Loading...
AGREEMENT TO OPERATE CONDON GARDENS CENTER . ~ I I AGREEMENT This Funds Agreement is made and entered into this +~~ day of ~. /91ip between the City of Clearwater, hereinafter referred to as the City, and Girls Incorporated of Pinellas, hereinafter referred to as the Agency. WHEREAS, it has been determined to be highly desirable and socially responsible to provide the Agency's services to those whose need for such services would not otherwise be met; and WHEREAS, the City desires to help those in need of the foregoing by providing funding for the aforementioned service; and WHEREAS, the Agency provides its services and operates in the City; NOW, THEREFORE, the parties agree as follows: ARTICLE I. TERM The term of this agreement shall be for a period of approximately 12 months commencing October 2, 1996 and continuing through the 30th day of September, 1997, (the Tem1ination Date), unless earlier terminated under the terms of this agreement. ARTICLE ll. RESPONSmILITIES OF THE AGENCY I. Services to be Provided. The Agency shall provide services in accordance with the proposal submitted by the Agency and approved by the City, which is incorporated herein by reference. 2. Area to be Served. Services rendered through this agreement shall be provided within the corporate limits of the City as it now exists and as its boundaries may be changed during the term of this agreement. 3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human Relations Department, Grants Coordinator, with an annual report of activities conducted under the provisions of this agreement within sixty days of the end of the Agency's fiscal year. Each report is to identify the number of clients served, the costs of such service, and commentary on the viability, effectiveness, and trends affecting the program. 4. Use and Disposition of Funds Received. Funds received by the Agency from the City shall be used to pay for services as delineated by the Agency in the aforementioned proposal. Punds existing and not used for this purpose at the end of the term of this agreement shall be deemed excess to the intended purpose and shall be returned to the City. . ee,'~ 7?4- /in _ ,..- ;' /:0. oj i :./ '.j . / (II ') I I 5. Creation, Use and Maintenance of Pinancial Records. a. Creation of Records. Agency shall create, maintain and make accessible to authorized City representatives such financial and accounting records, books, documents, policies, practices, and procedures necessary to reflect fully the tinancial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City personnel. b. Use of Records. Agency shall produce such reports and analyses that may be required by the City and other duly authorized agencies to document the proper and prudent stewardship and use of the monies received through this agreement. c. Maintenance of Records. All records created hereby are to be retained and maintained for a period not less than five (5) years from the termination of this agreement. 6. Non-discrimination. Notwithstanding any other provision of this agreement, during the term of this agreement, the Agency for itself, agents and representatives, as part of the consideration for this agreement, does covenant and agree that: a. No Exclusion from Use. No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, sex, handicap, age, or national origin. b. No Exclusion from Hire. In the management, operation, or provision of the program activities authorized and enabled by this agreement, no person shall be excluded from participation in or denied the benefits of or otherwise be subject to discrimination on the grounds of, or otherwise be subjected to discrimination on the grounds of race, color, religion, sex, handicap,age, or national origin. c. Inclusion in Subcontracts. The Agency agrees to include the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub-contracts. d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this agreement. 7. Liability and Indemnification. The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities;:and services herein agreed and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the 2 I I generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence or willful misconduct of the City or City's agents or employees. This includes, but is not limited to, matters arising out of or claimed to have been caused by orin any manner related to the Agency's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence. ARTICLE ID. RESPONSffiILmES OF THE CITY 1. Grant of Punds. The City agrees to provide a total grant of Five Thousand Dollars ($5,000.00) to fund the program in accordance with this agreement. 2. Payments. The total amount requested will be paid by the City to the Agency within 30 days after execution of this agreement by the City and the Agency but no earlier than October 1 of the budget year for which the funds are authorized. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION 1. Por Cause. Pailure to adhere to any of the provisions of this agreement in material respect shall constitute cause for termination. This agreement may be terminated with 30 day notice. 2. Disposition of Fund Monies. In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand- delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 3 I I I . 1. If to Agency, addressed to: (Type or print Agency address here.) 2. If to City, addressed to: Grants Coordinator Human Relations Department P.O. Box 4748 Clearwater, PL 34618-4748 ARTICLE VII. EPPECTIVE DATE The effective date of this agreement shall be as of the second day of October, 1996. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this ~s-~ay of ~ , 1996. CITY OF CLEARWATER, FLORIDA Approved as to form and legal sufficiency: BY:City #~ Attest: Leslie Dougal -S des, Assistant City Attorney Witnesses as to Agency: f~l.J;}c~ '1 /fInU1.A.J1~ Attest: ~//~ 4 . . I,': 'I I I I I I I I I I I I I I I I I I I CITY OP CLEARWATER I SOCIAL SERVICES GRANT PROJECT APPLICATION PORK Phone: (813) 462-6884 for assistance A. Application Information Applicant: (Sponsor/Developer) Organization Name: (If different) Address: City; State; Zip Telephone Number: Contact Person: Title: Telephone Number: Period for which funds are being requested: Signature ~ c,. J tLi.L ~.--6 ~~ tr~C-h _, ~ / ~(,/'1 (, Date NO'1'E: Due: Girls Incorporated of pinellas 7700 61st. st. N. Pinellas Park, Fl. 34665 (813) 544-6230 Sue Caddell Director of Program Operations Above 10/1/96- 9/30/97 The City of Clearwater reserves the right to fund applicants at a level lower than requested. 2 I I B. Activity (Check One) Adult Crime Child Abuse Elderly Hunger Juvenile Crime physical Illness Parenting Adolescents substance Abuse Unsupervised Children x Youth Development other (Describe Below) This project addresses truancy and drop-out prevention. 3 .1 J' I I I I I. I I I I I I I I I I I I 1-- -I I I I- I I I I I I I I I I I I I I C. D. I I AMOUNT OF FUNDING CURRENTLY REQUESTED: (Not to exceed $10,000) $9,289.00 SPECIFICALLY FOR WHAT WILL THIS KONBY BE USED. (Line item budget for this amount) Salary(Tutor) Fringe (13.2%) $8,200.00 $1,089.00 $9,289.00 TOTAL: * One tutor at $10.00 per hour, 5 days per week. for four hours per day, during the school year. B. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS GRANT. Girls Incorporated would like to continue the tutorial program established at the Condon Gardens center in 1989 which operated for approximately five years. Historically, 70% of the girls attending this center performed below grade level. When this position was not funded last year, many girls resumed their previous poor study habits F. (cont. on pg~ 4a.) BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION. Girls Incorporated of Pinellas is a private, non- profit agency serving girls, aged 5-17, in Pinellas County since 1961. Providing before and after-school programs, the organization offers a unique and balanced curriculum of ed- ucational, developmental, and recreational programs which are designed and researched by the Girls Inc. national organization. 4 I Girl~Incorporated Socia~ Services Grant and poor grades. The tutor assesses areas of academic weakness, develops plans to improve deficits & poor study habits and attempts to instill motivation, pride and career goals in the girls. Each small success is rewarded so that the girls can build confidence in their academic ability.Drop-out and truancy are , therefore, discouraged. Tutors have provided a highly-successful service at Girls Incorporated. At each center where a tutor has been utilized, girls with academic deficits have generally improved problem subjects by at least one grade. This intervention is crucial to so many of the girls who do not receive this individual attention because their parents and teachers are overtaxed or even unable to assist them. 4a. .'1 I~ I I I I I I I I I I I I I I I I I I.', -I I I I I I I I I I I I I I I I I I It. L. I I G. NUMBER OF CLIENTS SERVED BY THIS PROGRAM. 100 annually. H. PERCENTAGB OF THESB CLIENTS WHO ARB CITIZENS OF CLEARWATER. 95% I. CURRENT OVERALL ORGANIZATION BODGE'!' (PLEASE ATTACH). Please refer to Attachment A J. IF THIS IS START UP OR HATCHING MONBY, SPECIFY THE DBTAILS ie: WHICH AGENCY OR ORGANIZATION WILL PROVIDB mE HATCH, THE RBQUIREHBN'1'S AND !'HE AMOUNT OF !'HB HATCH. No match money has been located for this project. IS YOUR AGENCY A REGISTERED 501(C) (3) NON-PROFIT AGENCY OR IN THE PROCESS OF BECOMING ONB. Girls Incorporated has been a registered 501(C)(3)since 1961. DOES YOUR PACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING THE APPROPRIATE LICENSURE POR THE DELIVERY OF THB SERVICES DESCRIBED IN THIS APPLICATION. The agency's Pinellas Park facility is licensed by the Pinellas County Licensing Board. However, all centers are governed by similar programming guidelines/ standards. 5 Form No , jTTACHMENT A Individual Services ',1 Program Title Girls Incorporated 01:- I Pinellas- . Agency April 7, 1995 Date Submitted July 31, 1995 Revised page only, date submitted I I I I I I I I I. I I I I I I I I CUR~ENT & PROPOSED OPERATING BUDGET *Round Numbers To Near~st DoI!ars. ACCT # TITLE PERSONNEL SERVICES 51110 Salaries TOTAl PERSONNEL SERVICES FRINGE BENEFITS 52200 52210 52220 52230 52240 Social Security & Medicare Retirement Heatth & Life Worker's Comp. Unemployment Compo TOTAL FRINGE BENEFITS OPERATING EXPENSES 53100 53150 53200 53300 53350 53360 53450 53460 Contractual Services Accounting! Audit . Computer _/ Travel Conferences Training Telephone TelephonelLong Distance - (1 ) (2) (3) (4) (5) (6) 94-95 95-96 94-95 95-96 PROG. PROG. % JWB JWB % BUDG. BUDG. CHG ALLOC: ALLOC. CHG 552570 585855 6 174522 179237 2.7 552570 585855 - - 6 . - , 7 4 5 2 2' 179237 2.7 - - - . 42272 4 4 8'1 8 6 13351 13711 2.7 - - 14619 20156 3.7 - - - - - 37303 37903 1 .6 15533 15952 2.7 - - 18732 18865 .71 5916 6076 2.7 - - 11051 11717 6 1222 1255 2.7 - - 123977. 133459 15 36022 36994 2.7 - - : - 10500 - 9000 14 - - - - - - 4000 4000 0 2575 2645 2.7 - 4120 4120 - 0 - - 2850 2850 0 - 6504 6852 3 - - 996 498 -50 - - - 3 '" ~ 'Fonn NO.2 (Continueq) .IACCT # TI11.E 153500 Postage 53550 Utilities 153560 Water/Sewer/Sanitation 53570 Janitorial 53600 153610 53650 Insurance 153700 53710 153720 53730 153750 53760 153800 53810 I 53900 53950 1 54000 Subscriptions 54010 Books 54020 DueslMemberships 1 54030 Educational Materials 55100 Food Nutrition I 55120 Transportation 55150 Trtle XX Match I 55200 Administrative Cost 55280 Residential Per Diem I 55400 55410 I 56110 57000 I I I TOTAL PROGRAM EXPENSES Rental & Leases (BLDG.) Rental & Leases (EQUIP.) Equip.Repair & Maintenance Property Rep.&. Maintenance Grounds Rep. &. Maintenance Vehicle Rep. & Maintenance Printing Copying Advertising Promotional Activities Office Supplies Operating Supplies Day Program Per Diem I Day Program Subsidy Capital Outlay Depreciation Other Bui Iding Loan L~~ense & Perm~ts Bad Debts I PROGRAM: Individual Services .. (1 ) (2) (3). (4) (5) (6) 94-95 95-96 94-95 95-96 PROG. PROG. 0/0. JWB JWB % BUDG. BUDG. CHG. ALLOC. ALLOC. CHG. 4000 4000 0 - - 14581 15456 6 - 8000 8000 0 - - 9780 - - - - - 5709 5994 5 4506 4625 2.6 - - - - - - - 31262 36475 16 - 7884 10000 26 - 3764 3764 0 - - 2408 2400 0 . - - 25750' 27035 5 - - 3550 3750 5 - 1750 1000 42 - - 580 1500 158 - 34000 34000 0 - 9450 9000 4~7 33800 - - 36800 9 - 500 650 30 - - - - - - 9360 9360 0 - - - - - - 2050 3360 6 ;: - - - - - ,I.XXX yy yXX: XXx): - - - - xxxx r r X - XX - XXXXXXXX) :XX'XX'XX)()C :XXXX . - x xx XX; .XXXX XXX: I xxxxxxxrixxxx 19320 19320 0 I- /o 0 700 0- - - - I 257160 259884 1 . 2 7081 1- 7270 2.7 - - 933707 979198 5 217625 223501 2. 7 - - TOTAL OPERATING EXPENSES 4 'Fonn t.Jo. ~ -..---- ----- ---' ---- I Program Title G1tlS Incorporated Agency .ll.pril 7, 1995 Date Submftted July 31, 1995 Revised page only. date submitied -, " : 'P' 't:>' o~ ~ J.n_ 2. 13 I; I I I I I I I I I I I I I I I I I SOURCES OF REVE~UE (1) (2) (3) (4) (5) (6) (7) NON-JWB SOURCES 93-94 94-95 94-95 94-95 95-96 ACTUAL ACTUAL REVENUE TOTAL REVENUE % REVENUE Y.T.O. PROJECTED CHG AS OF TIiRU END OF YEAR "CASH FORWARD FROM FUND BALANCE "FUNDRAISING 170014 52740 183623 236363 251767 '-16 "FEES ~DUS~ . 157217 46338 163962 210300 220815 5 Progr rn rv~es United Way 162424 62471 - -98395 '1 60 8 6 6 173735 8 city of st.Pete 10320 2054 3946 6000 6000 - C~ty ot Clwr ~ - City of Clwr'CDB 11 675 24087 11313 35400 35400 - Citt of P':P. 35687 14281 20312 34593 FL SBG 34593 Family Partners 25913 12438 18202 30640 31467 2.7 P.C.H.A. 1920 1920 - 1920 1920 SUBTOTAL 575170 216329 499753 I 716082 755697 JWB EQUIP/RENOV 6326 . '1 . FUNDING - - - JWB NEW/EXPANDED ~ OR R & D FUNDING - - - JWB CONTINUATION I 196612 83426 134199 217625 2.7 FIINnlNG 223501 TOTAl PROGRAM 778108' 979198 REVENUE 299755 633952 933707 5 CROSS CHECK ITEMS: 95/96 PROGRAM EXPENDITURES S 9791 98 95/96 JWB AI:-LOCA TION REQUESTED S 223501 .CASH FORWARD FROM FUND BALANCE: The amount of funds to be transferred forward from the agency's fund balance to the operation of the program during this fiscal year. "Fundraising: Any funds collected by the program of either a solicited or unsolicited nature (Donations) as well as memberships which do not entitle the donor 10 program services. "Fees: Charges for services rendered. This may include revenue from memberships when such memberships entitle the member to pr"9ram services.