PROVIDE LEGAL ASSISTANCE TO VICTIMS OF DOMESTIC VIOLENCE-CHILD ABUSE-ELDERLY ABUSE
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Gulfcoast Legal Services, Inc. hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
legal assistance to victims of domestic violence or child abuse or elderly victims of abuse or
economic crimes to those who would not otherwise have a means to fill this need; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1st day of
October, 1999 and continuing through the 30th day of September, 2000 (the Termination Date)
unless earlier ternlinated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which
is incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
5. Creation, Use, and Maintenance of Financial Records:
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a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on
the grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims ofloss, liability, and
damages of\vhatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to matters arising out of or claimetl .
to have been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
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authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of S4,514.00 to fund the
program in accordance with this agreement and subject to City Commission budget
approval.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein
or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may by terminated with 5
days notice without any further obligation by City.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be .
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions ofthis agreement shall b~
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1.
If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748,
Clearwater, FL 33758
John P. Cunningham, Esq.
Gulfcoast Legal Services. Inc.
314 S. .\IfissouriAve., Suite 109
Clearwater. Fl 33756
2.
If to Agency, addressed to
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1999.
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ARTICLE VIII. CONTINGENCY
This agreement is contingent upon inclusion by the City Commission of funding for the Social
Services Grants Program in the City of Clearwater Fiscal Year 1999/2000 Operating Budget.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
;)1~ dayof ()c~k ,1999.
City of Clearwater, Florida
Countersigned:
CITY OF CLEARWATER, FLORIDA
BY~
Michael Roberto, City Manager
Approved as to form:
Attest:
~~
. arassas, Assistant City Attorney
Witnesses as to Agency:
CES, INO.
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Attest:
nnr~
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone:
(727) 562-4060 for assistance
Due: June 7, 1999
A. Application Infor.mation
Applicant:
(Sponsor/Developer)
Gulfcoast Legal Services. Inc.
Organization Name:
(If different)
Address:
314 S. Missouri Ave., Suite 109.
City; State; Zip
Clearwater, FL
33756
Telephone Nu~ber:
727-443-0657
Contact Person:
John P. Cunningham, Esq.
Title:
Executive Director
Telephone Number:
727-821-0726, x 147
Period for which funds
are being requested:
Oct. 1, 1999 - Sept. JO, 2000
Signatu!e Q",~~J
./
Date June '-I, 19.99_
Paul G, Bangel, Esq.
Board of Directors Chai~erson
NOTE:
The City of Clearwater rese~es
level lower than requested.
C:le
right:
-......
-'-'
oF.,,..., r<
_ (,..;..........
applicants at a
2
)
,
B. Activity (Check One)
Adult Crime
v
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Developmen~
Other
(Describe Below)
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C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not ~o exceed $10,000)
$7,500.00
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amo~t)
Travel Expenses
16%
1%
$4,950,00
$1,200.00
A S 1. 66'%
ttorney a ar1es -
Fringe Benefits
$
75.00
Supplies/Printing/Postage - 2% - $150.00
On-Line Legal Research - 8% - $600,00
All other expenses... ]% $525,00
TOTAL EXPENSES 100% $7,500.00
E. BRIEF DESCRIPTION OF PROJECT YOU WIS~ TO FUND UTILIZING TEIS
GRANT.
The Civil Legal Assistance Project will assist victims of
domestic violence who have been subiected to the crime of assault
of any kind, child abuse victims whose families are seeking
protection from an abuser and those elderly who are victims of
crimes of violence or economic crimes. Proiect attorneys will
obtain appropriate civil legal remedies to end the violence, abuse
or economic exploitation and to prevent their reoccurrence.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Gulfcoast Legal Services, Inc. has been the principal provider of
free legal assistance in civil matters to the low income residents of
Pinellas County since opening offices in Clearwater and St.
Petersburg in 1979. Its mission is to provide high quality legal
services to low income persons with oersonal safety, health, basic
shelter and income related legal problems.
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G.
G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
52
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
95 - 100%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
see attachment
J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
i.e. :
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE 1v1'..ATCH.
n/a
K. IS YOUR AGENCY A REGISTERED 50~(C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Gulfcoast Legal Services, Inc, was established in 1978 as a non-
profit 5Ql(c}~3) corporation.
L. DOES YOUR FACILITY HAVE OR IS IT IN TEE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF TEE SERVICES
DESCRIBED IN THIS APPLICATION.
We do not operate facilities requiring licensure.
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M. F~S YOU~ ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY
OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 1999
THROUGH SEPTEMBER 30, 2000:
YES
NO x
IF YES, PLEASE EXPLAIN:
6
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il:.15:;11
(.~L600, JAti)
GULFCOAS1 .GAL SERVICES, INC.
OPERATING STATEMENT 6Y FUNCTiON
FOR PERIOD ENDED MARCH 31, i999
r,\.-:li:
ALL FUi..CTiOi..S
/,C,-:OUNT i~i\Ht
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N i:i"iA I ii.i i-it.:; lJ:-
--- CUR R E N T M 0 NTH ---
ACTUAL BUnGET VARIANCE
---- 'J EAR
ACTUAL
TOO ATE ----
BUDGET VAHIANCE
Ai..;i~UAL
UUGGtl
----------------.----------------------------------..------------------------------------------------------------------------------
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P~IOR ""~~N CAR~','OVER BUDGET
UNREST~iCTED iNTEREST iNC.
UNRESTRiCTED PRO BONO DONAT
I\JTAL tit'vr:i-fUr=S
PERS0Hi-iEL t:A"?i:i",i:S
S~;_~~iES-AiTO~NE'.'
V~LUE G~ ii~-~Ii~n ~1-i','.
S~i_~~iES-P~~~i.~,;~t_
'i, . .....i5
" ,.1.16
; , 10, ; , iO,
10',903 60,000 2T ,903
20, ;6T ..iO
9,231 3,2505 5,965
56] 56:;-
';2..1 ..i i, 6
5,360 5,275 l,OB5
500 600
~ ,61... li,61..i-
..i ,920 ",920
6,051 6,051
2,9;7 2,917
;33 ;:;3
3C,6 30fi
0.000 0,000-
2,000 2,000-
2,33, 2,333 .1
266 266
"iB, 3 i, ..i6, 31 T
261 1 , 16, 905-
..,2.tl 1 J liD,) 9,9-
66, 66,
375 383 6-
1,350 1,350
1, .l..i9 1, ".P:i
2.t,262 2 i , S00 2,T62
933 933
356 229 129
133 125 a
295,'S';
259,355
37,392
1-
232,3..1 232,336 3
50 50
250 250-
3,26, 3,32i 34-
;2.1,253 60,000 .1",253
d5i 500 .., f1-
.1, 9 10 9, ,9, 2, 113
1, ,50 1 , 750-
1 , i,7 1,250 73-
D,c,6 i5,62-1 2, 1,.6-
200 200-
;,200 7 ,033 5,633-
9,226 13, S... 1 ..l ,6 i 3-
5, 120 200 ",920
5,051 6, 'S 1 100-
6, 750 6, ,50
",000 .. .000-
500 59T 3
6;3 3,000 2,36,-
6,000 6.000-
2,000 2,000-
266 260
9,911 T ,000 2,91 i
1.059 300 ,59
3,000 3,000-
D6,950 ;36,950
1,666 3,500 1,63.,-
; , 164 .1,209 3,025-
3,000 3,000-
2,000 2,000
; , 125 1 , i50 25-
1,350 1 ,35. I-
",346 .ti,3~6
65,236 o'l,500 ,36
933 1,065 133-
1 ,005 668 31,
;2',',93 1 2 7 , .j 9 3
355 3,5 ; ;
"5, 6.j 1
759,,30
1S,911
" , .i i .1 81,['87 ii, ,I"i 235,399 2"i5,662 9,263
10, ,9()) 13'" , 000 27,90.1- 12.1,25] 60,":'''-'0 4.1,253-
6, ..i27 [; "i33 5 2S,2V2 25,300 iB
92;j, 3S I
30.500
250
i 3 I 26...
320,000
2,000
39,ifi7
,.OGG
5,GGu
6),296
200
,.OJ3
55,302
200
6, 151
35.000
..i ,GGO
59,
3,000
60,GOG
20,000
26,000
300
3,000
555,60i
i,. ,OGO
6,93;)
iO, 76.2
3,000
a,ooo
,& .0GO
6,755
i, ,36';
256. (.OG
1,0056
2,,50
i2. , "i93
1,500
5,S00
2 ,66 I , 280
6~,.,- ,\1 iG
30,500
50-
250
9,99,
195, ,.1/
i,5,i9
2',27,
., .orn)
3 , 6 P!fIIl
~9.oio
200
5,033
".6, i .:;..;
4 ,920- 2 ~
100
26.250
,i ,G00
.3-
2,357
60 , ve,D
20,000
2 fi;)~-
lo,G69
,59-
3,Of"JU
..; i fi , 6 5 i
12.33"
8 ,g:.ij
9,_'
3,OL'0
6,000
.3, ,i7;)
5. ,iG5
IJJG~o
i92, ,0,1
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i, ,. ,.5
i ,i j,;
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i I 50 5 , ~l ~~ ~.
962 ,650 , .; 5 i
3;0 . (,vO i~ ,i,
10; , ~O(., , i6
2 i AFi1 i999
il:36:18
(,~LaOQ. 3AB)
GULFCOAST LEGAL SERVICES, INC.
OPERATING STATEMENT BV FUNCTION
FOR PERIOD ENDED MARCH 31, 1999
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ACCOUI~T i~AME
------------------------------------------------------------------------------------------------------------------------------------
6UDGET ;.; 6Uli
HEMAiii:ii..;,~ US-En
--- CUR R E N T M 0 NTH ---
ACTUAL BUDGET VARIANCE
---- V EAR
ACTUAL
IuD ATE ----
6UDGET VARIANCE
ANf~UAL
BUDGET
----------------------------------------------------------------------------------------~-------------------------------------------
VALUE OF iN-KIND PA~A. TIME
SALARiES-SUPPORT STAFF
WAGES-TEMPORARV HELP
GRP. MEDICAL INS.
GRP. lIFE/DENTAL
GRP/IHD L.T. OISA6.
wunr\. CUM? ii~SUNAi..CE
UNEMPLOVi-iEiH II~SURAiKE
EMP. RETIREMENT E~PEN5E
FiCA - GLS EAPENSE
MEDICARE- GlS E~PENSE
AIL ACCRUAL ATTORNEV
A/l ACCRUAL - PARALEGAL
A/l ACCRUAL - OTHER
TOTAL PERSONNEL EAPENSES
,JIHtH tXPENSES
AIiDiT COSTS
cor~s.tiL" Ai-tT5-Pi1Gt=i::55- iOi..AL
SlJt.-'-,,;;Ai~TS-P. A I.
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CONTRACT SERVICES-OTHERS
COMMERCIAL BLANKET 60NO
ERROR AND OMiSSiON
t=i.Guu
MULT-PERil/BlD,CONTENT,LiAB
i~OTARiE5
PROFESSiONAL LIA6ILiTV
EQUiP. lEASE/RENTAL COSTS
LIT. EXP.- T~AN5C~I?& DEPO
LiT, E~F.- WiTNESS FEES
liT. E~P.- FILli-tG/DGCK.;SER
LiT. E~?- ?~iNT;CO?'i;a~iEF
LIT. EAP.- MEDICAL RECORDS
liT. E~P.- iNTERPRETER
liT. E~P.- LOC.CRTiNQ.
lIT. E~P.- COURT REPORTERS
Li7. E~P.- QTHE~ EXFEi~SES
LIt. t="AP. - II~TENi';t" ,. Wttl
LiT. E^P.- STATEwiDE
LiB~AR',' MAii~TENAHCE
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Or-FiCE 5UPPlIES
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COP',' H~C~iNE ?~FE~
(L,;..iPUIEN ~U?;::L:Ir:S. ~j..G Pi4t:Ei1
600
J2,550
11,736
1,904
1, ';0.1
200
5, .i"
7 , 1 92
1 ,662
6,718
1 , 161
..10
264, "9
1,000
1 , .115
2,206
521
256
672
2,9S1
3/2
6,035
1 . 3.2~;
302
10
2~i'.
6';
5-
12
..5
i5
6T9
5,519
5,369
2,2T5
9j4
i i 5
1,21/
3 1 , 006
12,7 i 2
1,925
1,250
517
11i
5,8T5
7,550
1,767
233,0'.1
I , .1 10
1,792
250
3::iJ
37
133
56
13
50
19
125
25
.;1i
500
~ I (jOO
1,83.3
1, 150
8::1
275
15'"
1,50,)
600-
i.5';2-
974
21
15.j-
317
117
398
356
65
0,,16-
1,161-
.110-
3 I, 736-
1,000-
.11.. -
521-
256-
6T2-
2,951-
372-
6,036-
i .0;4-
31
2T
111-
26-
.6
50
7
60
.0
262-
5,0.9-
1,369-
li...i2-
236
63
275
;';5
283
5-
1,200
99,456
36,27~'
5,676
.j,256
" 190
1,2.14
16,71-1
21,925
5,126
6.716
1 , 161
410
567,266
6,000
-I,1i6
5,~55
2,560
256
6T2
2,951
470
6,036
1,399
353
10
..,3
212
5-
69
TO
5.1
1,334
',510
9,3.12
5,028
3,099
110
D0
253
2 , 5(11
17 , I B~
93,006
-1,000
36.135
5,775
3,750
1,550
350
17 ,625
22,650
5,300
13,000
1,000
4,000
576,269
1 1 ,000
2,000
,1,229
5,375
T,500
1,100
3.300
1,600
6,500
360
7,500
750
1,000
112
400
194
40
150
81
375
1i5
1,250
500
l,5GO
12,000
5,500
.3 ,,150
250
625
dSt')
4,500
15,964
6,440-
.1,000
1,661
97
506-
360
a9q-
911
725
172
6,252
i61-
3,590
6,999-
3,OUO
2,000
51
560-
.; ,91.0
642
3,30i}
926
3,5'19
1 to-
1. ,(.6,1
0';9-
66.7
102
73-
1B-
45
150
6-
305
121
64-
500
o,uiG-
2,656
q"i
351
1.10
695
197
1,999
17, i 8,.
367,200
,1,000
152,5.10
2 3 , 1 00
15,000
6,;WO
1, qOO
70,500
90,600
21,200
13,000
1,000
q,OOO
2.210,77..
11,000
2,000
10 ,; Iii
2 1 . Sui]
7,50u
1, tOo
3,300
1,600
6,500
J60
',500
3,000
4,000
450
1,600
700
160
600
250
1,500
..OG
5tOvu
SOO
6,000
QO,OGO
22,000
13,BOO
i ,000
J.3GG
i,5Ge,
i6,DCJD
i5,98'i .,
267,,~ill LO
,1 ,GOO
i i6,266 2~.
17,422 25
iO,7,.~ 26
5,010 19
156 6;:;
53,7;:'6 2,;
66,6T5 ....
16.072 Lq
6,262 52
161- 116
3; 590 to
i,623.,ao6
.27
J.GOG ,J
2,000
12.736 25
15, 5,; 5 20
q,;~iO 34
642 23
.:i,30u
926 42
.3,5..i~ .liS
1 to- 131
I , If 6 q 00
1,601 ~
:;.0Ii7 9
440 2
1,12T 30
ai66 .3G
165 3-
600
ie. 36
i. "':;0 5
::;.,;6 i~
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