)
Statement indicating:
Contractor eligibility requirements
A vailability of Rehabilitation Specifications
Availability of technical assistance in bid preparation
Equal Employment Opportunity compliance requirement
Requirement for item by item cost breakdown with bid, including approved self
help items
Procedure for bid submission, including notice that contractors are to bid only
on work items identified in Work Write Up. Any proposed
modifications or additions to work items must be clearly identified and
listed separately as proposed Change Orders.
Deadline for bid submission
Criteria for bid acceptability
Homeowner responsibility for contractor selection
Progress payment procedures
Final payment procedures
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BID PROCEDURES - REHABILITATION LOANS (cont.)
Contractor InsDection
RS shall be present at all pre-scheduled site inspections (open houses), shall review work items
on an item by item basis with contractors, and shall document attendance of all present. RS
shall verbally answer all questions regarding work to be performed. Contractors not present at
pre-scheduled site inspections will not be eligible to submit a bid for the project.
Pre-bid Documentation from Rehabilitation SDecialist
Prior to scheduled bid opening, RS shall submit the following additional information to
Purchasing: staff estimate of rehabilitation cost, on an item by item basis, at contractor cost
of performing approved self help items; names of contractors attending open house; names of
any newly qualified contractors (only those attending open house).
Bid Submission and ODenine
Bids received shall be opened publicly by Purchasing at the time and place indicated on the bid
documents. Late bids will not be accepted. Bids rec~ived from contractors not determined
eligible or from contractors not present at open house will be returned to the contractor
unopened by Purchasing. Purchasing shall list the bids received, and the shall indicate which
are within 15% of the staff estimate, including contractor cost of performing self help items.
Bids shall be forwarded to RS for review. Owner is encouraged to be present at opening of
bids.
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Bid Review
Bids shall be reviewed by RS to verify:
1) All work items are adequately addressed
2) Bids within 1 5 % of staff estimate
3) Contractor meets eligibility criteria
RS shall provide homeowner with a copy of comparison of all bids, and inform homeowner
which bids are eligible and acceptable for contract award. RS shall furnish homeowner with
a copy of all eligible and acceptable bids, and upon request, shall furnish homeowner with a
copy of all bids received and opened.
Contractor References
Homeowner is encouraged to request references directly from the eligible and acceptable
contractors, and to contact those references prior to contract award. The City will not offer
or verify references of contractors.
Contractor Selection
Homeowner shall notify City of contractor selection by completing "Notice to City of
Contractor Selection" form provided in pre-bid packet. Owner may choose any qualified
contractor who has submitted an eligible and acceptable bid which is within 15% of the staff
estimate. All mortgagees shall be required to sign appropriate documentation.
If no bids received are within 15% of the staff estimate, the homeowner shall choose the
qualified contractor offering the lowest bid or at the discretion of the Community Development
Manager, the project will be re-bid.
All contractor bids shall remain priced as submitted. No price adjustments are allowed atter
bid opening.
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Revised 07-12-93
BID PROCEDURES - EMERGENCY
Responsibility: RS
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Bid procedures are streamlined when work is required through an EMERGENCY LOAN, and differ from
the preceding BID PROCEDURES - REHABILITATION LOANS as follows:
Note: The BID PROCEDURES - REHABILITATION apply unless specifically modified for Emergency
Loans.
Owner Documents
RS will provide the homeowner with only the approved work write up (with any construction
drawings attached) prior to contractor notification of bid request. Self help is not permitted,
and contract award shall be made to the lowest qualified eligible and responsive bidder.
Site Insoection
Contractors shall contact the homeowner directly to schedule an inspection of the work to be
done.
Notification to Purchasina
RS shall provide Purchasing the following information with the request that bid be obtained:
Name, address and phone number of the owner
Name of contractors qualified to perform the required services
Copy of accepted work write up, with any construction drawings attached
Staff estimate of repair costs
Bid Packets
Purchasing shall contact at least three qualified contractors (telephone acceptable) requesting
bids, and shall make bid packets available consisting of the following: ..
Copy of the accepted work write up, with any construction drawings attached .
Procedure for contacting home owner
Copy of the required bid form
Statement indicating:
Contractor eligibility requirements
Availability of Rehabilitation Specifications
Availability of technical assistance in bid preparation
Equal Employment Opportunity compliance requirement
Requirement for item by item cost breakdown with bid
Procedure for bid submission, including notice that contractors are to bid only
on work items identified in Work Write Up. Any proposed
modifications or additions to work items must be clearly identified and
listed separately as proposed Change Orders.
Deadline for bid submission
Criteria for bid acceptability
Progress payment procedures
Final payment procedures
Pre-bid Documentation from Rehabilitation Soecialist
These requirements are not applicable to Emergency Loans, except the staff estimate of repair
costs, which is to be submitted to Purchasing upon notification, above.
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Revised 07-12-93
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BID PROCEDURES - EMERGENCY (cont.)
Bid Submission and aDenine
Bids shall be opened upon receipt of bids (or indication that no bid will be offered) from all
notified contractors, or at the pre-determined submission deadline, whichever is first.
Purchasing shall list the bids received, and shall indicate which are within 1 5 % of the staff
estimate. Bids shall be forwarded to RS for review.
Bid Review
RS shall provide homeowner with a copy of the lowest qualified responsive bid. If not within
15% of staff estimate, at the discretion of the Community Development Manager, the project
will be re-bid. .
Contractor References
These requirements are not applicable to Emergency Loans
Contractor Selection .
Homeowner shall award Contract for Services to the lowest qualified responsive contractor,
unless the project is to be re-bid. All mortgagees shall be required to sign appropriate
documentation.
Self HelD
Self Help is not allowed through Emergency Loans.
ALL OTHER BID PROCEDURES REMAIN UNCHANGED
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Revised 07-12-93
PRECLOSING
Responsibility: HS
Determine Relocation Needs
Housing Specialist shall determine household's relocation needs in consultation with ..
Rehabilitation Specialist as per adopted Local Relocation Policy. .,
Proiect Budaet
Housing Specialist and Rehabilitation Specialist will prepare a final project budget based on the
selected bid, the material cost of self help items, and Closing and related expenses.
Contingency funds shall be included in all projects, not to exceed 10% of the total budget.
Homeowner shall review budget and acknowledge acceptance in writing.
Comolete Reauired Checklists
Policy Checklist
Complete department Loan Policy Checklist to ensure project compliance with policy.
Categories of review include household eligibility, property eligibility, improvement
eligibility, and compliance with other applicable regulations and policies.
Statutory Checklist
Consideration of the checklist categories is required. Completion of the checklist is
required only if one or more of the categories is not exempt. Historic review is
considered a triggering factor.
Establish Preliminarv Construction Schedule
Formal ADDlication
Prepare a formal loan application for client's signature using verified information and project
costs. Obtain signature of applicant. All mortgagees shall be required to sign appropriate
documentation.
Estimate of Loan Costs and Payments
Provide applicant with an estimate of loan costs, including any application fees, prepaid
interest, recording fees and taxes, appraisals, title policy costs, and any other expenses
anticipated in obtaining the proposed loan. Provide applicant with an estimate of the monthly
payment required under the terms of the proposed loan.
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Loan Committee Aooroval
The Loan Committee will review all documents relating to the application and project, including
eligibility criteria, inspection reports, work write up, bids, appraisal, project budget, title search,
relocation needs, checklists, formal application, and all other relevant materials and documents.
Upon Loan Committee approval, prepare a loan guarantee for Challenge loans, to be signed
by the Director of Planning and Development, or his designee, request title company to
schedule loan closing, and prepare any additional documents required.
Contractor Award - Contract for Services
The Contract for Services to be executed by the owner and the contractor shall specify the
following: 1) the legal relationship and responsibilities of the parties, including notice that the
City is not a party to the contract, but is acting as a lender only; 2) method of dispute
resolution; 3) the contract sum; 4) a schedule for performance, with notice of applicable
penalties; 5) payment schedule and requirements; 6) any other contractual terms necessary.
Homeowner and contractor shall execute Contract for Services on standard City form.
Construction work write up , draw schedules and any construction drawings shall be attached
to the Contract for Services. All mortgagees shall be required to sign appropriate
documentation.
RS shall deliver Notice to Commence to contractor upon receipt and execution of work
contract.
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PRECLOSING (cont.)
Certificate of Homeowner's Insurance
Homeowner to provide a certificate of insurance naming the City of Clearwater or participating
lender as mortgagee in an amount sufficient to protect the program investment prior to loan
closing.
Aoolication Transmittal - Challenoe 2000 Initiative Loans:
Assemble the following documents for transmittal to the participating lender: Application
Transmittal Cover Sheet, Initial application/worksheet; formal loan application; Borrower's
Certificate and Authorization to Release Information; preliminary credit report; applicable
verifications; appraisal, if required; termite inspection report; work write up; contract for
services; certificate of insurance; estimate of loan costs and payments; City Loan Guarantee.
Determine if client has a banking relationship, such as savings account or outstanding loan,
with any participating Challenge lender. If such a relationship exists, client's application
package is to be transmitted to that institution. If no such relationship exists, transmit
applications to lenders on a rotating basis.
Application transmittal is to be by US Mail Service Qr personal delivery by program staff.
Applicant is not to personally deliver application documents to lender.
Order Title Policv
Challenge 2000 Initiative loan:
Lender to order title policy from program approved title company upon approval of
application.
"Blended Loan":
Housing Specialist to order additional title policy naming City upon notice of lender's
acceptance.
City Loan:
Housing Specialist to order title policy naming City upon loan committee approval.
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CLOSING
Responsibility: HS
Closing of loans will be conducted by title company. Title company will perform the following service:
preliminary title search, issuing title policies, loan closing, recording documents.
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Closina
Housing Specialist shall work with title company closing agent to complete and obtain
client/borrower's signature(s) on all closing documents which include: (Signature shall be
notarized as required). All mortgagees shall be required to sign appropriate documentation.
1) Mortgage
2) Note
3) Notice of Right to Cancel
4) Federal Truth in Lending Statement
5) Notice of Commencement
6) Any other documents deemed necessary
Escrow of Funds
Notify Finance Department of loan closing, and request that an escrow account be established
if necessary.
Notify HOME Consortium of loan closing, and complete the necessary project set up forms, if
HOME funds will be used
Challenge and "blended" loans: All funds required for the completion of the project will be
deposited in a single escrow account to be serviced by title company, including:
1) Owner contribution
2) Private Challenge funds
3) City funds, as permitted
City loans (not "blended"): Expenditure of funds will require authorization of the owner and _
the City. Funds will be disbursed directly by the City upon approved draw request. .,
Two City signatures must attest to the draw request. Owner will be required to verify
expenditure of any required contribution prior to disbursement of any City funds.
Expenditure of funds will require authorization of the owner and the City, with two City
signatures attesting to the draw request. Disbursement will be in the above order, with any
excess funds reverting first to the City, and secondly to the private lender, at the completion
of the project.
Document Recordina
Recording of loan documents to be performed by closing agent.
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CONSTRUCTION
Responsibility: RS
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Pre-construction Conference
Rehabilitation Specialist shall meet with the homeowner, contractor and subcontractors
(subcontractors shall be required to attend at the discretion of the Rehabilitation Specialist) at
the job site to review the work write up, applicable construction specifications, and the roles
and responsibilities of the parties prior to contract award. Specific areas of review shall
include material selections, permit and inspection procedures and requirements, contractor
payments, construction schedule, dispute resolution'and warranty period. The conference
shall include a walk through the project, identifying work items to be completed and the
manner of completion. Contractor shall provide Rehabilitation Specialist will a list of all
subcontractors to work on the project, indicating full business name and address, evidence of
proper licensure, and other information determined necessary.
Initiation of Construction
Construction to begin upon receipt of Notice to Commence and issuance of required permits,
as per Contract for Services.
Construction Permits and Insoections
Project is subject to permit and inspection requirements of Building Division. Contractor shall
be required to submit drawings of proposed work with permit application. Rehabilitation
Specialist will verify permit and inspection compliance prior to any payment.
Construction Monitorina
Day to day monitoring of the project is the responsibility of the homeowner, who shall notify
Rehabilitation Specialist of any concerns.
.
Rehabilitation Specialist will monitor construction and or rehabilitation through regular contact
with contractor and homeowner. Project will be inspected at the request of the homeowner
and prior to any funds disbursements, including at the following specific points:
1) Prior to installation of new roof sheathing and prior to installation of new finish roofing
2) Prior to application of material over any exposed structural components, including plumbing,
floor joists, wall studs, ventilation and heating ductwork, etc
3) Formwork shall be inspected prior to pouring of concrete
41 Prior to application of sealant or prime paint coat, and prior to application of finish coat to
any surfaces to be sealed or painted.
5) At all other points of construction deemed critical by Rehabilitation Specialist
Chance Orders
Work not specifically required by the Contract for Services, with the accepted work write up
attached is prohibited, except as required by written Change Order, approved by the owner,
the contractor and the City. City approval shall require the approval of the Rehabilitation
Specialist and the Housing Specialist, and shall require that the Housing Specialist verify the
availability of any additional funds necessary as a result of change orders.
Any work performed by the contractor without contractual authorization, either by the work
contract or an approved change order, shall be at the contractor's risk, and may result in the
contractor's termination from the program.
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Pavment Reauests
Progress payments will be made for work completed or materials delivered to site, as per
Contract for Services. Expenditure of funds will require authorization of the owner and the
City, with two City signatures attesting to the draw request. Payments may not be made
without the authorization of homeowner. RS will obtain approval of the homeowner on
Request for Payment forms. All payments will be in the form of two party checks, payable to
both the homeowner and the contractor. All mortgagees shall be required to sign appropriate
documentation.
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Revised 07-12-93
CONSTRUCTION (cont.)
Owner Reimbursement
Owner may receive reimbursement for eligible pre-approved expenses by presentation _
of valid receipts for purchases. Sales taxes on material purchases will be reimbursed. _
Contractor Progress Draw Requests
Progress payment requests shall be initiated by the contractor, at points of completion
as per the Contract for Services. Prior to release of any funds, RS shall inspect work
and verify progress, secure proper release of liens for contractor, and review work
progress and secure payment authorization of owner.
All projects will be subject to a holdback of at least 10%, to ensure completion, as per the
Contract for Services.
Final Insoection and Pavment
Contractor shall notify RS at the completion of work, and shall request final payment. Final
payment request shall include all necessary final lien waivers and evidence of satisfactory final
permit inspections, with copy of documentation in file. RS shall inspect the property and
prepare a list of any items with are not completed or i.n compliance with the Work Write Up
("punch list"). Final payment including holdback funds will be issued upon: 1) satisfactory
completion of punch list items (if any) and inspection by RS; 2) delivery of all warranties,
manuals and other documents to owner; 3) inspection by the Standard Housing Inspector to
verify correction of all code violations; and 4) approval of owner and City, as per Contract for
Services. Two City signatures shall attest to the draw request. All mortgagees shall be
required to sign appropriate documentation.
Proiect Close Out
Upon completion of the construction, and payment of any funds due to the contractor, HS shall
prepare a statement detailing the disposition of all funds for the signature of the owner. All
mortgagees shall be required to sign appropriate documentation. Any funds not used in the
construction shall be applied against the outstanding balance of the loan. Send copy of
disposition statement to Finance Department.
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Prepare project completion report and transmit to the Finance Department and the HOME
Consortium if HOME funds were used.
Warrantv
All improvements or work shall be warranted for a minimum period of one year (materials and
labor) from the date of project completion (final payment), except for abuse or negligence by
the owner or resident(s). Additional specific warranty requirements are detailed in the Program
Specifications, which are incorporated into all Contracts for Service. Contractor shall provide
all original warranty documents and information to the homeowner, and provide a copy of each
to the Community Development Division.
Contractors failing to complete any and all work required by warranty provisions within 30
days of written notice, in a manner consistent with the original Contract for Services, shall be
subject to removal from the list of eligible contractors, and shall be liable for all costs incurred
in order to effect such warranty repairs.
Post Construction Insoections
RS will perform at least two additional inspection prior to the expiration of the contract
warranty period, approximately two months after completion of construction, and one moth
prior to warranty expiration.. RS shall notify contractor of all work items which need follow up
maintenance or service, and shall monitor any repairs necessary.
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CONSTRUCTION (cont.)
Conflict Resolution
If conflict occurs between homeowner and contractor, Rehabilitation Specialist, in consultation
with the Housing Specialist, will review the dispute, and offer a fair resolution. If the proposed
resolution is not accepted, the parties to the dispute shall proceed to seek resolution in the
following sequence: 1) request review by the Community Development Manager; 2) appeal to
the Neighborhood Advisory Committee, or its designated subcommittee ; 3) seek formal and
binding arbitration.
The position of the City staff shall be impartial in regards to ongoing disputes, seeking
voluntary resolution without formal arbitration or adjudication. The Community Development
Department's relationship with the parties is that of lender, and therefore cannot make
payments from homeowner's project funds without homeowner's authorization, unless
expressly permitted under the Contract for Services.
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Revised 07-12-93
ADMINISTRATION, MONITORING AND SERVICING
Responsibility: HS
Challenae Initiative Interest Rates
Housing Specialist will determine the interest rates for Challenge mortgage loans, in a manner
determined by the participating lenders' steering committee. Notification of interest rates will
be sent to participating lenders and interested parties.
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loan Servicina
Challenge loans will be serviced by the private lender making the original loan. lenders are to
report status of loans on a monthly basis. Housing Specialist to monitor loan status reports
for delinquencies of 30 days or more. Borrowers with delinquent loan accounts maybe referred
to a budget counseling or foreclosure prevention agency to correct delinquency prior to
reaching a 90 day delinquency.
If a Challenge loan becomes 90 days delinquent and the lender notifies the City of its intent
to exercise the loan guarantee, the loan will be purchased by the City in accordance with the
guarantee.
City originated amortizing loans will be serviced by private lender under servicing agreement.
Housing Specialist will monitor all lender reports to ensure accuracy and adequate notice of
potential delinquencies.
Residence Reauirement
Secured property must be primary residence of borrower throughout the loan term, unless
borrower has secured the prior written consent of the mortgagee and the City. Such consent
shall be granted only if the property has remained the primary residence of the borrower for
at least three years from the date of the loan, and only in special circumstances (medical need
or infirmity, etc.) that dictate this action is in the best interests of the borrower. Such consent
shall require the approval of the loan Committee, and for deferred payment loans, be ..
contingent upon the execution of a revised mortgage note, requiring amortizing payments on .,
terms acceptable to the City. Housing Specialist will verify residence annually of borrowers.
Assumotion of Mortaaae
Mortgage obligations are not assumable, but may be rewritten for persons eligible for like
original mortgages at the time of requested assumption, and require full verification of
Qualifications, including applicable lending ratios and affordability standards. Property must
meet code requirements. Execution of new loan documents is required for rewritten loans.
Procedure for rewriting loans will be handled as per new loan procedures.
Challenge loans may be rewritten only with the consent of the lender and the City, and with
the remaining term of the City guarantee.
Deferred payment rehabilitation loans may only be rewritten on an amortizing basis, to be paid
off over a maximum 20 year period at the program interest rate of 8%.
Deferred payment Infill Housing loans may not be assumed or rewritten, and are due in full
upon transfer of property or default.
Amortizing interest bearing loans may only be rewritten without extending original satisfaction
date at the program interest rate of 8%.
loans not eligible to be rewritten are due in full upon transfer or default, as per mortgage.
Transfer of property to surviving spouse is not considered a transfer of the property for the _
purposes of this section. .,
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Revised 07-12-93
ADMINISTRATION, MONITORING AND SERVICING (cont.)
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Subordination
Challenge 2000 Initiative and City loans may only be subordinated with the consent of the
lender and the City. Each request for subordination will be reviewed by the Housing
Specialist, based on the following factors:
1) Payment record of borrower
2) Household ability to pay and lending ratios
3) Security of mortgage
4) Reason for request
5) Any other relevant factor
Housing Specialist shall make recommendation to the Community Development Manager,
whose approval is required for loan subordination.
Delinauencv and Default
See policy section regarding delinquency and default
Disoosition of Foreclosed Prooerties
Housing Specialist will coordinate disposition of foreclQsed properties, and maintain a central
file on each.
Security Isafety
Housing Specialist shall notify the Police Department, Risk Management, and the
Rehabilitation Specialist of all foreclosures.
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Rehabilitation Specialist, upon notification from Housing Specialist, will arrange for
securing of the property, including installation of plywood sheathing over windows and
doors, as determined necessary to prevent unauthorized entry. Rehabilitation
Specialist will inspect property to assure that no hazards exist on the site which might
present a public danger, and will arrange to correct or remove any such hazards
present.
Maintenance
Rehabilitation Specialist will arrange for scheduled maintenance of the property,
including lawn care and rubbish removal.
Insurance
Housing Specialist will notify City Risk Manager of foreclosure, who will arrange
property insurance coverage as necessary.
Inspection
Housing Specialist will notify the Building Division of foreclosure and request
inspection, as per Standard Housing Code Inspection procedure. Rehabilitation
Specialist will prepare work write up, and secure bids for repair, as per the procedure
for rehabilitation bids.
Repair
Only items presenting a public hazard or representing a serious deficiency which may
result in secondary damages (such as leaking roof) will be repaired during City
ownership of property.
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Acquisition and Holding Costs
To be paid from CDBG funds, as permitted. These include document recording fees,
repair and maintenance, property insurance, taxes, marketing, etc.
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Revised 07-12-93
ADMINISTRATION. MONITORING AND SERVICING (cont.)
Sales Price
Housing Specialist will order appraisal of foreclosed properties. Property will be _
marketed and sold at a price determined by appraisal. All offers to purchase at less will .,
require approval of the City Commission.
Sale
Property will be sold · As Is.. Prospective purchasers may review inspection reports
and contractor bids. Purchasers at or below 80% of median income for properties
located outside target areas, or purchasers at or below 120% of median income for
properties within target areas may obtain a Challenge Initiative mortgage guarantee for
90% of the purchase price on terms consistent with that program. Purchasers above
those income limits will be required to obtain private non-subsidized funding, except
that in limited cases, the City may accept p. mortgage for a portion of the purchase
price.
Rental
The City will not rent or lease foreclosed properties to private individuals.
Proaram Manual - Procedures and ADDendices
The Community Development Manager, or his designee, shall update and revise the procedures
and appendices detailed within and attached to this manual to reflect changes, modifications
or variations of policy, procedure, other requirements or goals as he shall determine necessary.
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THIS PAGE INTENTIALL Y LEFT BLANK
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84
Revised 07-12-93
ebreviations ................................ v. 41
Ability to Pay. . . . . . . ix. 10.17,20.22,27.32,35.65.66.82
Abuse. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 28, 29, 79
Affordllbility ........... v. 7. 22. 27. 45, 48. 54, 64. 65. 81
Affordable Housing .................... vii. 4. 22. 46. 47
Alternative Housing .............................. 31
Amortize . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. v, 32
Anniversary Date ................................. 4
Applicant ......... 29, 43-49, 53-58. 53. 64. 65. 68. 75. 76
Application Transmittal. . . . . . . iii. 47. 76. Appendix - Section IX
Apprai_ 8.9.12,13.16.17.20,23,24.27,43.47,48.57.75
.................................. 76.83
Arbitration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 28, 80
Assets v, 3. 8. 11. 15. 19. 22, 27, 34. 35. 44. 45. 53. 54. 64. 66
Assumption. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 27.81
Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 55-57. 70-75
B1anded Loan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 66, 76
Builder's Risk Insurance ..................... 49.57.59
Building Codesv. vi, 9. 13, 17. 29. 32. 36. 37. 45, 47. 66. 69,70
.................................. 78.82
ChalhiiigiK. 3.7,9.11.15.19,21-23.27.31,32.45-51,54.55.
57.58.60.61,65.66.75-77.81-83, Appendix - Section IX
Change Orders.............. 49.50.58.60.70.71.73,78
ChecWIiIl06. 43. 48. 49, 53. 57. 59, 65. 75, Appendix - Section IX
CityLoan .................11.15,23.31,32.58.64.76
City Manager. . . . . . . . . . . . . . . . . .. x, 11. 15. 28, 29,35, 37
City of Clearwatbriii. vii. x, 1, 3. 7, 11, 28. 32, 43. 46, 47, 66. 68
. . . . . . . . . . . . . . . .. 70. 76, Appendix - Section VIII
Clearwater Neighborhood Housing Services (CNH~, 3. 4. 7. 11, 15
. ... . . ... . ..... 19,21,41.43-47.46-49,63-65
.Iient .... 3, 7, 8, ", 12, 15, 16, 19-22, 30-32, 35. 36. 75-77
lient Eligibility ..................... 3. 7, 11. 15, 19, 21
ClosBlg4, 9.13.17,20.24,43.45-49,55.57,58.65,67,75-77
Collection ................................ 30-32. 35
Collection Agreement Requirements . . . . . . . . . . . . . . . . . 30-32
Community Developmen., vi, vii. xii. xiii, 3, 4. 8, 9. 12, 13, 16, 17
. .. 19, 20, 22-24. 27-32, 35. 41, 43, 46. 48. 64. 65
. . . . . . . . . . . . . . . .. 68-70, 72. 74, 79. 80, 82. 83
Community Development Managl8. 4, 8, 9. 12, 16. 17, 19, 20, 22
. . . . . . .. 23. 27-32, 35. 65. 70. 72, 74. 80, 82. 83
Complaint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 28, 29
Condemnation .................................. 22
Conflict Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 80
Construct~rMi. 3-5, 8.12.16,24,28.29,31.33,37.41,46,47
. . . . .. 49, 50, 55-57. 59, 60, 65, 71. 73, 75, 78-80
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i, iii
Contractor Award ............................... 75
Counseling............. 15,31.44,45.47,54,55,67,81
Credit.. v. 3, 7.11,15.19,21,29,44,45.54,64,66,67,76
Credit Report. . . . . . . . . . . . . . . . . . . . . . . . .. 45, 54. 64. 76
Creditworthy. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. v. 29. 66
Default .................. ix, 4. 12, 23. 30-32. 35, 81. 82
Deferred Payment Loan iii, v. ix. 3, 4, 7-12, 15. 17. 19-23, 31, 32
. . . . . . . . . . . . . . . .. 41, 81. Appendix - Section IX
Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. v
Delinquency ..................... 30. 32, 35. 64, 81. 82
Demolition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 22. 24
Deposit. . . . . . . . . . . . . . . . . . . . . 3, 4. 43, 44. 46, 49. 58, 66
Dispute. . . . . . . . . . . . . . . . . . . . . . . . . 28, 49. 59. 75. 78. 80
Document Stamps. . . . . . . . . . 4,9. 13, 17.20,24,72.77,82
Downpayment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3,4
"raw Requests ................................. 79
~mergency ............ ix. x, 19.20,29.36,53.65,73.74
Energy Efficiency. . . . .. iii. 9. 13. 17,32. Appendix - Section IV
Environmental Requirements ................ 9, 13. 17. 33
INDEX
Equal Employment Opportunity ................ 57,71,73
Equity. . . . . . . v. vi, 3. 8, 11. 12. 16. 20, 27. 35. 54. 55. 64-66
Escrow ...... . . . . . . . . . . . . . . . . . . . . 4, 49, 50. 53, 58. 77
FHA 203(b) Mortgage. . . . . . . . . . . . . . . . . 3, 8, 12. 16, 20, 22
First Mortgage . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .. 46
First Time Buyer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 44
Flood Insurance. . . . . . . . . . . . . . . . . . . . . . . .. 9.13, 17.33
Food Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 34
Foreclosure ................... 30-32. 35. 51, 61. 81. 82
Fundable Activities. . . . . . . . . . . . . . . . . . . 4,9, 13, 17,20,24
General Property Improvements.. v, x. 9, 13. 15. 17,32.33,68
GPI................................. v, x, 41, 56. 65
Grant .................... v, vii. 4. 22, 24. 33, 41, 46-48
Gross Household Income. . . . . . . . . . . . . . . . . v, 27, 35. 45, 54
Guaranteec. 3,4.7,9,22,27,31,47.48,51.61,75.76.81,83
Handicapped Residents. . . . . . . . . . . . . . . .. 9,13,17.32,33
Hardship .....,...................... v, 27. 30. 31, 37
Hazard .............................. 19.35,36.82
HazMds .. .........8.9.12,13, 16, 17,33.3~3~5~82
Health. . : . . . . . . . . . . . . . . . . . . .. x. 7, 11. 15, 19-21, 34-36
Historic Rii)li6~ 47, 48, 54-56. 64, 66. 75. Appendix - Section VIII
Holdback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 79
Home Equity Loan ................................ vi
House Plan ............................ 3,43.46.48
Housing SpeciaM28. 41, 50, 51. 59-61, 64. 67, 68, 75-78, 80-83
Incipient Violation ................................ v
Income Determination. . . . . . . . . . . . . . . . . . . . . . . . .. 33, 35
Infill Housing Program. . . . . . . . . . . . . . . . . . . . .. 3, 9. 21, 23
Inspecti.Qrvi, 49-51. 55, 56, 59. 61. 65, 66. 68, 70-73, 75, 76, 78
. '.: . . . . . . . . . . . . . . . . . . . . . . . . . . .. 79, 82, 83
Insuranc8(, vi, 4. 9,13.17.29.33.34,37,43.49.51.53,56-59
. . . . . . . . . . . . . . . . . . . . . . . . . . .. 61. 70, 76, 82
Intervli\lr,abe. 3,4,7.9.15,16.19,21.23.30-33,41,53,75.81
Interview ........ iii, 30, 55. 56. 64-67. Appendix - Section IX
Lead Based Paint ...... iii. 8, 12. 16, 65. Appendix - Section V
Liens ..................... vi. 8. 12, 16, 22. 66, 70. 79
Loan Committet1. 9. 11. 12. 15, 16, 19. 21, 27. 30-32, 35-37, 45
. . . . . . . . . . . . . . . . . . . . . . . .. 57.69.75.76.81
Loan to Value Ratio ..................... vi, 3, 8, 23. 35
Long Term Debt.. vi, 3, 4, 9.17,20,22.23.27.31,35.65,67
Long Term Debt Ratio . . . . . . . . . . . . . . . . . . . .. vi. 31, 35. 67
Lot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3, 46
Luxury Improvements. . . . . . . . . . . . .. vi. x, 5.10.13,17.24
Maintenance Workshop ........... 7. fl, 15, 19.21,45.55
Map ..... . . . . . . . . . . . . . . . . .. x. xi, xii, xiii. 37. 54. 64, 66
Market Value............ x, 8, 9.12,16.17.20.24.27.53
Marketing .................................. 63, 82
Median Income .. iii, vi. 3. 8, 11. 15, 19. 21. 22, 33, 44. 45, 54
. . . . . . . . . . . . . . . . .. 64. 83. Appendix - Section III
Medical Expenses . . . . . . . . . . . . . . . . . . . . . .. 34, 35. 45, 54
Memorandum of Agreement ..... iii, 66, Appendix - Section VIII
Mortgaiii: v. vi. 3,4,8.10,12.16,19.20.22-24.27.31,32,45
. . . . . . . . . . . . .. 46, 49-51, 54, 58. 60. 61, 64. 77
. . . . . . . . . . . . . . . . .. 81-83, Appendix - Section IX
Negligence .............................. 28, 29, 79
Neighborhood Advisory Committee ............. 28. 70. 80
New Houses .................................... 3
North Greenwood.. vii, ix, xii, 3. 7. 8. 11. 15, 19. 21, 37, 63-66
Notice of Commencement. . . . . . . . . . . . . . . 49. 50, 58. 59. 77
Notification. . . . . . . . . . . . . . . . 53,57,68.70,71.73,81,82
Orientation ................................. 55, 65
Own", ix. 3,4,8,10.11.16,17,20.22,28,36.37,43.47.50
. . . . . . . .. 54,57.59.60,57.64,68-73,75,77-79
Payment Daferral .. . . . . . . . . . . . . . . . . . . . . . . . . . .. 30,31
Payment Recalculation ......................... 30. 31
85
Revised 07-12-93
Paymant Requests .. . . . . . . . . . . . . . . . . . . .. 50. 59. 78, 79
Payment Schedule ................... 3, 7, 21, 29-31, 75
Pension. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. v, 27
Permits. . . . . . . . . . . . . . . . . . . . . . . . . . . . 36, 49, 59. 70, 78
ATI .......................... vi. 4. 9,17.20.23,27
~or Credit ........................... 11. 15, 21. 67
Pre-closing .................................... 57
Preclosing .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 75, 76
Preconstruction Conference . . . . . . . . . . . . . . . . . . . . .. 49, 58
Primary Housing Expense .......... vi, 8, 16, 20, 22, 27, 37
Priority rating .............7,",'5,'9,2',35,36,55,65
Procedur", 27, 28, 31, 39, 41, 49,55,56,59,64-67,70-74,78
. ..... . . .. . . . . ... . . . . . .. .. . . ... . .. 81,83
Program Raquirements ......................... 27, 35
Project Budget. . . . . . . . . . . . . . . . . . . . . . . . .. 49, 56-58, 75
Recording Fees ............ 4,9, 13, 17,20,24,32,75,82
Refinancing. . .... . . . .......... vi, 5,8-10,13,17,20,36
Rehabilitation Specialist vi, 28, 50, 55, 59, 60. 68, 72. 73, 75. 78
.................................. 80,82
Relocation. iii, 21, 24, 34, 56, 57, 66.75. Appendix - Section VI
Rental. . . . . . . . . . . . . . . . iii, vii. 33, 83, Appendix - Section VII
Reside~8Ii, 3,4,8,9,12,16,20,22,23,27,30,31,33,65,81
Resolution. . . . . . . . . . . . . . . . . . . . 28, 29, 49, 59, 75, 78, 80
Safety.................. x, 7,11,15,19-21,35,36.82
Sale ................................ . .. 27, 43, 83
Sanitation..................... 7,11.15,19.21,35,36
Second Mortgage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 46
Self Help ............... 36,37,49,56,57,59,69,71-75
South Greenwood .......................... vii, xii, xiii
Special Circumstances .................... 9, 12. 16, 81
Standard Housing Con. 9, 13, 17, 19,29,33,35,46,56,60.66
. . . . . . . . . . . . . . . . . . . . . . . .. 68, 69. 75. 79. 82
Subordination ............................ 51, 61, 82
Target Area....... vi. xi, 3,5,7,8,11,15.17,19,21,37,63
T~4, 8, 9, 12, 13, 16, 17, 20, 22. 24, 34, 43, 46-49, 56-58, 60
_ . . . . . . . . . . . . . . . . . . . . .. 58, 65, 66, 75, 76, 77
~ansfer ................................. ix, 27, 81
Warranty. ... . . ... . . . ... 28.49,50.56,59-61,70,78,79
Wood Valley ................................... xiii
Work Write Up . . . ; .. vi, 55, 56, 69-71, 73, 75, 76, 78. 79. 82
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-
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Section I
Section II
Section III
Section IV
Section V
Section VI
Section VII
Section VIII
Section IX
APPENDIX
Infill Housing Specifications
Rehabilitation Specifications
1993 Eligible Income Guidelines - HUD Median Income
Eligible Energy Efficiency Improvements
Lead Based Paint Requirements
Local Relocation Policy
Rental Rehabilitation Program
Memorandum of Agreement Between City of Clearwater and Florida State Historic Preservation
Officer
Forms:
Initial Interview - Application
Clearwater Challenge 2000 Initiative - Application Transmittal
Borrower's Certification & Authorization
Loan Policy Checklist
Contractor Qualification Form
Work Contract
Mortgage - Infill
Mortgage - CDBG Rehabilitation
Mortgage - HOME Rehabilitation
Note - CDBG Deferred - Infill/Rehabilitation
Note - HOME Deferred
87
Revised 07-12-93
.
Section I
Infill Housing Specifications
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Appendix - Section I
Revised 07-12-93
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ctn.......,.
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COMMUNITY DEVELOPMENT
NEW HOUSING CONSTRUCTION STANDARDS
GENERAL SPECIFICATIONS AND PERFORMANCE STANDARDS
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L:\DATA\CDO\SCWlSPECMAN.NEW Revloed 07/12/93
This manual contains standards of performance and general specifications describing different
areas of work, extent and quality of materials, labor and workmanship. When work is being done in
any area contained in this manual, these specifications shall be binding and strictly adhered to.
Contractors will not be paid for any work deviating from specifications unless approved in writing by
the Homeowner and the Community Development Inspector.
.
SECTION I. GENERAL CRITERIA
Article 1. ComDliance with Codes
The Contractor shall comply with:
The Standard Building Code
The Standard Plumbing Code
The Standard Mechanical Code
The City of Clearwater Gas Code
The National Electric Code, and .
All State and City codes, laws, and ordinances in effect at the time of the award of the contract and
applicable to such work, and shall obtain at his own expense such permits, certificates, and licenses
as may be required in the performance of the work specified. (If any specification in this manual shall
be greater than that required by code, then this manual shall supersede said code. If any code matter
requires greater than manual specifications prior to the changing of this manual, then the code shall
supersede this manual.)
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Article 2. SDecified Materials
1.
All materials and workmanship shall comply, as noted herein, with all applicable codes and
requirements of the City of Clearwater, Florida.
2. The phrase "or approved equal" shall be interpreted to mean equal in quality and integral
properties and similar in design for all specified materials.
3. No "or approved equal" substitutions can be made without the written approval of the
Homeowner and the Community Development Inspector.
4. Nominal lumber dimensions have been used in this specifications manual.
Article 3. General Construction/Desion Standards
A. General Plan
1 .
2.
3.
4.
5.
6.
7.
e 8.
Plan should be "broken" (break the roof)
Minimum pitch on roof should be 4 to 12 minimum.
All porches must be useable 4 foot dimension in any
direction is too shallow - minimum dimensions must be 6' x 8'.
Minimum covered entryway.
Washer and dryer accessible from the inside/interior of the house.
If a habitable garage is an option then windows must be provided in
accordance code requirements for a sleeping room.
No construction "shotgun" effect.
Homes without a garage shall be equipped with a minimum of 50 sq. feet of
enclosed storage space, integral to the house, with an exterior door. this is
intended to provide storage for lawn and garden equipment.
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L:\DATAICDOISCWISPECMAN.NEW Reviaed 07/12/93
B.
Kitchens
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1 . Minimum square footage of usable counter space should be 30 square feet.
2. Standard overhead cabinets and range hood should be provided.
3. All kitchens must have oven, stove and refrigerator (See Section X Appliances.)
4. Dishwashers and garbage disposal are''OptionaL
C. Dining Areas
1. The following minimum dimensions should be provided.
2 Bedroom House. . . .9' x 8'(seating for 4)
3 Bedroom House. . . .9' x 10'(seating for 6)
4 Bedroom House. . . .9' x 12'(seating for 8)
D. Living Area
1. Living area shall contain a minimum of 150 sq. ft. with a minimum dimension
of 11 ft.
2. Bedrooms shall contain a minimum of 100 sq. ft. of clear area with a minimum
dimension of 9'.
E. Exterior Materials
1.
2.
3.
No wood siding.
Stucco, vinyl or aluminum siding is ok.
Painted or struck block is not acceptable as a finished wall.
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Article 4. ResDonsibilitv of Contractor
At his own expense the Contractor shall
a. -Obtain any necessary licenses and permits.
b. Provide competent supervision.
c. Take precautions necessary to protect persons or property against injury or damage
and be responsible for any such injury or damage that occurs as a result of his fault or
negligence.
d. Perform the work without unnecessarily interfering with other contractor's work or
owner's activities.
e. Be responsible for all damage to work performed and materials delivered (including
owner's furnished items) until completion and final acceptance.
f. The contractor shall be required to have on file with the Risk Management Office of the
City of Clearwater current certificates of insurance providing liability insurance and
workmen's compensation insurance in levels designated by the Community
Development Office as acceptable.
g. Arrange for a preconstruction conference with Rehabilitation Specialist, homeowner
and contractor prior to contract signing.
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a.
In addition to any other warranties set out elsewhere in the contract, the Contractor
must warrant that the work performed under the contract conforms to the contract
requirements and is free from any defect of equipment, materials, or design furnished,
or workmanship performed by the Contractor dr any of his subcontractors or suppliers
at any tier. Such warranty shall continue for a period of one year from the date of final
approval of the work performed under the contract. Under this warranty, the
Contractor shall remedy at his own expense any such failure to conform or any such
defect. In addition, the Contractor shall remedy at his own expense any damage to
owner owned or controlled real or personal property, when said damage is the result
of the Contractor's failure to conform to contract requirements or any such defect of
equipment, material, workmanship, or design. The Contractor's warranty with respect
to work performed hereunder will run for one year from the date of issuance of
Certificate of Occupancy.
The owner or his representative shall notify the contractor in writing by registered or
certified mail within a reasonable time not to exceed two weeks after the discovery of
any failure, defect, or damage. Notification to the contractor by the Community
Development Office, either verbally or in writing, may be substituted and is satisfactory
to comply with this requirement.
Should the contractor fail to remedy any failure, defect, or damage described above
within a reasonable period of time after notification, the Owner shall have the right to
replace, repair, or otherwise remedy such failure, defect, or damage at the contractor's
expense.
In addition to the other rights and remedies provided by this Article, all subcontractors',
manufacturers', and suppliers' warranties, both expressed or implied, respecting any
work and materials shall, at the direction of the owner, be enforced by the contractor
for the benefit of the owner. In such case, if the contractor's warranty (as shown in
"a." above) has expired, any suit directed by the owner to enforce a subcontractor's,
manufacturer's, or supplier's warranty shall be at the expense of the owner. The
contractor shall obtain any warranties which the subcontractors, manufacturers, or
suppliers would give in normal commercial practice and require such warranties to be
executed in writing to the owner with a provision for extending the warranty to the
successor(s) in title in the event the property is sold by the owner prior to the
expiration of the warranty period.
Notwithstanding any other provisions of this Article, unless such a defect is caused by
the negligence of the contractor or his subcontractors or suppliers at any tier, the
contractor shall not be liable for the repair of any defects of material or design
furnished by the owner, or for the repair of damage which results from any such defect
in owner furnished material or design.
The warranty specified herein shall not limit the owner's rights under the Inspection
and Acceptance clause of the contract with respect to latent defects, gross mistake,
or fraud.
b.
c.
d.
e.
f.
Article 6. Storace
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The contractor may use the premises for storage of equipment, tools, and materials, however,
neither the owner nor his representative assumes responsibility for any tools, materials, or
equipment stored by the contractor. No combustible materials or other fire hazards shall be
left or allowed to accumulate.
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Article 7. Clean-Uo
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The contractor shall keep the premises clean of all rubbish and debris generated by the work
in the contract, shall remove all such rubbish and debris during construction, and shall maintain
the buildings and grounds leaving it neat and clean.
Article 8. Materials and Workmanshio
a. ALL MATERIALS USED UNDER THESE SPECIFICATIONS SHALL BE NEW, OR SAME
OR BETTER GRADE QUALITY, DIMENSIONS, AND DESIGN AS THAT ORIGINALLY
SPECIFIED, UNLESS OTHERWISE SPECIFIED OR AGREED TO IN WRITING.
b. New Home Construction for City of Clearwater residents who have secured loans
through the City Community Development New Home Construction Program shall be
restricted to the use of the listed approved materials or their approved equal.
Exceptions must be approved by the homeowner and the City Inspector, and described
in the work contract. Contractors using unapproved or substandard materials are
advised that payment will be withheld until such materials are replaced with approved,
standard materials.
c. Workmanship shall be equal to best standard practice, with work performed by expert,
skilled craftsmen only. A competent Superintendent shall be in charge of all the work
at all times.
d. Materials and/or workmanship failing to meet these requirements shall be replaced at
the contractor's expense. Acceptance of materials and/or workmanship by an
authorized representative of the owner prior to completion of the contract does not
relieve the contractor from his obligation to produce materials and/or workmanship in
first class condition at the completion of the contract.
SECTION II. ROOFING: STANDARDS. SPECIFICATIONS. MATERIALS
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Article 1. Roof-General Soecifications
a. All roofing shall be applied in such a manner as to meet or exceed the requirements of
"the standard for the Installation of Roof Coverings", published by the Southern
Building Code Congress International, currently in effect, as well as these
specifications.
b. All roofing shall be flashed per code requirements. Drip trim shall extend one
fourth (1/4) inch below sheathing and extend back on the roof a minimum of
two (2) inches. Drip trim to be backed by 1 x 2 P.T. or other approved wood
of natural decay resistance unless vinyl or aluminum facia is specified.
c. Roofing nails shall not penetrate through roof sheathing at any open or visible spot.
d. When roofing is installed in conjunction with aluminum fascia, eavedrip, gravel stops,
and flashing shall be matching aluminum.
e. Roofing-Strip Shingles-Fiberglass
Underlayment shall be two layers of type fifteen (15) asphalt saturated nonperforated
felt applied in the following manner. Apply a 1 9-inch strip of type 1 5 asphalt saturated
shingle underlayment felt parallel with and starting at the eaves, fastened sufficiently
to hold in place. Starting at the eave, apply 36-inch wide sheets of underlayment
overlapping successive sheets 19 inches and fastened sufficiently to hold in place.
Over felt, install self sealing fiberglass strip shingles as per manufacturers
specifications.
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f.
Roofing-Metal
Install metal drip edge under felt paper at eaves and over the felt paper at gable ends.
Roofing-Built Up (Tar and Gravel)
Apply 431b. base sheet and mop in 3 ply of 151b. fiberglass felt. Apply appropriate drip
edge or gravel stop and flashing.
1. Top coat as per manufacturer's specifications.
2. Flood coat with hot asphalt and apply gravel as per owners choice.
Flat, built up roofs are allowed only for rear porches.
g.
h.
NOTE: The Building Inspector and the Community Development Inspector must approve the
drying or Base sheet prior to any shingles or hot asphalt being applied.
Article 2. ROOF FRAMING-GENERAL SPECIFICATIONS
a.
b.
c.
d.
e.
f.
e g.
Engineered trusses may be used when specified.
COLLAR TIES shall be installed on new rafters. Ties shall be 1 "x6" pine or fir and
located in the upper third of the roof height. SRacing not to exceed 48".
All saw cuts on roof framing and rafters shall be to the line and closely fitted.
When a ridge board is required, it shall be a minimum of 1" in thickness and not less
in depth than the cut end of the rafters it joins.
Ceiling Joists and Rafters shall be nailed to each other where possible. Ceiling joists
shall be continuous or joined together over a partition to provide a continuous tie
across the building.
Plywood Sheathing shall be a minimum 1/2" thick with butt clips between rafters when
on 24" centers. Solid Sheathing shall be nominal 1" thick. Strip Sheathing shall be
1 x4 spaced in accordance with manufacturers specifications for the type roof covering
being applied.
Any Fascia ten feet or less shall be one piece. Fascia boards shall be standard long
length and reach a minimum of four (4) rafter ends.
Article 3. ATTIC VENTILATION
All roofs with attic space shall be adequately vented per code with continuous soffit vents and
one of the following as specified.
a. Gable Vents
b. Ridge vent
c. Turbine
Article 4. Roofina Materials
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a. All shingle roofs shall be Class "A" fiberglass, 3 tab, self-sealing strip shingles, by
Owens Corning or approved equal.
b. All roofs on back porches, back screen rooms or roofs over rear patios must have a
minimum slope of 1/4" per 1'. No coal-tar pitch is allowed. All shingle roofs shall have
a minimum pitch of 4" in 1 2" .
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L:IDATA\CDO\SCW\SPECMAN.NEW Reviaed 07/12/93
SECTION III. DOORS: STANDARDS. SPECIFICATIONS. MATERIALS
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Article 1. Doors-General SDecifications
All doors shall be complete with new hardware and new lock-set in the" Dexter" series model
or approved equal, exterior doors to include key in knob lock and deadbolt, keyed alike. All
doors shall be hung level and plumb, after trimming and fitting of door, all edges shall receive
same finish as faces of door. A door bumper must be installed at all doors.
Article 2. Exterior Doors
A threshold and weather stripping is to be included on exterior doors. Any exterior door not
featuring lites is to have an observerscope. A pre hung metal door should be used unless
otherwise specified. Threshold shall be two piece aluminum having the vinyl weather strip
fastened to the underside of the door.
Article 3. Interior Doors
Interior doors shall be 1 3/8" flush, hollow core Birch, or as otherwise specified and finished
as designated by owner. If painting is specified, doors shall have smooth hard board or
masonite outer panels. All bedroom and bathroom doors to include a privacy lock.
Article 4. Aluminum Screen Door
Furnish and install .040 gauge screen door at indicated location. Screen door shall be 1" all
aluminum, prehung, with metal jamb, lock, automatic closer, and a grill. Color is to match
windows.
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Article 5. Garaae Door and Framina
Shall be 9' wide and of the type and style as specified, and be installed per manufacturers
recommendations.
Article 6. Slidina Glass Door
These shall be as specified and be provided with a security lock(submit catalog cuts), mounted
within reach of small children whenever possible.
Article 7. Shower and Tub Enclosure Doors
Frames enclosing the panels shall be a minimum of 1" x 7/16" on edge. Finish shall be electro
chemical clear anodized satin-finish aluminum. Panels shall be as specified. If glass, they must
conform to safety code (OS). If plastic, they must be 7/32" minimum thickness.
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SECTION IV. WINDOWS: STANDARDS. SPECIFICATIONS. MATERIALS
Article 1. Windows-General Soecifications
a. Aluminum awning windows or aluminum single hung windows, shall include new
screens, permanent weather stripping, positive locking device, nylon or stainless
bushings, and aluminum glazing bead. The awning window shall have a torque-bar
operator. All windows and frames shall be thoroughly caulked at the time of
installation.
b. Bathroom windows shall be obscured glass.
c. New Window Installation-Framina
Window opening shall be framed to fit standard size windows. Windows should all be
one brand so as to match throughout the house.
Article 2. Windows-Materials
a. Aluminum single hung by Keller or equal
SECTION V. PLUMBING: STANDARDS. SPECIFICATIONS. AND MATERIALS
Article 1. Plumbina and Accessories
.
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a.
Bath Accessories
Medicine cabinets shall have mirrors with minute or no distortion. Wall hung mirrors
shall be plate glass. Toilet paper holders, towel bar.s, metal soap dishes and grab bars
shall be Hallmark or equal. When installed in ceramic tile, they may be porcelain.
New Valves-Fixtures and Miscellaneous Items
1 . All fixtures shall be new first Quality with no visible defects. All work to
conform to the requirements of city code.
2. All new center sets shall have a brass body with chrome plated metal, or stain-
less steel shell and be equipped with replaceable seats. Plastic shell or spout.
3. New entrance valves shall be full flow gate valves.
4. When water service lines are installed that affect the proper grounding of the
electrical system, it shall be the duty of the Electrical Contractor to provide
proper grounding for the electrical system.
5. New nipples to copper pipe shall be brass.
6. All tub and shower combination valves shall have replaceable seats and shall
include all fittings and trim.
Kitchen Sinks
All kitchen sinks must be double bowl sinks unless otherwise specified.
Shall be cast iron or stainless steel as specified.
Shallow basins stainless steel shall not be used. The minimum acceptable sink depth
shall be 6'/2 or 7 inches. All stainless steel sinks shall be nickel-stainless--chrome
stainless is not acceptable.
Bath lavatories
All wall lavatory installations shall be 30" to 34" from floor to top of bowl and shall
include chrome legs.
Shower Stalls shall be as specified.
Bath tubs shall be enamel on steel unless otherwise specifically specified.
b.
c.
d.
e.
f.
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L:\DATAICDOISCWlSPECMAN.NEW Revi_ 07/12/93
Article 2. Plumbino Materials
a. Single lever washerless sink faucet-Delta or approved equal
b. Single lever washerless lavatory faucet-Delta or approved equal
c. Single lever washerless tub & shower faucet-Delta or approved equal
d. Stainless steel double bowl sink, 7" deep or'"better, Kingsford or approved equal -
(submit catalog cuts).
*For this section a Moen or Delex faucet will automatically be considered approved equal.
SECTION VI. ELECTRICAL: STANDARDS. SPECIFICATIONS. MATERIALS
Article 1. Electrical
All electrical work shall be performed in accordance with the applicable electrical code,
and must be approved by a qualified City Electrif;:al Inspector.
Article 2. Electrical Materials
Lighting fixtures shall be Thomas light fixtures, (or approved equal) - submit catalog cuts.
a. New electrical service panels shall conform to codes and shall be 100 amps minimum.
b. Smoke detectors shall be ionization type hardwired, battery powered are not
acceptable.
SECTION VII. FLOORING: STANDARD. SPECIFICATIONS. MATERIALS
a.
Plvwood floorino
Wood floors shall be 3/4" underlayment grade plywood, or 5/8" when specified. End
joists shall be staggered, and occur over floor joists. Interior plywood with exterior
glue is also acceptable, or other approved materials.
Sub Floorino
Sub flooring shall be minimum 1// COX plywood or better.
Oak Floorino
Install oak flooring in indicated rooms. Flooring shall be 25/32" x 2 1/2", end matched,
tongue and groove (select red oak-select white oak) sanded, sealed, with two coats
of varnish or polyurethane applied. New floors shall be completed with new shoe
mould, and/or base finished to match floor, unless otherwise specifically specified.
Wood Floors: Sand and Varnish
Sand, apply wood filler as needed, seal and apply two coats of varnish or polyurethane.
Exterior floorino
Tongue and groove flooring for porches or enclosed utility rooms shall be 1 "x4" "C"
grade or better. When the width of a wooden porch is less than 1 2', only one splice
per run will be permitted, splice shall occur over a joist and provided the spliced
flooring is supported by a minimum of three (3) joist. Adjacent end joints in runs of
flooring must be staggered by at least two joist.
Pine floorino
Install pine flooring in indicated rooms. Flooring shall be nominal 1 "x4", tongue and
groove, "C" grade or better pine, sanded, sealed, with two coats of varnish or
polyurethane applied. New floors shall be completed with new shoe and/or base mould
finished as noted above.
b.
c.
d.
e.
f.
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g.
Floor coverina
Install (except for slab on grade) underlayment grade hardboard as recommended by
manufacturer of the floor covering and nail as recommended by manufacturer of the
floor covering. Over underlayment install indicated floor covering using adhesive
recommended by manufacturer. When installing new floor covering, shoe mould and/or
base shall be replaced over the floor covering and be, finished with two (2) coats of
paint or varnish as designated by owner. Tile shall be manufactured by "Armstrong"
or approved equal(submit catalog cuts).
Floor Coverina-Ceramic
Ceramic floor tile shall equal or exceed the Standard Grade Requirements of U. S.
Department of Commerce Simplified Practice Recommendation R61-61 and Federal
Specification SST-108b. Floor tile shall be standard grade, selected by owner, set in
cement mortar "thickbed" base unless otherwise specifically specified. All ceramic
floors shall be finished with ceramic cove base tile.
Base and Shoe Moldina
1 . Ranch Style Base Molding
2. Clam Shell Base Molding
3. Shoe Molding
h.
i.
Article 2. Floors
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a.
Concrete and Others
All concrete floors in habitable rooms except kitchens shall be carpeted, and all floors
in kitchens, baths, and utility rooms be covered with a material and in such a manner
as to provide cleanability with minimum maintenance. Any omission or error in the
specifications that does not provide such a service .shall be brought to the Inspector's
attention by the performing contractor.
1 . Sheet Vinyl
Shall be seamless when installed in bathrooms.
SECTION VIII. CABINETS: STANDARDS. SPECIFICATIONS. AND MATERIALS
ALL KITCHEN CABINETS AND BATH VANITIES ARE TO BE MERILLAT "HORIZON" OR EQUAL
AS TO AMENITIES AND CONSTRUCTION.
Article 1. Cabinet-Kitchen
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a. Kitchen cabinets shall be built in compliance with FHA M.P.S. in regard to material
thickness and shelf and counter heights and depths. They shall also comply with FHA
M.P.S. insofar as designated space and size shall allow and the amount of drawer and
shelf space required. The area to be covered and type of wood and finish shall be
specified on bid form.
b. Base cabinet shall be Mica clad (minimum 1/32" thickness) with appropriate doors and
drawers. Top of cabinet shall be approximately 25" deep with a 4" back splash,
formica "Curv-a-Top" (.052" minimum thickness) or approved equal.
c. Counter top shall be approximately 25" deep with 4" coved backsplash, except for
tops with a radius. Formica Curv-a-top (.052" minimum thickness) or approved equal,
unless otherwise specified.
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L:\DATAICDOISCW\SPECMAN.NEW Revioed 07112/93
Article 2. Cabinet-Vanitv
Lavatory base cabinet shall be clad with mica plastic (1/32" minimum thickness) on sides,
fronts, doors, and drawers. Top shall be approximately 22" deep with 3" back splash or tile.
"Curv-a-top" covered with mica plastic (minimum .050" thickness or equivalent.) Imitation
molded marble tops can be used as a substitute.
Article 3. Cabinet-Medicine
Shall be standard size, recessed, with minimum of three (3) shelves and a mirror, unless
otherwise specified on Bid Specifications.
When a light fixture is included, the fixture shall include a separate wall switch.
Article 4. Closets
Build a clothes closet in the indicated room by installing ~"x4" studs, 16" on center, from floor
to ceiling. Minimum inside dimensions to be 2'xO" deep x 4' 0" wide for bedrooms. Closets
shall be finished inside and out to conform with room. Base board, doors, and trim out, clothes
shelf and rod inclusive. Shelf to be 1 "x12" nominal single board. Vinyl covered is also
acceptable, color as selected by owner.
SECTION IX. PAINTING: STANDARDS. SPECIFICATIONS. MATERIALS
Article 1. Paintina-General SDecifications
a.
All paint is to be removed from both sides of window and door glass by painting
contractor.
All paint shall be delivered to the job site in unopened containers.
All painting products shall be applied in strict accordance with manufacturer's
specifications.
All painting products shall be standard, of "best grade", 1 st line quality with labels on
the containers.
All stained and porous surfaces shall be sealed before painting.
All foreign material, such as nails, hooks, fasteners, etc., shall be removed, filled, and
sanded smooth before painting.
Any painting over dirt, loose, scaling, or peeling paint will be rejected. All joints in trim,
siding, and frames shall be caulked by gun method before application of paint. Prepare
surfaces by filling all cracks and holes both exterior and interior surfaces. Paint colors
shall be selected by the owner only.
All surfaces to receive paint shall be. primed or sealed including new drywall, number
of finish coats, and special applications are indicated. AI! surfaces including floors,
walls, ceilings, trim, doors, and windows shall be cleaned and excessive paint removed
from same upon completion of painting. Reasonable care shall be exercised in moving
ladders and scaffolding about dwelling to avoid damage to shrubbery and premises.
The painting of a room shall include all walls, ceilings, base trim, window and door
trim, interior of all closets. Kitchens and bathrooms shall be semigloss, so shall base
trim window and door trim, if painting is specified. No popcorn finish in kitchens or
bathrooms.
b.
c.
d.
e.
f.
g.
h.
i.
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a. GENERAL PREPARATION OF DWELLING
1. Remove all foreign objects including curtain rods, etc. Leave traverse rods in
closet on premises.
2. Tie back, neatly trim, or protect shrubbery as needed for performance of work,
or replacement in kind and size will be required.
3. Renail all loose siding, fascias, casing, base, stops, and trim of all kinds and
any other items necessary to bring to tight, original position.
4. Refit all doors, cabinet doors and sash so that they will operate freely and
repaint as necessary.
5. Remove all finish hardware except prime coated door butts and cabinet hinges.
6. Remove electrical cover plates and air registers. Drop or loosen all light
fixtures.
7. Cover duplex receptacles and switches.
8. Do not re-install finish hardware or cover plates until finish is dry.
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.
b.
APPLICATION & TYPES OF PAINT TO BE USED FOR SPECIFIC AREAS
1. The application of all materials, paints, varnish, etc. specified shall be done by
skilled craftsmen under the general supervision of a competent foreman and
shall be applied in a neat, workmanlike manner. The finished work shall be
smooth, even and free from brush marks, sags, runs, or holidays. .
2. Exterior painting shall not be done when weather conditions are not favorable.
No paint shall be applied unless the temperature is 50 degrees or more and
rising.
3. Paint shall be kept well stirred during use and screened free of skim, lumps,
and foreign matter. No paint, nor the residue thereof, shall be used after it has
caked or hardened. Paint shall be worked into all corners, voids, and joints.
Any edges of paint adjoining other colors or unpainted surfaces shall be sharp
and clean.
4. All painting shall comply with manufacturer's recommendations with regard to
application, temperature, surface preparation, and coverage per gallon.
5. Apply one (1) coat of exterior oil base primer to all new and bare exterior
wood.
6. All surfaces to be painted or varnished shall receive as many coats as
necessary to deliver full and uniform coverage. This shall include separate
sealing coats necessary to achieve such coverage and adherence even though
not specified.
c. MATERIAL SPECIFICATIONS
1 . Exterior and/or interior paints, enamels, and/or primers used on any surface in
residential structures constructed under these specifications shall be lead free.
2. The quality of all paints and related materials shall equal or exceed those
specified.
3. All paints shall be delivered to the project in labeled, unopened containers.
4. The primer for new and bare wood or metal surfaces and finish coats shall be
of the same manufacturer.
5. Prime all knots and/or sappy places with aluminum paint or shellac. This shall
not be construed as a complete prime coat of paint.
6. All new galvanized metal shall be washed (etched) with vinegar or other
product manufactured for this purpose prior to painting.
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7.
Apply one (1) coat of metal primer to downspouts and gutters,
unless pre-painted.
Spot prime all bare spots on ferrous metal with alkyd primer.
The underside of roof overhangs, porch and patio ceilings shall be painted with
semi-gloss or flat. If these areas are of rough structural lumber, i.e., exposed
rafters and sheathing, the flat finish is'preferred.
When areas are specified to be stained, the stain shall be of a type compatible
with existing surfaces and finish.
The above criteria also applies to detached structures when they are separately
specified.
Masonry or wood fencing shall be separately specified.
8.
9.
10.
11.
12.
d. APPLICATION ON EXTERIOR SURFACES OF DWELLING AND ATTACHED
STRUCTURES
1. The Contractor shall remove all nails, hooks, screws, tacks, etc., from walls
and/or millwork. Nails shall be countersunk. Remaining holes shall be filled
with spackling compound or putty, depending on surface material. Minor
cracks in plaster and wood shall be similarly repaired. These patches shall be
wiped clean to blend with surface.
e. APPLICATION ON INTERIOR SURFACES, INCLUDING FINISHED STORAGE ROOMS,
EXCLUDING FURNACE ROOMS
Article 3. Paints
1.
Interior ceilings to be white, wall color to be off-white unless otherwise
specified. Walls and ceilings, except in kitchens, baths, and utility rooms shall
be painted with flat latex or vinyl based paint.
Walls and ceilings of kitchens, baths, and utility rooms shall be painted with
semi-gloss enamel.
All wood surfaces where painting is specified shall be painted with semi-gloss
enamel except as follows: Interior surfaces of drawers not previously painted
shall be cleaned and sealed with clear sealer.
All surfaces specified to be varnished shall have abrasions carefully touched up
and varnished with clear satin finish. New surfaces to be varnished shall be
stained first. All surfaces shall be sanded as needed to render smooth to
touch. All new wood or unsealed surfaces such as kitchen cabinet interiors
shall be sealed with clear sealer. Clear sealer alone is sufficient for drawer
interiors.
2.
3.
4.
Only lead free, best grade, first quality paints will be acceptable. DPI or equal.
+ Surfaces shall be cleaned and prepared.
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SECTION X. APPLIANCES: STANDARDS. SPECIFICATIONS. AND MATERIALS
Article 1.
a.
b.
Article 2.
a.
b.
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Article 3.
a.
c.
d.
e.
f.
g.
Aooliances
ELECTRIC RANGES shall be installed and tested for proper operation.
GAS RANGES shall be connected to gas supply and tested for proper operation.
Duplex receptacle shall be included with range' when needed for range accessories.
RANGE HOODS shall match range quality, and be ducted to the outside.
REFRIGERATOR shall have min. 18cf capacity. Dedicated outlet shall be behind unit.
ELECTRICAL WATER HEATERS shall have a dedicated circuit.
GAS WATER HEATERS shall be installed complete with gas and vent pipes.
WASHING MACHINE-Install all necessary waste lines, hot and cold water supply lines,
bibs, and (1) grounded duplex 11 OV electric outlet within 2' of washer location.
DRYER - install vent duct to outside.
h.
c.
Heatino
FUEL OIL SYSTEMS ARE PROHIBITED.
GAS .
Indicated model shall be installed in area designated and tested for proper operation.
No unvented gas heaters shall be accepted.
Natural or propane AFUE = .70(1991) .781(1992)
ELECTRIC
Indicated model shall be installed in area designated and tested for proper operation.
Individual heaters shall be on separate circuits as per City of Clearwater Code.
Minimum efficiency ratings resistance heat any heat pump.
HSPF = 6.4(1991) 6.8(1992)
Room unit or PTHP
COP = 2.6(1991) 2.7(1992)
HSPF = 6.1(1991) 6.1 (1992)
b.
Aooliance and Eauioment Installations
WARRANTIES
Submit warranties on all appliances and equipment which normally carry warranties.
NEW MODELS
All installations shall be only models in current production unless space without
modification permits only the installation of older models and only after approval of
Inspector. All shall be A.G.A. or UL approved as applicable.
WATER HEATERS
They shall be gas or electric, and shall have a minimum capacity of 30 gallons, 40
gallons for a three bedroom house. They shall be glass lined and carry a minimum
service warranty of five (5) years.
Minimum energy efficient rating.
Electric EF = .88
Gas, natural or propane EF = .54
FORCED AIR FURNACES
They shall be of size to adequately heat the habitable area and baths. Bid shall include
thermostat and wiring and all work so that installation is complete and operable.
CENTRAL REFRIGERATION AND/OR HEAT PUMPS
Units shall be as specified and all work shall conform to the requirements of City Code.
c.
d.
e.
Article 4. Aooliances-Materials
All appliances shall be Sears Kenmore - submit catalog cuts.
.
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L:\DATAICDOISCWlSPECMAN.NEW ReviMd 07/12193
SECTION XI. INSULATION: STANDARDS. SPECIFICATIONS. AND MATERIALS
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Shall be to State of Florida Energy Code.
Walls
Concrete/masonry R-5
Wood Frame 2" x 4" R-11
Wood Frame 2" x 6" R-19
Ceilinas
Under attic R-30
Single assembly R-1 9
Floors
Slab-on-grade No minimum
Raised wood R-11
Ducts
Unconditioned space
Conditioned space
R-4.2
No minimum
SECTION XII. CARPENTRY: STANDARDS. SPECIFICATIONS. MATERIALS AND MASONRY
Article 1. Caroentrv-General Soecifications
a.
These general specifications are mandatory where applicable.
1. All wood in contact with concrete, earth, or within twelve inches (12") of
ground shall be pressure treated. Furring strips applied to masonry shall be 1 x2
pressure treated No.2 Yellow Pine or other approved materials.
2. All structural lumber shall be grade stamped.
3. Exterior exposed wood work: "C" and better grade Douglas Fir or Cypress, or
other approved materials. Note white pine is not acceptable.
4. Interior wood work and trim: Shall be clear Douglas Fir, Ponderosa Pine, or
clear, ship grade pine, or other approved materials. No finger joint door jambs
trim will be accepted.
5. All studs shall be 16" o.c. All load bearing stud walls shall have double top
plates.
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Article 2. Wall Finish-Drvwall Over Furrina Strios
Walls shall be 1/2" sheetrock, taped, bedded, and sanded, installed over 1 "x2" furring strips
16" on center. Latex base paint to be added to texture coat.
Article 3. Wall Finish-Panelina
Paneling shall only be installed over 1/2" sheetrock taped and spackled(one coat). Paneling
shall be of the quality called for on Bid Specifications or approved equal. Installation shall
include matching inside corner trim, outside corner trim, window and door trim, cove molding,
and base trim. When installing in conjunction with new windows, paneling shall return to
windows and imitation marble sills: Method of installation shall adhere to manufacturers
recommendation.
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Article 4. Wall Finish-Ceramic Tile-Thin-set
Trim edges with bullnose tile. Wall tile shall equal or exceed the Standard Grade Requirements
of U. S. Department of Commerce Simplified Recommendation R61-61 and Federal
Specification SST-309b. Wall tile shall be standard grade 4"x4"x1/4".
Article 5. Damo Area Installations
a. In wet areas such as tub alcoves or showers, water resistant gypsum board, ASTM C
630 (Greenboard) shall be used as a base for ceramic tile.
b. Water resistant gypsum board shall be applied horizontally with factory edge spaced
a minimum of 1/4" above lip of receptor, tub, or sub pan.
c. Nail or screw spacing shall not exceed a"o.coo
d. If stud spacing exceeds 16"0.c., suitable blocking shall be installed approximately 1"
above tub or receptor and at horizontal joints in areas to receive tile.
e. Blocking shall also be installed for grab bars.
NOTE: DO NOT INSTALL GREEN BOARD ON CEILINGS.
Article 6. Fixture Set
a.
Set shall include paper holder, toothbrush holder, two (2) towel bars, soap dish, and
grab bar.
Ceramic
Metal, Hallmark or approved equal.
b.
c.
Article 7. Scuttle Holes
Shall be installed in area indicated on Bid Specifications (size 22"x36" minimum) and trimmed
to conform to ceiling surfaces.
Article a. Exterior Sidina-Aluminum
Cover indicated area of structure with minimum of .024" aluminum siding. Quality to be called
for on bid specifications. Siding shall be installed over a vapor barrier or reflective type
insulation as recommended by manufacturer. Installation shall include window J-channel,
inside and outside corners, starter strip, and finish mould. Installation per manufacturer's
recommendations.
Article 9. Soffit and Fascia-Aluminum or Vinvl
Enclose all eaves indicated. This shall be done by installing baked enamel, aluminum,
ventilated soffit material. Enclosing of eaves shall include installation of fascia board and
application of baked aluminum over same. Soffit material shall be not less that .024"
thickness, baked enamel aluminum and shall be horizontal at eves.
Wood soffit is not allowed.
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l:\DATAICDOISCWlSPECMAN.NEW Revi_ 07'12193
Article 10. Gutters and Downsoouts-Aluminum Baked Enamel or Galvanized
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Aluminum gutters shall be installed over existing fascia or backstop with hangers recommended
by manufacturer. The downspout shall be placed over concrete splash box. Minimum
acceptable gutter size is 5".
NOTE: FASCIA TO BE PAINTED PRIOR TO INSTALLATION OF GUTTERS.
Article 11. Drvwall
Drywall unless otherwise specified, the term "drywall" shall mean 1/2" tapered edge sheetrock
in a finished condition installed as per manufacturer's recommendations.
Article 12. Concrete-General Soecifications
These general specifications are mandatory where applicable.
a. No concrete is to be placed over grass, roots, or foreign material.
b. All reinforcing shall be free of scale, rust, or coatings, that reduce concrete bond.
c. All reinforcing rod shall be deformed, as per A.S.T.M. Designation A305.
d. Fill dirt shall be clean, compacted, and free of deleterious material.
e. All concrete slabs shall receive a 3 day cure unless chemical curing agents are applied.
f. All concrete forms shall be removed from site. Fill all voids in exposed concrete
. surfaces with cement paste.
Article 13. Piers-Bases
Piers shall be solid, one-piece-hollow block shall be filled with concrete (2500 p.s.i.). Minimum
dimension a"xa"-height equal to distance from bottom of joist or sill to existing ground surface.
Placement shall be as specified.
Bases shall be minimum 4" thick concrete (2500 p.s.i.) 16"x16" or larger. Bases must be set
on firm soil below existing ground level.
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Article 14. Steos
a. Treads shall be of uniform width and risers of uniform height in anyone flight of stairs,
or set of steps. NOTE: Rise shall not exceed 7 3/4 inches, minimum tread width
exclusive of nosing shall be 9". All treads shall have a nosing or effective projection
of approximately 1" where risers are closed.
b. PRECAST steps shall be standard size.
c. HOLLOW POURED steps shall be formed and poured over a"x16" footer. Wall
thickness shall be a minimum of 4" .
d. FRAME steps shall be P.T. 2"x12" stringer, net riser not to exceed 7 3/4". 1 1/a"x
12" bullnose, P.T. stairstock tread. Bottom of stringer to rest on concrete slab, slab
to be 3 ' x width of steps.
e. OTHER-any other type steps not listed will be written in detail on bid specifications.
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Article 15. Footinas
Footings shall be minImum 2500 p.s.i. reinforced concrete. Reinforcing steel shall be
deformed, minimum lap of thirty (30) bar diameters. Footing reinforcement per Clearwater
Code. Form work shall be used when existing soil is not sufficiently firm to retain concrete
pour. No concrete shall be poured over grass, roots, or foreign material.
Article 16. Concrete Block Walls
Exterior, shall be constructed on a"x 16" continuous footer with 2, 5/a" deformed steel rods,
hung per City of Clearwater Code. a"x a"x 16" masonry blocks set in approved mortar mix,
top course shall be nun Lintel blocks with one (1) 5/a" deformed steel rod hung and rebared
per City of Clearwater Code and filled with 2500 p.s.i. concrete or equal.
Article 1 7. Concrete Slab
All concrete slabs shall be minimum 4" thick, 2500 p.s,i. concrete. Reinforcing shall be 6"x
6" No. 10/10 welded wire or fiber reinforced over minimum 4 mil. visqueen. A three (3) day
cure process shall be accomplished unless chemical curing agents are applied.
Article 1a. Exterior of Dwellina and Attachments
a.
New concrete shall be 2500 p.s.i. and shall be placed in accordance with all applicable
codes. Proper fill and preparation shall be included. All exterior concrete shall be light
broom finish. A three (3) day cure process shall be accomplished unless chemical
curing agents are applied.
Flat concrete with 1/4" or larger cracks between slab and foundations of dwelling shall
be filled with synthetic rubber caulking.
b.
SECTION XIII. ACCESSORY BUILDINGS: STANDARDS AND SPECIFICATIONS
No metal utility building shall be installed unless the following requirements are met.
a. A print of the building shall be on file in the Building Division, and shall show the
following information:
1. Method of anchoring to slab or ground.
2. Thickness of metal used on walls.
3. Thickness of metal used on roof.
4. Wind load design when roof spans over a '- 0 ".
b. A building a' x 10' or larger shall contain one (1) door with lock in handle and one (1)
aluminum, single hung or awning window.
c. When wall panels are less than .024" thickness, points of attachment shall not exceed
4'-0".
d. All metal utility buildings shall be reasonably weather tight, and designed so that the
interior floor will be dry.
SECTION XIV. PEST EXTERMINATION: STANDARDS AND SPECIFICATIONS
Termite treatment is required on all ground beneath structures. The "Treatment" shall be that
treatment recommended by a bonded, State of Florida licensed exterminator to rid the structure
of any and all types of termites and shall carry a minimum guarantee of five (5) year.
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L:\DATAICDOISCWISPECMAN.NEW ReviHd 07112/93
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Section II
Rehabilitation Specifications
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Appendix - Section II
Revised 07-12-93
-
SPECIFICATIONS
AND
CONTRACT DQCtJMBNTS
FOR
COMMDNITY DEWLOPMJmT
-
fol;'
Residence
Street address
Clearwater, FL ZIP
CITY
OF
CLEARWATER
10 South Missouri Avenue
Clearwater, FL 34618
813-462-6880
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City of Clearwater, Flor~da
Corrununity Development Office
462-6880
Under Revision 7/1/93
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CITY OF CLEARWATER, ~RIDA
Community Development Office
Residential Rehabilitations
GENERAL SPECIFICATIONS AND PERFORMANCE STANDARDS
This manual conta~ns standards of performance and general specifications
describing different areas of work, extent and quality of materials, labor and
workmanship. Any reference to gender in this document shall not limit, but shall
mean to apply equally to, all persons. When rehabilitation work is being done
in any area contained in this manual, these specifications shall be binding and
strictly adhered to. Contractors will not be paid for any work deviating from
specifications unless approved in writ~ng by the Homeowner and the authorized
representative of the City of Clearwater, hereafter referred to as the "CITY".
All authorized changes of work to the original contract shall be in the form of
a "Change Order". No work shall deviate from original contract without an
approved change order. Work done without a duly executed change order is at the
contractors own expense.
Contractors are cautioned to offer proposals C?nly on those items identified
and detailed in the Work Write-Up from the CITY and submitted to the contractor ...
for a bid proposal. Failure to do so will result in the rejection of the .,
Contractor's entire bid proposal.
Install work in a neat and workmanlike manner, complete in detail, and
ready for intended use.
With regard to specified materials, the phrase "or approved equal" shall
be interpreted to mean equal in quality and integral properties and similar in
design. It shall be the responsibility of the contractor to submit "Shop
Drawings" or equipment specifications to the CITY for approval before
installation of any equipment. All materials and workmanship shall comply, as
noted herein, with all applicable codes and requirements of the CITY. No "or
equal" substitutions can be made without the written approval of the Homeowner
and the authorized representative of the CITY. All change orders require the
approval of owner(s), contractor, and the CITY to be valid.
A:INTRU.SA"
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INDEX
CONSTRUCTION SPECIFICATIONS
FOR
CITY OF CLEARWATER
PAGES
DIVISION ONE
GENERAL
01010-1 - 01010-4
DIVISION TWO
SECTION 02000 - PEST EXTERMINATION
02000-1 - 02000-2
DIVISION SIX
SECTION 06010 - CARPENTRY
06010-1 - 06010-7
DIVISION SEVEN
SECTION 07010
SECTION 07100
SECTION 07200
SECTION 07460
SECTION 07500
- VINYL SIDING
- MEMBRANE ROOFING
INSULATION
- GUTTERS AND DOWNSPOUTS
SHINGLE ROOFING
07010-1 - 07010-2
07100-1 - 07100-4
07200-1 - 07200-2
07460-1 - 07460-2
07500-1 - 07500-4
DIVISION EIGHT
SECTION 08100 - DOORS
SECTION 08200 - WINDOWS
08100-1 - 08100-3
08200-1 - 08200-2
DIVISION NINE
SECTION 09300 - CERAMIC TILE
SECTION 09500 - FLOORING
SECTION 09900 - PAINTING
09300-1 - 09300-3
09500-1 - 09500-5
09900-1 - 09900-9
DIVISION ELEVEN
SECTION 11452 - APPLIANCES
SECTION 11455 - CABINETS
11452-1 - 11452-2
11455-1 - 11455-3
DIVISION FIFTEEN - MECHANICAL
SECTION 15:00 - PLUMBING
SECTION 15200 - HVAC
15100-1 - 15100-4
15200-1 - 15200-5
DIVISION SIXTEEN - ELECTRICAL
SECTION 16100 - ELECTRICAL
16100-1 - 16100-5
SECTION 01010
GENERAL REQUIREMENTS
PART 1 - GENERAL
1.01 WORK INCLUDED
Work included shall include, but not be l~mited to:
A. Compliance with Codes:
The Contractor shall comply with all State, local and City codes,
laws, and ordinances in effect at the time of the award of the
contract and applicable to such work, and shall obtain at his own
expense such permits, certificates, and licenses as may be required
in the performance of the work specified. If any specification in
this manual shall be greater than that required by code, then this
manual shall supersede said code. If any code matte:- shall be
changed so as to require greater than manual speci=ications prior to
the changing of this manual, then the code shall supersede this
manual.
At his,own expense the Contractor shall:
a. Obtain any necessary licenses and permits.
b. Provide competent job site supe~ision.
c. Take precautions necessary to protect persons or property
against injury or damage and be responsible for any such
injury or damage that occurs as a result of his fault or
negligence.
d. Perform the work without unnecessarily interfering with other
contractcr's work or owner's activities.
e. Be responsible for: all damage incurred while in the process
of meeting contract requirements (excluding vandalism); and
materials delivered (including owner's furnished items) until
completion and final acceptance.
f. Repair, to match existing, all areas damaged in the
performance of the Contract at no additional expense to the
owner.
g. During the course of repairs, the Contractor shall notify the
authorized representative of THE CITY of any condition or
repair not covered in the Contract which is necessary to
perform for satisfacto~' completion of the project. Defects
which become evident as the work progresses shall be reported
to THE CITY and the owner, and not concealed.
h. The contractor shall be required to have on file with the
Community Development Office of THE CITY current certificates
of insurance providing liability insurance and workmen's
compensation insurance in levels designated by the Community
Development Office as acceptable. Documents shall be provided
with bid submission. Bids submitted without documents will
not be considered.
01010-1
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B.
Warranty of C0nstruction:
a. In addition to any other warranties set out elsewhere in the
contract, the Contractor must warrant that the work performed
under the contract conforms to the contract requirements and
is free from any defect of ~quipment, materials, or design
furnished, or workmanship performed by the Contractor or any
of his subcontractors or suppliers at any tier. Such warranty
shall continue for a period of one year from the date of final
approval of the work performed under the contract. Under this
warranty, the Contractor shall remedy at his own expense any
such failure to conform or any such defect. In addition, the
Contractor shall remedy at his own expense any damage to owner
owned or controlled real or personal property, when said
damage is the result of the Contractor's failure to conform to
contract requirements or any such defect of equipment,
material, workmanship, or design. The Contractor's warranty
with respect to work repaired or replaced hereunder will run
for one year from the date of such repair or replacement.
b. The owner, or his approved representative, shall notify the
contractor in writing by registered or certified mail within
a reasonable time not to exceed two weeks after the discovery
of any failure, defect, or damage. Notification to the
contractor by the Community Development Office, either
verbally or in writing, may be substituted and is satisfactory
to comply with this requirement...
c. Should the contractor fail to remedy any failure, defect, or
damage described above wi thin a reasonable period of time
after notification, the Owner shall have the right to replace,
repair, or otherwise remedy such failure, defect, or damage at
the contractor's expense.
d. In addition to the other rights and remedies provided by this
Article, all subcontractors', manufacturers', and suppliers'
warranties, both expressed or implied, respecting any work and
materials shall, at the direction of the owner, be enforced by
the contractor for the benefit of the owner. In such case, if
the contractor's warranty (as shown in "a." above) has
expired, any suit directed by the owner to enforce a
subcontractor's, manufacturer's, or supplier's warranty shall
be at the expense of the owner. The contractor shall obtain
any warranties which the subcontractors, manufacturers, or
suppliers would give in normal commercial practice and require
such warranties to be executed in writing to the owner with a
provision for extending the warranty to the successor(s) in
title in the event the property is sold by the owner prior to
the expiration of the warranty period. Copies of all such
warranties from manufacturers shall be submitted to THE CITY
and kept with records of contract.
01010-2
e.
Notwithstanding any other provisions of this Article, unless
such a defect is caused by the negligence of the contractor or
his subcontractors or suppliers at any tier, the contractor
shall not be liable for the repair of any defects of material
or design furnished by the owner, or for the repair of damage
which results from any such defect in owner furnished material
or design.
The warranty specified herein shall not limit the owner's
rights under the Inspection and Acceptance clause of the
contract with respect to latent defects, gross mistake, or
fraud.
The contractor shall, upon complet~on of the contract, furnish
written and verbal operating and maintenance instructions to
the owner. Copies of all written instructions shall be
submitted to THE CITY for record.
f.
g.
C. Storaqe
The contractor may use the premises for storage of equipment, tools,
and materials, however, neither the owner nor any owner's
representative assumes responsibility for any tools, materials, or
equipment stored by the contractor. No non.building combustible
materials, fuels, or other fire hazards shall be left or allowed to
accumulate.
D.
Clean.Up
The contractor shall keep the premises..clean of all scrap material,
rubbish and debris generated by the work in the contract, shall
daily remove all such rubbish, scrap material and debris during
repair, and shall leave the buildings and grounds neat and clean.
All costs, labor, and equipment involved in the clean-up process
shall be the contractor's responsibility. All materials shall be
disposed of in an approved manner and in a properly designated
location or site. All asbestos removal shall be done by approved
and licensed personnel to the satisfaction of CITY, County, State,
and Federal regulations. All findings of asbestos must be reported
to THE CITY and County authorities.
E. Materials and Workmanship
a. ALL MATERIALS USED UNDER THESE SPECIFICATIONS SHALL BE NEW, OR
SAME OR BETl'ER GRADE QUALITY, DIMENSIONS, AND DESIGN AS THAT
ORIGINALLY INSTALLED, UNLESS OTHERWISE SPECIFIED OR AGREED TO
IN WRITING.
b. All construction and materials shall be restricted to the use
of the listed approved materials or their approved equal. All
exceptions must be approved by the homeowner and the City.
Work done, or materials installed, with products, methods, or
equipment that has not been approved by THE CITY will have
payment withheld until replace with approved.
c. Workmanship shall be equal to best standard practice, with
work performed by expert, skilled craftsmen only. A competent
Superintendent shall be in charge of, and responsible for, the
work at all times.
01010-3
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A:GENERAL.SA \'
Q.
Materials and/or workmansh~p failing to meet these
requirements shall be replaced at the contractor's expense to
meet the requirements of this document. Acceptance of
materials and/or workmanship by an authorized representative
of the owner prior to completion of the contract does not
relieve the contractor fr~m his obligation to produce
materials and/or workmanship in first class condition to the
satisfaction of THE CITY at the completion of the contract.
END OF SECTION
01010-4
SECTION 02000
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PEST EXTERMINATION
PART 1 - GENERAL
1.01 SECTION INCLUDES
A. Work included
B, Materi'als
C. Execution
1.02 WORK INCLUDED
A. work shall include, but not be limited to:
Soil treatment below slabs on grade for subterranean insects.
Soil treatment at foundation perimeter for subterranean insects,
Soil ~reatment in crawl spaces and at foundation piers for
subterranean insects.
Gas treatment of structure for drywood termite infestation.
Provide a five year warranty for materials and installation with
cost of renewal included in this bid for an additional 5 year
warranty.
Retreatment of soil if inspection identifies the presence of e
termites.
Tent treatment of existing structures as deemed necessary by
certified termite inspector. authorized representative of THE CITY
to rid property of infestation.
Other treatment as directed by authorized representative of THE
CITY.
PART 2 MATERIALS
. 2 . 01 PRODUCTS
A. Toxicant Chemical: Water based emulsion, uniform composition,
synthetic dye to permit visual identification of treated soil, of
the chemical Dursban or other chemical acceptable under regulations
of the Environmental Protection Agency (EPA).
B. Dilute and mix toxicant chemical to manufacturer's instructions.
C, All products shall meet all Federal, State, and local environmental
agency requirements.
D. All products shall arrive at the site in unopened containers with
the manufacturer's labels and seals identifying the correct content
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02000-1
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PART 3 EXECUTION
3.01 APPLICATION
A. All products shall be applied as required by the manufacturer.
B. Any damage to structure, interior, exterior, or to the property
caused by this contractor or by the terrni te treatment, shall be
repaired or replaced by the contractor at no additional cost to
homeowner.
C. When termite treatment is specified all structures on property are
to be treated. The "Treatment" shall be that treatment recommended
by a bonded, State of Florida licensed exterminator to rid the
structure of any and all types of termites.
D. Warranty shall cover against invasion or propagation of subterranean
termites, damage to building or' building contents caused by
termites; repairs to building or building contents so caused.
E. Before any application, verify the soil is sufficiently dry to
absorb toxicant and ready to receive treatment. Beginning of
application means acceptance of soil conditions.
F. Apply toxicant within 12 hours before installation of vapor barrier
under slab-on-grade or finish grading ?utside foundation walls.
G.
Coordinate soil treatment at foundation perimeter with finish
grading and landscaping work to avoid disturbance of treated soil.
Retreat disturbed treated soil.
H. Contractor to submit products and methods to be used to CITY for
approval before any materials are purchased. Any products applied
without the previous approval of a duly authorized representative of
THE CITY shall be at the Contractor's own expense.
END OF SECTION
A;Ex1Crmin.~\
02000-2
SECTION 06010
CARPENTRY
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PART 1
GENERAL
1.01 SECTION INCLUDES
A. Work included
B. Materials
C. Execution
1.02 WORK INCLUDED
A. Work shall include, but not be limited to:
General carpentry.
Framing for walls, floors, and roof systems. (interior and exter~or)
DrYWall/plaster finishing.
Lintels.
Trim carpentry.
Repairs and new installations.
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Siding, soffit, and fascia work.
Wood flooring.
Provide openings for electrical, plumbing, etc. as may be required.
Bracing, diaphragms, and hurricane resistive installations.
PART 2 MATERIALS
2.01 WOODWORl\
A. AI: wood in contact with concrete, earth, or within twelve (12)
inches of ground shall be pressure treated.
B. Furring strips applied to masonry shall be 1" x 2" pressure treated
No.2 yellow pine or other approved material.
C. All structural timbers, including wall studs, floor and ceiling
joists, and roof framing shall be No.2 yellow pine, or other
approved materials.
06010-1
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D.
Interior wood. work and trim shall be "C" grade or better douglas
fir, ponderosa pine, or clear ship grade p~ne, or other approved
material.
E. Exterior exposed wood work shall be "C" grade or better douglas fir
or cypress, or other approved mate~ial.
F. Fascia repair shall be done with "D'; Select or better pine, cedar,
clear spruce, hemlock, cedar or similar soft woods. Lumber shall be
in as long as. practicable pieces with no finger - jointed material
acceptable.
2.02 WALL MATERIAL
A. All new walls and ceilings shall be 1/2" sheetrock.
B.
All patch repairs to walls
construction. Large plaster
new gypsum board at the
representative of the CITY.
and ~eilings shall match existing
replacement areas shall be done with
direction of the duly authorized
PART 3
EXECUTION
A.
Wall bracing
Unless plywood sheathing or other approved materials are used, new
corner posts on exterior wood framed walls shall be diagonally
braced with nominal 1" x 4" continuous diagonal strips set into the
face of the studs and top and bottom plates at each corner of
building. Approved metal diagonal reinforcing is also acceptable as
installed by manufacturer's requirements.
All load bearing stud walls shall have double top plates. All
headers over doors and window openings shall be double, as per
latest codes adopted by the City.
B. Stud walls
Stud walls shall be nominal 2" x 4" on 16" centers installed plumb
and fastened as required by normal standards and local codes.
Framing inspections are required to be approved before covering with
any material.
C. Wall finish - repairs to drywall/plaster
Repairs made to drywall and/or plaster walls shall have cracks raked
clean, remove loose plaster or drywall and fill with spackling.
Repair shall be struck and sanded level with surrounding surface and
finish to match existing walls.
06010-2
D.
Wall finish - new drywall
Furnish all labor and materials to install all gypsum drywall to
framing. Unless otherwise specified, the term "drywall" shall mean
1/2" tapered edge gypsum ~heetrock in a finished condition
installed as per manufact:urer' s recommendations. This shall include
all interior or prot:ected exterior wall and ceiling surfaces as
directed in the work write-up. Include all accessories as required
for a complete installation. 1/2 i. sheetrock shall be taped, bedded
and sanded smooth as per manufacturer's recommendations, following
G}~sum Association recommendations for application and finishing,
and ASTM installation guidelines for installation and finishing of
gypsum board. Work shall be done by a specialty contractor or
experienced employee of contractor knowledgeable in the field of
drywall construction and finishing. Contractor shall provide CITY
with reference installations to substant~ate experience and
expertise upon request.
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Deliver all materials to the site in their original,
containers, cartons, or bundles; .store in a place
protection from damage and exposure to the elements.
replace damaged or otherwise unsuitable materials.
unopened
providing
Remove and
Repair installations shall have existing base board, window and door
trim removed and reinstalled. Latex base paint shall be added to
texture coat. Drywall or plaster used in patching shall match
existing adjoining areas as closely as possible. All new or
repaired surfaces in kitchens, baths, and utility rooms shall be
either smooth or very light texture. Under no circumstances shall
an existing texture be made rougher to.. achieve a blend or match.
All openings without frames shall be finished with metal corner bead e
and drywall.
When installing new sheetrock in conjunction with new windows, trim
shall be as directed by City and as follows:
a. eliminated and sheetrock returned to window frame using
corner metal bead and imitation marble sills, or
b. replaced with new, of original design and material as is
readily available.
Install moisture resistant type gypsum board on all bathroom walls.
Do not install moisture resistant on ceilings. Treat cut edges and
holes in moisture resistant gypsum board with specif ied joint
compound.
Place gypsum panels over supporting framing members with panel ends
aligning and parallel with framing members.
Application of fasteners shall proceed from center of field of panel
toward ends and edges. Provide fasteners 3/8" from ends and edges
of panels and as follows:
1. ceiling installations, 16" D.C. within the field of the
panel.
2. wall installations, 24" D.C. within the field of the panel.
Place reinforcing beads at external corners. Use longest practical
length. Place metal trim where gypsum board abuts dissimilar
materials.
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06010-3
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Wall finish - ~aneling
Panel~ng shall be of the quality called for on work write-up or
approved equal. Installation shall include matching inside corner
trim, outside corner trim, window and door trim, and any other trims
that would be required for a complete Job. When installing in
conjunction with new windows, paneling shall return to window frames
and imitation marble sills be u15ed. Installation shall meet
manufacturer's requirements. Submit manufacturer's specifications
and requirements to authorized CITY representative for approval
before purchasing materials. All paneling purchased or installed
without prior approval of THE CITY will be only at the Contractor's
own expense.
F. Wall finish - ceramic tile
Refer to Section 09300 - Ceramic Tile
G. Ceiling Finish - Drywall
Ceilings on 16" O.c. joists shall be 1/2" sheetrock taped, bedded
and sanded. If joists are 24" o.c. ceiling shall have 5/8"
sheetrock applied. Latex paint sharI be added to texture coat and
ceiling textured with 2 coats. Drywall shall be applied directly to
existing ceiling in retrofit jobs only after all structural
inadequacies have been eliminated and existing ceiling framing is
verified to support additional weight. Approval by designated CITY
representative is required on all such installations.
H.
Ceiling Finish - tile
Tile ceilings are only to be installed as a repair to existing tile
installations. Install 12" x 12" x 1/:?" acoustical ceiling tile to
match existing. Install same color and pattern as closely as
possible to match. Perimeter shall have manufacturer's recommended
ceiling molding. Complete new installations of ceiling tile are not
acceptable and will be only at the contractor's own expense.
1.
Ceiling Finish - suspended "T"-bar ceilings
Exposed "T"-bar type ceilings are only to be installed as a repair
to existing tile installations. Install system in accordance with
manufacturer's recommendations and to match existing. Install level
and parallel to floor. No unevenness or sagging will be accepted.
Install same color and pattern as closely as possible to match.
Perimeter shall have manufacturer's recommended ceiling molding.
Complete new installations of ceiling tile are not acceptable and
will be only at the contractor's own expense.
J.
Scuttle Holes
Scuttle holes shall be installed for access to all attic spaces to
meet current adopted codes. Minimum size of 24" x 36" and trimmed
to conform to ceiling surfaces. Frame openings and trim to match
wall openings. Opening shall be weatherstripped and insulated -
refer to Section 07200 - Insulation.
K.
Eaves - repair
Remove deteriorated section of soffit, fascia, and rafter tails as
directed. Replace with new materials as directed and finish to
match existing surrounding surfaces.
06010-4
L.
Soffit - wood-framed
Build wooden soffit under roof overhang by install~ng 3/8" exterior
plywood, unless otherwise specified, from end of rafter to wall of
structure. Soffit shall be constructed at 90 degrees to wall,
parallel to ground and shall not be attached to bottom of rafters.
Maximum spacing for soffit supporting members shall be 24" o. c.
Soffit shall be finished at wall with molding strip and at end of
rafter with a fascia board. Soffit shall be vented. Vents to be
closed with fiber glass screening. All soffit to be painted - refer
to Section 09900 - Paint.
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M.
Plaster patching
When plaster patching
bl ueboard and one coat
change of materials and
surface.
is specified by work write-up, gypsum
plaster may be used to patch areas. The
joint shall not be obvious in the finished
"V" out crack and fill with semi-plastic type spackling material or
install fibroid tapes and related. materials per manufacturer's
recommendations in a manner avoiding excessive build-up. Sand and
blend with adjoining surfaces. Finish to match surrounding areas.
O. Drywall crack repair
"V" out crack and fill with semi-plastic type spackling material or
install fibroid tapes and related materials per manufacturer's
recommendations in a manner avoiding excessive build-up. Sand and
blend with adjoining surfaces. Finish to match surrounding areas.
P.
Masonry repairs shall be specified .and shall include matching
existing units as closely as possible, toothing new units into
existing units and replacing missing and/or loose mortar. When
surface is to be painted, cracks larger than hairline shall be "V'd"
out and filled with a semi-plastic material such as Custom Patch or
equal.
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Stuccoed surfaces to be painted shall be repaired as follows:
Cracks larger than hairline shall be repaired in the same manner as
in masonry specified above or by installing fibroid tapes and
related materials per manufacturer's recommendations for exterior
use in a manner avoiding excessive build-up, and blending with
adjoining surfaces.
Q.
Concrete
All concrete
Reinforcing
reinforced.
slabs shall be minimum 4" thick, 3000 ::;.s.i. concrete.
shall be 6"x6" No. 10/10 welded wire or fiber
No concrete is to be placed over grass, roots, or foreign material.
All reinforcing shall be free of scale, rust, or coatings, that
reduce concrete bond.
All reinforcing rod shall be deformed, as per A.S.T.M. Designation
A30S.
All concrete slabs shall be separated from existing construction by
1/2" asphalt-impregnated expansion joint material.
06010-5
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Fill dirt shall be clean, compacted, and free of deleterious
material.
All materials used for concrete forms shall be removed after
concrete has set. Voids in exposed concrete surfaces shall have
sections removed and replaced.
All concrete placed as part of this contract shall be placed over
a polyethylene plastic vapor barrier.
All stem footing walls shall have the bottom of the footer minimum
12" below grade as per code.
Concrete is to be kept wet for a m~n~mum of 24 hours to maximize
hardening. No traffic is allowed on newly poured concrete for a
minimum of 24 hours.
R. Concrete piers
Piers-Bases shall be solid or one-Fiece-hollow block filled with
concrete (2500 p.s.i.). No hollow blocks shall be allowed without
filling the cells with concrete. Minimum dimension 8"x 8" -height
equal to distance from bottom of joist or sill tc pier pad.
Pier pad shall be minimum 4" thick concrete (2500 p.s.i.) 16"x 16"
or larger. Pads shall be set on firm soil below existing ground
level according to current codes.
S.
Steps
Treads shall be of uniform width and risers of uniform height in any
one flight of stairs, or set of steps. Rise shall not exceed 7 3/4
inches, minimum tread width exclusive of nosing shall be 9". All
treads shall have a nosing or effective projection of approximately
1" where risers are closed.
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Precast concrete steps shall be standard size meeting all code
requirements.
Hollow poured concrete steps shall be formed and poured over 8"x 16"
footer. Wall thickness shall be a minimum of 4".
Wooden frame steps shall be pressure treated (P. T. ) 2 "x 12"
stringer, net riser not to exceed 7 3/4". 1 1/8"x 12" bullnose,
P.T. stairstock tread. Bottom of stringer to rest on concrete slab.
Slab to be 3' x width of steps.
Provide hand/guard rails as code requires.
T.
Footings
Footings shall be minimum 2500 p.s.i. reinforced concrete.
Reinforcing steel shall be deformed, minimum lap of thirty (30) bar
diameters. Footing reinforcement per codes as adopted by the City.
Form work shall be used when existing soil is not sufficiently firm
to retain concrete pour. No concrete shall be poured over grass,
roots, or foreign material. Refer to concrete requirements listed
above.
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06010-6
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Concrete Block Walls
Exterior, shall be constructed on 8"x 16" continuous footer with
deformed steel rebar. 8 "x 8 "x 16 ,. masonry blocks set in approved
mortar mix, top course shall be "U" Lintel blocks filled with 2500
p.s.i. concrete and deformed steel rebar.
V. General Execution
All materials shall be installed per code and accepted design
practices.
All references to standards in the codes are part of these specs and
to be strictly adhered to and considered part of this contract.
Items of question that are not specifically addressed in these
documents or in the work write-up are to be brought to the attention
of THE CITY in writing and direction given to the.Contractor before
any of this work is started.
All work to be done in a neat workman like manner following all
industry standards.
All excess, waste, or otherwise scrap material is to be removed from
the site daily and properly disposed of at the Contractor's expense.
END OF SECTION
A:CARPPENr.SA V
06010-7
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SECTION 07010
VINYL SIDING
PART 1 GENERAL
1.01 SECTION INCLUDES
A. Work included
B. Materials
C. Execution
1.02 WORK INCLUDED
A. work includes, but shall not be limited to:
Installation of all siding and trim and associated fascia and soffit
to give a complete finished applicat{on. Include all appurtenances,
trim, and accessories as would be recommended and/or required by
manufacturer.
Materials shall carry warranty from manufacturer for 10 years.
Installation shall be warranted by installer for 1 year from date
of completion of installation.
PART 2
MATERIALS
2.01
SIDING, SOFFIT, FASCIA
A.
Material shall be minimum
.019" soffit material
installation.
.044" vinyl
as designed
siding, . 024" fascia,
and approved for
and
this
B. Color, style, and texture of product is to be selected by owner.
C. Contractor shall submit manufacturer's data on product and
installation to CITY for approval before any work begins.
2.02 FASTENERS
A. Fasteners shall be aluminum, galvanized steel or other corrosion-
resistant nails or as recommended by manufacturer.
B. Nails shall have minimum 5/16" diameter with 1/8" shank. Length
shall be 1-1/2" for general use, 2" for residing, 2-1/2" minimum for
penetration through backerboard, and l"to 1-1/2" for trim.
2.03 SHEATHING
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Exterior grade wood w~th no warp~ng or buckling.
07010-1
PART 3
EXECUTION
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3.01 INSTALLATION
A. All work shall be installed as per manufacturer's requirements.
B. Material shall be installed on a solid backing. All deteriorated
framing or wood backing shall be replaced before installation of
new. All loose boards shall be fastened securely ~n place.
c. Material shall be installed only over a dry surface.
D. Fasteners shall be installed in the center of slots provided at a
maximum of 16" on center for horizontal siding and 12" on center for
vertical siding. Accessories shall be fastened at 6" to 12 II on
center. Panels and accessories shall be installed to allow panels
to float on the fastener to provide for expansion and contraction.
Fasteners shall be installed perpendicular to surface - do not angle
fasteners. Fasteners shall penetrate minimum 3/4" into a solid
nailable surface.
E. Scrape all loose caulk and re-caulk around windows, doors, and other
areas to protect from moisture penetration before installation of
new. Seal all cracks and make house weathertight.
F.
Tie back shrubbery or otherwise p!otect from damage during
installation.
G.
On residing installations, apply weather resistant sheathing,
furring, or strapping over existing siding as approved by CITY to
provide even and nailable base. Shim the furring at the high and
low spots to get a final even surface.
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H. On new construction, framing studs shall be plumb and positioned
uniformly providing a flat surface and shall have sheathing
installed to give a flat surface.
I. Panels shall be installed to overlap and move freely. Overlap
joints away from entrances and away from the point of greatest
traffic.
J. All windows and doors shall be flashed and trimmed as per
manufacturer's recommendations.
K. Installation shall allow for proper ventilation as required by Code.
L.
Upon completion of the
complete full length
replacement.
installation, the contractor shall supply 5
pieces of siding for future repair and
END OF SECTION
^,VINYL.SA\'
07010-2
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SECTION 07100
MEMBRANE ROOFING
PART 1 - GENERAL
1.01 SECTION INCLUDES:
A. Work included
B. Materials
c. Execution
1.02 WORK INCLUDED
A. Work shall include, but not be limited to:
Removal of existing roof covering, flashing, trim, and all related
accessories and appurtenances.
preparation of roof deck to receive new covering materials.
Repair or replacement of roof deck materials as needed or directed
by CI':'Y.
Installation of all new flashings, trim, curbs, cants, etc. as would
be expected for a complete roof syste~ in every detail.
Installation
requirements
requirements.
of
and
new roofing material as
recommendations to meet
manufacturer's
code and City
per
all
Warranty of work and materials.
Removal and disposal from site of all scrap materials and debris.
PART 2 - MATERIALS
2.01 Flashings
A. Vent pipe shall have flashing installed as per manufacturer's
requirements. Flashing may be approved plastic material type or
metal intended specifically for this use.
B. All miscellaneous flashings shall be aluminum, copper, galvanized
steel or as approved by CITY. Use of other materials requires prior
approval of CITY.
07100-1
2.02 Roof Covering
A.
Material shall be single ply membrane as manufactured and warranted
by Duro-Last, Firestone, Manville, or other approved nationally
recognized company.
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B. Contractor shall submit manufacturer's product data and installation
requirements to CITY for approval before start of work.
C. Product is to carry a 15 year warranty from
Installation shall be warranted by the installer for
months from completion of installation.
2.03 Decking
manufacturer.
a perior of 12
A. Wood roof deck shall be minimum of 1/2" plywood with all joints made
at rafters only.
2.04 Ridge board
A. Ridge boards shall me minimum of 1" thickness and not less in depth
then the cut end of the rafters it joins.
2.05 Fascia
A. Fascia material shall match existing or be minimum 1" thick and of
a length to span minimum three (3) ra~~er tails.
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PART 3 - EXECUTION
3.01 INSTALLATION
A. All roofing shall be applied in conformance with requirements of the
Chapter on "Roof Covering", of the Standard Building Code as
published by the Southern Building Code Congress International
(SBCCI). The most current edition as adopted by the City is to be
used.
B. No new roofs will be installed over any old roofing.
C. All roof replacements/repairs shall have inspection of THE CITY to
verify installation of each layer. Deck shall be inspected by CITY
before any part of it is covered permanently. Only after the
approval of THE CITY will the preceding layer be covered.
D. All installations shall be as per manufacturer's requirements.
E. All metal drip edge trim shall be installed around the perimeter and
fastened along the perimeter of roof deck (eaves) as per roofing
membrane manufacturer. When aluminum fascia is installed in
conjunction with roofing, all materials shall be matching.
07100-2
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F.
Secure any uDderlayrnent to deck as per manufacturer and code
requirements with sufficient fasteners to hold underlayrnent in place
until all shingles are applied.
G. Metal flashings shall be installed ~n all miscellaneous penetrations
of roof, around equipment supports, and any other places as may be
needed or directed by CITY. At all vent pipe penetrations, shingles
shall be cut around pipe and installed over pipe flashing.
H. Deliver all materials in sealed packages with Underwriter's
Labatories, Inc., labels ~ntact and displayed. Store all materials
on raised platform and protect with coverings at outdoor locations.
Store rolled goods on ends only. Do not stack packages of roofing
materials more than 4 feet high.
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I. All materials shall be installed over clean dry surfaces. All
uneven surfaces shall be made level and flush with surrounding
surfaces. Do not apply roofing when ambient air temperature is 40
degrees Fahrenheit or below.
J. Materials shall have a warranty from the manufacturer for a minimum
of 10 years. Installer shall warrant workmanship for a period of 1
year from date of completion of installation.
K.
All spaces between roof deck and ceiling, including mansards, must
have through ventilation to conform to'H.U.D. minimum requirements.
L.
All damaged or rotted sheathing boards shall be replaced with new.
All sheathing and framing that has been permeated with moisture or
insect infested so as to destroy the structural integrity of the
material shall be removed to a point 12" minimum into the unaffected
wood and replaced to match surrounding. End joints shall be made
only over a support. Sheathing supporting rafters shall extend back
onto the roof minimum of 4 feet.
M.
All sagging portions of roof deck shall be corrected to provide a
flush level surface that will not allow accumulation of moisture.
Purlins or sole plates are to be used as necessary. No additional
supports are to be enclosed or covered until inspected by CITY.
N.
Rafters or supports that are damaged or deteriorated shall be
removed entirely. No splicing shall be permitted, unless directed
by CITY. Replacements may be with engineered trusses. Engineering
for trusses must be at jobsite for inspection. Rafter tails that
are to be replaced are to be cut back flush with exterior siding.
Collar ties shall be installed on new rafters. Ties shall be 1" x
6" pine or fir and located in the upper third of the roof height.
Spacing shall not exceed 48". Engineered trusses may be used in
lieu of rafters.
07100 - 3
o.
Ventilation shall be provided for by the use of: gable vents, soffit
vents, ridge vents, power ventilation, turbine vents, or an approved
combination of the above. All vents shall be provided with insect
screens.
P. "Repairs" shall include, but not be limited to, the following: All
portions of existing roofing material shall be removed before any
new materials are installed. Loose components shall be made tight.
Loose flashings shall be renailed. All flashings shall be renailed.
All flashings, jacks, etc., shall be flashed as per code
requirements and have plastic asphalt cement applied to edges o~
joints subject to water penetration. When repairs specified are
insufficient to provide approximately three years of reasonable
service, the contractor shall notify THE CITY prior to performing
any repairs.
END OF SECTION
A:MEMROOF .SA \"
07100 -4
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SECTION 07200
INSULATION
PART 1 GENERAL
1.01 SECTION INCLUDES
A. work included
B. Materials
c. Execution
1.02 WORK INCLUDED
A. Work included shall include, but not be limited to:
The installation of insulat~on material shall be as follows:
Provide materials and labor tc ~nsulate the structure as specified
ir. the work write-up. Include areas of ceiling/attic, walls, and
floors.
Provide all accessories as may be necessa~T to add tc structure tc
install proper insulation.
It is the intent that every dwelling ~hall have a practical amount
e of ceiling and/or roof insulation.
PART 2 MATERIALS
2.01 BLOWN IN INSULATION
A. Blown in insulation shall be fiber glass and of sufficient thickness
to achieve a "R" value of 30.
Blown in insulation shall be used only in accessible attic spaces.
Blown in installations shall provide for permanent retention of the
loose insulation at the scuttle opening (attic access) .
2.02 BATT INSur~TION
h. Batt insulation shall be used in wall cavities, attic spaces - both
accessible and unaccessible, and crawl spaces. Use faced or unfaced
depending on the installation as per manufacturer's reco1TUTlendations.
B.
Insulating values shall be as per energy code requires or as
follows, whichever is greater.
Roof/ceilings R30
Walls (frame) Rll
Walls (masonry) R5
Crawl spaces R11
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07200-1
2.03 RIGID INSULA~ION
PART 3
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A.
Rigid insulation shall be installed tc maintain the minimum
insulating value required in the wory. write-up or as the energy code
requires.
B.
Insulation shall be clearly marked with the insulating value or
provide information to CITY for verification of thermal
effecti veness before covering. Any insulation installed and covered
before being inspected will be only at the contractor's own expense.
C.
Material shall be of type materials specifically made for the
~ntended USE. Minimum "R" value of 5 or as required by energy code.
3.01 INSTALLATION
EXECUTION
A. Install all products as per manufacturer's requirements without gaps
or voids.
D.
B.
Install batt insulation cavity
outlets, junction boxes and
performance.
completely. Fit insulation around
other irregularities for full
C.
Keep products dry during shipping, storage, and installation.
Verify adjacent materials are dry and ready to receive installation.
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Install non-reflective faced batts at all exterior locations.
Install insulation with factory applied membrane facing warm side of
building spaces. Lap ends and side flanges of membrane. Staple or
nail in place; tape seal butt ends and lapped side flanges. Tape
seal tears and lor cuts in membrane.
E. Place rigid insulation with a level base line. Vertical joints
shall be staggered with joints butted tightly. Surfaces of adj acent
boards shall be flush at joints.
F. When an exterior wall is repaired to the extent of removing
sheathing or inside wall covering, insulation shall be installed in
the exposed portion of the wall cavity. The thermal insulation
shall be such as to fill the exposed wall cavity or furring space
wi thout excessive compression. A vapor barrier shall be provided on
the warm side of the cavity or furring space when insulation is
added.
A:lnsul.ati.~\
END OF SECTION
07200-2
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PART l
1. 01
SECTION 07460
GtJ'I"l'ERS AND DOWNSPOUTS
GENERAL
SECTION INCLUDES
A. Work included
B. Mater~als
C. Execution
1.02 WORK INCLUDED
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A. Work shall include, but not be lim~ted to;
Removal of all existing gutters and downspouts and all attachments
and appurtenances as directed by the work write-up.
Repai::: and replacement of all dete'riorated support surfaces and
preparation for installation of new materials. All surfaces to be
finished and/or painted before installation of new materials.
Furnish and install all labor, materials, and equipment required to
complete installation of gutters and downspouts and related work as
directed by work write-up.
Remove all scrap and unused materials from site on a daily basis.
Upon completion of job, site is to 1;.>e cleared of all materials
associated with the delivery, preparation, and installation of new
gutters and downspouts.
Provide warranty on materials and installation to owner with copy to
a duly authorized representative of THE CITY upon completion of the
job.
PART 2 MATERIALS
2.01 GUTTER/DOWNSPOUT SYSTEM
A.
B.
C.
D.
E.
F.
G.
.
Gutters shall be made of .032" gauge sheet aluminum with baked white
enamel finish.
Downspouts to be 2" x 3" of .024" gauge aluminum with baked white
enamel f~nish.
End caps are to be .024" gauge aluminum ".:.th baked white enamel
finish to match system.
Inside and outside miters to be .032" gauge with baked white enamel
finish to match system.
Gutter sealant to be as specified my manufacturer of gutter and accessories.
Downspout clips to be .14" gauge.
Gutter hangers to be concealed with attachment at the front of
07460-1
gutter. Gauge as recommended by manufacturer.
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H.
Leaf strainer to be as supplied by gutter manufacturer.
1.
Gutters and downspouts shall meet the FHA Minimum Property Standard
4900.1 for One- and Two-Family Dwellings or equivalent.
PART 3
EXECUTION
3.01 INSTALLATION
A. Verify exact dimensions of building before purchas~ng mater~als.
B. Examine, clean, and repair as necessary any adjoining work on which
this work is in any way dependent for its proper installation.
C. Install all system components as per manufacturer's requirements.
D. Gutters shall be installed using hangers to allow for expansion and
contraction; no spikes and ferrules or brackets attached to the
outside periphery of the gutter shall be used.
E. Install leaf strainer as required by manufacturer.
F.
Route downspout minimum 36" from foundation of structure. Install
concrete splash block at termination of downspout.
.
G. Clean all aluminum work upon complet~9n of the installation.
H.
Care shall be exercised in placing aluminum in contact with metals
or materials not compatible with aluminum. All dissimilar materials
shall be painted or otherwise protected when they are in contact
with aluminum or when drainage from them passes over aluminum.
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I. Provide manufacturers warranty on gutters and downspouts for 20
years. Provide owner with warranty on installation for minimum of
one year.
END OF SECTION
A:Guucn;..tIla\'
07460-2
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PART
1. 01
SECTION 07500
SHINGLE ROOFING
1 - GENERAL
SECTION INCLUDES:
A. Work included
B. Materials
C. Execution
1.02 WORK INCLUDED
A. Work shall include, but not be limited to:
Removal of existing roof covering, flashing, trim, and all rela~ed
accessories and appurtenances.
Preparation of roof deck to receive new covering materials.
Repair or replacement of roof deck material as needed or directed by
:ITY.
Installation of all new flashings, trim, curbs, cants, etc as would
be expected for a complete roof system in every detail.
Installation
requirements
requirements.
of
and
new roofing material as
recommendations to meet
per
all
manufacturer's
Code and City
Warranty of work and materials.
Removal and disposal from site of all scrap materials and debris.
PART 2 - MATERIALS
2.0~ Underlayment
A.
Underlayment for roof slopes 4:12 or greater: apply one-ply of No.
15 underlayment. LOW-Slope requirements for slopes from 4:12 to
2:12 slopes: use two plies of underlayment. Underlayment shall be
asphalt coated fiberglass unperforated, 36" wide meeting the
requirements of ASTM.
07500-1
2.02 Flashings
A. Step flashing shall be installed on the sloping sides of chimneys,
dormers, and walls. Fasten each flashing piece to the roof at the
top edge and apply shingles on top of flashing. Flashing shall be,
installed to allow for movement with a metal cap or wall siding'
material installed over the step flashing. Flashing material shall
be copper, aluminum, or galvan~zed steel.
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B. Vent pipe shall have flashing installed as per manufacturer's
requirements. Flashing ma:r be approved plastic material type or
metal intended specifically for this USE.
C. All miscellaneous flashings shall be aluminum, copper, galvanized
steel or as approved by CITY. Use of other materials requires prior
approval of CITY.
2.03 Roof Covering
A. Shingles shall be 3-tab type fiber glass-based self-sealing asphalt
type as manufactured by a manufacturer having minimum five years'
experience in the manufacture of fiber glass shingles. Product
shall have UL "Class A" and "Wind resistant" labels.
B. Roll roofing is not acceptable.
C.
Contractor shall submit manufacturer's product data and installation
requirements to CITY for approval before start of work.
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2.04 Fasteners
A. Nails shall be hot dipped galvanized 11 or 12 ga. barbed shank, 3/8"
head, sharp-pointed conventional, of sufficient length to penetrate
at least 3/4" into solid decking or to penetrate through plywood
sheathing. Nails shall not penetrate through sheathing at any open
or visible location.
B. Staples are not acceptable.
2.05 Roof Deck
A. Deck shall be minimum 1/2" plywood.
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07500-2
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PART 3 - EXECOTION
3.01 INSTALLATION
A. All roofing shall be applied in conformance with the requirements of
the Standard Building Code as published by the Southern Building
Code Congress International (SBCCI). The most current edition as
adopted by the City is to be used.
B. No new roofs will be installed over any old roofing.
C. All roof replacements/repairs shall have inspection of THE CITi ~o
verify installation of each layer. Deck shall be inspected by CITY
before any part of it is covered permanently. Only after the
approval of THE CITY will the preceding layer be covered.
D. All installations shall be as per manufacturer's requirements.
E. Metal drip edge shall be installed around the perimeter and fastened
along the bottom edge of roof deck (eaves) before felt is laid.
Sides (rakes) shall have drip edge after felt is laid. Drip edge
shall extend 1/4" below sheathing and extend back on the roof 2"
minimum. When aluminum fascia is installed in conjunction with roof
drip flashing, all materials shall be matching.
F.
Secure underlayment to deck as
requirements with sufficient fasteners
until all shingles are applied.
per manufacturer and code
to hold underlayment in place
G.
Closed valley flashing shall be installed on all inside valleys.
Flashing shall be minimum 36" wide. Lay shingles on one side of
valley across center line a minimum of 12"; shingles from other side
of valley shall be laid over the bottom layer of shingles. Woven
type valleys are also acceptable.
H.
Metal flashings shall be installed on all miscellaneous penetrations
of roof, around equipment supports, and any other places as may be
needed or directed by CITY. At all vent pipe penetrations, shingles
shall be cut around pipe and installed over pipe flashing.
I.
Deliver all materials in sealed packages with Underwriter's
Labatories, Inc., labels intact and displayed. Store all materials
on raised platform and protect with coverings at outdoor locations.
Store rolled goods on ends only. Do not stack bundles of shingles
more than 4 feet high.
J.
All materials shall be installed over clean dry surfaces. All
uneven surfaces shall be made level and flush with surrounding
surfaces. Do not apply roofing when ambient air temperature is 40
degrees Fahrenheit or below.
07500-3
K.
Materials shall have a warranty from the manufacturer fo~ a minimum
of 25 years. Installer shall warrant workmanship for a period of 1
year from date of completion of installation.
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L. All spaces between roof deck and ceiling, including mansards, must
have through ventilation to conform to H.U.D. minimum requirements.
M. All damaged or rotted sheathing boards shall be replaced with new.
All sheathing and framing that has been permeated with moisture or
insect infested so as to destroy the structural integrity of the
material shall be removed to a point 12" minimum lnto the unaffected
wood and replaced to match surrounding. End joints shall be made
only over a support. Sheathing supporting rafters shall extend back
onto the roof minimum of 4 feet.
N. All sagging portions of roof deck shall be corrected to provide a
flush level surface that will not a;low accumulation of moisture.
Purlins or sole plates are to be used as necessary. No additional
supports are to be enclosed or covered until inspected by CITY.
o.
Rafters or supports that are damaged or deteriorated shall be
removed entirely. No splicing shall be permitted, unless directed
by CITY. Engineered trusses must have the design on site for
inspection. Rafter tails that are to be replaced are to be cut
back flush with exterior siding. Collar ties shall be installed on
new rafters. Ties shall be 1" x 6" pi.ne or fir and located in the
upper third of the roof height. Spacing shall not exceed 48".
Engineered trusses may be used in lieu of rafters.
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P. Ridge boards when installed as part of this project, shall be
minimum of 1" thickness and not less in depth than the cut end of
the rafters it joins.
Q. Ventilation shall be provided for by the use of: gable vents, soffit
vents, ridge vents, power ventilation, turbine vents, or an approved
COmbination of the above. All vents shall be provided with insect
screens.
R. "Repairs" shall include, but not be limited to, the following: All
remaining portions of broken shingles shall be removed and matching
shingles inserted in their place. Loose ridge or hip shingles or
other materials shall be made tight. Loose flashings shall be
renailed. All flashings shall be renailed. All flashings, jacks,
etc., shall be flashed as per code requirements and have plastic
asphalt cement applied to edges or joints subject to water
penetration. When repairs specified are insufficient to provide
approximately three years of reasonable service, the contractor
shall notify THE CITY prior to performing any repairs.
A:SHINGLERF .SA \'
END OF SECTION
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07500-4
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SECTION 08100
DOORS
PART 1 - GENERAL
1.01 SECTION INCLUDES:
A. Work included
B. Materials
C Execut~on
1.02 WORK INCLUDED
A. Work shall include, but not be limited to:
Removal of existing door, frame, and associated hardware as
necessa~' for repa~r or replacement. as directed by CITY.
Installation of new door, frame, and assoc~ated hardware as
specified and approved by CITY.
Repair of door, frame, glass, screening, and associated
miscellaneous hardware as needed to result in a properly working
door svstem.
Painting or finishing door and frame as directed by CITY.
Removal and disposal of all unusable materials and debris associated
with the work as herein specified.
Warranty of all work and materials for a period not less than 12
calendar months from completion of project.
PART 2 - MATERIALS
2.01 Wood Exterior Doors
A. All doors specified as new shall be complete with new hardware and
new lock-set.
B. Wood exterior doors shall be 1 3/4" minimum solid core with weather
stripping. .They shall be flush, solid fir, oak, beech or exterior
grade Lauan. Finish as designated by owner and approved by CITY.
Exterior combination door shall be 1 3/4" minimum with weather
stripping, solid panel lower half, with windo~ and screen insert
upper half, varnish grade, finish as designated by owner and
approved by CITY.
:.02 Metal Exterior Doors
08100-1
2.03 Screen/storm Doors
A.
Wood screen door shall be 2 panel, 1 1/8" complete with screen,
pneumatic closer, latch, and 2 coats of paint or polyeurethane
(owners choice.)
.
B. Aluminum storm door shall be .041:} gauge pre-hung fully weather-
stripped with tempered glass and fiberglass screen. Baked on enamel
finish; color as directed by owner. Push-button handle with lock.
Pneumatic closer and heavy duty wind chain and bug sweep.
C. Aluminum screen door shall be .040 gauge pre-hung full}' weather-
stripped with fiberglass screen. Baked on ename: finish; color as
directed by owner. Push-button handle with lock. Pneumatic closer
and heavy duty wind chain and bug sweep.
2.04 Interior Doors
A. Interior doors shall be 1-3/8" flush hollow core, Birch, Masonite,
Lauan, or Beech finish as directed 'by owner and approved by CITY.
Doors shall include frame and all hardware as required.
2.05 Hardware
A.
Hardware shall be new and include, but not be limited to: exterior
threshold, hinges, passage set, lock set, dead bolt, door stops, and
viewscope for doors without lites. Include keys - all similar type
doors to be keyed alike. Provide owner with 2 sets of keys for each
door. No plastic product hardware wilJ,., be acceptable. All dead bolt
locks are to have thumb turn operation on inside. Each exterior
door must have dead bolt lock as well as knob lock.
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2.06 Garage Doors
A. Overhead garage doors shall be metal with weather stripping on all
4 sides. Include all required hardware, track, paint, and lockin9
device with two (2) sets of keys. Install door as pel'
manufacturer's recommendations.
2.07 Thresholds
A. Unless otherwise specified, thresholds shall be of 2 piece aluminum
having the vinyl strip fastened to underside of the door and a rain
cap on exterior. Threshold shall seal tightly against bottom of
door and still allow for free movement of door.
2.08 Weatherstripping
A. Weatherstripping when specified, shall be jamb-up type having a
vinyl head and shall be installed after surfaces are finished and
dry. Weatherstripping shall be continuous around 3 sides of door
and shall be air tight.
08100-2
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2.09
Slid~ng Glass Doors
A. Sliding glass door shall be provided with a security lock, mounted
at 32" A.F.F. (above finished floor). Unit shall be wood or
prefinished aluminum and shall include weatherstripping on all sides
and between doors with a weather tight continuous threshold and
tempered glass. Unit shall be furnished with screen door. Submit
manufacturers product data for approval by CITY before installation.
PART 3 - EXECDTION
3.01 INSTALLATION
A. Submit manufacturer's data on all mater~als, doors, and hardware for
approval by CITY before purchase and installation. Products
purchased without prior approval of THE CITY are only at the
contractor's own expense.
B. After trimming and fitting the door~ all edges shall receive same
finish as faces of door.
C. Doors to be installed plumb and level with posi ti ve closing and
latching.
D. All keys and locks to operate with minimal effort. Strike plates
for dead bolt locks are to be adequately secured to the structure of
the building. Fastening to trim or frame of door in not acceptable.
E.
When not otherwise specified, all ne;" interior doors are to be
painted, and shall be hollow core and have smooth hardwood or
masonite outer panels. Frame, casing, and all hardware including
latch are to be included. Surface and edges must finish without
visible blemish.
F. When installing or repairing doors or lites, contractor shall repair
any surrounding area affected by this work. The repair work shall
be finished so as to match the surrounding surfaces. All operable
windows to open and lock easily. Replace missing or broken panes as
directed by CITY. Glaze as necessary. Caulk and weatherstrip where
necessary to assure a weathertight installation.
G. All bathroom doors are to have privacy locks installed.
H. All doors and frames to have finish as directed. Finish shall be on
all sides of door. Hardware is to be clean (free of paint/varnish)
upon completion of job.
I. All fasteners in frame are to be recessed with holes filled and
finished flush to match surrounding surfaces.
END OF SECTION
;':!lOOKS.SA \"
08100-3
SECTION 08200
It
WINDOwS
PART 1 GENERAL
1.01 SECTION INCLUDES:
h. Work included
E. Materials
c. Execution
1.0: WORK INCLUDED
A. Work shall include, but not be limited to:
Inspection and examination of existing \nndows and hardware and
report~ng of findings to CITY.
Repair of existing window hardware.
Repair of existing glass, frames,
required on an individual basis to
operating and weathertight state.
mull~ons, etc. that may be
get window into and aCCeptable
Removal of window, frame, trim, etc. required for replacement of
window with new.
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Furnishing and installing new window unit(s) complete with
flashings, weatherstripping, hardware, trim, sill, etc. to result in
a finished installation including exterior siding and drywall
patching as required for a good workman like installation.
PART 2
MATERIALS
2.01 General windows
~.. Windows shall be aluminum awning or aluminum single hung, when
specified to be new. They shall include new screens, permanent
weather stripping, positive lOCking device, and nylon or stainless
steel bushings, and aluminum glazing bead. Awning windows shall
have a torque-bar operator.
2.01 Bathroom windows
A.
Unless specifically noted otherwise, all bathroom windows shall be
obscured glass. All windows shall be complete wi th screens and
hardware. When replacing screens, they shall have aluminum frames
and 18 x 16 fiberglass screening, unless otherwise specified.
08200-2
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PART 3 - EXECOTION
3.Gl Installation
A. When installing a nell,' window in an existing wooden frame, all
grooves, offsets, and projections ~n the side and head, jambs, and
sills shall be finished flush and with casings and sills to match
existing.
B. New window installation framing shall be framed to fit standard size
windows and new casings applied to match other ex~sting w~ndows.
c. Replace existing screen frames with new aluminum frames and 18 x 16
fiberglass insect mesh screens complete with new fasteners as
directed.
D. Rescreening: Rescreen as directed u~ing bronze-colored 18 x 16 mesh
fiberglass screen.
E. Rescreening: Replace screen moulding with new matching moulding as
directed. Replace all damaged or missing hooks, hangers, and
fasteners.
F.
Window and
glazed to
necessary.
match.
Sash Repairs: As directed, sashes are to be repaired and
match existing. Repair pulleys and/or weights as
Weatherstrip and make wea~her tight. Paint frame to
G.
All windows and frames shall be thoroughly caulked and made weather-
tight at the time of installation.
H. All windows shall operate easily and smoothly in their path of
travel. All windows shall be capable of maintaining an open
position at any position of the path of travel.
I. Jalousie type windows are not acceptable.
J.
New windows shall be installed according to
requirements.
manufacturer's
END OF SECTION
A:WINOOW.SAV
08200-2
SECTION 09300
CERAMIC TILE
.
PART 1 GENERAL
1.01 SECTION INCLUDES
A.
B.
Work included
Materials
Execut~on
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:.02
WORK INCLUDED
A.
Work included shall include, but not be limited to:
Removal of existing wall covering and installation of proper base to
install ceramic tile.
Removal of existing floor cover~ng and installation of proper base
to install ceramic tile.
Installation of all ceramic tile that may be required and as
specified in the work write-up.
Grouting and waterproofing of all su~~aces to provide a complete
finish job.
Installation of all associated and/or specified trim that may be
specified.
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Submi ttal of product and installation data from manufacturer for
approval of duly authorized representative of CITY.
PART 2 MATERIALS
2.01 WALL TILE
A. Tile shall be Standard grade meeting requirements of ANSI A137.1.
B. Wall tile shall be glazed 4" x 4" X 1/4" of a color and style that
~s readily available.
C. Edge tiles shall be bullnose tile manufactured specifically for this
purpose.
D. Only ne"" ti.le ",ill be installed.
E. Base cove, rounded external corners, and trim shapes at base, edges
head, Jamb, and sills of opening shall match or accentuate wall tile
and be of the type spec~fica~ly made for purpose and installation.
09300-1
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2.02 FLOOR TILE
A.
Tile shall be Standard grade meeting requirements of ANSI A137.1.
B.
Floor tile shall be 4" x 4", 8" x 8",
specifically made for floor installation.
acceptable.
or 12" z 12" of a style
No nonglazed tile will be
C. Edge tiles shall be bullnose tile manufactured specifically for this
purpose.
D. Only new tile will be installed.
E. Marble thresholds shall be installed at each doorway.
2.03 GROUT
A.
Grout type shall be as recommended {n the Grout Specification Guide
published in the Tile Council of America "Handbook for Ceramic Tile
Installation" and as specified by tile manufacturer.
PART 3
EXECUTION
3.01 INSTALLATION
A.
Remove any existing material on walls to receive tile and install
ceramic tile using thin-set adhesive. Follow all manufacturer's
instructions and requirements. Trim edges with bullnose tile,
manufactured specifically for this purpose.
B. Contractor shall submit manufacturer's information for approval by
CITY before installation. All tile installed without prior approval
of a duly authorized representative of the CITY will be at the
Contractor's own expense.
C. Lay tile in pattern as directed or as shown on drawings. align
joints when adjoining tiles on floor, base, walls, and trim are the
same size. Layout tile work and center tile fields in both
directions in each space or on each wall area. Adjust to minimize
tile cutting. Provide uniform joint widths.
D.
Prepare joints and install
manufacturer's requirements.
sealants
in
compliance
with
E.
Upon completion of installation and grouting, clean ceramic tile
surfaces of foreign matter. Leave finished installation clean and
free of cracked, chipped, broken, unbounded, or otherwise defective
tile work.
09300-2
A:Tiic:.sav
F.
Prohib~ t foot. and wheel traffic from tiled floors for a m~nimum 0"
3 days after grouting is completed.
G. Install tile in accordance with the reference standards and TilE:~
Council of America "Handbook for ~~ramic Tile Installation".
H. Set marble thresholds with same type setting material as field tile..
END OF SECTION
09300-3
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SECTION 09500
FLOORING
PART 1 GENERAL
1.01 SECTION INCLUDES
A. Work included
B. Materials
C. Execut~on
1.02 WORK INCLUDED
A. Work included shall include, but not be limited to:
Inspection of all wood flooring ana support systems for termite
damage, rotted wood, or any unsound condition that may exist.
Report all findings in writing to CITY.
Installation and finishing of all flooring, subflooring, and
supports.
Installation of all floor covering material(s).
Installation and finishing of all base and/or trim associated with
floor or floor covering as outlined in the scope of work.
Repair or replacement of all damaged, loose, or broken sub-flooring
before installation of a finished floor. Bid shall include itemized
cost breakdown of area where flooring is to be replaced; noting
square footage and specific area of work.
Submit sample of each type floor covering to be installed to CITY
for approval before installation. All materials installed without
the previous approval of the duly authorized agent for the CITY will
be strictly at the contractors expense.
Obtaining all permits, producing drawings as required, and obtaining
inspections on all work. All work covered without inspection shall
be solely at Contractor's expense.
~.03 DELIVERY, STORAGE, AND HANDLING
A. Deliver materials to job site in new, original, and unopened
containers bearing manufacturer's name, trade name, and label
analys~s. Store where indicated in accordance with manufacturer's
instructions.
09500-1
PART 2 - MATERIALS
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2.01 PLYWOOD FLOORING AND SUB FLOORING
A. New and replacement shall be 3/4" underlayment grade plywood or
interior plywood with exterior glue:. End joints shall be staggered,
and occur over floor supports.
2.02 EXTERIOR FLOORING
A. New or replacement flooring for porches or enclosed utility rooms
shall be pressure treated 1 "x4 I' "Ct' grade or better. When the
width of porch is less than 12', only one splice per run will be
permitted. The joined flooring must be supported by a minimum of
three (3) joists and all joints shall occur over a floor support.
Adjacent end joints shall be staggered so no joint abutts another
joint.
2.03 OAK FLOORING
A. Flooring shall be 25/32" x 2-1/2" red oak or select white oak, end
matched, tongue and groove. Install in areas as defined in work
write-up. Sand, finish, and seal with two (2) coats of
polyeurethane. New floor shall be completed with base trim molding
finished as designated by owner.
2.04 PINE FLOORING
A. Pine flooring to be installed in areas as defined in work write-up.
Flooring shall be nominal 1"x4" tongue and groove "C" grade or
better pine. Sand, finish, and seal with two (2) coats of
polyeurethane. Floors shall be completed with new base trim
molding finished as designated by owner.
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2.05 VINYL FLOOR TILE
A. Tile shall be 1/16" 12 "x12" unless otherwise specified and
approved by a duly authorized agent of THE CITY. Material shall be
new and of high quality, smooth finish and of the color and pattern
specified by owner. Color pattern shall be one in current runnin9
line of the manufacturer and readily available.
2.06 CARPETING
A. Carpeting shall be level cut-pile with jute backing of color and
pattern as selected by owner. Carpeting shall be installed over
foam type carpet padding and have continuous tack board to securE~
carpet in place. Carpet shall be of a nat~onal mar:ufacturer with
color and pattern readily available. No custom carpeting choice of
pattern, color, or style will be accepted. Carpet or paddin9
specified shall be FHA grade as a minimum.
09500-2
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2.07
SEAMLESS VINYL FLOOR (SHEET VINYL)
A. Seamless vinyl floor covering shall be .090 gauge as manufactured
by Armstrong or approved equal. Material shall be new and of high
quality, smooth finish and of color and pattern specified by owner.
Color pattern shall be one in current running line of the
manufacturer and readily available.
2.08 CERAMIC TILE
A. Floor tile shall be new and of high quality, smooth finish and of
the color specified by the owner. Color pattern shall be one in
current running line of the manufacturer and readily available.
Tile shall equal or exceed the Standard Grade Requirements of U.S.
Department of Commerce Simplified Practice Recommendation R61-61 and
Federal Specification SST-I08b.
2.09 BASE AND SHOE MOULDING
A. Ranch Style Base Moulding
B. Shoe Moulding
C. Square Cut Base Moulding
D. Standard to Match Existing
PART 3 - EXECUTION
3.01 INSTALLATION
A. All damaged, loose, or broken sub-flooring shall be repaired or
replaced before installation of a finished floor. Spot repairing on
existing tongue and groove flooring shall be made so that end joints
occur over a floor joist. Adjacent end joints shall be staggered.
Replaced flooring shall match existing in size, quality, and finish,
unless otherwise specified.
B. Flooring, or floor covering, shall extend into closets and storage
areas.
C. Remove base and/or shoe mould in order to repair damaged flooring.
New base and/or shoe mould shall be installed and finished to match
existing base and/or shoe mould.
D. Plywood flooring and repairs:
~. Replacement with new:
Replacement shall be 3/4" underlayrnent grade plywood, or 5/8"
when specified. End joints shall be staggered, and occur over
floor joists. Interior plywood with exterior glue is also
acceptable, or other approved materials.
09500-3
2.
Sub Floar~ng:
Sub flooring shall be the same as above, or other approved
materials. Diagonal end joints to occur over floor Joist.
3. Floors: Sand and Seal
Surfaces shall be sanded, aJ?ply wood filler where needed,
sealed and two coats of polyeurethane applied and waxed.
NOTE: Replace exceptionally damaged boards, and stain to match
existing.
E. Hardwood Flooring shall be installed tight w~th no void~ or spaces,
sanded, and sealed with two coats of polyeurethane. New floors
shall be completed with new shoe mould. and/or base finished to
match floor.
F.
For vinyl tile installations contractor shall install underlayment
grade hardboard 1/4" thick, nailed as' recommended by manufacturer of
the floor covering. Unless otherwise specified, floor tile shall be
1/16" of 12"x12" size, of high quality, smooth finish and of the
color and pattern as specified by the owner. Color pattern shall be
one in current running line of the manufacturer. If it is necessary
to use any odd lots, they shall be confined to inconspicuous areas
such as closets. A minimum of 12 tiles shall be left on a closet
shelf for future patching. Adhesives, preparation of surface, and
application shall be per manufacturer's recommendations for the
surface to be tiled. Install indrcated tile using adhesive
following recommendations of manufacturer. When installing new
floor covering, shoe mould and/or base shall be replaced with new
shoe mould, and/or base, finished with two (2) coats of paint or
polyeurethane as designated by owner. When either floor tile or any
other similar floor covering is installed in a dwelling equipped
with an operable furnace, the installer shall arrange for, and
contractor shall provide, the utility for maintaining a minimum
temperature of at least 70 degrees fahrenheit for a minimum of
twenty-four (24) hours prior to, during, and twenty-four (24) hours
subsequent to installation. Contractor shall so provide even when
only instructed to "coordinate."
G. Floor Covering-Sheet Vinyl
Install underlayment grade hardboard 1/2" thick. Over underlayment
install indicated sheet vinyl laid in strict compliance with
manufacturer's specifications. When installing new floor covering,
all shoe mould and/or base shall be removed and replaced with ne~'
mould and/or base, finished with two (2) coats of paint or varnish
as designated by owner.
H. Floor Covering-Ceramic
Ceramic floor tile shall be installed as per manufacturer's
recommendations for type surface installed upon. Set tile in cement
mortar "thickbed" base. All ceramic floors shall be finished with
ceramic cove base tile.
09500-4
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Floor Framing
All new or replaced floor joists shall be supported at their extreme
ends by either a ledger or metal joist hanger. Toe nailing only
will not be acceptable. No splicing of floor Joists between
supports will be permitted. All floors shall be properly reinforced
and have no noticeable sag or spon~iness.
J. Kitchen/Bath
All concrete floors in habitable rooms shall be covered, and all
floors in. ki tchens, baths, and utility rooms be covered with a
material and in such a manner as to provide cleanabi li ty wi th
minimum maintenance. Any omission or error ~n the specifications
that does not provide such a service shall be brought to ~he
Inspector's attention by the performing contractor.
K. Carpet Cleaning
When carpet shampooing is specified, the contractor shall submit a
copy of his invoice as proof of professional service.
L.
Wood Flooring
Tongue and groove wood flooring shall have individual pieces
installed without any spaces or voids. Nail into tongue and force
pieces together as close as possible. Fill any natural voids with
wood putty to match flooring colox.
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Sand entire floor to a flush level surface. Thoroughly clean and
seal with 3 coats of polyeurethane. Allow each coat of
polyeurethane to dry the time specified by the manufacturer before
applying the next coat. Install base molding with finish as
selected by owner around perimeter of area. Individual installing
and finishing floor shall have minimum of one year experience and
document this experience to THE CITY before any hardwood flooring
installation or refinishing is started.
Parquet flooring
specifications.
shall
be
installed
as
per
manufacturers
M. Carpeting
Carpeting shall be installed on clean, level, dry surface on foam
padding. Installation shall result in a tight flat laying surface
using accepted installation techniques and practices. Carpeting
shall be installed with wooden tack strip securely fastened with
screws or nails around the perimeter of area. Installation shall be
with minimal pieces and seams. All required seams shall be in low
traffic areas and as per manufacturers specifications All doorways
leading from carpeted area to hard floor surface shall have meal
carpet edge securely installed to floor and carpet.
END OF SECTION
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09500-5
SECTION 09900
PAINTING
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PART 1
GENERAL
:.0: SECTION INCLUDES
h. Work included
B. Materials
C. Execution
:.02 WORY. INCLUDED
A. Work included shall include, but not be limited to:
Touch up paint of equipment, appl~ances, etc., that
facto!)" installed paint that has been damaged
installation. Colors are to match existing.
are shipped w~th
in shipping or
Painting and priming (finishing) of all ne~ materials installed.
Painting. and priming (finishing) of all previously finished
surfaces.
Preparation for all new paint and/or finished to be applied.
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Preparation and painting of stoops and porches.
Finishing with the specified number of coats of finish paint.
Warranty of work and material.
Removal and disposal from site of all scrap materials and debris.
All interior and exterior paint on wood, stucco, plaster, concrete,
concrete blocks (CMU's) , drywall, etc. as needed.
All stain and finish work for clear coated wood.
:.03 DELIVERY, STORAGE, AND ~~LING
A. Deliver materials to job site in new, original, and unopened
containers bearing manufacturer's name, trade name, and label
analysis. Store where indicated in accordance with manufacturer's
instructions.
B. All excess material is to be turned over to the owner's
representative.
09900-l
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1.04 JOB CONDITIONS
A. Do not apply paint in rain, fog, mist or when relative humidity
exceeds 85%. Do not apply point to damp or wet surfaces. Do not
apply paint when ambient temperature is 55 degrees Fahrenheit or
lower.
B. Protect work of other trades. Correct any painting related damages
by cleaning, repairing or replacing, and refinishing, as directed by
duly authorized CITY representative.
C. Provide finish coats ~ich are compatible w~th prime paints used.
Provide barrier coats over incompatible prl.mers where requl.red.
Notify CITY in writing of anticipated problems using specified
coatings with substrates primed by others. Do not proceed with work
until directed by CITY. All work done without the consent and
direction of THE CITY is at the con~ractor's expense.
PART 2 - PRODUCTS
2.01 ACCEPTABLE MANUFACTURERS
A. Manufacturer:
1.
Subject to compliance with requirements, provide products of
one of the following:
a. Scott's Paints (D.P.I. Paints)
b. Glidden Coatings and Resins , Division of SCM Corporation
{Glidden}
c . Benj amin Moore and Company (Moore)
d. The Sherwin-Williams Company (S-W)
e. M.A. Brunder Company {MAB}
f. Sears Roebuck and Company (Sears).
g. or, approved equal.
2. Any paint used without prior approval of CITY will be only at
the contractor's own expense.
3. Approved equals shall have specification data submitted to
CITY for review and approval no less than 7 business days
before installation.
2.02 Materials Quality
A. Provide manufacturer's best quality grade of type coatings required.
Materials not displaying manufacturer;s identification as a
standard, best grade product will not be acceptable.
B.
Proprietary names used to designate colors or materials
intended to imply that products of named manufacturers are
to the exclusion or equivalent products of other
manufacturers.
are not
required
approved
09900-2
2.03 Paint Systems
A. Only lead free paints shall be used throughout. Any structure
constructed prior to 1978 where children under the age of 7 with
elevated blood lead levels are regularly present will require
corrective action and protection in accordance with 24 CFR 570.608
(Treatment of surfaces with lead based paint). In any case where
there is a pre-1978 residence and a child under the a~e of 7 with
elevated blood lead levels, contractors will be provided with
explicit instructions for specialized rehabilitation. This
specialized rehabilitation involves the removal of paint with an
infrared device or other device other than mechanical sandin~ or
burning, down to raw wood, or the covering of painted surfaces such
as window sills and walls with a "permanent" non-removable covering
(not just repainting) In all other cases these specifications must
be adhered to.
B. Provide the following paint systems for the various substrate, as
indicated.
1.
Interior Concrete and Masonrv:
units)
Semi-qloss Enamel Finish:
(other than concrete masonry
First Coat:
Second Coat:
Third Coat:
2 coats with total dry film
thickness not less than 3.5
mils.
Interior.. Flat Latex Base Paint.
High Gloss Alkyd Enamel.
Odorless Interior Semi -Gloss Alkyd
Enamel.
2. Concrete Masonrv Units:
Semi -Gloss Alkyd Enamel Finish: 2 coats over filled
surface with total dry
film thickness not less
than 3.5 mils, excluding'
filler coat.
Filler Coat: Solvent-thinned Block filler. Apply'
coating at a rate to ensure completE
coverage with pores filled.
First Coat: Enameled Undercoater.
Second Coat: Odorless Interior Alkyd Semi -Gloss
Enamel.
3.
Gvosum Drvwall Systems:
Odorless Semi-Gloss Alkyd Enamel Finish:
First Coat:
Second Coat:
Interior
Odorless
Enamel.
Odorless
Enamel.
3 coats with total
dry film thickness
not less than 2.5
mils.
Latex Base Primer Coat.
interior Semi-Gloss Alkyd
Third Coat:
interior
Sem~-Gloss
Al kyd
09900-3
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Plaster:
Lusterless (Flat) AC:r'yl~c Finish: 2 coats.
First Coat: Acrylic Emulsion.
Second Coat: Acrylic Emulsion.
4.
5. Ferrous Metal:
Semi-Gloss Enamel Finish: 2 coats over primer, with total
dry film thickness not less
than 2.5 mils.
Prime Coat: Red Metal Pr~mer specifically
intended for this applicat~on. Prime
Coat ~s not required on items
delivered shop primed.
First Coat: Interior Enamel Undercoat.
Second Coat: Odorless Interior Semi -Gloss Alkyd
Enamel.
6.
Interior Zinc-Coated
Semi-Gloss Finish:
Prime Coat:
First Coat:
Second Coat:
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7.
Interior Woodwork and
Semi-Gloss Finish:
Prime Coat:
First Coat:
Second Coat:
8.
Exterior Woodwork:
Semi-Gloss Finish:
Prime Coat:
First Coat:
Second Coat:
Metal:
2 coats over primer, w~th total dry
film thickness no~ less than 2.5
mils.
Zinc Dust Zinc Oxide Primer
Coating.
Interior Enamel Undercoat.
Odorless Interior Alkyd Semi-
G19sS Enamel.
Hardboard:
2 coats over primer, with total film
thickness not less than 2.5 mils.
Interior Latex base primer coat.
Interior Latex semi-gloss Enamel.
Interior Latex semi -gloss
Enamel.
2 coats over primer, with total film
thickness not less than 3.5 mils.
Exterior Primer Coating.
Exterior Grade Latex Semi Gloss
Enamel.
Exterior Grade Latex Semi Gloss
Enamel.
C. Interior paint colors to be white.
D.
Bathrooms and Kitchens:
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Finish with semi-gloss or gloss
acrylic latex only.
09900-4
PART 3 - EXECu~ION
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3.01 INSPECTION
A. Applicator must examine areas and. conditions under which paintin9
work is to be applied and notify CITY in writing of conditions
detrimental to proper and timely completion of work. Do not proceed
with work until unsatisfactory conditions have been corrected in a
manner acceptable to CITY.
B. Start of painting work will be construed as applicator's acceptancE=
of surfaces and conditions within any part~cular area.
C. Do not paint over dirt, rust, scale, grease, moisture, scuffed
surfaces or conditions otherwise detrimental to formation of a
durable paint film. Work installed over any of these will be
removed and the surface prepared properly.
D. No surface is to be covered until inspected and approved by thE,
CITY.
3 .02 SURFACE PREPARATION
A.
Perform preparation and cleaning pr0gedures
with coating manufacturer's instructions
condition.
in strict accordance
for each substrate,
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B. Remove hardware and accessories, machined surfaces, plates, lighting'
fixtures and similar items in place and not to be finiShed-painted
before any application of paint. Reinstall removed items to
original position.
C. Prepare cementi tious surfaces of concrete, concrete block and
similar materials to be painted by removing efflorescence, chalk,
dust, dirt, grease, and oils, and rough to remove glaze. Determine
alkalinity and moisture content of surfaces to be painted where
alkalinity or moisture content exceeds manufacturer's printed
recommendations.
D. All foreign material such as nails, hooks, fasteners, wires, etc.,
shall be removed, filled, and sanded smooth before painting.
Reinstall any wires, etc. that are being used.
E. All joints in trim, siding, and frames shall be caulked by gun
method before application of paint. Prepare surfaces by scraping
loose paint, point all cracks and holes and sand smooth both
exterior and interior surfaces.
F.
All varnished surfaces, especially cabinets, shall be washed with
TSP or equal to remove all surface grime, residue and oil , and then
be lightly sanded, if required to be painted or fin~shed in any
manner.
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09900-5
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hll previously painted surfaces shall conforrr. ~c
specif~ca~ions for surface preparation and paint sys~ems.
these
H. Painting over blistered or peeled pain~ will not be accepted.
I. When using a high pressure water spray on wood, care must be taken
so as to not raise the grain. Raised grain shall be sanded smooth
to match original look or replaced.
J. Renail all loose siding fascias, cas~ng, base, stops, and trim of
all kinds and any other items necessa~' to bring to weathertight,
original position.
K. Mason~' cracks larger than hairline shall be \" d out and filled wi th
a semi-plastic material and made flush to surrounding surfaces.
L. Stucco cracks larger than hairline shall be repaired in the same
manner as ~n masonry or by instaliing fibred tapes and related
materials per manufacturer's recommendations for exterior use and
making flush with surrounding surfaces.
M. Flat concrete with 1/4" or larger cracks between slab and foundation
shall be filled with synthetic rubber caulking.
N.
All previously painted trim and millwork, masonry, and metal work
shall be thoroughly cleaned of all loos~ and/or scaling paint, dirt,
dust, grease, oil and/or all other foreign matter by wire brushing,
sanding, washing, and/or scraping.
o. Reset all loose nails and fill all nail holes and minor cracks in
wood with and exterior grade filler recommended by the paint
manufacturer.
P. Replace all loose and missing window putty.
Q. Remove all loose and/or deteriorated caulking and recaulk for a
complete, neat seal at all openings and at control joints in
masonry.
R. Where papered surfaces are to be painted, remove all wall paper and
repair wall to match adjacent surrounding surfaces, sand, and
prepare for painting.
S. All exterior previously painted surfaces shall be pressure washed,
and sufficient time allowed for thorough drying before receiving any
pain~ing.
3.03 MATERIALS PREP~~ION
A. Mix ad prepare painting materials in accordance with manufacturer;s
directions.
B.
Store materials not in actual use in tightly covered containers.
Mainta~n containers used in storage, mixing and application of paint
~n a clean condition, free of foreign materials and residue.
09900-6
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Stir materials before application to produce a mixture of uniform
densi ty, and stir as required during application. Do not stir
surface film into material. Remove film and, if necessary, strain
material before using.
.
3.04 APPLICATION
H.
A.
Apply painting and finishing
manufacturer's requirements. Use
suited for materials and surfaces
materials ~n accordance with
applicators. and techniques best
to which applied.
B.
Apply additional coats when undercoats,
show through final paint coat, until
finish, color, and appearance.
stains or other conditions
paint ::ilm is of uniform
C. Paint back sides of access panels, and removable or hinged covers to
match exposed surfaces.
D. Sand lightly between succeeding enamel or varnish coats.
E. Apply each material at not less than the manufacturer's recommended
spreading rate, to provide a total dry film to thickness of not less
than specified in these documents.
F. Back-prime interior paneling only where masonry, plaster, or other
wet wall construction occurs on backsipe.
G.
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Seal tops, bottoms, and cut-outs of wood doors
polyeurethane or similar sealer immediately
jobsite.
with heavy coat of
upon delivery to
Clean ferrous surfaces which are
Remove oil, grease, dirt, loose
substances by solvent or mechanical
prime coats wherever damaged.
not gal vani zed or shop - coated.
mill scale and other foreign
cleaning. Touch-up shop-applied
I. Clean galvanized surfaces free of oil and surface contaminants with
non-petroleum based solvent.
J. Seal wood required to be job-painted. Prime edges, ends, facE:,
underside and backsides of counters, cases, cabinets, counters, etc.
Use polyeurethane where transparent finish is required.
K. All stained and porous surfaces shall be sealed before painting.
L. The painting of a room shall include all WaLl.S, ceilings, base
trim, window and door trim, interior and exterior of all closets
and both sides and all edges of doors.
M.
Prime all knots and/or sappy places with aluminum paint or shellac
before applying.primer. This application shall not be construed as
a complete prime coat of paint.
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09900-7
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N.
All ne~ galvanized metal shall be washed (etched) with vinegar or
othe~ product manufactured for this purpose prior to painting.
O.
Tie back, neatly trim, or protect
performance of work, or replacement
required for all damaged shrubbery. and
shrubbery as needed
in-kind and size will
landscaping.
fo~
be
P. All polyeurethane finished surfaces shall have abrasions touched up
and polyeurethane coated with clear satin finish. Ne~ surfaces to
receive polyeurethane shall be stained to match similar existing
surfaces and sealed. All surfaces shall be sanded as needed to
render smooth to the touch. All new wood or unsealed surfaces shall
be sealed with clear sealer.
Q.
Do not paint any moving part of operating unit,
equipment identification, performance rating, name or
plates or code-required labels.
or over any
nomenclature
3.05 CLEAN-UP AND PROTECTION:
A.
Clean-up:
mater~als,
During progress of work, remove from site discarded paint
rubbish, cans, and rags at the end of each work day.
B. Upon completion of painting work, clean paint-spattered surfaces.
Remove spattered paint by proper methods of washing and scraping,
using care not to scratch or otherwise. damage finished surfaces.
C.
Protection:
1. Protect work of other trades, whether to be painted or not,
against damage by painting and finishing work. Correct any
damage by cleaning, repairing or replacing, and repainting, as
accepted to THE CITY.
2. Provide "WET PAINT" signs as required to protect newly-painted
finished. Remove temporary protective wrappings provided by
others for protection of their work, after completion of
painting operations.
3. At the completion of work of other trades, touch-up and
restore all damaged or defaced painted surfaces to original
condition.
D. All paint is to be removed from both sides of window and door glass.
3.06 COOP~INATION
A.
Provide finish coats which are compatible with prime paints used.
Provide barrier coats over incompatible primers where required.
Notify CITY in writing of anticipated problems using specified
coatings with substrate primes by others.
09900-8
B.
Work shall be.so completed so as to not damage other trades work as
project progresses. All such damage shall be the contractors
responsibility and shall result in no extra cost to the owner.
3.07 COMPLETED WORK
A:PAIt-."r.SA \.
A.
Match approved
refinish, or
requirements.
texture, and coverage. Remove,
in compliance with specified
samples for color,
repaint work not
B. All surfaces, including floors, walls, ceilings, trim, doors, and
windows shall be cleaned and excessive paint removed from same upon
completion of painting. Reasonable care shall be exercised in
moving ladders and scaffolding about dwelling to avoid damage to
shrubbery and premises.
C. All f~nish work ~ncluded ~n this contract shall carry a one (1) year
warranty on worJr.manship from the contractor. This shall be in
written form to the owner with copy to CITY.
D.
All paint material
minimum of five (5)
copy to CITY.
shall be warranted from the manufacturer for a
Warranty shall be written form to owner with
E.
Complete and final payments of monies due contractor for this
contract shall not be paid until all warranties are on record with
owner and CITY.
END OF SEC.-nON
09900-9
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SECTION 11452
APPLIANCES
PART 1
GENERAL
1. 01
SECTION INCLUDES
A. Work included
E. Produc,;;s
c. Executl.on
1.02 WORK INCLUDED
A. Work shall include, but not be limited to:
Furnish and installatl.on of all appll.ances as requl.red by wor}:
write-up including all appurtenances as required for proper and safe
operatl.on of respective appliance.
Testing and inspection of existing appliances and equipment and
reporting findings to CITY.
Training for owner in proper operation of appliance or equipment as
outlined by the manufacturer.
Supply owner with manufacturer's literature on maintenance, parts,
operation, and warranty.
Removal of all packaging and proper disposal of same.
PART 2 MATERIALS
2.01 ELECTRIC RANGE
A. Electric Range shall be a 30" four burner electric range with
porcelain enameled oven and broiler pan, Chrome-plated grid and two
removable Chrome-plated oven racks, chrome plated burner bowls, or
approved equal. White color. Include proper cord and plug.
Include proper installation with approved receptacle as required.
2.02 GAS RANGE
A.
Gas range shall be a 30" pilot free four burner gas range with
porcelain enameled oven and lower broiler, two removable chrome-
plated oven racks, porcelain enameled lift off cook tip, or approved
equal. White color. Include proper grounded cord and plug.
Include installation of duplex electrical receptacle if required.
11452 -1
2.03
RANGE HOOD
A. Range hood shall be 30" steel with light and filter.
speed fan and light control. Whi te color to match
Install under cabinet directly over range.
Include two
range below.
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1.04 REFRIGERATOR
A. Refrigerator shall be frostless, 2 door, minimum 18.0 cubic foot
size with light, minimum of two adjustable ~nterior shelves, m~nimum
of two door shelves, freezer on top, 2 ice trays, reversible steel
doors, and wheels, or approved equal
PART 3 EXECUTION
3.01 INSTALLATION
A. Install all appliances as per manufacturer's requirements and
recommendations to meet all code requirements.
B. Contractor to submit manufacturer's product data to CITY for
approval before purchase or installation of any product. All
products installed without the prior approval of the designated CITY
representative will be strictly at the contractor's own expense.
C.
Submit warranties to owner for all app'liances and equipment which
normally carry warranties.
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D. All installations shall be only models in current production unless
previously approved by CITY. All shall be UL or A.G.A.approved as
applicable.
E. Install all appliances in a neat workman-like manner. Appliances
should be installed level and with all proper clearances as required
by manufacturer and codes. Test all equipment to ensure proper
operation for a minimum of 24 hours after installation.
Demonstrate proper ope~ation to CITY representative and homeowner on
completion of job.
END OF SECTION
A:Apolianc.!.a\'
11452-2
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SEC~IOK :1455
CABINE~S
PART 1 - GENERAL
1.01 SECTION INCLUDES
A. Work included
B. Materl.als
C. Executl.on
l.02 WORK INCLUDED
A. Work shall include, but not be limited to:
Removal and proper disposal of all cabinets tC be replaced.
Preparation of all wall surfaces to receive cabl.netry.
Installation and finishing of all cabinet tops.
Set all sinks and/or equipment installed in countertops.
Installation of backsplash.
Filling of all nail holes and fini'shing to match surrounding
surfaces.
Installation of all cabinetry.
Installation of all hardware.
Repair of all cabinets, components, and/or hardware as directed by
CITY.
Painting or refinishing of existing cabinets.
PART 2 - MATERIALS
A. Kitchen Cabinets - Wooden
Base cabinet shall be plastic clad wood (minimum 1/32" thickness)
with appropriate doors and drawers. All base cabinets shall be 34
1/2" tall. Depth of cabinets shall be approximately 25". Include 4"
backsplash and plastic laminate type countertop (minimum .052")
Upper cabinets shall be wood clad with plastic laminate such as
"Formica" (minimum 1/32" thickness) or equal. All wall cabinets
shall be 12" deep, not including doors. All doors shall be trimmed
with plastic laminate and have vinyl or melamine back.
11455 -1
B.
Bathroom Cabinets
Lavatory base cabinet shall be wood clad with plastic laminate
(1/32" minimum) on sides, front, front doors, and drawers. Metal
cabinetry will not be accepted for installation in bathrooms. All
bathroom vanity cabinets shall be 31 1/2" in height. Top shall be
approximately 21" deep with 3" backsplash, plastic laminate (minimum
.052" thickness) with drop-in type .sink opening. Imitation molded
marble tops with integral bowl can be used as substitute.
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C. Medicine Cabinet
Wall mounted medicine cabinet shall be standard size, recessed, with
minimum of three (3) shelves and a mirror. When light fixture ~s
included, the fixture shall include a separate wall switch. Wall
switch shall be separate from exhaust f~~ also.
D. Miscellaneous Cabinetry
All miscellaneous cabinetry installed as a part of this contract
shall closely match existing in style and materials. Submit product
data to CITY for approval before any installation.
E. All cabinetry shall meet or exceed the recommended m~nimum
construction and performance standards for kitchen cabinets outlined
in the American National Standards Institute (ANSI) ANSI/NKCA A
161.1-1985
F.
Depending on the style selected, all cabinet frames shall be
constructed of solid oak or cherry. All veneered components shall
be selected architectural grade sliced oak or cherry. Cabinet
frames shall be 3/4" thick x 1 5/8" wide solid hardwood frame and
style members. Center stiles shall be'3/4" x 3 1/4" or 6 1/4" wide
hardwood. All frame joints shall be reinforced and precisely
aligned.
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End panels shall be 3/8" thick 48 lb. industrial
particleboard laminated inside and out machined to accept
bottoms, backs, and shelves.
grade
tops,
Wall cabinet bottoms shall be 1/2" thick - 48 lb. industrial grade
particleboard laminated on two sides.
Base cabinet bottoms shall be 3/8" thick - 48 lb. industrial grade
particleboard laminated on the interior side.
Backs shall be 1/4" thick
laminate on interior side.
50 lb. density particleboard with
All 30" high wall cabinets 24" and under shall have adjustable
shelves made of 1/2" thick 48 lb. density industrial grade
particleboard. Shel ves shall be laminated with a water and
household chemical resistant 2 mil rigid reverse printed vinyl.
The front edge of the shelf shall be filled and printed with a
simulated oak grain. Cabinet sides shall be drilled for locking
shelf supports adjustable on 2 1/2" increments.
All double-door wall cabinets 24" and over in height shall have 1/2"
fixed shelves with the same specs as the adjustable.
11455-2
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G.
The toeboard shall be 3/8" 48 lb. density ~ndustr~al grade
particleboard extending from the floor to cabinet bottoffi. Toe board
shall be covered with 3/8 I' black vinyl covered particleboard strip-
Fire resistance
Face frame and case must have b~en tested in accordance' with
Underwriters Labs, Inc. (ULl flame spread test: Building Materials
Section 40J8.5.7.
PART 3 - EXECUTION
3.01 INSTALLATION
A. Contractor shall verify all on-site dimensions before ordering any
materials.
B. Install cabinets indicated on drawings or work wr~te-up. Install
plumb and level with all joints tight ~n accordance with
manufacturer's instructions.
C.
D.
. E.
F.
G.
H.
a:QlblnCl.5.NlI\
.
Shim cabinets as required and trim with molding to match cabinets.
Secure to walls with screws embedded 1" minimum into solid wood
framing or blocking.
Install miscellaneous hardware and accessories as required.
Clean cabinets and leave in perfect operating order with all doors,
shelves, and drawers aligned and plumb.
All installations shall be as per manufacturer's requirements.
Submit manufacturer's data on all materials for approval by CITY
before purchase and installation. Products purchased without prior
approval of the CITY area are at the contractors expense.
All products are to be new and delivered to site in original
manufacturer's containers. No previously used materials will be
allowed or accepted. All installations of previously used materials
will be at the contractor's own expense.
J. All repairs to be made to match existing materials, colors, and
products as closely as possible to return the system to it's
original state.
END OF SECTION
11455 - 3
SECTION 15100
PLUMBING
-
PART 1 - GENERAL
1.01 SECTION INCLUDES
h. Work included
B. Mater:lals:
Water piping
Sanitary drains
Vent piping
Water heaters
Fixtures
Testing
C. Execut:lon
1.02 WORK INCLUDED
A. Work shall include, but not be limited to:
Inspection and examination of existing fixtures and system and
reporting of findings to CITY.
Repai::: of existing fixtureE
showers, water heaters,
appurtenances.
including faucets, sinks, toilets, tubs,
and all associated accessories and
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Removal of existing component or fixture and preparation of area for
replacement.
Furnishing and installation of new parts or fixtures or system
components.
Testing of systems, components, and fixtures.
Caulking and sealing to make watertight.
Trenching and backfilling as may be required.
Cleaning and pressure testing of supply, drain, and vent lines as
directed.
15100-1
.
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PART 2 - MATERIALS
2.01 Plumbing Accessories
A. All ne~ fixtures shall be first quality with no visible defects.
.
B. All new faucets shall have a brass body with chrome plated shell and
be equipped with replaceable seats.
C. New nipples to copper pipe shall be brass.
D. All ne~ tub and shower cornb~nation valves shall have replaceable
seats and shall include all fittings and tr~m. Prov~de for each
lavatory, sink, and shower head a flo".. limit~ng device limiting flo~
to 3 GPM.
E. Shower and Tub Enclosure Doors shall have frames enclosing the
panels minimum of l" x 7/16". Finish 'shall be electro chemical clear
anod~zed satin-finish aluminum. Door panel material shall be as
directed. Glass panels shall conform to all code requirements.
Plastic panels must be 7/32" minimum thickness.
F. Medicine cabinets shall have mirrors with minute or no distortion.
Wall hung mirrors shall be plate glass. Toilet paper holders, towel
bars, metal soap dishes and grab bars shall be Hallmark or equal.
When installed in ceramic tile, they may be porcelain.
.
G.
Washing machine connections Install vent and drain with all
necessary waste lines, hot and cold water supply lines, bibs, and
(1) grounded duplex 110V electric outlet within 2' of washer
location.
2.02 Fixtures
A. Water closet shall be tank type vitreous china with seat and lid.
Include chrome plated shut-off valve and supply line with escutcheon
plate at wall. Color white.
B. Wall hung lavatory shall be vitreous china with wall hanger and
chrome legs. Mount at 30" to 34" above finished floor. Caulk or
seal joint between wall and back shelf. Trap and vent drain lines
as per code. Color white.
C. Counter- top lavatory shall be enameled steel self rimming type.
Include pop up drain. Trap and vent drain lines as per code. Color
white.
15100-2
'"'
'-' .
K~tchen Sinks.shall be nickle-sta~nless double-bowl type. Chrome
stainless is not acceptable. The minimum acceptable sink depth shall
be 6 1/2 inches. Include strainers with drain plugs on each drain.
Install as per manufacturer's recommendations. Caulk or seal joint
between rim and counter top. Trap and vent drain lines to be
installed as per code. Submit manufacturers data to CITY for
approval before installation. .
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E. Kitchen sink faucet snall be single lever washerless type. Chrome
finish brass body without spray. Include chrome plated shut off
valves and supply lines with escutcheon plates at wall. Submit
manufacturers data for approval by C!TY before ~nstallat~on.
F. Lavatory faucet shall be. single lever washerless type. Chrome
finish with brass body. Include chrome plated shut off valves and
supply lines with escutcheon plates at wall. Submit manufacturer's
data for approval by CITY.
G. Tub/shower faucet shall be single lever washerless type. Chrome
finish with brass body. Include chrome plated tub spigot with
shower diverter, shower head and arm with escutcheon plate at wall.
Submit manufacturer's data for approval by CITY.
H. Electric water heaters shall be installed complete with separate
dedicated electrical circuit and disconnect. Gas water heaters
shall be installed complete with gas and vent pipes complete with
flashing and weather cap. All installations shall include drain pan
with drain piped as directed, pressure/temperature relief valve e
(PTV), and shut off valves for gas, and hot and cold water to ensure
a complete installation and as required by all applicable codes.
Installations shall meet all requirements of manufacturer.
I. New entrance valves will be full flow gate valves
J. Water supply piping:
Above grade shall be type "L" hard drawn seamless copper joined with
"lead free" solder. Compression joints are not acceptable.
Below grade shall be type "K" soft copper without joints beneath
slab.
Piping connections to fixtures shall be with chrome plated brass
fittings.
PVC or other plastic product piping or fittings is not acceptable.
15100-3
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K.
Accepcable manufaccurer's are:
Moen
Briggs
Eljer
American Standard
Just
State Water Heacers
PART 3 EXECOTION
3.01 Installation
A. All plumbing shall comply with scandard plumbing code as published
by the Southern BCCI using latest edit~on adopted by the City.
.
B. Plumbing Contractor shall verify adequacy of existing building
"main" drain and sewer before submitting bid. Inadequate plumbing
system shall be brought to the attention of THE CITY before
submitting bid. Once contract ~s let, general contractor will be
responsible for the acceptance of plumbing system by THE CITY.
C. When water service lines are installed that affect the proper
grounding of the electrical system, it shall be the responsibility
of the installer to provide proper grounding for the electrical
system.
D.
Submit manufacturer's data for approval to CITY for approval before
installation as directed. All products purchased and installed
without prior approval of a duly authorized representative of THE
CITY are at the contractor's own expense.
E. All installations shall be inspected for acceptability by CITY
before concealing. Work that is concealed without inspection, shall
be at the contractor's own expense or open for inspection.
3.02 Testing
A. Work includes testing equipment and system. After installation
operate systems, clean out scale, dirt, oi 1 , waste, and foreign
matter. Correct any leaks. Clean all aerators of debris.
B. Test underground piping prior to backfilling.
C.
New systems shall have domestic water system sterilized.
system and fill with water treated with 50 ppm of chlorine.
water to remain in system for 24 hours.
Flush
Treated
D. All piping shall be pressure tested with the system holding pressure
in the system for 24 hours.
E.
When repairing existing
direction of THE CITY,
replaced.
system(s), testing shall occur at the
before any components are removed or
END OF SECTION
L:I'LlIMIlIN(;,SA"
15100-4
SECTION 15200
.
HVAC
(Heating , Ventilation, and A~r Condit~oning)
PART 1 GENERAL
1.01 SECTION INCLUDED
A. Work included
B. Materials
C. Execution
1.02 WORK INCLUDED
A. Work included shall ~nclude, but not be lim~ted to:
Removal, disposal, and
attachments, controls,
work write-up.
making safe of all existing HVAC equipment,
and appurt:enances only as direct:ed by the
Installation of new equipment, attachments,
appurtenances as directed by the work write-up.
controls,
and
Testing of entire HVAC system unde:;:- both cooling and heating
conditions.
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Provide warranty on equipment and installation.
Provide operating instructions and manufacturer's data to owner.
All electrical, gas, oil, or other energy source work needed to
properly operate equipment.
Installation of all flues, exhausts, weather caps, etc. for proper
combustion.
Flashing and/or weatherproofing of all penetrations required for
installation.
All supporting devices for equipment, ductwork, controls, etc. as
required.
Certification of
requirements.
compliance with Florida Energy Efficiency
15200-1
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PART 2 MATERIALS
2.01 GAS FURNACE/AIRHANDLER
A. Gas furnace shall be pilotless type with electronic ignition made
for use with natural gas or LP gas as described in the work write-
up. Furnace shall include galvanized steel chassis, coil, heavy
density faced glass fiber insulation, drain pan assembly, auxiliary
drain pan, fans, housing, motor, and filters. Include all controls.
Cabinet shall be baked enamel finish. Repair any scratches or paint
damage to match existing.
Fan shall be centrifugal forward curved of non-corrosive material.
Motor shall have integral thermal overload protection, start at 78%
of rated voltage, operate satisfactorily at 90% of rated voltage on
all speed settings at 10% over-voltage without undue magnetic noise.
Motors shall be three speed, tap wovnd, permanent split capacitor.
Unit shall have disconnect located within sight as per the National
Electric Code.
Filter shall be located at return air grille. Filter media shall be
of woven glass fiber with 6 extra filters left for the owner as
replacements upon completion of the job.
Condensate drain shall be piped out of building to ground level with
trap and insect screen. Insulate condensate drain where drain
passes over interior spaces.
Provide a 36" x 36" minimum work platform for all air handlers that
will provide a solid work surface for maintenance.
Unit shall be solidly mounted with vibration isolators made
specifically for this installation.
2.02 ELECTRIC FURNACE/AIRHANDLER
A. Electric furnace shall include galvanized steel chassis, coil, heavy
density faced glass fiber insulation, drain pan assembly, auxiliary
drain pan, fans, housing, motor, and filters. Include all controls.
Cabinet shall be baked enamel finish. Repair any scratches or paint
damage to match existing.
Fan shall be centrifugal forward curved of non-corrosive material.
Motor shall have integral thermal overload protection, start at 78%
of rated voltage, operate satisfactorily at 90% of rated voltage on
all speed settings at 10% over-voltage without undue magnetic noise.
Motors shall be three speed, tap wound, permanent split capacitor.
Unit shall have disconnect located within sight as per the National
Electric Code.
Unit shall include 10kw electric heat. Electric heat shall be able
to operate ~n two stages (5kw & 5kw) .
15200-2
Filter shall be located at return air grille. Filter media shall be.
of woven glass fiber with 6 ex~ra filters left for the owner as ~
replacements upon completion of the job. ..."
Condensate drain shall be piped out of building to ground level with
trap and insect screen. Insulate condensate drain where drain
passes over interior spaces.
Provide a 36" x 36" minimum work platfenn for all air handlers that
will provide a solid work surface for maintenance.
Unit shall be solidly mounted with vibrat~or: ~solators made
specifically for this installation.
2.03 CONDENSING UNIT
A. Condensing unit shall be either str~ight cool or heat pump type as
required in the work write-up. Include all controls necessary te
work with air handler including time delay restart. Include baked
enamel finish. Mount as per manufacturer's requirements on solid
concrete pad.
All refrigerant piping from unit to air handler coil shall be
insulated with closed cell sponge rubber or equivalent. Insulation
shall have vapor barrier. Maximum length of tubing is 50 feet or as
recommended by manufacturer. Use type L or K soft drawn copper.
Install disconnect switch within sight of unit as per National
Electric Code requirements.
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2.04 DUCTWORK
A. Rigid ductwork shall be galvanized steel insulated on the exterior.
Rigid fiber glass ductboard will not be accepted. Insulation shall
meet all requirements of the latest energy code.
Ducts sizes and gauges shall be industry standard, cross broken,
rigidly braced, adequately supported and securely fastened in place.
Fabricate and install ducts in accordance with SMACNA Duct Manual
details.
Increase in area transitions are not to exceed 20 degrees. Decrease
in area transitions shall be maximum of 30 degrees - 20 degrees is
preferable.
Take offs: use round factory fabricated beaded straight spin-in
type galvanized steel fittings with manual balancing damper.
Flexible duct shall be used to connect main duct with all registers.
Flexible ducts shall be UL listed Class I air duct connector and
shall have 1-1/2" thick 3/4 pound density glass fiber with flame
res~stant vapor barrier. Maximum length of flex allowed is 8'-0".
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15200-3
.
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Use adjustable stainless steel strap clamps when attaching flexible
duc': ':0 metal collars. Wrap duct and collar with 2" wide duc': tape
before attaching clamp.
2.05
THERMOSTAT
A. Thermostat shall be low voltage mercury bulb type suitable for heat
pump with electric strip backup heat. Two stage heat capacity (5 kw
& 5 kw) .
Controls shall include automatic, heat, coo~, and fan on, and off
settings.
Thermostats for heat only shall be same as above for gas or electric
furnace as installed. Controls shall include automatic heat, and
fan on, and off settings.
Thermostats shall be as manufactured by Honeywell or approved equal.
2.06 EXHAUST FANS
A.
Bathroom exhaust fans shall be ducted type including exterior
discharge cap with bird screen and backdraft damper. Fan shall be
direct drive centrifugal with UL listing. Fan to be switched
separately from any light fixture.
Non-ducted type recirculating fans are not acceptable.
Bathroom fans shall be as manufactured by Broan or equal.
2.07 REGISTERS/GRILLES
A. Supply and return registers shall be extruded aluminum with baked
enamel finish.
Supplies shall include volume control dampers and adjustable
directional louvers.
Return air grille shall include provisions for filter.
PART 3.
EXE ClITI ON
3.01 INSTALLATION
A. Install equipment and components as per manufacturer's requirements.
B. All components of system shall meet requirements of state energy
code. Submit energy forms to the Building Department as necessary.
,..
L.
Submi t manufacturer's data on all equipment for approval before
purchas~ng. All equipment shall be from nationally recognized
companies. All equipment purchased or installed without prior
approval by CITY shall be only at the contractor's own expense.
15200-4
A:HvolC."'"
D.
Install flue as required for all combustion appliances. Flash as .
recommended by manufacturer. Follow all code requ~rements for flue
ins~allation. Support flue as necessary. Install flue vertically.
E. Install gas shut off valve and drip leg near gas line entrance to
unit for all gas furnaces.
F. Test all equipment for 24 hours minimum in all modes of operation.
Any deficiencies in operation are to be reported to CITY and
corrected.
G. Mount thermostat on wall near return air inle'C. Mount at 60" above
finished floor or as directed by manufacturer.
H. Submit to owner, 14 days prior to final inspection, one bound set of
descriptive literature, maintenance and operation data, and parts
lists for each item of equipment 'provided under this contract.
Final payment will not be released until submission of this
information.
I. Protect utilities, materials, supplies, and equipment subject to
damage by the elements as required.
J. Protect equipment and materials from damage of any kind. Material
which becomes rusted or damaged shall be replaced or restored by the
contractor to a condition acceptable to CITY.
K.
Install all equipment and work in a neat and workmanlike manner,
complete in detail and ready for its intended use.
.
L. Plan and install work for a minimum of interference between trades.
Furnish materials and information in proper sequence for special
frames, openings, sleeves, foundations, etc. as required.
M. All air distribution equipment shall be selected for a noise level
recommended for the space it serves. Any equipment causing excess
noise or vibration will be replaced at the contractor's own expense.
N. Install all gas piping in accordance with NFPA 54 and Standard gas
code.
END OF SECTION
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15200-5
.
.
.
SECTION 16100
ELECTRICAL
PART 1 - GENERAL
1.01 SECTION INCLUDES
A. Work included
B. Materials
C. Execution
1.02 WORK INCLUDED
A. Work included shall include, but not be limited to:
Electrical contractor shall verify adequacy of exist~ng electrical
service for adding electrical devices. Any inadequacies shall be
immediately reported to the CITY before any further work continues.
Submit, in writing, verification of existing system or upgrade
recommendations for review and/or approval.
The electrical contractor shall notify the CITY of any unsafe or
inadequate wiring before submission of his bid to the general
contractor. Once electrical contracto~.has submitted his bid and it
has been accepted by the general contractor, the general contractor
will be held responsible for the acceptance of wiring system by the
CITY.
Installation of all new devices and equipment as directed.
Installation of electrical requirements of equipment installed by
other sections of this contract.
Repair of existing system to include repair of broken components in
order to provide a safe system for the owner.
Applying for and obtaining permits, furnishing drawings to
permitting agency, obtaining and passing all inspections. No work
shall proceed without passed inspections. All work covered without
inspections shall be solely at the Contractor's expense.
1.03 REFERENCES
A. ANSI/NFPA 70 - National Electric Code.
B. NE~. 25C - Enclosures for Electrical Equipment (1000 volts maximurni .
C. NFPA 101 - Life Safety Code.
16100-1
PART 2 - MATERI~S
.
2.01 BUILDING WIRE AND CABLE
A.
Single
ground
Wiring
conductor insulated wire or 2 conductor insulated wire with
(Romex type). Insulation. and wire rated at 600 volts.
of 98% conductivity copper.
B. Insulation: ANSI/NFPA 70, Type THEN, THWN, or as allowed by Code
rated 90 degrees C.
2.01 DISCONNECT SWITCHES
A. Fusible switch assemblies: NE~_ KS 1; Type HD: FS W-S-865; quick
make, quick break, load interrupter enclosed knife switch with
externally operable handle interlocked to prevent opening front
cover with switch in on position. Handle lockable in OFF position.
Fuse Clips: FS W-F-870.
B. Nonfusible switch assemblies: NEMA KS 1 ; TypE: Hd; FS W-S-865;
quick-make, quick-break, load interrupter enclosed knife switch with
externally operable handle interlocked to prevent opening front
cover with switch in ON position. Handle lockable in OFF position.
C. Enclosures: NEMA KS 1.
2.02 OUTLET BOXES
.
A. Sheet metal outlet boxes: ANSI/NEMA OS 1, galvanized steel.
B. Plastic boxes as specifically designed for this use.
2.03 MANUFACTURERS
A. Acceptable manufacturers are:
1. Square D
2. Westinghouse
3. General Electric
4. Thomas Lighting
5. Or as approved by CITY
16100-2
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PART 3 - EXEC~ION
3.01 INSTALLATION
A. All electrical work shall comply to latest edition of National
Electric Code as adopted by the CI~.
B. When specified, the following items shall cons~st of:
"Service" shall include: increasing capac~ty to indicated amps,
grounding, lightning arrestor, weather head, meter can, circuit
panel, and all associated conduit and wiring between ut::.l~ ty company
and distribution panel, inclusive. Minimum s~ze shall be 100 amps.
All service equipment shall be UL labeled as suitable for use as
service equipment.
"Panel box" shall include: increase of service as indicated, UL
rated circuit breaker panel with appropriate and required approved
circuit breakers, installation, wiring, and grounding, installation
of blanks and cover.
C. All appliance circuits shall be separate dedicated circuits.
D. All receptacles in bathrooms, outside, and within 6 feet of water
source in kitchen shall be ground fault protected as per National
Electric Code (NEC).
E.
Use only new materials and equipment, of best quality, free from
defects with manufacturer's label and UL label as applicable.
F. Smoke detectors shall be ionization type, battery powered, or equal.
G. New electrical service panels shall conform to codes and shall be
150 amps minimum.
H.
Lighting fixtures to be selected by owner with in the contractor's
stated allowance. Light fixture shall be UL approved.
I.
All outdoor receptacles and switches shall be installed in UL
approved boxes with weathe=~ight covers and shall be ground fault
protected.
.,.
u.
Kitchen shall have minimum of two (2) receptacles with minimum two
(2) circuits as per latest edition of SBCCI Standard Housing Code as
adopted by the City. Furnish and install cover plates for devices.
Cover plates and face plates for flush mounting shall be ivory
colored plastic.
16100-3
Y..
A:: ne~ wiring shall be sof~ annealed copper of no~ less than 98%
conduc~ivity and of 600 volt class minimum size required by National ~
Electric Code.
Conductors size #10 AWG and smaller may be stranded or solid with
insulation type THWN or THHN. C~nductors size #8 AWG and larger
shall be stranded and have insulation type THW, THWN, THHN, or XHHW.
Devices ~n contact with aluminum shall be labelled as "Approved for
use with aluminum wiring".
L. Submit completed panel box directoD' to owner on new installations.
Update panel box directory on all remaining boxes. At completion of
job panel box directory shall be complete, legible, and accurate.
M. Cutting and patching: Where cutting is required through walls,
floors, or ceilings, make openings no larger than required. Repair
affected areas to match adjacent surfaces.
N.
Leave at least 8"
Duplex receptacles
above phase poles.
of slack in conductors at every outlet box.
are to be mounted vertically with grounding pole
O.
Where
gang
boxes
more than one switch or receptacle is located at one location,
mount under one (1) common plate. Secure devices firmly on
without depending on plate to dr?w them up tightly.
P.
Unless otherwise directed by devices shall be height above
finished floor as follows: Switches = 48"; receptacles = 8".
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Q. Switches shall be on strike side of door, and 4" from door trim
unless otherwise directed by
R. Obtain permi ts I and request inspections from authority having
jurisdiction.
S.
Make all wiring splices I taps I and terminations
capacity of conductors with no temperature rise.
accessible junction box.
to carry full
Splice only in
T. Do not install boxes back to back in walls; provide minimum 6 inch
separation.
U. Where outlet boxes are used to support lighting fixtures, the outlet
box shall be firmly anchored to the structural members of the
building.
V. Do not drill or alter structural members.
16100-4
.
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3.02 DEMOLI7ION AND EXTE~SION OF EXISTING ELECTRICAL WORK
A.
RemOVE, relocate, and extend existing ~nstallations to accommodate
new construction as specified in Work Write-Up.
B. Remove abandoned wiring to source qf supply.
C. Disconnect abandoned outlet~ and remove devices. Remove abandoned
outlets if wiring servic~n9 them is abandoned and removed. Repair
surface where device is removed to match surrounding.
D. Disconnect and remove abandoned panel boards and distributJ..on
equipment.
E. Repair adjacent construction and finishes damaged during demolition
and extension work.
F. Extend existing installations using materials and methods compatible
with existing electrical installations or as directed by CITY.
3.03 CLEANING AND REPAIR
A.
Clean and repair existing materials and equipment which are to
remain or to be reused. Remove any unintended paint, replace parts
as required and directed by .
END OF SECTION
A:ELECTRIC .SA V
16100-5
.
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Section III
1993 Eligible Income Guidelines - HUD Median Income
1993 MEDIAN INCOME - PINELLAS COUNTY
City of Clearwater
INCOME ELIGIBILITY LIMITS
by US Dept. HUD Effective May 5, 1993
Household Adjusted 50% Median 80% Median 120% Annual SSI
Size Median (Very Low) (Low) Median Protected
Income - Income Income Income Income .
1 Person $24,450 $1 2,200 $19,550 $29,340 $ 5,208
2 Persons $27,900 $13,950 $22,350 $33,480 $ 7,824
3 Persons $31,400 $15,700 $25,150 $37,680 $ 9,024
4 Persons $34,900 $17,450 $27,900 $41 ,880 $10,224
5 Persons $37,700 $18,850 $30,150 $45,240 $11,424
6 Persons $40,500 $20,250 $32,400 $48,600 $12,624
7 Persons $43,300 $21,650 $34,600 $51,960 $13,824
8 Persons $46,100 $23,050 $36,850 $55,320 $15,024
GROSS (UNADJUSTED) MEDIAN HOUSEHOLD INCOME - $34,900
. SSI Protected Income - a minimum benefit level determined by the Social Security
Administration, and adjusted by the Clearwater Community Development Division by
the addition of $1,200 annually for each household member above two. Program
guidelines will not require a household to make payments to amortize a program loan
which would reduce their gross household income below these levels after payment
of primary housing expense (PIT!).
Appendix - Section III
Revised 07-12-93
.
Section IV
Eligible Energy Efficiency Improvements
.
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Appendix - Section IV
Revised 07-12-93
.
Eligible Energy Efficiency Improvements
The following energy efficiency improvements are eligible for funding to the extent that they meet individual program
requirements and do not exceed maximum assistance levels.
Infiltration Control
1. Caulking
a. Window frames
b. Door frames to exterior or unconditioned areas
c. Sole and top plate - when accessible only
2. Penetrations - utility, hose bib, and other
exterior or interior joints or cracks in the building envelop
3. Weatherstripping
a. Window sash
b. Doors to exterior or unconditioned areas
4. Threshold replacement/installation - doorways to
exterior or unconditioned areas
5. Exhaust vent damper installation
6. Fireplace - install flue damper, glass door and
outside combustion air intake
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Insulation
1. Ceiling - increase to R 30
2. Exterior walls
a. Frame - increase to R 11
b. Block - increase to R 5
3. Ductwork - forced air heating and cooling in
unconditioned areas - increase to R 6
4. Water pipes (hot & supply) within 6 feet of water
heater fittings
Heating & cooling system
1. Maintenance service to heating or built in cooling
system
2. Replace failed heating system with high efficiency
unit
3. Thermostat replacement
Hot Water Conservation - installation of flow restricting
device or shower head to limit flow to no more than 3 GPM
Work performed under this section shall meet the requirements of the State of Florida 1991 Energy Efficiency Code
for Building Construction.
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CITY OF CLEARWATER
Interdepartment Correspondence
TO:
John T. Peddy, Energy manager
.
FROM:
Steven C. Watry, Community Development Analyst
SUBJECT:
Energy Conservation Improvements
DATE:
October 16, 1991
There are several cost effective measures available in addition to those items listed in your
memo of Sept 26, 1991. I suggest that the following "combined" list be used by the
Community Development Department in the determination of eligible energy efficiency
improvements to existing structures undergoing rehabilitation:
I. Insulation
A.
B.
Install ceiling insulation with a minimum rating of R 30
Install exterior wall insulation with a minimum rating of:
1. Frame construction (stud walls) - R 11
2. Concrete block - R 4 board type insulation placed between furring
strips
3. Floors over nonconditioned areas - R 11
Ductwork in nonconditioned areas - R 6 ..
Water lines (hot water and supply line) within 6 feet of water heater - R 4
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C.
D.
II. Ventilation
A. Roofs - properly sized ridge venting is preferred when possible
B. Whole house exhaust ventilating fan wherever feasible
C. Ceiling fans in each room when whole house exhaust ventilating fan not
possible
III. Windows
A. Use double-hung windows.
B. Where possible, locate windows on at least two walls of each room. If only
one exterior wall exists, then two small windows spaced as far apart as
possible are better than one large window located in the center of the wall.
C. Try to place large, picture-type windows on the north or south side of the
structure.
D. Shade all windows with exterior devices such as awnings, wide eave overhangs,
or porches.
E. Attempt to shade east and west sides of structure with natural or planted
vegetation.
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IV. Infiltration Control
A. Caulking
1. Window frames
2. Door frames to exterior or unconditioned areas
3. Sole and top plate - when accessible only
B. Penetrations - utility, hose bib, and other
exterior or interior joints or cracks in the building envelop
C. Weatherstripping
1. Window sash
2. Doors to exterior or unconditioned areas
D. Threshold replacement/installation - doorways to exterior or unconditioned
areas
E. Exhaust vent damper installation
F. Fireplace, existing - install flue damper, glass door and outside combustion air
intake
V. Heating Systems
A. Heating systems should be natural gas fire4, first; LP gas fired, second; or oil
fired, third, unless air conditioning is required and then the system should be
air-to-air heat pump with a small auxiliary electric booster heater.
B. Provide maintenance service to heating or built in cooling system
C. Replace failed heating system with high efficiency unit
D. Thermostat replacement
VI. Colors
A.
Use light colors on the structure, especially the roof. This will help to reflect
ultraviolet rays.
Work performed under this section shall meet the requirements of the State of Florida 1991
Energy Efficiency Code for Building Construction.
Additionally, homeowners will be encouraged to take full advantage of energy conservation
programs available through the local utility companies.
TO:
FROM:
SUBJECT:
DATE:
I. Insulation:
C I T Y 0 F C lEA R W ATE R
Interdepartment Correspondence Sheet
.
Chris Papandreas, Community Development Manager
John T. Peddy, Energy Manager
low-Cost Conservation Measures for Residences
September 26, 1991
1. Install ceiling insulation with a minimum rating of R30.
2. Install insulation with a minimum rating of Rll in exterior stud walls.
3. Exterior concrete block walls should have a minimum of R4 board-type
insulation placed between the firing strips.
4. All floors over nonairconditioned spaces should be insulated with
insulation with a minimum R value of Rll.
II. Ventilation:
III.
Windows:
IV. Colors:
1.
2.
3.
All hip or gable-type roofs should be equipped with ridge-type vents to
reduce attic temperatures.
Use a whole house exhaust ventilating fan wherever possible.
When whole-house ventilation is not practical, then each room should be
equipped with a ceiling-type propeller fan.
e
1. Use double-hung windows.
2. Where possible, locate windows on at least two walls of each room. If
only one exterior wall exists, then two small windows spaced as far
apart as possible are better than one large window located in the
center of the wall.
3. Try to place large, picture-type windows on the north or south side of
the structure.
4. Shade all windows with exterior devices such as awnings, wide eave
overhangs, or porches.
5. Attempt to shade east and west sides of structure with natura 1 or
planted vegetation.
1. Use light colors on the structure, especially the roof. This will help
to reflect ultraviolet rays.
V. Heating Systems:
1. Heating systems should be natural gas fired, first; lP gas fired,
second, or oil fired, third, unless air conditioning is required and
then the system should be air-to-air heat pump with a small auxiliary
electric booster heater. 4It
JTP/j
Section V
Lead Based Paint Requirements
.IY lead free paints and finishes will be used through these programs.
Any structure constructed prior to 1978 where children under age 7 with elevated blood levels are
regularly present will require corrective action and protecti'bn in accordance with 24 CFR 570.608
(Treatment of surfaces with lead based paint). In any case where there is a pre-1978 residence
and a child under age 7 with an elevated blood lead level, contractors will be provided with explicit
instructions for specialized rehabilitation. his specialized rehabilitation involves the removal of paint
with an infrared device or other device other than mechanical sanding or burning, down to raw
wood, or the covering of painted surfaces such as window sills and walls with a "permanent" non-
removable covering (not just repainting). In all other cases, standard painting requirements apply
as per the Rehabilitation Specifications.
e
.
Appendix - Section V
Revised 07-12-93
'e
Section VI
Local Relocation Policy
.
e
Appendix - Section VI
Revised 07-12-93
rr-~~ -r --:~------
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.
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~~~~~ ~rrv C<i;~,s~I~~--f a:; S{;tg!~z~ ..
Agenda Cover Memorandum"" ,...':' Item ,',:,,"
, Meeting Dale:March 4. 1991
Subjecr-
....... '~evision. to City of Clearwater Relocation Policy ..
, Recommendation/Motion: ";:..' ,.(. ,-~,:' ;,;,,:, l .. '-.' n ,..
.~:.. ~. ... ._,'___.' " ,"" '-;'d"~ ',_ --- ....~...tI.....,.'_ ::., '-'''--_~':'''~ ,- -':<'. ..-,_--......, -.' ....;:Ji'
:~,~., ,;,. '., City' CoJllllliss1on approve ,the attach8d.,namendments':to'- the' Local i.c., , ;,.
""
"'"
_;': ~:.."'(;..F"""''f;~~--::-~:r-' ~;l'.'~-.~$~?i~::'~";_~~;~~~"'~~'~~"~~~";'J;.jA;~~.A.~M:~.:.Ff!i-- ..' ~':L:;:'-.~.': >';1 ~
On "'JanuaXy ,:4 th990~'the.City-,'cOIaIai."lon'''appi:ov8d'.'a.:revi.ed :loca
relocation policy. ',The policy revision. ,presented at that time we
required.o ,that ,the City .policywould;be!c.on.i.tent"with Pedera
r.n.~ .~~~1~:~~;~~~~~~~~~~.i~:k~;~~~&0i~..t4;"~~:~~:' "
:."ti~L..,.,,\i(...Relocation '; i., an important /part \.of ;;:,th. "hou.ingr.habilitation_~1t>.:f'\';
:+:;;f;,'.~~.~",\:>:;;,\proqram, \and. i. an area ..which.BUD monitor. clo.ely. On arecent~',~~;!-;
7'-''''.~'' '''''~',' ,JIlOn~toringo'vi.it; Clearwater'. activitie.-were found .to be .;,-~:,.
";'.,::': ";'.:S"con.!stent with. BUD policies. rln, order, to keep. the. policies
.,"i.., :i~'f~~ ,:t',\,,; current ,_the following revisions are reque.ted I .f.~\~'.:.- ,. ~;:.!,::,:' ,n:!;' . ,,~-=,<'
'B~!i:.~;~~~Bt~!~~t~=~fi:';W~.::!4:~il.!~.
:'6-,,::-,':"..~/:. "Revision. to" .ection ~,V .l.b...., '.rEMPORARY 'RELOCA'.rION:SENEPI'.rS .c, to;:';.":;
:.=,:increa.e the .total allowance for '.a .elf-move '.to.$200from ,'the '-"
''''._ . existing level of $lOO.-'.rhi. increa.e i. warranted by the co.t of
,c ,two rental. of a trail.r, gas, and. mi.cellan.ous .xpen.e.. Thi.
.::~:. ~::~. "--'~'benefit' i. paid when a homeowner i..'temporarily relocated and he
., ,.....:,;.:,.lectsto JIlOve himself and hi. belongings outof:the home, 'rather
f~S{;'-7L...:.,:7..~.,'11.~:.~~ ..~~~~~-:~ ~~~;;~.~~:1Ii7;'~~'~~fi:~{t-.':~~f;t~!~:~;~~~~!~:....!:..~0tf~'f:;;.~}':;:;
:r{,,' , :.....~;.:Revision ::' to " .ection .VI.,~\O'rHER.. POLICY, S'.rA'.rEMBN'l'S;, to '. add a new.. - .'.
.;~ ~r .Gb..r..... nn . a~ *Q-l towsc ~~~:~~~~~,~~.~,\!~~~~~~i~';~!~);":'"~~~...;'..~~.:. :'::~'.~./,~~'.:
t, REVISIONS 'l'O RELOCA'.rION POLICY I Intho.e..ection.;inwhich .pecific;~~';~,
dollar amount. are.tat-.d,,;.taff,may.from "time.to.time amend :thi. ~ ~:;:
policy ";~to ~'adju.t '; dollar,;: amount. ;\consi.tent\:wi th i!;',current~j)~o.t..; .
'.rhe.e _ amendment. ,.hall not ,require .:Ci ty.COIIlIIli..ion action "']-~i~~::">
;,;..""'t'"~'" M'~~*~ '. '_..~fn>"" . .~,..,. ".'~~i:"""
Commlulon Action:
.~....:-..:... ."" "'..:;;~. .,.,:..,....',x-:
~V9WU ....':: -'" ~..
-, 8 =,~1~1ona .,cj.:~~,i:!'.~~;,.~.~:.~.~~'...:.:_:
;, 0 ContInued .0:,
.
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Reviewed by:
.~;,:,~. &.eg.I NI~ .,
.~..:;.....,:.~ Budget. R7 . . ~ - . -.' ...
.~~ ::= .... ~~",~;>;;'Ji1; ;~ai~~
!;:;.: ACM AdveftIMCI' .. 0 c.pt.Imp. "1'0;::1"';'
._j~~::'or-'c-Y T!~i~,,~~~ ~~l,~!~~I~PoH~~
'.~::~;~11j/~ Alfoected~ ~;.- ,. ~~:.r;~. ''';El ~:.;~fft,~~:;~.ii.~.,;~~~;,:.-.~,.':-~~+I~.'.'C':'
?~~:"'~> . J nuu".U.-:';~:.".~.- '- . ~ .-. '''.",:.~':.~-'', :-~~~.':.. -'
~~ ClIyMenager ~.,_. ,,,. _ []I Not~ -'"-.~_. ~;~J:L.,~'tYi::,;'i~i"k 0 None ~---.," T'~~' ,. ':.".." -.,,<.
\~~~"" {-'~~'~;~~~j~:=:f~~~~~~,).:~.,_;l~;Wf:~.-.q~.~.~,~'i{.~~;:;S~'i,~~
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.
MEMORANDUM TO:
The City Commission
IJo..oo.yt:HUIoJ 1"'1",..
Meeting Date: 1/04/90
oft he Ci t Y 0 f C I ear w ate r
.
SUBJECT: City of Clearwater Local Relocation Policy
RECOMMENDATION:
City Commission approve the revised Local Relocation Polic)'.
~ and that the appropriate officials be authorized to czccu1e same.
BACKGROUND:
On March 2, 1989, the U.S. Department of Transportation published in the Federal Register (54 FR 89U) a final
government wide rule implementing the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, as amended (URA). Under the new URA statutory changes and the new rule at 49 CFR Part 24
all persons (families, individuals, businesses, non-profit organizations and farms) displaced (force to move
permanently) on or after April 2, 1989, as a direct result of rehabilitation, demolitions conversion or acquisition
(privately undertaken or public) for a HUD-assisted project are entitled to reloc::ltion payments and other assistance
under the URA.
The existing Local Relocation Policy ori,cinally adopted by the City Commission on AU!OlSt 16, 1984, has been
revised to meet new federal requirements. These requirements include the addition of the Cil)'s Anti-Displacemen:
Plan that was adopted by the Cil)' Commission on May 4, 1989, to the Local Relocation Policy. Other mllior
cnanges tbat the ne'" rule requires include the followinl'-
1. ProvidinJ! relocation benefits to anY ncrson disnlaced !lv activities funded with federal dollar::. The previoll.!:
reloc::ltion policy only allowed relocation benefits for low - and moderate person displacea as a result of fire,
natural disaster, and/or activities assisted with Community De\'Clopment Bloc!: Grant funas.
2. ProvidinJ! relocation benefils on an area wide basis. The previous relocation policy only allowed for benefits
- - in a recognized target area.
3 ProvidinJ! relocation benefits to anv nerson disnlaced bv activities funded with federal doJ.lan; who i~ 1iviIu! in
the unit when activity is to take place. Tbe previous relocation policy only allowed benefits to owner
occupants, who had owned and occupied the dwelling unit for 180 days and tenants who bad occupied their
dwelling unit for 90 days.
-
4. Provid.in2 increased relocation benefits as to new URA A1lowan=. The new regulations require that
homeowners be given comparable replacement housing at the cost of the new structure and renters
be given up to S5,250. The previous program only allowed a fixed amount based on the number of bedrooms
(for ex. $17,500 for a one bedroom unit) for homeowners and one years rental assistance for renters.
The new Local Relocation Policy also include two non.federal revisions. They include relocation benefit increases
and loan under writing changes in the optional relocation program. Theses relocation benefits are as follows:
Previous Year
Prooosed Year
One or Two Bedroom S
Three Bedroom Home
Four Bedroom Home
Five Bedroom Home
TOTAL LOAN
$17,500
32,500
35,000
37,500
SIZE
TOTAL LOAN
SIZE
One or Two Bedrooms
Three Bedroom Home
Four Bedroom Home
Five Bedroom Home
S35,000
42,000
48,000
54,000
Commission Disposition:
1. Approved IS Recommended/Revi.ed/Conditional
2. Continued to
FollOW-Up Action:
dolt
.
I
I Date eSequential
i Referenc!'
'-
~ Not ReQuired
0. Nor ReQuired
Costs: N/A ~Attachments:
Funding Source: 1. proposed
. Local Reloca-
o Capitol Improve-, P l'
t~on 0 ~cy
ment Budget 2 Federal Re-
O Operating Budget l~cation Re-
O Other quirements \
Dole:
OAfiected
Parties
Notified
of Meeting
Submitted by:
Advertised:
:ity Manager
Paper:
Originating Deoartment:
PLANNIHG & DEVELOPl-lENT
Appropriation Code
o None
'..1;,... (::' ""-:'
.
:,,~1 I' ~ra;.\':.j 101 th~ reOllc<lCd 2:11\"11\
,.,.-D.....CO\. (Thi~ 2rphe~ to dwclllllF unll~
"":1ce (-\ ;, Fcdnal or State acell("\' a'
r.~illlCd ~lldCI Ih~ l'F,.~ ) .'
(i1 j Ir the dl~placelTI~nl o::cur~ 0n ('II
:lftcl the appropnatc datc de~cribcu In
raraparh (b)(2Hii)(A) of this seclton. the
Ir'" _ ('If moder:lIc-income household i~ not
eli~ibic for reloc3tion assistance if:
(1) The household is evicted for cause;
(2) The hou~ehold moved into the prop-
erty on or after the date described in
paral,:raph (b)(2)(ii)(A) of this section.
after receivinl,: wrmen notice of the e~-
pected displacement; or
(3) The !!r:tntee determines that the
displacement waS not a direct re~ult of the
2sststed aClivllY. and the HUD olTlce
concurs 10 that determination.
(e) If Ihe dIsplacement occurs before
:Il~ appropnate dalc de~cribed 10 para-
~r:lph (b)(2)(ii)U') of this section. the \ow-
()r moderate-Income household is eiil,:ible
im relocation 3ssi~tancc if the crantee or
HUD determines that the dis'pla::emcnt
wa~ :I direct result of an activil\' assisted
\:nder this p3rt. .
(~) Dc/iniriol:5. For the purpose of
piragraph (b) of this section:
.' "Comparable replacement dwelling
means a d",eIlinc unit thaI"
. .) Meets the criteria of 24 CFR
~2,2(c)(1) through (4); and
(B) Is available at a monthlv cost for
rent plus estimated averat!e mo~thh' utiii-
ty costS that does not exceed 30 percent of
the household's averace !:ross monthh'
inco:ne (with such adjustm"Cnts to incom-e
a~ tne grantee may deem appropriate)
:l::~r takin~ into accounl am' renl:tl assi<-
t~nc~ the household would receive. Whe;e
::: ::e,tiflcate or housin~ \'oucher is provid-
tC 10. a household under para;raph
(bl!:;)(I)(C)(i \(ij of thi~ section. the dwell-
ir:~ unll muSi b~ available to the home-
ho;: ;:; a monthly co~t for rem and
::s:irn:::t~': aver:::~e monthly utill:Y cos;
that does no; e:-;ceed the Fair Markel Re:11
r.:" th~ p3yr:l~ni s:andzrd, r~sp~cti\'eh'.
(ii, "Decen.. safe and sanitar~' d\\'elii'nc:"
means::: decen\. safe and sanita'n' d\\'elh~::
as defllled in 2~ CFF. ~:;.2(e).' .
(iii 1 "Low/moderate incom~ d",'ellinc
uni;" means a d\\'ellin!:! unit with a m2.rke;
renlal (includin!; utililY costs) th2.: doeS
nOI exceec the applicable Fair M3rke:
f;.e:1t (rMR) for e):istin~ housinF and
~oderat~ ren~biht2.tion est:::blisne: \::lcie~
:.: C:=-r. P::::-; 8S~
ii\'i "Occ\:pi<lbie dwellinl: um;" means:::
-:0.\ ::li:~~ '.:!'!!! t!1:!! 1~ j~l (: stanci~:'"G ::ond~-
e
\Inr.. (If j, III ~ suo~t~nd.lTd cnncli\l01L r>1I1
I; s111w~k fN rehabihta\lPIl
\ \ ) "Standard ::onduwn" ane "wt>st~1\'
d:\ld conoulon sUllabk lor rehaoilit:ttioll"
Ii th~ Fanll:t: hll~::: HUD-approved Hou" .
in~ "s~istllnct Plan. the dcflllition~ of
"standard condition" and "substand:::~d
condition ~uitablc for rehabilitation" e~'
tablished in the plan will apply. If the
llrantee does not have a HUD-approved
Housing Assistance Plan. the ~rantee
must establish and make public its defmi-
tion of these ternlS consistent with the
requirements of ~ 570.306(e)(I).
(4) Effecrivr darc. For all grants except
those made under Subpart D of this pan
(Entitlement Grants). the provisions of
paragraph (b) of this section are applicable
to l,:rants made on or after October 1.
1989. For l,:rants made under Subpart D.
these provi~ions will [!.overn 1I11 acti\'itie~
for which funds are flrsl obhl,:aled by th~
!=rantee on or after the date tht first cr:ml
IS made after Sep;ember 30, 1988. without
regard to the source year of the funds used
for the activit\'.
(c) Secrioll . 104(1:) rclocarion rcauire-
menlS. Section 104(1:) of the Act reoU1re~
that reason3ble relocation assistance b~
provided to persons (families. individuals.
businesses. nonprofll organiz.ations. or
farms) displaced (i.E.. moved permanently
and involuntarily) as a result of the use of
assistance received under this part to
aequire or substantially ~.ehabilitate prop-
erty. If such displacement is subject to
paragraph (a) or (b) of this sectior., zbove.
this paragraph doe.s not apply. The grant-
ee must develop. adopt and pro\'ide to
persons to be displaced a written notice of
the relocation assistancc for which the\'
are elil,:ible. The minimum requirements
for such :::ssisu~nce under th~ UDAG
Pro!;ram ar~ described a; f 51'0.~57(b).
under CDBG programs. persons entitled
l('l assistance under this paragraph must be
provided reloc:Hion assistance. includin~
ai ::: minimum:
(1) Reason3bie movinc e:-;oense~:
r: I Ad\'iso~\ SC~\'jces r.eed~c te hel" i01
relocatin~. Th~ gr:l.ntee shall advise 'ten-
ants of thei:- ri~htS under the Federal Fa;r
Housin~ Law (Titlt VIII) and of reolace-
ment housin~ opportunities in such a
m~nner that. whenever feasibie. the\' ",'ill
ha\'~ Co choice bet",'een relocatinc ~'ithir.
their neichborhoods and other n-eichbor-
hoods ccmsi~lent wi:h the crante;'s r~-
s?onsibilit~. lC'l :::111rmatively' further i::j~
housin!:: and
(~J Fir.anclid ~SSls:ance SUI11Cle:ll lC>
enabie any perso:1 displaced from hl~ 0:-
-.., ~ .~ p
h~r (1wcli11lf 10 ka'~ and 0CClIPY :J suil'
"hie. decelll. s;tfc and sanllar~ rcplact'mcn~
owcllllq; \\ ncn' Ihe CO<l 0f rent llllO utili,
lIe~ cloc, n01 e~cced 3t) pen:enl 01 tht
ll(l",chol,~'~ ~ros' inc(\mc.
(d) O{i/lollol rcioCC:101l aSSI.lrOIlCl'. Under
~eClI01; 10~la)(1 \) ('If lht' Ac!. th~ ~r:tr:lee
m:lY prc\\'ide relocallon paymt:nl~ find
other relocalion assIstance for individuals.
families. businesses. nonprofit or!=aniz:t-
tions and farms displaced by an activity
no! subjecl to para[!.raphs (a). (b) or (c) of
this section. The grantee may als('l provide
relocation assistance to persons covered
under para[!.raphs (a). (b) or (c) of this
section beyond that required. Unless such
assistance is provided pursuant to State or
local la\\'. the !=rantee must provide the
assistance only upon the basis of a wriller.
determinallon that the aSSIstance is appro.
nnate and must adopt :I Wflllen poiic\'
~vaiiablc to the pub\Jc that describes the
rciocallon assistance that the crantee ha,
eiected to prO\',de and tna~ p-rovides fo:
equal relocallon assistance withlll each
cla~s of disolacees.
(c) Appeai:.. If :l person dis3grees with
the crantee'~ determination concernin~
the p'erson's e1igibililY for. or the amoun-t
of a relocation payment under this section.
tpe person may file a wrillen appc:.l of
that determination ",ith the grantee. Th~
appeal proccdure to be followed are de-
scribed in 24 CFR ~~.IO. A low- or
moderate-income houschold that has been
displaced from a dwelling may file a
wril1en reauest for review of the t::r:mtee
deci~ion. to the HUD Field om~e.
(I) R esponsibiJiIY of ~ra/llec. (1) The
~r:::nlCe is responsible for ensuring compii-
:lnce witb the reouirements of this se:tion.
notwithstanding any third party's contrac-
tu::i Ooiig:llion to the !:!r:mtce to comply
with the pro\'isions oi this par..
(2) The cost of assist:::nce required
under this section m3Y be paid from 10:a1
public iund~. funds provid~d under this
pan. r.~ iunds a\'ailabie from other
~ou rces.
(:.) The ~rantee mUS! maintain record:::
in sufflcieni detail to demonstrate compii-
ance with the provisions of this se::ti'on.
(g) Di5piacemenl. For the purposes o~
this section. a "cispiaced person" is ::
person that is required to move perma-
nently and involuntarily and includes a
residential tenant ",'ho moves from the rea!
prClperty if:
(\', Th~ ten~nt h::s no: been pro\'ice:
wilh a reasonable opportunity t(\ least and
OCCUI'\ ::: suitable. aecen.. saf~ and san;-
::l.:-\ 'd'weliin;: in the same buiidin;: or in G
.
"Y --.
PROPOSED
CLEARWATER COMMUNITY DEVELOPMENT OFFICE
LOCAL RELOCATION POLICY
-~
Section I General Information Page '"
- -~-
Section II - Program Description Page -3-
Section III - Eligibility Requirements Page -B-
e Section IV - Benefits and Assistance Page -11-
Section V - Temporary Relocation Benefits Page -16-
Section VI - Other Policy Statements Page -17-
Section VII- Waiver of Benefits or Acceptance Page -20-
Section VIII- Residential Anti-Displacement
And Relocation Assistance Plan
e
LRELOC.POL
10/27/89
1
.
I,
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC.
LOCAL RELOCATION POLICY
~ GENERAL INFORMATION
The purpose of this policy is to provide relocation benefits
on a uniform basis to eligible low-and moderate-income
persons displaced, permanently or temporarily by Community
Development Bloc}: Gr~nt, Rental Rehabilitation Program, or
other federally funded activities, specifically housing
rehabilitation, acquisition, demolition or conversion. The
objective is to provide decent, safe and sanitary housing and
~ a suitable living environment for residents displaced by
federalally funded activities~ The objective to be achieved
is the elimination of detrimental living conditions within
the City of Clearwater.
Relocation assistance will be provided in accordance with
this policy to eligible business, and low-moderate income
families or individuals residing and/or domiciled within the
City of Clearwater when displacement occurs as a result of
activities assisted with Community Development Block Grant
(CDBG), Rental Rehabilitation Program (RRP) or other federal
funds.
e
LRELOC.POL
10/27/89
2
If displacement is determined to be necessary, under the
provisions of this policy, relocation payments and assista~ce 4It
vlill be prov~?ed at a level determined by the Clearwater
Community Development Office in accordance with the rules and
regulations established in the Uniform Act, the Barney-Frank
Amendment, and this locally adopted policy.
Temporary relocation benefits will be utilized when permanent
relocation is not warranted.
II. PROGR&~ DESCRIPTION
A. CONCENTRATED CODE COMPLIANCE
Concentrated code compliance under the City'S Code
Enforcement Program shall mean that a systematic inspection
.
is made, or is planned to be made, of each dwelling unit
e
within any of the recognized CDBG or RRP target areas to
determine if the structure meets local minimum housing
standards. A determination shall be made for each dwelling
un.it as a result of the inspection. The determination must
be one of the following:
1. The dwelling is standard and meets the local minimum l'
housing code.
2. The dwelling is substandard and does not meet the
local minimum housing code but can be economically
rehabilitated to meet the minimum housing code.
3. The dwelling is substandard and cannot economically be
rehabilitated. ~
LRELOC.POL
10/2i/89
3
e
When a unit is determined to be substandard and suitable for
.
rehabili ta tion, low -and moderate-income homeowners may be....
eligible for financial assistance through the CDBG or Rental
".
Rehabilitation Programs to make the ne~essary repairs to
correct the minimum housing code deficiencies. Housing
rehabilitation assistance programs are an integral part of
the Community Development Office (COO) Program and are made
available on an individual basis to eligible homeowners and
rental property owners. Efforts will be made to work closely
wit.h property owners...to assure repairs 'are made in a timely
manner and within their ability to pay. In cases where a
dwelling unit is determined to be substandard and
economically beyond rehabilitation~ as to our in-house
.
inspections, the owner and/or occupants ~ho meet all
eligibility criteria shall be considered eligible for
-
optional COO benefits. The CDO provides bid solicitation
assistance to property owners for rehabilitation. After
receiving the bids it may be determined that the cost of
rehabilitation is too costly to repair the structure and its
recommended that the house be demolished. Yet after being
advised of the benefits available, an owner may choose to
rehabilitate against the advice of the code enforcement
agency, or a certified architect. Should the owner decide to
proceed with the rehabilitation of their structure,
relocation benefits shall be terminated.
If the benefits are
e
LRELOC.POL
10/27/89
4
terminated, they shall be documented as offered and refused.
In other cases where a structure (residential or business) ....is ,.
acquired, rehabilitated, converted or demolished as a direct.
<.,
result of actions by the City of Clearwater using Federal
funds, the owner and/or occupants shall be eligible for all
benefits established under 24 CFR42 of the Uniform Relocation
Assistance and Real Property Acquisition for Federal and
Federally Assisted Programs.
B. RELATION OF PAYMENTS TO INCOHEAND ASSETS
Relocation paYments are not to be considered as income for
Federal Income Tax purposes or for determining eligibility of
a person under the Social Security Act or any other Federal
law. Nor are they to be considered as assets for determining
eligibility for BUD or other public housing programs.
.
C. POLICY
In all displacement cases it shall be the policy of CDO to
comply with the following operational policy which shall be a
part of the CDO- Relocation Plan for activities which cause
displacement under the City's code compliance program:
1. Priority relocation cases will be established based on the
results of the neighborhood housing inspection survey to
be conducted in each target area. The criteria for
establishing priority cases may be determined locally to
support a neighborhood strategy and may include such
considerations as relative severity of housing conditions
or a planned sequence for proceeding in a given area.
2. Prior to undertaking any relocation activity, business
families and individuals to be displaced by code
LRELOC.POL
10/27/89
5
-
.
compliance, demolition, rehabilitation, conversion, or
acquisition activities funded under the CDBG & RRP
Program shall be notified of possible relocation benef~~s
and offered comparable replacement housing that is within
their financial means and adequate to their needs; is
reasonably' accessible to their places of employment or
potential employment, transportation, and other commercial
and public facilities; and is available on a
non-discriminatory basis and located in the same vicinity
as the former unit.
3. Project or program activities shall be planned and carried
out in a manner that minimizes hardship to site occupants.
4. Relocation shall be carried out in a manner that will
promote maximum choice within the community's total
housing supply; lessen racial, ethnic, and economic
concentrations; and facilitate desegregation and racially
inclusive patterns of occupancy and'use of public and
private facilities. At no time shall the applicant be
given less than 90 days to relocate.
5. Service shall be provided to assure that the relocation
process will not result in different or separate treatment
on account of race, color, religion, sex, age, handicap,
familial status or source of income.
.
6. Persons to be displaced shall be afforded the opportunity
of participating in the formulation of relocation plans
and shall be provided full~information relating to program
or project activities which may have an impact on the
residents of the project or program area.
7. All displaced persons shall be given appropriate
notification of their temporary or permanent relocation
benefits. Appropriate notification should include notices
which have been personally served or sent by first-class
mail, and documented in Agency files. Each notice shall
be written in plain, understandable language. Persons who
are unable to read and understand the notice must be
provided' with' appropriate translation and counseling.
Each notice shall indicate the name and telephone number
of a person who may be contacted for answers to questions
or other needed help.
8. Arrangements shall be made to provide relocation
assistance in accordance with the needs of those to be
displaced; including social services counseling,
guidance, assistance and referrals, as well as
rehousing.
~
LRELOC.POL
10/27/89
6
9. Relocation payments shall be made promptly to all eligible
persons to the fullest extent to which they are entitleo.. 41'
D. UNDUE HARDSHIPS CAUSED BY CODE COMPLIANCE ACTIVITY
In those cases where displacement as a result of a program
activity would cause an undue hardship on the person or
family, every effort will be made to avoid requiring the
vacating of the property.
It is recognized that certain
social and other responsibilities may override the program
and ~~ is not the intent to create additional burdens which
migh~ be caused by d~splacement. There is the potential
problem of how to address the needs of those home-owners wno
live in substandard dwellings not economically, reasonably,
or realistically feasible for rehabilitatio~, who cannot
afford the increased taxes and utility costs attendant to
.
building or acquiring another home and whose home is not part
of a federal funded activity which would make them eligible
for relocation benefits.
In some. instances, it may be inadvisable for the household to
own their own home and it would be inadvisable. for the CDO to
provide such a household with a new unit under their
ownership since they could not afford the increased monthly
housing costs.
Efforts by CDO would include providing
guidance for individual persons or families, to contact
Public Housing or Section 8 Rental Housing, consistent with
availability and willingness of the person or family to
LRELOC.POL
10/27/89
7
tP
.
.
-
participate. CDO will continue to explore avenues for the
solution of the problem of providing households which may n9t
be able to maintain a home
solely within their own resources affordable housing.
E. GRIEVANCE PROCEDURES
Any person who has a complaint concerning relocation
payments, their eligibility, or replacement housing services
provided under the CDO Relocation Program, who is not
satisfied after discussion with their =elocation counselor,
should follow the Relocation Grievance Procedures
in the order listed below:
1. Appeal the complaint to the Community Development Manager
in writing, if the grievance is not ~esolved within 30
days after the person receives ~~itten notification of the
agency's determination of personal claim.
-
2. Should the Community Development manager not be able to
resolve the grievance, --the complaint will be forwarded to
the Planning & Development Director.
3. If there is still no reslolution, appeal the case to the
CDBG Program Neighborhood Advisory Committee.
4. Take legal action through their attorney or legal aid.
III. ELIGIBILITY REQUIREMENTS
A. DESIGNATED SERVICE ~
Eligibility for a relocation payment under a Federally funded
Concentrated Code Compliance program is established if the
displacement occurs because a property can be ordered to be
LRELOC.POL
10/27/89
8
vacated and demolished under a local housing code on the
.
grounds that it has been determined, through a scheduled
housing insp~ction as a part of a service area Concentrated '
.
Code Compliance program, that the dwelling is structurally
unsound or unfit for human habitation as defined in the
applicable housing code and cannot be economically
rehabilitated.
A person will be considered displaced when a person moves
from the real property or moves his or ner personal property
:r:rom the real property, as a direc"'::. res~lt of a federally
assisted activity. This includes a person who occupies the
real property prior to its acquisition, but who does not meet
the length of occupancy requirements of tpe Uniform Act as
e
described at 24.401(a) and 24.402(a), Federal
Register/Vol.54.
It may also include, as a direct result of rehabilitation or
demolition for a project or as a direct result of a written
notice of intent to acquire, the initiation of negotiations
for, or the acquisition of, such real property in whole or i~
part for a project. As a direct result of a written notice
of intent to acquire, or demolition of in whole or in part
other real property on which the person conducts a business
or farm operation, fora project. However, eligibility for
such person under this paragraph applies only for purposed of
LRELOC.POL
10/2//89
9
.
.
e
.
obtaining relocation assistance advisory services under
24.205(c), and moving expenses under 24.301, 24.302 or24.3Q3.
B. OCCUPANCY REQUIREMENTS
1. Owner-Occupant
A person will be considered an owner-occupant if he/she
actually owned and occupied the dwelling at the time the
contract is executed or notice of intent to acquire is
given. Ownership will also include if a person has (1) fee
simple
~~~l
~~_~e, a
life estate, a land, contract, a 99 year
lease including any options for extension with at least 50
years to run from the date of acquisition; or (2) an
interest in a cooperative housing project which includes
the right to occupy a dwelling; or (3) a contract to
purchase any of the interests or estates described in
paragraphs (p) (1) or (2) of this section or (4) any other
interests, including a-partial interest, which in the
judgement of CDO warrants consideration as ownership.
2. Tenant
A person would be considered a tenant if he/she has the
temporary use and occupancy of a real property owned by
another.
C. LOW-AND MODERATE-INCOME REOUIREMENTS
A family shall be considered a low or moderate income family
under the policy if gross annual income does not exceed
LRELOC.POL
10/27/89
10
current Rehabilitation Loan Program low or moderate income
.
limits established by HUD.
IV. BENEFITS AND ASSIST~CE
Relocation payments and assistance will be made available on
a uniform basis, subject to the Uniform Act, Barney/Frank
Amendment and the local optional relocation assistance
~:
programs, to all those eligible without regard to race,
color, religion, sex, age handicap, familial status or source
of income.
Persons eligible for benefits and assistance are
=autioned not ~o make any move before receiving approval or
notification from the CDO office. This provision mus~ be
strictly adhered to inasmuch as unapproved moves could result
in denial of benefits and assistance. Benefits to be
.
provided will be made as established in this relocation plan
e
and all pal~ents made under this policy shall be deemed
appropriate to the CDO Relocation Program.
A. 180 DAY HOMEOWNER
A person would be considered a 180 day homeowner if he/she
has actually owned and occupied the displacement dwelling for
not less than 180 days -immediately prior to the initiation of
negotiation and purchase; and occupies a decent, safe, and
sanitary replacement dwelling within one year after the later
of the following dates:
1. The date the person receives final pa}~ent for the
displacement dwelling
LRELOC.POL
10/~7/89
11
.
.
.
e
2. The date CNHS obligation is met under Section 24.204\
which assures that the displaced person be provided
with at least one comparable dwelling unit.
The amount of housing payment available to the lBO-day
homeowner shall -not exceed $22,500 and shall be the sum of
the following:
1. The amount by which the cost of a replacement dwelling
exceeds the acquisition cost of the displaced dwelling
2. The increased interest costs an~ other debt service
which.-are incurred in. connection with the mortgage(s)
on the replacement dwelling
3. The reasonable expenses incidental to the purchases of
the replacement dwelling.
B. 90-DAY HOMEOWNER - TENANT
A person would be considered a 90-day homeowner or tenant if
-
the displaced person has actually and lawfully occupied the
displacement dwelling for at least 90 days immediately prior
to the initiation of negotiations or has rented or purchased,
and occupied a decent, safe, and sanitary replacement
dwelling within one year after the following:
1. For a tenant, the date he or she moves from -the
replacement dwelling or
2. For the owner-occupant, the date he or she receives final
payment for the displacement dwelling or in case of
condemnation, the date the full amount of the estimate of
just compensation is deposited with the court or the date
he or she moves from the displacement dwelling.
LRELOC.POL
10/27/89
12
"The amount of paJ~ent cannot exceed $5,250 and can be
disbursed in two types of pa~ents (1) Rental Assistance
\
.
Pa~ent and (}) Downpa~ent Assistance Pa~ent. In the
Rental Assistance Payment Program, payments shall be 42 times
the amount obtained by subtracting the base monthly rental
for the displacement dwelling from the lesser of the
following:
1. The monthly rent and estimated average monthly cost of
utilities for a comparable dwelling, or
2. The monthly rent and estimated average monthly cost of
utilities for the decent, safe, and sanitary replacement
dwelling actually occupied by the displaced person.
Under the Downpayment Assistance payment Program, an eligible
displaced person who purchases a replacement dwelling is
entitled to a downpayment assistance payment not to exceed
e
$5,250.
C. OPTIONAL RELOCATION ASSISTANCE PLAN
FINANCING
REPLACEMENT HOUSING
Families displaced under this policy by federally funded
activities are eligible for replacement housing assistance
based upon their housing needs as determined by family size
and composition.
1. Owner-occupants who elect to purchase or build a
replacement dwelling are eligible for financial
assistance as specified in Attachment A.
In no case, however, shall a loan exceed the combination of
the full purchase price or the cost of building the
LRELOC.POL
10/27/89
13
.
.
replacement dwelling plus any reasonable documented costs
relating to the purchase or construction of the replacement
dwelling. A Deferred PaYment Loan (DPL), a no interest
mortgage will then be placed on the property for the amount
of the DPLi in addition, a six percent (6%) mortgage will.be
recorded on the property for the amount of the interest
bearing loan. The owner makes paYments on the interest
bearing loan up to a (20 year term) as long as he/she owns
and occupies the property or until the interest bearing loan
has been satisfied. When property is sold, transferred,
rented or vacated by the owner, the balance of the interest
bearing loan, together with the DPL must be paid to the Cit}r
of Clearwater Community Development Office. In the event of
--
the owner's death, however, heirs are not required to payoff
the DPL as long as they are owner-occupants and meet the then
applicable eligibility requirements. However, the interest
bearing loan will have to be satisfied at the same rate as
the previous owner, unless the Community Development Manager
approves another paYment schedule.
In the event an owner
dies without any heirs, both loans (DPL and 6%) will become
due and payable and will be settled through the estate.
2. Owner-occupants who do not elect to purchase or
buildanother housing unit are eligible for a replacement
housing payment equivalent to four year's rental
assistance, but not to exceed $4,000.
3. If there is an agreement for deed and if the Agreement for
Deed can be converted to a Warranty Deed and the following
conditions are met, the purchaser-occupant may be eligible
for a paYment equivalent to that o'f o\<.'TIer occupant:
--
LRELOC.POL
10/27/89
14
a) Must have made payments of principal toward purchase
totaling $4,500 or 40% of contract amount, whichever
is less.
It;
b) payments must be current and baiance owned on
contract must reflect that payments have been mad.e
as specified for the entire term in which contract
has been in effect.
c) Contract must have been in effect for at least one
year prior to inspection of dwelling.
D. LAST RESORT REPLACEMENT HOUSING
Should a ~ime occur whenever a program 0= project cannot
proceed on a timely basis because comparable replacement
dwellings are not available within the monetary limits for
o~~ers or tenants as specified under the 180 day or 90 day
occupant program, or the person chooses n~t to participate in
the optional relocation program, CDO shall provide 4It
additional or alternative assistance under the provision of
Section 24.404, Federal Register, Vol. 54.
Justification
for the assistance must be clearly identified. Justification
should be on a case by case basis for good cause or the
determination that comparable units are not available.
E. MOVING EXPENSE AND DISLOCATION ALLOWANCE
Businesses & Families permanently vacating their dwelling
because of federally assisted code compliance,
rehabilitation, acquisition, conversion, or demolition
..
activities, are eligible for the actual moving cost or the
LRELOC.POL
10/27/8?
15
e
amount explained in the attach€d schedule.
(See Attachment
. "B" ). (RESIDENTIAL MOVING EXPENSES & DISLOCATION ALLOWANCE
PAYMENT SCHEDULE). Families permanently vacating their
dwelling units because of non-federally assisted code
compliance, acquisition, conversion, rehabilitation or
demolition activities, shall be eligible for benefits as
determined by the Community Development Manager on a case by
case basis as a part of the optional program.
F. DEMOLITION GRANT
~
Demolition of a structure under this policy can be
administered by the Community Development agency at no cost
to the owner provided that grants shall not exceed the cost
thereof up to.the following maximum amounts:
-
1) Single story structure
2) Two story structure
3) Three or more story structure
$1,800
3,000
4,200
Any additional costs of demolition and clearance shall be
paid by the owner, however, these costs may be included in a
rehabilitation or other loan.
v. TEMPORARY RELOCATION BENEFITS
Temporary housing benefits, when authorized, shall not exceed
$1,500 unless documented and approved by the Community
Development Manager. Temporary benefits shall discontinue
upon completion of the rehabilitation process. Approved
costs in connection with a temporary move may include:
1. Actual reasonable moving cost to and from temporary
accommodations which must be located within Pinellas
-
LRELOC.POL
10/27/89
16
County. These costs can be one of the following:
a) Actual invoice cost of a certified moving contractor
b) If a self-move, a $100 total allowance
c) A $25 total allowance, if displaGement does not
include household furnishings
2. Actual reasonable cost of renting or sharing a temporary
dwelling excluding deposits and installation charges.
Temporary housing accommodations can be one of the
following depending upon the composition of the displaced
household and available accommodations:
...
a) A dwelling reserved exclusively for temporary
relocation housing
b) Other adequate housing, including any increased
housing costs (based on the established Fair Market
Rents for the Section 8 Existing Housing Program) and
up to 20% additional at the determination of the
Community Development Manager.
c) A motel, only when displacement is "less than 14 days
3. Actual reasonable costs for storage of furniture that
cannot be housed in the temporary unit not to exceed the
benefit period for the temporary housing.
The application for Temporary Housing Assistance must be
signed and submitted with every request for payment.
In all cases, the temporary dwelling unit must be inspected
and approved by the CDO as decent, safe, and sanitary.
VI . OTHER POLICY STATEMENTS
RECORD KEEPING
The COO shall maintain adequate records of its acquisition
and displacement activities in sufficient detail to
LRELOC.POL
10/27/89
17
.
e
e
demonstrate compliance with the Uniform Act, Barney-Frank
.
Amendment and local relocation policies for a period of three
years.
OPTIONAL RELOCATION ASSISTANCE - HOUSING FINANCING PLAN
At no time shall the unit the owner will purchase or build be
more than comparable to his/her existing dwelling unless it
is warranted to lessen overcrowding or other reasons approved
by the Community Development Manager.
...
BENEFITS OFFERED UNDER THE UNIFORM ACT/BARNEY-FRANK AMENDMENT
CDO will calculate the benefits available to each owner as to
the Uniform Act and Barney Frank Amendment regulations. Once
calculated, they will be offered to the owner.
. COMPLIANCE WITH OTHER LAWS AND REGULATIONS
The CDO will adhere to other related laws and regulations in
implementing this relocation policy. They will include but
not be limited to the following:
WAIVER OF UNIFORM ACT/BARNEY FRANK AMENDMENT
At times because of budgetary constraints, COO may not
participate in a federally assisted code enforcement,
acquisition, conv~rsion, rehabilitation or demolition
,
activity. The assistance that will be required under the
Uniform Act may prove too costly for COO to bear. However,
assistance under the COO Optional Relocation Program may be
.
LRELOC.POL
10/27/89
18
within the budget. Should a homeowner decide to relinquish
their benefits under the Uniform Act and The Barney Frank
Amendment, after being informed that the activity would not
take place due to budgetary reasons, a waiver of benefits
under the Uniform Act and the Barney Frank Amendment must be
.
signed by the homeowner. The waiver shall be signed only
after the benefit under the Uniform Act and the Barney Frank
Amendment had been offered.
.
LRELOC.POL
10/27/89
19
.
.
,
.
A'
\..:
I
C:iS:"
.
ti<II" I"ued pursuanl lC' secliCln 104U;'1 <'~
the I\CI :Iud contained In :!~ CFR Part 5S
S~cllCln IW(g) aho pr(lndc, lh:ll. in lieu <,f
the ennronmenta\ protcction rrocedllre~
oth~r-\'Ise applicahl::. the Sccretary may
under rc!=uia:ions provide fo~ the relcase
of funds for particular projects to I!ranlees
.....ho assume all of the responsibilities for
environmental review, decisionmaking,
and action pursuant to the National Envi.
ronmental Policy Act of 1969. and the
other rrovi~ions of law specified by the
Secretary as described above. that would
apply to the Secretary were he/she to
undertake such projects as Federal
projects. Grantees assume such environ.
mental reVIew, decisionmakinr:" and action
responsibilities by execution of grant
a~reements with the Secretary. The proce.
.Jures for carr~'in!, oUlsuch environmental
responsibilitIes ar:: conl:tined in 24 CFR
Pan SE.
~ 570.605 National Flood Insurance
Pro!!ram.
Section 202(a) of the Flood DisaSter
Prmection Act of 1973 (42 D.S.C. 4106)
"'Ir(:wides thar no Federal officer or at!encv
81. \. approve any fman~ial assistance fo'r
.\SIuon or construction purposes (as
di!lmed under section 3(a) of said Act (42
1..: .S.c. 400(a)). one year after a communi.
ty has been formally' notified of its identifi-
cation as a communit\' containinc an area
of special nood haz.a.rrl. for use in-an\' area
that has been identifIed bv the DireCtor of
the Federal Emergency Management
.~.~ency as an :!Tea ha\'in!: soecial Oood
haurds unless the communii\. in which
s'.)c~ ar~:!. is situated is then p'articipating
10 tne Natlonal Flood Insurance Pro::ram.
:-:Ol",'ithstanding the date of HUr5 ap'
proval of the recipient's application (or. in
the casc of grants made under Subpart D.
the da!e 0: submission of the crantec's
fmal statement pursuant to ~ 570.302),
::.Jnds provided under this part shall no: be
expended fer acquisition or construction
purposes in an area that has been identi.
fled by the Federal Emerl!en:::\' Mana!!e.
ment Agency (FEMA) as-havIng soe:::ial
flood hazards unless the communltv in
\lo'hich the area is situated in participatinc
in the National Fiood Insurance Prol!ram
in accordance with ~ CFR Pans 59.79,
o~ less.than 2. vea~ has oassed since FEMA
notifIcation to the communit'; re::2.rcin::
su::::-, hsurd~: 20ne nood insuranc; is or--.
tained in accordance with section 10213 I
of the Floo.: Disas:er Pro!e::l!cn Ael 0:-
1 C;i ~ (~2 L .S.c. ~OJ1).
.
H () ~ ~ L" U .'"'I..'~.I .J - ' ~ - - -
..
-
(mlnlmiH the di~plaremenl d person'
i from their home, a' " rcsull of ;!n'
aC\1\'lties aS~lsted under thiS p:lr:.
(1) Onf~(or-nllr rrp/acl'm"nl IIn1U. lil
All occupicd and Vlieanl o,:cuplabk
\(\w/moderatc.income dwellin(: units thaI
are demolished or convened to a u~e other
than as low/moderate.income dwelling
units as B direct result of an acth'it\"
assisted under this part mUSt be replaced
by governmental agencies or private devel-
opers with low/moderate.income dwelling
units. Replacement low/moderate-income
dwelling units may include public hous.
ing, or existing housin(: receiving Section 8
project-based assistance under the United
States Housing Act of 193;. The replace.
ment low/moderate-income dwelling units
mUSt be provided within three years of the
commencement of the demolition or reha.
billtation related to the conversion, nnd
mUSI meet the following requirements:
(A) The units must be located within
the grantee's jurisdiction.
(B) The units must be sumcient In
number and size to house at least the
number of occupants thaI could have been
housed in the uni!s that are demolished or
convened. The number of occupants th:1I
may be hOllsed in unitS shall be deter.
'mi~ed in accordance with \ccal housin;
occupancy codes.
(C) The units must be provided in
standard condition. Replacemeni
low/moderate-income dwellin!! units m3\'
include units that have been raised to
standard from substandard condition.
(D) The units must be desi(:ned to
remain low/moderate-income dweliim:
units for al least 10 years from the date o-i
initial occupancy.
(ii) Before obligating or expending
funds provided undcr this pan for any
acti\'iIV that will directh' result in th:::
demolition of low/moderate-income
owellin!! units or the conversion (If
low/moderate.income d\lo'elling units to
another use. the l!rantee mUSI make out--
lic. and submit the followin!! iniormztion
in writing to Hl.:D: -
(A) A description of the proposed assi~.
ted activity;
(B) The general lo:::ation on a map ane
approximate number of dwelling units by
size (number of bedrooms) thaI will be
demolished or convened to a use other
than for low/moderate-income owellin~
units as a direct result of the :!.ssisteC
activity:
(C) A ::rne 5:::hedule fo~ the commence.
ment and completion of the demolition or
converSIO;::
~ 570.606 ReloC'lltion. displacement Rnd
RCQuisition.
(a) UII:fom: RC'iocalion ACt (1) The.
Uniform Relocation Assistance Dnd Real
Property Acquisillon Policic~ Aet of 1 <no
(URA) (42 D.S.C. 4601) and HUD impk.
mentinc regulations at 24 CFR Part 42
apply to the acquisition of real property by
a State agency for an activity assisted
under this part Bnd to the displacement of
any family, individual, business, nonprofit
organization or farm that results from
such acquisition. The grantee's certiflca.
tion of compliance with the URA is
required in the grant agreement.
(2) An acquisition and resulting dis.
placement by a State a(:eney is "for an
assisted actIvit"" if it occurs on or after.
the-date of.the.'initinl submission of a fmal
statement under 24 CFR 570.302(a)(2)
(Entitlement Grants); the initial submi~.
sion of an application to HUD by a unit of
general local government und:::r
SS 570.426, 570.430, or 570.435(d) that is
granted for the requested activit)' (HUD
administered Small Cities Pr02ram): or
the submission of an application to HUD
by a city or urban county under S 570.458
that is granted for the requested activity
(UDAG). However, an acquisition or
displacement that occurs on or after the
described date is not subiect to the URA if
the grantee determines that the acquisition
or displacement was nofcarried out for an
assisted acti\'ity, and the HUD Field
Omce concurs ih that determination. An
acquisition or displacement that occurs
before the described date is subiect to the
URA. if the grantee or the HUD Field
Office determines that the acouisition or
displacemcnt was carried out for the
assisted acti,'in'. The I!rantee ma\', at an\'
ume, reouest' a HUD determination
whether an acquisition or displacement
will be considered to be for an assisted
activit'. ane thus subiect to thes:: rercla-
tions. 'To t>e elil!ible 'for relocation ~ssis'
:.an:::::, how::\'::;. -a person must also meel
the eligibility criteria in 2~ CFR Part ~2.
(b) Resiocnlia/ anliaisp/aumen: one'
re/oeatior: assistance plan: Under se:::tion
l04(d) of the Act. each I!rantee mUSt
adopt, make public and cenify that it is
follo.....ing a residential antidisplacement
and relocation assistance plan providing
ene.for-one replacemenl units (para~raph
(b)(1) of :.his section). and relocatlon
assistance (oaracraoh (b )(2) of this sec.
tlon). The 'oian- must also indicate the
~terS that ~'ill be taken consistent with
othe; goai~ and ob,iectlves of thl, pan t(>
:-.;.::It'~''':''> -
....~~re-, -:':'j:"i',c.:-:-, {..
co \: ~< t.- "" ITY DEY EL on: =- ,,"1
(D!'I ht ~c:ner;Jl1oc3tl(ln 01';' r:l~1' :lI:C
.~ :Ji'"rll>.lmaIC nllmon of dwelhn!: UIl:1' b,
"..,' \llIIIlIbt:r of bc:drNlIllS) th;\ "ill l;~
T': ., Hlnl as rcplacement d\\'elh:1F unii'
I E I '1IH: source of fllndll1:: and ;, IIIlK
schedule for the pro\'isiC\n l,f rc:placerncn\
Jwellillte unll~;
(F) The basis for concludinc that e3eh
replacement dwelline unit will remain a
low/moderate-incorn"'e dwelling unit for at
least 10 years from the date of initial
occupancy.
(iii)(A) The requirements of parng.raph
(b)( I) of this seCllon do not apply if the
HUD Field Office determines, based upon
objeclive aata, that there is an adequate
supply of vacant low/moderate-income
ciwelitnf: units III standard condition avail-
:Ible 0/1 " nondlscrlmlnator\, basis within
th~ nantec's .1urisdicllon. l~ makinF this
determtn:llIon. the BUD Field Office wili
cOllSidc~ the housll1!= vacancy rate iar the
.\UrlSciJellon, the number of ,'aean:
low/moderate-incom~ dwelling units III
the jUrISdiction (excludill~ units thaI will
be demolished or convened) :tnd the
number of eli;;ible families on waitin!: lim
for housin~ assisted under the United
States Housin~ Act of 1937 in the jurisdic-
tion, .
(8) The HUD Field Office may consid-
er the supply of \'acant low/moderate-
income dwelling units in a standard condi-
tion avaiiable on a nondiscriminator\' ba-
sis in an area that is larger than the
grantee's jurisdiction. Such additional
d.....elling units shall be conside~ed if the
HUD Field OlTlce determine~ that the
units would be suitable to serve the neecis
of the low-and mod~~:He income house-
ooids that could be served b\' the
low/mocierate-income Qwelline unii~ that
:!re to be demolished or convened to
a:1(llher use. The HUD Field Office mu~t
base this cielermination or geographic and
demographic faclOrs. $uch as location :md
..ccess to places of employmen' and 10
oth~:- iacilities.
(Ci The !:rantce mus' submit a reQuest
for :::. ciet;rminatlon under p:!:-~;j"2~';.
(0)( I )(iii) of lhis section dirccth' 10 the
HUD Ficld Office .
(2) RelocCTion assiSTance. (i) bch 10\\.
or moderate-income household that is
ciisplaced by demolition or by the conver-
sion of a low/moderate income dwelhn"
unit to another use as :; cinec: result of a~
ac;jvity assisted under this p:!;t shail be
provided ,,;ith reioeallon assistance. The
IC\\\ _ or mocie~:!te-inco~e househoid m::y
eiec; to re::ei\.t reioe:':lIon asststance ce-
scrihed::: 2~ erR Pcr, ..:: (HCD's re;ui".
lIl'n~ m'r\cmrnlin~ It.~ UIU\ l. or tn~\
elcct 10 rc:cel\'e Ihe f(\li()\\ln~ rcloC311C'n
;1!\:-.1St;;ltlCt":
(A \ Thr r~I(lCiltiC'11 aS~lstanr~ drsrrin~d
a: 24 erR Part -::. 5UI'[1:lrt C (0rlH'rai
IZc:1C'c:l1ion Requirements) and Suopart [)
(1':l\'mCnl for !\1cwine and IZcla\cc1 E'.-
pcn.ses). Kelocation nOliees must be Issued
consistent with, and in the manner pre-
scribed under. 24 CFR 42.203. The defllli-
tion of "comparable replacement dwell-
ing" used in 24 CFR Part 42 is modified
as described in paragraph (b)(3)(i) of this
section. Displaced households pro\'ided
with replacement housing assistance under
para!;raph (b)(2)(i)(C) of this section, in
the form of a certificate or housing vouch-
er uncier Section E of the United States
Housmg Act of 1937, must be prqvided
referrals to comparable repiacement
dwelhn~ units whose owners are willin!; lO
par:lcipate III the housin!= voucher or
cer:.iflcat~ proteram. The !!rante~ shall
ao\'lS~ tenants .of their richlS under the
Federal Fair Housine L:!'''' (Tilk VIlI)
and of replacement housing opportunities
in such a manner th:!\. \\'h~ne\'er fe:!sibk
the\' will ha\'e a choice betwecn reloeatine
wilhin their neighborhoods and othc:r
neighborhoods consistent with the grant-
ee's responsibility to af\Jrmatively further
fair housing.
(B) The reasonable and necessary co~t
of any securiry deposit required to rent the
replacement dwelling unit. and credit
checks require 0 to rent or purchase the
replacement dwelling unit: and
(C) 'Replacement housin~ assistance,
Households are elil!ible to receive one of
the following forms of repl:lcement hous-
int: assistance:
-( I) Each household must be orTered
compens:nion desicned tC\ ensure that. fN
a fl\'e-year period. the displaced household
will not be.:lr. after reloc:!tion. :! ralio of
shelter costS to income th::t exceeds ::.0
:->erc:nt. Such compensction shall b~ ei-
th~:-:
(!) A certifIcate or housin!: voucher for
r~::t~! :!.$sist~n:~ oro\'iciec. ~~~C)uc'n- t"r.~
local Pubiic Housi'n!:' Acenc" under Sec-
tion f; of the united Stat~s Housing Act of
1937: or
(ii) Cash rent:!1 assistance eaual to 60
umes the amount that is ob'tained by
subtracting 30 percent of the dtspl:lce:i
household.s monthly gross income (with
such adjustments as the c~:!.ntee m:l\' deer.;
:!.p;:lropri:!te) frcm the le~s~~ 0:: the month.
i:- cost 0: rent and utiliti::s :l: :l eomoarzbit
re;'liacement owciim; t.:I1i, ('1r tne monthly
coq of rent ::nd utilltie~ :;: t!1~ ci~cenl. s:.it
:. ;-'.' r: ~
:;:1 f..:, 1.:.1..' ~ :
,..... ".,....
. - - ..
.
anll S:II1IIC1r\ rcpla(em~Il;' dwc:lltnF 1(>
whIch the h(\\I~cnnic\ reioCl1\e~ Til~ panl'
t'l' m;1\ prc\\'idr I he cash r:1VllleJll III ell her
a IlImp slim nr In tn51allmelll~, The ~ran\-
~( 111"\ ;\1 It~ dlscrCllnn oflel tht' hOllst'-
hDld ., c1HlICC OCIWl'cn the certill-
call'/holl,in~ \ (llIcher or ca~h rcntal 3S$I<'
tance,
(2) If the household purchases an inter-
est in a housing cooperative or mutual
housing association and occupies a decent,
safe and sanitary unit in the cooperative or
associalion, the hou$ehold may elect to
receive a lump sum payment. Thi~ lumr
sum payment shall be equnlto the capnal-
ized value of 60 monlhly in~tallments of
the amount that is obtained by subtracting
30 percent of the displaced household's
monthly tross income (with such adjust.
mentS as the granlee ma\' deem appropn-
ate) from the monthly cost of rent and
util\l1es lit a comparable rerlacement
dwelhng Ulllt. To compute the caoilaiizec
,'aiue. lhe mstalimcnts shall be discounted
,,: tilt rate of mteres\ paid on passbooL
savmtes deposits by OJ f:derali~'-msured
b::n\: C\r q'~lr.;::S an~ loan institution. con.
dUClln; bustneSS wllmll tllC !,:rantee s JUrJ~.
dictlon. T (l ,he extent necessary to milll-
,mlze hardship to the household. the !,:ranl-
ee shall. subjcct to appropriatc s:!feguards.
issue z payment in advance of the pur-
chase of the interest in .the housing .cooper.-
ative or mutual housm.. assO:::latlon. ..
(ii) EIi;::ibility for reloc::tion assist:J.nc~.~~
(A) A low- or moderate-income household
that is reauired to mo\'e as a direct result
of dcmolition or conversion of .
low/moderate income dwcllin!: unit 1('l
another usc. is eljl!ible for relo:::ation assi~.
tallCe under paragraph (0)(::) of this sec-
tion if:
()) The household is reouired 1('\ mC'\'e
from the dweliin~ unit on c'r afte~ the ci:l!t
that th~ owner submits a request to tne
!:rantee for financial assistance that is laler
appro\'cd for the reque~t~d aeti"it:.. (Thl>
applies to d\\'ellin; uniu owned l:ly :,
person other than a Federal o~ State
~cen:::\', a~ defmed unde~ Ih~ URA).
. (2') -The household i~ required to move
from the dweliin!,: unit on or after the dale
of the initial submission of a fmal state-
ment unde~ 24 CFR 570.302(a)(2) (Enti-
tlement Grants): the initial submission o~
an application to Ht:D by a unit 0:
tener:!.l io::al covernment under
~~ 570426. 570.430.- Oi 570.~;5(d) this i,
~~anteC fr'~ the reauested activity (HCD
;dministert:d Smalj Cities pro::ram I: O~
,he suomissio:1 0; an z:JpitcallO~ 10 H i.:D
b'. :: eity or urban courir'y und:r ~ 570.~5F
.
ATTACHKENT A
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City of Clearwater
Local Relocation Program
Maximum Financial Assistance
SIZE TOTAL LOAN
One or Two Bedrooms $35,000
Three Bedroom Home 42,000
Four Bedroom 'Home 48,000
....
Five Bedroom Home 54,000
The above assistance will be provided as a combination loan
consisting of a standard City Interest Bearing Loan (IBL) at
a principal amount such that housing cost will be 30% of
gross income, subject to at least $15,000 of the loan being
,4ItBL, with the balance of the loan as a no interest Deferred
Payment Loan (DPL).
IELOC . POL
127189
21
Section VII
Rental Rehabilitation Program
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Appendix - Section VII
Revised 07-12-93
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CITY OF CLEARWATER
Interdepartment Correspondence
TO:
'ul~
[. Chris Papandreas, Community Development Manager
~teve Watry, Community Development Analyst
FROM:
SUBJECT:
Rental Rehabilitation Program
COPIES:
Earl Barrett, Bob McLelland
,.
DA TE:
October 10, 1991
In keeping with our conversations regarding the Rental Rehabilitation Program, and current
operating procedures, the following modifications have been approved and made to the
program since the current Operations Manual was prepared in 1984. These changes will be
fully incorporated in the revision of the program manual:
1) Loan subsidies increased to fifty percent (50%) for all projects in all
designated target/enterprise zones.
2) Maximum subsidy shall include a high cost factor of 138 %, and be as follows:
Efficiency unit
1 Bedroom unit
2 Bedroom unit
3 Bedroom unit
$8,410
$8,970
$10,350
$11 ,730
3) The 5 % bonus provision for accessibility modifications be eliminated.
4) Work to meet or exceed newly adapted CDO Rehabilitation Specifications.
5) Designated target/enterprise zone(s) are modified to include all of Census
Tracts 258,259.01,259.02,261,262,263,264, and 265.
All other provisions remain unchanged.
Please let me know if other changes have been made.
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RENTAL REHABILITATION PROGRAM
OPERATIONS MANUaL
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City of Clearwater
Community Development
Revised 7/12/93
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Section 1
General
OBJECTIVES
The Rental Rehabilitation Program is designed to accomplish two principal goals:
1. To correct housing code violations in rental units which are currently occupied
or vacant; and
2. To provide rehabilitated rental housing units which will be available to and
affordable by existing and future low and moderate income tenants.
e STATEMENT OF PURPOSE
.
The putpOse of the City of Clearwater's Rental Rehabilitation Program is to conserve rental
housing stock and provide housing for low and moderate income families. This assistance has
as its objective the upgrading of existing rental housing within designated "Enterprise Zones"
of the City. This assistance is to be made available to investors who meet the criteria
established by the City's management and staff. These funds will also have the additional
benefit of providing jobs and creating a positive economic impact in these blighted and/or
economically disadvantaged areas of Clearwater. Affirmative action will be taken to vigorously
urge business firms that represent and/or employ minorities, and the handicapped, to participate
in all phases of the program.
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DEFINITIONS
1. Community Development Division (CDD) - That City Division responsible for the
management of the Rental Rehabilitation Program...
2. Community Development Manager - That City employee responsible for the
management of the Community Development Division.
3. Housing Counselor - That City employee directly responsible for the administration of
the Rental Rehabilitation Program.
4. Standard Housing Inspector & Rehabilitation Specialist - Those City employees
responsible for inspection, approving work write-ups, and coordination of construction
work resulting from the Rental Rehabilitation Program.
Deferred Payment Loan (D.P.L.) - The rehabilitation funds provided to the investor for
the express pUlpose of increasing the City's stock of decent, safe, and sanitary rental
housing. These loans are made in accordance with the terms outlined in Section 6.
Investors - An individual or group of individuals who have acquired title to a residential
rental unit.
5.
6.
7. Residential Rental Unit - A dwelling unit that is designed to be occupied by a tenant who
has entered into an agreement with a landlord to occupy said unit as his/her sole dwelling
place. Owner-occupied (except in units having 2 or more apartments) and commercial
rental activities are explicitly restricted under this Program.
8. Multi-Family Unit - For the purpose of the Rental Rehabilitation Program, multi-family
shall be defmed as any unit having two (2) ore more apartments at any particular site.
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SECTION 2
ORGANIZATIONAL RESPONSmn.ITIES
The responsibility for carrying out the Rental Rehabilitation Program shall rest upon the City
Community Development Division.
Applications for assistance will be submitted to and processed by the Housing Counselor. Final
approval for all projects rests with the Community Development Manager. Standard Housing
Inspectors and Rehabilitation Specialists shall supply the required evaluations of work write-ups,
on-going inspections, and fmal releases.
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SECTION 3
ELIGmILITY FACTORS
To qualify for participation in the Rental Rehabilitation Program, certain tests must be
satisfactorily met by both the investor and the unit.
A. Investor Qualifications:
1. Credit-worth as determined by prevailing banking standards;
2. Owner must have title prior to the commencement of rehabilitation.
Rental Unit Qualifications:
1. Located within approved "Enterprise Zones" of the City;
2. Presently in a sub-standard condition in relationship to the Standard
Building Code;
3. The maximum City subsidy per unit would be $5,000 and not less than
$600.00 per unit. This amount may be increased by up to $140% upon
approval and justification from HUD.
B.
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Revised 7/12/93
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SECTION 4
CALCULATION OF SUBSIDY
The thrust of the Rental Rehabilitation Program will be to assist investors in the write-down of
the amount required to bring the rental unit into code compliance. The method outlined below
will be employed to arrive at the subsidy level.
Levels of Rehabilitation
The anticipated work write-up shall be reviewed by CDD staff. Each line item shall be
evaluated, and a decision made as to which category that item"belongs.
The following list shall selVe as a guide:
1. Code Violation - Any work item that will correct a violation of the Standard
Housing Code of the Southern Building Code Congress International, Inc. as
adopted by the City Commission of the City of Clearwater
2. Incipient Violation - Any work item identified in the structure which is not
currently in violation of the Standard Housing Code, but is such that stages of
deterioration ar apparent and the component will not remain in a readily
maintainable condition for the next 3 to 5 years or 25 % of the economic life of
the item, whichever is less.
L:\DAT A \CDO\SCW\RRHAB
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Revised 7/12/93
SECTION 4
CALCULATION OF SUBSIDY (CONT'D.)
.
3. General Property Improvements - Those improvements that are not existing
prior to rehabilitation, not requirements of the minimum code, and not incipient
violations.
4.
BUD's Cost Effective Energy Conservation Standards - Those items listed in
the HUD publication available from the CDD office.
Section 8 Existing Housing Quality Standards (HQS) - Work specifications that
would correct violations of the HQS listings available from the CDD Office.
Development Costs - Those costs related to the non-building aspects of the
project such as, but not limited to, fees for appralsals, architects, engineers, bank
closings, title work, credit reports, attorneys, and inspections.
e
5.
6.
Eligible Items
Eligible for consideration in the subsidy formula are the following items:
1. Code Violations;
2. Incipient Violations;
3. Energy ConseIVation Standards;
4. Housing Quality Standards; and
5. Developmental Costs
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SECTION 4
CALCULATION OF SUBSIDY (CONT'D.)
Ineligible for subsidy consideration are general property improvements (GPI's). However, this
is not to imply that GPI's cannot be a part of the construction contract. They will just not
receive any CDBG subsidy.
Subsidy Formula
The following subsidy fonnula shall be used to calculate the investor's rehabilitation deferred
payment loan on all projects that contain one to four (1-4) units.
The fonnula will be calculated in this manner:
A. What is the total dollar amount for eligible rehabilitation items?
B. Is the dwelling unit vacant or occupied?
C. In what section of the Enterprise Zone is the unit located?
D. What is the percent of rehabilitation subsidy?
E. What is the City's subsidy?
Example: If a rental unit's rehabilitation costs were calculated at $15,000, and
$2,000 was identified as GPI's, $13,000 would be used for the subsidy
calculation. If the unit was located geographically in a downtown neighborhood
and made handicapped accessible, the subsidy percent would be 25 %. Therefore,
the CDBG subsidy would be $3,250.
L:\DAT A\CDO\SCW\RRHAB
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Revised 7/12/93
SECTION 4
CALCULATION OF SUBSIDY (CONT'D.)
e)
Handicap Benefit
If the rental unit is made accessible for the physically handicapped, a bonus of five percent (5 %)
City subsidy will be awarded to the project. To qualify for this, the investor must install:
1. Entrance ramps
2. Extra-wide exterior door
3. Extra-wide bathroom entry door
4. Appropriate grab bars in the bathroom
These four (4) provisions are explained in detail in the Handicap Accessibility Manual.
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L:\DAT A \CDO\SCW\RRHAB
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RENTAL REHABILITATION SUBSIDY CALCULATION CHART
(1-4 UNITS)
*ENTERPRISE
ZONE
LOCATION
** % OF REHAB SUBSIDY
NORTH GREENWOOD NEIGHBORHOOD
45%
Plus 5 % Bonus for
handicap accessibility
SOUTH GREENWOOD NEIGHBORHOOD
40%
Plus 5 % Bonus for
handicap accessibility
DOWNTOWN NEIGHBORHOOD
20%
Plus 5 % Bonus for
handicap accessibility
*NOTE:
All properties must be located within the "Entetprise Zones" as for the attached
map.
** SPECIAL NOTE:
These amounts may be exceeded within the limits allowed by
HUD, where refmancing of existing indebtedness is involved.
SUBSIDY CALCULATION
FIVE OR MORE UNITS
In those rental units where there are five (5) or more apartments, the rehabilitation subsidy shall
be subject to the individual project economics. This shall be determined by the attached "Pro
Forma" calculations.
L:\DATA\CDO\SCW\RRHAB
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Revised 7/12/93
SECTION 4
CALCULATION OF SUBSIDY (CONT'D)
Furthermore, no subsidy awarded to an investor shall exceed the 50 %, 45 %, or 25 % criterion
as applied by Entetprise Zone location and occupancy in the previous chart for one-to-four units.
L:\DATA\CDO\SCW\RRHAB
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Revised 7/12/93
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SECTION 5
FINANCING
Concept of Financing Techniques
After careful analysis of several fmancing alternatives, the City has chosen a simplified, direct
process.
The basic concept is to allow the investor to search for his/her own fmancing. The write-down
mechanism with the CDBG funds will be a front-end, principle reduction approach necessitating
no cumbersome bank/city/investor formal agreements.
Conditional Letter of Commitment
After evaluation of the work write-up and construction bid results, the CDD Office will establish
a preliminary level of eligible rehabilitation activity. Then with the subsidy formula described
elsewhere, a percent of CDBG involvement will be set. Thus, a conditional subsidy dollar
amount will be established.
The investor will be issued a "Conditional Letter of Commitment." This letter will contain the
following items:
1. Investor's Name
2. Rental Side(s)
3. Anticipated Rehabilitation Expenditure
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Revised 7/12/93
SECTION 5
FINANCING (CONT'D.)
4. Projected CDBG Commitment
The conditions upon which the City will make the subsidy payment will be clearly outlined as
stated below:
1. Adjustment of CD dollars to reflect bank costs;
2. Consummation of fmancing plan within an appropriate time frame;
and
3. Satisfactory completion of the rehabilitation project within an appropriate time
frame as agreed upon at contract signing.
.\
Lender/Investor relationship
The CDD Office wishes to place no restrictions upon the investor in the choice of his/her lender.
No stipulations regarding terms, rates, etc., will be made.
.
The CDD Office will require the investor to submit a fIrm commitment from the lender stating
the loan amount, loan terms, and bank closing costs.
Escrowing of Funds
Upon the closing of the bank loan and the execution of the rehabilitation contract, the City will
establish an internal escrow account for the amount of the fmal commitment. This account will
be maintained in the City of Clearwater's Finance Office.
L:\DATA\CDO\SCW\RRHAB
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SECTION 5
FINANCING (CONT'D.)
Disbursement from this account can be accomplished in one of two (2) ways:
1. Upon completion of the rehabilitation project, the investor may make a request
for payment to the contractor. This two-party check will contain both the
investor's and contractor's names.
2.
Completion of the project shall be defmed as:
a. Final approval of all building, gas, plumbing, and electrical inspections from
the City's Standard Housing Department.
b. Certification from the CDD Inspector as to specification compliance.
If the size of the escrow account is significant (greater than $2,500), the CDD
office will consider two draw requests from the"investor.
The fIrst request (50 %) may be dispersed when 65 % of the rehabilitation work
is completed. The fmal request will be honored only upon full completion of the
project.
No more than two (2) requests for escrow dispersements shall be considered.
L:\DAT A \CDO\SCW\RRHAB
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SECTION 6
DEFERRED PAYMENT
The funds administered by the CD Office to the investor will be considered as a "deferred
payment loan" (DPL). All DPL's shall be secured by an Indenture stating the terms and amount
and duly recorded at the County Recorder's Office.
Deferred Payment Loan
Each DPL will contain a clause stating that the amount of CDBG funds advanced to the investor,
less any amount forgiven, will become due at the earlier of these dates:
1. The sale, conveyance, or transfer of the property.
2. The occurrence of any default of mortgage terms, including conversion of unit to
non rental usage or failure to maintain the property in compliance with any and
all applicable building and housing codes.
Terms
The Terms of the DPL will be as follows:
1. Interest rate is zero percent (0 %); and
L:\DATA\CDO\SCW\RRHAB
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Revised 7/12/93
2.
The mortgage securing the loan shall provide for forgiveness of 10 percent of the
original loan amount on each annual anniversary date of the loan, provided the
property has remained a rental unit in compliance with all applicable building and
housing codes, and no other default of the terms of the mortgage has occurred.
3. All loan amounts which have not been forgiven will be due in full, together with
any additional1awful charges, upon the occurrence of default of the terms of the
mortgage securing the loan.
Upon full compliance with all aspects of the DPL, the City shall execute and record a
Satisfaction of Indenture.
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SECTION 7
ACTUAL REHABILITATION PROCESS
The eDD Office will assist all investors who feel they need technical assistance in the various
stages of the rehabilitation process.
Work Specification Write-up
The Standard Housing Inspector and Rehabilitation Specialist will approve work write-ups and
cost estimates for the proposed rental projects upon the submission from the investor. These
write-ups shall include specific details as to the scope of work to be done, including electrical,
plumbing, heat, insulation, extermination, roofs, as well as exterior and interior surfaces. The
write-up shall be to bring the property into compliance with the Standard Housing eode and the
Housing Quality Standards. A Housing Inspector's report indicating code violations will be
provided to the investor to initially identify those essential components of the work write-up.
Bidding
The eDD Office maintains a listing of insured, licensed general contractors. At the request of
the investor, this list will be made available to the investor. The investor will be counseled as
to the advantages of receiving bids from several contractors and the procedure to follow.
Contracting
L:\DATA\CDO\SCW\RRHAB
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Revised 7/12/93
Standard contracting procedures can be handled by the CDD Office at the investor's option.
This includes such instruments as Notice to Proceed, actual rehabilitation contract, change
orders, and Notice of Commencement. All of these documents shall be negotiated between the
investor and the contractor with the CDD Office serving only as the facilitator.
Rehabilitation Supervision
The Standard Housing Inspector and Rehabilitation Specialist shall make such site inspections
as are necessary to insure specification compliance and quality workmanship.
On-going inspections to facilitate the proper draw release procedures will also be conducted.
Project Closeout
An essential task of the CDD Office will be the project closeout inspection. This will serve as
the point for the fmal release of CDBG funds. Also, in conjunction with the City's Standard
Housing Inspections, full code compliance will be ascertained. In addition, if the unit will be
placed under the Section 8 Existing Program compliance with HUD's Housing Quality Standards
can also be determined at this time.
CDD Level of Involvement
If the investor has developed work specifications and has chosen a contractor, the CDD Office
will work with that investor to assure that the specifications are complete, that the cost is
reasonable, and that the contractor is able to carry out the project. If these determinations are
favorable, the CDD Office will assume a less involved role.
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The inspections required to assure code compliance and draw releases will still be conducted;
however, the investor shall assume responsibility for a major portion of the rehabilitation
process.
L:\DATA\CDO\SCW\RRHAB
18
Revised 7/12/93
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SECTION 8
RELOCATION .
Purpose
The pUlpose of this section is to establish guidelines for assistance to families and individuals
displaced by the City of Clearwater's Rental Rehabilitation Program.
Eligibility
When an investor receives approval of his/her application for assistance under the guidelines of
the Rental Rehabilitation Program, the tenants of that property become eligible for relocation
assistance.
A. Section 8 Certificates
Upon approval of the investor's application for assistance, the CDD staff shall
refer the investor to the Clearwater Housing Authority's Section 8 staff for
evaluation of each tenant as to eligibility under the Section 8 Existing Rental
Assistance Payments Program.
If the tenant is eligible, the tenant shall (subject to availability), be awarded a
Section 8 Existing Certificate. The tenant may, at his/her option, search for
another rental unit or return to the original site.
If the tenant is not eligible for a Section 8 Certificate, the tenant is still eligible
to receive all additional benefits outlined in this section.
L:\DATA\CDO\SCW\RRHAB
19
Revised 7/12/93
Temporary Relocation
1. Moving Costs. - The CDD Office shall pay all actual reasonable costs in
connection with moving. The mover shall. be selected by the bidding method
employed by the CDD Office.
For tenants who will be returning to the original rental site, costs will be paid for
packing, moving to storage, actual storage, moving back to the unit, and limited
furniture set-up as defmed in a "full-pack" move.
The maximum allowable amount for moving costs shall be the amount determined
as the "low bid" in the CDD bidding process for moving contractors.
2. Rental Assistance - Rental assistance payments may be made for tenants who
wish to move back to the original unit only. The City will pay rental assistance
for the duration of the rehabilitation. Rent will be paid directory to the landlord
upon acceptance by the CDD Office. CDD representatives must approve all
rental sites prior to move in.
The maximum allowable costs for temporary relocation benefits shall not exceed
$1,000.00 unless documented and approved by the Director of the Clearwater
Community Development Division. Benefits will be given in accordance with the
local relocation policy available at the CDD.
C. Permanent Relocation - Those tenants who choose to relocate to a new rental unit
B.
rather than return to the existing unit shall be eligible for the following benefits:
Moving Costs - The CDD Office shall pay all actual reasonable costs in
connection with moving. Cost will be paid for packing, moving, and limited
L:\DATA\CDO\SCW\RRHAB
20
Revised 7/12/93
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furniture set-up as defmed in a "full-pack" move. The mover shall be selected
by the bidding method employed by the eDD Office.
Moving costs will only be covered if the tenant is moving to another unit within
twenty-five (25) miles of the Tampa/St. Petersburg MSA.
Notification
All tenants shall be notified in writing of their eligibility for relocation assistance and possible
Section 8 eligibility upon approval of the investor's rehabilitation application.
In addition, all tenants shall receive an Information Statement from the eDD Office.
L:\DATA\CDO\SCW\RRHAB
21
Revised 7/12/93
.
.
.
SECTION 9
ASSURANCES ..
Interest of Public Body
No employee of the City of Clearwater who exercises any functions or responsibilities in
connection with the administration of the Rental Rehabilitation Program, is to have any interest,
direct or indirect, in the proceeds of the program, or in. any contract entered into by the
applicant for the performance of work fInanced in whole or in part with proceeds of the Rental
Rehabilitation Loan.
Flood Insurance
Those dwellings which are located within the City's designated flood prone areas will require
flood insurance. This insurance will be in effect for the period of the loan and shall be acquired
so as to be in effect at the time of loan is made.
Ineligible Contractors
No contract shall be awarded to any contractor who, at the time, is ineligible under the
provisions of the Department of Housing & Urban Development's List of Debarred Contractors.
L:\DAT A\CDO\SCW\RRHAB
22
Revised 7/12/93
Davis Bacon Act
All laborers and mechanics employed by contractors or subcontractors in the performance of
rehabilitation work fmanced in whole or in part with funds received from the CDBG Program
shall be paid wages not less than those prevailing on similar construction in the locality as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended;
provide that this section shall apply to the rehabilitation of residential property containing twelve
(12) or more units.
Requests for wage rate determinations shall be made by the CDD Office and provided to the
contractor, if applicable.
Rehabilitation Act of 1973
In accordance with the regulations established in Section 504 of the Rehabilitation Act of 1973,
the City certifies that it will make at least 5 percent (or at least one unit) of all HUD-assisted
multi-family housing projects funded with Rental Rehabilitation Program funds accessible to
people with mobility impairments. An additional 2 percent of the units (but not fewer than one
unit) should be accessible to the vision and hearing impaired.
Projects that meet the uniform Federal Accessibility Standards or standards that provide for even
greater access and use of a building are considered to be in compliance with the Section 504
rule.
L:\DAT A \CDO\SCW\RRHAB
23
Revised 7/12/93
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RENTAL REHABiliTATION PROGRAM
CERTIFICATIONS
The grantee certifies that:
(1)
(2)
(3)
(4)
(5)
(6)
The submission of this Program Description is authorized under State and local
law (as applicable), and the grantee possesses the legal authority to carry out the
Rental Rehabilitation Program described herein, in accordance with 24 CFR Part
511;
The grantee's Rental Rehabilitation Program was developed after consultation
with the public and its description of program activities in the "Program
Activities" section of this Program Description has been made available to the
public;
D (Check if this paragraph is applicable.)
The grantee's lower income benefit standard is hereby reduced to 70 percent as
provided by 24 CFR 511.1 o (a) (2) . The discussion of lower income benefit in this
Program Description contains a specific explanation of the reasons why this
reduced benefit standard is necessary, which explanation complies with 24 CFR
511.1O(a)(2).
The grantee has adopted a written tenant assistance policy conforming to the
requirements of 24 CFR 511.1O(h)(2), and such policy will be made available to
the public on request;
The grantee will conduct and administer its Rental Rehabilitation Program, and,
if applicable, ensure that State recipients conduct and administer their Rental
Rehabilitation Programs, in conformity with the requirements of 24 CFR
511.1O(m); and
The grantee will conduct and administer its Rental Rehabilitation Program, and,
if applicable, ensure that State recipients conduct and administer their Rental
Rehabilitation Programs, in accordance with the requirements of 24 CFR Part
511.
L:\DAT A \ADM\RREHAB
L:\DAT A\CDO\SCW\RRHAB
24
Revised 7/12/93
IVI L..IVI V I \1"'" I. - - '"
, V\ ....,
The City Commission of the City of Clearwci1er
-
SUBJECT: RENTAL REHABILITATION LOAN PROGRAM
RECOHHENDA T1 ON:
The Rental Reh~bilitation Loan Program be modified to provide targeting for Census Tracts
258, 259.01, 259.02, 261, 262, 263, 264, and 265; .~o provide for up to 50% of the
rehabilitation costs, and to provide that 5% of the original loan is forgiven at the end
of each year for ten years.
[X) And that the appropriate officials be authorized to execute same.
BAClCGIlOUND:
a part ial loan at 0% interest for the
low and moderate income families and
sec tor loan or wi th other resources of
The Rental Rehabilitation Loan Program. provides
rehabilitation of rental housing available to
individuals. This loan is blended with a private
the property owner to complete the loan package.
The current program provides for loans in parts of Census Tracts 258. 259.01, 259.02, 261,
262. and 263. It is recommended that al~ rather than par~ of these Census Tracts be served
plus all of Census Tracts 264 and 265. Census Tract map is attached. These Census Tracts
are recommended based on the Tract Demographics.
The cu rrent program provides for loans up to 40%, 45% or 50% depend ing on locat ion and
project features. It is recomme~ded that the Program offer a uniform loan participation
of up to 50% of the total loan amount.
The current Program provides for loans to be repaid. It "is recommended that the loans be
forgiven at 5% per year for each year that the property owner follows all terms and
conditions of the loan for up to 10 years.
These changes are needed to offer a program that is smiliar in attractiveness with the
programs being offered by pinellas County, St. Petersburg, and Tampa.
Despite periodic marketing efforts we have been able to close only two rental
rehabilitation loans since August, 1987. pinellas County, St. Petersburg, and Tampa have
been much more successful. Their programs have followed the nationally recommended models
which stress self reducing loans. See attached sheet on Rental Rehabilitation Program,
from St. Petersburg.
As a resul t
recommended
procedures,
in order to
of monitoring by the U.S. Department of Housing and Urban Development, HUD has
that the City modify "existing RRP funding policies, administrative
and area designations to make them more attractive to rental property owners",
avoid a potential future finding of "regulatory nonpirformance."
$21,147 in 1985 funds and $90,000 in 1986 funds have been reassigned by HUD due to under-
utilization in Clearwater.
~~
,
i
Commission Disposition:
1. Appro.ed IS Rlcamm.nd.d/R..lsed/Condltlonll
2. Continued to
dOl.
Follow-up Action:
Submitted by:
Advertised:
CJ Atfechd
Parties
Notified
of Meeting
Costs: N/A [!Attachmenh:
Funding Source: 1. Census Tract
Cl Capital Improve- Map.
ment Budget 2. Rental Rehab
r""1 f"\1"'1~"d;"~ C",-I.....t ilitation Pro-
Date:
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" . Meeting Data: 7/18/91
CLEARWATER CITY COMMISSION
Agen,da Cover '!-'emorandum
'.- -'....~
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.' ,'. '..:0" SUBJECT I
----~-.-.
Rental Rehabilitation Grant
r;:::-:--.. L._, .,-'
-A;,,~.d,1c:; tr:;:The ~itY'CC?JDIIlissiori approve. the' application ~or Rental Rehabilitation funds for
i~~ ~.Gi~~i,;:::~:at~~~~~;~:~:_;~~:ris:t~~;~.;.;~.;' .
~ Since "1984 the city has'- administered' a loan program to rehabilitate rental
· units which are available to low and'moderate income families. For the fiscal
year August 1, 1991 to July 31,' 1992, S29,OOO in funds will be available. We
currently have proqram income and unobliqated prior years' funds which are
allocated to this program. Due to the small amount of funds available and the
larqe number of deteriorated rental units, previous qrants have not included
an~ administrative costs and administration expenses have been absorbed by the
city. ,The ~liqible~dministrative reimbursement is $2,900 (10' of the qrant
.-. award} I': ,_. . - ,. ".... ' - .,
..... ~..i.....'.~. .:.!~~_-:~^~L...:,!,,_ ;-'~' ~-~'=~1-_l-"'.~:;i-:.L.::..' .~......-- .~:_:.~~.~.__"." ~;i;.~,:" ,'?.'" -::::;:... ., _..."
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RBCOJUlENDATIOlfl
;,'..---.-
The rental "'rehabilitation program is 'open to owners' of' rental units in the
eliqible census tracts, which are located alonq irregular boundaries in the,
area west. of' Keene Road. A map of the'tarqet area is included in the
application. It provides matchinq funds for up to 50' of the costs to
rehabilitate a'unit.,. Maximum funds per unit are based on number of bedrooms,
for example' a- two bedroom unit is eliqible for matchinq funds of $10,350.
_ Funds are repaid to the city over a 10 year period, with 5' of the loan amount
;" forqiven ,fo~," each.yearLthat: it remains: a; re"ta~.':':.The city~ works with the ", '
t, hous;nq', authoJ;'ity~to~insure,~ ~at,low.,and.moderate' income' families will benefit:::.;::."
~ fr~~ "this proqram' throuqh use of, thEi Section 8,voucher/certificate proqram. ..:"'~:~:>'
~'.~... .,'" Z,~t~..';<' ,:~}..;...'..s~.~:>.,~:::.\ ... "::::'.. ~.~ ;'- ~~":"_:':: '. ~'. ".'~..-:'~~.?~t-.~~~r:':-::,:.;~~;~'~7~'~'.:;L:?:~-'..~:,t'.;,~-:~"..... ~_~ ~,:'~~"' ;".:,: .' '.;'..::"i~L:~<,~..._. _"..-. ~ . __.
The Rental Rehabilitation'is proposed to be phased out by the U.S. Department
of Housinq' and. Urban Development.-.~ Rental rehabilitation assistance will be
available throuqh the HOME proqram/;"' '''' . -~: '~ '-":"--';',~' ,-. --.m", ' , ,
~JL~\Il...c.- Cr'-P~~ - ~ p ~ ' '
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Revtewe",,1W: Originating Deptx ...._ 'eosts: N/A Commission Action:
LagsI , , , .\ T 0'- ~ Approved
. 'lanning lk Development \
Budget N:'" .. ApprovacI w/c:onditionl
Purc:h.s1~~ '... User Dept.: CurrentFY o Daniacl
Risk Mgmlr.!"!I. o Continued to:
D1S ' Funding Source:
ACM -lif,f.j · Advertised: . o Cap\. Imp,
Other , '" o Operating Athlchmenll:
- Date: "
I ___ Peper: NIA, o Other Application
Submlttectby: o Not required '
0l:\t~ " A"eeted parties Appropriation Code:
. o Notified o None
Cltv Mana!!.r , o Not required .
Thi..public ~oan will be available at a 0' per annum intere.t rate and will be
repayable up to a 10 y.ar terlll. Th. loan al.o a..ur.. that the owner will
_intain the unit and keep it affordable for a 10 year period, by providinljJ that
. 5' of the public loan i. forljJiven per y.ar for .ach year the unit i. _intained ..C.cc
';0,>':: and kept afforclUl., up to a ..ximum. of 10 y..n.~. Kember. for 8taff willmonitorc.;";~.;..:;,.,~..,i.
::!2: th.pr~y y.arly. .... . ,:_,:,-,:\,,::":~._,o~~_', "":';" ,- ' '~ " ; ':~'j,;..' ,."
....'.:~~~:~ "Ii .h' _ f_ " n.. .
~l'i' AlthOUljJh th... funa will be u.ed prJJu.rily by Owner-Inve.tor., th.y will ben.fit
1-lower income hou.ehold.~' Th. JlRP proqr_ provid.. hou.inljJ a..i.tanc. and a
, rljJre&t.r availability of afforclUlehou.inljJ to lower income f~li... To .n.ure
;- th... ben.fit. wili be _t the City ha. ..tabli.h.d a 70\ ben.fit .tandarcS for
:.:: a..i.tinljJ lower income per.on. throuljJh thi. prOliJr_. Thi. 70\ ben.fit .tancS&rd
. _intain. that 70\ of the fund allocated througll thi. progr_ will have a dir.C1:.
ben.fit to lower income f~li.. and 70\ of the unit. rehabilitated will be 2
bec1roOll\. or larljJ.r (ROD al.o requ..t that 15\ of the fund. be u.ed on 3 bec1rOOll\
unit.). Thi. l.v.l wa. adopted a. n.ce..ary to __t the following obj.ctiv..:
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''''.''' ~h. C~~y h.. alao :-eceived . hi;h co.~ . waiver which wi:'=" incr.... ~h... &mOUn':.
by a tactor of 138 percent. The City wi:'l not u.e the allowable 10'
adlllini.tration allo~nt to ~u=her th. b.n.tit. to low and moderat. income
~~lie. .
1) To minimize the di.plac__nt of tenant. in project. to be rehabilitated;
or
2) To provide a rea.onable margin for .rror due to unfor....n, .udd.n chang..
in n.ighborhood r.nt; tailur. to cOlllplet. r.habilitation proj.ct. due to
unanticipat.d circum'-tanc.., or oth.r re..onabl. conting.nci...
A Rental Rehabilitation progr_ that __t. the 100 perc.nt ben.fit .tandard. in
all probability cannot be dev.loped; thi. wa. di.cu..ed with both the
N.ighborhood Advi.ory Committ.. and at a Public H.aring.
Th. City will work with the local hou.inljJ authority
. throuC;h hou.ing vouch.r. and certificat.., to lower
.:-,in th~.nclo.ed Memo of Ond.r.tanding.,",:':,.-__,
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'.'.: Th. City' will' alao work"with th. local financial in8titution. to ...k the private'
,-. dollar. n..d.d in th. r.habilitation proj.ct. Sinc. the inc.ption of JlRP by the
City, .ev.ral bankll have been identified a. willing participant. in a..urinljJ the
..financial fea.ibility of the prOljJr_ and to leverag. non-f.d.ral dollar..
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R.ntal Rehabilitation grant amount. will be _de available in conformity with the
Hondi.crimination and Equal Opportunity requir_nt. .et torth in 24 en
511.10(11I). The.. r.quir__nt. have been incorporated in the adopted. progr_
Operation. Manual, and..will be monitor.d throuqhout the life of the progr_.
-...;"
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-' RZJIDI. REBABn.xnTIOH P1tOGRAM
ORGANYZATIOH P'RAMEWORX
_ Th.r..pon.ibility for carryinljJ out the R.ntal Rehabilitation proqram .hall re.t
upon the City'. Community D.v.lopment Office. Application. for a..i.tanc. will
be .ubmitt.d to and proc....d by the Hou.inq Coun.elor. Minimum Hou.inq Staff
. Al:\JlRPA.HAR
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rev:.ewi::q work wr:.:;e-ups, ~~. ".nq inspe=ions anc final re' -,.... -:enan.
~eloca..i.on/d.i.plac_n1: will be ::oorcina1:ed be1:ween ~he Houainq.. ..n..lor and 'l:he
'l'.nan1: Coorc1:..na1:or of 'l:he Cl.arwa1:.r Ho\Uinq AU'l:hori'l:Y, Inv..1:or. .hall be
r.spon.ibl. for ob1:aininq 'l:h.ir own !:..'nancinq af'l:.r r.c.ivinq a .Condi'l:ional
La'l:'l:.r of Commi'l:men'l:" from 'l:h. Communi'l:Y D.v.lopmen1: Offic.. Th. inve.1:or i.
al.o re.pon.ibl. for provic1inq a work wri'l:e-up 1:ha1: .pecifi.. 'l:h. work plan ;c
corr.C'l: curr.n1; hou.inq d.fici.nci.. a. iden1:ifi.d by 1;he minimum Hou.inq
In.pec'l:or. Howev.r, 1;h. COmmunity D.v.lopmen'l: Offic. do.. provide this ..rvice
upon r.qu..1;. !'inal approval. for all proj.C'l:. r.a;. with the COIIIIlIuni'l:Y
D.v.lopmen'l: Loan CoaIIIit'l:".
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All inquir.. .hall b. .c1dr....d to:
u ...._~":'~.._'.::.:'"....:.~. .:'(.... ..
.:.. -::'~ - ;
M.. Chris P.p.ndr..., COmmunity D.v.lopment Ha.n.q.r
._. ,__ ,..':._;:~._City ofCl.arw.t.r t ...._...., :...., ;.,-,.. ..
_ ,;:,,"~P.O. Box 4748 .~, ,'.-.1-::"",,' .' "
-- _ -c'~":""~" Cl.arw.t.r,:n :-346l8o-:z~. ;...'""'., :.,,'"
_ ,-,,,~c:'.d813) 462-6840 :. n';.- ,,, ::>.-" "'.,,,
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ri.eal Year 1991
ReD~al Rehabili~a~ioD LoaD Pr09r..
Sebedule of Proje" Co.ple~ioD
~: .
Total Number of Uni~. ~o be Committed 15
.Tota1 Amount,of Fund. to be Committed $151,930.00' $6,930.00 proqram Income
. .. $63,000 P'Y '89
'~:'::',"!~~~~p
._-
November 1~ 1991 - J~uary'-,31~ 1!!2..
.' :.~... "". '-.
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:s..:.;..;.-..:....:..;.
Ii2lml
No. of Unit.- I;' Amount. of lunda
to be Committed ~ to be Committed
'Amount of'-
,"und. Remainino
No.~ of Unit.
,., --.. Remainino
,ovember 2 20,700.00 7
· 6ecember 2 - 22,080.00 5
January l'C"."~'- 11,730.00"-"'0'" 4
. n;:...~;..:~~.\7:.::,=:-.:"'~....._ .' _'. -r;: ;~~ it'~:-_':j!'5-'-;' "1,:.-- :f: .....
'.bru~ry .2~/: 199~:-.:-. April" 30, 1992"j:.~.:;t.; ~ ~. >,:;=.::0 .::;.'~.; ". -I,.,.; """',.
.. :.~~7r"- ;:!'-,~::~~~~""~0~~~ ~:;::;.:'\:'. ~ '_~/r:'~:~; ,'~-~ -:~.. '..;. ~~.~ ,.
H2I!IIl.... No. of Unit. " Amount. of Fund. . No. of Unit..
to be Committed to be Committed Remainino
69 , 130
47,050
3.5,320
~-..:\r.~~- .
:''l-_"
'!i
-=!'-::'::'.i"':"'-."1r:-.~-.~' .
Amount of
Fund. Remainino
. L ,_.~';:'_~'I,.-.:~
.,JZ'Uary l' C'..~ 8,970.00" 3 26,350
:~:1,,"~K~~1~;;~;;~:_~w~*,-~~;~~;~-~;~~;~~gf~;~~!~j;~"~f'~~'~
1i2lml:<:'-; No. of' Unit. -:''','' Amount.. of' Pund."<::: No;" of Unit. ,,:-:;. Amount of..;~, ..,,":;,., . .:.;';.h;';"~~;';...
:~:....~to'be committed.",i.to be Committed'~"~:Remainino~ .,t~':F Fund. R_inino~~.~_::.::.,:"..:...;c~';~
~:;'~;:~~:~i:~;t.~~~~.~::;;~"\~~~~\.: i:";;':;;~~~~J:>.;;:,;~ ....
ProjeC'tlon.-'_re ba.ed upon the fol1owin91":'~o' i:..>: ~.."". "::<' ;"':-C:-;:~:i'"
:~,.";2:~~r~' B~r{~ie7a;;t;.., lT~r~"'~~~~'~' $3;:;~0 ~:??:';;~:~~"o;'; :o~:;" ..~~~,~ ."~", ~~ .~~
;",,~:;~,'-':"~'....," 3 unit. 1$8,970 per unit ".:; ......' ..' " ..' :.,," ,....;,. .._.~ :.....",
':.~~~\~<;.'..1~,!1?it";,!$8,.~10 per.~~it..,;~. ~;.:i;;..,:~'~~:-" ;:~~'4':;;":"'.. '0,,7: ;'.M' ~-.;'"
":.~:.~i>--" 2 ~~~ unit.' .t;. ';"-". $93'150 c' . 61 3' of total'" ....."'i.......Oi ~ r..;::-'~c.
~,:i::j:': \,.:- 9. unit.. .1$10,350 ,per unit'. ..='-' ~L .,~-=."'- ;..u~. ,... .;..... ..~-..;; ~,.....:;;.;.: ;;;~,"';'~';;.;,"
.~.':' j,' ....q.'~.~f. ..;-_,- -:...~ f: =-7~:-~~:__
"::':..;._ 3 bedroom unit. or larger . $23,460' 15.5' of total
: '.:r: ,:,.":,, 2 unit. 1$11,730 per unit.
..
L' ""',\.::::t..,.:!:,.,.: =; .' Total
'! $151,930.
100'
. ~. .~:;..::";.
.Reflect~ high co.t factor of 138'
Al:rr1p..ch
Jone21, 1991
Rev. 7/9/91
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REK'l..... ItEBABII.ITATJ:ON I.OAH PROGRAH
CI~ OF c:.zMWATD/~TD BOOSIJIG A'OTBORITY
KEMORAln)lJM OF tJRDDSTANDIJIG
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:n ora.r ~o ...~ ..~aDl~.hed r.qul&~ion. of ~h. a.n~&l R.hab~l~~&~~on ?roqram
(S.~ion Sll.20 (i)(ii)) and ~o cr.a~. ~h. an op~imum a~.ph.r. of cooper&~ion
and .ffici.ncy in .x.cu~inq ~h. R.n~&l R.haDil~~a~ion Loan Proqram, ~h. following
Memorandum of Ond.r.~andinq i. adop~.d.;'
oraani%ati.o~ar::St~.ct~r~;-:f~~~-i.. .....-:\_ -:--'"-:~. "'"'_.~"-.
Th. City of Cl.arwa~.r Community D.v.lopmen~ Offic. .hall have primary
r..pozwi1)ilityotth. clay to day operation. ot the R.n~al RehaDilitation ..
proqram'(MP): Th. AdIIIini.tra~or ot the Community D.v.lopmen~ Ottice
JCDO), H.. Chri. Papandr.a., COINIIunity D.v.lopmen~ Manaq.r, .hall have the
r.epon.i1)ility ot: a..urinq that the proqram _t. the r.qulation. ot
'Section 24 cn Sll.;'The City'. Hou.inq Coun..lor..hall b. r..pon.i1)l. tor
intake and loan proc...inq. Loan applica~ion. are available a~ ~h. COO
;.!;.:.~;:,~,!'O:.,,, 10cat.cl'at'lO s. 'Hi..ouri :'Av.nu., .Cl.arwat.r, Florida.' The ~.l.phon.
'-'.'.;;:._j,":,.',," . ~~r 1& ...(.813) 46.~:-.~...~.~_.".0.;:.,~.;'..".~, ...... .i';:,'~."':'-:'.:'.':.:-.' ""'-;;0..&",;.>-,. ...... ,:-". "
_ . ,_" \.I .__ _ __~ _. _ _- _"_ - _".'._ .'~-~-i:_":--"":'-,,:..-_--.~~-;":~,-,"::';'-'-~'~,~-:-:-:'
,.i...:;~~..,.,,:..... Th..Cl~~a~.r J,,~~,!.i~q ~ Authority~ (CHA) .hall.~~~~.~ ~h~ . primary =L.;.:::.'
.o:'!:,-~ ':~..,-!::;';";''''?;-'!.'r._ re.pon.i1)ility ot providing tenant a..inanc.. All tenant. a..i.tanc. .'~M... :.:
_.:~_ '";;c.;.;i::~~;:;,~';"1>a~iviti.. .hall ~be ;"'coOrdinated thrciuqh \"t:h. -Ex.cu~iv~DU:.ctor · of. th.'1-ilw.':::-.;~
it;o,~:::-Jli!ij ".:Cl.arilater Hou.inq f Authorl.ty~ r,Ks :-' D.borah' Vincent :'_~Int'&ke ""and proc...inq .~:;;
".;;;:::'''-- '~"'~.-""ot t.nan~. .hall be carried ou~ by CHA'. Hou.inq Couzw.lor..',All MP ';~T~"'"
-,:3';, T' ~::..:f', -=.;ant a..i~tanc. .hall be in accordanc. with S.~ion 8 PuI:llic Hou.inq ,c.;.......
;,,"t!:'!"T requlation. and CHA policy. Application. tor t.nan~ a..i.tanc. .hall b. ,~,l'~'"
available' at ~h. Office of the C;:learwat;er Hou.i.n; Authority which i. ','
locat.cl at 210 Ewinq Avenu., Cl.arwat.r, Florida. Th. t.i.phon. numb.r i.
:":. ':! 8:~,~~4~~:~43. ~:~'::'::;-~=,~I.'~:--- ',~'!'.;. ,.7::" '.:' ,::-<:.~'~'1;:";::"::' J: ,
~_,........' , .:.....tl.~.i.....--1 0:',1" :. t,. " . ~i4' .... ~...~ _," .;.::..iL":'~~.-:-:........
Dutie. and Reroon.ibilitie. ot Aoencie.
~.:~;:';':~~':~~".J.:" Th._ :.CDO.: .hall -b..,~r..pon.U,l. for notifying CHA when an accep'Cable .-....,.;....
application tor the MP i. proc....cl, .0 ~h. CHA can tarq.t S.c~ion 8 ..
Vouch.r. or Certificat.., it n.c...ary: The notitication'proc... .hall
includ. CDO
.upplyinq the CHA with a copy of a compl.t.d t.nan~ profile
'. .~ .h..~ tor the propo..d proj.~;' .. . - ,~.
.' -..... n ,,_ notifyinq' the . CHA of the time . ot ~h. 0 initial and final
.. .Co';;",','; '.. ~"'~~'i,.in.pe~ionbY the City'. Kinimulll Hou.inq In.pec:tor tor a joint
Jtc . ' . in.pec:tion. .,' ...-"
tr: ',.:,-'i.:l,::.F.. : '- ::.no~ityinq;th. CHA wh.n the unit is approximat.ly 80-90' :,:~..,.,
;~. '~~.....~:i-;;--.'Z' . u.'. ~.compl.~.-.o .that the CHA can r.f.r po..i1)l."t:.n&n~.. " c' \'][~:..':;
\'E.. '1.~<..I~V~"'<:. _.~,_' .:..~~.providinq:th..CBA wit~ Qu~.rly .Statu._,.h~rt.'of all lW'..i.;~i'jf'
[:j( iiii:'l,;:~~;~~~;~.t~~~::..~.~~~~~f~;;<~;;~~~~~:~:J1fH{':":~:;"'~~{f~~"
.,_ ..' .; .... Th. CDO .hall b. r..pon.i1)l. tor pr.par1:nq work writ_up. with a..i.tanc. ':.:'Y';:..
1;'frG<!ll.- TL ....from the property:own.r. and contractor.. Th. City'. Hinilllum Hou.inq.c~~-:::,:
<''''.....~...'''':~.... In.pector will provide con.truction a..uranc. a. to.th. unit _.tinq local~1';~~--
. buildinq cod.. and Hou.inq Quality Standard.. ". ", ,,~.. ". :,;~,:;.
Th. CHA .hall
.liqibility.
int.rvi_ all
tor .' S.c:tion 8
propo..d RRP t.nant.
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=h. CSA .hall make available . S.c~ion a Hou.i~~ Ce~i:i=a~. or VOUCher ~o
~.nan~. occupyinq a RAP uni~ a~'~he ~ime 0: ~~e =on~=a:~ ~~v.en ~he Ci~y
.-.<' and ~he own.r i. execu~ed who are .i~her:'
involun~arily di.placed becau.e 0: RAP rehabili~a~ion,
acqui.ition, conver.ion or demoli~ion,
livinq in a .ub.tandard unit a. d.t.rmined by the local
Buildinq Of:ice, or
~. \ ~.T ''1,: ~. '";. . in " btn ;~: o~ :.~~:~ :~~~.~~~';{~~~~~~~t...~~:,:.:.~.,~.~..,-".::,;;~.,,:,,~,~...,......:.,-~..,..~_,:_,_...:.~.~,::...r......:,'..,:.'"."-,..,:.=-,:.:.t.,,f~.~~....! :i,~"'~'.':, fT,,;'-.
'1~~~f~~~1~:T~i~!t~,,;~i-~.r :~F'~::: t H "..,,:i~;. ':. _.' .. .~" -.
"':'i~,:::,,: ,"',':-', 'l'h._ CHA' .h.ll" be:-r..pon.~l._ for the i..uanc. of S'.c'C;ion 8 HOU.inq'}'f'/';';)-""':
7:7tit:;;;~;::...:.':' Voucher. or Certific.t.. to t.nanu who meet pref.renc..~''l'he.e voucher.':;;..~:~'>:':'. '
;~g:?-2J;\.~j;~;~;rifiC.t.~,:h.:l ...be b.ued: ~~~;, .>,;/j)~;~~':,!;~,'J,,'.:lf~.::- ~,,'-, ;~;~~~~t:-::::.
'~-;;'S,~,-;:=,.:::.:,,:.:,:,' ,'-':c.,::' .. upon ..ttl_nt or .hor1:ly thereaft.r betwe.n' the owner and
" the CDO for an eliq~l. t.n.nt who liv.d in the unit prior to
loan ..ttlement.
when. per.on from the CHA'. w.i~inq li.t mov.. into. v.cant
RAP unit.
'l'he CHA .h.ll u.. their 10\ di.cr.tionary .llotment to ...i.t lower income
faDilie. who do not meet preference requir_n~. in RAP project..
The CHA .h.ll .1.0 make .v.ilable a certific.t. or voucher to t.n.nt. in
· RAP unit who h.. been notified that the poet r.habilit.tion rint will
incr.... to more than 50\ of their tot.l f&llli1y income.
Th. CHA .h.ll make .v.ilable .ome Section 8 Voucher Cer1:ific.t.. to non-
feder.l preference f&lllilie. b..ed upon . c..e by c... determin.tion,'
dependinq upon .v.ilability., UP project. wh.re .dditional'
voucher./c.rtific.te. are n_ded, the CDO and the CHA .Ii.ll jointly
""""':"""'''l.'. reque.t' the needed, voucher./cer1:i:icate. from the O.S.D.partmen't~ of.,.:-''..','' . .......
?~i5i(:~-}'~~~~.~"~:~~ft;;~~~'~;~,~216~~~~7~~G~f:~~~fE~~~~:ZiY~tr~~~~~;;~?"'?:SF;~j
,.;: 'i~",;,?;~...The' CHA .h.ll . inform' ~h. .pplic.nta; . .ft.;:, all_~erific.tion i.. receive~. to.--- ..
'.. '''~~:~~C:~::~';;;'~~~~;~~~'7irf f::hjji.:~i(~}-;;,.~~~:-f~t~~;~~o~~i 8..~~~~~~-:.~'~'~,;~;~~ ';.'~ ~;u.,:_'.
":';'Y-;'::" ;. The c:sA .h.ll inform the CDO when they fill . RAP unit prior to 90 d.y.
~.' ....... af-eer the completion :_Of t:.~. _ un~~ &n~ ~ny other ~ime. _th.r..t~.r~.;..., 1!S::';""'~
. -:;;~":'.;~"7'~ ~:. '-, ...~ '-:-'- . _..-'.~.~. ~..~ ~~..." ~ ',._:- _.__.,.. - ...;... _ _._ ;....# -..:::,...7,:.. -~-_:.:~:1~ --:-~:
The CHA '.hall maint.in .. .epar.tereferr.i..li.t of. v.cant, ~ c, unit. to
help the unit. b.c~ ,rented. 'l'hi.,lbt~.will. be forwarded to people on
the ~ w.~~inq li.~:.fir.t,to .ncour.qe rllln~al ~f."RAP; unita.,:,:. ~ ".':.,';,-'....
.~~t :--:i.... - ..':,.' + -... .-J "._ . -:;.::._ . ,If":'" '"",r-~ ~_. ~...'it:..,\;..".7.'"'''jf''"-i'M-~.~~~._,'Ct..;.:t..;..,......
Th. CHA' and - CDO' .hall xM;p <e.i..Cit 'other' informed of '.ny rule.. or policy
Ch~q..'in ...Oci.t~on wi~h ~h.~. ~,.-:-;':.;._"'~,~ ."i ;i';;;;. ;,..~'-.''';.; ....i. ;"::.
,.- '. .' .- ... - ... ,- " -.. ~.
The CDO .nd ~h. CHA .h.il .dvi.. 'the tenant. 0: applicabl. F.ir Hou.inq
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:'he 00 wi:': no"(; ~..A&nen-:ly dis?lace any lo....r ~:. - -:enan-: wi-:hou-:
?rovidinq -:ha-: -:enan-: wi-:h comparable houainq. Comparable housinq shall
include uni-:s where -:he ren': i. no-: in excess o~ wha-: -:he -:en~~-: is ?&yinq
'~~'or'~&. ~he ability ~o pay, and uni-:s ?rovided wi~~ Sec-:ion 8 Vouchers or
Cer':ifica~e.. The ceo shall advise -:enan-:s o~ wha~ reloca-:ion bene~i-:s
are available.
The'ceO .hall ~ake an aCtive role in mark.~inq the RRP wi-:h a..is~ance
beinq prov~~ed by ~he ~. . The CI)().hall marke~ the RRP throuqh ~he local
'new.paper.;'public .ervice &Dnounc...n~., brochure., and word of mou~h.
The CBA .hall a..i.~ in ~he aarketinq efforts by di.playinq the brochure.
in th.ir offic.., mailinq the brochur.. in their monthly own.r'. paych.ck
.nv.lope.:'" When a.k.d,' the City'.hall .inform ~h. ~own.r.'of r.ntal units
'who don't meet hou.inq qUality .~.ndard. of the R.ntal RehAbilitation Loan
.proc;ram." The Ci~y'. Minimum Rou.inq D.pan-n~ will al.o inform owner. of
ren~al uni~. tha~ do.. _~ ~he. local building ....cod.., ., of ..-:he R.ntal
J"~:c~"~~~~~i;,~:;~n ::~;~;~~"~.C~~;'C~;"~~~~;~~8~.';' ;:,-~;~.~,~~;:;~;;~;,:'-=~ .;:~" ',. ...._
.::;.'$.X:C~;; Th. ceo .hall be r..pon.ible for~h. year. ~o ,y.ar ,moni~orin9 of the RRP ~i~-,'
~-':'.~;~:~:.:~~,. . units' to' ....Iire' ihat' ~he"OWri.r do.. ';n~t'di.1:'rimiDa~eor convert the. unit. '.:.
~ ~"';'~":~..gJ.:;.E~::'\to condoaiinium.:o The-'i::HA".liall'not1.fy' ,:I\e Coo '.hOulc:s"tli~y - .ncounter" th... ~':-;.:
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Memorandum of Und.r.~andinq and w~lllllak. .v.r;:" .ffor: ~o a..ur. prcqram .ucc....
Aqr..d:
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A.l.U ~!:I..l!:C:'ION
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!he :~~y 0: :lea=wa~e= ~s selec~ed ~ose a=eas ces~g--a~ec as '~e:~:
li..hab~:~~a~~o:: ?=og=am ':'a=ge: Areas' :0= el~gib~:i~y ~:: ~e 1.e::-:.&: 1.ehabilia~io::
prograc (See :oll~:g :ap. :~ese areas ~=lude Ce:sus :rac~s %38. :3;.::.
:S;.C:. 261. 26:. 163. 264. anc 265. They are already ~rgeted :ro= o~e= ~ypes
0: assis~nce. anc ou= eX?e=ie:ce anc obse~atio=s. coupled wi~ s~a~is~ical
i:!o=ma~ior. :rom ~he Bureau 0: ~e Census leac us :0 precic~ that ~e program
will have an excellent chance for IUCCess !.f implemented in ~s area. ACCO:ci:g
to the 19aO Census. all canlus tracts houleholds inca=e is less ~ ao: of ~e
. median income for ehe area. I~ is no~ anticipated tha: the ll.e:~lll.ehabiliutio:'
Program w"-l.l cause displacement 0: low and CIOderate income pe:scms.: 0: :ha~ :he
:e:: levels within :his Target A:'ea will Ii~ican~y i:1crease wi-h'-. the nex~
five years.
:;; -~--_.-=:-,. .----:-~-- ::"~::.;;~~:;r~2~-~~,""' ~:-;-- :.--..... .....
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..' ..'- ., .....:. ;';"~;.J.~~:'~'::z..':~".- ....
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:;':'k..:..':\:':~;. 20],' (14.3:) af ~at&l haunhald. pay men ':h&n' 3C: af
-:C"~::::':';.:~:'!. !l40. (67 .S:) a: .~euni~.~ v~re. buil~ pr.:.ar
';~~g;nJ;;' '~!I~~i';'~d>;:;:;:;{t;~;:f::~'.":;;: ';~'j;'!';e:~-
::i';f.~ '=. .;,,_._,.:.:...:7........ 57: af :he hauaiDg \mi:a. are rentals (310.10. a1:: c: 603L.....
;:.~~::. -:!.3 .S: a: :he rental :::.:.' are below :he paver:y'level
has a .=aci&: e:::=&=~ =e:~ c: !!t!. ,e~ ===-~
hai a meCiau .:.:came c: S:!.l,4:!.9.00
172 (28.5:) a: :a:&l hau.ehale. pay mere
::3 (19.::) a: :he ~:. were b1:il: ~=icr
~: 3::: a:.i:1c=e :a= nau.i:1.
:0 :939.
::!:Nstrs:1A.C': z.5 9 . 0:
.~:_(.;~ ei. e: c! :.he ~O~Ii:& ~:.i. a.=e :.::.:.a.l ,l:.60 o~:. e: :0:2)
,c.... 15.1:c: ~e .=en:.a.l nal:.Sencl~ :.:u::=e are belen.- ::e pover:,. leve:
.,;..~~ b.ai"a' iDeciia.:- ccn:ac: ren: a: SJ.38. per =::
ha.' a media:1 income a: $7 .80i .00_. .~-=-~
~~~:?~664'C33:) a: ~at&l hausehald. pay mere ~ 30: c: i:1ccme :0= hau.~g
405 (20:) c: ~e 1::i:. were ~~: ~ricr :c 1959
.,
~~..~-:~
:1'-;: CEIlstJ'S D.&.C:'. 2&1,,"'" -.:-.~~--..
,.~.::...:.":...'7'.'7 4~.4: 0: :l:le =.:.':. &re, ren:..ls CUI. 0: l!l69j .
1irft~~~~t~;f~1~~~~~~{i~~.~:
-",-',;::.'-'" 39: c!' =e::.al.s are ~elen.- :l:le ?over'::" leve:
'.= .~~~:. :Dedi&: CO:1:=ac,: =e::.': 5192.. :te= ==-= ~ ..
,,,.:.;;:-'~ me~ i:come 0: 57,260.00 '. , .,
',.., .:.~~~. 435' {42.S:) pay 30: ar mere :or housi:1g
...__.___~:'~ .,P9.:~:~.:.".:0,,7~:h;.. .~_:~,..~=.~~~.~ria.r :0 195~: i!~
.'t__:..~~. ~ . .
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CENSUS nA.C'l' 263 =
.~ ., - ,
Zi.:: c: hous.:.:g ~:s are're::a: CSloe c: ZO:~)
:7.9 c: re::als are belov ?over:.r leve:
me~&: Cc::r&c: re:: 5245. per mo::h.
me~ .:.::==- e: 510,342.00
z'o ,:!.~:~ ~: 3C:~ === ~O~S~6
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e
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CDlStJ'S nAC= 264
47.:: a: ~ausi:g ~~S are ren~: (:206 c: :564:
'7.7: a: re:1~al are below pove~y level
. mecii.a.n can~rac~ ren~ 5l9l. per mcn:.h
'median i:come a: SlO.043.00
~.. 537 (21%) pay 30:+ !ar housing
~55 ~~~:~l.;:-a=:,~~c,u=.i":s.;werebuil_':... p::'ia~ ':.0 l,959
. __._-<-~.____..:~. _:__-_....,.-.......~.;,.".'O'_'__,
CENSUS TI.AC'r :265
'Z3.5: of ':.he uni':.s .a::'e re:1~s (590 of Z~14)
"15: 0: ~~en~ls ..are below pover'ty level .
median cou':.::'ac':. rent SZ17. per mane "'~-'
iDedian '~c=e '0: S:':':507.00 . -,-"
,.c" ~._~-:-",,;;;... Z95(lZ:) pa~ 30%+ 0: income for housing
.. . :.~~ (49.l:;..0:..';he ,u:i':.s we::'e b~: p:ier':c 195~
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RENTAL REHASIL!=A=rON PROGRAM
GRANTEE CERT!:'ICA'l'!ONS AND ;.sSURANCES
(Revised ~o comply wi~h ~he May 1', 1990 Federal Regula~ions)
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The gran~~E!.~c~~iti~s-.-tha~: .~~~:,~~ =.
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The submission of this program descrip~ion is au~horized
under s~a~e and local law'(as applicable), L~d ~he gran~ee
possesses the legal authori~y ~o CL-ry ou':. ~he Ren~al"
Rehabili~a':.ion Program described herein, in accordance wi~h
24 CFR P~..Sl}:, due~:~y H~)9.9~:,-;.-;~:~o";':~~;::L_;":1.\~~~-";ss~:~~f~;'
The gran':.ee' s Ren~al_Rehabili~a~ion._?roqram was 'developed ~<""':y..~)7:::~
af~er . consul-:a~ion - wi ':.h ~he 'public-and ''1 ~s descrip~ion of c.':~~_:~f~~~,-:..:
program ac-:ivi~ies in 2e .program Ac:~ivities ."'section -of ..,........0';-;:'
~he prog:'am descrip~ion has been and will be, made available '",:.."\.-:-:.c '
to the public in accordance. !iith24 wC!'RSll,'73(c)-;-~~--- :;""':'
..;.'.-;~'''::-~' ...:. ;.....:;..;..;... _.' -:;.",.-: ~ .c..;:. . _. . _..,,~
,( 3 ) (check if this paraq::aph is applicable)
See section , Lower Income Benefi~, for specific
.. ext)lana~ion. ....__.' .__.._. .,_,____
.Thegran~ee's lower income benefit s~andard is hearby
--reduced to 70 percent uprovidedby 24 C:'R Sll.l0(a)(2).
The Cisc~ssion of lower income benefi~ in this Program
Descri~~icn con~air.s a snecific e~lL~a~ior. of the reasons
why ~hls reduced benefit-s~andard is necessL~, which
explana~ion complies wi':.h 24 C:'R Sll.10(a)(2);
(~) The q=an~ee ~ill comply ~i~h ~he ac~~iSition an~ reloca~ion
re~i=emen~s 0: the Oni:o:m RelocA~ion Assis~ance ~~d ReA~ .
- Prope~y Ac~~isi~ion Policies Ac-: 0:1970, as amended, and'
will implemen~ regulations A~ 49C::R 24 and ~herequi=ements ..;.
'':''.cf _~4. CFR.Sll:~4, whic:hli::~lude adop~ion cf a wri~ten '!'enar.~_1t:;~1:::?'
t '.' Am..""c.. pC'-'~'" ""'2;.. ~.;'-,;...:,j.i;k.,..;:.' .:\.+....:;;:i'i!tti
;":'~ . (5 )~,:."The ~~tee wi~l :cC?n~uc:~and adminis~er .~iu Ren~al :,;..~:::;. .:~~~.~:',.~~~~~;~,,:
~:'. - ... ci~,Rehab:..l:..~a~ionprogram.in accordance_wi~h the_requiremen':.s.L,::"..-i.:.:: .
!Z,~.t~;ii:~;:0:i;;~~;~;i;;~~;'s~t~:~~~2~;'~~:::~EtJ4;i.~;~,~:
Siqna~ure'
:e~ifying Official
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C~R=!:!CA~!ON ~::;ARDING ~~BA~"!~~~, SUSPENSION, AN~ O~P.!?
~SPONS!3!~:=Y MA~!RS - PRIMARY CO\~R!~
~RANSAC=:ONS GRANTE~S
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'~f'(i:-)::;, ~he prospecti vi. primary' pa:-::lCipan~;cerH~ ie~. to~ the: best~',;:..' . -.' :-~X:~"'-
.~'T:~;1.- o~. hs knowledge an4: belie~;; th..t~ ~t> and; i~!, p.;,incip41s:~"'~~r.~~:~:?'~~~~~;'\:i);...
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d:-~i~~,::~';:: (a k' Are' not presentlY' debarre~i- suspended, propose~. ~or ";.;';.i:i"';'\'c'
:;"'\:-:;: ?;:ijf,.;,,:.'::: cebarment,. declared':- ineligible ~ oi"voiun-:ari 1 v. <'-'. :~:' .'
:~;"!.~,'~'::\~:':;!5"'::,.' exc:luded f~om c:overed transactions bv a:w :ede::-~:'~-
.~:~- . ''''.:'c depa:'::~~~t.~: '. a~:nc:y ~ ~'';~',>~'~<~~~;'_::.: ~.::';;<~_ ,~~.;: ..
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(~) Have not ,,'i~hin a ~-yea::- ;Ierio~~reeec!~ng t.his
~roposal been c:onvic:~ec! of or had a ci~i~ jud~me~~
::-endere~ acainst them for 'commission of frau~ 0::- a
c::-iminal o~fense i~ connec~ion wi~h obtai~in;,
at~e=;t~n; to ob~ain, or perfo=ming a public
(:ederal, S~a~e 0::- local) t.ransac~ion e::- c:o~t::-a=~
under a ~:.::lic:' t::-ansac:~io!:: v~olatie::o: :eoe::-a!. 0::-..,
C:"a-e "n-':--' ..... .. -,.. --....-0' ~.;SSl. ~ .1:--,_.... - .-~
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.-.\. e:r.be::lemen:i7 :.he~t~,: ~o=gerV-, ~:':.~=v/ ~a15i~i=&,:ic:f'.'" .. ~
c::- destruction cf recorcs, inald.n; :aise s~at.eme::~s,
or receiving st~len i'ro~e:ty.:;':':_ ,- ".'
(e) A::-e no~ prese!:~ly indictee :or cr c~he~ise
"'q.~" cril:ina:1y 0::- =~villy cna:'ge~ :,y _~ ;C?vernment.al,. ,."- H..
:-;;:;;ri-c.':.-:: .. en~i~y (:eoera1', Sta~e or:'10ca1)' wit.h' com::1issio~ 0: '~-', .....~,
.~:~~,-~.......\.:...-~, any' 0: ~~e o:=ense~ enume:,ate~:.r: ~1.:-a;=&i'h.(1).!=)_c:.
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''i'f~,~:: (~):'7 Eave nc~'wit~in' e-::.;,;yur perio~ i'receein;~:.his__..:.'
:'n:.~~~~,~:!<: a;l~:~ eat7cn/;:r~p:sa!. hac one r cr~:;o::-e ~:.::::. c: - -, .
,':::-':"':':"~<,.c.",o'~ ~ransac:. :.ons (: eoera.:., . 5 tate o~. ~ocal) :.e:-::::. lOa t.ee : 0:-
,:.!{:.:,~::;:,~~~'.=ause o..r ..ce.f:a~::..:;c;;~~~;,;;-,,;.;;;,::.~~~~~.;~ ,;~~.~.". ..._" ~~~ _
(~)'~;'.Where ~he ~ros;-ect.:,ve pri:ziary 'po1!rt.ici;)o1!n:.-: is \inable;'-t.ci-'-
ee~~i=y to 2ny c: ~he s~a~emen~s in ~his ce=~i=i=a:ion,
such ~rospe:::tive par:.ie~~a!::.- shal1'a~~ach an explana:.ion
'to:""l~s';::"oposa.l.: -. ..~:-....,...;.." .--
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^, ~he ;rantee cer~i~ies that it will provide a ~ru;-~ree
workplace .l:)y: .
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:;'.::-:!(a)::PublishinO a statement noti~yin; employees that the
-.-..,;~'.:.,; unlawful manufac~ure,. ~is,::-:.bu~ion, dispensin~,
'possess ion or 'use of a controlled suost.ance is
prohibited ~n'the ;ran:ee's workplace and spe:i~yin;
t~e ac~ions that. will~e . t~ken a;ains: em;:loyees ~c=
-:" ..~.'" \':l,ola::.on. o~ s~c~.. p=?!ub~::..o.r.:_"..._ ..~",...<... ~-<...
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(3) ^~y ava~la:le cr~; counse:in;, =e~a~i:i~a:i~.,
anc e=?loyee assistance pro.rams: anc
;:;:.:;-.;;,.;;~(,,)." ':'~e ~?enl.l_ties :h~:.Jlla~ be
. .... __ .,,:'" .;... ~ :. ~~o= -c=u; al:)use' vlo.a:lons
,.......:'# =- ~-::wo::-k~laee: .:~:~.:.,:;,;._... .~,.._:...
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i:i~:'\:i~' ihe ,:p;c;lri,ie classification of lhis ~epo,.. If'i,"ois is"jj loii~-.~ reoor: callsee il~ a male::a! :,'>afl!c 10 t:o.e ." r
inlo=aliol'l ;l'~oulll' 'co"ee. enler thc !'Car anc C!lIa"c: in wfti~ the ci\aflFe oc:-.-:.'e::. Ente: the :.Ie 01 the lasl r~ ~.;,'
:::-~~c.:~:;~~~=...mitlec rc;:or: i:ty this re;:=~Jnl cn:Jry 'o~ :his ~'c: reacr&! Ictior..
::\I~' the "I~ii name. ac:irns;'ci:y: r:alc' and'-~ ~~od;';o! th~ rellOt'lil\F eflli~'. 'n:iucie COflr-euiofla: Oill":-. if:
i.:'\O~..cnecir. the a=-;::o~rialC' dass:fiauon of the r:~o"i"1 enti:r ::-..a: oesiV'..&lCS i! il is. or ez::te:*.s t: be. ~ ~:'f~e-..
=" s\::s.warc ,eo;:';lI":, lcienll~ Ihe till: of tne sUDewaroeL c.~~ Inc Ii,,: sUDewareft 01 the ;lril'ne is 1I\e 's: lie:.
S::::awarcs iflciucie a\:: arc not iimile:: Ie s~l:DnU'ac:s" SI...:lFanu aflc CllfI=a::: awar:s ~.,..cie: Ft'Zr.:o
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::~ :::u:~ 01 tnc prime r:ceral re:i;tie:::. lnducic :.onrrcssiana; ~il:ri:-.. i! ir."\owr~'.' "
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:':IC: :"= amou::: 0: Cllmpmulion ::aic or ruro".abi~' e:r~:te: t:! Dc ~ai:: ~. thc ~=o:'linl entity CiI:::: 4; 1= tne
:::~! er::i~' Cite~ '0). .flcii::n: wft::'''~ the ;:.a~e~ r-.as =eer. t't'.aoe 'a~) c: WI': =e: ~.acie (oiaflnee:. ="e~it
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"lecic the approp":.ale ao:r(cs). Che:x an DOlles that ap;liy. If othe:. S?C::i~ NIII::'
;)..;ce I r;l~::ili:: .nc oe:aiieG ci:sc:i=tiori of the SeMc:f t.~: the: 10:':Mr: has pe:;o~:!. 0: wm De e:r=e::e::: :0
::o~~ ;lnc th: calels> of .ny seMen ~cier:~ Indu~ aI! ;lr:;:ar;l~ .n: reiatc: ':liviry. no: iur: time r:tefl: in
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Section VIII
Memorandum of Agreement Between City of Clearwater and Florida
State Historic Preservation Officer
.
._,
..,'
Appendix - Section VIII
Revised 07-12-93
~
..
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Advisory
Council On
lIisloric
Preservation
The Old Post Office Building
1100 Pennsylvania Avenue. NW. #809
Washington. DC 20004
APR3 0 1991
Ms. Chris papandreas
community Development Manager
city of Clearwater
P.O. Box 4748
Clearwater, Florida 34618-4748
REF: Clearwater Historic properties
North Greenwood Neighborhood Infill Housing
il Dear Ms. Papandreas:
The enclosed Memorandum of Agreement for the referenced project
has been accepted by the council. This acceptance completes the
requirements of section 106 of the National Historic Preservation
Act and the council's regulations. A copy of the Agreement has
also been sent to the'Florida State Historic Preservation
Officer.
We appreciate your cooperation in reaching a satisfactory
resolution of this matter.
RECEIVED
Klima
or, Eastern Office
project Review
MAY ~~ 19Q"
PLANNIHG & URRAtI
DEVELOPMENT DEPT.
Enclosure
e;
I'
MEMORANDUM OF AGREEMENT
RECEIVED
. BETWEEN
.
THE CITY OF CLEARWATER,
MAR 15 l~H'1
AND
PLANNING & URIAN
DEVELOPMENT DEPT!
..
THE FLORIDA STATB HISTORIC PRESERVATION OFFICER
pursuant to 36 CFR Part 800.6 (a)
WHEREAS, the city of Clearwater (City) proposes to administer the
North Greenwood Neighborhood Infi11 Housing Development Program
(Program) projects funded with assistance from the united states
Department of Housing and Urban Development (HUD) community
Development Block Grant program, and
WHEREAS, the city has determined that the Program will not effect
properties presently listed on the National Register of Historic
Places (National Register), but may have an effect upon properties
eligible for inclusion in the National Register, and has consulted
with the Advisory council on Historic Preservation (council) and
the Florida state Historic preservation Officer (SIIPO) pursuant to
Section 800.13 of the regulations (36 CFR Part 800) implementing
section 106 of the National Historic Preservation Act (16 U.S.C.
470 f), and . -
WHEREAS, HUD participated in the consultation and has been invited4lt'
to concur in this Memorandum of Agreement, '
NOW THEREFORE, the city and the SHPO agree with Council approval
that the Program shall be administered in accordance with the
following stipulations to satisfy the city's Section 106
responsibility for all individual undertakings of the Program.
stipulations
The city shall ensure that the following measures are carried out:
1. In its Program applications for assistance, the city shall
include the following in the Environmental Review Record:
A. A description of the area of potential effect of the
project to which the application pertains, defined in
accordance with 36 CFR Part 800.2(c).
-'
B. Documentation describing all historic properties within
the area of potential effect, developed in consultation with
the SIIPO and with local preservation commissions and other
interested persons, based on identification efforts carried
out in accordance with the Secretary of the Interior's
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, ..
. .
I.
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standards and Guidelines for Identification (48 FR 44720-23)
and with reference to the council/National Park service
publication, Identification of Historic properties: A Decision
Making Guide for Managers (Washington, DC, 1988). This
identification and evaluation docu~entation shall be
completed and submitted for SHPO review within twelve months
from the date of execution of this Agreement.
c. until the comprehensive identification and evaluation of
historic resources is completed, individual projects shall be
evaluated in the following manner:
1. The applicant shall provide the SHPO with photographs
(black-and-white or color) of any pre-l940 property located
adjacent to properties scheduled for Program assistance:
2. The photographs shall be keyed'to a project location map
(a city street map) and shall be identified by address and
estimated construction date.
3. Information on any historical events or individuals known
to be associated with any of the identified pre-l940 properties
shall be provided to the SHPO.
4. The SHPO shall use that information to make a preliminary
assessment of the significance in terms of the criteria of
eligibility for listing in the National Register. Additional
information may be requested to complete the SHPO assessment.
program projects involving properties eligible for listing
in the National Register shall require further consultation
with the SHPO.
D. The city's assessment of the project's potential effect on
each such property.
E. There are no archaeological resources known or expected to
occur within the project area. Thus, effects to archaeological
properties are not a consideration in this Program.
2. The ~HPO will use the material required by stipulation 1 in
evaluating each project.
3. For the Program projects identified as having no effect on
properties eligible for listing, in the National Register, the city
shall provide documentation of its findings to the SIIPO for
consultation and comment, and the city shall make the findings
documentation available to the public. The SHPO shall respond
within fifteen (15) work days of receipt.
moa
.4
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4. For any Program projects identified as having an effect on
properties eligible for listing, in the National Register, the City .
shall consult with the SHPO on 'the nature and extent of the effect. .'
The SHPO shall respond within fifteen (15) work days of the
receipt. Program projects determined not to have an adverse effect
may proceed as planned.
5. For any Program projects identified as having an adverse effect
on properties eligible for listing in the National Register, the
City will consult with the SHPO on measures to avoid, minimize or
mitigate such impacts. The Secretary of the Interior's Standards
for Rehabilitation and Guidelines for Rehabilitation Historic
Buildinqs (revised 1990) attached hereto as Appendix A, shall serve
as the basis for assessing project impacts from new construction
projects. The ~anual of Mitiqation Measures also shall be used to
guide agency recommendations (Appendix B).
6. The city shall consult with the federal Advisory Council on
Historic Preservation when project activities have been determined
to have an effect on properties eligible for listing, in the
National Register.
7. At any time during the implementation of the measures
stipulated in this Agreement, should an objection by any affected
party to any such measure be raised, the city shall take the
objection into account and consult as needed with the objecting
party, the SHPO, or the Council to resolve the objection.
.
7. Should any signatory of this Agreement determine that the terms
of the Agreement cannot be met or believes that a change is
necessary, that signatory shall immediately request the other
signatories to consider avoiding, amending, or affecting an
addendum to this Agreement. Such an amendment or addendum to this
Agreement shall be executed in the same manner as the original
Agreement.
8. Renewal of the executed Agreement at the end of the federal
Fiscal Year 1991-1992, will be considered by the SHPO in
consultation with the council, for a subsequent federal fiscal year
Program.
Execution of this memorandum of agreement and carrying out its
terms evidences that the city has afforded the Council an
opportunity to comment on the Program and its effects on historic
properties, and that the city has taken into account the effects
of the Program on historic properties.
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" . ATTEST:
'. . .:., . I _',
': ~ ~\ ,. -:. ,;-: 1,.
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By:
Mayor
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CITY OF CLEARWATER
cynt l.a./, E,~ Go~de~u, Ci~f:: Clerk
'l,~' / 10'." #' ,"
Date: ' I, -.;-3 hiClJ ;.r..... ,.,
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STATE HISTORIC PRESERVATION OFFICE ',~
By:
state
Datel~'r)/
, ,
!;.
; ;
ADVISORY COUNCIL ON HISTORIC PRESERVATION
.
BY:. 12~~
Executive Director
Date:
t/ As 61 fJ
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Section IX
,fj
Forms
Initial Interview - Application
Clearwater Challenge 2000 Initiative - Application Transmittal
Borrower's Certification & Authorization
Loan Policy Checklist
Contractor Qualification Form
Work Contract
Mortgage - Infill
Mortgage - CDBG Rehabilitation
Mortgage - HOME Rehabilitation
Note - CDBG Deferred - Infill/Rehabilitation
Note - HOME Deferred
.
.\
Appendix - Section IX
Revised 07-12-93
Census 'l'ract #
FILE #
;" .,.;
Applicant De.ir.. to. Build New _____
Buy Exi.ting _____
Rehab Exi.ting _
.
Application Referred to (agency):
CITY OF CLEARWATER, FLORIDA
CONSOLIDATED AGENCIES
Initial Interview-Application
Name:
Phon~
Address:
Clearwater, FL
I. FamilY comDosition
Head of Household
Date of Birth
55 No.
Co-Applicant
Date of Birth
SS No.
Others Residing in Household:
Name
. I .' ~ .
Age Sex
1)
2)
3)
4)
Attach extra sheet if additional space is needed
No. of bedrooms
No. of bathrooms
NUMBER OF PERMANENT HOUSEHOLD RESIDENTS
II. MonthlY Income
Head of Household Gross $/Mo
Take Home $ IMo
position
.,
Employer
Address
Phone I
Date Started
If less than 2 years at current employer, provide information
on previous employment below:
Employer
Address
Phone I
Dates of Employment:
Reason for Leaving:
Position
From
To
Co-Applicant
$
Source
Employer
Address
Phone #
position
Date Started
If less than 2 years at current employer, provide information
on previous employment below:
I Employer
Address
Phone I
Dates of Employment:
Reason for Leaving:
Position
From
To
. Source
Source
Source
From III, next page
other Persons
Net Rental
Other
Asset Ine
$
$
$
$
GROSS HOUSEHOLD INCOME (GHI)
$
A
e:.
GrOBB hOUBehold income includes all monies earned or received by ~ inhabitants
of the home, including salaries, wages, tips, commieeione, eourt ordered eupport
paymente, intereet (actual or eetimated), rente, peneione, eocial eecurity and
entitlement payments, and other eimilar reeeipts. Excluded are lump eum
additions to household ineome eueh ae inheritancee and inBurance Bettlemente,
although theee are ueed in the calculation of aeeete and interest earnings.
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IniLial Inttnview-J\ppli<..:aLiun i'dYU l
III. Assel;~
Amount
Describe
Income
Checking
savings
ct'"edit Union
stocks/Bonds
other RE
other
Residence
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
.
TOTAL
Income $
IV. Fixed Monthlv Charaes {Averaae for Dast 12 months}
.....;; _.~.
Daycare Costs
utilities
Exp on other RE
other
other
$
$
$
$
$
Describe
Describe
Describe
':.~, .\
TOTAL MONTIlLY $
B
V. Liabilities Balance
Auto Loan $
other Loans $
Medical $
credit Cards $
Hortgage ORE $
, ~'.-=... Other $
TOTAL $
Comoanv
Payment
$
$
$
$
$
$
PAYMENTS $
C
TOTAL MONTIILY PAYMENT/EXPENSE (Dol-C) $
D
VI. current Monthlv Ilousina Expense
Rent or
Mortgage Payment $
Second Mortgage $
Insurance $
Taxes $
Holder
Holder
coverage $
Escrow?
..
101
Escrow?
TOTAL
$
E
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lIave you ever bu.n obligated on a home loan, or a home improvement
loan which resulted in a foreclosure or a judgment?
".,~~;
'-,
White (non-minority) Black American
American Indian other Minority
Elderly_ FemaIellead of Ilousehold
Ilispanic_ oriental
Ilandicapped
. ., .' ~
DQ~nJjU~~FICATION: I certify that the foregoing information
submitted in support of my application for Rehabilitation Grant/Loan,
is true and complete to the best of my knowledge and belief. PENALTY
FOR FALSE OR FItAUDULENT STATEMENT - U.S.C. Title 18, Sec. 1001,
provides: "Whoever, in any matter within the jurisdiction of any
department or agency of the United States knowingly or willfully
falsifies...or makes any false, fictitious or fraudulent statements
or representations, or makes or uses any false writing or document
knowi,ng the same to contain any false, fictitious or fraudulent
statement or entry, shall be fined not more than $10,000.00 or
imprisoned not more than 5 years, or both.
. .~-;
,
\
\
\
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i
I authorize the verification of information on this application, or
the release of any other information Which may reflect upon my
financial status, credit, character, or legal and/or criminal record.
I further authorize the release of this application and all related
materials to other organizations or agencies which may provide
services or assistance.
"
.. .-. "
A copy of this authorization shall be accepted for any such release
or referral.
signature(s)
signature(s)
if,
Date:
Date:
Date:
Interviewer
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Initial Interview-Application Page 3
Worksheet - To Be completed by Loan Processor ONLYl
$
$
$
$
$
$
GROSS HOOSEHOLD rNCOME
..
30% OF GROSS HOOSEHOLD rNCOME (A x .3)
PROTECTED rNCOME LEVEL
UNPROTECTED rNCOME LEVEL (A - G)
AFFORDABLE HOUSING EXPENSE (LESSER OF F or H)
MAXIMUM LONG TERM DEBT LIMIT (38% of Income)
Protected income level. Household Size Protected Income
1 $400.00
2 600.00
Add $100.00 for each additional permanent household member
ADDITIONAL $ AVAILABLE FOR HOUSING EXPENSE (I-E) $
$
.~
MAXIMUM ADDITrONAL LONG TERM DEBT (J-D-E)
MAxrMUM MORTGAGE (Use lesser of K or L as payment)
ACTIVITY RECORD
Date
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.'.
Action
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CLEARWATER CHALLENGE 2000 - APPLICATION TRANSMITfAL
.
APPLICANT NAME: CITY FILE #
DATE
FORMS/ATTACHMENTS ACCOMPANYING
_ Initial Interview Application/Worksheet
_ Residential Loan Application
Borrower's Certificate & Authorization to Release Information
_ Preliminary Credit Report
_ Verifications - completed as applicable
_ Employment _ Mortgage
_ Social Security _ Deposit
_ Appraisal
_ New construction - as completed, or
Rehabilitation - as is and after rehabilitation
-
_ Termite Inspection Report (rehab)
_ City Inspection/Work Write Up (rehab) or Construction Plans (new)
_ Contract For Services - contingent upon financing
_ Proforma/Draw schedule - expected project expenses and disbursements
_ Certification of Completion of Budget Classes (new construction only)
_ Copy of current hazard insurance (with Lender and City as mortgagees)
_ Good Faith Estimate of loan costs and payment~.
_ Truth In Lending Disclosure
_ City loan guarantee
.
Title policy to be ordered by Lender prior to closing. Closing documents to be
prepared by Lender, as per Lender policy.
Upon written notice to City of lender's acceptance and scheduled closing date, the
following will be prepared:
Concurrent City loan (subordinate to lender's loan)
-
Warranty Deed for land to Borrower (new construction only)
-
Notice to Commence
Provide notice to City at: Community Development Office, Challenge 2000
City of Clearwater - City Hall Annex
P.O. Box 4748
Clearwater, Florida 34618 - 4748
.
Borrower's Certification & Auhorization
..
Certification
The undersigned certify the following:
1 I/We have applied for a mortgage loan through a program which utilizes both government and private mortgage funds. In
applying for the loan, I/we completed a loan application containing various information on the purpose of the loan, the amount
and the source of the downpayment, employment and income information, and assets and liabilities.
I/We certify that all of the information is true and complete.
I/We made no misrepresentations in the loan application or other documents, nor did I/we omit any pertinent information.
2 I/We understand and agree that the Lender reserves the right to change the mortgage review process to a full documentation
program. This may include verifying the information provided on the application with the employer(s) and/or financial
institution(s) listed.
3 I/We understand that it is a Federal crime punishable by fine or imprisonment, or both to knowingly make any false statements
when applying for this mortgage, as applicable under the provisions of Title 18, US Code, Section 1014.
Authorization to Release Information
To Whom It May Concern:
1 I/We have applied for a mortgage loan. As part of the application process, the Lender may verify information contained in
./our loan application and in other documents required in connection with tlie loan, either before the loan is closed or as part
~ts Quality control procedures at any time after the loan closing.
2 I/We authorize you to provide any and all information and documentation that may be requested by any and all interested
parties, including the City of Clearwater, and any private lender or investor. Such information includes, but is not limited to,
employment history and income; bank, money market, and similar account balances and information; credit history; and copies
of income tax returns. This authorization may be addressed to any party named in the loan application or other documentation.
3 A copy of this authorization may be accepted as an original.
4 Your prompt reply is appreciated.
(Borrow..... Signllture)
(Social Security Number)
(Borrow..... Signllture)
(Social Security Number)
.
LOAN POLICY CHECKLIST
FILE ~EFERENCE #
I. Applicant
A. Name
B. Household size:
Ages:
II. Income and Financial
% of Median
A. Annual Hsld Amt
B. Wage or self employed
C. Current Housing cost as % of income
D. Monthly dollars available for additional amortization -
to 30% of income only
Maximum loan supportable: %
E. Total debt/income ratio (before)
F. Stability of income (ie-time on job)
G. Credit rating
H. Liens or judgements
yrs $
(after)
III. Property
A. Located in target area
B. Loan amount
C. Value (assessed or appraised)
D. Outstanding indebtedness
E. Loan/value ratio (current)
; Loan limit
(after)
IV. Proposed improvements
A. Total $ Loan $ Code
B. % of contract GPI
C. Contingency amount
D. Heating and air conditioning
E. Vinyl siding
$ GPI
V. other
A. Statutory checklist/historic
B. Lead based paint sign-off
C. Hanaicapped accessibility
D. Termite
1. Inspection
2. Treatment
1. Additional
Date
Date
Date
Date
E.
By:
By:
considerations
Prepared by
Reviewed by
, Date
, Date
..
a
.
4
.
.
OUALIFICATION APPLICATION OF PROSPECTIVE BIDDER
COMMUNITY DEVELOPMENT REHABILITATION CONTRACTOR
CITY OF CLEARWATER. FLORIDA
TO: City of Clearwater
Community Development
P.O. Box 4748
Clearwater, Florida 34618
DATE:
PURPOSE: To provide the City of Clearwater with reasonable assurance
that the prospective bidder has the financial assets, resources,
and work experience to satisfactorily complete contemplated
construction contract agreements with the City.
FIRM NAME:
ADDRESS:
CITY - STATE - ZIP CODE:
PHONE NUMBER:
FAX NUMBER:
INDIVIDUAL HOLDING LICENSE:
ISSUING AUTHORITY:
CLASSIFICATION OF LICENSE:
TYPE OF ORGANIZATION:
(Individual, corporation, Partnership, etc.)
LIST ALL PRINCIPALS OF ORGANIZATION:
(President, Vice-President, Secretary-Treasurer, Partner, etc.)
DATE ORGANIZATION BEGAN UNDER PRESENT NAME:
OTHER NAMES AND DATES UNDER WHICH ORGANIZATION EXISTED:
SURETY COMPANY CURRENTLY USED FOR BID AND PERFORMANCE BONDS IF ANY:
BONDING LIMITS:
- 1 -
03/93
PROFESSIONAL REFERENCES:
NAME
AVDJU:;liIi
PHONE
.
NAME
ADIJKESS
PHON~
NAME
ADIJKESS
PHONE
CONTRACTOR'S LIABILITY INSURANCE AGENT:
POLICY #:
PHONE #:
WORKMEN'S COMPENSATION. INSURANCE AGENT:
POLICY #:
PHONE #:
HAS YOUR FIRM EVER FAILED TO COMPLETE WORK AWARDED TO YOU? IF SO,
WHERE AND WHY?
NUMBER OF FULL TIME EMPLOYEES DIRECTLY ON APPLICANTS PAYROLL:
THB POLLOWING THRBB ADDITIONAL ITBKS ARB TO ACCOMPANY THIS
APPLICATION:
1.
2.
A certified copy of current Financial Statement for your
company. This document will be returned un-copied to you.
A list of major projects completed within the past year
(each project is to include type of work, dollar volume,
name and phone number of project representative or owner).
.
3. Three letters of reference are requested from owners your
company has performed work for. The reference letters
shall contain the following information:
A.) Location and type of work.
B.) Dollar volume with your company.
C.) Project owner's name, address and phone number.
D.) Surety Company involved, if any.
E.) Consulting Engineer or Architect, address and
phone number involved, if any. .
F.) Starting and completion dates.
LIST THE SUBCONTRACTORS YOU CONTRACT WITH ON A REGULAR BASIS:
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- 2 -
03/93
.-
iel
PRESENTLY NOW QUALIFIED WITH THE FOLLOWING AGENCIES:
The foregoing instrument was acknowledged before me this ____ day of
, who produced a Florida driver's license as
identification.
Notary Public, State of Florida
My Commission expires:
OFFXCXAL USE ONLY:
APPROVED BY:
DATE:
- 3 -
03/93
WORK CONTRACT
City of Clearwater - community Development Office ~
P.O. Box 4748; Clearwater, FL 34618-4748, Referred to as "City".
Property owner(s)
Address:
Contractor:
Address:
Job site:
Clearwater, Florida
CONTRACTOR LICENSING/CERTIFICATION/REGISTRATION/INSURANCE
Contractor hereby certifies that he/she/it is a properly insured,
licensed and certified or registered to perform services within the City
of Clearwater, and agrees to maintain such status until fulfillment of
this contract, as evidenced below:
state License #
Pinellas county #
Clearwater #
Expires
Expires
Expires
~
AcknowJcdcc:meat
Date
THE PARTIES HEREBY AGREE AS SET FORTH IN THE FOLLOWING PAGES:
ARTICLE 1:
The owner and the contractor agree that the City of Clearwater
and any of its agents, servants and employees are not a party
to this contract, and have no responsibility for any of the
work to be done under this contract, or any payments to be
made under this contract. The owner and the contractor
specifically save and hold harmless the City of Clearwater
from any and all claims in connection with this contract, and
likewise release the City of Clearwater from any such claim,
and agree to indemnify the City of Clearwater from any and all
claims which are made against the City of Clearwater and any
of its agents, servants or employees, which arise out of or in
connection with this contract. Ie
Likewise, the owner and the contractor further agree to waive
any claim, and release and indemnify the City of Clearwater
against any and all claims for damages arising out of any
WORK CONTRACT (CONTINUED)
claimed act of negligence, malfeasance, misfeasance, or
misconduct by the City of Clearwater or by any agent, servant,
or employee of the City of Clearwater, and any otber claim
arising out of or in connection with tbis rebabilitation loan.
The owner and tbe contractor agree tbat tbe sole and exclusi
ve remedy for any claim arising~ut of, under, or incidental
to tbis contract sball be by arbitration, under tbe rules of
tbe American Arbitration Association, and tbat any sucb claim
shall be solely and exclusively arbitrated between the owner
and the contractor and that the City of Clearwater shall not
be a party to any such claim or arbitration and sball not be
liable for any arbitration award includinq daaaqes, costs, and
attorneys fees.
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ARTICLE 2-COHTRACT SUM:
OWner shall pay Contractor for the performance of services, subject to modifications
by approved Change Order, the Contract Sum of $ (
Dollars).
ARTICLE 3-TBE WORK: (strike A or B as appropriate)
A. Rehabilitation Contracts. Contractor agrees to perform services on job site
identified above as detailed in the attached Bid Documents and Rehabilitation
Specifications. All work to be of workmanlike quality and meet or exceed the minimum
requirements of the Rehabilitation Specifications, and any and all applicable State and
Local codes and requirements.
~
B. New Construction Contracts. Contractor agrees to erect and construct on job site
identified above such structure(s) as detailed in the attached building plans, dated
^C. All work to be of workmanlike quality and meet or exceed any and all applicable
State and local codes and requirements for new construction.
All Contracts. Contractor shall furnish all labor, materials, equipment, permits,
licenses and services for proper completion of contractual services at job site.
The premises will be during the course of construction.
ARTICLE 4-TIME OF COMMENCEMEH!r AND COMPLETION:
No work shall be commenced before Contractor has received a written Order to Proceed
(Order) from OWner and City. The Order will be issued within thirty (30) days from the
date of acceptance of Contractor's bid or proposal, or such acceptance shall be void
at Contractor's option upon written notice to OWner. Work shall begin no later than
days after the Order is issued and be completed, as evidenced by OWner's
release and Certificate of Final Inspection issued by City, within calendar
days, or Contractor will be penalized FIFTY DOLLARS ($50.00) for every normal working
day until completion, unless approval for extension has been agreed upon in writing by
OWner, Contractor, and City. This provision excludes delays resulting from strikes,
accidents, or Acts of God. OWNER MUST PROVIDE WRITTEN NOTIFICATION TO CONTRACTOR WITH
COPY TO CITY AT LEAST TEN (10) DAYS PRIOR TO EXPIRATION OF THE ORIGINAL (OR EXTENDEDl
CONTRACT TERM.
Ie'
ARTICLE S-PAYMEH!r:
All payments and requests for payment are contingent on the following:
5.1) Authorization of the owner in writing.
5.2) Invoice detailing charges and payment request, based on attached draw schedule.
Rehabilitation contracts will be based on three (3) draw schedule. New home
construction will be based on five (5) draw schedule.
5.3) Inspection by Building and Community Development departments verifying proper
completion of work items as invoiced; and inspection by participating lender, if
any, a. required;
5.4) Delivery of satisfactory release of liens or claims for liens by contractor,
subcontractors, laborers, and material suppliers for completed work or installed
materials
paqe 2 of 5
WORK CONTRACT (CONTINUED)
All payments subject to ten percent (10%) holdback. Funds held back shall be released
upon satisfactory completion of the terms of this contract, including the requirements..
5.1-5.5, above, the issuance of a Certificate of Final Inspection, and completio
"punch list" items by the contractor. .
Payments will be made within ten (10) business days of invoice and compliance with the
requirements of this contract.
~ICLE 6-CONTRACTOR'S INSURANCE:
The Contractor shall be responsible for all damages to person or property that occur
on the job site or adjacent thereto as a result of his fault or negligence in
connection with this Contract. The Contractor shall, prior to commencing work, furnish
evidence of required comprehensive liability insurance. The Contractor shall also
furnish evidence of coverage in accordance with Florida Worker's Compensation Laws.
Acceptable evidence shall be current registration with the Pinellas County Construction
Licensing Board and the City of Clearwater. Evidence of builder's risk insuranceshall
be provided by the contractor in an amount equal to the construction contract. Such
policy shall name all parties with ~ financial interest in the project as co-insured.
These include the owner, , and the City of
Clearwater. Compliance with this requirement must be verified by receipt of
certificate from insurer in acceptable form before construction may begin.
~ICLE 7-SUBCONTRACTS:
. All Subcontractors shall be bound by this Contract insofar as it applies to their work,
but this shall not relieve the General Contractor from all responsibility for the
proper completion of work to be executed under this Agreement, nor shall contractor be
released from full responsibility by any subcontract agreement. Upon request,
Contractor may be required to furnish to Owner and the Community Development Office a
written list of names of Subcontractors. Contractor shall not employ any Subcontractor
to which the Owner or the Community Development Office may have a reasonable objection,
or which may be debarred from bidding or performing services to Federal programs or
within the City of Clearwater.
ARTICLE 8--GENERAL RESPONSIBILITIES OF THE CONTRACTOR:
8.1 Contractor shall supervise work using his best skills and attention.
.'
8.2 The Contractor shall provide the Owner with evidence that he has secured and paid
for all licenses and permits necessary for the proper execution of the work; and upon
completion of the job shall provide evidence that all work has been inspected and
approved by the appropriate Building Inspectors.
8.3 Contractor shall not employ person(s) unfit or unskilled in assigned tasks.8.4
Contractor shall be responsible for acts and omissions of employees, agents,
Subcontractors and all other persons performing any of the work.
8.5 The Contractor shall not assign this Contract without written consent of the Owner.
Any request for assignment must be addressed to the Community Development Office.
8.6 The Contractor at all times shall keep the premises free from accumulation of waste
materials or rubbish caused by his work.
8.7 The Contractor shall permit the City of Clearwater, its agents or employees, to
examine and inspect the work under this Contract at any reasonable time.
8.8 Contractor shall furnish the Owner and the Community Development Office with the
names, addresses, and telephone numbers of the firms to be contacted for service to
appliances or other equipment installed or repaired under this Contract.
ARTICLE 9--GENERAL RESPONSIBILITIES OF THE OWNER:
9.1 Owner shall permit Contractor to use, at no extra cost, existing utilities and
facilities necessary for the proper execution and completion of this Contract.
9.2 The OWner and occupant. Ihall cooperate with the Contractor to facilitate the
performance of the work including the removal and replacement of rugs, covering o~~
furniture, and clothing if necessary. ~
9.3 The Owner and occupants shall be responsible for the proper use and care of the
Page 3 of 5
WORK CONTRACT (CONTINUED)
property "including all equipment and appliances.
~9.4 The Owner shall provide the Contractor, as well as employees and subcontractors of
~the Contractor with access to the property during the hours of 8:00 AM to 5:00 PM
Monday through Friday, except holidays, unless otherwise specified in writing by Owner
and Contractor.
9.5 The Owner shall permit the City of Clearwater, its agents or employees, to examine
and inspect the work under this Contract at any reasonable time.
ARTICLE IO-CONTRACT DOCUMENTS:
This Contract consists of the Bid Proposal, the Rehabilitation Work Write-Up or new
construction plans, including any drawings or additional plans, General Bid
Specifications, Performance standards, and all applicable Federal, state and Local
codes and requirements.
ARTICLE ll-CBAHGES IH THE WORK:
Except in an emergency threatening life or property, no change in the work shall be
made by the Contractor unless he has received a prior written order signed by the Owner
and the Community Development Office. The Contract Sum and the Contract Time may be
changed only by Change Order. Ho extra co.t. will be paid to the Contractor when he ha.
neglected to properly evaluate the extent of the rehabilitation work.
ARTICLE 12-GUARARTEES ARC WARRANTIES:
Contractor shall guarantee to correct any work that fails to conform to the Contract
Documents and shall correct such defects due to faulty materials, equipment, or
workmanship which appear during the progress of the work or within a period of one year
from the date of final acceptance or such longer periods of time as may be specified
by law or by the terms of any special guarantees required by the Contract Documents.
The provisions of this Article apply to work done by Subcontractors as well as work
done by the Contractor. Furthermore, Contractor shall furnish Owner, in care of the
Community Development Office, with all manufacturers' alld suppliers' written guarantees
and warranties covering materials and equipment furnished under the Contract.
.
AR~ICLE 13-~ERMIHA~IOH OF CONTRAC~ BY OWNER:
If Contractor defaults or neglects to carry out work in accordance with this Contract
or fails to perform any provisions of the Contract, OWner acting through the Community
Development Office may terminate this Contract, after seven (7) days written notice.
Owner shall finish the work by whatever method he deems expedient. If the unpaid
balance of the Contract Sum exceeds the expense of finishing the work, such excess
shall be paid to the Contractor; but if such expense exceeds the unpaid balance,
Contractor shall pay the difference to OWner.
AR~ICLE 14-~RMIHA~IOH OF CONTRACT BY THE CONTRA~R:
If the OWner fails to perform any applicable provisions of the Contract, the Contractor
may, upon seven (7) days written notice to the Owner and the Community Development
Office, terminate the Contract and recover from the OWner payment for all work
satisfactorily completed and all other such remedies as are otherwise specified by law.
AR~ICLE 15--GERERAL CONDI~IOHS:
15.1 Work Write-Up shall prevail over the Basic Specification when in conflict.
15.2 The Drawinas or floor plans are diagrammatic only, illustrating the general
intention of the OWner; they do not show all of the work required, exact dimensions,
or construction detail.
15.3 SPECIFICATIONS. Rehabilitation Specifications and Performance Standards are
detailed in The City of Clearwater, Community Development Office, Home Rehabilitations
GENERAL SPECIFICATIONS AND PERFORMANCE STANDARDS MANUAL. New Construction
Specifications and Performance Standards are detailed in City of Clearwater, Community
Development Office, NEW HOUSING CONSTRUCTION STANDARDS. The Contractor acknowledges
receipt of the applicable manual(s), familiarity with its contents, and agrees to be
bound by the manual. A copy of the manual is required to be on the job Bite to be uBed
as a reference in settlement of any question or dispute.
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15.4 Workmanship shall he done in accordance with the standards of the several trades
known as a "workmanlike manner."
Page .. of 5
WORK CONTRACT (CONTINUED)
15.5 Materials shall be new, in good condition, and of standard grade unless otherwise
agreed to in writing before their delivery to the job.
15.6 Repairs shall be made to all surfaces damaged by the Contractor resulting from hi.
work under this Contract at no additional cost to Owner. Where "repair of existing
work" is called for by the Contract, the feature is to be placed in "equal to new
condition" either by patching or replacement; all damaged or loose, or rotted parts
shall be removed and replaced and the finished work ehall match adjacent work in design
and dimension.
15.7 Bids ~ Proposals will be submitted at bidder's risk and the Owner reserves the
right to reject any or all bids or proposals.
15.8 Buildina Codes All work to be done shall be subject to the regulations of Local
Building Codes as interpreted by the Building Inspection Department, whether or not
covered by the specifications and drawings for the work.
15.9 Clean UP and removal from the site of all debris and waste materials resulting
from this work shall be the responsibility of the Contractor. Materials and equipment
that have been removed and replaced as shall belong to the Contractor and shall be
removed from the site.
15.10 Trade Names are used in the basic specifications to establish quality and type
of materials to be used on a specific property and will be described in the "Work
Write-Up" for the particular property.
15.11 Adiacent Propertv When adjacent property is affected or endangered by any work
done under this Contract, it shall be the responsibility of the Contractor to take
whatever steps are necessary for the protection of the adjacent property and to notify
the owner thereof of such hazards.
15.12 Paint The use of lead-based paint (paint containi~g more than 0.06\ of lead metal
by weight in the total nonvolatile content) is prohibited.
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paqe 5 of 5
..- Prepared by:
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MORTGAGE TO SECURE A LOAN
INFILL HOUSING PROGRAM
THIS MORTGAGE, made on or as of this day of , 19_ between
hereinafter called, and if more than one party, jointly and severally hereinafter
called - Mortgagor-, residing at and the
CITY OF CLEARWATER, FLORIDA, hereinafter called -Mortgagee-,
WITNESSETH, that to secure the payment of an indebtedness in the principal amount of
DOLLARS ($ ) with interest thereon,
which shall be payable in accordance with a certain note, bond, or other obligation, which obligation is
hereinafter called -Note-, bearing even date herewith, and all other indebtedness which the Mortgagor is
obligated to pay to the Mortgagee pursuant to the provisions of the Note and this Mortgage, the Mortgagor
hereby grants, conveys, and mortgages to the Mortgagee:
ALL that certain lot, piece, or parcel of land situate and being in Pinellas County, Florida, described as follows;
to wit:
SUBJECT to the following liens or mortgages superior to this instrument:
COMMONLY KNOWN AS:
TOGETHER with all appurtenances thereto and all the estate and rights of the Mortgagor in and to such
property or in anyway appertaining thereto: all buildings and other structures now or hereafter thereon erected
or installed, and all fixtures and articles of personal property now or hereafter attached to, or used in, or in the
operation of, any such land, buildings, or structures which are necessary to the complete use and occupancy
of such buildings or structures for the purposes for which they were or are to be erected or installed, including,
but not limited to, all heating, plumbing, bathroom, lighting, cooking, laundry, ventilating, refrigerating,
incinerating, and air-conditioning equipment and fixtures, and all replacements thereof and additions thereto,
whether or not the same are or shall be attached to such land, buildings, or structures in any manner, and;
TOGETHER with any and all awards now or hereafter made for the taking of the property mortgaged hereby,
or any part thereof (including any easement) by the exercise of the power of eminent domain, including any
award for change of grade of any street or other roadway, which awards are hereby assigned to the Mortgagee
and are deemed a part of the property mortgaged hereby, and the Mortgagee is hereby authorized to collect
and receive the proceeds of such awards, to give proper receipts and acquittance therefor, and to apply the
same toward the payment of the indebtedness secured by this Mortgage, notwithstanding the fact that the
amount owing thereon may not then be due and payable; and the Mortgagor hereby agrees, upon request, to
make, execute, and deliver any and all assignments and other instruments sufficient for the purpose of
assigning each such award to the Mortgagee, free, clear and discharged of any encumbrances of any kind or
nature whatsoever, and;
TOGETHER with all right, title, and interest of the Mortgagor in and to the land lying in the streets and roads
in front of and adjoining the above described land (all of the above described land, buildings, other structures,
Page 1 of 7
fixtures, articles of personal property, awards and other rights and interests being hereinafter collectively called ... .
the -mortgaged property-)
TO HAVE AND TO HOLD the mortgaged property and every part thereof unto the Mortgagee, its successors
and assigns forever for the purposes and uses herein set forth.
MORTGAGOR further covenants and agrees with the Mortgagee, as follows:
1. The Mortgagor will promptly pay the principal of and interest on the indebtedness evidenced by the Note,
and all other charges and indebtedness provided therein and in this Mortgage, at the times and in the manner
provided in the Note and in this Mortgage.
2. The Mortgagor will pay when due, as hereinafter provided, all ground rents, if any, and all taxes,
assessments, water rates and other governmental charges, fines, and impositions, of every kind and nature
whatsoever, now or hereafter imposed on the mortgaged property, or any part thereof, and will pay when due
every amount of indebtedness secured by any lien to which the lien of this Mortgage is expressly subject.
3. This Mortgage and the Note were executed and delivered to secure moneys advanced in full to the
Mortgagor by the Mortgagee as or on account of a loan evidenced by the Note, for the purpose of making the
improvements described or referred to in separate contract dated to or on
the mortgaged property, which improvements are hereinafter collectively called -Improvements, - and for such
other purpose, if any, described or referred to therein, including acquisition of the property. The Mortgagor
shall make or cause to be made all the improvements. If the construction or installation of the improvements
shall not be carried out with reasonable diligence, or shall be discontinued at any time for any reason, other
than strikes, lock-outs, acts of God, fires, floods, or other similar catastrophes, riots, war or insurrection, the
Mortgagee, after due notice to the Mortgagor, is hereby authorized (a), to enter upon the mortgaged property
and employ any watchmen, protect the improvements from depreciation or injury and to preserve and protect .-
such property, (b) to carry out any and all then existing contracts between the Mortgagor and other parties ~
for the purpose of making any of the improvements, (c) to make and enter into additional contracts and incur
obligations for the purposes of completing the improvements pursuant to the obligations of the Mortgagor
hereunder, either in the name of the Mortgagee or the Mortgagor, and (d) to pay and discharge all debts,
obligations, and liabilities incurred by reason of any action taken by the Mortgagee as provided in this
Paragraph, all of which amounts so paid by the Mortgagee, with interest thereon from the date of each such
payment, at the rate as set forth in the Note plus three percent (3%) per annum, not to exceed the maximum
allowed by law, shall be payable by the Mortgagor to the Mortgagee on demand and shall be secured by this
Mortgage. Funds provided under this Mortgage have been partially provided by the US Department of Housing
and Urban Development (HUD). Funds provided by HUD under this mortgage may be used only for the
acquisition of real property. Funds provided by other sources may be used for the improvements. .
4. No building or other structure or improvement, fixture of personal property mortgaged hereby shall be
removed or demolished without the prior written consent of the Mortgagee. The Mortgagor will not make,
permit or suffer any alteration of or addition to any building or other structure or improvement now or which
may hereafter be erected or installed upon the mortgaged property, or any part thereof, except the
improvements required to be made Pursuant to Paragraph 3 hereof, nor will the Mortgagor use, or permit or
suffer the use of any of the mortgaged property for any purpose other than the purpose or purposes for which
the same is now intended to be used, without the prior written consent of the Mortgagee. The Mortgagor will
maintain the mortgaged property in good condition and state of repair and will not suffer or permit any waste
to any part thereof, and will promptly comply with all the requirements of Federal, state and local governments,
or of any departments, divisions or bureaus thereof, pertaining to such property or any part thereof.
5. The Mortgagor will not voluntarily create, or permit or suffer to be created or to exist, on or against the
mortgaged property, or any part thereof, any lien superior to the lien of this Mortgage, exclusive of the lien
or liens, if any, to which this Mortgage is expressly subject, as set forth in the granting clause above, and will e.
Page 2 of 7
__ keep and maintain the same free from the claims of all parties supplying labor or materials which will enter into
"the construction or installation of the improvements.
6. (a) The Mortgagor will keep all buildings, other structures and improvements, including equipment, now
existing or which may hereafter be erected or installed on the land mortgaged hereby, insured against loss by
fire and other hazards, casualties and contingencies, in such amounts and manner, and for such periods, all
as may be required from time to time by the Mortgagee. Unless otherwise required by the Mortgagee, all such
insurance shall be effected by Standard Fire and Extended Coverage Insurance policies, in amounts not less
than necessary to comply with the coinsurance clause percentage of the value applicable to the location and
character of the property to be covered. All such insurance shall be carried in companies approved by the
Mortgagee and all policies therefore shall be in such form and shall have attached thereto loss payable clauses
in favor of the Mortgagee and any other parties as shall be satisfactory to the Mortgagee. All such policies and
attachments thereto shall be delivered promptly to the Mortgagee, unless they are required to be delivered to
the holder of a lien of a mortgage or similar instrument to which this Mortgage is expressly subject, in which
latter event, certificates thereof, indicating Mortgagee's interest with the standard mortgage clause,
satisfactory to the Mortgagee, shall be delivered promptly to the Mortgagee. The Mortgagor will pay promptly
when due, as hereinafter provided, any and all premiums on suc.h insurance, and in every case in which
payment thereof is not made from the deposits therefor required by this Mortgage, promptly submit to the
Mortgagee for examination receipts or other evidence of such payment as shall be satisfactory to the
Mortgagee. The Mortgagee may obtain and pay the premium on (but shall be under no obligation to do so)
every kind of insurance required hereby if the amount of such premium has not been deposited as required by
this Mortgage, in which event the Mortgagor will pay to the Mortgagee every premium so paid by the
Mortgagee, as set forth in Paragraph 3, above.
(b) In the event of loss or damage to the mortgaged property, the Mortgagor will give to the Mortgagee
immediate notice thereof by mail, and the Mortgagee may make and file proof of loss if not made otherwise
. promptly by or on behalf of the Mortgagor. Each insurance company issuing any such policy is hereby
. authorized and directed to make payment thereunder for such loss to the Mortgagor and the Mortgagee jointly,
unless the amount of loss is payable first to the holder of a lien under a mortgage or similar instrument to
which this Mortgage is expressly subject; and all the insurance proceeds, or any part thereof, if received by
the Mortgagee, may be applied by the Mortgagee, at its option, either in reduction of the indebtedness hereby
secured, or to the restoration or repair of the mortgaged property damaged. In the event of foreclosure of this
Mortgage, or of any transfer of title to the mortgaged property in extinguishment of such indebtedness, all
right, title, and interest of the Mortgagor in and to every such insurance policy then in force, subject to the
rights and interest of the holder of any such prior lien, shall pass to the grantee acquiring title to the mortgaged
property together with such policy and appropriate assignment of such right, title and interest which shall be
made by the Mortgagor.
7. (a) In order more fully to protect the security of this Mortgage, the Mortgagor shall deposit with the
Mortgagee together with, and in addition to, the payment of principal and interest monthly on account of the
Note secured hereby, until the Note is paid in full, an amount of money equal to the total amount of (i) ground
rents, if any, next becoming due, (ii) the premiums next becoming due on the policies of fire and all other
hazard insurance required by this Mortgage with respect to the mortgaged property, (iii) taxes, assessments,
water rates and other governmental charges next becoming due on the mortgaged property (all the foregoing
amounts as estimated by the Mortgagee and set forth in a written notice of such estimate by the Mortgagee
to the Mortgagor from time to time), less all amounts that may already have been paid therefor, divided by the
number of calendar months to elapse before one calendar month prior to the date when such ground rents,
premiums, taxes, assessments, water rates and other governmental charges, respectively, will become due
and payable. If any amount referred to in clauses (i) through (iii) hereof is required to be deposited by the
Mortgagor under a mortgage or similar instrument having priority over the lien of this Mortgage, the Mortgagor
shall make the deposits required by this Paragraph 7 only in the event of the termination of such obligation or
the occurrence of the last mentioned event. All such amounts so deposited with the Mortgagee shall be held
by the Mortgagee, or any agent designated by it, in trust to be used only for the payment of such ground
.
Page 3 of 7
rents, premiums, taxes, assessments, water rates and other governmental charges. No interest shall be payable A.. '
by the Mortgagee on any sum so deposited. ..
(b) All amounts required to be deposited with the Mortgagee monthly in accordance with Paragraph 7(a)
hereof, and the amount of principal and interest to be paid each month on account of the Note, shall be added
together, and the aggregate amount thereof shall be paid by the Mortgagor to the Mortgagee in a single
payment to be applied by the Mortgagee on account of the indebtedness of the Mortgagor pursuant to the
Note and this Mortgage (to the extent that monies are available from the amount so deposited), in the order,
any provision of the Note to the contrary notwithstanding, as follows:
FIRST,to the amount of such ground rents, if any, fire and other hazard insurance premiums, taxes,
assessments, water rates, and other governmental charges required to be paid under the provisions of this
Mortgage, in whatever sequence the Mortgagee may exclusively determine;
SECOND, to interest due on the Note;
THIRD, to the principal due on the Note; and
FOURTH, the remainder to the late charges, if any, referred to in the Note.
Any deficiency in the amount of any such aggregate monthly payment shall, unless paid by the Mortgagor prior
to the due date of the next such deposit payable, constitute an event of default under this Mortgage.
(c) Any excess funds that may be accumulated by reason of the deposits required under Paragraph 7 (a)
hereof, remaining after payment of the amounts described in clauses (i), (ii), and (iii) hereof, shall be credited
to subsequent respective monthly amounts of the same nature requir.ed to be paid thereunder. If any such
amount shall exceed the estimate therefor, the Mortgagor shall forthwith pay to the Mortgagee the amount a...
of such deficiency upon written notice by the Mortgagee of the amount thereof. Failure to do so before the ...
due date of such amount shall be an event of default under this Mortgage. If the mortgaged property is sold
under foreclosure or is otherwise acquired by the Mortgagee, after default by the Mortgagor, any remaining
balance of the accumulations under Paragraph 7 (a) hereof, shall be credited to the principal amount owing
on the Note as of the date of commencement of foreclosure proceedings for the mortgaged property, or as
of the date the mortgaged property is otherwise acquired.
8. The Improvements and all plans and specifications therefor shall comply with all applicable municipal
ordinances, regulations and rules made or promulgated by lawful authority, and upon their completion, shall
comply therewith and with the rules of the Board of Fire Underwriters having jurisdiction.
9. Upon any failure by the Mortgagor to comply with or perform any of the terms, covenants, or conditions
of this Mortgage requiring the payment of any amount of money by the Mortgagor, other than the principal
amount of the loan evidenced by the Note, interest and other charges, as provided in the Note, the Mortgagee
may at its option make such payment. Every payment so made by the Mortgagee (including reasonable
attorneys fees incurred thereby), with interest thereon from the date of such payment, as set forth in
Paragraph 3, above, except any payment for which a different rate of interest is specified herein, shall be
payable by the Mortgagor to the Mortgagee on demand and shall be secured by this Mortgage. This Mortgage
with respect to any such amount and the interest thereon shall constitute a lien on the mortgaged property
prior to any other lien attaching or accruing subsequent to the lien of this Mortgage.
10. The Mortgagee, by any of its agents or representatives, shall have the right to inspect the mortgaged
property from time to time at any reasonable hour of the day. Should the mortgaged property, or any part
thereof, at any time require inspection, repair, care or attention of any kind or nature not provided by this
Mortgage as determined by the Mortgagee in its sole discretion, the Mortgagee may, after notice to the
Mortgagor, enter or cause entry to be made upon the mortgaged property and inspect, repair, protect, care e
Page 4 of 7
_ for or maintain such property, as the Mortgagee may in its sole discretion deem necessary, and may pay all
... amounts of money therefor, as the Mortgagee may in its sole discretion deem necessary.
.
.
11. The principal amount owing on the Note together with interest thereon and all other charges, as therein
provided, and all other amounts of money owing by the Mortgagor to the Mortgagee pursuant to and secured
by the Mortgage, shall immediately become due and payable without notice or demand upon the appointment
of a receiver or liquidator, whether voluntary or involuntary, for the Mortgagor or any of the property of the
Mortgagor, or upon the filing of a petition by or against the Mortgagor under the provisions of any State
insolvency law, or under the provisions of the Bankruptcy Act of 1898, as amended, or upon the making by
the Mortgagor of an assignment for the benefit of the Mortgagor's creditors. The Mortgagee is authorized to
declare, at its option, all or any part of such indebtedness immediately due and payable upon the occurrence
of any of the following events of default:
(a) Failure to pay the amount of any installment of principal and interest, or other charges payable
on the Note, which shall have become due, prior to the due date of the next such installment.
(b) Nonperformance by the Mortgagor of any covena.nt, agreement, term or condition of this
Mortgage, or of the Note (except as otherwise provided in subdivision (a) hereof) or of any
other agreement heretofore, herewith or hereafter made by the Mortgagor with the Mortgagee
in connection with such indebtedness, after the Mortgagor has been given due notice by the
Mortgagee of such nonperformance;
(c) Failure of the Mortgagor to perform any covenant, agreement, term or condition in any
instrument creating a lien upon the mortgaged property, or any part thereof, which shall have
priority over the lien of this Mortgage;
(d)
The Mortgagee's discovery of the Mortgagor's failure in any application of the Mortgagor to
the Mortgagee to disclose any fact deemed by the Mortgagee to be material, or of the making
therein, or in any of the agreements entered into by the Mortgagor with the Mortgagee
(including but not limited to the Note and this Mortgage) of any misrepresentation by, on behalf
of, or for the benefit of the Mortgagor;
(e) The sale, lease or other transfer of any kind or nature of the mortgaged property, or any part
thereof, without the prior written consent of the Mortgagee;
(f) Failure of Mortgagor to maintain primary residence in the secured property, without the prior
written consent of the Mortgagee.
The Mortgagee's failure to exercise any of its rights hereunder shall not constitute a waiver thereof. Upon any
event of default, as enumerated in this Paragraph, the Note shall become, or may be declared to be,
immediately due and payable.
12. The Mortgagee may from time to time cure each default under any covenant or agreement in any
instrument creating a lien upon the mortgaged property, or any part thereof, which shall have priority over the
lien of this Mortgage, to such extent as the Mortgagee may exclusively determine, and each amount Paid, if
any, by the Mortgagee to cure any such default shall be paid by the Mortgagor to the Mortgagee, and the
Mortgagee shall also become subrogated to whatever rights the holder of the prior lien might have under such
instrument.
13. (a) After the occurrence of any default hereunder, the Mortgagor shall upon demand of the Mortgagee,
surrender possession of the mortgaged property to the Mortgagee, and the Mortgagee may enter such
property, and let the same and collect all the rents therefrom which are due or to become due, and apply the
same, after payment of all charges and expenses, on account of the indebtedness hereby secured, and all such
Page 5 of 7
rents and all leases existing at the time of such default are hereby assigned to the Mortgagee as further _
security for the payment of the indebtedness secured hereby, and the Mortgagee may also dispossess, by the..
usual summary proceedings, any tenant defaulting in the payment of any rent to the Mortgagee.
(b) In the event that the Mortgagor occupies the mortgaged property or any part thereof, the Mortgagor agrees
to surrender possession of such property to the Mortgagee immediately after any such default hereunder, and
if the Mortgagor remains in possession after such default, such possession shall be as a tenant of the
Mortgagee, and the Mortgagor shall pay in advance, upon demand by the Mortgagee, as a reasonable monthly
rental for the premises occupied by the Mortgagor, an amount at least equivalent to one-twelfth of the
aggregate of the twelve monthly installments payable in the current calendar year, plus the actual amount of
the annual ground rent, if any, taxes, assessments, water rates, other governmental charges, and insurance
premiums payable in connection with the mortgaged property during such year, and upon the failure of the
Mortgagor to pay such monthly rental, the Mortgagor may also be dispossessed by the usual summary
proceedings applicable to tenants. This covenant shall become effective immediately upon the occurrence any
such default, as determined in the sole discretion of the Mortgagee, who shall give notice of such
determination to the Mortgagor, and in the case of foreclosure and the appointment of a receiver of the rents,
the within covenant shall inure to the benefit of such receiver.
14. The Mortgagee in any action to foreclose this Mortgage shall be entitled to the appointment of a receiver
without notice, as a matter of right and without regard to the value of the mortgaged property, or the solvency
or insolvency of the Mortgagor or other party liable for the payment of the Note and other indebtedness
secured by this Mortgage.
15. The Mortgagor, within ten (10) days upon request in person or within twenty (20) days upon request by
mail, will furnish promptly a written statement in form satisfactory to the Mortgagee, signed by the Mortgagor
and duly acknowledged, of the amount then owing on the Note and other indebtedness secured by this
Mortgage, and whether any offsets or defenses exist against such indebtedness or any part thereof. ..
16. The Mortgagor will give immediate notice by registered or certified mail to the Mortgagee of any fire,
damage or other casualty affecting the mortgaged property, or of any conveyance, transfer or change in
ownership of such property, or any part thereof.
17. Notice and demand or request may be made in writing and may be served in person or by mail.
18. In case of a foreclosure sale of the mortgaged property, it may be sold in one parcel.
19. The Mortgagor will not assign the rents, if any, in whole or in part, from the mortgaged property, or any
part thereof, without the prior written consent of the Mortgagee.
20. The Mortgagor is lawfully seized of the mortgaged property and has good right, full power and lawful
authority to sell and convey the same in the manner above provided, and will warrant and defend the same
to the Mortgagee forever against the lawful claims and demands of any and all parties whatsoever.
21. The Mortgagor hereby waives the benefit of all homestead exemptions as to the debt secured by this
Mortgage and as to any expenditures for insurance, taxes, levies, assessments, dues or charges incurred by
the Mortgagee pursuant to any provision of this Mortgage.
22. This Mortgage and all the covenants, agreements, terms and conditions herein contained shall be binding
upon and inure to the benefit of the Mortgagor and the heirs, legal representatives and assigns of the
Mortgagor and, to the extent permitted by law, every subsequent owner of the mortgaged property, and shall
be binding upon and inure to the benefit of the Mortgagee and its assigns. If the Mortgagor, as defined herein,
consists of two or more parties, this Mortgage shall constitute a grant and mortgage by all of them jointly and
severally, and they shall be obligated jointly and severally under all the provisions hereof and under the Note. .
Page 6 of 7
_The word "Mortgagee" shall include any person, corporation, or other party who may from time to time be the
-___holder of this Mortgage. Wherever used herein, the singular number shall include the plural, the plural number
shall include the singular, and the use of any gender shall be applicable to all genders wherever the sense
requires.
IN WITNESS WHEREOF. this Mortgage has been duly signed and sealed by the Mortgagor on or as of the day
and year first above written.
In the presence of:
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this by
. who is personally known to me or who has
produced as identification and who
. did (did not) take an oath.
Notary Public
My Commission Expires:
i. A:\MORTGAGE\CDBG\BLANKS.FOR
Page 7 of 7
Prepared by:
-
MOFH"~G~R'"~~efi.\lrirfbWAN
THIS MORTGAGE, made on or as of this day of , 19 between
hereinafter canea, ana If more than one party, joinflYand severally hereinafter
called _ Mo~agor- residing at and the
CITY OF CLEARWATER, FEORluA, hereinafter called -Mortgagee-,
WITNESSETH, that to secure the payment of an indebtedness in the principal amount of
DOLLARS ($ ) with Interest thereon,
which shall be pa;table In accordance With a certain not~ bond, or other obllgatlon~ which obligation is
hereinafter called Note:, bearing even date herewith, ana all other indebtedness which the Mortgagor is
obligated to pay to the Mortgagee pursuant to the provisions of the Note and this Mortgage, the Mortgagor
hereby grants, conveys, and mortgages to the Mortgagee:
ALL lhat certain lot, piece, or parcel of land situate and being in Pinellas County, Florida, described as follows;
to Wit:
SUBJECT to the following liens or mortgages superior to this instrument:
COMMONLY KNOWN AS:
TOGETHER with all appurtenances thereto and all the estate and rights of the Mortgagor in and to such
propertY or in anyway appertaining thereto: all buildings and other structures now or hereafter thereon erected
or installed, and all fixtures and articles of personal property now or hereafter attached to, or used in, or in the
operation of any such land, buildings, or structures which are necessary to the complete use and occupancy
o such buildings or structures for tlie purposes for which they were or are to be erected or installed~ including,
but not limited to, all heatin.o, plumbing, bathroom, lighting, cooking, laundrv, ventilating, refrigerating,
incinerating, and air-conditioning equipment and fixturesL and all replacements thereof and additions thereto, .'
whether or not the same are or shall be attached to sucn land, buildings, or structures in any manner, and;
TOGETHER with any' and all awards now or hereafter made for the taking of the propertY mortgaged hereby,
or any part thereof (including any easement) by the exercise of the power of eminent domain, including any
award for change of grade OT any street or other roadway, which awards are hereby assigned to the Mortgagee
and are deemed a part of the property mortgaged hereby, and the Mortgagee is hereby authorized to colrect
and receive the proceeds of such awards, to give proper receipts and acquittance therefor, and to apply the
same toward the payment of the indebtedness secured by this Mortgage, notwithstanding the fact that the
amount owing thereon may not then be due and payable; and the Mortgagor hereby agrees, upon request, to
make, execute, and deliver any and all assignments and other instruments sufficient for the purpose of
assigning each such award to tlie Mortgagee, free, clear and discharged of any encumbrances of any kind or
nature whatsoever, and;
TOGETHER with all right, title, and interest of the Mortgagor in and to the land lying in the streets and roads
in front of and adjoining the above described land (all of the above described land, buildings, other structures,
fixtures, articles of personal property, awards and other rights and interests being hereinafter collectively called
the "mortgaged property")
TO HAVE AND TO HOLD the mortgaged property and every part thereof unto the Mortgagee, its successors
and assigns forever for the purposes and uses herein set forth.
MORTGAGOR further covenants and agrees with the Mortgagee, as follows:
1. The Mortgagor will promptly pay the principal of and interest on the indebtedness evidenced by the Note,
and all other cfiarges and indebtedness provided therein and in this Mortgage, at the times and in the manner
provided in the Note and in this Mortgage.
2. The Mortgagor will pay when due, as hereinafter provided, all ground rents, if any, and all taxes,
assessments, water rates and other governmental charges, fines, and Impositions, of every kind and nature
whatsoever, now or hereafter imposea on the mortgaged property, or any part thereof, and will pay when due
every amount of indebtedness secured by any lien to which the lien of this Mortgage is expressly subject.
3. This Mortgage and the Note were executed and delivered to secure moneys advanced in full to the
Mortgagor by the Mortgagee as or on account of a loan evidenced by the Note, for the purpose of making the
improvements described or referred to in separate contract dated to or on
the mortgaged properw, and for such other eurpose, if any descnbed or referred to therein, which
improvements are hereinafter collectively called Improvements." The Mortgagor shall make or cause to be .
made all the improvements. If the construction or installation of the improvements shall not be carried out with
Page 1 of 5
_reasonable dili.Qence, or shall be discontinued at any time for any reason, other than strikes, lock-outs, acts
of God, .fires, floods, or other similar catastrophes, riots, war or insurrection, the Mortgagee, after due notice
to the Mortgagor, is hereby- authorized (al to enter upon the mortgaged property and employ any watchmen,
protect the Improvements from depreciation or injury and to preserve and protect such property (b) to carry
out any and all then existing contracts between the Mortgagor and other parties for the purpose of making any
of the Improvements, (c) to make and enter into additional contracts and incur obligations for the purposes of
completing the imp-rovements pursuant to the obligations of the Mortgagor hereunder, either in the name of
the Mortgagee or the Mortgagor, and (d) to pay and discharge all debts, obligations, and liabilities incurred by
reason of any action taken by the Mortgagee as provided in this Paragraph, all of which amounts so paid by
the Mortgagee, with interest thereon from the date of each such payment, at the rate as set forth in the Note
p!us three percent (3%) per annum, not to exceed the maximum allowed by law, shall be payable by the
Mortgagor to the Mortgagee on demand and shall be secured by this Mortgage.
4. No building or other structure or improvement, fixture of personal propertY mortgaged hereby shall be
removed or demolished without the prior written consent of the Mortgagee. The Mortgagor will not make,
permit or suffer any alteration of or addition to any building or other structure or improvement now or which
may hereafter be erected or installed upon the mortga.Qed property, or any _part thereof, except the
impJovements required to be made Pursuant to Paragraph 3 hereof, nor will the Mortgagor use, or permit or
suffer the use of any of the mortgaged property for any purpose other than the p-urpose or ~urposes for which
the same is now intended to be used, without the prior written consent of the Mortgailee. The Mortgagor will
maintain the mortgaged property in good condition and state of repair and will not suffer or permit any waste
to any part thereof, and will promptly- comply with all the reguirements of Federal, state and local governments,
or of any departments, divisions or bureaus thereof, pertaining to such property or any part thereof.
5. The Mortgagor will not voluntarily create, or permit or suffer to be created or to exist, on or against the
mortgaged property or any p~rt thereof, any lien superior to the lien of this Mortgage, exclusive of the lien
or liens, if any, to which this Mortgage is expressly subject, as set forth in the granting clause above, and will
keep and maintain the same free from the claims of all parties supplying labor or materials which will enter into
the construction or installation of the improvements.
6. (a) The Mortgagor will keep all buildings, other structures and improvements, including equipment, now
existing or which may hereafter be erected or installed on the land mortgaged hereby, insured against loss by
fire and other hazards, casualties and contin.gencies, in such amounts and manner, and for suc11 periods, all
as may be required from time to time by the Mort~gee. Unless otherwise required by the Mortgagee, all such
insurance shall be effected by- StandarCl Fire and extended Coverage Insurance policies in amounts not less
than necessary to comply with the coinsurance clause percentage of the value applicab1e to the location and
character of the propertY to be covered. All such insurance shall be 'carried in companies approved by the
. Mortgagee and all pOlicies therefore shall be in such form and shall have attached thereto loss payable clauses
in favor of the Mortgagee and any other parties as shall be satisfactory to the Mortgagee. All such p-olicies and
attachments thereto shall be delivered promptly to the Mortgageehunless they are required to be aelivered to
the holder of a lien of a mortgage or similar Instrument to which t is Mortgage is expressly subject, in which
latter event, certificates thereof, indicating Mortgagee's interest witn t11e standard mortgage clause,
satisfactory to the Mortgagee, shall be delivered promptly to the Mortgagee. The Mortgagor will pay promp-tly
when due as hereinafter provided, any and all premiums on such Insurance, and in every case In wliicn
Pilyment thereof is not made from the C1eposits therefor required by this Mortgailel promptly submit to the
Mortgagee for examination receipts or other evidence of such payment as snail be satisfactory to the
Mortgagee. The Mortgagee may obtain and pay the premium on (but shall be under no obligation to do so)
everY- Idnd of insurance required hereby if the amount of such premium has not been depositea as required by
this Mortgage, in whict'! event the Mortilagor will pay to the Mortgagee every premium so paid by the
Mortgagee, as set forth In Paragraph 3, above.
jb) In the event of loss or damage to the mortgaged property, the Mortgagor will Qive to the Mortgagee
Immediate notice thereof by mail, and the Mortgagee may make and file prool of loss If not made otherWise
promptly by or on behalf of the Mortgagor. Eac11 insurance company Jssuing any such_ policy is hereby
authorized and directed to make payment thereunder for such loss to the Mortgagor and the Mort.aagee jointly,
unless the amount of loss is payable first to the holder of a lien under a mortgage or similar Instrument to
which this Mortgage is expressly subject; and all the insurance proceeds, or any part thereof, if received by
the Mortgagee, may be applied by the Mortgagee, at its option, either in reduction of the indebtedness hereby
secured, or to the restoration or repair of the mortgaged property dama.aed. In the event of foreclosure of this
Mortgage, or of any transfer of title to the mortgaged property- in extinguishment of such indebtedness, all
right, title, and interest of the Mortgagor in and to every such insurance policy then in force, subject to the
rights and interest of the holder of any such prior lien, shall pass to the grantee acquiring title to the mortgaped
proper:tY together with such policy and appropriate assignment of such right, title and Interest which snal be
maae by the Mortgagor.
7. (a) In order more fully to protect the security of this Mortgage the Mortgagor shall deposit with the
Mortgagee together with, and In addition to, the payment of principa( and interest monthly on account of the
Note secured hereby, until the Note is paid in full, an amount of money equal to the total amount of (i) ground
rents, if any, next becoming due, (ij) the premiums next becoming due on the policies of fire and alT other
hazard insurance required by this Mortgage with respect to the mortgaged propel1Y, (iii) taxesf assessments,
water rates and other governmental charges next becoming due on the mortgaged property (a I the foregoing
amounts as estimated by the Mortgagee and set forth in a written notice of such estimate by the Mortilagee
to the MortgaPeor from time to timel, less all amounts that may already have been paid therefor, divided by the
.: num~er of ca endar months to elapse before on de cahlendar month priorhto the date when such pround rents,
premiums, taxes, assessments~ water rates an ot er governmental c arges, respectively, wil become due
and payable. If any amount referred to in clauses (i) through (iii) hereof IS required to be deposited by the
Page 2 of 5
Mortgagor under a mortgage or similar instrument having ~riority over the lien of this Mortgage, the Mortgagor _
shall make the deposits required by this Paragraph 7 onry in the event of the termination of such obligation or
the occurrence of the last mentioned event. All such amounts so deposited with the Mortgagee shan be held
by the Mortgagee, or any agent designated by it, in trust to be used only for the payment of such ground
rents, premiums, taxes, assessments, water rates and other governmental charges. No interest shall be payable
by the Mortgagee on any sum so deposited.
(b) All amounts required to be deposited with the Mortgagee monthly in accordance with Paragraph 7(a)
hereof, and the amount of principar and interest to be paid each month on account of the Note, shall be added
together, and the aggregate amount thereof shall be paid by the Mortgagor to the Mortgagee in a single
payment to be applied by the Mortgagee on account of the indebtedness of the Mortgagor pursuant to the
Note and this Mortg~ge eto the extent that monies are available from the amount so depositea), in the order,
any provision of the Note to the contrary notwithstanding, as follows:
FIRST,to the amount of such ground rents, if any, fire and other hazard insurance premiums, taxes,
assessments, water rates, and other governmental charges required to be paid under the provisions of this
Mortgage, in whatever sequence the Mortgagee may exclusively determine;
SECOND, to interest due on the Note;
THIRD, to the principal due on the Note; and
FOURTH, the remainder to the late charges, if any, referred to in the Note.
Any deficiency in the amount of any such aggregate monthly payment shal~ unless paid by the Mortgagor prior
to the due date of the next such deposit payable, constitute an event of oefault under this Mortgage.
(c) Any excess funds that may be accumulated by reason of the deposits required under Paragraph 7 (a)
hereof, remaining after payment of the amounts described in clauses (j), (ii), and (iii) hereof, shall be credited
to subsequent respective monthly amounts of the same nature required to be paid thereunder. If any such
amount shall exceed the estimate therefor, the Mortgagor shall forthwith pay to the Mortgagee the amount
of such deficiency upon written notice by the Mortgagee of the amount ttiereof. Failure to ao so before the
due date of such amount shall be an event of default under this Mortgage. If the mortgaged property is sold
under foreclosure or is otherwise acquired by the Mortgagee, after default by the Mortgagor any remaining
balance of the accumulations under Paragraph 7 (a) hereof, shall be credited to the princlpa( amount owing
on the Note as of the date of commencement of foreclosure proceedings for the mortgaged property, or as
of the date the mortgaged property is otherwise acquired. ..
8. The Improvements and all plans and specifications therefor shall comply with all applicable municiPal.
ordinances, regulations and rules made or promulgated by. lawful authority, and upon their completion, stiall .
comply therewith and with the rules of the Board of Fire Underwriters having jurisdiction.
9. Upon any failure by the Mortgagor to comply with or perform any of the terms, covenants, or conditions
of tliis Mortgage requiring the payment of any amount 0 money by the Mortgagor, other than the principal
amount of tne roan evidenced by the Note, interest and other charges, as provided in the Note, the Mortgagee
may at its option make such payment. Every payment so made by tlie Mortgagee (including reasonable
attorneys fees incurred thereby), with interest ttiereon from the date of such payment, as set forth in
Paragraph 3t above, except any payment for which a different rate of interest is $pecified herein, .shall be
payable by tne Mortgagor to the Mortgagee on demand and shall be secured by this Mortgage. This Mortgage
with respect to any such amount and tne interest thereon shall constitute a lien on the mortgaged property
prior to any other hen attaching or accruing subsequent to the lien of this Mortgage.
10. The Mortgagee, by any of its agents or representatives, shall have the right to inspect the mortgaged
propertY from time to time at any reasonable Iiour of the day. Should the mortgaged property, or any part
thereof, at any time require inspection, repair, care or attention of any kind or nature not provided by this
Mortgage as determined by the Mortgagee in its sole discretion, the Mortgagee may, after notice to the
Mortgagor, enter or cause entry to be made upon the mortgaged property and Inspect, repair, protect, care
for or maintain such property, as the Mortgagee may in its sofe discretion deem necessary, and may pay all
amounts of money tlierefor, as the Mortgagee may 10 its sole discretion deem necessary.
11. The principal amount owing on the Note together with interest thereon and all other charges, as therein
provided, and all other amounts of money owing by the Mortgagor to the Mortgagee pursuant to and secured
by the Mortgage shall immediately become due and payable without notice or Ctemand upon the appointment
of a receiver or (aquidatorj whether voluntary or involuntarYt for the Mortgagor or any of the property of the
Mortgagor, or upon the Tiling of a petition by or against tne Mortgagor under the provisions of any State
insolvency law, or under the provisions of the Bankruptcy Act of 1898 as amended, or upon the making by
the Mortgagor of an assignment for the benefit of the Mortgagor's creditors. The Mortgagee is authorizeCt to
declare, at Its option, all or any ~art of such indebtedness immediately due and payable upon the occurrence
of any of the following events of default:
(a) Failure to pay the amount of any installment of principal and interest, or other charges payable
on the Note, which shall have tjecome due, prior to the due date of the next such Installment.
(b) Nonperformance by the Mortgagor of any covenant, agreement, term or condition of this
Mortgage, or of the Note (except as otherwise provided in subdivision (a) hereof) or of any .
other agreement heretofore, herewith or hereafter made by the Mortgagor with the Mortgagee
Page 3 of 5
in connection with such indebtedness, after the Mortgagor has been given due notice by the
Mortgagee of such nonperformance;
(c) Failure of the Mortgagor to perform any covenant, agreement, term or condition in any
instrument creating a hen upon the mortgaged property, or any part thereof, which shall have
priority over the lien of this Mortgage;
(d) The Mortgagee's discovery of the Mortgagor's fatlure in any application of the Mortgagor to
the Mortga'lee to disclose any fact deemed by the Mortgagee to be material, or of the making
therein, or In any of the agreements entered into by tfle Mortgagor with the Mortgagee
(including but not limited to tfle Note and this Mortgage) of any misrepresentation by, on 6ehalf
of, or for the benefit of the Mortgagor;
(e) The sale, lease or other transfer of any kind or nature of the mortgaged property, or any part
thereof, without the prior written consent of the Mortgagee;
(f) Failure of Mortgagor to maintain primary residence in the secured property, without the prior
written consent 01 the Mortgagee. "
The Mortgagee's failure to exercise any of its rights hereunder shall not constitute a waiver thereof. Upon any
event of default, as enumerated in this Paragraph, the Note shall become, or may be declared to be,
immediately due and payable.
12. The Mortga.oee may from time to time cure each default under any covenant or agreement in any
instrument creating a lien upon the mortgaged property, or any part thereof, which shall have priority over the
lien of this Mortgage, to such extent as the Mortgagee may exclusively _determine, and each amount Paid, if
any, by the Mortgagee to cure any such default shall be paid by the Mortgagor to the Mortgagee, and the
~ortgagee shall also become subrogated to whatever rights the holder of the prior lien might have under such
Instrument.
13~ (a) After the occurrence"of any default hereunder, the Mortgagor shall upon demand of the Mortgagee,
surrender possession of the mortgaged property to the Mortgagee, and the Mortgagee may enter such
properw, and let the same and collect all the rents therefrom which are due or to become due, and apply the
same, after payment of all charges and expenses, on account of the indebtedness hereby secured, and all such
rents and all leases existing at the time of such default are hereby assigned to the Mortgagee as further
security for the payment of the indebtedness secured hereby, and the Mortgagee may also dispossess, by the
usual summary proceedings, any tenant defaulting in the payment of any rent to the Mortgagee.
. (b) In the event that the Mortgagor occupies the mortgaged property or any part thereof, the Mortgagor agrees
\, to surrender possession of such propertY to the Mortgagee Immediately after any such default hereunderi and
if the Mortgagor remains in possession atter such default, such possession shall be as a tenant OT the
Mortgagee, ana the Mortgagor shall pay in advance, upon demand by the Mortgagee, as a reasonable monthly
rental Tor the premises occupied by the Mortgagor, an amount at least equivalent to one-twelfth of the
aggregate of tlie twelve monthly installments payable in the current calendar year, plus the actual amount of
the annual ground rent, if any, taxesL assessments, water rates, other governmental charges, and insurance
premiums payable in connection witn the mortgaged property during such year, and upon the failure of the
Mortgagor to pay such monthly rental, the Mortgagor may also De dispossessed by the usual summary
. proceedings applicable to tenants. This covenant shalrbecome effective immediately upon the occurrence any
such default, as determined in the sole discretion of the Mortgagee, who shan give notice of such
determination to the Mortgagor, and in the case of foreclosure and the appointment of a receiver of the rents,
the within covenant shall Inure to the benefit of such receiver.
-
14. The Mortgagee in any action to foreclose this Mortgage shall be entitled to the appointment of a receiver
without notice, as a matter of right and without regard to the value of the mortga.ged property, or the solvency
or insolvency of the Mortgagor or other party liable for the payment of the Note ana other indebtedness
secured by this Mortgage.
15. The Mortgagor, within ten (10) days upon re~uest in person or within twenty (20) days upon request by
mail, will furmsh promptly a written statement in form satisfactory to the Mortgagee, signed by the Mortgagor
and duly acknowledged, of the amount then owing on the Note and other indebtedness secured by this
Mortgage, and whether any offsets or defenses exist against such indebtedness or any part thereof.
16. The Mortgagor will give immediate notice by registered or certified mail to the Mortgagee of any fire,
damage or other casualty affecting the mortgaged property, or of any conveyance, transfer or change in
ownership of such property, or any part thereof.
1 7. Notice and demand or request may be made in writing and may be served in person or by mail.
18. In case of a foreclosure sale of the mortgaged property, it may be sold in one parcel.
19. The Mortgagor will not assign the rents, if anyhin whole or in part, from the mortgaged property, or any
part thereof, witllout the prior written consent of t e Mortgagee.
20. The Mortgagor is lawfully seized of the mortgaged property and has good right, full power and lawful
authority to sell and convey the same in the manner above provided, and will warrant and defend the same
to the Mortgagee forever against the lawful claims and demands of any and all parties whatsoever.
.
Page 4 of 5
21. The Mortgagor hereby waives the benefit of all homestead exemptions as to the debt secured by this
Mortgage and as to any expenditure~ for insur~nce, taxes, levies, assessments, dues or charges incurred by ..
the Mortgagee pursuant to any provIsion of this Mortgage. .
22. This Mortgage and all the covenants, .agreements, terms and conditions herein contained shall be binding
upon and inure to the benefit of the Mortgagor and the heirs, legal representatives and assigns of the
Mortgagor and, to the extent permitted by law, every subsequent owner of the mortgaged propel1Y, and shall
be binding upon and inure to the benefit of the Mortgagee ana its assigns. If the Mortgagor, as defined herein..l
consists of two or more parties, this Mortgage shall constitute a grant and mortgage y all of them jointly. ana
severally, and they shall be obligated jointly and severally under all the provisions hereof and under the Note.
The word "Mortgagee" shall include any person, corporation, or other partY who may from time to time be the
holder of this Mortgage. Wherever used herein, the singular number shall include the plural, the plural number
shall. include the Singular, and the use of any gender shall be applicable to all genders wherever the sense
requires.
IN WITNE~S WHEREOF, this Mortgage has been duly signed and sealed by the Mortgagor on or as of the day
and year first above written.
In the presence of:
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this by
, wno IS personally known to me or wno nas
proaucea . as identification and who
aid (did notl take an oatn.
Notary Public
My Commission Expires:
.
A:\MORTGAGE\CDBG\BLANKS. FOR
Rev: October 1, 1992
.
Page 5 of 5
Prepared by:
e
MORTGAGE TO SECURE A LOAN
HOME PROGRAM CONSORTIUM
THIS MORTGAGE, made on or as of this day of, 19 between
, hereinafter called, and It more than one party, JOintly ancf'i'everally hereinafter called
"Mortgagor", residing at _, County of Pine lias, State
of Florida and the CITY OF CLEARWATER, FLORIDA, on behalf of the Pinellas County Consortium, a group
of local governments consisting of Clearwater, Largo, and Pinellas County, joined together to administer the
Federal HOME Investment Partnerships Program, hereinafter called "Mortgagee" or "Lender",
WITNESSETH, that to secure the payment of an indebtedness in the principal amount of
DOLLARS ($ ) with interest thereon,
which shall be payable in accordance with a certain note, bond, or other obligation, which obligation is
hereinafter called "Note", bearing even date herewith, and all other indebtedness which the Mortgagor is
obligated to pay to the Mortgagee pursuant to the provisions of the Note and this Mortgage, the Mortgagor
hereby grants, conveys, and mortgages to the Mortgagee:
AU that certain lot, piece, or parcel of land situate and being in Pinellas County, Florida, described as follows;
to wit:
SUBJECT to the following liens or mortgages superior to this instrument:
COMMONLY KNOWN AS:
TOGETHER with all appurtenances thereto and all the estate and rights of the Mortgagor in and to such
property or in anyway appertaining thereto: all buildings and other structures now or hereafter thereon erected
or installed, and all fixtures and articles of personal property now or heceafter attached to, or used in, or in the
. operation of, any such land, buildings, or structures which are necessary to the complete use and occupancy
.. of such buildings or structures for the purposes for which they were or are to be erected or installed, including,
but not limited to, all heating, plumbing, bathroom, lighting, cooking, laundry, ventilating, refrigerating,
incinerating, and air-conditioning equipment and fixtures, and all replacements thereof and additions thereto,
whether or not the same are or shall be attached to such land, buildings, or structures in any manner, and;
TOGETHER with any and all awards now or hereafter made for the taking of the property mortgaged hereby,
or any part thereof (including any easement) by the exercise of the power of eminent domain, including any
award for change of grade of any street or other roadway, which awards are hereby assigned to the Mortgagee
and are deemed a part of the property mortgaged hereby, and the Mortgagee is hereby authorized to collect
and receive the proceeds of such awards, to give proper receipts and acquittance therefor, and to apply the
same toward the payment of the indebtedness secured by this Mortgage, notwithstanding the fact that the
amount owing thereon may not then be due and payable; and the Mortgagor hereby agrees, upon request, to
make, execute, and deliver any and all assignments and other instruments sufficient for the purpose of
assigning each such award to the Mortgagee, free, clear and discharged of any encumbrances of any kind or
nature whatsoever, and;
TOGETHER with all right, title, and interest of the Mortgagor in and to the land lying in the streets and roads
in front of and adjoining the above described land (all of the above described land, buildings, other structures,
fixtures, articles of personal property, awards and other rights and interests being hereinafter collectively called
the "mortgaged property")
TO HAVE AND TO HOLD the mortgaged property and every part thereof unto the Mortgagee, its successors
and assigns forever for the purposes and uses herein set forth.
MORTGAGOR further covenants and agrees with the Mortgagee, as follows:
1. The Mortgagor will promptly pay the principal of and interest on the indebtedness evidenced by the Note,
and all other charges and indebtedness provided therein and in this Mortgage, at the times and in the manner
provided in the Note and in this Mortgage.
2. The Mortgagor will pay when due, as hereinafter provided, all ground rents, if any, and all taxes,
assessments, water rates and other governmental charges, fines, and impositions, of every kind and nature
1.8 whatsoever, now or hereafter imposed on the mortgaged property, or any part thereof, and will pay when due
... every amount of indebtedness secured by any lien to which the lien of thiS Mortgage is expressly subject.
3. This Mortgage and the Note were executed and delivered to secure moneys advanced in full to the
Page 1 of 5
Mortgagor by the Mortgagee as or on account of a loan evidenced by the Note, for the purpose of making the
improvements described or referred to in separate contract dated to or on the
mortgaged property, and for such other purpose, if any, described or referred to therein, which improvements
are hereinafter collectively called -Improvements. - The Mortgagor shall make or cause to be made all the ..
improvements. If the construction or installation of the improvements shall not be carried out with reasonable ~
diligence, or shall be discontinued at any time for any reason, other than strikes, lock-outs, acts of God, fires,
floods, or other similar catastrophes, riots, war or insurrection, the Mortgagee, after due notice to the
Mortgagor, is hereby authorized (a) to enter upon the mortgaged property and employ any watchmen, protect
the improvements from depreciation or injury and to preserve and protect such property, (b) to carry out any
and all then existing contracts between the Mortgagor and other parties for the purpose of making any of the
improvements, (c) to make and enter into additional contracts and incur obligations for the purposes of
completing the improvements pursuant to the obligations of the Mortgagor hereunder, either in the name of
the Mortgagee or the Mortgagor, and (d) to pay and discharge all debts, obligations, and liabilities incurred by
reason of any action taken by the Mortgagee as provided in this Paragraph, all of which amounts so paid by
the Mortgagee, with interest thereon from the date of each such payment, at the rate as set forth in the Note
plus three percent (3%) per annum, not to exceed the maximum allowed by law, shall be payable by the
Mortgagor to the Mortgagee on demand and shall be secured by this Mortgage.
4. No building or other structure or improvement, fixture of personal property mortgaged hereby shall be
removed or demolished without the prior written consent of the Mortgagee. The Mortgagor will not make,
permit or suffer any alteration of or addition to any building or other structure or improvement now or which
may hereafter be erected or installed upon the mortgaged property, or any part thereof, except the
improvements required to be made Pursuant to Paragraph 3 hereof, nor will the Mortgagor use, or permit or
suffer the use of any of the mortgaged property for any purpose other than the purpose or purposes for which
the same is now intended to be used, without the prior written consent of the Mortgagee. The Mortgagor will
maintain the mortgaged property in good condition and state of repair and will not suffer or permit any waste
to any part thereof, and will promptly comply with all the requirements of Federal, state and local governments,
or of any departments, divisions or bureaus thereof, pertaining to such property or any part thereof.
5. The Mortgagor will not voluntarily create, or permit or suffer to be created or to exist, on or against the
mortgaged property, or any part thereof, any lien superior to the lien of this Mortgage, exclusive of the lien
or liens, if any, to which this Mortgage is expressly subject, as set forth in the granting clause above, and will
keep and maintain the same free from the claims of all parties supplying labor or materials which will enter into
the construction or installation of the improvements.
6. (a) The Mortgagor will keep all buildings, other structures and improvements, including equipment, now.
existing or which may hereafter be erected or installed on the land mortgaged hereby, insured against loss bY.
fire and other hazards, casualties and contingencies, in such amounts and manner, and for such periods, alii
as may be required from time to time by the Mortgagee. Unless otherwise required by the Mortgagee, all such
insurance shall be effected by Standard Fire and Extended Coverage Insurance policies, in .,mounts not less
than necessary to comply with the coinsurance clause percentage of the value applicable to the location and
character of the property to be covered. All such insurance shall be carried in companies approved by the
Mortgagee and all policies therefore shall be in such form and shall have attached thereto loss payable clauses
in favor of the Mortgagee and any other parties as shall be satisfactory to the Mortgagee. All such policies and
attachments thereto shall be delivered promptly to the Mortgagee, unless they are required to be delivered to
the holder of a lien of a mortgage or similar instrument to which this Mortgage is expressly subject, in which
latter event, certificates thereof, indicating Mortgagee's interest with the standard mortgage clause,
satisfactory to the Mortgagee, shall.be delivered promptly to the Mortgagee. The Mortgagor will pay promptly
when due, as hereinafter provided, any and all premiums on such insurance, and in every case an which
payment thereof is not made from the deposits therefor required by this Mortgage, promptly submit to the
Mortgagee for examination receipts or other evidence of such payment as shall be satisfactory to the
Mortgagee. The Mortgagee may obtain and pay the premium on (but shall be under no obligation to do so)
every kind of insurance required hereby if the amount of such premium has not been deposited as required by
this Mortgage, in which event the Mortgagor will pay to the Mortgagee every premium so paid by the
Mortgagee, as set forth in Paragraph 3, above.
(b) In the event of loss or damage to the mortgaged property, the Mortgagor will give to the MClrtgagee
immediate notice thereof by mail, and the Mortgagee may make and file proof of loss if not made otherwise
promptly by or on behalf of the Mortgagor. Each insurance company issuing any such policy is hereby
authorized and directed to make payment thereunder for such loss to the Mortgagor and the Mortgagee jointly,
unless the amount of loss is payable first to the holder of a lien under a mortgage or similar instrument to
which this Mortgage is expressly subject; and all the insurance proceeds, or any part thereof, if received by
the Mortgagee, may be applied by the Mortgagee, at its option, either in reduction of the indebtedness hereby
secured, or to the restoration or repair of the mortgaged property damaged. In the event of foreclosure of this
Mortgage, or of any transfer of title to the mortgaged property in extinguishment of such indebtedness, all
right, title, and interest of the Mortgagor in and to every such insurance policy then in force, subject to the
rights and interest of the holder of any such prior lien, shall pass to the grantee acquiring title to the mortgaged
property together with such policy and appropriate assignment of such right, title and interest which shall be
made by the Mortgagor. .
7. (a) In order more fully to protect the security of this Mortgage, the Mortgagor shall deposit with the
Mortgagee together with, and in addition to, the payment of principal and interest monthly on account of the
Page 2 of 5
Note secured hereby, until, the Note .i.s paid in fu!l, an amount of ~oney equal to the t.o~al amo~nt of Ii) ground
rents, if any, next becommg due, (II) the premiums next becommg due on the policies of fire and all other
.. hazard insurance required by this Mortgage with respect to the mortgaged property, (iii) taxes, assessments,
"W water rates and other governmental charges next becoming due on the mortgaged property (all the foregoing
amounts as estimated by the Mortgagee and set forth in a written notice of such estimate by the Mortgagee
to the Mortgagor from time to time), less all amounts that may already have been paid therefor, divided by the
number of calendar months to elapse before one calendar month prior to the date when such ground rents,
premiums, taxes, assessments, water rates and other governmental charQes, respectively, will become due
and payable. If any amount referred to in clauses (i) through (iii} hereof IS required to be deposited by the
Mortgagor under a mortgage or similar instrument having priority over the lien of this Mortgage, the Mortgagor
shall make the deposits required by this Paragraph 7 only in the event of the termination of such obligation or
the occurrence of the last mentioned event. All such amounts so deposited with the Mortgagee shall be held
by the Mortgagee, or any agent designated by it, in trust to be used only for the payment of such ground
rents, premiums, taxes, assessments, water rates and other governmental charges. No interest shall be payable
by the Mortgagee on any sum so deposited.
(b) All amounts required to be deposited with the Mortgagee monthly in accordance with Paragraph 7(a)
hereof, and the amount of principal and interest to be paid each month on account of the Note, shall be added
together, and the aggregate amount thereof shall be paid by the Mortgagor to the Mortgagee in a single
payment to be applied by the Mortgagee on account of the indebtedness of the Mortgagor pursuant to the
Note and this Mortgage (to the extent that monies are available from the amount so deposited), in the order,
any provision of the Note to the contrary notwithstanding, as follows:
FIRST,to the amount of such ground rents, if any, fire and other hazard insurance premiums, taxes,
assessments, water rates, and other governmental charges required to be paid under the provisions of this
Mortgage, in whatever sequence the Mortgagee may exclusively determine;
SECOND, to interest due on the Note;
THIRD, to the principal due on the Note; and
FOURTH, the remainder to the late charges, if any, referred to in the Note.
Any deficiency in the amount of any such aggregate monthly payment shall, unless paid by the Mortgagor prior
to the due date of the next such deposit payable, constitute an event..of default under this Mortgage.
. (c) Any excess funds that may be accumulated by reason of the deposits required under Paragraph 7 (a)
. hereof, remaining after payment of the amounts described in clauses (i), (ii), and (iii) hereof, shall be credited
to subsequent respective monthly amounts of the same nature required to be paid thereunder. If any such
amount shall exceed the estimate therefor, the Mortgagor shall forthwith pay to the Mortgagee the amount
of such deficiency upon written notice by the Mortgagee of the amount thereof. Failure to do so before the
due date of such amount shall be an event of default under this Mortgage. If the mortgaged property is sold
under foreclosure or is otherwise acquired by the Mortgagee, after default by the Mortga~or, any remaining
balance of the accumulations under Paragraph 7 (a) hereof, shall be credited to the principal amount owing
on the Note as of the date of commencement of foreclosure proceedings for the mortgaged property, or as
of the date the mortgaged property is otherwise acquired.
8. The Improvements and all plans and specifications therefor shall comply with all applicable municipal
ordinances, regulations and rules made or promulgated by lawful authority, and upon their completion, shall
comply therewith and with the rules of the Board of Fire Underwriters having jurisdiction.
9. Upon any failure by the Mortgagor to comply with or perform any of the terms, covenants, or conditions
of this Mortgage requiring the payment of any amount of money by the Mortgagor, other than the principal
amount of the loan evidenced by the Note, interest and other charges, as provided in the Note, the Mortgagee
may at its option make such payment. Every payment so made by the Mortgagee (inCluding reasonable
attorneys fees incurred thereby), with interest thereon from the date of such payment, as set forth in
Paragraph 3, above, except any payment for which a different rate of interest is specified herein, shall be
payable by the Mortgagor to the Mortgagee on demand and shall be secured by this Mortgage. This Mortgage
with respect to any such amount and the interest thereon shall constitute a lien on the mortgaged property
prior to any other lien attaching or accruing subsequent to the lien of this Mortgage.
10. The Mortgagee, by any of its agents or representatives, shall have the right to inspect the mortgaged
property from time to time at any reasonable hour of the day. Should the mortgaged property, or any part
thereof, at any time require inspection, repair, care or attention of any kind or nature not provided by this
Mortgage as determined by the Mortgagee in its sole discretion, the Mortgagee may, after notice to the
Mortgagor, enter or cause entry to be made upon the mortgaged property and inspect, repair, protect, care
for or maintain such property, as the Mortgagee may in its sole discretion deem necessary, and may pay all
amounts of money therefor, as the Mortgagee may in its sole discretion deem necessary.
'.
11. The principal amount owing on the Note together with interest thereon and all other charges, as therein
provided, and all other amounts of money owing by the Mortgagor to the Mortgagee pursuant to and secured
by the Mortgage, shall immediately become due and payable without notice or demand upon the appointment
Page 3 of 5
of a receiver or liquidator, whether voluntary or involuntary, for the Mortgagor or any of the property of the
Mortgagor, or upon the filing of a petition by or against the Mortgagor under the provisions of any State
insolvency law, or under the provisions of the Bankruptcy Act of 1898, as amended, or upon the making by _
the Mortga~or of an assignment for the benefit of the Mortgagor's creditors. The Mortgagee is authorized to
declare, at Its option, all or any part of such indebtedness immediately due and payable upon the occurrence
of any of the following events of default:
Failure to pay the amount of any installment of principal and interest, or other char~es payable
on the Note, which shall have become due, prior to the due date of the next such Installment.
Nonperformance by the Mortgagor of any covenant, agreement, term or condition of this
Mortgage, or of the Note (except as otherwise provided in subdivision (a) hereof) or of any
other agreement heretofore, herewith or hereafter made by the Mortgagor with the Mortgagee
in connection with such indebtedness, after the Mortgagor has been given due notice by the
Mortgagee of such nonperformance;
Failure of the Mortgagor to perform any covenant, agreement, term or condition in any
instrument creating a lien upon the mortgaged property, or any part thereof, which shall have
priority over the lien of this Mortgage;
The Mortgagee's discovery of the Mortgagor's failure in any application of the Mortgagor to
the Mortgagee to disclose any fact deemed by the Mortgagee to be material, or of the making
therein, or in any of the agreements entered into by the Mortgagor with the Mortgagee
(including but not limited to the Note and this Mortgage) of any misrepresentation by, on behalf
of, or for the benefit of the Mortgagor;
The sale, lease or other transfer of any kind or nature of the mortgaged property, or any part
thereof, without the prior written consent of the Mortgagee;
Failure of Mortgagor to maintain primary residence in the secured property, without the prior
written consent of the Mortgagee.
The Mortgagee's failure to exercise any of its rights hereunder shall not constitute a waiver thereof. Upon any
event of default, as enumerated in this Paragraph, the Note shall become, or may be declared to be,
immediately due and payable.
12. The Mortgagee may from time to time cure each default under any covenant or agreement in any.
instrument creating a lien upon the mortgaged property, or any part thereof, which shall have priority over the!
lien of this Mortgage, to such extent as the Mortgagee may exclusively determine, and each amount Paid, if
any, by the Mortgagee to cure any such default shall be paid by the Mortgagor to the Mortgagee, and the
Mortgagee shall also become subrogated to whatever rights the holder of the prior lien might have under such
instrument.
(a)
(b)
(c)
(d)
(e)
(f)
13. (a) After the occurrence of any default hereunder, the Mortgagor shall upon demand of the Mortgagee,
surrender possession of the mortgaged property to the Mortgagee, and the Mortgagee may enter such
property, and let the same and collect all the rents therefrom which are due or to become due, and apply the
same, after payment of all charges and expenses, on account of the indebtedness hereby secured, and all such
rents and all leases existing at the time of such default are hereby assigned to the Mortgagee as further
security for the payment of the indebtedness secured hereby, and the Mortgagee may also dispossess, by the
usual summary proceedings, any tenant defaulting in the payment of any rent to the Mortgagee.
(b) In the event that the Mortgagor occupies the mortgaged property or any part thereof, the Mortgagor agrees
to surrender possession of such property to the Mortgagee immediately after any such default hereunder, and
if the Mortgagor remains in possession after such default, such possession shall be as a tenant of the
Mortgagee, and the Mortgagor shall pay in advance, upon demand by the Mortgagee, as a reasonable monthly
rental for the premises occupied by the Mortgagor, an amount at least equivalent to one-twelfth of the
aggregate of the twelve monthly installments payable in the current calendar year, plus the actual amount of
the annual ground rent, if any, taxes, assessments, water rates, other governmental charges, and insurance
premiums payable in connection with the mortgaged property during such year, and upon the failure of the
Mortgagor to pay such monthly rental, the Mortgagor may also be dispossessed by the usual summary
proceedings applicable to tenants. This covenant shall become effective immediately upon the occurrence any
such default, as determined in the sole discretion of the Mortgagee, who shall give notice of such
determination to the Mortgagor, and in the case of foreclosure and the appointment of a receiver of the rents,
the within covenant shall inure to the benefit of such receiver.
14. The Mortgagee in any action to foreclose this Mortgage shall be entitled to the appointment of a receiver
without notice, as a matter of right and without regard to the value of the mortgaged property, or the solvency
or insolvency of the Mortgagor or other party liable for the payment of the Note and other indebtedness
secured by this Mortgage. .
15. The Mortgagor, within ten (10) days upon request in person or within twenty (20) days upon request by
mail, will furnish promptly a written statement in form satisfactory to the Mortgagee, signed by the Mortgagor
Page 4 of 5
and duly acknowledged, of the amount then owing on the Note and other indebtedness secured by this
Mortgage, and whether any offsets or defenses exist against such indebtedness or any part thereof.
- 16. The Mortgagor will give immediate notice by registered or certified mail to the Mortgagee of any fire,
.... damage or other casualty affecting the mortgaged property, or of any conveyance, transfer or change in
ownership of such property, or any part thereof.
1 7. Notice and demand or request may be made in writing and may be served in person or by mail.
18. In case of a foreclosure sale of the mortgaged property, it may be sold in one parcel.
19. The Mortgagor will not assign the rents, if any, in whole or in part, from the mortgaged property, or any
part thereof, without the prior written consent of the Mortgagee.
20. The Mortgagor is lawfully seized of the mortgaged property and has good right, full power and lawful
authority to sell and convey the same in the manner above provided, and will warrant and defend the same
to'the Mortgagee forever against the lawful claims and demands of any and all parties whatsoever.
21. The Mortgagor hereby waives the benefit of all homestead exemptions as to the debt secured by this
Mortgage and as to any expenditures for insurance, taxes, levies, assessments, dues or charges incurred by
the Mortgagee pursuant to'any provision of this Mortgage.
22. This Mortgage and all the covenants, agreements, terms and conditions herein contained shall be binding
upon and inure to the benefit of the Mortgagor and the heirs, legal representatives and assigns of the
Mortgagor and, to the extent permitted by law, every subsequent owner of the mortgaged property, and shall
be binding upon and inure to the benefit of the Mortgagee and its assigns. If the Mortgagor, as defined herein,
consists of two or more parties, this Mortgage shall constitute a grant and mortgage by all of them jointly and
severally, and they shall be obligated jointly and severally under all the provisions hereof and under the Note.
The word -Mortgagee- shall include any person, corporation, or other party who may from time to time be the
holder of this Mortgage. Wherever used herein, the singular number shall include the plural, the plural number
shall include the singular, and the use of any gender shall be applicable to all genders wherever the sense
requires.
IN WITNESS WHEREOF, this Mortgage has been duly signed and sealed by the Mortgagor on or as of the day
and year first above written. "
. In the presence of:
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this by
, who IS personally known to me or who has
produced as identification and who
did (did not) take an oath.
Notary Public
My Commission Expires:
.
Page 5 of 5
DEFERRED PAYMENT MORTGAGE NOTE
CITY OF CLEARWATER
Borrower!s):
Address:
FOR VALUE RECEIVED, the undersigned, jointly and severally, promise to pay to the order of the CITY OF
CLEARWATER, FLORIDA (hereinafter called the "City"), iu successors and assigns, the sum of
Dollars (US$ .)
Payment of the principal amount of this NOTE is deferred while the undersigned remains the fee simple owner and
resides at the noted property, as indicated below. Transfer of ownership or)oss of residence shall constitute default
of the deferment and will cause this NOTE to become immediately due and payable. Failure of the City to exercise such
option shall not constitute a waiver of such default.
During the deferred term this NOTE will not accrue interest. Upon default of the deferment, this NOTE will accrue
interest at a rate not to exceed 8% per annum until the principal amount of this NOTE is paid.
The undersigned reserve (s) the right to prepay the principal in whole or in part after five years from date of execution
without payment of premiums or penalties. If the loan is paid in full during the first five years due to the transfer of
thl! property, for any reason other than the death of an obligor on this Note, an interest rate of 12% per annum will
be assessed retroactive from the date of execution of the Note. Any payment of this NOTE prior to default of the
deferment shall be applied to the principal due on the NOTE.
In the event the undersigned defaults his/her deferment by transferring fee simple ownership or becoming a non-
resident of the noted property, the principal amount of this NOTE plus any accrued interest will immediately become
due and payable. The City, at its option, may prepare an alternative promissory note requiring monthly payments of
principal and interest. All payments on the alternative note shall be applil!d first to interest to date of receipt, then to
principal, then to late charges due.
The undersigned shall reserve the right to reject the alternative note by paying the principal amount of this NOTE within .
30 days of default of the deferment. Failure of the undersigned to pay the principal amount of this NOTE or execute
an alternative note within 30 days of default of the deferment will constitute failure on the part of the undersigned.
Such failure will be subject to suit by the City to recover on this NOTE. .
.'
If suit is instituted by the City to recover on this NOTE, the undersigned agree Is) to pay all costs of such collection
including reasonable attorney's fees and court costs.
This NOTE contains the following additional provisions (strike either A or B)
A. Infill Housing Loans - Principal Forgiveness: Provided that the Borrower has not defaulted on of any of the terms
of this NOTE or MORTGAGE securing this NOTE, including the condition of continuous residency and property
maintenance, the principal amount owing on this obligation shall reduce in the amount of $1000.00 (one thousand
dollars, exactly) on the sixth annual anniversary date of this NOTE, and $1000.00 lone thousand dollars, exactly) on
each subsequent annual anniversary date provided no default has occurred. No principal forgiveness shall occur
subsequent to a default regardless of whether Lender has actual knowledge of such default, or has notified Borrower
of such default,
B. Rehabilitation Loans. Five Year Review: Borrower shall make monthly installments to amortize this obligation
beginning on the fifth anniversary date of this loan. Such monthly payments shall be made on a zero interest basis,
and shall be equal payments of an amount sufficient to amortize the original loan amount, including any subsequent
additions or reductions, over twenty years. Initiation of such payments may be deferred for an additional five year
period, or payment amount may be reduced at City OPtion, upon review of Borrower's and household's financial
situation which would indicate that such payments will constitute an undo hardship by requiring Borrower's household
to expend more than 30% of its gross household income on primary housing expense (mortgage principal and interest,
taxes and homeowner's insurance, including any such sums as might be due under this obligation), or reduce the
Borrower's household income below the then current SSI payment level. Continuance of any such extension of the
deferral period or reduction in payment amount shall require review every five years. Borrower shall be required to
provide any and all documentation, releases, and other information necessary to document such situation as might
warrent such extension(s) or payment reduction(s).
I
This NOTE is secured by a mortgage duly filed for record in Pinellas County, Florida.
DEMAND, protest and notice of demand and protest are hl!rl!by waivl!d and thl! undersigned hl!reby waivl!s, to thl!
extent authorized by law, any and all homestead and other exemption rights which otherwise would apply to the debt
evidenced by this NOTE.
IN WITNESS WHEREOF, this NOTE has been duly executed by the undersigned, as of its date.
Date
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Borrower(s):
Address:
DEFERRED PAYMENT MORTGAGE NOTE
HOME PROGRAM CONSORTIUM
FOR VALUE RECEIVED, the undersigned, jointly and severally, promise to pay to the order of the CITY OF
CLEARWATER, flORIDA (hereinafter called the "City"), its successors and assigns, the sum of
Dollars (US$ .)
Payment of the principal amount of this NOTE is deferred while the undersigned remains the fee simple owner and
resides at the noted property. Transfer of ownership or loss of residence shall constitute default of the deferment and
will cause this NOTE to become immediately due and payable. Failure of the City to exercise such option shall not
constitute a waiver of such default.
During the deferred term this NOTE will not accrue interest. Upon default of the deferment, this NOTE will accrue
interest at a rate not to exceed 8% per annum until the principal amount of this NOTE is paid.
The undersigned reserve (s) the right to prepay the principal in whole or in part after five years from date of execution
without payment of premiums or penalties. If the loan is paid in full during the first five years due to the transfer of
the property, for any reason other than the death of an obligor on this Note, an interest rate of 12% per annum will
be assessed retroactive from the date of execution of the Note. Any payment of this NOTE prior to default of the
deferment shall be applied to the principal due on the NOTE.
In the event the undersigned defaults his/her deferment by transferring fee simple ownership or becoming a non-
resident of the noted property, the principal amount of this NOTE plus any accrued interest will immediately become
due and payable. The City, at its option, may prepare an alternative pro~ssory note requiring monthly payments of
.. cipal and interest. All payments on the alternative note shall be applied first to interest to date of receipt, then to
cipal, then to late charges due.
The undersigned shall reserve the right to reject the alternative note by paying the principal amount of this NOTE within
30 days of default of the deferment. Failure of the undersigned to pay the principal amount of this NOTE or execute
an alternative note within 30 days of default of the deferment will constitute failure on the part of the undersigned.
Such failure will be subject to suit by the City to recover on this NOTE.
If suit is instituted by the City to recover on this NOTE, the undersigned agree(s) to pay all costs of such collection
including reasonable attorney's fees and court costs.
Five Year Review: Borrower shall make monthly installments to amortize this obligation beginning on the fifth
anniversary date of this loan. Such monthly payments shall be made on a zero interest basis, and shall be equal
payments of an amount sufficient to amortize the original loan amount, including any subsequent additions or
reductions, over twenty years. Initiation of such payments may be deferred for an additional five year period, or
payment amount may be reduced at City option, upon review of Borrower's and household's financial situation which
would indicate that such payments will constitute an undo hardship by requiring Borrower's household to expend more
than 30% of its gross household income on primary housing expense (mortgage principal and interest, taxes and
homeowner's insurance, including any such sums as might be due under this obligation), or reduce the Borrower's
household income below the then current SSI payment level. Continuance of any such extension of the deferral period
or reduction in payment amount shall require review every five years. Borrower shall be required to provide any and
all documentation, releases, and other information necessary to document such situation as might warrent such
extension(s) or payment reduction(s).
This NOTE is secured by a mortgage duly filed for record in Pinellas County, Florida.
.
Page 1 of 2
DEMAND, protest and notice of demand and protest are hereby waived and the undersigned hereby waives, to the
extent authorized by law, any and all homestead and other exemption rights which otherwise would apply to the debt
evidenced by this NOTE.
..
IN WITNESS WHEREOF, this NOTE has been duly executed by the undersigned, as of its date.
Date
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SOBRECIPIENT MANAGEMENT PROGRAM
INTRODUCTION: The city of Clearwater furthers its objectives
under the community Development Block Grant Program both by
direct expenditures and by providing funds to social service
agencies which provide services to low- and moderate-income
individuals and to alleviate conditions of neighborhood
distress. When the city uses subrecipients, it assumes a
responsibility to monitor the activities of the subrecipient
agencies to insure compliance with applicable Federal rules.
This report sets forth a program which the city of Clearwater
uses to insure that subrecipient monitoring is accomplished.
SELECTION QE MONITORED AGENCIES: All subrecipients are
monitored each year. subrecipient proposals for funding are
solicited in April of each year, and are approved by the city
commission in June. Contracts are issued in September, to
take effect on October 1.
RISK ANALYSIS : Monitoring takes place in July and August.
The schedule for 1992 is included as Attachment 1 to this
report. The schedule is prepared by the Assistant Community
Development Manager. A risk analysis is performed by the
community Development Manager and the Assistant Community
Development Manager. This analysis determines the number of
monitoring visits to be made, and the level of detail to b~
used in monitoring the agency. It is based on previous
experience, amount of continued interaction during the year,
complexity of the program, and the degree of oversight
extended by otherl agencies. This subjective evaluation
determines the "level" column shown on the monitoring
schedule. A high "level" indicates that two site visits will
be made during the year, in addition to the formal, documented
monitoring visit. A "moderate" risk agency will be visited
once per year in addition to the detailed monitoring visit. A
"low" risk agency will only be visited during the official
monitoring. The site visits in addition to the formal
monitoring visit should encompass any weaknesses previously
discovered. They should be conducted as technical assistance
visits, to encourage the agency to improve deficient areas.
4. CONTENT: The subrecipients are monitored for program
compliance and other Federal regulatory compliance, such as
the Davis-Bacon Act; by the Assistant Community.Development
Manager. Financial monitoring is done concurrently by a
representative of the Division of Administrative Services.
Both monitoring agents use a form to document their visit.
These forms are included as Attachments 2 and 3 of this
report.
5.
REVIEW AND REPORTING OF FINDINGS: The subrecipient checklists
are reviewed by the Community Development Manager. If no
irregularities are found, the checklists are initialled by the
preparer and the manager and placed in the file. A letter is
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sent to the subrecipient indicating that there were no
findings, and a copy of the letter is placed in the file.
If corrective action is needed, the findings are written in a
format which specifies the finding and the corrective action
required. A letter to the agency is prepared for signature by
the Planning and Development Director, and a copy is placed in
the agency's file. The cover letter specifies a time for
compliance.
6. PERIODIC REPORTING AND RECONCILIATION OF FINDINGS: Periodic
reports are required in the subrecipient agreements, and
payments may be withheld if reports are not up to date. The
Staff Assistant in the community Development Division is
responsible for maintaining the computerized record of payment
and the paper copy record of reports. When a request for
payment is submitted, documentation of financial and payment
status is prepared by the staff Assistant and submitted to the
Community Development Manager with the request for
disbursement. The community Development Manager checks the
disbursement request and documentation for accuracy. If
reports have not been submitted and correcti ve action is
needed, it is recommended at that time. '
7.
CORRECTIVE ACTIONS: corrective actions to withhold payment
based on deficient reports or to revise programs or procedures
to comply with Federal regulations can be ordered only by the
Planning and Development Director after recommendation by the
community Developm~nt Manager. Documentation of corrective
action is contained in the agency file.
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ATTACHMENT 1
lIJlI
1992 Monitoring Schedule and Risk Analysis
city of Clearwater - CDBG program
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DATES SUBMITTED
Aaencv Scheduled visit Level Report Letter Follow-up
Ervin's All American Youth
Club 24 Aua 1992 1:00 - 2:30 Hiah
City of Clearwater/Greenwood
Panthers 27 Aua 1992 3:00 - 4:15 Low
Community Pride 24 Aua 1992, 2:45 - 4:00 Low
Clearwater Housinq Authoritv 25 Auq 1992, 9:00 - 10:15 Low
Girls Inc. of Pinellas Countv 26 Aua 1992. 3:00 - 4: 15 Moderate
Bovs Club of Pinellas Countv 26 Aua 1992, 1:30 - 2:30 Moderate
YWCA of Tampa Bav 27 Aua 1992, 10:15 - 11: 30 Hiah
Latchkey Services for .
Children 26 Aua 1992, 10:30 - 11: 45 Low
Community services Foundation 27 Aua 1992. 9:00 - 10:00 Low
Partners in Self Sufficiencv 25 Auq 1992, 10:30 - 11: 45 Low
City of Clearwater, L.E.A.P. 25 Aua 1992, 1:30 - 2:00 Low
Ouest Inn 25 Julv 1992 2:15 - 3:15 Moderate
Homeless Emeraencv Pro;ect 25 Auq 1992, 3:30 - 4:45 Hiah
Tampa Bay Community
Development Corp. 27 Aua 1992, 1:00 - 2:15 Low
Clearwater Neighborhood
Housina Services 28 Aua 1992 9:00 - 4:30 Hiah
Creative Care for Kids 26 Aug 1992, 9:00 - 10:00 Moderate
L:\DATA\CDO\SMP.HUD
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Attachment 2
GRANTEE MONITORING
OPERATIONS
Grantee
Honitor
Date
Grantee Representatives
Location
Nature of Agency
Agency Agreed to Do 1.
2.
3.
4.
Original Projected Completion Date
Agency Did 1.
2.
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3.
4.
Completion Plans 1.
2.
3.
4.
Records Current
Progress Reports to City Current
Client Eligibility
Davis-Bacon Requirements
Lead Based Paint
Procurement System Including Subcontracts
.
Other Requirements If Any
Required Corrective Action
Sugges~ed Focus On
4It Keep Doing Well
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Me-I r, Ii e-I e S
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Attachment R
NOTICE OF ADOPTION
~ The city of Clearwater has adopted the following criteria for operation
of the community Development Block Grant Program. Proposed budgetary
revisions to the community Development Block Grant Final statement which
meet 'or exceed these criteria will be considered substantial amendments and
will be reviewed at public hearings before the Clearwater city commission.
CLEARWATER COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM AMENDMENT CRITERIA
Amendments to the Final statement will be necessary when:
1. A decision is made to carry out an activity not previously described in
the Final statement.
2. A decision is made not to carry out an activity described in the Final
statement. This does not include activities which must be dropped due
to circumstances beyond the control of Clearwater, such as a subgrantee
who elects not to do an activity. Reallocation of funds in excess of
$45,000 or 5% of the total grant award to an activity previously
described in the Final statement will necessitate a program amendment.
3. The purpose, scope, location or beneficiaries of an activity are
substantially changed. An activity will be considered substantially
changed when anyone of the following criteria apply:
.
A.
The activity will no longer principally benefit the targeted
population as identified in the Final statement.
B. The activity will rio longer address the low- and moderate-income
need identified in the Final statement or the activity ceases to
address the qualifying condition of slum and blight as identified
in the Final statement.
C. The activity location of an area-benefiting activity changes so
that the completed activity will principally serve beneficiaries
other than those originally intended.
D. The scope of the activity has increased to the point where its
completion with CDBG funds would result in the inability to carry
out another approved activity, or would necessitate reducing the
scope of another activity to a point where it would not accomplish
its intended purpose.
4. Prior to amending the Final statement, the City shall provide citizens
with reasonable notice of, and opportunity to comment on the proposed
changes. The City shall consider such comments and modify the changes
as appropriate. The city shall make available to the public, and to
HUD, a description of such changes as adopted.
Any questions regarding these criteria should be directed to Christine
Papandreas, Manager community Development Dept., 10 South Missouri Avenue,
tit Clearwater , FL 34618, Phone (813) 462-6880.
~EMORANDUM TO:
The City Commission
Agenda No.
Meeting Date:
of the City of Clearwater
SUBJECT:
City of Clearwater Residential Anti-Displacement ahd
Relocation Assistance Plan
RECOM MENDATION:
The Residential Anti-Displacement and Relocation Assistance Plan be adopted.
E:J And that the appropriate officials be authorized to execute same.
BACKGROU N D:
In the August 17, 1988, Federal Register (53 FR 31234) the U.S. Department of Housing and
Urban Development published an Interim Rule that sets forth relocation, displacement,
replacement h~using, and real property acquisition policies and requirements applicable to
the Community Development Block Grant. Under this rule (Section 570.496 a(b) and 570.606(b))
and the new Section 104 (d) of the Housing and Corranunity Development Act of 1974 as
established under the Interim Rule, it is provided. that a grant under Section 106 (CDBG) of
the Act may be made only if the grantee/recipient certifies that it is following a
"Residential Anti-Displacement and Relocation Plan\~ Grantees are required to provide
reasonable benefits to any persons involuntary and permanently displaced as a result of HUD
4Itassistance to acquire or substantially rehabilitate property.
The attached plan will also app~y to other HUD programs such as the Rental Rehabilitation
Program and the Section 312 Rehabilitation Program.
There are no projects anticipated in the foreseeable future which would be supported with
HUD assistance and would result in the involuntary and permanent displacement of persons.
Accordingly, no cost is anticipated.. If at any time there is such a project, displacement
costs and other compliance costs need to be included in the total project cost.
Commission Disposition:
1. Approved as Recommended/Revised/Conditional
2. Continued to
Fo'low-up Action:
oalt'
rn Not Required
G1 Not Required
Costs: HI A
Funding Source:
o Capitol Improve-
ment Budget
o Operating Budget
o Other
~Attachments:
Submitted by:
Advertised:
jty Manager
Paper:
o Affected
Parties
Notified
of .Meeting
l.~ederal Regis
ter of Aug. 17,
1988 (Part con-
taining I:UD in-
t e rim R u l~
Dote:
Orl<;jinating Department:
Dote aSequential
Planning & Development
Reference
Appropriation Code
o None
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City of Clearwater
Residential Anti-Displacement and Relocation Assistance Plan
The City of Clearwater (City) will replace all occupied and vacant occupiable
low/moderate-income dwelling units demolished or converted to a use other than
as low/moderate-income housing as a direct result of activities assisted with
funds provided under Section 104(d) of the Housing and Community Development
Act of 1974, as amended as described by 24 CFR 570-606(b)(1).
All replacement housing units will be (1) located in the same vicinity as the
former unit, (2) sufficient in the number and size to the former dwelling unit
to at least the number of occupants that could have been housed in the unit that
is to be demolished or converted; (3) provided in standard condition, and (4)
designed to remain a low/moderate income dwelling unit for at least 10 years
from the date of initial occupancy of the unit. The replacement dwelling will
also be provided within three years of the commencement of the demolition or
rehabilitation relating to conversion.
Before obligating or expending funds that will directly result in such demolition
or conversion, the City will make public and submit to the U.S. Dept. of Housing
& Urban Development (HUD) Field Office the fbllowing information in writing:
1. A description of the proposed assisted activity;
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2. The genera I locat ion on a map and approximate number of dwe 11 i ng uni t s by
size (number of bedrooms) that will be demolished or converted to a use
other than as a low/moderate income dwelling unit as a direct result of
the assisted activity; I
3. A time schedule for the commencement and completion of the demolition or
conversion;
4. The general location on a map and approximate number of dwelling units by
size (number of bedrooms) that will be provided as replacement dwelling
units;
5. The source of funding and a time schedule for the provision of replacement
dwelling units; and
6. The basis for concluding that each replacement dwelling unit will rema1n a
low/moderate-income dwelling unit for a least 10 years from the date of
initial occupancy.
The City will provide relocation assistance as described in 24 CFR 570.606(b)(2),
to each low/moderate-income household displaced by demolition of housing or by
the conversion of a low/moderate income dwelling to another use as a direct
result of assisted activities.
The City shall advise tenants of their rights under the Federal Fair Housing
rights under the Federal Fair Housing Law (Title VIII) and of replacement housing
opportunities in such a manner that, wherever feasible, they will have a choice
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between relocation within their neighborhoods and other neighborhoods consistent
with the grantee's responsibility to affirmatively further fair housing.
The City shall provide funding for reasonable and necessary costs'of any security
deposit required to rent the replacement dwelling unit, and credit checks
required to rent or purchase the replacement dwelling units. The City will also
provide the following:
(A) Each household must be offered compensation designed to ensure that, for
a five-year period, the displaced household will not bear, after relocation, a
ratio of shelter costs to income that exceeds 30 percent; or
(B) A public housing unit or a certificate of housing certificate or ,voucher
for rental assistance provided through the local Public Housing Agency under
Section 8 of the United State Housihg Act of 1937; or
(C) Cash rental assistance equal to 60 times the amount that is obtained by
subtracting 30 percent of the displaced household's monthly gross income (with
such adjustments as the City may deem appropriate) from the lesser of: The
monthly cost of rent and utilities.a comparable replacement dwelling unit or the
monthly cost of rent and utilities at the decent, safe and sanitary replacement
dwelling to which the household relocates; or
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(D) If the household purchases an interest 1n a housing cooperative mutual
housing association and occupies a decent safe and sanitary unit 1n the
cooperative or association, the household may elect to receive a lump sum
payment. This lump sum payment shall be equal to the capitalized value of 60
monthly installments of the1amount that is obtained by subtracting 30 percent
of the displaced household's monthly gross income (with such adjustments as the
City may deem appropriate) from the monthly cost of rent and utilities at a
comparable replacement dwelling unit.
Consistent with the goals and objectives of activities assisted under the Act,
the City will .take the following steps to minimize the displacement of persons
from their homes:
1. The City will provide timely written Notice of Displacements to each person
to be displaced. The notice wi 11 inform the person that he/she may be
displaced, describe the relocation assistance that may be available, and
the procedures they should follow to obtain the assistance.
2.
The City will only require those people who
housing to vacate when their dwelling unit
unfit for human habitation as defined in the
cannot be economically rehabilitated.
can not afford replacement
is s t ruc tura lly unsound or
applicable housing code and
3. For those people who are required to move who are low income, the City
will provide the resident with a letter of condemnation to take to the
local housing authority for the possibility of receiving public housing
assistance.
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4. TIle City will not acquire any real property with HUD funds which would
result in a low-moderate income person being displaced without providing
relocation benefits as provided for in this Plan.
5. The City will assist any tenant or homeowner who has to relocate 1n finding
a comparable dwelling unit and pr~vide other advisory services as defined
in 24 CFR Part 42 Sub Part C.
6. The City will provide permanent relocation benefits as defined in the
local relocation policy to residents who have to relocate prior to being
displaced and provide each person with reasonable notification.
7. The City will provide one to one replacement dwelling for each low/moderate
income person who has to be relocated through HUD assisted activities,
building conversion or demolition within three years of the commencement
of the activity.
8.
The City will provide relocation assistance to tenants based upon a choice
between (i) actual reasonable moving expenses as described in Section
42.301 or (ii) a fixed expense and dislocation allowance as described in
Section 42.302 for residential tenants who have to relocate because of Hun
funded activities.
.
9. The City will offer a person choosing to rent a choice of either (i) a
Section 8 housing vducher or certificate (through the local Housing
Authority) and referrals to comparable replacement dwelling units where
the owner agrees to participate in Section 8 Program or (ii) cash rental
assistance to reduce the rent and utility costs to 30% of his/her income
for a five year period and appropriate referrals to comparable replacement
dwelling units, as to replacement housing assistance.
10. The City will offer a person buying interest 1n and occupying a unit in
a housing cooperative or mutual housing association a choice of electing
to receive a lump sum payment equal to the present value of the rental
assistance installments as to replacement housing assistance or other
benefits outline in the City's Relocation Policy.
11. The City will provide residential tenants an offer of a lease for a
suitable, decent, safe, and sanitary dwelling in the same building (or a
building in a nearby building on the real property) under reasonable terms
and conditions of continued occupancy and reimbursement from any out of
,pocket costs associated with any temporary.relocation (including moving
expense incurred and increased rental and/or utility charges) which a
tenant is required to pay during the period of the temporary relocation
to a decent, safe, and sanitary dwelling unit.
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12.
The City will keep records of all displacement activity for a period of
three years.
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APPEALS
If a person disagrees with the determination of the City concerning the person's
eligibility for, or the amount of a relo~ation payment under this section, the
person may file a written appeal of that determination with the City of
Clearwater Community Development Office. The appeal procedures to be followed
are described in 24 CFR 42.10. A low- or moderate-income household that has been
displaced from a dwelling may file a written request for review of the City
decision, to the HUD Field Office located in Jacksonville, Florida.
ANTI DPL. NAR
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OFFICE OF COMMUNITY DEVELOPMENT
(813) 462-6880
March 27, 1989
Ms. Deborah Vincent, Executive Director
Clearwater Housing Authority
210 S. Ewing Avenue
Clearwater, FL 34616
Dear Ms. Vincent:
Enc losed for your informat ion, please find a copy of the proposed City of
Clearwater's Residential Anti-Displacement and Relocation Assistance Plan.
Please review the plan and address your comments, if any, to this office. I
felt that you should be informed of the plan, because it does reference your
office as possibly providina tenant assistance.
Sincerely,
Michael Holmes
Community Development Analyst
MH/cma
Enclosure
HOUSING REPLACEMENT LOG
1.990 to Present
:>
Case No. Client Name Address Date BUD Date demo'd Date of
notified Advertisement
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A: \REPLACMT.LOG
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H 0 WIt: {L<.hJ i d
Ajre e /V\ e'1.-1
-'JECT:
"
Clearwater City Commission
Agenda Cover Memorandum
Meet i 1\9 ...atE
fhO/13 'a~
FY 1993-94 HOME Funding Agr~ement
RECOMMENDA TION/MOTION:
The City Commission approve the HOME Funding Agreement between the City of Clearwater and
Pinellas County for utilization of funding to be provided under the HOME federal housing program.
BACKGROUND:
~ and that the appropriate officials be ~uthorized to execute same.
On June 3, 1993 the City Commission approved a three year extension of the cooperation
agreement between the City and Pir1'ellas County to utilize HOME funds; The agreement entitled the
City to a pro-rata portion of the HOI\(1E funding through the Pinellas County HOME Consortium. The
funding is to be prorated according to the amount the fede.ral government establishes for each
participating entitlement c.omml!nity: in the consortium.
For Fiscal Year 1993-94 the Pinellas County Consortium was awarded $1,284,000. Of this amount,
$192,600 was deducted for the local Community Housing Development Organization, $ 258, 662 for
the City of Clearwater, $151 i 7Q4 for the City of Largo and $681,034 for Pinellas County. These
Ids must be matched at the local level from non-Federal sources. Matching fund requirements
e from 30% for new construction to 25% for rental assistance and moderate/substantial
re abilitation (matching contribl,ltions may be in the form of cash from non-federal sources, real
property, infrastructure improvements, or'taxes, fees or charges that are waived, forgone, or
deferred). The City of Clearwater has defiried its non-Federal match in the Comprehensive Housing
Affordability Strategy (CHAS).
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
~
NIA...
-tV:> rL.
Originating Dept:
PLANNING & DEVELOPMENT
:::J'vnP / C-Jt,,8
COIU:
* . 0 .
Total
Commiuion Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
Ulor Dopt:
$ - 0 -
Current Fiscat Yr.
6)
Advertilod:
Date:
Paper:
Ill! Not Requi red
Affected Parti..
o Notified
Ill! Not Requi red
Funding Source:
o Capi tal Imp.
o Operating
o Other
AttachmenU:
HOME Funding Agreement
o None
Appropriation Coda:
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FLJNDrNG AGREEMENT
CITY OF CLEARWATER, FLORIDA
pJNELLAS COUNTY CONSORTIUM HOME PROGRAM
FY 1993-94 ACITVITY - M-93-pC-12-0217
.
This Agreement .is eptered into this day pf ., 199_, by Pinellas
County, Rorida, a political subdivision of the State of Florida, hereinafter referred to as the
"COUNTY" and City of Clearwater, Florida, hereinafter referred to as "CITY," and
WHEREAS Pinellas County, as lead agency for the Pinellas County Consortium, has agreed
with the United States Depa,rtment of Housing and Urban Development (HUD) to administer the
HOME program with feder~l financial assistance under the National Affordable Housing Act; and
WHEREAS the Community Development department, hereinafter called the
"DEPARTMENT," will act on behalf of Pinellas County in conducting the program, and
WFIEREAS the CITY has proposed to provide housing rehabilitation assistance to eligible
homeowners and pay ~ligible administrative expenses .ip connection with this program, hereinafter
referred to as the "PROJECT," and
WHEREAS the cost of PROJECT to Consortium's HOME program is $258.662, of which
pot more than ten percent can be used for administrative expenses, and
WHEREAS COUNTY bas found that the PROJECT proposed by the CITY is consistent
with its Comprehensive Housing Assistance Strategy and is eligible for financing through the HOME
program;
THEREFORE, the parti~ agree as follows:
1. USE OF HOME FUNDS
CITY shall, in a satisfactory and timely manner as determined by the DEPARTMENT, carry out th.~
PROJECT in a~rdance witb this AgreemenL Any changes to the project description, included 'as
a part of tbis Agreement ~ Attachment A. must be approved by the DEPARTMENT and must be
in conformance witb HUp regulations for tbe HOME Program.
2. FUNDING TERMS
COUNTY, through DE]:>ARTMENT, will provide funds to carry out PROJECT upon receipt of
supporting documentation. CITY shall not request disbursement of funds until funds are needed for
payment of eligible costs and tbe amo~' ~ of eacb request must be limited to the amount needed.
1
.
.
.
.
3. TERMINATION OF AGREEMENT
COUNTY. through DEPARTMENT, may suspend. withhold or terminate payment for PROJECf
for cause. Cause, which shall be determined by COUNTY, includes. but is not limited to tbe
following:
a) Improper use of pROJECf funds
b) Failure to comply with the terms and conditions of this Agreement
c) Refusal to accept con4itions imposed by HUD
d) Submittal to DEPARTMENT of documentation which is inCorrect or incomplete in any
material respect
e) Failure of CITY to o\?tain other necessary financing or approvals for PROJECf.
CITY may terminate Agre~ment without further obligation or penalty for cause or convenience upon
written notice to DEPARTMENT. except that any funds disbursed and expended for HOME
activities prior to termination shall remain subject to all applicable rules and regulations of the
HOME Program.
4. AFFORD ABILITY REQUIREMENTS
All housing units assisted by CITY with HOME funds shall comply with the affordability requirements
of 24 CFR S92.252 or S92.254 as applicable. CITY shall be responsible for annual inspections of
rental records to determine compliance and shall submit documentation to DEPARTMENT
confirming such compliance oij an an~ual basis during the period of affordability for each assisted
unil. Should any HOME assist~d rental unites) fail to meet the applicable affordability requirement.
CITY will provide owner of th(: property written notice of the deficiency and require owner to bring
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unites) into compliance within 30 days. If owner fails to comply, CITY shall immediately declare all
HOME funds that were disbursed on behalf of the property due and payable to DEPARTMENT.
For activities involving homebuyer assistance, CITY shall administer the Resale Restrictions as
submitted to and approved by HUD in Program Description. DEPARTMENT shall provide guidancfi-
and technical assistance to CITY in developing procedures to be used in enforcing affordabilitY-
guidelines.
5. HOUSING QUALITY STANDARD
CITY shall insure that the HOME assisted housing is maintained in compliance with Housing Quality
Standards as established by HUD for the Section 8 Program and local housing code requirements for
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the duration of the periqd of affordability for each HOME assisted property. CITY shall conduct
annual inspections of each re~tal property to confirm compliance, submit supporting documentation
to DEPARTMENT and establish procedures approved by DEPARTMENT to remedy instances of
- noncompliance.
6. TENANT LEASES AND PROTECI10NS
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CITY shall require all owners of rental property assisted with HOME funds to comply with the
provisions of 24 CFR ~92.253which prohibit certain lease terms and require written tenant selection
policies.
7. AFARMATIV~MARKETING
CITY shall require owners of rental properties assisted with HOME funds to comply with Pinellas
County Consortium's Affirm~tive Marketing Requirements as prescribed in its Program Description
submitted to and approved b.y the United States Department of Housing and Urban Development
(HUD).
8. RECORDS AND REPORTS
CITY shall retain all records pertaining to all activities conducted under the PROJECT for a period
of three years after audit and/or resolution of audit findings involving this Agreement. These records
shall be made available to COUNTY, BUD and/or representatives of the Comptroller General of
the United States for audit, inspection or copying purposes during normal business hours.
9. PROGRAM INCOME
All repayment, interest, and other return on the investment of HOME funds under PROJECT shall
be remitted to COUNTY tltrough DEPARTMENT. These funds shall be deposited in the HOME
trust fund and made availab~e to the City of Clearwater for eligible HOME activities described in the
Pinellas County Consortium's Program Description as may be amended from time to time.
10. ADMINISTRATIVE AND PROGRAM REQUIREMENTS
CITY shall comply with applicable uniform administrative requirements as described at 24 C~
*92.505. CITY shall carry out each activity under PROJECT in compliance with all federal laws arid
regulations described in subpart H of 24 CFR ~92.
11. RELIGIOUS ORGANIZATIONS
If HOME funds for PROJECT are used to assist any religious organization, CITY shall include the
conditions prescribed in 24 CFR ~92.257 in its written agreement with such religious organization.
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12. ENFORCEMENT OF AGREEMENT
CITY shall require all property owners who receive HOME funds under PROJECf to execute a
Note and Mortgage in favor of CONSORTIUM. The form of Note and Mortgage shall be approved
by DEP AR1MENT. The atford~bility requirements for rental housing described at CFR 24 ~92.252
shall be enforced by deed rc;stric~ions. Resale restrictions for assisted owner occupied units shall be
approved by DEPAR1MENT and HUD. DEPARTMENT shall approve. CITY's procedures for
carrying out each activity unper PROJEcf prior to disbursing HOME funds to CITY for that activity.
13. ASSIGNMENT OF INTEREST
CITY shall not assign any intere~.t in this Agreement without prior written consent of the COUNTY.
14. HOLD HARMLESS
The CITY and COUNTY .agree that each will save the other harmless due to the negligent acts of
its employees, officers or age~ts, including volunteers, or due to any negligent operation of
equipment. The CITY and C<?UNTY shall only be obligated to defend and hold harmless the other
under this AGREEMENT to tl)e extent that each may be held liable under Chapter 768.28 of the
Florida Statutes, as it may be amended from time to time. This section shall not be construed as
waiving any defense or li~itatiop which either party may have against any claim or cause of actions
by any person not a party of this AGREEMENT.
15. INSURANCE
The CITY shall require of contractor's doing construction/rehabilitation work, liability and builder's
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risk insurance coverages with sufficient limits to protect the Pinellas County Consortium's interest
and grant funds invested in th~ property, and worker's compensations as required by law. In cases
of rehabilitation activities, ade~uate homeowner's insurance coverage will preclude the necessity of
builder's risk insurance.
16. TERM OF AGREEMENT
This Agreement shall be in effect until all HOME requirements, including the period of affordability.
for assisted units and resale restrictions for owner occupied units have been satisfied. Expenditure
of all funds for PROJECf does not constitute fulfillment of CITY's responsibilities under this
Agreement. In the event Agreement is terminated in accordance with paragraph three (3) of this
Agreement, DEP AR1MENT ~hall be responsible for insuring that units assisted with HOME funds
under PROJECT remain in compliance with applicable HOME regulations. Upon expiration or
termination of Agreement, CITY shall transfer to COUNTY through DEPARTMENT any HOME
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funds on hand and any accounts receivable attributable to the use of HOME funds. Such assets shall
be handled in the manner prescribed for program income in paragraph nine (9) of this Agreement.
A TrEST:
City of Clearwater
BY:
Tille
PINELLAS COUNTY, FLORIDA
a political subdivision by and
through its governing body, the
Boa~? 'of County Commissioners
BY:
Chairman
A 1TEST:
KARLEEN F. DeB LAKER, , CLERK
Board of County Commissioners
BY:
Deputy Clerk
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L 1 1 1 U l' L L ~ fi..h n H. 1.. .c. .1.'-
Interdepartment Correspondence
VIA:
Michael Wright, City Manager
Kathy S. Rice, Deputy City Manager 1LS((.;u--'
.:
FROM:
James M. Polatty, Jr., Director, Planning and Development
Jmf>
SUBJECT:
Additional Information on HOME
DATE:
August 3, 1993
This memo is written in response to two questions from the City Commission at their meeting on Monday,
August 2, 1993, and a request ~or information from them on the CHAS (Comprehensive Affordable Housing
Strategy).
The fIrst question from the Commission concerned the total of all funding for HOME projects:
The total share of federal HOME funds for Clearwater for program year 1993/94 is $258,662. This
amount must be matched by $64,665.50 in additional funding. This additional funding is projected to
be supplied through SHIP funds. (As long as the SlllP funds flow through the City and the activities
funded are HOME eligible, the SHIP monies can still be used as matching funds for HOME.)
Therefore, the total funding for the HOME eligible activities is projected to be $323,327.50 (i.e., the
. total of the federal HOME funds and the matching funds).
The Commission's second question concerned the reasoning for Clearwater's 2nd year funds being used
entirely for home owner rehabilitation: ',.
The second year of the HOME activities in Clearwater are all dedicated to home owner rehabilitation
because the $292,000 allocated to CNHS from the first year's monies will be used for new housing in
that agency's Infill Program (note: the fust year's funds do not require a match). It was thought that
by using the City's HOME funds for rehabilitation, our community would then have a more balanced
affordable housing strategy. The previous City of Clearwater HOME allocation was $170,550; of that
amount, the City has about 60% of the funds uncommitted ($102,738) which will have to be expended
within a two year period ending December 1993. As an additional note, the matching funds required
for new construction is higher than fde rehabilitation (30 % as compared to 25 %).
rt/l~/9'f
The Commission also requested additional information on the CRAS which is being furnished through
copies of that report. Attached you will fmd eight copies of the five year CRAS. As you know, the City
of Clearwater is one member of the Pinellas County Consortium for HOME (the other two members are
Pinellas County and the City of Largo). The lead agency in the consortium is Pinellas County who oversees
the preparation of the consortium's CHAS. The fust five year plan (attached) was developed by each entity
based on its own Housing Assistance Plan (HAP) and its Housing Element. In Clearwater's case, the Housing
Issues Paper also provided part of the background for the CHAS strategy development (you will find these
. included in the CRAS as appendices). Priorities for the consortium were developed through consensus during
this initial strategy deve~opment process. The consortium is now in the process of developing a second five
year strategy -- the fust five year strategy is only in 'effect for two years per federal regulations. If any further
information is needed concerning the CRAS, please let me know.
Atts.