PROVIDE FUNDING FOR AGENCYS SERVICES
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AGREEMENT
This Funds Agreement is made and entered into this ;;j..E)tk. day of ~. /91(P between
the City of Clearwater, hereinafter referred to as the City, and Girls Incorporated of Pinellas,
hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Temlination Date), unless earlier terminated under the terms of this agreement.
ARTICLE n. RESPONSmILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose a,nd shall be returned to the
City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
tinancial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
su b-con tracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities,:and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
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generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE m. RESPONSffiILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of Five Thousand Dollars
($5,000.00) to fund the program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October I of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by ,either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
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1. If to Agency, addressed to:
(Type or print Agency address here.)
2. If to City, addressed to:
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
;<s-lf(Jay of ~ , 1996.
CITY OF CLEARWATER, FLORIDA
Approved as to form and legal sufficiency:
BY:CitY #r
Attest:
Leslie Dougal -5 des, Assistant City Attorney
Witnesses as to Agency:
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Attest:
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CITY OP CLEARWATER
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SOCIAL SERVICES GRANT
PROJECT APPLICATION PORK
Phone: (813) 462-6884 for assistance
A. Application Information
Applicant:
(Sponsor/Developer)
Organization Name:
(If different)
Address:
City; state; Zip
Telephone Number:
Contact Person:
Title:
Telephone Number:
Period for which funds
are being requested:
Signature
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Date
NOTE:
Due:
Girls Incorporated of pinellas
7700 61st. st. N.
Pinellas Park, Fl. 34665
(813) 544-6230
Sue Caddell
Director of Program Operations
Above
10/1/96- 9/30/97
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B.
Activity (Cbeck One)
Adult crime
Child Abuse
Elderly
Hunger
Juvenile Crime
physical Illness
Parenting
Adolescents
Substance Abuse
unsupervised
Children
x
Youth Development
other
(Describe Below)
This project addresses truancy and drop-out prevention.
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C.
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AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$9,289.00
SPECIFICALLY FOR WHAT WILL THIS HONEY BE USED.
(Line item budget for this amount)
Salary(Tutor)
Fringe (13.2%)
$8,200.00
$1,089.00
$9,289.00
TOTAL:
* One tutor at $10.00 per hour, 5 days per week. for
four hours per day, during the school year.
E.
BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
Girls Incorporated would like to continue the tutorial
program established at the Condon Gardens center in 1989
which operated for approximately five years.
Historically, 70% of the girls attending this center
performed below grade level. When this position was not funded
last year, many girls resumed their previous poor study habits
F.
(cont. on pg. 4a.)
BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Girls Incorporated of Pinellas is a private, non-
profit agency serving girls, aged 5-17, in Pinellas County
since 1961. Providing before and after-school programs, the
organization offers a unique and balanced curriculum of ed-
ucational, developmental, and recreational programs which are
designed and researched by the Girls Inc. national organization.
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Girl~Incorporated
Socia~ Services Grant
and poor grades.
The tutor assesses areas of academic weakness, develops
plans to improve deficits & poor study habits and attempts to
instill motivation, pride and career goals in the girls.
Each small success is rewarded so that the girls can build
confidence in their academic ability.Drop-out and truancy are
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therefore, discouraged.
Tutors have provided a highly-successful service at Girls
Incorporated. At each center where a tutor has been utilized, girls
with academic deficits have generally improved problem subjects
by at least one grade.
This intervention is crucial to so many of the girls who
do not receive this individual attention because their parents
and teachers are overtaxed or even unable to assist them.
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NUMBER OP CLIENTS SERVED BY THIS PROGRAM.
100 annually.
PERCENTAGE OP THESE CLIENTS no ARE CITIZENS OP CLEARWATER.
95%
CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH).
Please refer to Attachment A
IP THIS IS START UP OR HATCHING HONEY, SPECIPY THE DETAILS ie:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE HATCH, THE
REQUIREKDTS AlfI) '1'JIB AKOUlfT OF THE HATCH.
No match money has been located for this project.
It.
IS YOUR AGENCY A REGISTERED SOl(C) (3) NON-PROPIT AGENCY OR IN
THE PROCESS OP BECOHING ONE.
Girls Incorporated has been a registered 501(C)(3)since
L.
1961.
DOES YOUR PACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
The agency's Pinellas Park facility is licensed by the
Pinellas County Licensing Board. However, all centers are
governed by similar programming guidelines/ standards.
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Form NO.2
}TTACHMENT A
Individual Services
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Program Title
Girls Incorporated 0:1:- I
Pinellas'
Agency
April 7, 1995
Date Submttted
July 31, 1995
Revised page only, date
submitted
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CUR~ENT & PROPOSED OPERATING BUDGET
-Round Numbers To Nearest Dollars.
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ACCT # TITLE
PERSONNEL SERVICES
51110 Salaries
TOTAL PERSONNEL SERVICES
FRINGE BENEFITS
52200
52210
52220
52230
52240
Social Security & Medicare
Retirement
Heatth & Life
Worker's Comp.
Unemployment Compo
TOTAL FRINGE BENEFITS
OPERATING EXPENSES
53100 Contradual Services
53150 Accounting! Audit
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53200 . Computer _/
53300 Travel
53350 Conferences
53360 Training
53450 Telephone
53460 TelephonelLong Distance
(1 ) (2) (3) (4) (5) (6)
94-95 95-96 94-95 95-96
PROG. PROG. % JWB JWB 0/0
BUDG. BUDG. CHG ALLOC: ALLOC. CHG
552570 585855 6 174522 179237 2.7
-
552570 585855 6 . - 1 7 4 52 2- - 179237 2.7
- -
-
.
42272 4 4 8.1 8 6 13351 13711 2.7
- -
14619 20156 3.7 - - -
-
37303 37903 1 .6 15533 15952 2.7
18732 18865 .71 5916 6016 2.7
-
11051 11717 6 1222 1255 2.7
- -
123977. 133459 15 36022 36994 2.7
-
: 10500
9000 14
- -
- -
- -
4000 4000 0 2575 2645 2.7
4120 4120 0
2850 2850 -
0
- -
6504 6852 3
-
996 498 -50
-
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PROGRAM: Individual Services
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....
(1 ) (2) (3)1 (4) (5) (6)
94-95 95-96 94-95 95-96
PROG. PROG. 0/0. JWB JWB 0/0
BUDG. BUDG. CHG. ALLOC. ALLoe. CHG.
4000 4000 0
- -
14581 15456 6
- -
8000 8000 0
9780 -
- -
- -- -
5709 5994 5 4506 4625 2.6
- -
- - -
- -
31262 36475 1 6
- -
7884 10000 26
-
3764 3764 0
-
240<3 2400 0
.
- -
25750' 27035 5
- -
3550 3750 5
-
1750 1000 42
580 1500 158
34000 34000 - -
0
9450 9000 -
4~7
33800 - -
36800 9
500 650 30
- - -
- -
9360 9360 0
- -
- - -
-
2050 3360 6 t
-
- - -
-
xx y YXX~ XXx)(
- - -
-
xx
-
XXxxx xx 'LX' XXX)(
I XXXXXXxx~ ~xxxxxxXX: XXX)(
~ -
xxxx): ):X;C XXXX
XXX: I
XXYXXXXXXXXXY
19320 19320 0 I-
/o 0 700 ()
- - -
- I
257160 259884 1 .2 7081 \-
7270 2.7
- -
933707 979198 5 217625 223501 2_7
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'form NO.2 (Continued)
IACCT # TITLE
153500 Postage
53550 Utilities
153560 Water/Sewer/Sanitation
53570 Janitorial
53600
153610
53650 Insurance
153700
53710
153720
53730
153750
53760
153800
53810
153900
53950
1 54000
54010 Books
54020 Dues/Memberships
I 54030 Educational Materials
55100 Food Nutrition
I 55120 Transportation
55150 Trtle XX Match
I 55200 Administrative Cost
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I TOTAL PROGRAM EXPENSES
55280
55400
55410
56110
57000
Rental & Leases (BLDG.)
Rental & Leases (EQUIP.)
Equip.Repair & Maintenance
Property Rep.& Maintenance
Grounds Rep. & Maintenance
Vehicle Rep. & Maintenance
Printing
Copying
Advertising
Promotional Activities
Office Supplies
Operating Supplies
Subscriptions
Residential Per Diem
Day Program Per Diem
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Day Program Subsidy
Capital Outlay
Depreciation
~her Building Loan
L~~ense & ~erm~cs
Bad Debts
TOTAL OPERATING EXPENSES
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'Form No.5
CROSS CHECK ITEMS: 95/96 PROGRAM EXPENDITURES S 9791 98
Program Title
Gfls Incorporated or -'~in~.12.
Agency
April 7, 1995 -I
Date Submitted
July 31, 1995
Revised page only, date submitied I
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SOURCES OF REVENUE
(1 ) (2) (3) (4) (5) (6) (7)
NON-JWB SOURCES 93-94 94-95 94-95 94-95 95-96
ACTUAL ACTUAL REVENUE TOTAL REVENUE %
REVENUE Y.T.D. PROJECTED CHG
AS OF THRU END
OF YEAR
-CASH
FORWARD FROM
FUND BALANCE
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-FUNDRAISING 170014 52740 183623 236363 251767 '-l6
-FEES ~DUSS . 157217 46338 163962 210300 220815 5
progr m ervJ.es
United Way 162424 62471 - -98395 '1 608 6 6 173735 8
City of st.Pete 10320 2054 3946 6000 6000 -
CJ.ty ot CJ.wr ~ -
City of Clwr'CDB 11 675 24087 11313 35400 35400 -
~itt of P-:P. 35687 14281 20312
L SBG 34593 34593
Family Partners 25913 12438 18202 30640 31467 12. 7
P.C.H.A. 1920 1920 - 1920 1920
SUBTOTAL 575170 216329 499753 I 716082 I
755697
JWB EQUIP/RENOV 6326 . .\
. FlINDING - - -
JWB NEW/EXPANDED ~
OR R & D
FUNDING - - -
JWB CONTINUATION 196612 83426 134199 217625 2.7
FIINDING 223501
TOTAL PROGRAM 778108' 979198
REVENUE 299755 633952 933707 5
...
95/96 JWB Al;.LOCATION REQUESTED S 223501
.CASH FORWARD FROM FUND BALANCE: The amount of funds to be transferred forward from the aoency's
fund balance to the operation of the program during this fiscal year. -
. Fundraising: Any funds collected by the program of either a solicited or unsolicited nature (Donations) as
well as memberships which do not entitle the donor to program services.
-Fees: Charges for services rendered. This may include revenue from memberships when such
memberships entitle the member to pr09ram services.
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