1260 ENGMAN/TEMPORARY SHELTER FOR THE HOMELESS
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AGE E MEN T
THIS AGREEMENT is made and entered into this ~ day of 7761/,
1989, by and between the CITY OF CLEARWATER, FLORIDA, a municipal corporation
hereinafter referred to as "City", and the HOMELESS EMERGENCY PROJECT, INC.,
1120 North Betty Lane, Clearwater, Florida, 34615, hereinafter referred to as
"Project" .
WIT N E SSE T H:
WHEREAS, the Project has placeed 12 mobile homes at 1260 Engman Street in
Clearwater for the purpose of providing temporary shelter for homeless
individual in Clearwater and Pinellas County; and
WHEREAS, the Project has constructed all improvements with private funds;
and
WHEREAS, the Project has requested and the Ci ty has agreed to provi de
financial assistance to pay the transportation impact fees for the site;
NOW THEREFORE, in consideration of the premises and of the covenants and
agreements between the parties, it is mutually agreed as follows:
1. The Project shall be responsible for the operation and
maintenance of a shelter for the homeless at no cost to the City.
2. The City shall loan the Project $4,932 at no interest with such
funds to be used to pay the required transportation impact fees.
3. The total loan of $4,932 shall be repaid to the City by the
Project in five equal annual payments of $986.40 per year, without interest.
Payment shall be made on or before the 15th day of November of each year with
the first payment due on November 15,1990, and the final payment due on
November 15, 1994.
IN WITNESS WHEREOF, the parties hereto have set their hands and seal the
date first above written.
CITY OF CLEARWATER, FLORIDA
By:
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Ron'H. Rabun
C.i ty Manage r
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nfi} E. Goudeau
Cfty- -Clerk
Counte rs i gned
Rita Garvey
Mayor-Commissione
Attest:
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Approved as to form and correctness:
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HOMELESS EMERGENCY PROJECT, INC.
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Otis Green
Pres i dent
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THIS AGREEMENT is entered into as of the
AGREEMENT FUNDED UNDER
THE CLEARWATER COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
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(J day of
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/f1rO , by the CITY OF CLEARWATER, Florida, a political subdivision of the State
of Florida, hereinafter referred to as the "CITY", and HOMELESS EMERGENCY
PROJECT, INC., as further identified in Appendix A, hereinafter referred to as
the "PSA", and included the Appendices attached hereto.
WHEREAS, the City has agreed with the United States Department of Housing
and Urban Development to conduct a Community Development Program, hereinafter
referred to as the "Program", with federal financial assistance under Title I
of the Housing and Community Development Act of 1974, as amended, hereinafter
called the "Act", and
WHEREAS, the City of Clearwater Planning & Development Department,
hereinafter called the "Department", will act in behalf of the City in conducting
the Program, and
WHEREAS, the PSA provides a program as identified in Appendix A of benefit
to low and moderate income residents within the City of Clearwater and proposes
to perform the work and carry out the specific services as identified in Appendix
A hereinafter referred to as the "Project", and desires federal financial
assistance through the City to effect this proposal, and
WHEREAS, the City finds the project to be meritorious and in fulfillment
of the purposes of the Act;
THEREFORE, the parties agree as follows:
1. The PSA shall, in a satisfactory and proper manner as determined by
the Department, conduct the Project outlined in Appendix A.
2. This contract covers work consistent with the Project outlined in
Appendix A and is intended to fund the purcpase of a mobile home and construction
activities performed from July 1, 1989 - September 30, 1990, consistent with the
Project improvements and other applicable terms and provisions of this Agreement.
3.
The funds allocated to this project total $30,000.
At present,
$24,531.08 have already been disbursed from this fund. The remaining $5,468.92
will be disbursed upon request from the PSA provided that the request is
consistent with the applicable terms and provisions of this Agreement.
4. The term of this retroactive agreement shall commence on June 1, 1990,
and terminate on September 30, 1990, unless earlier cancelled as provided herein.
The agreement may be extended for up to one additional year upon the request of
the PSA and the written authorization of the City Manager subject to the
availability of funds in the budget of the City for such purpose. The need and
merit shall be at the determination of the Manager. The Department may issue
written or oral instructions to clarify any other details or provisions of this
Agreement.
Such instruction must be within the intent of the project and not
be of such nature to affect cost or period of performance.
5. The City representative with the PSA as regards conduct of services
under this contract shall be the Community Development Manager and the PSA's
services shall be carried out under the supervision of the Agent as identified
in Appendix A.
PSA.1
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6. The PSA shall not exceed its budgeted amount and shall use the funds
in accordance with the award to be paid with Community Development Funds included
in Appendix B. Funds shall not be obligated when payment has been suspended or
terminated pursuant to paragraph 19 hereof.
Any funds which the Department
determines were not properly expended shall be refunded to the City.
7. The PSA shall comply with the provisions of OMB Circular A-110,
provided in Appendix G, and with the provisions of OMB Circular 122, provided
in Appendix H, or the appropriate successor documents of these documents. The
PSA shall permit the City to audit the PSA's financial operation including but
not limited to compliance with applicable provisions of Federal law and
regulations. All PSA financial records relating to the Project are subject to
review by the City.
8. All subcontractors under this agreement shall be approved by the City,
and shall work under the rules and regulations of the Davis Bacon Act.
9. All purchases of consumable, capital equipment and services shall be
in conformity with the Procurement Standards set forth in OMB Circular A-110,
Attachment O. Accountability for project property and equipment shall be in
accordance with the requirements therein set forth.
10. The City agrees to make payment of budgeted costs on a reimbursement
basis. Requests for payment shall be as specified in Attachment B. No advance
payments shall be made to the PSA.
All costs and invoices for request for
payment shall be supported by properly executed payrolls, time records, invoices,
contracts, or vouchers, or other officia~ documentation evidencing in proper
detail the nature and propriety of the charges. All checks payrolls, invoices,
contracts, vouchers, orders or other accounting documents pertaining in whole
or in part to the agreement shall by clearly identified and readily accessible.
Final request for reimbursement hereunder shall be submitted within 30 days after
completion of all services to be performed by the PSA and the City shall not be
responsible for payment of any charges, claims or demands hereunder not received
within said thirty day period.
11. The PSA shall upon the expiration of this agreement transfer to the
city any CDBG funds on hand and any accounts receivable attributable to the use
of CDBG funds. Program income funds are excluded from this provision or and are
provided below.
Program income funds shall be retained by the PSA so long as the activities
that will be undertaken with the program income are the specific activities that
meet the provisions of this agreement. These funds shall be adjusted by the City
according to the principles described in pa,ragraphs (b) (2) (i) and (ii) of Section
570.504 which states that:
(1) Program income in the form of repayments to, or interest earned on
a revolving fund as defined in Section 570.500(b) shall be substantially
disbursed from the fund before additional cash withdrawals are made from the
U.S. Treasury for the same activity.
(2) Substantially all other program income shall be disbursed for eligible
activities before additional cash withdrawals are made from the U.S. Treasury.
PSA.1
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12. The City shall retain custody upon termination this agreement of any
and all property purchased with Community Development Funds. "Property" as used
in this Paragraph shall mean nonexpendable tangible property valued at $200 or
more with a remaining life expectancy of one year or more. The PSA shall retain
custody of property acquired with federal funds so long as the property is used
for the purposes described in Appendix A. When no longer used for such purpose,
the City shall assume custody of the property upon written notice to the PSA.
Upon purchase and receipt of property, the PSA shall submit to the Department
a Property Receiving Report. Stolen, lost or returned property shall be reported
immediately to the Department. Thirty days prior to the end of the grant year
or immediately upon termination of this agreement, the PSA shall submit in a
Property Report a physical inventory of all property purchased with Community
Development Funds. The report shall also contain a verification of the existence
and current used and location of the property, and, if applicable, the continued
need for the property. No real or personal property or custody thereof purchased
with such funds shall be disposed of, transferred, assigned, or loaned by the
PSA without prior written consent of the City.
13. For any real property under the PSA's control that was acquired or
improved in whole or in part with CDBG funds in excess of $25,000 must;
(1) Be used to meet one of the national objectives in Section 570.901
until five years after expiration of the agreement, or for such longer period
of time as determined to be appropriate by the recipient; or
(2) Disposed of in a manner that results in the recipient's being
reimbursed in the amount of the current fair market value of the property less
any portion of the valued attributable to expenditures of non-CDBG funds for
acquisition of, or improvement to, the property. (Reimbursement is not required
after the period of time specified in paragraph (b)(8)(i) of Section 570.503.J1
14. Nothing in this agreement shall be construed to permit invasion of
the privacy of individuals who are served by the project, nor shall this
agreement be construed to require the PSA to publish or release information to
third parties which would invade the privacy of such individuals. Information
obtained by the Department as required by this agreement shall not be used or
disclosed in such a way as to invade individual privacy and client relationships,
unless Florida law pertaining to public records requires disclosure of said
information.
15. The PSA shall obtain prior written approval by addendum to this
agreement for any of the following changes:
a. Substantial changes in the project work plan.
b. Changes in any budget line item.
16. The PSA agrees to fully participate in the implementation and
maintenance of an evaluation system to continually monitor the project. This
shall include, but not be limited to, periodic submission of data reports which
will be used by the Department for inclusion in the Annual Grantee Performance
Report, periodic monitoring visits by the Department for conformance with this
agreement, and continuing assessments of performance hereunder. PSA agrees to
comply with evaluation and information requirements of the Department. A final
PSA.1
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report shall be submitted by the PSA within 30 days after the end of the contract
term. This final report shall consolidate reporting of all project participants.
17. PSA shall establish and maintain on an accrual basis an accounting
system in accordance with the Standards of Grantee Financial Management System
as set forth in OMB Circular A-110 or the appropriate successor document and in
accordance with generally accepted accounting principals and standards where
these principals and standards are not in conflict with A-110 or its successor.
PSA agrees to modify or correct said systems in accordance with he City's
requirements.
18. PSA shall maintain such records and accounts as are deemed necessary by
the city to assure a proper accounting for all project funds. All such records shall
be available for audit, inspection or copying purposes at any time during normal
business hours and as often as the City, BUD, and/or representatives of the
Comptroller General of the United Stattas, or other federal agency, may deem
reasonably necessary. Such records shall be retained for such period as required
by applicable laws and regulations and may thereafter be destroyed only with the
prior written approval of the City. Such records shall include financial records,
audits, supporting documents, statistical reports and client files. PSA will comply
with such additional requirements as to maintenance of records as the City may
request in writing.
In the event the PSA cannot continue to be responsible for
maintenance of the records, then the City shall be so notified in order to take
custody of the records. The city may, at any time, on written notice to the PSA take
custody of any and all records established under this Agreement.
19. The PSA shall hold and save the City, its officers, agents, and employees
harmless from liability of any nature or kind, including costs and expenses, for or
on account of any suits or damages of any character whatsoever resulting from
injuries or damages sustained by any persons or property resulting in whole or in
part from the negligent performance or omission of any employee, agent or
representative of the PSA.
20. The PSA shall not assign any interest in this Agreement without the prior
written consent of the City.
21. The City may suspend, withhold, or terminate payment of the project, in
whole or in part, for cause or convenience. Cause shall included the following:
a. Use of funds that does not follow project guidelines.
b. Failure to comply with any term or condition hereunder.
c. Refusal to accept conditions imposed by HUD.
d. Refusal to accept conditions imposed by the City.
e. Submittal of reports which are incorrect or incomplete in any material
respect.
f. If carrying out this Agreement is rendered impossible or
infeasible for any reason including changes in law or the
unavailability of HUD funds necessary for continuation.
g. Convenience shall be according to the regulations in 24 CFR 85.43 and
85.44.
If the City suspends payment, it shall advise the PSA and specify in writing the
actions that must be taken as a condition precedent to the resumption of payment and
specify a reasonable date for compliance..
22. Both parties will use their best efforts to ensure that services under
this Agreement are provided so as to best meet the needs of residents with priority
PSA.1
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to those residents who reside in the Community Development target areas. The PSA
shall make every effort to assure that a minimum of two-thirds of those persons
receiving services hereunder are low and moderate income.
23. No person with responsibilities in the operation of the project will
discriminate with respect to any project participant because of race, color,
national origin, or sex. Nor shall any participant be excluded from participation
in, be denied of, or be subjected to discrimination under any program of activity
funded in whole or in part with Community Development Funds because of race, color,
national oriqin or sex, as set forth in Other Program Requirements in Appendix D,
(CFR 570.601).
24. The PSA will establish safeguards to prohibit employees from using their
positions for a purpose that is or gives the appearance of being motivated by a
desire for private gain for themselves or others, particularly those with whom they
have family, business or other identifiable ties. Prior to requesting any continued
project funding beyond the term covered by this Agreement or for a new public
services not covered by this Agreement, the PSA shall attempt to secure other local,
state or federal funding and/or private funding for such project. The PSA will not
as a result of receiving funding for the Project reduce its support for other similar
services already being provided by the PSA in the area of its operation, and will,
in fact, affirmatively seek additional assistance and support from other sources for
increasing services where needs demand such increase. The PSA will not use these
funds for publicity or propaganda purposes designed to support or defeat leqislation
pending before federal, state or local governments.
25. The PSA shall comply with the requirements of Section 3 of the Housing
and Urban Development Act of 1968, as amended, and the HUD regulations issued
pursuant thereto, attached hereto as Appendix E.
26. The PSA will comply with Equal Employment Opportunities Executive Order
11246, as amended, attached hereto as Appendix F.
27.
The PSA
will comply with applicable federal law and regulations,
including but not limited to:
National Environmental Policy Act of 1969;
Flood Disaster Protection Act of 1973;
HUD Implementation of the Lead-Based Paint Poisoning Prevention Act;
Clean Air Act;
Historic Preservation Requirements of P.L. 89-656
Archeological and Historic Preservation Act of 1974;
Executive Order 11593;
Architectural Barriers Act of 1968;
Hatch Act;
Federal Water Pollution Control Act;
Federal Labor Standards provisions and the Davis-Bacon Act;
The Civil Rights Act of 1964;
National Flood Insurance Program;
Uniform Administrative Requirements in Section 570-502;
Uniform Relocation Assistance and Real Prperty Acquisition Policy Act
of 1978;
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all as amended from time to time and in effect during the term this Agreement. I N
WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of
the day and year first above written.
Rita Garvey
Mayor-Commissioner
Approved as to form & correctness:
PSA.1
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HOMELESS EMERGENCY PROJECT, INC.
By C&!)e ~
President
ATT~JA~ ~.
Secretary
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CITY OF CLEARWATER, FLORIDA
By
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Ron H. Rabu~.
City ManaQer. ._
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ATTEST:
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Agency: Homeless Emerqencv proiect
Year: 1989 - 1990
APPENDIX A
Identification of Aqencv and SDecific services to be Provided
AGENCY
Name:
Homeless Emergency Project
Legal Classification:
A non-profit corporation organized and
existing under the laws of the state of
Florida
Principal Office:
1120 North Betty Lane, Clearwater, FL
34615
Mailing Address:
34615
1120 North Betty Lane, Clearwater, FL
Agent:
Barbara Green, Director
813-442-9041
PROGRAM OF AGENCY
The Homeless Emergency Project provides Transitional shelter, food,
clothing, counseling, and inter-agency referrals to families with
children in crisis situations wherein they are without shelter,
financial resources and other support systems.
SPECIFIC SERVICES TO BE PROVIDED UNDER THIS AGREEMENT
Purchase of a mobile home.
Structural, electrical, plumbing miscellaneous repairs will be made
to the Homeless Emergency Project facility as follows:
LOT # 1
1. Replace outside metal paneling
2. Replace two window, Replace awnings
3. Pressure clean & paint outside
4. Coat roof
5. Build two porches.
LOT # 2
1. Replace front window
2 . Replace glass in window on South side
3 . Replace shower tile
4. Replace carpet in trailer 24 ft x 12 ft
5. Termite Treatment
6. Tile kitchen floor 10 ft x 9 ft.
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7. Paint inside
8. Coat trailer top
9. Pressure clean & Paint outside
10. Build two porches
LOT I 3
1. Repair Paneling in bedroom
2. Clean Carpet
3. Replace screens in living room
4. Replace glass in front room-north side
5. Replace thermostat
6. Repair leaks in room coating
7. Pressure clean & Paint outside
8. Build two porches
LOT # 4
1. Replace window i~ front
2. Replace window in rear bedroom
3. Electric cover in rear bedroom
4. Fix closet doors in rear bedroom
5. Caulk tub
6. Replace 'shower head
7. Replace lavatory faucets
8. Replace toilet
9. Replace thermostat
10. Replace window in kitchen
11. Replace torn roof section
12. Pressure clean & paint outside
13. Build two porches 4' x 7' & steps
14. Coat roof
LOT # 5
1. Replace screen door
2. Replace ceiling in living room
3. Replace carpet in living room 18' x 12'
4. Replace window in living room
5. Rebuild closet in living room
6. Replace window in bedroom
7. Replace rear door
8. Replace medicine cabinet
9. Replace outside water heater cover
10. Replace paneling in rear bedroom
11. Replace carpet in bathroom 10/ x 7/
12. Rebuild closet in bedroom
13. Pressure clean & paint outside
14. Build two porches
15. Coat roof
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LOT # 9
1. Replace west sto~ door
2. Replace shower head
3. Replace toilet tank top
4. Repair drawer slides in bedroom
5. Paint walls in living room
6. Replace screens in living room - 2 sides
7. Replace light switch living room
8. Adjust kitchen cabinet doors
9. Replace window & sill bedroom on west
10. Replace light globe in bedroom
11. Fix leak in bath vent on roof
12. Fix toilet seat and flushing mechanism
13. Replace rear door on east side
14. Repair floor by doors
15. Repair outside.metal se~s
16. Clean carpet .
17. Pressure clean & paint outside
18. Build two porches
19. Coat roof
LOT I 10
1. Rehang closet doors
2. Replace hall mirror
3. Replace carpet in living room & hall
4. Repair light over sink
5. Repair ceiling in living room
6. Replace two windows in living room
7. Replace paneling in living room
8. Pressure clean & paint outside
9. Build two porches
10. Coat roof
LOT I 11
1. Replace living room light
2. Replace glass in front door
3. Paint ceiling
4. Hang closet door
5. Repair paneling in hall
6. Repair shower
7. Repair outside electrical plug
8. Replace fascia stripping outside
9. Pressure clean & paint outside
10. Build two porches
11. Coat roof
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LOT # ....L-
1. Repair front door
2. Repair paneling in front room
3. Repair screens in front room
4. Repair air conditioning hole - front room
5. Repair kitchen cabinets
6. Repair pantry door
7. Repair kitchen window
8. Replace shower curtain rod & curtain
9. Repair window in rear bedroom
10. Repair air conditioning hole in rear bedroom
11. Repair screens in rear bedroom
12. Cover holes in electric panel
13. Replace carpet in hall 3' x 9' and
n carpet in bedroom 12' x 17'
n carpet in living room 12' x 19'
14. Replace thermostat
15. Pressure clean & ,paint outside
16. Build two porches
17. Coat roof
LOT # 7
1. Replace kitchen cabinets
2. Replace kitchen floor
3. Replace kitchen ceiling
4. Paint kitchen walls
5. Paint living room ceiling
6. Clean carpet
7. Rehang over door outside
8. Pressure clean & paint outside
9. Build two porches
10. Coat roof
LOT # 8
1. Replace front window
2. Replace light fixture in living room
3. Paint ceiling in living room
4. Repair paneling in living room and hall
5. Repair kitchen cabinet doors
6. Replace toilet seat
7. Replace toilet paper holder
8. Repair back door
9. Replace screens in back bedroom
10. Repair window in back bedroom
11. Paint Interior
12. Carpet living room, bedroom, hall
13. Caulk tub
14. Replace kit~hen ceiling light
15. Pressure clean & paint outside
16. Build two porches
17. Coat roof
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LOT # 12
1. Replace two windows
2. Replace two doors
3. Repair light switch in living room
4. Repair light switch in bedroom
5. Repair wood in two windows in back bedroom
6. Replace shower head
7. Replace fascia on outside
8. Pressure clean & paint outside
9. Build two porches
10. Coat roof
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Agency: Homeless Emerqencv proiect, Inc.
Year: 1989 - 1990
APPENDIX B
proiect Award
Funding for renovation of up to $30,000.00 will be provided to
purchase a mobile home and for renovation work that includes
structural, electrical, plumbing, and miscellaneous repairs to
mobile homes located at the Homeless Emergency Project Transitional
Housing Facility.
TOTAL $30,000.00
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APPENDIX C
METHOD OF PAYMENT
All payments shall be on a reimbursement basis only.
All requests for reimbursement shall be supported by proper invoices, payrolls,
checks, receipts, and other documentation as requested.
Any program income shall be submitted to the CITY through the DEPARTMENT at least
Quarterlv. Fees collected, if any , shall be reported but are not to be constJ;"ued
as program income.
Requests for reimbursement shall not be reduced by any program income received.
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Subpllrt K--Clher Proorllm
Requln:menla
\ 570.(.00 Gc>~ral
(u) Section l04(b) t' the Act providel
thul an)' grant undcr ~cction lOG of the
Act shull bc r.. .c' nly il the pDnlec
certifieB 10 Ihe Butiduction 01 the
Secreta'r)', ."mo~ OUlcr thinp, thDt the
grgnt "~'illlle,conduclcd Dnd
Ddminislcrcd in confonnil)' wiuI Pub, L
f\n-352 Dnd Pub. L 9O-2Ch," Dnd. furthcr,
thDlthe granlce "will comply with the
olhcr provision6 of lhis lille f1nd with
olher applicable laws:: Section 1 (}.jld)ll)
of the Act requires thaI the Secreta:.'
clt:lermine with rcspect to frants ma'de
pursuilnl 10 Bcclion l06(b) (Entitlement
GrDnts) and 106(d)(2)(B) (HUD-
f,dminislered Smllll Cities Grants), at
le~sl o~. en annual besis. emong other
Ihmp. whether lhe granlee has carried
oUI.IIIS] certifiea lions in compliance
,",:I~ ~e requirements E.nd the primery
oDJecllves of this Uue and with othcr
applicable Isws . . . ," Certain other
stalut~s. ~re expreBsly made applicable
10 flcllYl,LJeS assisled under the Acl by
the Act Itself. while olher laws nol
reierrcd to in the Acl IDay be applicable
10 such acUvities by their own lenns.
C7r.l~in slatules or E.xecutive Orders
wnlClJ IDIlY ue spplicnble 10 activi1ies
assisled under lhe f.cl by tbeir 0....71
terms are aciministcree 0; eniorced bv
8u.vemmenlal dcpanroenl.1 or sgenci;s
olner than the Secretary or the
DepartmenL This Subpar! K enurnersle6
laws. wNeb the Secrelary ~-ilJ treClt af
apphcable 10 p-ants made under secUon
106 of Lbe Act. other lhaJ? granls 10
APPENDIX D
OT~R PROGIW.1 REQUlREHENTS -I
Slate~ made pursuant to ~cction l00[d)
of Ihe Act. lor purposes 01 the
detcrminDliont descriucd ebon 10 be
made by the Secretaf'}' under section
l04(dllJ) ollhe Act. including 6101ules
expressly mDde DppliCDble ny the Acl
end certain Olher IlaluleB end Excculive
Orden for ,,'hich the Secrelary has
enforcement respon~ibilil)'. The Dbsencc
of mention herein of Dn)' olher stslule
lor which lhe Secrelof'}' docs not hove
direct enforccment responlibility is nol
intended 10 be lukcn ss liD indicDlion
thDt. in the SecrelDf'}'S opinion. such
~tDlule or E.xecutive Order h not
applicoble to activities Dssislcd undcr
the Act. For IDYl'S which the Sccrelor"
,,'illtreot as Dpplicuble to frllnts made
10 Slilles under section JOO(d) of the Act
for purposcs of Ule dClcnninolion
required to be mil de b\' the Secre IDrv
pursuonl \0 leclion 104[d1(2) of Ihe Act.
see ~ 570.(96.
(b) This Subporl Dlso sets forth cer!oin
additional progrDm ~quiremcnls which
the Secrela!')' haB determined 10 be
applicable to gran" provided under the
Ac: as a mailer 01 administralive
dlscrelion.
(c) in addition to sranls made
pursuanl to seclion l00(b) s.nd
100ld){2)[B) 01 lbe hc! [Subpart6 D end r-
01 this Pan. respecti)'ely). the .
requirements 01 Ihis Subpart K ere
applicable 10 STanis' made pursuant 10
seclions 10i and 119 01 the Acl
(Subparls E and C, respecUvely).
~ 570.601 Pub. L 56-352 and Pub. L 90-
26<\; Executive Oroer 1106:l..
Section l(}.j(b) of ule Acl provides thaI
ilOY granl under ~ectjon 100 01 L'>1e Act
s.hall be made only if the e'antee
certiiies 10 t}1e satisfaclion oj L'-le
Secrela!')' that the grs.nl "will be
conoucted and adminislered in
conformily with Pub. L 80--35~ and Pub.
L. g.~2M." Similarly. sectioo lGi
provides that no granl ma)' be made
D-l
under thst tCclion (Secrela!')'.
DI~cretionsry Fund) or ICction 1 JQ
(UDAC) ....-ithoul aslisfaclory BBfurencn
10' the ISUle effec\.
(a) "Pub. L B5-3~2" refen \0 Tille \'1
of the ClvilR~hll hc\ of 1004 (~2 U.s,c.
20::()(1' elleq.), ,,'hich providcl that no
perl on In the United Slolel t,hDl\ on the
eround of race, color. or nDlionll1 oriSin,
be excluded Irom pnrticipDlion In. bc
denied thc beneflt6 of. or be &uujecled 10
discriminolion under any progrom or
aelh'lIy reccidng Feders} fmDncllll
o~Bielnnc6. Section 502 o[ the Ci\'ll
Rights Acl of 1[}{}{ wrcct& each Federlll
depo.r\mcnt Dnd agenc)' empowered to
exlend Federnl fmDnciol a6sislllnce \0
any progrom or Dctivit)' by woy o[ grDnl
10 effecluote Ihe forcgoing prohiui!ion
b)' issuing rulc~. rcgulolion~, or orden of
gcnero\ Df'pllcobilil)' which sholl be
comiflent wilh IIchievemenl ollhe
. 6IDIUlC DUlhDritiTT'3 the fInancial
ussislance. HUt) fe~lollon6
implemenling the requiremenl' of Tille
Vl wilh respecl 10 HlJD pregrom~ are
contained in 24 crn ParI 1. .
(b) "Pub. L 9V-~" relen to Title Vlll
of Ihe,Ci\11 Rights Act oJ 1%8 [<2 USC.
3GOl e/ Geq.). populerl)' Xnown IlS the
Fair Housing Act. which pro\'icic~ Ihal il
is the polic)' of the Uniled SIale6 10
proviae. \\1thin COnG\ilUlional
limilation6. lor lair housing Ihroughoul
the United States and prohibits nny
person from d.iscriminating in the sale or
renlal of housjn;. the financing of
ho'.:sing. or lhe provisionef brokerage
~en'ices. including ill any \<>'~y making
unevailable 0: cienying a ciwelling to
any.person. because of face. colo;,
religion, ee>:.. or national origin. Tille
VIIi lurther require. Ihe Secretary 10
a dminis ler the programs and E. Clivi lies
relelinB \0 hOUGinr and urban
Development in e manner affirma livelv
\0 further the pu.rpoGes of Tille Vll1. .
Pursuanlto \.his slatulon' direction the
Secretary requires thai granlee' .
administer all programs a11a aCliyilies
I
reloled 10 housing nnd communil)'
drvrlopm~n' in 5 mannrr 10
oll,nnnlivc\y further (uir housing.
lc) Execulive Order 11003. as
nmended by Execuli\'e Ororr 12259
direcI' the Deportment 10 toke all :,'ction
neceSSury and oppropriale 10 prevent
discriminution because of rDce. color.
religion (creed), 8CX. or nnlional origin.
in Ihe ,nle. leasinE. renlal. or other
disposilion of residentiul properly and
reloted locililieE (includins land 10 ue
developed for residential use). or in the
use or oceupo ney lhereol. if Euch
properly ond rein led locilitieE ore.
omong other things, provided in ....hole
or in pori wilh the Ilid of loans.
udv<lnces, granls. or conlrihulions
lI~rce\i.lo be mnde bl' the Federol
Government. HUD r~gulolio06.
implemenling EHcuti\'e Order 11OG3 are
contOlined in 24 crR Pori 107.
~ 570.602 Sllcllon Hl9 ollhl Ae\.
(<1) Seclion 1cY:l ollhe Acl requires thai
no person in the Uniled Stales shall on
the ground of roce. folor. national origin
cr sex. be excluded from parlicipation
in. be denied Ihe benefits 01. or be
subjected to discriminalion under. any
program or activily lunciee in ",hole or
in perl ",ith community development
runes made available pursuant 10 the
Act. For purposes of Ihis section
"program or aclivil:,"' is defined as any
[unclion conducted b)' en idenlifiable
administrative unit of the recipient. or
by cny unit of government. subrecipient.
or private coni.:<lcIOr receiving
comJnuni\y developmenl funds or 10<lns
lrom Ihe rec:ipi!::nl. "runded in whole or
in pari ,,'ith commt;nily dev'elc-pmenl
lunds' me<ln~ Ihal commtlnily
developmen\ funes in a:1\' amQunl in the
lorm of grants 0; proceeds Irom HUD .
guaranleed loan~ heve been Ir<lns[erred
by the recipient or s subre;;~ient 10 an
idenlifiable adminis:ralive ~nil and
disbur!ec in a program ~r ac\ivil\'.
(bJ SpeCific discrimin%r)' octions
pro/JiiJ:/ed ond correc!i,'e Dc/ions. '
{i) f. recipienl may not. uncier any
program or acli,'ily 10 which the
'-
regulolions of Ihis rllT1 m~)' apply
dlrectl)' or Ihrourh eontrac\Ua: or olher
!lrran~rmcnts, on the ground 01 rllce.
color. noliolla\ origin. or lex:
(il Uen)' all)" l:.cilllies, err\'iccI.
l'n<lnciol /lid or other bendi\! provided
under Ihe progrum or aclivily.
(ii) !'ro\'ide on)' lacilitic~. ~eT\'ices,
finaneilll /lid or olher beneli'. ,,'hich ore
different. ur ore provided in II di[lerenl
form Irom Ihut provided 10 olhen under
Ihe prosra01 or oclivil)'.
(iii) SuujecllO se~re8alcd or leporOJle
IreTllmenl in ony IlIcilily in. or in OilY
moiler 01 process rel<ll~d 10 receipl of
llny service or benelil under the program
or uCli,'ily.
Ii\') Restricl in !lny "'/I)' cccess to, or
in the enjoymenl of ony advanlage or
pri\'ilege enjoyed by olheD in
COlUll:clion wilh loci\ities. Hr\'ices.
financial nid or other benefil. under Ihe
progr:Jm or acli\'ily.
tv) Trenl an individual differenlly
Irom others in delermining ....hether the
individual satisliel any odmission.
enrollment. eligibilily. membership, or
olher requirement or condilion which
the individuol must meet in order 10 be
provided any lacilities. services or olher
benefit pro\'ided under the prosram or
ilctivi:y.
(\'i) Deny an opporlunity to parlicipale
in a program or aclivily as an employee,
(2) fo. recipient may nol ulilize criteria
or melhoas of cdministralion which
have the effecl 01 subjecting individuals
10 discrimination on Ihe basis o[ race.
color. n<llional origin. or sex. or have the'
e[lccl of defeating or substanlially
impairing accomplishmenl of Ihe
olJjeclives of the prog~am or aClivity
with respect 10 indiviciuals of a
porlicular race. color. nalional origin, or
sex.
(3)!\ recipient. in delerrnining Ihe site
or location of hotlsillg or lacilities
provided in whole or in pari wilh lunels
under this pan. may nol make seleClion,
of such site or location which ha\'e the
efiec:\ 01 excluding individuals Irom.
denying u"em the benenls 0:' or
subjecling Ihem to discrimination on the
1:>-2
. I
gruund 01 rur.c, color, national crigin. ("If
Eex: or which hllve the purpo~e Of ellcet
oJ dcfcutinR or subslontial\y in1pairin!;
the acr.un1p\ithmcn\ of the oujeelivcS cf
th~ hcl /lnll ollhis ~eClion.
l4)li)In udn1inislering 8 progrilm or
/lClivily lunaed in ",'hole or in pari wllh
COGC lunds rcp:lroinR which Ihe .
recipienl hOlE prcviously diECriminuled
OE;IIO~I persons on the ground 01 r/lce.
color. nulionul origin or iCX. Ihe
recipient musl lu\;e oflinnolive action 10
overcome the ellccts 01 prior
di$criminalion.
Iii) [,'en in ,he ob~ence o[ tUcn prior
discriminalion,6 recipienl in
odmlOislerinR II progr:Jm or oclivit)'
{unded in ",hole or in port with CODC
lunds should luke oHirmolivc 6clion to
overcnme Ihe ellccls of conditions
,,-'hieh ,,'ould olhcl"""ise resull in limiting
parlicipaliun by persons 0\ [i pllrlit:u\ar
filce, color. nalional origin or sex.
Where prcvious discriminulory practice
or uSilge lends. on Ihe ground 01 race,
color. nalional origin Dr sex, 10 excludc
individuals Irom participetion in, 10
deny them Ihe benefits 01. or 10 suujec\
Ihem 10 discrimination under an)'
program or aclivit)' 10 whicn this pari
applies. the recipient" has an oblig<;lion
10 lake rensonab\e action to remo\'e or
overcome the consequences of Ih~ prior
ciiscriminalory prtJclice or usage, enO 10
a ccomplish the purpose 01 the Ac:\.
liii) A recipient shell not be prohibited
by Inis parllrom lakin(; en)' action
eiigible under Subper\ C \0 emeliorate
en imbalance in service5 or facilities
provided \0 an)' geographic area or
specific group of persons wilhin its
jurisdiction, where ,tne purpose o[ such
sclion in 10 overcome prior
ciiscriminelo!)' practice or usage.
(5) Not,,-'ithslcnding anything 10 the
contrarv in Ihil seclion, T10lhing
conlain'ed herein snall be construed to
prohibit any r~cipienl [rom meinlaining
or conslrucling separalE livin:; iacilities
0; resl room lacilitiet [0; tne different
sexe:.. Furthermore, selectivity on the
basis o[ sex is not pronibi\eo wnen
insti\ulional or cus\ooi<ll services can
\\ APPENDIX E
- I
THE FOLLO'.iING SECTION :3 CLAUSE SHALL 15E INCLUm:D IN ALL COl_TRACTS FOR '.iORK IN
CONNECTION \.11111 A SECTION :3 PROJECT:
I
SECTIOH 3 CLAUSE
A. The \Jork. to be performed under this contract is on a project assisted
under a program providing direct Federal financial assistance froro
the l~partment of Housing and Urban Development and is subject to the
requirements of Section J of the \lousing and Urban Development Act of 1968,
as amended, 12 U.S.C. 170u. Section 3 requires that to the ~reatcst extent
feasible. opportunities for training nnd employment be given lo....er income
residents of the project area and contractS for ....ork. in connection ~ith the
project be a....arded to businesS concerns ....hich are located in I or ol..'T\ed in
substantial part by persons residing in the area of the project.
n. The parties to this contract vill comply vith the provisions of said Section 3
and the regulations issued pursuant thereto by the Secretary of !lousing and
Urban Development set forth in 2~ CFR, and all applicable rules and orders of
the Department issued thereunder prior to the execution of' this contract. The
parties 'to this contract certify and agree that they are under nO contractural
or other disability ....hich ....ould prevent them from complying ....ith these
requirements. .
C. The contractor \Jill send to each labor organi::ation or representative of
\Jorkers.....ith \Jhich he has a collective bargaining agreement or other contract
of understanding, if any, a notice advising the said labor organi::ation of
\Jorkers I representative of his cOIllrllitmentS under this Section 3 Clause and
shall post copies of the notice in conspicuous places available to employees
and applicants for employment or .t raining.
D. The contractor vi1l include this Section 3 Clause in every subcontract for
\Jork in connectiqn vith the project and vill, at the direction of the
applicant for or recipient of Federal financial assistance, take appropriate
action pursuant to the subcon:ract upon a finding that the subcontractor is
in violation of regulations issued by the Secretary of Housing and Urban
Development, 2~ eFR. The contractor ~ill not subcontract ~ith any subcontractor
\.lhere it has notice or knovledge that the latter has been found in violation 'of
regulations under 24 CFR, and vill not let any subcontract unless the
subcontractor has first provided it ....ith a preliminacy statement of ability to
comply vith the requireroentsof these regulations.
E.. Compliance -..'ith the pr'ovisions 0 f Section 3, the regulations set forth in 24 C?R,
and all applicable rules and orders of the Department issued thereunder pdor to
the execution of the contract, shall be a condition of ~he Feder!l financial
assistance provided ::0 the project, binding upon the applicant or recipient for
such assistance, its successors, 'and assigns. Failure to fulfill these
requirements shall subject the applicant or recipient, its contractors and sub-
contractors, its successors, and assigns to those sanctions specified by the
gr&,t or loan agreement or contract through ~hich Fecieral assistance is provided,
and to such sanctions as are specified by 24 CrR 135.
E-l
A?PEl,:JI}: ?
\
N~:-!C~ 01._'QUlP.!:."Zh"! rOR }.!TIP."V:r:rv:: J..C:-~ I
TO ENSURE EQUkL D'J>LQYY.!:N'T OPPORTIJN1 'f'I
(~ECU'T!VE ORDER 11246)
1. The Offer-or's or Bidder's attention is called to the ";::qual oppor'tunity
Clause" and tJ1e "St.and.a=d rede:-al ;::qu~l Dlployment opportu.-..ity Consu:"Uc-
tion Con~ac~ Specifications" set forth herein.
2. The goals and timetables for minori::)' and fer.ale particip&t.ion, expressed
in percentage ter::'-5 fo:::- the Cont.=actor' s aggrega te ,,'orkforce in each
trade on all const--uction work in the covered area, are as follO"'s:
l'.. Goals for Female U tili::!:a".:i on , hll 'J':-aces:
h.RE.h COVERED
Goals for Women apply na tion....ide.
GOALS AHD 'TIMETABLES
'rime t.able
Goals
(percent)
F::-om Apr. 1, 1978 u.'1 t.i 1 1-~. 3l, 1579. . . .
F:-om A?=. i 1979 u.'1 <;:i1 !-ie..;::. 31, 1980. . . .
-,
From Apr. , 1960 un"'; , Ha r . 31, 1961. . . .
-, '---
3.1
5.1
6.9
E. Goals for P'no:::-itv U~liz2~ion:
TJ:t-MP..'t.-ST ..
p:::~?.s3u"RG ,
':""r .,
-~. ,
;..:?2A
~~e2 coverec: P~llsborough, PascO, and ?~~ellas
Cot:.."'l::.ies, Fla.
Goals ~'1d Time~lesl
Trade
Goal
(pc:'cen t)
..
. - ,
1'"..1.._.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. ..
17.9
.
~=cr L~e life 0: ~~e projec,;:.
~nese 9021s are applicable to all ~~e Con~2ct:or's cons~-uc';:ion ....o:'k
(....he~~e:' or not: it is Feoeral 0:' ieae:,~lly assistea) perio~ec in ~~e
covered a..rea.
~e Contractor's co=?liance ~i~~ ~~e :::x~c~~ve Oree:' and ~~e regul2~ions
in ~l C?~ ?a..r~ 60-4 shall ~e ~ased on i~s i~plement:ation of ~~e ~~1
O?pcr~~~l~f Clause, s?C=ific a=fi=mztive action obli92ticns re~irec by
?-l
~'"le spec:!.:icl.~:.ons le-c !o:-:.'l in .:l C!"R 60-'- 3 (al, ar,. ~ ef:o:r~s ~o :;-iee':.
the goe.ls established for :.~e geographical area ..:he~, :.'1e con~ac~
r"u1~ng froo thi' ,olicitacion i, to b. p.rfo"",.d. Th. ho"'" of r~norit,.
. nd [."..1. =p 1 0,"" n t .nd tni n i ng mU' t b. ,ub <<An <i all,. ~"if 0,"", th roU 9 ho u t
the '.ng th 0 ft." con <=.ct. and in'. ch <= .d.. · nd th. con u. c tor ,h.l1
CAk. . good fAit.' .fforC to ~~p10y ~inor'ti., .nd wo~.n .v.n1y on .ach of
i cs projec<s. Th. cronsf.r of ~inori <1' or f.....le .mployees or tnin."
from Contrac~or to Conuac:.or or from projec~ to p=ojec~ for ~'1e sole
p""CPO" 0 f mee ~ng the Con u.ctor " goals ,hall b. · vi 01' <i on 0 f th.
conuact. the Lxecutive Ord., and t.,. r.gu1.tion, in " CCR Part 60-'.
Compliance ....ith t..'"le goals ..:ill be meascree again$-:: the tou.l l,Jor>~ ho":'=s
performed.
3. Th. Con u actor ,hall prorid. ,,,it ten nod fica tion to the 0 i" c tor of t."
off i c. 0 f F ede roJ. Conu act compH anc' Programs within 10 vor'.i ng da,., of
a....~d of any cons~~c~on s~conuact in exceSS of $10,000 at any tier
for const-~cdon work ~"d.r the conuact r"ulting from ",i, ,01iCitocicn.
The notification shall list t.,. name. addr.,sand t.1.phon. n~.r of the
subcont=actor; "",p10yer id.ntification n~.r; .,Li:~ted do11a: amoont of
the subconuact; .stimat.d 'tarcing and completion dat.' of the ,ubcontIactl
and the geogra~hical area in ~hich the contract is to be perfo~ed.
, . >.5 us ed in this ,'otic.. and in the contI ac t r"u1 ting from thi s so 1i ci to ti on ·
the "covered area" is Pinellas Co~~~' ;lorida.
60-4.3 (a)
EQUF~ O??O~r~~l7Y C~;USE
During the perfo=o~nce of this contrac~. the contractor agr.'s '5 fol10us.
1. The contractcr ,-ill not eiscriminate agains~ any ",plo,.' or applicant
for emp10,~.nt because of rae.. color. religion. ,.x. cr national crigin.
'I'ne con-:.r~c-.:c:: ...-ill take affir1l'\2.tive ac~~;1 to €or-.sure ~-:?t applican~ are
employee. and that employ..' eo. t=ea~~e eu=ing eP?"o,~.nc ci~oouC r.ga=e
to th.ir race. color. r.1igion.seY.. or national origin. such ac~ion shall
incluce, ~ut not be li~ted to ~'1e follo~ing: ~plo:~ent, up~::adins,
CeJ1Iotion, or t=ans:::er; rec=ui -.::nent or :::ec:-v.i vnent acve:::tis ing; layoff or
terminatipn, :::ates of pay 0:: ow'1er fo~ of com~r.sa~on; and selec':.ion
for training, includino aDDrenticeship. 'I'ne cD~tractor acrees to cost
in cons?icuous places. - av~;"aHe ~o ';'?loyees ano ,?p1ic"';;ts for ~?loY-
I;',e:1t, nodces to be p::-ovioe6 se-::ting fc:-~') ~")e provisions of t.:'1is nO:-:-
cisc=i=ina~ion cla~e.
2. The con::.=actor. ....ill, in all solicitatior'.5 or aeve.r':.ise.:te;.t5 for EZlployeeS
placed by or on be.....alf of ~'1e contractor, st.z.te ~Jz.t all c'uz.lified
- ..
applic~~ts ~ill receive consioera~on for e-~lo:~ent ~i~~out regard to
race, color, religion, seX, or natio;1al origin.
~. 'I'ne con::.=actor ~ill send to each labor ~~ion or :::e?resenta~ve of ....orkers
..:itil ..:hieh he has a collective bargai.;;i::g a~reelnent 0::- e~'1er centrac-:: or
. ..,
'.:nc.ers:..z..nc..:..n~, a notice to be provided advisins tile saie 100r u."ion 0::-
....cr}:ers I representatives of the. CD..tractc!", s cc::=..i :::;le..r;tS \.:...')6e:: tr.is
seedeD, ano shall post copies 0: ~'1e notice in conspicuous places avail-
a.l:::.).e tD e=ployees and applica"ts :0:: eJTiplo:-::1e:-,-:.
:-2
. ' <.
\'.
':"'ne con t..= a c t.or. \.: i 11 'e. ..._~?l y
-'
-of Septerr~er 2~, 19 5, Lnd
of ~~e Secret~ of Laber.
,,'::.~ ell Frovisions of [xel :i.ve Or:.er 1l2~6
of t.':1e rules, regulations; tend releva.nt orders
5. The cont..=ac~r ~ill fu-~ish all information And reports re~red by
Executive Order 11246 of Septell'ber 2~, 1965, And by r.lles, regulations,
and orders of L~e Secret~~ of L~r, or pu=suant ~~ereco, and ~ill pe~t
access co his bool:s, records, and accounts try t.~e ac.:-...inis t.ering agenC)'
and :.he Sec=et.ary of Labor for purposes of investigation co ascert.l.i.n
cc=pliance ~ith such rules, regulations, and orders.
6. In t..~e even'C of the cont=actor's non-compliance "it.~ the nondiscr~~;nation
clauses of this cont=a.ct. or ....itb any of the said rules, regulations, or
orders, this contract may be canceled, terminated I or suspended in 'Whole
or in part and the contractor may be declared ineligible fDr fu=ther
Goverr.men'C cont=acts Dr federally assisted cons:ruction cont..::"acts in
accordance 'Wit..~ procedures authori~ed in Executive Order 11246 of
Sept.e=ber 2~, 1965, or by rule, regulation, or order of L~e Secreta-J'
of Labor, or as otherwise provided by 10.'-'.
7. {he cont:rac~r ....ill include the portion of the sentence i.;=ediately
preceding paragraph (1) and the provisions Df paras::-ar::r:s (1) t..".=ough (7)
in every subcontrac't or p~chase o::-cer u!1less eXelf.pt.ed by rules, regula-
tions I or orde::-s of the Secret.a...ry 'of LabDr issued pu=sua.."it. to section
20~ of ~xecut.ive Order l12~6 of Seot~-ber 24, 1965, so tha~ such provisions
....ill be bineing upon each subcont.=~c::o::- or vendor. The concacu::r ....ill
U0,e such ~ct.ion ....ith resoect tD a..~v subcont.=act 0::- p~chase order a5
L~e ar.~'~isterins agenCY ~v cirect' as a means 0: enforcing such provisions,
including sanct.ions for- non:"comoliance: Providec., nO'Wever, That in t')e
even~ a cont.=actor becomes invoived i~, or is ~~reatened ~ith, litigat.ion
~ith a s~cont=actcr or veneor as a result of such direction by the
ad:-..inis"Ceri:Jg agency, t:'1e contractor may reques"C the O"it.ec St.a-c.es to ent.e=
in"CD such litigation to protect L~e interests of the United 5tztes.
ST..~,ND;'..?.D F:::D:::.::<J:.L :::Qu;'.L :::H?LOY:1.::.~T OPPORTUNITY CONST?UCTION COt;:r:'..J,CT
S?~C17:rc;..TlOHS (:::)2CUTIV::; OF:D:::R 11246)
1. ;'..5 used in t:'1ese specifications:
c... ~C:>ve=ec i:.=e2.." ~=c...ns :.he geoS'"=2.p:-:.ic.al .::..=ea Ges~=i..bed in t....~e so~ici tG-
tion ==o~ ~hic~ ~~is ca~t=ac~ =es~~~ec.
b. flDizect.c:,," me~s Di:rec'":.:::,:", O==ice of ?eae:.-al CC:1t:=2.C~ Cc=:::'::....:.~~ce
?rOC=~5 D~~~ec S-a-es DQ~.-~~o-~ of ;-~c_-, or ~~'_' .oe::-son ~ ~hc~
_ , .~__ ~ L.. ....:"G._---..~..,_ - ~
~'1e Direc"Cor oelega tes aut.:~ori '::)'.
c. n::::::plcyer ide:Jt.i:ication nt=:'be.=" mea..~..s the Feceral Social Sec~ity
nu=be..r used OD ~'1e ~loyer's Quarterly ;ede=al Ta.x Re::-.:rn, o. s.
':'=ec.su.....-)! De?c..==:Je::~ =c::-:n 9~1..
d. II :~nc=i -=:~" ine; 1 uoes :
~ ..,
:-.:;
..
(1) Black (all plrsons having origins in a.ny of tJ'I' Elack
}..!rican racia.l groups not of Hispanic origin)";
(2) Hispanic (all persons of Hexiea:n, Puerto Rica.n, Cuban,
Cent=al or South kmeriean or other Spanish Culture or
origin, regarcless of race)
(3) ;'.sian and Pacific Islander (<:11 persons having origins
in ~ny of the original peoples of ~~e r~r East, Sou~~east
Asia, the Indian Subcontinent, or tile Pacific Islands) Uld
(4) Alnerican lndian or J..las}:an llative (all persons having
erigins in any of the original peoples of Hor~1-j tunerica and
maintaining identifiable tribal affiliations through member-
ship and participation or cocmuniq' identification).
2. h"henevcr the Contractor, or any Subcont..::"aetor at any tier, subcontract:.5
a portion of the work involving any const-~ction t:ade, it sh~ll
physically include in each subcontract in excess of S 10,000 the provi-
$~ons of these specifications and the Notice ~hich con~ns ~~e ap-
plicable goals for. cinority and female participadon c...'''Jd ....hich is set
forth in the solicit?tions from ....hich this cont=act resulted.
3. If the Contractor is participating (pu=suant to 41 CFR 60-4.5) in a
nometo~.Plan approved by ~~e o. S. Department of Labor in the covered
area ei the:::". indi vi dually or through an associa tieD, i t:.5 af fi=ma t..i ve action
obligations on all'~ork in the Plan area (including goals ~nd tiPetables)
shall be in accordance ....ith that Plan for those t:ades ~hich have ~~io~~
Farticipating in the Plan. Contrac~ors mus~ be able to demonstra~e their
participation in and compliance ....i~~ ~~e provisions of any such BometO~~
?lan. ~a~~ Contrac~or or Subco~t=actor participating in an approvec plan
is inch vicually required to COIn?ly .....i'dl its obliga t.ions \.l.'1cer ':..he E~O
clause, and to IT,ake a good fait.'1 e'=for~ t.o achieve each SlOal ~'1cer t:ne
Plan in each trade in ~hich it has employees. Tne overall good faith
perfo~~ce by o~~er Contractors or s~cont=actors to~ard a goal in ~~
approved Plan does no~ excuse any covered Contractor I 5 or Subconuactor I s
f~ilu=e to take good fai:n efforts to achieve ~~e ?lan soals and t.~e-
-cable.
4. The Contract.or shall i~leroent t.~e soecific af:irwa~ve act.ion standa=~s
F::-ovided in ?arasraphs 7a -:':'1ro'..lch 0 of t.~ese soecificacio~s. Tne goals
set for~"l in t.."o)e sclici'-.::..at:.ion ;::;0::;:'- ...hich this ~ont=act. res,-,l~ed a::-e
expressed as percent.ages of 'die to-.:2.1 hou=s of e.r.?loYIDe..~t. a:1d -crai:;i..~S
of ::..inori::;- and fe.:r.ale u':.ili;;:at.ion the COrl-:.=actor should r::asonabiy be
able to achieve in each co~~~~::~on -:.=ade ~'~~ich 'i~ has employees ~n
'die covered area. T.,e Contractor ~s eA?ected to wake s~s~'1tially
\.l.'1ifo~ Frogress to\.Jard its goals irl each craft du=ing t.~e period
specified.
5. l~ei:ner -:.-'1e ,?ro\risio:;s of c...~y collec~ve b=..=s:aining asreeme;,t., nor tDe
faih:..re by a u:;io~ vi ~~ ;,,'hol:!: t..:,e Contract.or nas a collective bar::;ai:;ing
ag-reel:le:;"t., to refer eis"le:: cinorities or ....c...sn shall €..):cuse the co;;-:.=ac-
~cr's cbli9atio~~ ~'1cer 'dIese spEcifications, Executive O::ce:: 112~6, or
~~e ~e~~la~ons p=o~~19a~ec pc=suan~ the=e~o.
F-4
c=:':'c=
.._ . e :.:,;,..:,: I~;":. , :.:.. Go -; . -; . '; : ~:- -..:. ~ """ - '- ~ :-... -'
;'0 be cou.-: tee in meet:. ,~le gca:s, sl.:=h l.Fprentices ?o C1~ :-= a:..no;es :r,~S t .
bl; e.ll",?loyec by '~J')e \::=,1.. ..ct.o:- 6~in~ ~'1e t=6ining pe::io - e.nc t.:'1e
Cont.=actor ll1ust have '.ade a COInr..it-o;>ent to eJllploy the aPt-entices and
trainees at the completion of their uaining, subject t.o tJ1e availabil-
ity of employment opportunities. - Trainees pust be trained pu=suant to
training programs Approved by the U. S. Departll'lent of Labor.
7. 'r."le Contra.::t.or shall take specific affirmative actions tD ensure equal
cmplo)'u\en t opportu."li t)'. Th.e evaluation of tJ1e ContractDr 's cor;;pliance
....itJ1 these si'ecifications. shall be based upon its eEort to achieve
mayi.tnum results from its actions. The Contractor shall COc\mlent t....ese
effor~ fully, and shall implement affirmative action stepS at least as
e>:tensi vc as the follol.'ing:
a. Ensure and maintain a ...,or}:ing environment free of ha..=rassment.,
int~dation, and coercion at all sites, and in all facilities at
.:hic.!') tJ1e Cont:=actor's e.mployees arc assigned to ,",od:. The
Cont..ractor, ...,here possible, I.'ill assign Do'O or 1l10rc.....omen to each
consL~ction project. Tne Contractor shall specifically ensure that
all forell1en, superintendents, and otJ1er on-site supe~isory personnel
arc a~a=e of and carry out tJ1e Contractor's obligation to maintain
such a .....orking environment, ...,ith specific attention t.D minority or
f~le individu~ls .....orking at such sites or in such :acilities.
b. Establish andwaintain a cu=rent list. of minority and felTIale
recnu t:rnent sources, proviae .....ri tten notifica tion to cinori ty and
female recruitment sources and to communiy' or9ani~ations ~hen the
Contractor or its unions have emplo:~ent oppor~unit..ies available,
and maint.ai:1 a record of the organizations I responses..
c. t,aintain a c-.:rrent file of tJ1e names, acdresses and telephone
n~ibers of each minori~ and female off-the-st=eet a??licant and
JJ'~nori~' or female referral from a union, a rec:-..:i ~en:' so-.:rce or
co=unity organization and of ",'ha:. 'action ....as taken '"'i~'1 respect
to each such individual. If such incividual ....as sen:. to ~')e union
hiring hall for referral ane .....as not r~ferrec back to ~'1e Contractor
by ~'1e lli~ion o~, if referred, not employee ty the Contractor, this
shall be documented in the file ~it.n ~')e reason therefor, along ~ith
~hatever additional actions the Con~actor may have taken.
"\
d. ?ro'l."ide irr::nediate ....=itten notification to t....e Directo:.- ....hen the
union or u;;ions ....i-=.."; ....hieh the Con::ractor )-.as a collec':.ive
bargaining asre~~en:. has not referred to ~"e Con::ra~O:'- a JJ'~ncrity
person or .....o~an sent by the Con::..::actor, or ~hen ~')e Con::ractor has
ot...'1cr i,jfor:;"~t.ion that the \.:.nion refer::-al r:::-ocess r.as illpeded 4-'""...he
Con~ac~o=ts e:forts to mee~ i~ obligations.
e. Develop on-~"e-job ~aining opportlli~ities and/or participate in
::raining pros::-ars for the a=ea '~'hich express 11' include minor i ties
an~ .....o~en, including upgrading p=og=ars and apprent..icesr~p and
::.::ainee ;:rog=a.,-.s relevant to -;:..'1e Con tractor' s e.rr.?loywent neecs,
es?,=cially ~"ose proq::-2.ll'.5 fu.~ded 0= a??rovec by the De?a.::--:.:nent of
L~o::-. Tne Con~actc= s~all provide no~ce OZ u~ese ?roSr~.s to
the so'~ces cc~?iled ~~ce= T~ above.
-f
Dissem:l2.te t..~e Ccn........c,...:o-. s ,:,,":'n po': ~~ 'ny ~_...Ov"l_. G_' .nc notice of :.ne
. --- -.... _ --........ --"-..'" ""p ;- .-'
policy to ~~io~s and ~aininc p=oc::-~~ and =e~ues~n~ ~~ei= coo?e=a-
tion i.n assis::.ing t.he Con::ra~:.~= ~n ::1ee::.inc i:..5 ::::0 oblica~or;s; by
including i~ i.n any poli~' ~~nual anc co~l~ctive bG=9ai.ning ag:eement; by
:.--~
I
- I
publici~ing it in the co~y ne~spaper, ~r~uAl repo~, etc.; by
specific re\"1.e~ of the policy ~ith all xr.ana9e.=lent personnel and
..."1. th All minority and fer.ale eI::ployees At leas t once a year; c.nd
by pas ting the com~ny EEO policy on bulle tin boards acces sible
t.a all employees at each location ",'here cons:..."\.:ction ....o:rk is
performed.
,g. Revie~, at least annually, the COI::pany's E::O policy and affir-r;-,ctive
action obli9ations under the!;e specifications ....:.t."l all employees
having any responsibility for hiring, assigr.:nent, layoff, te:r-=.ina-
tion or o~"ler emplo}~ent decisions including specific revie~ of
these i te.ms ..."i. tl. onsi te supervisory personnel such as superint.endents,
G~~eral Foremen, etC., p:rior'to L"le initiation of cons:...~ction ....orY.
at a..ny job site. J.. ...--=itten 'reco:rd shall be made and mainuined
idel1tifying the time and place of these meeunss, persons a,:,:ending,
subject. D~tter discussed, and disposition of L"le subject u~tter.
h. Disse.minate the Contracto::-' s E::O policy exte:Tially b)' incluc.ing
it in ~~y ~dve::-ti5ing in L"le ne....S media, specifically including
minori~ and female ne~S media, and providinS ....ritten notification
to and d.is;:u..ssing the Contzactor' s !:'EO policy ",'i tll other Cont.:::"ac-
tq::-s and Subcont=actors ....ith ....hom '~~e Cont=actor does or ~~tici-
pat~s doing business.
i. Direct i ts rec~ -;::ment efforts, both oral and ...--=i tten, to minori ty ,
feJr.ale and cOm:Duni t:y organizations, to schools ....i ';:.,"l minori t:y and
~emale studen~ and to minori~ and feffiale rec~~ent ano t=ai~~ng
o:-gal1i::a tio~s serving t..:'1e Cont=actor' s rec~ i:ITlent a.rea ano c-'TI?loy-
me"t needs. Not later t..:~an one mon~ prior to ~~e date fo::- the
accep~~ce of applications for appren~ceship or ob~er training
by any rec=uitment so~ce, t..:~e Cont=actOr shall send ~ritten
no~fication to or9anizations such as L~e above desc::-ibing L"le
openings, screening procedu=es, and tes~ to be used in L~e selection
p=oce~s.
j. ~nco~age present ~~nority and female ~ployees to rec~t o~"le=
cinori t:l' persoT'..5 and ....omen ar:=., ,",'here reasonable, provide after
school, s~e= c...~d vacation e=,ploy:::ent to ::"ino::-i'C'j and fc-'7'.2.1e YO\;tl1
Dc::!: on -.:..,e 5:' te anO in other a..=eas of a Con;:.ract::;r' s ....or}~:orce..
k. ValidatE all tes~ and otber selection =e~i::-~en':S ....here L~e=e
~s an obligation to co so ~~der.~l C?R Pa..=t 60-3.
Conduct, at least ~~n~lly, an inventor:' anc evaluation at least of
of all =.inori ty and fe-.? le pe.rsc;-w~el for ?,roiJ):>tional op?Or~,i ties
a,,:: e.;:co\:rage ~"'ese e1::?loye.es to seeJ: or t.D :;.:-epare for, -.:..'o;.rough
~??=op=ia~e ~~~~~~g, e~=., su=~ c~=c=~~~es
_. ~::.su.re -;:!-,at seniori::y practices, jo:, classificc-::.ions, \.lo::-)~ assi~-
~en~ ~~C ot..:~e= pe.rson:Jel practices, do not h~ve a ciscr~~;~atory
eff e c -::. by con tinually =:.oni tor:-~g all 'pe.rso:".ne 1 and c-'l',ploY:lle:"l:'
related Gctivities ::.::> ensu..:-e t..:r.at t~ne ~o ?,;).!..;.:::"y a:1c t.:,e C.:;nt..racto::'s
:-6
'.. "
obligat.ions uncel t.hese spec:.::ica:.ions are being .Cl.:-ie-:: ou~.
n. Ensu=e that all facilit.ies and coc;pany actldt.ies are non-
segratec except that. separat.e or single-user t.oilet. ana
necess~ry changing facilities shAll be provided to assu=e
pri vary be t'Ween the sexes.
o. Document and w.aintain a record of all soliciutions of o:':ers
for subcontract.s from ~~nority lone female cons~~=~on
contractors and suppliers, including circula~on of solicitaLions
to minori ty and female contractor assOcia tions anC ot.'1er business
associa Lions.
p. Conduct a revie~, at least. annually, of all supeD'isors' adherence
t.o and perfo=mance under the CDntractor's EEO P9licies and
a:fi~tivc act.ion obligations.
8, CDntractors are encou=aged to participa t.e in vDlunt.a:)' assOcia t.ions
......hich assist in fulfilling one or lDOre of their affi.:-;n2.tive action
obligations (7a through p). The effDrts Df a CDnt:.rac~= association,
'jDir. t con tr ac'::O=:- union, CDn trac t.o:::--com;:luni ~, or other s iz.il a:::- g-:-oup
of ~hich t.'1e contr~ctDr is a member and pa=ticipant., ~y be ~sserted
as fulfilling anyone 0:: more of its obligatiDns U:1oer 7a through P
of these Specifications provided ~at the contractor actively partic-
ipates .in t..'1e group, makes every eifDr,:: tD assu=e that the group has
a posit.iv~ impact on t.'r)e emplDyment 0: minDrities and \.Jo:::en in the
indus t-.--y, ensures that the concre t.e bene fi ts of ::.he program a=e
reflected 1n t.'r)e CDntractor's minority and female \.JD~y.force partic-
ipation, u.a}~es a gDDd faith effort to IDeet its indivicual goals and
timettbles, and can proVioe access to aocumen~tion '~'hich deJT\O~strates
L~e effective~ess of actions u0~en on behalf of the Contracto::. Tne
obligation to co~p1y, ho~ever, i~ ~~e contrac'::or's ~~d fai1~re of such
a group to fulfill an obligaLiDn shall no':: be a 6efer:se fo:: the
Contractor's noncompliance.
9. A single goal for ~~no=ities and a separate single goal for ~ornen have
been established. Tne Cor:~act.o=, ho~ever, is re~ired to prov~ce
equal e=p~oJ~ent op?Ort~ity and to take a::i~~tive action for all
=inority qrO\.lpS, bot.~ ~ale ano fe=.~le, ana all women, boGn ~~nori~
and nor.-cinori t:y. Conseouen":.lv I t:.'1e Cc;;t:.=ac-.:or ~v be in viela tion
of ~~e ~ec~t..ive Order if a ?a~tic~la= croun is ~~lovec in a subst~~-
tially disparate!:'.a..~ner (for- eXa.rDple, e~en ~~ough ~~e' Contractor has
achieved i -::..s gc-als for. ,-,omen generally, t:..'-le Co;;-:=ac-;:cr r:-.zy be in
\-iolatio:1 of t..'-le :::xeC'U-.:ive Order if a specific ci:1oriry group o~ 1..'O::le.n
is un6e~~li~ed).
10_ Tne Cor.-:=actor shall net ~se the goals and timetables Dr af:i~~t..ive
action sta~d~~o's ~o G'_;sc_~;~;na~e c-"~P OC --ce
.. __ _ .__ _ against a..'1Y person be ~~-- ~ -~ ,
color, religion. seX. Dr national crigin.
l_~ .
The Con-:=actcr s:;a.:..l. ,,0-': enter int.o any S;.:bcont:.rac-:: \.;i. -.:.'-: ~;Y pe::son
or -fir:;; deba.rred ::rom Gover;:.,-..e:Yt contrac::.s p~S\:.2.I.:. t.D :::xecut.ive
O:-c~~ l12~6..
. - 7
, ~
.l."'.
:"he Con~ac~o:: sr.ll.. ca.::ry ou~ such sanc~ions anO. ":1 ties ~o:-
violat.ion of t..~ese speci~ica~ior.s a.nd of the Equal tppo:-t.u...it). Clause,
'inclucing suspension, ter=~nation and ~ancellation of existing s~-
con~ac:.s as cay be ilr\posed or ordered pursuant t.o Executive Order
112':6, 116 l.2lended, and its il:".plementing regulations, by t.."le Office
of Federal Con~::act Compliance Programs. ~~y Contractor ~ho fails
to c~:-ry ol.:~ such sanctions and penalties shall be in violation of
L"!ese speci:ications and Executive Order 112':6, as ar,ended.
The Con t..;a c-;:o:- , in fulfilling i t.s obliga dons under ':.hese speci:ica tions,
shall implement specific affir:nauve action stepS, at least as exten-
si ve as those standards p:rescribed in parag:-aph 7 of t.."!ese specifica-
tions, so as to achieve t\Z-ximum results f:-oo i.t..9 ef:o:::-ts tv ensure
equal emploYlllent opportunit:)'. If the Contracto:: fails t.D comply ....ith
the requi:rement..9 0: the E>:ecuti ve Order, the iI:lplcmenting regula dons,
0:- t..~ese specifications, the Di:rector shall proceed in accord~ce ....it.."!
U W'R 60-4.8.
The Contractor shall desionate a responsible official to ~nitor all
employment :related activit:)' to ensure that the co:r.pa..ny EEO policy is
being ca=:::-ie~ ou~, to submit re?DrtS relating to the provisions hereof
as may be required by the Gove~ent and t.D keep reco:rds. Records
shall at least include for each employee the name, acd=ess, telephone
nwnbers, cons'.:...."Uction cade, uni'on affiliation if CJ1)', employee
identificat.ion number ....hen assigned, social secuzit)' nurnbe=, race,
se):, s~atu.s (e.g., mechanic, app:-entice, r.zainee, helper, 0:- labo:-er),
. . r . . ." .
ca~es 0,,- changes in status, hou.:::s ....or}~ed pe:- ""ee..k :.n we :..nc:.cateC
trade, rate or pay, and locat.ions at ....hich L~e ....o:-r. ~as performed.
Records shall be maintained in an easily ~~ders~~~6able and re~ievable
form.; ho'-'ever, to the degree that e):isting recc::-cs satisfy t.."is
requiremen~, contractors shall not be required to ~aintain separate
recorcs.
13.
lC
15. No-;:.."ing he:cein provided shall be conS t::ued as a lir..i t..a tion U?Dn the
application of other la~s ~hich establish ci:feren~ stancarcs of
.compli~~ce 0:::- upon the application of requiremen:5 fo:::- t..~e ti:cing of
local c:::- oL~e:- a:::-ea :-esiaents (e. g., ti10se ~'ljoer t..'1e ?-.;blic wory.s
~=ployment Ac~ of 1977 and '~e Co~~,ity Developmen~ 310ck Grant:
program) .
..
F-8
. .J-
,
I
APPENDIX G
OMB
Circular A-110
.1
4.
OFFICE OF MANAGEMENT
AND BUDGET CIRCULAR
A-110 (7/30/76) IN FILE
(NOT LEGIBLE ENOUGH TO SCAN)