AGREEMENT-CONDON GARDENS-HOMEMAKING SERVICES-COUNSELING-GROUP ACTIVITIES
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AGREEMENT
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THIS AGREEMENT, made and entered into this
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day of
, A. D. 198'0, by and between
GIRLS CLUBS OF PINELLAS
COUNTY, INC.
hereinafter referred to as "Agencyll, and the CITY OF CLEAR WATER,
FLORIDA, a municipal corporation, hereinafter referred to as "Cityll;
WITNESSETH:
The parties hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do her eby
agree as follows:
1. The Agency agrees as follows:
A. Area to be served. To provide in the City of Clearwater
the services hereinafter de scribed.
B. Services to be provided.
(1) To provide the services at the following location(s):
Within the Condon Gardens complex of , the Clearwater Housing Authority.
(2) To provide the following services:
The operation of a girls' club facility, to include instruction in
homemaking services, counseling and group activities.
c. Audit and records.
(1) To maintain financial records and reports .and to submit
operating statements to the City as requested.
(2) To maintain books, records, documents and other evidence
and accounting procedures and practices which suificiently
and properly reflect all direct and indirect costs of
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(3) Ih~~e records shall be subject I all times to inspection,
review 01' audit by personnel duly authorized by the City.
(4) To collect statistical data of a fiscal nature on a regular
basis and to make fiscal statistical reports at all times
prescribed by, and on forms furnished by, the City.
D. Retention of records. To retain all books, records and other
documents relative to this agreement for five (5) year s after
final payment. Any persons duly authorized by the City shall
have full acces s to and the right to examine any of said materials
during said period.
E. Evaluation reports. To furnish the City with a monthly evaluation,
report on the effectiveness of the program and to furnish such
other reports and information that the City may require. A final
report shall be made within thirty (30) days after funding of
the program ends.
F. . Monitering. To permit the City to moniter the program by
designating its official representative to the Agency's Board
of Directors.
G. Return of funds. That any City funds not expended for the
aforementioned services shall be returned to the City.
H. Civil Rights Act of 1964.
(1) That there will be no discrimination against any employee
or recipient on account of race, color, sex, religious sect,
national origin or ancestry in the performance of this contract.
(2). That the Agency will comply with Title VI of the Civil
Rights Act of 1964 in regard to persons served.
(3) That the Agen<;:y will comply with Title VII of the Civil Rights
Act of 1964 in regard to employees or applicants for
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employment.
(4) It is expressly understood that upon receipt of evidence of
such discrimination, the City shall have the right to terminat~
this contract.
(5) That the Agency shall include this Civil Rights Act
requirements in all approved subcontracts.
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Indcmnific3tion and Insurance. The Agency shall act as an
independent contractor in ~perating the aforementioned services.
The Agency shall be liable for, and shall indemnify, defend and
hold the City harmless, for all claims, suits, judgm.ents or
damages arising froln the operation of the aforementioned
services during the term of this contract, and shall provide
adequate liability insurance coverage at its expense.
2. The City of Clearwater agrees that, subject to the availability of
funds, payment from the City to_t_he Agency for the period of
January 1, ,1980 to September 30, ~~ be as follows:
$8,960.00;
payable $3,000 in January 1980, $3;000 in April, 1980,
and $2960 in July, 1980; subject to review by the
Clearwater City Commission.
3. The City of Clearwater and the Agency mutually agree as follows:
A. Effective Date.
(1) The effective date of this contTact as de scribed herein
shall be the 17th
day of January
, A. D. 1 Cj30 .
(2) This contract shall cover a period of time Hom the
effective date through September 30,. 1980.
B. Inclusive Terms and Conditions. This contract contains all
the ter'ms aild conditionr agreed upon by the parties. No other
agreements, oral or otherwise, regarding the subject matter
of this contract, shall b~ deen~ed to e)dst or to bind any or i::he
parties hereto.
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.C. Notil:::es. All notices provided herein shall be mailed to the
Agency at the following address:
610 Druid Road ~
Clearwater, Florida, 33516
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D. Administrative Requirements to Be Met by Agencies to Be
Funded from Revenue Sharing Monies through a Contract.
with the City:
(I) Monthly and final reports notarized for correctnes s
and accuracy.
(2) External Certified Audit at the end of the ContraCt period.
(3) Records of the Agencies to be accessible to City staff and
the public,' according to Florida Public Documents Law.
(4) Information to be made available to the City upon request.
(5) Board members and Executive Director are required to
submit financial disclosure forms.
(6) All Board meetings to be held in "the Sunshine. "
(7) An affirmative action plan be prepared and steps outlined
for implementation (this plan would be subject to approval
and monitoring by City Staff, and submission of E. E. O.
Form 4).
(8) Acceptance of the plan by City staff required by January I
for further funding.
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(9) Funding to be on a quarterly basis, and except at the
beginning of funding, all reports must be re'ceived
before the next quarter's funds will be autnorized.
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All notices provided herein shall be mailed to the City at the
following address:
City Manager, City of Clearwater
PO Box 4748
Clearwater, Florida 33518 .
m WITNESS WHEREOF, the parties hereto have executed this Agreement
the day and year fir st above written.
Witnes ses
rrectnes s:
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By
INC.
GIRL~S OF PI
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AGENCY
By
Attest:
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~t~ L.J J!)~
Cit Y Clerk
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