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HIGHLAND AVENUE IMPROVEMENTS SUPPLEMENTAL AGREEMENT 1 HIGHLAND AVENUE IMPROVEMENTS CITY OF CLEARWATER SUPPLEMENTAL AGREEMENT NO.1 THIS SUP LEMENT AL AGREEMENT, made and entered into this 'f 14-, day of 1994, by and between the CITY OF CLEARWATER, an incorporat d area in Pinellas County, Florida, hereinafter called the CITY, and HDR ENGINEERING, INC., of 5100 West Kennedy Boulevard, Tampa, Florida 33609, hereinafter called the ENGINEER. WIT l'J E SSE T H: WHEREAS, the CITY and the ENGINEER heretofore on November 20, 1990, entered into an agreement whereby the CITY retained the ENGINEER to furnish certain services in connection with Hiohland Avenue Improvements; and WHEREAS, Paragraph I.B of Exhibit "B" of the original Agreement provided a mechanism for the ENGINEER to provide additional services as authorized by the CITY; and WHEREAS, the CITY has determined it necessary, within the general description of the project as originally planned, to require certain changes in services of the ENGINEER and that the ENGINEER be granted an extension of time and increased compensation; NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each to the other, the parties agree that the ENGINEER shall perform the services as modified by Exhibit" A", attached hereto and made a part hereof and that the ENGINEER shall receive for his services hereunder the increased maximum amount of $263.824 Dollars. It is further agreed that the ENGINEER shall complete Design Services required of the ENGINEER by said original Agreement and by this Supplemental Agreement No.1-in a timely manner as directed by the CITY. Except as hereby modified, amended, or changed, all of the terms, conditions, billling procedures, and other administrative procedures of said Agreement and any supplements and amendments thereto shall remain in full force and effect. (!e,'~ ~ 1 (' ," .. I . -- I IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. HDR Engineering, Inc. Name of Consultant CITY OF CLEARWATER, FLORIDA BY: A ~ BY: ~ h'l' 4fl~ City Mari6ger Name: Richard J. McCormack COUNTERSIGNED ?i1l~~1I~ jI. Title: Senior Vice President 2 I I ~ - ~ EXHIBIT A SCOPE OF SERVICES HIGHLAND AVENUE IMPROVEMENTS Phase 2, Plans Update FROM SR 60 TO SUNSET POINT ROAD I. DESCRIPTION II. OBJECTIVES III. SERVICES A. Roadwav Design Revisions (to 90% submittal) j. 1. Roadway Plans a. Typical Section b. Improved Side Streets c. Maintenance of Traffic Plans 2. Drainage Design 3, Signing and Pavement Marking Plans 4. Specific Roadway Plan Revisions 5, Utility Coordination B, Utility Relocation Design Revisions 1, Revise Construction Plans and Specifications 2, Finalize Design 3, Florida Department of Environmental Regulation Permit F. Plans, Specs, and Bid Documents I. Miscellaneous Survey Services 1. Design Survey M503A990,WPl A-I I I " IV. DESIGN DOCUMENT A TION V. CITY RESPONSIBILITIES VI. GENERAL A, Meetings B. Professional Endorsement C. Plans Reproduction D, Phase Reviews E. Consultant's Schedule of Activities ii'. F. Disposition of Plan Review Comments G. Progress Reporting M503A990,WPl A-2 I I ~ I. DESCRIPTION Engineering services are required in connection with design modifications to plans for Highland Avenue from Gulf-to-Bay Boulevard (SR 60) to Sunset Point Road, a distance of approximately 2.0 miles. Also included is the addition of side street intersection improvements at Palmetto Street and Greenlea Drive, Utility Relocation Plans will also be updated to match the revised roadway configuration, II. OBJECTIVES The Consultant shall provide necessary field design surveys and prepare complete construction plans for all phases of construction within the project limits. Elements of work shall include roadways, intersections, drainage, signing and pavement markings, utilities relocation plans, maintenance of traffic, cost estimates, and incidental items, III. SERVICES A, Roadwav Design Revisions (to 90% Submittal) Existing roadway plans shall be revised to incorporate a three lane typical section along Highland Avenue between Gulf-to-Bay Boulevard (SR 60) and Union Street. The widening will match existing approach widening at improved intersections of Gulf-to-Bay Boulevard, Drew Street, and Union Street. The design shall also include improved intersection side streets at Palmetto Street and Greenlea Drive. Specific revisions are detailed below. 1. Roadwav Plans a, Typical Section The typical section for Highland Avenue will consist of 3 lanes - 2 at 14', 1 at 12' and a 6' sidewalk. Additional laneage is anticipated at Cleveland Street, Palmetto Street, Greenlea Drive and Sunset Point Road for exclusive right turn lanes, b. Improved Side Streets Additional laneage and approach tapers to match eXIstmg are anticipated at the Palmetto Street and Greenlea Drive intersections, c. Maintenance of Traffic Plans Traffic shall be maintained on all affected streets throughout the construction duration of the project. The Maintenance of Traffic plans shall detail construction phasing, patterns for traffic t1ow, M503A990,WPl A-3 ". M503A990.WPl I I drainage, appropriate signing and pavement marking and itemized quantities: A construction staging plan shall also be included. (1) Provide Maintenance of Traffic (MOT) plans for each construction section with these general objectives: Maintain or improve, to the maximum extent possible, the quality of existing traffic operations, both in terms of flow rate and safety, throughout the duration of the project. Minimize the number of different MOT phases, i,e" number of different detours for a given traffic movement. Take advantage of newly constructed portions of the permanent facility as soon as possible, when it is in theii' best interest of traffic operations and construction activity, Maintain reasonably direct access to adjacent properties at all times, (2) There shall be an overall presentation of each phase in plan and narrative form, This will typically be accomplished with a schematic plan sheet for each phase, supplemented by plan notes, (3) Detailed sheets such as cross-sections, construction phasing, profiles, drainage structures, temporary retaining walls or sheet piling, etc" shall be developed when necessary to ensure that the contractor will implement the MOT concept envisioned by the Consultant. 2. Drainage Design The Consultant shall document the drainage design in the revised Hydraulic Design Study including a description of existing and proposed systems, storm sewer tabulation sheets, gutter spread calculations, and stormwater treatment and attenuation calculations (if necessary). The revision in roadway typical section will require analysis/re-design of the proposed stormwater collection system, In general, the original system will be moved horizontally towards the revised edge of pavement locations and vertically to avoid underground utilities (sanitary sewer, water, gas, and telephone). Pipe sizes may be altered due to the reduction in impervious area within the drainage basin. A-4 ~ M503A990,WPl ,~ I No modifications at the stormwater management ponds are anticipated, A detailed letter will be prepared for the Permitting Agency describing the proposed revisions to the plans, One coordination meeting will be held in agency offices, if required, to explain the revised concepts. 3. Signing & Pavement Marking Plans Signing and Pavement Marking Plans shall be revised to incorporate a three lane typical section along Highland Avenue between Gulf-to-Bay Boulevard (SR 60) and Union Street. Revisions to the following sheets are anticipated: Key sheet, tabulation of quantity sheet, and 1" =40' scale plan sheets. 4, Specific Roadway Plan Revisions Key Sheet - change sheet numbers, revision notes, etc. jl Drainage Maps - change proposed profile and drainage structure locations (profile view only) revise DHW elevation in ponds, make miscellaneous changes to proposed system Typical Sections - revise typicals to show 3-lanes section, exclusive right turn lane section and add typical sections showing side street improvements Reference Points - tie survey reference points to revised construction centerline Plan-Profile Sheets - modify proposed edge of pavement, curb returns, sidewalks, drainage structures, tapers, profile, radius callouts, elevation callouts, revise wall locations, alignment shifts, etc. Back-of-Sidewalk Profiles - revise existing bls elevations and profile Intersection Details - modify proposed edge of pavement, curb returns, sidewalks, drainage structures, callouts, elevations, alignment shifts, etc. Add detail at Greenlea Drive intersection, Drainage Structure Sheets - modify inlet and manhole locations, offsets, elevations, inverts, pipe sizes, etc, Pond Details - revisions to Highland Avenue roadway (edge of pavements, curbs, sidewalks, inlets, pipe locations, etc,) orifice sizes, DHW, etc, Cross Sections - revise to show 3-lanes, revise side street profiles, revise gravity wall locations, proposed utilities, etc, M,O.T. Plans - revise proposed edge of pavement, transition locations, temporary pavement locations, transition details, and construction signing. A-5 I ~ I 5, Utility Coordination (GTE, Florida Power and Vision Cable) The following services shall be performed by the Consultant and plans shall be submitted by the Consultant for the City to proceed with utility coordination. a. Utility Coordination - 60% Plans (1) (2) (3) (4) M503A990,WPl The Consultant shall furnish copies of the approved 60 % Plans to each utility located within the project limits, The plans shall consist of all plan components as depicted in the 60 % Plans checklist. The Consultant shall furnish one (1) full set of plans and one (1) set of partial plans for each utility, Partial plans shall consist of Key Sheet, Typical Section, Plan and Profiles, Drainage Structures, and Cross Section Sheets, j. The Consultant shall attend the 60 % Plans utility design meeting with all affected Utility Agencies and the City. The Consultant shall be prepared to discuss in depth the effects the utility corridor locations have on the project design. The Consultant shall be prepared to specifically identify conflicts along with his recommendation for resolution. The Consultant shall be prepared to discuss in detail the proposed maintenance of traffic phasing along with its special provisions, drainage, highway lighting, traffic signalization, and structures to the extent that they may have an affect on existing or proposed' utility facilities. The Consultant shall prepare and distribute summary minutes including any commitments made by attendees, The Consultant shall review requests made by the utilities for re-design due to identified conflicts, The Consultant shall provide recommendations for resolution of the identified conflicts to the City, The Consultant shall provide mylar reproduction services for those utilities participating in a Utility Joint Project Agreement. (5) The Consultant shall confirm the location of all electrical service points for highway lighting, signalization, and signing, A-6 I . (6) I The Consultant shall prepare a final summary to identify utilities to be moved, to remain, to be installed, and modifications to plans for utility conflicts, et cetera. b. Utility Coordination - 90 % Plans 1, The Consultant shall furnish copies of the approved 90% plans to each utility located within the project limits, The plans shall consist of all plan components as depicted in the 90 % Plans checklist. The Consultant shall furnish one (1) full set of plans and one (1) set of partial plans for each utility. Partial plans shall consist of a Key Sheet, Typical Section, Plan and Profile and Cross-Section Sheets. 2. The Consultant shall review each utility agency's finert marked plans for completeness, accuracy, and verification that no outstanding utility conflict exists. The Consultant shall advise the City in writing their review comments. c. Utility Coordination - 100% Plans M503A990,WPl 1. The Consultant shall furnish copies of the Utility Adjustment Sheets of the plans to each utility located within the project limits, The Consultant shall provide one (1) full set of the Utility Adjustment Sheets for each utility, 2. The Consultant shall make any corrections that are required due to an omission in transferring the Utility Agency's Final Locations Design to the Utility Adjustment Sheets of the plans. 3. The Consultant shall provide copies of any revisions to the plans, to' each utility located within the project limits. The Consultant shall provide two (2) copies for each utility, A-7 I I B, Utilitv Relocation Design Revisions The services shall include the revisions to Plans and Specifications, Pay/Bid Items, and documentation to relocate or improve the sanitary sewer, natural gas, and potable water distribution system facilities. The following is a detailed list of tasks and deliverables associated with the Project: 1, Revise Construction Plans and Specifications a, Complete plans for sanitary sewer, gas main, water main, fire hydrant, isolation valve and service connection relocations, b, Complete specifications including Summary of Quantities and Pay /Bid Items, c. The design phase will include review submittals at the 50% and 90 % level. d, Three (3) sets of Flans and Specifications shall be submitted for the reviews to the City and two (2) sets of plans to each utility, e. An Opinion of Probable Construction Costs shall be provided with each review submittal. f, Develop Maintenance of Traffic Plan for incorporation with the plans and specifications. g, Two (2) design review meetings with the City will be required at the 50 % and 90 % level, h. Two (2) meetings with each utility will be required during the design phase. 2, Finalize Design a. Update plans, specifications, estimate of probable construction costs & Pay/Bid items, 3. Florida Department of Environmental Regulation Permit a, Prepare permit applications for both wastewater and potable water system for construction, b. Submit permit applications with the appropriate attachments. c. Respond to questions related to permit application submittals, C, Plans. Specs and Bid Documents This work includes all items required to bring the construction plans up to 100 % (Final) Plans including quantity calculations, summary of quantity sheets, summary of drainage structure sheets, earthwork volumes, utility adjustment sheets, general notes, and final utility and railroad coordination, A final Engineer's Estimate of probable construction costs will also be tabulated, M503A990,WPl A-8 I I , . Specifications The Consultant shall provide Technical Special Provisions for all items of work not covered by the Standard Specifications, Supplemental Specifications or Recurring Special Provisions. D. Miscellaneous Survey Services The Consultant shall perform all survey services necessary to revise and update the Construction plans for the limits of the Highland Avenue and Glenwood Avenue projects as described herein: 1, Design Survey a, Make a complete topographic survey for the limits of the project on the improved side streets, b> b. Take roadway and intersection cross-sections at 100 foot intervals, major changes in grade, driveways, culverts, and drainage features along the improved side streets. c. Locate visible utilities both vertically and horizontally along the improved side streets. d. Make necessary outfall and detention pond, and mitigation area surveys. e, Provide alignment stake-out for subsoil investigation, f. Make DER jurisdictional line surveys where applicable and tie same to the centerline of survey, g, Locations of specimen trees. V. CITY RESPONSffiILITIES The City will provide those services and materials as set forth below: Project data currently on file. Engineering standards and review services. Environmental standards and review services. M503A990,WPl A-9 I I All available information in the possession of the City pertaining to utility companies whose facilities may be affected' by the proposed construction. All future information which may come to the City during the term of the Consultant's Agreement and which, in the opinion of the City, is necessary to the prosecution of the work. All available information in the possession of the City pertaining to subdivision plans so that the Consultant may take advantage of additional areas that can be utilized for right- of-way, stormwater ponds, etc, Provide phase reviews of roadway plans, storm sewer plans and utility relocation plans, VI. GENERAL A. Meetings Ii' 1, The Consultant shall attend a notice to proceed meeting scheduled by the City to receive the official Notice to Proceed. The purpose of this introductory meeting is three fold: a. The City will render all relevant information in its possession, this may include traffic data, planning information, and available as- built plans. b. The City will establish any ground rules upon which the plans process will be developed, c. The City will explain the financial administration of the contract. 2. The Consultant shall make such reviews, attend such meeting and make such contacts as are necessary to maintain the project schedule and for proper preparation of plans, specifications, special provisions, coordination with utilities (including the utility pre-design conference) and coordination with other projects, B. Professional Endorsement After the City approves the final plans, the original set of plans plus two (2) sets of record prints shall be furnished to the City. The Consultant shall signify, by affixing an endorsement of embossed seal and original signature on every sheet of the record set, that the work shown on the endorsed sheets was produced by a registered professional engineer. The original set of plans shall have the title block placed on each sheet, an original signature shall be placed on the key map, and an original or stamped signature on all other plan sheets. M503A990,WPI A-IO I I C. Plans Reproduction The Consultant shall furnish prints and sepias as required by the City to adequately control, coordinate, and approve the plans. D. Phase Reviews Plans will be reviewed at intervals specified by the City, including three phase review submittals (60%, 90% and 100% roadway), The Consultant shall be responsible for all phase review coordination. The Consultant shall transmit phase review plan sets to each reviewer by means of a document transmittal letter which shall include the phase review meeting date, place and time. E. Consultant's Schedule of Activities The Consultant shall prepare ap.d submit a detailed schedule for Consultant activities on the project, make "monthly progress reports and attend monthly project meetings. This schedule shall be updated and resubmitted for the city's approval should the Consultant fail to meet requirements for interim design submittal dates. The schedule shall indicate submission dates for 60%, 90% and 100% complete roadway plans, including final quantities. For purposes of scheduling, 'Consultant shall allow for three (3) weeks City review of each roadway design submittal. F. Progress Reporting Progress reports which describe in detail the work performed on each task will be submitted monthly. Progress reports shall be delivered to the City concurrently with the monthly invoice. M503A990. WPl A-ll I EXHIBIT "B" DETAILS OF ADDED FEES PER THIS SUPPLEMENTAL AGREEMENT NO.1 q. I I HIGHLAND AVENUE PLANS REVISIONS Summary of Fees SR 60 to Sunset Point Road UNIT COST 1) Roadway and Drainage Plans Revisions 2) Utility Relocation Plans Revisions 3) Finalize Plans, Specifications, and Estimates 4) Miscellaneous Surveys (Cumbey and Fair, Inc,) 5) Computer Time for CADD 1260 hrs x $20/hr ~ Unit Cost Total: I $137,599 $52,029 $33,909 $ 5,000 $25,199 $253,737 DIRECT COST 1) Bluelines 60%, 90%, 100% Submittals, Permitting Sets, Work Prints 4350 prints x .36 ea 2) Computer (PC) Time 830 hrs x $10/hr 3) Xerox Copies 2200 copies x $0.10 Direct Cost Total: Grand Total Maximum Fee: filename: Highland Revisions 30-Dec-93 B-1 $1,566 $8,301 $220 $10,087 $263,824 I I HIGHLAND AVENUE PLANS REVISIONS SR 60 to Sunset Point Road 1 a) ROADWAY PLANS (including Signing and Marking) .. . a PLAN COMPONENTS UNIT NO. OF MANHOURS: TOTAL UNITS PER UNIT IMANHOURS ROADWA Y PLANS Key Map per sheet 1 4 4 Drainage Map per sheet 2 8 16 Typical Section Sheet per sheet 2 20 40 Reference Points per sheet 1 4 4 Back-of-Sidewalk Profiles per sheet 9 121 108 Plan-Profile Sheets per sheet 19 25' 475 Intersection Details per sheet 4 241 96 I Drainage Structure Sheets per section 80 2: 160 I Storm water Pond Plan Sheets per sheet , 5 4: 20 Pond Detail Sheets per sheet 2 4! 8 Pond Planting Details per sheet 5 4' 20 Roadway Cross Sections per secflon 142 21 284 Maintenance of Traffic Plans Der sheet 11 201 2201 SIGNING & PAVEMENT MARKING PLANS Key Sheet per sheet 1 4' 4 Tabulation of Quantities per sheet 1 I 161 16 Plan Sheets per sheet 5 251 125 Plans Checking & Q,A. per submittal 3 48 144 Progress Review Meetings per meeting 3 8] 24 Supervision (5 %) _L~ J AL I ---1.9Q8J filename: Highland Revisions 30-Dec-93 B-2 I I HIGHLAND AVENUE PLANS REVISIONS SF\ 60 to Sunset Point Road 1 b) DRAINAGE DESIGN ACTIVITY UNit NO. Of: MANHOURS TOr AL = UNITS PER UNIT MAN HOURS FIELD REVIEW 0 0 0 ROADWAY/OUTFALL DITCHES per pond 3 0 0 STORM SEWERS per struct 155 1 155 STORMWATER TREATMENT AND per pond 3 0 0 A TTENUA TION TOTAl 155 1 c) UTILITY/RAILROAD COORDINATION ACTIVITY MANHOURS COMMENTS UTILITY PRE-DESIGN MEETING (PHASE II) Transmit 60% Plans to Utlity Con 8 Attend Utility Pre-Design Meeting 16 Minutes from Utility Design Meeti 8 Schedule & Conduct Meeting wit 16 Determine potential conflict areas 30 FINAL RELOCATION ASSEMBLY TO UTILITIES (PHASE III) Transmit 90% Plans to Utlity Cor 8 Review Utlity Co. marked-up plan 16 Prepare Utility Adjustment Sheets 0 Final Statutory Notification with S 8 Assist Utlity Co. in completing de 30 TOT AI 14Q filename: Highland Revisions 30-Dec-93 B-3 I I HIGHLAND AVENUE PLANS REVISIONS SR 60 to Sunset Point Road 2) UTILITY RELOCATION PLANS ACTIVITY MANHOURS COMMENTS ~- PROJECT INITIATION INSPECT EXISTING FACILITIES PREPARE CONSTRUCTION PLANS Water 136 Sewer 58 Gas 74 Details 16 MOT 60 QC 34 SPECIFICA TIONS, COST ESTIMATES AND BID TABULATIONS Prepare Specs 62 Summary of Quantities 100 New Sheet Cost Estimates 60 Bid Tabs 26 New Material O\C 34 PERMITS DER Water 30 DER Sewer 30 RR Utility 45 MANAGEMENT Meetings 24 Progress Reports 12 Filing & Invoices 0 Peer Review 32 R~~ -- AL filename: Highland Revisions 30-Dec-93 B-4 I I ...,'. HIGHLAND AVENUE PLANS REVISIONS SR 60 to Sunset Point Road 3) FINAL PLANS, SPECIFICATIONS, & ESTIMATES ACTIVITY UNIT NO. OF MANHOURS TOTAL UNITS PER UNIT MANHOURS General Notes Sheet per sheet 1 20 20 Summary of Quantiteis per sheet 3 20 60 Summary of Drainage Structures per sheet 5 20 100 Prepare Pond Cross Sections per section 42 3 126 Utility Adjustment Sheets per sheet 19 8 152 Conduct Final Utility Cordination 24 Prepare Final Estimate 20 Prepare Special Provisions 40 q TnTAI~ ~A.:i 4) MICELLANEOUS SURVEYS (Cumbey and Fair, Inc,) Allowance for various field surveys to complete design of side street approach impovements, additional stormwater pond cross sections, etc. Maximum Upset Limit: $5,000 filename: Highland Revisions 30-Dec-93 B-5 , - I HIGHLAND AVENUE PLANS REVISIONj .., , SR 60 to Sunset Point Road Manhour Summary and Distribution Project Senior Engr/ Total CADD Principal Manager Engr/Sci Sci Tech Clerical Hours Hours (2%) (10%) (25%) (33%) (25%) (5%) 1) Roadway and Drainage Plans Revisions 1a 38 191 477 630 477 95 1908 792 1b 3 16 39 51 39 8 155 64 1c ~ 11 35 46 35 I 140 58 su btotal 44 220 551 727 551 110 2203 914 2) Utility Relocation Plans 17 83 208 275 208 42 833 346 ii" 3) Produce Specifications, Estimate, Bid Documents 11 54 136 H9 136 27 542 0 I TOTAL HOURS: 72 358 895 1181 895 179 3578 1260 Labor Cost Calculation Principal 72 hrs x 116,00 = $8,301 Project Manager 358 hrs x 80,00 = $28,624 Senior Engineer/Scientist 895 hrs x 76,00 = $67,982 Engineer/Scientist 1181 hrs x 63,00 = $74,387 Technician 895 hrs x 43,00 = $38,464 Clerical 179 hrs x 32,00 = $5,72~ TOTAL LABOR COST: $223,482 filename: Highland Revisions 30-Dec-93 B-6 . ~, '. I HIGHLAND AVENUE PLANS REVISIONS I . SR 60 to Sunset Point Road DIRECT COST CALCULATION 1) Bluelines 60%, 90%, 100% Submittals, PermittinQ Sets, Work Prints Roadway and 15 sets x 135 sheets= 2025 Drainage Plans Utility Relocation Plans 15 sets x 30 sheets= 450 Utility Reviews 9 sets x 175 sheets= 1575 Work Prints 3 per sht x 100 sheets= 300 Total Prints: 4350 2) Computer (PC) Time .. 20% Senior Engineer 895 hours x 0,2 = 179 40% Engr/Scientist 1181 hours x 0.4 = 472 100% Clerical 179 hours x 1 = 179 Total Hours: 830 3) Xerox Copies Design Data 10 sets x 100 pgs = 1000 Comp Book 5 sets x 80 pgs = 400 Misc Correspondence, 8 months x 100 pgs = 800 Memo's, etc Total Copies: 2200 filename: Highland Revisions 30-Dec-93 n 7 ,10 ,,' . I I . CITY OF CLEARWATER Interdepartment Correspondence Sheet TO: Cynthia Goudeau, City Clerk FROM: PeterJ. Yauch, Acting Public Works Director 0~ COPIES: Terry Jennings, Chief Engineer SUBJECT: Highland Avenue Improvements, Supplemental Agreement No. " between HDR Engineering, Inc. and the City of Clearwater DATE: April 6, 1994 Enclosed is one fully executed supplemental agreement for your records, as referenced above. PJY:jl Enclosure RECEIVED APR 0 6 199~ CITY CLERK DEPT.