AGREEMENT-CONDON GARDENS-HOMEMAKING SERVICES-COUNSELING-GROUP ACTIVITIES (2)
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c 1'1 OF CLEARWATER
Interdepartment Correspondence Sheet
FROM:
Lucille Williams, City Clerk
Joseph R. McFate, eo.um1.ty Develo_t C'AOrdinato~tj{}-
TO:
COPIES:
SUBJ ECT:
Agreement with Girls Clubs of Pinellas County, Inc.
DATE:
October 30, 1980
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I am enclosing herewith, in triplicate, the Agreement between the City and
Girls Clubs of Pinellas County, Inc. which has been executed by all parties
except you. As you have requested, I have secured the signatures of two
witnesses to the execution of this Agreement by Girls Club Officials.
You should, however, be aware that since this Agreement does not involve real
estate no witnesses are required as to the signature of the agency, which was
indicated by the approval of these Agreements by the City Attorney and his
signature thereon approving them as to form and correctness prior to being
presented to you for signature.
Please sign all three copies and
return '~'Of them to lBe
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for distribution.
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Enclosure (3)
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RECEIVED
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OCT 31 19BO
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~ITY CLERK
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THlS AGREEMENT, made and entered into this
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AGREEMENT
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day of
, A.D. 198Q
by and between
Girls Clubs of Pinellas County,INC.
A Florida non-profit corporation.
hereinafter referred to as "Agency", and the CITY OF CLEAR WATER,
FLORIDA, a municipal corporation, hereinafter referred to as IICity";
WITNESSETH:
The parties hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do her eby
agree as follows:
1. The Agency agr ees as follows:
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A. Area to be served. To provide in the City of Clearwater
the services hereinafter described.
B. Services to be provided.
(1) To provide the services at the following location(s):
Within the Condon Gardens'complex of the
Clearwater Housing Authority.
(2) To provide tne following services:
The operation of a girls club facility including
instruction in homemaking series, counseling and
group activities.
c. Audit and records.
(1) To maintain financial records and reports .and to submit
operating statements to the City as reque sted.
(2) To maintain books, records, documents and other evidence
and accounting procedures and practices which sufficiently
and properly reflect all direct and indired costs of
any nature.
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(3) TI~~e records shall be subject al aU' times to inspection,
review or audit by per s onnel duly authorized by the City.
(4) To collect statistical data of a fiscal nature on a regular
basis and to make fiscal statistical reports at all times
prescribed by, and on forms furnished by, the City.
D. Retention of records. To retain all books, records and other
docmnents relative to this agreement for five (5) year s after
final payment. Any persons duly authorizedby the City shall
have full access to and the right to examine any of said materials
during said period.
E. Evaluation reports. To furnish the City with a monthly evaluation,
report on the effectiveness of the program and to furnish such
other reports and information that the City may require. A final
report shall be made within thirty (30) days after funding of
the program ends.
F. Monitering. To permit the City to moniter the program by
designating its official representative to the Agency's Board
of Directors.
G. Return of funds. That any City funds not expended for the
aforementioned services shall be returned to the City.
H. Civil Rights Act of 1964.
(1) That there will be no discrimination against any employee
or recipient on account of race, color, s ex, religious sect,
national origin or ancestry in the performance of this contract.
(2). That the Agency will comply with Title VI of the Civil
Rights Act of 1964 in regard to persons served.
(3) That the Agenc;.y will comply with Title VII of the Civil Rights
Act of 1964 in regard to employees or applicants for
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em.ployment.
(4) It is expressly understood that upon receipt of ev--idence of
such discrimination, the City shall have the right to terminat~
this contract.
(5) That the Agency shall include this Civil Rights Act
requirenlcnts in all approved subcontracts.
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1. Inc1elymification and Insurance. The Agency shall act as an
indep~ndent contractor in operating t.he aforementioned services.
The Agency shall be liable for, and shall indemnify, defend and
hold the City harmle s s, for all claims, suits, judgments or
dan"lages arising from the operation of the aforementioned
services during the term of this contra<;:t, and shall provide
adequate liability insurance coverage at its eA-pense.
2. The City of Clearwater agrees'that, subject to the availability of
funds, paym.ent from the City to the Agency for the period of
October 1, 1980 through September 30, 1981.
sJ1.(ill be as follows:
Four quarterly disbursements of $2240.00)
subject to review by the City Commission.
3, The <;~ty 9fCJearwat~r Q.)"lQ. the Agen~y ~p."Ytpaily agree as follows:
A, ~ffective Date.
(1) The effective date of this contract as de scribeQ. herein
~h(lP pe the Fi rst .. qC!y C)f.. October _
.' A,P, 1980,
(~) This contract ~}1all ~over a period of time from the
~ffective <lCl.te through September 30, 1981.
13. Inclusive T~ :rms and Conditions, This ~optract contains all
:tJ:le terms and conditions agreed upon by the parties. No other
agreements,' oral or otherwise, regarding the subject matter
of this contract, shall be de emed to exist or to bind any of the
parties hereto.
c. Notices. All notices provided herein sJ1all be DlaiJed to the
Agency at th~ following address:
610 Druid Road, Clearwater, FL. 33516
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D. Administrative Requirements. The Agency shall comply with the
following administrative requirements:
(1) Furnish external audit, . certified , to the city at the end
of the Contract period.
(2) Records of the Agencies to be accessible to City staff and
the public, according to Florida Public Documents Law.
(3) Information to be made available to the City upon request.
(4) All Board meetings to be held in "the Sunshine".
(5) An Affirmative Action Plan to be prepared and steps outline
for implementation, subject to monitoring and approval by
City staff).
(6) Funding to be on a quarterly bais, and except at the
beginning of the program year, all reports must be received
before the next quarter's funds will be authorized.
All notices provided herein shall be mailed to the City at the following
address:
City Manager, City of Clearwater
P.o. Box 4748
Clearwater, Florida, 33518
IN WITNESS WHEREOF, the parties hereto have executed this agreement the
day and year first above written.
Witnesses as to Agency:
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Girls
Pinellas County, inc.
By
President
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Mayor-Commissioner
ATTEST:
_ -WJ~ ,-1ou)~~
Vice President
CITY OF CLEARWATER..' FLORIDA
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-=-tt-=l ~--:5-ity Manager
ATTEST: _ .
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. '. C:l,ty,'Clerk
Co1,l.ftters~gned.=
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form and
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