PHILLIES PARKING AGREEMENT (2)
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CITY OF
CLEARWATER
POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748
MUNICIPAL SERVICES BUILDING, 100 SOUTH MYRTLE AVENUE, CLEARWATER, FLORIDA 33756
TELEPHONE (727) 562-4800 FAX (727) 562-4825
PARKS AND RECREATION
Feb~E8~mo'T
Ms. Orin Ebersole, Pre~ident
CountrysideHighSchool"- (]OlJ)ENCOllGAR1JANlJ-BOOSTERS,. ING.
P. O. Box 14923
Ctearwater, Ft 33766
LETTER OF UNDERSTAN])ING
Dear Mr. Ebersole:
This Letter of Understanding serves as the CityofC!earwater's official authorization to allow the Band Itoosters to provide pub,lic
parking services for a portion of the 2000 Philadelphia Phillies Spring Training games, as approved by the City. The responsibilities
oftheeity-ancttheBandHoosters'are'exphrinectirrthe-~wing.
The City aerees to:
1. Make the main Jack RussellStadium (JRS) parking lotavailabte; as"wetlas-theRayGreenFielcttor(parlUug is-permitte<:top the
outfield grass portion of the field, when needed, but not on the clay). .'
2: Have thePolice-Departnrent-providesuJIi~it:ul patrols lu assistttre-Booslt:IS wilktheflowof lnilli~anctparking(lIourrd~.
3. Make random counts of all automobiles parked in the City's lots. Copies of submitted bank deposit slips and random counts will
be'.senttuthe-City'"S" Iutt:IualAuditDivisiorribrrevie\y.
4. Collect from the Phillies at the conclusion of the season, $3.00 for each season ticket holder utilizing the "reserved" lot for each
game playedaURS~ The-City-shalt deduct St:Vt:II pt:I ~ut (7%)- fur pay IIlt:IItof-State' sales tax;- and I t:Ullt "(7O%Tofth~ning
revenue to the three groups providing the main parking services, according to the number of games each covered.
The Boosters ~ to:
1. Provide parking services for the Phillfes Spring Trainfug games, for the dates and games agreed to with the City .Be respoqsible
for the orderly parking of all vehicles in each of the designated lots for the number of games agreed to, and to coordinate this
with the Clearwater Police to ensure an orderly flow onraffic in and around JRS.
2. Provide a minimum of fifteen (15) Booster volunteers to direct and operate the parking concession, who shall be scheduled to
work from 3 hours prior to the scheduled starting time until 3 hours after the scheduled starting time (1 :05pm game: 1O:Q5am-
4:05pm I 7:05pm game: 4:05pm-1O:05pm). I
3. Hire three (3) off~duty police officers, wlio shall be scheduled to work from 3 hours prior to the starting time until'the fOls are
empty after each game. '
ONE CiTY. ONE FUTURE.
BRIAN J. AUNGST, MAYOR-COMMISSIONER
ED HOOPER, VICE MAYOR-COMMISSIONER
ED HART, COMMISSIONER
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BOB CLARK, COMMISSIONER
J.B. JOHNSON, JR., COMMISSIONER
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"EQUAL EMPLOYMENT AND AFFIRMATIVE ACTION EMPLOYER" (1';1'''- <-?
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4. Charge $3.00 ($2.79 plus $.21 sales tax) for each automobile parked at the designated facilities, with the exception of the
rese~ lot.
5; Make iridfvfdUal6ank deposits coveririg all money coIfected fOr each game played at the Stadilltn, andsubritit copies oil each
bank deposit slip to the City.
6. Remit to the City, within 30 clays following the end of the season, a draft or check covering the total percentage payment: (7%)
of the gross revenues collected for payment of State sales tax, and (30%) of the remaining revenues as the City's portion of the
parkfng concession. The remaining revenues (70%) wiIT6e retafnedby tlie BOosters as their portion of The concessio~
7. Provide for the orderly parking of vehicles in the "reserved" parking lot. No money will be collected for this lot as it is reserved
for season ticket holders (see City Agrees to....#4).
8: Hold ftfty (50) parking spaces fwuliug on-Pbillied>rive; wbiclrshalt bt: frex and fot th~ use-of1heoffil,;ials, players; - press,
visiting officials, and groundskeepers. The owner of each of these vehicles shall display an authorized identification placard.
9. Maintain a liability insurance policy in the minimum amount of$500,OOO, naming the City as an additional insured, for all
personal injury and property damage claims that ritight arise. The Boosters shall provide evidence of this policy to the City'prior
to-t1re-startoftheirparkingcomwitptent.
10. Atte~d a brie~training meeting with City and Phillies staff, scheduled for Monday, February 2Stlr,at 5:00pm at the Jack Rfssell
Stadium parking lot. .
It is understood that for the 2000 Spring Training Season, Countryside High School's Band Boosters have the first option to choose
the one-third (1/3) of the schedule they would like to work, and they have selected the last five (5) scheduled games (3/19-Texas,
J/23:'Toronto, J/Zs:BOston, 3m-Tampa ffay, andTI3U..Pftts6urg). The GreenwoodPiinthers havetl1e second option on which~es
they would like to work, and have selected the second five (5) games (3/11-17). Clearwater High School's Band Boosters will work
the first five (5) games (3/03-09). Since there are fifteen (15) scheduled games this spring, there will be no odd games to seJVice.
We will continue to alternate the option each year among the groups. "
Pfease sign this dOcument and return one origiriaf fOr our records. fliave encfosedan additionafcopy for your Iefords.
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Kevin E. Dunbar-
Director of Parks and Recreation
cc:
John C3rassas, AssiStant CIty A<<9rney
Larry Dowd, Assistant Director - Parks & Beautification Group
KD/lvd
I have reatland understlDulthisdocument,- amJagree-tJrattJre-eountrysidtrHigk Slthool
Golden Cougar Band Boosters, Inc. will abide by these provisions in providing these services.
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arin Ebersole, Pr
- CountrysideHighSchootGoIdenCOIIgar Band1JlJosters, Inc.