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PROVIDE AGENCYS SERVICES TO THOSE IN NEED ~ I I AGREEMENT This Funds Agreement is made and entered into this +L)~ day of ~. /9'7(P between the City of Clearwater, hereinafter referred to as the City, and Girls Incorporated of Pinellas, hereinafter referred to as the Agency. WHEREAS, it has been determined to be highly desirable and socially responsible to provide the Agency's services to those whose need for such services would not otherwise be met; and WHEREAS, the City desires to help those in need of the foregoing by providing funding for the aforementioned service; and WHEREAS, the Agency provides its services and operates in the City; NOW, THEREFORE, the parties agree as follows: ARTICLE 1. TERM The term of this agreement shall be for a period of approximately 12 months commencing October 2, 1996 and continuing through the 30th day of September, 1997, (the Teml;nation Date), unless earlier terminated under the terms of this agreement. ARTICLE II. RESPONSffiILITIES OF THE AGENCY 1. Services to be Provided. The Agency shall provide services in accordance with the proposal submitted by the Agency and approved by the City, which is incorporated herein by reference. 2. Area to be Served. Services rendered through this agreement shall be provided within the corporate limits of the City as it now exists and as its boundaries may be changed during the term of this agreement. 3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human Relations Department, Grants Coordinator, with an annual report of activities conducted under the provisions of this agreement within sixty days of the end of the Agency's fiscal year. Each report is to identify the number of clients served, the costs of such service, and commentary on the viability, effectiveness, and trends affecting the program. 4. Use and Disposition of Funds Received. Funds received by the Agency from the City shall be used to pay for services as delineated by the Agency in the aforementioned proposal. Funds existing and not used for this purpose at the end of the term of this agreement shall be deemed excess to the intended purpose and shall be returned to the City. ' ee,'~ ~~ /.- ^, .I .." , I ' . {,/ - ,'/ :.j (II ') I I 5. Creation, Use and Maintenance of Financial Records. a. Creation of Records. Agency shall create, maintain and make accessible to authorized City representatives such financial and accounting records, books, documents, policies, practices, and procedures necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City personnel. b. Use of Records. Agency shall produce such reports and analyses that may be required by the City and other duly authorized agencies to document the proper and prudent stewardship and use of the monies received through this agreement. c. Maintenance of Records. All records created hereby are to be retained and maintained for a period not less than five (5) years from the termination of this agreement. 6. Non-discrimination. Notwithstanding any other provision of this agreement, during the term of this agreement, the Agency for itself, agents and representatives, as part of the consideration for this agreement, does covenant and agree that: a. No Exclusion from Use. No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, sex, handicap, age, or national origin. b. No Exclusion from Hire. In the management, operation, or provision of the program activities authorized and enabled by this agreement, no person shall be excluded from participation in or denied the benefits of or otherwise be subject to discrimination on the grounds of, or otherwise be subjected to discrimination on the grounds of race, color, religion, sex, handicap,age, or national origin. c. Inclusion in Subcontracts. The Agency agrees to include the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved su b-con tracts. d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this agreement. 7. Liability and Indemnification. The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities;:and services herein agreed and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the 2 I I generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence or willful misconduct of the City or City's agents or employees. This includes, but is not limited to, matters arising out of or claimed to have been caused by or in any manner related to the Agency's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence. ARTICLE m. RESPONSffiILITIES OF THE CITY 1. Grant of Funds. The City agrees to provide a total grant of Five Thousand Dollars ($5,000.00) to fund the program in accordance with this agreement. 2. Payments. The total amount requested will be paid by the City to the Agency within 30 days after execution of this agreement by the City and the Agency but no earlier than October 1 of the budget year for which the funds are authorized. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION 1. For Cause. Failure to adhere to any of the provisions of this agreement in material respect shall constitute cause for termination. This agreement may be terminated with 30 day notice. 2. Disposition of Fund Monies. In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand- delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 3 I I 1. If to Agency, addressed to: (Type or print Agency address here.) 2. If to City, addressed to: Grants Coordinator Human Relations Department P.O. Box 4748 Clearwater, FL 34618-4748 ARTICLE VII. EFFECTIVE DATE The effective date of this agreement shall be as of the second day of October, 1996. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this ,;<~-lj.V--day of ~ , 1996. CITY OF CLEARWATER, FLORIDA By: ~~ Ci ty ag Approved as to form and legal sufficiency: Attest: Leslie Dougal -5 des, Assistant City Attorney Witnesses as to Agency: B~ 1.7t](~ , fl liJnUA 11~ Attest: ~~~ 4 .. . I.' I I I I I I I I I I I I I I I I I I I CITY OP CLEARWATER I SOCIAL SERVICES GRANT PROJECT APPLICATION PORK Phone: (813) 462-6884 for assistance A. Application Information Applicant: (Sponsor/Developer) Organization Name: (If different) Address: City; State; Zip Telephone Number: Contact Person: Title: Telephone Number: Period for which funds are being requested: Signature ~ c,. ~ tLlL AA.... --6 -p~",".-,," O""~C'h _ '-4 /Olt,/Cj (, Date NOTE: Due: Girls Incorporated of pinellas 7700 61st. st. N. Pinellas Park, Fl. 34665 ( 81 3)_ 544-6230 Sue Caddell Director of Program Operations Above 10/1/96- 9/30/97 The City of Clearwater reserves the right to fund applicants at a level lower than requested. 2 I'- I I I I- I I I I I I I I I I I I I I C. D. I I AMOUNT OF FUNDING CURRENTLY REQUESTED: (Not to exceed $10,000) $9,289.00 SPECIFICALLY FOR WHAT.ILL THIS MONEY BE USED. (Line item budget for this amount) Salary(Tutor) Fringe (13.2%) $8,200.00 $1,089.00 $9,289.00 TOTAL: * One tutor at $10.00 per hour, 5 days per week. for four hours per day, during the school year. B. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS GRANT. Girls Incorporated would like to continue the tutorial program established at the Condon Gardens center in 1989 which operated for approximately five years. Historically, 70% of the girls attending this center performed below grade level. When this position was not funded last year, many girls resumed their previous poor study habits F. (cont. on pg. 4a.) BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION. Girls Incorporated of Pinellas is a private, non- profit agency serving girls, aged 5-17, in Pinellas County since 1961. Providing before and after-school programs, the organization offers a unique and balanced curriculum of ed- ucational, developmental, and recreational programs which are designed and researched by the Girls Inc. national organization. 4 I:, I I I I I I I I I I I I I I I I I I H. J. It. L. I I G. HUMBER OF CLIENTS SERVED BY THIS PROGRAM. 100 annually. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER. 95% I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH). Please refer to Attachment A IF THIS IS START UP OR HATCHING KONEY, SPECIFY THE DETAILS ie: nICH AGENCY OR ORGANIZATION WILL PROVIDE 'l'HE HATCH, THE REQUIREKElfTS AND '1'HE AKOUlf'l' OF 'l'HE HATCH. No match money has been located for this project. IS YOUR AGENCY A REGISTERED 501 (C) (3) NON- PROFIT AGENCY OR IN THE PROCESS OF BECOMING ONE. Girls Incorporated has been a registered 501(C)(3)since 1961. DOES YOUR FACILITY HAVE OR IS IT IN 'l'HE PROCESS OF ACQUIRING THE APPROPRIATE LICENSURE FOR THE DELIVERY OF 'l'HE SERVICES DESCRIBED IN THIS APPLICATION. The agency's Pinellas Park facility is licensed by the Pinellas County Licensing Board. However, all centers are governed by similar programming guidelines/ standards. 5 I" ; form NO.2 (Continued) IACCT # TITLE 153500 Postage 53550 Utilities 153560 Water/Sewer/Sanitation 53570 Janitorial 53600 153610 53650 Insurance 153700 53710 153720 53730 153750 53760 153800 53810 Promotional Activities 153900 53950 1 54000 54010 Books 54020 Dues/Memberships 1 54030 Educational Materials 55100 Food Nutrition 1 55120 Transportation 55150 Trtle XX Match I 55200 Administrative Cost 55280 Residential Per Diem I 55400 55410 1 56110 57000 I I I TOTAL PROGRAM EXPENSES Rental & Leases (BLDG.) Rental & Leases (EQUIP.) Equip.Repair & Maintenance Property Rep.& Maintenance Grounds Rep. & Maintenance Vehicle Rep. & Maintenance Printing Copying Advertising Office Supplies Operating Supplies Subscriptions Day Program Per Diem I Day Program Subsidy Capital Outlay Depreciation ~her Building Loan L~~ense & Perm~cs Bad Debts TOTAL OPERATING EXPENSES I PROGRAM: Individual Services .. (1 ) (2) (3). (4) (5) (6) 94-95 95-96 94-95 95-96 PROG. PROG. 0/0. JWB JWB 0/0 BUDG. BUDG. CHG. ALLOC. ALLOC. CHG. 4000 4000 0 - - 14581 15456 6 - 8000 8000 0 - 9780 - - - -- - 5709 5994 5 4506 4625 2.6 - - - - - - - 31262 36475 1 6 - - 7884 10000 26 - 3764 3764 0 - 240e 2400 0 . 25750 . 27035 5 3550 - 3750 5 1750 1000 - 42 - - 580 1500 158 - 34000 34000 0 - 9450 - 9000 4:7 - 33800 36800 9 500 650 - 30 - - - - - 9360 9360 0 - - - - - 2050 3360 6 t - - - - - y y yy yyXX: X~)fX - - - - - XXxx xxx yX - xxx x x XX)fX - XXXXXX~)(; ~)(XXXXX)()C XX)fX ~ - - xx XyyX~~ XXXX I ""xx x YX)()(;(X~)c:(XX~)( - 19320 19320 0 1- 100 700 0- - - - I 257160 259884 1 .2 7081 \- 7270 2.7 - 933707 979198 5 217625 223501 2.7 - 4