06/15/2009
WORK SESSION AGENDA
Council Chambers - City Hall
6/15/2009 - 9:00 AM
1. Presentations
1.1Service Awards/Team Award
Attachments
1.2The State of Tourism - D.T. Minich, Executive Director, Visit St. Pete/Clearwater
Attachments
2. Office of Management and Budget
2.1Amend the City's fiscal year 2008/09 Operating and Capital Improvement Budgets at Mid Year and pass
Ordinances 8077-09 and 8078-09 on first reading.
Attachments
3. Financial Services
3.1Approve settlement of the liability claim of Gregory Bidlow for payment of $45,000. (consent)
Attachments
3.2Approve payment in an amount not to exceed $40,000 from the Central Insurance Fund for resolution of
claim 09000123 to the City of Clearwater. (consent)
Attachments
4. Parks and Recreation
4.1Accept $144,888 for funding two summer camp programs, approve the corresponding agreement from
Coordinated Child Care and authorize the appropriate officials to execute same. (consent)
Attachments
4.2Approve co-sponsorship and waiver of requested City fees and service charges for FY 2009-2010 special
events including six annual City events; and five City co-sponsored events (a reduction of seven events);
at an estimated General Fund gross cost of $412,030 ($19,300 representing cash contributions and
$392,730 representing in-kind contributions) and enterprise fund cost and fee waiver of $61,620 for the
purposes of departmental budget submittals. (consent)
Attachments
4.3Approve the First Amendment to Covenants, Restrictions, Grant of Easements and Modification of
Clearwater Commons Shopping Center Operational and Reciprocal Easement Agreement between DDR
Southeast Clearwater Development, LLC, the City of Clearwater, and the Phillies and authorize the
appropriate officials to execute same. (consent)
Attachments
5. Police
5.1Approve a Voluntary Cooperation Mutual Aid Agreement as provided under Florida law, entitled
“Operation Island Runners”, between the Florida Department of Law Enforcement (FDLE) and the City
of Clearwater Police Department to form a task force to investigate, dismantle and disrupt Racketeering
Influence Corrupt Organizations, human trafficking and related crimes in west central Florida and
authorize the appropriate officials to execute same. (consent)
Attachments
5.2Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida,
in the amount of $147,034.50, providing for the continuation of the School Resource Officer program at
Clearwater High School, Countryside High School and Oak Grove Middle School for a one-year period
commencing July 1 2009 through June 30, 2010 and authorize the appropriate officials to execute same.
(consent)
Attachments
5.3Renew the agreement with TriTech Software Systems, Pasadena, California, in the amount of
$131,358.33 for software support during the 10 month period ending September 30, 2009, in accordance
with Sec. 2.564 (1)(b) - Sole Source, and authorize the appropriate officials to execute same. (consent)
Attachments
6. Solid Waste/General Support Services
6.1Approve a Contract (Blanket Purchase Order) to Jet Age Fuel, Inc. of Clearwater, FL for an amount not to
exceed $200,000 for the purchase of High Sulphur Diesel Fuel for Off Road equipment and Emergency
Generators as per City of Clearwater RFP 17-09 during the contract period July 1, 2009 through June 30,
2011 and authorize the appropriate officials to execute same. (consent)
Attachments
7. Public Utilities
7.1Award a contract (Purchase Order) to Allied Universal Corporation of Miami, FL, from July 1, 2009,
through March 31, 2010, for a total value of $121,499.87, for Liquid Sodium Hypochlorite, and authorize
the appropriate officials to execute same. (consent)
Attachments
8. Engineering
8.1Approve increasing Penny for Pinellas funding of the Beach Connector Trail project to $607,226.49 by
transferring $319,417.77 of Penny for Pinellas funds from the Druid Road Improvements project to the
Beach Connector Trail project.
Attachments
8.2Approve a Work Order in the amount of $423,246 to URS Corporation, an Engineer-of-Record for the
City of Clearwater, to provide Construction Engineering and Inspection (CEI) Services for the
construction of the Chautauqua/Coachman Ridge and Morningside reclaimed water projects; and
authorize the appropriate officials to execute same. (consent)
Attachments
8.3Award a contract to Gregory Electric Company, Inc. of Naples, Florida in the amount of $2,172,942.57
for construction of the Chautauqua/Coachman Ridge Reclaimed Water (RCW) Project (project 07-0053-
UT), which is the lowest responsible bid received in accordance with the plans and specifications for this
project; and authorize the appropriate officials to execute same.
Attachments
8.4Approve the URS Corporation work order in the amount of $429,917.00 for engineering design and
limited support services during construction of the Clearwater Glen Oaks/Palmetto Reclaimed Water
Distribution Project (08-0043-UT), and approve the Cooperative Funding Agreement with the Southwest
Florida Water Management District (SWFWMD) which provides reimbursement of project costs up to
$2,890,000 and authorize the appropriate officials to execute same. (consent)
Attachments
8.5Award a contract to Volt Telecom of Clearwater, Florida, for the Morningside Reclaimed Water System
(05-0022-UT) construction contract in the amount of $1,557,039.28, which is the lowest responsible bid
received in accordance with plans and specifications and authorize teh appropriate officials to execute
same.(consent)
Attachments
8.6Authorize the City to enter into an agreement with CSX Transportation, Inc., for installation of one (1)
24-inch reclaimed water main in the CSX right-of-way as part of the Skycrest Reclaimed Water Project –
Contract 2: Transmission and Distribution, approve Pipeline Crossing Agreement CSX-629438, adopt
Resolution 09-27 and authorize the appropriate officials to execute same.
Attachments
8.7Award a contract to A and L Underground, Inc. of Lenexa, Kansas for the construction of the Skycrest
Reclaimed Water Project - Contract 2: Transmission and Distribution (Project 07-0013-UT) in the amount
of $4,317,223.90, which is the lowest responsible bid in accordance with plans and specifications; and
approve a work order for $418,040.00 to McKim and Creed (EOR) of Clearwater, Florida, for project
related post-design engineering services, for a total project amount of $4,735,263.90, and authorize the
appropriate officials to execute same. (consent)
Attachments
8.8Award a contract to R.E. Purcell Construction Company, Inc., of Largo, Florida, in the amount of
$1,109,657.62 for the construction of the South Gulfview Boulevard Reconstruction Project (07-0060-
EN), which is the lowest responsible bid in accordance with plans and specifications, and authorize the
appropriate officials to execute same. (consent)
Attachments
8.9Approve the applicants request to vacate a portion of Turner Street right-of-way adjacent to property
located at 600 S. Missouri Avenue, more particularly described in the ordinance, and pass Ordinance
8076-09 on first reading, (VAC2009-02 Ruth B. Marks Revocable Trust).
Attachments
8.10Approve the applicant's request to vacate a portion of a 10-foot sewer easement located on the applicant's
property, (1884 N. Betty Lane),as more particularly described in the ordinance, subject to conditions of
approval, and pass Ordinance 8061-09 on first reading, (VAC2009-01 Habitat for Humanity of Pinellas
County, Inc.).
Attachments
8.11Approve a supplemental work order in the amount of $35,500.00 to Malcolm Pirnie (EOR) of Tampa,
Florida, for additional project related post-design engineering services for the Marshall Street APCF
Process Air System Upgrade Project (07-0003-UT) for a total cost of $133,500 for CEI services, and
authorize the appropriate officials to execute same. (consent)
Attachments
9. Planning
9.1Approve Development Agreement between Decade Companies Income Properties (the property owner)
and the City of Clearwater, providing for the allocation of units from the Hotel Density Reserve under
Beach by Design and adopt Resolution 09-23.
Attachments
10. Legal
10.1Approve filing a third-party complaint against general contractor Westra Construction Corp. in Divaco,
Inc. v. City of Clearwater, Case: 07-2045-CI-15, and authorize an action against same to seek
indemnification for damages and costs arising out of ongoing litigation matter. (consent)
Attachments
10.2Approve a Zoning Atlas Amendment from Business (B) District to Tourist (T) District for property
located at 1241, 1261, and 1281 Gulf Boulevard consisting of Lot 1, Subdivision of Radisson Bayside
Hotel, and Pass Ordinance No. 7909-08 on first reading.
Attachments
10.3Adopt Ordinance No. 8025-09 on second reading, amending Article VII, Solid Waste Management,
Sections 32.271 through 32.322, Appendix A., Schedule of Fees, Rates, and Charges, Article XXV,
Public Works – Fees, Rates, and Charges, Section (3)(c) Solid Waste Collection Rates through solid waste
roll-off container or waste receptacle service (5)(b)(ii)(7), Clearwater Code of Ordinances.
Attachments
10.4Adopt Ordinance No. 8069-09 on second reading, amending Chapter 22, Parks, Beaches, Recreation,
Article II, Use Regulations, Section 22.24(2) modifying park hours for Mandalay Park.
Attachments
10.5Adopt Ordinance No. 8074-09 on second reading, amending Section 22.40, Clearwater Code of
Ordinances, to require the leashing of dogs located at specified areas on Clearwater Beach and requiring
the removal of pet defecation.
Attachments
10.6Adopt Ordinance No. 8075-09 on second reading, relating to fireworks displays, amending Subsection (2)
(a) of Section 17.06, Clearwater Code of Ordinances, to prohibit the issuance of permits on specified areas
of Clearwater Beach during specified times.
Attachments
11. City Manager Verbal Reports
11.1Update on Beach Parking Garage Negotiations
Attachments
12. Council Discussion Items
12.1Tossing Balls and Frisbees in Parks - Councilmember Cretekos
Attachments
12.2Reclaimed Water Availability Fee
Attachments
13. Other Council Action
13.1Other Council Action
Attachments
14. Adjourn
15. Presentation(s) for Council Meeting
15.12009 Clearwater High Schools Valedictorians and Salutatorians
Attachments
15.2Vacant, Foreclosed, and Abandoned Properties
Attachments
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Service Awards/Team Award
SUMMARY:
5 Years of Service
Barry Slack Solid Waste
Jeffrey Walker Dev & Neighborhood Svcs.
James Hawkins Solid Waste
Rebecca Melendez Dev & Neighborhood Svcs.
Kerry Nelson Gas
Geraldine Lucas Library
Eric Lewis Parks & Recreation
10 Years of Service
Florence Reichert Public Utilities
Earl Ashley Solid Waste
Chancee Anderson Public Services
15 Years of Service
Tamijo Watson Gas
William Clark Gas
Thomas Simak Gas
James Hornaday Gas
Donald Hlinka Gas
Julie Schultz Parks & Recreation
Mary Weaver Dev & Neighborhood Svcs.
Dorothee Morrow Engineering
Oliver Matthews Solid Waste
Steven Baginski Police
20 Years of Service
Isaac Hinson Parks & Recreation
Alan Uhr Police
Nick Gossman Police
Thomas Bracalento Police
Mary Cressman Solid Waste
Vickie Davenport Human Resources
25 Years of Service
Mark Behring Information Technology
Randy Holm Gas
Marianna Mallon Police
Team Award
Fire Medic Arrest Team Nathan Brooks & Monica Juarbe
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
The State of Tourism - D.T. Minich, Executive Director, Visit St. Pete/Clearwater
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Amend the City's fiscal year 2008/09 Operating and Capital Improvement Budgets at Mid Year and pass Ordinances 8077-09 and 8078-
09 on first reading.
SUMMARY:
The Fiscal year 2008/09 Operating and Capital Improvement Budgets were adopted in September 2008 by Ordinances 8005-08 and
8006-08. Section 2.521 of the City's Code of Ordinances requires the City Manager to prepare a quarterly report detailing income,
expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement
projects. The memorandum and the accompanying report provide this information and outlines the issues at Mid Year that require
amendment.
Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Mid Year Budget Review
Fiscal 2008-09
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Assistant City Manager
Rod Irwin, Assistant City Manager
Department Directors
SUBJECT: Mid Year Budget Review - Amended City Manager's Annual Budget Report
DATE: June 5, 2009
Attached is the Mid Year Budget Review in accordance with the City Code of Ordinances.
The report is based on six months of activity (October, 2008 through March, 2009) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenues and expenditure amendments reflect a net increase of $1,015,229.
The major reason for the overall General Fund expenditure increase includes the appropriation of General
Fund retained earnings of $2,111,000 at mid year to include the following items: $200,000 to fund the
Carpenter Complex Clubhouse Renovations and $1,911,000 to cover the cost of retirement incentive
packages. All of these amendments have been previously approved by the City Council.
Operating revenues reflect a net budget decrease of over $853,000 at mid year, primarily in the categories of
sales tax, state revenue sharing and building permit fees. Revenue increases in communication tax and
reductions in General Fund Department operating budgets offset the decrease in anticipated revenues for the
fiscal year.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated retained earnings of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2008 books, and the allocation of reserves noted above, estimated General
Fund reserves at mid year are approximately $12.9 million, or 10.7% of the current year’s General
Fund budget, exceeding our reserve policy by $2.6 million.
_________________________
Significant amendments to other City Operating Funds are noted as follows.
Attachment number 1
Page 1 of 3
Mid Year Budget Review
Fiscal 2008-09
City Manager's Transmittal
Water and Sewer Fund
Mid year amendments to the Water and Sewer Fund reflect a net decrease of $708,000 of which $831,000
represents savings in personnel costs and other numerous line items to offset anticipated revenue
decreases in annual receipts. In addition, $123,000 of Water and Sewer reserves is allocated to pay for the
cost of the retirement packages for Water and Sewer employees, as approved by the City Council in May.
Gas Fund
Budget amendments to the Gas reflect a net decrease of $405,530 of which $592,530 represents savings in
personnel costs due to a departmental reorganization, as well as other line item savings. In addition,
$187,000 of Gas Fund reserves is allocated to pay for the cost of the retirement packages for Gas
employees, as approved by the City Council in May.
Stormwater Fund
At mid year, the Stormwater operating budget reflects an increase of $52,428 of Stormwater retained
earnings. Of this amount, $5,428 represents excess cash in the debt service funds representing interest
earnings in the bond construction funds, and $47,000 is allocated to pay for the cost of the retirement
packages for Stormwater employees, as approved by the City Council in May.
Solid Waste Fund
Budget amendments to the Solid Waste Fund reflect a net decrease of $325,770 of which $376,770
represents savings in numerous line items to offset revenue losses in commercial and roll-off services. In
addition, $51,000 of Solid Waste reserves is allocated to pay for the cost of the retirement packages for
Solid Waste employees, as approved by the City Council in May.
Recycling Fund
At mid year, the Recycling operating revenues are estimated to decrease by $542,900 due to the historic
drop in market prices. Although operating expenditures will be reduced by$284,080 at mid year through
salary savings, garage charges, and other line items, this will still necessitate the allocation of $258,671 of
Recycling unappropriated reserves to bring the fund in balance for the year.
Marine Fund
Mid year expenditure amendments in the Marine Fund reflect a net decrease of $144,260 to offset the loss
of revenues anticipated for the fiscal year due to the slow economy.
General Services Fund
At mid year, $95,000 of General Services Fund reserves are allocated to pay for the cost of the retirement
packages for General Services Fund employees, as approved by the City Council in May.
Administrative Services Fund
At mid year, $135,000 of Administrative Services Fund reserves are allocated to pay for the cost of the
retirement packages for Administrative Services Fund employees, as approved by the City Council in
May.
Attachment number 1
Page 2 of 3
Mid Year Budget Review
Fiscal 2008-09
City Manager's Transmittal
Garage Fund
Mid year amendments reflect savings in Garage fund expenditures of $1,799,600 primarily due to the
reduction in gas charges since the 2008/09 budget was adopted. These savings are passed on to the
operating departments and Garage Fund revenues will be adjusted accordingly. In addition, $51,000 of
Garage Fund reserves are allocated to pay for the cost of the retirement packages for Garage Fund
employees, as approved by the City Council in May.
Central Insurance Fund
At mid year, Central Insurance Fund reserves are allocated in the amount of $1 million to fund emergency
operations in preparation of the 2009 hurricane season, and $8,250,000 will provide funding for the
construction of the Downtown Boat Slips. Both amendments have been previously approved by the City
Council
Capital Improvement Fund
Mid year amendments to the Capital Improvement Fund reflect an increase of $3,819,084. Major project
amendments include the Central Insurance reserves funding of the Downtown Boat Slip construction
project in the amount of $8,250,000 and project decreases totaling over $13 million to restructure
stormwater capital projects and eliminate planned bond funding. A list of capital improvement project
budget amendments that have been previously approved by the City Council is included on page 19 of this
report.
Project budget increases not previously approved by the Council are also summarized on page 19.
Special Program Fund
The Special Program Fund reflects a net budget increase of $4,229,653 at mid year. Amendments include
an increase of $1 million from the Central Insurance to fund the Emergency Operation project in
preparation of the 2009 hurricane season and $2.6 million from the undesignated reserves of various
operating funds to cover the cost of retirement incentive packages. Other significant amendments include
$184,730 for the special events and sponsorships programs in the last three months, $206,423 from police
fines and court proceeds to support public safety programs and $105,252 in revenues for police outside
duty contractual services.
Attachment number 1
Page 3 of 3
CITY OF CLEARWATER
MID YEAR SUMMARY
2008/09
FY 08/09First
AdoptedQuarterMid YearMid YearMid YearAmended
DescriptionBudgetAmendedProjectedActualVariance%AdjustmentBudget
General Fund:
Revenues121,099,930121,851,04371,970,95870,490,778(1,480,180)-2%1,015,229122,866,272
Expenditures121,099,930121,851,04368,520,98364,794,8573,726,1265%1,015,229122,866,272
Utility Funds:
Water & Sewer Fund
Revenues60,609,86060,609,86029,256,74427,484,505(1,772,239)-6%(708,000)59,901,860
Expenditures60,609,86060,609,86033,489,68931,369,3942,120,2956%(708,000)59,901,860
Stormwater Fund
Revenues13,800,46013,825,8786,863,1746,885,22822,0540%52,42813,878,305
Expenditures13,800,46013,825,8788,692,3698,239,636452,7335%52,42813,878,305
Gas Fund
Revenues45,228,14045,286,71021,814,08822,726,738912,6504%(218,000)45,068,710
Expenditures38,534,50038,534,50018,850,85318,294,179556,6743%(405,530)38,128,970
Solid Waste Fund
Revenues18,751,25018,704,2509,328,6269,391,14562,5191%(149,000)18,555,250
Expenditures18,735,75018,688,7509,761,2068,544,3281,216,87812%(325,770)18,362,980
Recycling Fund
Revenues3,210,9503,027,0891,432,7331,288,573(144,160)-10%(284,229)2,742,860
Expenditures3,210,9403,026,9401,472,8011,354,479118,3228%(284,080)2,742,860
Enterprise Funds:
Marine Fund
Revenues5,351,0905,148,0902,452,8941,746,849(706,045)-29%(69,300)5,078,790
Expenditures5,348,4305,052,2302,550,2991,873,120677,17927%(144,260)4,907,970
Airpark Fund
Revenues242,000239,000117,996106,792(11,204)-9%0239,000
Expenditures206,310201,010104,65795,6818,9769%20,000221,010
Parking Fund
Revenues4,823,4705,384,5902,732,1902,304,546(427,644)-16%05,384,590
Expenditures3,963,3804,242,8002,363,4771,771,534591,94325%04,242,800
Harborview Center
Revenues725,170725,170532,668599,83967,17113%0725,170
Expenditures725,170725,170412,588529,312(116,724)-28%0725,170
Internal Service Funds:
General Services Fund
Revenues5,247,9105,247,9102,623,9542,625,7311,777 0%95,0005,342,910
Expenditures5,247,9105,247,9102,740,0912,538,939201,1527%95,0005,342,910
Administrative Services
Revenues9,714,9309,714,9304,857,4644,990,739133,2753%135,0009,849,930
Expenditures9,693,0809,693,0805,184,8984,550,359634,53912%135,0009,828,080
Garage Fund
Revenues13,853,58013,853,5806,936,7886,083,639(853,149)-12%(1,748,600)12,104,980
Expenditures13,853,58013,853,5807,094,2815,892,2831,201,99817%(1,748,600)12,104,980
Central Insurance Fund
Revenues20,069,91021,992,83512,034,51111,472,753(561,758)-5%9,250,00031,242,835
Expenditures18,714,69020,637,61511,306,8199,484,516 1,822,30316%9,250,00029,887,615
Attachment number 2
Page 1 of 1
1
MID YEAR REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2008-09 REPORT
PAGE #
General Fund Operating Budget ................................................................................................................... 3
Utility Funds Operating Budget ..................................................................................................................... 8
Other Enterprise Funds Operating Budgets .............................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................................. 15
Capital Improvement Program Budget ....................................................................................................... 19
Special Program Fund Budget .................................................................................................................... 35
Special Development Funds ....................................................................................................................... 41
Administrative Change Orders .................................................................................................................... 44
Ordinances .................................................................................................................................................. 45
Mid Year budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents six months, October 1, 2008 through
March 31, 2009. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after March 31, 2009.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 18, 2008.
Mid Year Projections Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Mid Year Actual Self-explanatory.
Variance Difference between Mid Year projected and Mid Year actual.
Variance % % of variance to Mid Year projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Manager’s discretion, and/or adjustments proposed based on Mid Year
review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
Attachment number 3
Page 1 of 2
2
Capital Improvement Projects
The amended 2008/09 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2008, which includes budgets from prior years,
which have not been completed.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the Mid
Year review.
Revised Budget Adding columns one and two.
Expenditure Self-explanatory.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Attachment number 3
Page 2 of 2
Increase/(Decrease)Description
Licenses & Permits (692,500)
Buildingpermitrevenueforthesevenmonthperiod
endingApril30thisapproximately28%lessthanlast
year'sreceiptsforthesameperiod,and30%lessthan
budgeted.Thebudgetamendmentreflectsa$692,500
decreaseinpermitrevenueduetotheslowingofnew
construction and the decline in the economy.
Sales Tax (525,000)
Salestaxrevenueforthesevenmonthperiodending
April30thisapproximately9%lessthanlastyear's
receiptsforthesameperiod,and9%lessthan
budgetedforthesameperiod.Thebudgetamendment
reflectsa$525,000decreaseinestimatedannual
receipts due to the slowing economy.
578,500
Telecommunicationtaxrevenueestimatesreflectan
increaseof$383,000representingareimbursementfor
receiptsfrompriorfiscalyears,aswellasanincrease
of$195,500inestimatedreceiptsforthecurrentfiscal
year.
Other Intergovernmental (250,000)
Staterevenuesharingestimatesreflectananticipated
decreaseof$250,000baseduponnewrecent
informationprovidedbytheDepartmentofRevenue
reducing their earlier estimates for fiscal year 2008/09.
Charges for Service (47,506)
Revenuereductionsof$47,506representthe
following:1)$16,980foradditionalsummercamp
revenueoffsettingprogramexpenditureincreasesin
ParksandRecreation;2)$5,514forthereimbursement
ofSROovertimeoffsettingprogramexpenditure
increasesinPolice.3)Areductionof$70,000inParks
andRecreationrevenuesfornon-residentfeesand
contractual revenues.
Fines & Forfeitures (120,000)
Courtfinerevenuesaredownapproximately24%
fromanticipatedbudgetatmidyear.Areductionin
annual receipts is estimated at $120,000.
Miscellaneous 24,025
Therevenueamendmentsof$19,678reflectingthe
reimbursementofovertimesupportingtheU.S.
ImmigrationsandCustomsEnforcementprogramand
$4,347reflectingthereimbursementofovertime
supportingtheDrugEnforcementAgencyoffset
program expenditure increases in Police.
Interfund Charges/Transfers In 179,250
Budgetamendmentsatmidyearreflectanincreaseof
$179,250inthecomputedannualgasdividendpayment
to the General Fund.
City of Clearwater
General Fund Revenues
Mid Year Amendments
FY 2008/09
Intergovernmental
Communications Tax
3
Attachment number 4
Page 1 of 2
Increase/(Decrease)Description
City of Clearwater
General Fund Revenues
Mid Year Amendments
FY 2008/09
200,000
1)Atransferof$200,000fromretainedearningsfor
project315-93606,CarpenterComplexClubhouse
Renovations,asapprovedbytheCouncilonMarch19,
2009.
1,911,000
2)Atransferof$1,911,000fromretainedearningsfor
project181-99874,RetirementIncentiveProgramto
coverthecostofretirementincentivepackagesas
approved by the City Council on May 21, 2009.
(242,540)
3)Decreasesinoperatingdepartmentexpenditures
allowsforanetreductiontotheuseofGeneralFund
reservesof$242,540bringingtheGeneralFundin
balance at mid year.
1,868,460
1,015,229
Net General Fund Revenue
Amendment
Net Transfer ( to) from Retained
Earnings
Transfer (to) from Surplus
4
Attachment number 4
Page 2 of 2
Increase/
(Decrease)Description
(100,000)
TheDevelopmentServicesbudgetreflectsoperatingsavings
of$100,000duetosavingsintheuseofoutsideinspection
services.
(20,000)
Thebudgetamendmentrecognizesoperatingsavingsinthe
EconomicDevelopmentDepartmentduetostaffvacanciesas
aresultofthehiringfreeze,aswellasoperatingsavingsin
other department line items.
(62,430)
Thebudgetamendmentrecognizesoperatingsavingsinthe
FinanceDepartmentduetostaffvacanciesasaresultofthe
hiringfreeze,aswellasoperatingsavingsinotherdepartment
line items.
(250,000)
MidyearamendmentsfortheFireDepartmentreflectanet
reduction of $250,000, details are as follows:
1)Decreaseinbudgetedsalaryexpendituresof$101,710due
totheeliminationofonevacantDivisionChief-Support
position.2)EMSProfessionalLiabilityInsurancebillcamein
underbudget,returningasavingsof$64,620totheGeneral
Fund.3)Othervariousoperatingcostcodesarebeingreduced
byatotalof$50,000duetothecurrenteconomy.4)The
TrafficPre-EmptionCIPisbeingcancelled,returningbudgeted
leasepurchaseof$22,340totheGeneralFund.5)Medical
insurancecostsareunderbudgetduetodepartment
vacancies, returning $11,330 to the General Fund.
(85,000)
Thebudgetamendmentrecognizesoperatingsavingsinthe
HumanResourceDepartmentduetostaffvacanciesasaresult
ofthehiringfreeze,aswellasoperatingsavingsinother
department line items.
(27,400)
TorecognizeoperatingsavingsintheOfficeofManagement
andBudgetduetostaffturnover,aswellasoperatingsavings
in other department line items.
(50,000)
TorecognizeoperatingsavingsintheOfficialRecordsand
LegislativeServicesdepartmentduetostaffturnover,aswell
as operating savings in other department line items.
City of Clearwater
General Fund Expenditures
Mid Year Amendments
FY 2008/09
Development &
Neighborhood Services
Economic Development
& Housing Services
Finance
Human Resources
Fire
Office of Management
and Budget
Official Records and
Legislative Services
5
Attachment number 5
Page 1 of 2
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
Mid Year Amendments
FY 2008/09
(383,020)
MidyearexpenditureamendmentsfortheParks&Recreation
departmentreflect1)anincreaseinexpendituresof$16,980
primarilyduetoanadditionalweekofsummercamp.A
revenueamendmentreflectingincreasedsummercamp
revenueswilloffsetthiscostincrease;2)adecreaseinoverall
departmentoperatingexpendituresof$400,000representing
savingsduetostaffvacancies,garageservicecharges,and
other numerous line items.
(60,000)
Thebudgetamendmentrecognizesoperatingsavingsinthe
FinanceDepartmentduetostaffvacanciesandtherelated
hiring freeze.
29,539
Midyearexpenditureamendmentsreflectanincreaseto
overtimeby$29,539.04whichareoffsetbyrevenue
amendmentsrecognizingthereimbursementsreceivedfor
overtimeforSRO's,overtimefromICE(TheDepartmentof
Treasury)andovertimefromDEA(USDepartmentofJustice,
Drug Enforcement Agency).
(30,000)
Thebudgetamendmentrecognizesoperatingsavingsinthe
PublicCommunicationsDepartmentduetostaffvacanciesand
the related hiring freeze.
Non-Departmental
(57,460)
AmidyearbudgetamendmenttotheNon-Departmental
programreflectsadecreaseof$57,460representingdebt
savings on bonded debt.
2,111,000
MidYearbudgetamendmentstotheNon-Departmental
programreflectCityCouncilapprovedinterfundtransfersof
$2,111,000toCapitalImprovementandSpecialProgram
projects, as follows:
1)Atransferof$200,000ofGeneralFundunappropriated
retainedearningsforproject315-93606,CarpenterComplex
ClubhouseRenovations,wasapprovedbytheCouncilon
March19,2009toprovidethebalanceoffundingneededfor
the project.
2)Atransferof$1,911,000ofGeneralFundunappropriated
retainedearningsisprovidedtotheSpecialProgramproject
181-99874,RetirementIncentiveProgramtocoverthecostof
retirementincentivepackagesasapprovedbytheCityCouncil
on May 21, 2009.
2,053,540
1,015,229
Planning
Parks & Recreation
Net General Fund
Expenditure Amendment
Public Communications
Police
6
Attachment number 5
Page 2 of 2
2008/09 2008/09
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
Property Taxes43,461,390 37,600,00037,861,152261,1521%043,461,390
Franchise Fees9,819,270 4,141,2983,985,648(155,650)-4%09,819,270
Utility Taxes12,030,350 5,259,0544,950,034(309,020)-6%012,030,350
Licenses, Permits & Fees4,242,500 1,958,2501,630,427(327,823)-17%(692,500)3,550,000
Intergovernmental
Sales Tax5,800,000 2,416,6651,783,496(633,169)-26%(525,000)5,275,000
Communications Services Tax6,286,500 2,619,3752,649,34929,9741%578,5006,865,000
Other Intergovernmental12,357,120 5,418,8985,299,317(119,581)-2%(250,000)12,107,120
Charges for Services4,236,864 1,849,3501,502,575(346,775)-19%(47,506)4,189,358
Fines & Forfeitures902,300 436,569334,135(102,434)-23%(120,000)782,300
Interest Income1,364,000 682,000584,024(97,976)-14%01,364,000
Miscellaneous Revenues943,839 423,679465,93242,25310%24,025967,864
Interfund Charges / Transfers In17,888,364 9,165,8209,444,689278,8693%179,25018,067,614
OPERATING REVENUES 119,332,497 71,970,958 70,490,778 (1,480,180)-2%(853,231)118,479,266
Transfer (to) from Surplus2,518,546000~1,868,4604,387,006
TOTAL REVENUES 121,851,043 71,970,958 70,490,778 (1,480,180)-2%1,015,229 122,866,272
GENERAL FUND EXPENDITURES
City Council288,166 159,809 133,10226,70717%0288,166
City Manager's Office1,150,010 580,012 616,249(36,237)-6%01,150,010
City Attorney's Office1,667,759 841,581 688,295153,28618%01,667,759
City Auditor's Office173,417 93,800 94,131(331)0%0173,417
Development & Neighborhood Svcs 4,091,585 2,186,262 2,074,394111,8685%(100,000)3,991,585
Economic Development & Housing 1,382,084 698,367 809,632(111,265)-16%(20,000)1,362,084
Engineering7,258,453 3,901,540 3,491,005410,53511%07,258,453
Equity Services279,539 137,561 129,2568,3056%0279,539
Finance2,242,631 1,187,047 1,163,91323,1342%(62,430)2,180,201
Fire21,495,414 11,920,901 11,147,141773,7606%(250,000)21,245,414
Human Resources1,204,602 628,291 530,04398,24816%(85,000)1,119,602
Library6,048,708 3,518,268 3,464,67653,5922%06,048,708
Marine & Aviation1,239,348 652,382 603,48948,8937%01,239,348
Non-Departmental7,846,418 6,355,586 5,839,206516,3808%2,053,5409,899,958
Office of Management & Budget294,337 159,223 139,65219,57112%(27,400)266,937
Official Records & Legislative Svcs 1,173,801 616,860 575,24041,6207%(50,000)1,123,801
Parks & Recreation21,152,322 11,534,143 10,304,4111,229,73211%(383,020)20,769,302
Planning1,418,617 756,313 673,21083,10311%(60,000)1,358,617
Police36,832,223 20,163,098 20,071,15591,9430%29,53936,861,762
Public Communications1,079,313 560,699 504,22056,47910%(30,000)1,049,313
Public Services3,532,296 1,869,240 1,742,435126,8057%03,532,296
TOTAL EXPENDITURES 121,851,043 68,520,983 64,794,857 3,726,126 5%1,015,229 122,866,272
For Six Month Period of October 1, 2008- March 31, 2009
GENERAL FUND
MID YEAR REVIEW
7
Attachment number 6
Page 1 of 1
Increase/
(Decrease)Description
Water & Sewer Fund
At mid year, anticipated revenues of the Water & Sewer Fund
equal anticipated expenditures for FY 2008/09.
Revenues:(708,000)
Midyearrevenueamendmentsreflect1)adecreaseof$831,000
inWater,SewerandReclaimedRevenuebasedonactual
receiptsduetotheslowingeconomy;and2)theallocationof
$123,000ofWaterandSewerFundreservestocoverthecostsof
retirementincentivepackagesasapprovedbytheCityCouncilon
May 21, 2009.
Expenditures:(708,000)
Expenditureamendmentsatmidyearareinconjunctionwiththe
reductioninrevenues.Budgetdecreasesof$831,000reflect
savingsinpersonnelcostsandvariousoperatingexpensesand
areanticipatedtooffsettheaboverevenuereductions.In
addition,WaterandSewerFundexpenditureamendmentsreflect
thetransferof$123,000toSpecialProgramproject181-99874to
coverthecostofretirementincentivepackagesasapprovedby
theCityCouncilonMay21,2009.ThenetamendmenttoWater&
Sewer expenditures is a decrease of $708,000.
Stormwater Fund
At mid year, anticipated revenues of the Stormwater Fund equal
anticipated expenditures for FY 2008/09.
Revenues:52,428
Midyearrevenueamendmentsreflect1)anincreaseof
$5,427.69ofunappropriatedretainedearningsrepresenting
interestearningsondebtservicefunds,whichareallocatedto
capitalproject315-96124,StormPipeSystemImprovementsas
notedbelow;2)theallocationof$47,000ofStormwaterFund
reservestocoverthecostsofretirementincentivepackagesas
approved by the City Council on May 21, 2009.
Expenditures:52,428
MidyearexpenditureamendmentstotheStormwaterFund
recognize1)theappropriationofretainedearningstocapital
project315-96124,StormPipeSystemImprovementsinthe
amountof$5,427.69;and2)thetransferof$47,000toSpecial
Programproject181-99874tocoverthecostofretirement
incentivepackagesasapprovedbytheCityCouncilonMay21,
2009.
Gas Fund
At mid year, anticipated revenues of the Gas Fund exceed
anticipated expenditures by $6,939,740 for FY 2008/09.
Revenues:(218,000)
MidyearamendmentstoGasFundrevenuesreflectanet
decreaseof$218,000duetocurrenteconomicconditions.The
budgetamendmentreflectsadecreaseof$584,250tooperating
revenues;anincreaseof$179,250ofundesignatedreservesto
fundthecomputedannualdividendpaymenttotheGeneralFund;
andanallocationof$187,000ofGasFundundesignatedreserves
tocoverthecostsofretirementincentivepackagesasapproved
by the City Council on May 21, 2009.
City of Clearwater
Utility Funds
Mid Year Amendments
FY 2008/09
8
Attachment number 7
Page 1 of 2
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
Mid Year Amendments
FY 2008/09
Expenditures:(405,530)
Midyearamendmentsreflectanetdecreaseof$405,530toGas
Fundexpenditures.Budgetdecreasestotaling$592,530
representsavingsinpersonalservicecostsduetoposition
eliminationsanddepartmentreorganization,decreasesinother
operatingexpensesduetosavingsinfuelcostsandvarious
operatingsuppliesanddecreasesininternalservicesforsavings
ingarageservicecharges.Theseexpensereductionsoffset
anticipateddecreasesinoperatingrevenues.Inaddition,Gas
Fundexpenditureamendmentsreflectthetransferof$187,000to
SpecialProgramproject181-99874tocoverthecostofretirement
incentivepackagesasapprovedbytheCityCouncilonMay21,
2009.
Solid Waste Fund
At mid year, anticipated revenues of the Solid Waste Fund exceed
anticipated expenditures by $ 192,270 for FY 2008/09.
Revenues:(149,000)
MidyearamendmentsreflectadecreaseintheSolidWaste
CollectionChargerevenuesof$200,000tocovertheexpected
fiscalyearimpact.Thecontinuedslowdowninconstructionand
renovationshasresultedinareductionofrevenuefromroll-off
andcommercialoperations.Inaddition,asecondamendment
reflectstheallocationof$51,000ofSolidWasteFundreservesto
coverthecostsofretirementincentivepackagesasapprovedby
the City Council on May 21, 2009
Expenditures:(325,770)
Expenditureamendmentsatmidyearareinconjunctionwiththe
revenuereductions.Operatingbudgetdecreasesof$376,770
reflectsavingsindumpfeeexpense,fuelexpenseandsalaries
areusedtooffsettherevenuedecrease.Inaddition,Solid
WasteFundexpenditureamendmentsreflectthetransferof
$51,000toSpecialProgramproject181-99874tocoverthecost
ofretirementincentivepackagesasapprovedbytheCityCouncil
onMay21,2009.ThenetamendmenttoSolidWaste
expenditures is a decrease of $325,770.
Recycling Fund
At mid year, anticipated revenues of the Recycling Fund equal
anticipated expenditures for FY 2008/09.
Revenues:(284,229)
MidyearamendmentsreflectadecreaseintheRecycling
revenuesof$542,900primarilyduetoareductionincommercial
recyclingrevenue.Marketpricesarestilllowsincethehistoric
dropduringthefirstquarteroffiscalyear2008/09.Thiswill
necessitatetheallocationof$258,671inRecyclingFundreserves
to offset expenditures for the year.
Expenditures(284,080)
MidyearamendmentstotheRecyclingFundreflectanet
decreaseof$284,080primarilyduetoasignificantdecreasein
purchasesforresaleduetothedropinmarketpricesforrecycling.
Otherlineitemsavingsincludinggaragecharges,salarysavings
andothermiscellaneouslineitemsarereducedtohelpoffsetthe
anticipated loss in revenues.
9
Attachment number 7
Page 2 of 2
2008/09 2008/09
1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended
BudgetProjectionActualVariance%AmendmentBudget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Operating Revenue55,521,020 27,760,50626,612,227(1,148,279)-4%(831,000)54,690,020
Non-Operating Revenue2,772,160 1,386,084674,004(712,080)-51%02,772,160
Contributions220,310 110,154198,27488,12080%0220,310
Transfers In - 000~0-
Use of Fund Equity2,096,370 000~123,0002,219,370
Total Revenues60,609,860 29,256,74427,484,505(1,772,239)-6%(708,000)59,901,860
Water & Sewer Fund Expenditures
Public Utilities Administration875,510 449,380 403,01946,36110%123,000998,510
Wastewater Collection5,329,020 3,109,035 2,925,317183,7186%(110,000)5,219,020
Public Utilities Maintenance2,770,750 1,441,822 1,313,907127,9159%(52,180)2,718,570
WPC / Plant Operations11,454,490 6,112,877 5,809,504303,3735%(182,280)11,272,210
WPC / Laboratory Operations1,291,810 668,105 609,30558,8009%(69,880)1,221,930
WPC / Industrial Pretreatment785,560 407,549 353,50354,04613%0785,560
Water Distribution11,478,335 7,916,555 7,741,541175,0142%(116,660)11,361,675
Water Supply12,768,995 6,416,649 5,734,090682,55911%(285,000)12,483,995
Reclaimed Water2,000,350 1,040,197 990,57449,6235%(15,000)1,985,350
Non-Departmental11,855,040 5,927,520 5,488,635438,8857%011,855,040
Total Expenditures60,609,860 33,489,68931,369,3942,120,2956%(708,000)59,901,860
STORMWATER FUND
Stormwater Utility Revenues
Operating Revenues13,255,620 6,627,8166,699,55771,7411%013,255,620
Non-Operating Revenues470,720 235,358185,671(49,687)-21%0470,720
Transfers In - 000~0-
Use of Fund Equity99,538 000~52,428151,965
Total Revenues13,825,878 6,863,1746,885,22822,0540%52,42813,878,305
Stormwater Utility Expenditures
Stormwater Management5,062,550 2,560,1162,332,448227,6689%05,062,550
Stormwater Maintenance8,763,328 6,132,2535,907,187225,0654%52,4288,815,755
Total Expenditures13,825,878 8,692,3698,239,636452,7335%52,42813,878,305
GAS FUND
Gas Fund Revenues
Operating Revenues42,331,400 21,165,70822,128,802963,0945%(543,250)41,788,150
Non-Operating Revenues846,740 423,380486,35962,97915%154,0001,000,740
Transfers In - 000~0-
Capitalized Labor450,000 225,000111,577(113,423)-50%(195,000)255,000
Use of Fund Equity1,658,570 000~366,2502,024,820
Total Revenues45,286,710 21,814,08822,726,738912,6504%(218,000)45,068,710
Gas Fund Expenditures
Administration & Supply28,637,810 12,945,58212,789,989155,5931%(142,310)28,495,500
South Area Gas Operations4,181,420 2,336,2452,304,11232,1331%133,4404,314,860
North Area Gas Operations3,151,290 2,206,0251,986,518219,50710%(198,040)2,953,250
Marketing & Sales2,563,980 1,363,0011,213,560149,44111%(198,620)2,365,360
Total Expenditures38,534,500 18,850,85318,294,179556,6743%(405,530)38,128,970
For the Six Month Period of October 1, 2008 to March 31, 2009
UTILITY FUNDS
MID YEAR REVIEW
10
Attachment number 8
Page 1 of 2
2008/09 2008/09
1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended
BudgetProjectionActualVariance%AmendmentBudget
For the Six Month Period of October 1, 2008 to March 31, 2009
UTILITY FUNDS
MID YEAR REVIEW
SOLID WASTE FUND
Solid Waste Revenues
Operating Revenue17,901,000 8,927,0028,876,521(50,481)-1%(200,000)17,701,000
Non-Operating Revenue561,300 280,646393,646113,00040%0561,300
Transfers In 241,950 120,978120,97800%0241,950
Use of Fund Equity- 000~51,00051,000
Total Revenues18,704,250 9,328,6269,391,14562,5191%(149,000)18,555,250
Solid Waste Expenditures
Collection15,543,210 8,124,0676,970,8601,153,20714%(305,780)15,237,430
Transfer 1,381,380 722,200646,41475,78610%(14,040)1,367,340
Container Maintenance747,070 392,708378,81213,8964%(4,950)742,120
Administration1,017,090 522,231548,243(26,012)-5%(1,000)1,016,090
Total Expenditures18,688,750 9,761,2068,544,3281,216,87812%(325,770)18,362,980
RECYCLING FUND
Recycling Revenues
Operating Revenue2,862,989 1,350,6831,197,725(152,958)-11%(542,900)2,320,089
Non-Operating Revenue164,100 82,05090,8488,79811%258,671422,771
Total Revenues3,027,089 1,432,7331,288,573(144,160)-10%(284,229)2,742,860
Recycling Expenditures
Residential1,000,480 510,630513,495(2,865)-1%(27,390)973,090
Multi-Family 503,580 259,000245,33013,6705%(15,000)488,580
Commercial1,522,880 703,171595,654107,51715%(241,690)1,281,190
Total Expenditures3,026,940 1,472,8011,354,479118,3228%(284,080)2,742,860
11
Attachment number 8
Page 2 of 2
Increase/
(Decrease)Description
Marina Fund
Anticipated revenues of the Marine Fund exceed anticipated
expenditures by $ 170,820 at mid year FY 2008/09.
Revenues:(69,300)
Midyearrevenueamendmentsreflectfurtherdecreasesin
anticipatedsliprentalsandotheroperatingrevenuesduetothe
loss in rentals with the slowing economy.
Expenditures:(144,260)
Atmidyear,expendituresarefurtherreducedinnumerous
lineitemsreflectingsalarysavingsandotheroperatingsavings
by$144,260inordertocompensateforthelossinrevenuesfor
the Marine Fund for the year.
Airpark Fund
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures by $17,990 at mid year FY 2008/09.
Revenues: No amendments are proposed at mid year.
Expenditures:20,000
Airparkamendmentsreflectanincreaseof$20,000inutility
costsforstormwaterfeesreflectingtheportionofthefeesthat
arebysplitthecontractor.Thisisacorrectiontotheoriginal
operating budget for the airpark.
Parking Fund
At mid year, anticipated revenues of the Parking Fund exceed
anticipated expenditures by $1,141,790 for FY 2008/09.
Revenues:No amendments are proposed at mid year.
Expenditures:No amendments are proposed at mid year.
Harborview Fund
Anticipated revenues of the Harborview Fund equal anticipated
expenditures at mid year FY 2008/09.
Revenues: No amendments are proposed at mid year.
Expenditures:
No amendments are proposed at mid year.The 28%
negativevarianceinoperatingexpendituresisonlyatiming
differencebetweenbudgetedandactualexpendituresrelated
to the contractual service payment to Globe.
FY 2008/09
City of Clearwater
Other Enterprise Funds
Mid Year Amendments
12
Attachment number 9
Page 1 of 1
2008/09 2008/09
1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended
BudgetProjectionActualVariance%AmendmentBudget
MARINE FUND
MARINE FUND REVENUES
Operating Revenues 4,992,110 2,374,904 1,682,168 (692,736) -29%(52,200) 4,939,910
Non-Operating Revenues155,980 77,990 64,681 (13,309) -17%(17,100) 138,880
Transfers In - - - - ~- -
Use of Fund Equity- - - - ~- -
TOTAL REVENUES 5,148,090 2,452,894 1,746,849 (706,045) -29%(69,300) 5,078,790
MARINE FUND EXPENDITURES
Marina Operations5,052,230 2,550,299 1,873,120 677,179 27%(144,260) 4,907,970
Airpark Operations- - - - ~- -
TOTAL EXPENDITURES 5,052,230 2,550,299 1,873,120 677,179 27%(144,260) 4,907,970
AIRPARK FUND
AIRPARK FUND REVENUES
Operating Revenues220,000 109,998 97,989 (12,009) -11%- 220,000
Non-Operating Revenues19,000 7,998 8,803 805 10%- 19,000
Transfers In - - - - ~- -
Use of Fund Equity- - - - ~- -
TOTAL REVENUES 239,000 117,996 106,792 (11,204) -9%- 239,000
AIRPARK FUND EXPENDITURES
Airpark Operations201,010 104,657 95,681 8,976 9%20,000 221,010
TOTAL EXPENDITURES 201,010 104,657 95,681 8,976 9%20,000 221,010
PARKING FUND
PARKING FUND REVENUES
Operating Revenues4,780,590 2,430,192 1,975,210 (454,982) -19%- 4,780,590
Non-Operating Revenues604,000 301,998 329,336 27,338 9%- 604,000
Transfers In - - - - ~- -
TOTAL REVENUES 5,384,590 2,732,190 2,304,546 (427,644) -16%- 5,384,590
PARKING FUND EXPEDITURES
Public Wks / Parking System 3,392,800 1,968,212 1,502,542 465,670 24%- 3,392,800
Public Wks / Parking Enforcement850,000 395,265 268,992 126,273 32%- 850,000
TOTAL EXPENDITURES 4,242,800 2,363,477 1,771,534 591,943 25%- 4,242,800
For The Six Month Period of October 1, 2008 - March 31, 2009
ENTERPRISE FUNDS
MID YEAR REVIEW
13
Attachment number 10
Page 1 of 2
2008/09 2008/09
1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended
BudgetProjectionActualVariance%AmendmentBudget
For The Six Month Period of October 1, 2008 - March 31, 2009
ENTERPRISE FUNDS
MID YEAR REVIEW
HARBORVIEW FUND
HARBORVIEW CENTER FUND REVENUES
Operating Revenues 190,000 94,998 97,864 2,866 3%- 190,000
Non-operating Revenues195,000 97,500 161,805 64,305 66%- 195,000
Transfers In340,170 340,170 340,170 - 0%- 340,170
TOTAL REVENUES 725,170 532,668 599,839 67,171 13%- 725,170
HARBORVIEW CENTER FUND EXPENDITURES
Harborview Center Operations725,170 412,588 529,312 (116,724) -28%- 725,170
TOTAL EXPENDITURES 725,170 412,588 529,312 (116,724) -28%- 725,170
14
Attachment number 10
Page 2 of 2
Increase/
(Decrease)Description
General Services
At mid year, anticipated revenues of the General Services Fund
equal anticipated expenditures FY 2008/09.
Revenues:95,000
Mid year revenue amendments reflect the allocation of $95,000 of
General Services Fund reserves to cover the costs of retirement
incentive packages as approved by the City Council on May 21,
2009.
Expenditures:95,000
Atmidyear,GeneralServicesexpenditureamendmentsreflectthe
transferof$95,000toSpecialProgramproject181-99874tocover
thecostofretirementincentivepackagesasapprovedbytheCity
CouncilonMay21,2009.Allotherfundamendmentsreflectline
itemchangeswithinprogrambudgets.ThenetchangetoGeneral
Services Fund expenditures is an increase of $95,000.
Administrative Services
At mid year, anticipated revenues of the Administrative Services
Fund exceed anticipated expenditures by $21,850 for FY 2008/09.
Revenues:135,000
Mid year revenue amendments reflect the allocation of $135,000 of
Administrative Services Fund reserves to cover the costs of
retirement incentive packages as approved by the City Council on
May 21, 2009.
Expenditures:135,000
At mid year, Administrative Services expenditure amendments
reflect the transfer of $135,000 to Special Program project 181-
99874 to cover the cost of retirement incentive packages as
approved by the City Council on May 21, 2009.
Garage Fund
At mid year, anticipated revenues of the Garage Fund equal
anticipated expenditures for FY 2008/09.
Revenues:(1,748,600)
Midyearamendmentsreflectareductionof$1,799,600,to
ServiceChargerevenue,representingchargebackstoCity
departments,whichreflectsanticipatedsavingsinfuelcostbased
oncurrentfuelcostsandtrends,andtherelatedcostsavingstoCity
departments.Asecondamendmentreflectstheallocationof
$51,000ofGarageFundreservestocoverthecostsofretirement
incentivepackagesasapprovedbytheCityCouncilonMay21,
2009.
Expenditures:(1,748,600)
Midyearexpenditureamendmentsareinconjunctionwiththe
reductioninServiceChargerevenue.Thebudgetadjustmentsis
primarilyareductionoffuelcostsbaseduponthereductioningas
pricessincethe2008/09budgetwasadopted.Thisandotherminor
operatingexpenditureamendmentsreflectareductionof
$1,799,600toGarageFundexpenditures.Inaddition,GarageFund
expenditureamendmentsreflectthetransferof$51,000toSpecial
Programproject181-99874tocoverthecostofretirementincentive
packages as approved by the City Council on May 21, 2009.
City of Clearwater
Internal Service Funds
Mid Year Amendments
FY 2008/09
15
Attachment number 11
Page 1 of 2
Increase/
(Decrease)Description
City of Clearwater
Internal Service Funds
Mid Year Amendments
FY 2008/09
Central Insurance
At mid year, anticipated revenues of the Central Insurance Fund
exceed anticipated expenditures by $1,355,220 for FY 2008/09.
Revenues:9,250,000
MidyearamendmentsreflectthefollowingallocationsfromCentral
InsuranceFundreserves:1)atransferof$1,000,000fromCentral
InsuranceFundreservestotheSpecialProgramproject181-99927,
EmergencyOperations,whichwasapprovedbytheCityCouncilon
April15,2009toprovideemergencyfundingcapacityforemergency
operationscostsinadvanceofthe2009hurricaneseason;and2)a
transferof$8,250,000fromCentralInsuranceFundreservestothe
CapitalImprovementFundproject315-93405,DowntownBoat
Slips,tofundtheconstructionoftheprojectasapprovedbytheCity
Council on 2/19/09.
Expenditures:9,250,000
Midyearamendmentsreflect1)atransferof$1,000,000fromthe
CentralInsuranceFundreservesintoproject181-99927,
EmergencyOperations,whichwasapprovedbytheCouncilonApril
15,2009toprovideemergencyfundingcapacityforemergency
operationscostsinadvanceofthe2009hurricaneseason;and2)a
transferof$8,250,000fromCentralInsuranceFundreservestothe
CapitalImprovementFundproject315-93405,DowntownBoat
Slips,tofundtheconstructionoftheprojectasapprovedbytheCity
Council on 2/19/09.
16
Attachment number 11
Page 2 of 2
2008/09 2008/09
1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended
BudgetProjectionActualVariance%AmendmentBudget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Billings to Departments5,212,910 2,606,454 2,605,316 (1,138) 0%05,212,910
Non-Operating Revenue35,000 17,500 20,415 2,915 17%035,000
Transfers In - - - - ~0-
Fund Reserves - - - - ~95,00095,000
TOTAL REVENUES 5,247,910 2,623,954 2,625,731 1,777 0%95,000 5,342,910
GENERAL SERVICES FUND EXPENDITURES
Administration316,010 161,156 152,264 8,892 6%37,460353,470
Building & Maintenance4,931,900 2,578,935 2,386,675 192,260 7%57,5404,989,440
TOTAL EXPENDITURES 5,247,910 2,740,091 2,538,939 201,152 7%95,000 5,342,910
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Operating Revenue9,509,930 4,754,964 4,687,034 (67,930) -1%09,509,930
Non-Operating Revenue205,000 102,500 134,298 31,798 31%0205,000
Transfers In - - 169,407 169,407 ~0-
Fund Reserves- - - - ~135,000135,000
TOTAL REVENUES 9,714,930 4,857,464 4,990,739 133,275 3%135,000 9,849,930
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin379,030 202,593 187,597 14,996 7%0379,030
Information Tech / Network Svcs2,317,000 1,196,454 945,456 250,998 21%02,317,000
Info Tech / Software Applications1,916,700 1,075,394 987,940 87,454 8%62,0001,978,700
Info Tech / Telecommunications1,067,530 537,387 452,575 84,812 16%01,067,530
Public Comm / Courier173,990 88,125 77,281 10,844 12%0173,990
Public Comm / Graphics431,160 226,281 194,845 31,436 14%73,000504,160
Clearwater Customer Service3,407,670 1,858,664 1,704,665 153,999 8%03,407,670
TOTAL EXPENDITURES 9,693,080 5,184,898 4,550,359 634,539 12%135,000 9,828,080
GARAGE FUND
GARAGE FUND REVENUES
Billings to Departments13,168,280 6,584,136 5,657,216 (926,920) -14%(1,799,600)11,368,680
Non-Operating Revenue685,300 352,652 269,038 (83,614) -24%0685,300
Transfers In - - 157,385 157,385 ~0-
Fund Reserves- - - - ~51,00051,000
TOTAL REVENUES 13,853,580 6,936,788 6,083,639 (853,149) -12%(1,748,600)12,104,980
Garage Fund Expenditures
Fleet Maintenance 13,201,890 6,763,361 5,642,149 1,121,212 17%(1,748,600)11,453,290
Radio Communications651,690 330,920 250,134 80,786 24%0651,690
TOTAL EXPENDITURES 13,853,580 7,094,281 5,892,283 1,201,998 17%(1,748,600)12,104,980
For The Six Month Period of October 1, 2008 - March 31, 2009
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
17
Attachment number 12
Page 1 of 2
2008/09 2008/09
1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended
BudgetProjectionActualVariance%AmendmentBudget
For The Six Month Period of October 1, 2008 - March 31, 2009
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Billings to Departments18,211,640 9,105,816 10,626,422 1,520,606 17%018,211,640
Non-Operating Revenue1,675,000 837,500 735,687 (101,813) -12%01,675,000
Transfers In183,270 168,270 110,644 (57,626) -34%0183,270
Fund Reserves1,922,925 1,922,925 - (1,922,925) -100%9,250,00011,172,925
TOTAL REVENUES 21,992,835 12,034,511 11,472,753 (561,758) -5%9,250,000 31,242,835
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management414,490 224,429 199,268 25,161 11%0414,490
Human Resources / Employee Benefit 322,460 170,601 151,600 19,001 11%0322,460
Non-Departmental19,900,665 10,911,789 9,133,647 1,778,142 16%9,250,00029,150,665
TOTAL EXPENDITURES 20,637,615 11,306,819 9,484,516 1,822,303 16%9,250,000 29,887,615
18
Attachment number 12
Page 2 of 2
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Mid Year Summary
FY 2008/09
19
The amended 2008/09 Capital Improvement Program budget report is submitted for the City Council's Mid Year review.
The net proposed amendment is a budget decrease of $3,819,084. This review provides the opportunity to examine the
status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases
encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget increases to projects:
Storm Pipe System Improvements – To record a budget increase in the amount of $5,427.69 in Stormwater
Utility revenue from retained earnings, representing excess cash from interest earnings.
Beach Parking Garage – To record a budget transfer in the amount of $8,250,000 of 08 Improvement Revenue
Bond funding from the Downtown Boat Slips project, to establish the Beach Parking Garage project.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Coastal Basins Projects (Tropic Hills Phase I) 1,250,000 4/15/09
Carpenter Complex Clubhouse Renovation 200,000 3/19/09
Airpark Security Improvements 166,799 4/02/09
Attachment number 13
Page 1 of 1
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
1 Police Computer Network - II
316-91147(270,034) * To record a budget decrease in the amount of $270,034.00 of
Lease Purchase funding to bring the project budget in line with
anticipated purchases.(270,034)
2 Traffic PreEmption (Fire) - CLOSE PROJECT
316-91247(150,452) * To record a budget decrease in the amount of $150,451.74 of
Lease Purchase funding to close this project which is now
complete.(150,452)
3 Druid Road Improvements
315-92146(319,418)To record a budget transfer in the amount of $319,417.77 of
Sales Tax Infrastructure revenue to project 315-92342, Beach
Connector Trail. This will allow for trail amenities that are not
grant related in the construction of the Beach Connector Trail
Phases I and II. This was approved by the City Council on
May 21, 2009 (319,418)
4 Beach Walk
315-92267(2,063) To record a budget transfer in the amount of $2,062.54 of
Stormwater Utility revenue to project 315-96129, Stevenson
Creek Estuary Restoration. This will allow for the restructure of
stormwater capital projects and close out fund 380 '09 Bond
Construction projects due to non-issuance of Bonds. This was
approved by City Council on April 15, 2009.(2,063)
5 Streets and Sidewalks
315-92273105,226 To record a budget transfer in the amount of $105,226 of Gas
revenue from project 315-96358, Environmental Remediation
to fund repaving of the Gas Parking Lot. This was approved by
City Council on May 21, 2009.105,226
6 Beach Connector Trail
315-92342319,418To record a budget transfer in the amount of $319,417.77 of
Sales Tax Infrastructure revenue from project 315-92146, Druid
Road Improvements. This will allow for trail amenities that are
not grant related in the construction of the Beach Connector
Trail Phases I and II. This was approved by the City Council
on May 21, 2009.319,418
7 New Signal Installation
315-92553(25,255) To record a budget transfer in the amount of $25,254.75 of
Transportation Impact fees to project 315-92558, Intersection
Improvement, in exchange with Development Impact fees to use
for new signal at Court and Osceola.
315-9255325,255 To record a budget transfer in the amount of $25,254.75 of
Development Impact fees from project 315-92558, Intersection
Improvements.0
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
20 * indicates budget amendment only
Attachment number 14
Page 1 of 9
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
8 Intersection Improvements
315-92558(25,255) To record a budget transfer in the amount of $25,254.75 of
Development Impact fees to project 315-92553, New Signal
Installations, to be used for the new signal at Court and
Osceola.
315-9255825,255 To record a budget transfer in the amount of $25,254.75 of
Transportation Impact fees from project 315-92553, New Signal
Installations.0
9 Parking Lot Resurfacing
315-92630100,000 To record a budget transfer in the amount of $100,000 of
Parking revenue from project 315-92636, Parking Lot
Improvements. This amendment will correct a double posting
error included in the first quarter budget report.100,000
10 Parking Lot Improvements
315-92636(100,000) To record a budget transfer in the amount of $100,000 of
Parking revenue to project 315-92630, Parking Lot Resurfacing
This amendment will correct a double posting error included in
the first quarter budget report.(100,000)
11 Beach Parking Garage - NEW PROJECT
362-926488,250,000 To record a budget transfer in the amount of $8,250,000 of 08
Improvement Revenue Bond funding from project 362-93405,
Downtown Boat Slips, to establish a project for the Beach 8,250,000
Parking Garage.
12 Variable Message Boards - CLOSE PROJECT
315-92838(26,250) * To record a budget decrease in the amount of $26,250 of Local
Option Gas Tax and return the funds to the Special Development
Fund. The project is complete and will be closed.(26,250)
13 Swimming Pool R&R
315-932711 To record a budget transfer in the amount of $1.00 of General
Fund revenue from project 315-93609, Clearwater Golf Course
Acquisition, which is the remaining of a completed project.1
14 Bayfront Promenade
315-934024,150To record a budget transfer in the amount of $4,150 of
Infrastructure Sales Tax / Penny for Pinellas revenue from
project 315-93407, Sailing Center Expansion.
315-93402(4,150)To record a budget transfer in the amount of $4,150 of
$4,150 of General Fund revenue to project 315-93499, Pier
60/Sailing Center Maintenance.0
21 * indicates budget amendment only
Attachment number 14
Page 2 of 9
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
15 Downtown Boat Slips
315-934058,250,000*To record a budget increase in the amount of $8,250,000 of
Central Insurance Fund reserves to replace 08 Improvement
Revenue Bond funding. This was approved by City Council on
February 19, 2009.
362-93405(8,250,000)To record a budget transfer in the amount of $8,250,000 of 08
Improvement Revenue Bond funding to project 362-92648,
Beach Parking Garage, to establish a project for the Beach
Parking Garage.0
16 Sailing Center Expansion - CLOSE PROJECT
315-934074,150 To record a budget transfer in the amount of $4,150 of
General Fund revenue from project 315-93499, Pier 60/Sailing
Center. General Funds were not available in the project to
transfer at first quarter as requested and approved by the City
Council.
315-93407(4,150) To record a budget transfer in the amount of $4,150 of
Infrastructure Sales Tax / Penny for Pinellas revenue to
project 315-93402, Bayfront Promenade. Project is complete
and will be closed.
315-93407(3,016)* To record a budget decrease in the amount of $3,016.10 of
Infrastructure Sales Tax / Penny for Pinellas revenue and return
the funds to the Special Development Fund.(3,016)
17 Pier 60/Sailing Center Maintenance
315-93499(4,150) To record a budget transfer in the amount of $4,150 of General
Fund revenue to project 315-93407, Sailing Center Expansion,
which did not have General Funds available in the project to
transfer at first quarter, as requested and approved by City
Council.
315-934994,150 To record a budget transfer in the amount of $4,150 of General
Fund revenue from project 315-93402, Bayfront Promenade.0
18 Carpenter Complex Clubhouse Renovations
315-93606200,000 * To record a budget increase of General Fund retained earnings
to provide $100,000 of interest earnings as agreed under the
Phillies baseball lease agreement and $100,000 for schematic
and design costs for the clubhouse renovations. This was
approved by the City Council on March 19, 2009.200,000
19 Clearwater Golf Course Acquisition - PROJECT CLOSE
315-93609(1) To record a budget transfer in the amount of $1.00 of General
Funds revenue to project 315-93271, Swimming Pool R&R.
This project is complete and will be closed.(1)
20 Radio User Equipment Replacement - CLOSE PROJECT
316-94232(122,736) * To record a budget decrease in the amount of $122,735.71 of
lease purchase funding to close this project which is now
complete.(122,736)
22 * indicates budget amendment only
Attachment number 14
Page 3 of 9
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
21 Citywide Connectivity Infrastructure
315-94729225,000 To record a budget transfer in the amount of $225,000 of
Administrative Service Fund revenue from project 315-94830,
MS Licensing & Upgrades project, to provide funding to
complete the fiber deployment to the Countryside Police
Station.225,000
22 MS Licensing & Upgrades
315-94830(225,000) To record a budget transfer in the amount of $225,000 of
Administrative Service Fund revenue to project 315-94729,
Citywide Connectivity Infrastructure, to provide funding to
complete the fiber deployment to the Countryside Police
Station.(225,000)
23 Airpark Security Improvements - NEW PROJECT
315-94858166,799 * To record a budget increase in the amount of $166,799 of
grant funding from the Florida Department of Transportation for
airpark security items at Clearwater Airpark. This was approved
by the City Council on April 2, 2009.166,799
24 Storm Pipe System Improvements
315-961245,428* To record a budget increase in the amount of $5,427.69 of
Stormwater Utility revenue from retained earnings which
represents excess second quarter interest earnings on
Stormwater Bond Construction Fund 357.
315-96124(195,663) To record a budget transfer in the amount of $195,663.35 of
Stormwater Utility revenue to project 315-96129, Stevenson
Creek Estuary Restoration. This will allow for the restructure of
stormwater capital projects and close out fund 380 '09 Bond
Construction projects due to non-issuance of Bonds. This was
approved by City Council on April 15, 2009.
380-96124(325,220) * To record a budget decrease in the amount of $325,219.60 of
2009 Stormwater Bond proceeds. This will allow for the
restructure of stormwater capital projects and close out fund
380 '09 Bond Construction projects due to non-issuance of
Bonds. This was approved by City Council on April 15, 2009.(515,455)
23 * indicates budget amendment only
Attachment number 14
Page 4 of 9
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
25 Stevenson Creek Estuary Restoration
315-961293,985,975 To record a budget transfer in the amount of $3,985,974.90 of
Stormwater Utility revenue consisting of the following:
1) $2,062.54 from project 315-92267, Beach Walk.
2) $195,663.35 from project 315-96124, Storm Pipe System
Improvements.
3) $1,764,931.10 from project 315-96154, Alligator Creek
Implementation Projects Phase II.
4) $309,550.00 from project 315-96164, Allen Creek Improvement
Projects.
5) $216,727.29 from project 315-96168, Stormwater System
Expansion.
6) $992,526.34 from project 315-96169, Stevenson Creek
Watershed Projects.
7) $504,514.28 from project 315-96170, Coastal Basins Projects.
380-96129(6,305,247) * To record a budget decrease in the amount of $6,305,247.24
of 09 Stormwater Bond Proceeds.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(2,319,272)
26 Lake Bellevue Stormwater Improvements
315-96152294,637 To record a budget transfer in the amount of $294,637.14
from project 315-96170, Coastal Basins Projects, consisting
of the following:
1) $175,682.54 of Drainage Improvement fees.
2) $118,954.60 of Stormwater Utility revenue.
380-96152(2,429,900) * To record a budget decrease in the amount of $2,429,899.86 of
09 Stormwater Bond proceeds.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(2,135,263)
27 Alligator Creek Drainage Improvement
315-96154(1,764,931) To record a budget transfer in the amount of $1,764,931.10 of
Stormwater Utility revenue to project 315-96129, Stevenson
Creek Estuary Restoration.
380-96154(495,477) * To record a budget decrease in the amount of $495,476.96 of
09 Stormwater Bond proceeds.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(2,260,408)
24 * indicates budget amendment only
Attachment number 14
Page 5 of 9
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
28 Transfer Yard Upgrade
315-96158(800,000) To record a budget transfer in the amount of $800,000 of
Stormwater Revenue to project 315-96170, Coastal Basins
Projects. This funding is provided for the construction of
Phase II of the Tropic Hills drainage Improvements. This was
approved by City Council on May 21, 2009.
315-96158611,844 To record a budget transfer in the amount of $611,844.33 of
Stormwater Utility revenue from project 315-96170, Coastal
Basins Projects.
380-96158(212,485) * To record a budget decrease in the amount of $212,485 of 09
Stormwater Bond revenue.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(400,641)
29 Allen's Creek Improvement Projects
315-96164(309,550) To record a budget transfer in the amount of $309,550 of
Stormwater Utility revenue to project 315-96129, Stevenson
Creek Estuary Restoration.
380-96164(67,700) * To record a budget decrease in the amount of $67,700 of 09
Stormwater Bond proceeds.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(377,250)
30 Spring Branch Enhancement Projects
315-96166202,077 To record a budget transfer in the amount of $202,076.92 of
Stormwater Utility revenue consisting of the following:
1) $110,609.74 from project 315-96170, Coastal Basins Projects.
2) $11,377.96 from project 315-96516, Citywide Aerial
Photography.
3) $80,089.22 from project 315-96521, PW Infrastructure
Management System.
380-96166(1,000,000) * To record a budget decrease in the amount of $1,000,000 of
09 Stormwater Bond proceeds.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(797,923)
25 * indicates budget amendment only
Attachment number 14
Page 6 of 9
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
31 Alligator Creek Channel G Drain Improvements
315-96167486,661 To record a budget transfer in the amount of $486,661.12 of
Stormwater Utility revenue from project 315-96170, Coastal
Basins Projects.
380-96167(486,661) * To record a budget decrease in the amount of $486,661.12 of
09 Stormwater Bond proceeds.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.0
32 Storm System Expansion
315-96168(314,000) To record a budget transfer in the amount of $314,000 of
Stormwater Utility revenue to project 315-96170, Coastal Basins
Projects. This funding is provided for the construction of
Phase II of the Tropic Hills drainage improvements. This was
approved by City Council on May 21, 2009.
315-96168(216,727) To record a budget transfer in the amount of $216,727.29 of
Stormwater Utility revenue to project 315-96129, Stevenson
Creek Estuary Restoration.
380-96168(149,680) * To record a budget decrease in the amount of $149,679.96 of
09 Stormwater Bond proceeds.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(680,407)
33 Stevenson Creek
315-96169(992,526) To record a budget transfer in the amount of $992,526.34 of
Stormwater Utility revenue to project 315-96129, Stevenson
Creek Estuary Restoration.
380-96169(903,769) * To record a budget decrease in the amount of $903,769.33 of
09 Stormwater Bond proceeds.
These two amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(1,896,296)
26 * indicates budget amendment only
Attachment number 14
Page 7 of 9
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
34 Coastal Basins Projects
315-961701,250,000 * To record a budget increase in the amount of $1,250,000 of
SWFWMD grant revenue which was approved by City Council
on April 15, 2009. This funding is for phase I of Tropic Hills
Drainage Improvement. This phase will include widening existing
channel, stabilizing the eroding north bank and replacing a
deteriorating seawall.
315-96170800,000 To record a budget transfer in the amount of $800,000 of
Stormwater Revenue from project 315-96158, Transfer Yard
Upgrade. This funding is provided for the construction of
Phase II of the Tropic Hills drainage improvements. This was
approved by City Council on May 21, 2009.
315-96170314,000 To record a budget transfer in the amount of $314,000 of
Stormwater Revenue from project 315-96168, Storm System
Expansion. This funding is provided for the construction of
Phase II of the Tropic Hills drainage improvements. This was
approved by City Council on May 21, 2009.
315-96170(1,713,629) To record a budget transfer in the amount of $1,713,629.47 of
Stormwater Utility revenue consisting of the following:
1) $504,514.28 to project 315-96129, Stevenson Creek Estuary
Restoration.
2) $611,844.33 to project 315-96158, Transfer Yard Upgrade.
3) $110,609.74 to project 315-96166, Spring Branch
Enhancement Projects.
4) $486,661.12 to project 315-96167, Alligator Creek Channel G
Drainage Improvements.
315-96170(294,637) To record a budget transfer in the amount of $294,637.14
consisting of $175,682.54 of Drain Improvement fee and
$118,954.60 of Stormwater Utility revenue to project 315-96152,
Lake Bellevue Stormwater Improvement.
380-96170(742,684) * To record a budget decrease in the amount of $742,683.92 of 09
Stormwater Bond proceeds.
These amendments will allow for the restructure of
stormwater capital projects and close out fund 380
'09 Bond Construction projects due to non-issuance of Bonds.
This was approved by City Council on April 15, 2009.(386,951)
35 Environmental Remediation
315-96358(105,226) To record a budget transfer in the amount of $105,226 of Gas
revenue to project 315-92273, Streets and Sidewalks to fund
repaving of the Gas Parking Lot. This was approved by City
Council on May 21, 2009.(105,226)
27 * indicates budget amendment only
Attachment number 14
Page 8 of 9
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2008/09
36 Citywide Aerial Photography
315-96516(11,378) To record a budget transfer in the amount of $11,377.96 of
Stormwater Utility revenue to project 315-96166, Spring Branch
Enhancement Projects. This was approved by City Council on
April 15, 2009 (11,378)
37 PW Infrastructure Management System - CLOSE PROJECT
315-96521(80,089) To record a budget transfer in the amount of $80,089.22 of
Stormwater Utility revenue to project 315-96166, Spring Branch
Enhancement Project. Project is complete and will be closed.(80,089)
TOTALS (3,819,084) - (3,819,084)
28 * indicates budget amendment only
Attachment number 14
Page 9 of 9
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpen Available Amend
Description10/1/08Prev QtrAmdmtsBudgetTo DateEncumbran BalanceStatus Ref
PUBLIC SAFETY
Police Protection
91147Police Computer Network - II646,028646,028(270,034) 375,994275,994 100,000 1
Sub-Total646,028646,028(270,034) 375,994275,994- 100,000
Fire Protection
91221EMS Capital Equipment 1,037,3161,037,3161,037,3161,031,480745 5,092
91226Vehicular Support505,509505,509505,509451,087 54,422
91229Replace & Upgrade Airpacks802,000802,000802,000684,0908,654 109,256
91236Rescue Vehicle447,560462,967462,967462,967 0
91242Fire Training Facility4,915,0004,915,0004,915,0004,341,434182,543 391,023
91247Traffic Pre-Emption180,000180,000(150,452) 29,54829,548 0C 2
91252Station 48 Renovation/Expansion651,500651,500651,500132,15923,087 496,254
91253Main Station (Fire)3,000,0003,000,0003,000,000 81,549 2,918,451
91255Exhaust Systems155,480155,480155,480 155,480
91256Security Access Systems90,38090,38090,38037,647 52,733
91257AED Program60,50060,50060,50035,5851,645 23,270
91258Ladder Truck Equipment150,000150,000150,00082,966 67,034
91259Radio Replacements150,000150,000150,00075,645 74,355
91260Thermal Imaging Cameras20,00020,00020,00019,978 22
91261Personal Protection Equipment456,000456,000456,000267,071265 188,664
91262SCBA Upgrades-Fill Station73,90073,90073,90073,500 400
91263Extrication Tools56,00056,00056,00056,000 0
91264Fire Hose Replacement25,00025,00025,00023,327 1,673
Sub-Total 12,776,145 12,791,552 (150,452) 12,641,100 7,862,706 240,266 4,538,128Sub-Total 12,776,145 12,791,552 (150,452) 12,641,100 7,862,706 240,266 4,538,128
TRANSPORTATION
New Street Construction
92146Druid Road Improvements4,362,1914,362,191(319,418) 4,042,7741,453,256166,018 2,423,500 3
Sub-Total4,362,1914,362,191(319,418) 4,042,7741,453,256166,0182,423,500
Major Street Maintenance
92259Traffic Calming12,487,94112,487,94112,487,9415,146,4782,082,840 5,258,623
92267Beach Walk31,533,44831,557,126(2,063) 31,555,06430,714,882670,982 169,200 4
92268Bluff to Beach Guideway140,000140,000140,00090,000 50,000
92269Downtown Streetscape11,146,3709,928,7419,928,7419,928,741 0C
92270Gulf to Bay / Highland Improvement1,500,0001,500,0001,500,0001,489 1,498,511
92273Streets and Sidewalks9,111,7439,123,743105,226 9,228,9691,509,92062,660 7,656,389 5
92274Bridge Maintenance & Improvements949,820949,820949,820191,1584,801 753,861
92275Downtown Streetscape- Phase II02,626,7642,626,7643,340196,000 2,427,424
Sub-Total66,869,32268,314,135103,163 68,417,29847,586,0083,017,28317,814,008
Sidewalks and Bike Trail
92339New Sidewalks550,849550,849550,849468,500 82,349
92340Clw Bch West Bridge Connector4,967,2764,398,0864,398,0864,398,086 0C
92342Beach Connector Trail1,556,3901,556,390319,418 1,875,807253,40459,815 1,562,588 6
Sub-Total7,074,5156,505,325319,418 6,824,7435,119,99059,8151,644,937
Intersections
92551City-Wide Intersection Improvement965,778970,848970,848441,009529,838
92552Signal Renovation 1,110,6981,110,6981,110,6981,013,30715,165 82,226
92553New Signal Installation 881,789881,789- 881,789782,06620,73778,9857
92558Intersection Improvements-II2,085,7422,085,742 - 2,085,7421,204,372124,577756,7928
Sub-Total5,044,0075,049,077 - 5,049,0773,440,754160,4791,447,842
29
Attachment number 15
Page 1 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpen Available Amend
Description10/1/08Prev QtrAmdmtsBudgetTo DateEncumbran BalanceStatus Ref
Parking
92630Parking Lot Resurfacing1,561,6031,361,603100,000 1,461,603593,285868,3179
92632Parking Garage Structure Repair1,368,4321,368,4321,368,432690,690677,742
92636Parking Lot Improvement1,297,6271,497,627(100,000) 1,397,6271,158,635151,74087,25210
92641Seashell Parking Lot6,000,0006,000,0006,000,0006,000,000
92646Station Square Parking1,300,0001,300,0001,300,0001,262,96537,035
92648Beach Parking Garage008,250,000 8,250,000008,250,00011
Sub-Total11,527,66111,527,662 8,250,000 19,777,6623,705,575151,74015,920,346
Miscellaneous Engineering
92820Memorial Causeway Br Replace37,258,66537,258,66537,258,66536,944,61852,233 261,813
92822Miscellaneous Engineering469,025469,025469,025 273,259 195,767
92838Variable Message Boards80,00080,000(26,250) 53,75053,750 0C 12
Sub-Total 37,807,69037,807,690 (26,250) 37,781,44037,271,62752,233457,580
Park Development
93203Carpenter Field-Infras Rep/Improve180,000180,000180,00075,044 104,956
93204Concrete Sidewalk & Pad Repair477,913502,913502,913487,805 15,108
93205Com Sprts Cmp Infr Rep/Improve325,822345,822345,822319,0364,000 22,786
93213Park Amenity Purch & Rplcmnt809,942809,942809,942744,45515,868 49,619
93229Tennis Court Resurfacing621,582621,582621,582526,797 94,786
93230Playgrd & Fitness Equip Purch-Repl 1,455,2101,455,2101,455,2101,304,899 150,312
93246Long Center Pool Project925,000925,000925,000915,1281,040 8,832
93247Fitness Equipment Replacement100,000100,000100,00058,6792,665 38,656
93248 National Guard Armory Renovation 850,140 850,140 850,140 802,290 47,847 393248National Guard Armory Renovation 850,140 850,140 850,140 802,290 47,847 3
93251Morningside Rec Ctr Replacement3,135,0003,135,0003,135,00040,6852,070 3,092,245
93255Park&Beau Maint Bldg100,00094,32794,32794,327 0C
93256C/S Comm Pk Bldg425,000415,288415,288415,288 0C
93257Joe D Sports Complex Demo296,000296,000296,000 295,560342 98
93262Fencing Replacement Program1,117,5551,117,5551,117,5551,037,624 79,931
93263Public Art Maintenance1,4981,4981,498 1,498
93264Enterprise Road Dog Park468,905468,905468,905126,22522,294 320,386
93265Beach Library/Rec Ctr Renovations810,873810,873810,873583,104223,156 4,613
93269Light Replacement1,676,6761,700,6771,700,6771,676,477258 23,941
93271Swimming Pool R&R414,400414,4001 414,401235,908499 177,994 13
93272Bike Paths/Bridges2,250,0002,250,0002,250,0001,083,03843,430 1,123,533
93273Restrooms on Clearwater Beach588,000588,000588,00013,43359,930 514,637
93277Harborview Infra Rep/Impr635,451635,451635,451 379,095 256,357
93278Long Center Infra Repairs368,708368,708368,708 305,0726,817 56,819
93286Parking Lot/Bike Path Rsr/Imprv436,943411,943411,943313,07316,035 82,835
93601Lake Chaut Equest & Nat Preserve6,000,0003,695,0003,695,0003,680,609 14,391
93602Sp Events Equip Rep & Rplcmnt60,00060,00060,00035,729 24,271
93603Forklift 34,00025,29925,29925,299 0C
93604Brdwlks & Docks Rep & Rplcmnt125,000125,000125,00035,439 89,561
93605Ross Norton Park Improvements200,000200,000200,000177,143 22,857
93606Carpenter Complex Clubhouse Ren3,000,0003,000,000200,000 3,200,000252,52959,194 2,888,277 18
93607P&R Cust Mgmt & Fac Sch Sys60,00060,00060,00032,92127,079 0
93608Misc Minor Public Art10,55310,55310,553 10,553
93609Clearwater Golf Course Acquisition2,025,0002,149,116(1) 2,149,1152,149,115 0C 19
93610Bulldozer205,00000 0C
93611Multi Terrain Loader58,00057,18857,18857,188 0C
93612McMullen Tennis Complex400,000400,000400,0005,3571,300 393,343
93614Royalty Theater Acquisition02,650,0002,650,000 2,394,541 255,459
93615Aging Well Center01,029,7201,029,7204,69861,129 963,892
Sub-Total30,648,17131,961,110200,000 32,161,11020,683,610594,95310,882,548
30
Attachment number 15
Page 2 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpen Available Amend
Description10/1/08Prev QtrAmdmtsBudgetTo DateEncumbran BalanceStatus Ref
Marine Facilities
93402Bayfront Promenade1,377,2271,377,227- 1,377,2271,265,454111,773 0 14
93403Beach Guard Facility Maint40,00040,00040,00014,083 25,917
93405Downtown Boat Slips13,522,89313,522,893- 13,522,8933,045,0728,460,286 2,017,535 15
93407Sailing Center Expansion400,000398,362(3,016) 395,346395,346 0C 16
93408Bch Rec Ctr Boat Ramp Rplcmnt700,000700,000700,000141,93221,950 536,118
93409Marina Renovations140,00000 0C
93413Utilities/Services Replace393,966393,966393,966379,858 14,108
93429Dock Replacement & Repair349,040349,040349,040 303,9404,102 40,997
93490Fuel System R&R154,792114,792114,79257,681 57,111
93495Dock Construction39,75039,75039,75016,408 23,342
93496Marine Fac Dredge/Maint626,781576,781576,781523,317 53,464
93497Docks & Seawalls586,085586,085586,085124,261 461,824
93499Pier 60/Sailing Center Maint150,313151,952- 151,952146,468 5,484 17
Sub-Total18,480,84818,250,848(3,016) 18,247,8326,413,8208,598,1113,235,900
Airpark
94817Airpark Maint & Repair80,00080,00080,00067,866 38 12,096
94846FBO Bldg Improvements425,000425,000425,000170,48917 254,494
Sub-Total 505,000505,000- 505,000238,35555266,590
Libraries
93527Books & Other Lib Mat - II4,063,6714,063,6714,063,6713,407,35911,136 645,176
Sub-Total4,063,6714,063,671- 4,063,6713,407,35911,136645,176
Garage
94230Fleet Asset Mgmt Sys250,702250,702250,702237,55212,609 540
94232Radio User Equip Replacement950,000950,000(122,736) 827,264827,264 0C 20
94233Motorized Equip-Cash II604,099604,099604,099565,19115,000 23,909
94234Motorized Equip - LP II19,007,54119,007,54119,007,54116,251,363593,649 2,162,530
Sub-Total20,812,34220,812,342(122,736) 20,689,60717,881,370621,2582,186,979
Building Maintenance
94510Air Cond Replace-City Wide2,233,4592,233,4592,233,4591,818,1615,779 409,519
94512Roof Repairs 597,635597,635597,635447,20510,600 139,829
94514Roof Replacements 1,595,3341,595,3341,595,334967,178 628,155
94517Painting of Facilities764,380764,380764,380364,969 399,411
94518Fencing of Facilities164,811164,811164,811121,400 43,412
94519Flooring for Facilities847,942847,942847,942653,150 194,792
94521Elevator Refurbish/Modernization220,000220,000 220,000 220,000
94522B&M Asset Mgmt Sys130,886130,886130,886123,691 5,561 1,634
94524Long Center Major Infrst Imprvmts2,905,0002,662,5002,662,5001,545,2291,110,105 7,166
Sub-Total9,459,4479,216,947- 9,216,9476,040,9831,132,0452,043,918
General Public City Buildings & Equipment
94620New City Hall108,750108,750108,750164 108,586
94622MSB/Lib Hurricane Protection620,000620,000620,000603,800 16,200
94623Public Comm Office Renovations14,00014,00014,00010,962 3,038
Sub-Total742,750742,750- 742,750614,926- 127,824
31
Attachment number 15
Page 3 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpen Available Amend
Description10/1/08Prev QtrAmdmtsBudgetTo DateEncumbran BalanceStatus Ref
Miscellaneous
94729City-wide Connect Infra1,481,4781,481,478225,000 1,706,4781,232,797111,781 361,901 21
94736Geographic Information Sys1,052,7261,052,7261,052,726849,19421,000 182,532
94761Poll Stor Tank Rem/Repl-Gen Fd413,658413,658413,658243,9493,349 166,360
94801Tidemark Upgrade802,623802,623802,623501,829 300,794
94803Environmental Assmt & Clean-up753,664753,664753,664306,355 447,309
94809Financial Sys Replacement974,012974,012974,012 974,012 0
94814Network Infra & Server Upgr1,185,0571,185,0571,185,057923,40228,990 232,665
94820HR Peoplesoft Upgrade450,000450,000450,00075,420 374,580
94824IT Disaster Recovery250,000250,000250,000179,290 70,710
94827Telecommunications Upgrade204,000204,000204,000 204,000
94828Financial Systems Upgrades451,628451,628451,628100,249 351,379
94829CIS Upgrades / Replacement547,376547,376547,37685,79083,448 378,138
94830MS Licensing / Upgrades650,000650,000(225,000) 425,000363,644 61,356 22
94833Computer Monitors320,000320,000320,000302,371 17,629
94839Roadway & Traffic Asset Mgt400,000400,000400,000 400,000
94842MSB Pkg Lot Resurf/Imprvmts400,000400,000400,00012,390 387,610
94848Station Square Park519,620519,620519,620378,699140,921 0
94850Backfile Conversion of Records500,000500,000500,00094,912403,710 1,377
94857Accela Permitting & Code Enforce25,00025,00025,000 25,000
94858Airpark Security Improvements00166,799 166,799 166,799 23
Sub-Total11,380,84211,380,842166,79911,547,6416,624,304793,1994,130,139
UTILITIES
Stormwater UtilityStormwater Utility
96124Storm Pipe System Improvements7,392,9617,424,276(515,455) 6,908,8216,131,517131,465 645,839 24
96125Prospect Lake Park7,610,8477,610,8477,610,8477,507,27132,476 71,100
96129Stev Ck Estuary Restor8,356,3278,356,327(2,319,272) 6,037,0554,376,1416,135 1,654,779 25
96137FDEP Compliance1,008,0001,008,0001,008,000612,347200,087 195,566
96141Kapok Flood Resolution18,860,70418,860,70418,860,70418,814,00713,692 33,005
96144Stevenson Creek Impl Projects11,210,5949,224,5539,224,5539,224,553 0C
96149Storm Sys Expansion1,157,032790,625790,625790,625 0C
96152Lake Bellevue Stormwater Imp4,486,4264,486,426 (2,135,263) 2,351,163613,657 1,737,506 26
96154Alligator Creek Implemt - II7,593,9647,593,964 (2,260,408) 5,333,5561,145,99391,003 4,096,559 27
96158Transfer Yard Upgrade709,966709,966(400,641) 309,325109,62511,361 188,339 28
96161Coastal Basin Improvement3,343,965142,936142,936142,936 0C
96164Allen's Creek Improvement Projects876,500876,500(377,250) 499,2501,375 497,875 29
96166Spring Branch Enhancement Proj2,000,0002,000,000(797,923) 1,202,07746,444155,633 1,000,000 30
96167Alligator Creek Chan G Drain Impr992,074992,074- 992,074447,388454,794 89,892 31
96168Stormwater System Expansion500,000866,407(680,407) 186,000 186,000 32
96169Stevenson Creek1,060,0003,046,041(1,896,296) 1,149,7455,505119,240 1,025,000 33
96170Coastal Basin Projects1,600,0004,801,029(386,951) 4,414,0797991,697 4,322,303 34
Sub-Total78,759,35978,790,675(11,769,866) 67,020,80949,969,4631,307,58315,743,764
32
Attachment number 15
Page 4 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpen Available Amend
Description10/1/08Prev QtrAmdmtsBudgetTo DateEncumbran BalanceStatus Ref
Water System
96721System R & R-Maintenance1,046,6601,046,6601,046,660944,56263,686 38,413
96739Reclaimed Water Dist Sys51,273,98851,323,98851,323,98838,213,892223,537 12,886,559
96740Water Supply/Treatment5,742,0345,742,0345,742,0344,292,12941,6341,408,271
96741System R & R-Capitalized9,710,4049,710,4049,710,4047,899,41289,864 1,721,129
96742Line Relocation-Capitalized11,997,80411,997,80411,997,8045,354,5324,491 6,638,781
96743Mtr Bkflow Prev Dev/Chang4,049,1824,049,1824,049,1821,914,552990 2,133,639
96744System Expansion2,499,6732,499,6732,499,6731,319,997 1,179,676
96750Well Rehabilitation1,542,1901,542,1901,542,190 1,048,447 493,743
96752Water Service Lines4,376,7924,376,7924,376,792 3,139,766 1,237,026
96757Water Pick Up Trucks112,801112,801112,80179,021 33,780
96758Fluoride in Water System289,780289,780289,78083,596 206,184
96760Elevated Water Tanks Upgrade3,208,6003,208,600 3,208,6002,138,038 1,070,562
96761Telemetry for Wells1,065,0001,065,0001,065,000 129,48921,392 914,119
96763Wellfield Expansion3,977,3103,977,3103,977,310 623,0621,834,250 1,519,998
96764RO Plant Exp Res #15,897,6406,246,2356,246,235 750,8652,187,504 3,307,865
96766Water Quality Monitoring Devices600,000600,000 600,0008,255 591,745
96767RO Plant Exp Res #25,454,4205,454,4205,454,420 545,489856,600 4,052,330
96768Rebate Well, Lk, Pnd Irr Abandmt150,000150,000 150,0006,260 143,740
96769Trackhoe & Trailer41,00024,38624,38624,386 0C
96770Hydra Stop System36,00036,00036,00032,176 3,824
Sub-Total113,071,278113,453,259- 113,453,25968,547,9265,323,94839,581,385
Sewer System
96202 WWTP Screw Pump Replacement 846,910 846,910 846,910 15,887 2,007 829,01696202WWTP Screw Pump Replacement 846,910 846,910 846,910 15,887 2,007 829,016
96605WWC Interceptor Lines000 0
96611Bio-Solids Treatment11,287,75911,287,75911,287,7597,663,0466 3,624,706
96615Odor Control742,856747,662747,662663,355 84,308
96619WWTP Generator Replacements4,244,7314,244,7314,244,7311,418,54633,151 2,793,034
96620WWTP Headworks6,396,6536,428,2736,428,2735,680,478716,175 31,620
96621WWTP New Presses1,778,7861,778,7861,778,786191,17728,423 1,559,186
96622WWTP Aeration Imp3,897,0003,897,0003,897,000582,1453,214,355 100,501
96624Liquid Disinfection825,279825,279825,279144,42314,253 666,603
96630Sanitary Sewer Extention 4,615,8944,615,8944,615,894821,896 3,793,998
96634Sanitary Util Reloc Accmmdtn4,021,9834,021,983 4,021,9832,334,1463 1,687,834
96645Laboratory Upgrade & R&R958,299958,299958,299806,565 151,734
96654Facilities Upgrade & Improvement2,740,1772,740,1772,740,1771,650,504 1,089,673
96664WPC R & R11,607,91711,607,91711,607,9179,983,495255,470 1,368,952
96665Sanitary Sewer R&R 25,583,78525,583,78525,583,78514,953,474550,958 10,079,353
96666WWTP New Bypass & NE Pump462,000462,000462,000 462,000
96670Poll Stor Tank Remov-WPC199,876199,876199,876162,7375 37,134
96686Pump Station Replacement15,408,97715,409,02715,409,02711,622,665292,077 3,494,285
Sub-Total95,618,88295,655,358- 95,655,35858,694,5395,106,88331,853,936
33
Attachment number 15
Page 5 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpen Available Amend
Description10/1/08Prev QtrAmdmtsBudgetTo DateEncumbran BalanceStatus Ref
Gas System
96358Environmental Remediation1,936,9361,936,936(105,226) 1,831,710874,1693,903 953,637 35
96365Line Relocation-Pinellas Maint1,551,0891,551,0891,551,089367,490 1,183,599
96367Gas Meter Change Out-Pinellas1,240,0001,240,0001,240,000110,640 1,129,360
96374Line Relocation-Pinellas Capital2,736,9832,736,9832,736,9831,250,85162,859 1,423,274
96376Line Relocation - Pasco Maint530,000530,000530,00027,618 502,382
96377Pinellas New Main / Service Lines11,287,59511,287,59511,287,59510,294,150 993,445
96378Pasco New Mains / Service Lines9,441,7829,450,7829,450,7827,471,66212,258 1,966,862
96379Pasco Gas Meter Change Out610,000610,000610,0002,456 607,544
96381Line Reloc-Pasco-Capital755,000755,000755,000954 754,046
96382Gas Inventory - Work Mgmt Sys992,000992,000992,000693,307 298,693
96384Gas Building Renovation699,675699,675699,675126,336 573,339
96385Gas Main Extensions1,257,8451,257,8451,257,845 566,009 691,836
Sub-Total33,038,90533,047,905(105,226) 32,942,67921,785,64279,02011,078,017
Solid Waste
96426Facility R & R 1,476,7521,476,7521,476,7521,163,323 313,428
96438Vehicle Acquisition906,461906,461906,461777,258 129,203
96440Improvements to SW Complex208,785208,785208,78585,793 122,992
96442SW Vehicle Replacements1,189,7691,189,7691,189,769544,815 644,954
96443Res Container Acquisition-II751,741751,741751,741469,31350,464 231,963
96444Comm Container Acquisition-II1,460,0201,460,0201,460,020886,22472,000 501,796
Sub-Total5,993,5285,993,528- 5,993,5283,926,726122,4641,944,336
Utility MiscellaneousUtility Miscellaneous
96516Citywide Aerial Photo189,666189,666(11,378) 178,288149,533 28,756 36
96521PW Infra Mgmt System1,318,2601,318,260(80,089) 1,238,1711,238,171 0C 37
96523Pub Utilities Adm Bldg R&R261,054261,054261,054189,985 71,069
Sub-Total1,768,9801,768,980(91,467) 1,677,5131,577,689- 99,825
Recycling
96804Recycling Carts/Dumpsters671,925671,925671,925 356,29829,637 285,990
96805Recyc Expan/Prom/R&R987,923987,923987,923672,078 315,845
96806Recycling Equip Replacement2,407,0372,407,0372,407,0371,705,914 701,123
96807Recycling Vehicle Acquisition151,000151,000151,000146,600 4,400
Sub-Total4,217,8854,217,885- 4,217,8852,880,89029,6371,307,358
TOTAL ALL PROJECTS574,669,446 576,864,758(3,819,084) 573,045,675376,003,51027,568,125169,474,038
34
Attachment number 15
Page 6 of 6
Special Program Fund
Mid-Year Budget Amendments
October 1, 2008 - March 31, 2009
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Public Safety Programs
1 99299 575
JusticeAssistanceGrant -Torecordabudget
increaseof$575.34ininterestearningswhichwill
bring the budget in line with actual revenues received. 575
2 99316 4,421
PoliceVolunteers-Torecorda$4.420.99budget
transferinDonationsrevenuefromproject181-99332,
OfficerFriendlyProgram.Theofficerfriendlyprogram
isnolongerinexistenceandtheprojectcanbe
closed.4,421
3993177,190
PoliceEducationFund-Torecordabudgetincrease
of$7,190.10inPoliceEducationFinerevenueto
matchbudgetedrevenueswithactualrevenues
received.7,190
49932938,534
InvestigativeRecoveryCosts-Torecordabudget
increaseof$6,074.07inOtherGovernmentalUnits
revenueand$32,460.17inFines,Forfeitures&
Penaltiesrevenuetomatchbudgetedrevenueswith
actual revenues received.38,534
599330138,420(300,000)
FloridaContrabandForfeiture-Torecordabudget
increaseof$138,419.79inFines,Forfeitures&
Penaltiesrevenuetomatchbudgetedrevenueswith
actualrevenuesreceived.Torecordabudgettransfer
of$300,000inFines,Forfeitures&Penaltiesrevenue
toproject181-99331,LawEnforcementTrustFund,of
thatamount$100,000willthenbetransferredto
project 181-99356, Safe Neighborhood Program. (161,580)
699331200,000
LawEnforcementTrustFund-Torecordabudget
transferof$300,000inFines,Forfeitures&Penalties
revenuefromproject181-99330,FloridaContraband
Forfeitureoffsetbya$100,000budgettransferof
Fines,Forfeitures&Penaltiesrevenuetoproject181-
99356,SafeNeighborhoodProgram.Thiswillprovide
funding towards the safe neighborhood requirement.200,000
799332(4,421)
OfficerFriendlyProgram-Torecorda$4,420.99
budgettransferofDonationsrevenuetoproject181-
99316,PoliceVolunteers.Theofficerfriendly
programisnolongerinexistenceandtheprojectcan
be closed.(4,421)
899356100,000
SafeNeighborhoodProgram-Torecordabudget
transferof$100,000fromproject181-99331,Law
EnforcementTrustFund.Thiswillprovidefunding
towards the Safe Neighborhood requirement.100,000
35
Attachment number 16
Page 1 of 3
Special Program Fund
Mid-Year Budget Amendments
October 1, 2008 - March 31, 2009
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
99938724,417
FederalForfeitureSharing-Torecordabudget
increaseof$24,416.79inFederalForfeiturerevenue
fromtheUSDepartmentofJusticetomatchbudgeted
revenues with actual revenues received.24,417
Public Safety Program
Totals:209,1360 209,136
Miscellaneous Programs:
1099851269,351
SpecialEventsYR07-08-Torecordabudget
increaseof$269,351.19representing:$123,668.68in
Salesrevenue,$54,149.50inSponsorshipsrevenue,
$1,000.00inMemberships/Registrationsrevenue,
$3,646.61inDonationsrevenue,$5,911.61inRentals
revenue,and$80,974.79inReimbursementsrevenue.
Thiswillbringbudgetedrevenuesinlinewithactual
revenues received.269,351
1199871752
StateBrownfieldRedevelopment-Torecorda
budgetincreaseof$751.89ininterestearningsto
matchbudgetedrevenueswithactualrevenues
received.752
12998742,600,000
181-99874-RetirementIncentiveProgram-To
recordabudgetincreaseof$2,600,000ofreserves
fromvariousoperatingfundstocoverthecostsof
earlyretirementincentivepackages.(GeneralFund-
$1,911,000;Water&SewerFund-$123,000;Gas
Fund-$187,000;SolidWasteFund-$51,000;
StormwaterFund-$47,000;GeneralServicesFund-
$95,000;GarageFund-$51,000;andAdministrative
ServicesFund-$135,000)Thiswasapprovedbythe
City Council on May 21, 2009.2,600,000
1399889310
TeenClub-Torecordabudgetincreaseof$310.00
inDonationsrevenuetomatchbudgetedrevenues
with actual revenues received. 310
14998981,551
FireDepartmentHonorGuard-Torecordabudget
increaseof$1,551.30inDonationsrevenuetomatch
budgeted revenues with actual revenues received.1,551
1599908105,252
Police-OutsideDuty-Torecordabudgetincrease
of$105,252.16inPoliceServicesrevenuetomatch
budgeted revenues with actual revenues received.105,252
36
Attachment number 16
Page 2 of 3
Special Program Fund
Mid-Year Budget Amendments
October 1, 2008 - March 31, 2009
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
169991036,862
LibrarySpecialAccount-Torecordabudget
increaseof$36,861.62inDonationsrevenuetomatch
budgeted revenues with actual revenues received.36,862
17999271,000,000
EmergencyOperations -Torecordabudget
increaseof$1,000,000ofCentralInsuranceFund
reservestoprovideemergencyfundingcapacityfor
emergencyoperationscostinadvanceofthe2009
hurricaneseason.ThiswasapprovedbytheCity
Council on April 15, 2009.1,000,000
18999622,502
Parks&RecreationSpecified&GiftProgram-To
recordabudgetincreaseof$2,502.23inDonations
revenuetomatchbudgetedrevenueswithactual
revenues received.2,502
19999703,936
TreeReplacementProgram-Torecordabudget
increaseof$3,936.00inFines,Forfeitures&Penalties
revenuetomatchbudgetedrevenueswithactual
revenues received.3,936
Miscellaneous Programs
Total:4,020,5160 4,020,516
Grand
Total:4,229,6530 4,229,653
37
Attachment number 16
Page 3 of 3
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/01/2007Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef
PLANNING PROGRAMS
99128Countrywide Consistency Grant45,05045,050045,05033,910011,140
99141Historic District Evaluation40,00040,000040,00029,977010,023
99142Design Review10,00010,000010,0000010,000
99143Enclave Annexation15,00015,000015,0000015,000
99144Boos Development Mitigation250,000250,0000250,00029,06051,724169,217
Sub-Total360,050360,0500360,05092,94751,724215,379
PUBLIC SAFETY PROGRAMS
99265AmeriCorp Clearwater 20090207,0060207,00635,3430171,663
99266Tactical Weapons Illuminator030,414030,41430,41400
99268Human Trafficking Immersion Training99,73099,730099,73019,459080,271
99269AmeriCorps Clearwater 2008194,242194,2420194,242192,55201,690
99273Americorps Clearwater 2007182,735146,0300146,030146,03000C
99274Homeless Shelter 07237,791373,1710373,171373,17100
99275Bulletproof Vest Partnership '0635,80135,801035,8015,432030,369
99277Clearwater Human Trafficking450,000450,0000450,000243,9240206,076
99279Police Recruitments50,00050,000050,00032,577017,423
99281Fed Forfeitures - Treasury126,811139,3290139,32920,8710118,458
99282COPS Technology 2005246,661246,6610246,661210,112036,549
99283Justice Assistance Grant FY05-07106,814106,888 0106,888106,88800C
99284BeachWalk Police Aides80,00072,338072,33872,33800C
99286COPS 2004 Technology692,634692,6340692,634691,01501,619
99289Downtown Ambassadors3,0003,00003,00016002,840
99290 Traffic Safety Fund 1,841 1,841 0 1,841 1,277 0 564 99290 Traffic Safety Fund 1,841 1,841 0 1,841 1,277 0 564
99299Justice Assistance Grant FY07-0872,59574,29557574,87022,365052,5051
99310K-9 Equipment27,75828,758028,75828,2710487
99316Police Volunteers101,000101,0004,421105,42191,37872213,322 2
99317Police Education Fund1,038,0061,050,6327,1901,057,822941,2820116,540 3
99325Citizen's Police Academy34,11334,113034,11330,32103,792
99329Investigative Recovery Costs1,676,5561,768,443 38,5341,806,9771,093,22598,340615,413 4
99330FL Contraband Forfeiture Fnd850,5341,031,950(161,580)870,370532,2960338,073 5
99331Law Enforcement Trust Fd 2,527,4632,419,273200,0002,619,2732,151,8450467,428 6
99332Officer Friendly Program149,230149,230(4,421)144,810144,80900C7
99350Vehicle Replacement Fund95,230105,4830105,4830 0105,483
99353DUI Education Program3,0003,00003,0001,42001,580
99356Safe Neighborhood Program246,645291,645100,000 391,645192,4040199,241 8
99363DUI Equipment Fund19,00019,000019,00018,8890111
99364Crime Prevention Program23,09523,095023,09517,36105,734
99387Federal Forfeiture Sharing760,401856,67224,417 881,088386,90775494,107 9
99947Safe Neighborhood TV Specialist558,647573,6470 573,647542,815030,832
Sub-Total10,691,33311,379,319209,13611,588,4568,377,14899,1363,112,172
COMMUNITY DEVELOPMENT
99421Housing Consulting Service115,000115,0000115,00049,334065,666
99454Housing Rehab 2006101,318101,3180101,318101,31800C
99456Fair Housing 200614,86714,867014,86714,86800C
99457Relocation/Demolition6,0006,00006,0006,00000C
99459Public Services 2007177,421177,4210177,421168,1589,2630
99460Public Facilities 200791,22691,226091,22682,8268,4000
99462Housing Rehab 200765,01265,012065,01265,01200C
99464Fair Housing 200715,29415,294015,29415,29400C
99465Relocation/Demolition 200717,20917,209017,20916,5390671
99466Infill Housing 200712,77212,772012,77212,77200 C
99611Public Services 2008135,107135,1070135,107135,10700C
99612Public Facilities 2008371,918371,9180371,918130,5062,760238,652
99613Economic Development28,00034,233034,23329,1940 5,039
38
Attachment number 17
Page 1 of 3
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/01/2007Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef
99614Housing Rehab 2008270,776264,5430264,54392,4270172,117
99615Program Administration 2008177,691177,6910177,691165,674012,017
99616Fair Housing 200827,31927,319027,31927,31900C
99617Relocation/Demolition '08191,670191,6700191,67079,1280112,542
99618Infill Housing 20081,679,2721,679,27201,679,2721,190,1090489,163
99619Public Services 2009169,799169,7990169,79927,497142,3010
99620Piblic Facilities 2009330,699330,6990330,6990195,550135,149
99621Economic Development 2009030,000030,0004,107025,893
99622Housing Rehab 2009134,757134,7570134,75753,085 081,672
99623Program Administration 2009185,958155,9580155,95855,6320100,326
99624Fair Housing 200929,28429,284029,2849,44419,8400
99625Relocation/Demolition 200940,00040,000040,0000 040,000
99626Infill Housing 200935,71435,714035,71413,792021,922
Sub-Total4,424,0834,424,08304,424,0832,545,141378,1151,500,828
SOCIAL SERVICES
99538Affordable Housing Imp Fees551,061592,4120592,412132,2360460,175
99562HUD Special Education30,00030,000030,00026,200 03,800
Sub-Total581,061622,4120622,412158,4360463,975
MARINE
99704Sembler Mitigation Project611,196635,2170635,217130,17710,189494,850
99707Beach Guard Donations68,09380,133080,13359,698 020,435
Sub-Total 679,289 715,350 0 715,350 189,876 10,189 515,285 Sub-Total 679,289 715,350 0 715,350 189,876 10,189 515,285
MISCELLANEOUS PROGRAMS
99802Brownfield Revolving Loan1,200,0001,200,00001,200,000215,7828,365975,853
99804City Manager's Flexibility Fund871,238871,2380 871,238640,78625,650204,802
99822JWB-Norton Teen 2001246,602283,8530283,853267,252016,601
99834Neighborhood Svces Grants175,000175,0000175,000133,616041,384
99835JWB Programmer N. Greenwood205,367243,9270243,927224,796019,131
99843Mgt Training Initiatives811,547426,8840426,884 426,88400C
99844United Way 6,0806,08006,0804,19001,890
99846Economic Development - QTI72,36072,360072,36032,804039,556
99847JWB - Wood Valley Teens136,272136,2720136,272134,06602,206
99851Special Events FY07-082,560,5683,236,910269,3513,506,2613,288,19164,602153,46810
99854Brownfield EPA Assessment400,000400,0000400,000215,80640,656143,539
99870Drive Cam Driver15,00015,000015,00014,900955
99871State Brownfields Redevelopment Acct156,188158,241752158,99385,654073,340 11
99874Reitrement Incentive Program002,600,0002,600,000002,600,00012
99875Public Art Donations14,50017,500017,50015,9111,50089
99876Florida Bar Student Internship2,4002,4002,4002,233167
99879Youth Engagement Initiatives118,519118,5190118,51900118,519
99886JWB - N. Greenwood Camp 200882,43082,430082,43077,23705,193
99887JW - Ross Norton Camp 200833,66838,53738,53738,5370C
99889Teen Club 3,2463,8703104,1802,90801,27213
99890Cultural Art Fund13,08113,081013,0810013,081
99898Fire Dept Honor Guard10,45213,6021,55115,1539,66405,490 14
99899GASB 34 Implementation238,000238,0000238,00080,3382,000155,662
99908Police - Outside Duty4,164,7134,408,135105,252 4,513,3874,570,5380(57,152) 15
99910Library Special Account575,560585,23636,862622,098486,9610135,137 16
99925Peg Access Support799,261799,2610799,261713,769085,492
99927Emergency Operation4,125,0984,125,8071,000,000 5,125,8072,804,56392,0612,229,183 17
99928Nagano Sister City Program75,32975,329075,32972,61202,717
99950IDB Fees 54,13154,131054,13132,830021,301
99962Parks & Rec Gift Giving Pgm1,341,2451,342,0392,5021,344,5411,336,07408,467 18
39
Attachment number 17
Page 2 of 3
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2008 to March 31, 2009
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/01/2007Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef
99966Integrated Disability Mgmt Assmnt & Impl80,00080,000080,00040,000040,000
99970Tree Replacement Project831,740879,3883,936883,324596,856870285,597 19
99982EMS Incentive/Recognition48,40069,700069,70041,088028,612
99983Local Mitigation Strategy50,00050,000050,00045,74404,256
99995Water Conservation Devices100,000100,0000100,000100,00000
99997Main Library Field Trust115,571115,5710115,571 00115,571
99998Safety Village26,16626,166026,16621,71604,450
Sub-Total19,759,73320,464,4684,020,51624,484,98416,774,306235,7997,474,880
TOTAL ALL PROJECTS36,495,54937,965,6804,229,65342,195,33428,137,854774,96313,282,519
40
Attachment number 17
Page 3 of 3
City of Clearwater
SPECIAL DEVELOPMENT FUND
Mid Year
FY 2008/09
Increase/
(Decrease)Description
Revenues
Local Option Gas Tax(125,000)
Midyearamendmentsreflectanestimatedreduction
ofapproximately8%inanticipatedcollectionsforLocal
OptionGasTaxforthefiscalyearduetotheslow
economy.
Recreation Land Impact Fees(200,000)
Midyearamendmentsreflectanestimatedreduction
of$200,000inanticipatedcollectionsforRecreation
Land Impact Fees for the fiscal year based upon receipts
to date.
Open Space Impact Fees(120,000)
Midyearamendmentsreflectanestimatedreduction
of$120,000inanticipatedcollectionsforOpenSpace
ImpactFeesforthefiscalyearbaseduponreceiptsto
date.
(445,000)$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund(29,266)
Midyearamendmentsreflectthereturnoffundingfrom
closedprojects,reducingbudgettransferstotheCapital
ImprovementFund:1)Project315-92838,Variable
MessageBoards,isclosedand$26,250ofLocalOption
GasTaxrevenuesarereturnedtotheSpecial
DevelopmentFund;and2)Project315-93407,Sailing
CenterExpansion,isclosedand$3,016.10ofPennyfor
PinellasfundsarereturnedtotheSpecialDevelopment
Fund at mid year.
(29,266)$ Net Expenditure Amendments
41
Attachment number 18
Page 1 of 1
SPECIAL REVENUE FUNDS
Mid Year: October 1, 2008 - March 31, 2009
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2008/09 2008/09 2008/09 Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes2,727,1502,727,1502,727,150
Infrastructure Tax9,925,0009,400,0009,400,000
Interest Earnings 600,000600,000600,000
Open Space Fees200,000200,00080,000(120,000)
Recreation Facility Impact Fees30,00030,00030,000
Recreation Land Impact Fees364,500364,500164,500(200,000)
Transportation Impact311,790311,790311,790
Local Option Gas Tax1,537,7901,537,7901,412,790(125,000)
Allocation of Designated Reserves342,2103,703,5373,703,537
16,038,440 18,874,767 18,429,767 (445,000)
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 2,727,1502,727,1502,727,150
Infrastructure Tax1,610,0004,010,0004,006,984(3,016)
Recreation Facility Land Fees 456,100456,100
Open Space Impact Fees 260,900260,900
Transportation Impact fees290,000290,000290,000
Local Option Gas Tax1,880,0001,880,0001,853,750(26,250)
Undesignated Special Development 250,000250,000
Debt Service on Penny for Pinellas Bonds6,873,0306,873,0306,873,030
13,380,180 16,747,180 16,717,914 (29,266)
42
Attachment number 19
Page 1 of 2
SPECIAL REVENUE FUNDS
Mid Year: October 1, 2008 - March 31, 2009
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2008/09 2008/09 2008/09 Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG/Home Funds926,210926,210926,210
Interest Earnings 280,000410,731412,0581,327
Grant Funds 0328,463328,463
Other Governmental Revenue011,21617,2906,074
Police Fines and Court Proceeds0296,368502,791206,423
Donations 032,62077,49244,872
Sales 0315,061438,729123,669
Rentals 0212,714218,6255,912
Sponsorships 062,000116,15054,150
Memberships/Registrations01,8252,8251,000
Contractual Services 0336,081522,308186,227
Transfers from General Fund0(256,946)1,654,0541,911,000
Sister City Program3,0003,0003,000
City Manager's Flexibility Fund100,000100,000100,000
Special Events 30,00030,00030,000
Neighborhood Grants25,00025,00025,000
Transfers from Water & Sewer Fund00123,000123,000
Transfers from Gas Fund 00187,000187,000
Transfers from Solid Waste Fund0051,00051,000
Transfers from Stormwater Fund0047,00047,000
Transfers from General Service Fund0095,00095,000
Transfers from Garage Fund0051,00051,000
Transfers from Administrative Services Fund00135,000135,000
Transfers from Central Insurance Fund001,000,0001,000,000
1,364,210 2,834,342 7,063,995 4,229,653
Expenditures:
CDBG/Home Funds926,210926,210926,210
Public Safety 0687,986897,122209,136
Social Services 041,35141,351
Marine 036,06136,061
Sister City Program 3,0003,0003,000
City Manager's Flexibility Fund100,000100,000100,000
Neighborhood Grants25,00025,00025,000
Special Event Funding30,00030,00030,000
Other Miscellaneous Programs 704,7344,725,2504,020,516
1,084,210 2,554,342 6,783,995 4,229,653
LOCAL HOUSING ASSISTANCE TRUST FUND
Revenues:
SHIP Funds 995,680 995,680 995,680
Expenditures:
SHIP Program 995,680995,680995,680
995,680 995,680 995,680 0
43
Attachment number 19
Page 2 of 2
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Mid Year Review
FY 2008 / 09
44
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change order have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
03/09/09 Administrative Change Order #1 and Final – Fire Station #48 Training Facilities
Contract (05-002-FD). This change order is for the purpose of decreasing
unused items and reducing the contract by owner direct purchases. This change
order does not change the contract time.
Bandes Construction Company, Inc (857,900.54)
04/14/09 Administrative Change Order #1 and Final – Clearwater Bayfront Promenade
Contract (05-0008-MA). This change order is for the purpose of decreasing
unused items and adds a time extension of thirty-one (31) days to the contract.
Misener Marine Construction, Inc. (75,349.55)
04/17/09 Administrative Change Order #3 and Final – Alligator Lake Wetland Creation &
Stormwater Treatment Project (99-0020-EN). This change order is for the
purpose of decreasing unused items, adding new items and adjusting unit prices.
RIPA & Associates, LLC (83,120.33)
04/17/09 Administrative Change Order #1 and Final – Court Street Improvements Project
(08-0035-EN). This change order is for the purpose of decreasing unused bid
items, increasing bid items due to overruns and addition of items due to field
conditions resulting in an overall increase to the final contract amount.
Semper Fi Services, Inc. 16,078.75
04/22/09 Administrative Change Order #1 – 2008 Storm Line Rehabilitation (08-005-EN).
This change order is for the purpose of increasing bid items, no changes to the
contract time.
Reynolds Inliner, LLC 35,000.00
05/08/09 Administrative Change Order #1 – Reservoir No. 2 – Test Production &
Monitoring Well Project (06-0055-UT). This change order is for the purpose of
decreasing the contract of unused items, increasing the contract for additional
items and adds a time extension of forty-five (45) days to the contract resulting in
an overall increase to the contract amount.
Thompson Well & Pump, Inc. 68,420.50
Attachment number 20
Page 1 of 1
Ordinance No. 8077-09 45
ORDINANCE NO. 8077-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2009 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND,
STORMWATER UTILITY FUND, WATER AND SEWER FUND,
SOLID WASTE FUND, RECYCLING FUND, GAS FUND,
MARINE FUND, AIRPARK FUND, GENERAL SERVICES
FUND, GARAGE FUND, ADMINISTRATIVE SERVICES FUND,
AND CENTRAL INSURANCE FUND, AS PROVIDED HEREIN;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2009, for operating
purposes, including debt service, was adopted by Ordinance No. 8005-08; and
WHEREAS, at the Mid Year Review it was found that increases and decreases are
necessary in the total amount of $11,155,181 for revenues and $11,151,804 for expenditures;
and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8005-08 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2008 and ending September 30, 2009 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
Frank Hibbard, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk
Attachment number 21
Page 1 of 1
EXHIBIT A
2008-09 BUDGET REVENUE
First
Quarter Mid Year
Original Amended Amended
Budget Budget Budget
2008/09 2008/09 2008/09 Amendments
General Fund:
Property Taxes 43,461,39043,461,39043,461,390
Franchise Fees 9,819,2709,819,2709,819,270
Utility Taxes 12,030,35012,030,35012,030,350
Licenses, Permits & Fees 4,242,5004,242,5003,550,000(692,500)
Sales Tax 5,800,0005,800,0005,275,000(525,000)
Communications Services Tax 6,286,5006,286,5006,865,000578,500
Intergovernmental Revenues 12,357,12012,357,12012,107,120(250,000)
Charges for Current Services 4,151,4204,236,8644,189,358(47,506)
Fines & Forfeitures 902,300902,300782,300(120,000)
Interest Income 1,364,0001,364,0001,364,000
Miscellaneous 939,950943,839967,86424,025
Interfund Charges / Transfers In 17,445,13017,888,36418,067,614179,250
Transfer from Surplus 2,300,0002,518,5464,387,0061,868,460
Total, General Fund 121,099,930 121,851,043 122,866,272 1,015,229
Special Revenue Funds:
Special Development Fund 16,038,44018,874,76718,429,767(445,000)
Special Program Fund 1,364,2102,834,3427,063,9954,229,653
Local Housing Asst Trust Fund 995,680995,680995,680
Utility & Other Enterprise Funds:
Water & Sewer Fund 60,609,86060,609,86059,901,860(708,000)
Stormwater Utility Fund 13,800,46013,825,87813,878,30552,428
Solid Waste Fund 18,751,25018,704,25018,555,250(149,000)
Gas Fund 45,228,14045,286,71045,068,710(218,000)
Recycling Fund 3,210,9503,027,0892,742,860(284,229)
Marine Fund 5,351,0905,148,0905,078,790(69,300)
Airpark Fund 242,000239,000239,000
Parking Fund 4,823,4705,384,5905,384,590
Harborview Center Fund 725,170725,170725,170
Internal Service Funds:
Administrative Services Fund 9,714,9309,714,9309,849,930135,000
General Services Fund 5,247,9105,247,9105,342,91095,000
Garage Fund 13,853,58013,853,58012,104,980(1,748,600)
Central Insurance Fund 20,069,91021,992,83531,242,8359,250,000
Total, All Funds 341,126,980 348,315,724 359,470,904 11,155,181
46
Ordinance #8077-09
Attachment number 22
Page 1 of 2
EXHIBIT A (Continued)
2008-09 BUDGET EXPENDITURES
First
Quarter Mid Year
Original Amended Amended
Budget Budget Budget
2008/09 2008/09 2008/09 Amendments
General Fund:
City Council 288,390288,166288,166
City Manager's Office 1,166,2101,150,0101,150,010
City Attorney's Office 1,688,7901,667,7591,667,759
City Auditor's Office 175,520173,417173,417
Development & Neighborhood Svcs 4,109,7204,091,5853,991,585(100,000)
Economic Development & Housing Svc 1,389,9401,382,0841,362,084(20,000)
Engineering 7,283,8807,258,4537,258,453
Equity Services 284,010279,539279,539
Finance 2,265,0302,242,6312,180,201(62,430)
Fire 21,258,43021,495,41421,245,414(250,000)
Human Resources 1,212,1801,204,6021,119,602(85,000)
Library 6,065,2706,048,7086,048,708
Marine & Aviation 1,248,6001,239,3481,239,348
Non-Departmental 7,048,0007,846,4189,899,9582,053,540
Office of Management & Budget 297,690294,337266,937(27,400)
Official Records & Legislative Svcs 1,180,4301,173,8011,123,801(50,000)
Parks & Recreation 21,123,80021,152,32220,769,302(383,020)
Planning 1,429,2901,418,6171,358,617(60,000)
Police 36,949,61036,832,22336,861,76229,539
Public Communications 1,088,5801,079,3131,049,313(30,000)
Public Services 3,546,5603,532,2963,532,296
Total, General Fund 121,099,930 121,851,043 122,866,272 1,015,229
Special Revenue Funds:
Special Development Fund 13,380,18016,747,18016,717,914(29,266)
Special Program Fund 1,084,2102,554,3426,783,9954,229,653
Local Housing Asst Trust Fund 995,680995,680995,680
Utility & Other Enterprise Funds:
Water & Sewer Fund 60,609,86060,609,86059,901,860(708,000)
Stormwater Utility Fund 13,800,46013,825,87813,878,30552,428
Solid Waste Fund 18,735,75018,688,75018,362,980(325,770)
Gas Fund 38,534,50038,534,50038,128,970(405,530)
Recycling Fund 3,210,9403,026,9402,742,860(284,080)
Marine Fund 5,348,4305,052,2304,907,970(144,260)
Airpark Fund 206,310201,010221,01020,000
Parking Fund 3,963,3804,242,8004,242,800
Harborview Center Fund 725,170725,170725,170
Internal Service Funds:
Administrative Services Fund 9,693,0809,693,0809,828,080135,000
General Services Fund 5,247,9105,247,9105,342,91095,000
Garage Fund 13,853,58013,853,58012,104,980(1,748,600)
Central Insurance Fund 18,714,69020,637,61529,887,6159,250,000
Total, All Funds 329,204,060 336,487,568 347,639,371 11,151,804
47
Ordinance #8077-09
Attachment number 22
Page 2 of 2
Ordinance #8078-09
48
ORDINANCE NO. 8078-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2009, TO REFLECT A NET DECREASE OF $3,819,084,
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2009 was adopted by Ordinance No. 8006-08; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8006-08 is amended to read:
Pursuant to the Mid Year Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2008 and ending September 30, 2009, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Mid Year Amended budget
for the capital improvement fund for the City of Clearwater, a copy of
which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin Cynthia E. Goudeau
City Attorney City Clerk
Attachment number 23
Page 1 of 1
First QtrMid Year
OriginalAmendedAmended
BudgetBudgetBudget
2008/092008/092008/09Amendments
Police Protection 250,000250,000(20,034)(270,034)
Fire Protection 473,000488,407337,955(150,452)
New Street Construction 1,250,0001,250,000930,582(319,418)
Major Street Maintenance 4,082,1505,526,9635,630,126103,163
Sidewalks and Bike Trail 0(569,191)(249,773)319,418
Intersections 435,000440,070440,070
Parking 225,000225,0008,475,0008,250,000
Miscellaneous Engineering 115,000115,00088,750(26,250)
Park Development 2,110,5003,423,4373,623,437200,000
Marine Facilities 405,000175,000171,984(3,016)
Airpark Facilities 10,00010,00010,000
Libraries 694,480694,480694,480
Garage 2,815,8202,815,8202,693,084(122,736)
Maintenance of Buildings 2,593,3002,350,8002,350,800
Miscellaneous 945,000945,0001,111,799166,799
Stormwater Utility 3,960,0003,991,315(7,778,551)(11,769,866)
Gas System 1,645,0001,654,0001,548,774(105,226)
Solid Waste 510,000510,000510,000
Utilities Miscellaneous 26,00026,000(65,467)(91,467)
Sewer System 8,326,7908,363,2678,363,267
Water System 14,720,18015,102,16115,102,161
Recycling 160,000160,000160,000
TOTAL 45,752,220 47,947,529 44,128,445 (3,819,084)
GENERAL SOURCES:
General Operating Revenue 4,145,5004,363,6244,563,624200,000
General Revenue/County Co-op 694,480694,480694,480
Road Millage 2,727,1502,727,1502,727,150
Penny for Pinellas 1,610,0004,004,3274,001,311(3,016)
Transportation Impact Fee 290,000290,000290,000
Local Option Gas Tax 1,880,0001,880,0001,853,750(26,250)
Recreation Land Impact Fee 0456,100456,100
Open Space Impact Fee 0260,900260,900
Special Development Fund 30,000280,000280,000
Grants - Other Agencies 360,000(2,302,621)(2,302,621)
Other Contributions 012,00012,000
SELF SUPPORTING FUNDS:
Marine Revenue 280,00050,00050,000
Airpark Revenue 10,00010,00010,000
Parking Revenue 225,000225,000225,000
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2008/09
49 Ordinance # 8078-09
Attachment number 24
Page 1 of 2
First QtrMid Year
OriginalAmendedAmended
BudgetBudgetBudget
2008/092008/092008/09Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2008/09
Harborview Revenue 100,000100,000100,000
Utility System:
Water Revenue 75,00075,00075,000
Sewer Revenue 4,563,3704,563,3704,563,370
Water Impact Fees 250,000250,000250,000
Sewer Impact Fees 575,000575,000575,000
Utility R&R 2,914,5902,914,5902,914,590
Stormwater Utility Revenue 3,284,9803,310,3983,315,8255,428
Gas Revenue 1,455,0001,464,0001,464,000
Solid Waste Revenue 350,000350,000350,000
Grants - Other Agencies 050,0001,466,7991,416,799
Other Governmental Revenue 04,8074,807
INTERNAL SERVICE FUNDS:
Garage Revenue 110,920110,920110,920
Administrative Services Revenue 225,000225,000225,000
Central Insurance Revenue 01,622,9259,872,9258,250,000
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 778,000578,894158,408(420,486)
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water 69,78053,16653,166
Lease Purchase - Solid Waste 160,000160,000160,000
Lease Purchase - Recycling 160,000160,000160,000
Bond Issues - Water & Sewer 14,650,23014,650,28014,650,280
Bond Issue - Stormwater 678,320678,320(12,440,503)(13,118,823)
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 2,749,9002,749,9002,627,164(122,736)
Lease Purchase - Administrative Services 350,000350,000350,000
TOTAL ALL FUNDING SOURCES:45,752,220 47,947,529 44,128,445 (3,819,084)
50 Ordinance # 8078-09
Attachment number 24
Page 2 of 2
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve settlement of the liability claim of Gregory Bidlow for payment of $45,000. (consent)
SUMMARY:
On April 15, 2007, a city gas employee struck Mr. Bidlow’s vehicle. Mr. Bidlow was on a through street and had the right of way. Our
gas employee was stopped at a stop sign and did not see Mr. Bidlow approaching and pulled into the path of Mr. Bidlow.
Mr. Bidlow’s vehicle was a total loss, and we paid $21,577.
Mr. Bidlow was wearing a seat belt, and sustained injuries to his shoulder, back, wrist, and neck. Mr. Bidlow is scheduled to have an
anterior cervical discectomy and fusion at C4-5 and C5-6 levels. Mr. Bidlow’s current medical expenses are approximately $17,000,
and the anticipated cost of the cervical surgery is in excess of $50,000.
The City’s limit of liability as provided by Section 768.28, Florida Statutes is $100,000. The City’s Risk Management Division and
City’s Claims Committee recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund.
Type:Other
Current Year Budget?:Yes Budget Adjustment:No
Budget Adjustment Comments:
Current Year Cost:$45,000 Annual Operating Cost:
Not to Exceed:Total Cost:$45,000
For Fiscal Year:10/1/08 to 9/30/09
Appropriation Code Amount Appropriation Comment
590-07000-545900-519-000 $45,000
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:None
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve payment in an amount not to exceed $40,000 from the Central Insurance Fund for resolution of claim 09000123 to the City of
Clearwater. (consent)
SUMMARY:
City vehicle G3533, a 2009 Chevrolet Suburban rescue unit, was damaged when a citizen vehicle pulled out of a driveway and directly
into its path.
The City vehicle was damaged beyond repair. Cost of the vehicle itself was $33,300, and the city will incur significant additional
expense to remove and reinstall much of the specialty equipment secured to this vehicle.
The other party's insurer has not yet accepted liability for this accident, therefore, Risk Management is requesting approval to "settle"
this claim with the City (Fleet Maintenance and Clearwater Fire and Rescue) to allow the replacement vehicle to be purchased as soon
as possible. Risk Mangement will continue to attempt collection from the at fault driver but that could take some time.
Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund.
Type:Other
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:$40,000 Total Cost:
For Fiscal Year: to
Appropriation Code Amount Appropriation Comment
590-07000-545900-519-000 $40,000
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager 5) Clerk 6) City
Manager 7) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Accept $144,888 for funding two summer camp programs, approve the corresponding agreement from Coordinated Child Care and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater Parks and Recreation Department has been awarded funding totaling $144,888 for FY 08-09 from Coordinated
Child Care a non-profit, 501 c (3) agency. Council approval is required for each subsequent agreement.
Since the program began in 2000, JWB Children’s Services Council of Pinellas County was the contract agency. This year, JWB is
granting all of the youth development, out of school time funding, to Coordinated Child Care. JWB has decided to consolidate all of this
type of program under one administrative service agency.
The City programs a summer camp for 140 economically disadvantaged children aged 9-14 years at the North Greenwood Recreation
Complex and Ross Norton Recreation Complex. Camp activities will include: math and reading practice, drama, visual art, poetry,
fitness, swimming, field trips, games and sports. This program is compatible with JWB’s Strategic Plan in the following areas:
providing a substance abuse program, skill development activities, children aged 9-14 years, community-based activities, structured
activities, support from 3 or more adults, quality services and activities while preventing problem behaviors.
The City will provide in-kind support to the Middle School Aged Summer Scholarship Program by providing supervisory oversight.
There is no requirement to continue the program when the grant ends.
The following special project numbers have been established for accounting purposes:
181-99822 – Juvenile Welfare Board/ Ross Norton Recreation Center
181-99835 – Juvenile Welfare Board/ N. Greenwood Recreation Complex
Type:Other
Current Year Budget?:Yes Budget Adjustment:No
Budget Adjustment Comments:
Funding from Coordinated Child Care.
Current Year Cost:$144,888 Annual Operating Cost:$144,888
Not to Exceed:$144,888 Total Cost:$144,888
For Fiscal Year:2008 to 2009
Appropriation Code Amount Appropriation Comment
181-99822 49,035
181-99835 95,853
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve co-sponsorship and waiver of requested City fees and service charges for FY 2009-2010 special events including six annual
City events; and five City co-sponsored events (a reduction of seven events); at an estimated General Fund gross cost of $412,030
($19,300 representing cash contributions and $392,730 representing in-kind contributions) and enterprise fund cost and fee waiver of
$61,620 for the purposes of departmental budget submittals. (consent)
SUMMARY:
According to the City Council Policy, Item "M", Special Event Fees, there shall be an annual review of City sponsored/co-sponsored
events during the budget process. An agenda item approving co-sponsorship and level of support for these events will be brought before
the City Council at the beginning of the budget process each fiscal year.
In the event additional money is requested beyond what is included in the approved budget, City Council approval will be needed before
additional funds are dispersed.
The chart shows cash and in-kind contributions requested to be included in FY 2009/2010 budget for City sponsored and co-sponsored
special events. In addition, the 2008/2009 approved spreadsheet is provided for comparison purposes.
“In-kind contributions” are included in operating budgets under various departments. General fund “in-kind contributions” decreased by
$43,598 or a 10% reduction from FY2008/09.
Decreases for FY2009/10 are as follows:
· Times Turkey Trot - $17,500 - PD staff will be working on duty
· Farmers Market - $3,000
· Make A Difference Fishing Tournament - $1,000
· Downtown Concerts - $7,000
· North Greenwood MayFest - $5,000
· Taste of Clearwater - $3,400 - Event to move with closing of Harborview Center
· San Genarro Festival (not held in 2009) - $17,000
· Festival of Trees - $3,200
Increases for FY2009/10 are as follows:
· Sea Blues Fest - Approximately $8,000 to expand to 3-day event. Last year’s event was 3 days also, but funds were used that
were budgeted for San Genarro Festival
· Hispanic Concert - Approximately $8,500 for additional Police Department resources to maintain a safe event
“Cash Requests” have been reduced by $15,000 (support for the Florida Orchestra), to $19,300 or a 44% reduction. Only the Martin
Luther King Jr. Day ($4,750) and the Clearwater Jazz Holiday ($14,550) will receive cash.
Type:Operating Expenditure
Current Year Budget?:None Budget Adjustment:None
Budget Adjustment Comments:
None for this fiscal year. Request for FY 2009/10 budget.
Current Year Cost:Annual Operating Cost:
Not to Exceed:$473,650 Total Cost:$473,650
For Fiscal Year:2009 to 2010
Cover Memo
Appropriation Code Amount Appropriation Comment
Various general fund codes $412,030 Various general fund codes
Various enterprise fund
codes
$61,620Various enterprise fund codes
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:None
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
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Attachment number 2
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve the First Amendment to Covenants, Restrictions, Grant of Easements and Modification of Clearwater Commons Shopping
Center Operational and Reciprocal Easement Agreement between DDR Southeast Clearwater Development, LLC, the City of
Clearwater, and the Phillies and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater is a party of a Reciprocal Easement Agreement (REA) with other property owners known as the Clearwater
Collection Shopping Center, located on the south side of Bright House Networks Field.
The REA details use and access of common areas within the shopping center.
Prior land interests have been consolidated by DDR Southeast Clearwater Development, LLC.
In order to facilitate redevelopment of the DDR site, they have requested to formalize the practice of allowing other shopping center
guests to park on the City’s parcel during such time as the City and/or Phillies are not using for a City or Phillies event.
DDR has agreed to have one high quality tenant who operates at least fifteen (15) stores in the southeastern United States.
DDR has agreed to provide additional parking on event days and to not unreasonably withhold spaces.
There will be no increase in operating costs or staffing.
Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
This instrument prepared by
and after recording to be
returned to:
Jeffrey J. Wild, Esq.
Benesch Friedlander Coplan & Aronoff LLP
2300 BP Tower
200 Public Square
Cleveland, Ohio 44114
(216) 363-4500
FIRST AMENDMENT TO COVENANTS, RESTRICTIONS, GRANT OF
EASEMENTS AND MODIFICATION OF CLEARWATER COMMONS SHOPPING
CENTER OPERATIONAL AND RECIPROCAL EASEMENT AGREEMENT
THIS FIRST AMENDMENT TO COVENANTS, RESTRICTIONS, GRANT OF
EASEMENTS AND MODIFICATION OF CLEARWATER COMMONS SHOPPING
CENTER OPERATIONAL AND RECIPROCAL EASEMENT AGREEMENT
(“Amendment”) is made and entered into by and among Inland Southeast Clearwater
Development, L.L.C., a Delaware limited liability company, n/k/a/ DDR SOUTHEAST
CLEARWATER DEVELOPMENT, L.L.C., a Delaware limited liability company (“DDR”),
the CITY OF CLEARWATER, FLORIDA, a municipal corporation (the “City”) and
PHILLIES FLORIDA LLC, a Delaware limited liability company (“Phillies Florida”),
successor (by assignment) to The Phillies, a Pennsylvania limited partnership, (“The Phillies”),
as of the ______day of _________________, 2009.
RECITALS
WHEREAS, DDR owns the real property described on Exhibit “A”, attached hereto and
made a part hereof (the “DDR Property”);
WHEREAS, the DDR Property is subject to that certain Operation and Reciprocal
Easement Agreement recorded in Official Records Book 6440, at Page 2013 which has been
previously modified by (1) that certain Ratification of Operation and Reciprocal Easement
Agreement recorded in Official Records Book 6735, page 217, (2) that certain Second
Amendment to an Operation and Reciprocal Easement Agreement recorded in Official Records
Book 6921, at Page 129, (3) that certain Third Amendment to an Operation and Reciprocal
Easement Agreement recorded in Official Records Book 7561, at Page 2125, (4) that certain
Fourth Amendment to an Operation and Reciprocal Easement Agreement recorded in Official
Records Book 7541, at Page 849 which was re-recorded in Official Records Book 7561, at Page
2125, and (5) that certain Fifth Amendment to an Operation and Reciprocal Easement
Agreement recorded in Official Records Book 9664, at Page 451, all in the Public Records of
Pinellas County, Florida (collectively the “REA”);
Attachment number 1
Page 1 of 12
2
WHEREAS, the City owns the real property described on Exhibit “B”, attached hereto
and made a part hereof (the “City Property”);
WHEREAS, pursuant to that certain Covenants, Restrictions, Grant of Easements and
Modification of Clearwater Commons Shopping Center Operational and Reciprocal Easement
Agreement recorded in Official Records Book 12196, at Page 391, in the Public Records of
Pinellas County, Florida (the “Modification Agreement”): (a) the City Property was released
from the REA’s operation and effect; and (b) both the DDR Property and the City Property were
made subject to the Modification Agreement;
WHEREAS, the Modification Agreement extinguished an easement for ingress, egress
and parking set forth in the REA which burdened the City Property for the benefit of the DDR
Property;
WHEREAS, Phillies Florida, is the successor in interest to, and assignee of, The Phillies,
pursuant to an unrecorded assignment, with respect to the rights and obligations of The Phillies
as provided in the Modification Agreement;
WHEREAS, DDR desires to obtain from the City and Phillies Florida, and the City and
Phillies Florida desire to grant to DDR, an easement upon a portion of the City Property for
purposes of ingress, egress and parking; and
WHEREAS, the City and Phillies Florida desire to obtain from DDR, and DDR desires
to grant to the City and Phillies Florida, an easement upon a portion of the DDR Property for
purposes of ingress, egress and parking;
AGREEMENT
NOW, THEREFORE, in consideration of the premises contained herein and other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
parties hereto agree as follows:
1. The foregoing recitals are incorporated by this reference for all purposes.
2. The Modification Agreement is hereby modified and amended so as to
incorporate therein the defined terms and the respective definitions thereof
provided for in this Amendment.
3. Section 6(A) of the Modification Agreement is deleted in its entirety and the
following is hereby substituted in its place and stead:
The City and Phillies Florida, and their respective employees, contractors,
agents, tenants, licensees and invitees, and their respective successors and/or
assigns (collectively, the “Community Sports Complex Parties”), shall have
the right to use and occupy on an exclusive basis, as herein provided, during
Events (as such term is defined in that certain First Amendment to Covenants,
Restrictions, Grant of Easements and Modification of Clearwater Commons
Attachment number 1
Page 2 of 12
3
Shopping Center Operational and Reciprocal Easement Agreement [the “First
Amendment”] dated on or about ________________, 2009, among DDR, the
City and Phillies Florida, which modifies and amends this Modification
Agreement) those parking lot areas located on portions of the City Property
and the DDR Property as designated and cross-hatched on Exhibit “C”
attached to the First Amendment (the “Restricted Parking Area”).
DDR for itself and its successors and assigns hereby grants to the City and
Phillies Florida for the use of the Community Sports Complex Parties, a non-
exclusive perpetual easement for (i) vehicular and pedestrian passage, ingress
and egress in, on, over and across the driveways and parking areas of the DDR
Property; and (ii) the parking of vehicles in and on the portions of the
Restricted Parking Area which are located on the DDR Property, subject to
the provisions and limitations provided herein.
Additionally, the City and Phillies Florida hereby grant to DDR for its use and
for the use of the DDR Parties (as defined in the First Amendment), in
common with others entitled to use the same, a non-exclusive perpetual
easement for (i) vehicular and pedestrian passage, ingress and egress in, on,
over and across the City Property; and (ii) the parking of vehicles in and on
the portions of the Restricted Parking Area which are located on the City
Property (“DDR Easement”) subject to the provisions and limitations
provided herein; provided, however, that the DDR Easement shall be
immediately suspended during any time in which DDR fails to maintain a
tenant in occupancy, operating at least fifteen (15) stores in the southeastern
United States.
The City shall have the right to terminate the DDR Easement at any time after
that date which is the twentieth (20th) anniversary of the date that the First
Amendment is recorded in the Public Records of Pinellas County, Florida, but
only if, at the time of delivery of the Termination Notice (hereinafter defined),
both of the following conditions exist: (a) the City has undertaken the
redevelopment of the City Property for a use other than a sports complex and,
as part of such redevelopment, the City needs to use the DDR Easement area
for a use other than the parking of motor vehicles, and (b) DDR does not have
a tenant in occupancy in the DDR Property operating at least fifteen (15)
stores in the southeastern United States. In order for the City to exercise the
foregoing right to terminate the DDR Easement, the City must deliver written
notice thereof (“Termination Notice”) to DDR by certified mail, return receipt
requested, not less than one hundred eighty (180) days prior to the date that
such termination is to take effect, which termination date shall be set forth in
the Termination Notice.
Further, DDR shall procure and maintain during the term of the DDR
Easement, Comprehensive General Liability Insurance which shall provide:
Attachment number 1
Page 3 of 12
4
a. Minimum coverage limits of $1,000,000 Per Occurrence Combined
Single Limit for Bodily Injury Liability and Property Damage
Liability.
b. The City of Clearwater and Phillies Florida LLC and its affiliates shall
be a named Additional Insureds under said policy of insurance.
The policy shall provide coverage for any death, bodily injury,
personal injury or property damage that should arise directly or
indirectly from performance under this Agreement.
c. The insurance coverages and conditions afforded by this policy shall
not be suspended, voided, canceled or modified except after thirty (30)
days prior written Notice by certified mail, return receipt requested,
has been given to the City’s Risk Management Office and to Phillies
Florida.
d. DDR’s obligation to carry the insurance provided herein may be
brought within the coverage of a “blanket policy” of insurance carried
and maintained by DDR; providing, however, the coverages afforded
the City of Clearwater and Phillies Florida shall not be reduced or
diminished or otherwise be different from that which would have
existed under a separate policy meeting all other requirements of this
Agreement.
e. Certificates of Insurance meeting the specific insurance provisions
required in this Agreement shall be forwarded to the City’s Risk
Management Office and Phillies Florida and approved prior to
possession of the easement premises.
The parties agree that parking areas on the DDR Property and the City Property,
inclusive, without limitation, of the Restricted Parking Area, shall not be
permanently segregated, by fencing or other permanent barrier, from the
remainder of the City Property or from the remainder of the DDR Property;
provided, however, that during Events, the City, Phillies Florida, or both, may,
and are expressly entitled to, temporarily segregate, and restrict and/or block entry
to and from, the Restricted Parking Area (including without limitation those
portions located on the DDR Property) by cones, pylons, barricades, other traffic
control equipment or devices, use of parking personnel, security or police officers,
or other temporary method. The City, Phillies Florida, or both, may further
charge the general public or invitees with respect to any such Event fees for the
privilege of using or parking in or on the Restricted Parking Area (including
without limitation the portions thereof located on the DDR Property) during any
such Event, and DDR, for itself and its successors and/or assigns, hereby grants to
the City and Phillies Florida the irrevocable license so to do. DDR and the DDR
Attachment number 1
Page 4 of 12
5
Parties shall not use, or have any right of access to or from, the Restricted Parking
Area during Events.
The foregoing easements shall run with the land, are appurtenant to the DDR
Property and the City Property, as applicable, and shall inure to the benefit of
DDR and the DDR Parties and the City and Phillies Florida and the Community
Sports Complex Parties, as applicable. It is expressly understood that the City
reserves all rights of ownership or use of those portions of the Restricted Parking
Area located on the City Property and DDR reserves all rights of ownership or use
of those portions of the Restricted Parking Area located on the DDR Property, as
well as the other parking areas located on the DDR Property, not inconsistent with
the easement rights granted herein. Without limiting the foregoing, nothing in the
Modification Agreement or the First Amendment, including, without limitation,
the granting of an easement to the City, shall be deemed to be a gift or dedication
to the general public or a dedication for any public use or purpose whatsoever.
4. Section 6(B) of the Modification Agreement is hereby amended and restated in its
entirety as follows:
The City and Phillies Florida during Events at the Community Sports Complex
and preparation for or clean-up after such Events, shall use commercially
reasonable efforts to prevent persons attending Events from parking on the DDR
Property, except for those portions of the Restricted Parking Area located on the
DDR Property. Such preventative efforts shall employ (by way of illustration) the
use of advance pedestrian and traffic control planning, directional signage,
barricades and parking personnel, security, or police officers. If, after an Event,
the Owner of the DDR Property has concerns or requests additional enforcement,
the City and Phillies Florida agree in good faith to reevaluate the parking and
traffic control measures to be taken in the future and consider (but not be bound
by) the concerns and suggestions made in good faith by the Owner of the DDR
Property.
5. Section 6(D) of the Modification Agreement is hereby amended and restated in its
entirety as follows:
After each event at the Community Sports Complex, the City and or The Phillies
shall, in a commercially reasonable fashion and in compliance with the standards
of the Sports Complex Agreements, clean or sweep all sidewalks, drives and
parking areas and remove papers, debris, filth and refuse therefrom on the Home
Depot Tract, the Community Sports Complex Easement (including, without
limitation, the Restricted Parking Area) and, to the extent such refuse results from
a Community Sports Complex event the Common Area and Access Points to the
extent necessary to return same to a clean and orderly condition.
During such periods of time that the DDR Parties are entitled to use the DDR
Easement, the DDR Parties shall, in a commercially reasonable fashion and in
compliance with the standards of DDR Property, clean or sweep all sidewalks,
Attachment number 1
Page 5 of 12
6
drives, and parking areas and remove papers, debris, filth and refuse therefrom on
the DDR Easement; provided, however, that the DDR Parties shall have no
obligation to perform any sweeping or cleaning that may be required in
connection with the use of the Restricted Parking Area by the Sports Complex
Parties during any Event.
6. In the event that either the Phillies or the City reasonably believes that it will need
to use additional parking areas on the DDR Property for parking motor vehicles
during any particular Event in addition to the parking areas in the Restricted
Parking Area, then DDR agrees to cooperate with the Phillies and/or the City, as
the case may be, to provide for such additional parking on the DDR Property for
such Event. DDR, the Phillies and the City each agree to act reasonably and in
good faith in cooperating with one another with respect to such additional
parking. When requesting the use of such additional parking areas, the Phillies
and/or the City shall provide DDR with as much advance notice as is reasonably
possible under the circumstances so that DDR can accommodate such request for
additional parking.
7. Exhibit “A” to the Modification Agreement is deleted in its entirety and the
drawing attached hereto as Exhibit “C” is hereby substituted in its place.
8. The term “DDR Parties” shall mean (a) DDR’s employees, contractors, agents,
tenants, licensees and invitees, and (b) any person or entity holding any interest in
the DDR Property and such person or entity’s employees, contractors, agents,
tenants, licensees and invitees.
9. The terms “Remaining REA Tracts” and “Home Depot Parcel”, as used in the
Modification Agreement, shall also mean and include the “DDR Property” and
the “City Property”, respectively. Capitalized terms not otherwise defined herein
shall have the meaning ascribed to such term in the Modification Agreement. The
term “The Phillies” as used in the Modification Agreement shall hereafter mean
“Phillies Florida”.
10. The term “Events” shall mean and include all events that the City or Phillies
Florida, or both, in their sole discretion, conduct in the Community Sports
Complex, a portion of which is located on the City Property, for which the City
and/or Phillies Florida exercise the exclusive use of the Restricted Parking Area
for the parking of motor vehicles. For the purposes hereof and of the
Modification Agreement, the term “Event” shall include the period of time
commencing three (3) hours prior to the scheduled commencement time, and
ending one (1) hour after the conclusion, of any such Event.
11. Except to the extent modified by this Amendment, all other terms and conditions
set forth in the Modification Agreement shall remain in full force and effect. In
the event of a conflict between the terms and conditions of this Amendment and
the terms and conditions of the Modification Agreement, this Amendment shall
prevail.
Attachment number 1
Page 6 of 12
7
IN WITNESS WHEREOF, DDR the City and Phillies Florida have executed this
Amendment as of the date first set forth above.
WITNESSES: DDR SOUTHEAST CLEARWATER
DEVELOPMENT, L.L.C., a Delaware
limited liability company
________________________________
________________________________ By: ____________________________________
Joan U. Allgood, Executive Vice President
(& Secretary)
________________________________ (Print Name)
________________________________ (Print Name)
STATE OF OHIO )
) SS:
COUNTY OF CUYAHOGA )
BEFORE ME, a Notary Public in and for said County and State, personally appeared
_______________________________known to me to be the ____________________________
of DDR Southeast Clearwater Development, L.L.C., the limited liability company that executed
the foregoing instrument, who acknowledged that he/she did sign the foregoing instrument for
and on behalf of said limited liability company being thereunto duly authorized, and that the
same is his/her free act and deed as such officer and the free at and deed of said limited liability
company.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal at Beachwood,
Ohio this ____ day of ________________________, 2009.
____________________________________
Notary Public
Attachment number 1
Page 7 of 12
8
ATTEST
CITY OF CLEARWATER, FLORIDA
(Print Name)
By:
Name:
Its:
APPROVED AS TO FORM:
(Print Name)
______________________________
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, a Notary Public in and for said County and State, on the ______ day of
______________, 2009, personally appeared __________________________________ known
to me to be the _________________________________ of the City of Clearwater, Florida, a
body corporate and politic of the State of Florida, on behalf of the City. He/she is personally
known to me or has produced ___________________________________________________
as identification.
___________________________________
Notary Public
(SEAL)
Attachment number 1
Page 8 of 12
9
ATTEST:
(Print Name)
PHILLIES FLORIDA LLC,
A Delaware limited liability company
By: THE PHILLIES, a Pennsylvania limited
partnership, Its sole member
By:
Name: David P. Montgomery
Its: Genearl Partner
COMMONWEALTH OF PENNSYLVANIA )
) SS:
COUNTY OF PHILADELPHIA )
Before me, a Notary Public in and for said County and Commonwealth, personally
appeared David P. Montgomery, known to me to be the General Partner of The Phillies, a
Pennsylvania limited partnership, which is the sole member of Phillies Florida LLC, a Delaware
limited liability company, that executed the foregoing instrument, who acknowledged that he did
sign the foregoing instrument as General Partner of the sole member, for and on behalf of said
limited liability company, being thereunto duly authorized, and that the same is his free act and
deed and the free act and deed of said limited liability company.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal at Philadelphia,
Pennsylvania this ____ day of ________________________, 2009.
_________________________________
Notary Public
Attachment number 1
Page 9 of 12
10
EXHIBIT A
Parcel 1
Lot 4, THE CLEARWATER COLLECTION SECOND REPLAT, a subdivision according to
the plat thereof recorded in Plat Book 107, Page 24 of the Public Records of Pinellas County,
Florida, LESS and except those portions thereof conveyed, taken or used for U. S. Highway 19.
Parcel 2
Lots 2 and 3, THE CLEARWATER COLLECTION SECOND REPLAT, according to plat
thereof recorded in Plat Book 107, Pages 24 and 25, of the Public Records of Pinellas County,
Florida, LESS and except road right-of-way for U. S. Highway 19, abutting said parcel on the
East. Lot 1, THE CLEARWATER COLLECTION SECOND REPLAT, according to plat thereof
recorded in Plat Book 107, Pages 24 and 25, of the Public Records of Pinellas County, Florida.
Attachment number 1
Page 10 of 12
11
EXHIBIT B
Lot 1, THE CLEARWATER COLLECTION SECOND REPLAT, according to plat thereof
recorded in Plat Book 107, Pages 24 and 25, of the Public Records of Pinellas County, Florida.
LESS AND EXCEPT that portion of said Lot 1 taken in fee simple, designated as Parcel 120 by
Case No. (Eminent Domain) 99-4965-CI, as evidenced by that Lis Pendens recorded in Official
Records Book 10598, Page 2406; Stipulated Order of Taking & Final Judgment recorded in
Official Records Book 10714, Page 617; Stipulated Order of Taking and Final Judgment
recorded in Official Records Book 10714, Page 620; Stipulated Order of Taking and Partial Final
Judgment recorded in Official Records Book 10714, Page 624; Stipulated Order of Taking and
Final Judgment recorded in Official Records Book 10714, Page 628; Order of Taking recorded
in Official Records Book 10741, Page 2041; Stipulated Final Judgment recorded in Official
Records Book 1161, Page 1495; and Amended Order of Taking and Stipulated Final Judgment
recorded in Official Records Book 11704, Page 1408, Public Records of Pinellas County,
Florida.
Attachment number 1
Page 11 of 12
12
EXHIBIT C
Doc 3230294 Ver 3
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Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve a Voluntary Cooperation Mutual Aid Agreement as provided under Florida law, entitled “Operation Island Runners”, between
the Florida Department of Law Enforcement (FDLE) and the City of Clearwater Police Department to form a task force to investigate,
dismantle and disrupt Racketeering Influence Corrupt Organizations, human trafficking and related crimes in west central Florida and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
· Organized human smuggling and trafficking are of serious concern to the state of Florida. Smugglers are using sophisticated
methods to illegally smuggle people into Florida and are using Caribbean countries as transit points to facilitate the movement of such
people. Smugglers conduct peripheral crimes such as vessel theft, fuel thefts and identification fraud, then once the people are smuggled
into Florida, use them as either hired co-conspirators or indentured servants in other crimes or imposing forced labor services upon
them.
· One of the related crimes that has impacted the City of Clearwater directly is the theft of large, expensive yachts and vessels from
waterfront properties. The Clearwater Police Department is currently investigating 2 vessel thefts believed to be related to this
organized crime operation. Other similar thefts have occurred throughout southwest Florida.
· In recognition that such efforts transcend jurisdiction limits, this agreement will assure the continued functioning of law
enforcement in areas where such limits might otherwise thwart major law enforcement efforts. The lead agency in the Task Force is the
Ft. Myers office of FDLE.
· The subscribing law enforcement agencies are so located in relation to each other that it is to the advantage of each to receive and
extend mutual aid resources to adequately respond to multi-jurisdictional criminal activity. Law enforcement agencies in all coastal
counties from Monroe County north through Pinellas County are proposed signatories to this agreement.
· The agreement is authorized under the Florida Mutual Aid statute and outlines procedures for inter-agency cooperation; there is
no cost to the City of Clearwater, and there is no requirement for full or part-time detachment of personnel or other resources as a result
of participation in the task force. The benefits to the City will be enhanced investigative resources on cases that occur in the City.
Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida, in the amount of $147,034.50,
providing for the continuation of the School Resource Officer program at Clearwater High School, Countryside High School and Oak
Grove Middle School for a one-year period commencing July 1 2009 through June 30, 2010 and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
· Under the terms of the one-year agreement between the School Board of Pinellas County and the City of Clearwater, the City will
provide law enforcement and related services to Clearwater High School, Countryside High School and Oak Grove Middle School
during the regular school year. The assigned officers (1 per school) will provide instruction in law education, will serve as resource
persons, conduct investigations, provide security and maintain the peace, make arrests and provide support services as necessary.
· The annual cost of salaries and benefits of three (3) officers over the one-year period will be $262,642. Total annual
reimbursement from the School Board will remain at $49,011.50 for each officer, for a total reimbursement of $147,034.50, reflecting
no revenue increase to the City for SRO services during the 2009/2010 contract period. The difference of $115,607.50 will be funded
from Special Law Enforcement Trust Fund (SLEF) proceeds. Special Project 181-99264, School Resource Officers, will be established
at third quarter to capture all financial activity.
· The cost incurred by the Police Department is offset by the benefit of the program to the community and the Police
Department. All procedural components of the contract remain the same as those outlined in the 2008/2009 contract.
· The continuation of the School Resource Officer Program beyond FY 2009/2010 is dependent upon SRO program funding being
included in future budgets.
· The Police Department has maintained a good working relationship with the School Board. School Resource Officers have been
assigned to Clearwater High School since January 1, 1985 and Countryside High School since January 1, 1986. This is the third year a
School Resource Officer will be assigned to Oak Grove Middle School. The School Board no longer requires an SRO at Kennedy
Middle School, which will be repurposed as a full fundamental school.
Type:Other
Current Year Budget?:No Budget Adjustment:Yes
Budget Adjustment Comments:
Establish Project 181-99264 at FY 09 3rd Quarter.
Current Year Cost:Annual Operating Cost:-0-
Not to Exceed:Total Cost:$115,607.50
For Fiscal Year:2009 to 2010
Appropriation Code Amount Appropriation Comment
181-99264 $115,607.50
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Renew the agreement with TriTech Software Systems, Pasadena, California, in the amount of $131,358.33 for software support during
the 10 month period ending September 30, 2009, in accordance with Sec. 2.564 (1)(b) - Sole Source, and authorize the appropriate
officials to execute same. (consent)
SUMMARY:
· The Police Department’s previous Computer-Aided Dispatch System (CADS) was at the end of it’s life expectancy. This system
and peripheral software was outdated, and the vendor had only one employee remaining with the expertise to support this system.
· The Pinellas County Sheriff’s Office (PCSO) was also in the process of migrating to current CADS database
technology. Clearwater Police Department and PCSO, after due diligence in evaluating several vendors, agreed to a partnership to
include TriTech and other technologies providing interoperability between both agencies to meet the 2003 goals of the Pinellas
Assembly, as directed by the City Manager. The partnership between both agencies complimented the data functionality of CPD’s
Computer-Aided Dispatch System.
· The TriTech system has been operational since October 2007. The system provides an integrated CADS, mobile, and AVL
environment, and downloading of data to the report management system (ACISS). Prior to the TriTech System, each of these functions
required separate software support and hardware agreements. In the past, CPD would budget these item separately in the amount of
$122,389.00.
Final sign-off and payment to close out the project was made in March 2009. CPD requests approval of a Software Support Agreement
in the amount of $131,358.33 for a 10-month period ending September 30, 2009. Funding is available in CPD’s Special Project 181-
99387, Federal Forfeiture Sharing Fund.
Type:Other
Current Year Budget?:None Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$131,358.33 Annual Operating Cost:-0-
Not to Exceed:Total Cost:$131,358.33
For Fiscal Year:2008 to 2009
Appropriation Code Amount Appropriation Comment
181-99387 $131,358.33
Review
Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Information Technology 6) Clerk 7) Assistant City
Manager 8) Clerk 9) City Manager 10) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve a Contract (Blanket Purchase Order) to Jet Age Fuel, Inc. of Clearwater, FL for an amount not to exceed $200,000 for the
purchase of High Sulphur Diesel Fuel for Off Road equipment and Emergency Generators as per City of Clearwater RFP 17-09 during
the contract period July 1, 2009 through June 30, 2011 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The fuel purchased under this contract will be used in all off road equipment and vehicles and stationary and mobile emergency standby
generators. The price includes delivery to the various sites.
This contract is for 2 years with 3 additional years as an option at the City of Clearwater discretion.
Type:Purchase
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$200,000 Annual Operating Cost:
Not to Exceed:$200,000 Total Cost:
For Fiscal Year:2009 to 2011
Appropriation Code Amount Appropriation Comment
566-06611-550500-519-000 $200,000 BPO
Bid Required?:Yes Bid Number:17-09
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Solid Waste/General Support Services 4) Office of Management
and Budget 5) Legal 6) Clerk 7) Assistant City Manager 8) Clerk 9) City Manager 10) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve increasing Penny for Pinellas funding of the Beach Connector Trail project to $607,226.49 by transferring $319,417.77 of
Penny for Pinellas funds from the Druid Road Improvements project to the Beach Connector Trail project.
SUMMARY:
This project provides for the construction of the Beach Connector Trail and related amenities at the amount of $1,120,732.27, of which
$319,417.77 will be funded from Penny for Pinellas funds. The balance of the construction contract is provided by a grant from the
Florida Department of Transportation.
The design and easements for this project had been previously provided from Penny for Pinellas funds, bringing the total funding from
Penny for Pinellas to $607,226.49.
The transfer of Penny for Pinellas funds in the amount of $319,417.77from the Druid Road Improvements project will provide the
funding necessary for the construction.
Review
Approval:
1) Engineering 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
CITY OF CLEARWATER
NOTICE OF PUBLIC HEARING
PENNY FOR PINELLAS PROJECTS
CITY COUNCIL MEETING
Thursday, June 18, 2009
6:00 p.m.
A public hearing will be held by the City of Clearwater, in City Council Chambers, in City Hall, 3rd
floor, 112 South Osceola Avenue, Clearwater, Florida, regarding the use of Penny for Pinellas funding for
the following project:
Beach Connector Trail – This project provides for the construction of the Beach Connector Trail
and related amenities at the amount of $1,120,732.27, of which $319,417.77 will be funded from
Penny for Pinellas funds. The balance of the construction contract is provided by a grant from the
Florida Department of Transportation.
The design and easements for this project had been previously provided from Penny for Pinellas
funds, bringing the total funding from Penny for Pinellas to $607,226.49.
The transfer of Penny for Pinellas funds in the amount of $319,417.77 from the Druid Road
Improvements project will provide the funding necessary for the construction.
Interested parties may appear and be heard at the hearing or file written notice of approval or objection
with the City Clerk prior to the hearing. Any person who decides to appeal any decision made by the
Council, with respect to any matter considered at such hearing, will need a record of the proceedings and,
for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based per Florida Statute 286.0105.
All individuals speaking on public hearing items will be sworn in.
Cynthia E. Goudeau, MMC City of Clearwater
City Clerk P.O. Box 4748, Clearwater, FL 33758-4748
A COPY OF THIS AD IN LARGE PRINT IS AVAILABLE IN THE OFFICIAL RECORDS &
LEGISLATIVE SERVICES DEPARTMENT. ANY PERSON WITH A DISABILITY
REQUIRING REASONABLE ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS
MEETING SHOULD CALL THE OFFICIAL RECORDS & LEGISLATIVE SERVICES
DEPARTMENT WITH THEIR REQUEST AT (727) 562-4090.
Ad: 6/10/09
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Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve a Work Order in the amount of $423,246 to URS Corporation, an Engineer-of-Record for the City of Clearwater, to provide
Construction Engineering and Inspection (CEI) Services for the construction of the Chautauqua/Coachman Ridge and Morningside
reclaimed water projects; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
· This Agenda Item is for the construction Engineering and Inspection Services of new reclaimed water transmission and
distribution mains as outlined in the 1998 Reclaimed Water Master Plan Update (as updated in December 2007) for the Chautauqua and
Coachman Ridge areas as well as Morningside area.
· The goal of these reclaimed water projects is to reduce the amount of potable water and groundwater being used for irrigation and
other non-potable uses. In addition, expansion of the Reclaimed Water Distribution System in accordance with Reclaimed Water Master
Plan brings the City of Clearwater closer to achieving zero-discharge of effluent to Tampa Bay and adjacent surface waters.
· Both the Chautauqua/Coachman Ridge and Morningside projects are similarly sized and have very similar construction
schedules. Bids for both Morningside and Chautauqua/Coachman Ridge RCW Projects were opened in May and the awards of
construction contracts for both projects are also brought forward to council for approval in this meeting.
· In an effort to achieve efficiencies, URS will provide CEI Services for both projects in the amount of $423,246 with $248,293 for
Chautauqua/Coachman Ridge RCW Project and $174,953 for Morningside RCW Project.
· Both of these projects have a Cooperative Funding Agreement between the City and South West Florida Water Management
District (SWFWMD), which includes reimbursement of up to 50% of the cost of design, permitting and construction of transmission
and distribution of reclaimed water lines.
· Construction for both projects will commence in July 2009 with completion anticipated in ten (10) months for Morningside and in
thirteen (13) months for Chautauqua/Coachman Ridge.
· The City of Clearwater’s Public Utilities Department Water Division is responsible for owning, operating and maintaining the
reclaimed water system.
· Sufficient budget and funding with 2009 Water and Sewer Revenue Bond proceeds are available in project 0376-96739,
Reclaimed Water Distribution System, in the amount of $248,293.00.Sufficient budget and revenue are available in project 0315-96739,
Reclaimed Water Distribution system in the amount of $174,953.00 for a total of $423,246.00 for this contract.
· A third quarter amendment will increase the budget for Other Governmental Revenues (337900) in project 0315-96739,
Reclaimed Water Distribution System for the SWFWMD's share of this contract in the amount of $211,623.00.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:Yes
Budget Adjustment Comments:
See Summary
Current Year Cost:$423,246.00 Annual Operating Cost:
Not to Exceed:$423,246 Total Cost:$423,246
For Fiscal Year:2008 to 2009
Cover Memo
Appropriation Code Amount Appropriation Comment
0376-96739-561300-533-
000-0000
$248,293.00See Summary
0315-96739-561300-533-
000-0000
$174,953.00See Summary
Review
Approval:
1) Office of Management and Budget 2) Engineering 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
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URS CORPORATION SOUTHERN
WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date: May 28, 2009 City Project Number: 07-0053-UT & 05-0022-UT
Project Number: ___________
1. PROJECT TITLE: Chautauqua/Coachman Reclaimed Water Project Construction
Management and Resident Project Representative Services (L810) and Morningside
Reclaimed Water Construction Management and Resident Project Representative
Services (L254)
2. SCOPE OF SERVICES:
The project provides for the Construction Management and Resident Project Representative
(RPR) Services for the Chautauqua/Coachman Ridge and the Morningside reclaimed water
(RCW) distribution systems and their associated extensions of the reclaimed water
transmission system.
This work order is based upon the understanding that approximately 53,162 feet of RCW
distribution main (4-, 6- and 8-inch) and 11,920 feet of RCW transmission main (12-inch)
will be constructed for the Chautauqua and Coachman Ridge service areas within the CITY.
This work order is based upon the understanding that approximately 22,000 linear feet of
3- and 4-inch RCW distribution main, and approximately 17,000 linear feet of 8- and 10-
inch RCW transmission main for the Morningside services within the CITY.
This work order provides for: Construction Management, progress meetings, processing
applications for payment, the review of construction schedules, processing of field orders,
work directive changes and Change Orders, Resident Project representative On-site
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observation services, substantial and final completion milestones, start up activities and
Record Drawings.
CONSTRUCTION MANAGEMENT SERVICES
Task 1 – Construction Management
URS Corporation Southern (URS) will provide Construction Management (CM) Services
for the project. URS will document and respond to the CITY and CONTRACTOR
correspondence associated with the project. Depending on the nature of the issue
contained in the correspondence, URS will either respond directly to the CONTRACTOR
or coordinate with the CITY to provide a response to the issue.
During the course of the project, URS will provide CM to maintain schedule, scope and
budget requirements. URS will prepare the bimonthly project status reports for the CITY’s
use in coordinating with SWFWMD.
URS will visit the Chautauqua/Coachman Ridge RCW project site up to ten (10) times.
URS will visit the Morningside RCW project site up to eight (8) times as needed or as
requested by the CITY.
The intent of these project site visits will to provide the CONTRACTOR clarification
and/or direction as needed to supplement the project RPR’s construction observation.
Task 2 – Monthly Progress Meetings
URS will schedule, convene, administer and document up to twelve (12) construction
progress meetings for the Chautauqua/Coachman Ridge RCW project.
URS will schedule, convene, administer and document up to ten (10) construction
progress meetings for the Morningside RCW project.
URS will prepare an agenda for each progress meeting. URS will prepare the meeting
minutes and distribute the minutes to all attendees and/or interested parties within
fourteen (14) calendar days.
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Task 3 – Process Applications for Payment
The CONTRACTOR will submit applications for payment to URS. URS will review up
to twelve (12) applications for payment for the Chautauqua/Coachman Ridge RCW
project.
URS will review up to ten (10) applications for payment for the Morningside RCW
project.
URS will verify that the contractor is up to date on the red line as-built drawings prior to
approval of each application for payment for both Chautauqua/Coachman Ridge and
Morningside RCW projects.
The review of the applications for payment includes the schedule of values associated
with each application for payment. Upon URS’s initial approval, URS will forward the
application for payment to the CITY for payment. If URS disapproves an application for
payment, said application will be returned to the CONTRACTOR for revision and
resubmittal.
Task 4 – Review Construction Schedules
URS will review up to twelve (12) progress schedules as submitted by the
CONTRACTOR for the Chautauqua/Coachman Ridge RCW project.
URS will review up to ten (10) progress schedules as submitted by the CONTRACTOR
for the Morningside RCW project.
The review will consist of the confirmation of the CONTRACTOR’s monthly progress of
the work. URS will identify project elements/tasks that are ahead of schedule, on
schedule, and/or behind schedule.
Based upon the identified progress of the individual project tasks, URS will alert the
CONTRACTOR to issues associated with the project’s critical path. If any point during
the progress of the work URS is of the opinion that Contract Work will not be completed
on time, the CONTRACTOR will be advised in writing with facts supporting URS’S
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opinion. The CITY and government/funding agencies will be sent copies of this
correspondence.
Task 5 – Process Field Orders, Work Directive Changes and Change Orders
URS will review and/or process field orders, work directive change authorizations, and
change orders.
URS will review/process up to twenty (20) field orders and up to twenty (20) work
directive change authorizations and prepare up to ten (10) change orders for the
Chautauqua/Coachman Ridge RCW project.
URS will review/process up to fourteen (14) field orders and up to fourteen (14) work
directive change authorizations and prepare up to ten (10) change orders for the
Morningside RCW project.
URS will coordinate with the CONTRACTOR and CITY regarding changes to the Work.
URS will negotiate with the CONTRACTOR regarding changes to Contract Time and/or
the Contract Cost associated with each change order. If URS, the CONTRACTOR and
CITY cannot agree on the lump sum or unit price change order value, then the change
order will be based upon agreed to time and materials limits and values.
Task 6 – Resident Project Representative On-Site Services
URS will provide a part time (24 hours per week) senior RPR for 10 months (1040 hours)
and a part time (20 hours per week) staff RPR for 10 months (860 hours) during the
construction of the Chautauqua/Coachman Ridge RCW project.
URS will provide a part time (16 hours per week) senior RPR for 8 months (560 hours)
and a part time (20 hours per week) staff RPR for 8 months (690 hours) during the
construction of the Morningside RCW project.
The senior RPR and the staff RPR will provide on-site observation services to confirm
that the CONTRACTOR is constructing the projects in conformance to the Contract
Documents. The RPRs will maintain a daily log documenting CONTRACTOR activities
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and progress on the project. The RPRs may also attend month progress meetings as
required.
Task 7 – Substantial Completion
URS will prepare and deliver to the CITY a tentative certificate of Substantial
Completion which shall fix the date of Substantial Completion.
At the request of the CONTRACTOR, URS will conduct one (1) walk through inspection
of the Chautauqua/Coachman Ridge RCW project with the CITY and CONTRACTOR
URS will generate a tentative list of items to completed or corrected prior to final
payment for the Chautauqua/Coachman Ridge RCW project. The list will be attached to
the certificate of Substantial Completion for the Chautauqua/Coachman Ridge RCW
project.
At the request of the CONTRACTOR, URS will conduct one (1) walk through inspection
of the Morningside RCW project with the CITY and CONTRACTOR URS will generate
a tentative list of items to completed or corrected prior to final payment for the
Morningside RCW project. The list will be attached to the certificate of Substantial
Completion.
If URS concludes that the Work is not substantially complete, URS will notify the
CONTRACTOR in writing stating the reasons therefore within fourteen (14) calendar
days after the walk through. If the URS considers the Work to be substantially complete,
the URS will deliver to the CITY and CONTRACTOR a definitive certificate of
Substantial Completion with a revised tentative list of items to completed or corrected.
Task 8 – Final Completion
Upon written notice from the CONTRACTOR that the entire Work is complete, URS
will conduct one (1) final inspection with the CITY and the CONTRACTOR for the
Chautauqua/Coachman Ridge RCW project. URS will notify the CONTRACTOR in
writing within seven (7) calendar days of any work that is incomplete or defective.
If URS considers the Chautauqua/Coachman Ridge RCW project to be complete, URS
will issue a written notification identifying the date of final completion of the Work.
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Upon written notice from the CONTRACTOR that the entire Work is complete, URS
will conduct one (1) final inspection with the CITY and the CONTRACTOR for the
Morningside RCW project. URS will notify the CONTRACTOR in writing within seven
(7) calendar days of any work that is incomplete or defective.
If URS considers the Morningside RCW project to be complete, URS will issue a written
notification identifying the date of final completion of the Work.
Task 9 – Start Up Activities
At the request of the CONTRACTOR, URS will notify the CITY that the facility is ready
to commence start up activities on the Chautauqua/Coachman Ridge RCW project. URS
will witness the start up activities of the CONTRACTOR and manufacturer
representatives. URS will document the start up activities and will provide a brief report
of the results of the facility start up.
At the request of the CONTRACTOR, URS will notify the CITY that the facility is ready
to commence start up activities on the Morningside RCW project. URS will witness the
start up activities of the CONTRACTOR and manufacturer representatives. URS will
document the start up activities and will provide a brief report of the results of the facility
start up.
3. PROJECT GOALS:
The project goals are to construct new reclaimed water distribution systems for the CITY to
continue to expand its reclaimed water customer base and to increase the amount of
reclaimed water used to offset potable water demand for nonpotable uses. Additionally the
increased use of reclaimed water within the CITY will also help to reduce the amount of
treated effluent that is discharge to surface waters for disposal.
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4. BUDGET:
Chautauqua/Coachman Ridge RCW
See Attachment “B-1” This price includes all labor and expenses anticipated to be
incurred by URS Corporation Southern for the completion of these tasks, on a Time and
Materials Basis not-to-exceed Two Hundred Forty-Eight Thousand Two Hundred
and Ninety-three Dollars ($248,293).
Task 1 – Construction Management $ 75,370
Task 2 – Monthly Progress Meetings $ 14,136
Task 3 – Process Application for Payments $ 2,826
Task 4 – Review Construction Schedules $ 1,997
Task 5 – Process Field Orders, Work Directive
Changes & Change Orders $ 6,568
Task 6 – RPR On-Site Services $139,980
Task 7 – Substantial Completion $ 1,972
Task 8 – Final Completion $ 1,972
Task 9 Start-up Activities $ 1,972
Other Direct Costs $ 1,500
Subtotal $248,293
MORNINGSIDE RCW
See Attachment “B-2” This price includes all labor and expenses anticipated to be
incurred by URS Corporation Southern for the completion of these tasks, on a Time and
Materials Basis not-to-exceed One Hundred Seventy-Four Thousand Nine Hundred
and Fifty-Three Dollars ($174,953).
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Task 1 – Construction Management $ 55,167
Task 2 – Monthly Progress Meetings $ 11,806
Task 3 – Process Application for Payments $ 2,493
Task 4 – Review Construction Schedules $ 1,664
Task 5 – Process Field Orders, Work Directive
Changes & Change Orders $ 6,570
Task 6 – RPR On-Site Services $ 90,337
Task 7 – Substantial Completion $ 1,972
Task 8 – Final Completion $ 1,972
Task 9 – Start-up Activities $ 1,972
Other Direct Costs $ 1,000
Subtotal $174,953
Total Work Order: $423,246
5. SCHEDULE:
The construction of the Chautauqua/Coachman Ridge RCW project is to be completed 405 calendar
days from issuance of Notice-To-Proceed.
The construction of the Morningside RCW project is to be completed 300 calendar days from
issuance of Notice-To-Proceed.
6. STAFF ASSIGNMENT :
Officer-in-Charge: Dana Tallman, P.E.
Construction Manager: Craig Osmanski, P.E.
Senior Construction Engineer: David Hall
Construction Engineer: TBD
CADD Designer: David Ellis
Administrative Assistant: Lisa Lanier
Attachment number 1
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7. CORRESPONDENCE/REPORTING PROCEDURES:
ENGINEER’s project correspondence shall be directed to Craig Osmanski, P.E. All City project
correspondence shall be directed to Lan-Anh Nguyen, P.E. with copies to others as may be
appropriate.
8. INVOICING/FUNDING PROCEDURES:
Invoices shall be submitted monthly to the City of Clearwater, Attn: Veronica Josef, Senior Staff
Assistant, P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed. Invoices will
be prepared monthly according to the CITYS Engineer of Record contract procedures and
requirements. Contingency services will be billed as incurred only after written authorization
provided by the City to proceed with those services.
City Invoicing Code: 376-96739-561300-533-000-0000 (Chautauqua/Coachman
Ridge RCW)
City Invoicing Code: 0315-96739-561300-533-000-0000 (Morningside RCW)
9. ENGINEER CERTIFICATION:
URS will certify as a licensed Professional Engineer, registered in accordance with Florida Statute
471 (481), that the facilities have been completed to the point where the facilities are functionally
complete. URS will further certify that construction on these facilities has proceeded substantially
in accordance with the permit and the approved engineering report and engineering materials, or
that deviations noted will not prevent the system from functioning in compliance with all applicable
statutes of the State of Florida.
PREPARED BY: APPROVED BY:
________________________ ________________________
Dana K. Tallman, PE Michael D. Quillen, PE
Vice President City Engineer
URS Corporation Southern City of Clearwater
___________________ ___________________
Date Date
Attachment number 1
Page 9 of 9
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Award a contract to Gregory Electric Company, Inc. of Naples, Florida in the amount of $2,172,942.57 for construction of the
Chautauqua/Coachman Ridge Reclaimed Water (RCW) Project (project 07-0053-UT), which is the lowest responsible bid received in
accordance with the plans and specifications for this project; and authorize the appropriate officials to execute same.
SUMMARY:
· This Agenda Item is for the construction of new reclaimed water transmission and distribution mains as outlined in the 1998
Reclaimed Water Master Plan Update (as updated in December 2007) for the Chautauqua and Coachman Ridge areas.
· The goal of this and all other reclaimed water projects is to reduce the amount of potable water and groundwater being used for
irrigation and other non-potable uses. In addition, expansion of the Reclaimed Water Distribution System in accordance with Reclaimed
Water Master Plan brings the City of Clearwater closer to achieving zero-discharge of effluent to Tampa Bay and adjacent surface
waters.
· May 15, 2008, CityCouncil approved the design of the project and the Cooperative Funding Agreement between the City and
SWFWMD, which includes reimbursement of up to 50% of the cost of design, permitting and construction of transmission and
distribution of reclaimed water lines up to a maximum of $1,977,000.
· It is anticipated that construction will be accomplished in 405 days and be completed by the end of August 2010.
· URS Corporation, the engineering design consultant for this project and an Engineer-of-Record for the City of Clearwater, is
responsible for the design of the improvements. The final engineering estimate was $4,806,000. Twelve bids were received, and
Gregory Electric Company, Inc. was the lowest in the amount of $2,172,942.57 for the project. After comparing the bids, URS Corp.
has provided a recommendation to award construction of the project to Gregory Electric Company, Inc. and City staff concurs.
· The City of Clearwater’s Public Utilities Department Water Division is responsible for owning, operating and maintaining the
reclaimed water system.
· Sufficient budget and funding with 2009 Water and Sewer Revenue Bond proceeds is available in project 0376-96739, Reclaimed
Water Distribution System, in the amount of $1,257,255.77. Sufficient budget and Utility revenue are available in the project 0327-
96739, Reclaimed Water Distribution System, in the amount of $635,000.00. Sufficient budget and revenue are available in project
0315-96739, Reclaimed Water Distribution system in the amount of $280,686.80 for a total of $2,172,942.57 for this contract.
· A third quarter amendment will increase the budget for Other Governmental Revenues (337900) in project 0315-96739, Reclaimed
Water Distribution System for SWFWMD's share of previously approved design costs in the amount of $220,553.50 and construction in
the amount of $1,086,471.29 for a total increase of $1,307,024.79.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:Yes
Budget Adjustment Comments:
See Summary
Current Year Cost:$2,172,942.57 Annual Operating Cost:
Not to Exceed:$2,172,942.57 Total Cost:$2,172,942.57
For Fiscal Year:2008 to 2009
Cover Memo
Appropriation Code Amount Appropriation Comment
0376-96739-563800-533-
000-0000
$1,257,255.77See summary
0327-96739-563800-533-
000-0000
$ 635,000.00See summary
0315-96739-563800-533-
000-0000
$ 280,686.80See summary
Bid Required?:Yes Bid Number:07-0053-UT
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Engineering 4) Financial Services 5) Office of Management and
Budget 6) Legal 7) Clerk 8) Assistant City Manager 9) Clerk 10) City Manager 11) Clerk
Cover Memo
Page 1
BOND NUMBER: _________________
CONTRACT BOND
STATE OF FLORIDA
COUNTY OF PINELLAS
KNOW ALL MEN BY THESE PRESENTS: That we GREGORY ELECTRIC COMPANY,
INC. Contractor and CINCINNATI INSURANCE COMPANY (Surety) whose home address is
P. O. BOX 14596, CINCINNATI, OHIO 45250, HEREINAFTER CALLED THE "Surety", are
held and firmly bound into the City of Clearwater, Florida (hereinafter called the "Owner") in the
penal sum of: TWO MILLION, ONE HUNDRED SEVENTY-TWO THOUSAND, NINE
HUNDRED FORTY-TWO DOLLARS AND FIFTY-SEVEN CENTS ($2,172,942.57) for the
payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns for
the faithful performance of a certain written contract, dated the_____ day of ,
2009, entered into between the Contractor and the City of Clearwater for:
CHAUTAUQUA/COACHMAN RIDGE RECLAIMED WATER PROJECT (07-0053-UT)
a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully
copied herein.
NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the
Contractor shall in all respects comply with the terms and conditions of said contract, including the
one-year guarantee of material and labor, and his obligations thereunder, including the contract
documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of
Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the
Plans and Specifications therein referred to and made a part thereof, and such alterations as may be
made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless
the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or
skill, negligence or default, including patent infringements on the part of the said Contractor agents
or employees, in the execution or performance of said contract, including errors in the plans
furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make
payments to all persons supplying him, them or it, labor, material, and supplies used directly or
indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of
the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and
Surety jointly and severally agree to pay to the Owner any difference between the sum to which the
said Contractor would be entitled on the completion of the Contract, and that which the Owner may
be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or
indirect, or consequential, which said Owner may sustain on account of such work, or on account of
the failure of the said Contractor to properly and in all things, keep and execute all the provisions of
said contract.
Attachment number 1
Page 1 of 6
Page 2
CONTRACT BOND
(2)
And the said Contractor and Surety hereby further bind themselves, their successors, executors,
administrators, and assigns, jointly and severally, that they will amply and fully protect the said
Owner against, and will pay any and all amounts, damages, costs and judgments which may be
recovered against or which the Owner may be called upon to pay to any person or corporation by
reason of any damages arising from the performance of said work, or of the repair or maintenance
thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or
servants or the improper performance of the said work by the Contractor or his agents or servants, or
the infringements of any patent rights by reason of the use of any material furnished or work done; as
aforesaid, or otherwise.
And the said Contractor and Surety hereby further bind themselves, their successors, heirs,
executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the
Owner may be compelled to pay because of any lien for labor material furnished for the work,
embraced by said Contract.
And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the contract or to the work to be performed thereunder or
the specifications accompanying the same shall in any way affect its obligations on this bond, and it
does hereby waive notice of any such change, extension of time, alteration or addition to the terms of
the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this
day of , 2009.
GREGORY ELECTRIC COMPANY, INC.
CONTRACTOR
By:
ATTEST:
____________________
SURETY
WITNESS: By:
ATTORNEY-IN-FACT
___________________________________
COUNTERSIGNED:
Attachment number 1
Page 2 of 6
Page 3
CONTRACT
This CONTRACT made and entered into this ____ day of ____________, 2009 by and between the
City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and
GREGORY ELECTRIC COMPANY, INC. of the City of COLUMBIA, County of RICHLAND
and State of SOUTH CAROLINA hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements
on the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perform all labor, furnish all materials, tools and equipment for the
following:
CHAUTAUQUA/COACHMAN RIDGE RECLAIMED WATER PROJECT (07-0053-UT)
FOR THE SUM OF: TWO MILLION, ONE HUNDRED SEVENTY-TWO THOUSAND,
NINE HUNDRED FORTY-TWO DOLLARS AND FIFTY-SEVEN CENTS ($2,172,942.57)
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any
advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto
attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the
Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf
and shall have the right to proceed to complete such work as Contractor is obligated to perform in
accordance with the provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE
BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES
ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF
THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES
TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR
DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY
CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE
CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS
OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED
CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES.
Attachment number 1
Page 3 of 6
Page 4
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees
or applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated
herein, it is then further agreed that the City may deduct from such sums or compensation as may be
due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the
Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per
day shall only and solely represent damages which the City has sustained by reason of the failure of
the Contractor to complete the work within the time stipulated, it being further agreed that this sum is
not to be construed as a penalty but is only to be construed as liquidated damages for failure of the
Contractor to complete and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the surety bond which is attached hereto for the faithful performance of the terms and
conditions as contained herein by the Contractor, that the City shall at any time deem the surety or
sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to
be adequate in amount to cover the performance of the work the Contractor shall, at his or its own
expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional
bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the
City. If such an event occurs, no further payment shall be made to the Contractor under the terms and
provisions of this contract until such new or additional security bond guaranteeing the faithful
performance of the work under the terms hereof shall be completed and furnished to the City in a form
satisfactory to it.
Attachment number 1
Page 4 of 6
Page 5
CONTRACT
(3)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By:_______________________________ ______________________(Seal)
William B. Horne, II
City Manager Attest:
Countersigned: ________________________
Cynthia E. Goudeau,
City Clerk
By:_______________________________ Approved as to form
Frank Hibbard,
Mayor-Councilmember
_______________________
Leslie Dougall-Sides
Assistant City Attorney
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
_______________________
_______________________
(Contractor)
By: (SEAL)
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation).
Attachment number 1
Page 5 of 6
Page 6
CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT
(CORPORATION FORM)
STATE OF SOUTH CAROLINA
COUNTY OF RICHLAND
On this day personally appeared before me, the undersigned authority, duly authorized to
administer oaths and take acknowledgments, , who after being duly sworn,
deposes and says:
That he is the (TITLE) of GREGORY
ELECTRIC COMPANY, INC a South Carolina Corporation, with its principal place of business
located at 2124 COLLEGE STREET, COLUMBIA, SOUTH CAROLINA 29202 herein, the
"Contractor").
That the Contractor was the general contractor under a contract executed on the day of
________ 2009 with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as
Owner, and that the Contractor was to perform the construction of:
CHAUTAUQUA/COACHMAN RIDGE RECLAIMED WATER PROJECT (07-0053-UT)
That said work has now been completed and the Contractor has paid and discharged all sub-contractors,
laborers and material men in connection with said work and there are no liens outstanding of any nature
nor any debts or obligations that might become a lien or encumbrance in connection with said work
against the described property.
That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes,
and upon consideration of the payment of (Final Full Amount of Contract) in
full satisfaction and discharge of said contract.
That the Owner is hereby released from any claim which might arise out of said Contract.
The word "liens" as used in this affidavit shall mean any and all arising under the operation of
the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes.
Sworn and subscribed to before me GREGORY ELECTRIC COMPANY, INC.
AFFIANT
This day of , 20_____.
BY: _______________________
__________________________________
NOTARY PUBLIC
_________________________
My Commission Expires: PRESIDENT
Attachment number 1
Page 6 of 6
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Attachment number 2
Page 1 of 1
MAIN ST.
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1
9
A
L
T
DUNEDIN
BELLEAIR
LARGO
OLDSMARGulf
of
Mexico
Clearwater
Harbor
Marshall St
Northeast
East
DEL ORO
SEVILLE
E DREW
STREET
UNION
HARBOR OAKS
North Beach
Island Estates
South Beach
Sunset Drive
YMCA
SKYCREST
South Betty
Glen Oaks
Palmetto
CC Estates
Clearwater Harbor
North Greenwood
CC Estates
CHAUTAUQUA
COACHMAN
RIDGE
Morningside -- Alt. Layout
City of Clearwater Reclaimed Water System
Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
N.T.S.Scale:
Disclaimer:
Public information data is furnished by the City of Clearwater Engineering
Department, and must be accepted and used by the recipient with the
understanding that the data received was collected for the purpose of
developing a graphic infrastructure inventory. As such, the City of Clearwater
makes no warranties, expressed or implied, concerning the accuracy,
completeness, reliability, or suitability of this data for any other particular
use. Furthermore, the City of Clearwater assumes no liability whatsoever
associated with the use or misuse of such data.
Reclaimed Water Structures and Pipes
Reclaimed Districts
Water Treatment Plants
Date: 3/31/2009
Reclaimed Fixtures
PUMP STATION
Monitoring Well
Master RCW Meter Station
Reclaimed Fixture
Reclaimed Water Lines
Reclaimed Water
Reclaimed Transfer Line
City Reclaimed Water Project Areas
Existing
Proposed
Water Treatment Plants
WPC - East Plant
WPC - Marshal St Plant
WPC - NE Plant
Legend
Clearwater Service Area
Outside Clearwater City Limits
Attachment number 3
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve the URS Corporation work order in the amount of $429,917.00 for engineering design and limited support services during
construction of the Clearwater Glen Oaks/Palmetto Reclaimed Water Distribution Project (08-0043-UT), and approve the Cooperative
Funding Agreement with the Southwest Florida Water Management District (SWFWMD) which provides reimbursement of project
costs up to $2,890,000 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
· This Work Order provides for engineering and design services for the construction of new reclaimed water transmission and
distribution mains as outlined in the 1998 Reclaimed Water Master Plan Update (as updated in December 2007).
· The goal of this and all other reclaimed water projects is to reduce the amount of potable water and groundwater being used for
irrigation and other non-potable uses. In addition, expansion of the Reclaimed Water Distribution System in accordance with Reclaimed
Water Master Plan brings the City of Clearwater closer to achieving zero-discharge of effluent to Tampa Bay and adjacent surface
waters.
· This project will target the Glen Oaks/Palmetto area, the main portion of the project is located south of Russell Street and west of
Jupiter Avenue and is bounded to the south by Druid road, and six large recreational/commercial/aesthetic (RAC) customers which
include Glen Oaks Park, St. Cecilia Catholic School soccer fields, Clearwater Intermediate School, Betty-Drew Apartment, and Crest
Lake Park/Dog Park. The new distribution system will provide reclaimed water to approximately 550 residential customers.
· The design phase is anticipated to be complete by February 2010, with the construction phase scheduled for completion by
December 31, 2012.
· URS Corporation is one of the City’s Engineers-of-record, and this work order was negotiated in accordance with the Consultants
Competitive Negotiations Act.
§ This item is a continuation of the development of an expanded reclaimed water system in the City of Clearwater. The purpose of
this contract is to accept SWFWMDfunding in support of constructing reclaimed water service to the Glen Oaks/Palmetto area of the
City of Clearwater.
. The Cooperative Funding Agreement between the City and SWFWMD includes reimbursement of up to 50% of the cost of
design, permitting and construction costs for transmission and distribution of reclaimed water lines up to a maximum of
$2,890,000. There are no costs associated with accepting the Cooperative Funding Agreement.
. The estimated total project cost is $5,780,000 and the City’s estimated share of the project costs are $2,890,000.
. Sufficient budget and funding with 2009 Water and Sewer Revenue Bond proceeds is available in project 0376-96739, Reclaimed
Water Distribution in the amount for $429,917.00 for this work order.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$429,917.00 Annual Operating Cost:
Not to Exceed:$429,917.00 Total Cost:$429,917.00
For Fiscal Year:2008 to 2009
Cover Memo
Appropriation Code Amount Appropriation Comment
0376-96739-561300-533-
000-0000
$429,917.00See summary
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
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URS SOUTHERN WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date: March 17, 2009 City Project Number: 08-0043-UT
Project Number: ___________
1. PROJECT TITLE: Glen Oaks & Palmetto Reclaimed Water Transmission, and
Distribution Project (N095)
2. SCOPE OF SERVICES:
The project provides for the design, bidding services and limited engineering
services during construction for one (1) reclaimed water distribution system and its
associated extensions from the reclaimed water transmission system. This work
order is based upon the understanding that approximately 56,000 feet of 4- to 8-inch
reclaimed water distribution mains will be designed and constructed for the Glen
Oaks & Palmetto area within the CITY. This work order provides for: data
collection, the development of a Basis of Design Report (BODR), the development
of the 60 percent plans and technical specifications, the development of the 90
percent plans and technical specifications, the development of the 100 percent plans
and technical specifications, the development of final plans and technical
specifications, two (2) public involvement meetings (including preparation), bidding
assistance and the development of addenda required, limited services during
construction ( shop drawings review and responses to requests for information
(RFIs) from the construction contractor. The design plans shall be compiled using
the City of Clearwater CAD standards, as attached.
I - PRE-DESIGN PHASE
Task 1- Kick Off Meeting
URS will convene a Kick Off Meeting with the CITY within one (1) week
after the Notice to Proceed. URS will develop the agenda for the Kick Off
Meeting with input from the CITY. The Kick Off Meeting will discuss and
document the points of contacts within the CITY and URS, communication
protocol, data requirements, the scope of work, SWFWMD Cooperative
Attachment number 1
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Funding Agreement conditions, project schedule, milestones and submittals,
and other miscellaneous issues.
URS will prepare minutes of the Kick Off Meeting and will distribute them
to the meeting attendees.
Task 2- Data Collection
URS will work with the CITY of collect existing data that will benefit the
project. Examples of data required are water and sewer atlases, record
drawings of existing reclaimed water facilities associated with the design of
the project. Also the design of the project will require hydraulic modeling.
URS currently has a significant amount of information on the CITY’s
current reclaimed water hydraulic models, there maybe additional
information required from the CITY or its modeling consultant to complete
the hydraulic modeling of the project.
II - DESIGN PHASE
Task 1- Survey
URS will perform the survey work required to develop the base
information and the horizontal/vertical control for the design and
construction plans. The approach involves the development of
planimetrics from aerial photogrammetry followed by field surveying of
the full right-of-way.
The following sequence of task will be undertaken for the project:
a. Measure down information will be obtained on structures.
b. Side lot line information will not be acquired.
c. Planimetric Mapping (Aerial Photogrammetry)
1. URS will prepare 1" = 20' scale planimetric mapping from right
of way to right of way showing the following visible features;
major roadways, streets, railroads, sidewalks, driveway turnoffs to
back of sidewalk, utility poles, culverts, catch basins, signs,
manholes, fire hydrants, posts, utility boxes, mail boxes, concrete
slabs, trails, walls, towers, water bodies, transmission lines,
billboards, swamps, bridges and timbered areas.
2. URS will ground truth mapping and supplement as required.
Attachment number 1
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3. Photogrametric services include, flight and photography, aerial
triangulations, planimetric mapping and digital files with face of
buildings.
4. Raster images will not be included in the survey work product.
d. Right-of-Way Mapping and Determination
1. URS will determine approximate right-of-way line on both sides
of each road within project area.
2. For on unpaved roads or those not shown on the CITY project
map, URS will determine the both sides of the right-of-way.
3. URS will add the right-of-way lines to planimetric mapping.
4. URS will shown side lot lines in the survey work product.
e. Utility Depths
1. URS will obtain measure downs on accessible structures.
2. Measure down information will be added to planimetric
mapping.
f. Miscellaneous Items
1. Trees (4" D.B.H.) will be located to 5 feet outside right-of-way
line.
2. The outline of areas of significant ornamental vegetation will be
shown. Individual items will not be located.
3. Street addresses for the parcels to be served will be
incorporated into the survey files.
g. Reclaimed Water Main Routes
1. Title information will be provided to URS on any undeveloped
right-of-way sections.
2. Jurisdictional wetlands’ locations not included unless areas
determined prior to the final scope.
3. Reclaimed water main routes will have topography located in a
50-foot wide area.
Attachment number 1
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Task 2- Geotechnical
The purpose of the geotechnical services is to provide subsurface soil
conditions and relevant geotechnical engineering properties as well as to
provide geotechnical recommendations to guide project design and
construction. The objective of the geotechnical study will be to obtain
information concerning subsurface conditions at within the project area in
order to obtain data to base engineering estimates and recommendations in
each of the following areas:
Suitability of materials on-site for use as backfill. Recommendations for
placement and compaction of approved fill materials.
General location and description of potentially deleterious materials
discovered in the borings, which may interfere with construction progress
including existing fills or surficial organics. Identification of groundwater
levels and estimation of Seasonal High Groundwater Table (SHGWT)
levels.
URS will review readily available published soils and topographic
information. This published information will be obtained from the
appropriate Florida Quadrangle Map published by the United States
Geological Survey (USGS), and the Soil Survey for Pinellas County,
published by the United States Department of Agriculture (USDA) Soil
Conservation Service (SCS).
URS will execute a program of subsurface exploration consisting of
borings, subsurface sampling and field-testing. We plan to perform a total
of fifty-six (56) Standard Penetration Test (SPT) borings to a depth of 10
feet below existing grade along the pipeline alignment. In each SPT
boring, samples will be collected and SPT resistances will be measured
virtually continuously to the boring termination depth.
URS will visually classify the samples in the laboratory using the Unified
Soil Classification System (USCS). Identify soil conditions at each boring
location and form an opinion of the site soil stratigraphy.
URS will prepare a formal engineering report in accordance with this
proposal, which summarizes the course of study pursued, the field data
generated, subsurface conditions encountered and engineering
recommendations in each of the pertinent topic areas.
Task 3- Subsurface Utility Engineering
The location of potential utility conflicts is not known at this time. It is
assumed that up to forty (40) utility conflicts will be encountered which
will require field verification by subsurface utility evaluation.
Attachment number 1
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Task 4- Development of Basis Of Design Report (BODR)
During the Data Collection task, URS will begin the development of the
BODR for the project. The BODR will serve as the basis of design and will
be considered the 30 percent deliverable of the design effort. The BODR
will provided detail regarding the project, the general alignment of the
reclaimed water transmission and distribution systems, hydraulic modeling
of the new systems and pipeline sizing, a preliminary listing of required
specification sections, identification of potential major conflicts and
construction issues, opinion of probable construction costs, conceptual
construction phase schedule.
URS will submit six (6) copies of the draft BODR to the CITY for review
and comment. URS will convene a BODR review meeting with the CITY to
receive review comments approximately two (2) weeks after the submission
of the BODR to the CITY. URS will prepare and distribute minutes
(comments and responses) of the BODR review meeting to the attendees.
Based upon the comments received during the review meeting URS will
finalize the BODR. Upon completion of the final BODR, URS will submit
ten (10) copies of the final BODR to the CITY.
Task 5- Development of 60 Percent Plans and Technical Specifications
From the basis of design developed in the BODR, URS will develop the 60
percent completion level plans and technical specifications. The plans will
be plan view with profile details for identified areas of potential conflict or in
areas that will require additional profile information (e.g. Pinellas County
road and/or railroad crossings). The 60 percent plans will contain: a cover
sheet, general notes and index, survey data sheet, geotechnical information
and typical details. The 60 percent technical specifications will include those
specialty sections required for the project that are not within the CITY’s
standard specification sections. Also the 60 percent submittal will include a
preliminary bid form, measurement and payment section, and opinion of
probable construction cost.
The BODR and the 60 percent submittal will be used as supporting
information for FDEP, Pinellas County and SWFWMD permit applications.
The 60 percent submittal will include draft permit application packages for
the CITY’s review and comment.
URS will submit six (6) sets of the 60 percent plans, technical specification
sections and opinion of probable construction cost to the CITY for review
and comment. URS will convene a 60 percent review meeting with the
CITY to receive review comments approximately two (2) weeks after the
submission of the 60 percent documents to the CITY. URS will prepare and
distribute minutes (comments and responses) of the 60 percent review
meeting to the attendees.
Attachment number 1
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Task 6- Development of 90 Percent Plans and Technical Specifications
From the review of the 60 percent plans, technical specifications and opinion
of probable construction cost, URS will develop the 90 percent completion
level plans and technical specifications. The plans will be plan view with
profile details for identified areas of potential conflict or in areas that will
require additional profile information (e.g. Pinellas County road and/or
railroad crossings). The 90 percent plans will contain: a cover sheet, general
notes and index, survey data sheet, geotechnical information and typical
details. The 90 percent technical specifications will include those specialty
sections required for the project that are not within the CITY’s standard
specification sections. Also the 90 percent submittal will include the bid
form, measurement and payment section, and opinion of probable
construction cost.
URS will submit six (6) sets of the 90 percent plans, technical specification
sections and opinion of probable construction cost to the CITY for review
and comment. URS will convene a 90 percent review meeting with the
CITY to receive review comments approximately two (2) weeks after the
submission of the 90 percent documents to the CITY. URS will prepare and
distribute minutes (comments and responses) of the 90 percent review
meeting to the attendees.
III - FINAL DESIGN PHASE
Task 1- Development of 100 Percent Plans and Technical Specifications
From the review of the 90 percent plans, technical specifications and opinion
of probable construction cost, URS will develop the 100 percent completion
level plans and technical specifications. The plans will be plan view with
profile details for identified areas of potential conflict or in areas that will
require additional profile information (e.g. Pinellas County road and/or
railroad crossings). The 90 percent plans will contain: a cover sheet, general
notes and index, survey data sheet, geotechnical information and typical
details. The 100 percent technical specifications will include those specialty
sections required for the project that are not within the CITY’s standard
specification sections. Also the 100 percent submittal will include the bid
form, measurement and payment section, and opinion of probable
construction cost. Also any known permit conditions at the time of the
submittal will be included in the 100 percent plans and technical
specifications.
URS will submit six (6) sets of the 100 percent plans, technical specification
sections and opinion of probable construction cost to the CITY for review
and comment. URS will convene a 100 percent review meeting with the
Attachment number 1
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CITY to receive review comments approximately two (2) weeks after the
submission of the 100 percent documents to the CITY. URS will prepare
and distribute minutes (comments and responses) of the 100 percent review
meeting to the attendees.
Task 2- Development of Final Plans and Technical Specifications
From the review of the 100 percent plans, technical specifications and
opinion of probable construction cost, URS will develop the final plans and
technical specifications. The plans will be plan view with profile details for
identified areas of potential conflict or in areas that will require additional
profile information (e.g. Pinellas County road and/or railroad crossings).
The final plans and technical specifications will be ready for advertisement
by the CITY for bidding by general utility contractors.
URS will submit two (2) sets of the final plans, and specifications and
opinion of probable construction cost to the CITY for review and comment.
URS will also submit the final plans and specifications in electronic form
(AutoCAD for the final plans and Word for the final specifications) and one
signed and sealed original set of plans. It is anticipated that the final plans
and specifications will be used by the CITY for bidding and construction of
the project.
IV - BIDDING PHASE
Task 1- Attendance at Pre-Bid Conference
URS will attend the pre-bid conference. The purpose of URS attendance is
to answer technical questions with respect to the design. URS will not be
responsible for questions or providing information involving the contract
between the CITY and the contractor.
Task 2- Preparation of Addenda
URS will prepare up to two (2) addenda during the bid phase to formally
answer bidder’s technical questions, clarify issues or adjust the bid
documents prior to the bid opening.
Task 3- Recommendation of Award
Following bid advertisement by the CITY, URS will review the bids
submitted by the contractors and provide an award recommendation to the
CITY.
Attachment number 1
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V - CONSTRUCTION PHASE
Task 1- Attendance of Pre-Construction Conference
URS will attend the pre-construction conference. The purpose of URS
attendance is to answer technical questions with respect to the design.
URS will not be responsible for questions or providing information
involving the contract between the CITY and the contractor.
Task 2- Review and Approval of Shop Drawings
URS will review and approve up to thirty (30) of the contractor submitted
shop drawings for the project. URS will review the contractor submitted
shop drawings up to two (2) times each.
Task 3- Response to Requests for Information (RFIs)
During construction URS will review and respond up to thirty (30)
contractor or CITY generated RFIs. All responses with be in writing and
will be submitted to the CITY for its transmittal to the contractor.
VI – PROJECT MANAGEMENT
During the course of the project, URS will provide project management to
maintain schedule, scope and budget requirements. Also it is understood
that SWFWMD will require bimonthly project status reports during the
design and construction of the project. URS will prepare the bimonthly
project status reports for the CITY’s use in coordinating with SWFWMD.
Additionally URS will maintain open lines of communication with the CITY
and will meet with the CITY as required. It is assumed that there will be
four (4) project meetings that are in addition to other meetings identified in
Tasks I through V. It is assumed that those other meetings will have a
project management and status agenda item and will suffice for the purposes
of the CITY with regard to the status of the project and issues at the time.
VII – PUBLIC INVOLVEMENT
It is anticipated that two (2) public involvement meetings will be convened
during the design of the project. URS will attend both meetings if required
and will prepare a MS PowerPoint presentation for each meeting. It is
anticipated that the URS presentation will include project design and
Attachment number 1
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configuration information, anticipated schedule of design and construction
activities, and other pertinent information for the public.
It is also anticipated that the CITY will conduct reclaimed water user interest
surveys within the reclaimed water distribution areas to gauge potential
customer connections. URS will assist the CITY with the surveys as
required.
3. PROJECT GOALS:
The project goals are to design and construct new reclaimed water distribution
systems for the CITY to continue to expand its reclaimed water customer base and
to increase the amount of reclaimed used to offset potable water demand for
nonpotable uses. Additionally the increased use of reclaimed water within the CITY
will also help to reduce the amount of treated effluent that is discharge to surface
waters for disposal.
The work products developed will include the draft and final BODRs, 60-, 90-, 100-
percent plans and technical specifications, a final bidding set of plans and
specifications, opinions of probable construction cost, survey electronic files,
geotechnical report, regulatory permit applications, bimonthly project status reports.
The plans will be drafted in AutoCAD and the text documents will be MS Word
documents. Any public information presentations will be in MS PowerPoint.
4. BUDGET:
The fee estimate for this assignment is shown below and is also located on
Attachment “B” This price includes all labor and expenses anticipated to be
incurred by URS Corporation Southern for the completion of these tasks, not to
exceed Four Hundred Twenty Nine Thousand Nine Hundred and Seventeen
Dollars ($429,917.00). This fee includes funds for pay for permit application fees
to be reimbursed by the CITY.
Task I Pre-Design $3,624.00
Task II Design $314,108.00
Task III Final Design $38,246.00
Task IV Bidding Phase $11,254.00
Task V Construction Phase $18,707.00
Task VI Project Management $16,718.00
Task VII Public Involvement $17,760.00
Permit Review Fees $3,000.00
Other Direct Costs $6,500.00
Total $429,917.00
Attachment number 1
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5. SCHEDULE:
The design portion of the project is to be completed 250 days from issuance of
notice-to-proceed. The schedule is based upon the assumption of the CITY reviews
of the project work products will be completed in two (2) weeks from the date of
submission. The project deliverables are to be phased as follows:
No. of days after NTP
30% Draft BODR 60 calendar days
30% Final Preliminary BODR 90 calendar days
60% Plans, Technical Specifications and Permit Apps 175 calendar days
90% Plans and Technical Specifications 200 calendar days
100% Plans and Technical Specifications 220 calendar days
Final Construction Documents 250 calendar days
6. STAFF ASSIGNMENT (Consultant):
Officer-in-Charge: Dana K. Tallman, P.E.
Project Manager: Bozho Handjiev, P.E.
Engineer III: Maria Muller, E.I.
Construction Manager: Craig Osmanski, P.E.
Senior Designer: David Ellis
CADD Operator: Terry Sonnenberg
Admin Assistant: Lisa Woodard
7. CORRESPONDENCE/REPORTING PROCEDURES:
ENGINEER’s project correspondence shall be directed to Bozho Handjiev, P.E. All City
project correspondence shall be directed to Lan-Anh Nguyen, P.E. with copies to others
as may be appropriate.
8. INVOICING/FUNDING PROCEDURES:
Invoices shall be submitted monthly to the City of Clearwater, Attn: Veronica Josef, Senior
Staff Assistant, P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed.
Invoices will be prepared monthly according to the City’s Engineer of Record contract
procedures and requirements. Contingency services will be billed as incurred only after
written authorization provided by the City to proceed with those services.
City Invoicing Code: 0376-96739-563100-533-000-0000
Attachment number 1
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9. ENGINEER CERTIFICATION:
URS will certify as a licensed Professional Engineer, registered in accordance with Florida
Statute 471 (481), that the above project’s construction plans meet or exceed all applicable
design criteria specified by City municipal ordinance, State, and Federal established
standards. We understand that it is our responsibility as the project’s Professional Engineer
to perform a quality assurance review of these submitted plans to ensure that such plans are
free from negligent errors and/or omissions.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents, which we may subsequently tender.
10. SPECIAL CONSIDERATIONS:
URS shall meet or assist the City with meeting all conditions of SWFWMD Cooperative
Funding Agreement.
PREPARED BY: APPROVED BY:
________________________ ________________________
Dana K. Tallman, PE Michael D. Quillen, PE
Vice President City Engineer
URS Corporation Southern City of Clearwater
___________________ ___________________
Date Date
Attachment number 1
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CITY OF CLEARWATER
ENGINEERING DEPARTMENT
WORK ORDER INITIATION FORM
Attachment “A”
CITY DELIVERABLES
FORMAT
The design plans shall be compiled utilizing one of the following two methods.
1. City of Clearwater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American
Vertical Datum of 1988 (vertical) and North American Datum of 1983/90
(horizontal). The unit of measurement shall be the United States Foot. Any
deviation from this datum will not be accepted unless reviewed by City of
Clearwater Engineering/Geographic Technology Division.
DELIVERABLES
The design plans shall be produced on vellum or bond material, 24" x 36" at
a scale of 1" = 20’ unless approved otherwise. Upon completion the
consultant shall deliver all drawing files in digital format with all project
data in Land Desktop 2000 or later including all associated dependent files.
NOTE: If approved deviation from Clearwater or Pinellas County CAD standards
are used the consultant shall include all necessary information to aid in
manipulating the drawings including either PCP, CTB file or pen schedule for
plotting. The drawing file shall include only authorized fonts, shapes, line types
or other attributes contained in the standard AutoDesk, Inc. release. All block
references and references contained within the drawing file shall be included.
Please address any questions regarding format to Mr. Tom Mahony, at (727)
562-4762 or email address tom.mahony@clearwater-fl.com
All electronic files must be delivered upon completion of project or with
100% plan submittal to City of Clearwater.
Attachment number 1
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Attachment number 2
Page 23 of 30
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LOCATION MAP
²Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
PROJECT
SITE
SFJH N.T.S.NA NA3/5/2009Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
CITY OF CLEARWATER
GLEN OAKS-PALMETTO
RCW SERVICE AREA
Attachment number 2
Page 24 of 30
Attachment number 2
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Attachment number 2
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Attachment number 2
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Attachment number 2
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Attachment number 2
Page 30 of 30
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Award a contract to Volt Telecom of Clearwater, Florida, for the Morningside Reclaimed Water System (05-0022-UT) construction
contract in the amount of $1,557,039.28, which is the lowest responsible bid received in accordance with plans and specifications and
authorize teh appropriate officials to execute same.(consent)
SUMMARY:
· This item is a continuation of the development of a reclaimed water transmission and distribution system in the City of Clearwater.
The purpose of this contract is to construct a reclaimed water system expansion in the Morningside area to serve the residents, schools
and businesses with reclaimed water for non-potable use. The project consists of approximately 17,000 linear feet of 10-inch and 8-inch
transmission pipeline, and approximately 22,000 linear feet of 3-inch and 4-inch distribution pipeline. The construction contract time is
300 days.
· This project also includes the construction of approximately 2,260-LF of 8-inch transmission main to serve Belleair Country Club
(BCC). To provide service to the BCC, this project will also require a flow control station within City Right-of-Way (ROW) along
Corbett Street and a Utility Easement from said ROW to a new outfall box where the RCW will be discharged into a storage pond and
utilized for irrigation by the BCC Golf Course.
· The transmission and distribution pipeline construction on this project will primarily be installed by the directional drill technique.
This is being done to minimize the impact of construction on the residents in the project area.
· This project is consistent with the City of Clearwater’s Updated Reclaimed Water Master Plan.
· The final Engineer’s estimate of construction on this project was $3,328,070.
· McKim & Creed, the engineering design consultant for this project and an Engineer-of-Record for the City of Clearwater, has
provided written recommendation to award the construction contract to Volt Telecom.
· Construction is expected to start in June of 2009 and be complete by May of 2010.
· This project is being funded in part by a grant from the Southwest Florida Water Management District (SWFWMD). The
Cooperative Funding Agreement between the City and the SWFWMD includes reimbursement of 50% of design, permitting and
construction costs for transmission and distribution reclaimed water lines up to a maximum of $2,300,000, that includes $600,000 funds
from the Florida Department of Environmental Protection (FDEP), Water Protection and Sustainability Program Trust Funds
(WPSPTF), which will be applied to equally reduce the City’s and SWFWMD’s share of allowable construction costs.
· The City’s estimated share of project costs is $478,519.64 after deducting the City’s 50% or $300,000 share of the WPSPTF
funding which will be passed through SWFWMD.
SWFWMD $1,078,519.64
City $478,519.64
TOTAL $1,557,039.28
· The City of Clearwater’s Public Utilities Department Water Division is responsible for owning, operating and maintaining the
reclaimed water system.
· Sufficient budget and revenue are available in project 0315-96739, Reclaimed Water Distribution system in the amount of
$1,557,039.28 for this contract.
· A third quarter amendment will increase the budget for Other Governmental Revenues (337900) in project 0315-96739,
Reclaimed Water Distribution System for the SWFWMD's share of previously approved design costs of $255,000 and this contract in
Cover Memo
the amount of $1,078,519.64 for a total amount of $1,333,519.64
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$1,557,039.28 Annual Operating Cost:
Not to Exceed:$1,557,039.28 Total Cost:$1,557,039.28
For Fiscal Year:2008 to 2009
Appropriation Code Amount Appropriation Comment
0315-96739-563800-533-
000-0000
$1,557,039.28See Summary
Bid Required?:Yes Bid Number:05-0022-UT
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Engineering 4) Financial Services 5) Office of Management and
Budget 6) Legal 7) Clerk 8) Assistant City Manager 9) Clerk 10) City Manager 11) Clerk
Cover Memo
Page 1
BOND NUMBER: _________________
CONTRACT BOND
STATE OF FLORIDA
COUNTY OF PINELLAS
KNOW ALL MEN BY THESE PRESENTS: That we VOLT INFORMATION SCIENCES,
INC., Contractor and THE CONTINENTAL INSURANCE COMPANY (Surety) whose home
address is 40 WALL STREET, NEW YORK, NEW YORK
HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater,
Florida (hereinafter called the "Owner") in the penal sum of: ONE MILLION, FIVE HUNDRED
FIFTY-SEVEN THOUSAND, THIRTY-NINE DOLLARS AND TWENTY-EIGHT CENTS
($1,557,039.28) for the payment of which we bind ourselves, our heirs, executors, administrators,
successors, and assigns for the faithful performance of a certain written contract, dated the_____ day
of , 2009, entered into between the Contractor and the City of Clearwater for:
MORNINGSIDE RECLAIMED WATER SYSTEM (05-0022-UT)
a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully
copied herein.
NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the
Contractor shall in all respects comply with the terms and conditions of said contract, including the
one-year guarantee of material and labor, and his obligations thereunder, including the contract
documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of
Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the
Plans and Specifications therein referred to and made a part thereof, and such alterations as may be
made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless
the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or
skill, negligence or default, including patent infringements on the part of the said Contractor agents
or employees, in the execution or performance of said contract, including errors in the plans
furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make
payments to all persons supplying him, them or it, labor, material, and supplies used directly or
indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of
the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and
Surety jointly and severally agree to pay to the Owner any difference between the sum to which the
said Contractor would be entitled on the completion of the Contract, and that which the Owner may
be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or
indirect, or consequential, which said Owner may sustain on account of such work, or on account of
the failure of the said Contractor to properly and in all things, keep and execute all the provisions of
said contract.
Attachment number 1
Page 1 of 6
Page 2
CONTRACT BOND
(2)
And the said Contractor and Surety hereby further bind themselves, their successors, executors,
administrators, and assigns, jointly and severally, that they will amply and fully protect the said
Owner against, and will pay any and all amounts, damages, costs and judgments which may be
recovered against or which the Owner may be called upon to pay to any person or corporation by
reason of any damages arising from the performance of said work, or of the repair or maintenance
thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or
servants or the improper performance of the said work by the Contractor or his agents or servants, or
the infringements of any patent rights by reason of the use of any material furnished or work done; as
aforesaid, or otherwise.
And the said Contractor and Surety hereby further bind themselves, their successors, heirs,
executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the
Owner may be compelled to pay because of any lien for labor material furnished for the work,
embraced by said Contract.
And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the contract or to the work to be performed thereunder or
the specifications accompanying the same shall in any way affect its obligations on this bond, and it
does hereby waive notice of any such change, extension of time, alteration or addition to the terms of
the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this
day of , 2009
VOLT INFORMATION SCIENCES, INC.
CONTRACTOR
By:
ATTEST:
____________________
SURETY
WITNESS: By:
ATTORNEY-IN-FACT
___________________________________
COUNTERSIGNED:
Attachment number 1
Page 2 of 6
Page 3
CONTRACT
This CONTRACT made and entered into this ____ day of ____________, 2009__ by and between
the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and
VOLT INFORMATION SCIENCES, INC. of the City of CORONA, County of ORANGE and
State of CALIFORNIA hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements
on the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perform all labor, furnish all materials, tools and equipment for the
following:
MORNINGSIDE RECLAIMED WATER SYSTEM (05-0022-UT) FOR THE SUM OF: ONE
MILLION, FIVE HUNDRED FIFTY-SEVEN THOUSAND, THIRTY-NINE DOLLARS AND
TWENTY-EIGHT CENTS ($1,557,039.28).
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any
advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto
attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the
Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf
and shall have the right to proceed to complete such work as Contractor is obligated to perform in
accordance with the provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE
BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES
ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF
THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES
TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR
DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY
CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE
CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS
OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED
CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES.
Attachment number 1
Page 3 of 6
Page 4
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees
or applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated
herein, it is then further agreed that the City may deduct from such sums or compensation as may be
due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the
Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per
day shall only and solely represent damages which the City has sustained by reason of the failure of
the Contractor to complete the work within the time stipulated, it being further agreed that this sum is
not to be construed as a penalty but is only to be construed as liquidated damages for failure of the
Contractor to complete and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the surety bond which is attached hereto for the faithful performance of the terms and
conditions as contained herein by the Contractor, that the City shall at any time deem the surety or
sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to
be adequate in amount to cover the performance of the work the Contractor shall, at his or its own
expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional
bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the
City. If such an event occurs, no further payment shall be made to the Contractor under the terms and
provisions of this contract until such new or additional security bond guaranteeing the faithful
performance of the work under the terms hereof shall be completed and furnished to the City in a form
satisfactory to it.
Attachment number 1
Page 4 of 6
Page 5
CONTRACT
(3)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By:_______________________________ ______________________(Seal)
William B. Horne, II
City Manager Attest:
Countersigned: ________________________
Cynthia E. Goudeau,
City Clerk
By:_______________________________ Approved as to form
Frank Hibbard,
Mayor-Councilmember
_______________________
Leslie Dougall-Sides
Assistant City Attorney
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
_______________________
_______________________
(Contractor)
By: (SEAL)
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation).
Attachment number 1
Page 5 of 6
Page 6
CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT
(CORPORATION FORM)
STATE OF ____________________
COUNTY OF _______________________
On this day personally appeared before me, the undersigned authority, duly authorized to
administer oaths and take acknowledgments, , who after being duly sworn,
deposes and says:
That he is the (TITLE) of VOLT
INFORMATION SCIENCES, INC. a Florida Corporation, with its principal place of business
located at 218 HELICOPTER CIRCLE, CORONA, CALIFORNIA 92880 (herein, the
"Contractor").
That the Contractor was the general contractor under a contract executed on the day of
________ , 2009__, with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as
Owner, and that the Contractor was to perform the construction of:
MORNINGSIDE RECLAIMED WATER SYSTEM (05-0022-UT)
That said work has now been completed and the Contractor has paid and discharged all sub-contractors,
laborers and material men in connection with said work and there are no liens outstanding of any nature
nor any debts or obligations that might become a lien or encumbrance in connection with said work
against the described property.
That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes,
and upon consideration of the payment of (Final Full Amount of Contract) in
full satisfaction and discharge of said contract.
That the Owner is hereby released from any claim which might arise out of said Contract.
The word "liens" as used in this affidavit shall mean any and all arising under the operation of
the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes.
Sworn and subscribed to before me VOLT INFORMATION SCIENCES, INC.
AFFIANT
This day of , 200 .
BY: _______________________
__________________________________
NOTARY PUBLIC
_________________________
My Commission Expires: PRESIDENT
Attachment number 1
Page 6 of 6
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Attachment number 2
Page 1 of 1
BELLEAIR
D
R
IS
L
A
N
D
ELLA
LORENA
RD
GLENMOOR
DRIVE
CHAUCER
RD
SHELLEY
EASTWOOD
WH
I
S
PE
R
I
N
G
WILLIAMS
PINE
S
MA
N
D
AR
I
N
NO
RM
A
N
D
Y
WO
O
D
L
E
Y
C
T
BR
O
O
KS
I
D
E
DR CA
N
T
E
R
B
U
R
Y
WO
O
D
R
U
F
F
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SFKJO
MULTI MULTI
5/28/2009Map Gen By:Reviewed By:
S-T-R:Grid #:
Date:
Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
Morningside Reclaimed Water
Transmission and Distribution System
PROJECT
LOCATION
²
N.T.S.Scale:
BARBEE
TOWERS
SOUTH TANK
REPEATER
SITE LOCATION
PROJECT
LOCATION
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Authorize the City to enter into an agreement with CSX Transportation, Inc., for installation of one (1) 24-inch reclaimed water main in
the CSX right-of-way as part of the Skycrest Reclaimed Water Project – Contract 2: Transmission and Distribution, approve Pipeline
Crossing Agreement CSX-629438, adopt Resolution 09-27 and authorize the appropriate officials to execute same.
SUMMARY:
A work order for consultant services was approved on September 6, 2007 for design, preparation of construction plans, and permitting
for the Skycrest Reclaimed Water Project (L695). Acooperative funding agreement for the project between SWFWMD and the City of
Clearwater was approved by the City of Clearwater on May 17, 2007.
There are two (2) projects contained within the Skycrest Reclaimed Water Project (L695). Contract 1, the booster pump station project,
involves the construction of a new 5MG RCW ground storage tank and pump station to be located at the existing City nursery site at
901 North Saturn Avenue to enable the RCW system to meet peak demands. Contract 2, the transmission and distribution project,
involves the construction of approximately 17,300 linear feet of transmission piping and 52,500 linear feet of distribution piping. As
part of Contract 2 project, the City desires to construct one (1) 24-inch reclaimed water main crossing CSX right-of-way.
The 24-inch reclaimed water main crossing is on Clearwater Country Club property where the CSX railroad crosses through the
property.
CSX requires an Agreement to cover the costs of encroaching, construction risk and to provide the terms and conditions associated with
placing a pipeline underneath their railway system.
The cost to the City will be $4,000 for a license fee, $2,250 for railroad protective liability insurance, and $150.00 for a project
coordination fee for a total cost of $6,400.00.
Sufficient budget and revenue are available in project 0315-96739, Reclaimed Water Distribution system in the amount of $6,400.00 for
this agreement.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:No
Budget Adjustment Comments:
Current Year Cost:$6,400.00 Annual Operating Cost:
Not to Exceed:$6,400.00 Total Cost:$6,400.00
For Fiscal Year:2008 to 2009
Appropriation Code Amount Appropriation Comment
0315-96739-565400-533-
000-0000
$6,400.00
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:None
Cover Memo
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Resolution No. 09-27
RESOLUTION NO. 09-27
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE ONE “AGREEMENT” WITH CSX
TRANSPORTATION, INC., FOR THE INSTALLATION OF A
24” RECLAIMED WATER MAIN IN THE CSX RIGHT-OF-
WAY AS PART OF THE SKYCREST RECLAIMED WATER
PROJECT; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater will be installing a pipeline across the CSX
right-of-way within the Clearwater Country Club property as part of the Skycrest
Reclaimed Water Project – Contract 2: Transmission and Distribution; and
WHEREAS, appropriate agreements have been prepared; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The City Council hereby accepts and approves the Agreements
between the City and CSX Transportation, Inc., identified as Pipeline Crossing
Agreement No. CSX- 629438.
Section 2. The City Council hereby authorizes the Mayor and City Manager to
sign the Agreements described in this resolution and associated documents.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _______ day of _____________, 2009.
____________________________
Frank V. Hibbard
Mayor-Council Member
Approved as to form: Attest:
__________________________ _____________________________
Leslie Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 1 of 1
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX629438
Page 1 of 15 ø
FACILITY ENCROACHMENT AGREEMENT
THIS AGREEMENT, Made and effective as of May 29, 2009, by and between CSX
TRANSPORTATION INC, a Virginia corporation, whose mailing address is 500 Water Street,
Jacksonville, Florida 32202, hereinafter called "Licensor," and CLEARWATER CITY OF, a
municipal corporation, political subdivision or state agency, under the laws of the State of
Florida, whose mailing address is 100 S Myrtle Avenue, Clearwater, Florida 33756, hereinafter
called "Licensee," WITNESSETH:
WHEREAS, Licensee desires to construct (unless previously constructed and designated
as existing herein), use and maintain the below described facility(ies), hereinafter called
"Facilities," over, under or across property owned or controlled by Licensor, at the below
described location(s):
1. One (1) twenty-four inch (24'') diameter sub-grade pipeline crossing, solely for the
conveyance of reclaimed/non-potable water, located at or near Clearwater, Pinellas County,
Florida, Jacksonville Division, Clearwater Subdivision, Milepost SY-873.28, Latitude
N27:58:19.5, Longitude W82:47:00.44;
hereinafter, collectively, called the ''Encroachment,'' as shown on print(s) labeled Exhibit "B,"
attached hereto and made a part hereof; other details and data pertaining to said Facilities being
as indicated on Exhibit "A," also attached hereto and made a part hereof;
NOW, THEREFORE, in consideration of the mutual covenants, conditions, terms and
agreements herein contained, the parties hereto agree and covenant as follows:
1. LICENSE:
1.1 Subject to Article 17, Licensor, insofar as it has the legal right, power and
authority to do so, and its present title permits, and subject to:
(A) Licensor's present and future right to occupy, possess and use its
property within the area of the Encroachment for any and all purposes;
(B) All encumbrances, conditions, covenants, easements, and limitations
applicable to Licensor's title to or rights in the subject property; and
(C) Compliance by Licensee with the terms and conditions herein
contained;
does hereby license and permit Licensee to construct, maintain, repair, renew, operate, use, alter
or change the Facilities at the Encroachment above for the term herein stated, and to remove
same upon termination.
Attachment number 2
Page 1 of 15
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX629438
Page 2 of 15 ø
1.2 The term Facilities, as used herein, shall include only those structures and
ancillary facilities devoted exclusively to the transmission usage above within the Encroachment,
and as shown on attached Facility Application Form and plan(s).
1.3 No additional structures or other facilities shall be placed, allowed, or
maintained by Licensee in, upon or on the Encroachment except upon prior separate written
consent of Licensor.
2. ENCROACHMENT FEE; TERM:
2.1 Licensee shall pay Licensor a one-time nonrefundable Encroachment Fee of
FOUR THOUSAND Dollars AND 00/100 U.S. DOLLARS ($4,000.00) upon execution of this
Agreement. Licensee agrees that the Encroachment Fee applies only to the original Licensee
under this Agreement. In the event of a successor (by merger, consolidation, reorganization
and/or assignment) or if the original Licensee changes its name, then Licensee shall be subject to
payment of Licensor's current administrative and document preparation fees for the cost incurred
by Licensor in preparing and maintaining this Agreement on a current basis.
2.2 However, Licensee assumes sole responsibility for, and shall pay directly (or
reimburse Licensor), any additional annual taxes and/or periodic assessments levied against
Licensor or Licensor's property solely on account of said Facilities or Encroachment.
2.3 This Agreement shall terminate as herein provided, but shall also terminate
upon: (a) Licensee's cessation of use of the Facilities or Encroachment for the purpose(s) above;
(b) removal of the Facilities; (c) subsequent mutual consent; and/or (d) failure of Licensee to
complete installation within five (5) years from the effective date of this Agreement.
2.4 In further consideration for the license or right hereby granted, Licensee
hereby agrees that Licensor shall not be charged or assessed, directly or indirectly, with any part
of the cost of the installation of said Facilities and appurtenances, and/or maintenance thereof, or
for any public works project of which said Facilities is a part.
3. CONSTRUCTION, MAINTENANCE AND REPAIRS:
3.1 Licensee shall construct, maintain, relocate, repair, renew, alter, and/or remove
the Facilities, in a prudent, workmanlike manner, using quality materials and complying with any
applicable standard(s) or regulation(s) of Licensor (A.R.E.M.A. Specifications), or Licensee's
particular industry, National Electrical Safety Code, or any governmental or regulatory body
having jurisdiction over the Encroachment.
3.2 Location and construction of Facilities shall be made strictly in accordance
with design(s) and specifications furnished to and approved by Licensor and of material(s) and
size(s) appropriate for the purpose(s) above recited.
Attachment number 2
Page 2 of 15
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX629438
Page 3 of 15 ø
3.3 All of Licensee's work, and exercise of rights hereunder, shall be undertaken at
time(s) satisfactory to Licensor, and so as to eliminate or minimize any impact on or interference
with the safe use and operation of Licensor's property and appurtenances thereto.
3.4 In the installation, maintenance, repair and/or removal of said Facilities,
Licensee shall not use explosives of any type or perform or cause any blasting without the
separate express written consent of Licensor. As a condition to such consent, a representative
will be assigned by Licensor to monitor blasting, and Licensee shall reimburse Licensor for the
entire cost and/or expense of furnishing said monitor.
3.5 Any repairs or maintenance to the Facilities, whether resulting from acts of
Licensee, or natural or weather events, which are necessary to protect or facilitate Licensor's use
of its property, shall be made by Licensee promptly, but in no event later than thirty (30) days
after Licensee has notice as to the need for such repairs or maintenance.
3.6 Licensor, in order to protect or safeguard its property, rail operations,
equipment and/or employees from damage or injury, may request immediate repair or renewal of
the Facilities, and if the same is not performed, may make or contract to make such repairs or
renewals, at the sole risk, cost and expense of Licensee.
3.7 Neither the failure of Licensor to object to any work done, material used, or
method of construction or maintenance of said Encroachment, nor any approval given or
supervision exercised by Licensor, shall be construed as an admission of liability or
responsibility by Licensor, or as a waiver by Licensor of any of the obligations, liability and/or
responsibility of Licensee under this Agreement.
3.8 All work on the Encroachment shall be conducted in accordance with
Licensor's safety rules and regulations.
3.9 Licensee hereby agrees to reimburse Licensor any loss, cost or expense
(including losses resulting from train delays and/or inability to meet train schedules) arising from
any failure of Licensee to make repairs or conduct maintenance as required by Section 3.5 above
or from improper or incomplete repairs or maintenance to the Facilities or Encroachment.
4. PERMITS, LICENSES:
4.1 Before any work hereunder is performed, or before use of the Encroachment
for the contracted purpose, Licensee, at its sole cost and expense, shall obtain all necessary
permit(s) (including but not limited to zoning, building, construction, health, safety or
environmental matters), letter(s) or certificate(s) of approval. Licensee expressly agrees and
warrants that it shall conform and limit its activities to the terms of such permit(s), approval(s)
and authorization(s), and shall comply with all applicable ordinances, rules, regulations,
requirements and laws of any governmental authority (State, Federal or Local) having
jurisdiction over Licensee's activities, including the location, contact, excavation and protection
regulations of the Occupational Safety and Health Act (OSHA) (29 CFR 1926.651(b)), et al., and
State "One Call" - "Call Before You Dig" requirements.
Attachment number 2
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4.2 Licensee assumes sole responsibility for failure to obtain such permit(s) or
approval(s), for any violations thereof, or for costs or expenses of compliance or remedy.
5. MARKING AND SUPPORT:
5.1 With respect to any subsurface installation or maintenance upon Licensor's
property, Licensee, at its sole cost and expense, shall:
(A) support track(s) and roadbed in a manner satisfactory to Licensor;
(B) backfill with satisfactory material and thoroughly tamp all trenches to
prevent settling of surface of land and roadbed of Licensor; and
(C) either remove any surplus earth or material from Licensor's property or
cause said surplus earth or material to be placed and distributed at location(s) and in such manner
Licensor may approve.
5.2 After construction or maintenance of the Facilities, Licensee shall:
(A) Restore any track(s), roadbed and other disturbed property; and
(B) Erect, maintain and periodically verify the accuracy of aboveground
markers, in a form approved by Licensor, indicating the location, depth and ownership of any
underground Facilities or related facilities.
5.3 Licensee shall be solely responsible for any subsidence or failure of lateral or
subjacent support in the Encroachment area for a period of three (3) years after completion of
installation.
6. TRACK CHANGES:
6.1 In the event that rail operations and/or track maintenance result in changes in
grade or alignment of, additions to, or relocation of track(s) or other facilities, or in the event
future use of Licensor's rail corridor or property necessitate any change of location, height or
depth in the Facilities or Encroachment, Licensee, at its sole cost and expense and within thirty
(30) days after notice in writing from Licensor, shall make changes in the Facilities or
Encroachment to accommodate such track(s) or operations.
6.2 If Licensee fails to do so, Licensor may make or contract to make such
changes at Licensee's cost.
7. FACILITY CHANGES:
7.1 Licensee shall periodically monitor and verify the depth or height of the
Facilities or Encroachment in relation to the existing tracks and facilities, and shall relocate the
Attachment number 2
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AGREEMENT NO. CSX629438
Page 5 of 15 ø
Facilities or change the Encroachment, at Licensee's expense, should such relocation or change
be necessary to comply with the minimum clearance requirements of Licensor.
7.2 If Licensee undertakes to revise, renew, relocate or change in any manner
whatsoever all or any part of the Facilities (including any change in voltage or gauge of wire or
any change in circumference, diameter or radius of pipe or change in materials transmitted in and
through said pipe), or is required by any public agency or court order to do so, plans therefor
shall be submitted to Licensor for approval before such change. After approval, the terms and
conditions of this Agreement shall apply thereto.
8. INTERFERENCE WITH RAIL FACILITIES:
8.1 Although the Facilities/Encroachment herein permitted may not presently
interfere with Licensor's railroad or facilities, in the event that the operation, existence or
maintenance of said Facilities, in the sole judgment of Licensor, causes: (a) interference
(including, but not limited to, physical or interference from an electromagnetic induction, or
interference from stray or other currents) with Licensor's power lines, communication, signal or
other wires, train control system, or electrical or electronic apparatus; or (b) interference in any
manner, with the operation, maintenance or use of the rail corridor, track(s), structures, pole
line(s), devices, other property, or any appurtenances thereto; then and in either event, Licensee,
upon receipt of written notice from Licensor of any such interference, and at Licensee's sole risk,
cost and expense, shall promptly make such changes in its Facilities or installation, as may be
required in the reasonable judgment of the Licensor to eliminate all such interference. Upon
Licensee's failure to remedy or change, Licensor may do so or contract to do so at Licensee's sole
cost.
8.2 Without assuming any duty hereunder to inspect the Facilities, Licensor hereby
reserves the right to inspect same and to require Licensee to undertake repairs, maintenance or
adjustments to the Facilities, which Licensee hereby agrees to make promptly, at Licensee's sole
cost and expense.
9. RISK, LIABILITY, INDEMNITY:
With respect to the relative risk and liabilities of the parties, it is hereby agreed that:
9.1 To the fullest extent permitted by State law (constitutional or statutory, as
amended), Licensee hereby agrees to, defend, indemnify, and hold Licensor harmless from and
against any and all liability, loss, claim, suit, damage, charge or expense which Licensor may
suffer, sustain, incur or in any way be subjected to, on account of death of or injury to any person
whomsoever (including officers, agents, employees or invitees of Licensor), and for damage to
or loss of or destruction of any property whatsoever, arising out of, resulting from, or in any way
connected with the construction, repair, maintenance, replacement, presence, existence,
operations, use or removal of the Facilities or any structure in connection therewith, or
restoration of premises of Licensor to good order or condition after removal, EXCEPT when
proven to have been caused solely by the willful misconduct or gross negligence of Licensor.
HOWEVER, to the fullest extent permitted by State law, during any period of actual
Attachment number 2
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AGREEMENT NO. CSX629438
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construction, repair, maintenance, replacement or removal of the Facilities, wherein agents,
equipment or personnel of Licensee are on the railroad rail corridor, Licensee's liability
hereunder shall be absolute, irrespective of any joint, sole or contributory fault or negligence of
Licensor.
9.2 Use of Licensor's rail corridor involves certain risks of loss or damage as a
result of the rail operations. Notwithstanding Section 9.1, Licensee expressly assumes all risk of
loss and damage to Licensee's Property or the Facilities in, on, over or under the Encroachment,
including loss of or any interference with use or service thereof, regardless of cause, including
electrical field creation, fire or derailment resulting from rail operations. For this Section, the
term "Licensee's Property" shall include property of third parties situated or placed upon
Licensor's rail corridor by Licensee or by such third parties at request of or for benefit of
Licensee.
9.3 To the fullest extent permitted by State law, as above, Licensee assumes all
responsibility for, and agrees to defend, indemnify and hold Licensor harmless from: (a) all
claims, costs and expenses, including reasonable attorneys' fees, as a consequence of any sudden
or nonsudden pollution of air, water, land and/or ground water on or off the Encroachment area,
arising from or in connection with the use of this Encroachment or resulting from leaking,
bursting, spilling, or any escape of the material transmitted in or through the Facilities; (b) any
claim or liability arising under federal or state law dealing with either such sudden or nonsudden
pollution of air, water, land and/or ground water arising therefrom or the remedy thereof; and (c)
any subsidence or failure of lateral or subjacent support of the tracks arising from such Facilities
leakage.
9.4 Notwithstanding Section 9.1, Licensee also expressly assumes all risk of loss
which in any way may result from Licensee's failure to maintain either required clearances for
any overhead Facilities or the required depth and encasement for any underground Facilities,
whether or not such loss(es) result(s) in whole or part from Licensor's contributory negligence or
joint fault.
9.5 Obligations of Licensee hereunder to release, indemnify and hold Licensor
harmless shall also extend to companies and other legal entities that control, are controlled by,
subsidiaries of, or are affiliated with Licensor, as well as any railroad that operates over the rail
corridor on which the Encroachment is located, and the officers, employees and agents of each.
9.6 If a claim is made or action is brought against Licensor, and/or its operating
lessee, for which Licensee may be responsible hereunder, in whole or in part, Licensee shall be
notified to assume the handling or defense of such claim or action; but Licensor may participate
in such handling or defense.
9.7 Notwithstanding anything contained in this Agreement, the limitation of
liability contained in the state statutes, as amended from time to time, shall not limit Licensor's
ability to collect under the insurance policies required to be maintained under this Agreement.
Attachment number 2
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AGREEMENT NO. CSX629438
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10. INSURANCE:
10.1 Prior to commencement of surveys, installation or occupation of premises
pursuant to this Agreement, Licensee shall procure and shall maintain during the continuance of
this Agreement, at its sole cost and expense, a policy of Commercial General Liability Insurance
(CGL), naming Licensor, and/or its designee, as additional insured and covering liability
assumed by Licensee under this Agreement. A coverage limit of not less than THREE
MILLION AND 00/100 U.S. DOLLARS ($3,000,000.00) Combined Single Limit per
occurrence for bodily injury liability and property damage liability is currently required as a
prudent minimum to protect Licensee's assumed obligations. The evidence of insurance
coverage shall be endorsed to provide for thirty (30) days' notice to Licensor, or its designee,
prior to cancellation or modification of any policy. Mail CGL certificate, along with agreement,
to CSX Transportation, Inc., Speed Code J180, 500 Water Street, Jacksonville, FL 32202. On
each successive year, send certificate to Speed Code C907 at the address listed above.
10.2 If Licensee's existing CGL policy(ies) do(es) not automatically cover
Licensee's contractual liability during periods of survey, installation, maintenance and continued
occupation, a specific endorsement adding such coverage shall be purchased by Licensee. If said
CGL policy is written on a "claims made" basis instead of a "per occurrence" basis, Licensee
shall arrange for adequate time for reporting losses. Failure to do so shall be at Licensee's sole
risk.
10.3 Licensor, or its designee, may at any time request evidence of insurance
purchased by Licensee to comply with this Agreement. Failure of Licensee to comply with
Licensor's request shall be considered a default by Licensee.
10.4 Securing such insurance shall not limit Licensee's liability under this
Agreement, but shall be security therefor.
10.5 (A) In the event Licensee finds it necessary to perform construction or
demolition operations within fifty feet (50') of any operated railroad track(s) or affecting any
railroad bridge, trestle, tunnel, track(s), roadbed, overpass or underpass, Licensee shall: (a) notify
Licensor; and (b) require its contractor(s) performing such operations to procure and maintain
during the period of construction or demolition operations, at no cost to Licensor, Railroad
Protective Liability (RPL) Insurance, naming Licensor, and/or its designee, as Named Insured,
written on the current ISO/RIMA Form (ISO Form No. CG 00 35 01 96) with limits of FIVE
MILLION AND 00/100 U.S. DOLLARS ($5,000,000.00) per occurrence for bodily injury and
property damage, with at least TEN MILLION AND 00/100 U.S. DOLLARS ($10,000,000.00)
aggregate limit per annual policy period, with Pollution Exclusion Amendment (ISO CG 28 31
11 85) if an older ISO Form CG 00 35 is used. The original of such RPL policy shall be sent to
and approved by Licensor prior to commencement of such construction or demolition. Licensor
reserves the right to demand higher limits.
(B) At Licensor's option, in lieu of purchasing RPL insurance from an insurance
company (but not CGL insurance), Licensee may pay Licensor, at Licensor's current rate at time
of request, the cost of adding this Encroachment, or additional construction and/or demolition
Attachment number 2
Page 7 of 15
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AGREEMENT NO. CSX629438
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activities, to Licensor's Railroad Protective Liability (RPL) Policy for the period of actual
construction. This coverage is offered at Licensor's discretion and may not be available under all
circumstances.
10.6 Notwithstanding the provisions of Sections 10.1 and 10.2, Licensee, pursuant
to State Statute(s), may self-insure or self-assume, in any amount(s), any contracted liability
arising under this Agreement, under a funded program of self-insurance, which fund will respond
to liability of Licensee imposed by and in accordance with the procedures established by law.
11. GRADE CROSSINGS; FLAGGING:
11.1 Nothing herein contained shall be construed to permit Licensee or Licensee's
contractor to move any vehicles or equipment over the track(s), except at public road crossing(s),
without separate prior written approval of Licensor (CSXT Form 7422).
11.2 If Licensor deems it advisable, during any construction, maintenance, repair,
renewal, alteration, change or removal of said Facilities, to place watchmen, flagmen, inspectors
or supervisors for protection of operations of Licensor or others on Licensor's rail corridor at the
Encroachment, and to keep persons, equipment or materials away from the track(s), Licensor
shall have the right to do so at the expense of Licensee, but Licensor shall not be liable for failure
to do so.
11.3 Subject to Licensor's consent and to Licensor's Railroad Operating Rules and
labor agreements, Licensee may provide flagmen, watchmen, inspectors or supervisors during all
times of construction, repair, maintenance, replacement or removal, at Licensee's sole risk and
expense; and in such event, Licensor shall not be liable for the failure or neglect of such
watchmen, flagmen, inspectors or supervisors.
12. LICENSOR'S COSTS:
12.1 Any additional or alternative costs or expenses incurred by Licensor to
accommodate Licensee's continued use of Licensor's property as a result of track changes or wire
changes shall also be paid by Licensee.
12.2 Licensor's expense for wages ("force account" charges) and materials for any
work performed at the expense of Licensee pursuant hereto shall be paid by Licensee within
thirty (30) days after receipt of Licensor's bill therefor. Licensor may, at its discretion, request
an advance deposit for estimated Licensor costs and expenses.
12.3 Such expense shall include, but not be limited to, cost of railroad labor and
supervision under "force account" rules, plus current applicable overhead percentages, the actual
cost of materials, and insurance, freight and handling charges on all material used. Equipment
rentals shall be in accordance with Licensor's applicable fixed rate. Licensor may, at its
discretion, require advance deposits for estimated costs of such expenses and costs.
Attachment number 2
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AGREEMENT NO. CSX629438
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13. DEFAULT, BREACH, WAIVER:
13.1 The proper and complete performance of each covenant of this Agreement
shall be deemed of the essence thereof, and in the event Licensee fails or refuses to fully and
completely perform any of said covenants or remedy any breach within thirty (30) days after
receiving written notice from Licensor to do so (or within forty-eight (48) hours in the event of
notice of a railroad emergency), Licensor shall have the option of immediately revoking this
Agreement and the privileges and powers hereby conferred, regardless of encroachment fee(s)
having been paid in advance for any annual or other period. Upon such revocation, Licensee
shall make removal in accordance with Article 14.
13.2 No waiver by Licensor of its rights as to any breach of covenant or condition
herein contained shall be construed as a permanent waiver of such covenant or condition, or any
subsequent breach thereof, unless such covenant or condition is permanently waived in writing
by Licensor.
13.3 Neither the failure of Licensor to object to any work done, material used, or
method of construction or maintenance of said Encroachment, nor any approval given or
supervision exercised by Licensor, shall be construed as an admission of liability or
responsibility by Licensor, or as a waiver by Licensor of any of the obligations, liability and/or
responsibility of Licensee under this Agreement.
14. TERMINATION, REMOVAL:
14.1 All rights which Licensee may have hereunder shall cease upon the date of
(a) termination, (b) revocation, or (c) subsequent agreement, or (d) Licensee's removal of the
Facility from the Encroachment. However, neither termination nor revocation of this Agreement
shall affect any claims and liabilities which have arisen or accrued hereunder, and which at the
time of termination or revocation have not been satisfied; neither party, however, waiving any
third party defenses or actions.
14.2 Within thirty (30) days after revocation or termination, Licensee, at its sole
risk and expense, shall (a) remove the Facilities from the rail corridor of Licensor, unless the
parties hereto agree otherwise, (b) restore the rail corridor of Licensor in a manner satisfactory to
Licensor, and (c) reimburse Licensor any loss, cost or expense of Licensor resulting from such
removal.
15. NOTICE:
15.1 Licensee shall give Licensor at least thirty (30) days written notice before
doing any work on Licensor's rail corridor, except that in cases of emergency shorter notice may
be given. Licensee shall provide proper notification as follows:
a. For non-emergencies, Licensee shall complete and submit Licensor's
Outside Party Number Request Form (Form # OP) by facsimile, to facsimile numbers: (904)
245-3692 and (904) 633-3450. Licensee may also scan and email a completed form to email
Attachment number 2
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AGREEMENT NO. CSX629438
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address: OP_Request@csx.com. A blank form, as well as additional instructions and
information, can be obtained from Licensor's web site, via web link:
http://www.csx.com/?fuseaction=general.csxp_flag.
b. For emergencies, Licensee shall complete all of the steps outlined in
Section 15.1 a. above, and shall also include detailed information of the emergency. Licensee
shall also call and report details of the emergency to Licensor's Rail Operations Emergency
Telephone Number: 1-800-232-0144. In the event Licensor needs to contact Licensee
concerning an emergency involving Licensee's Facility(ies), the emergency phone number for
Licensee is: 727-562-4960.
15.2 All other notices and communications concerning this Agreement shall be
addressed to Licensee at the address above, and to Licensor at the address shown on Page 1, c/o
CSXT Contract Management, J180; or at such other address as either party may designate in
writing to the other.
15.3 Unless otherwise expressly stated herein, all such notices shall be in writing
and sent via Certified or Registered Mail, Return Receipt Requested, or by courier, and shall be
considered delivered upon: (a) actual receipt, or (b) date of refusal of such delivery.
16. ASSIGNMENT:
16.1 The rights herein conferred are the privileges of Licensee only, and Licensee
shall obtain Licensor's prior written consent to any assignment of Licensee's interest herein; said
consent shall not be unreasonably withheld.
16.2 Subject to Sections 2 and 16.1, this Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective successors or assigns.
16.3 Licensee shall give Licensor written notice of any legal succession (by
merger, consolidation, reorganization, etc.) or other change of legal existence or status of
Licensee, with a copy of all documents attesting to such change or legal succession, within thirty
(30) days thereof.
16.4 Licensor expressly reserves the right to assign this Agreement, in whole or in
part, to any grantee, lessee, or vendee of Licensor's underlying property interests in the
Encroachment, upon written notice thereof to Licensee.
16.5 In the event of any unauthorized sale, transfer, assignment, sublicense or
encumbrance of this Agreement, or any of the rights and privileges hereunder, Licensor, at its
option, may revoke this Agreement by giving Licensee or any such assignee written notice of
such revocation; and Licensee shall reimburse Licensor for any loss, cost or expense Licensor
may incur as a result of Licensee's failure to obtain said consent.
Attachment number 2
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AGREEMENT NO. CSX629438
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17. TITLE:
17.1 Licensee understands that Licensor occupies, uses and possesses lands,
rights-of-way and rail corridors under all forms and qualities of ownership rights or facts, from
full fee simple absolute to bare occupation. Accordingly, nothing in this Agreement shall act as
or be deemed to act as any warranty, guaranty or representation of the quality of Licensor's title
for any particular Encroachment or segment of Rail Corridor occupied, used or enjoyed in any
manner by Licensee under any rights created in this Agreement. It is expressly understood that
Licensor does not warrant title to any Rail Corridor and Licensee will accept the grants and
privileges contained herein, subject to all lawful outstanding existing liens, mortgages and
superior rights in and to the Rail Corridor, and all leases, licenses and easements or other
interests previously granted to others therein.
17.2 The term "license," as used herein, shall mean with regard to any portion of
the Rail Corridor which is owned by Licensor in fee simple absolute, or where the applicable law
of the State where the Encroachment is located otherwise permits Licensor to make such grants
to Licensee, a "permission to use" the Rail Corridor, with dominion and control over such
portion of the Rail Corridor remaining with Licensor, and no interest in or exclusive right to
possess being otherwise granted to Licensee. With regard to any other portion of Rail Corridor
occupied, used or controlled by Licensor under any other facts or rights, Licensor merely waives
its exclusive right to occupy the Rail Corridor and grants no other rights whatsoever under this
Agreement, such waiver continuing only so long as Licensor continues its own occupation, use
or control. Licensor does not warrant or guarantee that the license granted hereunder provides
Licensee with all of the rights necessary to occupy any portion of the Rail Corridor. Licensee
further acknowledges that it does not have the right to occupy any portion of the Rail Corridor
held by Licensor in less than fee simple absolute without also receiving the consent of the
owner(s) of the fee simple absolute estate. Further, Licensee shall not obtain, exercise or claim
any interest in the Rail Corridor that would impair Licensor's existing rights therein.
17.3 Licensee agrees it shall not have nor shall it make, and hereby completely and
absolutely waives its right to, any claim against Licensor for damages on account of any
deficiencies in title to the Rail Corridor in the event of failure or insufficiency of Licensor's title
to any portion thereof arising from Licensee's use or occupancy thereof.
17.4 Licensee agrees to fully and completely indemnify and defend all claims or
litigation for slander of title, overburden of easement, or similar claims arising out of or based
upon the Facilities placement, or the presence of the Facilities in, on or along any
Encroachment(s), including claims for punitive or special damages.
17.5 Licensee shall not at any time own or claim any right, title or interest in or to
Licensor's property occupied by the Encroachments, nor shall the exercise of this Agreement for
any length of time give rise to any right, title or interest in Licensee to said property other than
the license herein created.
17.6 Nothing in this Agreement shall be deemed to give, and Licensor hereby
expressly waives, any claim of ownership in and to any part of the Facilities.
Attachment number 2
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17.7 Licensee shall not create or permit any mortgage, pledge, security, interest,
lien or encumbrances, including without limitation, tax liens and liens or encumbrances with
respect to work performed or equipment furnished in connection with the construction,
installation, repair, maintenance or operation of the Facilities in or on any portion of the
Encroachment (collectively, "Liens or Encumbrances"), to be established or remain against the
Encroachment or any portion thereof or any other Licensor property.
17.8 In the event that any property of Licensor becomes subject to such Liens or
Encumbrances, Licensee agrees to pay, discharge or remove the same promptly upon Licensee's
receipt of notice that such Liens or Encumbrances have been filed or docketed against the
Encroachment or any other property of Licensor; however, Licensee reserves the right to
challenge, at its sole expense, the validity and/or enforceability of any such Liens or
Encumbrances.
18. GENERAL PROVISIONS:
18.1 This Agreement, and the attached specifications, contains the entire
understanding between the parties hereto.
18.2 Neither this Agreement, any provision hereof, nor any agreement or provision
included herein by reference, shall operate or be construed as being for the benefit of any third
person.
18.3 Except as otherwise provided herein, or in any Rider attached hereto, neither
the form of this Agreement, nor any language herein, shall be interpreted or construed in favor of
or against either party hereto as the sole drafter thereof.
18.4 This Agreement is executed under current interpretation of applicable
Federal, State, County, Municipal or other local statute, ordinance or law(s). However, each
separate division (paragraph, clause, item, term, condition, covenant or agreement) herein shall
have independent and severable status for the determination of legality, so that if any separate
division is determined to be void or unenforceable for any reason, such determination shall have
no effect upon the validity or enforceability of each other separate division, or any combination
thereof.
18.5 This Agreement shall be construed and governed by the laws of the state in
which the Facilities and Encroachment are located.
18.6 If any amount due pursuant to the terms of this Agreement is not paid by the
due date, it will be subject to Licensor's standard late charge and will also accrue interest at
eighteen percent (18%) per annum, unless limited by local law, and then at the highest rate so
permitted.
18.7 Licensee agrees to reimburse Licensor for all reasonable costs (including
attorney's fees) incurred by Licensor for collecting any amount due under the Agreement.
Attachment number 2
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18.8 The provisions of this License are considered confidential and may not be
disclosed to a third party without the consent of the other party(s), except: (a) as required by
statute, regulation or court order, (b) to a parent, affiliate or subsidiary company, (c) to an
auditing firm or legal counsel that are agreeable to the confidentiality provisions, or (d) to
Lessees of Licensor's land and/or track who are affected by the terms and conditions of this
Agreement and will maintain the confidentiality of this Agreement.
18.9 Licensor shall refund to Licensee any overpayments collected, plus any taxes
paid in advance; PROVIDED, however, such refund shall not be made when the cumulative total
involved is less than One Hundred Dollars ($100.00).
19. RESERVED:
20. RESERVED:
21. RIDERS:
21.1 The following Rider(s) is/are herewith attached and included herein:
[X] Telecommunication Cable or Fiber Optic Line
Attachment number 2
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate (each of
which shall constitute an original) as of the effective date of this Agreement.
Witness for Licensor: CSX TRANSPORTATION INC
_______________________________ By:_________________________________________
Print/Type Name:_____________________________
Print/Type Title:______________________________
Witness for Licensee: CITY OF CLEARWATER
_______________________________ By:_________________________________________
Who, by the execution hereof, affirms that he/she has
the authority to do so and to bind the Licensee to the
terms and conditions of this Agreement.
Print/Type Name:_____________________________
Print/Type Title:______________________________
Tax ID No.:__________________________________
Authority under Ordinance or
Resolution No._______________________________,
Dated ______________________________________.
Attachment number 2
Page 14 of 15
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX629438
Page 15 of 15 ø
COMMUNICATIONS CABLE OR FIBER OPTIC LINE PROTECTION RIDER
This Rider is and shall be a part of Agreement No. CSX629438, and is incorporated
therein.
1. No construction of any type pursuant or related in any way to this Agreement
shall be commenced by Licensee, or by any agent, representative, contractor, subcontractor of
Licensee, without Licensee first giving at least thirty (30) days written notice to the following
Parallel Cable Occupier(s):
("MCI") ATTN: Investigations
Mr. Dean Boyers
Worldcom/MCI Telecommunications Corporation
2400 North Glenville Drive
Richardson, TX 75082-4354
Phone No. (800) 624-9675
or (972) 729-6016
(NOTE: WRITTEN NOTICE TO MCI IS ALSO REQUIRED)
2. The notice shall be accompanied by drawing(s) showing the general plan,
elevation, details and methods of Licensee's proposed construction, and the location of
Occupier(s)' cable or facilities in relation to Licensee's proposed construction.
3. Prior to any construction, Licensee must locate and identify, any existing cable,
wire or fiber optic line (including any appurtenances thereto) of said cable occupier(s) traversing
or located in, on, or immediately adjacent to the proposed Crossing, at Licensee's sole risk.
4. Any changes, alteration, relocation or protection of wire(s), cable(s) or facilities
of such Occupier(s), required by said Occupier(s), shall be at Licensee's sole expense except as
otherwise negotiated between Licensee and said Occupier(s).
5. Licensee shall be solely responsible and liable for any damage to (e.g., cutting,
dislocating, etc.) said wire(s) or cable(s), and appurtenances thereto, resulting in any way from
Licensee's exercise of rights or privileges under this Agreement.
6. Licensee shall defend, indemnify and hold Licensor harmless from any such
damage claims and any relocation or protection costs of said Occupier(s).
Attachment number 2
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Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Award a contract to A and L Underground, Inc. of Lenexa, Kansas for the construction of the Skycrest Reclaimed Water Project -
Contract 2: Transmission and Distribution (Project 07-0013-UT) in the amount of $4,317,223.90, which is the lowest responsible bid in
accordance with plans and specifications; and approve a work order for $418,040.00 to McKim and Creed (EOR) of Clearwater,
Florida, for project related post-design engineering services, for a total project amount of $4,735,263.90, and authorize the appropriate
officials to execute same. (consent)
SUMMARY:
The City of Clearwater is expanding its reclaimed water (RCW) system to serve its residents with water for irrigation and other non-
potable uses as outlined in the 2007 Reclaimed Water Master Plan Re-Evaluation dated May 2007.
A cooperative funding agreement between Southwest Florida Water Management District (SWFWMD) and the City of Clearwater for
the Skycrest Reclaimed Water Project (L695) approved by the City of Clearwater on May 17, 2007 provided funding for design,
permitting and construction of reclaimed water transmission mains, distribution piping, a five (5) million gallon (MG) ground storage
tank, and a high service pump station in the Skycrest area of Clearwater. As part of the agreement, SWFWMD will reimburse up to 50%
of $10,838,000 involving all costs associated with this project.
There are two (2) projects contained within the Skycrest Reclaimed Water Project (L695). Contract 1, the booster pump station project,
involves the construction of a new 5MG RCW ground storage tank and pump station to be located at the existing City nursery site
located at 901 North Saturn Avenue to enable the RCW system to meet peak demands. Contract 2, the transmission and distribution
project, involves the construction of approximately 17,300 linear feet of transmission piping and 52,500 linear feet of distribution
piping.
The work involved with the transmission and distribution project involves providing reclaimed water to the following areas: south of
Overlea Street to Gulf to Bay (SR 60) and west of Belcher Road to Saturn Avenue along with minor distribution piping at Countryside
High School and the Pinellas County Government Complexes in Clearwater; and a new interconnect transmission system from
Clearwater Country Club to Old Coachman Road along Maple Street, Hobart Avenue, Ridgewood Street, Duncan Avenue, Airport
Drive, Marilyn Street, NE Coachman Road, Belcher Road, and Sharkey Road.
The new interconnect transmission system, which will connect the City’s eastern RCW system to its western RCW system, will also
interconnect the City’s three (3) wastewater treatment plants thus increasing the ability to move RCW to areas of high demand and
dispose of plant effluent.
There are approximately 700 single-family residential customers in the Project’s distribution service area. Nearly 500 residential
irrigation customers are anticipated to connect to the system, of those, 450 customers are using potable water (224 have separate lawn
meters and 42 are using deep wells). It is estimated that they will use 0.33 million gallons per day (mgd) of RCW to offset 0.17 mgd of
potable quality water.
Eight (8) commercial customers including Clearwater Golf Park (6,400 gallons per day (gpd) flow; 4,800 gpd offset water use permit
(WUP) 011816), David Martin Baseball Complex (6,400 gpd flow; 4,800 gpd offset) are also anticipated to connect. In addition to the
Skycrest portions of the project, this project also includes minor distribution piping around the City such as Countryside High School
(60,000 gpd flow; 6,000 gpd offset WUP 007980), and to cooling towers at the Pinellas County Government Complexes in Clearwater
(6,000 gpd flow; 6,000 gpd offset). The remaining commercial customers are churches, commercial properties, common areas and
others within the Skycrest service area. It is estimated that these commercial customers will use approximately 0.08 mgd of RCW to
offset more than 0.06 mgd of potable quality water.
The requested $418,040.00 authorization for McKim & Creed provides Construction, Engineering, & Inspection (CEI) services during
the construction period, which includes daily on-site construction inspection, engineering assistance with onsite observations and
interpretations, review of shop drawings, attending meetings, and providing record drawings for the City of Clearwater related to both
Skycrest RCW Projects (Contract 1: the booster pump station project and Contract 2: the transmission & distribution project). The
Skycrest RCW Project – Contract 1: Booster Pump Station contract award is tentatively planned for the July 16 City Council meeting
since the bid opening for this project is scheduled for June 18, 2009.
The City is utilizing the Owner’s Direct Purchase (ODP) option for selected equipment, and the tax savings is estimated at $45,250.00.
Cover Memo
The contract period for construction of the new RCW transmission and distribution piping is 450 consecutive calendar days estimated to
start in July 2009 and finish in September 2010.
The Public Utilities Department shall own and maintain the proposed improvements included in this contract.
Sufficient budget and funding with 2006 Water and Sewer Revenue Bond proceeds is available in project 0378-96739, Reclaimed
Water Distribution System, in the amount of $186,061.35 ($183,595.00 for BPS and $2,466.35 for Trans and Distrib RCW). Sufficient
budget and revenue are available in project 0315-96739, Reclaimed Water Distribution system in the amount of $4,549,202.55 for a
total of $4,735,263.90 for this contract.
A Third quarter amendment will increase the budget for Other Governmental Revenues (337900) in project 0315-96739, Reclaimed
Water Distribution System for SWFWMD's share of these contracts in the amount of $2,827,995.95 as follows:
Design- $460,364.00
Construction- $2,158,611.95
CEI- $209,020.00
Total- $2,827,995.95
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:Yes
Budget Adjustment Comments:
See Summary
Current Year Cost:$4,735,263.90 Annual Operating Cost:
Not to Exceed:$4,735,263.90 Total Cost:$4,735,263.90
For Fiscal Year:2008 to 2009
Appropriation Code Amount Appropriation Comment
0315-96739-563800-533-
000-0000
$4,317,223.90See Summary
0378-96739-561300-533-
000-0000
$ 183,595.00See Summary
0378-96739-561300-533-
000-0000
$ 2,466.35See Summary
0315-96739-561300-533-
000-0000
$ 231,978.65See Summary
Bid Required?:Yes Bid Number:07-0013-UT
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
Page 1
BOND NUMBER: _________________
CONTRACT BOND
STATE OF FLORIDA
COUNTY OF PINELLAS
KNOW ALL MEN BY THESE PRESENTS: That we A & L UNDERGROUND, INC.
Contractor and CINCINNATI INSURANCE COMPANY (Surety) whose home address is 6200
S. GILMORE ROAD, CINCINNATI, OHIO 45014-5141.
HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater,
Florida (hereinafter called the "Owner") in the penal sum of: FOUR MILLION THREE
HUNDRED SEVENTEEN THOUSAND TWO HUNDRED TWENTY THREE DOLLARS
AND NINETY CENTS ($4,317,223.90) for the payment of which we bind ourselves, our heirs,
executors, administrators, successors, and assigns for the faithful performance of a certain written
contract, dated the_____, day of , 2009, entered into between the Contractor and
the City of Clearwater for:
SKYCREST RECLAIMED WATER PROJECT – TRANSMISSION & DISTRIBUTION
CONTRACT #2 (07-0013-UT)
a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully
copied herein.
NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the
Contractor shall in all respects comply with the terms and conditions of said contract, including the
one-year guarantee of material and labor, and his obligations thereunder, including the contract
documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of
Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the
Plans and Specifications therein referred to and made a part thereof, and such alterations as may be
made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless
the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or
skill, negligence or default, including patent infringements on the part of the said Contractor agents
or employees, in the execution or performance of said contract, including errors in the plans
furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make
payments to all persons supplying him, them or it, labor, material, and supplies used directly or
indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of
the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and
Surety jointly and severally agree to pay to the Owner any difference between the sum to which the
said Contractor would be entitled on the completion of the Contract, and that which the Owner may
be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or
indirect, or consequential, which said Owner may sustain on account of such work, or on account of
the failure of the said Contractor to properly and in all things, keep and execute all the provisions of
said contract.
CONTRACT BOND
Attachment number 1
Page 1 of 6
Page 2
(2)
And the said Contractor and Surety hereby further bind themselves, their successors, executors,
administrators, and assigns, jointly and severally, that they will amply and fully protect the said
Owner against, and will pay any and all amounts, damages, costs and judgments which may be
recovered against or which the Owner may be called upon to pay to any person or corporation by
reason of any damages arising from the performance of said work, or of the repair or maintenance
thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or
servants or the improper performance of the said work by the Contractor or his agents or servants, or
the infringements of any patent rights by reason of the use of any material furnished or work done;
as aforesaid, or otherwise.
And the said Contractor and Surety hereby further bind themselves, their successors, heirs,
executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the
Owner may be compelled to pay because of any lien for labor material furnished for the work,
embraced by said Contract.
And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the contract or to the work to be performed thereunder or
the specifications accompanying the same shall in any way affect its obligations on this bond, and it
does hereby waive notice of any such change, extension of time, alteration or addition to the terms
of the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this
day of , 2009__ .
A & L UNDERGROUND, INC.
CONTRACTOR
By:
ATTEST:
____________________
SURETY
WITNESS: By:
ATTORNEY-IN-FACT
___________________________________
COUNTERSIGNED:
Attachment number 1
Page 2 of 6
Page 3
CONTRACT
This CONTRACT made and entered into this ____ day of ____________, 2009__ by and between
the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and A
& L UNDERGROUND, INC. of the City of LEXENA, County of JOHNSON and State of
KANSAS hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements
on the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of
the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and
will at their own cost and expense perform all labor, furnish all materials, tools and equipment for
the following:
SKYCREST RECLAIMED WATER PROJECT – TRANSMISSION & DISTRIBUTION
CONTRACT #2 (07-0013-UT) FOR THE SUM OF: FOUR MILLION THREE HUNDRED
SEVENTEEN THOUSAND TWO HUNDRED TWENTY-THREE DOLLARS AND NINETY
CENTS ($4,317,223.90)
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any
advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto
attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors
and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the
City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations
as contained herein within the time specified for completion of the work to be performed by the
Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf
and shall have the right to proceed to complete such work as Contractor is obligated to perform in
accordance with the provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE
BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES
ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF
THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES
TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR
DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY
CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE
CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS
OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED
CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES.
Attachment number 1
Page 3 of 6
Page 4
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship. The
Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for
employment, notices to be provided by the contracting officer setting forth the provisions of the
non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated herein,
it is then further agreed that the City may deduct from such sums or compensation as may be due to the
Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor
remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only
and solely represent damages which the City has sustained by reason of the failure of the Contractor to
complete the work within the time stipulated, it being further agreed that this sum is not to be construed
as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete
and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the surety bond which is attached hereto for the faithful performance of the terms and
conditions as contained herein by the Contractor, that the City shall at any time deem the surety or
sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to be
adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense,
within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or
bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If
such an event occurs, no further payment shall be made to the Contractor under the terms and provisions
of this contract until such new or additional security bond guaranteeing the faithful performance of the
work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it.
Attachment number 1
Page 4 of 6
Page 5
CONTRACT
(3)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By:_______________________________ ______________________(Seal)
William B. Horne, II
City Manager Attest:
Countersigned: ________________________
Cynthia E. Goudeau,
City Clerk
By:_______________________________ Approved as to form
Frank Hibbard,
Mayor-Councilmember
_______________________
Leslie Dougall-Sides
Assistant City Attorney
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
_______________________
_______________________
(Contractor)
By: (SEAL)
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation).
Attachment number 1
Page 5 of 6
Page 6
CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT
(CORPORATION FORM)
STATE OF ____________________
COUNTY OF _______________________
On this day personally appeared before me, the undersigned authority, duly authorized to
administer oaths and take acknowledgments, , who after being duly sworn,
deposes and says:
That he is the (TITLE) of A & L
UNDERGROUND, INC. a Florida Corporation, with its principal place of business located at 8375
MELROSE DRIVE, LEXENA, KANSAS 66214 (herein, the "Contractor").
That the Contractor was the general contractor under a contract executed on the day of
________ , 2009, with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as
Owner, and that the Contractor was to perform the construction of:
SKYCREST RECLAIMED WATER PROJECT – TRANSMISSION
& DISTRIBUTION CONTRACT #2 (07-0013-UT)
That said work has now been completed and the Contractor has paid and discharged all sub-contractors,
laborers and material men in connection with said work and there are no liens outstanding of any nature
nor any debts or obligations that might become a lien or encumbrance in connection with said work
against the described property.
That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes,
and upon consideration of the payment of (Final Full Amount of Contract) in
full satisfaction and discharge of said contract.
That the Owner is hereby released from any claim which might arise out of said Contract.
The word "liens" as used in this affidavit shall mean any and all arising under the operation of
the Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes.
Sworn and subscribed to before me A & L UNDERGROUND, INC.
AFFIANT
This day of , 20___.
BY: _______________________
__________________________________
NOTARY PUBLIC
_________________________
My Commission Expires: PRESIDENT
Attachment number 1
Page 6 of 6
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Attachment number 2
Page 1 of 9
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Page 2 of 9
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Attachment number 2
Page 5 of 9
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Attachment number 2
Page 6 of 9
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Attachment number 2
Page 9 of 9
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED ENGINEERS WORK INITIATION FORM
DATE: May 2009 City Project No: 07-0013-UT
M/C Project No: PW081395
1. PROJECT TITLE: CEI Services for Skycrest RCW Project - Contract 1: Booster Pump Station
and Contract 2: Transmission and Distribution
2. SCOPE OF WORK:
SUMMARY
The City of Clearwater is constructing a new reclaimed water system consisting of
approximately 74,250 LF of transmission and distribution pipeline, a booster pump station and
a ground storage tank for its Skycrest Reclaimed Water System. Upon completion, the systemȱ
will connect the City’s eastern reclaimed water system to its western system and provide
service to approximately 700 single-family residential customers, Clearwater Executive Golf
Park, the City’s Nursery and the David Martin Baseball Field.
This Work Order provides construction engineering and inspection (CEI) services for the
construction of the reclaimed water booster pump station and the pipeline system. The two
construction components have been bid separately and it is anticipated that they will be
awarded to separate contractors, but will be constructed concurrently. The scope of work to be
included is more fully defined as follows:
SCOPE OF WORK
Task 1 Pump Station CEI Services
1. Develop project documents and filing systems for the project that will include; project set-
up, project schedule, project management plan, hard and electronic file systems, sub-
contract agreements and conduct an internal kick-off meeting.
2. Provide monthly status reports of the progress of this scope of work to accompany monthly
invoices and administer the project.
3. Prepare bi-monthly status reports for submittal to SWFMWD in accordance with their
reporting requirements for the estimated duration of the project.
4. Conduct pre-construction conference with the selected Contractor and City staff to review
project requirements, coordination, and scheduling. Minutes of the meeting will be
prepared and distributed by McKim & Creed (M&C) to all attendees and other
stakeholders.
5. Review Contractor submittals including shop drawings, O&M Manuals, Owner Direct
Purchase forms and product substitutions for compliance with the Contract Documents.
M&C will coordinate the review process and maintain a submittal review log. Reviewed
submittals will be distributed to the Contractor and the City.
Attachment number 3
Page 1 of 6
CITY OF CLEARWATER – Skycrest RCW System CEI Services
May 27, 2009
Page 2
6. Administer nine (9) monthly progress meetings with the Contractor and the City to review
project status including work progress, schedule, submittals, change orders, and RFIs. The
meetings will be held at either the City’s Public Utilities Office or at M&C’s Clearwater
office. Minutes of the meeting will be prepared and distributed via e-mail by M&C to all
attendees and other stakeholders.
7. Provide on-site construction observation for the pump station for a period equivalent to an
average of 20 hours per week over the construction period (estimated at 39 weeks for a
total of 780 hrs) to observe the work relating to the design requirements, verify quantities,
and to review the Contractor’s “As-Built” redlines. During each site visit a report of
observed activities, progress, discussions, and any identified deficiencies will be
developed for the project record and copies will be provided to the City via e-mail.
8. Make one 2-hr site visit per week by the design engineers to observe the work in progress
and the quality of the various systems and facilities with the respect to their intended
function and Contract requirements. Seventy-two (72) hours have been allotted for this
task.
9. Provide general contract administration including interpretation of the Contract Documents,
general correspondence with the City, Contractor, jurisdictional agencies and sub-
consultants; and coordination of construction activities (observation, training, equipment
startup, ODP administration, etc.) between the appropriate personnel. Four (4) hours per
week over the anticipated contract time of nine (9) months has been budgeted for a total of
one-hundred and fifty-six (156) hours.
10. Respond to Contractor’s Request for Information (RFI). Maintain a RFI receipt/response
log. Four (4) hours per week over the anticipated contract time of nine (9) months has
been budgeted for a total of one hundred and forty-four (144) hours.
11. Review change requests submitted by the Contractor and make recommendations to the
City. Maintain a log to track change orders and costs. Two (2) hours per week over the
anticipated contract time of nine (9) months has been budgeted for a total of seventy-two
(72) hours.
12. Review and log results of material testing for compliance with the Contract Documents.
Copies of the testing results will be forwarded to the City.
13. Review Contractor’s request for payment, compare request with work completed, verify
accuracy and recommend appropriate action by the City.
14. Assist with the booster pump station startup by reviewing and commenting on the
Contractor’s procedures for placing the facility into operation and provide troubleshooting
assistance during the startup procedures.
15. Attend substantial and final walk-through and prepare punch lists for the Contractor to
complete and/or correct items that are required by the Contract Documents.
16. Perform final inspection of completed work and prepare the Engineers Certification for
submittal to the Building Department and SWFWMD upon satisfactory completion of the
project.
Attachment number 3
Page 2 of 6
CITY OF CLEARWATER – Skycrest RCW System CEI Services
May 27, 2009
Page 3
17. Administer project closeout by collecting and submitting contract closeout documents
including record drawings, release of liens, warranties, manuals, final change order, and
other required documents.
18. Prepare Record Drawings of improvements based on Contractor supplied marked-up
drawings showing any deviation from the construction drawings. Provide one (1) CD ROM
in AutoCAD 2008 format and one (1) printed copy of said Record Drawings to the City.
Task 2 Pipeline CEI Services
1. Develop project documents and filing systems for the project that will include; project set-
up, project schedule, project management plan, hard and electronic file systems, sub-
contract agreements and conduct an internal kick-off meeting.
2. Provide monthly status reports of the progress of this scope of work to accompany monthly
invoices and administer the project.
3. Prepare bi-monthly status reports for submittal to SWFMWD in accordance with their
reporting requirements for the estimated duration of the project.
4. Conduct pre-construction conference with the selected Contractor and City staff to review
project requirements, coordination, and scheduling. Minutes of the meeting will be
prepared and distributed by M&C to all attendees and other stakeholders.
5. Review Contractor submittals including shop drawings, Owner Direct Purchase forms and
product substitutions for compliance with the Contract Documents. M&C will coordinate the
review process and maintain a submittal review log. Reviewed submittals will be distributed
to the Contractor and the City.
6. Administer fifteen (15) monthly progress meetings with the Contractor and the City to
review project status including work progress, schedule, submittals, change orders, and
RFIs. The meetings will be held at either the City’s Public Utilities Office or at M&C’s
Clearwater office. Minutes of the meeting will be prepared and distributed via e-mail by
M&C to all attendees and other stakeholders.
7. Provide on-site construction observation for the pipeline for a period equivalent to an
average of 20 hours per week over the construction period (estimated at 65 weeks for a
total of 1,300 hrs) to observe the work relating to the design requirements, verify
quantities, and to review the Contractor’s “As-Built” redlines. During each site visit a report
of observed activities, progress, discussions, and any identified deficiencies will be
developed for the project record and copies will be provided to the City via e-mail.
8. Make one 2-hr site visit per week by the design engineer to observe the work in progress
and the quality of the installation with the respect to their intended function and Contract
requirements. One hundred and twenty (120) hours have been allotted for this task.
9. Provide general contract administration including interpretation of the Contract Documents,
general correspondence with the City, Contractor, jurisdictional bodies; and coordination of
construction activities (observation, training, equipment startup, ODP administration, etc.)
between the appropriate personnel. Four (4) hours per week over the anticipated contract
time of fifteen (15) months has been budgeted for a total of two hundred and sixty (260)
hours.
Attachment number 3
Page 3 of 6
CITY OF CLEARWATER – Skycrest RCW System CEI Services
May 27, 2009
Page 4
10. Respond to Contractor’s Request for Information (RFI). Maintain a RFI receipt/response
log. Two (2) hours per week over the anticipated contract time of fifteen (15) months has
been budgeted for a total of (128) hours.
11. Review change requests submitted by the Contractor and make recommendations to the
City. Maintain a log to track change orders and costs. Two (2) hours per week over the
anticipated contract time of fifteen (15) months has been budgeted for a total of (128)
hours.
12. Review and log results of material testing for compliance with the Contract Documents.
Copies of the testing results will be forwarded to the City.
13. Review Contractor’s request for payment, compare request with work completed, verify
accuracy and recommend appropriate action by the City.
14. Attend substantial and final walk-through and prepare punch lists for the Contractor to
complete and/or correct items that are required by the Contract Documents.
15. Administer project closeout by collecting and submitting contract closeout documents
including record drawings, release of liens, warranties, manuals, final change order, and
other required documents.
16. Review and provided comment on final As-Built Drawings supplied by Contractor. The City
will develop the final Record Drawings.
4. PROJECT GOALS - WORK PRODUCTS:
x Pre-construction meeting minutes
x Progress meeting minutes
x Pay Applications
x Shop Drawings
x RFI responses
x Changes Order responses
x Copies of correspondence
x Observation Reports
x Substantial and Final Punch Lists
x Final Inspection and Certification of Completion
x Certified Pump Station Record Drawings
x Review of Pipeline Record Drawings
x Project Close-out
4. BUDGET
The Post Design Services will be billed on the “Actual Cost Method” in accordance with the
Engineer of Record Contract. The fees for the various tasks are outlined below.
Task 1 – Pump Station CEI Services $ 183,595
Task 2 – Pipeline CEI Services $ 234,445
TOTAL $ 418,040
5. SCHEDULE
Attachment number 3
Page 4 of 6
CITY OF CLEARWATER – Skycrest RCW System CEI Services
May 27, 2009
Page 5
McKim & Creed will provide the services outlined herein in accordance with the Contractor’s
schedule for the construction of the pump station (a duration of 270 consecutive calendar
days) and the pipeline (a duration of 450 consecutive calendar days).
6. STAFF ASSIGNMENTS:
City: Robert Maue, PE
McKim & Creed: David Wehner, PE; & Joe Resendes, CCCA
7. CORRESPONDENCE/REPORTING PROCEDURES:
All City correspondence shall be directed to Robert Maue, PE. All McKim & Creed
Correspondence shall be directed to David C. Wehner, PE.
8. INVOICING/FUNDING PROCEDURES:
Please invoice monthly for work performed as detailed in McKim & Creed Engineer of Record
Contract. Invoices will be transmitted to City of Clearwater, Attn: Veronica Josef, Senior Staff
Assistant, Engineering Department, P.O. Box 4748, Clearwater, FL, 33758-4748, and each
Task (or construction contract) will be billed in separate invoices.
City Invoicing Code: 0378-96739-561300-533-000-0000 $183,595 Booster Pump Station
0378-96739-561300-533-000-0000 $2,466.35 Trans & Distrib RCW
0315-96739-561300-533-000-0000 $231,978.65 Trans & Distrib RCW
9. ENGINEER CERTIFICATION
I hereby certify as a licensed Professional Engineer, registered in accordance with Florida
Statute 471, that the above project's site and/or construction plans meet or exceed all
applicable design criteria specified by City municipal ordinance, State, and Federal established
standards. I understand that it is my responsibility as the project's Professional Engineer to
perform a quality assurance review of these submitted plans to ensure that such plans are free
from negligent errors and/or omissions.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents which I may subsequently tender.
10. SPECIAL CONSIDERATIONS: None
PREPARED BY: APPROVED BY:
A. Street Lee, PE Michael D. Quillen, PE
Vice President City Engineer
McKim & Creed City of Clearwater
Date: Date:
Attachment number 3
Page 5 of 6
CITY OF CLEARWATER – Skycrest RCW System CEI Services
May 27, 2009
Page 6
Attachment “A”
CITY DELIVERABLES
FORMAT
The design plans shall be compiled utilizing one of the following two methods.
1. City of Clearwater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum
of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division.
DELIVERABLES
The design plans shall be produced on vellum or bond material, 24" x 36" at a scale of 1" = 20’ unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all
project data in Land Desktop 2000 or later including all associated dependent files.
NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are used the consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen
schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes
contained in the standard AutoDesk, Inc. release. All block references and references contained within the
drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at
(727)562-4762 or email address tom.mahony@clearwater-fl.com
¾ All electronic files must be delivered upon completion of project or with 100% plan submittal to City of
Clearwater.
Attachment number 3
Page 6 of 6
Attachment number 4
Page 1 of 4
Attachment number 4
Page 2 of 4
Attachment number 4
Page 3 of 4
Attachment number 4
Page 4 of 4
McKim & Creed, PA
Skycrest RCW System CEI Services
Labor Category
Totals 418,040$ 405,390$ 12,650$ 4,256 95.25$ 32 467 1,782 40 385 22 60 22 64 38 64 1,280 1,100$ 6,300$ 7,400$ 3,400$ 1,850$
TotalTotalTotal TotalLabor AveVPPMCon. MgrDrafterAdminElec. PEElec. Eng Struc. PESturc. Eng I&C PEI&C EngCivil EITotal ODC
CostLabor CostODC HoursHourly Rate############90.00$ 80.00$ 55.00$ ######90.00$ ######90.00$ 160.00$ 110.00$90.00$ PrintingMailing(excl subs)Subconsultant #1Subconsultant # 2
Cost CodeTask Description $$$$Enter hours (not $) below $$$$Architectural$HVAC/Plumbing
Task 1Pump Station CEI Services - - - - -
Project Development580 580 - 6 96.67 2 1 2 1 -
Monthly Status Reports1,300 1,200 100 12 100.00 6 6 100 100
SWFWMD Reports1,660 1,560 100 16 97.50 6 4 6 100 100
Pre-Construction Conference940 940 - 10 94.00 2 6 2 -
Review of Submittals30,090 25,040 5,050 252 99.37 16 60 24 8 32 8 32 8 32 32 2,800 2,800 1,500 750
Construction Progress Meetings 3,145 3,145 - 31 101.45 9 18 4 -
On-site Construction Observation72,400 72,400 - 820 88.29 390 40 390 -
Periodic Site Visits11,030 11,030 - 80 137.88 62 8 10 -
General Contract Administration15,600 15,400 200 156 98.72 4 39 78 35 100 100 200
RFIs 16,660 15,560 1,100 144 108.06 4 8 36 8 8 16 8 16 8 16 16 100 100 200 600 300
Change Orders 8,160 7,560 600 72 105.00 4 20 4 4 8 4 8 4 8 8 100 100 200 280 120
Material Testing 1,760 1,660 100 18 92.22 2 6 2 4 4 100 100
Pay Applications 2,230 2,130 100 24 88.75 2 18 4 100 100
Startup 2,740 2,740 - 28 97.86 4 16 8 -
Substantial and Final Walk-Thru and Punch Lists2,730 2,050 680 18 113.89 4 8 2 4 - 340 340
Final Inspection/Certifications1,580 1,080 500 10 108.00 2 4 2 2 400 100 500
Project Closeout 1,980 1,880 100 20 94.00 4 12 4 100 100
Prepare Record Drawings9,010 7,890 1,120 84 93.93 4 8 40 2 2 4 2 4 2 8 8 100 100 680 340
$183,595 - - - - -
Task 2Pipeline CEI Services - - - - -
Project Development580 580 - 6 96.67 2 1 2 1 -
Monthly Status Reports2,100 2,000 100 20 100.00 10 10 100 100
SWFWMD Reports2,460 2,360 100 24 98.33 10 4 10 100 100
Pre-Construction Conference940 940 - 10 94.00 2 6 2 -
Review of Submittals13,720 11,920 1,800 132 90.30 16 60 24 32 1,800 1,800
Construction Progress Meetings 5,315 5,315 - 53 100.28 15 30 8 -
On-site Construction Observation120,300 120,300 - 1,360 88.46 650 60 650 -
Periodic Site Visits18,060 18,060 - 132 136.82 120 12 -
General Contract Administration25,580 25,380 200 260 97.62 8 48 120 44 40 100 100 200
RFIs 13,360 13,160 200 128 102.81 8 24 40 16 40 100 100 200
Change Orders 13,360 13,160 200 128 102.81 8 24 40 16 40 100 100 200
Material Testing 3,670 3,570 100 40 89.25 2 24 4 10 100 100
Pay Applications 3,820 3,720 100 42 88.57 4 30 8 100 100
Substantial and Final Walk-Thru and Punch Lists2,820 2,820 - 28 100.71 8 16 4 -
Project Closeout 2,560 2,460 100 28 87.86 4 16 8 100 100
Review Record Drawings5,800 5,800 - 64 90.63 2 60 2 -
$234,445 - - - - -
Total 418,040$ 405,390$ 12,650$ 4,256 95.25 32 467 1,782 40 385 22 60 22 64 38 64 1,280 1,100$ 6,300$ 7,400$ 3,400$ 1,850$
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Award a contract to R.E. Purcell Construction Company, Inc., of Largo, Florida, in the amount of $1,109,657.62 for the construction of
the South Gulfview Boulevard Reconstruction Project (07-0060-EN), which is the lowest responsible bid in accordance with plans and
specifications, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The South Gulfview Blvd Reconstruction Project consists of the reconstruction of the roadway base and asphalt, stormwater culverts,
inlets, curbs, and sidewalks along South Gulfview Boulevard from 5th Street to Hamden Dr and from Bayway Boulevard to Gulf
Boulevard, the reconstruction of the roadway base and asphalt, curbs, and sidewalks along Parkway Drive, the replacement of 4200 feet
of water mains along South Gulfview Boulevard, and the adjustment of existing utilities at conflict locations throughout the project.
The estimated time period for construction is 180 calendar days to start in August 2009 and finish in February 2010.
Sufficient funding is available in Capital Improvement Program (CIP) projects as follows: $786,080.68 of Road Millage in 0315-92273,
Streets and Sidewalks; $51,176.07 of Stormwater Utility revenue in 0315-96170, Coastal Basins Projects; $238,450.25 of 09 Water and
Sewer Revenue bond proceeds in 0376-96752, Water Service Lines; $30,056.62 of 09 Water and Sewer Revenue bond proceeds in
0376-96665, Sanitary Sewer R&R; and $3,894.00 of Water Revenue in 0315-96739, Reclaimed Water Distribution System. The total
funding of the contract is $1,109,657.62.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$1,109,657.62 Annual Operating Cost:0.00
Not to Exceed:$1,109,657.62 Total Cost:$1,109,657.62
For Fiscal Year:2008 to 2009
Appropriation Code Amount Appropriation Comment
0315-92273-563700-541-
000-0000
$786,080.68See Summary
0315-96170-563700-539-
000-0000
$ 51,176.07See Summary
0376-96752-563800-533-
000-0000
$238,450.25See Summary
0376-96665-563800-535-
000-0000
$ 30,056.62See Summary
0315-96739-563800-533-
000-0000
$ 3,894.00See Summary
Bid Required?:Yes Bid Number:07-0060-EN
Cover Memo
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
PDFConvertPROD.9294.1.Contract_Document_for_Execution.doc
BOND NUMBER: ____________________
CONTRACT BOND
STATE OF FLORIDA
COUNTY OF _PINELLAS_
KNOW ALL MEN BY THESE PRESENTS: That we R.E. PURCELL CONSTRUCTION
CO., INC. as Contractor and HARTFORD FIRE INSURANCE COMPANY (Surety) whose
home address is HARTFORD PLAZA, HARTFORD, CONNECTICUT 06115__.
HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater,
Florida (hereinafter called the "Owner") in the penal sum of: ONE MILLION ONE HUNDRED
NINE THOUSAND SIX HUNDRED FIFTY SEVEN DOLLARS AND SIXTY TWO CENTS
(1,109,657.62) for the payment of which we bind ourselves, our heirs, executors, administrators,
successors, and assigns for the faithful performance of a certain written contract, dated the
________ day of , 2009, entered into between the Contractor and the City of
Clearwater for:
SOUTH GULFVIEW BLVD RECONSTRUCTION PROJECT (07-0060-EN)
a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully
copied herein.
NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the
Contractor shall in all respects comply with the terms and conditions of said contract, including the
one-year guarantee of material and labor, and his obligations thereunder, including the contract
documents (which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of
Surety Bond, Instructions to Bidders, General Conditions and Technical Specifications) and the
Plans and Specifications therein referred to and made a part thereof, and such alterations as may be
made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless
the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or
skill, negligence or default, including patent infringements on the part of the said Contractor agents
or employees, in the execution or performance of said contract, including errors in the plans
furnished by the Contractor, and further, if such "Contractor" or "Contractors" shall promptly make
payments to all persons supplying him, them or it, labor, material, and supplies used directly or
indirectly by said Contractor, Contractors, Sub-Contractor, or Sub-Contractors, in the prosecution of
the work provided for in said Contract, this obligation shall be void, otherwise, the Contractor and
Surety jointly and severally agree to pay to the Owner any difference between the sum to which the
said Contractor would be entitled on the completion of the Contract, and that which the Owner may
be obliged to pay for the completion of said work by contract or otherwise, & any damages, direct or
indirect, or consequential, which said Owner may sustain on account of such work, or on account of
the failure of the said Contractor to properly and in all things, keep and execute all the provisions of
said contract.
Attachment number 1
Page 1 of 6
PDFConvertPROD.9294.1.Contract_Document_for_Execution.doc
CONTRACT BOND
(2)
And the said Contractor and Surety hereby further bind themselves, their successors, executors,
administrators, and assigns, jointly and severally, that they will amply and fully protect the said
Owner against, and will pay any and all amounts, damages, costs and judgments which may be
recovered against or which the Owner may be called upon to pay to any person or corporation by
reason of any damages arising from the performance of said work, or of the repair or maintenance
thereof, or the manner of doing the same or the neglect of the said Contractor or his agents or
servants or the improper performance of the said work by the Contractor or his agents or servants, or
the infringements of any patent rights by reason of the use of any material furnished or work done; as
aforesaid, or otherwise.
And the said Contractor and Surety hereby further bind themselves, their successors, heirs,
executors, administrators, and assigns, jointly and severally, to repay the owner any sum which the
Owner may be compelled to pay because of any lien for labor material furnished for the work,
embraced by said Contract.
And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the contract or to the work to be performed thereunder or
the specifications accompanying the same shall in any way affect its obligations on this bond, and it
does hereby waive notice of any such change, extension of time, alteration or addition to the terms of
the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this
day of , 2009.
R.E. PURCELL CONSTRUCTION CO., INC.
CONTRACTOR
By:
ATTEST:
___________________________________
WITNESS: SURETY
___________________________________ By:
ATTORNEY-IN-FACT
COUNTERSIGNED:
Attachment number 1
Page 2 of 6
PDFConvertPROD.9294.1.Contract_Document_for_Execution.doc
CONTRACT
This CONTRACT made and entered into this ____ day of ____________, 2009 by and between the
City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and R.E.
Purcell Construction Company, Inc., of the City of Largo . County of Pinellas and State of
Florida, hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements
on the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perform all labor, furnish all materials, tools and equipment for the
following:
SOUTH GULFVIEW BLVD RECONSTRUCTION PROJECT (07-0060-EN) for ONE
MILLION ONE HUNDRED NINE THOUSAND SIX HUNDRED FIFTY SEVEN DOLLARS
AND SIXTY TWO CENTS ($1,109,657.62).
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any
advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto
attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations
as contained herein within the time specified for completion of the work to be performed by the
Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf
and shall have the right to proceed to complete such work as Contractor is obligated to perform in
accordance with the provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE
BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES
ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF
THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES
TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR
DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY
CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE
CONTRACTOR OR THE CONTRACTOR'S SUB-CONTRACTORS, AGENTS, SERVANTS
OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED
CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES.
Attachment number 1
Page 3 of 6
PDFConvertPROD.9294.1.Contract_Document_for_Execution.doc
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees
or applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated
herein, it is then further agreed that the City may deduct from such sums or compensation as may be
due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the
Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per
day shall only and solely represent damages which the City has sustained by reason of the failure of
the Contractor to complete the work within the time stipulated, it being further agreed that this sum is
not to be construed as a penalty but is only to be construed as liquidated damages for failure of the
Contractor to complete and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the surety bond which is attached hereto for the faithful performance of the terms and
conditions as contained herein by the Contractor, that the City shall at any time deem the surety or
sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to
be adequate in amount to cover the performance of the work the Contractor shall, at his or its own
expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional
bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the
City. If such an event occurs, no further payment shall be made to the Contractor under the terms and
provisions of this contract until such new or additional security bond guaranteeing the faithful
performance of the work under the terms hereof shall be completed and furnished to the City in a form
satisfactory to it.
Attachment number 1
Page 4 of 6
PDFConvertPROD.9294.1.Contract_Document_for_Execution.doc
CONTRACT
(3)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By:_______________________________ (Seal)
William B. Horne, II
City Manager Attest:
Countersigned: ________________________
Cynthia E. Goudeau,
City Clerk
By:_______________________________ Approved as to form:
Frank Hibbard,
Mayor-Councilmember
_______________________
Camilo Soto
Assistant City Attorney
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
_______________________
_______________________
(Contractor)
By: (SEAL)
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation).
Attachment number 1
Page 5 of 6
PDFConvertPROD.9294.1.Contract_Document_for_Execution.doc Page 6 of 14
02/12/2009
CONTRACTOR'S AFFIDAVIT FOR FINAL PAYMENT
(CORPORATION FORM)
STATE OF FLORIDA
COUNTY OF PINELLAS
On this day personally appeared before me, the undersigned authority, duly authorized to administer
oaths and take acknowledgments, , who after being duly sworn, deposes and says:
That he is the (TITLE)
of R.E. Purcell Construction Company, Inc. , a Florida Corporation, with its principal place of business
located at 1550 Starkey Road, Largo, Florida 33771 (herein, the "Contractor").
That the Contractor was the general contractor under a contract executed on the day of
, 2009 with the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as Owner,
and that the Contractor was to perform the construction of:
SOUTH GULFVIEW BLVD RECONSTRUCTION PROJECT (07-0060-EN)
That said work has now been completed and the Contractor has paid and discharged all sub-contractors,
laborers and material men in connection with said work and there are no liens outstanding of any nature nor
any debts or obligations that might become a lien or encumbrance in connection with said work against the
described property.
That he is making this affidavit pursuant to the requirements of Chapter 713, Florida Statutes, and
upon consideration of the payment of (Final Full Amount of Contract) in full
satisfaction and discharge of said contract.
That the Owner is hereby released from any claim which might arise out of said Contract.
The word "liens" as used in this affidavit shall mean any and all arising under the operation of the
Florida Mechanic's Lien Law as set forth in Chapter 713, Florida Statutes.
Sworn and subscribed to before me R.E. PURCELL CONSTRUCTION CO., INC.
AFFIANT
This day of , 2009.
BY:_______________________
__________________________________
NOTARY PUBLIC
_________________________
My Commission Expires: PRESIDENT
Attachment number 1
Page 6 of 6
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Attachment number 2
Page 2 of 4
Attachment number 2
Page 3 of 4
Attachment number 2
Page 4 of 4
Attachment number 3
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve the applicants request to vacate a portion of Turner Street right-of-way adjacent to property located at 600 S. Missouri Avenue,
more particularly described in the ordinance, and pass Ordinance 8076-09 on first reading, (VAC2009-02 Ruth B. Marks Revocable
Trust).
SUMMARY:
The applicant is seeking the vacation in order to be allowed to rehabilitate the existing parking lot that encroaches approximately 5-feet
into Turner Street right-of-way.
The approximately eleven foot wide right-of-way subject of this request was deeded to the City in 1957 and was granted in addition to
the 60-foot right-of-way of Turner Street that was dedicated by the Plat of Turner Street Groves in 1926.
Bright House Networks has no facilities within the subject right-of-way and has no objections to the vacation request. Progress Energy,
Verizon and Knology have facilities in the subject right-of-way but have no objections to the vacation request provided that a utility
easement is retained over the full width of the right-of-way to be vacated.
The City of Clearwater has a 6-inch water main in the subject right-of-way in addition to an existing public sidewalk that extends up
to 5-feet into the north side of the subject right-of-way.
The Engineering Department contemplates no future need of the subject right-of-way for street or curbing improvements.
The Engineering Department has no objections to the vacation if a utility easement is retained over the full width of the right-of-way
proposed to be vacated and a 5-foot sidewalk easement is retained over the northerly 5-feet thereof.
Review Approval:1) Planning 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
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LOCATION MAP
²Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
SUBJECT
EASEMENT
SFSD 1"=800'296A 15-29s-15e5/20/2009Map Gen By:Reviewed By:S-T-R:Grid #:DATE:Scale:
THE
RUTH B. MARKS
REVOCABLE TRUST
Attachment number 1
Page 1 of 1
Attachment number 2
Page 1 of 2
Attachment number 2
Page 2 of 2
Ordinance No. 8076-09
ORDINANCE NO. 8076-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING, A PORTION OF TURNER STREET
RIGHT-OF-WAY DESCRIBED AS PART OF LOTS 6, 11
AND 12, TURNER STREET GROVES, TOGETHER WITH A
PORTION OF A FIFTEEN-FOOT ALLEY, SUBJECT TO A
UTILITY EASEMENT WHICH IS RETAINED OVER THE
FULL WIDTH THEREOF AND A PUBLIC SIDEWALK
EASEMENT WHICH IS RETAINED OVER THE
NORTHERLY FIVE-FEET THEREOF; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Ruth B. Marks, Trustee owner of real property located in the City of
Clearwater, has requested that the City vacate the right-of-way depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
Vacate a portion of Turner Street right-of-way described as part of Lots 6, 11 and 12,
Turner Street Groves, together with a portion of a 15-foot alley, according to the map or
plat thereof as recorded in the Public Records of Pinellas County, Florida, being more
particularly described as follows:
Beginning at the northwest corner of said Lot 12; thence run east, along the northerly
boundary lines of said Lots 6, 11 and 12, for a distance of 154.96 feet; thence leaving
said northerly boundary line of Lot 6, run S.52°19’13”E., for a distance of 20.81 feet to a
point on the southerly right-of-way line of Turner Street as depicted in Official Records
Book 14, Page 357; thence run N.89°25’50”W., along said southerly right-of-way line of
Turner Street, for a distance of 175.01 feet to a point on the westerly boundary line of
said Lot 12; thence run N.00°47’40”W., along said westerly boundary line of Lot 12, for
a distance of 11.02 feet to the Point of Beginning,
is hereby vacated, closed and released, and the City of Clearwater releases all of
its right, title and interest thereto, except that the City of Clearwater hereby retains
a utility easement over the full width of the described property for the installation
and maintenance of any and all public utilities thereof and hereby retains a public
sidewalk easement over the northerly 5-feet of the described property.
Attachment number 3
Page 1 of 2
Ordinance No. 8076-09
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED _________________________
_______________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
______________________________ _______________________________
Camilo A. Soto Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 3
Page 2 of 2
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve the applicant's request to vacate a portion of a 10-foot sewer easement located on the applicant's property, (1884 N. Betty
Lane),as more particularly described in the ordinance, subject to conditions of approval, and pass Ordinance 8061-09 on first reading,
(VAC2009-01 Habitat for Humanity of Pinellas County, Inc.).
SUMMARY:
The applicant, Habitat for Humanity of Pinellas County, Inc., is proposing to redevelop an 8.89-acre site into a 51 lot single-family
subdivision. The subject easement portion lies in the front part of two of the proposed lots and the applicant is seeking the vacation of
an approximately 100-foot long portion of a 10-foot sewer easement to facilitate the construction of new homes on the lots.
A replacement easement is being provided on the plat of Stevens Creek Subdivision. The Community Development Board on May 19,
2009, approved the preliminary plat (PLT2009-00001) and a related Flexible Development application (FLD2009-03012).
The applicant will relocate the sanitary sewer pipe into the new easement with the applicant bearing the sole cost of the relocation.
Because the easement was deeded exclusively to the City to provide for the maintenance of the City’s existing sewer main the applicant
was not required to obtain letters of no objection from the private utility companies.
The Engineering Department supports the vacation request provided the request is conditioned to require the vacation to be null and
void if the applicant does not 1) dedicate a replacement easement to the City of Clearwater and 2) at the property owner’s sole expense
relocate the sanitary sewer line from the existing easement to the replacement easement in accordance with all applicable City of
Clearwater Engineering Department construction requirements within one-year of the date of adoption of the ordinance.
Type:Other
Current Year Budget?:None Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
For Fiscal Year: to
Review Approval:1) Planning 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Ordinance No. 8061-09
ORDINANCE NO. 8061-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING A PORTION OF THE TEN-FOOT
SEWER EASEMENT LYING FIVE-FEET ON EITHER SIDE
OF A PORTION OF PROPERTY IN SECTION 3,
TOWNSHIP 29 SOUTH, RANGE 15 EAST, ON THE WEST
SIDE OF PINELAND DRIVE AND SOUTH OF SUNSET
POINT ROAD; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Habitat for Humanity of Pinellas County, owner of real property
located in the City of Clearwater, has requested that the City vacate the sewer easement
depicted in Exhibit A attached hereto; and
WHEREAS, the City Council finds that said easement is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
Vacate a portion of the 10-foot sewer easement recorded in Official
Records Book 5415, pages 188 – 191 of the Public Records of Pinellas
County, Florida, lying 5-feet either side of the following described centerline
being a portion of the west ½ of the southeast ¼ of Section 3, Township 29
south, Range 15 east, City of Clearwater, Pinellas County, Florida, more
fully described as follows:
Commence at the southeast corner of said Section 3 for a Point of
Reference; thence along the east line of said Section 3, N.00°08’18”W., 858
feet; thence N.89°36’07”W., 1362.75-feet; thence N.89°38’53”W., 603.06
feet to the east right-of-way line of Pineland Drive (60 foot right-of-way);
thence along said east right-of-way line, N.00°11’44”W., 1061.26 feet;
thence S89°12’ 39”E, 99.00 feet; thence N.01°41’25”E., 58.50 feet to the
Point of Beginning: thence N.01°41’25”E., 16.64 feet; thence
N.00°04’10”W., 92.76 feet; thence N.81°50’39”E., 30.00 feet to the point of
terminus,
is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as
described above to the owner of the servient estate thereto. Except that this vacation
shall be null and void if the owner of the property does not 1) dedicate a replacement
easement to the City of Clearwater and 2) at the property owner’s sole expense relocate
the sanitary sewer line from the existing easement to the replacement easement in
accordance with all applicable City of Clearwater Engineering Department construction
requirements within one-year of the date of adoption of this ordinance.
Attachment number 1
Page 1 of 2
Ordinance No. 8061-09
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED _________________________
______________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
______________________________ ______________________________
Camilo A. Soto Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 2 of 2
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LOCATION MAP
²Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
SUBJECT
EASEMENT
SFSD 1"=800'260B 03-29s-15e5/20/2009Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
HABITAT FOR HUMANITY
OF
PINELLAS COUNTY, INC.
Attachment number 2
Page 1 of 1
Attachment number 3
Page 1 of 2
Attachment number 3
Page 2 of 2
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve a supplemental work order in the amount of $35,500.00 to Malcolm Pirnie (EOR) of Tampa, Florida, for additional project
related post-design engineering services for the Marshall Street APCF Process Air System Upgrade Project (07-0003-UT) for a total
cost of $133,500 for CEI services, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Marshall Street Advanced Pollution Control Facility (APCF) Process Air System Upgrade Project, currently under construction at
the Marshall Street APCF located at 1605 Harbor Drive, Clearwater, Florida, was approved by the City of Clearwater on June 5, 2008.
The project consists of replacing the existing blowers, header piping, and diffusers to reduce the operational limitations and increase
both process and energy efficiency at the facility. The construction contract period is for 670 calendar days, which started in July 2008
and is scheduled to finish in May 2010.
Included with the City of Clearwater approval of the Marshall Street APCF Process Air System Upgrade Project was a post-design
engineering services workorder for Malcolm Pirnie in the amount of $98,000.00, which involved limited engineering assistance with
onsite observations and interpretations, review of shop drawings, attending meetings, and providing startup services, record drawings
and certifications for the City of Clearwater. Contract administration was to be completed by the City’s Construction Services
Department.
Since the reduction of staff personnel is required in the Construction Services Department due to necessary budget cuts made by the
City of Clearwater, additional post-design services are required for the remainder of the construction project. The requested $35,500.00
authorization for Malcolm Pirnie provides for those additional services during the construction period, including contract administration
services.
Sufficient budget and funding with 2009 Water and Sewer Revenue Bond proceeds is available in project 0376-96622, WWTP Aeration
Improvements.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$35,500 Annual Operating Cost:
Not to Exceed:Total Cost:
For Fiscal Year: to
Appropriation Code Amount Appropriation Comment
0376-96622-561300-535-
000-0000
$35,500
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:None
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) City Manager 5) Clerk
Cover Memo
Attachment number 1
Page 1 of 8
Attachment number 1
Page 2 of 8
- 3 -
additional re-submittals are required, submittals beyond the anticipated number or the effort
H[FHHGWKHHVWLPDWHGHIIRUWWKHFRVWRI0DOFROP3LUQLH¶VUHYLHZVHUYLFHVVKDOOEHSDLGE\
the CITY. Malcolm Pirnie is assuming not more than five (5) additional shop drawings
(not including re-submittals) submittals will be received for the remainder of the project.
Malcolm Pirnie is assuming an average review will be six (6) hours per submittal (30 hours
max).
6.2 Respond to Additional CONTRACTOR RFIs: UpoQDSSURYDOE\WKH2ZQHU¶V
Representative, Malcolm Pirnie shall receive and respond to additional CONTRACTOR
RFIs or requests for clarification of the contract documents or design intent. Malcolm
Pirnie shall interpret the meaning of the contract documents and shall provide any required
clarifications or explanations of the design intent and requirements. Malcolm Pirnie shall
also prepare and maintain a log of all such received requests, noting the date received,
subject, resolution and date response was returned to the CONTRACTOR. All such
reviews and replies shall be in writing and shall be done expeditiously. Malcolm Pirnie
estimates not more than five (5) additional RFIs will be submitted by the CONTRACTOR
for the remainder of the project, requiring an estimated average of six (6) hours per RFI (30
KRXUVPD[WRUHYLHZDQGUHVSRQG$Q\HIIRUWUHODWHGWRWKHQXPEHURI5),¶VLQH[FHVVRI
these estimates or above the anticipated level of effort shall be paid by the CITY.
6.3 Not Included
6.4 Change Order Review: Malcolm Pirnie shall perform the following tasks as necessary:
6.4.1 Malcolm Pirnie shall consult with the CITY and if necessary recommend
modifications to the CONTRACT DOCUMENTS when such revisions are required
due to CITY request, design conflicts, or unanticipated site conditions are
encountered.
6.4.2 Malcolm Pirnie shall prepare sketches as required to resolve differing conditions
encountered. Malcolm Pirnie shall transmit to the CONTRACTOR written
clarification and interpretations of the drawings and specifications not affecting
time and/or contract price. If required, Malcolm Pirnie shall furnish within a
reasonable time, in writing, additional instructions by means of drawings or
otherwise as required for the proper execution of the work.
6.4.3 Malcolm Pirnie shall evaluate actual field conditions as reported by the
&2175$&7250DOFROP3LUQLH¶VHYDOXDWLRQVKDOOVHHNWRHVWDEOLVKZKHWKHUD
change in the work is required to accommodate existing conditions. Malcolm
Pirnie shall make recommendations to the CITY in writing at the conclusion of the
evaluation
6.4.4 Malcolm Pirnie shall respond in writing, within a reasonable time, on all claims by
the CITY or the CONTRACTOR related to performance of the work.
Malcolm Pirnie estimates two (2) change orders for the project. Malcolm Pirnie estimates
an average preparation, redesign, review, and processing effort of 8 hours per change order
for the project (16 hours max). Change orders in excess of the number stipulated above
ZLOOEHSDLGIRUWKURXJKWKH2ZQHU¶V$OORZDQFH
Attachment number 1
Page 3 of 8
- 4 -
6.5 Requests for Proposal (RFPs): Malcolm Pirnie shall record the receipt of each change
proposal. Malcolm Pirnie shall assist the CITY in negotiations with the CONTRACTOR
regarding the scope and cost of any necessary contract changes. This includes required
construction sketches; diagrams, cost estimates, and such other items as may be required
and submit them to the CITY for approval. Malcolm Pirnie shall advise the CITY if cost
and time estimates as submitted by the CONTRACTOR are fair and reasonable.
Malcolm Pirnie shall prepare change order documents, obtain necessary signatures, and
provide the documents to the CITY.
Malcolm Pirnie estimates two (2) change proposals for this project. Malcolm Pirnie
estimates an average preparation, redesign, review, and processing effort of 8 hours per
change proposal (16 hours max). RFPs in excess of the number stipulated above will be
SDLGIRUWKURXJKWKH2ZQHU¶V$OORZDQFH
6.6 Pre-Final and Final Inspection: Malcolm Pirnie shall conduct one pre-final site inspection
to determine if each project is substantially complete. The inspection shall result in the
preparation of a Malcolm Pirnie punch list for incorporation with the CONTRACTOR
list for final completion. Malcolm Pirnie shall conduct one final inspection to determine
if the work has been completed in accordance with the Contract Documents and the
punch list. Subsequent to an acceptable final inspection, Malcolm Pirnie shall
recommend, in writing, final payment to the CONTRACTOR and give written notice to
the CITY and CONTRACTOR that the work is acceptable subject to any expressed
conditions.
Any additional effort related to conducting more than the two (2) inspections outlined in
WKLVWDVNZLOOEHSDLGIRUWKURXJKWKH2ZQHU¶V$OORZDQFH
6.7 Project Meetings: Malcolm Pirnie shall administer twelve (12) monthly progress meetings
with the CONTRACTOR and the CITY to review project status including work progress,
schedule, submittals, change orders, and RFIs, which the meetings will be held at either
WKH&LW\¶V3XEOLc Works Administration Office or on the project site. Minutes of the
meeting will be prepared and distributed via e-mail by MP to all attendees and other
stakeholders. Each meeting shall be an estimated average of four (4) hours per meeting and
one (1) hour for preparation of meeting minutes (60 hours max).
Task 7 ± Startup Services - Not Included
Task 8 ± 2ZQHU¶V$OORZDQFHIRU$GGLWLRQDO(QJLQHHULQJ6HUYLFHV
The CITY recognizes that, due to the complexity of retrofitting an existing facility, some
additional post-design engineering efforts may be required to complete this project that cannot be
FXUUHQWO\DQWLFLSDWHG$Q2ZQHU¶V$OORZDQFHIRU$GGLWLRQDO3RVW-Design Engineering Services
is hereby established to provide for any additional engineering services necessary to complete
WKLVSURMHFW7KHVHPRQLHVPD\EHUHOHDVHGRQO\XSRQZULWWHQDSSURYDORIWKH&,7<¶6
352-(&70$1$*(5DIWHUGHWHUPLQDWLRQWKDWVXFKH[SHQGLWXUHLVLQWKH&,7<¶6EHVWORQJ
term financial interest or required to properly complete the project due to additional efforts
required related to design issues that could not have been previously known. Any such monies
remaining at the completion of the project will be returned to the CITY
Attachment number 1
Page 4 of 8
Attachment number 1
Page 5 of 8
- 6 -
14. CORRESPONDENCE/REPORTING PROCEDURES:
(1*,1((5¶Vproject correspondence shall be directed to Mr. Carlton Serrette, PE. All CITY
project correspondence shall be directed to Mr. Robert Maue, PE Project Manager with copies to
Mr. Rob Fahey, Utilities Engineering Manager.
15. INVOICING/FUNDING PROCEDURES:
Invoices shall be submitted monthly to the CITY of Clearwater, Attn: Veronica Josef, Sr Staff
Assistant, P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed. Invoices shall
be prepared monthly according to billing methods as described in the annual contract between
Malcolm Pirnie and the CITY of Clearwater. Contingency services will be billed as incurred
only after written authorization provided by the CITY to proceed with those services.
CITY Invoicing Code: 0376-96622-561300-535-000-0000
16. ENGINEER CERTIFICATION:
Malcolm Pirnie shall certify as a licensed Professional Engineer, registered in accordance with
)ORULGD6WDWXWHWKDWWKHDERYHSURMHFW¶VFRQVWUXFWLRQSODQVPHHWRUH[FHHGDOODSSOLFDEOH
design criteria specified by CITY municipal ordinance, State, and Federal established standards.
:HXQGHUVWDQGWKDWLWLVRXUUHVSRQVLELOLW\DVWKHSURMHFW¶V3URIHVVLRQDO(QJLQHHUWRSHUIRUPD
quality assurance review of these submitted plans to ensure that such plans are free from errors
and/or omissions.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents, which we may subsequently tender.
17. SPECIAL CONSIDERATIONS:
N/A
PREPARED BY: APPROVED BY:
________________________ ________________________
Edward Balchon, PE Michael D. Quillen, PE
Vice President CITY Engineer
Malcolm Pirnie, Inc. CITY of Clearwater
___________________ ___________________
Date Date
Attachment number 1
Page 6 of 8
- 7 -
CITY OF CLEARWATER
PUBLIC WORKS ADMINISTRATION
WORK ORDER INITIATION FORM
$WWDFKPHQW³$´
CITY DELIVERABLES
FORMAT
The design or survey plans shall be compiled utilizing one of the following two
methods.
1. CITY of Clearwater CAD standards.
2. Pinellas CITY CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American
Vertical Datum of 1988 (vertical) and North American Datum of 1983/90
(horizontal). The unit of measurement shall be the United States Foot. Any
deviation from this datum will not be accepted unless reviewed by CITY of
Clearwater Engineering/Geographic Technology Division.
An AutoCAD LandDesktop 3.0 or later drawing file with all dependent files shall be
submitted. NOTE: If approved deviation from Clearwater or Pinellas CITY CAD
standards are used Malcolm Pirnie shall include all necessary information to aid in
manipulating the drawings including either PCP, CTB file or pen schedule for plotting.
The drawing file shall include only authorized fonts, shapes, line types or oth er
attributes contained in the standard AutoDesk, Inc. release. All block references and
references contained within the drawing file shall be included. Please address any
questions regarding format to Mr. Tom Mahony, at (727)562-4762 or email address
tom.mahony@myclearwater.com
¾ All electronic files must be delivered upon completion of project or with 100%
plan submittal to CITY of Clearwater.
Attachment number 1
Page 7 of 8
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Attachment number 1
Page 8 of 8
Table A
CITY OF CLEARWATER
Marshall Street APCP - Process Air System Upgrade
Post-Design Engineering Services
Project Budget
Malcolm Pirnie, Inc.
VP/Officer
Project
Manager
Senior
Engineer/
I&C
Senior
Engineer
Construct'n
Mgr
Construct'n
Engineer
Fiscal/
Acctg Inspector
Senior
Clerical
Admin./
Clerical
Total
Hours
Total Labor
Cost ExpensesSUBSTotal Cost
Task
No.Task Description BalchonSerretteHaudricourtVenner WodzinskicolemanFordHayesNespoliniFoote
1.0 Project Management Services
1.1 Project Management
1.1.5 Post-Design Engineering Services 0-$ -$ -$
1.2 Monthly Status Reports 0-$ -$ -$
00000000000-$ -$ -$ -$
2.0 Preliminary Activities
00000000000-$ -$ -$ -$
3.0 Design Phase Services
0-$ -$ -$
00000000000-$ -$ -$ -$
4.0 Permitting
0-$ -$ -$ -$
5.0 Bidding Services
00000000-$ -$ -$ -$
6.0 Construction Administration Services
6.1 Add'l Shop Drawing Review 4 16 0 10303,573$ -$ 3,600$
6.2 Add'l Response to RFIs 04 20 6 303,912$ -$ 4,000$
6.3 Not Used 0 0-$ -$ -$
6.4 Change Order Review 16 162,311$ -$ 2,400$
6.5 Requests for Proposals 16 162,311$ -$ 2,400$
6.6 Pre and Final Inspection 488 0 203,240$ -$ 3,300$
6.7 Project meetings 24 0 36 609,721$ -$ 9,800$
6.8 000 0-$ -$ -$
0 2816112 00000 1617225,070$ -$ -$ 25,500$
7.0 Startup Services
000-$ -$ -$ -$
8.0 Owner's Allowance
0-$ -$ -$ 10,000$
Total 0 2816112 00000 16172 25,070$ -$ -$ 35,500$
Rate $72.00$60.00$53.00$46.00$53.00$32.50$34.00$32.00$19.00
Multiplied Rate (3.14)$226.08$188.40$166.42$144.44$166.42$102.04$106.76$100.48$0.00$59.66
Estimated Total Cost $0$5,275$2,663$16,177$0$0$0$0$0$955
CA Fee_Estimate - 5-19-09.xls 1 of 1 5/19/2009
Attachment number 2
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) to Allied Universal Corporation of Miami, FL, from July 1, 2009, through March 31, 2010, for a
total value of $121,499.87, for Liquid Sodium Hypochlorite, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Liquid Sodium Hypochlorite (bleach) is used to disinfect wastewater effluent and aids odor control at the City of Clearwater’s three
Water Pollution Control facilities. Allied Universal is the low bid for Sodium Hypochlorite in the Peace River Manasota Regional
Water Supply Authority, 2009 Water Treatment Chemicals Bid for the period April 1, 2009, through March 31, 2010. This contract will
be a "piggy back" on that bid. The contract provides bleach for the permanent disinfection feed system at the Northeast Plant and for
odor control at all three (3) plants.
Sufficient budget is available in the Water & Sewer Utility Fund operating cost center 0421-01351-551000-535-000-0000, WPC
Operations, to fund FY08/09 in the amount of $40,945.01 and is planned in the budget request to be brought forward for FY09/10 in the
amount of $80,554.86.
Type:Purchase
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:40,945.01 Annual Operating Cost:
Not to Exceed:Total Cost:121,499.87
For Fiscal Year:08/09 to 09/10
Appropriation Code Amount Appropriation Comment
0421-01351-551000-535-
000-0000
40,945.01FY 08/09
0421-01351-551000-535-
000-0000
80,554.86FY 09/10
Bid Required?:Yes Bid Number:
Piggy Back
-
PRMRWSA
Other Bid / Contract:Bid Exceptions:
Other
Government
Bid
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager 5) Clerk 6) City
Manager 7) Clerk
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Attachment number 3
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve Development Agreement between Decade Companies Income Properties (the property owner) and the City of Clearwater,
providing for the allocation of units from the Hotel Density Reserve under Beach by Design and adopt Resolution 09-23.
SUMMARY:
The 0.72 acres is located on the east side of Coronado Drive at the northeast and southeast corners of Devon Drive.
The site is comprised of three parcels, two on the north side of Devon Drive and one on the south side of Devon Drive. The
northern portion of the subject property is currently developed with a 22-unit motel at 101 Coronado Drive (Port Vue Motel) and
vacant land (formerly a 16-unit motel). The vacant area is presently being used for construction trailers for the Hyatt/Aqualea
project (301 S. Gulfview Boulevard). The southern portion of the subject property is currently vacant land (formerly a 15-unit
motel), also being used for construction trailers for the Hyatt/Aqualea project.
The proposal is for an overnight accommodation use of a total of 108 rooms (150 rooms/acre on total site, including the
allocation of 72 units from the Hotel Density Reserve) and approximately 1,500 square feet (0.048 FAR on total site) of
amenities accessory to the hotel at a height of 89 feet (to roof deck)
On May 19, 2009, the Community Development Board (CDB) approved with 13 conditions of approval a Flexible Development
application for the construction of a 108-unit hotel with associated amenities (FLD2009-03013).
The proposal is in compliance with the standards for development agreements, is consistent with the Comprehensive Plan and furthers
the vision of beach redevelopment set forth in Beach by Design. The proposed Development Agreement will be in effect for a period
not to exceed ten (10) years, meets the criteria for the allocation of units from the Hotel Density Reserve under Beach by Design and
includes the following main provisions:
Provides for the allocation of 72 units from the Hotel Density Reserve;
Requires the developer to obtain building permits and certificates of occupancy in accordance with Community Development Code
(CDC) Section 4-407;
Requires the return of any hotel unit obtained from the Hotel Density Reserve that is not constructed;
For units allocated from the Hotel Density Reserve, prohibits the conversion of any hotel unit to a residential use and requires the
recording of a covenant restricting use of such hotel units to overnight accommodation usage; and
Requires a legally enforceable mandatory evacuation/closure covenant that the hotel will be closed as soon as practicable after a
hurricane watch that includes Clearwater Beach is posted by the National Hurricane Center.
The Community Development Board reviewed this Development Agreement application at its public hearing on May 19, 2009, and
unanimously recommended approval of the application (DVA2009-00001).
Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo
Community Development Board – May 19, 2009
DVA2009-00001 – Page 1 of 3
CDB Meeting Date: May 19, 2009
Case Number: DVA2009-00001 (Related to FLD2009-03013)
Agenda Item: F.1. (Related to E.4.)
Owner/Applicant: Decade Companies Income Properties
Representative: Keith Zayac, PE, RLA, LEED AP, Keith Zayac & Associates, Inc.
Address: 101 and 105 Coronado Drive and 35 Devon Drive
CITY OF CLEARWATER
PLANNING DEPARTMENT
STAFF REPORT
GENERAL INFORMATION:
REQUEST: Review of, and recommendation to the City Council, of a Development
Agreement between Decade Companies Income Properties (the property
owner) and the City of Clearwater, providing for the allocation of units
from the Hotel Density Reserve under Beach by Design.
CURRENT ZONING: Tourist (T) District
CURRENT FUTURE LAND
USE CATEGORY:
Resort Facilities High (RFH)
BEACH BY DESIGN
CHARACTER DISTRICT:
Small Motel
PROPERTY USE: Current Use: 22-room motel and vacant land (formerly a 16-unit
motel and a 15-unit motel)
Proposed Use: Overnight accommodation use of a total of 108 rooms
(150 rooms/acre on total site, including the allocation of
72 units from the Hotel Density Reserve) and
approximately 1,500 square feet (0.048 FAR on total
site) of amenities accessory to the hotel at a height of 89
feet (to roof deck)
EXISTING
SURROUNDING ZONING
AND USES:
North: Preservation (P) District City Marina
South: Tourist (T) District Retail sales and Overnight
accommodations
East: Tourist (T) District Overnight accommodations and City
parking lot
West: Tourist (T) District Temporary City parking lot
ANALYSIS:
Site Location and Existing Conditions:
The 0.72 acres is located on the east side of Coronado Drive at the northeast and southeast corners of Devon
Drive/First Street. The subject property is currently developed with a 22-unit motel (101 Coronado
Drive) and vacant land presently used for construction trailers for the Hyatt/Aqualea project (105
Coronado Drive and 35 Devon Drive). The vacant parcels were previously developed with a 16-unit
motel (105 Coronado Drive) and a 15-unit motel (35 Devon Drive).
Attachment number 1
Page 1 of 3
Community Development Board – May 19, 2009
DVA2009-00001 – Page 2 of 3
Development Proposal:
The development proposal includes a companion Flexible Development application (FLD2009-03013) to
permit an overnight accommodation use of a total of 108 rooms (150 rooms/acre on total site, including
the allocation of 72 units from the Hotel Density Reserve) and approximately 1,500 square feet (0.048
FAR on total site) of amenities accessory to the hotel (meeting room and exercise room) at a height of 89
feet (to roof deck). All 108 units of the hotel and 94 parking spaces on four levels are proposed on the
northern portion of the site (north of Devon Drive). A surface parking lot for 18 spaces is proposed on
the southern portion of the site (south of Devon Drive).
Development Agreement:
The Development Agreement is a requirement for the allocation of hotel units from the Hotel Density
Reserve, adopted as an amendment to Beach by Design under Ordinance 7925-08 on July 17, 2008. A
total of 1,385 hotel rooms are available under the Hotel Density Reserve and this proposal requests the
allocation of 72 units from it. The City has established the Development Agreement format as a means to
facilitate the allocation of the units and to set forth appropriate provisions related to the development of
the property. The proposed Development Agreement will be in effect for a period not to exceed ten (10)
years, meets the criteria for the allocation of units from the Hotel Density Reserve under Beach by
Design and includes the following main provisions:
Provides for the allocation of 72 units from the Hotel Density Reserve;
Requires the developer to obtain building permits and certificates of occupancy in accordance with
Community Development Code (CDC) Section 4-407;
Requires the return of any hotel unit obtained from the Hotel Density Reserve that is not
constructed;
For units allocated from the Hotel Density Reserve, prohibits the conversion of any hotel unit to a
residential use and requires the recording of a covenant restricting use of such hotel units to
overnight accommodation usage; and
Requires a legally enforceable mandatory evacuation/closure covenant that the hotel will be closed
as soon as practicable after a hurricane watch that includes Clearwater Beach is posted by the
National Hurricane Center.
The Community Development Board (CDB) has been provided with the most recent Development
Agreement.
The City Council may enter into Development Agreements to encourage a stronger commitment on
comprehensive and capital facilities planning, to ensure the provision of adequate public facilities for
development, to encourage the efficient use of resources, and to reduce the economic cost of
development. The CDB is required to review the proposed Development Agreement and make a
recommendation to the City Council.
Attachment number 1
Page 2 of 3
Community Development Board – May 19, 2009
DVA2009-00001 – Page 3 of 3
SUMMARY AND RECOMMENDATION:
The Development Review Committee (DRC) reviewed the application and supporting materials at its
meeting of April 2, 2009, and deemed the development proposal to be sufficient to move forward to the
Community Development Board (CDB), based upon the following findings of fact and conclusions of
law:
Findings of Fact: The Planning Department, having reviewed all evidence submitted by the applicant and
requirements of the Community Development Code, finds that there is substantial competent evidence to
support the following findings of fact:
1. That the 0.72 acres is located on the east side of Coronado Drive at the northeast and southeast corners
of Devon Drive/First Street;
2. That the property is located within the Tourist (T) District and the Resort Facilities High (RFH)
Future Land Use Plan category;
3. That the development proposal is subject to the requirements of Beach by Design, the Design
Guidelines contained therein as the property is located within the Small Motel character district and
the criteria for allocation of units from the Hotel Density Reserve.
Conclusions of Law: The Planning Department, having made the above findings of fact, reaches the
following conclusions of law:
1. That the Development Agreement implements and formalizes the requirements for the construction
of on-site and off-site improvements under the related site plan proposal (FLD2009-03013);
2. That the Development Agreement complies with the standards and criteria of Section 4-606 of the
Community Development Code;
3. That the Development Agreement is consistent with and furthers the Visions, Goals, Objectives and
Policies of the Comprehensive Plan;
4. That the Development Agreement is consistent with the Visions, Goals, Objectives and Policies of
Beach by Design and the Small Motel character district; and
5. That the Development Agreement complies with the criteria in Beach by Design for the allocation of
units from the Hotel Density Reserve.
Based upon the above, the Planning Department recommends the APPROVAL, and recommendation to
the City Council, of a Development Agreement between Decade Companies Income Properties (the
property owner) and the City of Clearwater, providing for the allocation of units from the Hotel Density
Reserve under Beach by Design, for the property at 101 and 105 Coronado Drive and 35 Devon Drive.
Prepared by Planning Department Staff: __________________________________________
Wayne M. Wells, AICP, Planner III
ATTACHMENTS:
Development Agreement with Exhibits
Location Map
Aerial Map
Future Land Use Map
Zoning Map
S:\Planning Department\C D B\FLEX (FLD)\Pending cases\Up for the next CDB\DVA2009-00001 - Coronado 0101 - Holiday Inn Express (T)
- 5.19.09 CDB - WW\Coronado 0101 Dev. Agree. Staff Report for 5.19.09 CDB.doc
Attachment number 1
Page 3 of 3
DEVELOPMENT AGREEMENT
THIS DEVELOPMENT AGREEMENT ("AGREEMENT") is dated the _______
day of _______________, 2009, and entered into between DECADE COMPANIES
INCOME PROPERTIES ("Developer"), its successors and assigns, and the CITY OF
CLEARWATER, FLORIDA, a political subdivision of the State of Florida acting
through its City Council, the governing body thereof ("City").
RECITALS:
WHEREAS, one of the major elements of the City's revitalization effort is a
preliminary plan for the revitalization of Clearwater Beach entitled Beach by Design; and
WHEREAS, Sections 163.3220 - 163.3243, Florida Statutes, which set forth the
Florida Local Government Development Agreement Act ("Act"), authorize the City to
enter into binding development agreements with persons having a legal or equitable
interest in real property located within the corporate limits of the City; and
WHEREAS, under Section 163.3223 of the Act, the City has adopted Section 4-
606 of the City of Clearwater Community Development Code ("Code"), establishing
procedures and requirements to consider and enter into development agreements; and
WHEREAS, Beach by Design proposed additional hotel units to equalize
development opportunities on the beach and ensure Clearwater Beach remains a quality,
family resort community by further providing for a limited pool of additional hotel units
("Hotel Density Reserve") to be made available for such mid-sized hotel projects; and
WHEREAS, the Developer controls approximately 0.722 acres of real property
("Property") in the corporate limits of the City, consisting of 0.722 acres of upland from
the face of the seawall more particularly described on Exhibit "A" attached hereto and
incorporated herein; and
WHEREAS, the Developer desires to develop the Property by demolishing
existing hotel rooms and other uses in order to add overnight accommodation units,
minimal meeting space for guest use, ground level pool, tiki-bar/pool on the roof, new
lobby and parking with parking spaces, generally conforming to the architectural
elevation dimensions shown in composite Exhibit "B”; and
WHEREAS, upon completion the planned resort will contain 108 units, which
includes Seventy-Two (72) units from the available Hotel Density Reserve:
WHEREAS, the City has conducted such hearings as are required by and in
accordance with Chapter 163.3220 Fla. Stat. (2008) and any other applicable law; and
Attachment number 2
Page 1 of 21
2
WHEREAS, the City has determined that, as of the Effective Date of this
Agreement, the proposed project is consistent with the City's Comprehensive Plan and
Land Development Regulations; and
WHEREAS, the City has conducted public hearings as required by §§ 4-206 and
4-606 of the Community Development Code; and
WHEREAS, at a duly called public meeting on ______________________, 2009,
the City Council approved this Agreement and authorized and directed its execution by
the appropriate officials of the City; and
WHEREAS, the Community Development Board approved the design and site
plan as FLD2009- 03013 on ________________, 2009, conditioned upon the approval
and execution of this Agreement; and
WHEREAS, approval of this Agreement is in the interests of the City in
furtherance of the City's goals of enhancing the viability of the resort community and in
furtherance of the objectives of Beach by Design; and
WHEREAS, Developer has approved this Agreement and has duly authorized
certain individuals to execute this Agreement on Developer's behalf.
STATEMENT OF AGREEMENT
In consideration of and in reliance upon the premises, the mutual covenants
contained herein, and other good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, the parties hereto intending to be legally bound and in
accordance with the Act, agree as follows:
SECTION 1. Recitals. The above recitals are true and correct and are a part of
this Agreement.
SECTION 2. Incorporation of the Act. This Agreement is entered into in
compliance with and under the authority of the Code and the Act, the terms of which as of
the date of this Agreement are incorporated herein by this reference and made a part of
this Agreement. Words used in this Agreement without definition that are defined in the
Act shall have the same meaning in this Agreement as in the Act.
SECTION 3. Property Subject to this Agreement. The Property described in
Exhibit "A" is subject to this Agreement ("Property").
3.1 The Property currently has a land use designation of Resort Facilities High
(RFH) and is zoned Tourist (T).
3.2. The Property is owned in fee simple by the Developer.
Attachment number 2
Page 2 of 21
3
3.3 The Property is generally located at 101 Coronado Drive Clearwater, FL
33767 as more further described in Exhibit “A”.
SECTION 4. Scope of Project.
4.1 The Project shall consist of no more than 108 overnight accommodation
units. Such units may be traditional hotel rooms or fractional ownership units, as defined
by the Community Development Code. The proposed density is 150 units per acre.
4.2 The Project shall include 112 parking spaces, as defined in the Community
Development Code. ”.
4.3 The proposed height of the building is 89 feet to the roof deck.
4.4 The design of the Project, as represented in Exhibit “B”, is consistent with
Beach by Design, except as otherwise shown on Exhibit “B.
4.5 No more than 25 % of overnight accommodation units shall have full
kitchens. Such kitchens shall be limited to those units identified on the plans in Exhibit
"B" as "suites" and shall not be located in any unit received from the Hotel Density
Reserve.
4.6 The project shall comply with the Metropolitan Planning Organization
(MPO) countywide approach to the application of concurrency management for
transportation facilities.
SECTION 5. Effective Date/Duration of this Agreement.
5.1 This Agreement shall not be effective until this Agreement is properly
recorded in the public records of Pinellas County, Florida, and thirty (30) days have
elapsed after having been received by the Department of Community Affairs pursuant to
Florida Statutes Section 163.3239 and Clearwater Community Development Code Section
4-606.G. 2.
5.2 Within fourteen (14) days after the City approves the execution of this
Agreement, the City shall record the Agreement with the Clerk of the Circuit Court for
Pinellas County. The Developer shall pay the cost of such recording. The City shall
submit to the Department of Community Affairs a copy of the recorded Agreement within
fourteen (14) days after the Agreement is recorded.
5.3 This Agreement shall continue in effect until terminated, as defined herein,
but for a period not to exceed ten (10) years.
SECTION 6. Obligations under this Agreement.
6.1 Obligations of the Developer:
Attachment number 2
Page 3 of 21
4
6.1.1 The obligations under this Agreement shall be binding upon and the
benefits of this Agreement shall inure to the Developer, its successors in interests
or assigns.
6.1.2 At the time of development of the Property, the Developer will
submit such applications and documentation as are required by law and shall
comply with the City's Code applicable at the time of building permit review.
6.1.3 The following restrictions shall apply to development of the
Property:
6.1.3.1 The Property and improvements located thereon shall be
developed in substantial conformance with the Site Plan attached as
Exhibit "B" and approved by the Community Development Board ("CDB")
as case number FLD2009-03013. Any minor revisions or changes to the
Site Plan shall be consistent with the approved Site Plan and shall be
approved by the Planning Director as a minor modification, pursuant to the
Code. Any modifications determined by the Planning Director as either
inconsistent with the approved Site Plan or constituting a substantial
deviation from the approved Site Plan and thus requiring further approval
by the CDB shall require an amendment to this Agreement in accordance
with the procedures of the Act and the Code, as necessary and applicable.
Any and all such approved and adopted amendments shall be recorded in
the public records of Pinellas County, Florida.
6.1.3.2 The Developer shall obtain building permits and shall
thereafter timely obtain required certificates of occupancy, in accordance
with Code Section 4-407. The Developer shall commence vertical
construction, defined as work on the project other than clearing, grubbing
or other preliminary site preparation work, in accordance with applicable
provisions of the Code and of the Florida Building Code. Nothing herein
shall restrict Developer from seeking an extension of these time frames
pursuant to applicable provisions of the Code and of the Florida Building
Code or from seeking an amendment to this agreement.
6.1.3.3 The Developer shall execute, prior to commencement, a
mandatory evacuation/closure covenant, substantially in the form of
Exhibit "C", that the accommodation use will closed as soon as practicable
after a hurricane watch that includes Clearwater Beach is posted by the
National Hurricane Center.
6.1.4 Covenant of Unified Use. Prior to the issuance of the first building
permit for the Project, the Developer hereby agrees to execute and record in the
Public Records of Pinellas County, Florida the covenant of unified use and
development for the Project Site providing that the Project Site shall be developed
and used as a single project, the form of which covenant is attached as Exhibit
"D"; provided however, that nothing shall preclude the Developer from selling the
Fractional Share Units or from selling all or a portion of the Developer's Property
Attachment number 2
Page 4 of 21
5
in the event that Developer determines not to construct the Project. Additionally,
prior to the issuance of the first building permit for the Project, the Developer
hereby agrees to execute a Declaration of Unity of Title for the Project Site
providing that the Project Site shall be developed and used as a single project, the
form of which Declaration of Unity of Title is available from the City Planning
Department. It is understood and agreed that, in the event that the Developer
enters into the anticipated covenant of unified use and development, and the
Developer elects not to construct the Project and notifies the City of its election in
writing, and, alternatively, as of the date of expiration, termination or revocation
any rights of Developer to incorporate the Hotel Density Reserve Units into the
Project, the City shall execute and deliver to the Developer a termination of such
covenant of unified use and development suitable for recording in the Public
Records of Pinellas County, Florida. Additionally, the City shall execute and
deliver to the Developer a Release of Unity of Title suitable for recording in the
Public Records of Pinellas County, Florida.
6.1.5 Allocation of Units from Hotel Density Reserve; Return of units to
the Reserve Pool. Covenant Regarding Use of Hotel Density Reserve Units.
Subject to the terms and conditions of this Agreement, the City hereby allocates
and grants to the Developer from the Hotel Density Reserve an additional 72 hotel
units to the Project Site in accordance with applicable law. In the event this
Agreement is terminated pursuant to Section 10 of this Agreement, or if any of the
units granted to the Developer from the Hotel Density Reserve are not constructed
in conjunction with the Project approved by FLD2009-03013 and in accordance
with Paragraph 6.1.3.2, or if any units or the Project fail to meet and maintain the
criteria for Hotel Density Reserve Units contained in the City of Clearwater
Ordinanace No. 7925-08, said units shall be returned to the Hotel Density Reserve
and be unavailable to the Developer for use on the Project, pursuant to Beach by
Design. Prior to the issuance of the Certificate of Occupancy for the Project, the
Developer agrees to execute and record a Covenant in the Public Records of
Pinellas County, Florida restricting the Hotel Density Reserve Units in perpetuity
to the use approved by FLD2009-03013 and by this Agreement.
6.1.6 Transient Use. Occupancy in the overnight accommodation units
from the hotel density is limited to a term of less than one (1) month or thirty (30)
consecutive days, whichever is less. Nothing herein shall prevent a purchaser of a
fractional share unit from owning a period of time greater than thirty (30) days,
provided every occupancy is limited to not more than thirty (30) consecutive days
or one (1) month.
6.2 Obligations of the City.
6.2.1 The City shall promptly process site and construction plan
applications for the Property that are consistent with the Comprehensive Plan and
the Concept Plan and that meet the requirements of the Code.
6.2.2 The final effectiveness of the re-designations referenced in Section
6.2.1 is subject to:
Attachment number 2
Page 5 of 21
6
6.2.2.1 The provisions of Chapters 163 and 166, Florida Statutes, as
they may govern such amendments; and
6.2.2.2 The expiration of any appeal periods or, if an appeal is filed,
at the conclusion of such appeal.
6.2.3 Upon adoption of this Agreement, the Project shall receive 72 units
from the Hotel Density Reserve as defined in Beach by Design.
SECTION 7. Public Facilities to Service Development. The following public
facilities are presently available to the Property from the sources indicated below.
Development of the Property will be governed by the concurrency ordinance provisions
applicable at the time of development approval unless otherwise provided by law. With
respect to transportation and other public infrastructure and services subject to
concurrency requirements, all applicable concurrency provisions for the proposed
development have been met.
7.1 Potable water is available from the City. The Developer shall be
responsible for all necessary main extensions and applicable connection fees.
7.2 Sewer service is currently provided by the City. The Developer shall be
responsible for all necessary main extensions and applicable connection fees.
7.3 Fire protection from the City.
7.4 Drainage facilities for the Property will be provided by the Developer at
the Developer's sole expense.
7.5 Transportation concurrency requirements have been met.
7.6 All improvements associated with the public facilities identified in
Subsections 7.1 through 7.4 shall be completed prior to the issuance of any certificate of
Occupancy.
7.7 The Developer is responsible for the payment of any required impact fees.
SECTION 8. Required Local Government Permits. The required local
government development permits for development of the Property include, without
limitation, the following:
8.1 Site plan approval(s) and associated utility licenses, access, and right-of-
way utilization permits;
8.2 Construction plan approval(s);
8.3 Building permit(s); and
Attachment number 2
Page 6 of 21
7
8.4 Certificate(s) of occupancy.
SECTION 9. Consistency. The City finds that development of the Property is
consistent with the terms of this Agreement and is consistent with the City
Comprehensive Plan and the Code.
SECTION 10. Termination.
If the Developer's obligations set forth in this Agreement are not followed in a timely
manner, as reasonably determined by the City Manager, after notice to the Developer and
an opportunity to be heard, existing permits shall be administratively suspended and
issuance of new permits suspended until the Developer has fulfilled its obligations.
Failure to timely fulfill its obligations may serve as a basis for termination of this
Agreement by the City, at the discretion of the City and after notice to the Developer and
an opportunity for the Developer to be heard.
SECTION 11. Other Terms and Conditions.
11.1 Except in the case of termination, until ten (10) years after the date of this
Agreement, the Property shall not be subject to down-zoning, unit density reduction, or
intensity reduction, unless the City has held a public hearing and determined:
11.1.1 That substantial changes have occurred in pertinent conditions
existing at the time of approval of this Agreement; or
11.1.2 This Agreement is based on substantially inaccurate information
provided by the Developer; or
11.1.3 That the change is essential to the public health, safety, or welfare.
SECTION 12. Compliance with Law. The failure of this Agreement to address
any particular permit, condition, term or restriction shall not relieve the Developer from
the necessity of complying with the law governing such permitting requirements,
conditions, terms or restrictions.
SECTION 13. Notices. Notices and communications required or desired to be
given under this Agreement shall be given to the parties by hand delivery, by nationally
recognized overnight courier service such as Federal Express, or by certified mail, return
receipt requested, addressed as follows (copies as provided below shall be required for
proper notice to be given):
If to the Developer: Decade Companies Income Properties
1355 Bishops Court, Ste 345
Brookfield, WI 53005
With Copy to: Keith Zayac & Associates
701 Enterprise Road East Ste 404
Safety Harbor, Florida 34695
Attachment number 2
Page 7 of 21
8
If to City: City of Clearwater, City Attorney
ATTN: Pamela Akin, Esq.
112 South Osceola Avenue
Clearwater, FL 33756
Properly addressed, postage prepaid, notices or communications shall be deemed
delivered and received on the day of hand delivery, the next business day after deposit
with an overnight courier service for next day delivery, or on the 3rd day following
deposit in the United States mail, certified mail, return receipt requested. The parties may
change the addresses set forth above (including the addition of a mortgagee to receive
copies of all notices), by notice in accordance with this Section.
SECTION 14. Assignments.
14.1 By the Developer:
14.1.1 Prior to the Commencement Date, the Developer may sell, convey,
assign or otherwise dispose of any or all of its right, title, interest and obligations
in and to the Project, or any part thereof, only with the prior written notice to the
City, provided that such party (hereinafter referred to as the "assignee"), to the
extent of the sale, conveyance, assignment or other disposition by the Developer to
the assignee, shall be bound by the terms of this Agreement the same as the
Developer for such part of the Project as is subject to such sale, conveyance,
assignment or other disposition.
14.1.2 If the assignee of the Developer's right, title, interest and
obligations in and to the Project, or any part thereof assumes all of the Developer's
obligations hereunder for the Project, or that part subject to such sale, conveyance,
assignment or other disposition, then the Developer shall be released from all such
obligations hereunder which have been so assumed by the assignee, and the City
agrees to execute an instrument evidencing such release, which shall be in
recordable form.
14.1.3 An assignment of the Project, or any part thereof, by the Developer
to any corporation, limited partnership, limited liability company, general
partnership, or joint venture, in which the Developer (or an entity under common
control with Developer) has either the controlling interest or through a joint
venture or other arrangement shares equal management rights and maintains such
controlling interest or equal management rights shall not be deemed an assignment
or transfer subject to any restriction on or approvals of assignments or transfers
imposed by this Agreement, provided, however, that notice of such assignment
shall be given by the Developer to the City not less than thirty (30) days prior to
such assignment being effective and the assignee shall be bound by the terms of
this Agreement to the same extent as would the Developer in the absence of such
assignment.
Attachment number 2
Page 8 of 21
9
14.1.4 No assignee, purchaser, sublessee or acquirer of all or any part of
the Developer's rights and obligations with respect to any one Parcel shall in any
way be obligated or responsible for any of the Developer's obligations with respect
to any other Parcel by virtue of this Agreement unless and until such assignee,
purchaser, sublessee or acquire has expressly assumed the Developer's such other
obligations.
14.1.5 Notwithstanding any other provision of this paragraph, the sale of
individual Interval Ownership Units in the ordinary course of business shall not be
subject to the requirements of this paragraph.
14.2 Successors and Assigns. The terms herein contained shall bind and inure to
the benefit of the City, and its successors and assigns, and the Developer and, as
applicable to the parties comprising Developer, their personal representatives, trustees,
heirs, successors and assigns, except as may otherwise be specifically provided herein.
SECTION 15. Minor Non-Compliance. The Developer will not be deemed to
have failed to comply with the terms of this Agreement in the event such noncompliance,
in the judgment of the City Manager, reasonably exercised, is of a minor or
inconsequential nature.
SECTION 16. Covenant of Cooperation. The parties shall cooperate with and
deal with each other in good faith and assist each other in the performance of the
provisions of this Agreement and in achieving the completion of development of the
Property.
SECTION 17. Approvals. Whenever an approval or consent is required under or
contemplated by this Agreement such approval or consent shall not be unreasonably
withheld, delayed or conditioned. All such approvals and consents shall be requested and
granted in writing.
SECTION 18. Completion of Agreement. Upon the completion of performance
of this Agreement or its revocation or termination, a statement evidencing such
completion, revocation or termination shall be signed by the parties hereto and recorded in
the official records of the City.
SECTION 19. Entire Agreement. This Agreement (including any and all
Exhibits attached hereto all of which are a part of this Agreement to the same extent as if
such Exhibits were set forth in full in the body of this Agreement), constitutes the entire
agreement between the parties hereto pertaining to the subject matter hereof.
SECTION 20. Construction. The titles, captions and section numbers in this
Agreement are inserted for convenient reference only and do not define or limit the scope
or intent and should not be used in the interpretation of any section, subsection or
provision of this Agreement. Whenever the context requires or permits, the singular shall
include the plural, and plural shall include the singular and any reference in this
Attachment number 2
Page 9 of 21
10
Agreement to the Developer includes the Developer's successors or assigns. This
Agreement was the production of negotiations between representatives for the City and
the Developer and the language of the Agreement should be given its plain and ordinary
meaning and should not be strictly construed against any party hereto based upon
draftsmanship. If any term or provision of this Agreement is susceptible to more than one
interpretation, one or more of which render it valid and enforceable, and one or more of
which would render it invalid or unenforceable, such term or provision shall be construed
in a manner that would render it valid and enforceable.
SECTION 21. Partial Invalidity. If any term or provision of this Agreement or
the application thereof to any person or circumstance is declared invalid or unenforceable,
the remainder of this Agreement, including any valid portion of the invalid term or
provision and the application of such invalid term or provision to circumstances other than
those as to which it is held invalid or unenforceable, shall not be affected thereby and
shall with the remainder of this Agreement continue unmodified and in full force and
effect. Notwithstanding the foregoing, if such responsibilities of any party hereto are
thereby limited, to the extent that the purpose of this Agreement or the benefits sought to
be received hereunder are frustrated, such party shall have the right to terminate this
Agreement upon fifteen (15) days written notice to the other parties.
SECTION 22. Code Amendments. Subsequently adopted ordinances and codes
of the City which is of general application not governing the development of land shall be
applicable to the Property, and such modifications are specifically anticipated in this
Agreement.
SECTION 23. Governing Law. This Agreement shall be governed by, and
construed in accordance with the laws of the State of Florida without regard to the conflict
of laws principles of such state.
SECTION 24. Counterparts. This Agreement may be executed in counterparts,
all of which together shall continue one and the same instrument.
SECTION 25. Amendment. This Agreement may be amended by mutual
written consent of the City, the Developer, and the Association so long as the amendment
meets the requirements of the Act, applicable City ordinances, and Florida law.
IN WITNESS WHEREOF, the parties have hereto executed this Agreement the
date and year first above written.
In the Presence of:
______________________________ __________________________________
Print Name_____________________
______________________________
Attachment number 2
Page 10 of 21
11
Print Name_____________________
As to “Developer”
CITY OF CLEARWATER, FLORIDA
_______________________________ By: ____
Print Name:______________________ William B Home II,
City Manager
________________________________
Print Name_______________________
As to “City”
Attest:
__________________________________
Cynthia E. Goudeau, City Clerk
Countersigned:
__________________________________
Frank V. Hibbard, Mayor
Approved as to Form:
__________________________________
Leslie K. Dougall-Sides
Assistant City Attorney
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this _____ day of
_______________, 2009, by _______________ He is [ ] personally known to me
or has [ ] produced _________________________________ as identification.
__________________________________
Notary Public
Print Name:_________________________
My Commission Expires:
Attachment number 2
Page 11 of 21
12
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this ______ day of
____________________, 2009, by WILLIAM B. HORNE, II, as City Manager of the
City of Clearwater, Florida, who is [ ] personally known to me or who has [ ]
produced _____________________________ as identification.
__________________________________
Notary Public
Print Name:_________________________
My Commission Expire
Attachment number 2
Page 12 of 21
13
EXHIBIT “A”
Legal Description of Project Site
Attachment number 2
Page 13 of 21
14
EXHIBIT “B”
Site and Building Plans
Attachment number 2
Page 14 of 21
15
EXHIBIT “C”
COVENANT REGARDING HURRICANE EVACUATION
And DEVELOPMENT, USE AND OPERATION
DECLARATION OF COVENANTS AND RESTRICTIONS
THIS DECLARATION OF COVENANTS AND RESTRICTIONS ("Declaration") is made as of the
_____ day of _________________, 2009, by Decade Companies Income Properties ("Developer").
Developer is the owner of fee simple title to the real property described in Schedule 1 attached hereto
and made a part hereof (hereinafter, the ("Real Property"). The City of Clearwater, Florida (the "City"), has
amended its Comprehensive Plan to designate Clearwater Beach as a Community Redevelopment District
pursuant to the Pinellas County Planning Council Rules in order to implement the provisions of “Beach by
Design,” a plan for the revitalization of Clearwater Beach.
The designation of Clearwater Beach as a Community Redevelopment District (the "Designation")
provides for the allocation of Hotel Density Reserve Units as an incentive for the development of mid-sized
quality hotels. Pursuant to the Designation, the allocation of Hotel Density Reserve Units is subject to
compliance with a series of performance standards, including a requirement that resorts containing a hotel
developed with Hotel Density Reserve Units shall be closed and all Guests evacuated from such resorts as soon
as practicable after the National Hurricane Center posts a hurricane watch that includes Clearwater Beach. The
purpose of such evacuation is to ensure that such a Resort Hotel is evacuated in advance of the period of time
when a hurricane evacuation would be expected in advance of the approach of hurricane force winds.
The City has granted, by City Council Resolution __________, passed and approved on ____________,
20___, Developer's application for Hotel Density Reserve Units pursuant to the Designation, subject to
Developer's compliance with the requirements of the Designation. Developer desires for itself, and its
successors and assigns, as owner, to establish certain rights, duties, obligations and responsibilities with respect
to the use and operation of the Real Property in accordance with the terms and conditions of the allocation of
the Hotel Density Reserve Units to the City and the Designation, which rights, duties, obligations and
responsibilities shall be binding on any and all successors and assigns and will run with the title to the Real
Property.
THEREFORE, in consideration of the covenants and restrictions herein set forth and to be observed and
performed, and in further consideration of the allocation of Hotel Density Reserve Units to Developer, and other
good and valuable consideration, the sufficiency of which is hereby acknowledged, Developer hereby declares,
covenants and agrees as follows:
1. Benefit and Enforcement. These covenants and restrictions are made for
the benefit of Developer and its successors and assigns and shall be enforceable by them and also for the benefit
of the residents of the City and shall be enforceable on behalf of said residents by the City Council of the City.
2. Covenant of Development, Use and Operation. Developer hereby covenants and agrees to the
development, use and operation of the Real Property in accordance with the provisions of this Declaration.
2.1 Use. The use of the resort on the Real Property is restricted as follows:
2.1.1 A maximum of Seventy-Two units, which is the number of hotel units allocated to
Developer, shall be used solely for transient occupancy of one month or thirty (30) consecutive
Attachment number 2
Page 15 of 21
16
days or less, must be licensed as a public lodging establishment and classified as a hotel, and
must be operated by a single licensed operator of the hotel. No such hotel unit shall be used as a
primary or permanent residence.
2.1.2 All other 36 units shall be licensed as a public lodging establishment. No unit shall be used
as a primary or permanent residence.
2.1.3 As used herein, the terms "transient occupancy," "public lodging establishment," "hotel,"
"time share," and "operator" shall have the meaning given to such terms in Chapter 509, Part I,
Florida Statutes (2004).
2.2 Closure of Improvements and Evacuation. The Hotel developed on the Real Property shall be
closed as soon as practicable upon the issuance of a hurricane watch by the National Hurricane Center, which
hurricane watch includes Clearwater Beach, and all Hotel guests, visitors and employees other than emergency
and security personnel required to protect the resort, shall be evacuated from the Hotel as soon as practicable
following the issuance of said hurricane watch. In the event that the National Hurricane Center shall modify the,
terminology employed to warn of the approach of hurricane force winds, the closure and evacuation provisions
of this Declaration shall be governed by the level of warning employed by the National Hurricane Center which
precedes the issuance of a forecast of probable landfall in order to ensure that the guests, visitors and employees
will be evacuated in advance of the issuance of a forecast of probable landfall.
3 Effective Date. This Declaration shall become effective upon issuance of
all building permits required to build the project ("Project") and Developer's commencement of construction of
the Project, as evidence by a Notice of Commencement for the Project. This Declaration shall expire and
terminate automatically if and when the allocation of Reserve Units to the Developer expires or is terminated.
4 Governing Law. This Declaration shall be construed in accordance with
and governed by the laws of the State of Florida.
5 Recording. This Declaration shall be recorded in the chain of title of the
Real Property with the Clerk of the Courts of Pinellas County, Florida.
6 Attorneys' Fees. Developer shall reimburse the City for any expenses,
including reasonable attorneys' fees, which are incurred by the City in the event that the City determines that it
is necessary and appropriate to seek judicial enforcement of this Declaration and the City obtains relief, whether
by agreement of the parties or through order of a court of competent jurisdiction.
7 Severability. If any provision, or part thereof, of this Declaration or the
application of this Declaration to any person or circumstance will be or is declared to any extent to e invalid or
unenforceable, the remainder of this Declaration, or the application of such provision or portion thereof to any
person or circumstance, shall not be affected thereby, and each and every other provision of this Declaration
shall be valid and enforceable to the fullest extent permitted by law.
IN WITNESS WHEREOF, Developer has caused this Declaration to be executed this _____ day of
______________, 2009.
In the Presence of:
______________________________ __________________________________
Print Name_____________________ _____________________________
Attachment number 2
Page 16 of 21
17
______________________________
Print Name_____________________
As to “Developer”
CITY OF CLEARWATER, FLORIDA
_______________________________ By: ____
Print Name:______________________ William B Home II,
City Manager
________________________________
Print Name_______________________
As to “City”
Attest:
__________________________________
Cynthia E. Goudeau, City Clerk
Countersigned:
__________________________________
Frank V. Hibbard, Mayor
Approved as to Form:
__________________________________
Leslie K. Dougall-Sides
Assistant City Attorney
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this _____ day of _______________, 2009, by
_______________ He is [ ] personally known to me or has [ ] produced
_________________________________ as identification.
__________________________________
Notary Public
Print Name:_________________________
My Commission Expires:
Attachment number 2
Page 17 of 21
18
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this ______ day of ____________________,
2009, by WILLIAM B. HORNE, II, as City Manager of the City of Clearwater, Florida, who is [ ] personally
known to me or who has [ ] produced _____________________________ as identification.
__________________________________
Notary Public
Print Name:_________________________
My Commission Expires:
Attachment number 2
Page 18 of 21
19
EXHIBIT “D”
COVENANT OF UNIFIED USE
PLEASE RETURN RECORDED DOCUMENT TO:
__________________________________________
__________________________________________
_________________________________________
COVENANT OF UNIFIED USE
THIS COVENANT OF UNIFIED USE (the "Agreement") is executed this _____ day of
_____________, 2009, by __________________________________("Developer").
WITNESSETH:
WHEREAS, Developer is the owner of the real property legally described on Schedule "A" attached
hereto and incorporated herein by reference (the "Real Property"); and
WHEREAS, Developer and the City of Clearwater, Florida (the "City") are parties to that certain
Development Agreement dated ___________, 2009 (the "Development Agreement"), pursuant to which the
City has agreed that Developer may develop and construct upon the Real Property a hotel project as described
in the Development Agreement (the "Project"); and
WHEREAS, Developer intends to develop and operate the Real Property for a unified use, as more
particularly described in this Agreement.
NOW, THEREFORE, in consideration of the sum of Ten Dollars ($10.00) and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Developer does hereby agree that,
effective as of the date on which Developer receives all permits required to construct the Project and Developer
commences construction thereof, as evidenced by a Notice of Commencement for the Project, the Real Property
shall be developed and operated as a hotel and fractional share/interval ownership project, as described in the
Development Agreement. The restrictions set forth in the preceding sentence shall expire automatically when
and if Developer's allocation of additional hotel units (as defined in the Development Agreement) expires or is
terminated. Nothing in this Agreement shall require Developer to develop the Project or restrict Developer's
ability to sell, assign, transfer or otherwise convey its right in and to the Real Property or any portion or portions
thereof to unrelated third-parties. Further, nothing in this Agreement shall preclude the purchase and sale of one
or more Fractional Share Units to be constructed as a part of the Project (the "Fractional Ownership") (or Hotel
Units (as defined in the Development Agreement) if sold in a condominium form of ownership), to separate,
unrelated third parties, provided that such Fractional Share Ownership or Hotel Units are operated and occupied
as part of the Project as a single unified project throughout the term of this Agreement. Developer agrees that
the City shall have the right to enforce the terms and conditions of this Agreement.
Notwithstanding the foregoing, all Hotel Units may be operated by a single hotel operator and all
Fractional Share Units may be operated by a different, single management firm/operator.
IN WITNESS WHEREOF, Developer has caused this Agreement to be executed this _____ day of
______________, 2009.
Attachment number 2
Page 19 of 21
20
In the Presence of:
______________________________ __________________________________
Print Name_____________________
______________________________
Print Name_____________________
As to “Developer”
CITY OF CLEARWATER, FLORIDA
_______________________________ By: ____
Print Name:______________________ William B Home II,
City Manager
________________________________
Print Name_______________________
As to “City”
Attest:
__________________________________
Cynthia E. Goudeau, City Clerk
Countersigned:
__________________________________
Frank V. Hibbard, Mayor
Approved as to Form:
__________________________________
Leslie K. Dougall-Sides
Assistant City Attorney
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this _____ day of ______________, 2009, by
___________________________ He is [ ] personally known to me or has [ ] produced
_________________________________ as identification.
__________________________________
Notary Public
Print Name:_________________________
My Commission Expires:
Attachment number 2
Page 20 of 21
21
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this ______ day of ____________________,
2009, by WILLIAM B. HORNE, II, as City Manager of the City of Clearwater, Florida, who is [ ] personally
known to me or who has [ ] produced _____________________________ as identification.
__________________________________
Notary Public
Print Name:_________________________
My Commission Expires:
Attachment number 2
Page 21 of 21
ATTACHMENT A
HOLIDAY INN EXPRESS LEGAL DESCRIPTION
NORTH PARCEL LEGAL DESCRIPTION:
Begin at the Southwest corner of Water Lot 1, CITY PARK SUBDIVISION, according
to map or plat thereof as recorded in Plat Book 23, Page 37, of the Public Records of
Pinellas CITY, Florida; run thence West along the East-West Center Line of Section 8,
Township 29 South, Range 15 East, 15 feet to the POINT OF BEGINNING; thence
South 5°32'30" West along East right-of-way line of Coronado Drive 16.26 feet; thence
South 84°27'30" East, 100 feet; thence North 5°32'30" East, 78.06 feet; thence
Northwesterly along existing concrete seawall 113.38 feet, more or less; thence South
6°10'00" West, 82.63 feet; thence South 4°25'11" East, 25.74 feet to the Point of
Beginning.
AND:
Begin at the Southwest corner of Water Lot 1 of CITY PARK SUBDIVISION, as
recorded in Plat Book 23, Page 37, Public Records of Pinellas CITY, Florida; and run
thence West along the East and West Center Line of Section 8, Township 29 South,
Range 15 East, 15 feet to the Easterly line of Coronado Drive; thence South 5°32'30"
West, 16.26 feet, for the POINT OF BEGINNING; thence continue South 5°32'30" West,
100 feet to the Northerly line of First Avenue; thence South 84°27'30" East, 100 feet
along the Northerly line of First Avenue; thence North 5°32'30" East, 100 feet; thence
North 84°27'30" West, 100 feet to the Point of Beginning.
SOUTH PARCEL LEGAL DESCRIPTION:
The North 100 feet of the West 110 feet of Lot 1, Block B
COLUMBIA SUBDIVISION according to the map or plat thereof
as recorded in Plat Book 23, Page 60 Public Records of Pinellas
County, Florida.
Attachment number 3
Page 1 of 1
Attachment number 4
Page 1 of 1
GULFVIEW
CORONADO
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DR
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PAPAYA
BAYMONT
SAN MARCO
AVE
DR
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DR
ST
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BLVD
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M arin a
DOLPHIN
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Pier 60
SECOND
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PROJECT
SITE
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LOCATION MAP
Owner:
Decade Companies Income Properties Cases: FLD2009-03013
DVA2009-00001
Site:
101 Coronado Drive (including 105
Coronado Drive and 35 Devon Drive)
Property Size: 0.72 acres
PIN: 08-29-15-15606-000-0141
08-29-15-00000-320-0200
08-29-15-17550-002-0012
Atlas Page: 267A & 276A
Attachment number 8
Page 1 of 1
35 59
59
60
60
70
35
35
70
35
70
17550
A
1
2
3
4
5
6
7
8
9
10
11
12
1
44 45 46 47 90 91 92 93
48 49 5051 94 95 96 97
98
99
100
102
103
104
52
53
54
55
56
57
105
106
101
59
58
59
59
59
74
70
57.8
106
15606
1
11
1213
(14)
WATER LOT 1
GOVT LOT 3
GOVT LOT 4
SEE PLAT FOR DIMENSIONS*
SEE SE07-29-15 FOR PARCEL INFO
60
60
50
50
50
70
60
60
60
17550
17568
B
1
2
3
1
2
1 2
4
2
3
4
5
6
7
8
9
10
11
12
13 14
4445
46
47
48
49
50
51
52
53
1100
100
100
178.84
101.68
4 5 .9 4128
1
1
5
.
2
4
78.4
104.21
1
2
9
.
0
6
SEE SE07-29-15 FOR PARCEL INFO
12
1
1
1
1
DEVON DR
HAMDEN DR CORONADO DR FIRST ST
THIRD ST
T
P
I
OS/R
P
LMDR
45
25
94
40
98
213
124
229
230
115
135
130
301
230
224
202
101
132
229
251
128
228
120
221
136
301
119
217
218
121
150
216
129
201
112
117
212
125
109
116
1 0 0
131
134
300
300
110
180 Adm.
160 Atta
170 Rest
T
1
37
88
35
41
90102
304
215
207
101
100
305
100
101
225
219
127
105
209LDCTR
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
ZONING MAP
Owner:
Decade Companies Income Properties Cases: FLD2009-03013
DVA2009-00001
Site:
101 Coronado Drive (including 105
Coronado Drive and 35 Devon Drive)
Property Size: 0.72 acres
PIN: 08-29-15-15606-000-0141
08-29-15-00000-320-0200
08-29-15-17550-002-0012
Atlas Page: 267A & 276A
Attachment number 9
Page 1 of 1
35 59
59
60
60
70
35
35
70
35
70
17550
A
1
2
3
4
5
6
7
8
9
10
11
12
1
44 45 46 47 90 91 92 93
48 49 5051 94 95 96 97
98
99
100
102
103
104
52
53
54
55
56
57
105
106
101
59
58
59
59
59
74
70
57.8
106
15606
1
11
1213
(14)
WATER LOT 1
GOVT LOT 3
GOVT LOT 4
SEE PLAT FOR DIMENSIONS*
SEE SE07-29-15 FOR PARCEL INFO
60
60
50
50
50
70
60
60
60
17550
17568
B
1
2
3
1
2
1 2
4
2
3
4
5
6
7
8
9
10
11
12
13 14
4445
46
47
48
49
50
51
52
53
1100
100
100
178.84
101.68
4 5 .9 4128
1
1
5
.
2
4
78.4
104.21
1
2
9
.
0
6
SEE SE07-29-15 FOR PARCEL INFO
12
1
1
1
1
DEVON DR
HAMDEN DR CORONADO DR FIRST ST
THIRD ST
45
25
94
40
98
213
124
229
230
115
135
130
301
230
224
202
215
132
229
251
128
120
221
136
301
119
217
218
121
150
216
129
201
112
117
212
125
109
116
1 0 0
131
134
300
110
180 Adm.
1
37
88
35
41
90102
304
101
207
101
100
228
305
100
101
225
219
127
105
300
209LDCTR
160 Atta
170 Rest
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
EXISTING
Owner:
Decade Companies Income Properties Cases: FLD2009-03013
DVA2009-00001
Site:
101 Coronado Drive (including 105
Coronado Drive and 35 Devon Drive)
Property Size: 0.72 acres
PIN: 08-29-15-15606-000-0141
08-29-15-00000-320-0200
08-29-15-17550-002-0012
Atlas Page: 267A & 276A
City
Marina
Pier 60
Overnight
Accom
Overnight
Accommodations
Overnight
Accommodations
Overnight
Accommodations
Overnight
Accommodations
Overnight
Accommodations
Detached
Dwellings
Detached
Dwellings
Detached
Dwellings
Detached
Dwellings
Detached
Dwellings
Temporary
City Parking
Lot
Temporary
City Parking
Lot
Beach
Beach
Beach
City
Parking
Lot Retail
Sales
Attachment number 10
Page 1 of 1
Resolution No. 09-23
RESOLUTION NO. 09-23
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA APPROVING A DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF CLEARWATER AND DECADE
COMPANIES INCOME PROPERTIES; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Clearwater is desirous of entering into a development
agreement with Panorama on Clearwater Beach, LLC; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The Development Agreement between the City of Clearwater and
Decade Companies Income Properties, a copy of which is attached as Exhibit “A,” is
hereby approved.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _______ day of _____________, 2009.
____________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ _____________________________
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 11
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve filing a third-party complaint against general contractor Westra Construction Corp. in Divaco, Inc. v. City of Clearwater, Case:
07-2045-CI-15, and authorize an action against same to seek indemnification for damages and costs arising out of ongoing litigation
matter. (consent)
SUMMARY:
There is an ongoing lawsuit between Divaco, Inc. (owners of the Hi-Seas Motel), and the City of Clearwater (Case: 07-2045-CI-15)
wherein Divaco has sued the City for several counts of inverse condemnation as a result of the Coronado Drive Improvement portion of
the Beach Walk construction project ('project'). Council has previously granted permission to file a third-party complaint for damages,
costs and/or indemnification in that action against Beach Walk contractor Post, Buckley, Schuh & Jernigan, Inc., relating to the design,
construction, inspection and engineering of said project.
During the discovery portion of this ongoing suit, sworn testimony has recently confirmed that employees and/or agents of Westra
Construction Corp., construction contractor of the Coronado Drive portion of the project, may have breached its contract with the City
for construction of certain Coronado Drive Improvements. Of particular interest to the City, is the alleged placement of asphalt onto the
Hi-Seas motel property by employees and/or agents of Westra Construction Corp. without permission from either the property owner(s)
or the City of Clearwater.
Staff recommends that Westra Construction Corp. be sued as a third-party defendant in the Divaco case so contribution and/or
indemnification may be sought within the context of the ongoing Divaco case. It should be noted that the final decision on the City’s
ability to file this third-party suit is subject to the court’s review and approval of outside counsel’s Motion for Leave to File Suit.
The suit will be pursued in-house to the greatest extent possible, unless it becomes apparent that outside counsel is necessary for reasons
of subject-matter expertise.
Type:Operating Expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$425.00 Annual Operating Cost:
Not to Exceed:Total Cost:$425.00
For Fiscal Year:10/01/08 to 09/30/09
Appropriation Code Amount Appropriation Comment
0315-92267-561200-541-
000-0000
$425.00
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:None
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Approve a Zoning Atlas Amendment from Business (B) District to Tourist (T) District for property located at 1241, 1261, and 1281
Gulf Boulevard consisting of Lot 1, Subdivision of Radisson Bayside Hotel, and Pass Ordinance No. 7909-08 on first reading.
SUMMARY:
The Circuit Court of the Sixth Judicial Circuit, in its Order and Opinion dated December 1, 2008 in D.A. Bennett Company v. City of
Clearwater, Case No. 08-0019AP-88A, reversed and remanded the decision of the City Council denying approval of Ordinance No.
7909-08 to the City Council "to amend the Shoppes zoning district to Tourist" and "for further action consistent with this Order and
Opinion." The City's Petition for Writ of Certiorari to the Second District Court of Appeal seeking review of the Circuit Court decision
was denied without opinion. Therefore this Ordinance is being agendaed as a remand for first reading.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Ordinance No. 7909-08
ORDINANCE NO. 7909-08
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY REZONING CERTAIN PROPERTY LOCATED ON THE
SOUTHEAST SIDE OF GULF BOULEVARD
APPROXIMATELY 2900 FEET SOUTH OF CLEARWATER
PASS BRIDGE CONSISTING OF LOT 1, SUBDIVISION OF
RADISSON BAYSIDE HOTEL, WHOSE POST OFFICE
ADDRESS IS 1241, 1261 AND 1281 GULF BOULEVARD,
FROM BUSINESS (B) TO TOURIST (T); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the zoning atlas of the City as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby
rezoned, and the zoning atlas of the City is amended as follows:
Property Zoning District
See attached legal description From: Business (B)
(REZ2007-10001) To: Tourist (T)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
________________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
___________________________ ________________________________
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8025-09 on second reading, amending Article VII, Solid Waste Management, Sections 32.271 through 32.322,
Appendix A., Schedule of Fees, Rates, and Charges, Article XXV, Public Works – Fees, Rates, and Charges, Section (3)(c) Solid Waste
Collection Rates through solid waste roll-off container or waste receptacle service (5)(b)(ii)(7), Clearwater Code of Ordinances.
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Ordinance No. 8025-09
1
ORDINANCE NO. 8025-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING
TO THE SCHEDULE FOR SOLID WASTE COLLECTION SERVICES;
AMENDING ARTICLE VII, SOLID WASTE MANAGEMENT, SECTIONS
32.271 THROUGH 32.322, APPENDIX A, SCHEDULE OF FEES, RATES
AND CHARGES, ARTICLE XXV, PUBLIC WORKS-FEES, RATES AND
CHARGES, SECTION; (3)(c) SOLID WASTE COLLECTION RATES
THROUGH SOLID WASTE ROLL-OFF CONTAINER OR WASTE
RECEPTACLE SERVICE (5)(b)(ii)(7), CLEARWATER CODE OF
ORDINANCES; PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is determined to be fair and reasonable to establish fees,
rates and service charges based on the cost to serve the various classes of
customers; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Article VII, Solid Waste Management, Section 32.271 through Section
32.322, Clearwater Code of Ordinances, is hereby amended as follows:
DIVISION 1. GENERALLY
* * * * * * * * * *
Sec. 32.2715. Definitions.
As used in this chapter:
(1) Commercial container means any container approved by the Solid Waste/General
Services Department solid waste department and serviced by a commercial collection
vehicle.
(2) Commercial establishment means a property or properties zoned or used for
commercial or industrial uses, or used by an entity exempt from federal income taxation
under section 501(c)(3) of the Internal Revenue Code. The term excludes property or
properties zoned or used exclusively for single-family residential or multi-family
residential uses of four units or less.
(3) Compactor means any mechanical hydraulic or electrical machine designed and used
specifically for compacting refuse or recyclables.
(4) Compacted means refuse or garbage condensed by a compactor.
(5) Construction debris means discarded building materials and rubble including but not
limited to earth, cement, brick, wire, cans, flooring materials, lumber, plaster, roofing
materials and any other waste resulting from construction, remodeling, repair or
demolition of any structure or pavement. Such construction debris may be either
commercial or residential in character.
Attachment number 1
Page 1 of 28
Ordinance No. 8025-09
2
(6) Containerized service means collection of solid waste or recyclables in city-
approved containers.
(7) Contamination means when more than de mininis non-recyclable items (such
as trash, food waste, glass, putrescible garbage) are included with recyclables, or
when two or more different types of recyclables are commingled in a container
intended for one.
(8)(6) Customer means owner, occupant, tenant, or other person having control of the
improved real property.
(9) Eviction or move-out refuse means any refuse that is left for collection resulting
from an eviction or a move-out.
(10) E-Waste means inoperative or discarded electronic equipment including, but
not limited to televisions, computer CPUs, monitors and peripherals, and handheld
and desktop telecommunications equipment.
(11)(7) Hazardous material means material which is radioactive, volatile, flammable,
explosive, infectious, toxic or otherwise hazardous, including but not limited to material
designated as hazardous in any Federal, Florida, Pinellas County, or Clearwater statute
or regulation law or ordinance; also that waste which is determined to be hazardous by
the United States Environmental Protection Agency, or any other federal agency.
(12) Late payment means any payment remitted after the required due date.
(13)(8) Materials recovery facility means a solid waste management facility that provides
for the extraction from solid waste of recyclable materials, materials suitable for use as a
fuel or soil amendment, or any combination of such materials.
(14)(9) Putrescible waste garbage means household or commercial solid waste that will
putrefy.
(15)(10) Recovered materials means metal, fiber, paper, glass, plastic, textile or rubber
materials that have known recycling potential, can be feasibly recycled, and have been
diverted and source-separated or have been removed from the solid waste stream for
sale, use, or reuse as raw materials, whether or not the materials require subsequent
processing or separation from each other, but does not include materials destined for any
use that constitutes disposal. Recovered materials are not solid waste.
(16)(11) Recovered materials dealer means any person or entity who handles,
purchases, receives, recovers, sells, or is an end-user of recovered materials.
(17)(12) Recovered materials processing facility means a facility engaged solely in the
receiving, storage, processing, resale or reuse of recovered materials. Such a facility is
not a solid waste management facility if it meets the definitions of section 403.7045(1)(f),
Florida Statutes.
(18)(13) Recyclable means those materials which are capable of being recycled and
which would otherwise be processed or disposed of as solid waste.
Attachment number 1
Page 2 of 28
Ordinance No. 8025-09
3
(19)(14) Recycling means the collection, processing, marketing, reprocessing and resale
or reuse of any material which would otherwise be processed or disposed of as solid
waste.
(20)(15) Recycling bin means any container issued by the city for the purpose of
recycling.
(21)(16) Refuse means all putrescible and non-putrescible solid waste.
(22)(17) Residential refuse container means a city issued automated container and/or a
city-approved 32-gallon container or other container approved by the director of Solid
Waste/General Services solid waste.
(23) Roll-off container means any large capacity container used for commercial or
industrial service, or for special purposes, including but not limited to, containers
with capacities between (10) ten and forty (40) cubic yards and which are
transported with their contents by vehicle to a solid waste disposal site.
(24) Servicing means any interaction with Solid Waste/General Services with
regards to including, but not limited to, installing cleaning, deodorizing, pulling,
removing, or repairing damage to waste receptacles
(25)(18) Solid waste means sludge not regulated under the Federal Clean W ater Act or
Clean Air Act; sludge from a waste treatment works, water supply treatment plant, or air
pollution control facility; or garbage, rubbish, refuse, special waste, or other discarded
material, including solid, liquid, semisolid or contained gaseous material resulting from
domestic, industrial, commercial, mining, agricultural or governmental operations. The
term does not include recovered materials as defined in this section or in section
403.703(7), Florida Statutes.
(26)(20) Solid Waste/General Services Solid waste director means the person
authorized to exercise and enforce the provisions of this ordinance.
(27)(19) Solid waste management means the process by which solid waste is collected,
transported, stored, separated, processed or disposed of according to an orderly,
purposeful and planned program which includes closure and long-term maintenance.
(28)(21) Solid waste management facility means any solid waste disposal area, volume
reduction plant, transfer station, materials recovery facility or other facility, the purpose of
which is resource recovery or the disposal, recycling, processing or storage of solid
waste. The term does not include recovered materials processing facilities which meet
the requirements of Section 403.7046(4), Florida Statutes, except the portion of such
facilities, if any, that is used for the management of solid waste.
(29)(22) Source-separated means that recovered materials are separated from solid
waste where the recovered materials and solid waste are generated. The term does not
require that various types of recovered materials be separated from each other and
recognizes that de minimis solid waste, in accordance with industry standards and
practices, may be included in the recovered materials.
Attachment number 1
Page 3 of 28
Ordinance No. 8025-09
4
(30)(23) Special wastes means solid waste that can require special handling and
management, including, but not limited to, white goods, waste tires, used oil, lead-acid
batteries, construction and demolition debris, ash residue, e-waste, paint yard trash, and
biological wastes.
(31)(24) Trash means any waste accumulation of paper, sweepings, rags, bedding or
other matter of any kind, other than garbage, which is usually attendant to housekeeping,
except recyclables.
(32) Waste receptacle means any vehicle or container, but is not limited to trailers,
roll-off containers, compactors or any other functionally equivalent containers,
used to collect, transfer or haul solid waste or construction debris from one
location to another.
(33)(25) White goods means inoperative and discarded refrigerators, ranges, water
heaters, freezer[s] and other similar domestic and commercial large appliances of any
color.
(34)(26) Yard waste means vegetative matter resulting from landscaping and
maintenance.
Sec. 32.272. Collection by city; exceptions.
(1) Generally. All refuse accumulated in the city shall be collected, conveyed and
disposed of by the city government. Following receipt and referral by the City Council
Commission of annexation petitions, the city shall, upon request by the petitioners, collect
refuse accumulated on properties being annexed by the city. Any residential,
commercial, or industrial property within the City that is being constructed, is
occupied, or is capable of being occupied, shall be presumed to be generating
solid waste for collection.
(2) Exception for commercial establishments. This chapter shall not prohibit the actual
producers of solid waste or the owners of premises upon which solid waste has
accumulated, from personally collecting, conveying and disposing of such solid waste
provided such producers or owners comply with the provisions of this chapter and with all
other governing laws and ordinances. This paragraph shall not be construed to provide
for or as allowing collection by subcontract. An owner or producer of refuse or recyclable
materials may sell or donate these materials but may not enter into any disposal
agreement whereby the owner or producer pays for the use of the container or for
hauling.
(3) Exception for outside collectors. This chapter shall not prohibit solid waste collectors
from outside of the city from hauling such solid waste over city streets prescribed by the
director of public works provided such collectors comply with the provisions of this
chapter and all other governing laws and ordinances.
(4) Exception for private collectors with roll-off containers, compactors or waste
receptacles. This chapter shall not prohibit a private collector holding a permit from the
placing and servicing roll-off containers for commercial and industrial solid waste issued
by the city that the city does not choose to collect and approves for collection by outside
contract. A private collector who currently holds a city issued permit for placing
Attachment number 1
Page 4 of 28
Ordinance No. 8025-09
5
and servicing roll-off containers, compactors, or waste receptacles for commercial
and industrial waste, may continue to provide said service for the duration of all
existing customer contracts. The private collector shall provide the city with
evidence of all such contracts. This exception shall only apply to contracts entered
into on or before June 4, 2009. Moreover, the City may honor an existing private
refuse contract for existing development which annexes into the City for the
remainder of the contract term or for five (5) years from the date of annexation,
whichever is shorter.
(5) Exception for bulky items. The city has the right to refuse garbage service of any
unusual or extremely bulky item or to require the owner or producer of waste to reduce it
to such size and weight as can be handled by city equipment.
Sec. 32.273. Director of Solid Waste/General Services solid waste; powers; appeals
from action.
(1) All solid waste and recyclables accumulated in the city shall be collected, conveyed,
and disposed of or otherwise managed by the city under the supervision of the director of
Solid Waste/General Services solid waste.
(2) The director of Solid Waste/General Services solid waste shall have the authority to
establish the type of container, the frequency of collection, location of container, amount
of solid waste and recycling collection or disposal service needed, so long as such
change does not fall below any minimum standards set forth by Federal and
Florida law or local ordinance.
Sec. 32.274. Unlawful practices generally.
It is hereby declared unlawful and a violation of this chapter for any person to do or
permit to be done any of the following acts or practices:
(1) To deposit on or bury in, or cause to be deposited in or buried in, any property, public
or private, and any street, alley, the waters of Clearwater Bay, or any creek, watercourse,
storm sewer, or ditch within the corporate limits of the city, any solid waste or other
noxious, malodorous or offensive matter;
(2) To fail or neglect to keep or cause to be kept clean and sanitary or tightly covered and
in good state of repair all containers and trash receptacles;
(3) To place or allow to be placed upon the streets, alleys, curbs, bicycle paths or
sidewalks of the city any rubbish, sweepings, debris, trash or waste materials of any kind,
which constitutes a menace to traffic, both vehicular and pedestrian, or a health or
aesthetic problem, or which impairs the proper operation of the city's sewer or drainage
system;
(4) To remove recyclables or any marketable materials from solid waste placed out for
collection. Such an act is declared "scavenging" and is punishable by a fine of $500.00
per incident. An incident is deemed to be the removal of such materials from a single
premises;
Attachment number 1
Page 5 of 28
Ordinance No. 8025-09
6
(5) To dispose of any paint, hazardous material, acid, explosive material, Inflammable
liquids, burning substance or any dangerous or highly corrosive material, used oil or
biohazardous wastes in any refuse container which might be detrimental or harmful to
any person or persons. The city will not be responsible for the collection or disposal of
these materials or of special industrial wastes. Damage to city-owned containers as a
result of the above will be repaired at the expense of the user; or
(6) To place or deposit or cause to be placed or deposited upon any of the streets,
sidewalks, parkways, thoroughfares, public parks, or other public places of the city, any
tree trunks or limbs, any trash, debris, papers, litter, solid waste, or other discarded
matter of whatever kind, except as specifically provided within the rules and regulations; ;
(7) To bring any solid waste into the city from outside the city limits, or transfer
solid waste originating from one party to another party within the city, for the
purpose of collection and removal by Solid Waste/General Services; or
(8) It shall be unlawful for any third party or contractor to create or leave
construction debris, yard waste or refuse subsequent to the performance of any
work on private property for the city to collect. No materials from such operations
shall be placed in any residential container, commercial container, waste
receptacle or set out curbside for collection by the City without prior authorization
by the Solid Waste/General Services director.
Sec. 32.275. Prohibited materials.
(1) Building materials. Except for roll-off container or waste receptacle services, the city
shall not be responsible for the collection of dirt, rock, sod, plaster, lumber, metal or other
construction or building material originating from private property preliminary to, during or
subsequent to the construction of new buildings, or alterations or additions to existing
buildings. Such material shall be removed by the owner of the property or by the
contractor. No certificate of occupancy shall be issued until such material has been
removed by the owner or contractor.
(2) Contagious disease solid waste. The removal of clothing, bedding or other solid
waste from homes or other places where highly infectious or contagious diseases have
prevailed shall be performed by a licensed medical waste collector registered with the
director of solid waste. Such solid waste shall not be placed for collection and shall not be
collected by solid waste personnel.
(2)(3) Inflammable or explosive materials. Highly flammable or potentially explosive
materials or toxic substances shall not be placed in containers for regular collections, but
shall be disposed of as directed by the director of Solid Waste/General Services solid
waste at the expense of the owner or possessor thereof.
(3)(4) Prohibited materials. Biohazardous waste, flammable liquids, motor oil, pesticides,
herbicides and other hazardous materials shall not be placed for collection, and shall not
be collected by solid waste personnel.
Sec. 32.276. Enforcement.
Attachment number 1
Page 6 of 28
Ordinance No. 8025-09
7
The director of Solid Waste/General Services solid waste is authorized to exercise
limited police powers to enforce the provisions of this chapter. These limited police powers
shall include the authority to issue a notice of violation of a provision of this chapter and,
following a reinspection after the time specified in the notice for corrective action, if there has
not been substantial compliance with the notice of violation, or if the violation has been
corrected but reoccurs, the director of Solid Waste/General Services solid waste may cause
a summons to be issued by a sworn police officer, code enforcement officer, or
designated Solid Waste/General Services employee of the city for appearance in county
court, or may notify the code enforcement board and request a hearing pursuant to sections
7-102 of the Clearwater Community Development Code 2.218 and 2.219. A notice of
violation shall describe the nature of the violation, the corrective action necessary to cure the
violation, and the time within which corrective action shall be taken. A notice of violation shall
be served in the manner set forth in section 162.12, 2.216 Florida Statutes.
Personnel Employees authorized by the city manager or designee as code enforcement
officers or solid waste personnel are hereby designated as the investigating and enforcing
authority pursuant to this article. The code enforcement officers or solid waste personnel
are authorized and directed to receive all complaints, make inspections to determine if a
violation of this article exists, gather all relevant information concerning such complaints,
conduct field investigations and inspections of real property, and enter upon real property,
with or without a warrant as required by law, in the conduct of official business pursuant to
this article.
It shall be unlawful for any person to interfere, harass, or otherwise impede a city code
enforcement officers or solid waste personnel employee who are is carrying out or acting
within the scope of his/her duties. A law enforcement official shall have the authority to arrest
an individual in violation of Article VII this section.
Sec. 32.277. Penalties.
(1) Any person or entity found to be in violation of the provisions of this article shall be
prosecuted as provided in section 1.12.
(2) Imposition of a penalty or fine does not prevent the code enforcement board
appropriate City designee from proceeding or from revoking or suspending a license or
permit.
(3) In addition to the penalties provided in subsection (a) of section 1.12, any condition
caused or permitted to exist in violation of any of the provisions of this Code can be
deemed a public nuisance, and may be abated by the city as provided by law. If action to
remedy the condition is taken by the city, the actual costs of such action plus
administrative costs of up to $200.00 shall be owed by the owner to the city and shall
constitute a lien against the property until paid.
(4) If a customer has not removed extra or nonconforming solid waste or other industrial
waste, hazardous waste or noncombustible refuse within 24 hours after notification by
solid waste, the director of Solid Waste/General Services solid waste may order such
removal and all costs incurred shall be placed against the customer's utility account.
(5) Failure to remove a container tagged with a warning by the Solid Waste/General
Services Department code enforcement/solid waste department within the specified
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Ordinance No. 8025-09
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period of time subjects the customer to a fine of $10.00 per day, which is placed on the
customer's utility bill. Repeat offenders, at the discretion of the director of Solid
Waste/General Services solid waste, may be placed on side or rear yard premium
service at the appropriate fee.
(6) In the event a roll-off container or waste receptacle becomes a danger or
nuisance, the roll-off container or waste receptacle shall be impounded and owner
given notice, if reasonably possible, and owner shall be responsible for claiming
such roll-off container or waste receptacle at owner’s own expense as detailed in
subsection 7.
(7) Roll-offs containers and/or waste receptacles located on city property and/or
rights-of-way that are not registered shall be hauled to a city site and an initial fee
of $300.00 and a $50.00 a day storage fee shall be assessed against the owner of
such equipment. If such equipment is not recovered after thirty (30) days, after the
City has gone through reasonable efforts to provide the owner notice, then such
equipment may be disposed of.
(8) Roll-off container and/or waste receptacle Permittee shall incur a 1% penalty
charge on the total amount of remittance, as specified in Appendix A of this code
and referred to in section 32.290(2)(b) of this division, for every month that the
remittance is past due. Furthermore, Permittee shall incur a 1% penalty charge on
the total amount of remittance for every month that the Permittee fails to provide
invoice copies and monthly service reports, as required by section 32.290(2)(b).
Failure to comply with the permit submission requirements may result in
revocation or denial of issuance or renewal of a permit.
Sec. 32.278. Service fees and charges.
(1) The fact that any place of abode or any place of business is occupied shall be prima
facie evidence that refuse is being produced and accumulated upon such premises and
that fees for the collection and disposal thereof are due the city.
(2) See Appendix A for solid waste management system deposits, fees, service charges,
and rate schedules.
(3) The solid waste collection and disposal charges are applicable until all municipal
utilities including lawn (water) meters are disconnected.
(4) For accounts payable, see section 32.066.
(5) Additional service charges may be levied at the discretion of the director of Solid
Waste/General Services solid waste.
Sec. 32.279. Duty of property owner to supply receptacle; exception.
It shall be the duty of all owners of residences, businesses, professional offices, and
other commercial establishments in the city to supply each of such establishments with solid
waste receptacles containers except where furnished by the city.
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Sec. 32.280. Duty of property owner; precollection practices.
(1) Preparation of solid waste.
(a) Garbage. All garbage shall be drained of liquid and shall be wrapped or bagged
in paper or plastic before being placed in any container for collection.
(b) Trash. All trash shall be drained of liquid before being deposited for collection.
(c) Recyclables. Recyclables shall be prepared for collection in accordance with
existing policies that of the city provides. as part of the recycling education
program.
(d) Yard waste. Loose yard waste shall be placed inside a container, other than the
city-issued container, approved by the city and placed for recycling collection at
curbside, separate from other trash. Such containers shall not be filled above the rim
of the container. Single articles such as palm fronds, tree branches and limbs shall
be cut or broken into pieces which are less than four (4) inches in diameter and four
(4) feet long and shall be stacked at curbside for recycling collection. It shall not be
the responsibility of the solid waste personnel to clean up de minimis debris
resulting from standard collection. Larger articles may be collected by special
pickup upon request and approval by the director of solid waste.
(e) Scrap metal and appliances. Scrap metal and appliances shall be placed at the
curb for recycling collection separate from other trash. Freezers, refrigerators, clothes
washers, clothes dryers, dishwashers or similar airtight units shall have the doors
removed or secured before being placed for collection. All stand-up items shall be
laid flat. Scrap metal such as poles, pipes and antennas shall be cut or bent into
pieces not longer than six (6) feet.
(f) Crates and cardboard boxes. Crates and cardboard boxes shall be collapsed prior
to being placed for collection.
(g) Dangerous material. All dangerous material collected manually such as broken
glass, light bulbs, and razor blades, and fluorescent tubes shall be deposited in a
disposable container and placed at curbside for collection.
(h) None of the above may be placed out prior to twenty-four (24) forty-eight (48)
hours in advance of a scheduled pick-up.
(2) Containers.
(a) Duty to provide and maintain in sanitary condition. Except in the case of
containers provided by the city, all containers shall be provided by the owner, tenant,
or occupant of the premises. Containers shall be maintained in good condition and
shall be subject to inspection and approval of conditions by city code enforcement
inspectors and others having jurisdiction. Routine maintenance of can[s], carts, and
waste receptacles dumpsters in a sanitary manner is the responsibility of the user.
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Any container that does not conform to the provisions of this chapter or that may
have ragged or sharp edges or any other defect liable to hamper or injure the person
collecting the contents thereof, shall be promptly replaced by the customer upon
written notice by the city. The director of Solid Waste/General Services solid waste
shall have the authority to discontinue collection service for failure to comply. In the
event of damage to a container provided by the city caused by a user of the
container, the cost of repair or replacement shall be charged to the customer's
account.
(b) Specifications. Containers shall be made of durable plastic or metal, equipped
with suitable handles and tight-fitting covers, and shall be water-tight. Except in the
case of containers provided by the city, each container shall have a capacity of not
more than thirty-two (32) gallons, and shall weigh not more than sixty (60) pounds
when full.
(c) Commercial trash bins. No commercial trash bins or trash rooms shall be used
without written permission of the director of Solid Waste/General Services solid
waste. No existing bin shall continue to be used, and no new bin shall be permitted
for use, unless it is completely enclosed and watertight.
(d) Commercial containers. Containers shall be of such size and shape as to be
capable of being lifted and emptied into city collection vehicles. Commercial front end
containers provided by the owner and used in conjunction with compactors shall first
be approved by the director of Solid Waste/General Services solid waste, such
approval to relate to the ability of the city to service such equipment.
(3) Storing of solid waste.
(a) Public places. No person shall place any solid waste in any street, alley or other
public place or upon any private property whether owned by such person or not,
unless it is in containers for collection. No person shall place any solid waste at the
curb for collection except on his or her property, and such placement shall be behind
the curb or where the curb should be. Any person having a corner lot may use the
side yard curb, subject to the director of Solid Waste/General Services’ solid
waste's approval. No person shall throw or deposit any solid waste in any ditch,
stream or body of water.
(b) Unauthorized accumulation. Any unauthorized accumulation of solid waste on
any lot or premises is hereby declared to be a nuisance and is prohibited. Failure to
remove any accumulation of solid waste following notice to the owner or tenant and a
reasonable opportunity to take corrective action shall be deemed a violation of this
chapter.
(c) Reserved.
(d) Commercial establishments. All commercial establishments shall secure solid
waste accumulated upon the premises so as to eliminate wind-driven debris and
unsightly litter conditions in and about the establishment.
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Ordinance No. 8025-09
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(e) Public parking lots. All public parking lots shall be provided with containers in
sufficient quantity so that there shall be at least one container for every 50 parking
spaces. This requirement shall apply to parking lots with a capacity in excess of 25
spaces. It shall be the responsibility of the owner or the manager of the parking lot to
collect the material deposited in the containers and deposit the material in a
container for collection. As used in this subsection the term "public parking lot" shall
mean a privately owned lot open to the general public.
(f) Construction sites. All construction sites shall use utilized city-approved waste
receptacles trash containers, the number of which shall be determined according to
the size of the job at the discretion of the director of the building division.
Construction sites shall be kept clean and orderly at all times and the building director
may suspend or red tag a construction job until the premises are brought up to a
satisfactory sanitary condition. Any waste receptacle used to collect refuse that is
not supplied by the City shall be required to be registered with the director of
Solid Waste/General Services.
(4) Waste receptacles, compactors, roll-off containers and baling machines.
(a) Registration. Prior to the placement of compactors, roll-off containers, waste
receptacles, and baling machines such equipment shall be registered with the
director of Solid Waste/General Services solid waste.
(b) Storage of compacted trash. Compacted cardboard, trash or by-products thereof
as described in this section which have been compacted into bales shall be stored in
fireproof structures or buildings at all times unless awaiting transport to ultimate
disposal.
(c) Transporting compacted or roll-off trash. No person shall transport compacted
trash or recyclable materials, collected within the City of Clearwater, over streets
and roadways in the corporate city limits without prior registration with the director of
Solid Waste/General Services solid waste.
Sec. 32.281. Duty of property owner; collection practices.
(1) Frequency of collection.
(a) Residential and small businesses. Solid waste accumulated by residences and
small businesses shall be collected twice each week on regularly scheduled days
except Saturdays, Sundays and holidays.
(b) Commercial. Motels, hotels, restaurants, supermarkets, hospitals, schools and
other establishments may have daily collection services to fit their respective needs
at the regular rates charged. therefore. Where necessary to protect the public health,
the director of Solid Waste/General Services solid waste or an authorized health
department official may require more frequent collections.
(c) Special collections. Restaurants and all other establishments having putrescible
waste which has an offensive odor or will constitute a nuisance may shall be
collected, at minimum, once a week. If the waste becomes offensive in odor or
becomes a nuisance, it shall be collected as often as deemed necessary to
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Ordinance No. 8025-09
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address the offensive odor or nuisance, at the discretion of and upon the
approval of the director of Solid Waste/General Services solid waste.
All waste receptacles within the city limits that contain putrescible refuse shall,
at the discretion of the Solid Waste/General Services Director, be required to
have a minimum of one collection per week.
(2) Collection locations.
(a) Curbside pickup (c) Side or rear building. Solid waste containers shall be placed
for collection on the ground at the curbline, immediately in front of and contiguous to
owner's property and at least ten (10) feet away from any permanent structure or
vehicle and cannot obstruct pedestrian passage. Solid waste containers shall be
placed for collection at ground level on the property, not within the right-of-way
of a street or alley, and shall be accessible without entering into a building or
shelter of any type. Exceptions may be granted with the approval of the director of
Solid Waste/General Service solid waste.
(b) Handicapped and elderly. Any person who has been certified by a physician as
being unable to place a solid waste container at the curb shall be entitled to have the
solid waste collected at the side or rear of the building at no extra charge.
(c) (a) Side or rear yard premium service building collection. A fee as stated in
Appendix A will be charged to customers who wish to have the containers
pulled out and placed back for them by solid waste personnel. Solid waste
containers shall be placed for collection at ground level on the property, not within the
right-of-way of a street or alley, and shall be accessible without entering into a
building or shelter of any type. No solid waste shall be collected unless containers
are readily accessible by solid waste personnel without unlocking a door, gate or
other obstacle Exceptions thereto may be approved in writing by the director of solid
waste provided that an additional payment for the extra service is agreed upon by
both parties.
(3) Container placement and removal.
(a) Residential refuse and/or recycling containers and yard waste placed near the
curb, street or alley shall be placed there no earlier than 7:00 p.m. on the evening
preceding the collection day and must be removed to a point at the side or rear of the
structure by 7:00 a.m. of the following day. Any container not removed will be tagged
by the Solid Waste/General Services Department code enforcement/solid waste
department with a warning. Second violators will be subject to a fine of $10.00 per
day, which will be placed on the customer's utility bill. Repeat offenders will be placed
on side or rear yard premium service at the stipulated rate.
(4) Eviction/Move Out Refuse.
The property owner shall be responsible for time and material charges as stated in
Appendix A for any refuse clean up resulting from an eviction or move out.
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Sec. 32.282. Yard waste/bulk collections.
(1) It is the responsibility of all tree surgeons, nurseries, lawn care services and
landscaping contractors, or any individual or company doing work on private property, to
remove from the premises all residue and rubbish resulting from said work. Failure to
comply will result in a fine in the amount of not less than the existing cost for removal plus
an administrative fee not to exceed $200.00, for the first infraction. A second infraction
may result in the loss of the occupational license.
(2) All white goods’ doors must be removed or secured before being set out for
collection.
(3) Items for collection should be placed out no earlier than 24 48 hours in advance of a
scheduled pick-up and should not present a health or safety hazard to the general public.
* * * * * * * * * *
Sec. 32.284. Waste receptacle Dumpster enclosures/storage of containers.
(1) Enclosure required.
(a) Customers who receive containerized service and who are not subject to the
requirements of paragraph 5 subsection (b) of this section shall meet the following
requirements with respect to waste receptacle Dumpster enclosures.
(b) The enclosure will be constructed and maintained in such a manner as to ensure
that the waste receptacle Dumpster is not visible from ground level.
(c) The enclosure shall have a gate that is of sufficient width so that the waste
receptacle Dumpster is easily accessible by a front-end loading refuse collection
truck. Said truck requires 12 feet of unobstructed access.
(d) The base of the enclosure shall contain a six-inch-thick reinforced concrete pad
of a size suitable for the waste receptacle Dumpster in use at that location.
(2) Those customers whose site receives containerized service and whose use of or
improvement to the service site requires site plan approval or approval of minor change
of use, shall also comply with the rules and regulations regarding enclosure dimensions,
materials, location, and other physical attributes, as may be promulgated and amended
from time to time by the director of Solid Waste/General Services solid waste .
(3) Every containerized customer who receives containerized service shall assume all
risk and shall indemnify, defend, and save harmless the City of Clearwater from and
against all loss, damage, cost or expense for the enclosure which is not due to the
negligence of the City of Clearwater.
(4) No final building inspection shall be undertaken nor certificate of occupancy issued for
any site which has not complied with the enclosure requirements contained in this
section.
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Ordinance No. 8025-09
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(a) Any residential customer obtaining service for any multiple-family residence, and
who is not otherwise subject to the requirements of section 32.321, shall provide an
enclosure for recycling containers. These recycling enclosures shall be located so
that the recycling containers are easily accessible by the residents, and by the refuse
collectors, using front-end rearloading vehicles. The enclosures shall be constructed
so that the recycling containers are not visible from any public right-of-way. In
addition, the director of Solid Waste/General Services solid waste or designee shall
have the authority to review the proposed location and construction of such
enclosures to ensure that they meet the criteria of this section, and also to ensure
that any applicable building and safety code provisions are complied with.
(5) The Solid Waste/General Services solid waste director shall have the authority to
waive some or all requirements of this section, except those relating to accessibility and
location, in those cases in which the customer demonstrates that:
(a) The waste receptacle Dumpster or recycling container would not be visible at
ground level from any adjacent right-of-way or property, due to the existences of
walls, fences, or other screening on site in compliance with this Code; or
(b) Enforcement of this section would result in extreme hardship.
(6) All enclosures are required to be constructed in accordance with the City of
Clearwater specifications.
(7) Placement of containers. Subscribers or private collectors authorized to
provide services under this article shall not place any container or receptacle for
solid waste or recycling outside of any building or structure without first having
obtained permission from the City approving location of such container.
Sec. 32.285. Collection and disposal by commercial establishments, private
individuals and outside collectors.
(1) Requirement for vehicles. All transported refuse shall be containerized or tarped, and
vehicles used for hauling shall be licensed by the city and approved by the director of
Solid Waste/General Services solid waste. The actual producers of solid waste or the
owners of premises upon which solid waste is accumulated who desire personally to
collect and dispose of such solid waste, persons who desire to dispose of waste material
not included in the definition of solid waste and solid waste collectors from outside of the
city who desire to haul solid waste over the streets of the city, shall use a water-tight
vehicle provided with a tight cover and shall operate the vehicle so as to prevent
offensive odors escaping therefrom and materials from being blown, dropped or spilled.
(2) Rules and regulations. The director of Solid Waste/General Services solid waste
shall have the authority to adopt reasonable and necessary regulations concerning
private collection and disposal and the hauling of solid waste over city streets by outside
collectors.
* * * * * * * * * *
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Ordinance No. 8025-09
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DIVISION 2. PERMIT FOR ROLL-OFF CONTAINER AND/OR WASTE RECEPTACLE
SERVICE
Sec. 32.288. Required.
A permit is required by this division for persons or companies placing or servicing roll-off
containers, whether installed permanently or temporarily within the city.
Pursuant to section 32.272(1), it shall be unlawful for any party, other than the City,
to engage in the business of collecting, removing, or disposing of construction or
demolition debris and commercial or industrial waste. However, a sole proprietor or
corporate entity placing or servicing a roll-off container or waste receptacle for the
purpose mentioned in this section shall be required to procure a permit to legally
continue such business activity without penalty, and hereinafter be known as
Permittee, only under the following conditions: (1) yearly application of an already
existing permit, so long as Permittee has adhered by all the permit application
requirements in section 32.289, (2) a permit may be issued when, pursuant to section
32.293(3), the City first determines that it is unable or unwilling to collect, remove or
dispose of a particular type or volume of refuse, or (3) when such sole proprietor or
corporate entity only services individual trailers or other similar rubber tire vehicles
that are no larger than fifteen (15) cubic yards.
Sec. 32.289. Application.
Every sole proprietor or corporate entity person required to procure the permit for roll-
off container, or waste receptacle service provided for in section 32.288 shall submit an
application for such permit to the city manager or designee. The application shall:
(1) Be a written statement upon forms provided by the City. Such application form shall
include an affidavit to be sworn to by the applicant before a notary public of the state.
(2) Require the disclosure of all information necessary in compliance with this division.
(3) Be accompanied by a permit fee in the amount set out in appendix A to this Code.
(4) Be submitted to the city manager or designee together with all pertinent information
required in this division, in order that a determination can be made by the city manager or
designee.
(5) Contain a complete record of all arrests and convictions against the applicant and
every partner, officer or director of the applicant for violations of any and all laws and
ordinances of the city, county, state or federal government.
(5)(6) Contain the names of employees responsible for the operation of applicant's
business, meaning those who will manage, administer and supervise the business under
the permit when issued. , including the amount of experience possessed by each such
employee. If such employee is other than a partner or director of the applicant, then each
such employee shall complete a city police department background information report,
executed under oath, and submit to a background investigation, photograph and
fingerprints.
(6)(7) Contain the following additional information:
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Ordinance No. 8025-09
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(a) Number, type and size of waste collection vehicles in use;
(b) Number of employees assigned to each waste collection vehicle;
(c) Name and location of every establishment in the city, including short-term
construction sites, where roll-off containers or waste receptacles are placed and
serviced by the applicant.
(7) Be accompanied by copies of all contracts or options for the servicing or
placing of roll-off containers or waste receptacles within the City of Clearwater. For
permitting purposes only, the City shall honor existing private servicing contracts
for the remainder of the contract term or for five (5) years from the date of
execution, whichever is shorter, provided that such contract or option was in effect
on or before June 4, 2009. If the applicant is unable to provide copies of contracts
or options, as required by this section, applicant shall be ineligible to obtain a
permit.
(8) Disclose all previous business names, current subsidiaries, parent companies
or any successors.
Sec. 32.290. Prerequisites to issuance.
In determining whether or not a permit for the placement or servicing of a roll-off
container or waste receptacle should be issued, the city manager or designee shall
consider and base his the decision on the following:
(1) A review of the material submitted pursuant to section 32.289;
(2) A review of all convictions of the applicant, the reasons therefore and the conduct of
the applicant subsequent to release;
(3) The license history of each applicant;
(2) (4)The certificate of approval of the city manager or designee to the effect that the
applicant has satisfied the following:
(a) The adequacy of the equipment to be used, as used in this subsection,
adequacy of equipment shall mean that the roll-off container and/or waste
receptacle does not present a danger or nuisance, is structurally sound,
and has markings identifying the current owner of such equipment, such
markings shall include the sole proprietor or corporate entity name, phone
number, and container number;
(b) The applicant has agreed to remit to the city each month a fee of 15% of the
monthly gross revenue billed by Permittee, as set out in Appendix A to this Code,
accompanying the remittance, the Permittee shall supply invoice copies
corroborating the monthly gross revenue derived from servicing locations
within the City of Clearwater. and the applicant has agreed to furnish a duplicate
copy of the applicant's monthly billing; Moreover, a Permittee shall also provide to
the director of Solid Waste/General Services a monthly report identifying
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Ordinance No. 8025-09
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collections made within the City, together with the appropriate service
addresses for such collections. The report, remittance, and invoice copies are
due no later than the last business day of the following month;
(c) The applicant has agreed to make all books and records applicable to the
business conducted under the permit required by section 32.288 available to the city
for inspection and audit;
(d) The applicant has provided a copy of a certificate of insurance demonstrating that
the applicant's employees performing work pursuant to the permit are covered by
workers' compensation insurance.
* * * * * * * * * *
Sec. 32.292. Liability insurance.
The holder of a permit for roll-off container and/or waste receptacle service issued
pursuant to this division shall maintain in effect at all times public liability insurance in the
minimum amounts of $500,000.00 single limit for personal injuries arising out of one
occurrence and $100,000.00 property damage, and shall f urnish the city a certificate
evidencing such insurance. The city shall be named as an additional insured under such
insurance. The permit holder shall furnish a certificate of insurance demonstrating
compliance with the requirements of this section.
Sec. 32.293. Roll-off and/or waste receptacle permit application, Ttermination, denial
renewal.
(1) All permits for roll-off container and/or waste receptacle service issued pursuant to
this division shall be valid for not more than one year and shall terminate on December
31st September 30 of each year. Regardless of date of issuance, issuance fee shall
be the full amount as stated in Appendix A.
(2) Applicants Each permit holder shall complete make a written application for renewal
on forms provided by the city manager or designee on or before January 1 October 1 of
each calendar year. The application shall be accompanied by the fee as stated in
Appendix A. which renewal application shall update the information provided by the
initial application and shall be accompanied by a fee in the amount required for initial
applications.
(3) Applications for renewal shall be processed in the same manner as an initial
application.
(3)(4) No permits required by this division shall be renewed, and no new permit shall be
issued to any sole proprietor or corporate entity person unless the city manager or
designee determines that the city is unable or unwilling to collect, remove or dispose of
a particular type or volume of refuse. certain garbage, rubbish and other
accumulations.
(4)(5) Such permit may be terminated or denied by the city manager but only after the
procedure set out in section 29.41(2) has been followed. Notwithstanding the procedure
set out in section 29.41(2), appeal of the city manager's decision to terminate or deny a
new permit or renewal shall be to the city council. commission
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Ordinance No. 8025-09
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(5) (6) The granting or renewal of a permit pursuant to this division shall not be construed
as a grant of a franchise or of vested rights.
(6) No permit shall be issued to any applicant who is delinquent in remittance of
franchise fees, penalties, or interest.
(7) The permit issued to the applicant shall not be transferable.
(8) No permit shall be issued after all Permittee’s contracts or options to service or
place roll-off containers and/or waste receptacles within the City of Clearwater
have terminated or such contracts cease to be enforceable.
Sec. 32.294. Revocation or suspension.
The city manager or designee, after affording the Permittee holder of a permit for roll-off
container or waste receptacle service notice of the charges and opportunity to be heard with
respect to any revocation proceedings, may, if the city manager finds this article to have been
violated or that false statements were made on any application or application for renewal or
on any submittal required by this division by the permitee permit holder, agent or employee,
revoke the permit in its entirety, suspend the permit for a stated period of time, place the
Permittee permit holder on probation, or place other conditions thereon as the city manager
or designee finds necessary.
Sec. 32.295. Rates.
Rates for roll-off container and or waste receptacle service are listed in Appendix A -
Schedule of Fees, Rates and Charges, Section XXV, Public Works Utility Fees, Rates and
Charges.
Sec. 32.296. Prohibition.
No hazardous or medical waste shall be placed in City of Clearwater roll-off containers
and/or waste receptacles compactors. Hazardous and/or medical waste shall be disposed
of by authorized contractors in compliance with federal, state and local laws and regulations.
DIVISION 3. RECOVERED MATERIALS DEALERS*
Sec. 32.311. Required.
(1) After February 1, 1994 A recovered materials dealer shall provide to the Solid
Waste/General Services solid waste director of the city a copy of the certification
required by F.S. § 403.7046, prior to engaging in business within the city. In addition, a
recovered materials dealer shall register with the Solid Waste/General Services solid
waste director of the city prior to engaging in business within the city.
(2) Recovered materials generated at commercial establishments within the city shall be
source-separated at the premises of the commercial establishment.
Attachment number 1
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Ordinance No. 8025-09
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Sec. 32.312. Prohibition.
(1) Any person, sole proprietor or corporate entity not certified under F.S. § 403.7046,
as required is expressly prohibited from doing business as a recovered materials dealer
within the city.
(2) The city expressly reserves the right to provide for the exclusive collection,
transportation and processing of recovered materials from single-family or multi-family
residential properties or to enter into an exclusive franchise for such services to these
properties, or any combination thereof, at the option of the city.
(3) Certified recovered materials dealers are limited to providing service to commercial
establishments only.
(4) Only recovered materials may be removed from the commercial solid waste stream.
Sec. 32.313. Recovered Materials Dealer registration, termination, denial.
Every sole proprietor person or corporate entity hauling, collecting, receiving,
and/or processing recovered materials shall be required to register as a recovered
materials dealer shall register with the director of Solid Waste/General Services. solid waste
The registration shall:
(1) Include a completed written registration on the forms provided by the city
manager or designee on or before October 1 of each year. Be a written
statement upon forms provided by the city. Such registration forms shall include an
affidavit to be sworn to by the registrant before a notary public. Regardless of
issuance date, issuance fee shall be the full amount as stated in Appendix A.
(2) Require the disclosure of all information necessary in compliance with this
division.
(2) (3) Be accompanied by a registration fee in the amount set out in Appendix A to
this Code.
(4) Be submitted to the city manager by the director of solid waste together with all
pertinent information required in this division, in order that a determination can be
made by the city manager .
(3) (5) Contain the name of the dealer, including the owner or operator of the dealer,
its general and limited partners if a partnership, its corporate officers and directors if a
corporation, its permanent place of business, evidence of certification under F.S.
§403.7046, and a certification that the recovered materials will be processed at a
recovered materials processing facility satisfying the requirements of F.S. §403.7046.
(4) Registration may be terminated or denied by the director of Solid
Waste/General Services upon compliance with the procedure set forth in
section 29.41 (2).
Attachment number 1
Page 19 of 28
Ordinance No. 8025-09
20
(5) Registration pursuant to this division shall not be construed as a grant of a
franchise or vested interest.
(6) Registration shall not be transferable.
Sec. 32.314. Reporting.
Each certified recovered materials dealer registered with the city shall provide to the
director of Solid Waste/General Services solid waste a quarterly report identifying the types
and tonnages of recovered materials from the City of Clearwater that were collected,
recycled, or used during the reporting period; the approximate percentage of recovered
materials reused, stored or delivered to a recovered materials processing facility or disposed
of in the solid waste disposal facility; and the locations where any recovered materials were
disposed of as solid waste. Each quarterly report shall be due not later than the last business
day of the month following the end of each calendar quarter.
Sec. 32.315. Termination, denial, renewal.
(1) All registrations for recovered materials dealers doing business within the city shall be
valid for not more than one year, and shall terminate on December 31 of each year.
(2) Each registrant shall make a written application for renewal of registration on forms
provided by the director of solid waste works on or before October 1 of each calendar
year, which renewal application shall update the information provided by the initial
application and shall be accompanied by a fee in the amount required for initial
applications.
(3) Applications for renewal shall be processed in the same matter as an initial
application.
(4) Registration may be terminated, or an applications for renewal may be denied, by the
director of solid works upon compliance with the procedure set forth in section 29.41(2).
(5) Registration or the renewal of a registration pursuant to this division shall not be
construed as a grant of a franchise or a vested right.
Sec. 32.3156. Revocation or suspension.
The city manager or designee, after affording the registrant notice of the charges and an
opportunity to be heard with respect with to any revocation proceedings, may, if the city
manager finds this article to have been violated or that false statements were made on any
report, application or application for renewal or on any submittal required by this division by
the applicant, agent or employee, revoke the registration in its entirety, suspend the
registration for a stated period of time, place the registrant on probation or place other
conditions thereon as the city manager or designee finds necessary.
Attachment number 1
Page 20 of 28
Ordinance No. 8025-09
21
DIVISION 4. RECYCLING BY CITY
Sec. 32.320. Curbside.
(1) Curbside recycling shall be provided made available to residential, office, and
hotel/motel units which are served by rearloader or sideloader solid waste collection and
a fee shall be assessed in the amount set out in Appendix A to this Code.
(2) Curbside recycling collection will be once-weekly. A recycling container will be
furnished by the city along with instructional materials providing the necessary
information for proper participation to include the designation of the collection day.
(3) Curbside recycling containers placed near the curb, street or alley shall be placed
there no earlier than 7:00 p.m. on the evening preceding the collection day and must be
removed to a point at the side or rear of the structure by 7:00 a.m. of the following day.
Any container not removed will be tagged by the Solid Waste/General Services
Department code enforcement/solid waste department with a warning. Repeat violators
will be subject to a fine in the amount set forth in section 32.281(3)(a), which will be
placed on the customer's utility bill.
Sec. 32.321. Multi-family recycling.
Multi-family recycling shall be provided will be offered to complexes within the city. The
program will be phased in by the solid waste department.
(1) A the fee shall be assessed in the amount set out in schedule for multifamily
recycling will be provided Appendix A to this Code.
(2) Multi-family recycling may be will be tailored to the needs of each complex and is will
be integrated into a full-service solid waste management program.
(3) Repeated contamination of the recyclable materials collected by the Solid
Waste/General Services Department will result in a rejection of service, and the
recipient of said service shall still be responsible for paying all applicable fees as
stated in Appendix A to this code.
Sec. 32.322. Commercial recycling.
Commercial recycling may will be provided by the Ssolid Wwaste/General Services
Ddepartment in competition with certified recovered materials dealers registered with the city.
The Solid Waste/ General Services Ddepartment solid waste will provide customized
recycling service to commercial establishments tailored to the needs of the establishment and
integrated into a total solid waste management program. Commercial recycling base rates
will be set out in Appendix A to this Code, and such base rates may be amended from time to
time by resolution adopted by the city council commission. The city manager or designee
may adjust the rates upwards or downwards in order to be cost-competitive compete
effectively with private recovered materials dealers operating within the city.
* * * * * * * * * *
Attachment number 1
Page 21 of 28
Ordinance No. 8025-09
22
Section 2. Appendix A, Article XXV Public Works – Fees, Rates and Charges is hereby
amended as follows:
* * * * * * * * * *
(c) Solid waste collection rates.
1. Monthly charges for twice-weekly collection of solid waste in prescribed containers.
a. Single-family and multiple-family dwellings.
(i) Curbside pickup: One 90-gallon container will be provided for automated service for each
living unit. Additional 90-gallon containers will be provided at the discretion of the director of
Solid Waste/General Services solid waste at the rate specified below. Where routes are
automated, automated service shall be the only option.
TABLE INSET:
Effective
10/1/2007
10/1/2008
10/1/2009
10/1/2010
10/1/2011
Each living unit,
minimum $21.48 $22.55 $23.68 $24.86 $26.10
Each additional
container 21.48 22.55 23.68 24.86 26.10
(ii) Side or rear yard premium service building collection: Manual pickup has a limit of two
containers per living unit, each having a capacity no larger than 32 gallons. For each
additional 32-gallon or smaller container for rear yard pickup, the fee specified below will be
charged for side or rear building collection of each 90-gallon container.
TABLE INSET:
Effective
10/1/2007
10/1/2008
10/1/2009
10/1/2010
10/1/2011
Each living unit $42.96 $45.10 $47.36 $49.72 $52.20
Each additional
container 14.99 15.74 16.53 17.36 18.23
(iii) Base charge: The base charge will be included in the monthly charge for active accounts
as specified below. Dormant accounts will be assessed the base charge for each account.
TABLE INSET:
Effective
10/1/2007
10/1/2008
10/1/2009
10/1/2010
10/1/2011
Each account,
minimum $7.14 $7.50 $7.88 $8.28 $8.70
(iv) Service outside of the municipal limits. Accounts outside the City limits shall be
assessed 125% of the city’s monthly charges for curbside service for twice-weekly
collection for each unit.
b. Motels, apartment motels, or apartments renting by day or week; all containers serving
the premises shall be centrally located at one collection point.
(i) Curbside pickup:
First living unit, minimum
Attachment number 1
Page 22 of 28
Ordinance No. 8025-09
23
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$21.48 $22.55 $23.68 $24.86 $26.10
All additional living units, per unit
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$11.25 $11.82 $12.41 $13.03 $13.68
(ii) Side or rear yard premium service building collection:
First living unit, minimum
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$42.96 $45.10 $47.36 $49.72 $52.20
All additional living units, per unit
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$21.48 $22.55 $23.68 $24.86 $26.10
c. Motels, apartment motels, or apartments renting by day or week with commercial
containers. In accordance with the schedule in subsection (3)(c)2.a. of this section.
d. Commercial buildings of all types such as stores, hotels, factories, filling stations, service
establishments and the like with separate water metering for twice weekly collection.
(i) Curbside pickup, minimum
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$21.48 $22.55 $23.68 $24.86 $26.10
(ii) Side or rear yard premium service building collection :
Two containers, minimum
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$42.96 $45.10 $47.36 $49.72 $52.20
Each additional container
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$14.99 $15.74 $16.53 $17.36 $18.23
(iii) Commercial containers: In accordance with the schedule in subparagraph (3)(c)2.c of this
section.
Attachment number 1
Page 23 of 28
Ordinance No. 8025-09
24
e. Each building containing four or more separate business or professional offices and one
common water meter.
(i) Curbside pickup:
First eight containers
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$89.88 $94.38 $99.10 $104.06 $109.26
Each container in excess of eight
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$13.19 $13.85 $14.55 $15.28 $16.05
(ii) Side or rear yard premium service building collection:
First eight containers
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$179.76 $188.76 $198.20 $208.12 $218.52
Each container in excess of eight
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$26.36 $27.68 $29.06 $30.51 $32.04
(iii) Commercial containers: In accordance with the schedule in subparagraph (3)(c)2.c. of
this section.
2. Monthly charges for daily commercial (except Saturday, Sunday and holidays) collection
for solid waste in prescribed containers.
a. Curbside pickup:
(i) One container, minimum
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$56.19 $59.00 $61.95 $65.05 $68.30
(ii) Each additional container
TABLE INSET:
Effective
10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
$56.19 $59.00 $61.95 $65.05 $68.30
b. Side or rear yard premium service building collection:
(i) One container, minimum
* * * * * * * * * *
Attachment number 1
Page 24 of 28
Ordinance No. 8025-09
25
4. The charges set forth above shall be subject to adjustment for increases or decreases in
the dump fee. Uniform increases or decreases shall be recommended by the director of
Solid Waste/General Services solid waste and approved by the city manager, and a copy
of the adjusted charges shall be filed with the city clerk. Other increases or decreases shall
be subject to approval by the adoption of an ordinance by the city council commission , upon
the recommendation of the city manager.
5. Each single-family or multi-family dwelling customer will be allowed up to 4 (four)
additional complimentary yard waste pick-ups beyond the once-weekly yard waste
collection implicit in 32.281(1)(a), per 12-month period providing the combined yardage
of the 4 (four) pick-ups does not exceed a total of 40 (forty) cubic yards during that 12
month period.
6. Waste receptacles excluding residential refuse containers shall be eligible for two
cleanings per year at no charge. Any subsequent cleaning shall incur a $100.00 per
waste receptacle charge .
(d) Recycling.
1. Recovered materials dealer annual application fee (effective 10/1/2007) . . . $57.50
2. Curbside recycling:
a. Monthly charges for curbside service for once-weekly collection for each unit:
TABLE INSET:
Fiscal Year Beginning October 1,
2007 2008 2009 2010 2011
$2.01 $2.07 $2.13 $2.19 $2.44
b. Charge for additional curbside recycling bins or replacement of bins lost or damaged due
to negligence shall be: Cost plus $1.15 (effective 10/1/2007) handling charge per bin (one-
time charge per delivery).
c. Charge for a curbside recycling bin shall be: Cost plus $1.15 (effective 10/1/2007)
handling charge.
( c) d. Special collection of recyclables where cCity services a bin at the residence or carries
bin to curb, without physician's certification of medical necessity, shall be: Twice the curbside
recycling charge.
(d) e. Service outside of the municipal limits. Accounts outside the City limits shall be have
110% of a ten percent surcharge assessed over and above the city’s monthly charges for
curbside service for once weekly collection for each unit.
3. Monthly charges for multi-family collection of prescribed service initiated before January
1, 1996:
a. Service with semi-automated carts:
* * * * * * * * *
Multi-family complexes serviced with one compartmentalized container cluster of four
equates to one three cubic-yard Ddumpster.
4. Monthly charges for once-weekly collection of recyclables at each multi-family complex
offered after January 1, 1996, will be for each living unit:
TABLE INSET:
Effective 10/1/2008 10/1/2009 10/1/2010 10/1/2011
Attachment number 1
Page 25 of 28
Ordinance No. 8025-09
26
10/1/2007
$1.49 $1.54 $1.59 $1.64 $1.82
Billing for recycling service offered before June 1996, will commence June 1, 1996. Billing for
service offered after June 1, 1996, will commence in the appropriate billing cycle of the month
following.
5. Monthly charges for commercial collection represents the target level of commercial
recycling from which the Solid Waste/General Services Department solid waste division
will flex up or down to be cost-competitive with certified recovered materials dealers (private
recycling companies) operating within Clearwater.
a. The target level charge for service with semi-automated carts shall be charged on the
same basis as rates included in 3.a.
b. The target level charge for service with non-compacted commercial containers shall be
the same as rates included in 3.b. above.
* * * * * * * * *
(5) Other miscellaneous charges:
* * * * * * * * * *
(b) Solid waste roll-off container or waste receptacle service:
(i) Private service fees:
1. Permit fee to place or service roll-off containers or waste receptacles (§ 32.292(3)),
(effective 10/1/2007) . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $56.50
2. Monthly fee of 15 percent of the gross revenue billed by permit holder Permittee for from
the installation, pull, disposal or any servicing of roll-off containers or waste receptacles
within the city for the preceding month including roll-off containers installed permanently or
and temporarily. For the purposes of this section gross revenues shall include but not
be limited to fuel surcharge, overweight or any other charges excluding penalty and/or
late charges. (§ 32.293(4)(b)).
(ii) Public service fees:
1. Monthly fee of 15 percent of the gross revenue billed by permit holder the City for from
the installation, pull, disposal or any servicing of roll-off containers or waste receptacles
within the city for the preceding month including roll-off containers installed permanently or
and temporarily. For the purposes of this section, gross revenues shall include but not
be limited to fuel surcharge, overweight or any other charges excluding penalty and/or
late charges.
2. Pull charges. A pull being the hauling, dumping and returning of a roll-off container or
waste receptacle one round trip:
In the City of Clearwater
* * * * * * * * * *
3. Deposits.
a. Roll-off container/and or waste receptaclecompactor. A $400.00 deposit will be
charged for each roll-off and/or waste receptacle compactor.
b. Open top container. A $400.00 deposit will be charged for open top roll-off containers.
Service charges will be assessed against the deposit until it is insufficient to cover the next
pull and disposal bill. At that time the customer will be required to make a payment on
account or replenish the deposit in order to cover the next service billing.
Attachment number 1
Page 26 of 28
Ordinance No. 8025-09
27
bc. The initial deposit may be set at less than the normal two-month level upon determination
of being in business for two years or more or otherwise providing satisfactory credit
worthiness and by executing a special deposit/payment agreement approved by the director
of Solid Waste/General Services solid waste which provides for a more rapid payment
schedule than normal.
4. Billing. Roll-off containers and/or waste receptacle service will be billed for a
combination of the pull charge, disposal fee and any other roll-off services rendered.
5. Other service charges.
a. Rental. A $3.40 (effective 10/1/2007) per day rental charge will be assessed for
containers not pulled and dumped a minimum of once each month.
b. Rinse and deodorize (effective 10/1/2007) . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . $24.57
c. Overload charge for any container loaded above the rim (effective 10/1/2007) . . .$56.50
d. Damage. Damage to container will be assessed at actual cost of repair.
e. Enforcement. Any charges assessed against a city roll-off vehicle for overweight or
overloading will be paid by the customer to whom the container service is provided.
f. Malfunction. Containers that are damaged and/or not maintained properly and cannot be
dumped will be returned to the owner for repair and a pull charge assessed for the trip. After
repair, a second pull charge will be assessed for the pull along disposal fee and other
appropriate charges.
g. Premium service. Any roll-off container or waste receptacle service required after duty
hours or on weekends or holidays where overtime must be paid will be billed to the customer
at time and one-half or 150 percent of the established charge.
h. Placement or retrieval. A $56.50 (effective 10/1/2007) charge will be assessed for the
placement or retrieval of a container requested and not used or returned without an
associated pull charge.
i. Lease and service rates. Lease and service rates for compactors will be based upon the
size, type and installation requirements of the compactor as determined by the director of
Solid Waste/General Services solid waste.
6. Charges for roll-off container or waste receptacle service represents the target level of
charges for the services rendered from which the Ssolid Wwaste/General Services
Ddepartment will flex up or down to be cost-competitive effective while providing the most
economical service to customers.
* * * * * * * * *
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ______________________________
Attachment number 1
Page 27 of 28
Ordinance No. 8025-09
28
PASSED ON SECOND AND FINAL _______________________________
READING AND ADOPTED
____________________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ __________________________
Camilo A. Soto Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 28 of 28
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8069-09 on second reading, amending Chapter 22, Parks, Beaches, Recreation, Article II, Use Regulations,
Section 22.24(2) modifying park hours for Mandalay Park.
SUMMARY:
Review Approval:1) Clerk
Cover Memo
ORDINANCE NO. 8069-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO PARKS; AMENDING CHAPTER
22, PARKS, BEACHES, RECREATION, ARTICLE II, USE
REGULATIONS, SECTION 22.24(2), MODIFYING PARK
HOURS FOR MANDALAY PARK; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Code of Ordinances currently empowers the city manager to
regulate the time, place and manner in which City park property is to be used and
enjoyed by the public; and
WHEREAS, it is beneficial and necessary to amend Code of Ordinance
regulations, relating to the hours of operation for city parks from time to time in the
interest of the public health, safety and welfare and for the preservation of public
property; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. That Chapter 22, Section 22.24 of the Code of Ordinances, City of
Clearwater, Florida, is hereby amended to read as follows:
Chapter 22
Parks, Beaches, Recreation*
* * *
Article II. Use Regulations*
* * *
(2) The hours of operation for each city park, as may be amended from time to time,
are as follows:
NO. SITE NAME
1. CLOSED FROM SUNSET UNTIL SUNRISE:
1 ALLEN'S CREEK PARK
2 ALLIGATOR LAKE
3 BAY PARK ON SAND KEY
4 MYRON A. SMITH BAYVIEW PARK
5 CEDAR GROVES
Attachment number 1
Page 1 of 5
2
6 CHARLES PARK
7 CHARTER OAKS
8 LAKE CHAUTAUQUA PARK
9 CHAUTAUQUA PARK NORTH (Enterprise Rd.)
10 CHAUTAUQUA PARK SOUTH
11 CHERRY HARRIS PARK
12 CLIFF STEPHENS PARK
13 COOPERS BAYOU PARK
14 COUNTRY HOLLOW PARK
15 CYPRESS BEND PARK
16 CYPRESS POINT PARK
17 D.D. DAVIS PARK
18 DREW PLAZA
19 GARDEN AVENUE PARK
20 GLEN OAKS PARK
21 GLENWOOD PARK
22 HARDING PLAZA
23 HIBISCUS LAKE
24 HILLCREST PARK
25 LAKE HOBART SOUTH
26 LAKE LUCILLE
27 MANDALAY PARK
27 28 NO. GREENWOOD REC/AQUATIC COMPLEX PLAYGROUND
28 29 NORTHEAST COACHMAN PARK
29 30 NORTHWOOD PARK
30 31 OVERBROOK PARK
31 32 SALLS LAKE 1 & 2
32 33 SOULE ROAD PARK
33 34 SPRING LAKE PARK
34 35 STATE STREET PARK
Attachment number 1
Page 2 of 5
3
35 36 STATION SQUARE PARK
36 37 SUNSET POINT ROAD PLAYFIELD
37 38 TERRACE LAKE
38 39 TOWN PLACE PARK
2. CLOSED FROM 9:00 PM UNTIL 6:00 AM:
39 40 COACHMAN PARK
40 41 COURTNEY CAMPBELL RECREATION AREA
41 42 COUNTRYSIDE LIBRARY PLAYGROUND
42 43 MAGNOLIA STREET DOCK
43 44 MEMORIAL PARKS 1 & 2
44 45 MORNINGSIDE RECREATION COMPLEX
45 46 NO. GREENWOOD REC. & AQUATIC COMPLEX
46 47 PROSPECT LAKE PARK
47 48 ROSS NORTON COMPLEX & ED WRIGHT PARK
48 49 TURNER STREET DOCK
49 50 WOOD VALLEY RECREATION CENTER
3. CLOSED FROM 10:00 PM UNTIL 6:00 AM:
50 51 BAYFRONT TENNIS COMPLEX
51 52 BELMONT PARK
52 53 CLW. BEACH FAMILY AQUATIC & REC. CMPLX.
53 54 COACHMAN RIDGE PARK
54 55 COUNTRYSIDE COMMUNITY PARK
55 56 DEL ORO PARK (Trail: Sunrise to Sunset)
56 57 FRANK TACK PARK
57 58 MARYMONT PARK
58 59 MONTCLAIR PARK
59 60 PLAZA PARK
60 61 SID LICKTON PARK & FRED COURNOYER CT.
61 62 SUNSET SAM PARK AT ISLAND ESTATES
62 63 U.S. 19 SOCCER PRACTICE FIELDS
Attachment number 1
Page 3 of 5
4
63 64 VALENCIA PARK
4. CLOSED FROM 11:00 PM UNTIL 6:00 AM:
64 65 CREST LAKE PARK
65 66 EDGEWATER DRIVE PARK
66 67 FOREST RUN PARK
67 68 JOE DIMAGGIO COMPLEX
68 69 LONG CENTER
69 MANDALAY PARK
70 McKAY PLAYFIELD
71 PIER 60 PARK
72 WOODGATE PARK
5. OPEN 24 HOURS PER DAY:
73 CLEARWATER BEACH
74 MEMORIAL CAUSEWAY
75 SAND KEY BAYSIDE PARK
76 SEMINOLE DOCKS
6. OPEN FOR SCHEDULED PROGRAMMING ONLY:
77 CARPENTER FIELD
78 COOPERS POINT NATURE PARK
79 COUNTRYSIDE SPORTS COMPLEX
80 DAVID MARTIN SOCCER FIELDS
81 E. C. MOORE COMPLEX (1-9)
82 HENRY L. MCMULLEN TENNIS COMPLEX
83 LAWN BOWLS & SHUFFLEBOARD COMPLEX
84 MISSOURI AVE. (DOT)
85 MOCCASIN LAKE NATURE PARK
86 PHILLIP JONES PARK
CITY OWNED PROPERTIES- LEASED TO OTHERS (Hours of operation
established by Lessee):
87 BRIGHTHOUSE NETWORK FIELD
88 CHI-CHI RODRIGUEZ GOLF COURSE
Attachment number 1
Page 4 of 5
5
89 CLEARWATER COUNTRY CLUB
90 CLEARWATER EXECUTIVE GOLF COURSE
91 HARBORVIEW CENTER
92 HOLT AVE. PROPERTY
93 JACK RUSSELL STADIUM
94 KINGS HIGHWAY RECREATION CENTER
95 MARTIN LUTHER KING RECREATION CENTER
96 PERFORMING ART CENTER & THEATER (PACT)
97 SAILING CENTER
* * *
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
__________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
________________________ __________________________
Laura Mahony Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 5 of 5
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8074-09 on second reading, amending Section 22.40, Clearwater Code of Ordinances, to require the leashing of
dogs located at specified areas on Clearwater Beach and requiring the removal of pet defecation.
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Ordinance No. 8074-09
ORDINANCE NO. 8074-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO DOMESTIC ANIMALS; AMENDING SECTION 22.40,
CLEARWATER CODE OF ORDINANCES, TO REQUIRE THE
LEASHING OF DOGS LOCATED AT SPECIFIED AREAS ON
CLEARWATER BEACH AND REQUIRING THE REMOVAL OF PET
DEFECATION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, on Clearwater Beach, dogs are prohibited on the public bathing beach,
which is bounded on the north by Somerset Street; and
WHEREAS, dogs are not prohibited on the sandy beach or swimming areas abutting
the sandy beach located from the boundary of Somerset Street to the northern most
boundary of Clearwater Beach; and
WHEREAS, the City Council heard evidence at its meeting on May 7, 2009, from the
Clearwater Audubon that dogs have an adverse affect on the nesting of shore birds;
and
WHEREAS, the City Council also heard the testimony from dog owners who own
property on the northern portion of Clearwater Beach and who have used the sandy
beach as a recreation area for themselves and their dogs; and
WHEREAS, the City Council has determined that a balance can be achieved between
the protection of shore birds and the use of the sandy beach by dog owners if dogs are
required to be restrained and on adequate leashes when the dogs are on the sandy
beach or in the swimming areas abutting the sandy beach located from the boundary of
Somerset Street to the northern most boundary of Clearwater Beach; and
WHEREAS, the City Council has also determined that the health, safety, and welfare of
individuals is enhanced when pet owners or those in charge of the pet are required to
remove all feces deposited by such animal on the sandy beach; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 22.40, Clearwater Code of Ordinances, is hereby amended
to read as follows:
Attachment number 1
Page 1 of 2
Ordinance No. 8074-09 2
Sec. 22.40. Domestic animals.
(1) Dogs and other pets shall be excluded from any place where food and drinks are
consumed or where posted.
(2) Dogs shall at all times be restrained and on adequate leashes when the dog is on
the sandy beach or in the swimming areas abutting the sandy beach located from the
boundary of Somerset Street to the northern most boundary of Clearwater Beach.
(3)(2) Other than as specifically provided for below, in those park areas where dogs
and other pets are allowed, the dogs shall at all times be restrained and on adequate
leashes, and all other pets shall be under constant physical control of a person.
(4)(3) At Crest Lake and Enterprise Dog Parks only, there are areas designated for
dogs off leash. Dogs in these designated areas must be accompanied by their owner,
be under vocal control and not cause a public nuisance, safety hazard or harass
wildlife.
(5)(4) All pets shall be excluded from all public beaches, public pools, and swimming
areas abutting public beaches and parks.
(6)(5) In the case of dog and other pet defecation on park property, the Courtney
Campbell Recreation Area, or the sandy beach located from the boundary of Somerset
Street to the northern most boundary of Clearwater Beach, the owner or person in
charge or in control of the dog or other pet shall remove all feces deposited by such
animal and dispose of same in a sanitary manner.
(7)(6) Seeing Eye dogs, guide dogs, signal dogs, or other animals individually trained
to provide assistance to an individual with a disability shall be permitted in all public
areas and public facilities. An individual with a disability utilizing such animals shall be
excluded from the requirement contained in subsection (6) (5) if the individual is
physically incapable of removing the excrement deposited by the animal.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ ____________________________
Robert J. Surette Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 2 of 2
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8075-09 on second reading, relating to fireworks displays, amending Subsection (2)(a) of Section 17.06,
Clearwater Code of Ordinances, to prohibit the issuance of permits on specified areas of Clearwater Beach during specified times.
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Ordinance No. 8075-09
ORDINANCE NO. 8075-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO FIREWORKS DISPLAYS; AMENDING SUBSECTION
(2)(A) OF SECTION 17.06, CLEARWATER CODE OF ORDINANCES,
TO PROHIBIT THE ISSUANCE OF PERMITS ON SPECIFIED AREAS
OF CLEARWATER BEACH DURING SPECIFIED TIMES; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Council heard evidence at its meeting on May 7, 2009, from
the Clearwater Audubon that human activities, such as fireworks displays, have an
adverse affect on the nesting of shore birds on the sandy beach located from the
boundary of Somerset Street to the northern most boundary of Clearwater Beach; and
WHEREAS, the City Council has determined that a balance can be achieved
between the protection of shore birds and the use of the sandy beach by prohibiting the
issuance of permits to conduct a fireworks display or a pyrotechnic special effect
display during the breeding season of shore birds; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Subsection (2)(a) of Section 17.06, Clearwater Code of Ordinances,
is hereby amended to read as follows:
Sec. 17.06. Fireworks displays and open fires.
* * * * * * * * * * * * * * *
(2) Permit required per the Florida Fire Prevention Code.
(a) No person shall use, possess, store, manufacture, sell, or discharge fireworks
within the jurisdiction in violation with F.S. 791. A permit for fireworks display or a
pyrotechnic special effect display, must first be obtained prior to commencing
such activity in accordance with the applicable NFPA Standard, except that no
permit shall be issued from February 1st through August 31st for any display on
the publicly owned beach abutting the Gulf of Mexico from the boundary of
Somerset Street to the northern most boundary of Clearwater Beach.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
Attachment number 1
Page 1 of 2
Ordinance No. 8075-09 2
___________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ ____________________________
Robert J. Surette Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 2 of 2
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Update on Beach Parking Garage Negotiations
SUMMARY:
At the May 7, 2009 City Council meeting Council directed City staff and the principals of the two proposed beach parking garage
parcels owned by Surf-Style, Inc. and Mainstream America, Inc. respectively, to meet and complete negotiation of “best and final” term
sheets for presentation to the Council in 30 days. Given the Council meeting schedule, the June 18th meeting was the most practicable
date for a report.
The Council indicated at the May meeting that they wished to be in a position to choose a preferred development partner at that time,
after reviewing and discussing the “best and final” term sheets within the context of the policy and financial guidelines established by
Council for the project, and authorize staff to proceed with negotiation of implementing documents with the preferred developer to
enable a beach parking garage to be constructed as soon thereafter as practicable.
Staff has met with both development teams in an attempt to refine and conform their proposals as close as possible to Council
expectations.
To summarize, Mainstream America is proposing a joint development with a retail component and 50 parking spaces to support that
retail owned by Mainstream America. The City would acquire initially, through purchase and condominium ownership, 300 parking
spaces at a cost $33,000 per space. After the expiration of the Hyatt development agreement parking restriction, the City would have the
ability to purchase up to 200 additional spaces at a $37,000 per space price. In the interim, Mainstream America would own the latter
spaces. The “blended” cost o the City, should they ultimately acquire 500 spaces, would be $34,600, with a total cost of $17,300,000.
LOM Inc., on the other hand, proposes to construct, finance and own a 30,000 square foot retail/commercial project, combined with a
300 space parking garage. The parking would be privately owned and operated, but available at all times to the public and built to City
parking standards. The agreement would provide that if LOM were to default on their financial obligations to their bank for the parking
structure portion of the project, during the first 5 years of operation, the bank could foreclose on the parking garage and require the City
to acquire the parking garage at a “put” price of $9,300,000. Should the “put” option be exercised, per space cost to the City would
translate to $ 31,000.
While staff has met with both proposers and the negotiations have produced term sheets in both instances, staff continues to have
concerns about various components of each proposal which, in discharging our fiduciary duty to Council to fully disclose
issues/concerns about the proposals, we are delineating as follows:
Mainstream America Proposal
· The Mainstream proposal indicates cost per space sale to the City of $ 33,000 per space for an initial 300 spaces, and $37,000 per
space for additional spaces in 2015. This pricing is not supported by the land value established by two land appraisals conducted for the
City in the past six months, combined with estimated construction costs per space established by the City Engineering Department and
confirmed by our parking consultant who independently established construction cost parameters.
Utilizing the latter land values and construction cost estimates, a reasonable and appropriate cost per space would fall in the $28,000-
$29,000 range. This estimate includes a 3% developer fee and is based upon the highest possibleland value calculation in the two city
appraisals (2.9M).
Other less robust land value appraisals would have significantly lowered the per space value, based on diminished land value.
Mainstream America is basing their proposal upon the commercial value of the land as “highest and best use”. However, the City is
acquiring a condominium interest for use as a public parking facility, not a commercial development, and the land valuation basis is
significantly different. We note, additionally, that under the Mainstream proposal, as staff understands it, Mainstream would retain the
development rights on the entire site for use as they develop the overall project. This “captures” additional commercial value off the
City condominium interest which staff does not believe is appropriately reflected in the price to the City.
Cover Memo
There are additional economic benefits generated by this proposed public/private partnership that staff believes should be reflected in a
lower price point to the City, such as a possible “flex down” of required retail parking ratios due to proximity to a public parking
structure; apportioned cost for common elements of the facility that the developer would otherwise have to fully underwrite, etc..
· At this time staff does not have conceptual agreement with Mainstream on a garage design that could meet “City” criteria for our
acquisition and operation as an acceptable City parking facility. The design submitted to the DRC for review was not accepted by City
staff for use as a “City” parking facility, either in previous or current negotiations, and includes elements that would adversely impact
the success of the structure as a parking garage. We have preliminarily discussed alternate arrangements with Mainstream, but no
agreement has been reached. This introduces an element of uncertainty that could affect the ability to reach successful agreement,
although Mainstream has indicated flexibility in developing a concept that would incorporate the requirements for a “City” facility.
· The Mainstream America proposal has been developed and conceived within the broader context of maintaining “contiguity” of
the three parcels recently acquired from iStar, with the intent of maximum application and movement of density across the parcels. This
would benefit Mainstream in consolidating density on the parcel abutting Beach Walk to maximize development potential on the most
valuable parcel and may affect development on the additional parcels (as well as the Beach Walk parcel).
Staff is concerned that any agreement reached with Mainstream America not be construed in any way as entitling any development
approvals on the primary or additional parcels. Matters of use, density, intensity, including use of hotel units from the density reserve
for the additional parcels, would be subject to subsequent review and approval of site development plans pursuant to the Community
Development Code and Beach By Design. In addition, development agreements would be required for any development which utilizes
density reserve units.
No guarantees of future use, density or intensity of development can be assumed from acceptance of a term sheet for this project.
LOM, Inc. Proposal
· The LOM proposal is based upon FEMA approving a map amendment to change the flood zone for the property from VE to AE,
thus allowing the construction of 30,000+/- square feet of retail on the ground floor of the structure to enhance the commercial
performance of the project. LOM, Inc. seeks to support their FEMA map change by proposing construction of an 18” “knee wall in
front of the project site on City Beach Walk property, which would have to be approved and supported by the City.
LOM has estimated that the FEMA process could take 6-8 months (and could extend longer, in staff opinion), and while they believe
the likelihood of success is high, approval is not assured. Should the FEMA application fail, LOM plans to apply to the Clearwater
Flood Board for a variance to allow the use.
Staff feels that the FEMA application is not assured, and Flood Board approval following a FEMA denial would be uncertain. LOM has
been unwilling to unconditionally agree that they would proceed with the project if both avenues to allow the permanent retail are
unsuccessful, as the City Council had requested at the May City Council meeting.
Thus, under the LOM proposal the City Council could face the possibility that at the end of the FEMA process, extending a possible 8
months, LOM would withdraw from the project and the City would have no beach garage project. Assurances should be sought from
LOM that they would proceed if Council cooperates with the time delay for the FEMA application.
Staff is concerned that any agreement as proposed with LOM should include language/assurances that the garage be constructed,
operated and maintained by LOM to City standards. Should the City be required to assume ownership of the parking structure under the
“put” option, the City would want a structure that is in good operational and structural condition.
City staff will be available at the Work Session and Council meeting to answer any questions or provide clarification about either
proposal.
Review Approval:1) Clerk
Cover Memo
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Attachment number 1
Page 1 of 1
Attachment number 2
Page 1 of 1
v6 MIA 180,268,994
TERM SHEET
LOM - Clearwater Beach Project
THIS TERM SHEET IS INTENDED SOLELY AS A PRELIMINARY EXPRESSION OF THE GENERAL INTENTION
OF THE PARTIES AND IS TO BE USED FOR DISCUSSION PURPOSES ONLY. THE PARTIES INTEND THAT
NEITHER SHALL HAVE ANY CONTRACTUAL OBLIGATIONS TO THE OTHER WITH RESPECT TO THE
MATTERS REFERRED TO HEREIN UNLESS AND UNTIL DEFINITIVE AGREEMENTS HAVE BEEN FULLY
EXECUTED AND DELIVERED BY THE PARTIES. THE PARTIES AGREE THAT THIS TERM SHEET IS NOT
INTENDED TO CREATE ANY AGREEMENT OR OBLIGATION BY ANY OF THE PARTIES TO ENTER INTO
DEFINITIVE AGREEMENTS.
Parties: L.O.M., Inc. ("LOM")
The City of Clearwater, Florida (the "City")
Property: 315 S. Gulf View Boulevard, Clearwater, Florida 33767, as more
particularly described on Exhibit "A" attached hereto.
Project: LOM will construct a five-story commercial condominium building on the
Property that will consist of the following:
1) Commercial Unit: A 30,000+/- commercial unit on the ground floor
consisting of approximately 25,000 square feet of retail space and 5,000
square feet of restaurant space, together with a delivery area and
approximately 47 parking spaces for employees on the ground floor and
second floor of the building (collectively, the "Commercial Unit").
2) Parking Unit: 300 parking spaces located on the 2nd through 5th floors of
the building (the "Parking Unit").
Responsibilities
and Conditions:
The City and LOM agree to the following:
1. Title: LOM shall own the entire project in fee simple.
2. Construction: LOM shall administer and manage the design and
construction of the Project, including all permitting. LOM shall prepare the
required zoning and site plan drawings and applications for processing
through the City. The City agrees to facilitate, coordinate the review of and
process the foregoing applications and required permits on an expedited
basis. Conceptual design plans of the Project and the City's standards for
City parking facilities will be attached to the definitive agreements. Any
material changes to the Project from the design reflected in the conceptual
design plans attached to the definitive agreements which cause the Parking
Unit to fail to conform with the City's standards for City parking facilities
shall require the approval of the City.
3. FEMA Map Revision: LOM is currently processing a letter of map
revision with FEMA to change the flood zone for the Property from VE to
AE. The City agrees to fully cooperate with FEMA requirements in order to
accomplish the flood zone change, including without limitation any
requirement for the construction of a so-called "wave dissipating wall" on
Attachment number 3
Page 1 of 4
v6 MIA 180,268,994 2
the City property lying west of the garage (if required). LOM will pay all
costs associated with the letter of map revision and wave dissipating wall, if
applicable. If FEMA does not grant the flood zone change, LOM will
pursue the original design for the Project as previously approved by the City
planned to VE flood zone standards (revised, however, to include
approximately 350 parking spaces). In such event, LOM will work with the
appropriate governmental authority, including the City's flood board (if
applicable), to allow the contemplated retail and restaurant operations on
the ground level of the Property.
4. Financing: LOM intends to finance the Project through third-party
construction financing secured by (a) a mortgage and security agreement
encumbering the Commercial Unit and Parking Unit, and (b) a "put"
agreement with the City, pursuant to which the lender will have the option
to require the City to purchase the Parking Unit for a purchase price of
$9,300,000 if the lender forecloses against the Project following an event of
default by LOM. Any construction financing will be guaranteed by Surf
Style Retail Management Inc.
5. Vacation of ROW: The City shall consider vacating the 35 foot
right-of-way parcel leading to the promenade that lies directly west of and
contiguous to the Property. If commenced by LOM, the vacation of the
right-of-way will be processed concurrently with the site plan for the
Project. The vacation, if granted, may be conditioned on construction of the
Project and may become null and void if the Project is not completed.
6. Public Parking Covenant: The Project and any future development
on the Property will be required to include public parking consisting of not
less than 300 parking spaces to the extent lawfully permitted, provided that
the City issues a license or permit to the fee owner of the parking area (or its
designated parking operator) to operate public parking.
General
Provisions:
LOM and the City shall work together in good faith to enter into definitive
agreements for the Project, which will include a put agreement for the
Parking Unit, and may include a development agreement, a condominium
declaration and other condominium documents, a tri-party agreement
among the City, LOM and LOM's third-party construction lender,
temporary and/or permanent easements, and certain other documents
granting, assigning and/or vacating property rights.
Agreed and Accepted:
Attest:
THE CITY OF CLEARWATER, FLORIDA
By:___________________________________
Title: Mayor
Attachment number 3
Page 2 of 4
v6 MIA 180,268,994 3
By:_____________________________
Title: City Clerk
Approved as to form:
By:_____________________________
Name: Pamela K. Akin
Title: City Attorney
Agreed and Accepted:
L.O.M., INC.
By:___________________________________
Name:
Title:
Attachment number 3
Page 3 of 4
v6 MIA 180,268,994
Exhibit "A"
The Property
Attachment number 3
Page 4 of 4
Attachment number 4
Page 1 of 6
Attachment number 4
Page 2 of 6
Attachment number 4
Page 3 of 6
Attachment number 4
Page 4 of 6
Attachment number 4
Page 5 of 6
Attachment number 4
Page 6 of 6
315 S. Gulf View Blvd, Clearwater Beach.
Mix Use Project: Commercial Unit of 25,000 square feet Retail and 5,000 square feet Restaurant and
Parking Unit of 300 Public Parking Garage.
Proposed Time Table:
1. Council Approval of term sheet- 6/18/09
2. Submission of FEMA Letter of Map Revision 6/12/09
3. Submission of DRC application -8/3/09
4. DRC Meeting 9/3/09
5. CDB Meeting 10/20/09
6. FEMA Approval of Letter Of Map Revision By 10/30/09
7. CDB Final approval 11.3.09
8. Submission of detailed plans for permitting 11/5/09
9. Plan review and permits by the city of Clearwater- estimated at 2 months
10. Commence construction on 1/15/10
11. Construction Period is estimated to be 10-12 Months
12. Construction Substantial Competition and receipt of C.O by 2.15.11
Attachment number 5
Page 1 of 1
MAINSTREAM PARTNERS VIII, LTD.
CITY OF CLEARWATER
PARKING GARAGE TERM LETTER
DATE: June 1, 2009
STRUCTURE: A multi-level concrete parking garage consisting
of approximately 500 parking spaces with retail at
grade.
SITE: To be constructed on a .93-acre site located on 5th
Street, between Hamden and Coronado on
Clearwater Beach.
SELLER: Mainstream Partners VIII, Ltd. (“Mainstream
Partners”)
PURCHASER: The City of Clearwater (“City”)
SPACES TO BE
PURCHASED: City will purchase 300 parking spaces pursuant to
a Contract to Purchase to be executed by City and
Mainstream Partners;
The Contract to Purchase will grant the City an
Option to Purchase additional parking spaces,
estimated to range from 185 to 210 additional
spaces.
SPACE
IDENTIFICATION: The first 300 parking spaces to be purchased by
City will be located directly after the first 50
spaces which will be reserved for the retail use,
most likely starting on the first level of the parking
garage. These 300 spaces will be contiguous
spaces. The location of these 300 spaces will be
determined after the recommended design/layout
by the City, which advised each floor would have
approximately 110 spaces per staff’s parking
consultant. Mainstream will have its engineer and
Attachment number 6
Page 1 of 5
architect design the parking garage for the City’s
approval.
The Contract to Purchase will provide for the
ownership of these parking spaces by the City and
Mainstream through the establishment of a
condominium.
PURCHASE PRICE: First three hundred parking spaces: The price of
$33,000.00 per space;
Additional parking spaces: The price of
$37,000.00 per space
CONSTRUCTION
COSTS: Of the total contribution City will pay against the
costs of the Parking Garage’s construction, City
will pay the first Two Million Five Hundred
Thousand Dollars to Mainstream Partners, in
accordance with the following schedule:
30% site completion: Five Hundred
Thousand Dollars;
Piles on site: One Million Dollars;
Precast on confirmed order (to be more fully
set forth in Contract to Purchase): One
Million Dollars.
The remainder of City’s contribution to the costs
of construction will be paid to Mainstream
Partners at Closing in accord with the Contract to
Purchase.
CONDITIONS: The City and Mainstream Partners acknowledge
that much further effort will be required including
but not limited to the approval and execution of: a
Attachment number 6
Page 2 of 5
Development Agreement; a Contract for Purchase;
an approval as to the design, functionality,
management, and operation of the Structure;
documents as to creation of a condominium and, in
particular, pro-rata sharing of and appropriate
division of the obligation for costs of management
and operation; and ultimate approval of plans.
Mainstream Partners agrees that development of
the site will be in conformance with and pursuant
to plans to be submitted to City and subject to
approval by the Community Development Board,
and/or the DRC, as required, as well as approval
by the City Council, as Purchaser, for the
construction of an approximate 500-parking space
facility.
The parking spaces to be used by Mainstream
Partners shall be utilized solely to meet the
development requirements of the adjacent
project(s) of Mainstream Partners, and/or for
additional retail/public parking.
MANAGEMENT/
OPERATION: Either by way of agreement or as part of the
condominium documents, the City and Mainstream
Partners must address how and by whom the
Structure will be managed and operated. The
issues will range from daily operation of the
Parking Garage, to maintenance, repairs,
budgeting, contracting for services, inspections,
routine decision-making, and what matters should
be reserved for decision to both the City and
Mainstream Partners. Mainstream Partners has no
pre-set beliefs as to how management and
operation should be addressed and, further, knows
that the structure of this arrangement between the
parties must live within the context of those special
legal requirements of the City as to operations,
management, and implementation decision-
Attachment number 6
Page 3 of 5
making. Mainstream Partners is receptive to the
City’s needs and concerns. Whether these various
functions are performed by the City or Mainstream
Partners or via a joint effort or through, in part or
in full, contracting with outside management
and/or service organizations is open for discussion.
DUE DILIGENCE: The City of Clearwater may conduct any due
diligence tests and feasibility studies as the City
deems necessary.
ESTIMATED DATE
OF COMPLETION: Eight (8) months after permit approval
TIMELINE: Construction shall commence within thirty days
after City’s approval of the necessary documents,
in particular, the Development Agreement,
Contract of Purchase, and Construction Plans with
issuance of all necessary governmental permits and
authorizations. An eight-month construction period
is anticipated.
CLOSING: The Closing of the purchase of the 300 parking
spaces by the City shall occur no later than ten (10)
days after the issuance of a Certificate of
Occupancy for the Structure. The potential Closing
Date of the additional parking spaces, if the option
is exercised by the City, shall be as provided for in
the agreement with the City.
APPROVAL: This Term Letter is a non-binding document for
negotiation only. Neither Mainstream Partners nor
the City shall have any legal obligation to the other
unless and until the Development Agreement and
Contract of Purchase is approved by the City
Council and is fully executed by authorized
representatives of both the City and Mainstream
Partners.
Attachment number 6
Page 4 of 5
EXPIRATION OF
TERM LETTER: Anything to the contrary notwithstanding, in the
event Mainstream Partners and the City do not
execute this Term Letter by June 19th, 2009, the
Term Letter shall be deemed expired and of no
further force and effect.
CITY OF CLEARWATER, FLORIDA
By:________________________________
William B. Horne, II
City Manager
Approved as to form: Attest:
__________________________
___________________________________
Pamela K. Akin Cynthia E. Goudeau
City Attorney City Clerk
MAINSTREAM PARTNERS VIII, LTD.
By:________________________________
Antonio Fernandez
Attachment number 6
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Attachment number 7
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Attachment number 7
Page 2 of 2
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Tossing Balls and Frisbees in Parks - Councilmember Cretekos
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Reclaimed Water Availability Fee
SUMMARY:
Review Approval:1) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Other Council Action
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
2009 Clearwater High Schools Valedictorians and Salutatorians
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:6/15/2009
SUBJECT / RECOMMENDATION:
Vacant, Foreclosed, and Abandoned Properties
SUMMARY:
Review Approval:1) Clerk
Cover Memo