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AGREEMENT FOR PROFESSIONAL SERVICES ,. s;S.') ~ AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is made and entered into on the .3 r<J day of ~, 2001 by and between the City of Clearwater, Florida (CITY) and HDR. Engineering Inc., (ENGINEER). WITNESSETH: WHEREAS the CITY desires to engage the ENGINEER to perform certain professional services pertinent to such work in accordance with this Agreement; and WHEREAS the ENGINEER desires to provide such professional services in accordance with this Agreement; and WHEREAS the CITY selected the ENGINEER in accordance with the competitive selection process described in Section 287.055 of the Florida Statutes, and based on information and representations given by the ENGINEER in a proposal dated February 2001: NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Agreement, it is mutually understood and agreed as follows: 1.0 GENERAL SCOPE OF THIS AGREEMENT The relationship of the ENGINEER to the CITY will be that of a professional consultant, and the ENGINEER will provide the professional and technical services required under this Agreement in accordance with acceptable engineering practices and ethical standards. 2.0 PROFESSIONAL TECHNICAL SERVICES 2.1 The ENGINEER shall maintain an adequate and competent staff of professionally qualified personnel available to the CITY for the purpose of rendering the required engineering services hereunder, and shall diligently execute the work to meet the completion time established. 2.0 The Scope of Work shall include services to manage the Friendly Village of Kapok property from purchase through its complete vacation by all occupants, and implement a resident- sensitive relocation of park tenants which may include the acquisition or relocation of 1 .. m individual mobile homes, and as further described in Exhibit "A" attached. 3.0 PERIOD OF SERVICE It is the intent of the parties hereto that this Agreement continue in force for a period of two years from the date of execution, subject to the provisions for termination contained herein. 4.0 INSURANCE REQUIREMENTS See Exhibit "B" attached. 5.0 GENERAL CONSIDERATIONS 5.1 All documents including field books, drawings, specifications, calculations, etc., supplied by the ENGINEER shall become the property of the CITY. The CITY acknowledges that such documents are not intended or represented to be suitable for use by the CITY or others for purposes other than those for which the documents are prepared. Any reuse of these documents without written verification or adaptation by the ENGINEER for the specific purpose intended will be at the CITY's sole risk without liability or legal exposure to the ENGINEER. 5.2 The ENGINEER will provide expert witnesses, if required, to testify in connection with any suit at law. A supplemental agreement will be negotiated between the CITY and the ENGINEER describing the services desired and providing a basis for compensation to the ENGINEER. 5.3 Upon the ENGINEER's written request, the CITY will furnish or cause to be furnished such reports, studies, instruments, documents, and other information as the ENGINEER and CITY mutually deem necessary. 5.4 The CITY and the ENGINEER each bind themselves and their successors, legal representatives and assigns to the other party to this Agreement and to the partners, successors, legal representatives and assigns of each other party, in respect to all covenants of this Agreement; and, neither the CITY nor the ENGINEER will assign or transfer its interest in this Agreement without written consent of the other. 5.5 The ENGINEER agrees to indemnify and hold harmless the CITY, its officers and employees, from liabilities, damages, losses and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct ofthe ENGINEER and persons employed or utilized by the ENGINEER in the performance of the contract. 5.6 The ENGINEER agrees not to engage the services of any person or persons in the employ of the CITY to an allied capacity, on either a full or part-time basis, on the date of the 2 .. 00 signing of this Agreement, or during its term. 5.7 Key personnel assigned to this project by the ENGINEER shall not be removed from the projects until alternate personnel acceptable to the CITY are approved in writing by the CITY. Key personnel are identified as: 5.8 The ENGINEER shall attach a brief status report on the project with each request for payment. 6.0 COMPENSATION 6.1 The ENGINEER shall be compensated for all services rendered under this Agreement in accordance with the provisions of Exhibit "A" Scope of Work, upon presentation of ENGINEER's invoice. An hourly rate schedule and typical methods of compensation are attached hereto as Exhibit "C". 6.2 The compensation for services shall be invoiced by the ENGINEER and paid by the CITY once each month. Such invoices shall be due and payable upon receipt. 6.3 The ENGINEER agrees to allow full and open inspection of payroll records and expenditures in connection with hourly rate and cost plus fixed fee work assignments upon request of the CITY. 7.0 PROHIBITION AGAINST CONTINGENT FEES The ENGINEER warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER to solicit or secure this Agreement and that it has not paid or agreed to pay any persons, company, corporation, individual or firm, other than a bona fide employee working for the ENGINEER any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 8.0 TERMINATION This Agreement may be terminated by either party with seven (7) days prior written notice, in the event of substantial failure to perform in accordance with the terms hereof by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER shall be paid in accordance with the provisions of outstanding Work Orders for all work performed up to the date of termination. 9.0 SUSPENSION. CANCELLATION OR ABANDONMENT If the project described in any Work Order is suspended, canceled, or abandoned by the 3 .. (IJ , CITY, without affecting any other Work Order or this Agreement, the ENGINEER shall be given five (5) days prior written notice of such action and shall be compensated for professional services provided up to the date of suspension, cancellation or abandonment. This Agreement shall be administered and interpreted under the laws of the State of Florida. 10.0 TERMINATION OF CONVENIENCE Either the CITY or the ENGINEER may terminate the Agreement at any time by giving written notice to the other of such termination and specifying the effective date of such termination at least thirty (30) days before said termination date. If the Agreement is terminated by the CITY as provided herein, the ENGINEER will be paid for services rendered through the date of termination. 4 " plJ " IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date and year first above written. Approved as to form and correctness: e C. Hayman ssistant City Attorney By: ~9'~ ~". \},i,t ftffilettrl WITNESS: By: ~1::,h"~ Sa., \I;~ 1.:t~. CITY OF CLEARWATER A.. B ~....JI William B. Horne, II City Manager By: ATTEST: . ~ 7fJ~~~~0.dr- . Goudeau. ~ lerk 5 EXHIBIT" A" SCOPE OF SERVICES FRIENDLY VILLAGE OF KAPOK MOBILE HOME PARK 1.0 BACKGROUND This contract calls for turnkey services including real property acquisition, relocation, mobile home park management property management and disposition services for the proposed acquisition of the Friendly Village of Kapok Mobile Home Park. Once the subject property is acquired, there will be approximately 205 relocations. The number of parcels represented herein reflects THE CONSULTANT'S best estimate of the work to be accomplished. A 24-month contract period is anticipated. The estimated number of displacees may be subject to change. 2.0 SCOPE OF SERVICES THE CONSULTANT shall be responsible for all right of way functions as defined in this Scope of Services. THE CONSULT ANT shall provide technical personnel meeting the requirements in appropriate numbers and at the proper times to ensure that the responsibilities assigned under this contract are effectively carried out. All tasks shall be performed in accordance with the guidelines, standards, procedures and directives that are a part of this contract either directly or incorporated herein by reference. 3.0 DEFINITIONS a. City: City of Clearwater, Florida b. Consultant: HDR Engineering, Inc., Florida Acquisition & Appraisal, Inc. and Rodeo Right of Way Services c. Proiect Manager: The City representati ve or agent with overall responsibility and authority to manage the right of way production tasks of the Consultant. -1- t/:j d. Asbestos Consultant: Licensed Individual/Firm pursuant to Florida Statutes 455.301 thru 455.309. 4,0 CITY RESPONSIBILITIES a. City will be responsible for the negotiation and acquisition of the park. b. City will review, approve and execute lease agreements prepared by THE CONSULTANT on City approved lease forms. c. City will prosecute civil action and/or eviction proceedings against tenants. d. If necessary, the City will coordinate with other agencies to resolve problems relative to environmental issues on the parent tract. e. THE CONSULTANT shall be entitled to rely upon that information which may be provided them from time to time, from the City or others on behalf of the City as being full, true, accurate and correct and, therefore, THE CONSULT ANT shall have no liability for the accuracy and correctness of such information. THE CONSULTANT shall, however, call the City's attention to any errors or deficiencies noted in such information provided by others and assist the City to the extent practicable in the identification and resolution of same. f. The City shall be responsible for pass-through expenses including but not necessarily limited to relocation move costs, relocation replacement housing payments, personal property acquisition costs (mobile homes), subcontractor fees, subconsultant fees, possible shortfalls of maintenance expenses, park operating expenses that exceed revenues, title insurance, closing costs and other incidentals pertinent to each transaction. 5.0 LIAISON THE CONSULTANT shall be fully responsible for carrying out all functions assigned to it by this contract as contained in this Scope of Services. All activities and decisions of THE CONSULTANT relating to the project shall be subject to review and approval by the City's Project Manager. THE CONSULTANT shall provide coordination of all activities, correspondence reports and other -2- ~ communications related to its responsibilities under this contract as needed for the City's Project Manager to carry out his/her responsibilities. 6.0 COOPERA TION AND PERFORMANCE OF THE CONSULTANT During the life of this contract, the City's Project Manager may conduct reviews of the various phases of THE CONSULTANT'S operations. THE CONSULT ANT shall cooperate with and assist the City's Project Manager or their designee in the conduct of the reviews. 7.0 WORK TO BE PERFORMED BY HDR 7.1 GENERAL All right of way activities must be performed in accordance with applicable Florida Statutes and the Florida Administrative Code (F.A.C.) Rules. THE CONSULTANT shall provide the following General Services: a. Establish and/or maintain an office on site for the duration of the contract in order to provide adequate coordination of work with the City, Park Residents and other interested parties. This contract shall provide compensation to THE CONSULTANT for costs associated with establishing and operating the office. THE CONSULTANT'S price proposal will provide for all costs associated with operating the on-site office. The direct expenses for the office shall be included as expenses. b. Any person employed by THE CONSULTANT for work on this project in any capacity shall be available to testify in any eminent domain proceeding when requested by the City. c. THE CONSULTANT shall develop an invoicing system such that all amounts billed to the City can be related to the activity involved. -3- rIJ d. THE CONSULTANT'S project manager shall arrange a kick-off meeting with the City and subconsultants. e. THE CONSULTANT'S project manager shall attend meetings, public hearings and consult with local officials as requested by the City. THE CONSULTANT will hold public meetings within the geographic limits of the project. The purpose of the meetings will be to encourage public familiarity with the project and to introduce staff personnel. f. A designated project manager shall be present for project decisions at least 5 days per week during some part of the business day. A qualified negotiation/relocation specialist shall be present during all business hours. Staffing must be appropriate for delivery of relocation assistance payments. g. THE CONSULTANT shall prepare a written response to the City's Project Manager for all audits and/or quality assurance reviews. h. THE CONSULTANT shall furnish the standard forms required to carry out the technical tasks pursuant to this contract. 1. THE CONSULTANT shall establish a formal Public Awareness and Public Involvement Program to be conducted from the project office. This includes Community Gathering Meetings as deemed necessary and periodic newsletters. J. THE CONSULTANT shall develop and maintain a production reporting system tracking all critical events, both scheduled and actual, for each parcel on the project. k. THE CONSULTANT shall report on the complete status of production on the project on a bi-weekly basis. Relate current status to overall project schedule, noting exceptions and suggesting actions required to correct schedule exceptions. A bi-weekly production meeting will be held. -4- 1)0 1. THE CONSULTANT shall provide a sufficient number of qualified personnel as necessary to effectively carry out its responsibilities under this agreement. 7.2 ACOmSITION This scope assumes the City of Clearwater negotiates an equitable settlement. 7.3 RELOCATION Relocation assistance benefits to each displaced person shall be in accordance with the standards required in the Florida Administrative Code and the Uniform Relocation and Real Property Acquisition Policies Act of 1970, and any amendments thereto. Further, THE CONSULTANT shall provide the following Relocation Services: 1, Establish and maintain an accurate and complete working file for each displacee while transmitting all original documentation to City's Project Manager upon completion. 2, Research and prepare a Relocation Needs Assessment Survey, and submit to City's Project Manager. Said survey shall include as a minimum the following: . Relocation survey . Accurate relocation schedules . Results of field interviews with available occupants . Inventories of characteristics and needs of individuals and families to be displaced . Inventories of comparable decent, safe and sanitary replacement dwellings available for sale or rent 3. Present all relocation offers to owners and tenants. 4. Provide advisory assistance to all eligible parties. 5. Maintain up-to-date surveys of available replacement housing. 6. Disclose availability of comparable housing. -5- I>> 7. Calculate all appropriate relocation payments and costs. All computations which determine compensation for owners or displacee shall be prepared, reviewed, and approved by separate, qualified indi vi duals. 8. Prepare claims packages and submit to City's Project Manager for approval. 9. Review any relocation appeals and prepare responses for Project Manager's review and approval. 10. Provide field surveillance and documentation of residential relocation when required, 11. Provide personnel to assist the City's Project Manager and the City's Attorney in obtaining all information pertinent to relocation appeals, including, but not limited to, providing testimony and accumulating information. 12. Deliver warrants to displacees. 13, Issue and deliver notices to vacate property. 14. Notify City's Project Manager of need for eviction notices. 15. Thoroughly document all contacts with relocatees and/or others involved in relocation, 16. Within 60 days after completion of final relocation activity for displacee, thoroughly review and transmit the working file to City's Project Manager for retirement approval/disapproval. Upon approval, THE CONSULTANT shall review the City's official file to ensure that all required originals are included therein. 17. Be available to testify at any relocation appeals hearing during the life of the contract. 18. Provide input on the determination of priority parcels based on relocation considerations. -6- {1J 19. Provide management and control services including implementation of detailed scheduling and cost control activities. 20. Prepare and process invoices for requesting warrants for payment of claims. 21. Identify, appraise and acquire non-moveable mobile homes. 22. Obtain and deliver to the City clear title to the mobile homes acquired, 7.4 PARK MANAGEMENT Recommend lease agreements, when appropriate, to the City's Project Manager and prepare necessary documents for execution. Collect rental payments, only in the form of check or money order, prepare and process required invoices for transmittal of rental payments in accordance with City policies and procedures and forward to the City Project Manager. Provide the City with a monthly accounting of all rents due, collected, and delinquent during the given month. Monitor delinquent payments, issue delinquency notices, and attempt to collect delinquent payments. Advise the City of cases where eviction proceedings are indicated, whether for delinquent rental payment or any other reason. Arrange transfers of utility services and billing to the City's name when necessary, prepare and process required invoices for payment of utilities in accordance with City policies and procedure. Advise all utility owners to disconnect services and remove equipment prior to demolition of improvements on each parcel. Receive, investigate and respond to complaints relative to parcels owned by the City. -7- f!J Advise City's Project Manager of warranted repairs of maintenance services indicated by on-site conditions, and make arrangements to secure corrective services through a subcontractor. THE CONSULTANT will provide for the maintenance of all common areas, lawn services, pool services, and the monthly monitoring of the on-site potable water system. 7.5 PROPERTY MANAGEMENT The Consultant shall provide the following Property Management Services: a. General Responsibilities: THE CONSULTANT shall have the site cleared of any and all improvements within the time frame dictated by the City. Prepare a preliminary real property/personal property inventory with serial numbers for each parcel and update as appropriate until all improvements are cleared from the project. Inspect, determine, and document the need for rodent control. If rodent control is required, THE CONSULTANT shall arrange for extermination services. Review all available information and resolve discrepancies, if any, between parcel inventories, appraisal reports (whether approved or unapproved), relocation inventories, property owner's inventories, and tenant inventories. Prepare and process invoices for requesting warrants for property management services including but not limited to demolition, asbestos surveys and asbestos abatement in accordance with City policies and procedures. Prepare salvage value estimate for improvements that are acquired. Maintain an accurate and current working file for each parcel requiring property management services, and forward original documentation to the City Project Manager upon completion. -8- ~ Assist in coordination with any organization, whether public or private, when requested to do so by the City for the purposes of identifying, investigation and/or remediating any environmentally unsafe condition on the parcel. Receive and respond to all inquiries for the sale of surplus mobile homes acquired during the life of the project. Be available to testify at any hearing relative to property management and/or environmental concerns during the life of the contract. b. Demolition: THE CONSULTANT will be responsible for preparation of all bid packages and documents. THE CONSULTANT will assume responsibility for advertisement and announcement of competitive bid openings, receipt of bids, contract award, and execution of contract. THE CONSULTANT will also assume responsibility to administer contracts in accordance with City policies and procedures. Develop a schedule to demolish all improvements. Provide adequate field supervision of demolition activities to ensure compliance with all City policies and procedures as well as terms of the demolition contract. Prepare demolition contracts between the City and the demolition contractor. c. Asbestos Consultant: THE CONSULTANT shall procure and manage the services of an asbestos consultant, licensed pursuant to Florida Statute 455.301 thru 455.309 to include but not be limited to those activities necessary to conduct asbestos demolition surveys, bulk samplings, analysis and survey reports, prepare asbestos abatement specifications, administer abatement contract, conduct abatement observation, and prepare final clearance activities. All services provided shall be in accordance with EPA guidelines, National Emissions Standards for Hazardous Air Pollutants (NESHAP) Occupational Safety and Health -9- ~ .' Administration (OSHA) and all Federal and State and Local Regulations (See Attachment #1). THE CONSULTANT will be responsible for preparation of all bid packages and documents and will assume responsibility for advertisement and announcement of competitive bid openings, receipt of bids, contract award and execution of contract. THE CONSULTANT will assume responsibility to administer contracts in accordance with City policies and procedures. THE CONSULTANT shall provide adequate field supervision for all environmental activities to ensure compliance with all necessary policies and procedures. All contracts shall be made directly between the City and the abatement contractor. The abatement contractor shall be responsible for ensuring adherence to all applicable Federal, State and Local health and safety regulations as it pertains to their work, including but not limited to adherence with 29 CFR 1926.1101 - Asbestos. 7.6 RECORDS MAINTENANCE THE CONSULTANT shall provide the following Records Maintenance Services: Receive, appropriately process and handle Florida Statutes Chapter 119 request. Maintain all files and distribute all documents in accordance with the requirements of the City. Assist the City with the maintenance of the official records management files as necessary to assure the integrity of the files by delivering parcel documentation to the City's Project Manager as task is completed. Turn over all files to the City upon completion of the project. Provide accessibility to all files by the City's Project Manager, -10- ~ 7.7 OUALITY ASSURANCE PROGRAM THE CONSULTANT shall provide the following Quality Assurance Services: 1. Quality Reviews - Quality Reviews shall be conducted to evaluate the adequacy of materials, documentation, processes, procedures, training, guidance, and staffing included in the execution of this contract. Quality Reviews shall be developed and performed to assure compliance with THE CONSULTANT'S QA policy. 2. Quality Assurance - Quality Assurance Reviews shall be conducted to assure compliance with THE CONSULTANT'S QA policy. 3. Quality Records - THE CONSULTANT shall maintain adequate records of the quality assurance actions performed by the consultant's team (including subcontractors and vendors) in providing services and products under this contract. All records shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective actions taken. These records shall be available to the City upon request, during the contract term. All records shall be kept at the primary project field office. 8.0 SUB CONSUL T ANT SERVICES Upon written approval by the City Project Manager, THE CONSULTANT may subcontract for specialized professional services that may be necessary in order for the Consultant to carry out its requirements pursuant to this contract. The practice of hiring subcontractual specialists when they are essential to the performance of the assignment is permissible. Additionally, the hiring of the subcontractual specialist and the amount to be paid must be approved in writing prior to authorization of services. The Consultant will be responsible for the management, scheduling, and administration of all subconsultants, including invoice processing. The subconsultants must be qualified and have the required license to perform all work assigned to them. -11- rP 9.0 COURIER SERVICE The Consultant shall provide a courier to deliver/pick up correspondence to the City as needed. 10.0 LICENSE REOIDREMENTS Florida Acquisition & Appraisal, Inc. shall be registered with the Florida Real Estate Commission. In addition, the minimum requirement for all other Consultant personnel or subconsultant personnel, performing real estate functions, shall be registered with the Florida Real Estate Commission as an active licensed salesperson. -12- ,QO EXHIBIT B INSURANCE REQUIREMENTS 1. Liability Insurance. The vendor shall furnish, pay for, and maintain during the life of the contract with the CITY the following liability coverages: a. Comprehensive General Liability insurance on an "occurrence" basis in an amount not less than $500,000 combined single limit Bodily Injury Liability and Property Damage Liability. b. Business Automobile Liability insurance in the amount of at least $500,000, providing Bodily Injury Liability and Property Damage Liability. c. Worker's Compensation Insurance applicable to its employees, if any, for statutory coverage limits in compliance with Florida laws, including Employers' Liability which meets all state and federal laws. d. Professional Liability/Malpractice/Errors or Omissions insurance, as appropriate for the type of business engaged in by the Vendor, shall be purchased and maintained by the Vendor with minimum limits of$l,OOO,OOO per occurrence. e. Products Liability Insurance, as appropriate for the type of product, if any, sold by Vendor in an amount of not less than $500,000. 2. Additional Insured. The CITY is to be specifically included as an additional insured on all liability coverage described above, except the insurance coverage identified in paragraphs 1 (d) and l(e). 3. Notice of Cancellation or Restriction. All policies of insurance must be endorsed to provide the CITY with thirty (30) day's notice of cancellation or restriction. 4. Certificates of Insurance/Certified Cooies of Policies. The vendor shall provide the CITY with a certificate or certificates of insurance showing the existence of the coverages required by this RFP. The vendor will maintain these coverages with a current certificate or certificates of insurance throughout the term of the contract with the CITY. When specifically requested by the CITY in writing, the vendor will provide the CITY with certified copies of all policies of insurance as required above. New certificates and new certified copies of policies, if certified copies of policies have been requested, shall be provided to the CITY whenever any policy is renewed, revised, or obtained from other Insurers. 1 IY' 5. The address where such certificates and certified polices shall be sent or delivered is as follows: City of Clearwater Attention: City Clerk P.O. Box 4748 Clearwater, FL 33758-4748 6. The VENDOR agrees to indemnify and hold harmless the CITY, its officers and employees, from liabilities, damages, losses and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the VENDOR and persons employed or utilized by the VENDOR in the performance of the contract. 7. The VENDOR shall, at its expense, secure and provide to the CITY, prior to beginning performance under this contract with the CITY, all insurance coverages as required in this contract with the CITY. 2 IX) EXHIBIT "C" COMPENSATION I/J . HDR ACTIVITIES/SALARIES FEE COMPUTATIONS ,~ ,- Scenario: Without Utigation and Acquisition . Prepared By: HDR Enj(ineerinj(, Inc. Date: 05-1un-Ol Local Name: City of Clearwater, Kapok Mobil Home Park ACTIVITY Project Manager OA Manager Senior A2ent A ent Clerical Park Manaeer Manhours Average Man- Hourly Man- Hourly Man- Hourly Man- Hourly Man- Hourly Man- Hourly Activity By Hourly Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Fee Activity Rate 1. - GENERAL SERVICES 40 $105.00 20 $125.00 40 $99.00 274 $73.00 29 $40.00 0 $58.00 $31,822.00 403 $78.96 2. - ACOUISITION 0 $105.00 0 $125.00 0 $99.00 0 $73.00 0 $40.00 I $58.00 $58.00 0 $0.00 3. - RELOCATION 1543 $105.00 772 $125,00 1543 $99.00 10495 $73.00 1080 $40.00 1 $58.00 $1,220,665.00 15,434 $79.09 4. . PROPERTY MANAGEMENT 731 $105.00 365 $125.00 731 $99.00 4969 $73.00 513 $40.00 .1 $58.00 $577,948.00 7,308 $79.08 5. - PARK MANAGEMENT 0 $105.00 0 $125.00 0 $99,00 0 $73.00 0 $40,00 2829 $58.00 $164,082.00 2,829 $58.00 6. . RECORDS MANAGEMENT 215 $105.00 108 $125.00 215 $99.00 1464 $73.00 152 $40.00 -1 $58.00 $170,254.00 2,153 $79.08 TOTALS 2529 $105.00 1265 $125.00 2529 $99,00 17202 $73.00 1774 $40.00 2829 $58.00 $2,164,829.00 28,128 $76.96 CONTRACTFFES'~ARY Manhours Avg Hr. Rate TOTAL ESTIMATED ACTIVITIES FEE 28,128 X 76.% $ 2,164,829.00 EXPENSES $ 159,292.05 SUBTOTAL: HDR LIMITING AMOUNT $ 2,324,121.05 CONTINGENCY @ 10% $ 232,412.11 TOTAL MAXIMUM COMPENSATION (LIMITING AMOUNT) $ 2,556,533 ~J~ ~~/ (7 Fee Estimale without liligation and Acquisition.xls 6/5/01 .~ 10:39 AM MlSCELLANEOUS & DIRECf OUT -OF-POCKET EXPENSES FPN No,: Prepared by: N/A HDR Engineering, Inc. W.P.I.No.: Date: Revised: N/A ll-Apr-Ol .QIHER Item Unit Rate Quantitv Cost llX17 Check Plots EA $0.25 0 $0.00 24 x 36 VellumlBond Plots EA $6.00 0 $0.00 3-Ring Binders (2") EA $8.36 0 $0.00 Film & Developin2 (24 Exnosures) Roll $16.00 0 $0.00 GBC Binders 0") Box $12,75 0 $0.00 Laminated CoverslBacks for DesilZll C EA $0,70 0 $0.00 Screw Posts for Plans Submittals (2") Box $35.94 0 $0.00 Smead Pressboard Binders for Comn E EA $2.98 0 $0.00 GBC Binders 0") for Desgin Calcs Box $12.75 0 $0.00 Electronic File Submittals on CD EA $50.00 0 $0.00 Overnight ShiPPin2 for Phase Submiltl Boxes $50.00 0 $0.00 Permit Fee Application General Permit EA $350.00 0 $0.00 ERP EA $3,050.00 0 $0.00 TOTAL HDR LUMP SUM EXPENSES Fee Estimate without litigation and Acquis~ion.xls 417 Page 3 of 10 1 $159,292.051 PAGE 5 OF 10 City of Clearwater, Kapok Mobil Home Park IDGHW A Y TASK LIST ACTIVITY: A. RIW ACOUlSITIONIRELOCATION I. - GENERAL SERVICES TASK BASIS NO,OF HOURS! TOTAL REMARKS OF UNITS UNIT HOURS ESTIMATE 8 8 meetings @ 8 hours each. Preparation & attendance. I. Public Awareness Plan EA 30 240 2. Establish Invoice System LS 1 24 24 3 staff @ 8 hours each. 3. Kick-off Meeting EA 1 24 24 24 months @ 4 hours per report. 4, Status Reporting MO 24 4 96 5. 6. 7. 8. 9. 10. 11. 12. 13, 14. 15. SUBTOTAL 384 16. Quality Control 5% 1 19 19 17. 18. 19. 20. TOTAL 403 1<J PAGE 6 OF 10 City of Clearwater, Kapok Mobil Home Park HIGHWAY TASK LIST ACTIVITY: A. R/W ACOUISITIONIRELOCATION 2. - ACOUISITION TASK BASIS NO. OF HOURS! TOTAL REMARKS OF UNITS UNIT HOURS FSTIMATE Assumes City negotiates settlement 1. Negotiations DA 12 0 0 Assumes City negotiates settlement 2. Settlement & Closings Settlement I 0 0 3. 4. 5. 6. 7. 8. 9, 10. 11. 12. 13. 14, 15. SUBTOTAL 0 16. Quality Control 5% I 0 0 17. 18. 19. 20. TOTAL 0 ~ PAGE 7 OF 10 City of Clearwater, Kapok Mobil Home Park HIGHWAY TASK LIST ACTIVITY: A. RIW ACOUlSITIONIRELOCA TION 3. - RELOCATION TASK BASIS NO. OF HOURSI TOTAL REMARKS OF UNITS UNIT HOURS ESTIMATE 7 people for 20 days. 1. Relocation Needs Assessment UNIT 205 6 1230 Survey Includes replacement housing surveys. 2. Relocation Calculations UNIT 205 45 9225 & Presentation of Offers 3. Advisory Assistance ED 105 8 840 Estimated 60 parcels @ 8 hours each. 4. Preparation & Maintainance PARCEL 60 8 480 of Protective Lease Assume 15% of parcels. 5. Appeal Review/Support PARCEL 32 8 256 Assume 75 units for replacement housing. 6. Claim PreparationlRequest UNIT 75 12 900 & Deliverv of Warrants Assume 10 evictions. 7. VacatelEviction Notices UNIT 10 16 160 8. Move Cost Estimating UNIT 205 6.5 1333 9, 10. 11. 12. 13. 14. 15. SUBTOTAL 14424 16. Quality Control 7% I 1010 1010 17. 18, 19. 20. TOTAL 15434 IJO PAGE 8 OF 10 City of Clearwater. Kapok Mobil Home Park IDGHWAY TASK LIST ACTIVITY: A. RJW ACOUlSmONIRELOCATION 4. - PROPERTY MANAGEMENT TASK BASIS NO. OF HOURS! TOTAL REMARKS OF UNITS UNIT HOURS ESTIMATE Park Manager to assume some resposibility 1. General Responsibilites LS 205 20 4100 Assume 63% of mobile homes are non-movable. 2. Demolition LS 130 10 1300 Assume 63% of mobile homes are non-movable. 3, Acquisition of Non-Movable UNIT 130 12 1560 Mobile Homes 4, 5. 6. 7. 8. 9, 10. II. 12. 13. 14. 15. SUBTOTAL 6960 16. Quality Control 5% 1 348 348 17. 18. 19, 20. TOTAL 7308 ;94 .. PAGE 9 OF 10 City of Clearwater, Kapok Mobil Home Park IDGHWAYTASKLIST ACTIVITY: A. RIW ACOUISITIONIRELOCATION 5. - PARK MANAGEMENT TASK BASIS NO. OF HOURS! TOTAL REMARKS OF UNITS UNIT HOURS ESTIMATE I. On-Site Manager ED 380 5 1900 2. Accounting Manager ED 48 8 384 3. Lease Preparation & Execution UNIT 205 2 410 4. S. 6. 7. 8. . 9. 10, II. 12, 13. 14. IS. SUBTOTAL 2694 16. Quality Control S% I 13S 13S 17. 18, 19. 20. TOTAL 2829 t9tl ... PAGE 10 OF 10 City of Clearwater, Kapok Mobil Home Park HIGHWAY TASK LIST ACTIVITY: A. RIW ACOUISmONIRELOCATION 6. - RECORDS MANAGEMENT TASK BASIS NO. OF HOURSI TOTAL REMARKS OF UNITS UNIT HOURS ESTIMATE Assumes settlement and original files kept at HDR J. File Maintainance & LS 205 9 1845 untile requested by City. Distribution 2. Compliance with Horida UNIT 205 I 205 Statutes Chapter 119 3. 4. 5. 6, 7, 8. 9. 10. II. 12. 13, 14. 15. SUBTOTAL 2050 16. Quality Control 5% I 103 103 17. 18. 19. 20. TOTAL 2153 /kJ ~ii~l~arwat~r u Interoffice Correspondence Sheet From: Cyndie Goudeau, City Clerk } J Terry Finch, Environmental Man~ .,", .__.._~ ~ji To: COPIES: Tom Miller, Assistant Director of Engineering/E&SM o E Cl (+ 'ZOO',; SUBJECT: HDR Agreement for Professional Services for Kapok CIT" Cl r:o~: r,'..'-:-::, (I:o-n\i~'-NT . .:-L,~ 1.; ,~, ,_ :;....~ J , ~'lvlA... DATE: December 13,2001 Attached is the fully executed Agreement between the City of Clearwater and HDR Engineering, Inc. for Professional Services for Kapok that was approved by the City Commission on November 15, 2001. TF Attach.