LEGAL REPRESENTATION FOR THOSE IN NEED
~-~ .~
AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Gulf Coast Legal Services, Inc., hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
legal representation to those who would not otherwise have a means to fill these needs; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1st day of
October, 2000 and continuing through the 30th day of September, 2001 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
I. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which
is attached and incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement by October 31, 2001. Each report is to identify the
number of clients served, the costs of such service, and commentary on the viability,
effectiveness, results of measurable goals and objectives as set out in the agency's
proposal, and trends affecting the program. The agency will also provide a copy of its
most recent independent financial audit.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
4J
//1- 1"'//7 ,'" -,
~/ '"L/~~;:)
(z)
5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds ofrace, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision ofthe
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on
the grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
,7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
dJ
..
employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of $3,850.00 to fund the
program in accordance with this agreement and subject to City Commission budget
approval.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein
or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may by terminated with 5
days notice without any further obligation by City.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1. If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748,
Clearwater, FL 33758
2. If to Agency, addressed to Gulf Coast Legal Services, Inc., 314 S. Missouri Ave., Suite
109, Clearwater, FL 33756.
,:(J
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 2000.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
,Jv--
! I
day of
~~
Countersigned:
A'1-~ __
Brian J. Aung 0 COffiffil ner
Approved as to form:
-~ -
Pamela K. Akin, City Attorney
Witnesses as to Agency:
~ Q. 1/rd
'-I?~~
;:()
, 2001.
CITY OF CLEARWATER, FLORIDA
BY~ ~ 11..-.:71.
William B. Horne II, Interim City Manager
Attest:
c
Ub/t1- 6(dU.JI as, T;;I.c..
- '
- - - - ~ -
"'h" Marinda L Jonea
~ ~ -: My Commission CC988331
'".."". Expires December 17, 2004
CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone:
(727) 562-4060 for assistance
Due: January 26, 2001
A. Application Infor.mation
Applicant:
(Sponsor/Developer)
Gulfcoast Legal Services, Inc.
Organization Name:
(If different)
Address:
314 S. Missouri Ave., Suite 109
City; State; Zip
Clearwater, FL 33756
Telephone Number:
727-443-065.7
Contact Person:
John P. Cunningham, Esq.
Title:
Executive Director
Telephone Number:
727-821-0726, x147
10/01/00 - 09/30/01
Linda A. Lorrier. ESQ.
Board of Directors Chairperson
Date
January 1'...J..... 2001
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
2
;:()
:
B. Activity (Check One)
Adult Crime
x
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Development
Other
(Describe Below)
MEASURABLE OBJECTIVE: To obtain cessation of violence for each
victim seeking an injunction.
3
.<<J
C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$5,975
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Staff Attorney Salary $5,550
Fringe (FICA & Medicare) 425
TOTAL $5,975
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
The proposed Civil Legal Assistance Project will assist victims of domestic
violence who have been subjected to the crimes of assault or domestic battery
and are seeking legal protection from an abuser. Proiect attorneys will also
assist elderly victims of crimes of violence or economic.crimes. In addition
to providing legal consultation advice and brief service, legal remedies will
be pursued as aporopriate to end the violence, abuse or economic exnloitation.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
For mor~ th~n twpnty-nnp vears ~ulfcoast Le~al Servi~~~. Tnc . ~ ~nl(~)1 nonnrofit
organization. has been the princioal orovider of free 1~~~1 ~~~i~t~n~p in
Pinellas County. It has had an office in Clearwater since 1979 and has been
located on Missouri Avenue since 1989. Its mission is to provide high quality
legal services to eligible persons with personal safety, health, basic shelter
and income related legal problems.
4
~
G. NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
60
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
95 - 100%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
$2,302,267
J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
i.e.:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
N/A
K. IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Yes
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
N/A
5
~
M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY
OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 2000
THROUGH SEPTEMBER 30, 2001?
YES
NO x
IF YES, PLEASE EXPLAIN:
6
. SULFCuAST LEGAL
REVENUES:
W.A.G.E.S
LSC-SASIC GRANT
- FEE/INS PROCEEDS
, o~NTAL INCOME
~" -INTEREST INCOME
L~~-OONAT.&MISC. INC
PINELLAS AAA-IIIS
PINE.-IIIS DONATIONS
WCFLA-IIIS CONTRACT
WCFLA-OONATIONS
FRLS-IIIS CONTRACT
IOTA-GENERAL SUPFORT
PRO SONO DON.& INT.
IOTA INTEREST
IOTA - INTERNS
SARASOTA-U/W-N.CTY.
SARASOTA-U/W-S.CTY.
SARASOTA FILING FEES
CITY/CNTY-DOM.VIOL.
CITY/CNTY-HM.EQ/PRES
PINE.HOMLESS/MOS.MED
F.C.A.D.V.
J.W.S.-DOM.VIOL.PROJ
PINELLAS U/W
PINELLAS FILING FEES
PINELLAS F/F-I~TRST.
HILLSS.CTY.AIDS PROJ
FAIR HOUSE/CITY&CNTY
H.l -.PROJECTS(3)
PI' .,AS CO.SSI PROJ
"'y ~'..::S
PRIOR YR. CARRY-OVER
SERVICES, INC.-YEAR 2001 SUDGET VS. '00
'OOSUDGET'OOEST.ACT 'OlSUDGET $
o 6,500 7,000
928,128 928,088 994,913
28,509 40,242 0
13,960 13,960 14,664
2,000 6,160 5,500
1,250 5,932 1,500
61,384 61,384 71,384
o 1,240 1 SO
55,362 60,362 55,362
100 159 100
35,000 35,000 35,000
516,859 516,859 457,487
26,000 13,562 13,000
5,000 7,300 6,000
7,400 4,339 9,500
4,500 6,869 2,579
5,000 5,200 5,500
17,384 17,384 17,384
_ 7 , 000 9, 000 10, 000
-- 4, 000 4 , 000 5, 500
4,728 4,728 4,728
23,495 25,000 25,000
27,999 28,000 28,000
3,800 3,410 3,400
258,000 260,229 262,000
4,200 6,400 6,000
39,187 39,187 44,187
14,000 6,383 6,500
33,263 31,304 34,000
o 0 10,000
o 4 , 000 0
128,450 127,618 165,929
EST.ACTUALS
INC/-DEC
500
66,825
-40,242
704
-660
-4,432
10,000
-1,090
-5,000
-59
o
-59,372
-562
-1,300
5,161
-4,290
300
o
1,000
1,500
o
o
o
-10
1 ; 771 -
-400
5,000
117
2,696
10,000
-4,000
38,311
'l.
7.7
7.2
-100.0
5.0
-10.7
-74.7
16.3
-87.9
-8.3
-37.1
0.0
-11. 5
-4.1
-17.8
118.9
-62.5
5.8
0.0
11
37.5
0.0
o
o
-0.3
0.7
-6.3
12.8
1.8
8.6
----------------------------------------------------
-100
30.0
TOTAL REVENUES 2,255,958 2,279,799 2,302,267 22,468 1.0
EXPENSES: PERSONNEL:
SALARIES-ATTORNEY 964,800 924,594 997,000 72,406 7.8
SALARIES-PARALEGAL 85,700 98,346 108,000 9,654 9.8
SALARIES-SUPT.STAFF 422,334 386,854 425,000 38,146 9.9
TEMPORARY HELP COSTS 4,000 0 4,000 4,000
GROUP MEDICAL 130,000 133,711 162,885 29,174 21.8
GROUP LIFE & DENTAL 27,000 24,938 28, 800' 3,862 15.5
GROUP L.T.DISASILITY 17,500 15,172 16,000 828 5.5
WORK/COMP INSURANCE 6,400 6,333 6,400 67 1.1
UNEMPLOY. INSURANCE 1,200 96 1,400 1,304 1358.3
EMPLOYEE RETIREMENT 66,810 58, 162 69,300 11,138 19.1
F.I.C.A. COSTS 91,523 84,704 93,850 9,146 10.8
MEDICARE COSTS 21,391 19,809 22,175 2,366 11.9
A/L - 'ATTORNEY 5,000 1,000 1,500 500 50.0
A/L - PARALEGAL 500 350 500 150 42.9
AIL - SUPT. STAFF 0 1,200 1,500 300 25.0
----------------------------------------------------
TOTAL PERSONNEL COST 1,844,158 1,755,269 1,938,310 183,041 10.4
OTHER EXPENSES:
AUD~ :OSTS 11,500 12,000 12,000 0 0.0
,:01..:" ,~NT5-PROFESS . 0 0 1,750 1,750
COI'r~ ,T SERV.-OTHER 7,500 23,035 7,500 -15,535 -67.4
:011' ~RC 1 AL 3LKT.BOND 600 405 450 45 1 1 , 1
=1: JR &- 0:115510N 2,C?(l0 3,345 3,500 155 4.6
- . ..
dTHE~ EXPENSECCONT.)
FLOOD INSURANCE
,MULTI-PERIL INSUR.
NOTARIES
,';- . ::'ESS. LI AB ILl TY
:-. LEASE/RENTAL
l- #.EXP.-TRANSCRIPTS
L1T.EXP.-SUBPOENAS
LIT.EXP.-FILING/SERV
LIT.EXP.-PRINTS/COPY
LIT.EXP.-MED.RECORDS
LIT.EXP.-CT.REPORTER
LIT.EXP.-CRT.INGUIRY
LIT.EXP.-INTERPRETER
LIT.EXP.-OTHER COSTS
ON-LINE LEGAL RESCH.
INTERNET / WEB SITE
LIBRARY MAINTENANCE
OFFICE SUPPLIES
POSTAGE / COURIER
PRINTING
COpy SUPPLIES/PAPER
COMPUTER SUPP./PAPER
BANK CHG.& MISC.EXP.
JANITORIAL SERVICES
JANITORIAL SUPPLIES
GROUNDS MAINTENANCE
REP.& MAINT.-F~CIL.
REP.& MAINT.-EGUIP.
REP.& MAINT.-COMPUT.
RENO - OFFICE SPACES
UT j-rES-ELECTRIC
~TIL~TIES-WATER,ETC.
RENT-PARKING & OTHER
TELEPHONE-LOCAL SVC.
TELEPHONE-LONG DIST.
TRNG- AIR TRAVEL
TRNG- AUTO RENTAL
TRNG- MILE/PARK/TOLL
TRNG- PER DIEM FOOD
TRNG- PER DIEM HOTEL
TRNG- CLIENT/BOARD
TRNG- REGISTRA.FEES
PROG- AIR TRAVEL
PROG- AUTO RENTAL
PROG- MILE/PARK/TOLL
PROG- PER DIEM FOOD
PROG- PER DIEM HOTEL
PROG- CLIENT/BOARD
DUES &'MEMBER.-BARS
DUES & MEMBER.-OTHER
RECRUIT./ADVERT./PR
SERVICE CONT.-FACIL.
SERVICE CONT.-EQUIP.
:AP. ~.- FURN & FIX
:AF -, - LAW LIBRA.
:~F -OFF.EQUIP.
:~?, . ." - . -CO:1PUTERS
:AP ACQ.-SOFTW~RE
-. lNG FEES FROJECT
...'"'''' 2 CF' 3
'99 BUDGET
1,400
6,000
600
7,750
3,000
2,000
200
1,500
700
725
1,200
300
500
800
14,000
5,500
17,500
16,300
14,200
4,000
-- 1 . 100
12,500
1,000
5,000
800
1,000
15,000
4,000
10,000
75,010
13,000
5,500
2,500
21,000
6,000
1,200
200
750
750
750
300
4,000
400
300
16,500
500
900
50
7,000
6,000
1,500
2,700
8,000
o
o
o
12,000
10,000
o
"99 ACT.
1,343
6,397
616
5,820
o
1,838
o
714
570
119
1,125
136
150
968
12,300
5,120
16,348
14,051
9,293
1,424
1,641
13,682
1,700
4,730
532
730
12,134
2,215
10,000
73,330
12,850
4,804
2,460
19,214
5,900
1,704
164
659
1,023
2,236
18
3,003
o
248
13,600
263
o
91
5,078
6,423
82
3,694
10,949
o
o
o
10. 100
16,652
o
'01 PLAN
1,400
6,750
600
8,000
o
2,000
200
1,000
700
200
1,200
200
300
1,000
13,200
5,500
16,700
14, 100
11,000
1,750
1,600
13,500
1,700
5,200
600
1,000
13,000
2,000
12,000
75,240
13,000
5,500
2,500
19,000
6,000
400
200
750
750
900
100
2,700
400
250
14,500
280
500
100
7,000
6,500
1,500
4,000
11,000
o
o
o
o
o
2,537
INC/-DEC
57
353
-16
2 , 180
o
162
200
286
130
81
75
64
150
32
900
380
352
49
1,707
326
-41
-182
o
470
68
270
866
-215
2,000
1,910
150
696
40
-214
100
-1,304
36
91
-273
-1,336
82
-303
400
2
900
17
-450
9
1,922
77
1,418
306
51
o
o
o
-10, 100
-16,652
2,537
'l.
4.2
5.5
-2.6
37.5
8.8
40.1
22.8
68.1
6.7
47.1
100.0
3.3
7.3
7
2.2
0.3
18.4
22.9
-2.5
-1.3
0.0
9.9
12.8
37.0
7.1
-9.7
20.0
2.6
1.2
14.5
1.6
-1.1
1.7
-76.5
13.8
-26.7
-59.7
455.6
-10.1
0.8
6.6
6.5
-52.9
9.9
37.8
1.2
1729.3
8.3
0.5
-100.0
-1('0.0
PAGE 3 OF 3
~ EXPENSECCONT.)
;, .3-GRANTS/LSC
~~I WB-GRANTS/PINE.
S7~~WIDE EXPENSES
'99 BUDGET
16,915
27,000
o
'99 ACT.
1,415
23,828
2,750
'01 PLAN
o
24,000
2,750
INC/-DEC
-1,415
172
o
%
TOTAL OTHER EXPENSE
----------------------------------------------------
-100.0
0.7
o
411,800
387,019
363,957
-23,062
-6.0
TOTAL EXPENSES
====================================================
2,255,958 2,142,288 2,302,267
159,979
7.5
========================================================================
RECAPITULATION:
TOTAL REVENUES
TOTAL EXPENSES
2,255,958 2,279,799 2,302,267
2,255,958 2,142,2882,302,267
22,468
159,979
1.0
7.5
NET SURPLUS/-DEFICIT
----------------------------------------------------
o
137,511
o
-137,511
0.0
========================================================================
--
DESCRIPTION OF SEGREGATION OF FUNDS:
GLS UTILIZES A SPECIALIZED FINANCE/ACCOUNTING SYSTEM DESIGNED FOR NON-PROFITS
BY THE LEGAL SERVICES CORPORATION IN 1984. THIS SYSTEM USES "FUND ACCOLNTING" AND
SEPARATES EACH FUNDING SOURCE SO THAT ALL REVENUES AND ASSOCIATED EXPENSES ARE CLEARLY
DEFINED FOR THAT FUNDING SOURCE.
.
lfflIFlED FUNDING AP.rLI.cATIO~
To: (funder): City of Clearwater
For time period of: 10/1/00 - 9/30/01
Applicant Information (print or tvl1e):
Legal Name of Organization: Gulfcoast Legal Services, rnc.
Complete Address: 314 S. Missouri Ave., Suite 109
Clearwater, FL 33756
Phone(7~-443-0657
Fax (72~ 821-3340
~~n johnc@gulfcoastlegal.org
Federal Tax Identification Number: 59-1882749
Contact Penon: John P~ Cunningham, Esq. Title: Executive Director
Organization Type: _Public ~rivate ..!.... Non-profit _ Other
Service Area: ...L County _ Oty of
Other
Agency currently funded by ( check all that apply):
..2L St. Petenburg _ Florida Dept. of Children & Families
Oearwater _ Florida Dept. of Justice
_ Largo _ Pine1las County Foundation
...!... Pinellas County _ Allegany Franciscan Foundation
...!... Area Agency on Aging _ Eckerd Family Foundation
~ Juvenile Welfare Bd. Other:
_ United Way
Certifications: (1) If required to register for solicitation of fuds, is the Agency currently
registered with the State? .z.... Yes_No The County? --2L Yes_No
, (2) If incorporated, has the Agency Almual Report been filed with the Florida
Secretary of State? ...!... Yes _ No
Name and Title of Agency Representative submitting this funding request:
John P. Cunningham, Esq.
Executive Director
.... .
Sign:tur:O( Agency Direc" (sen~o~ ~t;.~,m7")er) or Board Chair: ,
,4-(t-v- .-(J t~- (~~ Date: January~ 2001
. , )
. \
V --
Received in (under's office by:
Date:
UFAI
,d.l
~
BOARD OF DIRECTORS - #required iD Bv Laws = 21
NAME/OFFICER OCCUPATION AREA OF EXPERTISE RACE/GENDER
,
Pamela D. Cichon Attorney Law WIF
Secretary
Rhonda L. Edwards Attorney Law WIF
Enrique Escarraz, III Attorney Law WIM
Jill M. Faline Attorney Law WIF
Linda E. Griffin Attorney Law WIF
Stella 1. Hairelson Client Board Member Elder Services WIF
Kate B. Halvorsen Attorney Law WIF
Linda A Lonier Attorney Law WIF
President
Paul Loverde Client Board Member Public Housing WIM
Eileen O'Sullivan Business WIF
Dennis R. Pemberton Attorney Law WIM
Barry M. Sal7nUln Attorney Law WIM
Calvin N. Scott Client Board Member Public Housing BIM
Gregory K. Showers Attorney Law BIM
Vice-President
Moses Simmons Client Board Member Elder Services BIM
Jane Anne Thompson Attorney Law WIF
Ethel Wallace Client Board Member Public Housing BIF
Steven H. Weinberger Attorney Law WIM
Prof. Darryl C. Wilson Attorney Law BIM
Edward D. Wyke Client Board Member Business WIM
Treasurer
UFA2