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LETTER OF UNDERSTANDING REGARDING PARKING AT JACK RUSSELL STADIUM (2) " ~;~A.M. -Tz> Ci1" LJ Cu.r)C. t:-~: {)(.,f+-h~ '" CITY OF CLEARWATER POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUILDING, 100 SOUTH MYRTLE AVENUE, CLEARWATER, FLORIDA 33756 TELEPHONE (813) 562-4800 FAX (813) 562-4825 PARKS AND RECREATION DEPARTMENT December 7, 1998 Ms. Barb Musgrave, President Countryside High School - GOLDEN COUGAR BAND BOOSTERS, ING. P. 0. Box 14923 Clearwater, FL 33766 LETTER m: UNDERSTANDING Dear Ms. Musgrave: This Letter of Understanding serves as the City of Clearwater's official authorization to allow the Band Boosters to provide public parking services for a portion of the 1999 Philadelphia Phillies Spring Training games, as approved by the City. The responsibilities of the City and the Band Boosters are explained in the following. The City aerees m: 1. Make the main Jack Russell Stadium (IRS) parking lot available, as well as the Ray Green Field lot (parking is permitted on the outfield grass portion of the field, when needed, but not on the clay). 2. Have the Police Department provide sufficient patrols to assist the Boosters with the flow of traffic and parking around JRS. 3. Make random counts of all automobiles parked in the City's lots. Copies of submitted bank: deposit slips and random counts will be sent to the City's Internal Audit Division for review. 4. Collect from the Phillies at the conclusion of the season, $3.00 for each season ticket holder utilizing the "reserved" lot for each game played at IRS. The City shall deduct seven percent (7%) for payment of State sales tax, and remit (70%) of the remaining revenue to the three groups providing the main parking services, according to the number of games each covered. The Boosters 8.2ree m: 1. Provide parking services for the Phillies Spring Training games, for the dates and games agreed to with the City. Be responsible for the orderly parking of all vehicles in each of the designated lots for the number of games agreed to, and to coordinate this with the Clearwater Police to ensure an orderly flow of traffic in and around JRS. 2. Provide a minimum of fifteen (15) Booster volunteers to direct and operate the parking concession, who shall be scheduled to work from 3 hours prior to the scheduled starting time until 3 hours after the scheduled starting time (1 :05pm game: 10:05am- 4:05pm / 7:05pm game: 4:05pm-lO:05pm). 3. Hire three (3) off-duty police officers, who shall be scheduled to work from 3 hours prior to the starting time until the lots are empty after each game. ONE CiTY, ONE FUTURE. * "EQUAL EMPLOYMENT Ai'\lD AFFIIU'MTIVE ACTION EMPLOYER" - .. 4. Charge $3.00 ($2.79 plus $.21 sales tax) for each automobile parked at the designated facilities, with the exception of the reserved lot. 5. Make individual bank deposits covering all money collected for each game played at the Stadium, and submit copies of each bank deposit slip to the City. 6. Remit to the City, within 30 days following the end of the season, a draft or check covering the total percentage payment: (7%) of the gross revenues collected for payment of State sales tax, and (30%) of the remaining revenues as the City's portion of the parking concession. The remaining (70%) of the revenues will be retained by the Boosters as their portion of the concession. 7. Provide for the orderly parking of vehicles in the "reserved" parking lot. No money will be collected for this lot as it is reserved for season ticket holders (see City Agrees to....#4). 8. Hold fifty (50) parking spaces fronting on Phillies Drive, which shall be free and for the use of the officials, players, press, visiting officials, and groundskeepers. The owner of each of these vehicles shall display an authorized identification placard. 9. Maintain a liability insurance policy in the minimum amount of $500,000, naming the City as an additional insured, for all personal injury and property damage claims that might arise. The Boosters shall provide evidence of this policy to the City prior to the start of their parking commitment. 10. Attend a brief training meeting with City and Phillies staff, as scheduled by the Parks & Recreation Department, prior to the start of the Spring Training season. It is understood that for the 1999 Spring Training Season, Clearwater High School's Band Boosters have the first option on which one-third (1/3) of the schedule they would like to work, and they have selected the last five (5) scheduled games (3/26-4/01); they have declined to work the extra game as they hadthe option on that also. Countryside High School has the second option on which games they would like to work, and have chosen the middle one-third of the games (3/l6-Tampa Bay, 3/l7-Toronto, 3/l9-Texas, 3/2l-Clevelanel, and 3/25-Boston). They have also elected to work the extra game, which is on March 4th, versus USF. The Greenwood Panthers will work the remaining one-third (1/3) of the games (3/05-3/14). We will alternate the option each year. Please be aware that there might still be some changes in the Phillies schedule, primarily changing a day game or two to the evening. Please sign this document and return one original for our records. I have enclosed art additional copy for your records. Sincerely, t2f" If d--- Art Kader Director of Parks and Recreation cc: John Carassas, Assistant City Attorney Larry Dowel, Superintendent of Recreation Facilities Steve Fowler, Parking Coordinator - Band Boosters AK/lvd I have read and understand this document, and agree that the Countryside High School Golden Cougar Band Boosters, Inc. win abide by these provisions in providing these services. t:!:. {J).fl - !!J..{~j 0 {I'i - Barb Mi sgrave, esident C untryside High School Golden Cougar Band Boosters, Inc.