AGREEMENT (7)
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AGREEMENT
This Funds Agreement is made and entered into this ;(s~ day of 1\CJ:V.4-w.b.. ncrly. between
the City of Clearwater, hereinafter referred to as the City, and Homeless Emergency Project,
Inc., hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Tennination Date), unless earlier terminated under the terms of this agreement.
ARTICLE n. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose and shall be returned to the
City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
financial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims ofloss, liability, and
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damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE m. RESPONSffiILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of Six Thousand Nine
Hundred Dollars ($6,900.00) to fund the program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
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1. If to Agency, addressed to:
2. If to City, addressed to:
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(Type or print Agency address here.)
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VTI. EFFECTIVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
a-.S -IIA---da y of Y\nwn,bvv , 1996.
Approved as to form and legal sufficiency:
Witnesses as to Agency:
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Mar~rer k. Let!
CITY OF CLEARWATER, FLORIDA
By: ~
City na r
Attest:
Cyn hia E. Goudeau, City Clerk
By: (Jfff)e ~
President
Attest:
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CITY 01' CLEARWATER.
SOCIAL SERVICBS GRANT
PROJBCT APPLICATION PORK
Phone: (813) 462-6884 for assistance
4/26/96
Due:
A. Application Information
Applicant:
(Sponsor/Developer)
Homeless Emergency Project, Inc.
organization Name:
(If different)
Address:
1120 NOrth Betty Lane
City; state; Zip
Telephone Number:
Clearwater, Florida 34615
(813) 442-9041
Contact Person:
Barbara Green, ADministrator
Administrator
Title:
Telephone Number:
Period for which funds
are being requested:
(813) 442-9041
1996-97 Funding Year
Si9natur~ Q-~
btl r cA.. r- (}.... G,---v- -e e -V\.
(tilj-e ~
Board of Directors Chairperson
0+-1'5:, L' G-re.e~--
Date April 20, 1996
NOTE:
The city of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B. Activity (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile crime
x
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Development
other
(Describe Below)
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C.
n.
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AMOUNT OF FUNDIBG CURRENTLY REQUESTED:
(Not to exceed $10,000)
$10,000.00
SPECIFICALLY FOR WHAT WILL THIS KONEY BE USED.
(Line item budget for this amount)
Funds will be used to pay utility costs for shelter operations.
In 1995, Homeless Emergency Project paid $74,907.44 for costs
of water, sewer, garbage and electricl services to provide
housing and support services for 210 persons per day who reside
in our shelter. If granted, these funds would pay for six weeks
of utilities for the operation of the shelter in 1996-97.
E.
BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRAN'!'.
Payment of water, sewer, garbage and electrical costs for six
weeks-of shelter operations.
F.
BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Homeless Emergency Project is a shelter for homeless individuals
and families, offering opportunity for them to be housed and fed
and to receive support services such as counseling, assessment,
case management, educational opportunities, transitional housing,
free dental care, tutoring and a host of other support services
to assist them in reaching independance. We house 210 persons
on a daily basis.
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see attached
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IlUllBER OF CLLs SERVED BY TIlXS PRoJ
G.
8,000 annual Iv (shelter. foonr ~ln~hinq, .dental, food baskets)
H.
PERCENTAGE OP THESE CLIENTS WHO ARE CITIZENS OP CLEARWATER.
78 %
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CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH).
J.
IP THIS IS START UP OR HATCHING MONEY, SPECIPY THE DETAILS ie:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE HATCH, THE
REQUIREMENTS AND THE AMOUNT OP THE HATCH.
Everybody's Tabernacle will match these funds in the amount of
$10,000.00 for the payment of utilities.
It.
IS YOUR AGENCY A REGISTERED SOl(C) (3) NON-PROPIT AGENCY OR IN
THE PROCESS OP BECOMING ONE.
YES Registered
L.
DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE POR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
Yes- see attached conies of S~n~P nf FlnTin~ ~n'i~ir~rinn permitl
# SC-04621/CMC and Pinellas County Snli~i~~~inn P~Tmir #Q~n650.
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PI
LLAS CO
NTY
Serving You Every Day
SOLICITATION REGISTRATION AND PERMIT
No. 950650
Issued: June 22, 1995 Expires: June 22, 1996
HOMELESS E:MERGENCY PROJECT, INC.
1120 North Betty Lane
Clearwater, Florida 34615
is hereby authorized to solicit in accord with Ordinance 93-106 (1993) within or into
the geographical limits of Pinellas County, Florida. The, permit is to be displayed to
any solicited person on request. .
Registration with the State of Florida under Florida Statutes Chapter 496 may be
required. Organizations and consumers may call the State of Florida at (800) 435-7352
or (904) 488-2221 for information.
. Solicitation at or to a private residence from 9:00 p.m. to 8:00 a.m. EST is prohibited
in .rmellas County.
PineUas County Ordinance 90-74 prohibits solicitation on or within four (4) feet of any
public road anywhere in the geographical limits of ~e county.
Changes to information provided for issuance of this permit must be submitted in
writing within 15 days.
The issuance of this pennit is not an endorsement by Pinellas County of any
solicitation purpose or activity and does not relieve the holder of responsibility for
COJIlplying with other State, County and City laws, including those related to
gambling, bingo, and raffles.
For the citizens
of Pinellas County
, Pinellas County Department of Consumer Affairs
P.O. Box 17268, Clearwater, Florida 34622-0268; (813) 464-6200
Division of Consumer servicl
Second Floor. Mayo Building
Tallahassee. Florida 32399-0800
, -800-HELP-FLA
FAX 904-921-2671
~--".--;:,-:..
p.lda Department of Agriculture & Cllsumer SelVices
B~~ CRAWFORD, Commissioner
The Capitol · Tallahassee, Florida
August 10, 1995
HOMELESS EMERGENCY PROJECT, INC.
1120 NORTH BETTY LANE
CLEARWATER, FL 34615
In Reply Refer To:
SC-04621/,CMC
RE:
HOMELESS EMERGENCY PROJECT, INC.
1120 NORTH BETTY LANE
CLEARWATER, FL 34615
REGISTRATION EXPIRATION DATE: 07/05/96
Dear Sir/Madam:
The above-named organization has complied with the registration requirements
of Chapter 496, Florida Statutes, the Solicitation of Contributions Act.
The Solicitation of Contributions Act requires annual renewal of the registration
statement on a date certain, rather than contingent on the registrant's fiscal year or
filing_ of the Internal Revenue Service tax return. This means that renewals are due
on the anniversary date of the organization's previous registration. You can find the
new renewal due date listed above. PLEASE RETAIN A COPY OF THIS LETTER
FOR YOUR RECORDS.
Thank you for your cooperation. If we may be of further assistance, please
feel free to contact us at 904-413-0840.
Sincerely,
BOB CRAWFORD
COMMISSIONER OF AGRICULTURE
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CL~E M. CHANDLER
Consumer Services Consultant
904-488-2221/1-800:'435-7352 (Florida Only)
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r411~l96 at 01:03PM
I DATE
BOMELESS EMERGENCY PROJECTI.
ItNERAL LEDGER DETAIL - 19911
FOR THE PERIOD 01/01/95 TO 12/31/95
Page
1
SOURCE
DESCRIPTION
DEBIT
CREDIT
-------- -------- --------------------------- ------------- -------------
1225-01
UTILITIES BEP1
112/31/95 YEAREND
12/31/95 YEAREND
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6225-02 UTILITIES BEP2
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12/31/95 YEAREND
112/31/95 YEAREND
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*** BEGINNING BALANCE ***
YEAREND BALANCE
YEAREND CLOSE ADJUSTMENT
0.00
57,180.00
57,180.00
***
ENDING BALANCE
***
0.00
*** BEGINNING BALANCE ***
YEAREND BALANCE
YEAREND CLOSE ADJUSTMENT
0.00
17,727.44
17,727.44
***
ENDING BALANCE
***
0.00
=====-======= =============
TOTAL CURRENT ACTIVITY:
74,907.44 74,907.44
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HOMELESS EMERGENCY PROJECT
1120 N BETTY LANE
CLEARWATER, FL 34615
1996 Proposed Budget
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INCOME
Outside Funding and Donations
TH Rents
pin Cty Social Action (Emergency Shelter Housing
Coordinator 1 Salary)
Social Service
FEMA Grant
City of Clw CDBG Rehab
(906 Nicholson, 301 Vine, 70l Vine)
pinellas County Emergency Grant (utilities)
pinellas County Community Fund (Private Donation)
Transitional Housing Grant
Combined Federal Campaign
George Jenkins Foundation (Publix)
Dental Clinic Donations
Thrift Shop Receipts
TOTAL INCOME
SHELTER OPERATING EXPENSES
Onsite Food Expense (Does not include Tampa Bay
yearly donation of 144,000 lbs of food)
General Repair & Maintenance
Liability Insurance & Fire Ins
Shelter Utilities
Shelter Supplies
Office Supplies
Telephone
Copier
Newsletter Advertising & Promotion
Accounting & Legal {94 audit)
Bank Charges
Outside Assistance
Awards
Vehicle Expense
Employee Benefits (Medical Insurance)
Housing Administrator
Housing Coordinator 1
Housing Coordinator 2
Housing Coordinator 3
Shelter Cook
Shelter Cook, Partime
Case Manager
Maintenance Staff
Payroll Taxes
Workman's Comp Ins
Dental Clinic
Dental Assistant for Clinic
Mortgage Interest 1200 Betty Lane
Thrift Shop Expenses
Trailer Lot Rent/Taxes-Donated Mobile Home
TOTAL OPERATING EXPENSES
CAPITALIZATION
,Funds allocated towards rehab of 906 Nicholson
307 Vine
70l Vine
Dental Clinic
Rehab trailer kitchen 1200 Betty
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$ 189,471.00
10,570.00
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7,500.00
44,572.00
23,162.00
75,800.00
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35,000.00
10,000.00
4l,221.00
1,200.00
2,500.00
2,400.00
l8,000.00
$ 461,396.00
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Harvest
14,000.00
28,000.00
11,000.00
89,000.00
3,000.00
1,500.00
6,700.00
4,500.00
7,000.00
5,000.00
5.00
2,000.00
1,654.00
5,000.00
11,892.00
19,800.00
19,800.00
l7,850.00
5,824.00
7,280.00
3,325.00
21,878.00
45,584.00
lO,750.00
4,250.00
5,000.00
7,800.00
3,204.00
6,000.00
4,000.00
$ 372,596.00
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58,800.00
6,500.00
lO,500.00
3,000.00
Ln 10,000.00
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TOTAL 88,800.00
LIABILITIES
MTG/1200 Betty Lane (Balloons 12/96 @ $24,759.00) 49,962.00
""-.
OPERATIONAL CASH FLOW
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I'Board of Directors
Otis Green
President
I B;lrlulra Poynter
Vice President
I Dana Slau~hter
See retal1"rreasu rer
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Roland Fox
Attorney at Law
Icong, Michael Bilirakis
Aleta Boland
Marilyn Davis
I Pally Caccamo
Dr. LoUlsc D'Oliveria
Fred Fisher
Bruce Fyfe
I Wanda Fyfe
Marty Galloway
Robbie Galloway
I Dian Johnston
Dr. William Johnston
Mark Kulig
I Mary Kulig
Dr. James E, Lell. II
Margaret Lell
Kathy McAbee
I Rev, David McAbee
Wayne Wetzel
Clare Young
I David Young
Samlra Davis
I Ca.fie Manager
Patricia McAbee
I H,lUs;ng Coordinator
Barbara Green
A,lm;n;.'itrator
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HOM9SS EMERGENCY PROJEC....NC.
1120 North Betty Lane -'If
Clearwater, Florida 34615
(813) 442-9041
April 19, 1996
Eleanor Breland
Buman Relations Director
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
Re: 1996-97 Application for Social Service Funding
Dear Ms. Breland:
Please find enclosed an original and one copy of our completed
application for Social Service Funding for 1996-97. We think that
this proposal meets all the guidelines for funding.
We appreciate the help of your agency in extending the opportunity
to apply for this Social Service Funding and in particular appreciate
the funding when our agency has received in past years to help us in
meeting the needs of the homeless in our community.
If any further information is needed, please contact me at 442-9041.
Sincerely,
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Barbara Green
Administrator
BG:sdd
Enclosures
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