AGREEMENT-CONDON GARDENS-PREVENTION-ADVOCACY SERVICES TO HIGH RISK YOUTH
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clry OF CLEARWATER
Interdepartment Correspondence Sheet
TO: Tom Bustin - City Attorney
FROM: Joseph R. McFate - Comnnm.ity Development
CoordinatoflYJ~':;;::
COPIES:
SUBJECT:
Girls Clubs of Pinellas County, Inc. Agreement
DATE:
October 27, 1981
Please review the enclosed Girls Clubs of Pinel1as County, Inc., Agreement
and have it executed by the proper City officials. Ask the City Clerk to
return two copies to me.
The funds for this contract were contained in the approved 1981/82 operating
budget.
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AGREEMENT
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THIS AGREEMENT, made and entered into this
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day of.
October
, A. D. 19811 by and between GIRLS CLUBS OF PINELLAS
COUNTY, INC., a Florida non-profit corporation,
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hereinafter referred to as "Agencyll, and the CITY OF CLEAR \VA TER,
FLORIDA, a municipal c orpor ;:.ti on. 11e reinafte r refe r red to as IICity";
WITNESSETH:
The p2rties hereto. for and in consideration of the mutual covenG.nts
herein made and ,the benefits flowing from each party to the other. do her eby
agr ee as follows:
1. The Agency 2grees as follows:
A. Area to be served. To provide in the City of Clearwater
the services hereinafter described.
B. Services to be provided.
(I)
To provide the services at the following location(s):
Within the Condon Gardens complex of the Clearwater
Housing Authority.
To prov-ide the following serv-ices:
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The operation of a girls club facility to provide
primary prevention and advocacy services to high
risk youth by promoting positive total development.
c. Audit and records.
(1) To m2int2in Lin2ncial records 2nd reports'.<'lnd to subrnit
opcr2ting st2temcnts to tne City as requ~sted.
(2) To m2.intain books. records. cocul'":Jents and etner ev:cence
and 2cCO\~"'1ting procedures 2nd practices w}'lich sufficiently
2T!d properly rdlect all direct and i:-1diTect costs of
2.JlY n2.t ',J re,
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(3)
:These records shall be subject at all times to inspection,
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review or audit by personnel d~ly authorized by the City.
(4) To collect statistical data of a fiscal nature on a regular
basis and to make fiscal statistical reports at all times
prescribed by, and on forms furnished by, the City.
D. Retention of records. To retain all books, records and other
documents relative to this agreement for five(S) years after
final payment. Any persons duly authorized.by the City shall
have full access to and the right to examine any of said materials
during said period.
E. Evaluation reports. To furnish the City with a monthly evaluation.
report on the effectivene s s of the pr ogram and to furnish such
other reports and iniormation that the City may require. A final
report shall be made within thirty (30) days after funding of
the program ends.
F. Monitering. To permit the City to moniter the program by
designating its official repr e s entative to the Agency' s Board
of Direct'ors.
G. Return of funds. That any City funds n,ot expended for the
aforementioned services shall be returned to the City.
H. Civil Rights Act of 1964.
(1) That there will be no discrimination against any employee
or recipient on account of race, color, sex, religious sect,
national origin or ancestry in the performance of this contract.
(2). That the Agency "\v-ill comply "\vith Title VI of the Civil
Rights Act of 1964 in regard to per sons served.
(3) That the Agens:y will comply with Title VII of the Civil Rights
Act of 1964 in regard to employees or applic2.uts for
em,ployrn.ent.
(4) It is eXJ?ressly understood th2.t upon receipt of e.,,.idence of
such discrimination, the City shall n3.ve the right to terrnin2te
this contract.
(5) That the Agency s11all iclcl'ude t1,is Civil Rights Act
l'equircn1.cnts in all 2pPl:oved .::,--,bcontl'acts.
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I. Indemnification :lncl Insnl"ance. The Agency shall act as an
indep:ndent contractor in operating the aforementioned scrvicc~
The Agency shall be liable for I and shall indemnify, defend and
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hold the City harmless, for all claim~, suits, judgments or
danlages arising from the operation of the aforemcntioned
serV1.ces during the term of this contra<;t, and shall provide
adequate liability insurance coverage at its e:>.:pense.
2, The City of Clearwater agrees "that, subject to the availability of
funds, payn),cnt from the City to th~ Agen~y for the period of
October 1, 1981 through September 30, 1982,
, s!1~~1 be as follows:
Four quarterly disbursements of $2240.00; subject to
review by the City Commission~
3, 'J'h~ <;~ty 9f CJ~a~wat~; Q}1g the A~en~y m~t~aily ~g!ee ~s fopows:
A. ;g:ffective Date.
0) The effective date of this contract as describe{l herein
~ h;3J1 pe the
Q~Y 'Jf
, A, Pr 1981.
1st
October
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(f) 1'[1is contra~t ,5ha'-l ~over fl. perj.od of time f;rom the
~ffective date through
September 30, 1982.
;8. Inclusive Te:.ms 2nd Conditions, This ~optract !=ontains all
t1;e terms and conditions agrecd upon by the parties. No other
agreements," oral or otnerwise, regaroing the subject matter
of tnis contr~ct, sr.a)l be deemed to exist or to bind any of tnc
"parties l1ercto.
C. Notices. All notices providcd hcrein s]~al1 bc Dlaj]ed to tne
Agency at th~ following addrcss:
610 Druid Road, Clearwater, Florida 33516
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D.
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Administrative Requirements. The Agency
following administrative requirements:
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shall comply with the
(1) Furnish external audit,.certified, to the city at the end
of the Contract period.
(2)
Records of the Agencies to be accessible to City staff and
the public, according to Florida Public Documents Law.
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(3) Information to be made available to the City upon request.
(4) All Board meetings to be held in "the Sunshine".
(5) An Affirmative Action Plan to be prepared and steps outline
for implementation, subject to monitoring and approval by
City staff' .
(6) Funding to be on a quarterly basis, and except at the '
beginning of the program year, all reports wust be received
before the next quarter's funds will be authorized.
All notices provided herein shall be mailed to the City at the following
address:
City Manager, City of Clearwater
P.O. Box 4748
Clearwater, Florida, 33518
IN WITNESS WHEREOF, the parties hereto have executed this agreement the
day and year first above written.
AGENCY
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City Attorney
Witnesses as to City:
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